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HomeMy WebLinkAbout1996-06-19 Council PacketKenai City Council Meeting Packet June 19, 1996 AGENDA i KENAI CITY COUNCIL - REGULAR MEETING JUNE 19, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Suzanne Miller - James G. "Bud" Dye Memorial Request. C. PUBLIC HEARINGS i. Ordinance No. 1700-96 - Amending Kenai Municipal Code 1.85 to Remove the Requirement That Department Heads File Financial Disclosure and Conflict of Interest Statements. 2. ordinance No. 1701-96 - Amending Kenai Municipal Code 1.85.020(b) to Remove Some Conflicts Between State and City Requirements for Financial Disclosure and Reporting conflicts of Interest. 3. ordinance No. 1702-96 - Increasing Estimated Revenues and Appropriations by $30,00.0in the Parks Restrooms Capital Project Fund for Construction of a Restroom in the Municipal Park on Forest Drive. 4. Ordinance No. 1703-96 - Increasing Estimated Revenues and Appropriations by $6,210 in the Boating Facility and General Fund for the Purchase of a Boat Motor and Mustang Suits Damaged in the Kenai River Flood. 5. Ordinance No. 1704-96 - Amending the Kenai Municipal Code by Adding Chapter 14.20.095 to Establish a Prime Residential Zone and Amending the Land Use and Development Requirements Tables. -1- 6. Resolution No. 96-44 - Accepting a $5,000 Grant From the Alaska Science and Technology Foundation to Continue the Development of the Alaska Challenger Learning Center. 7. Resolution No. 96-45 - Accepting a $5,000 Grant From the Alaska Industrial Development and Export Authority to Continue the Development of the Alaska Challenger Learning Center. 8. Resolution No. 96-46 - Transferring $5,000 in the Water and Sewer Special Revenue Fund for Painting Wellhouses and Chemical Buildings. 9. Resolution No. 96-47 - Awarding a Contract for the Construction of the Thompson Park Improvements - Production Well No. 3 to Peninsula Construction, Inc. for the Total Construction Amount of $621,500.00 Which Includes the Basic Bid and Additive Alternate No. 1. 10. Resolution No. 96-48 - Transferring $1,913 in the General Fund for Payroll and Accounts Payable Checks. 11. Resolution No. 96-49 - Transferring $2,148 in the General Fund to Purchase a Computer for the Finance Department. 12, Resolution No. 96-50 - Transferring $1,560 in the General Fund for Management Training Tape Subscription Services. 13, Resolution No. 96-51 - Transferring $5,000 in the Water System Improvements 196 Capital Projects Fund for Engineering Services. a. Consideration of Resolution No. 96-51. b. Consideration of Wm. J. Nelson &.Associates Proposal to Provide Project Inspection for the Thompson Park Improvements Production Well No. 3. 14. Resolution No. 96-52 - Transferring $11,375 in the General Fund for a Severance Package for the City Manager. 15. Resolution No. 96-53 - Transferring $10,500 in the General Fund for Fuel Purchases. 16. Resolution Noe 96-54 - Transferring $4,568 in the General Fund for Drawings and Cost Estimates for the Kenai Beach Dunes Project. -2- 17. Resolution No. 96-55 - Transferring $11,756 in the ' General Fund for Legal Expenses Relating to Inlet Woods Special Assessments. D. COMMISSIONMOMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E . MINUTES 1. *Regular Meeting of June 5, 1996. P. 'CORRESPONDENCE G. .OLD BUSINESS 1. Discussion - Leif Hansen Memorial Park Policies and Procedures. :2. Discussion - Cherrier Paving Request/Mission Street 3. Discussion - Kenai Animal Control Shelter. H. NEW BUSINESS I's Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval - Special Use Permit Extension - Bierdeman Logging, 4. Approval - Assignments of Lease/Lot 9, Block 1, Cook Inlet Industrial Air Park: a. Assignment of Lease - Ronald J. Johnson and Charles Grimm to Harry 0. Johnson, III and Diane H. Johnson. -3- b. Assignment of Lease for Security Purposes - Harry O. Johnson, III and Diane H. Johnson to Ronald J. Johnson and Charles Grimm. c. Assignment of Lease for Security Purposes - Harry O. Johnson, III and Diane H. Johnson to First National Bank of Anchorage. 5. Discussion - Matching Funds Request/Historic District Board - Archeological Study of Shkituk' Village Interpretive Site Location, 6. Discussion - Kenai/Soldotna Sewer Line Feasibility Study. 7. Discussion - Industry Appreciation Picnic. EXECUTIVE SESSION - City Manager Severance Agreement/Package. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -4- MAYOR'S REPORT JUNE 199 1996 COUNCIL MEETING REQUESTED CHANGES TO THE AGENDA BY: MOVE: C-14 TO FIRST ORDER OF BUSINESS UNDER ITEM C as follows: a. Suspension of City Manager b. Schedule termination hearing for August 7, 1996 c. Table Resolution No. 96-52 indefinitely. MAYOR ADD TO: G-1, Memorial Park Discussion - 6/15/96 letter from Roger & Francis Meeks in regard to use of the park. CLERK ADD TO: H-2, Purchase Orders Exceeding $2,500 - Purchase Order to Alaska Airgas in ' the amount of $7,344.10. PUBLIC WORKS DIRECTOR H-2, Purchase Orders Exceeding $2,500 - Purchase Order to Sterchi Construction for placement of basketball court at Municipal Park/$5,000. RECREATION DIRECTOR CONSENT AGENDA MAYOR'S REPORT W � W W � ►'�i tai H 0 0 V�ikz to a bd 01 0 0 H I L-4 W 1 bd 5 x ml :00 x ol 0 w 0 -4 1� X tol m 0 C Q 0 H w oo ix o � e O M � � tea! O s ~tid K W � o 0 bd K ono ziz O H O � MMi W C r � � � o Oo C O N W bd � O � bl �"�9 � 1 E4 A Q!! td w e 0 W W� o N o� N L�*J C O N � � tid� 1 O 1 34 N r � r o mtid m a� C J 0 H r W W O H tali O 30 o r 0� 5 0 o 0 to 0 c 9 0 LIJ c H � � � w O Ox � tq 0 1 o# � t:q 0 H r � r � a O o H r W � W � t+��1 � X O o VA � 0",,* AV a a� a � oo � w N o N r 0bd r � a� LM CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 !vftvl WAMffimft F 1992 MEMORANDUM TO: Mayor John Williams and City Council Members FROM: (C� Cary R. Graves, City Attorney DATE: June 14, 1996 RE: Amending the Conflict of Interest Reporting Requirement for the City of Kenai Council requested that I examine the City and State conflict of interest reporting requirements in order to bring the City requirements up to date. Council also wanted to look at eliminating the reporting requirements for department heads, except for the City Attorney, the City Clerk and the City Manager. The first proposed ordinance (#1700-96) simply eliminates the reporting requirements for those department heads. It does so by excluding them from the definition of "municipal officer" in Chapter 1.85 of the code. There is no State reporting requirement for them, so they would no longer be required to file reports. There is one area I need to mention which I am somewhat unsure how the Council wants to handle. Members of the Planning and Zoning Commission are included in the list of "municipal officers" under state law AS 39.50.200(a)(7). However, they are not included in the definition of "municipal officers" under KMC 1.85.070. Thus, they would have to follow the State reporting guidelines, not ours. The practical effect of this is that they would not have to report business dealings with the City or municipal officers of the City. If the Council feels it is appropriate to require P&Z Commissioners to report business dealings with the City or municipal officers, this ordinance could simply be amended to included members of the Planning and Zoning Commission in the City's definition of "municipal officers . " The second ordinance (#1701-96) seeks to bring the City and State requirements in to closer conformity. Right now (with some exceptions) the State reporting requirements are stricter than the City requirements. Because of that, city candidates, Council members and municipal officers have followed the more stringent State requirements and the two areas where City requirements are more stringent. Those areas are in reporting contracts, and business with the City or municipal officers. The proposed ordinance merges these two requirements into the City code. That is, the City requirements would be those required by State law and the City requirements that they report Mayor John Williams and City Council Members June 14, 1996 Page 2 business dealings with the City or municipal officers. MYgoal is to simplify the code and make it more understandable. Because the legislative format of Ordinance #1701-96 is somewhat hard to follow, I have attached a sample of what KMC 1.85.020 would look like if Ordinance 1701-96 is enacted. Please let me know if you have any questions. Attachments C:\WP60\DOCS\COUNCEL\CONFLICT.MEM Suggested by: CITY OF KENAI ORDINANCE NO. 1700-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE 1.85 TO REMOVE THE REQUIREMENT THAT DEPARTMENT HE ADS FILE FINANCIAL DISCLOSURE AND CONFLICT OF INTEREST STATEMENTS. WHEREAS, y P under KMC 1.85.070 City Department Heads are included in the definition of "Municipal Officers" and, therefore, are required to fill out financial and conflict of interest statements; and WHEREAS City Department artment Heads are not required to do so under state law; and WHEREAS, EREAS the Council of the Cityof Kenai believes that City Council members, candidates for Council , the CityManager, the City Clerk, and the City Attorney, but not department heads, should be required to fill out financial disclosure and conflict of interest forms; NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT KMC 1.85.070 is amended to read as follows: 1.85.070 Definitions as Used in This Cha ter: (a) "Municipal Officer" means the May or, City Manager, er, Members of Council, City Attorney[,] and City Clerk L AND DEPARTMENT HEADS] . PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of June, 1996. John J. Williams, Mayor ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: May 15, 1996 (sp) June 5, 1996 June 19, 1996 July 19, 1996 C "� Suggested by: Cc;._. _ CITY OF KENAI ORDINANCE NO. 1701-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MiJNICIPAL CODE 1.85.020(b) TO REMOVE SOME CONFLICTS BETWEEN STATE AND CITY REQUIREMENTS FOR FINANCIAL DISCLOSURE AND REPORTING CONFLICTS OF INTEREST. WHEREAS, the State of Alaska reporting requirements for financial disclosure and conflict of interest under AS 39.50.030 are generally more strict than the reporting requirements under KMC 1.85.020; and WHEREAS, when the reporting requirements are in conflict the City must follow the more restrictive of state or city law; and WHEREAS, it is in the best interest of the City of Kenai to structure its conflict of interest and disclosure requirements to more closely coincide with the State of Alaska's requirements; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT KMC 1.85.020(b) is amended to read as follows: 1.85.020 Contents of Statement: (b) The statement filed shall include the following information relating to the municipal officer or candidate and the officer's or candidate's spouse, dependent children and non-dependent children residing with the officer or candidate[.]_ (1) [THE SOURCE OF ALL INCOME OF $1,000 OR MORE RECEIVED AS DIVIDES OR INTEREST] That information required to be reported by the state under AS 39.50.030(b); (2) [THE SOURCE OF ALL OTHER INCOME OVER $51000 INCLUDING CAPITAL GAINS, RECEIVED DURING THE PRECEDING CALENDAR YEAR] A list of all contracts, bids, or offers to contract with the Citv of Kenai during the preceding year, including those made through a proprietorship, partnership, or corporation in which he or a member of his family, or a combination of them, hold a controlling interest; (3) [THE NAME AND ADDRESS OF EACH BUSINESS ENTITY OWNED OR IN WHICH AN INTEREST WAS HELD DURING THE PRECEDING CALENDAR YEAR, INCLUDING A STATEMENT OF THE NATURE OF THE INTEREST OWNED OR HELD] A description of each business or financial dealing, transaction, or arrangement entered into with any other municipal officer of the Citv of Kenai. [(4) THE NAME AND ADDRESS OF EACH BUSINESS IN WHICH HE IS AN OFFICER, DIRECTOR, MANAGER, OR EMPLOYEE DURING THE PRECEDING CALENDAR YEAR; (5) A DESCRIPTION OF EACH INTEREST IN REAL PROPERTY AND A STATEMENT OF THE NATURE OF THE INTEREST OWNED; (6) EACH LOAN, LOAN GUARANTEE, OR OTHER INDEBTEDNESS OF $59000 OR MORE, INCLUDING THE IDENTITY OF THE MAKER OF THE LOAN AND EACH CREDITOR AND THE NATURE AND TERMS OF THE TRANSACTION; (7) A LIST OF ALL CONTRACTS , BIDS, OR OFFERS TO CONTRACT WITH THE CITY OF KENAI DURING THE PRECEDING YEAR, INCLUDING THOSE MADE THROUGH A PROPRIETORSHIP, PARTNERSHIP, OR CORPORATION IN WHICH HE OR A MEMBER OF HIS FAMILY, OR A COMBINATION OF THEM, HOLD A CONTROLLING INTEREST; (8) A LIST OF EACH MINERAL, TIMBER, OIL, OR OTHER NATURAL RESOURCE LEASE HELD, OR LEASE OFFER MADE DURING THE PRECEDING CALENDAR YEAR, INCLUDING THOSE HELD OR MADE BY A PARTNERSHIP OR PROFESSIONAL CORPORATION, OR A CORPORATION IN WHICH THE OFFICER, CANDIDATE, HIS SPOUSE OR CHILDREN, OR A COMBINATION OF THEM, HOLD A CONTROLLING INTEREST; AND, (9) A DESCRIPTION OF EACH BUSINESS OR FINANCIAL DEALING, TRANSACTION, OR ARRANGEMENT ENTERED INTO WITH ANY OTHER MUNICIPAL OFFICER OF THE CITY OF KENAI . ] PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of June, 19960 John J. Williams, Mayor ATTEST: Carol L. Freas, City Clerk Introduced: June 5, 1996 Adopted: June 19, 1996 Effective: July 19, 1996 May 15, 1996 (sp) 1.85.020 Contents of Statement:(a)The statement filed b a munici al officer or Y P candidate under this chapter shall be an accurate representation of the financial affairs of the municipal officer or candidate and shall also reflect the business interests and sources of income for the officer's or candidate's spouse, dependent children, and non-dependent children residing with the officer or candidate, to the extent those sources of income or business interests are ascertainable by the officer or candidate. Household goods and personal effects need not be identified. (b) The statement filed shall include the following information relating to the municipal officer or candidate and the officer's or candidate's spouse, dependent children and non- dependent children residing with the officer or candidate: (1) That information required to be reported by the state under AS 39.50.030(b); (2) A list of all contracts, bids, or offers to contract with the City of Kenai during the preceding year, including those made through a proprietorship, partnership, or corporation in which he or a member of his family, or a combination of them, hold a controlling interest; (3) A description of each business or financial dealing, transaction, or arrangement entered into with any other municipal officer of the City of Kenai. (c) The statement shall be filed on a form prescribed by the City Clerk. c-3 Suggested by: Finance City of Kenai ORDINANCE NO. 1702-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $30,000 IN THE PARKS RESTROOMS CAPITAL PROJECT FUND FOR CONSTRUCTION OF A RESTROOM IN THE MUNICIPAL PARK ON FOREST DRIVE. WHEREAS, it has been determined that a permanent restroom facility should be constructed in the Municipal Park on Forest Drive; and WHEREAS, the cost of construction is to be partially funded, in the amount of $30,000, by reappropriating unexpended funds in the FY96 operating budget; and WHEREAS, insurance outlays have been much less than expected this fiscal year, thus leaving surplus funds in the general insurance account which are suitable for reappropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Decrease Appropriations: Non -Departmental Department Insurance $30,000 Increase Appropriations: Non -Departmental Department Transfers Out $30,000 Parks Restroom Capital Project Fund Increase Estimated Revenues: Transfers from General Fund $30,000 Increase Appropriations: Administration $ 500 Construction 29,500 Ordinance No. 1702-96 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: June 5, 1996 Adopted: June 19, 1996 Effective: June 19, 1996 Approved by Finance:q4� (5/29/96) kl Suggested by: Fire Departmen. City of Kenai ORDINANCE NO. 1703-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $6,210 IN THE BOATING FACILITY AND GENERAL FUND FOR THE PURCHASE OF A BOAT MOTOR AND MUSTANG SUITS DAMAGED IN THE KENAI RIVER FLOOD. WHEREAS, the Kenai Fire Department has determined that the Boating Facility's boat engine and propellers, and the Fire Department's mustang survival suits were damaged by extensive use in last year's Kenai River flood; and WHEREAS, the City of Kenai has applied for, and received, $14,688.19 in reimbursement for flood -related expenditures from the Federal Government, and the reimbursement has been accounted for as a miscellaneous revenue; and WHEREAS, total miscellaneous revenue this fiscal year is $66,821, thus exceeding budgeted revenue of $20,000 by $46,821; and WHEREAS, department heads have determined that replacement of the boat motor, props, and survival suits is necessary for operational and safety reasons; and WHEREAS, the cost of the motor and props is $5,,350 and the cost of the suits $430 each (for a total of $860). NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous Revenue $6,210 Increase Appropriations: Non -Departmental Department Transfers Out $5f350 Fire Department Small Tools & Minor Equipment $ 860 Ordinance No. 1703-96 Page Two Boating Facility Fund Increase Estimated Revenues: Transfers from General Fund $5F350 Increase Appropriations: Boating Facility Department Machinery & Equipment $5,350 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19 th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: June 5, 1996 Adopted: June 19, 1996 Effective: June 19, 1996 Approved by Finance: (5/31/96) kl ...601100 Suggested by: Planning & Zoning Commi___..... CITY OF KENAI ORDINANCE NO., 1704-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE BY ADDING CHAPTER 14.20.095 TO ESTABLISH A PRIME RESIDENTIAL ZONE AND AMENDING THE LAND USE AND DEVELOPMENT REQUIREMENTS TABLES. WHEREAS, the Planning & Zoning Commission were requested by a citizen of Kenai to consider amending the Kenai Municipal Code to establish a Prime Residential Zone; and, WHEREAS, the Planning & Zoning Commission received public comment at meetings held in April and May, 1996 and during a duly advertised public hearing on May 22, 1996; and, WHEREAS, the Planning & Zoning Commission, through passage of their PZ Resolution No. 96-41, determined current zones already a part of the Kenai Municipal Code, do not address the development requirements of a Prime Residential Zone and recommended this zone be added to the as Kenai Municipal Code Chapter 14.20.095 and appropriate amendments be made to the Land Use and Development Requirements Tables. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, a prime residential zone be added to the Kenai Municipal Code as Chapter 14.20.095 and the Land Use and Development Requirements Tables as presented in Attachment "A." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor First Reading: Second Reading: Effective Date: June 5, 1996 June 19, 1996 July 19, 1996 14.20.095 Prime Residential Zone (RP) (a) Intent. The RP Zone is intended to provide for medium density residential development that will provide a rural ambiance with higher standard residences. The specific intent is establishing this zone is: (1) To separate residential structures to an event which will: [i] Allow for adequate light, air, and privacy; [ii] Preserve the rural, open quality of the environment; [iii] Provide for stable property values by setting higher development standards. (2) To prohibit uses which would: [i] Violate the residential character of the environment; [ii] Generate heavy traffic in predominantly residential areas. (b) Principal Permitted Uses: As allowed in Land Use Table and subject to the provisions of this chapter. (c) Conditional Uses: As allowed in Land Use Table and subject to the provisions of this chapter. (d) Accessory Uses: As defined in this chapter. (See Definitions.) (e) Home Occupations: Uses as allowed by this chapter. (f) Development Requirements: As described in Development Requirements Table. (g) Parking Requirements: As required by this chapter. Page 1 of 6 Attachment A Ordinance No. 1704-96 LAND USE TABLE KEY: P = Principal Permitted Use NOTE: Reference footnotes c = conditional Use on following pages for S = Secondary Use additional restrictions. N = Not permitted Table 1 of 3 ....:.::..:. XX �. 'N. ...:.......::... .........% 0::. I 'T_ :::::. :::> ;:.: RS :RS:::X. C RR. RR........RS. :: RU .::::::::::::: : . x. .:.::.:::.::..:::....:::..:..:...... ..... Rn Ei- ;;;:`IX One Family Dwelling P P P P P P S S1 SZ P P P Two Family Dwelling P P P P P P S P P N Three/Four Family P p p S S, N Dwelling Five/Six Family C3 p P S S, N Dwelling Seven or More C3 C3 p S S, C N Family Dwelling Townhouses 4 C C C N Mobile Homes 5 N Mobile Home C C N Parks 6 Dunned Unit ddential C C C N "evelopment 7 N .. .............. >...................:......................::.: .� COD, ..... X. Automotive Sales P P P N Automotive Service Stations P P P N Banks P P N Business/Consumer p p C N Services Hotels/Motels P P C N Professional Offices P P P P P is P N Restaurants C8 P P C C N Retail/ Wholesale p p P P C C N Business Theaters/ Commercial P P P C N Recreation ge 2 of 6 .._,-tachment A Ordinance No. 1704-96 CITY OF -KENAI LAND USE TABLE KEY: P = Principal Permitted Use NOTE: Reference footnotes on following pages for C = Conditional Use S = Secondary Use additional restrictions. M = Not permitted Table 2 of 3 ..::::::::::.::::: :::::: ::............ .::::::: ::.::::..:... G .:::::::::::::: . :............ ... ::.:................C:. :::: . R.:R.:.:.:.:.: R. ;..... : : I A. ......... .R . :L :: ..:::: . .:...:.:.:.:.:.:.:.. :..:�:.:.:. .... IS Airports and P P P N Related Uses Automotive Repair/ Tire Recapping/ P P P N Rebuilding Gas Manufacture/ C9 N Storage Manufacturing/ Fabricating/ P P N Assembly /Storage Warehouses P P N N ........... L ................ :. .......... ... S ... ... ..... ........ ...... Charitable P P �. Institutions Churches P10 P10 P10 P10 C4 P Cis Clinics P P C N Colleges C C C C C N Elementary Schools C C C C C Cis Governmental C C C C N Buildings High Schools C C C C C N Hospitals C C C C C N Libraries C 12 P P P CIS Museums P P P N rks and Recreation P S S S S S P P C blic Facilities rN C C C P C N nitariums C C C C C N Page 3 of 6 Attachment A Ordinance No. 1704-96 CITY OF K "NAI LAND USE TABLE KEY: P = Principal Permitted Use C = Conditional Use S = Secondary Use N = Not permitted Table 3 of 3 NOTE: Reference footnotes on following pages for additional restrictions. C: 0-MN . ........ .. ..... .... ......... .R ................... ...... ... ........ .... ... :...::..:.:..:....::::.:::::: .:..:........................................... ......... ::... :: ::.. .... . C. :RR RR> .. CG .......... ..........................:....................:. :....:::: . .................. . . ...:::::.:.. . . .... .. ... .. ......:tS"""*` ...... .......... . .... ...... . - :::::::: ...... . ................. ................... . ..... . ... .. ....... .... . ....... .. ....................... ................... .. ...... ... ................... Animal Boarding 13 C C C N Bed & Breakfasts C C C C C N Cabin Rentals C C N Cemeteries C N Crematories C C C C N Day Care Centers 12 C C C C C C C C C Dormitories/ P S 1 S C N Boarding Houses Essential Services P P P P P P P P P P P P P P Farming/Gardening/ P P P N General Agriculture Greenhouses/Tree C C C C C C N u-series 13 Assemblages 15 (Large: Circuses, C C C C C C N Fairs, etc.) Lodges/Fraternal P P C N Organizations Nursing, Convalescent or C C P P N Rest Homes Parking, Off -Street P P P P P P P P P P P P P P Parking, Public Lots C C C P C N Private Clubs P P P S C N Radio/TV P P P S N Transmitters Recreational Vehicle C C C C C C C N Parks Social Halls P P C N Subsurface Ex -t- raction of Natural C C C C C C C C C C C N Resources 16 ""urface Extraction of tural Resources 17 C C C C C C C C C C C N Union Halls P P C N Page 4 of Attachment Ordinance 0 A No. 1704-96 CITY OF KENAI awl M �l Q z w 0 :::w:M:::' w w 1 1 1 1 1 0 t4z. i.Wd ��•::�:' w w 1 1 t 1 1 1 1 1 1 1 tn cc 0 :. °' o � I ce o N w w I 1 I 1 1 S 1 1 +' ^ N ^ O 1 1 1 1 1 1 1 1 •--� N 1 1 N C`, 1 1 1 1 i i N 1 I 1 O 1 c ti.. 4� tr 4� 3 3 :-4 :::: a� 3 - �.. L 3 :.Cz r o Cz C *am...Cld.. 3 �.. .- A,.;, _ M r Cz w V V 6 • — 3 LI C� y � •--• o� .....::............ .....:.:.:.:..:. . ::.:.:..:. 1 ++1 I Page 5 of 6 Attachment A Ordinance No. 1704- ;;:::•. N N M =; 00 O : 4 ::4 ` .ii4��•, � �iy/ r , VVV�/// N N i 1 �•+ ''.* -...: N N O := 1 y,. SriO N N O � cM I Cn :: •4 !w �/ en . 4.. tom, N o M �•.��i 'i ti :: �:t.. • ti41 \� XX tk M MO •'i V ,' . . 4ti. tiT 1 .i .4. : a W.' :::::: L � a .� �. ......... �d b�4 � M � rA Q� �(n • V""� cis •y � b • O � �J 02 CIO O V o �► O c o 3 � c O C t., U � � � V c O w p O CV) V �1 y `..� •c T •~ cd cis •may Cv N 3 C1 • Cam^ �^S" `�U{ Vl �V .tom CA W Co .0 � W Fr% • to O A / O Cz 3 CFJ . o �= Cz �s >1 . �..r o o o LL . Cu � W N � � o O �p "-+ � (Vn N Page 6 of 6 Attachment A Ord. No. 1704-96 Suggested by: Finance City of Kenai RESOLUTION NO. 96-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ACCEPTING A $5,000 GRANT FROM THE ALASKA SCIENCE AND TECHNOLOGY FOUNDATION TO CONTINUE THE DEVELOPMENT OF THE ALASKA CHALLENGER LEARNING CENTER. WHEREAS, on April 18, 1996, the City of Kenai applied for a grant from the Alaska Science and Technology Foundation (ASTF) for the Alaska Challenger Learning Center; and WHEREAS, on April 25, 1996, the City of Kenai received notification of approval of its application to the ASTF and of the subsequent award of a grant in the amount of $5,000; and WHEREAS, on June 3, 1996, payment of $4,500 of the grant was received by the City of Kenai. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai accepts this grant from the Alaska Science and Technology Foundation. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19 th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk 9 Approved by Finance: (6/4/96) kl Suggested by: FiriQiit;e. City of Kenai RESOLUTION NO. 96-45 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ACCEPTING A $5,000 GRANT FROM THE ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY TO CONTINUE THE DEVELOPMENT OF THE ALASKA CHALLENGER LEARNING CENTER. WHEREAS, the Alaska Industrial Development and Export Authority promotes projects that provide economic advantages to the State and to the general public, and that will contribute to the economic growth of the State; and WHEREAS, the Alaska Industrial Development and Export Authority has given the City of Kenai $5,000 to continue the development of the Alaska Challenger Learning Center. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai accepts this grant from the Alaska Industrial Development and Export Authority. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (6/6/96) kl Suggested by: Public Works Direczu. City of Kenai RESOLUTION NO. 96-46 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $5,000 IN THE WATER AND SEWER SPECIAL REVENUE FUND FOR PAINTING WELLHOUSES AND CHEMICAL BUILDINGS. WHEREAS, Wellhouses 1 and 2, and Chemical Buildings 1 and 2 are in need of painting; and WHEREAS, this expenditure was not included in the FY96 budget; and WHEREAS, money is available in the contingency account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Water and Sewer Fund From: Water - Contingency $5,000 To: Water - Repair & Maintenance $5fOOO PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (6/10/96) kl I Suggested by: Admi, , 10 L, a _ _. CITY OF KENAI RESOLUTION NO.96-47 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE THOMPSON PARK IMPROVEMENTS -PRODUCTION WELL NO. 3 TO PENINSULA CONSTRUCTION, INC. FOR THE TOTAL CONSTRUCTION AMOUNT OF $621,500.00 WHICH INCLUDES THE BASIC BID AND ADDITIVE ALTERNATE NO. 1. WHEREAS, the following bids were received on June 12, 1996, for the above referenced project: CONTRACTOR BASIC BID ALT. 1 TOTAL BID Peninsula Const., Inc. $5399500.00 $ 82,150.00 $621,500.00 Zubeck, Inc. 629v913.91 100,000.00 7299913.91 Glary Construction 792,000.00 1089000.00 900,000.00 Engineer's Estimate 4799200.00 1017500.00 5809700.00 WHEREAS the following i • g s a description of the bask bid and the alternates: Basic: Construction of Production Well No. 3 Add. Alt. 1: Generator and Automatic Transfer Switch WHEREAS, this resolution and award of the project is contingent upon Council approval, and WHEREAS, the sufficient funds have been appropriated, and WHEREAS, the recommendation from Nelson & Associates the project • p o�ect design consultant, and the Public Works Department is to award the contract to Peninsula su a Construction, Inc. for the basic bid and additive alternate no. one for the total to construction cost of $621,500.00, and WHEREAS, the Council of the City of Kenai has determined that Peninsula Construction, Inc.'s bid for the basic bid and the additive alternate is the lowest responsible bid and award to this bidder would be in the best interest of the City, and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the construction of the Thompson Park Improvement - Production Well House No. 3 be awarded to Peninsula Construction, Inc., for the total construction amount of $621,500-00 which includes the basic bid and additive alternate no. 1. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS ATTEST: Carol L. Freas, City Clerk Written by Public Works: Approved by Finance: - 91�'_� Wm. J. Nelson CSC Associates CONSULT';NG ENGINEERS STRUCTURAL / r_!VIL / PLANNING 215 FIOALGO, SUITE 204 June 12, 1996 Jack LaS hot, PE City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 KENAI, ALASKA 99611 l 1U� Ple�e1�ed City,o� r g Dept Pac M: Thompson Park Improvements -Production Well No.3 Bid Opening Dear Jack, L9071283-35e3 FAX SO712e3-4514 Bids for Thompson Park Improvements Production Well No. 3 were opened today at 2:00 PM. Three bids were received and opened. Bids were received as follows: Company Basic Bid Add. Alt. # 1 1. Peninsula Construction, Inc. $539,350.00 $ 82,150.00 2. Zubeck, Inc. $6291913.91 $1001000.00 3. Blazy Construction $7927000.00 $1081000.00 Peninsula Construction, Inc. was the apparent low bidder. All bids included all required submittals. In reviewing the bids, we found a discrepancy in the bid that was submitted by Blazy Construction. On Blazy's bid, the Total For Basic Bid Schedule shown on sheet C-6 is $792000.00. Conversely, the summation of the individual items 1 through 8 as shown on sheet C-4 ADDMI of the Bid Schedule is $506,387.00. Tom Blazy was contacted by telephone regarding the discrepancy. He confirmed that his intent was that his Basic Bid is $7921000.00. He said that he apparently interpreted the bid schedule requirements incorrectly and did not include all relevant costs in item 1 on the Basic Bid Schedule. We found no discrepancies for the bids submitted by Peninsula Construction, Inc., and Zubeck, Inc.. Jack LaShot June 12, 1996 Thompson Park Improvements Production Well No. 3 Page 2 of 2 I therefore recommend that the City award the contract for Thompson Park Improvements Production Well No. 3 to Peninsula Construction, Inc. for both the Basic Bid and Additive Alternate No.1 in the amount of $ $621, 5 00.00. A spread sheet, including the three bids and engineers estimate is attached for your use. Sincerely, xm. J. Nelson, PE 2 8 8 8 8 8 8 8 8 8 8 g o 00 � 00 g O O� t� O 00 $ O O M o � a U w M w w 40). w 00 w R � w iMA w N w f w en w 00 r-r w • �11 Fw � 44 f� H 409), H y ° V $ 00 00 O� Q C� �:i Q �7 Q �.7 Q p 1 . 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S w U A •a b Suggested by: Acting Finance Di.rectk,, City of Kenai RESOLUTION NO. 96-48 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $1,913 IN THE GENERAL FUND FOR PAYROLL AND ACCOUNTS PAYABLE CHECKS. WHEREAS, the Finance Department has been notified by National Bank of Alaska that the Federal Reserve Bank has changed the route and transit numbers used on the City of Kenai checks; and WHEREAS, the checks need to be ordered as soon as possible to avoid check clearing problems; and WHEREAS, the replacement of the check stock was unanticipated and unbudgeted; and WHEREAS, money is available for transfer from transportation. l NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Finance - Transportation $1,913 To: Finance - Office Supplies $1,913 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: � (6/12/96) kl Suggested by: Acting Finance Director City of Kenai RESOLUTION NO. 96-49 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $2,148 IN THE GENERAL FUND TO PURCHASE A COMPUTER FOR THE FINANCE DEPARTMENT. WHEREAS, the nine year old IBM PC in the Finance Department is not functioning properly; and WHEREAS, this computer contains all the budget and financial statement master files in addition to all letters and memos that have been written from the Finance Department; and WHEREAS, the replacement of this computer was unanticipated; and WHEREAS, money is available for transfer from transportation. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Finance - Transportation $2,148 To: Finance - Machinery & Equipment $2,148 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996, JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (6/13/96) kl CITY OF KENAI Od CC41vlo" 4 414aj," 11 � 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 � TELEPHONE 907-283-7535 FAX 907-283-3014 bcotd 1992 MEMORANDUM TO: Dan Morris, Acting City Manager FROM: Robin Feltman, Acting Finance Director f)f DATE: June 13, 1996 SUBJECT: Finance Department Computer Replacement I would like to request a transfer of money to purchase a new computer for the Water and Sewer Accounting Tech. The computer she has been using is an IBM 286 PC purchased in 1987 which is connected to our IBM System 36 computer. It was upgraded to a 386 five years ago. Not all the keys on the keyboard work and now at least once a week, the machine "freezes up" causing us to bring the system down and restart. The error message indicates a hardware problem. As she is also administrative assistant to the Finance Director, in this computer are all the budget and financial statement master files that would be invaluable to lose, not to mention all letters and memos that have been written. I would like to purchase a Gateway P5-100 which has an Intel 100 MH2 Pentium processor, 16 MB Ram, 1.6 GB hard drive with a 17" color monitor. The price is $600 less than a similar one purchased four months ago for the Finance Director. 0010 /,,2 Suggested by: Administration City of Kenai RESOLUTION NO. 96-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $1,560 IN THE GENERAL FUND FOR MANAGEMENT TRAINING TAPE SUBSCRIPTION SERVICES. WHEREAS, the City Manager has signed a contract with GSTN to provide monthly management training tapes; and WHEREAS, the City Manager finds these tapes beneficial; and WHEREAS, money was not budgeted for this service; and WHEREAS, money is available for transfer from non - departmental insurance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Non -Departmental - Insurance $1,560 To: City Manager - Miscellaneous $1,560 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance:�� (6/13/96) kl ... / , 'J. i Suggested by: Public Works Administr&..Lwi, City of Kenai RESOLUTION NO. 96-51 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $5,000 IN THE WATER SYSTEM IMPROVEMENTS 196 CAPITAL PROJECTS FUND FOR ENGINEERING SERVICES. WHEREAS, Wm. J. Nelson & Associates has been selected to provide project management and inspections for the Production Well No. 3 construction project; and WHEREAS, an estimate of $50,000 was budgeted for engineering in this project; and WHEREAS, money is available in the contingency account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Water System Improvements 196 j From: Contingency $5,000 To: Engineering PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (6/13/96) kl Wm. J. Nelson &__Associafes STRUCTUOR, 215 FIDALGO, SUITE 204 KENAI, ALASKA 99611 r-AX [907] 2e3-4514 June 12, 1996 Jack LaShot PE City Engineeri.'�i City of Kenai;�c • 210 Fidalgo Ave. Kenai, Alaska 99611 _ Re: Project Inspection - Production Well no. 3 Dear Mr. LaShot In response to your request for a proposal to provide project inspection for the Thompson Park Improvements Production Well No. 3, I am pleased to offer the following proposal for your consideration. SCOPE OF WORK TASK: 1. Project Management: Develop a project work plan with predicted monthly expenditures which will assist the Owner and the Engineer to track the project budget schedule. Review Contractor's schedules and inform the Owner of any changes in proposal completion dates. Maintain office files with project correspondence, reports of conferences/meetings, shop drawings, change orders, field orders, progress reports, and other related documents. 2. Meetings/Monthly Reports: Meet with the Construction Contractor's representatives and the Owner as necessary to assist in implementing the construction process. Attend project meetings in Kenai to discuss pay requests, discuss progress, identify potential problem areas, and provide input for a monthly report to the City. Provide monthly reports to the City which contain budgetary, office, and on -site progress descriptions. Each report will inform the City of problems encountered, as well as corrective actions anticipated. 3. Submittal Review: Accept shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data the Contractor is required to submit for conformance with the design concept of the Project and compliance with the Production Well No. 3 Inspection Proposal June 12, 1996 Page 2 of 4 information given in the Contract Documents and review for compliance with project specifications. 4. Document Interpretation: Respond to Contractor's Requests for Clarification or Deviation Requests, to supplement design details, and to respond to actual field conditions encountered. 5. Pay Requests: The Construction Contract Manager will meet once a month with the Contractor to review monthly partial payment requests and discuss progress of the project. It will be the primary responsibility of the on -site observer to review the Contractor's monthly percent complete estimates as compared to the work actually accomplished on the Project. After the monthly partial payment requests have been reviewed by the Engineer, they will be submitted to the City for review and payment to the Contractor. 6. Negotiate Change Orders: Assist the City to negotiate with the Contractor any scope, cost, and time changes. We will prepare change orders as may be required and submit them to the Owner for approval. 7. Final Inspection: Make a final review of the construction with the Owner. Assist the Owner in negotiating final payment for construction and submit a final letter report upon which final settlement and termination of the Construction Contract can be based. Appropriate regulatory agencies may furnish a representative to jointly make the final observation of the construction. Document proceedings of all final settlement negotiations and record basis for final payment. 8. Record Drawings: Prepare record drawings and submit to the Owner, upon completion of the work, showing record information of the work. The record drawings will be based on available information supplied by the Contractor, on -site representative personnel and suppliers. 9. On -Site Project Representative: Furnish Project Manager/Resident Engineer to assist the Owner in the Owner's relations with the Construction Contractor; to provide on-the-job, day-to-day observation of the work as defined herein; to prepare periodic progress reports on the work; to recommend the amounts of payments due to the Contractor as set forth in the Construction Contract; and to keep records, maps, and plans for2 the preparation of record drawings of the Project. Production Well No. 3 Inspection Proposal June 12, 1996 Page 3 of 4 Activities at the site will be documented in a daily diary and with photographs. The on -site representative shall obtain field tests as required to verify compliance with the Contract Documents. Laboratory testing of soils, concrete, and other materials is included in this task. Provide a full time Inspector to observe earthwork, excavation, backfill, and construction of underground water main. 10. Operation and Maintenance Manual: Coordinate and review the submittal of Operation and Maintenance Manuals from the Contractor. STAFF We propose to provide a Construction Contract Manager and an Inspector. Wm. J. Nelson, PE will be the Construction Contract Manager. His duties will include all tasks. Full time observation during earthwork and underground water main construction will be provided by a staff Inspector. We will utilize a local lab for concrete and soils testing. BUDGET We propose to provide all of the services according to our Standard Fee Schedule for a total Not To Exceed $52,3 05. Our proposal assumes 150 day construction period. I have assumed that daily inspections and contract administration duties will average 3 hours per day over the course of construction. I have also included a full time Inspector during earthwork and underground waterline construction. I assumed 3 weeks at 60 hrs per week for the Inspector. CONSTRUCTION CONTRACT MANAGER 330 hrs ST x $95.00/hr = $315350 INSPECTOR 120 hrs ST x $48.00/hr + 60 hrs OT x $63/Iv = $9)540 CLERICAL 40 hrs x $35.00/hr = $ 1,400 MECHANICAL ENGINEER Submittal Review 2hr x $85/hr x 1.1= $ 187 Production Well No. 3 Inspection Proposal June 12, 1996 Page 4 of 4 ELECTRICAL ENGINEER Submittal Review + 3 Inspections 40hr x $85/hr x 1.1= $331740 CONTROLS CONSULTANT 40 hr x $50/hr x 1.1= $ 2,200 QUANTITY SURVEYING 12 hr x $90/hr x 1.1 = $1,188 SOILS AND CONCRETE TESTING 2000 x 1.1 = $ 2,200 MISCELLANEOUS REROBURSABLES (Film, Processing, Copies, Mail, Travel) $ 500 %V 1W, v ✓ We currently maintain $500,000 Professional Liability Insurance. Sincerely, WM. J. NELSON &ASSOCIATES . J. Nelson, PE Suggested by: Mayor Williams City of Kenai RESOLUTION NO. 96-52 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $11,375 IN THE GENERAL FUND FOR A SEVERANCE PACKAGE FOR THE CITY MANAGER. WHEREAS, it is the desire of the Council to reach an agreement with Thomas J. Manninen ending his employment as Kenai City Manager; and WHEREAS, Thomas J. Manninen is under contract with the City of Kenai until July 31, 1996; and WHEREAS, the City of Kenai wishes to fulfill its responsibility under the contract by paying Thomas J. Manninen the remainder of salary and benefits due on that contract; and WHEREAS, a transfer of money into the City Manager's account needs to be made in order to pay off the portion of his contract in the 1996 fiscal year. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Other - Contingency $11,414 To: City Manager - Salary $ 21732 Leave 7,969 Medicare 230 Transportation 483 $11,414 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19 th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk i Approved by Finance: RLI� (6/13/96) kl Suggested by: Public Works Administration City of Kenai RESOLUTION No. 96-53 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $10,500 IN THE GENERAL FUND FOR FUEL PURCHASES. WHEREAS, through June 13, 1996, the Shop has spent or encumbered $54,629 of its $59,017 budget in operating supplies, and it is anticipated that an additional $14,888 will be needed this f iscal year; and WHEREAS, money is available to transfer from the contingency account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Other - Contingency $10,500 To: Shop - Operating Supplies $10,500 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas , City Clerk Approved by Finance: (6/13/96) kl Suggested by: Public Works Administra_____ City of Kenai RESOLUTION NO. 96-54 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $4,568 IN THE GENERAL FUND FOR DRAWINGS AND COST ESTIMATES FOR THE KENAI BEACH DUNES PROJECT. WHEREAS, the City Council has requested protection of the Kenai Beach dunes; and WHEREAS, preliminary drawings and a cost estimate are needed to obtain grant funds; and WHEREAS, money is available in the contingency account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Other - Contingency $4,568 To: Public Works Administration - Professional Services $4,568 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19 th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: ZI (6/14/96) kl MEMORANDUM TO: Mayor Williams and City Council THROUGH: Dan Morris, Acting City Manager � �`,` FROM: Keith Komelis, Public Works Directory..., , DATE: June 12, 1996 FOR: City Council meeting of 6/19/96 SUBJECT: Kenai Beach Dunes Project Bob Frates, Bill Nelson and 1 met with the State of Alaska, Dept. of Fish and Game, Habitat and Restoration Division, Mark N. Kuwada, and Gay Muhlberg on 6/11/96 to look at the Kenai Beach Dunes project. Bill Nelson &Associates will be submitting a proposal to the Council on 6/19/96 for the preliminary drawings and cost estimate for this project. As you can see from the attached letter dated May 29, the City of Kenai will need to submit design drawings and a line item budget in order to receive this grant. I have asked Mr. Nelson to submit this proposal because he is very familiar with this type of work. He has performed similar work for the City of Soldotna and the State of Alaska. The State representatives we have been working with are familiar and happy with Mr. Nelson's work concerning this type of project. It was my feeling that obtaining the grant, completing the design work, inspection and engineering would run somewhat smoother with Mr. Nelson's past experience with this type of project. have asked the Finance Department to prepare a resolution transferring funds into Professional Services in the Public Works Administration budget to cover the cost of the preliminary drawings and cost estimate. These drawings and cost estimate will be used in an effort to obtain final approval from the State of Alaska, Dept. of Fish and Game for the grant funds. Public Works has prepared a purchase order for the preliminary drawings and cost estimate to Nelson &Associates to cover the expense of this project. These expenses will not be grant eligible when we do obtain the grant funds to complete the project. The original cost estimate for this project was $185,000. The State of Alaska, Dept. of Fish and Game requested we reduce the cost estimate. Our revised cost estimate was $140,000. The State of Alaska again asked for a cost reduction which went to $1009000. I have asked Mr. Nelson, in his design effort on this project, to provide bidding documents for a basic bid with multiple additive alternates so we will not go over the $1009000 budget. Page 2 � Kenai Beach Dunes 6/12/96 This project consists of boardwalks, which will be metal grating between the dunes that would link the Kenai Beach Road to the beach. We are also looking at using large concrete piling for providing a barrier against vehicular (three-wheeler, four -wheeler) and pedestrian traffic directing them to the boardwalks. Also, part of this project includes a stairway at the end of South Forest Drive from the parking lot down to the beach. We discussed the use of some kind of wooden snow fencing, or the bright orange fencing to help direct people to the areas of the boardwalks. It is my opinion that this would not only be unsightly, but would be badly vandalized and tore up within a year or two. I feel the concrete barriers (that would be blocked up on the small end) would be sufficient and would actually look good if properly arranged. pointed out to the State representatives that the stairway, or boardwalk, at the end of South Forest Drive down to the parking lot to the beach was a top priority of the city's. As I remember it, the Council has requested the administration look into installing these stairways many times in the past. � I have asked Bill Nelson to attend the 6/19/96 Council meeting to answer any questions concerning this project and the possible design work. To summarize, Public Works recommends that Council: 1. Pass the resolution appropriating funds for the preliminary design and cost estimate. 2. Approve of issuing a purchase order to Nelson &Associates to provide the preliminary design and cost estimate. The Public Works Department will continue to work with the State of Alaska in obtaining the grant funds for this project. The tentative schedule would be to complete this project this fall so that it will be available for next years fishing and tourist season. KK/kw cc: Jack La Shot, Acting Public Works Director Robin Feltman, Acting Finance Director Bill Nelson, Nelson &Associates TONY KNOF t � -.0 /P HAND G 333 RASPBERRY ROAD DEPARTIMIENT OF ►� ANCHORAGE, ALASKA 99518-1599 PHONE. (907) 344-0541 HABITAT AND RESTORATION DIVISION May 29, 1996 �r s �• �� gat Mr. Keith Kornelis Public Works Director City of Kenai 210 Fidalgo Ave., Suite 200 Kenai, Alaska 99611-7794 Dear The Kenai River Habitat Restoration and Recreation Enhancement Project has been given a Finding of No Significant Impact (FONSI) und er terms of the National Environmental Policy Act (NEPA) . This means that project roject at the Kenai Beach Dunes is tentatively y approved for construction this summer. Final approval and project funding g undin is contingent upon your submittal of a detailed line -item budget. You will also need to submit detailed design drawings and g• expedite this process, I encourage obtain all required permits . To exile i p , you to coordinate your design and permitting efforts with Gay Muhlber Habitat and Restoration Division, Alaska Department of g' questions, lease Fish and Game (267-2446) . If -you have any qu , give p me a call. Sincerely, 4,00L Mark N. Kuwada Habitat Biologist Habitat and Restoration Division cc: Art Weiner Gay Muhlberg Gary Liepitz Wm. J. Nelson gC Associates CONSULTING ENGINEEPS STRUCTURAL / CIVIL / PLANNING �?15 FIOALGO, SUITE 204 KENAI, ALASKA 95611 June 121 1996 Keith Kornelis, Director of Public Works . JUN 1996 City of Kenai piftlw iNr 210 Fidalgo Ave. MY os %aral Kenai Alaska 99611 Pubic WA.).'k't Desk. Re: Kenai River Beach Dunes Boardwalks, Signage, Stairway- Fee Proposal Dear Mr. Kornelis, [907] 283-35e3 FAX (907) 283-4514 In response to your request, I have prepared this proposal to provide engineering services to the City for the Kenai River Beach Dunes: Boardwalk, Signage and Stairway. I have toured the site with you, and Bob Frates, along with Gay Muhlberg and Mark Kuwada from the Alaska Department of Fish and Game. SCOPE The project scope is described in detail in the Project Nomination Form and consists of : 1) Provide boardwalks for access from the road through the dunes and to the beach for fishing; 2) Provide educational signs and interpretive displays at various locations; 3) Provide a stair down the hill at then end of Forest Drive. The City also intends to use some donated concrete piles as barricades along Kenai Avenue to prevent vehicles form driving onto the dunes. FUNDINGNEE PROPOSAL The City is applying for a grant from the Alaska Department of Fish and Game to pay for the project. Approximately $100,000 is available. Grant money may be used for construction, engineering, and administration. Money spent before grant approval is not eligible for reimbursement. ADF&G requires preliminary engineering drawings and project cost estimates prior to grant approval, therefore I propose a three part fee: PreliminaryEngineering $4 568 Final Design $41572 Construction Inspection $31800 I recommend a location survey of the Kenai Avenue right of way and the parcel at the end of Forest Drive. Surveying is not included in this fee proposal. A fee estimate is attached. Sincerely, Ww4.4. is n, PE Kenai River Beach Dunes Boardwalk, Signage, Stairway Fee Proposal June 12, 19% Wm. J. Nelson & Assoc. Civil PE E2 ET Preliminary Design Reconnai sance/Research 8 Check Grades at Stairs 4 4 Site Plan 4 8 Stairway 8 Boardwalk 4 Signage 4 4 Cost Estimate 8 Hours 40 95 $39800 16 48 $768 x= Subtotal $49568 Final Design Site Plan 8 8 Stairway 8 4 Boardwalk 2 4 Signage 8 8 Specifications 8 ' Cost Estimate 2 Hours 36 95 $3,420 24 48 $1,152 x.- Subtotal $49572 OREM Contract Admin/Inspection 40 Hours 40 $39800 $.3 &W x Rate Subtotal Preliminary Total $41,568 Final Design Total $41,572 Inspection Total $3.8001 Total Fee $12,940 Note: We recommend that the City have a Surveyor locate the rightof way for Kenai Avenue and the property lines for the parcel in the vicinity of the stairway at the end of Forest drive. Surveying has not been included in the design fee. Suggested by: Administrat.Lu.LL City of Kenai RESOLUTION NO. 96-55 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $11,756 IN THE GENERAL FUND FOR LEGAL EXPENSES RELATING TO INLET WOODS SPECIAL ASSESSMENTS. WHEREAS, the bankruptcy litigation regarding Inlet Woods has increased legal costs to the City; and WHEREAS, additional money is needed for FY96; and WHEREAS, money is available in non -departmental insurance due to lower insurance premiums. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Non -Departmental - Insurance $11,756 To: Legal - Professional Services $11,756 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996, JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (6/14/96) kl DI-----; KENAI AIRPORT COMMISSION AGENDA -_. June 13, 1996 City Hall Council Chambers Chairman Tom Thibodeau 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes May 9, 1996 4. Persons Present Scheduled to be Heard 5. Old Business 6. New Business a. Richka Park Property for Airport Buffer Zone 7. Airport Manager's Report a 8. Commission Comments and Questions 9. Information Items a. City Council Agenda (6/5/96) b. Challenger Learning Center 10. Adjournment Agenda June 13.doc KENAI AIRPORT COMMISSION June 13, 1996 MINUTES 1. Roll Call Members Present: Thomas Thibodeau, Barbara Edwards, James Bielefeld Members Absent: Ronald Holloway, Henry Knackstedt, Bonnie Koerber Others Present: Councilman Measles, Acting Airport Manager Keith Holland, Administrative Assistant Marilyn Kebschull Quorum not established. Before adjourning, Acting Airport Manager Holland asked to share some renderings from the Interspace Company who was chosen to market the advertising in the airport terminal. Meeting adjourned at approximately 7:15 p.m. Respectfully submitted: M ril n Kebschull Administrative Assistant KENAI HARBOR COMMISSION AGENDA JUNE 10, 1996 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES - May 6, 1996 4. PERSONS SCHEDULED TO BE HEARD None 5. OLD BUSINESS a. Discussion: Dunes - Funding, Letter from Dept. of Fish and Game, dated 5/29t96 6. NEW BUSINESS 7. NFORMATION a- Alaska Challenger Learning Center Update - 5/22/96 8. COMMISSION COMMENTS & QUESTIONS a. City Council Agendas 9. ADJOURNMENT Set date for next meeting. IF YOU ARE UNABLE TO ATTEND THE MEETING ON JUNE 11, 1996 PLEASE CALL KATHY WOODFORD AT 2113-7555 BY 4:00 P.M. ON THAT DATE. THANK YOU. KENAI HARBOR COMMISSION AGENDA JUNE 10, 1996 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL Members Present: Barry Eldridge, Jeannie Munn, Mike McCune, Tom Thompson, Will Jahrig, George Spracher Members Absent: Ray McCubbins Also Present: Jim Bookey, Keith Kornelis, Public Works Director and Kathy Woodford, Public Works Admin. Asst. 2. APPROVAL OF AGENDA MOTION JEANNIE MUNN MOVED FOR APPROVAL OF THE AGENDA AND ASKED FOR UNANIMOUS CONSENT. BARRY ELDRIDGE SECONDED. THERE BEING NO OBJECTIONS MOTION PASSED. 3. APPROVAL OF MINUTES - May 6, 1996 MOTION BARRY ELDRIDGE MOVED FOR THE APPROVAL OF THE MAY 6, 1996 MINUTES AND ASKED FOR UNANIMOUS CONSENT. JEANNIE MUNN SECONDED. THERE BEING NO OBJECTIONS MOTION PASSED. 4. PERSONS SCHEDULED TO BE HEARD None 5. OLD. BUSINESS a. Discussion: Dunes Komelis gave an update of his meeting with the State Fish & Game (Mark Kuwada and Gay Muhlberg) concerning the plans for the beach dunes. He said Fish & Game is very receptive to Bill Nelson's ideas because he has been involved with this type of project before. Komelis reported that the preliminary design work is not grant eligible so the city will pay for it out of pocket. He added we should receive $100,000 for the grant. Komelis asked McCune if the city can still get the piling as discussed previously. McCune replied yes, that the city will need to write up a receipt/letter for receipt so his company can use the donation as a tax write off. There was further discussion Page 2 Harbor Commission Minutes June 10, 1996 concerning the size of the pilings. McCune stated there are 70 to 90 pilings that are 60' to 80' long. 6. NEW BUSINESS None 7. INFORMATION a. Alaska Challenger Leaming Center Update - 5/22/96 8. COMMISSION COMMENTS & QUESTIONS Jahrig noted the new outboard motor and survival suits purchased at the dock. Kornelis stated the old motor wore out. There was some discussion concerning the level of the river and amount of silt at the dock this year and how it is affecting the ramp. 9. ADJOURNMENT The next meeting date was set for July 8, 1996 at 7:00 p.m. Jahrig called adjournment at 7:20 p.m. Respectfully Submitted Kathy W dford Public Works Admin. Assistant KENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM June 4, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: May 7, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. OLD BUSINESS A. LIBRARY USER SURVEY B. LIBRARY ADDITION COMMITTEE 9. NEW BUSINESS A. LIBRARY FEE STRUCTURE B. LIBRARY INFORMATION PAMPHLET 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION A. CHALLENGER LEARNING CENTER 12. ADJOURNMENT LIBRARY COMMISSION MINUTES JUNE 4, 1996, 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER Chairman Peters called the meeting to order at 7:30 p.m. 2. ROLL CALL Members Present: Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Kevin Benson, Kathy Heus, Vince O'Reilly Members Absent: None Also Present: Emily DeForest, Joe Moore, Kathy Woodford, Ethel Clausen 3. APPROVAL OF AGENDA MOTION JANET BROWN MOVED FOR APPROVAL OF THE AGENDA AS WRITTEN. LORRENE FORBES SECONDED. THE MOTION AND AGENDA WERE APPROVED. 4. APPROVAL OF MINUTES Chairman Peters requested a change on Page 3, second to last paragraph. He asked that Brown also be thanked for her efforts on the goals and objectives and survey project. MOTION JANET BROWN MOVED TO ACCEPT THE MINUTES FROM THE MAY 7, 1996 COMMISSION MEETING WITH THE INCLUSION OF BOB PETERS REQUEST. LORRENE FORBES SECONDED. THE MOTION AND MINUTES WERE APPROVED. 5. PERSONS SCHEDULED TO BE HEARD None 6. DIRECTORS REPORT DeForest reported the computer is working to a point, there are some flaws that need to be worked out. Apparently PTI hasn't installed the router yet. Once they do, there are four (4) computers ready to go. Page 2 Library Commission Minutes June 4, 1996 DeForest stated the monthly circulation report was not correct because of lost information during the transfer, but included that she does like the new program. DeForest said the children's computer and the ADA computer have not arrived yet. Peters asked if there is room for them in the library. DeForest said they will make room. She stated that computers should not be set too close together in order to comply with the Privacy Act. Forbes asked how kids using the computers can be monitored without breaking the rules of the Privacy Act. DeForest stated they can't be monitored, it will have to be left up to good judgment and parents help. DeForest reported that she will be attending the Kenai Fish Festival on June 8 and 9. She asked Moore for a video tape of the Dunes. Moore stated he did not have one on hand but would look into getting one and also any other videos he can to show at the festival booth. Forbes suggested the library purchase some of these videos. Moore stated he thinks the Fisherman's Association would be willing to give them to the library. DeForest said she would like to have the videos in the library, stating they will be good for education and tourism. 7. FRIENDS OF THE LIBRARY REPORT Heus reported the book sale is ready to go on Thursday and Friday. She added the pre - sale for members of Friends of the Library will be held Wednesday evening from 6:00 p.m. to 8:00 p.m. Heus said the "Friends" finished the library expansion proposal brochure, which DeForest had passed out copies at the beginning of the meeting. DeForest noted thanks should go to Sheryl Paulsen for taking her lunch hour to run the copies for them. Heus said they discussed the July 4th parade. She reported that the "Friends" would be willing to support the kids in the summer reading program if they would like to get into the parade, i.e. any fees involved, etc. Heus said the next meeting is scheduled for July 1, 1996. Peters commented that he read the theme of the July 4th parade is "Volunteerism" and suggested the library volunteers look into joining in the parade. He added he likes the idea of the kids being in the parade and their presence would be good in bringing attention to the library. Brenckle concurred with Peters. Page 3 Library Commission Minutes June 4, 1996 8. OLD BUSINESS a. Library User Survey Forbes said the figures from the survey have doubled from the 1993 survey. She added the summary has not been finished yet. Forbes stated she will copy the people's comments for the commission. She said that once she finishes the summary of the survey it will show the need for a library expansion. Brenckle commented that the brochure shows more personal use on the computers than the percentages from the survey. Forbes said the percentages are only from the surveys that were returned and the summary will show the need for more equipment. Forbes said the commission will find some of the public's comments very interesting. One she pointed out stated a parent showing off the record player to his/her child as an antique device! Forbes said the next survey done will need an internet category included. b. Library Addition Committee Peters said there were two meetings held in May and thanked Lorrene Forbes for taking notes at the meeting. He stated the survey results were to be discussed at the May 14th meeting but was put off and they discussed how to get the public informed of the need for a library expansion instead. Peters stated the May 21st meeting they worked on the brochure. At this point, Peters corrected his statement, stating they worked on the brochure at the May 14th meeting and discussed how to get information to the public at the May 21 st meeting. (i.e. media - radio, newspaper, etc.) He added the committee needs to meet a couple of more times and he would like to see some specifics on the addition itself. Forbes inquired as to the time schedule to get the proposition to City Council. Moore said it will take two meetings: one for introduction and one public hearing. DeForest suggested by the first of September to be safe. Moore concurred, stating maybe even in August. Brenckle asked if any has heard anything from the ice rink people organizing again this year. No one has at this time. Heus said the "Friends" discussed campaigning for the expansion. There was some general discussion as to whether or not Tom Wagoner might help push the political end for the addition. It was decided not to ask him, since he is running for Senate, he may not want to take a stand on it. Peters stated he feels that Wagoner may not be against Page 4 Library Commission Minutes June 4, 1996 the library expansion but may be against higher taxes and added that he does respect Wagoner's point of view. O'Reilly said the commission has proven to itself that the expansion is necessary. Now the message needs to get to the public. 9. NEW BUSINESS a. Library Fee Structure DeForest said it appears the library will be able to keep their inter -library loan clerk. She said she would like to discuss raising fines and fees to $.25/week for rentals and $.10/day for late fees. Brenckle suggesting holding off raising fines and fees until the first of the new year. She added she sees the need for higher fines and fees but the library does not want to alienate voters right now. DeForest concurred with Brenckle. Peters said most library patrons may grumble about raising the fines and fees but he doesn't feel they would quit using the library. Brenckle stated it is not so much the library user as it is the non -user that needs to be thought about. MOTION Brenckle MOVED to table the fee structure to a later date and asked for unanimous consent. Brown SECONDED. There being no objection the MOTION PASSED by UNANIMOUS CONSENT. b. Library Information Pamphlet Peters congratulated everyone that worked on the pamphlet, stating it would have cost approximately $500 or more to hire someone to do it. With everyone helping out it cost much less (close to nothing) and came out very nice. Forbes noted the 'Friends of the Library" application on the back of the pamphlet. Brenckle said the Mission Statement is very well done. Brenckle asked DeForest what will be at the Fish Festival booth. Heus suggested using the "Friends" fish stationary and also having the Extension's "How to Can" booklets. The commission agreed. Page 5 Library Commission Minutes June 4, 1996 10. COMMISSIONER'S COMMENTS/QUESTIONS Peters commented on the Challenger information in the packet and asked Moore if he knew the cost of the project. Moore stated it will be $3 million with the city talking about committing $1 million. Peters said it doesn't appear the city will make very much money on the center. Moore stated if you look at the feasibility study, it states it will take 3 years to begin recouping costs. There was general discussion amongst the commissioners regarding what exactly the center does, what it will do for the city and what kinds of crowd it will draw. Benson commented he was glad to be on the commission and looked forward to seeing everyone through out the summer. Forbes stated she will be out of town for the August meeting. She asked Moore how the city decides to spend money on projects such as the Challenger Center. Moore said a resolution to appropriate money is put on the agenda and the public is invited to attend and discuss any of these resolutions. There was further discussion amongst the commissioners concerning projects and money for the projects. Brenckle congratulated Kathy Heus on her retirement. She brought up the new concept being used in a San Francisco library on collection building which taps special interest groups to fund collections. There was some discussion regarding the concerns about this type of funding. Brenckle suggested Alaska Voters Registration forms be at the library's booth at the Fish Festival. DeForest said she will have some there. Peters reminded everyone of the book sale and also asked anyone attending the Fish Festival remember Emily and give her a break from the booth if possible. 11. INFORMATION a. Challenger Leaming Center Page 6 Library Commission Minutes June 4, 1996 12. ADJOURNMENT MOTION Forbes MOVED to adjourn the meeting at 8:30 p.m. and asked for unanimous consent. Brown SECONDED. There being no objection, the meeting ADJOURNED. Respectfully Submitted, Kathy Woo ord Public Works Admin. Assistant 9(anai Community .fi6taxy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR THE MONTH OF MAY 1996 0 Circulation Adult Juvenile Easy Books Fiction 1750 478 1082 Non —Fiction 1770 207 391 Periodicals 96 Kits Puzzles Phonodiscs Cassettes Videos Misc. 3 4 6 79 401 71 Total Printed Materials .. 5774 Total Circulation .. 6338 Additions Docs Adult Juvenile Easy Books AV Gifts 21 43 23 69 19 Purchases 90 18 28 4 Total Additions .. 315 Interlibrary Loans Ordered Received Returned 31 44 34 Books Interlibrary Loans by our Library .. Books 39 Volunteers Number .. 24 Total Hours .. 227 Income Fines and Sale Books 1,120.33 Lost or Damaged Books 75.53 Xerox 297.25 Donations 78.00 Total Income for May, 1996 ... $1,571.11 -WECommunity —fiiaty A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 • Library Cards Issued May, 1996 Kenai Anchor Point Kasilof Nikiski Soldotna Sterling Other Library Patronage .. 6,588 Persons 40 1 5 15 20 2 23 1011 SLOG 0692 00 1 - T92 Y.O" 001 - f70'a %17' E T - BOLL 0E/-9 Q)(?)T- 92L % C4 00 1 - %t7'2E- OE t7 E 0262 C401 - L6E Y.0, vtO T - 2 0 %s" 916- 6TST- S92- %E. 2b %2' Tt7- C4 T - XE " 0 T 9T 9 1 264 T ME 142- 29T %-, " E2- ty 1 211 %91 2tp- 801 29 %L 9 T - .? %0*0 9 9 7 T G T 6t7L Lt73 T �Ql T % C Z-0 T T!; W, T % 17 E 626iYL 8t7C& %(;I" EE- 1269 Y. t7 t7 2- T C T 'S E't SE621 86L21 %91 t7- 97ST %2' i7l 660 T S&2T 0996Q, %L 62- S099 xs" 2E-- ? 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Volunteer Planting Schedule d. Softball Green ;trip Grass Preparation e. Cemetery Vandalism 6. OLD BUSINESS: a. Summer Hires b. Global Relief 7, NEW BUSINESS: a. July Meeting Date 8. CORRESPONDENCE: 9. INFORMATION: a. Challenger Learning Center b. Beautification Committee Minutes 10. ADJOURNMENT: KENAI PARKS & RECREATION COMMISSION MINUTES JUNE 6, 1996 CITY COUNCIL CHAMBERS 7:00 P.M. CHAIRMAN RICHARD HULTBERG 1. CALL TO ORDER AND ROLL CALL Members Present: Richard Hultberg, Ron Yamamoto, Kelly Gifford, Jack Castimore, Michele Fahnholz Members Absent: Dale Sandahl, Tim Wisniewski Also Present: Duane Bannock, Bob Frates, Kathy Woodford (recording secretary), Rachel Clark (speaker) 2. APPROVAL OF AGENDA Frates requested the agenda be amended as follows: 5. Director's Report - delete c. [Volunteer Planting Schedule] and replace with Teen Center Supervisor Position; move 3. Cemetery Vandalism to 6. Old Business, and add to 7. New Business - b. Basketball Court Placement at the Municipal Park. Castimore asked to add to 7. New Business - c. Flyer/Pamphlet of Parks & Rec. Activities and d. Winter Activities. With the above corrections to the agenda it was approved unanimously. 3. APPROVAL OF MINUTES No additions or corrections to minutes. The minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD a. Rachel Clark, Master Plan Daubenspeck/FAA Property Clark explained that she is writing a Master Plan for the Daubenspeck property as directed by Council. She referred to the map stating the FAA football fields fall within the area. Clark said she is looking for uses for it and asked if the Commission had any recommendations. She listed some of the options she has thought of: 1. Maintaining it in its current condition but removing some goal posts; 2. Improve the site but maintain it for outdoor rec. use; or 3. Declare it as not needed and offer it for commercial lease or sale. Clark said it is possible to swap out other city owned property for this parcel to keep as a rec. site. Yamamoto asked Clark if she (the city) needs the property. Clark replied that eventually area 6 and possibly 5 may be commercially developed and a rec. site may not be the best use for that land. Page 2 Parks and Recreation Commission June 6, 1996 Minutes The Commission discussed whether or not the department wanted to take on another park and the lands currents uses (RV parking for summer caravans, the circus, softball practice, etc.). Frates stated he would like to see the property upgraded and lanscaped to tie in with the adjacent (future) assisted living project. Clark stated that a lease application for this property has been received but not approved and her question to the Commission is whether or not this is a critical recreation area. There was mach more discussion as to the exact location of the property and whether or not it is a critical recreation area. MOTION Castimore made a MOTION that the Commission as a whole agrees it does not feel the property is critical to keep as a park. Yamamoto SECONDED. Chairman Hultberg called for the vote. VOTE Yamamoto Yes Fahnholz Yes Gifford Yes Hultberg Yes Castimore Yes The MOTION PASSED. The Commission also made a request to Council to keep the property maintained as a park area until such time the property is leased or traded. 5. DIRECTOR'S REPORT a. Solstice Night Fun Run Frates reported the Fun Run is June 21, and starts at the Lief Hansen Park at 10:00 p.m. This year it is open to the public, everyone is welcome to come and walk or run. b. Summer Projects Frates said the equipment for Beaver Creek Park has arrived. Yamamoto asked if the area will be cleaned up before putting in the new equipment. Frates said it will, the department will pull the old equipment, install the new and then landscape. Frates stated the other equipment is expected next week sometime. Discussion followed concerning clearing the area at Beaver Creek to make the park more visible. Frates said he will suggest some selective cutting. Page 3 Parks and Recreation Commission June 6, 1996 Minutes Frates reported the flower boxes are out and most of the flowers are "home-grown." He added the area around the Airport sign is nearly completed. C. Teen Center Supervisor Position Frates said the position will be opened through Job Service next week. He said it will run for two weeks then they will interview. He stated he wants someone in the position that can coordinate with parents and youth and have the potential for stepping up. Yamamoto commented that a student teacher that is out of work may be a good choice. Frates said he would like to see the position start at a lower pay range with the possibility of advancement to a higher pay range. d. Softball Green Strip Grass Preparation Frates said the grass around the new restrooms is about to be planted. It was discussed as to whether or not the area should be fenced or flagged off to keep people/bikes off it. Frates said normally there isn't too much problem and there will be a path for access to the restroom. e. Cemetery Vandalism Frates said he received a complaint from a citizen concerning vandalism at the cemetery. He stated that according to KMC the gates are to be locked and as far as he knows, they never have been. The Commission discussed the problem and decided to bring the subject back to it's next meeting under Old Business and in the mean time Frates will get with Carol Freas to research the subject a little more. 6. OLD BUSINESS a. Summer Hires Frates reported that the Parks & Rec. crew is in full force. He said they lost one worker to the Slope but that's the only position he needs to fill. Frates added he has a good crew this year and encouraged Commission members to report anything they see that he may be able to take care of. b. Global Relief Frates said he went to Soldotna and picked up some donated trees. He said many of the trees are seedlings and will be planted at the Extension garden until they're larger. Page 4 Parks and Recreation Commission June 6, 1996 Minutes 7. NEW BUSINESS a. July Meeting Date The Commission requested that Frates do a memo to Council requesting they be allowed to meet on July 11, 1996 in the Public Works Conference room since they're regularly scheduled meeting falls on July 4th. b. Basketball Placement at Municipal Park Frates said $7000 has been appropriated for slab at the Municipal Park. There was also discussion concerning cutting the underbrush to make this park more visible as with the Beaver Creek Park. Frates said he will see what can be done with out upsetting residents in the area. C. Flyers/Pamph lets Castimore said he would like to volunteer to work on a brochure for the Parks & Rec. Department. He suggested it contain information concerning community activities. The Commission discussed the idea and concurred that it would be beneficial to tourists. Castimore and Frates will work on the design and Parks & Rec. can pay for the copying out of their budget. d. Winter Programs Castimore stated he would like to see the Commission begin to think about winter programs before it gets too late. The Commission discussed the issue and it was decided to add it to the agenda under Old Business at the next meeting. 8. CORRESPONDENCE 9. INFORMATION a. Challenger Learning Center b. Beautification Committee Minutes 10. ADJOURNMENT At this time Chairman Hultberg asked for Commissioner comments. Yamamoto brought up the subject of ordering t-shirts for the Parks & Rec. crew. He stated he thought it would look good to see them all in uniform matching t-shirts or Page 5 Parks and Recreation Commission June 6, 1996 Minutes sweatshirts. Frates said this is something they are looking at. Hultberg suggested making the t-shirt available for purchase by the public also. Gifford said she would like to see the dead trees at the Arbor Day display removed. Frates stated "They aren't dead, they're behind schedule!" Gifford also mentioned the dead trees at Subway and asked if Subway could be made to pull them out. Frates said he will look into it, but they are on private property. The Commission discussed bike trails in Kenai. There was general agreement that bike trails would be good for the city, but Bannock stated that as it is, the city has no money for bike trails at this time. MOTION At 8:25 p.m. Jack Castimore MOVED for ADJOURNMENT. Kelly Gifford SECONDED. Passed by UNANIMOUS CONSENT. Respectfully Submitted, Kathy Woodford Public Works Admin. Assistant D-/�--�- MEMORANDUM TO: �yor Williams and City Council THROUG an Morris, Acting City Manager FROM: Bob Frates, Parks & Rec. Director?? DATE: June 11, 1996 SUBJECT: July Parks & Rec. Commission Meeting The regularly scheduled meeting for July, 1996 will fall on July 4th, which is a holiday. At their June 6, 1996 meeting, the Parks & Rec. Commission requested I ask Council for their approval to hold the July meeting on July 11, 1996. We are willing to use the Public Works Conference room for the meeting since the Airport Commission will be using council chambers. Will City Council reschedule the July Parks and Recreation Commission meeting from July 4, 1996 to July 11, 1996? BF/kw P_� CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** Council Chambers, 210 Fidalgo June 12, 1996, 7:00 p.m. Chairman Kevin Walker 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: May 22, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96-43—Prehmi.nary Plat, Strawberry Fields Forever Subdivision b. PZ96-44—Prehmi.nary Plat, Buxton Subdivision No. 2 6. PUBLIC HEARINGS: 7. NEW BUSINESS: a. PZ96-42—Conditional Use Permit —Surface Extraction of Natural Resources (Gravel)., W 1/2, NNV 1/, S 10, Lying North of Beaver Loop within T5N, R11W 8. OLD BUSINESS: a. Richka Park Property for Airport Buffer Zone 9. CODE ENFORCEMENT ITEMS: a. Letter to Hanson Roofing, 309 Birch Street b. Letter to Roy Wright, Wildwood Station Road 10. REPORTS: a. City Council b. Borough Planning; c. Administration 11. PERSONS PRESENT NOT SCHEDULED: Planning & Zoning Commission Page 2 Agenda June 12, 1996 12. INFORMATION ITEMS: a. Request for Reconsider Memo from City Clerk Carol Freas b. Challenger Learning Center c. Notice of Borough Planning Commission Action of May 28, 1996 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: CITY OF KENAI PLANNING AND ZONING COMMISSION June 12, 1996 ***Minutes*** 1. ROLL CALL: Members Present: Carl Glick, Phil Bryson, Teresa Werner-Quade, Ron Goecke, John Booth, Karen Mahurin, Kevin Walker Others Present: Councilman Duane Bannock, City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: GOECKE RECOMME]VDED APPROVAL OF THE AGENDA AS PRESENTED AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY BRYSON. NO OPPO;ITION TO UNANIMOUS CONSENT. AGENDA APPROVED. 3. APPROVAL OF MINUTES: May 22, 1996 MAHURIN MOVED FOR APPROVAL OF THE MINUTES OF THE MAY 22, 1996 MEETING. MOTION SECONDED BY MR. BRYSON. NO CORRECTIONS NOTED. CHAIRMAN WALKER ASKED IF REQUEST FOR UNANIMOUS CONSENT AND MAHURIN CONFIRMED THIS. NO OPPOSITION TO UNANIMOUS CONSENT. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96-43—Prelin:iinary Plat, Strawberry Fields Forever Subdivision: BOOTH RECOMMENDED APPROVAL OF PZ96-43 PRELIMINARY PLAT. MOTION SECONDED BY MAHURIN. Chairman Walker asked. for additional staff comments. La Shot stated nothing additional but asked th.�it the Commission note the recommended contingency of the note he would like placed on the plat. Planning & Zoning Comrission Minutes Page 2 June 12, 1996 Walker asked if anyone in the public wished to address this item. No comment received. Item brought back to the Commission. Booth asked La Shot if the owner was aware of the request for the right of way. La Shot stated they were noting he had had a couple conversations with them and had met them on the site. Booth clarified that they had agreed to the right of way. Bryson asked for clarification if the intent of the motion was to incorporate the recommendations of the City Engineer. Booth stated yes and the second concurred. Walker stated that is the intent. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES WALKER YES MOTION PASSED. b. PZ96-44—Preliminary Plat, Buxton Subdivision No. 2: GLICK MOVED FOR 'THE APPROVAL OF PZ96-44. MOTION SECONDED BY GOECKE. Chairman Walker asked for additional staff comment. La Shot stated he would like to add the recommendation to maintain at least a 20 foot utility easement in place of the proposed right of way vacation. That would be to bring in water and sewer services to the proposed Lot 6A in the back. La Shot noted that without that, water and sewer is not available without an installation agreement to run the main lines. Chairman Walker asked Mr. Glick if he wished to amend his motion. GLICK STATED HE WOULD AMEND HIS MOTION TO INCLUDE THE PROPOSED UTILITY EASEMENT WHERE THE VACATED RIGHT OF WAY WILL TAKE PLACE. GOECKE CONCURRED WITH THIS AMENDMENT. Walker asked if anyone in the public wished to comment on this item. No one commented. Item brought back to the Commission for discussion. Bryson asked La Shot i' Harding Street extended to the south to a dedicated right of way now. La Shot stated it extends to Second Street noting it is a half dedication all the way through. La Shot stated he doesn't oppose the right of way vacation, to eliminate it. La Shot stated they had proposed to put a cul-de-sac there on the proposed Lot 6A for a turnaround. should access be needed from the south. La Shot stated that Planning & Zoning Commission Page 3 Minutes June 12, 1996 half dedications have always been a problem for the city and without the utility easement the only way they could serve that lot would be to extend main lines from the south. La Shot stated this way they could serve it from Third Avenue by constructing service lines. La Shot stated the city will normally allow people to extend across one lot if they have an easement available to the service line. Bryson stated he didn't know what the relative elevation was for the sewer on Third and Second, but asked if it is reasonable that sewer could be developed just as easily. La Shot stated they are both deep enough. VOTE: BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES WALKER NO MOTION PASSED, 6-1. 