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HomeMy WebLinkAbout1996-12-04 Council PacketKenai City Council Meeting Packet December 4, 1996 AGENDA KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 4, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.Kenai.net/city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Bob Kinsel - Dipnet Fishing. C. PUBLIC HEARINGS 1. Resolution No. 96-89 - Transferring $14,600 in the Mission Street Improvements Capital Project Fund for Additional Engineering Design Work. 2. *Restaurant Designation Application - Old Town Village Restaurant - Restaurant Eating Place. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report -1- E. MINUTES 1. *Regular Meeting of November 13, 1996. F. CORRESPONDENCE G. OLD BUSINESS H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1729-96 - Increasing Estimated Revenues and Appropriations by $38,934 in the General Fund for Police Department Overtime and Equipment Financed with a State Grant. 4. *Ordinance No. 1730-96 - Increasing Estimated Revenues and Appropriations by $4,000 in the Council on Aging - Borough Special Revenue Fund for Purchase of a Television/VCR Unit, and a Computer. 5. Approval - Assignment of Lease/Lot 5, Block 5, General Aviation Apron from Dia-Log Company to Robert J. Johnson. EXECUTIVE SESSION - None Scheduled I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens ( five minutes) 2. Council R. ADJOURNMENT -2- COUNCIL MEETING OF PAGE / OF O : --_© M S V NILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK SMALLEY M S V WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK SMALLEY M 8 V WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK SMALLEY M S V WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK SMALLEY M 8 V WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK SMALLEY Suggested by: Public Works DirE____ City of Kenai RESOLUTION NO. 96-89 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $14,600 IN THE MISSION STREET IMPROVEMENTS CAPITAL PROJECT FUND FOR ADDITIONAL ENGINEERING DESIGN WORK. WHEREAS, the Mission Street improvements project requires additional engineering designs to include paving Alaska Avenue, upgrading water and sewer mains, and street lighting; and WHEREAS, an additional $14,600 is needed in the Engineering account; and WHEREAS, money is available for transfer from Construction due to anticipated federal funding. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Mission Street Improvements Capital Protect From: Construction $14,600 To: Engineering $14,600 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of December, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (11/26/96) STATE OF ALASKA DEPARTMENT OF REVENUE ALCOHOLIC BEVERAGE CONTROL BOARD Carol Freas, Clerk City of Kenai 210 Fidalgo Suite 200 Kenai Ak 99611-7794 SUBJECT: Restaurant Designation Applications Dear Ms. Freas: C_,2 TONY KNOV. 550 W. 7TH AVENUE, STE. 3z)u Anchorage, Alaska 99501-6698 Phone: 907-277-8638 Fax; 907-272-9412 Nove er 14, 1996 �EC �vED Novia� ENA� C1iY CLERK K We are in receipt of the following application(s) for restaurant designation permit within the City of Kenai. Please complete the enclosed application(s) and return to our office. RESTAURANT EATING PLACE Old Town Village Restaurant Enclosed is a restaurant designation which allows access of persons under the age of 19 to enter a licensed premises for purpose of non-alcoholic related employment or dining. Pursuant to AS O4.16.049 and 15 AAC 104.715-795, the Alcoholic Beverage Control Board, "with the approval of the governing body having jurisdiction and at the licensee's request, shall designate which premises are hotels, restaurant, or eating places only for purposes of this subsection." Sinpely, lz :i Donna Johnson Records & Licensing Supervisor (907) 277-8638 Enc:As stated THIS PERMIT MUST BE RETURNED TO BE CONSIDERED FOR APPROVAL BY THE BOARD. STATE OF ALASKA ALCOHOLIC BEVERAGE CONTROL BOAREr APPLICATION FOR RESTAURANT DESIGu O PF,R � AS O4.16.049 dr 15 AAC 104.715.794 The granting of this permit allows access of persons under 21 years of age to designated lict rised premises for purposes of dining, and and persons under the age of 19 for employment. If for employment, please state in detail, how the person will be employed, duties, etc. (15 AAC 104.745). This application is for designation of premises where: (please mark appropriate items). 1. 2. 3. LICENSEE: D/B/A X Persons between 16 & 21 may dine unaccompanied. Persons under 16 may dine accompanied by a person 21 years or older. Persons between 16 and 19 years may be employed, (See note below) ADDRESS: 1. Hours of Operation: J to I rjV1Telephone A 2. Have police ever been called to your premises by you or anyone else for any reason: If yes. dates) and explanation(s). [ ] Yes M No 3. Duties of employment l i} i E 5.5 1 77 /77-S/tF �' ' ZtS i 4. Are video games available to the public on your premises? iv 5. Do you provide entertainment Yes[ ] No It yes, describe.1 ti YC J (o?' '1 Tr 6. How is food served? ,V_ Table Service. Buffet Service Counter Service Other* 7. Is the owner, mutager, or assistant manager always present during business hours? �(j Yes [ ] No A MENU AND A DETAI .ED LICENSED PREMISES DIAGRAM MUST ACCOMPANY THIS APPLICATION j4jWC T "Im This permit remains in effect until the liquor license is transferred OR at the discretion of the Alcoholic Beverage Control Board. (15 AAC 104.795) I certify that I have read AS O4.16.049, AS O4.16.060. 15 AAC 104.715-795 and have instructed my ern yees about provisions contained therein. 4�_� Application approved f 15 AAC 104.725(e) Governing Body Official Date: signature sworn to before me this day of ' i TGl iG tC -/7b '.� d Notary Public in and for Alaska My Commission expires 1 �-.� �� p Dale: Director, ABC Board NOTE: AS O4.16.049(c) requires that written parental consent and an exemption by the Department of Labor must be provided to the licensee by the employee who is under 19 years of age. Persons 19 and 20 years of age are not required to have the consent or exemption. • Describe how food is served on back of form. KENAI AIRPORT COMMISSION AGENDA November 14, 1996 at 7 p.m. City Hall Council Chambers Chairman Tom Thibodeau 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes October 10, 1996 4. Persons Present Scheduled to be Heard 5. Old Business 6. New Business a. Review RFP for Restaurant and Recommendation b. Jet Traffic --Kenai 7. Airport Manager's Report 8. Commission Comments and Questions 9. Persons Present Not Scheduled To Be Heard 10. Information Items a. Additions and Corrections to AOPA's Aviation USA b. Interspace Advertising —Partial Calendar Quarterly Payment c. City Council Agenda (1 1 /6/96) d. Airport Commission Roster e. Kenai City Council Roster 1 1 . Adjournment Agenda Nov 14.doc KENAI AIRPORT COMMISSION November 14, 1996 ***Minutes*** 1. Roll Cali UNAPPROVED Members Present: Barbara Edwards, Henry Knackstedt, Tom Thibodeau, Bonnie Koerber Members absent: Sandra Hudson, Ron Holloway, Jim Bielefeld 2. Approval of Agenda Knackstedt moved for approval of agenda. Motion seconded by Koerber. Agenda approved. 3. Approval of Minutes October 10, 1996 Knackstedt moved for approval of the minutes of October 10, 1996. Motion seconded by Koerber. Minutes approved. 4. Persons Present Scheduled to be Heard 5. Old Business 6. New Business a. Review RFP for Restaurant and Recommendation Ernst explained that there is nothing unusual about the draft RFP adding it had been used previously. Ernst stated they are asking that any bid proposals for the lease amount per month. Ernst noted it is currently $500 per month plus utilities. Ernst explained that was negotiated after there was not interest in the RFP. Ernst stated he wanted the Commission to see the documents and review it. Ernst stated that any comments will be passed onto council. Knackstedt commented that the restaurant does use up a lot of floor space in the terminal adding we may want to reduce it if there is a better usq. Knackstedt noted it is a five year contract that could lock it up for a long time. Knackstedt stated he was wondering if a clause could be put in that if the airport determines there is a better use of that space within the five years that there could be renegotiations. Knackstedt questioned if that was a reasonable clause for a contract such as this. Ernst stated he would have to defer to the attorney to determine if this could be included. Ernst clarified that Knackstedt would like a clause suggesting that if the city sees fit to reduce the size of the restaurant to use the space in another way— Knackstedt interrupted adding there would have to be renegotiations. Ernst noted that the RFP is not based on square footage. Knackstedt commented it is not but they are getting the square footage for whatever their monthly fee is. Ernst stated he could discuss this with the attorney. Thibodeau asked if there has been any interest and wondered if Mitch has shown any interest in continuing? Ernst stated he thinks Mitch will bid adding at least two other people have shown interest. Ernst noted it is a $2000 ante. Ernst noted that Commissioner Knackstedt had stopped to discuss the hours or the type of food served there. Ernst stated that the lease is an exclusive right to serve food at the airport with the exception of the vending machine and the coffee at the ticket counters. Ernst noted this precludes anyone else from coming in with a coffee espresso counter. Ernst added that is not to say the restaurant cannot be a soup and sandwich shop or donut/coffee shop. Ernst stated he didn't feel council would have an objection to that. Ernst noted that the facility is built for a full service restaurant but it is not in the contract that they have to serve a full meal. Ernst noted that the hours of operation were questioned and other than to have the normal hours for the kind of business that it is, the city doesn't have any other stipulations for that. Ernst noted they would like to see them opened more hours but in the past has not been cost effective. Ernst noted that the nature of the Kenai Airport is that people aren't there for any length of time. Thibodeau stated it seems that we want a restaurant there adding it is in competition with other restaurants in town. Ernst advised the Commission that there is a possibility of another recommendation, that being that we don't have a restaurant at all. Ernst noted that has been discussed or the possibility of minimizing the area and putting a snack bar in a glassed area and renovating that end of the terminal. Ernst noted that the city would be talking big bucks then because it would require renovation. Thibodeau questioned if it would be a thought to put in a request for a proposal for the space that the restaurant occupies. Then, if someone else has a good idea that fits the city's needs it could be better for the city. Thibodeau added that the lessee may be willing to pay more money than for a restaurant. Ernst stated he would Airport Commission Page 2 Minutes November 14, 1996 defer that question to council. Measles stated that the last time this came up that the council was set on having a restaurant for the public. Measles added that at one time there was a discussion that the city operate a restaurant to keep it there. Thibodeau stated he thought it might be a good idea to entertain proposals from individuals to see if somebody has a good idea that the city might like. Ernst stated he thought if it were a soup and sandwich type operation maybe a business could get away with less overhead and maybe make it more viable. Ernst noted that is not for the city to say; it is for whoever bids on it to decide. Thibodeau asked Measles if the council were more in favor of a full time restaurant or would a soup and sandwich place be acceptable. Measles stated there is nothing in the lease that specifies what type of restaurant adding that is left up to the individual. Measles stated he didn't feel the city wanted to limit that. Ernst added that is why is has been left open to allow them to make it viable for the lessee. Thibodeau stated he felt that the RFP looks good if they are looking for a restaurant and that is what the city wants. Ernst stated in the meantime he could bring Knackstedt's suggestion to add the clause about renegotiating the lease if the city found a better use for the space to the council. Thibodeau asked how many square feet are involved and Ernst guessed 600 to 800. Knackstedt stated he felt it would be a shame to tie it up for five years and if something cropped up in that period of time that would be a better use of the space and that the airport could make more money from. Ernst stated that by the same token five years is almost nothing if you are trying to make a business survive. Ernst noted that five years is the maximum allowed under FAA regulations adding that people would like to have it for ten years. Measles stated that if you go into the middle of a lease and try to reduce the space you will probably shut down the restaurant for about zr,month at least. Knackstedt stated you would have to have a good reason to do that adding he doesn't know what that would be now. Ernst stated he didn't know how a lessee would feel about having that hanging over their head. Knackstedt stated that if he felt it would turn people away that it isn't that good an idea. Koerber asked if the $2000 was a deposit. Ernst stated yes. Koerber asked if Mitch pulls out if the new person will have to put in tables, etc. Ernst stated yes that everything besides the items listed on the back of the lease would have to be supplied by the lessee. Ernst stated there is a possibility they could negotiate with Mitch on leaving things there. Knackstedt stated he would like to withdraw his suggestion unless someone else has a strong feeling about it adding he didn't realize it would be so restrictive to the lessee. Airport Commission Page 3 Minutes November 14, 1996 Knackstedt stated he didn't see anything that limits airlines from giving away donuts, etc. Knackstedt asked if they may want to have something more restrictive to protect the restaurant so Ernst wouldn't have to act as a policeman. Ernst stated he has authority in the code adding it becomes a little tricky. Ernst noted they used to have the coffee pots on the counters adding that he got the airlines to put them behind the counters and only to serve it on request. Ernst added that he knows some of them are inviting passengers to have a cup of coffee. Ernst stated he could talk to the managers about that. Ernst stated that as soon as an airline has a delay for mechanical or weather they feel obligated to keep passengers appeased. Ernst noted that a couple weeks ago they had donuts there adding that the restaurant did not seat one person. Ernst stated that the restaurant has talked to some of the managers at the airlines offering to give customers the first cup of coffee to get them in the restaurant. Ernst stated that hasn't worked adding he felt there was some personality conflicts. Ernst stated he would have to defer to the attorney to see if they can exclude them (airlines) from serving coffee or other food. Knackstedt stated that apparently the restaurant barely scrapes by and it is those times of delay that the restaurant could be making up losses. Ernst stated he would pursue that on his own adding that he felt they may be better off dealing with the airlines directly. Koerber stated she felt that people still don't know that the restaurant is there adding that she didn't know what else they could do about advertising the space. Ernst stated that Louie had the same complaint and they allowed him five different signs. Ernst added that he allowed Mitch to put the neon sign in the window. Ernst stated he didn't know what else they could do. Thibodeau stated it is a difficult problem and they need to advertise like the other restaurants in town. Thibodeau asked if there -was any action that needed to be taken. Ernst stated that if the this meets with the Commissions approval it will be submitted to council. EDWARDS MOVED TO FORWARD THE RFP TO THE CITY COUNCIL FOR APPROVAL. KNACKSTEDT SECONDED AND ASKED FOR UNANIMOUS CONSENT. NO OBJECTIONS NOTED. PASSED BY UNANIMOUS CONSENT. b. Jet Traffic —Kenai Ernst advised that Councilman Measles would like to speak to this topic. Councilman Measles stated that this came up at a council meeting as an inquiry to the Airport Commission to see if the Commission felt like there was any reason to take another look at a once a day jet stop in Kenai on a Seattle bound flight. Measles noted the airlines indicated that four passengers can justify a stop. Airport Commission Page 4 Minutes November 14, 1996 Measles added that if the Commission feels like it is something they would like to pursue, then council would like the Commission to pursue it with an airline and find out what would have to be done at the terminal for security measures. Measles added that some of the security equipment may be supplied by an airline and this may be the same with the ramps that would be needed. Measles