6. PUBLIC HEARINGS: 7. NEW BUSINESS: a. PZ96-42—Conditional Use Permit —Surface Extraction of Natural Resources (Gravel), W 1/z, NW 1/, S 10, Lying North of Beaver Loop within TSN, R 11W: GLICK MOVED FOR THE APPROVAL OF PZ96-42. MOTION SECONDED BY GOECKE. Chairman Walker asked for additional staff comments. La Shot stated that the code requires that on a Conditional Use Permit for extraction of natural resources that it be placed on the agenda for the first meeting available for the Commission's review. At that point, additional information can be requested or clarification can be obtained. La Shot stated it would be scheduled for a public hearing at the following meeting if the Commission agrees. La. Shot commented that; the Commission should note that the property is presently owned by one party and proposed to be purchased by another party, Dan Krogseng, who is in attendance in case the Commission has questions. La Shot noted the letter in the packet from the present owner/trustee of the property. Walker asked if anyone in the public wished to speak to this item. No comment received. Item brought back to the Commission. Planning & Zoning Commission Page 4 Minutes June 12, 1996 Goecke asked if this property was part of the property that the title seems to be in question on the estate; although, stated he didn't know if the Commission needed to be concerned about the matter. La Shot stated he believed this is part of that property adding that Mr. Krogseng may be able to answer that question. (Note: Krogseng answered questions from the floor and was inaudible on the tape during much of the conversation.) Krogseng stated that basically he made the offer on the property with the condition that the permit be granted and transferred. Krogseng stated it has been resolved as far as he knows adding that it will have to go back to court and at that time the title will be transferred. Goecke stated he was certain that at least on part of this property there was a severe problem and he was hoping that Mr. Krogseng, as the purchaser, would know exactly what was taking place. Goecke added that perhaps the Commission doesn't need to concern themselves with. but would hate to find out later that they should have concerned themselves. Bryson stated the submittal to the city indicates that you will be taking gravel to approximately 15 feet depth and that the water table is at six foot depth. Bryson asked how Krogseng proposed to lower the water table an additional ten feet. Krogseng stated that it will be extracted with an excavator and then dried using basically the same idea as Fosters. Bryson questioned Krogseng's proposal of not having setbacks on two sides. Krogseng stated he had looked at :Fosters permit and they didn't have one on their permit adding he figured that if they didn't have one and it was granted to them. Krogseng added that he has no problems with setbacks or putting it back in. There will be quite a bit of footage. The other side is up against Foster's and hopefully the plan would be to continue the lake idea. :Poster's idea was to put a lake in and Krogseng stated he would like to hook onto that area. Bryson clarified that he wouldn't be proposing that that be a stockpiled topsoil. Krogseng it is possible and if it was required it wouldn't be a problem. Booth asked if there were any homes surrounding this property. Krogseng stated there are no homes anywhere near it adding it is up against the other pit. Next to that is Doyles and then Chester Cone's place. Krogseng commented that it seemed like a likely spot to continue with a gravel pit. Bryson asked the proximity of this area to the Bridge Access Road? Krogseng stated it is about 1/3 mile from there. Krogseng added that from Barabara Road it is approximately one-half way from thereto Bridge Access. Bryson clarified if that was the westerly side. Bryson asked if the Wrights have the property to the west of it and Krogseng verified that. Krogseng commented that the area he will be purchasing has Planning & Zoning Commission Page 5 Minutes June 12, 1996 quite a bit of grassy areas and a good section that is treed along Beaver Loop. Krogseng stated the plan is to maintain that and later to sell home sites along the lake. Bryson commented that the site layout showed the house lot area. Bryson asked about the lateral area on the west that is referred to as buffer area being left in natural condition? Krogseng stated that he believed he had put in the application that he would build a 12 foot containment if necessary; however, noted he doesn't believe it will be necessary as there is a treed area there. Bryson stated that Fosters previously proposed and as they went along they reclaimed the area. Bryson asked A that was Krogseng's intent? Krogseng stated he will save topsoil and respread it. :Bryson commented that Fosters had done a very presentable job at their pit. Krogseng stated that they will basically try to do the same thing that Foster has done adding that is why they would like to get away from a buffer area between this area and Fosters. Walker asked how far the point of egress is from the curve? Krogseng stated it is one- fourth mice. Chairman Walker called for the question. Bryson asked for clarification if there was a motion. Kebschull advised there is a motion to approve the resolution adding that by code the resolution cannot be approved without a public hearing. Kebschull advised the motion needed to be amended. GLICK AMENDED THE MOTION TO HAVE IT BROUGHT BACK FOR PUBLIC HEARING AT THE JUNE 26TH MEETING. MOTION SECONDED BY GOECKE. Walker asked if there was any discussion on the motion. None. VOTE: WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON YES WALKER YES MOTION PASSED. Chairman Walker noted that a public hearing would be held on this item on June 26tn 8. OLD BUSINESS: a. Richka Park Property for Airport Buffer Zone: Mahurin commented that she felt this should be moved onto council. Mahurin noted she had read the recommendation from the consultant, noted she understands there is Planning & Zoning Comi-nission Page 6 Minutes June 12, 1996 an airport plan and doesn't mean to go around that, but thinks that the Commission has spent many, many meetings listening to the public who have major concerns about this. Mahurin stated she feels it would be most prudent of the Commission to make a motion to move this item to City Council for hearing and a recommendation to pursue purchasing the property in question or trading for it. Mahurin added that if the rest of the Commission would like to discuss it first, she would delay a motion. Mahurin noted she feels strongly that this should go to the council. Goecke stated he understands everything that the neighbors and part of his esteemed Commissioners are saying adding he thinks all of it is very well taken. Goecke stated his belief is that City Council will have the ultimate answer on this but in a sense to give council direction as t10 what we, as Commissioners, would like to see you do, Goecke stated he is not convinced that the city needs to own this property. Goecke commented that governments owning a lot of property "jerks his chain a little bit" and this is just going out and buying or grading for more property. Goecke stated whether this is a good piece of property and a good use of that property he is not totally convinced that is true. Goecke stated he is personally against purchasing or trading for anything else a bunch of property. Goecke added at least this much, perhaps a slim corridor with trees would be fine but not this much. Walker stated that in the interest of perhaps getting a motion on the table that may have a chance of passing, noted he would like to make a few comments. Walker stated he shares some of the same concerns. Walker stated what he would like to see this evening, whether or not they actually support the concept of purchasing this property due to very lengthy and strong public concerns, would be a motion asking council merely to review this and not necessarily P&Z endorsing the concept of the purchase. Simply supporting a motion that P&Z ask council to review this item and see if it is something they would consider doing due to public support. Mahurin stated she understands what Walker is saying and appreciates Mr. Goecke's perspective. Mahurin stated she feels this is an opportunity for us because P&Z is in a position to see what was planned and the people have come to P&Z to asked them to be prudent and to have foresight and to do some real planning. Mahurin commented that when she drives by Mapco here and Mapco in Soldotna, there is a significant difference. In Kenai, there are trees, and it looks like there is going to be some lawn and there is not the huge sign that was voted down. Mahurin commented that here in Kenai again we have a chance to establish a conservation zone and to put a little previous planning into it. Mahurin stated that granted the Airport Commission has not had the input that P&Z has had because they are doing a different business than P&Z. Mahurin stated she feels it is prudent for P&Z to tell City Council that because of the public testimony and the concern and what we have listened to that P&Z do recommend that City Council have a public hearing and take some action on this. Mahurin stated she feels that if they don't, it will continue to keep coming back to P&Z adding that she likes to see a finality to a process. Mahurin stated she doesn't want to see it just Planning & Zoning Comrnission Minutes Page 7 June 12, 1996 hanging out there. Mahurin added that she is afraid that if they don't send a recommendation up that the City Council will not do something with it. MAHURIN MOVED THAT PLANNING & ZONING FORWARD A RECOMMENDATION TO THE CITY COUNCIL THAT THEY PURSUE THE PURCHASE OR THE 'TRADING OF THE PROPERTY IN QUESTION FOR THE ESTABLISHMENT FOR AN AIRPORT BUFFER ZONE. Walker asked for clarification, prior to the second, the property is the Richka Park Property. Walker asked if there was a second to the motion. NO SECOND. MOTION DIED. MAHURIN MOVED THAT THE CHAIR WRITE A LETTER TO CITY COUNCIL STATING THAT WE HAVE A CONCERN ABOUT THIS PROPERTY, THAT WE HAVE RESPONDED AND LISTENED TO A LOT OF PUBLIC TESTIMONY AND WOULD THEY PLEASE SCHEDULE A PUBLIC HEARING FOR THEIR INPUT AND POSSIBLE ACTION. NO SECOND. MOTION DIED. GOECKE MOVED THAT PLANNING AND ZONING REQUEST CITY COUNCIL LOOK AT THIS IN SOME FUTURE MEETING SO THAT THEY ARE AWARE, ADDING HE IS SURE COUNCIL IS AWARE IF THEY ARE READING THEIR PACKETS. Walker asked if Goecke was making a motion that they look at it or we request they look at it. Goecke clarified that we request they look at it and then give P&Z some direction for where to go. MOTION SECONDED BY GLICK. Bryson stated he would be abstaining as his firm has had business with the owners of that parcel. Glick asked the motion be read. Goecke stated that basically he wants to have City Council look at this but doesn't want to send them any guidelines. Mahurin commented that never having served on council, if P&Z just sends them a letter asking them to lock at it and they decide no, then that's it. Mahurin asked the group, what they thought; will City Council look at it. Walker asked Bannock if he would look at it. Bannock stated he would respond to Mr. Goecke's comments earlier about the minutes. Bannock stated the minutes have been read and have been commented on. Bannock added that this is not the only commission that has dealt with this property noting that Planning & Zoning Commission Page 8 Minutes June 12, 1996 Airport Commission has had this in front of them as well. Bannock commented that in the commission's search to find a motion to get to council, Bannock stated he had made some notes. Bannock commented that maybe what is on their mind is P&Z made a motion to the council requesting council's involvement in what direction they want you to go. Bannock noted they have all heard about it and have had it for months. Bannock stated the Airport Commission has had it. Bannock stated that on this specific issue there has not been anything at council. Bannock stated that perhaps the motion to council is for a request for guidance to the commission and then that would make council commit to something to bring back to P&Z. Bannock stated that was just an idea. Walker asked Bannock if he would answer his question that being would he look at the item on a council level based on the current motion. Bannock responded no. Booth stated he felt given public comment that the issue is not going to go away and it needs to be addressed somehow whether they decide as a group not to pursue it or to push it on to City Council. Bannock stated he doesn't know what prompted this letter from Mr. Ernst but one of the things that this commission does have the ability to do to bring closure is to simply make a motion as Ms. Mahurin attempted to earlier and vote it down. Bannock stated he doesn't feel it is fair for a motion to languish around without a second adding that is definitely a way to take a position. Bannock added, have the motion made, make a second, debate the motion, and then vote it down. It may not be the answer that everyone wants to hear but it is definitely taking an action. Bannock commented that he feels that is what is owed to the public. MAHURIN AMENDEI:) THE MOTION TO REQUEST THAT FORWARD ALL INFORMATION IN A PACKET TO CITY COUNCIL WITH A REQUEST FOR THEIR GUIDANCE BACK TO P&Z ON THIS ISSUE, WHICH IS THE PURCHASE OR TRADE OF RICHKA PARK PROPERTY FOR AN AIRPORT BUFFER ZONE AT THE FIRST POSSIBLE MEETING DATE, DATE CERTAIN JULY 17TH. BOOTH SECONDED THE AMENDMENT. Walker asked that the original motion be read and then the proposed amendment. Kebschull read original motion noting as she understood Mr. Goecke, "Request that Council look at this purchase and in no way to ask them to do anything other than look at it." Kebschull read the amendment, "Request that we forward all of the information in a packet to council with request for their guidance back to us on this issue which is the purchase or trade of the Richka Park Property for an airport buffer zone at the first possible meeting date and that would be July 171n." Walker asked if Mr. La Shot would like to enter comments into the record on this item. La Shot stated he has no further comments other than he feels they have reviewed the information and the input from the Airport Commission and the Airport Manager. Planning & Zoning Commission Page 9 Minutes June 12, 1996 Kebschull asked for clarification as to what information administration is to send to council since all there is are the minutes which council has already received. Bannock advised that the letter from Airport Manager Ernst would be important as well as selected copies of the minutes. Mahurin stated she would like to make sure council had all of the public testimony which is germane to this. Mahurin added that there have been three or four public hearings wherein the public has commented. Mahurin stated she realized thev have been in their packet but if they are going to study the issue to make a recommendation she felt it would be important for them to have that information at their finger tips. Werner-Quade commented that the minutes from the Airport Commission meeting where the public turned out to speak. VOTE ON AMENDMENT: GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON ABSTAIN WERNER-QUADE YES WALKER NO AMENDMENT PASSED. Walker stated he would like to comment specifically, as was stated earlier, he basically supports the concept of the council having the right and authority to review this matter and make their judgment and decision on this matter. Walker commented that he does not, believe that they will pursue this purchase. Walker stated he personally does not support the purchase or trade of this property adding he thinks they are being precipitous in this as the Airport Commission and Mr. Ernst have indicated they are currently involved in a study. Walker stated he feels that with experts already studying this problem hE� thinks P&Z are premature and this is a reaction to the public input that the commission has had. Walker added he supports the public coming in with input. Walker noted he would like to see council read that input adding he thinks they have from the minuttes and believes if they wanted to take action, they could put it on their agenda. Walker noted he will not be supporting this measure at this time. Booth asked when the study could be expected to be complete. La Shot stated he wished he could say it was soon but it is a fairly long process noting that when it was started a year ago it was thought that the project would take over two years. La Shot commented it will be some time yet. Mahurin stated she would like to point out to Mr. Booth that in regards to the Historic Townsite in Kenai, there had been quite a study and a task force and the City of Kenai spent considerable time and effort in making recommendation that Planning and Zoning and City Council chose not to follow. Mahurin stated there is a precedence and practice that exists as to commissions making their own decisions on issues. Planning & Zoning Commission Minutes VOTE ON THE MOTION AS AMENDED: BOOTH YES MAHURIN GLICK NO BRYSON WERNER-QUADE YES GOECKE WALKER NO MOTION FAILS. b. Reconsideration of Prime Residential Zone: Page 10 June 12, 1996 YES ABSTAIN NO GOECKE MOVED FOR RECONSIDERATION ON PZ96-41, THE CREATION OF A PRIME RESIDENTIAL ZONE. MOTION SECONDED BY BRYSON. Walker stated it is his belief that this is the Commission's second consecutive legislative day since this item was in fact originally acted upon so it would be appropriate for reconsideration. Item opened for discussion. Goecke stated that he voted for this at the last meeting and after voting and a little bit of time to think about it, Goecke stated, for lack of a better word, he came to his senses. Goecke stated he started to weigh more into it than he had previously from listening to Mr. Bryson. Goecke stated he thinks he erred in his ways and that this is going to create in Woodland a real, big fiasco for the city if they opted to try to put that in that subdivision because of the small lots. Goecke stated that is his reason for bringing this back for reconsideration. Mahurin asked Goecke to explain what he meant based on past discussion that it was clear to the commission that it was not intended to be used as an avenue to try to bring this into an established subdivision like Woodland where the criteria would not be met. Mahurin stated she was not following his logic. Goecke stated the reading he was getting from the individuals is that if the city has a prime residential zone, they are going after it. Goecke stated he feels strongly that they will try to make Woodland Subdivision a prime residential zone and grandfather themselves in with what; they got. Goecke stated that is his concern. Goecke reiterated it was his feeling that they will try to rezone themselves. Mahurin stated that her comment to them was that although she supported a prime residential zone, she would not favor something like that. Mahurin stated she felt they were all in agreement on the Commission that that was not the intent. Mahurin stated she will be voting against a reconsideration. Booth asked for clarification what the residents would need to do to reclassify their property. Booth added 11at he agrees with Ms. Mahurin but would like to understand Planning & Zoning Commission Page 11 Minutes June 12, 1996 what they would have to do to reclassify their property so he could get a better understanding if that was even possible. Booth asked if they had to have general consensus of all the property owners or are they talking about individual reclassifications of their own property. Walker stated that before answering that question, reclassifying it to what? Booth stated prime residential and Walker noted their lot sizes do not conform. Booth stated he understands that and instead of just walking away not understanding would like to understand why it is being brought up. Booth stated it didn't make sense to him agreeing that the lot sizes are too small. Walker asked Mr. La Shot to explain to Mr. Booth the process for rezone. La Shot stated the majority of the property owners by petition could initiate a rezone. The commission could initiate it, or the council. La Shot stated that if they were successful in having a rezone, existing non -conforming properties in this case could possibly have grandfather status. La Shot noted that zones have been changed in other parts of town where there were uses or lot sizes or whatever that were at that time legal, they went on to have a grandfather status at that point. La Shot stated that whether the appropriate bodies would vote to rezone a subdivision where many of the lots do not conform is a different question. Bannock commented that if the only way to rezone was through the majority of the owners, that would be the perfect democracy. The last time City Council invented a zone that became the T,>H zone that was literally crammed down some people's throats. People came in before council, P&Z, TSH Board, and said we don't want this, but all it takes is four votes to do it. Bannock stated that Ms. Mahurin may be absolutely correct that by having a zone on. the books at any given time, there is no guarantee that four votes won't take that zone and put it on a lesser zone right now. Bannock stated that has happened and by having it on the books, it is very possible to happen. Bryson stated his views are well known on the issues and thus won't reiterate that. Bryson stated he would state that all it takes is for a planning commission to make a determination that a deviation from that zone is insignificant and have four people in favor and have the council do the same thing, and you've got an area that is modified in a zone. Bryson stated he has less problem with that; although, feels the lot areas are completely out of line with what is reasonable. Bryson stated the greatest danger in the use of that is as a tool in other areas. Bryson noted that the Planning Commission had already turned down an attempt to rezone a portion adjacent to them into the same zone that Woodland Subdivision is through public comment. Bryson stated he feels that same situation could be extended out beyond that subdivision from an area that isn't affected. Bryson stated he thinks it is somewhat of a moral issue. Werner-Quade stated sh.e had asked questions at the last meeting about the huge lot size and there were things that she was really uncomfortable with. Werner-Quade added that she had heard so much from the public on and on again, especially from Mr. Christian who really worked hard on this issue that she supported it. Werner-Quade added that in the back of her mind she had reservations and has had for a few Planning & Zoning Commission Page 12 Minutes June 12, 1996 meetings. Werner-Quadc! commented that in the last week she had picked up a manual the commission had been provided about being on a commission in Alaska. Werner- Quade noted that it was :interesting that she picked it up and it turned to a page that said you must be very careful when you have a lot of public testimony that you are not swayed into what the public is wanting you to do. Rather, it said you need to have a clear understanding of what the issue is and then make your determination. In essence, even if you were risking stepping on that citizen's toes. Werner-Quade stated it made her realize that maybe she should have followed her inner conscience was telling her and there are some things about this prime residential zone that aren't right, they don't sit right, and they haven't for quite some time. Werner-Quade noted her position was always trying to save face in front of public with the testimony that she had heard commenting she did recognize the work and the evolution of the whole process from the public. Werner-Quade stated that retrospectively her reservations for the zone are going to supersede her feeling from public audience. Werner-Quade noted she will have to pay when the public calls saying that yes she changed her mind, yes that she did it when they weren't here, but no I wasn't doing it behind your back and try to tell them the correct reasons why. Werner-Quade stated that perhaps in the future they could look at the RS-2 zone and make some changes there. Werner-Quade stated that in conscience she cannot support the prime residential zone as it sits. Kebschull clarified that the Commission would be voting whether to reconsider PZ96-41 at a public hearing on June 26th. Mahurin requested that the public hearing be held at the July loth meeting as she will be absent on June 26th. Kebschull commented that the commission may need legal advice to determine if it can be held then. Walker stated he would object to that date because he probably won't be at the July meeting. Mahurin asked Walker if he is saying that they nullify each other's votes. Bryson commented he will be absent at the next meeting also. Walker stated then it should probably be postponed to the next meeting. Mahurin commented that three members will be absent June 26th. Bannock asked to address the 1989 memorandum in the packet, stating who may request reconsideration noting it does not state, and Mr. Graves and he spoke about this and he did not have a positive answer, if it had to be at the next direct meeting. The motion to reconsider had to be at this meeting, but to set a date for reconsideration :is not clear. Bannock stated he feels that if the commission were to set it for a particular date, that would be fine. Glick stated he didn't think he would be at the July lot', meeting. Walker asked about the July 24th meeting. Walker asked if the maker of thE! motion and the second would like to include that date in their motion. GOECKE NOTED JULY 24TH MEETING FOR A PUBLIC HEARING WOULD BE FINE AS A DATE TO BE INCLUDED IN THE MOTION. BRYSON CONCURRED. VOTE: MAHURIN NO GLICK YES BRYSON YES WERNER-QUADE YES Planning & Zoning Commission Minutes GOECKE YES WALKER YES MOTION PASSED. 9. CODE ENFORCEMENT ITEMS: lZeID a. Letter to Hanson Roofing, 309 Birch Street b. Letter to Roy Wright, Wildwood Station Road Page 13 June 12, 1996 NO La Shot stated that both. parties have contacted the city and we are working out the best way for them to approach getting appropriate permits. Glick asked La Shot is Hanson Roofing hadn't been in that area for a long time. Glick asked if no one had ever complained before or what? La Shot stated that is true that they have operated out of their home for a long time but the city has now received a complaint. La Shot stated the complaint was mostly about things that are being stored on the property and smells, etc. 10. REPORTS: a. City Council: Councilman Bannock noted there is a copy of the agenda from the last meeting in the packet. Bannock commented that Acting Vice -Chair Swarner ran the meeting as Mayor Williams and Vice -Mayor Measles were both out of town. Bannock brought attention to Item H7 which was approved on the consent agenda which was P&Z Ordinance 1704-96 involving the item just moved to reconsider. Bannock noted it will be on the agenda at the council meeting on the 19th. At that time it is not appropriate for council to take action as council can only move forward after a recommendation from P&Z which has been put on hold. Bannock stated he will make a motion to table that issue and the attorney will also recommend that that take place. Bannock stated that after P&Z's action on the 24th, council will go forward if necessary from there. Bannock brought attention to Item 11 the discussion amending the lease for the Kenai Fire Arts and Humanities Council to the Kenai Fire Arts Center. Bannock stated that they had asked for some financial assistance in rebuilding the roof. Council was not willing to do that and as a second, council agreed to give them a 20 year lease so they can go out and raise private funds to do what. they need to do to that building. Bannock stated they had a five year lease with two years left on it and they felt their ability to get donations to do great improvements to it would be hampered. Bannock stated the city has a big budget. that has been passed with probably the longest amount of work sessions ever. The good Planning & Zoning Commission Page 14 Minutes June 12, 1996 news is the tax rates will stay the same but the bad news is the city will be dipping further into the savings iccount than has been done in the past. The city is not buying too many automobiles or building any big buildings this year. Bannock commented that the budget was a lengthy project and the first time in his three years that there were more non -directly city related people asking for money. Bannock noted they had all been gold no. Mahurin asked in the council's decision not to put a roof on the Kenai Fine Arts building if there was a discussion of the history of that building and the historic value of it? Bannock commented yes. Mahurin commented that due to the makeup of the council .and how they support those kinds of things it was voted down probably. Mahurin asked if she was correct and noted she thought it was too bad. b. Borough Planning: Bryson noted there were two agendas in the packet. On the May 28th meeting, there were three public hearings. Ordinance 96-14 requiring permits for certain land uses within the borough was :reviewed and a recommendation to approve was sent to the assembly. Bryson stated the assembly enacted that at their next regular meeting the following Tuesday. There were a large number of street renames, 34; they were all approved. There was a request to classify borough land within the City of Kenai. Bryson gated the Commission had previously seen the map that was recommended to be approved. Bryson stated he had a copy of the map indicating the zones for the borough property. Bryson questioned one of the zones which he felt may be incorrect and suggested administration get a copy of what they have on the computer as existing zoning and check it. Bryson stated the parcel he had concern with is the property that lies between inlet View ,:end the vocational area of the high school. They have it indicated as RS-2. There were six plats and one was from the city, Oberts Pillars Subdivision. The next meeting, last Monday, was a lengthy meeting. Bryson stated the meeting started out with public comment from two surveyors, Jerry Anderson and Sam Best. They represented opposite views concerning an administrative decision not to allow a plat to be filed until it had certain information removed from it. After that testimony and later in the meeting-, there was a motion to reconsider the action and the planning commission removed one of the staff recommendations from the review. There were seven public hearings. The last four of which concerned the borough area wide. One addressed the Kenai RiVer Habitat Protection tax credit definition. Another one amending the advisory planning commissions outside of the municipalities. Another removed mobile home park chapter from the borough code because it was not being enforced and there had been no intent to repeal it and it had very undefinable requirements. Bryson stated that it basically said that anyone who has a mobile home park has to get a permit:, but they didn't have the criteria for a permit. Ordinance 96- 24 was adopting regulations establishing parking size and weight restriction and Planning & Zoning Commission Page 15 Minutes June 12, 1996 controlled construction within borough rights of way. These are proposing regulations for the administration to use in regulating use within dedicated rights of way as opposed to easements or any other right of way. There were 22 plats, none in the city. Item J, the borough requested a clarification of the definition as to what constitutes initiation of a project for grand fathering construction along the river corridor. There were two motions made, both failed. Effectively, the sentiment was this was an assembly ordinance and something they should look at their intent as to what constitutes ground breaking or initiation of a project. c. Administration: La Shot stated he didn't have anything in particular but would entertain questions concerning what is going on in the city. La Shot added there are a lot of things happening as it is that time of year. La Shot noted the city is a little short handed. Goecke asked if the utilities were all moved for the highway construction. La Shot stated he thought that was all worked out and that they are doing the heavy part of the middle section in front of the high school. La Shot added that they have taken care of all of the city work that involved the water and sewer system and they are wrapping up the intersections at Walker and Tinker. Mahurin asked if there w,as something being planned in front of Carrs. La Shot stated that earth work was done in anticipation of something but at this point there are only rumors. Goecke asked if there was going to be a light at Walker Lane and La Shot responded yes and there will be another one at Tinker. Goecke asked if they will be padded or timed? La Shot. stated they should be pressure padded but will need to check into that. La Shot stated they have had discussion about the placement of mediums especially at Airport Way but noted he is not sure they will bend on that. Referring to the medium at Airport Way. Goecke commented that if he was driving a truck and the state put up a sign at the end of that, he would go out of his way to come down there and knock it over every time he came through there. Goecke commented that the location of the end of the medium is ludicrous. Werner-Quade commented that there is no way you can turn into vour closest lane. Glick stated it looks like the divider for the right turn on Walker is narrow, especially for a snow plow. La Shot noted there have been questions on several of their medium I.Aacements. La Shot stated they say that the one on Airport Way when making a left it is legal to enter the far lane. La Shot stated he agrees that the medium is at least ten feet too far out. Goecke stated they should ask the police chief if that is legal. 11. PERSONS PRESENT NOT SCHEDULED: 'Planning & Zoning Commission Page 16 Minutes June 12, 1996 12. INFORMATION ITEMS: a. Request for Reconsider Memo from City Clerk Carol Freas b. Challenger Learning Center c. Notice of Borough :Planning Commission Action of May 28, 1996 13. COMMISSION COMMENTS & QUESTIONS: Mahurin stated she has been asked to check into the B&B on Float Plane Road or Third Avenue and see what the official address, Mahurin stated the person who called her does not believe there is a number designation on Float Plane Road. La Shot stated that at one time that road didn't exist but once the road was built they constructed an entrance to their house from that road. La Shot stated he thinks the address does exist. Mahurin commented on :her frustration tonight and noted her appreciation of Councilman Bannock trying to get a motion that would be palatable to the commission. Mahurin stated she feels uncomfortable with the reconsideration. Mahurin stated she feels like a deck was stacked before she got here noting it could be her political side that is not real trusting. Mab.urin stated in reading about it, noting the information in the packet, and that Councilman Bannock knew about it, she noted she felt unsettled about what may have transpired between the May 22nd meeting and the meeting tonight. Mahurin stated that was a personal feeling she needed to share. Mahurin added that she didn't mean to attack Councilman Bannock about the Fire Arts Center but that. is an area that is near to here heart noting her frustration with her perception of a lack of caring by the city council into Historic Townsite. Mahurin reiterated that she will be gone on June 26th and asked to be excused from that meeting. Bryson stated that he will also not be at the June 26th meeting and request an excused absence. Glick stated he wasn't at: the last meeting when the vote was taken so all he knew was what was read in the minutes. Glick added that he did call Carol Freas to discuss Robert's Rules of Order as to how this was being done but other than that noted he had not talked to anyone about it. Glick added that had he been here last week, he wouldn't have voted for it anyway so being reconsidered helps his position. Werner-Quade asking Mr. La Shot about Mr. Chumley who had been before the Commission a few meetings back with some property near Princess. Werner-Quade stated neighbors had come to her asking if he had appealed their decision and she had Planning & Zoning Comn-iission Page 17 Minutes June 12, 1996 told them that she wasn't sure but she didn't think that he did. Werner-Quade noted the little green house is gone and there are road construction vehicles there. La Shot stated he didn't believe that they appealed that and what is going on out there is they have some agreement with the people building the highway. La Shot stated he has not seen any permits for that. property. Werner-Quade asked Councilman Bannock the status of the City Manager's position noting he was on an extended vacation and asked if he ever comes back. Bannock stated that Mr. Manninen is the city manager, he is on a scheduled vacation, and Mr. Morris is the acting city manager. Bannock stated he believes he returns to work June 17th. Werner-Quade clarified he returns in his capacity before he departs. Bannock stated he has no intention of allowing him to depart. 14. ADJOURNMENT: Meeting adjourned at approximately 8:35 p.m. Respectful)y Submitted: M ril�n Kebschull Administrative Assistant. KENAI BEAUTIFICATION COMMITTEE June 11, 1996* * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES: May 14, 1996 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Banners b. Gardening Brochure c. Green Star "Adopt A Neighborhood" Program d. Dedication to Kayo McGillivray 6. NEW BUSINESS 7. REPORTS a. Chairperson b. Parks & Rec c. Council 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Parks & Recreation Minutes (May 2, 1996) b. Challenger Learning Center 10. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE June 11, 1996 * * * 5:30 p.m. ***MINUTES*** 1. ROLL CALL Members Present: Members Absent: Non -Voting Members Present: Non -Voting Members Absent: Others Present: Susan Hett, Nina Selby, Barb Nord Marilyn Dimmick, Sylvia Johnson Linda Overturf Jeneane Benedict Councilwoman Linda Swarner, Parks & Rec Director Bob Frates, Parks & Rec Representative Richard Hultberg, Administrative Assistant Marilyn Kebschull Quorum not established. Decision to hold a work session. Banners --Selby stated she would like to discuss the banners adding they had requested information from companies but to date had only received one response. The received a quote for 7 designs with ten banners produced of each design. Selby stated that would give the city 70 banners which she felt could cover the Spur Highway, Airport Way and Willow. Banners would be 60" by 30". Prices were quoted for two color designs. Selby noted that after that the price went up considerably. For example, three colors were $162 as compared to $121 for two colors. Group discussion about what the designs should be. Suggestions included fireweed, iris, fishing boat, the Russian Church, etc. Selby stated after the last meeting, she was not comfortable with a contest to design the banners. Selby noted there could be problems with overseeing the contest, choosing designs, providing prizes, etc. Frates stated he agreed. Decision to contact the Art Gallery and see if they would be willing to help design the banners. Selby asked about the brackets. Frates stated he needed to check on the brackets. Selby noted that if they, need a quote for brackets, she will need that information. Selby asked if there was any other information she needed to obtain. It was suggested that they ask the company for references from other cities they had worked for. Gardening Brochure—Hett updated the group as to the progress on the brochure Beautification Committee Page 1 Work Session June 1 1 , 1996 stating that lists are being made of the flowers in the beds. Hett added that the Chamber will be planted this Friday and anyone wanting to participate should be there at 5 p.m. Hett stated they should have all the information they need for the brochures within a couple weeks. Hett shared a brochure that Anchorage had put out dealing with the blue and gold theme. Hett noted the brochure is printed in black on gold paper adding that perhaps they could contact Anchorage and see if they could borrow their graphics. Hultberg commented that Jack Castimore from the Parks and Rec Commission had volunteered to help produce a brochure. He stated that Castimore is a local computer expert and has a lot of computer equipment. Frates stated that they could get the lists together by July 15`' and get the lists to Castimore. Hett commented that Merle Dean Feldman has a plan to have people meet Friday afternoon and plant the Chamber beds as well as the area at the Fire Department. Hett stated Feldman felt they could have all the beds planted this weekend. Green Star "Adopt A Neighborhood" Program—Hett stated she and Frates had discussed the program further. Hett noted that they were supposed to have attempted to get sponsors to purchase the fanny packs. After further discussion, they had decided that they should be better prepared before approaching sponsors. Frates added that he felt they needed to plan ahead and perhaps tie the program in with the park bucks as they had previously discussed. In addition, they felt that perhaps the program should be started next year and tied in with the city clean up day or other program. Group discussion and agreement on these ideas. Dedication to Kayo McGillivray —Nett advised that Sylvia Johnson was in Minnesota so couldn't report on whether or not she would be able to obtain the rock. Frates commented that the park has not been officially named and perhaps it could be named McGillivray Park. Hett asked if there was any money in the budget for a sign. Hultberg stated it could be taken out of an account with residuals at the end of the year. Discussion on cost for a sign and it was decided that a sign could be purchased for approximately $250. It was suggested that a quote be obtained from Sherman Signs. S'Narner advised she will bring it up to council. REPORTS: Chairperson: Hett advised that Bob Frates was the new Parks and Rec Director. Hett shared a clipping from the Anchorage paper of the "Flower Display of the Week." Hett commented that they had talked about doing something similar with a moving sign and perhaps they need to think more about it. Hultberg asked if it Beautification Committee Page 2 Work Session June 1 1 , 1996 would be just for flowers or lawns commenting on Gravely's lawn on Redoubt. Hett stated it could be for either. Hett commented on the festival at Leif Hansen Park over the weekend. Discussion on why the group felt the need to use that facility instead of the Park Strip which has the restroom facilities. Hett advised that the owner of Swan River Dahlias is staying in Kenai and if anyone is interested she will invite him to the next meeting. Parks & Rec—Frates advised the group they should swing by and view the "Welcome to Kenai" sign as it is almost planted commented they had filled in the open areas with sod. Frates asked for input on the sod. Frates advised there would be a Midnight Sun Run on the 21 s` from 10 p.m. to midnight in conjunction with the physicians convention and Dr. Hansen. Council—Swarner advised she had been approached by Tom Janz about the possibility of the Beautification Committee collecting user fees for the Warren Larsen gardens at the park strip. This money would be used for fertilizer and lime. Swarner explained that funding had been cut back from the University and at this time users pay no fees.. Group discussion about plots available, etc. Group consensus that they felt users wouldn't mind paying $10 a year as the plots are tilled, etc. In addition, there was discussion that a small fee may be an incentive for people to obtain plats who will maintain them. Hett asked Swarner if she had found out about the benches. Swarner advised her neighbor was supposed to check into it and he was now on vacation. ADJOURNMENT: Session adjourned at approximately 6:15 p.m. Res 1ectfull submitted. M ril n Kebschull Administrative Assistant Beautification Committee Page 3 Work Session June 1 1 , 1996 RENAI CITY RENAI A. CALL TO ORDER AGENDA COUNCIL - REGULAR MEETING JUNE 51 1996 7:00 P.M. CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent .Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Barbara :Kangas, Alaska's Reservation Central - Vending State of Alaska Fishing/Hunting/Trapping Licenses and Tags at :Kenai Airport. 2. Peter Rlauder - Public Works Projects 3. Mary Ring Alaska Department of Fish & Game/Request for Reserved Parking at Cunningham Park. C. PUBLIC HEARINGS 1. Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. 2. Ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters. 3. Ordinance No. 1698-96 - Adopting the Annual Budget for the fiscal Year Commencing July 1, 1996, and Ending June 30, 1997. a. Substitute Ordinance No. 1698-96 (includes amended budget totals). b. Consideration of Substitute Ordinance. -1- 4. Ordinance No. 1699-96 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for Additional Playground Improvements at Municipal Park. 5. Resolution No. 96-40 - Transferring $7,330 in the Congregate Housing Enterprise Fund for Construction of a Sidewalk and Landscaping. 6. Resolution No. 96-41 - Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal. Funds. 7. Resolution No. 96-42 - Awarding the Janitorial Contract for the Airport Terminal Building, for the Period July 1, 1996 through June 30, 1999, to Heaven Scent for $1,695 Per Month. 8. Resolution No. 96-43 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of May 15, 1996. F. CORRESPONDENCE G. OLD BIISINESS H. NEW BIISINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 -2- 3. *Ordinance No. 1700-96 - Amending Kenai Municipal Code 1.85 to Remove the Requirement That Department Heads File Financial Disclosure and Conflict of Interest Statements. 4. *Ordinance No. 1701-96 - Amending Kenai Municipal Code 1.85.020(b) to Remove Some Conflicts Between State and City Requirements for Financial Disclosure and Reporting Conflicts of Interest. 5. *Ordinance No. 1702-96 - Increasing Estimated Revenues and Appropriations by $30,000 in the Parks Restrooms Capital :Project Fund for Construction of a Restroom in the Municipal Park on Forest Drive. 6. *Ordinance No. 1703-96 - Increasing Estimated REvenues and Appropriations by $6,210 in the Boating Facility Fund and General Fund for the Purchase of a Boat Motor and Mustang Suits Damaged in the Kenai River Flood. 7. *Ordinance No. 1704-96 - Amending Kenai Municipal Code, by Adding Chapter 14.20.095 to Establish a Prime Residential Zone and Amending the Land Use and Development Requirements Tables. 8. Approval - Award of Contract/Vintage Pointe Manor Building Manager. 9. Approval - Application for Lease to Margaret A. Jackson/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent ROW. 10. Approval - Dairy Queen Facility/Splitting Lease into Two Separate Leases. 11. Discussion - Amendment to Lease Request by Kenai Arts and Humanities Council for the Kenai Fine Arts Center. 12. Discussion - Mission Street Right -of -Way. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager -3- J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT -4- KENA:I CITY COUNCIL - REGULAR MEETING JUNE 5, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS LINDA SWARNER, MAYOR PRO TEMPORE ITEM A: CALL TO ORDER Mayor Pro Tempore Swarner called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Pro Tempore ,warner led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bookey, Swarner, Moore, Bannock, and Smalley. Absent were Measles; and Williams. A-5. AGENDA APPROVAL Mayor Pro Tempore Swarner requested the following changes to the agenda: REMOVE: B-2, Persons Scheduled to be Heard - Peter Klauder (telephoned, was ill and could not attend the meeting). ADD TO: H-8, Award of Caretaker Contract/Vintage Pointe Manor - Bid results, proposal form and letter of reference for low bidder. ADD TO: H-12, Mission Street Right-of-Way/Discussion - 6/4/96 Wayne J. Cherrier letter requesting paving for deed of 3,822 sq. ft. of property. ADD TO: Information Item No. 9, "Waters Closed to Sport Fishing" correspondence - List of senders of additional letters. MOTION: Councilman Smalley MOVED for approval of the agenda as amended and Councilman Book:ey SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor Pro Tempore Swarner reported there were no changes to the consent agenda. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 2 MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. ITEM B: SCHEDULED PUBLIC COMMENT B-1. Barbara Kangas, Alaska's Reservation Central - Vending State of Alaska Fishing/Hunting/Trapping Licenses and Tags at Kenai Airport. (Heard after B-3 due to her unavailability when first called to the podium.) Barbara Kangas, Alaska's Reservation Central - Kangas referred to her letter included in the packet. The letter requested her contract with the city be amended to include allowing her to sell Alaska Fishing/hunting/trapping license and tags. She was already authorized to sell them by the State. Airport Manager Ernst requested her to stop selling them and take down her sign. His decision was to allow Tin Otter Gift Shop to sell them exclusively. Smalley asked if the lease agreement with the gift shop allowed them to sell license. Ernst answered, approval was given orally when the original :lessee (Dana Wackler) asked to sell them. Through the gift shop, she also arranged guide appointments. When the lease was passed on to Dobrich, permission was also given to him to sell the licenses. Ernst was asked if the gift shop was open. He answered, it was open from 7:00 a.m. to 7:00 p.m. Smalley asked if there would be a problem to have two vendors selling the licenses. Ernst answered, it would be a determination of the council. Dobrich has enough problem making a profit with what business he gets. Selling the license helps to pull people into the gift shop. He sold 500 licenses last year. It would also bring customers to Kangas as well. Ernst added, he didn't have a big problem with the request to sell the licenses, it was how Kangas handled the request. Bannock stated he was very angry when he first read the letter in the packet. It seemed to him the restaurant and gift shop were KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 3 being protected at all costs. The airlines, car rental agencies, etc. are not protected. He added, he hoped council would allow Kangas to sell the licenses. Moore stated he was torn, but agreed with Bannock. He added, a couple meetings ago, council agreed to allow Interstate Advertising to develop an advertising campaign, etc. for the airport. He felt the denying Kangas to right to sell the licenses would be a restriction of free trade. Selling of the licenses would not generate a lot of money. Ernst explained the point was not the fishing licenses being sold, but the method in which Kangas began selling them. When her sign appeared on her counter, he checked the contract and noted it did not speak to the sale of fishing licenses. He told Kangas she should have discussed the matter with him first. After he told her she couldn't sell them, she asked what recourse she had. He advised her to discuss the matter with the city manager. She did not speak with the city manager, but came directly to council. Bookey stated he wasn't in favor of allowing her business in the airport. Airport contracts request the minimum for businesses to get through the door and then the owners of the businesses come back and ask for changes. He agreed with Ernst that Kangas should have gone to the city manager. He felt the discussion was frivolous and that Kangas' business was a pipeline for businesses outside the city. Kangas stated that when she put up her sign to sell fishing licenses, she didn't think it would be a problem. She now realized she was wrong. When she books guides, she thought selling license would go hand in hand. Ernst was on vacation when she first put up the sign and Dobrich was upset that she was selling the licenses there. She checked with the state to make sure it was okay to have two vendors in the same area selling the licenses. They assured her it was okay. Ernst stated for the record that he was out of town on city business and not on vacation. Kangas stated that when Ernst asked her why she didn't take the matter to the city manager, she found he was on vacation. She added, she didn't think it would be an issue when she put up the sign. She believed it was a service to her customers. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 4 MOTION: Councilman Bannock MOVED to approve the request of Barbara Kangas, Alaska's Reservation Central, to sell fishing licenses requested in her letter of May 31, 1996. Councilman Moore SECONDED the motion. A suggested friendly amendment was to add fishing/hunting/ trapping licenses and tags. Smalley asked if halibut derbies tickets, etc. should be added as well or should she need to ask permission separately or could it be added to this motion. Attorney Graves stated it could be included in the amendment to her contract. Swarner asked if there was a "sole source" requirement for selling the licenses or was this something Ernst granted gift shop lessees. Ernst answered, the gift shop lessee has the exclusive right to sell gifts, magazines, and gum. Moore asked if a percentage of the licenses sold would be included with her rent to the city. Kangas answered she planned to. Ernst explained she paid 10% of her gross to the city, plus the rental fee. VOTE: Bookey: No Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED. B-2. Peter Klauder - Public Works Projects Removed at the beginning of the meeting. (Mr. Klauder had telephoned the Clerk's office earlier in the day and requested to be removed from the! agenda as he was ill and could not attend.) B-3. Mary Ring - Alaska Department of Fish & Game/Request for Reserved Parking at Cunningham Park. Ms. King referred to her letter which was included in the packet. The letter informed council that the Department of Fish & Game had two ongoing projects in the lower Kenai River (chinook salmon sonar project and chinook salmon age composition project) and KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 5 that their workers had parked their vehicles at the end of a subdivision road off Ciechanski Road to access the river, as well as at Cunningham Park. Because they were requested not to park their vehicles at the Ciechanski area, they were requesting to have three reserved parking areas at Cunningham Park for their vehicles. They were requesting the reserved spaces due to the congestion of the park during the fishing season. Councilman Moore asked if they paid to use the Ciechanski area for parking. King stated they had not, they were using the area for access to the river. Moore stated he appreciated Fish & Game's efforts and would support allowing the three reserved spaces. Councilman Bookey asked if they had a preference for the parking spaces. King answered they would prefer spaces directly adjacent to the ramp which would be out of the way for those who were launching boats at the ramp. Bookey stated he would rather they park in the back of the lot during the busy time for the park and allow other users the front spaces. Parks & Recreation Director Frates reminded council a private owner donated the park for fishing access. He asked if the State would provide gravel and develop additional parking spots for their vehicles (by Beaver Loop entrance to the park). King stated she would consider it as the Department was possibly going to purchase property in the area. King added, they would not be launching a boat. They would only transport equipment over the bank. Bookey asked if they could use the City Dock. King answered, using the City Dock: would not be beneficial for their projects, i.e. time line, etc:. They would still have to park their vehicles at the park. Smalley stated he had no objections for them to use the front spaces for now, but. would rather they move two of their vehicles to the back of the lot or provide gravel. King stated she did not think the Department would consider bringing in gravel and heavy equipment. They would have no problem parking in the back. MOTION: Councilman Moore MOVED to allow three vehicles to be parked at the Cunningham Park: with discretion of Administration as to where KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 6 they would park. Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. ITEM C: PUBLIC BEARINGS C-1. Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1696-96 and Councilman Moore SECONDED the motion. There were no public comments. Mayor Pro Tempore Swarner asked what bank had billed the city and Finance Director Sweeney answered Key Trust, which had sold the trust accounts to Mellon Bank. Swarner asked what would happen if council did not pass the resolution. Sweeney answered, they would probably still bill the city. Bookey asked Sweeney why they thought they could collect the money after a year. Sweeney answered, the transferred money would pay for the 1995 fee. He added, last summer the city was billed for the 1994 fee and it was paid with monies in the FY96 budget. There were no funds left in the budget to pay the 1995 fee. Bookey asked how much money was in the trust account. Sweeney answered none. There was money in the central treasury with a balance that this fund owes to it. In the past, there was money placed in the fund to pay the debt service for the remainder of outstanding bills related to the 1967 bond sale. That was prorated. All the money sent to either Key Trust or Mellon Bank are used to pay bills at that time. Councilman Bookey requested a strong letter be sent to the bank stating they need to bill promptly. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 7 C-2. Ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1697-96 and Councilman Smalley SECONDED the motion. There were no public or council comments. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. C-3. Ordinances No. 1698-96 - Adopting the Annual Budget for the fiscal Year Commencing July 1, 1996, and Ending June 30, 1997. MOTION: Councilman Smalley MOVED fro adoption of Ordinance No. 1698-96 and Councilman Bannock SECONDED the motion. There were no public comments. C-3a. Substitute Ordinance No. 1698-96 (includes amended budget totals). MOTION TO AMEND: Councilman Smalley MOVED to amend Ordinance No. 1698-96 by substituting it with Ordinance No. 1698-96, noted as Item C-3a in the packet. Councilman Bookey SECONDED the motion. C-3b. Consideration of Substitute Ordinance. VOTE ON MOTION TO AMEND: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 8 MOTION PASSED UNANIMOUSLY. Councilman Moore asked Attorney Graves to explain how changes could be made to the budget after passage. Graves stated appropriations could be made placing new money in different departments. Moore asked if it was the council's feel that the budget would increase or monies change categories. Bookey stated he thought the total budget amount would stay within the realm of where it was in the budget document. He added, council was also setting the mill rate during this meeting and those would be the numbers council would have to work with during the year. Moore stated he wanted it to be understood that the amounts of the budget would be shuffled, but not adjusted. Smalley stated it was not unusual to make changes and adjustments within the budget. He would not want to tie council's hands and it was council's responsibility to control the spending. Bookey added, the budget gave design of what to follow (by council and departments). He didn't want to look at it as the highest dollar amount to spend. Moore stated he was under the impression there would be changes made later to the budget. Council went to a lot of work to get the total amount down and he didn't want their efforts to be erased. Smalley stated council would have the opportunity to decide when issues come up. Moore agreed. VOTE ON AMENDED MOTION: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. C-4. Ordinance No. 1699-96 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for Additional Playground Improvements at Municipal Park. MOTION: Councilman Bannock. MOVED for approval of Ordinance No. 1699-96 and Councilman Smalley SECONDED the motion. There were no public comments. Bookey asked if the funds were from the Daubenspeck account. Sweeney answered yes. After this expenditure, the balance would be about $25,000. Bookey asked if KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 9 this expenditure was legitimate as he thought the funds were for athletics. Frates explained the funds were to purchase a basketball hoop, backboard and post to be placed in Municipal Park on Forest Drive. Swarner asked if council wanted to amend the title of the resolution. She was told no and that the problem was the second whereas. There were no changes made. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. C-5. Resolution No. 96-40 - Transferring $7,330 in the Congregate Housing Enterprise Fund for Construction of a Sidewalk and Landscaping. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-40 and Councilman Bookey SECONDED the motion. There were no public comments. Moore stated he was happy to see the transfer was coming from something other than the contingency fund. VOTE: There were no objections. SO ORDERED. C-6. Resolution No. 96-41 - Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal Funds. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-41 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 10 VOTE: There were no objections. SO ORDERED. C-7. Resolution No. 96-42 - Awarding the Janitorial Contract for the Airport Terminal Building, for the Period July 1, 1996 through June 30, 19999, to Heaven Scent for $1,695 Per Month. MOTION: Councilman Bookey MOVED for adoption of 96-42 and Councilman Smalley SECONDED the motion. Bookey asked Airport Manager Ernst if he thought the low bidder, Heaven Scent, could do the job at the amount bid and as a company from Anchorage. Ernst stated he spoke with the bidder and was assured the bidder understood the contract and could do the work for the amount bid. VOTE: Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. 80 ORDERED. C-8. Resolution No. 96-43 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-43 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL, MEETING MINUTES JUNE 5, 1996 PAGE 11 ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Swarner reported the minutes of the last meeting were included in the packet. She added, she did not attend the meeting and if council had questions they should be referred to Senior Center Director Porter. There were no questions. D-2. Airport Commission Airport Manager Ernst reported the Commission would meet on June 13. D-3. Harbor Commission Councilman Bookey reported the Commission would meet on June 10. D-4. Library Commission Councilman Moore reported the Commission met on June 4 at which the main topic of discussion was the user survey. Results had not been completed as yet but he did learn the biggest percentage of users were middle-aged and not children. Moore added, the book sale would start in the morning. D-5. Parks & Recreation Commission Councilman Bookey reported the Commission would meet on June 6 at which Mr. Frates would be in attendance as the new Parks & Recreation Director. D-6. Planning & Zoning Commission Councilman Smalley reported the minutes of the last meeting were included in the packet. Smalley reviewed actions of the Commission. He added, there was discussion in regard to the Richka Park Subdivision purchase. This item was put on hold until the Airport Commission could review it and make a determination as far as the Master Plan was concerned, as well as the FAA requiring consideration of the expenditure of Airport funds to purchase the property. The Commission was anxious for council to purchase the property as a buffer from the airport. Smalley reported the Commission also discussed an amendment to the Kenai Municipal Code which would add a Prime Residential KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 12 Zone. It created a lot of discussion. The resolution was passed recommending council amend the code, however concern was that the type of houses that: would be built in a prime residential zone would be custom -type homes. No builders have gone to the city to discuss the use of a Prime Residential Zone or comment on it. The thought (of the Commission) was that if the zone was on the books, it would be available for use. The city had no prime residential ones in effect, however the people who brought the request forward went through all the proper procedures to have it included in the code. Moore stated he had. some concern in regard to the 70-75' monopod cell tower discussed in the minutes. Smalley explained, the applicant for the conditional use permit (CUP) owned the property. The cellular phone company wanted to increase their ability for communications for this area. They would build a small building and place a monopole with two antenna off of it. A CUP was required in order to do this. The antenna would probably not be able to be seen because of the trees in the area. Moore noted most of the testimony given opposed the granting of a CUP. Smalley stated most of the opposition was in regard to the Prime Residential Zone. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Swarner reported the Committee would meet on Tuesday, June 11 at 5:30 p.m. The meeting would be held either at city hall or the Leif Hansen Memorial Park. Swarner also stated the Committee needed help with weeding and planting. D-7b. Historic District Board Councilman Bannock :reported the Board met on Thursday, May 28. He was unable to attend. It was noted Engineering Technician Clark had attended the meeting. Clark reported she attended in order to discuss the master plan for the Daubenspeck property. The Board discussed where the Shkituk' village was originally situated and approved an area on the plan to coincide with that location. The Board requested council consider providing $2,000 as its half of a $4,000 matching grant in order to do an archeological survey of the area. They Board would acquire the other $2,000 through other donations. A memorandum and information of the grant request will be brought to council at their June 19 meeting. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 13 Clark added, the Board also discussed briefly changes to the sign code. D-7c. Challenger Steering Committee Bannock reported the Committee had not met since the last council meeting. D-7d. Kenai Visitors & Convention Bureau Board Bookey reported the Board's next meeting was scheduled for June 10 at 8 a.m. BREAK TAKEN: 7:52 P.M. BACK TO ORDER: 8:00 P.M. ITEM E: MINUTES E-1. Regular Meeting of May 15, 1996. Approved by consent agenda. ITEM F: CORRESPONDENCE None. ITEM G: OLD BIISINESS None. ITEM H: NEW BIISINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 14 H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Moore MOVED to pay the purchase orders over $2,500 and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance No. 1700-96 - Amending Kenai Municipal Code 1.85 to Remove the Requirement That Department Heads File Financial Disclosure and Conflict of Interest Statements. Introduced by consent agenda approval. H-4. Ordinance No. 1701-96 - Amending Kenai Municipal Code 1.85.020(b) to Remove Some Conflicts Between State and City Requirements for Financial Disclosure and Reporting Conflicts of Interest. Introduced by consent agenda approval. H-5. Ordinance No. 1702-96 - Increasing Estimated Revenues and Appropriations by $30,000 in the Parks Restrooms Capital Project Fund for Construction of a Restroom in the Municipal Park on Forest Drive. Introduced by consent agenda approval. H-6. Ordinance No. 1703-96 - Increasing Estimated Revenues and Appropriations by $6,210 in the Boating Facility Fund and General Fund for the Purchase of a Boat Motor and Mustang Suits Damaged in the Kenai River Flood. Introduced by consent agenda approval. H-7. Ordinance No. 1704-96 - Amending Kenai Municipal Code, by Adding Chapter 14.20.095 to Establish a Prime Residential Zone and Amending the Land Use and Development Requirements Tables. Introduced by consent agenda approval. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 15 H-8. Approval - Award of Contract/Vintage Pointe Manor Building Manager. Reference was made to a memorandum from Senior Center Director Porter and attachments which was distributed at the beginning of the meeting. The attachments included the bidders and their bids, as well as the proposal form and a letter of reference for the low bidders, Bob and Imelda Lee. Porter noted Mr. Lee was in the audience. MOTION: Councilman Smalley MOVED for approval of a contract for caretaking of Vintage Pointe Manor to Robert and Imelda Lee. Councilman Bookey SECONDED the motion. Moore noted the large difference in amounts bid by Messrs. Hodson and Kizer. Porter stated the bid documents requested a "per month" amount. She added, when the building was first opened, some of the original bids were large too. When asked if she felt comfortable with the bid, Porter answered yes. Robert Lee introduced himself to council and stated he looked forward to working with Porter. Moore stated he appreciated Mr. Lee's coming to the meeting. VOTE: There were no objections. SO ORDERED. H-9. Approval - Application for Lease to Margaret A. Jackson/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent ROW. MOTION: Councilman Smalley MOVED for approval of the lease application for Lot 4, Block 5, Cook Inlet Industrial Air Park and adjacent right-of-way to Margaret A. Jackson and Councilman Moore SECONDED the motion. Bookey asked if administration had any objections. Attorney Graves answered no. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 16 H-10. Approval - Dairy Queen Facility/Splitting Lease into Two Separate Leases. MOTION: Councilman Moore MOVED for approval of splitting the leases described in Item 11-10 into two separate leases and Councilman Smalley SECONDED the motion. Attorney Graves stated administration had no objections. VOTE: There were no objections. SO ORDERED. H-11. Discussion - Amendment to Lease Request by Kenai Arts and Humanities Council for the Kenai Fine Arts Center. Swarner noted a letter was included Arts and Humanities Council (KAHC) extend the lease of the Kenai Fine The purpose of the extension would for grants to construct a new roof MOTION: in the packet from the Kenai in regard to their request to Arts Center to twenty years. be to allow the KAHC to apply on the Center. Councilman Smalley MOVED for approval of the lease extension to the Kenai Arts and Humanities Council for the Kenai Fire Arts Center. Councilman Bookey SECONDED the motion (for discussion). Smalley stated the item had been discussed during the budget work sessions, but at that time they were seeking additional funds from the city to make repairs. Through discussion, it was also noted that if the KAHC had more control of the building, they could be eligible for outside funding. Peggy Gill Thompson - President of the KAHC. Thompson stated their grant writers advised them that in order to get large grants, they would need to have a longer lease. Since January, they had expended $1,700 on repairs to the building. There was still a leak in the roof. They were requesting a long-term lease for the historical building. Smalley asked Graves if he saw any difficulty in granting a 20- year lease extension. Graves answered no, and added it could be leased for 20 years at a $1.00 per year charge. He thought this would be the best way to resolve the situation. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 17 Thompson also reported they were in need of additional workshop space. They were considering either adding on to the back of the building (back part of the jail, toward the playground) or adding a second floor. Bookey noted council had discussed placing the antique donkey engine, etc. in that area and was concerned of what size of an addition they would want to place off the back of the building. Bookey added, he would want the enlargement plan further developed and brought to administration before any changes were made to the building. Bannock stated he had no problem with the request for a 20-year extension and felt it would be an outstanding way to handle the repair problem. Bannock asked if the building was expanded, based on the lease with the city, would the city then take on any additional responsibility maintaining the building. Thompson answered, the KAHC had been maintaining the building now and would continue to do so. Smalley clarified that if the KAHC wished to expand the building, they would have to come back to the council for review and approval. Graves added, the requirement to have the KAHC receive council approval for any expansion to the building could be included in the amendment of the lease. DOTE: There were no objections to the 20-year extension to the lease of the Kenai Fine Arts Center. H-12. Discussion - Mission Street Right -of -Way. Kornelis referred to the 6/4/96 letter from Wayne J. Cherrier which was distributed to council at the beginning of the meeting. Smalley asked if the discussion had anything to do with the "perpetuity" discussion held during the last council meeting. Graves stated no, that had been resolved. Kornelis explained the Church had approved the dedication of the roadway (private property of the Church) as a public right-of- way. Jim Arness had no objection to dedicating the portion of his property needed to make it a public right-of-way in order to pave the roadway either. Kornelis continued, it was vital to have the Cherrier property included in the right-of-way, however Cherrier wanted something KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 18 in exchange. The letter stated, "...they want the city to pave the balance of Alaska Ave., approximately 20 ft. wide by 150 ft. long and pave the parking apron adjacent o Alaska Avenue, an area approximately 30 feet wide by 100 ft. long." For this they would be, "...willing to deed the 3,822 sq.ft. of our choice view properties, if we can reach an agreement. Please bear in mind, that by paving the small portion of Alaska Ave., it will certainly cut down on the City road budget by reducing road maintenance. This road is up to paving standards, so all that is required is the gutter & asphalt." Kornelis stated a concrete gutter would also be needed for the parking lot Cherrier wanted to be paved. His property would be improved, as well as he would have property corners and would be a nicer roadway. Kornelis added, his main objection was the request to pave the parking lot as it was on private property. It would probably cost $15,000-20,000 to include the parking lot in the paving (depending on he sub -base and including the curb and gutter). Without the curb and gutter, cost would be approximately $10,000 to $15,000. As an alternate, it could be made into a dead end road. Bannock asked if it: would be a problem to postpone action on the matter until the June 19 meeting in order for council to go to the area for review. At this time, he did not think it would be an equitable trade. Kornelis stated there was no action needed, however the project: had been dragging on and it was a federal project. Kornelis added, there would be an archeological review of the project -- not a dig. Something needed to get done by September in order to get the federal funds. Bookey stated he wanted to wait as well. He added, he didn't think the 3,800 sq.ft. of property (Cherrier property) was worth $30,000. Smalley agreed and asked if Cherrier didn't think the paving would be a benefit to him. Smalley added, there were other options. Bannock requested a scaled -down version of the plan, with the sidewalks, etc., and how the property would be impacted, be prepared and included in the June 19 packet. MOTION: Councilman Bannock MOVED to postpone action on the matter until the meeting of June 19 and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 19 EXECUTIVE SESSION None scheduled. ITEM I: ADMINISTRATION REPORTS I-1. Mayor Swarner reported Mayor Williams would be back on Monday, June 10. She also reported :she cut the ribbon for the opening of the new Mapco service station. I-2. City Manager Acting City Manager- Morris referred to I-1 in the packet, a memorandum in regard to the potential contaminated soils at the jet fuel facility and city maintenance shop. Morris explained he wanted council to know the proposed expenditures for the two projects were not included in the FY97 budget. Monies for the projects would be requested through an ordinance and probably introduced at the June 19 meeting. I-3. Attorney Attorney Graves reported he talked with Attorney Haggart in regard to the Inlet. Woods litigation that afternoon. Haggart had just received information in the morning to review. He would be reporting back to Graves later in the week. Graves would inform council of the progress through a memorandum. I-4. City Clerk Clerk Freas reported she had advertised the request for proposals for an document imaging retrieval system and held the bid opening. She added, she was very disappointed to only receive one bid. She would discuss the matter further with council at the June 19 meeting as she was not sure what should be done at this time, i.e. reappropriate the money into the FY97 budget, etc. I-5. Finance Director Finance Director Sweeney reported this was his last meeting working for the city and would be leaving town in the morning. He thanked the council for the opportunity to live in Kenai and KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 20 serve as the Finance Director. He thought he made some contributions and made some helpful changes to the Department. I-6. Public Works Director a. Dunes Boardwalk Grant - Kornelis referred to Information Item No. 10, a letter from the Department of Fish & Game stating the dunes project had been tentatively approved. The amount of the grant had been scaled down to $100,000. He would be meeting with representatives from Fish & Game in the morning and had requested Wm. Nelson to attend as he has done projects like this before. He thought Nelson would be able to give a proposal to do the work. The Harbor Commission would also be reviewing the letter, as well as plans for the project. b. Sewer Treatment Plant - Kornelis reported the change over to sodium hydrochloride had been delayed due to a problem with the vendor. He had already contacted OSHA and reported the problem. They told him the delay would not be a problem. C. Bailer Washdown - Kornelis reported Vasey Engineering was continuing their work with the mixing zone. They hoped to have it completed in the near future. d. Animal Control Shelter - Kornelis reported he, Mayor Williams and Chief Animal Control Officer Godek attended a meeting with Borough Assembly Finance Committee members to discuss proposed animal control services of the Kenai Peninsula Borough. Kornelis added, the proposed program didn't look promising. e. Well House No. 3 - Kornelis reported the bid opening was scheduled for June 12 and they hoped to award the bid on June 19. f. 160 Grader - Kornelis reported the grader was received. The shop crew was adding gates to it. It is an excellent piece of equipment. g. Solarium Project - Kornelis reported the project was close to completion. The top soil and seeding should be done shortly. h. Dock Project - Kornelis reported there may be a problem with the aluminum ramp between the storage shed and the dock office due to change in the mud from the River. The slope has changed due to the added mud. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 21 Moore stated he was concerned with the boat launch as a boat cannot be launched during low tide. He suggested the area may need to be dredged. Kornelis stated boats have never been able to launch during low tides. They cannot put the launch any lower into the water. He added, City Engineer La Shot had stated the channel of the river was changing as well. There may be some additional costs in regard to the aluminum ramp. In regard to the animal shelter discussion, Moore asked if there was any support from the assemblymembers. Kornelis explained Brown and Navarre were very supportive. Assemblywoman Glick was not in attendance at the meeting. He added, during the meeting he had been asked if the Borough could pay for each animal the city handled from the Borough. He told them the city was looking for capital costs to build the building. He tried to explain it would be a losing proposition for the city to be paid per animal. The animals would still be brought to the city shelter during closed hours to avoid impound or intake fees. Moore stated he was disappointed as he was hoping for more. Kornelis stated he though Godek did a really good job in presenting the information and he was surprised with the assemblymembers' reactions. Meeks Bridge - Councilman Smalley reported one of the approaches to the :bridge had gravel eroding. Kornelis stated he had the matter on :his "to do" list. He added, a crane would be needed to lift it up. He will look at it tomorrow. Abandoned Vehicle - Swarner reported there was a car parked in front of the strip mall. Kornelis stated he had talked with the owner and told him it needed to be moved. Swarner stated the car was still there. Kornelis stated he would check on it. Smalley reported an abandoned vehicle at the end of Lawton, past the gold course, along the path of the water/sewer lines to Thompson Park. He added, that area was beginning to collect other material as .it was a congregating area. I-7. Airport Manager Airport Manager Ernst reported he would not be at the next council meeting because he would be attending an AAAE meeting in Las Vegas (June 8-14). While he was away, Keith Holland would be Acting Airport Manager. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 22 Swarner asked when the fuel facility at the Float Plane Basin would be ready. Ernst reported financing was approved from the bank and a release was approved for the computer. Everything was expected to be installed and on line by Friday. Smalley stated that during the Planning & Zoning Commission, the tent camping area at the Float Plane Basin was discussed. He was asked the number of spaces, whether they had been used and who the proposed users were to be. Ernst reported there were four spaces put in last year. Picnic tables and fire rings had been installed. The Airport Commission and Council both reviewed and approved the tenting area. Ernst added, access is through Float Plane Road and the intended users were pilots using the facility. Bookey asked if they furnish wood for the area. Ernst stated they could. Moore asked why the enplanements were down. Ernst answered, probably because of Mark Air's leaving the area, as well as less flights offered. He added, he has suggested to both the carriers that more flights should be added. Kornelis reported he would not be at the next meeting as he would be out-of-state with the local basketball team. ITEM J: DISCUSSION J-1. citizens Bob Peters - Stated he had heard that Kornelis was going to put abandoned cars and broken concrete over the bluff for stabilization. Kornelis stated he hoped to be able to put broken concrete there later in the summer. The crews were now working on dust control on the dirt roads within the city. Peters suggested that if there was a problem in paving Mission Street, that Mission Avenue be paved vertically instead. Peters asked Ernst if the camping spaces at the Float Plane Basin were exclusively for users of the float plane basin. Ernst answered he was reluctant to say it was exclusive, however they did not encourage other campers to use the area. Other campers were urged to use the tent camping area by the Dust Bowl. Smalley stated the float plane tenting area was a bone of contention during discussion at the last PZ meeting. There was a KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 23 person requesting a conditional use permit in order to place an RV park and camping spaces in that area. The applicant stated they were exclusively for float plane basin users. P&Z was concerned the matter (float plane camping spaces) was not brought to them for review. Ernst stated he thought they would be exclusive as they were not advertised to the general public, only to float plane basin users. J-2. Council Bookey - Asked Kornelis when the gate would be placed at the end of Spruce Street. Kornelis answered it was in the plan -- the Street crew would be welding it and placing it. Moore - Congratulated Bob Frates on his appointment as the Parks & Recreation Director and thanked Sweeney for his time at the city. Moore asked Kornelis where the turnaround would be for vehicles to be able to pump the outhouses. Kornelis answered he thought the best place would be by the restroom. Moore added, he was impressed that the city got the abandoned vehicle off the beach so quickly. Bannock - Reported he, Kornelis and Bob Springer had a situation during the week that worked out well. He thanked them for their assistance. Bannock also congratulated Ernst on being "Today's Hero" on a local radio station► and Bob Frates for his appointment. Bannock also stated he was sorry for Sweeney to leave the city's employ. He added, Sweeney was active in the local Rotary Club. Sweeney would not only be missed at City Hall but at Rotary as well. Smalley - Congratulated Bob Frates on his appointment and Ernst as the "Today's Hero." Smalley wished Sweeney well also. Swarner - Congratulated Frates and wished Sweeney well. She also thanked council for the speedy meeting. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 24 ITEM R: The meeting adjourned at approximately 8:54 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk G-i MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: June 13, 19,96 RE: LEIF HANSEN MEMORIAL PARK UPDATE OjF POLICIES AND PROCEDURES At the May 15, 1996 council meeting, Mrs. Susan Townsend and her daughter, Jessica spoke to council in regard to their concerns of the use of Leif Hansen Memorial Park for the Kenai River Festival and other like events. During the discussion, it was suggested the matter return to council for further review in a subsequent council meeting. In a discussion with Mayor Williams, it was suggested the matter be placed on this agenda. I have attached the following for your review: 1. Draft of Policies and Procedures for Memorial Park with suggested amendments (from different discussions of council). 2. 6/14/96 B.Frates memorandum with suggestions/concerns. 3. 5/15/96 council meeting minutes in which Susan and Jessica Townsend spoke to council about their concerns of the use of the Park and council requested they again review the policies and procedures for the use of Memorial Park. 4. 2/23/96 McGillivray memorandum defining the policy of the Parks & Recreation Department in regard to use of Memorial Park. 5. 2/7/96 council meeting minutes wherein permission was given to hold the Kenai River Festival at Memorial Park this year. 6. 2/1/96 Parks & Recreation Commission meeting minutes suggesting large groups use the park strip area for events instead of Memorial Park. -1- 7. 12/20/95 council meeting minutes wherein Administration was directed to develop guidelines for the Park's use. 8. 12/14/95 CLF memorandum (which was included in the 12/20/95 council meeting packet) reporting the findings of the Beautification Committee and Parks & Recreation Commission after their review of the matter. 9. 9/20/95 council meeting minutes directing the Townsend letter be forwarded to Beautification Committee and Parks & Recreation Commission for review. 10. 9/11/95 Townsend letter stating their concerns in regard to the uses of the Leif Hansen Memorial Park. cif STATEMENT OF POLICY AND PROCEDURES LEIF HANSEN MEMORIAL PARK The City of Kenai, acting upon the wishes of the public, established a park whereby the community is able to have planted a tree, shrub, or flowers in memory of a loved one, either living or passed. The park was named for a young man who contributed much to the community, however, the park is open for anyone desiring to commemorate their own loved one. The City Council hereby establishes Policies and Procedures for the implementation of the planting of the park to ensure the longest life of the planting and the uniform distribution which will enhance the individual material planted and the park as a whole. PLANTING/PLAOUE PLACEMENT POLICIES 1. The Kenai City Council has approved a design for the Memorial Park and all planting will be done in accordance with the plan and the suggested list of planting materials. 2. Any requests for deviation from the plan or planting materials should be reviewed by Council. 3. Plaques must be uniform due to the dimensions of the spaces in the sidewalk and of the same materials (black granite), however, the wording and logos are up to the individual. Any inappropriately worded plaques of an objectionable nature will be removed. 4. All materials which are planted in the Park are to be done by a licensed landscaper. The City will maintain the materials after the material is planted by the landscaper. The landscaper has agreed to guarantee the material for one year. The City will not guarantee any planting done by individuals nor beyond the one year guarantee. 5. Should any one purchase exceed $6,500, the purchase must go to competitive bid. PLANTING/PLAOUE PLACEMENT PROCEDURES 1. Any person desiring to plant a memorial planting material, please contact the City Clerk. The City Clerk will assist with the selection of location and material to be planted. -1- A design is available for selection for placement and a suggested list of materials is also available from the City Clerk. 2. The City Clerk will assist in the selection of the wording for the plaque. The plaque will be placed by the Parks & Recreation crew at the desired location. 3. Upon receipt of the cost of the plaque and planting material, the City Clerk will place the order at the appropriate time. (If the order is received during the planting season, the order will be done upon receipt. If the order is received during the months when planting is inappropriate, the order will be assembled and held until Spring.) 4. The landscaper and the Parks crew will handle all required work done in the park. The landscaper guarantees the planting for one year. The Parks crew will maintain the planting thereafter. PARK USE POLICIES AND PROCEDURES 1. Groups of up to ??? people may use the Park for festivals(?), weddings, picnics(M), memorial services, etc. Tents, tables, entertainment activities/facilities MUST be set up away from the memorial plaques and plantings. 2. An application requesting; use of the Park MUST be submitted to the Parks & Recreation Department and reviewed by the city manager if deemed necessary. 3. The application MUST include an outline of the event for which the Park is to be used and include a listing of activities to be taking place during the requested scheduled event. 4. A deposit of $ is required upon approval of the application for use of the Park by a group. -2- LEIF HANSEN MEMORIAL PARK CITY OF KENAI 210 FIDALGO AVENUE, SUITE 200 KENAI, AK 99611-9974 TREE SELECTION AND MARKER PRICE: TREE SELECTION: Colorado Spruce Weeping Birch European Mt. Ash Dolgo Crabapple Red Crabapple Choke Cherry Amur Choke Cherry May Day Tree Other SHRUB SELECTION AND MARKER PRICE: SHRUB SELECTION: (Shrub selection includes three to five plants.) Peking Cotoneaster Cinquefoil Rose Tree of China Rugosa Rose Red Rugosa Rose Pink Mugho Pine Other MARKER INSCRIPTION (black granite) (Marker will include 30 letters. Additional letters are $3.00 each. Punctuation does not count in determining cost. Logo or emblem = $25.00) $400.00 $300.00 Name Address City State Zip Telephone Signature MEMORANDUM TO: Mayor and Council Members FROM: Robert J. Frates, Parks & Rec. Director Rp, DATE: June 14, 1996 RE: LEIF HANSEN MEMORIAL PARK POLICY I would like to provide just a quick follow up to Mr. McGillivray's 2/23/96 memorandum concerning usage of Memorial Park. Again, deciding which groups are allowed to use the park and which are not is difficult, particularly when you are dealing with strong feelings and emotions resulting from those that have memorial plaques and trees installed. For me personally, I do not object to large groups using the park for extended periods of time, i.e. Kenai River Festival and Industrial Appreciation Day. I believe that the park was not necessarily designed specifically for a place to reflect, nor do I believe that was the intentions of the Hansen family. I have stated before that the park usage can also reflect a celebration of life as well. However, looking at this objectively, I will support the recommendation that the Parks & Recreation Department made to council as stated in Mr. McGillivray's memorandum, dating February 23, 1996. That is, larger events would be better facilitated at the Softball Greenstrip, especially if entertainment, etc. is going to be provided. In conjunction, I would suggest that major events such as the two stated above, be routed through the Parks & Recreation Commission for final approval as to location. Again, it is possible that larger groups may not be satisfied with the decision. Furthermore, these groups then should have the option to present a petition to council. KENAI CITY COUNCIL, MEETING MINUTES MAY 15, 1996 PAGE 2 ADD AS: I-2, City Manager's Report - 5/13/96 TM memorandum regarding Jet Fuel Facility and City Maintenance Shop Sites. ADD AS: Information Item No. 12 - 5/14/96 (received) letter from James K. McCubbins indicating progress of placement of "Welcome to Kenai" sign on north side of town. ADD AS: Information Item No. 13 - 5/15/96 F. Fiala letter regarding City Manager. City Manager Manninen also requested a report in regard to the Economic Development District be added as Item H-il. MOTION: Councilman Smalley MOVED for approval of the agenda as amended and Councilman Book.ey SECONDED the motion. There were no objections. SO ORDERED. A-6. CON-M AGENDA Mayor Williams reported he had no changes to the Consent Agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as submitted. There were no objections. SO ORDERED. ITEMB: SCHEDULED PUBLIC COMMENT B-1. Susan and Jessica Townsend - Leif Hansen Memorial Park Use. Jessica Townsend stated her family's main concern was that during the Park's use last summer for one of the large events (Kenai River Festival or Industrial Celebration), a tent was tied off onto their memorial tree. She asked the owner of the tent to remove it was told he would not. Their tree was damaged as was their plaque. They requested that if the city was going to continue to allow the Park's use for this type of activity, that they take care of any damages to the plantings and plaques. She did not think the $50.00 deposit (for use of the park) was enough to cover damages. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 3 Townsend added, the green strip at the ballfield was set up with facilities for people to hold the large activities. It has play and picnic areas, as well as running water and bathrooms. She added, the Memorial Park policies did not limit the amount of people for an activity. There was no control, and she felt it was an unsafe area due to the proximity of the highway. Townsend suggested another area be chosen for out-of-town ball players to camp at in order to keep the ballfield green strip available for picnic uses. She also suggested the field to the side of the Senior Center be used to hold large activities. Williams noted, that area has been leased to a private company. Townsend asked what council decided as a limit for the allowable amount of people for an activity at the Park. Williams explained, it was an unfortunate situation that the damages occurred and he hoped that users of the Park would monitor the activities closer. Williams added, he noted Jack Brown would be replacing the tree for the Townsends. Also, the damage must have been done during the Industrial celebration and that activity would be held at the green strip park this year. Also Williams noted that no firm policy had been developed as to the amount of people allowed per activity. Clerk Freas explained the information distributed to council at the beginning of the meeting, as well as to the Townsends, included a suggested amendment to the policy (activities over 50 people, etc.). That amendment was not adopted by council. The decision made by council was included in the memorandum from Director McGillivray which both council and Townsends received. Williams noted there was to be a softball tournament during the same weekend and that was why the green strip was not going to be used for the Festival. Townsend suggested the Festival be planned for another day. Williams stated the city would try to do a better job of monitoring and curtailing tying of tents to the trees and other plantings. Townsend noted, containment could be done to a certain point. Her point was the plantings had been purchased in memory of loved ones and couldn't be replaced every year. Mrs. Townsend stated she had never heard of a memorial park being used for large activities such as the Festival and Industrial celebration. There was no limit to how many people could attend a funciton. Williams noted the problem was that permission had already been given for the Festival to be held at the Park this KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 4 year. Townsend asked if it could be scheduled differently next year. Williams stated council could go back and reconsider the elements and discourage the use of the Park for activities over 100 people. He would prefer to leave it to the discretion of the city manager and Parks Director to decide on what activities could be held there. He added, council needed to clarify the rules in order fox• those decisions to be made. Councilman Moore stated the Townsends had raised good points and asked if the city could restrict where the booths and tents could be set up -- away from the plaques and plantings? Townsend stated that during, the Industrial celebration, the people were kept away from the plantings and plaques, however, those activites were not compatible with a memorial park. Williams directed Administration to work with the Kenai River Festival Committee and severely restrict visitors to the Festival from the sidewalk and plantings. Also, Williams requested council to set a definition of what kind of activities could take place at the Park which would give Administration better direction as to what would be acceptable activities to take place at the Park. Councilman Bannock stated he totally agreed with the Townsends and had stated in prior discussions that he did not think the Festival, etc. were acceptable activities for the Park. He added, he felt the council was pushed into allowing the Festival to take place there this year and hoped next year council would have the courage to say when activities shouldn't take place in the Park. Bannock added, direction needs to be given for the rest of this year' use of the Park. Williams encouraged the Parks & Recreation Director to keep a schedule of the Park's use so that the Festival Committee would know when the ballf`ield park was available. McGillivray stated that could be done if the information gets to him in time. Townsend added, they should be able to plan ahead enough to not conflict with ball games, etc. She encouraged council to allow activities that better fit the memorial park. Williams suggested a community calendar be developed in regard to activities taking place throughout the city. He also stated that the matter would be taken into consideration and some changes would be made, however changes would not be made until after the Festival as they had been booked for use of the Park. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 5 B-2. Marion Nelson - City Manager. Nelson stated she was a member of the Kenai River Festival Committee and didn't realize there was any significant damage to the park last year. She thought the Festival went well and they policed the Park during the Festival as well as cleaned the area after it. Nelson continued, her main reason for speaking to council was due to the council's apparent rift with the city manager. She wished something could be resolved and whatever problems there were, could be worked out. Beyond the personalities involved, she hoped the city would not put itself into a rotation of city managers as the city would lose its very positive position of being politically and financially stable. The city long enjoyed a very good reputation. She added, she also hoped the employees that might be participating in negative feedback to council would take a look at their jobs as being prize jobs in the community and everybody try to work the problems out for the best of the city of Kenai. Williams asked if any of the Festival tents were tied to trees. Nelson stated that was not the case. Councilman Bannock stated the tying off the trees could have been during the other activity as there were two large activities there last year. Mrs. Townsend stated they were at the activity and a tent was tied off on their tree. Nelson stated there were no plans to tie tents off any of the trees. Williams suggested to Nelson that she carry that word down to the Festival Committee in regard to the concerns stated. Nelson stated there was a meeting scheduled for the next day and she would pass the information on. Councilman Bookey suggested that if the Parks Director and City Manager were actively involved in the implementation and control of the Park's use, it would take the responsibilities from the users and insure people that the city was on guard and following through with the policies, etc. He added, he would like city employees present at the activities to enforce the policies, etc. Nelson suggested that grass should not be right up to the base of the trees, etc. and that they should be circled with bark in order for moisture to get to the tree roots. She added, she didn't think the trees were in very good shape. CITY OF KENAI It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 - - FAX 907-283-3014 �rrrr.an 1"2 TO: Mayor John Williams and Kenai City Council Mgmbers THROUGH: T homas J. Manninen, Kenai City Manaaer FROM: Kayo McGillivray, Kenai Parks & Rec. Directort). DATE: February 23, 1996 SUBJECT: Leif Hansen Memorial Park Policy in 1995. Leii Hansen Memonai Park was used by numerous groups for a variety of activities. There were seven (7) weddings. Veterans Memorial Service. Women�s Resource Center Activities, the Kenai River Festival and Industrial Appreciation Day, National Doctors Association; and the P&R Beautification Committee Volunteers Appreciation. The number of people at each event ranged from around thirty (30) to over one -thousand (1000). Trying to determine which groups should or should not use the park is somewhat difficult. All 3-, the groups using the park were very complimentary of the park and policed the aree after their event very well. After each of the above events one of the Parks & Recreations Staff checked the park for any damages and none were found. The two activities involving the largest number of people were the Kenai River Festival and the Industry Appreciation Day. Both of these events probably would be better facilitated at the softball areenstrio on Main Street Loop as the street would be blocked off, restrooms and shelter are available and the 'playground area is there for children. However. there is a potential problem there because o` the large number of tournaments scheduled for the softball area. That entire area is heavily used during tournaments and there /ere eight tournaments held in 1995. That doesn't leave many weekends free during the summer months. The poiicy cf :-.e Parks Recreation; Department a: ,his tir ne will be to allow weddings, memoriai services and small group gatherings (20 to 100) to use the park upon receipt of a $50.00 Ceoosit to cover possible damages. The deposit is returned if everything is satisfactory after the event. It is very possible that some larger groups may not be happy with th,s Dolicv and will petition the council for a variance KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 3 B-2. Marion Nelson/Lori Landstrom - Kenai River Festival Lori Landstrom - P.O. Box 1343, Soldotna. Landstrom referred to her letter distributed to council at the beginning of the meeting which requested permission to hold the Kenai River Festival again at the Leif Hansen Memorial Park. Landstrom reported the Festival was well -attended last year and they had many compliments of the setting for the Festival as well as the activities. They ]Like Memorial Park because of the flowers, trees, etc., as well as the proximity to the highway. Visibility from the highway is a great drive -by advertisement. Council took no action at this time. The consideration of policies and procedures for the Park were heard later in the meeting. B-3. Duane Bannock/Dennis Steffy/Kathy Scott - Challenger Steering Committee Presentation Kathy Scott - Requested council and audience to view a video in regard to the proposed Challenger Learning Center to be placed in Kenai. Scott also reported on the progress of the Steering Committee and their movement toward compiling information for production of a feasibility report. Scott introduced other members of the Steering Committee who were in the audience. Ginger Steffy - Steffy reported the committee is envisioned a 10,000 sq. ft. facility to be placed adjacent to Marathon Road, in the same vicinity as the fire training school. They were working to keep the cost of the facility down, using a simple structure which would allow expansion for future needs. In the facility, they envision areas for mission control, space shuttle, office space and storage. A large lecture hall for orientation for missions, as well as a large classroom. There would also be an interactive area for students and adults to interact with displays. The largest users of the facility would be Kindergarten through 12th grade. Students would represent schools from all over the state. They also foresee the facility being used by college students, scout troops, 4-H groups, families, and tourists during the summer months, as well as corporations teaching teamwork and leadership development and planning. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 22 b. Historic District Board - Councilman Moore reported a work session was held because the lack of members does not allow a quorum. The Board would be holding another work session on February 27 unless appointments are made to the Board. It was noted there was an application for membership included in the packet. Council decided to wait until their meeting of February 21 to make appointments as another application is expected to be submitted for consideration by that time. C. Challenger Steering Committee - Councilman Bannock reported the minutes of the last meeting were included in the packet for review„ ITEM E: MM11gUTES E-1. Regular Meeting of January 17, 1996. Approved by consent agenda. ITEM F: CORRESPONDENCE None. ITEM G: OLD BUSINESS Discussion - Leif Hansen Memorial Park Policy Councilman Smalley stated that in previous discussions, he strongly supported the concerns of allowing large groups with food concessions, etc. to use the Park and wanted them to use the green strip by the ballfields. However, he believes there are activities which could be held at the Memorial Park if there is a good reason to hold it there which could be determined by the city manager. Smalley added, he supported and suggested the Kenai River Festival be held at the Memorial Park as it is a celebration of life. In regard to concerns about the safety of the trees, etc., he believed the individuals holding the Festival would police the area. Smalley added, he believed the Festival is a lot different than other celebrations held there before that should use the green strip. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 23 Councilman Moore asked why the green strip area would not be acceptable. Marion Nelson answered the green strip has merits, but it should be recognized that there are numerous ball tournaments held during the summer and most probably the same weekend as the scheduled date for the Festival. The two activities are not compatible. Nelson added she spoke with Dr. and Mrs. Hansen and Tim Navarre. The Hansen family doesn't object to holding the Festival in the Park as the Park is not a cemetery and it never occurred to them that it would be in conflict to activities such as this one. Swarner asked if the softball schedule had been determined as yet. Parks & Recreation Director McGillivray stated it had not. Swarner stated she felt it would be more appropriate to hold the Festival by the ball fields because of the restroom facilities that are available there, electricity, etc. McGillivray stated in past years, softball tournaments are held in Kenai the first: two or three weekends in June. Councilman Bookey stated he basically agreed with Swarner and sympathized with the Festival, but didn't think the Festival would be compatible. Bookey stated he was not sure why the discussion had come back to council as he thought council left it as a responsibility for the city manager to decide on the use. Bookey added, he believed the use of the park to be negotiable. Councilman Smalley clarified that council requested guidelines be devised and brought back to them for review. Vice Mayor Measles stated the city manager needs guidelines to make judgements. At this time, anything could be done at the park. Bookey stated he agreed with the Parks & Recreation Commission, but also believes in the Festival and wants to make it work. If there is a conflict, the city manager could make a determination. Bannock stated he did not know it would be the city manager who would be making the decision. The memorandum he had, he was under the assumption the decisions would come before the Parks & Recreation Department for approval. Bannock added, he believed someone needed to make the decisions and was of the opinion that activities of this nature should take place at the green strip area. KENAI CITY COUNCI:I'j MEETING MINUTES FEBRUARY 7, 1996 PAGE 24 Clerk Freas stated if a policy was defined, she would include it in the Policies and Procedures of the Park which also include policies and procedures for purchase of plaques, etc. McGillivray was asked what the frequency of the tournaments are in the summer. He: answered, there are usually tournaments on Memorial Day weekend and the first and second weekends in June. He was not aware of the River Festival date and if he had known, he would have contracted the Softball Association to inquire what their tournament plans were. He usually receives the tournament schedule in late February or early March. Smalley stated he believed having the Festival by the ballpark would be inappropriate. McGillivray stated it would be difficult to have both there because the area is used for camping by out- of-town players. Paul Dale - Stated he is involved with two organizations that were exhibitors at last year's festival. They were stunned by the success of last year's festival. He added, he believed location is very important as they want to attract people to the festival and educate them. Dale suggested a bond be posted for damage by the users. Michelle Brown - Stated her organization was an exhibitor during last year's festival. Brown added, the Park was a great setting for the activity. She is on the planning committee this year to make sure the Park is cleaned and nothing is damaged. McGillivray reported he has users (wanting to reserve the Park) complete a form as well as pay a $50.00 deposit. If the Park is cleaned and there is no damage, the fee is returned. The Parks & Recreation Commission held their discussion in response to the letter received (from the Townsends). McGillivray added, he personally had no problem with large groups using the Park. His personal feeling was he would rather have large groups use the area along the green strip, however it would be hard to do if a tournament is also taking place. Smalley asked Mr. 'Schilling, who was in the audience, if holding the Festival at the! Park adversely impacted his business. Schilling answered, perhaps a small amount, but he was in favor of the Festival. Councilman Smalley suggested the use of the park continue as it has been -- allowing McGillivray and Manninen to decide the use. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 25 Measles clarified by stating no change would be made in the policy and procedure would stay as it has been. City Manager Manninen stated the staff's concern was public safety at Leif Hansen. Other than that, either site could work, it would depend on which site is more appropriate for the size of group. From the standpoint of controlling traffic, it would probably be better to be over by the airport area/ball fields. It depends on how big it gets. Swarner asked if a motion was needed by the city manager to accept the policy of the Parks & Recreation Department? Manninen answered if council had any direction to give, either accepting or leaving it open to discussion, however they felt comfortable, they will make it work, just tell them if they had any strong feelings, if they want to exclude some groups or not. Their only concerns are ;public safety in the area. They feel it can work either place. There were strong feelings voiced (at this meeting) that would rather use Leif Hansen Park and so far they don't seen any reason why they couldn't use Leif Hansen Park unless it becomes a public safety issue controlling traffic and so far that has been workable. That would be easier to handle in the other area. That is the only concern they had. Smalley stated he was concerned that if council adopted the policy which was recommended, the Festival would be excluded. If a policy was adopted, it could include a statement to allow the discretion of the Parks & Recreation Director and the city manager to review exceptional cases based on the criteria they set. Swarner added, if there is a conflict, and in this case the softball tournaments had set a precedence, the Festival would have to have another place to go. A short discussion followed in regard to a possible donation from the City for the Festival as well as making available electricity, garbage disposal and porta-potties. MOTION: Councilman Smalley MOVED to have the City of Kenai contribute $300 and the same amenities as last year to the Festival. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Lief Hanson Memorial Park Policy - McGillivray reported that he was requested to put together a statement to submit to Council. Bannock stated that the Kenai River Festival Committee will be requesting use of the Memorial Park again this year. Castimore MOVED that since the City has already put in substantial funds to install public restrooms, upgrade playground equipment, and install a covered shelter at the softball greenstrip for public use, that these facilities should be used for large groups instead of bringing in porta potties at additional expense for large groups to use the Memorial Park. Sandahl SECONDED the motion. The motion passed with a unanimous vote. C . Kenai Habitat Restoration - McGillivray reported that he and Keith and Bob Frates met with a lady from State Parks. He stated that this work will all depend on whether the City gets the regeusted grant money and this may not be determined until past time to get the work done this season. 7. NEW BUSINESS A. Rotary Club - Old Town Park - This item was discussed earlier in the meeting and was discussed earlier in the meeting. B. Bob Frates Certification - McGillivray stated that Bob Frates is now certified as a playground safety inspector. C. Alaska Greenhouse Conference - McGillivray reported that Bob Frates will be attending this conference this year. D. Computers for Teen Center - McGillivray reported that Shell Western donated several used computers to the teen center. They now have four up and running and are getting much use. S. CORRESPONDENCE Student representative Fahnholz passed around the school events calendar to the Commission. Hultberz asked if she could get it to the city in time to go out in future meeting packets. She stated she would try. 9. INFORMATION A. Reappointment Letters - Bannock stated his should be coming out soon. B. Commission Roster - Wisniewski asked if McGillivray could find out how much property belongs with Beaver Creek Park. McGillivray stated that he believed there is 27 acres and thought he could come up with a map for the special meeting. KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 17 Swarner asked if the dues were the same amount as last year. Clerk Freas answered no, the amount was about double that of last year. Bookey reminded council that the cost was more because the Borough said they would prorate the cost and then didn't. A discussion followed about the phase -in of higher dues. Measles noted that the shortfall will only be in the Kenai Peninsula Borough. However, the shortfall is not as big as was initially thought. VOTE: There were no objections to the motion. SO ORDERED. H-6. Approval - Department of Health & Social Services Agreement - City Hall. MOTION: Councilwoman Swarner MOVED for the city to enter into a new agreement with the Department of Health and Social Services for the period February 1, 1996 through January 31, 1997 at the current rate. Councilman Measles SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. Bookey asked if there have been any discussions in regard to the Health Department moving to the old courthouse building. Williams stated no and added, he believed the city should continue to urge and support a move of the Health Department to a more appropriate facility. VOTE: There were no objections to the motion. SO ORDERED. H-7. Discussion - Possible Amendments to the Polices and Procedures - Leif Hansen Memorial Park. Clerk Freas reviewed her memorandum which was included in the packet. The memorandum reminded council that a letter from Dennis and Susan Townsend was reviewed by them at their September 20, 1995 meeting. The Townsends had stated their concerns that the Leif Hansen Memorial Park had been used for large gatherings with bands, etc. and that type of use may be detracting from the peaceful memorial park for which it was developed. During that KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 18 meeting, council directed the Townsend letter and a copy of the Policies and Procedures for the park be forwarded to the Beautification Committee for comments and then those comments be forwarded to the :Parks & Recreation Commission for their review and comment. The comments from both the Committee and Commission were included in the memorandum. Those comments were as follows: Beautification Committee Comments: Recommend that the city continue to allow groups to use Leif Hansen Memorial Park but recommend that larger groups use other park facilities which are better able to accommodate them. In addition, tents and other items should be set up away from the memorial plaques, shrubs, etc. Parks & Recreation Commission Comments: Given the memorial intent of the park, the Commission recommends to council that events of less than 50 people be allowed to use the park, but that larger groups use the green strip area, with administration having the final say. Council reviewed the comments. Councilwoman Swarner questioned whether the park could continue to be used for weddings. Parks & Recreation Director McGillivray added that the Commission's comments were made with the understanding that weddings could still take place at the park, knowing that there could be more than 50 people in attendance. Councilman Measles suggested guidelines be written for park use with groups of over 50 people. The guidelines should state what type of event could take place there with over 50 people. Williams questioned whether events with small children in attendance is necessarily offensive. Measles stated he agreed that their presence may not be offensive, however he finds it very offensive when children are swinging on the trees, etc. and parents do nothing to stop it. Measles added, events that bring larger crowds should use the green strip area. Councilman Smalley stated he agreed with Measles and that larger events with entertainment, etc. should use the green strip area. There are restrooms available as well. Swarner suggested ;!inviting the time of use of the park to one hour for large groups. Swarner added, during Veterans Day and KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 19 Memorial Day services, the park is not used for more than one- half hour and many times, there are more than 50 people in attendance. Swarner added she did not disagree with Measles in regard to using the park for weddings, memorial services, memorial services, etc. If there is going to be entertainment or food, the event should be at the green strip. Councilman Bannock stated he would like to see a definition of activities that would be allowed, i.e. weddings, funeral, memorial services, etc. would be acceptable. Birthday parties, Kenai River festivals, etc. should not be there. Williams suggested no functions be held at the park at which food is a major part of the event. Events with food, etc., should use the green strip where electricity, barbecues, water and restrooms are available. Council requested Administration to develop guidelines be developed for use of the park. The guidelines should be brought back to council for final review. r- H-8. Discussion - National Flood Insurance. Councilman Smalley reported the concerns of the Planning & Zoning Commission's review of the flood insurance ordinance. Item 1.4 of the prevention ordinance includes much of the same concerns council had with the overlay ordinance. The ordinance could limit or restrict development. Another concern was what kind of cost factor would it have to the city. An estimate of cost to the city would be -the time in drafting the ordinance, cost of advertisement of public hearings, and the policing of the ordinance. Smalley added that Item 1.4 was the major concern of the Commission. However, passage of the ordinance would allow for flood insurance to be purchased by property owners. Councilman Measles stated the same concerns were why the city did not go into the program in the 19801s. In the recent flood, it was found the Borough iiid not police their ordinances, building codes, and other requirements which they agreed to do when they began their participation in the flood insurance program. Williams stated his question was whether the city should join the flood insurance program based on the number of people that would be affected in the city in a historical perspective. Williams CITY OF KENAI It Od capzw 4 4&d= It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM 1"2 TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: December 14, 1995 RE: LEY HANSEN MEMORIAL PARK Possible Ansendments to the Policies and Procedures At your meeting of September 20, 1995, you reviewed a letter from Dennis and Susan Townsend in regard to the use of the Leif Hansen Memorial Park. Following discussion, council requested the matter be reviewed by the Beautification Committee, their recommendations be forwarded to the Parks & Recreation Commission, and their recommendations forwarded to council for possible action. Beautification Committee Comments: The Beautification Conunittee notes from their work session of October 10, 1995 reflect, Recommend that the city continue to allow groups to use Leif Hansen Memorial Park but recommend that larger groups use other park facilities which are better able to accommodate them. In addition, tents and other items should be set up away from the memorial plaques, shrubs, etc. The Parks & Recreation Commission minutes of December 7, 1995 reflect, Given the memorial intent of the park, the Commission recommends to council that events of less than 50 people be allowed to use the park, but that larger groups use the greenstrip area, with administration having the final say. I have attached a copy ol:' the Policies and Procedures with a proposed amendment which may cover the above -mentioned concerns. -1- Additionally, in the years that I have been selling plaques and plantings, there have been some purchasers of memorials who expressed concerns that the plantings are not supported with stakes or wrapped to minimize damage in the winter, i.e. moose munching, wind, snow and ice loads, etc. This was discussed during a council meeting on July 15, 1992. A copy of the minutes and back-up information included in that packet are attached for your information. -2- KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 20, 199!5 PAGE 18 EXECUTIVE SESSION None. I I.* ADMINISTRATION REPORTS I-1. Mayor a. Off -Road Vehicles - Williams reported he discussed the use of off -road vehicles with some Kenai young people. He told them of council's concerns of the damage to the rights -of -way along the highway and city streets. When asked how they thought the situation could be handled, the young people suggested a citation should be given and the vehicle taken away for six months the first time an off -road vehicle user is stopped for use of the vehicle in an unauthorized area. The second time, impound the vehicle permanently. A short discussion followed in regard to problems that occur with impounding property. Attorney Graves stated problems arise with seizing property from a driver who may not be the owner of the property, i.e. the person could be borrowing the property, etc. Smalley suggested Williams encourage those young people to come before council and discuss the matter as it could have a very Positive affect on the matter. b. Curfew - Williams referred to the ordinance in regard to curfews. Williams added, he also discussed the city's curfew with the young people and gave them copies of the ordinance. Williams stated his concern that there seems to be more and more young people getting in trouble in the late hours of the night and early morning hours. Smalley added, the Kenai and neighboring communities are changing. The areas are beginning to inherit problems from larger areas such as gangs. The curfew may be one resolution to the problem. Chief of Police for children of more in the age Morris stated the ages 16 and under. of 16-19 for which C. Leif Hansen Memorial letter (added to the agenda at Dennis and Susan Townsend. The concern that the Park was being ordinance speaks to a curfew Those getting in trouble are the curfew does not apply. Park - Williams referred to a the beginning of the meeting) from Townsends wrote and stated their used inappropriately. Williams KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 20, 1995 PAGE 19 suggested that the gatherings, such as the Kenai River Festival and the Industry Celebration be held in the picnic area by the ball fields instead. Williams suggested council review the policies and procedures and make some amendments as to the proper use of the park, etc. Monfor stated she had received a copy of the policies and procedures for the park from the Clerk because of some concerns of hers in regard to the dead trees and sidewalks, etc. Monfor suggested the Beautification Committee should have a chance to review the policies and procedures. They should then send their recommendations to the Parks & Recreation Commission and then on to the council for review. Monfor added, the Park is a place to go and reflect. However, a proper use probably includes using the gazebo for weddings. Discussion should also include what the city's responsibility is in caring for the plantings, i.e. wrapping for the winter, staking, etc. Council agreed the policies and procedures of the Park should first be referred to the Beautification Committee. The Committee should make recommendations to the Parks & Recreation Commission and they then should make recommendations to council. Councilwoman Monfor requested a letter be sent to the Townsends in regard to their discussions. 