stated there wasn't any direction other than to throw it out to see if it needs to be looked at. Measles noted there has been jet service in the past and the last time it was tried was with Wein noting it was an Anchorage, Kenai, Kodiak flight. Most of the time you couldn't land in Kodiak and they took passengers back to Anchorage and put them on another plane for Seattle. Edwards stated it is a nice idea but that the airlines have to have a reason to fly into Kenai. Edwards added that she is sure that the airlines look at this all the time. Edwards commented that she had worked for the airlines for years and she didn't know that anyone had ever come to them and asked them to fly into their airport. Ernst noted that Mark Air had done it at one time. Ernst stated the ramifications of jet traffic include security measures such as tagging everyone and all the accesses to the AOA have to be locked and secured. Ernst stated they anticipated that cost could be somewhere in excess of $500,000 to bring the airport up to that standard. Ernst added that would be to accommodate one airline for one flight and would almost be seen as favoritism. Ernst stated that by the same token if the traveling public would like to see something like that it would probably be the city's obligation to try to determine the costs. Measles commented that part of this gets back to discussion that took place before the meeting, that being the price of tickets from Kenai to Anchorage are almost the same as flying to Seattle. Ernst added that that is a consideration, that being the effect on the airlines here. Edwards stated Alaska could fly in because of their connection with ERA adding that it wouldn't really be a problem for Alaska. Ernst noted it would be a problem for ERA because they will be losing passengers. Ernst stated you would need to nail down where the travelers are going to from here, are they going to Anchorage, the slope, or on? Ernst stated that once you have those percentages you could have a better idea of the impact. Thibodeau stated he felt that would be interesting but noted that the airlines work on a hub system and Anchorage is the hub. Thibodeau noted that first impression would be the impact on Southcentral which is a local company with local employees. Measles stated he felt the impact would be a lot less on Southcentral adding that he felt that 90 percent of the people that connect on are using ERA because of the Airport Commission Page 5 Minutes November 14, 1996 baggage transfer. Edwards asked if Southcentral had anyone who they connected with for baggage and Measles stated no. Ernst noted it would be an investment for the airline to set up a ticket counter. Measles stated Alaska could probably do it a lot cheaper than another airline because of their connection with ERA. Edwards stated they do that in King Salmon. Thibodeau asked if any airlines had shown an interest in doing this or contacted the city. Measles stated not recently. Ernst stated he has not been contacted but there may be some airlines (Reno Air, America West) in Anchorage just starting that may be interested to get more passengers. Ernst noted that may be the first step just to approach the airlines and see if they are interested. Thibodeau stated he felt perhaps they should try to get more information on passengers before contacting them. Ernst stated that would be a hard number to find. Measles stated he felt the airlines could access that information easier than the city. Thibodeau stated perhaps they should request that of the airlines. Ernst stated if we wrote the same letter to four airlines and asked if they would be interested he thought they would go through that drill. Ernst stated we could offer the space and they could check the information. Knackstedt stated he thought they probably have done all that research adding that his father-in-law runs an airline and he is sure he has done the research. Ernst stated it can't hurt to write the letter and send it to Alaska, Reno, United, Northwest. Measles stated he felt that the Airport Commission needs to have some idea in the number of passengers they are talking about. Measles added the first thing an airline will want to know is what the Kenai Airport going to do for us. Thibodeau asked at what point do we bring in public input to see what the community wants. Thibodeau added we should have input to see what the people want. Measles stated it can be done at any time adding it is not required in the code as long as it is in the operation of the airport. Measles noted there has been jet traffic in here half a dozen times since the airport was built. Ernst stated there are some people who would like to speak. Knackstedt asked how much the costs would be to secure the airport and to get the equipment? Knackstedt asked Ernst if he could obtain that information or would he have to hire someone. Knackstedt stated he felt they needed to know the costs for negotiation purposes. Edwards asked why they had jet service before and it wasn't secure. Measles noted that it was secure when Wein was here but it was different when Western Airport Commission Page 6 Minutes November 14, 1996 flew in here. Then, you just went to an airport, got on the plane, and left. Measles explained that security was pretty minimal. Ernst stated there was a police officer on standby. Thibodeau stated he felt it would be interesting to find out what the FAA would require. Ernst stated he could get that information. Knackstedt asked if the fire department would have to come out for each landing as a crash crew? Ernst noted there will be a time snag with the holidays coming adding he will be gone from December 19th to January 17th. Ernst asked if he could get the information and bring it in the first of the year. Thibodeau stated the important time will be in the summer plus that would be a good time to track the passengers. Thibodeau stated he imagined that it would be tracking year this summer. Ernst stated maybe a committee could be formed to contact travel agencies. Edwards agreed to contact the local travel agencies. Thibodeau stated they should attempt to have the information for the first meeting in February. Knackstedt stated they could probably get a rough idea based on enplanements. Ernst stated he thought Edwards could obtain that information from the travel agencies. Knackstedt stated he felt that it could be a check on the travel agencies commenting that he didn't know how accurate the travel agencies would be. Edwards noted you could ask them all and compare figures. Thibodeau stated he thought Sandra Hudson had contacted some of the airlines after she heard about this. Thibodeau noted she will be at the December meeting. Public Comments: Michael Christian-613 Maple Drive, Woodland —Christian noted the residents of Woodland are concerned about the airport noise. Christian noted that when they heard that the city is considering jet traffic they felt they needed to speak to the Commission again. Christian commented that they have a difficult time seeing increased traffic and jet traffic because they get a great deal of that noise. Christian stated that on this side of the airport there are a lot of businesses that will break up the noise before you get to the residential sections. Christian stated that on their side of the airport they are right next to it. Without some consideration, they will get blasted with more noise. Christian stated he would like to see the Commission take this seriously and not encourage it unless there is a strong push by residents for this as taxpayers and people who will be living in the traffic pattern. Another problem with development on that side, there will be more residents with people living closer to the airport and with increased noise there will be a problem with complaints. Christian added he felt he thought it would be Airport Commission Page 7 Minutes November 14, 1996 important to invest some money to secure some of that land before it is developed for airport use or for a sound barrier. Christian stated he would like that included in discussion on promotion of this subject. Dan VanZee, 37037 Nicholas Lane, Soldotna--VanZee stated he has heard about the grumbling about jet traffic in Kenai initially his thoughts agree with Mr. Thibodeau, that being in the summer it would be a big appeal. VanZee stated that some of the tourist companies could take advantage by packaging bed and breakfasts with airlines if there was a jet service direct out of Seattle. VanZee noted it could be a substantial savings especially with