1-2. No report. I-3. City Manager Attorney Attorney Graves reported the River Board would meet on Tuesday, September 26. It could be the last meeting as they may reach consensus on a draft ordinance to be presented to the Assembly for consideration. Williams asked if Graves had any recommendations to council in regard to the ordinance. Graves stated it would be a policy decision of the council to decide on the ordinance. Graves added he would wait until the final draft of the ordinance is completed as there have been some suggestions by other members to add into the ordinance which and others do not find acceptable. E X tell—, �-7 ^�r~~ ~ ` " --�----------- 6-/ nmclvtu . uwe, 17 t94lr 0070 KENAI CITY CLERK MEMORANDUM TO: Mayor Williams and City Council THROUGH: Dan Morris, Acting City Manager"U v, FROM: Keith Komelis, Public Works Directo DATE: June 12, '1996 FOR: City Council meeting of 6/19/96 SUBJECT: Mission Street Project Attachment 1 is a drawing of the Mission Street project site plan. Notice there will be bus parking and a sidewalk along Overland Avenue and Mission Street will actually be a one- way street. The sidewalk will be on the church side of Mission Street until it goes past the parking lot, where it ,will switch to the opposite side where the apartments are located so that it will be along the bluff side. This is one way we are trying to do the project, utilizing the least amount of right-of-way. Attachment 2 is a copy of Whitford Surveying's plat of the Mission Street Estates, including the right-of-way takes that will be needed for the project. Notice the amount of square footage that will The needed from the three parcels. Parcel No. 2 is Cherrier and Cherrier, which amounts to 3,822 sq. ft. Mr. Wayne Cherrier has written a letter (Attachment 3) which outlines what he would like to receive for dedicating part of his existing property to a pulblic right-of-way. The lower part of the drawing shows the area that Mr. Cherrier would like paved, an area of 20' x 150' of road paving, and also a 30' x 100' piece for parking. I have a problem with Mr. Cherrier's request, in that a good portion of this paving would be on private property. The State, DOT has mentioned they will not include any of this paving as part of the project, so any funds used for this paving would have to come from the city. I pointed out to Mr. Cherrier that the paving of Mission Street would enhance his) property, cut down on the dust for his apartment tenants, and would also establish distinct marked property lines for his use in the future. It appears to me that paving Mission Street would benefit everyone concerned. Overall, this project is a $250,000 to $300,000 project and it is important we get the project pretty much outlined and on task before September of this year. On June 17, DOT and the State Historical Preservation Office (SHIPO) will be looking at this project from an archeological view point with the City Engineer and Henry Knackstedt of Mike Tauriainen's office. I will ask Henry Knackstedt if he can attend the 6/19/96 Council meeting since he has been kept appraised of the status of this project. He will also be able to answer any questions concerning whether or not we can make some changes to not require the right- of-way take from Cherrier and Cherrier. This could be a culdesac, or end of the road type situation, or possibly a narrowing down to a very small area by the apartments. The Page 2 Mission Street Project 6/12/96 other option would be to go ahead and either pave the road paving and the parking lot, or make a proposal to Mr. Cherrier that we would do the road paving only in exchange since it is now presently in the public right-of-way. I am sorry that I will not be present at the 6/19/96 Council meeting, however, Jack La Shot will be there to answer any questions concerning the project. KK/kw cc: Henry Knackstedt Jack La Shot, Acting Public Works Director TP KDG / T'. - /\ / - \ c \� \\� < gym, Wr AC OONCRT:IF-� `,� \ Y 1 �, •YY WAtA Ot DCf, //+ H%b f/ / \,CwwcN NArcfi/ �.I DLW Ile \10, PIP Fes•\ / /. IXMIPiC PTHX'(AlY IP \ ( pill ° ` PA.� 1!C QrYOVf STOP • ��G ! SIRfEI wi / nav �- p cv o Gv ' \ \ ss \ �I+wl. \ �� �� `gym • \ fill, N CUI�- �\ ?' \4. '%ASS ' .EDD�' \\ SITE PLAN t, � \ -At 1'.M _l( \ IUTHTII ATTACHMENT 1 I ATTACHMENT 2 OOl-LMUK ' 1 I M IDI N V MJIUN �� f0 • '� Iq2-AI ` .16 b P02 , , ,, � � c, Q I /�/ I•� • moo Pt I1:K A tI 7l VDU rI 192-A234.491) �. St �, •r + • U' `� 2970A-1 �r •..fir �L I.660 AC ew it' Is•■ u\ e ' r n•f•'fcr ru.u'It7.e.:" Y9 . w•Sr7o•• ru erl 04TA I I I! z uI • ur I. a r1iKhEN bIIDU NU I I !l r I KENAI IOWIIOITI, 04 SS • RIYi]] d� i-AIt U.1 •M• 44, V 4 �yi� suQucy i4,4��;j .0 2g70A-1 '.560 AC L-OT 5 .per A .A BL.K 4 KENAI TOWN51TE ATTACHMENT 2(a) C'herrier & Cherrier i Contractors & Developers Co a-v c 1833 Post Road Anchorage, Alaska 99501 / Voice (907) 274-1551 Fax (907) 274-3617 6-4-96 Sent Via-Fax-283-3014 City Of Kenai Mr. -,Ceith Cornelis Received 210 Fidalgu tab a oat X �� ` _ _ .� 1 f � 4&4/1 Kenai, AK 99611 RE: Bay Arms Apts. Dear Keith: This letter is in response to your verbal request, that we submit in writing what we want in exchange for us to deed 3,S22 sq. ft of our property, over to the City of Kenai, so the City can complete the road improvements, to the Fort Kenai and Russian Orthodox Church area. You will recall we have had various conversations and one site visit pertaining to this subject. As Previously discussed„ we do not want any money for our property. What we want is for the city to pave the balance of Alaska Ave., approximately 20 ft wide by 150 ft long and pave the parking apron adjacent to Alaska Ave., an area approximately 30 ft wide by 100 ft long. We mould be wding to deed the 3,822 sq ft of our choice view properties, if we can reach an agreement. Please bear in mind, that by paving the small portion of Alaska Ave., it will certainly cut down on the City road budget by reducing road maintenance. This road is up to parring standards, so all that is required is the gutter & asphalt. We are willing to work with you anytime, to accomplish completion of the project. Very truly yours ATTACHMENT 3 f•� e J. Chewier Chewier & Cheirier KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 17 Thompson also reported they were in need of additional workshop space. They were considering either adding on to the back of the building (back part of the jail, toward the playground) or adding a second floor. Bookey noted council had discussed placing the antique donkey engine, etc. in that area and was concerned of what size of an addition they would want to place off the back of the building. Bookey added, he would want the enlargement plan further developed and brought to administration before any changes were made to the building. Bannock stated he had no problem with the request for a 20-year extension and felt it would be an outstanding way to handle the repair problem. Bannock asked if the building was expanded, based on the lease with the city, would the city then take on any additional responsibility maintaining the building. Thompson answered, the KAHC had been maintaining the building now and would continue to do so. Smalley clarified that if the KAHC wished to expand the building, they would have to come back to the council for review and approval. Graves added, the requirement to have the KAHC receive council approval for any expansion to the building could be included in the amendment of the lease. VOTE: There were no objections to the 20-year extension to the lease of the Kenai Fine Arts Center. H-12. Discussion - Mission Street Right -of -Way. Kornelis referred to the 6/4/96 letter from Wayne J. Cherrier which was distributed to council at the beginning of the meeting. Smalley asked if the discussion had anything to do with the "perpetuity" discussion held during the last council meeting. Graves stated no, that had been resolved. Kornelis explained the Church had approved the dedication of the roadway (private property of the Church) as a public right-of- way. Jim Arness had no objection to dedicating the portion of his property needed to make it a public right-of-way in order to pave the roadway e:i.ther. Kornelis continued,, it was vital to have the Cherrier property included in the right-of-way, however Cherrier wanted something KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 18 in exchange. The letter stated, "...they want the city to pave the balance of Alaska Ave., approximately 20 ft. wide by 150 ft. long and pave the parking apron adjacent o Alaska Avenue, an area approximately 30 feet wide by 100 ft. long." For this they would be, "...willing to deed the 3,822 sq.ft. of our choice view properties, if we can reach an agreement. Please bear in mind, that by paving the small portion of Alaska Ave., it will certainly cut down on the City road budget by reducing road maintenance. This road is up to paving standards, so all that is required is the gutter & asphalt." Kornelis stated a concrete gutter would also be needed for the parking lot Cherrier wanted to be paved. His property would be improved, as well as he would have property corners and would be a nicer roadway. Kornelis added, his main objection was the request to pave the parking lot as it was on private property. It would probably cost $15,000-20,000 to include the parking lot in the paving (depending on he sub -base and including the curb and gutter). Without the curb and gutter, cost would be approximately $10,000 to $15,000. As an alternate, it could be made into a dead end road. Bannock asked if it would be a problem to postpone action on the matter until the June 19 meeting in order for council to go to the area for review. At this time, he did not think it would be an equitable trade. Kornelis stated there was no action needed, however the project had been dragging on and it was a federal project. Kornelis added, there would be an archeological review of the project -- not a dig. Something needed to get done by September in order to get the federal funds. Bookey stated he wanted to wait as well. He added, he didn't think the 3,800 sq.ft. of property (Cherrier property) was worth $30,000. Smalley agreed and asked if Cherrier didn't think the paving would be a benefit to him. Smalley added, there were other options. Bannock requested a scaled -down version of the plan, with the sidewalks, etc., and how the property would be impacted, be prepared and included in the June 19 packet. MOTION: Councilman Bannock;. MOVED to postpone action on the matter until the meeting of June 19 and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. KLUGE & ASSOCIATES ARCHITECTS PLANNERS 130 Trading Bay, Suite 330 283.3698 Kenai Alaska 99611 June 13, 1996 Jack LaShot, City Engineer NO City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611 ` RE: KENAI ANIMAL CONTROL SHELTER Dear Mr. LaShot: �I¶��IIIuI pII n � """" NII^IIIIII IINIIXIIIIIIIIIiII Attached are copies of the final contract documents for the referenced project. The documents reflect Council requests pertaining to overall cost and additive alternate bid items. As you are aware, we have deleted the aluminum framed entrance canopy and provided as additive alternates the asphalt paving and aluminum puppy graphic at the entry side. In developing the documents, we made an extra effort to maintain durability of construction while reducing overall construction cost. We have reviewed the last cost estimate and compared it to the bid documents. With the revisions incorporated, we estimate the construction cost of the base bid at $565,000. This estimate indicates a 5% construction contingency factor. This assumes that construction would commence by August 15, 1996. It appears that there is a good climate for bidding at this time and actual bid construction costs could be lower than estimated.. If the City elects to proceed with this project please notify me as soon at possible so printing of bid documents may proceed. If you have any questions or need additional information, please feel free to call. Sincerely, KLUGE & ASSOCIATES Bill Kluge, 'ncipal Architect BK:tw KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 21, 1996 PAGE 25 Introduced by consent agenda. H-6. Discussion - Proposed Kenai Animal Shelter. Williams referred to the letter from Bill Kluge which was included in the packet. The letter discussed the estimated cost for building a new shelter to be $594,636 and the cost for the development of contract documents to be $28,185. Williams explained he had requested the information from Kluge because he was feeling more confident that funding would be received to complete the water well. Williams asked council if they felt they should proceed. with the preparation of the plans. Moore asked what the $28,136 would buy. Williams explained Kluge would prepare full and complete contract documents and bid -ready prints for the new building. Kornelis stated Kluge had already done a lot of the work. The schematics had been completed. Councilman Smalley stated he believed the council should proceed as the present shelter is a health and safety issue for employees. Bookey asked if the city would finance all of the construction costs. Williams answered yes. Bookey asked if the building could be built for less. Williams stated that in the past, bid estimates had been high. Williams suggested they proceed with the design of the building and bring estimate amounts, etc. to council for review. If the cost seems too high, changes could be made. Bookey stated that if bid -ready documents are prepared, they will be locked in. Williams suggested council could place a not -to -exceed amount of $500,000 on it. Kornelis stated the building design had been cut back once already. The schematics could be brought to council for review. Williams asked council if a contract for Kluge's services should be prepared. Swarner asked where the shelter would be built. Answer was beside the present shelter. Kornelis added, a site plan has been developed. They plan to continue using the existing shelter while the new shelter is being built. Council agreed to direct Administration to prepare a contract with Kluge and have Kluge attend the next council meeting, bringing the schematics, site plan, etc. for council review. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 5 don't like the gages and don't use them properly, hoping to damage them so they cannot be used. Williamson suggested the city operators have instructors. Councilman Moore stated he had a big berm that couldn't be shoveled out. Kornelis stated there was more snow in the north end of town. He added, problems in removal of snow depends on what part of town you're in, the amount of snow, and the time of day it is plowed. Councilman Moore stated he would like Administration or Public Works to develop a policy. If the driveways have to be bermed, let the citizens know it first. Gates are not needed for five inches of snow. Kornelis explained the technique of plowing and how the gates are used. He added, council needed to realize that there is a point when the grader can't push the snow. This is not a problem of operator training. Councilman Moore asked if some of the graders used the gates and some did not. Kornelis answered when they began plowing, they all used the gates. Later, they couldn't push the snow and stopped using the gates. Kornelis added, there were options for council to consider: (1) more money, and (2) additional equipment to follow the graders to remove the snow from driveways. Williams stated the whole policy should be reviewed to see if improvements could be made. He added, he was confident the city could get through the winter in good shape. B-3. Hill Kluge - New Animal Shelter. Architect Bill Kluge was requested to speak to council in regard to the new animal shelter design and find possible areas of the design where costs could be cut. Williams noted, council would like to cut out about $90,000 of cost. Kluge explained the original budget reflected a construction cost of $550,039, which included a five percent construction contingency and allowance for a six-month inflation. He reviewed the original estimate, looking for ways to reduce the cost, without sacrificing, the low maintenance design and square footage of the building. Kluge reported there were three areas which could be removed to save money: KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 6 1. Approximately $9,500 could be saved in the demolition of the existing building. That cost was included in the estimate, however the Fire Department could destroy the building in a training exercise and city equipment could be used to clean up the remains. 2. Approximately $1,200 could be saved by not placing the art work on the front of the building. 3. Approximately $5,200 could be saved by not placing the canopy on the public corner of the building. Kluge added, the building was designed to be simple in nature. Most of the expense could be attributed to the durability of the materials to be used in the project. Kluge reviewed the design and discussed some of the specialties in the design, i.e. multiple drainage systems, two ventilation systems, grinder and sump pump, etc. Kluge explained the building was to be built of concrete block. The block would be exposed on the inside of the building and covered with an epoxy paint. This is because of the inherent abuse the inside of the building would need to take, i.e. corrosive waste, cleaning materials, etc. Insulation of the building would be on the exterior of the block. These items all add to the cost of'. the building, but are essential to the design and use. Kluge added, without reducing the size of the building, he did not know of any other areas where cost could be cut. The building is not oversized for the use it will receive now and in the future. The design allows for an addition to the building as well. Kluge explained the estimate was prepared in 1993. Inflation and upgrade costs were applied and brought the cost to $590,093. However, this amount may not be realistic until the drawings are updated and a new estimate completed. Williams asked how long it would take to have bid -ready plans completed. Kluge answered, two months. Williams suggested council direct that, after the plans are completed, they should go straight to bidding instead of going back to engineering because bids usually come in lower than what is expected. Kluge referred to the site plan he placed on the wall for council review. Kluge suggested the paving and curbing of the parking lot could be excluded which could save approximately $20,000. KENAI CITY COUNCIIJ MEETING MINUTES MARCH 6, 1996 PAGE 7 Williams suggested the paving, canopy and paving and curbing be included in the bid as additive alternates. Councilman Smalley asked if the garage overhead door could be excluded from the design. Kluge explained the overhead door and garage area added to the security of the building when bringing in dangerous animals, etc. Also, it would be essential for cleaning equipment:, the truck, etc. in the winter. Smalley suggested taking out the garage and moving the grinder, etc. over Smalley added, he did not want to go over $500,000 for the cost of the building. Councilwoman Swarn.er asked what type of heat would be used. Kluge answered radiant and slab heat to help keep the floor dry. Swarner asked if there was much difference in cost between radiant and regular heat. Kluge answered slab and baseboard heat are the most efficient. The cost of the slab heat was only $5,000. Williams reported the city manager had suggested asking for three different ideas on how to build it at varying prices, not exceeding $500,000 and bringing the information back to council for review. Williams added, another alternative would be for him to talk with the Borough and request funding from them to help finance the cost as many of the animals handled by the Shelter are from outside the city. Bill Godek, Chief Animal Control Officer - Godek stated his concerns/opinions with lowering costs: (1) The garage is needed for security when they have to handle animals that are extremely dangerous to the community. Having the garage and closing the door will make it much easier to handle dangerous animals. (2) Having a gravel driveway would be hard on the epoxy finish to the concrete flooring. The amount of gravel walked etc. will limit the life of the floor and require more maintenance to keep it clean. (3) Eliminating the canopy - not a problem. (4) Ventilation is very important as it will lower the transmission of airborne diseases. (5) Suggested the elimination of one of the dog runs in quarantine area, but not the quarantine area itself. (6) The euthanasia area is needed very badly. (7) The office/reception area could be made smaller, however, it is often used for rabies clinics and groups of students, etc. who tour the facility. in, the KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 8 Godek added, the new shelter design is expensive, however it is very basic. The new shelter should be useable until 2050. As the population grows in the city and surrounding community, more animals are brought to the shelter. They handled 1,200 animals so far this year. Bannock suggested having a pre -bid conference to talk with contractors about materials, substitute materials, etc. He was also concerned about the cost of the facility. Williams stated he understood the concerns, however it would be an institutional facility and should last 50 years. Williams also stated he thought the Borough should bear some of the responsibility as there are many animals that are brought to the city's shelter from outside the city. Williams stated he thought the cost of the building should not be a concern as it is for the use and benefit to the population for many years. He suggested proceeding with the bid process. Councilman Measles suggested the plans be developed and ready to go out to bid and use possible deletions (paving, canopy, art work, etc.) as additive alternates. Williams stated council's directive to be to get the plans bid -ready and out on the street for a bid. Kornelis noted an ordinance was introduced on this agenda for the plans and design. Williams noted he would meet with Borough Assemblymembers by the next council meeting in regard to sharing the cost of the facility. Mayor Williams noted City Manager Manninen was leaving the meeting to catch a flight to Washington, D.C. for a conference. Williams asked if council had any questions to ask Manninen prior to his departure. There were no questions. BREAK TAKEN: 8:00 P.M. BACK TO ORDER: 8:16 P.M. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1675-96 - Amending Kenai Municipal Code, Personnel Regulations, Sections 23.25.070, 23.30.030, 23.30.110, 23.40.060, and 23.40.150. KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 6 Navarre reported he had discussed his proposal with the mayors of the other Peninsula municipalities, along with some of the assembly members and the Borough Mayor. Those he had talked with, had been accepting of the concept. He suggested a meeting with all the mayors, etc. in the near future to determine zones of responsibility for each municipality. Navarre added, he was hoping to have final determination of the allocation of monies within 60 days. Mayor Williams added, the Kenai Public Works Department was drafting an operational plan to present to the other city mayors. Peter Klauder - Informed council he was a certified architect who had recently opened his own business in Kenai. He was currently negotiating to joint venture with Karluk Design in Anchorage who would provide him with insurance to allow him to designpublic projects. Klaudex- added, he would like to be considered for City of Kenai projects. Williams thanked Klauder for his resume information and added the city had been working with an architect for some time on this particular project, but assured him he would be informed of other city projects for which he may be considered. C-5. Resolution No. 96-23 - Awarding a Contract for the Architect/Engineering Design on the Project Entitled, Kenai Animal Shelter, to Kluge and Associates for the Lump Sum of $28,185.00. MOTION: Councilman Bookey MOVED for approval of Resolution No. 96-23 and Councilman Measles SECONDED the motion. There were no public comments. Councilman Bannock asked what the time line would be for the design to be completed. Public Works Director Kornelis answered Kluge indicated to him the design work could be done within two months. A new cost estimate would be done also. Bannoc:lc stated his concerns in regard to the cost of the project and encouraged Kornelis and Kluge, as well as city employees to do what could be done to lower the cost. Kornelis assured him that lots of city staff members had already reviewed the design plans, .i.e. building inspector, engineer, fire marshall, etc. Councilman Bookey asked if the council would be influenced as to cost of the building if funding was received from the Borough. Williams stated, in his discussions with Borough representatives, KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 7 it was suggested the City of Kenai design could be a prototype for other municipal facilities. Williams added, the $300,000 amount was picked as a 50/50 matching grant. If the cost of the building is lower, the grant amount received would be diminished. Kornelis added, the project will be bid with additive alternates which will help in determining the most efficient method of construction. Councilman Moore stated he would not want the city to lose its motivation to keep the cost down. VOTE: Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PASSED UNANIMOUSLY. C-6. 1996/97 Liquor License Renewal - Casino Bar/Beverage Dispensary. Clerk Freas reported the licensee was not current with obligations to the Borough and requested a motion from council to approve the renewal. contingent upon the licensee becoming current with the Borough by April 22, 1996. MOTION: Councilman Bannock MOVED to approve the license renewal contingent upon the licensee becoming current with the Borough by April 22, 1996. Councilman Measles SECONDED the motion. There were no objections., SO ORDERED. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Mayor Williams reported three different investment company representatives discussed investment concerns with the seniors during a recent seminar. D-2. Airport Commission Mayor Williams reported he attended the meeting for Councilman Measles. A presentation regarding the update of the Master Plan was given by the consultant. There was a large audience. A copy PAYMENTS OVER $2,500.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: JUNE19, 1996 PAGE ONE VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT FOR RATIFICATION: HOMER ELEC ASSN INC ELECTRICAL USAGE VARIOUS UTILITIES $4,127,788,00 PERS MAY PERS VARIOUS LIABILITY $29.261 43 PTI PHONE USAGE VARIOUS COMMUNICATIONS $3,046.85 ICMA APRIL 401 VARIOUS LIABILITIES $12.692.53 FOR APPROVAL: KACHEMAK ELECTRIC REWIRING OF TERMINALS LIBRARY MACH. AND EQUIP. $6,064.50 $1068.63OVER WHAT WITH CAD 5 TO ACCOMMODATE WAS APPROVED AT NEW COMPUTERS 615196 MEETING DUE TO AN INVOICE INADVERTENTLY BEING LEFT OFF. INVESTMENTS: AMLIP 5/31/96 AMLIP PURCHASE CENTRAL TREAS. CENTRAL TREAS $467,311.19 VARIOUS INTEREST AMLIP 6/1/96 AMLIP INTEREST REINVESTED CENTRAL TREAS. CENTRAL TREAS $25,084.07 VARIOUS INTEREST FY 96-97 PURCHASE ORDERS OVER $2,500.00 WHICH NEED COUNCIL APPROVAL r^nl guru uccTlur- nc. VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT KENAI VISITORS CENTER FY 96-97 MANAGEMENT FEES VISITORS CENTER PROFESSIONAL SERV. $50,0oo 00 PRIME CABLE FY 96-97 CABLE SERVICES CONG HSG UTILITIES $7,176.00 TIM'S JANITORIAL FY 96-97 SERVICES SR CENTER REPAIR AND MAIN $4,800.00 WOODS, CHERI EXERCISE INSTRUCTION SR CENTER PROFESSIONAL SERV. $3,600.00 XEROX 5065 COPIER AND COPY CHARGES NON-DEPT. PRINT & BIND $12,600.00 MCNAUGHTON BOOK SERV WESTERN LIBRARY NETWORK NEWSBANK INFORMATION ACCESS CO GUARDIAN SECURITY PENINSULA CLARION J & D PAINTING FY 96-97 BOOK LEASE SUBSCRIPTION ON-LINE USE FY 96-97 SUBSCRIPTION FY 96-97 INFOTRAC LEASE UPGRADE/CURRENT SECURITY SYSTEM FY 96-97 PUBLICATIONS FOR AGENDAS AND MEETINGS EXTERIOR PAINTING/TRIM ONLY LIBRARY RENTAL LIBRARY COMMUNICATIONS LIBRARY RENTAL LIBRARY RENTAL LIBRARY IMPROVE O.T. BLDGS CLERK ADVERTISING CONGHSG REPAIR AND MAIN $9.006 40 $2,600.00 $4,170.08 $4,400.00 $3,895.00 $2, 500.00 $7, 850, 00 00 o9t,9$ dlno3 V Aa3NlH0Vw Too dolow lvos 3Nlavw v3S T a3AlH 00 96CLZ$ NO110nHISN00 961N3IN3AO?JdW1 S/M £# 113M aOdd Ol H3MOd Nna ONI NSSV 0313 831NOH 00 9991's A83S IVNOISS33O8d 'NIWaV M d 103roHd S3Nno 80:1 NOIS3a 'OOSSV (INV NOS13N £9'ZL6' L$ 631lddnS 301jj0 30NVN1=l 6)103HO AVd Si00V T 110aAVd IDS 00 000'b$ S31lddnS JNliV83dO SIV3W 3WOH/JNOO S31830085 SHV3e 336H1 00 000'6$ S31lddnS JNliV83dO S1V3W 3W0H/JNOO 1V3W Sa00J AHINnO0 OO Z99'L$ NIVW aNV HlVd3H 831VM S3SnOH113M iNIVd 00 JNI.LNIVd S.AVf k9 6K'M A83S IVNOISS33O8d 1V031 SQOOM 131N1 18VJJVH aNV A3NOlVIN NISVS 3NVld iVOld IV OO'Ot6'£$ S31lddnS JNliVa3dO OVIN 1HOdHIV A11110V3 a31vWO1nv uoi 13n3 A83S 13n=i idOddIV IVN3A 8311OHiNO0 01001 OOOLL'£$ d1nO3 aNV HOVW diS 318VWWV8008d 803 SiHVd 00 iN3Wn8ISNl HIV OO 009't 3 S31lddnS JNI1V83dO dOHS S310IH3A AlIO HOd 13nj 'AH3S 13n3 IHOdHIV IVN3)I 1Nnowv lNnO00V 1N3WIHVd30 NOIldRIOS30 HOON3A 966E 6L 3Nnf :JO ONI133W IIONnO0 IVAONddV IIONnO0 033N HOIHM 00'009'Z$ H3AO SN3aHO 3SVHObnd av*f INMINVOG 1N IW1MVd30 0 -i ! 0)6-bt— 9 0t "VLs 7V101 vCrvoAl kvaal49U4 -NvM z- �y,►O(� ��V — 9 I'ZLZS S8'ZLZ - t B-IO-S0196£ I90# A2NIf10NI 1IX 111dS 3Z33N=IIlNV ltrJ 09 9 ?199S 99198 - t O-W-SO/96EI90#ONI 1.DI 1IIdS 130d 1VJ 009 • 8 " tt is 80,11Z - 9 S11f1S MO113A IANIA 1VWZVH 1Xf S99 11X1@9933N - 10'96S 91 - 9 Big HUH N31N3 lON 00 NOI.LnV0 '3dVl - 10,9£S £ - ZI 3dVl JNIOOV'W XNId 1N30S3>: om-A 3dVl 9 ' 9t3 8£'9tI - L 001 130OW 30NV1 lrA OIV 1S*HId £OIZIONON .0Ms Z'9 - tZ S143111d M-009LN 0'? 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TO S7ERC-H I Ca,3srlq;uCTonl C283-9972 L SHIP VIA: C2 :R N zS R- CHASE. No. p _ Date BY FINANCE DIRECTOR _ )ELiVERY DATE PREPAY SHIPPING - CHARGE SEPARATE ON INVOICE IFOB. PERCMTATION PURCHASES AUTHORIZED ONLY WHEN SIGNED ABOVE EY THE FINANCE DIRECTOR OR HIS AUTHORIZED AGENT ITEM NO DESCRIPTION OR ARTICLE QUANTITY o ORE*RECohlslrpUGTo4 UNIT UNIT PRICE AMOUAT CosT PdR LI0x 90 / S'voo,00 "500c,00 RA6KE:-6HLL- CClu►A.r O MuQ6GtPAL 4RK . 1, ; o v Cut Citl� c is CCU-L L� TOTAL S000,00 DEPARTMENT GEIVE+CAL BY DEPART i NEAD MEMORANDUM ��9�91v TO: Mayor Williams and City Council THROUGH: Dan Morris, Acting City Manager ~- FROM: Keith Kornelis, Public Works Director DATE: June 10, 1996 SUBJECT: Blerdeman Logging - Special Use Logging Permit Attached is Mr. Bierdeman's letter dated May 29, 1996. As you can see, he is asking for an extension of his special use permit. He wants to continue his operation from August, 1996 to August, 1997. I have not received any complaints from the work he has done. He has burned about 1/2 of the slash and has three (3) piles (about 10' x 10') to burn, once the conditions allow it. KK/kw cc: Jack La Shot, City Engineer CDU rvu L �� John D. Bierdeman App,eov 9 L ! 222 P.O. Box 8214 I ' Nikiski, Alaska 99635 �� Q(O 283-5272 May 29, 1996 City of Kenai Mr. Keith Cornelis 210 Fidalgo Kenai, Alaska �lSft�'Reference: City of Kenai, Section /�.�7 Special Use Loggin Permit %%% Dear Keith, 34 Our logging in section X of tee City of Kenai under special use permit has concluded for the remainder of spring break-up. Approximately 20 acres has been cleared of dead and infested "beetle -kill" spruce. This was completed during the winter period, February 1, '96 to April 1, '96. Due to the lack of snow cover, as stipulated in the provisions of the special use permit, we were unable to clear the entire 53 acres. I am requesting an ex- tension of the special use permit which will allow continuation of removal of dead and infested trees. The requested extension period is from August 1996 to August 1997. Thanks, -� John Bierdeman«�� �`. SPECIAL USE PERMIT The City of Kenai, for the considerations and pursuant to the conditions and requirements set forth below, hereby grants to: NAME: John Bierdeman ADDRESS: P. O. Box 8214, Nikiski, AK 9%35 bt-.reinafter sometimes referred to as the Permittee, the right to use an area of approximately 53.80' acres of city -owned land designated on Attachment A for the purpose of harvesting spruce beetle killed spruce trees. However, this permit does not grant a right to harvest such trees on state right-of-way near the property. The City Manager may alter or amend, for any reason, the boundaries of this permit by giving thirty (30) days advance written notice by mail to Permittee at his above -stated address. 1. Term: This special use permit shall commence on the i st day of November, 1995 and shall extend to and through the 30th day of June, 1996. 2. Permit Fee: The Permittee shall not be charged a fee for the use or privilege specified herein. 3. Right to Entry: Entry and occupancy is authorized as of the 1st day of November, 1995. 4. Use: The use by the Permittee of the premises described above is limited to the purpose specified herein and is not intended to grant any exclusive use to the described premises unless otherwise provided above. This use is also subject to the reasonable administrative actions of the City of Kenai for the protection and mair,ten!,nce of the premises and of adjacent and contiguous lands or facilities. This permit allows harvesting of spruce beetle killed trees on the property shown in Attachment A. 5. Insurance: Permittee agrees to hold the City harmless from all actions, suits, liabilities, or damages resulting from or arising out of any acts of commission or omission by the Permittee, his agents, employees, customers, invitees, or arising from or out of the Permittee's occupation or use of the premises demised, or privileges granted, and to pay all costs connected therewith. In this connection, the Permittee agrees to arrange and pay for all of the following: a. Comprehensive general liability insurance protecting both the City and/or its C> z. Graves tomey CI i r OF KENAI SPECIAL USE PERMIT - I OF 3 210 Fidalgo Avenue Stile 200 Kenai. Alaska 99611-7794 11 283-3441 FAX 263-3014 Cary R. Graves City Attomey CITY OF KENAI 210 Fdalgo Avenue Suite 200 Kenai, Alaska 99611-7794 i agents and the Permittee, such insurance to be evidenced by a certificate of insurance showing the insurance in force. Said comprehensive general liability insurance shall be in the form of a policy commonly known as a level limit policy, combining bodily injury and property and in an amount not less than S500,000. b. Insurance contracts providing liability insurance shall provide for not less than thirty (30) days written notice to the City of cancellation or expiration or substantial change in policy conditions and coverage. C. Permittee agrees that waiver of subrogation against the City shall be required by Permittee's insurer and shall be provided at no cost to the City. d. Proof of worker's compensation insurance at statutory limits shall be required. 6. Forbearance: Failure to insist upon a strict compliance with the terms, conditions, and requirements herein contained, or referred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such terms, conditions or requirements. 7. Solicitation: Solicitation of donations or the promotion or operation of any part or kind of business or commercial enterprise not contemplated by this Special Use Permit upon, in, or above city lands, without the written consent of the City, is prohibited. 8. Removal of ]Property: Any or all personal or real property placed or used upon lands or in facilities in violation of the preceding prohibitions may be removed and/or impounded by the City of Kenai, and when so removed and/or impounded, such property may be redeemed by the owner thereof only upon the payment to the City of the costs of removal plus storage charges of $25.00 per day. i 9. Cancellation: The City reserves the right to cancel or amend this permit by written notice delivered either in person to the Permittee named herein or his representative, or by mail to the address set forth above. Cc�sb� DATED this,/a day of Septefah 1995. PERNIITTOR: PERMITTEE: SPECIAL USE PERMIT - , OF 3 CITY OF KENAI By: Thomas J. ninen, City Manager �Ihn Bierdeman 283-3"1 FAX 283-3014 C+^• R. Graves Mornay ,.. , OF KENAI 210 Fidaigo Avenue SwW 200 Kenai. Alaska 99611-7794 STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) bd k h-e►2 THIS IS TO CERTIFY that on the /' day of -September, 1995, THOMAS J. MANNINEN, City Manager of the City of Kenai, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City for the purposes therein mentioned. Notary Public for Alaska My Commission Expires: 7 0 STATE OF ALASK:A ) ) ss. THIRD JUDICIAL DISTRICT ) Defoh.c✓ THIS IS TO CERTIFY that on the A� day of -Septa ier9 1995, JOHN BIERDEMAN, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City for the purposes therein mentioned. C A WP60\DOCS\LAN D\BIF;RDEMA. SU P SPECIAL USE PERMIT - 3 OF 3 Notary Public for Alaska My Commission Expires: % /o 283-3441 FAX 283-3014 SEC. 31, T6N, R11W, SEC. 35, 36, T6N, R12W, SEWARD MERIDIAN 043--016 39 1 ew.1. K faii K '' JETT id y1 \ \ Ply COOK INLET f 00, 051KPf�1 Kp b 41 ......... (3 lTH� .. D %Y~ >.------- ---- - :�; i „ I ------- SEC. 31 UN—JUNCHUNWL T 2l it.- „ - DIVISION ��' -.'�!-35 . •23. Q 31 c KPH .�:�-;--;------- -_"� _,; ;,•,_ :- � r�v(17% (33) ELEMENTARY BALLFIELD SCHOOL SUBDIVISION +1 ' r q •r Sf� \ CSTA . L M•1w�lt.wt• Aw•IMw 1 1 - - - 1 -'1- - _a_.Y�QwI'_ I_ � , -,�r�--1 ,1-- ---- -1 i_1_- p 4i� S.L.S. iEq J� 1cENAI SPUN NNY. .,. - ' THu PAM 11 PPE(nrEU ' P?R LEN•.1 PE11111i1)EA RUTHERFORD TkA(T A KI'P 3=4 L' f •''1.1 =H ,;!H- iG I•Ef' i ALASkA STATE. LAND RURYL'1 7:1-W 5 KNOW= o f .1141'( A116 r 11 1 AI.ASLA STATE LAND SI'RYF.1 711-057 KNanw-13 'i- 1 l.i Ff1:`EG P.-A IILNA'INA POINT t'%JATLY I:NOIOIU7 11 UALLFIELD KNff,0 R •-.iHEP ).it •ili fEPfE-EUI�Ii Assessor's Alal) I I•= i� fiSSES`nr tioCl I l'nnbar l-enai Peikiusula BorouLll Assess�'r Parcel IIwnt�cl- CITY OF F '► Oil eat n 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1992 MEMORANDUM TO: Kenai City Council THROUGH: Daniel L. Morris, Acting City Manager, ' FROM: Kim Howard, Administrative Assistant DATE: June 10, 1996 FOR: June 19, City Council Meeting RE: Lot 9, Block 1, Cook Inlet Industrial Air Park A. Assignment of Lease - Ronald J. Johnson and Charles Grimm to Harry O. Johnson, III and Diane H. Johnson B. Assignment of Lease for Security Purposes - Harry O. Johnson, III and Diane H. Johnson to Ronald J. Johnson and Charles Grimm C. Assignment of Lease for Security Purposes - Harry O. Johnson, III and Diane H. Johnson to First National Bank of Anchorage Ronald J. Johnson and Charles Grimm are requesting the Kenai City Council consent to the attached Assignment of Lease to Harry O. Johnson, III and Diane H. Johnson. The property is the site of the former Teamster Building on Trading Bay Road. The lessees are current in lease payments and property tax on the property. In addition to the Assignment of Lease, the lessees are also requesting two Assignments of Lease for Security Purposes. The transactions are confusing at first glance so here is a summary. Step 1 - Ron Johnson and Charles Grimm (Grimm) are assigning their lease to Harry O. Johnson, III and Diane H. Johnson (Johnsons). Step 2 - In order to secure a second deed of trust on the lease, the Johnsons are giving Grimm an assignment of lease for security purposes. Step 3 - In order to get financing for purchase of the leasehold, the Johnsons are giving a security assignment and first deed of trust to the bank. In the end, Grimm will have assigned the lease to the Johnsons. The bank will have a security assignment with a first deed of trust. Grimm will have a security assignment with a second deed of trust. The only thing which makes this assignment different than the usual ones we do is the second deed of trust and security assignment to the assignors (Grimm). A. Does the City Council consent to the Assignment of Lease from Ronald J. Johnson and Charles Grimm to Harry O. Johnson, III and Diane H. Johnson? Kenai City Council June 12, 1996 Page 2 B. Does the City Council consent to the Assignment of Lease for Security Purposes from Harry O. Johnson, III and Diane H. Johnson to Ronald J. Johnson and Charles Grimm (Second Deed of Trust)? C. Does the City Council consent to the Assignment of Lease for Security Purposes from Harry O. Johnson, III and Diane H. Johnson to First National Bank of Anchorage? The City Attorney has reviewed the documents and has no objections. If Council approves the above assignments, -the appropriate documents will be prepared for signature by the Acting City Manager. cc: Charles L. Weimer, First National Bank of Anchorage Patsy Mizera, TransAlaska Title Co. Attachments /kh C:\WPDOCS\LEASES\ASS[GN.MEM ,A &,TransAlaska MAIM Title 130 T ig Bay Rd., STE 390 • Kenai, AK. 99611 • (907) 283-7503 • FAX: (907) 283-7719 RECEIVED June 7, 1996 Kim Howard City of Kenai 210 Fidalgo Kenai, AK 99611 RE: Lot 9, Blk. 1, COOK INLET INDUSTRIAL AIR PARK Dear Kim: Enclosed please find the following: 1) Copy of Assignment of Lease from Johnson & Grimm to Johnsons 2) Copy of Deed of Trust from Johnsons to Johnson & Grimm, 3) Copy of Security Assignment from Johnsons to Johnson & Grimm 4) Copy of Deed of Trust from Johnsons to First Nat'l Bank 5) Copy of Security Assignment from Johnsons to First Nat'l Bank �GN CITY ADMIN. OF KENAI Please put this on agenda to be heard at next council meeting. Upon approval, please have Consents to all assignments prepared and forward to me as soon as possible. If you have any questions, please do give me a call. Sincere ?�' Patsy Mizer Vice President encl. ASSIGNMENT OF LEASE This assignment, entered into between RONALD J. JOHNSON and CHARLES GRIMM whose address is P.O. BOX 529, KENAI, AK 99611, hereinafter referred to as the Assignor; and HARRY 0. JOHNSON, III and DIANE H. JOHNSON, Husband and Wife, whose address is 3529 COTTONWOOD ST., ANCHORAGE, AK 99508, hereinafter referred to as the Assignee. Assignor does hereby assign and transfer all of their interest in the leasehold estate as evidenced by that certain Lease Agreement with the CITY OF KENAI, as Lessor, recorded October 17, 1968, in Book 33, page 123, and Assignment of Lease recorded December 22, 1995, in Book 476, page 287, Kenai Recording District, and covering the following -described property: Lot Nine (9), Block One (1), according to the Plat of COOK INLET INDUSTRIAL AIR PARK, filed under Plat No. K-1448, Kenai Recording District, Third Judicial District, State of Alaska. To have and to hold the same from the date hereof, for and during all of the remainder yet to come of the term of said Lease Agreement. Assignees agree to compiy fatly with all the terms and provisions of t~e Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the said Assignor has hereto set his hand and seal this day of June, 1996. ASSIGNOR: RONALD J. JOHNSON CHARLES GRIMM ASSIGNEE: HARRY 0. JOHNSON, III DIANE H. JOHNSON Assignment of Lease Johnson & Grimm/Johnson Page Two STATE OFALASKA 1ss. THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of June, 1996, before me appeared RONALD J. JOHNSON and CHARLES GRINIM. to me known and known to me to be the persons named in and who executed the above document and acknowledged to me that they did sign the same voluntarily and of their own free will for the purposes stated herein. IN WITNESS WHEREOF I have hereunto set my hand and affixed by official seal, the date and year first written above. Notary Public in and for Alaska My commission expires: STATE OF ALASKA 1ss. THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of June, 1996, before me appeared HARRY 0. JOHNSON, III and DIANE H. JOHNSON, to me known and known to me to be the persons named in and who executed the above document and acknowledged to me that they did sign the same voluntarily and of their own free will for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal, the date and year first written above. Notary Public in and for Alaska My commission expires: AFTER RECORDING, RETURN TO ASSIGNEE HEREIN SECURITY ASSIGNMENT OF LEASE KNOW ALL MEN BY THE13E PRESENTS that HARRY 0. JOHNSON, III and DIANE H. JOHNSON, whose address is 3529 COTTONWOOD ST., ANCHORAGE, AK 99508, Assignees under that certain Assignment of Lease recorded , 1995, in Book , at Page and hereafter referred to as Assignor, covering the following described property: Lot Nine 49), Block One (1), according to the Plat of COOK INLET INDUSTRIAL AIR PARK, filed under Plat No. K-1448, Kenai Recording District, Third Judicial District, State of Alaska. does hereby assign, for good and valuable consideration, a security interest, in Lease recorded October 17, 1968, in Book 33, at Page 123, to RONALD J. JOHNSON and CHARLES GRIMM, P.O. BOX 529, KENAI, AK 99611, hereafter referred to as Assignee, and assigns, for the term commencing on the day of 1996, until Deed of Trust is paid in full. Said Deed of Trust being recorded in Book , at Page The Assignee herein agrees to cmply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless fro,�� any liability arising thereunder. IN WITNESS WHEREOF, the Assignors and assignee has hereunto set their hands this day of June, 1996. ASSIGNEE: RONALD J. JOHNSON CHARLES GRIMM STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ASSIGNOR: HARRY 0. JOHNSON, III DIANE H. JOHNSON THIS IS TO CERTIFY that on this day of June, 1996, before me appeared RONALD J. JOHNSON and CHARLES GRIMM, to me known and known to me to be the persons named in and who executed the above document and acknowledged to me that they did sign the same voluntarily and of their own free will for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the date and year first written above. Notary Public in and for Alaska My commission expires: STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of June, 1996, before me appeared HARRY 0. JOHNSON, III and DIANE H. JOHNSON, to me known and known to me to be the persons named in and who executed the above document and acknowledged to me that they did sign the same voluntarily and of their own free will for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the date and year first written above. Notary Public in and for Alaska My commission expires: AFTER RECORDING, RETURN TO: ASSIGNMENT OF LEASE FOR SECURITY PURPOSES (Lessee's Interest) Harry Johnson, III and Diane H. Johnson, 3529 Cottonwood Street Anchorage, Alaska 99508 hereinafter called 'Assignor", assigns and transfers to First National Rank of Anchorages_ 44901 Sterling Highway Sol.i.,r.,. AK 9966q a national banking association, hereinafter called 'Assignee", all of its right, title and Interest under the lease agreement dated Mav 1, 1967 , between City of Kenai, 210 Fidal¢o Kenai, Alaska 99611 as Lessor and Assignor as Lessee, which covers the following described real property situated In the Kenai Recording District, Third Judicial District. State of Alaska: Lot 9, Block 1, COOK INLET INDUSTRIAL AIR PARK. according to Plat K-1448, Kenai Recording District, Third Judicial District. State of ALaska. ******Acceptance of Assignment for Security Purposes attached as Exhibit "A"****** This Assignment Is executed as security for repayment of $ 109 , 000.00 plus Interest evidenced by a promissory note in said amount of even date herewith executed by Assignor In favor of Assignee. As further security, Assignor concurrently with execution of this Assignment has executed a deed of trust covering the above described property, and hereby incorporates in this Assignment by reference all of the default provisions provided in said deed of trust and authorizes Assignee in the event of default by Assignor under the promissory note, deed of trust or this Assignment to foreclose the security covered thereby. Assignor agrees to execute any further documents necessary or appropriate to effectuate the purposes of this Assignment. DATED: June 24, . 1996 State of Alaska ....... ) ss. ss. Third Judicial District ) ss. Th'iis to Certify that on this ASSIGNOR: Harry U. Johnson ill Diane H. Johnson by Harry 0. Johnson III, as attorney -in -fact AFTER RECORDING RETURN TO: First National Bank of Anthorage 44501 Sterling Highway Soldotna, AK 99669 day of June ,1996 , before me, s the undersigned. a Notary Public in and for the State of Alaska, duly commissioned and sworn as such, personally appeared Harry 0 Johnson III individually and as attorney in facr fnr Diane H. Johnson .— known to me to be the person(s) named in and who executed the within and foregoing instrument, and he acknowledged to me that '''- signed the same freely and voluntarily for the uses and purposes the •ein mentioned. in witness Whereof, I have hereunto set my hand and seal the da 19 Notary Public in and for State of Alaska Commission Expires: — EXHIBIT "A" ACCEPI %NCE OF ASSIGNMENT FOR SECURITY PURPOSES The Assignee hereby accepts the foregoing Assignment of Lease Agreement dated May I, 1967, the City of Kenai as Lessor and William I;. I lunsuck, P.E. as Lessee, for security purposes and agrees to keep and perform ail of the terms, conditions, covenants and provisions of said Lease Agreement; provided however, that Assignee shall have no al Iirmative duties or obligations unaer the Lease unless Assignee takes possession of the leasehold to protect its security interest hereby obtained. ASSIGNEE: First National Bank of Anchorage By: STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) Charles L. Weimer. Vice President THIS IS TO CERTIFY that on this day of June, 1996, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn, personally appeared CHARLES L. WEIMER to me known to be the VICE PRESIDENT of the Corporation which executed the within instrument, and he acknowledged to me that he executed the same for and on behalf of said corporation, and that he is fully authorized by said corporation so to do. WITNESS my hand and official seal the day and year in this certificate first above written. Notary Public for Alaska My Commission Expires: AFTER RECORDING RETURN TO: First National Bank of Anchorage 44501 Steriing Highway Soldotna_ AK 99669 INTEROFFICE MEMORANDUM TO: MAYOR %IILLIAMS AND KENAI CITY COUNCIL�MEEMBERS THORUGH: DANIEL L. MORRIS, ACTING CITY MANAGER_` i i /` � FROM: RACHE;L CLARK, ENGINEERING TECHNICIAN SUBJECT: TOWNSITE HISTORIC BOARD RECOMMENDATIONS FOR ARCHEOLOGICAL STUDY DATE: MAY 30, 1996 At the May 28, 1996 Townsite Historic Board meeting, as part of the Daubenspeck Master Plan, I presented information and requested review of the proposed location of the Shkituk' Village Interpretive Site (area eight on the attached map). The Board reviewed and approved the location of the site, but recommended that an archeological study be done of the surrounding area (areas six, seven, eight and nine) prior to any commercial development. I have attached a copy of the pertinent minutes for your use. The Board estimated that the study would cost approximately $4000 and would take several weeks to complete. They believe that they could get half of the funds from outside donations, and are requesting assistance from the Council in the amount of $2000 in matching funds for the study. Does the City Council agree that an archeological survey is necessary for the area prior to commercial development? If so, does the City Council wish to provide assistance to the Townsite Historic Board in the amount of $2000 in matching funds to perform the survey? -U _0 - FTI ,Y t, k P + T /i HISTORIC DISTRICT BOARD May 28, 1996 Minutes 1. ROLL CALL: Members Present: Dorothy Gray, Alan Boraas, Ethel Clausen, Michael Huhndorf, Kim Booth, Rebecca Gabriel-Godek, Bill Kluge Others Present: Administrative Assistant Marilyn Kebschull, Engineering Technician Rachel Clark 2. APPROVAL OF AGENDA: Chairperson Gray stated! she would like to postpone work on the Preservation Plan Part 2 to the next meeting because the city received notice that the survey will not be done for another couple of weeks. The survey is a large part of the Preservation Plan. Gray asked if anyone disagreed with moving this to the next meeting. No one disagreed. AGENDA APPROVED WITH NOTED CHANGE. 3. APPROVAL OF MINUTES: March 26, 1996 Gray asked if there were additions or changes to the minutes of March 26, 1996. Booth advised she had not had an opportunity to read the minutes. Godek stated she thought she had been absent at the last meeting and Gray advised these minutes were from the March meeting and that in April a quorum had not been established. MINUTES APPROVED AS WRITTEN. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: a. Rachel Clark —Proposed Shkituk' Village Interpretive Site Plan Clark advised she is preparing a master plan for the Daubenspeck area and part of what the council wanted was an area to be designated for use for the Shkituk' Village Interpretive Site. Clark stated she had researched the location of that site to the best of her ability. Clark advised she had reviewed two U.S. surveys dated 1891 and 1906 and mapped those out on an autocad drawing that she has of the city. Clark stated it looked like the surveys were reasonably close to the Russian Mission plot and noted if anything else, they were along the western edge. Clark stated that since the city doesn't own that spot she thought that the area identified as area 8 on the supplied map as outlined in yellow would probably be the most appropriate spot to designate for that site. Clark asked if the board had comments on this proposal. Note: Huhndorf arrived at 7:06 p.m. Boraas asked if Clark had copies of the survey and asked to look at them. Gray clarified Clark was talking about area 8 adjacent to the Russian Mission plot. Boraas asked Clark how she determined the Shkituk' area and Clark shared the survey information noting the survey said, "1t is known as the old cemetery ground but at present is not used for such a purpose. Quite a large settlement existed formerly in the immediate vicinity near the eastern boundary. Most of the natives having died, the village was deserted and only ruins of former houses exist. The survey was made in the presence of Reverend Bartnovsky who pointed out the corners of the tract to me." Gray asked Clark what she had just read from and Clark stated it was part of the U.S. Survey No. 192 completed in 1906. Huhndorf asked where Clark had gotten the surveys. Clark stated that Phil Bryson had provided them adding he was doing some research into the site location also. Clark stated she knew there had been different ideas about where the original village actually was located. Clark noted that from the city's perspective, the city has a limited amount of: land actually in city possession and area 8 is probably as close as the city can come to the site. BREAK FOR DISCUSSION ON SURVEY AND TO ALLOW CLARK TO SHOW THE BOARD HOW SHE HAD DETERMINED THE SITE. Note: Kluge arrived at '7:18 p.m. Booth asked Clark to explain the proposed Spur View Drive extension. Clark advised if section 6 of the Daubenspeck property is developed as anticipated noting the city already has a lease application, the city would want access that runs through the property. Clark advised the city will keep section 7 for it's own use and it would be beneficial to have two access points. Clark advised there is a gravel road through section 4. Clark stated if the Daubenspeck property was deeded like this, that access would be cut off at the corner. Booth asked what kind of leases the city is entertaining for the Daubenspeck property. Clark stated it would be up for lease or sale and that would be up to the Townsite Historic, District Board Page 2 Minutes May 28, 1996 purchaser. Clark stated she thought the lease was a standard 100 year lease. Clark stated that for sale; it would be for open bid but the person who initiated the sale has the option of meeting the top bid if they so choose. Huhndorf asked if there was a chance that they could obtain information on the individual property owners concerning the site and intentions for properties that would effect Shkituk'. Huhndorf stated he knew the city owned some of the property and he thought there were some private property owners in the area. Clark stated the city owns everything including technically owning the FAA complex but the government has the right to use it forever. Clark added that the Russian Mission is not the city's. Clark stated one piece was owned by Northern Pacific Processors. Clark stated that the title to the Daubenspeck property states it is supposed to be dedicated for outdoor recreation so there are some concerns whether it can actually be leased or sold. Clark added she believed that had been cleared up. Huhndorf asked if it would be possible to get a copy of proposals for each piece of property and what it will be used for. Clark advised that is part of what she is developing now adding she believed the intent of the council is to develop commercially area 6, 4, and possibly area 5 if the government will let the city do so. Clark added that would necessitate moving the FAA complex so that may be sometime in the future. Clark advised that if everything was developed commercially she didn't know if this board would be in that process and asked Kebschull if she knew. Kebschull advised she thought they would be included in decisions about the Shkituk' but other than that it would go through P&Z. Boraas asked Clark to restate the location of Shkituk' Site and pointed to the map which Clark confirmed as the correct site. Discussion on the map. Kluge asked Boraas if there was a survey of the grounds or anything in the works. Kluge continued asking who would be responsible for a survey. Boraas advised the property owner has to authorize a survey. Kluge asked if it has historic significance, doesn't the government come into play. Boraas advised if state or federal funds are involved it does. Clark commented like the Mission Street project. Kluge asked if the city operates on a sharing basis with funds derived from federal or state agencies. Boraas stated he thought funds had to be specifically earmarked for a project involving any money from the state then the State Antiquities Act would apply and the Federal Antiquities Act would then apply. Boraas stated that act basically says you can't intentionally destroy anything of historic value. Boraas clarified if it is purely city land and city money, the act would not apply. Kluge asked Clark what: was proposed for section 7. Clark advised the city will keep that property. There are some storage Quonset huts there and some Townsite Historic District Board Page 3 Minutes May 28, 1996 environmental concerns. Kluge asked what time frame are they talking about with the use of this site. Boraas advised it is unclear how long it was used in the distant past. It is probably as o-ld as 1000 AD until it was abandoned sometime after 1900 and before 1906. Boraas noted that on the 1900 census, eight families lived in the area and called it Old Kenai. On the census they referred to Fort Kenai as the Old Town area. Kluge asked what it would take to acquire state funding for an exploratory archeological survey? Boraas advised there is no funding available that he is aware of. Kluge commented it would be a shame if they let portions of this site for commercial development prior to a survey being done. Kluge added if there are archeological finds on this site it would be interesting exhibit material. Boraas stated that material that Ken Jordan who lived in that area took out of his garden was cooper hammers and copper artifacts of the prehistoric era that are very distinct from post 1000 AD Kluge noted then that this is documented information. Kluge stated he would personally like to see this board pursue action to initiate a survey. Clark asked if they had any idea of what price range they were talking about. Boraas stated he was guessing but to complete a ground survey could be from $2000 to $5000. Huhndorf asked how long it would take and Boraas stated about 3 weeks. Kluge asked how the survey was done. Boraas stated a grid is made and then spots are randomly selected. Kluge asked about depth of digs. Boraas stated a lot is done with soil auger samples adding that sometimes you can even find houses that way. Huhndorf asked how far down and Boraas stated to sterile sand. Gray stated a lot of ground has been pushed up onto the Russian Mission property. Kluge asked if you would just want to sift through the pile and Boraas stated possibly. Clark advised the board if that is their intention they could choose to make a recommendation to council if the board doesn't have funding sources of their own. Kluge asked if this was FAA property? Clark stated that was the Daubenspeck property and that section 4 a grant had been accepted on, section five is in limbo. Kluge asked about section 7. Clark advised that is part of the Daubenspeck property noting that sections 6, 7, and 8 were the original Daubenspeck property. Bill Godek asked if it is $2500 or less if you have to get council approval. Kluge asked if someone had that much in discretionary funds. Clark stated she wouldn't make that recommendation. Kluge stated he was unaware of the antiquity that is involved at the site. Kluge added he thought this was fairly current from the early 1900's. Boraas noted that Townsite Historic District Board Page 4 Minutes May 28, 1996 was the main village of Kenai before the Russians came. Kluge stated he felt from the board's standpoint that possible artifacts should significant for exhibit purposes not only here but other places. Kluge asked if artifacts could be displayed locally. Boraas stated if federal or state funds are involved, artifacts need to be designated to a accredited museum. Boraas stated typically items are loaned from one museum to another. Kluge asked what if city money was used and Boraas stated there is no designation. Kluge asked if there were finds and city funds were used what would happen and Boraas stated the city would own them. Boraas stated the city should have a policy. Kluge stated he felt the city should be aware that there is a value to these artifacts not just historical but monetary value for exhibit purposes. Boraas stated you want to stay away from placing a monetary value on them because you run the danger of encouraging looting. Kluge stated he understood that but was coming from the standpoint of selling a survey to the city and that there is a possibility of coming up with some unique artifacts. Boraas commented that the value is educational. Huhndorf asked if there was a possibility of getting construction plans or blueprints of what was done in 1940. Huhndorf added that he liked the idea but if there was a record of what was fill it would be helpful. Kluge stated they would just say the commander would come out to the job and say push all that overburden there, and build this building here. Bill Godek asked if the artifacts, even though they are on city property, wouldn't they be tribal property. Huhndorf stated that applies to federal lands and they have jurisdiction over human remains. Huhndorf stated that private land isn't included and it is an honor system. There is no legal binding now if it isn't on federal land. Godek stated it was her understanding from Mayor Williams that the city was going to do some kind of a survey on the land to check for buried oil drums, etc. Godek asked if they could final archeological things too or does this survey need to be done before that. Clark stated that to the best of her knowledge prior to the commercial sale of that property it would require an environmental assessment. Clark added they would not be looking for archeological remains. Godek stated she remembers him saying it would be done this summer. Clark stated there has been no directive to staff to proceed with an RFP. Kluge stated that one approach to this might be that we would like some money from the city to do an archeological survey and while doing so will keep eyes open for contamination. Clark advised that if this is something the board wants to proceed with they could go two ways. One way would be a recommendation from the board to put it in the master plan which means the council will read the master plan, but it won't be a separate item. Or, they could make a draft recommendation to council to proceed Townsite Historic District Board Page 5 Minutes May 28, 1996 with an archeological study. Booth asked if Clark felt it would get buried in the master plan and it won't get the attention if the board went the other direction. Clark stated that she would word it that prior to the development of any of that property or surrounding property, areas 6, 7, and 8, that a strong recommendation that an archeological survey be done. That way if they are ready to proceed with commercial development, they will be ready to respond and at least look at first. Gray asked if they should ask that an archeological survey be performed for the purpose of locating the village site and retrieving any artifacts. Kluge stated he didn't think they could do much retrieval for $2,000. Boraas stated a full scale excavation is dependent on what you find in the survey. Boraas stated you might find nothing and then it doesn't warrant any further work or you may find quite a bit and that would necessitate a season of work. Kluge commented that it would be a good process for the city to go through to identify what is there. Kluge stated the first thing council will want to know is where the funds will come from and asked Booth what the visitor center had for funds. Booth stated the city cut their budget and other fund raising sources are not doing well. Booth added that doesn't mean that they couldn't work in concert with looking into a grant. Booth noted they are building their budget now and she will keep this in the back of her mind. Booth stated that their Cultural Council, a sub -board of the regular Convention Bureau Board, could very well take something like this on as a possible fund raiser. Booth noted they are not talking about a huge some and money, noting that the Cultural Councill needs to raise funds for the center, but if this is the oldest known site of Kenai, Booth stated she felt it falls under their responsibility. Huhndorf, noting he was speaking for himself, would like to suggest that he go to Salamantof and also to !Kenai Native Association to see if they wanted to donate funds to help pay for the survey. Huhndorf reiterated he didn't want to speak for the native associations but would like to give them the opportunity to participate in the survey. Kluge commented that perhaps they should estimate a figure of $4000 and attempt to get a matching contribution from a native corporation and have the city match it. Kluge commented that documentation from the survey could be included in the interpretive signage for the site. They could include information as to where the grid was done and what: was found. Gray asked if someone would like to make a motion to bring it to Council's attention. Kluge asked Boraas if he thought with $4000 they could do an adequate survey of that area and have enough funds left to do a report that could be incorporated into signage. Boraas stated he was thinking that that he could perform the survey for that price but was not certain that an archeologist corning from Anchorage or Fairbanks could do it for that much as they would have to do quite a bit more research to prepare. Kluge asked Boraas Townsite Historic District Board Page 6 Minutes May 28, 1996 if he or the college would be interested in performing that survey? Boraas stated he would be interested but needed to consider if being on the board precludes him from the survey. Kluge stated he didn't think it would as long as he abstained from voting. Boraas stated he will abstain. Huhndorf asked how much property the grid would cover. Clark advised the southern portion of 6 and 7 and 8. Clark advised she didn't know if they would be allowed to go into 9 or not. Gray stated they church has already granted their permission to include the Russian Mission property in an interpretive site. Gray commented that the only issue would be if graves were recovered they would have to be repatriated. Boraas stated he had mentioned this a year ago but thinks that part of the story is the fact that the FAA came in as a federal agency in the last 1940's and bulldozed the area. Boraas stated people need to know that. Kluge commented that he felt this would be interesting material for an interpretive gazebo at the site. Huhndorf noted that one of the things discussed early on in working with the elders that they prefer only a small path with a three panel sign in deference to getting sophisticated with a gazebo, etc. Kluge asked if they were talking about building a parking area. Kluge stated he was thinking that something like that would be kept in the parking area. Huhndorf stated that in terms of the wishes of the tribe he would have to go back to them as they are speaking of their culture and their history. Huhndorf stated he didn't think a gazebo had been in the plans. Boraas stated that the nature of how to portray the information is a different issue and first there is a need to find out what is there, is it artifacts, is it maps, etc. Then that information is taken and developed the way you want to portray it and where you want to portray it in museums or the visitor center. Boraas reiterated the most important issue is to find out what is there so the people making decisions about that land knowing what is there. Gray asked if someone would like to make a motion to make a proposal to the city as Clark had suggested) requesting that funds be set aside so that this area could be surveyed archeologically. Gray asked if they would want to put a dollar amount in the motion. KLUGE MOVED TO REQUEST ASSISTANCE FROM THE CITY COUNCIL IN THE AMOUNT OF $2000 IN MATCHING FUNDS TO PERFORM AN ARCHEOLOGICAL SURVEY AND REPORT THE FINDINGS FOR PARTS OF SITES 6, 7, AND 8. HUHNDORF SECONDED THE MOTION. Kluge commented that council should be made aware that the board will be looking for matching funds and when that is in place council will be advised. Clark stated Townsite Historic District Board Page 7 Minutes May 28, 1996 that if council chose to do this they would earmark money up to $2000 to be used for stated purpose upon notification that the board has the other half. MOTION PASSED UNANIMOUS. NOTE THAT BORAAS ABSTAINED. 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS: a. Review of Sign Code Huhndorf stated it is his understanding that they are merely attempting to have an advisory position or is the board proposing they have some authority over signage? Clark advised that Kebschull had submitted to the City Attorney what the board had proposed. Clark stated the attorney did not think it was legally defensible because it is not objective and too subjective. Clark stated it needs to follow more along the lines adding La Shot's recommendation, of page 14-43 of the KMC for signs in the residential zone, or by designating square footage. Clark stated the board's recommendation was not specific enough if they challenged it in court. Gray stated there seems to be a lot of parts to the sign code. Gray stated she would like to suggest, since it was her understanding that the Planning and Zoning Commission is going redo the entire sign code, that the board just take a portion of the code. Gray stated .perhaps they concentrate on one facet like size and write down what they feel should be appropriate. Gray stated that at the last meeting that Kluge had stated he could research examples of historically accurate signs that could be put into the code to show people examples. Kluge asked if anyone in the administration is working on a sample ordinance for the sign code. Kluge stated he thought he remembered La Shot saying he would pursue investigation on an ordinance for historic signage that could be incorporated. Kluge added he thought that P&Z had put it back to the administration. Clark stated that P&Z recommended that staff come back with a sample ordinance. Kluge stated he was curious if administration had done anything. Clark stated that no ordinance had gone through. Kluge stated he thought the administration was going to massage what they had submitted to make it more legal. Kebschull stated it was her feeling that La Shot felt it should be done with the board's input. Kebschull added that the sign ordinance covers everything and the board needs to pick out that they want to apply to the TSH district. Kebschull added that the attorney had been concerned about the subjective proposal and the wording. Townsite Historic District Board Page 8 Minutes May 28, 1996 Kebschull stated that the board may have to ask the attorney about wording noting that it is not clear if the board can delineate wording contained in a sign. Kebschull commented that from her perspective from the information received to this point, that the recommendation is the board start with basic information such as size, location, things that are very clear and objective. From there, if the board wanted to delineate what could be placed on the signs they may need to get more legal advice. Kluge stated he didn't think, when reading their proposal, he doesn't think it is out of line with their intent, but it might need some massaging from the legality standpoint. Kluge stated he didn't think it is out of context with what they would like to see in Old Town. Kluge stated he felt size as noted in scale with one's building, is a way of defining size. Kluge stated he didn't feel they had to say it had to be a maximum of 20 square foot. Clark stated she felt the issue was that everybody is subject to this board and there is nothing that is across the lines. Kebschull noted that what applies to one has to apply to all. Kluge stated that in conjunction with the existing sign ordinance, it already stipulates maximum size. Kebschull noted that they are asking for a specific sign ordinance for TSH zone. Kebschull asked if they were going to take the existing ordinance and add to it? Kluge stated he felt that the attorney and administration needed to help them. Kluge stated it could be: that this augments the existing sign ordinance which already has stipulations about size. Kebschull stated she thought that the board was not happy with eight foot signs. Kluge stated it depends on the size of the building and if you have a hotel that is a big building maybe it substantiates a larger sign. Gray stated the ordinance, she thought, stated the maximum square footage of any building is 5000 square feet. Kebschull advised that the way the current sign code reads that someone with a 5000 square foot building could paint the whole side of their building as a sign and that would not be considered a sign. Kluge stated the sign ordinance doesn't allow that size sign and Kebschull advised that is not a sign. Kebschull advised those are the kind of things the board has to decide. Kluge responded that those are the kinds of things that they are talking about addressing in their ordinance such as the issue that came up with Mapco about painting the sign on the side of the building. Kebschull offered the suggestion that they may want to look at their proposal and instead of having it in paragraph form to have an enumerated list from the third paragraph and list the standards. Kebschull reiterated that they will not be able to pass a sign code without specific standards. Townsite Historic District Board Page 9 Minutes May 28, 1996 Gray suggested due to the time that they start with the size issue tonight. Kluge stated he thought they could come up with a maximum size but thought it would still need to be in scale with the structure and sited examples. Kebschull asked Kluge what the scale would be and Gray added what would the ratio be? Boraas stated the wording could read the maximum size or not to exceed a certain percentage of the building size. Discussion on what the current code size is. Kebschull advised it is listed in the code on page 14-43, No. 2 and stated no more than 32 square feet in area. Kluge asked if there was an allowance for larger on particular types of projects or with shared occupancy. Kebschull advised that is correct. Booth asked if there was someplace to look in a historical district what size is designated or the signage code. Kluge noted they had looked at Juneau's code. Booth questioned if they had specified size. Kluge stated he thought it was referred to as in scale with the building. Booth stated that is her question, how do you define in scale with -the building? Booth asked if there is a percentage written somewhere that they can accept. Clark commented that you could come up with a percentage. Boraas commented that they are talking about the sign ordinance of 32 square feet with the exception being very small buildings. Kebschull noted that is the residential size and drew attention to page 14-44 under E1 Commercial signs it is up to 81 square feet: and added that this is the section of the code TSH is under at this time. Kebschull added that with more than one business combined on the premises it is 154 square feet. Kluge asked if they could exclude signage painted on the side of the building and if so it should be in there. Kebschull stated those are the things that the board may want to ask the attorney. Clark recommended that for this meeting they come up with a list of questions for administration such as what is the reasonable percentage for the average 32 square foot sign on the average building. What is that number? Gray asked Clark if she could come up with that figure and she stated she could do that. Clark continued stating they could ask the attorney if they could exclude painting an entire side of the building. Kebschull commented that Councilman Bannock had noted that signs within windows are not considered signs and that had been a concern. Clark asked if there were any other specific questions. Huhndorf stated he felt they needed the majority of a meeting to discuss the sign issue adding that he would personally be willing to wait and come up with questions. Gray stated they could get started with those two questions that Clark had written down. Kebschull asked Gray to restate the questions. 1. To come up with a number of what is a reasonable percentage for the average 32 foot sign on the average size building. 2. Ask the city attorney if they can disallow painting the entire side of a building with some sort of advertisement. Townsite Historic District Board Page 10 Minutes May 28, 1996 Kebschull asked if they wanted to ask about wording on signs which was their original intent to clarify .historical accuracy. Huhndorf stated if there is a way to ask the limitations of what you can do noting the attorney had cited a case concerning political freedom of speech. Kluge noted the attorney's memorandum stated two primary concerns. Kluge stated he would like to see from the attorney what needs to be set forth in the way of standards for a review that is defendable and what they are not allowed to limit as far as content on signs. Gray stated the easiest way to do this would be to respond to the attorney's memo and ask if he can tell the board what is allowable. 8. REPORTS: 9. INFORMATION: a. Sign Grant Information Letters b. Challenger Learning Center Information c. The Alaska Association For Historic Preservation Newsletter d. NAPC Information e. Preservation Advocate News f. Heritage Newsletter g. Bittner Letter & Governor Knowles Proclamation 10. BOARD QUESTIONS AND COMMENTS: Gray asked if anyone wanted anything special on the agenda for the next meeting. Huhndorf asked if they could address the Challenger Learning Center. Gray asked if members knew they would not be at a meeting to let her know in advance. 