the $100 for the fare between Kenai and Anchorage. VanZee stated this may be something the tourism businesses could assist an airline that wanted to come in. VanZee stated it looks like on the surface it will be a great advantage to have that service. Barbara Christian-613 Maple —Christian stated she would like the question added to the questions that are asked as they consider jet traffic, that being if they did institute a service, what time of day would that be. Christian stated a lot of the flights to Seattle are scheduled to get there early in the day which means if they are leaving Kenai they would be middle of the night flights. Another matter is if it will cost a half million dollars to prepare the airport for this, if this is a matter that comes up as a bond issue in front of the people, how does that money come about? Is it a tax issue? Ernst responded that it most likely would come from the airport fund and that wouldn't require any bond or tax. Christian added she would like to request public input on this so that people who have already expressed interest on airport noise would have something to say about it. Thibodeau commented he felt that the jet traffic is quieter now than in the past and quieter than some of the propeller driven aircraft. Thibodeau commented that when they discuss it with an airline they should shoot for a quiet aircraft and a good time of day for the flight. Thibodeau stated he felt the summer traffic would not be for the business but probably more for the tourist. Knackstedt stated the pattern that the aircraft flies could be modified. Thibodeau stated it is generally a different traffic pattern than what we are used to and this is quieter than the piston aircraft. Most noise impact would be on take off noting the quietness of the jets now. Christian commented that there is enough noise in San Diego that they don't let them land at night. Thibodeau agreed that when you are at home it bed it is different. Thibodeau stated he would be in favor of daytime flights. Airport Commission Page 6 Minutes Novemoer 14, 1996 Thibodeau stated he didn't think they needed to make any motions but to collect more information on numbers, costs, etc. and place it on the agenda in February. 7. Airport Manager's Report Ernst stated he listed the enplanements for October. Ernst stated that the only other item he wanted to advise the Commission on is that last night at the council meeting he requested action of the council that may have been brought to the commission had time not been of the essence. Ernst explained they are right in the middle of the Aircraft Fire Training grant moneys and how they are going to appropriate those moneys. Ernst stated the FAA said they felt that a change in tactic from a two year project to a one lump sum would be more appropriate since discretionary funds are not roll over type funds. Ernst explained that entitlement funds are rolled over for three years or can be. Ernst stated that with that in mind they felt that by the year 1998 when the facility is scheduled for completion, the city would have already gotten their entitlements for that year. To have entitlements sitting on the books and requesting full funding through discretionary funds might not be prudent. Ernst stated so they asked council to approve using approximately $700,000 toward the front end of the grant process along with the $490,000 of airport money that has already been appropriated. Ernst explained that the second year rather than going for the infrastructure of the facility to use another $800,000 of the discretionary moneys for the two vehicles that will be required. Ernst commented that hat makes it a nice equipment break and the FAA felt it would be more palatable. Ernst noted they are asking for a grant of $7.2 million and of that $7OO,000 will be the city. The second $8O0,000 will be second year discretionary funds. Ernst explained that equipment funding has the highest priority in the discretionary funding categories. Ernst stated that most likely there will not be a problem getting that funding. Ernst noted that council approved that unanimously. Ernst reported they are on tract and that he with the fire chief and the mayor will be traveling to Helena, Montana, on the 20th to view their facility that was just completed in October. Ernst stated that facility is a mirror of the Kenai facility. Ernst stated they will continue on to Modesto to see how that facility is run with the community college which the city has shown interest in involving the University of Alaska in possibility operating the city's facility. Ernst stated they will be back on the 25" and a report will be made to the council probably in January sometime. Ernst stated that at the last meeting he was asked to get figures for car rentals versus enplanements. Ernst stated he has the bulk of the figures but would like to put it in a different form so it might be a little easier to match the monthly car rental figures to the enplanements. Ernst offered to run copies of the figures for Airport Commission Page 9 Minutes November 14, 1996 the Commission tonight. Ernst stated this paperwork shows July 94 to July 96 figures. Kebschull advised the copier was not on but agreed to mail copies to members. Edwards stated if Ernst would have the final numbers done before he leaves, they could wait for that. Ernst thought he would have it complete adding it was time consuming entering data. Ernst explained how he was preparing the information with the monthly rates the car rental agencies have given to the city and showing total enplanements for the month. Ernst stated as they see the one car rental agency drop out, they can see if that number is being affected. Ernst asked if this method seemed reasonable to the Commission. Ernst reported that Payless is current. Ernst noted it is not unusual for the rental companies to lag a month or two months on their statements. Ernst stated they are in the process of getting those. Ernst stated they are current and doesn't foresee any problem but that remains to be seen. Thibodeau asked if they have been operating. Ernst stated that Michael Rout is back in town noting he will be watching the situation closely. Ernst noted that he has had a problem in Phoenix and that his facility didn't work there and there might be some push and shove on that end but that right now it is not affecting the city. Ernst stated he would be monitoring that situation and would let the Commission know. Ernst noted that under the Information Items the revisions were supplied to the AOPA book and assumes that they will deal with it. Ernst noted that the city received the first check from Interspace adding they are selling more and more advertising space. Knackstedt asked how much they were projecting? Ernst stated they estimated $30,00O to the city adding that he feels they will probably be fairly close since they are getting more interest from places like Tesoro and Phillips. Ernst stated he wasn't sure why the cabs have not participated. 8. Commission Comments and Questions 8. Persons Present Not Scheduled To Be Heard Dan VanZee stated this goes with what Ernst was mentioning earlier commenting that it is probably very likely that Payless will not continue to operate. VanZee stated that for the Commissions information that he plans to request formally to be on the list to lease the Payless space if and when they cease business. VanZee stated he would like more space for his business which adjoins the Payless space. VanZee stated he would like to expand his service to Hertz Gold Service which requires additional or separate counter space. VanZee explained this is an upgraded level of service where a customer signs a master contract with the Hertz Airport Commission Page 10 Minutes November 14, 1996 Corporation. VanZee commented that our buddy OJ had advertised that service quite a bit. VanZee stated that when the customer comes in the documents are all prepared for them adding that the customer is able to just pick up the keys. VanZee noted it has been very successful and it is another level of service he would like to provide in the area. VanZee stated he is going to request if Payless vacates the space he would like to lease the space and will pay for the renovation. VanZee noted he doesn't know what the situation is with Mr. Rout adding it is his feeling that he will not continue to operate. VanZee noted he has not been renting cars for the last week or so. VanZee stated he wanted the Commission to know so if they need to complete any research adding council would probably want the Commission's input. Thibodeau asked for comments. Ernst stated he felt it was premature to comment. Koerber stated it is basically what was discussed at the last meeting, that it is the same amount of market share which is what Ernst is working on the numbers for now. Thibodeau stated they would see what happens adding that it would have to go to council and come back to the Commission and that would be the time to talk about it. 8. Information Items a. Additions and Corrections to AOPA's Aviation USA b. Interspace Advertising— Partial Calendar Quarterly Payment c. City Council Agenda (1 1 /6/96) Cl. Airport Commission Roster e. Kenai City Council Roster 11. Adiournment The meeting adjourned at approximately 8:05 p.m. Respectfully submitted: M"vynbschull Administrative Assistant Airport Commission Page 11 Minutes November 14, 1996 CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** KENAI PUBLIC LIBRARY CONFERENCE ROOM November 13, 1996, 7:00 p.m. http://www.Kenai.net/city 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: October 23, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96- 7 0—Preliminary Plat —Radar Subdivision No. 2 6. PUBLIC HEARINGS: 7. NEW BUSINESS: a. PZ96-72—Home Occupation Permit (Beauty/Hair Dresser Shop) —Laverne Arthur Braun, 2795 Watergate Way, Kenai, AK 99611 (Lot 22, Block 1, VIP Park Estates) b. January 8, 1997 Meeting Location 8. OLD BUSINESS: a. Notification on Home Occupation Permits 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Letter with attachments from KPB dated 10/15/96 b. KPB Ordinance 96-36 c. Herman SID No. 2 KPB Administrative Approval d. Memos dated 10/28 and 10/31/96 from R. Harris, KPB e. Notice of KPB Planning Commission Action dated 10/15/96 & 10/31/96 f. "The Roles and Responsibilities of Elected and Appointed Officials in the Planning Process" Planning & Zoning Commission Agenda Page 2 November 6, 1996 g. Memo dated 11/6/96 from C. Graves with Supreme Court Case No. S-6532 h. "Conditional Uses" by Lee Sharp (2/11/95) i. "Variances To Land Use an Platting Regulations" by Lee Sharp (2/11/95) i. City of Kenai 1997/98 Capital Improvement Projects Resolution 96-86 k. City of Kenai Ordinance 1723-96 Approving and Adopting the City of Kenai's Comprehensive Plan 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: CITY OF KENAI PLANNING AND ZONING COMMISSION November 13, 1996 ***Minutes*** 1. ROLL CALL: Members Present: Karen Mahurin, Michael Christian, Ron Goecke Members Absent: Carl Glick, Phil Bryson, Teresa Werner-Quade, Barb Nord Others Present: Building Official Bob Springer, Administrative Assistant Marilyn Kebschull Quorum not established. 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: October 23, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96-70—Preliminary Plat —Radar Subdivision No. 2 6. PUBLIC HEARINGS: 7. NEW BUSINESS: a. PZ96-72—Home Occupation Permit (Beauty/Hair Dresser Shop) —Laverne Arthur Braun. 2795 Watergate Way, Kenai, AK 99611 (Lot 22, Block 1, VIP Park Estates) b. January 8, 1997 Meeting Location 8. OLD BUSINESS: a. Notification on Home Occupation Permits 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Letter with attachments from KPB dated 10/15/96 b. KPB Ordinance 96-36 c. Herman S/D No. 2 KPB Administrative Approval Planning & Zoning Commission Minutes Page 2 November 13, 1996 d. Memos dated 10/28 and 10/31/96 from R. Harris, KPB e. Notice of KPB Planning Commission Action dated 10/15/96 & 10/31/96 f. "The Roles and Responsibilities of Elected and Appointed Officials in the Planning Process" g. Memo dated 11/6/96 from C. Graves with Supreme Court Case No. S-6532 h. "Conditional Uses" by Lee Sharp (2/11/95) i. "Variances To Land Use an Platting Regulations" by Lee Sharp (2/11/95) j. City of Kenai 1997/98 Capital Improvement Projects Resolution 96-86 k. City of Kenai Ordinance 1723-96 Approving and Adopting the City of Kenai's Comprehensive Plan 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: Respectfully submitted: Aiarilyn Kebschull Administrative Assistant HISTORIC DISTRICT BOARD November 18, 1996- 5:30 p.m. ***AGENDA*** Kenai Council Chambers Chair Dorothy Gray 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: October 22, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS: a. Sign Grant b. Shkituk' Village Site c. Preservation Plan 8. REPORTS: 9. INFORMATION: a. Historic District Board Roster b. City Council Agenda —November 6, 1996 c. Appointment letter to Gloria J. Wik d. "Heritage" Newsletter e. Ordinance No. 1726-96 f. Ordinance No. 1723-96 10. BOARD QUESTIONS AND COMMENTS: 11. ADJOURNMENT: NOTE -NEW MEETING DATE HISTORIC DISTRICT BOARD November 18, 1996- 5:30 p.m. ***MINUTES*** 1. ROLL CALL: Members present: Dorothy Gray, Michael Huhndorf, Ethel Clausen, Rebecca Godek, Gloria Wik Members absent: Alan Boraas, Kim Booth, Bill Kluge Others present: City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull, Councilman Joe Moore 2. APPROVAL OF AGENDA: CHAIRPERSON GRAY ASKED FOR CHANGES OR ADDITIONS TO THE AGENDA. NO CHANGES OR ADDITIONS NOTED —AGENDA APPROVED. 3. APPROVAL OF MINUTES: October 22, 1996 CHAIRPERSON GRAY ASKED FOR CHANGES OR ADDITIONS TO THE MINUTES OF OCTOBER 22. NO CHANGES OR ADDITIONS NOTED. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS: a. Sign Grant Gray reported that Bunny Swan had submitted the sketches for the Shkituk' Village Site. Gray stated she felt it would be proper, in the form of a motion, to approve payment for Bunny to be paid the $ 500 for the art work. HUHNDORF MOVED TO ACCEPT THE SKETCHES AND TO PAY BUNNY SWAN $500 FOR THE ARTWORK. MOTION SECONDED BY GODEK. Gray asked for further discussion. Gray stated she thought that someone had thought that the animal should look more moose -like. Gray stated she thought it still looked like a caribou. Moore stated it looks like a caribou. Huhndorf stated that caribou were indigenous to this area and felt it was supposed to be a caribou. VOTE --UNANIMOUS Gray asked Huhndorf the process for proceeding on the sign. Huhndorf explained that Sasha said she would provide the name of a man (Allen) who works in this business. Huhndorf explained Allen will lay out the large fiberglass panels and supply those adding that he will also supply the kit for the wood frame. Gray reported for Wik's sake that they had applied for a grant through OHA to have signs erected in Old Town plus signs for the Shkituk' site. Gray explained that these pictures will be etched on panels. Huhndorf continued explaining the plan for the sign and site to Wik. Gray asked if there was wording for the sign also. Kebschull advised it was in the envelope for with the drawings. Wik asked if the grant was entirely for the three panels. Gray explained that will be part of it adding this sign will cost approximately $2,000 and that they had received a total grant of about $6,000. Wik asked where the signage in Old Town will be placed. Gray noted permission has to be gained from the property owners and they will either be free standing signs or placed on the side of the buildings. Gray added that they set aside enough money that should the signs be placed on cedar posts there was money available. Wik asked how large the signs were. Gray stated they would be 4' by 6" with an indented 4 by 8 inch rectangle where a metal plaque with information about the house or the site will be inserted. Gray further advised at the last meeting they had chosen the properties to sign. Wik stated she would like to make a note of the misspelling on one of the future sites for signage noting Juliussen should be corrected on page three of the minutes from the last meeting. Huhndorf suggested verifying the spellings of all names before the signs are completed. Gray stated she felt they should also approve the wording for the Shkituk' sign. Gray read wording for panels: Panel 1 —"This is the site of the village of Shkituk' where the Dena'ina lived for 2000 years. Gray asked Huhndorf to clarify where the apostrophe goes in Shkituk'. Huhndorf checked Peter Kalifornsky's book and noted the correct spelling and placement of apostrophe's should be: Shk'ituk't Panel 2—"Qech Qidini "Reflect on it..." "In early 1900 Dena'ina begin to leave this place. It is known that a priest helped some relocate to what is now the village of Kenai for their safety. Changes came that made the Dena'ina invisible. This nearly resulted in the loss of their culture." Panel 3 — "Their spirit lives in today's Kenaitze Dena'ina who protect and reaffirm their heritage." "In this time: In this place" Historic District