11. ADJOURNMENT: Meeting adjourned at approximately 8:30 p.m. Respectfully Submitted: Marilyn Kebschull Administrative Assistant Townsite Historic District Board Page 11 Minutes May 28, 1996 Nelson CONSL Wm. J• & Associates STRUCTURAL, 215 FIDALSO, SUITE 204 KENAI, ALASKA 99611 FAX (S07] 283-45'1, I. �a J UN 1996 June 4, 1996OF KENAI Mayor John Williams City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 RE: Kenai/Soldotna Seaver Line Feasibility Study Dear Mayor Williams, Recently I attended an informal meeting with you and Soldotna Mayor Ken Lancaster, along with City of Kenai administrative staff, to discuss the possibility of extending a sewer line from Soldotna to Kenai. The meeting was requested by Ken Lancaster due to his concern that there is a perception that the City of Soldotna sewer outfall near mile 21 in the Kenai River has an adverse effect on water quality. The outfall releases treated effluent from the Soldotna sewer treatment plant into the Kenai River. Mayor Lancaster was interested in finding out if the City of Kenai would be willing to allow the City of Soldotna to run a sewer line from Soldotna to Kenai so that the effluent could be discharged into Cook Inlet instead of the Kenai River. Several possibilities were raised regarding the nature and impact of a sewer line such as: Whether to route the line along the Kenai Spur or Kalifornski Beach Road; Whether to pump treated effluent or untreated effluent; What permit discharge permits would be required; Whether to use the existing City of Kenai outfall in Cook Inlet or to construct a new outfall; What are the approximate construction and operating costs. In order to answer some of these questions, you proposed the preparation of a feasibility study that could be used as a first step in securing funding for the project. I would like to take this opportunity to present a proposal for conducting a feasibility study for the project. I propose to prepare a Preliminary Feasibility Study for the Kenai/Soldotna Sewer 'transmission Main. John Williams June 4, 1996 Page 2 of 2 The purpose of the study would be to establish a working document to be used as grounds for discussion and to establish order of magnitude cost estimates for the project. A proposed report outline is as follows: Introduction/Overview Description of Need Conceptual Alternatives Treaded Effluent Untreated Route Selection Kenai Spur Kalifomski Beach Road Permits Right of Way ADEC/EPA-Discharge Construction Transmission Line Sizing/Materials Pumping Stations Number Size Locations Outfall Location/Length Order of Magnitude Cost Estimate I propose to prepare the feasibility study for a lump sum fee of $7600.00. The work product will be the report, with a fold out route map. I will provide 10 copies of the report. Additional copies of the report can be made available for the cost of publication. You may wish to have additional items considered, or possibly to limit the scope of the report . I would be happy to meet with you to discuss this proposal and adjust it as required to change the scope of work. Sincerely, Wm. J. Nelson, PE cc Ken Lancaster MEMORANDUM TO: Dan Mornis, Acting City Manager FROM: John J. Williams, Mayor City of Kenai DATE: June 11, 1996 RE: INDUSTR17APPRECIATION PICNIC August 24, 1996 As you are aware from previous discussions, the Industry Appreciation Picnic has been scheduled in conjunction with the state softball tournament the weekend of August 24, 1996. It is anticipated there will be approximately 4,000 attending the Picnic (August 24). This number represents approximately 700 ball players and their families, citizens and tourists. The following represents discussions held at the meeting of the committee on June 10 and some information with regard to the city's participation in the event: INFORMATION Contact persons: Jack Brown (People Count), Aaron Goforth, Mike Wiles, and Mayor Williams. City Donation: Council included $500.00 in the FY97 budget as a donation to the activity. Those funds will purchase food for the event. Dignitaries: Those confirmed to attend are Senator Stevens, Senator Murkowski, Representative Young, Governor Knowles, and other local elected officials. Representative Mike Navarre has agreed to be Master of Ceremonies. Security: Because of the importance and visibility of the dignitaries and the number of people expected, it is requested extra security be added for the day. It has been suggested that two police officers be brought in on overtime and extra EMT staff be available as well. -1- Road Block: City approval is requested to close the road between Carrs' west parking lot and the dental office across from the new restroom (at the park strip) from late evening of August 23 throughout August 24. It is anticipated the east side of Main Street Loop (next to Carrs' parking lot) will be marked off for booth locations. Sanitary Facilities: City approval is requested to furnish four additional port -a -potties to be located in the west Carrs' lot and on the south end of the park strip. Also, coordinate the use of electricity with the Picnic Committee to insure that it is turned on. Garbage Disposal: Jack Brown will coordinate with Peninsula Sanitation to place a large dumpster in the vicinity for garbage collection. City approval is requested to furnish extra garbage cans around the area. Booth Locations: City approval is requested to allow the Engineering Technician to develop a plat of the park area so that the Picnic Committee can properly spot booths, bandstand, port -a -potties, dumpsters, garbage cans, etc. I will work with the Engineering Technician. Booth Participants: Suggested booth participants include the Kenai Fire Department, Fire Training Facility; Kenai Police Department (new squad car with video camera); Civil Air Patrol; Coast Guard; and a variety of industry -related businesses, as well as other participants. We expect 12 to 15 (or more) booths. Concert/Bands: The; day's activities will include several bands set up for entertainment. In addition, the Coasters and Drifters will be giving a tNvo-show concert at the KCHS high school that evening. Each concert could draw as many as 1,000 people. Picnic Committee members will be selling concert tickets. Cost of the tickets will be $20.00. In order to break even, at least 600 tickets must be sold. The next committee meeting will be held at Noon on Tuesday, June 25 at the Petroleum Club (behind the Merit Inn). Because of the significant number of people and dignitaries that are expected at the picnic event, I am requesting a representative from the Kenai Police Department, the Fire/EMS Department and the Parks & Recreation Director attend the meeting. I will buy lunch for those city employees who attend the meeting. JW/clf -2- municipt-rdit�T v Of Anchoi-"S May 20, 1996 The Honorable John Williams Mayor, City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 Dear Mayor Williams: P.O. Box 196650 _lnchoraLIC. _Uaska 99,519- TC1cphonc: (907) 343-4431 Fax: (907) 343-'499 OFFICE OF THE MAYOR Rick Jlystrom. Va,yor- �2,2�23?425�,6' MAY 7996 w o �Z E£K ;u As Alaska moves toward the 21 st century, the need to assess the economic future of our communities takes on a special urgency. The primary questions are: What are our individual and combined economic goals, and how do we reach them for the mutual benefit of our communities? To help answer these questions, and to address additional areas of interest and concern, I would personally like to invite you to attend the Mayors' Community Economic Development Forum scheduled to be held in Anchorage on September 19 at the Fagan Convention Center. The forum will bring together mayors and those individuals from Alaskan communities who are active in economic development programs. I know that such a forum will provide all of us with an exceptional opportunity to exchange valuable information. The purpose of the forum is to learn more about what Alaskan communities are currently doing to encourage economic development in their area, what resources are available to help in meeting these goals, and how we can assist each other to further our individual aims. To provide a diversified program, we are considering industry -specific working groups in addition to the common forum. Some of the working groups we are proposing to address include seafood/fishing, timber, trade, tourism, oil & gas, mining, construction, telecommunications, intrastate retail and wholesale, intrastate travel, professional services. Specific details will be sent to you in the near future. If there are additional areas you would like .to see covered, I invite you to specify them on the enclosed response form. "City of Lights and Flowers" Page - 2 - In addition to learning; from each other, we will have an opportunity to learn, first hand, about economic development success stories in other parts of the country from the people who made it happen in their communities. To assure that key players from your region are invited to participate, I am asking you to identify those individuals in your area who support your efforts in fostering economic development programs and to forward their names to my office. As soon as your recommendations are received, we will be in touch with you again and contact the individuals you have recommended with a detailed outline of the program. Each community or region will also be asked to provide a brief written synopsis outlining the scope of existing and planned economic development programs. If you have an especially outstanding success story, we ask you to share the details with others. The submitted material, along with other relevant documents, will be published following the conference and each participant will receive a copy. There are many exciting economic success stories throughout Alaska. At the same time, there have been failures. In all cases, much has been learned that can be of assistance to us in the future. It is my hope that by bringing together Alaskan communities to share our experiences, frustrations, goals, and dreams, we will all benefit. Your help in making this conference a success is very much appreciated. Sincerely Rick Mystrom Mayor Enclosure ..__. __. _ Mayors' Community Economic Development FF'orul:n r Response Form Please return by fax, no later than June 3. 1996, t o: Anchorage Economic Development Corporation, fax-(907)258-6646 Mayor's Name: Phone CityBorough: ax: E-Mail: ❑ Yes, I plan to participate in the Mayor's Community Economic Development Forum on September 19, 1996 in Anchorage. ❑ Not sure - please keep me posted. Please check areas of interest (corresponding breakout sessions are being planned): ❑ Tourism ❑ Timber ❑ Seafood ❑ Mining ❑ Oil & Gas ❑ Construction ❑ Trade-Import/Export ❑ Intrastate Services (travel, retail, etc.) Other ,ase identify economic development leaders from your community that you would like to have participate in _e Forum. We will send them information about the event. Name Organization/Company. Address City/Zip Phone F Name Organization/Company. Address City/Zip Phone Fax Name _ Organ izationiCompany _ Address City/Zip Phone F Fax response to AFDC, (907)258-6646 Deadline: June 3, 1996 ASSOCIATION OF SCIENCE -TECHNOLOGY CENTERS INCORPORATED TOUCHING MINDS AND CHANGING FUTL �[ - Association of Science -Technology Centers Incorporated Annual Conference October 26-29, 1996 Hosted by The Carnegie Science Center, Pittsburgh, PA As science centers and museurns confront and grapple with the challenges of rapid change, they are re-examining the nature of their institutions' public roles and responsibilities. How do they forecast and plan for change? What messages are they sending to their audiences about the future? What role do they play in providing public:; access to new technologies? How do they contribute to the economic and cultural welfare of their communities? The 1996 ASTC Annual Conference in Pittsburgh will explore the ways that science centers are anticipating and responding to these challenges —while seeking to assure their continued viabilitv. "Touching Minds and Changing Futures" will be hosted by The Carnegie Science Center, located on Pittsburgh's North Shore. The Center houses an Omnimax Theater, a Digistar Planetarium, a World War Il submarine, 4,000 square: feet of hands-on exhibits, and three innovative program theaters. The 1996 conference headquarters hotel will be the Pittsburgh Hilton and Towers, located at the Point, in downtown Pittsburgh. The Hilton features three restaurants, a full -service business center, and a health club. Many of the conference sessions will take place at the David L. Lawrence Convention Center, just a short walk from the hotel. The room rate at the Pittsburgh Hilton is $125 single, $145 double, $160 triple, and $175 quad occu- pancy. Reservations can be made by mail or fax using the Housing Bureau's hotel reservation form available in the preliminary conference program. These rates are guaranteed only until September 25, 1996. Conference registration rates are as follows: Early -bird rates will be $335 for ASTC members and $385 for nonmembers until July 31. From August 1 through September 15, fees will be $385 for members and $440 for nonmembers. The preliminary conference program will be published in June 1996. For additional infor- mation regarding the annual conference, please contact the ASTC meetings and conferences department at (202) 783-7200; -7207 (fax); astc96@astc.org (email); http://www.astc.org/ astc/info/profdev/199_.htm (web site).. See you in Pittsburgh! ASTC Annual Conference Mark your calendar! The 1996 ASTC annual conference, Touching Minds and Changing Futures, will be held October 26-29 in Pittsburgh, Pennsylvania. The Carnegie Science Center, located on Pittsburgh's North Shore, will host the conference. The 1996 conference headquarters hotel will be the Pittsburgh Hilton and Towers, located at the Point, in downtown Pittsburgh. Many of the conference sessions will take place at the David L. Lawrence Convention Center, just a short walk from the hotel. *Carnggie Science Cente:E *New lHighiightslFeatures 1 astc t *Olt quu r(, *SessionslWorkshops *Exhibit Hall Advertising *Pittsburgh *Suecial Events *Hotel Information *Pre & Post Conference Activities *Suonsorship *Keynote Speaker *Registration Fees *Travel Information Now available the 19% exhibitor prospectus! Look for the preliminary program in June. For more information contact: Association of Science -Technology Centers Incorporated, 1025 Vermont Avenue, Suite 500, Washington, DC, 20005; 202.783-7200; -7207 (fax) ASTC96Qastc.orQ Last updated: May 21,1996 About ASTC The Association of Science -Technology Centers (ASTC) is a not -for -profit organization of science centers and slated institutions, including zoos, aquaria, and natural history museums. ASTC's membership includes more than 350 science museums in 38 countries with a combined annual attendance of more than 85 million visitors in the United States alone. ASTC supports and stimulates excellence and innovation in science museums, and strengthens their capacity to serve as effective community resources in promoting public understanding of science and technology. ASTC nurtures a network of rAlKaM in science centers who collectively train thousands of school teachers every year in the United States alone. ASTC provides capacity -building services for youth pra=s which together serve more than 3,000 teens in museums throughout theUnited States. ASTC's hands-on exhibitions travel to museums throughout North America, reaching more than 75 cities every year. ASTC publications provide a resource for the science museum field. ASTC offers professional develot)men opportunities and technical assistance on a range of science museum issues. ASTC's government relations program represents science centers in Washington, DC. ASTC homevage Vor information about joining ASTC contact: ,ssociation of Science -Technology Centers Incorporated, 1025 Vermont Avenue, Suite 500, Washington, DC 20005; 202r183-7200; -7207 (fax.) infbQastc.ora Last modified November 8, 1995 ©1995 by the Association of Science -Technology Centers Incorporated. All rights reserved CITY OF KENO T- ►► Gil Cap" 44k...,. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 Were" MEMORANDUM I I (Is' 1992 TO: Kenai City Council FROM: Daniel L. Morris, Acting City Manager City of Kenai DATE: June 6, 1996 RE: TELEPHONE POLL Kenai Senior Center/Vintage Pointe Manor is requesting Council approval for a purchase order to Sterchii Construction for labor, forming, pouring and finishing a concrete sidewalk on the west side of the Vintage Pointe Manor for a total cost of $3,000. Landscaping and finish work around the sunroom cannot continue until the sidewalk work is completed. (Funds to be transferred for this work were approved by council at the 6/5/96 meeting by passage of Resolution No. 96-40.) This purchase order was held by Finance Director Sweeney and not included on the approval list of purchase orders mer $2,500 included in the Junk 5, 1996 council meeting agenda. Authorized by: c �L - , Daniel L. M rris, Acting City Manager Finance Department Attest: Carol L. Freas, City Clerk Written by City Clerk Freas: YES NO Mayor John Williams Absent H. Raymond Measles Absent James C. pokey, III' Hal Smalley Afflo Linda Swtarner Gyo Duane Bannock — Joe Moore Poll Taken by: MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: June 14, 1996 RE: APPLICATION SOFTWARE & REQUIRED HARDWARE TO SUPPORT A DOCUMENT IMAGING RETRIEVAL SYSTEM - Request for Proposals A request for proposal for a document imaging retrieval system was developed and advertised for bid. RFP`s were distributed to 13 vendors. A bid opening was held on June 3, 1996. Only one bid was received. In accordance with Part 2(I) of the RFP document, I have rejected the bid because only one was received and because there are many kinds of equipment available. I don't know that the bid received would not be acceptable equipment, but because of the variety of equipment on the market, I am not satisfied it would be the best for the city. In discussing the matter with Mayor Williams, I suggested the funds included in my FY96 budget be reappropriated in the FY97 budget. After reappropriated, I would suggest a portion of the funds be used to hire a consultant who is not a sales representative for any particular equipment. clf INFORMATION LIST Kenai City Council Meeting of June 19, 1996 1. 6/5/96 Kenai City Council Meeting "To Do" List. 2. 6/12/96 KK Public Works Department update memorandum. 3. 6/6/96 DEC letter regarding Alaska Clean Water Fund projects and attached proposed priority list. 4. 5/30/96 Senator Stevens thank -you letter. 5. 6/96 Greater Soldotna Chamber of Commerce newsletter, Your Chamber Today. KENAI CITY COUNCIL MEETING JUNE 5, 1996 "TO DO" LIST RF - Send a strong letter to Mellon Bank stating they need to bill more promptly. CRG - Include in Kenai Arts & Humanities Council 20-year lease extension amendment, the requirement of any expansion plans to come to the city council for review and approval. Include "sale of Alaska Fishing/hunting/trapping licenses and tags, and fish derby tickets in the amendment to lease for Alaska's Reservation Central (Barbara Kangas). CLF - Include Mission Street/Cherrier Request on June 19 meeting agenda. KK - Include for Mission Street/Cherrier Request agenda item (for June 19 meeting), a scaled -down version of the plan with sidewalks, roadway, etc. shown. Also include information of how the property would be impacted. Investigate problem with Meeks Bridge at beach. Investigate removal of abandoned vehicle at end of Lawton Drive, past the golf cour;�&. MEMORANDUM TO: Mayor Williams and City Council THROUGH: Dan Morris, Acting City Managers FROM: Keith Komelis, Public Works Director' DATE: June 12, 1996 FOR: City Council meeting of June 19, 1996 1. Bob Frates, Bill Nelson and I took a close look at the Meeks Bridge on the beach. We could not see any problem with the bridge, nor the approaches to the bridge. There are some spots where bicycles have come on and off the trail that goes over the bridge but these do not appear to be dangerous. Unless a more specific problem can be pointed out we don't anticipate doing anything in this area. 2. Mark Johansen will be looking at the abandoned vehicle on Lawton Drive, past the golf course. He will try, to find the owner of the vehicle through the Police Department. Like the one at the beach, if we can't contact the owner, we will take it to the city yard for preparation for disposal at the Soldotna Landfill. 3. Mark Johansen is completing the gate for the end of Spruce Street on the beach. The gate will have a sign that states "Road Closed Between July 1, through August 31." The street crew has placed "No Parking Anytime" signs from the top of the hill on South Spruce to the bottom of the hill on the left hand side as you go down. This will give enough room for parking on the right side. The street crew is completing the signs for the south side of the river that state "No Vehicular Traffic Above Mean High Tide Water Mark." They are also going to be placing a "Dead End, No Turn Around." As directed by Council, Mr. Steve Parazoo is making the decision of where to place the signs. 4. The State of Alaska. has painted stripes on some city streets in exchange for a little sweeping the city performed on the Spur Highway. 5. Mr. John Bierdeman will be before Council at the next meeting (6/19/96) to request an extension of his logging permit in Section 36. 6. Rachel Clark is pursuing the items Council and Public Works has requested on the Kenai Spur Highway, 95/96 Improvements. (Reference the May 8, 1996 letter that summarized these items.) 7. The street crew will be working on the contaminated soils next to the courthouse the week of June 17, to stock pile the material for remediation. Page 2 Komelis - Update 6/12/96 8. The street crew has a multitude of items on their punch list including hauling gravel; work on the road and parking area for Well House 1; finish sweeping; work on signs for the 911 project through out the city; gravel Baker Street; rebuild the Rec. Center parking lot; signs for the beach; gate for the beach road; gravel the edges of pavement behind Larry's Club (2nd & EvE►rgreen); finish the oiling, which I understand requires one more load; crack sealing the streets and many more items. 9. The Street Department and the Shop are trying to complete the purchase of items to be installed and available in the emergency response trailer. 10. 1 have been assured by Aero Map USA that they will be sending us, very shortly, the long awaited bluff survey. As you recall they are doing a pictorial of the bluff area using early and recent aerial photos and plat maps that will show the movement of the Kenai River and how the bluff has eroded through out the years. This is a project that has been ongoing for a considerable amount of time. 11. The street crew and the City Engineer are working on the "Welcome to Kenai" sign with Mr. McCubbins on the north city limits. 12. Mr. Bill Kluge will be at the 6/19/96 meeting to discuss the status of the Animal Control building, including showing the Council drawings and a cost estimate. This will be a discussion item that will ask the Council "What is the next step?" If the council is serious about constructing this project then we should look at appropriating funds to get the building under way so we will have a good start before winter sets in. KK/kw cc: Jack La Shot, Acting Public Works Director : ' TONY KP DEPT. OF ENVIRONMENTAL CONSERVATION Telephone: FACILITY CONSTRUCTION AND OPERATION (907) 465-5136 410 WILLOUGHBY AVENUE, JUNEAU, ALASKA 99801 - Fax: (907)465-5177 June 6, 1996 Dear Municipality: Municipality: The Alaska Clean Water Fund's Plan to fund projects is now available for public review and comment. We would like to extend to you an opportunity to comment on this Plan. In April, you received either a request for confirmation of existing projects and/or a questionnaire asking if there were any new projects you would like to have considered for funding from the Alaska Clean Water Loan fund. From the confirmations and questionnaires received, we established a proposed Priority List, enclosed, of projects to be funded. Using the List and following loan fund program requirements, we have developed a plan that describes which projects we propose to fund. This document is called an "Intended Use Plan." The Plan contains several items of primary interest to the U.S. EPA. The main purpose of the Plan, however, is to present the Priority List of projects to be funded. Since you have expressed interest in participating in this program, we are enclosing a copy of the proposed Priority List. At the same time, we are publishing a public notice announcing the availability of the Intended Use Plan and asking for public review and comment. Written comments will be accepted through July 8, 1996. If you have anv comments or would like a full copy of the Intended Use Plan, please do not hesitate to call Terri Lowell at (907) 465-5146 or myself. Sincerely, Mike Burns, Chief Municipal Grants and Loans Enclosures: Alaska Clean Water Fund Project List cc: Mike Lewis, Anchorage Facility Construction & Operation Dan Garner, Juneau Facility Construction & Operation Alaska Clean Water Fund Project List June 4, 1996 Municipality Project Title Score Amount Cumulative Projects Funded From Existing EPA Capitalization Grant Statewide Planning and Design $843,700 $843,700 Yakutat Wastewater Treatment Plant 85 $300,000 $1,143,700 Nome Solid Waste Project 75 $2,000,000 $3,143,700 Anchorage Eagle River TO 70 $2,500,000 $5,643,700 Kodiak Wastewater Treatment Plant 70 $5,000,000 $10,643,700 Anchorage Miscellaneous Wastewater Projects 69 $3,015,000 $13,658,700 Sand Point Harbor Sewer Extension 34 $300,000 $13,958,700 Alaska Clean Water Fund Project List June 4, 1996 Municipality Project Title Score Amount Cumulative Projects Seeking Funding From FFY 96/97 Capitalization Grant Juneau Goat Hill Sewer Phase II 73 $400,000 $400,000 Juneau Auke Bay WWTP Improvements 70 $600,000 $1,000,000 Anchorage FY97 Miscellaneous Wastewater Projects 69 $2,010,000 $3,010,000 Anchorage Chester Creek PS #2 69 $1,000,000 $4,010,000 Bristol Bay Borough Borough landfill Expansion 69 $285,000 $4,295,000 Homer East Trunk-STP to Lake Street 67 $650,000 $4,945,000 Bristol Bay King Salmon, Phase II 67 $4,769,413 $9,714,413 Anchorage Middle Fish Creek Trunk 65 $3,000,000 $12,714,413 Petersburg Scow Bay Sewer Extension, Final Phase 54 $2,421,000 $15,135,413 Klawock STP Upgrade and Int. 46 $1,820,000 $16,955,413 Kodiak Island Borough Kariuk Landfill & Wastewater Treatment Imp. 46 $400,000 $17,355,413 DEC Administrative Costs $578,240 $17,933,653 Alaska Clean Water Fund Planning List June 4, 1996 Municipality Project Title Score Amount Cumulative Unalaska Phase I Lined lamifill 70 $2.500,000 $2,500,000 Bristol Bay Borough King Salmon Sewer Phase III 67 $1,576,265 $4,076,265 Palmer Sewer Repair 67 $187,800 $4,264,065 Wasilla Treatment Plant Digester #2 67 $600,000 $4,914,065 Craig Wastewater Plant Reconstruction 66 $4,000,000 $8,914,065 Anchorage C-5-7 Trunk R&R 65 $3,000,000 $11,914,065 Wrangell Reid Street Sewer 62 $100,000 $12,014,065 Homer Beluga Lift Station Upgrade 60 $150.000 $12,164,065 =airbanics Wastewater Treatment Plant Eiectrjcai _::9 35,000,000 317.164,065 Unalaska Nirvana Hill Sewer Extension 58 $550,000 $17,714,065 Unalaska Haystack Sewer Extension 58 $800,000 $18,514,065 Wrangell Wastewater Outfall 55 $200,000 $18,714,065 Petersburg Sludge De -watering Facility 53 $1,115,000 $19,829,065 Anchorage Utility Warehouse/Warm Storage Site 52 $1,950,000 $21,779,065 Wrangell Wrangell Landfill Improvement 50 $400,000 $22,179,065 Kodiak Island Borough Landfill Vertical Expansion, Leachate Control 50 $2,500,000 $24,679,065 Cordova landfill 49 $687,000 $25,366,065 Kenai Wastewater Treatment Plant Exp. 48 $5,000,000 $30,366,065 Bristol Bay Naknek Sewer Extension 48 $2,500,000 $32,866,065 Fairbanks Wastewater Sludge Disposal 47 $5,000,000 $37,866,065 Fairbanks Fort Wainwright Interceptor Rehab -Phase 1 47 $3,000,000 $40,866,065 Unalaska Wastewater Secondary Treatment 46 $9,000,000 $49,866,065 Unalaska Primary Wastewater Treatment Facility 46 $7,500,000 $57,366,065 Kotzebue Sewage Treatment System 43 $5,000,000 $62,366,065 Kotzebue Baler/Balefill/Solid 'Waste System 40 $5,000,000 $67,366,065 Dillingham Solid Waste Improvements 40 $2,465,000 $69,831,065 Dillingham Northeastern Townsite Sewer 37 $898,976 $70,730,041 Dillingham Area 5 Phase I & II 37 $1,390,505 $72,120,546 Dillingham Area 4 Phase 1 &11 34 $2,011,280 $74,131,826 Cordova Equipment for Landfill 30 $1,000,000 $75,131,826 North Pole Highway Park/Badger-Hurst Sewer 29 $999,120 $76,130,946 MARK O. HATFIELD, OPEGON. CHAIRMAN TED STEVENS, ALASKA ROBERT C BYRD, WEST VIRGINIA THAD COCHRAN. MISSISSIPPI DANIEL K. INOUYE. HAWAII ARLEN SPECTER. PENNSYLVANIA ERNEST F. HOLLINGS, SOUTH CAROLINA PETE V. DOMENICI. NEW MEXICO J. BENN ETT JOHNSTON, LOUISIANA PHIL GRAMM, TEXAS PATRICK J. LEAHY, VERMONT CHRISTOPHER S. BOND, MISSOURI DALE BUMPERS, ARKANSAS ,IADE GORTON, WASHINGTON FRANK R. LAUTENBE. RG. NEW JERSEY "H McCONNELL. KENTUCKY TOM HARKIN, IOWA CIE MACK, FLORIDA BARBARA A MIKULSKI. MARYLAND RAD BURNS. MONTANA HARRY REID NEVADA .—HARD C. SHELBY, ALABAMA J. ROBERT KERREY, 'JEBRASKA JAMES M. JEFFORDS. VERMONT HERB KOHL, WISCON SIN JUDD GREGG, NEW HAMPSHIRE PATTY MURRAY, WASHINGTON ROBERT F. BENNETT. UTAH J. KEITH KENNEDY. STAFF DIREC TOR JAMES H ENGLISH. MINGRITY STAFF DIRECTOFI The Honorable John J. Williams Mayor City of Kenai 210 Fidalgc Avenue Kenai, Alaska 99611 Dear John: united Mates senate COMMITTEE ON APPROPRIATIONS WASHINGTON, DC 20510-6025 May 30, 1996 Thank you for your recent letters -- I am glad that federal funds have been allocated for the renovation of the Kenai Russian Orthodox Church, this is certainly a worthwhile project. I especially appreciated your kind letter regarding the Chairmanship that. I will assume during the 105th Congress if all goes well. With best. wishes, C d ally, TED TEVENS We keep you informed Business News Political Events Community Issues A month produced by the Greater Soldotna Chamber of Commerce Volume 9........... Issue 6' . June, 1996 4gs,� �03�.12319,96 0-4 �P Q W L,C J; PENINSULA PEOPLE CLEAN UP The Kenai and Soldotna Chambers of Commerce and Peninsula Sanitation sponsored the Annual Spring Clean Up Day on May 18th. Over 3,00 trash bags were picked up by caring residents at the Soldotna Chamber office and the Peninsula Center Mall. Thanks to all of the citizens who got out there and picked up trash. Your participation truly demonstrates the pride you have in your community. We would like to extend our appreciation to Peninsula Sanitation for co -sponsoring this event with free skate and movie passes and for hauling the trash; and the Soldotna Police Department for the use of their parking lot; and to Linda Kuiper and Mavis Blazy-Lancaster, for chairing the clean up committee and for handing out skate passes and raffel tickets on Saturday. A special thanks to the Kenai Peninsula Borough, ALPAR. and ARCO for providing the trash bags and Soldotna Senior Citizens Elizabeth Duncan, Billie Gellilon, Mary Lane, Betty Smith and Kate Quelland for handing out trash bags at the Peninsula Center Mall and to Lynden Transport for delivering the bags from Anchorage. Thanks to VFW Post #10046 and Fred Meyer for donating bikes for the random drawing; and congratulations to our bike winners Jessica Kuehl and Sheila Collins. C L E A R A IN Ci S AL%t Since this is garage sale season, we decided to have a little sale of our own. CRUISING TO SOLDOTNA Hats.................................. $ 5.00 T Shirts: Short Sleeved..................$10.00 Long Sleeved..................$12.00 Sweat Shirts....................$10.00 Playing Cards .................. $ 4.50 Kenai Peninsula Bears .... $10.00 Mugs............................... $ 5.00 Lighters ........................... $ 1.00 Bumper Stickers .............. $ 2.00 These items make great gifts for visitors. Come on in and check it lout! Alaska Fishing Charters/ Soldotna B & B Lodge Alaska Game Fisher Alaska Maritime Tours, Inc:. Alaska Mountain View Cabins Alaska Physical Therapy Alaska Wildland Adventures Alaska's Kenai Peninsula Reservations Alaska's Tree Top Bed & Breakfast Aurora Sportfishing Deborah Best Freddie Billingslea Birch Tree Gallery City of Soldotna Crooked Creek RV Park Donna's Country & Victorian Gifts Fish Happens Freedom Realty Great Alaska Fish Camp & Safari Hi-Lo Charters & Riverside Lodge High Adventure Air Irish Lord Charters J.V. Enterprises George & Jeanne Jackinsky Johnson Brothers Guides & Outfitters Kenai Fjords Tours Kenai National Wildlife Refuge LeCroissant Shoppe Life Consultants Loon Lake Resort Lottie's Place Bed & Breakfast Lynden Transport Mary's Hairstyling 'Matron Air Osprey Alaska Peninsula Moose Lodge #1942 Peninsula Physical Therapy Posey's Kenai River Hideaway Raven Mountain Farms Riverside Resort Bed & Breakfast Rod & Real Charters Signs Plus Solid Rock Bible Camp & Convention Center Soldotna Area Seniors Taco Bell The Daily Grind/ Slikok Creek Cottages The Drift Inn The Fishin' Hole The RV Clinic Tours on the Kenai Phyllis Torwick Wards Cove Packing Women's Resource & Crisis Center As the busy summer visitor season is upon us, the staff at the Chamber has increased to accommodate the many guests now arriving in Alaska and on the Peninsula to enjoy all the wonderful attributes that we so enjoy as residents. From May 15th through September l 5th, the Visitor Center is staffed by three under the direction of Betty Obendorf. In addition, many volunteers participate throughout the summer months to make our facility an outstanding resource center with an excellent reputation for "going that extra mile" to assist where ever possible. The Board and membership sincerely appreciate these people and their courteous and friendly manner. The chamber office staff, not only acts as back-up for the Visitor Center, but is presently involved in preparation for the upcoming Progress Days celebration. Director Richard Brown has agreed to chair this annual event which is scheduled for July 26th through July 28th. We urge any of you who wish to participate or assist the committe to call the Chamber office. The Chamber Board wishes 1:o extend and invitation to each of you to attend our weekly membership luncheons at the Tides Inn every Tuesday beginning at 12:00 noon. If you are a new member, please do not hesitate to contact a member of the Board or staff, who will make your presence known to the audience. Our chamber is only as successful as its membership and we encourage each of you to become involved. Contact the Chamber office or one of the Board members to learn more about our committees and activities -- your input is vital. Three students were honored as the April Students of the Month. Laura Walters, an 8th grade student at Soldotna Middle! School, is involved in a number of athletic programs including track, dance and basketball, she is also enrolled in Anthropology 101 at Kenai Peninsula College. The student from SoHi is A:van Spindler who is also involved in a variety of athletic and academic programs. Ryan enjoys track and football and is interested in pursuing a career in financial planning or pyschology. Our Skyview student is Senior Hillary Moore, Hillary has been involved in many activities and was instrumental in planning; and organizing the Senior Prom activities this year. Mark Pearson, the Project Manager for Superstuctures, Inc., was selected the Soldotna Chamber Employee of the Month for April. Barbara Ruckman stated that Mark has brought skilled craftmanship along with appreciation of the customer's needs and wishes to our business. Barbara and Dick wish to express their appreciation for his consistent performance and leadership on the jobs. _ n All of us at the Chamber office wish to extend our heartfelt appreciation for recent donations to our offices. Randi is very happy with the 4-drawer file cabinet donated by Betty & Chuck Obendorf. With our growing membership we had outgrown our old 3-drawer quite some time ago. Betty is overjoyed with her desk that was donated by Alaska Trading Company - it gives her much needed space to complete her administrative duties. Margot's assistant Launie appreciates her new desk which was donated by Nordic Trading & Loan Company. Now Margot no longer has to share her desk. Aksala Bunk & Breakfast Harborside Cottages The Night Owls Delivery Service Richard & Molly Musgrove Diana Lofstedt Therese Hutchison or C'Les Collins 283-9233 283-6162 283-7207 Alaska Quest Rentals Iliama Lock & Key Omega Consulting Neal Emery Michael & Ronda Oglesby Mark McWhirter 262-9529 262-5012 262-2187 Brass Ring Bed & Breakfast Kenai Peninsula Girl Scouts S & S Accommodations Vicki & Dave. VanLiere Amy Gill Simon Brown 235-5450 283-5074 262-8595 D.J.'s Log Cabins Mackey Lake Bed & Breakfast Tustumena Ridge Cabins Dallas & Marilyn Jones Greg Sether or Jan Rodgers Susan Steinback 262-4743 260-3241 262-7050 Daily's Kasilof Bed & Breakfast Morning Glory B & B/Charters Woody Bird Bed & Breakfast Jane Davis or Annette King Ked & Diane Schoming Linda Story 260-4184 800-770-8084 262-9031 MAY CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, TIDES INN June 4 Lori Landstrom, Gary Lieptiz & Ken Bryant with the Kenai River Center June 1 I Phil Nash with Crime Stoppers June 18 Senator John 'Torgerson and Representative Gary Davis, Legislative Wrap Up June 25 Lisa Parker, Director of the Borough Planning Department GreaterSofdotna Chamber of Commerce PO Box236 Sof otna, AK 99669 BULK RATE _ U.S. Postage PAID Permit No 5 Soldotna, AK 99669 Mayor John Williams City of Kenai 210 Fidalgo -AMA;\,� c; Kenai AK 99611 HR PPy}-A0 D)AYI "Your Chamber Today" Printed Courtesy of The Copyworks, 405 Overland, Suite 102, Kenai, Alaska 99611 (907) 283-6503 1996 BOARD OF DIRECTORS President Sammie Cole ........................ Vice President Clyde Johnson ...................... Sec/Treasurer Bob Sizemore ....................... Past President Ken Lancaster Jr ................... Norman Blakeley.................. Richard Brown ..................... RikBucy .............................. Kurt Eriksson....................... Linda Kuiper........................ Linda Parker ......................... Wes Roberts ......................... Barbara Ruckman................ Interim Director Sue Carter .......................... Office Assistant Randi Smith Southcentral Title ......................... 262-4494 1st National Bank of Anchorage..283-3585 Bank of America..........................283-3369 Lancaster Enterprises ................... 262-4591 Alaska Trading Company.............262-6100 Soldotna Historical Society .......... 262-9322 Fred Meyer...................................260-2200 National Bank of Alaska..............262-4435 TransAlaska Title ......................... 262-5708 Kenai Peninsula Food Bank......... 262-3111 Edward D. Jones & Co ................ 262-6336 Superstructures, Inc .................... 262-5888 Soldotna Chamber ...................... 262-9814 Fax.............................. 262-3566 June 996 Sunday Monday Tuesday Wednesday Thursday Friday Satitrda vtt VISITOR INFORMATION CI7N'1'ER �• �' SUMMER HOURS_ 9:00 :un TO 7:(X) air, BINGO 2:00 PM CHAMBER LUNCHEON BINGO 7:00 PM Saturday, the 8th Kenai River Festival C & C CENTER KENAI RIVER CENTER C & C CENTER A Walk For Life June 8-9 (at the "Y") ••' (at the "Y") Sponsored by Kenai Leif llansen K.Y. Borough Assembly Alai: Crisis Pregnancy Center Memorial Park Meeting 283-9062 for more info 283-7040 for info. 2 3 4L- 6 BINGO 2:00 PM EMPLOYEE OF TIfE CHAMBER LUNCHEON BINGO 7:00 PM CHAMBER BOARD C & C CENTER "Y") MONTII FORMS DUE INTO PHIL NASH C & C CENTER "Y") MEETING (at the THE OFFICE BY THE 12171 CRIME STOPPFRS (at the 7:15 AM LE CROISSANT SI101' City Council Meeting 7:30 pm .r. Flag Day 4J Y Y 6 I ", I rm A 4 v BINGO 2:00 PM CHAMBER LUNCHEON BINGO 77:00 PM First Day of Summer INSERTS FOR 771E JULY C & C CENTER SEN. JOIIN TORGERSON & C & C CENTER NEWSI-E"I"FER (at the "Y") REP. GARY DAVIS (at the "Y") DUE INTO THE BY ••• LEGISLATIVE WRAP UP MONDAY Happy Father's Day .�• K.Y. Borough Asselmbly 22 & 23 Meeting 1 Rodeo at Soldotna Rodeo Grounds q 20 776-8040 for more info. BINGO 2:00 PM Crin Stoppers 1st Annual CHAMBER LUNCHEON BINGO 7:00 PM CHAMBER HOARD C & C CENTER Super Bowl Challenge Charity LISA PARKER, DIRECTOR C & C CENTER MEETING (at the "Y") Basketball Game BOROUGH PLANNING (at the "Y") 7:15 AM at DEPT. •'• 11 CROISSAN"F S1101' Central Peninsula S�wits City Council Meeting 7:30 pm Center. For info. call 283-9606 23 24 26 26 27 26 20 BINGO 2:00 PM C & C CENTER (at the "Y") COMING ATTRACTIONS: SOLDOTNA PROGRESS DAYS • • • JULY 26-28 30 H�AS�P V,1 I move under Section 3-1(b) of the Kenai City Charter to give notice of the proposed removal of the Kenai City Manager and schedule a public hearing on his removal for the August 7, 1996 City Council meeting and that written notice of the reasons for his removal shall be given to Mr. Manninen immediately following the July 3, 1996 Council meeting. G I move under Section 3-l(b) of the Kenai CityCharter to suspend City Manager Thomas J. Y Manninen with pay effective immediately. O(� sa8ad;o .=gmuK t,t0£-£8Z-L06 xw3 5;£SL-£SZ-L06 aaogd MLL-1 1966 9I91w'� }I OOZ ams `oslepm On �SAflYR1�I NOVA 7�') OZ XVA r-DY / �� )O / /V�) / . V w TVNII3x 30 AM 1"I -16Li B. AGENDA RENAI CITY COUNCIL - REGULAR MEETING JUNE 19, 1996 7:00 P.M. RENAI CITY COUNCIL CHAMBERS SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Suzanne Miller - James G. "Bud" Dye Memorial Request. C. PUBLIC HEARINGS 1. Ordinance No. 1700-96 - Amending Kenai Municipal Code 1.85 to Remove the Requirement That Department Heads File Financial Disclosure and Conflict of Interest Statements. 2. Ordinance No. 1701-96 - Amending Kenai Municipal Code 1.85.020(b) to Remove Some Conflicts Between State and City Requirements for Financial Disclosure and Reporting Conflicts of Interest. 3. Ordinance No. 1702-96 - Increasing Estimated Revenues and Appropriations by $30,000in the Parks Restrooms Capital Project Fund for Construction of a Restroom in the Municipal Park on Forest Drive. 4. Ordinance No. 1703-96 - Increasing Estimated Revenues and Appropriations by $6,210 in the Boating Facility and General Fund for the Purchase of a Boat Motor and Mustang Suits Damaged in the Kenai River Flood. 5. Ordinance No. 1704-96 - Amending the Kenai Municipal Code by Adding Chapter 14.20.095 to Establish a Prime Residential Zone and Amending the Land Use and Development Requirements Tables. 6. Resolution No. 96-44 - Accepting a $5,000 Grant From the Alaska Science and Technology Foundation to Continue the Development of the Alaska Challenger Learning Center. 7. Resolution No. 96-45 - Accepting a $5,000 Grant From the Alaska Industrial Development and Export Authority to Continue the Development of the Alaska Challenger Learning Center. 8. Resolution No. 96-46 - Transferring $5,000 in the Water and Sewer Special Revenue Fund for Painting Wellhouses and Chemical Buildings. 9. Resolution No. 96-47 - Awarding a Contract for the Construction of the Thompson Park Improvements - Production Well No. 3 to Peninsula Construction, Inc. for the Total Construction Amount of $621,500.00 Which Includes the Basic Bid and Additive Alternate No. 1. 10. Resolution No. 96-48 - Transferring $1,913 in the General Fund for Payroll and Accounts Payable Checks. 11. Resolution No. 96-49 - Transferring $2,148 in the General Fund to Purchase a Computer for the Finance Department. 12. Resolution No. 96-50 - Transferring $1,560 in the General Fund for Management Training Tape Subscription Services. 13. Resolution No. 96-51 - Transferring $5,000 in the Water System Improvements 196 Capital Projects Fund for Engineering Services. a. Consideration of Resolution No. 96-51. b. Consideration of Wm. J. Nelson & Associates Proposal to Provide Project Inspection for the Thompson Park Improvements Production Well No. 3. 14. Resolution No. 96-52 - Transferring $11,375 in the General Fund for a Severance Package for the City Manager. 15. Resolution No. 96-53 - Transferring $10,500 in the General Fund for Fuel Purchases. 16. Resolution No. 96-54 - Transferring $4,568 in the General Fund for Drawings and Cost Estimates for the Kenai Beach Dunes Project. 17. Resolution No. 96-55 - Transferring $11,756 in the General Fund for Legal Expenses Relating to Inlet Woods Special Assessments. The public is invited to attend and participate. Carol L. Freas City Clerk COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: I% Mayor and Council Fire Department_ Police Department Senior Center Library Parks & Rec. , AGENDA DISTRIBUTION Borough Clerk Assembly (3) Public Wks. Sec. Public Wks. Shop_,_ Bldg. Maintenance Bldg. Official_ Streets Anchorage News_ Dan Conetta, KPB Planning Dept. Bulletin Board_ KSKA Radio DELIVER Attorney /� Clerk i City Manager / K. Woodford J. La Shot B. Springer L. Harvey Finance �/ Kim Public Works Clarion Airport C4- Commissions Chamber Airport(LH) HEA Aging(LH)_ Animal Control Library(LH) Dock (Season) Harbor(KW)_ STP Pks & Rec._ (LH) Legal Sec. P&Z(LH) HEA KSRM Cen.Labor ARCO Council Packets to Police Department Dispatch desk. The Clarion picks; their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m.