Board Minutes Page 2 November 18, 1996 Gray stated that because she is a language teacher she wondered if KIT would entertain in Panel 2, they have Dena'ina that it would be nice to have a parallel construction and to have Welcome in Dena'ina. Gray continued saying the second panel says "Reflect on It" in Dena'ina and if the third panel had "In this time: In this Place" translated in Dena'ina that would be nice. Gray did note that KIT was designing the sign. Huhndorf clarified that Gray was suggesting having "Welcome" in Dena'ina in the first panel and "in this time: In this Place" in Dena'ina in the third panel. Gray stated then they would have three Dena'ina phrases. Huhndorf clarified he needed to obtain the phone number for the paneling, the wording with KIT, and clarify the spelling on Shkituk'. Gray confirmed this. Gray stated she felt the Commission could approve the wording with the minor changes if KIT would agree. GODEK MOVED TO ACCEPT THE WORDING ON THE THREE PANELS AS WAS DISCUSSED. MOTION SECONDED BY WIK. Huhndorf asked if Godek she had seen the original sketches of the sign. Godek advised she had and had one with the suggested changes that the caribou be made to look like a moose. VOTE: UNANIMOUS b. Shkituk' Village Site Gray noted there is no additional information on the Shkituk' Village site but had placed it on the agenda for discussion purposes. Gray stated she had discussed with Kebschull the possibility of obtaining further information on the site and the possibility of writing a memo to the administration for further clarification of what has been done to the Shkituk' Village Site. Gray asked if the others felt that would be appropriate adding she knew the city was still developing the plan on what to do in that area. Huhndorf asked if Gray was speaking about an archeological dig and the possibility of assistance with funds. Huhndorf continued stated there had been talk about completing a dig before placing the sign and asking KNA and Salamantof about asking to fund it. La Shot stated that there had been a development plan for that area adding that as far as he knows it has been put on hold. Historic District Board Page 3 Minutes November 18, 1996 Gray noted that if they ask for further clarification it could be noted that the intention was to somehow complete an archeological dig through this group or with the help of some other groups. Gray stated if the plan is on hold through next summer, then this summer would be a perfect time to do a dig. Huhndorf noted that the tribe had a group called Susten Camp go to Cooper Landing and perform archeological digs. Huhndorf explained it is a learning opportunity for all the youth in the tribe and possibly there could be a similar arrangement if the city decides to do that. Gray asked Huhndorf to ask Boraas what his recommendation would be and what steps he would recommend taking in pursuit of this. Gray asked who they should send a letter to for an update on the site. La Shot advised the city manager. Gray asked if they should say it has been suggested and that the commission is interested in an archeological dig. Huhndorf stated that in terms of the costs, did the commission have a figure. Huhndorf asked if it was $2500 or $5000. Godek stated she thought it was $4000 and that the commission would ask the tribe to provide $2500 and that the city council had been asked to match that. Godek clarified council had been asked if the commission raised part of the funds if they would raise the other part. Godek stated that council had basically advised the commission to seek funding elsewhere. Gray noted that if this is something they want to do this summer, they will need to start looking for the funding now. Gray clarified that a motion was not necessary to ask administration for clarification on the property and asked Kebschull to write a memo. C. Preservation Plan Huhndorf stated he was still working on his section. Huhndorf noted he had almost read 16 and 16a on how OHA prepares this. Gray advised Wik that after the meeting she could obtain a copy of the TSH survey that was completed this year. Gray explained that it was prepared through a grant and talks about all the buildings in the zone. Gray noted that the survey contains the bulk of the preservation plan. Godek asked if they had a map of the TSH district. Gray advised it is in survey. Godek asked if the house that the mayor wanted to move was in the district. Moore stated he thought it was on Beaver Loop. Godek explained the Mayor Historic District Board Page 4 Minutes November 18, 1996 wanted to move the Mary Cunningham house to the ball fields. Gray asked where he was going to move it and Godek explained on the Spur Highway by the ball fields. Group discussion about the planned move. Gray asked if it was a log cabin. Moore stated it is a uniquely constructed log cabin with dovetail construction. Godek advised it is two rooms, one upstairs and one downstairs. La Shot stated he is not sure where it is on Beaver Loop. Godek stated she was going to go and see it but there is a "keep out" sign there. Godek explained where the cabin is located to La Shot. Gray advised they would keep working on the preservation plan for the next meeting. Godek stated that the reason she was asking was that they might be able to sign that property; however, noted it was not in the district. Gray thought that they might be able to still place a sign on it as they had enough funds in the grant to do that. Godek stated that Mayor Williams requested that they reserve a sign adding she felt they should consider that. Gray noted they had come up with less than 30 properties adding they had set aside money for 30 signs. Kebschull explained that the scope of the grant allowed signage only for properties identified in the survey. Kebschull noted that if they wanted to sign that property they would probably have to have the Rotary donate that sign or say that the sign was paid for by city funds. Kebschull further explained that technically they could not fund that sign with the grant money. Gray stated that perhaps the Rotary would donate that sign. Gray commented they could suggest that the Mayor move it into Old Town. Gray further commented that the city must own some property there. Moore explained that the mayor wanted to put the cabin there with some old locomotive type thing that he has saved for years. Moore explained the mayor would like to put them where they can be enjoyed and use the Cunningham house as a meeting hall. Moore noted the mayor has free labor to move it and the offer from the Cunninghams to donate it. Godek added they have also offered to donate a cache of old photos. Gray noted there is an extra slab at Fort Kenay. Godek stated they could suggest that to the Mayor. 8. REPORTS: 9. INFORMATION: a. Historic District Board Roster Historic District Board Page 5 Minutes November 18, 1996 b. City Council Agenda —November 6, 1996 c. Appointment letter to Gloria J. Wik d. "Heritage" Newsletter e. Ordinance No. 1726-96 f. Ordinance No. 1723-96 Gray noted that the council had approved the sign ordinance for the TSH zone. 10. BOARD QUESTIONS AND COMMENTS: Gray asked for comments and items for the next agenda. Huhndorf questioned why the city council November 6th that Ordinance 1723-96 the Comprehensive Plan was in the packet. Kebschull advised it was for their information. Huhndorf questioned why the newsletter was in the packet. Again, advised for information purposes. Gray stated she had never seen the Heritage Newsletter and asked if it was new. Huhndorf noted it is a quarterly newsletter. Huhndorf asked if we had a copy of the state's final Preservation Plan. Kebschull advised that she hadn't seen it. Gray advised that at the next meeting Lloyd Johnson from the Rotary Club will be attending to talk about sign construction. Gray stated we will discuss how to approach the project and set out a time line. Gray advised that the letter has been sent to Anchorage for approval. Kebschull advised yes. Gray clarified that the property owners would be sent letters in December. Wik asked if the letters had been sent to the property owners and Gray clarified it was in Anchorage at OHA for approval. Wik stated she was curious noting that there is still a vacancy on the board. Wik commented that there is no special criteria for sitting on this board. Gray explained that there is criteria for some members. Wik asked the seat that is left has been advertised? Kebschull explained that the Clerk took care of advertising positions. Godek asked if Wik knew someone who might be interested. Wik clarified that they just needed to be a city resident and she was sure she could come up with someone. Huhndorf stated he had spoken with Bill Kluge and with the new meeting time he Historic District Board Page 6 Minutes November 18, 1996 should be able to make it. Godek advised that there is one new seat open and the board will be losing Kim Booth as she is moving to Anchorage. Gray commented that when she attended the council meeting on November 6th it was informal and unexpected. Gray stated she had called the city manager and was told of the policy that separates church and state. Gray stated she had called the Mayor and he advised they should ask council and council agreed to do it. La Shot stated they needed to discuss this. Gray continued stated it was informal and the next morning she read about it in the paper and in addition she had received a call from Jennifer Jolly and they want to film it on the Channel 2 news. Godek stated she felt it was interesting how they had left out the part about it being a historic building. Gray stated she didn't feel she had been quoted completely correct as it related to the National Historic Landmark. Moore stated he was confused about the church and state issue because at the last meeting council had donated bleachers to Cook Inlet Academy. La Shot asked Gray when they would be ready to place the cross and Gray stated it would probably be around Thanksgiving. Gray advised next meeting scheduled December 16th at 5:30 p.m. 11. ADJOURNMENT: Meeting adjourned at approximately 6:40 p.m, Respectfully Submitted: ilrjil n Kebschull Administrative Assistant Historic District Board Page 7 Minutes November 18, 1996 AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 13, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.Kenai.net/city STUDENT GOVERNMENT DAY STUDENT AGENDA A. CALL TO ORDER C_ / 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PIIBLIC COMMENT (10 Minutes) 1. Lynn Johnson - United Way Presentation. 2. Howard Dorsey - Snow Removal Concerns. C. PIIBLIC HEARINGS 1. Ordinance No. 1725-96 - Increasing Estimated Revenues and appropriations by $3,750 in the General Fund for the Purchase of Banners. 2. Ordinance No. 1726-96 - Amending the Kenai Municipal Code 14.20.220 to Establish Signage Requirements Within the Townsite Historic District Zone. 3. Ordinance No. 1727-96 - Amending the Kenai Municipal Code 14.20.105(k) to Conform with Kenai's Sign Code. 4. Ordinance No. 1728-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. -1- D. E. 5. Resolution No. 96-85 - Appointing Patricia Porter as the Primary Member in Charge of Gaming and Kellie Kelso as the Alternative Member in Charge of Gaming for the Kenai Senior Center. 6. Resolution No. 96-86 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State Grants. 7. Resolution No. 96-87 - Awarding a Contract for Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $86,962.00. 8. Resolution No. 96-88 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. 9. *1997-98 Liquor License Renewal Application - K-Mart #3623. STUDENT COUNCIL AND ADMINISTRATION REPORTS 1. Mayor 2. Councilmembers 3. City Manager 4. City Attorney 5. City Clerk 6. Finance Department Representative 7. Public Works Director 8. Airport Manager 9. Fire Chief 10. Animal Control Officer 11. Water/Sewer Foreman 12. Librarian 13. Parks & Recreation Director 14. Police Chief STUDENT MEETING ADJOURNMENT -2- AGENDA RENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 13, 1996 7:00 P.M. RENAI CITY COUNCIL CHAMBERS http://www.Kenai.nat/city STUDENT GOVERNMENT DAY A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Lynn Johnson - United Way Presentation. 2. Howard Dorsey - Snow Removal Concerns. C. PUBLIC HEARINGS 1. Ordinance No. 1725-96 - Increasing Estimated Revenues and appropriations by $3,750 in the General Fund for the Purchase of Banners. 2. Ordinance No. 1726-96 - Amending the Kenai Municipal Code 14.20.220 to Establish Signage Requirements Within the Townsite Historic District Zone. 3. Ordinance No. 1727-96 - Amending the Kenai Municipal Code 14.20.105(k) to Conform with Kenai's Sign Code. 4. Ordinance No. 1728-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. -1- 5. Resolution No. 96-85 - Appointing Patricia Porter as the Primary Member in Charge of Gaming and Kellie Kelso as the Alternative Member in Charge of Gaming for the Kenai Senior Center. 6. Resolution No. 96-86 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State Grants. 7. Resolution No. 96-87 - Awarding a Contract for Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $86,962.00. 8. Resolution No. 96-88 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. 9. *1997-98 Liquor License Renewal Application - K-Mart #3623. (End of Student Government public hearings.) 10. Ordinance No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project Fund for a Phase I Environmental Assessment of the Airport Jet Fuel Facility. a. Remove from table (introduced 7/3/96, tabled 7/17/96). b. Consideration of ordinance. 11. Ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $1&,000 in an Existing Capital Project Fund for Additional Drilling and Environmental Testing at the City Maintenance Shop. a. Remove from table (introduced 7/3/96, tabled 7/17/96). b. Consideration of ordinance. D. COMMISSIONICOMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee -2- b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report E. MINUTES 1. *Regular Meeting of November 6, 1996. 2. *Board of Adjustment Hearing/Appeal of Delmar Sanders. F. CORRESPONDENCE G. OLD BIISINESS H. NEW BIISINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 EXECUTIVE SESSION - None Scheduled. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 13, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.Kenai.net/city STUDENT GOVERNMENT DAY ITEM A: - CALL TO ORDER Student Mayor Magee called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-l. PLEDGE OF ALLEGIANCE Student Mayor Magee led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll of the Student Council was taken by Student City Clerk Fanning. Present were: Ann -Marie White, Sarah Richardson, Jason Huebsch, Bess Freas, Brooke Weller, Brandon Cramer and Erin Magee. Roll of the City Council was taken by City Clerk Freas. Present were: Smalley, Williams, Bookey, Swarner, Moore, and Measles. Absent was Bannock. A-5. AGENDA APPROVAL Student Mayor Magee noted there were no changes to the agenda. MOTION: Student Councilmember Richardson MOVED to approve the agenda as presented and Student Councilmember Freas SECONDED the motion. There were no objections. 80 ORDERED. No objections were noted from the City Council. A-6. CONSENT AGENDA Student Mayor Magee noted she had no changes to the Consent Agenda. MOTION: Student Councilmember Weller MOVED to approve the consent agenda as presented and Student Councilmember Richardson SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 2 No objections were noted from the City Council. ITEM B: SCHEDULED PUBLIC COMMENT B-1. Lynn Johnson - United Way Presentation, Ms. Johnson introduced herself as the Executive Director of the Kenai Peninsula United Way. Johnson referred to her letter included'in the packet and requested council to continue the employee matching incentive program which was approved last year by council. She explained, the matching program of the city's allowed a match of employees' donations by the city at $.50 on the dollar. Through last year's city matching program, $2,437 was donated to the United Way from the city and its employees. Johnson added, last year nine employees participated in the program and she hoped more would participate this year. Councilwoman Swarner asked if funds were included in the budget for the matching program. Acting Finance Director Feltman answered no. MOTION: Student Councilmember Richardson MOVED to approve the continuation of the United Way matching grant program at $.50 on the $1.00 up to $2,000. Student Councilmember Freas SECONDED the motion. Mayor Williams noted that since funds were not included in the budget for the matching program, council could either appropriate funds now or wait until the amount of donations would be known. Williams reminded council that the agencies who requested funds from council during the budget sessions were independent agencies. The recipient agencies for funds gathered from city employees this year were within the city and he wholeheartedly supported the matching program. STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER-13, 1996 PAGE 3 There were no objections from the city councilmembers. SO ORDERED. B-2. Howard Dorsey - Snow Removal Concerns. Mr. Dorsey introduced himself and stated he resided at 201 Portlock, Kenai. Dorsey passed out copies of a letter he prepared in regard to his concern. Dorsey stated a notice had been published in the Clarion which referred to KMC 13.30.065, and read "...it shall be a violation for any person to deposit or cause to be deposited any snow or ice against a fire hydrant or on any sidewalk, roadway, or any loading or unloading areas of the public transportation system." Dorsey stated, by following this ordinance, it should also be a violation for city workers to deposit snow into driveways. He believed.the gates were placed on the graders to prevent snow from being deposited into driveways. He didn't believe the gates were always used or used correctly. The depositing of snow in his driveway by the graders was a bit of a hindrance to remove in the evening after he got home from work, especially if it was wet snow. He added, then there's a three foot berm in his driveway. Dorsey continued, if his wife went out and removed the berm in the afternoon, she ran the risk of further injuring her right arm. The gates are to prevent the berms. Dorsey noted the berms were also a problem for senior citizens in that their trying to remove the berms put their lives at risk. He would like the gates to be used properly and the drivers to receive proper training to insure the problem would be alleviated. He added, he knew some berms could not be avoided and was not asking for a complete clean in front of the driveway, but one to two feet of snow was an aggravation. Student Councilmember Richardson asked how the big berms were in front of his driveway. Dorsey answered, one to three feet. City Manager DeMello asked what Dorsey was requesting. Dorsey answered, he would like the gates, which were installed on the graders, to be used as they were designed to be used. When used properly, there would be minimal snow left. Acting Public Works Director La Shot was asked for his comments. La Shot stated the operators were not able to return to check the driveway in question because when Dorsey called with his complaint, he would not give his address. He stated, he would have the neighborhood checked to see if there were any consistent problems and if the operators had missed any driveways or used KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 4 the gates improperly. He added, they had not received many complaints during the last snowfall and the gates had been working fairly well. Councilwoman Swarner asked Dorsey if the problem occurred during every snowfall this year in his neighborhood. Dorsey answered, he was only aware of the last few weeks as he and his wife only moved into the house at the end of October. When they moved in, they noticed there was snow at the end of the driveway but the house had been vacant during most of October. During the last heavy snow, the driveway was shoveled out and then the grader came through and recovered the driveway with snow. Dorsey also noted, part of the problem may have been because they live at the end of the block, the outside of the curb, bordering Portlock and Harbor. La Shot noted, during the heavy snowfall, they found there had been several driveways missed because the driveways had not been shoveled out and it was not apparent there was a driveway. They did go back and take berms out of other driveways missed because of it not being apparent the driveway was there. Now, since they were aware of Dorsey's address, they would go back and check the driveway. Williams asked if the operators had trouble negotiating the streets in the Central Heights Subdivision (Dorsey's subdivision) due to the narrow streets in that area. La Shot stated the streets in that subdivision were a little narrower than normal. When there is a large snowfall, snow storage room, along the sides of the streets, is harder to find and the cul-de-sacs are always a problem because of the larger snow volume. Dorsey referred to the City of Soldotna's method of snow removal (pushing into the middle of the streets and then loading the snow into trucks and hauling it away). He asked if the city of Kenai had the capability of doing this type of removal. La Shot answered, the city did not make a practice of pulling the snow to the middle of the street and picking it up and hauling it away. The city does go back and clean the areas better after the initial plowing is done if necessary and sometimes uses the blower to blow the snow back further after a large snowfall. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1725-96 - Increasing Estimated Revenues and appropriations by $3,750 in the General Fund for the Purchase of Banners. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 5 MOTION: Student Councilmember Freas MOVED to adopt Ordinance No. 1725-96 and Student Councilmember Huebsch SECONDED the motion. Helen Brown - Kenai Art Guild President. Ms. Brown encouraged council to pass the ordinance and added, with the passage of the ordinance, the banners would be ordered and would be ready for use by May 1, 1997. STUDENT VOTE: White• Yes Richardson: Yes Huebsch: Yes Yes Freas: Yes Weller: Yes Cramer: Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley• Yes Williams: Yes Bookey: Measles: Yes Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1726-96 - Amending the Establish Signage Kenai Municipal Requirements Within Code 14.20.220 to the Townsite Historic District Zone. MOTION: Student Councilmember Weller MOVED to adopt Ordinance No. 1726-96 and Student Councilmember Huebsch SECONDED the motion. There were no public, student or city council comments. STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 6 COUNCIL VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. C-3. Ordinance No. 1727-96 - Amending the Kenai Municipal Code 14.20.105(k) to Conform with Kenai's Sign Code. MOTION: Student Councilmember Huebsch MOVED for adoption of Ordinance No. 1727-96 and Student Councilmember Weller SECONDED the motion. There were no public, student or city council comments. STUDENT VOTE: White: Yes Richardson: Freas: Yes Weller: Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: Yes Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. Yes Huebsch: Yes Yes Cramer: Yes Bookey: Yes Measles: Yes C-4. Ordinance No. 1728-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. MOTION: Student Councilmember Freas MOVED to adopt Ordinance No. 1728-96 and Student Councilmember Richardson SECONDED the motion. There were no public comments. Student Airport Manager Canning was asked to explain the need for the purchase of the new computer. Canning explained the Administrative Assistant's KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 7 computer was not working properly and the back-up system was failing. The computer's technology was needed for the airport. Student Councilmember Richardson how the price of the new computer was decided. Canning answered, the new computer would be purchased from Dell Computers in Fairbanks which was affiliated with government computers. Student City Manager DeMello added, the computer had been going on the blip. The computer had been upgraded from DOS to Windows. The new computer would have larger memory capacity, etc. Councilman Moore asked if a new monitor was included in the price. Airport Manager Ernst answered, they would be purchasing a new CPU with a 17" monitor only. He added, in the last few weeks, the present computer had been going off-line while it was being used. At this time, the operator (Kim Howard) was not turning the computer off because it sometimes would not come back up. The information on the computer was backed up last week. The repairman has looked at the machine twice but had not been able to repair it. The computer was 12 years old. The data on Howard's computer was very important as it included all the airport lands and lease information. The computer use and information included on it was vital to her operation. The new computer would have a five-year guarantee. Councilman Moore reported he had just attended a class on computers and asked if the present computer could be rebuilt. Ernst answered, after conferring with the repairman, etc., they felt it would not be worth the cost. The present computer was a 486 and was not capable of doing the work needed. Ernst added, Howard had investigated costs and gathered bids from several companies. The new computer would be a Pentium 166 with 32 megabytes of RAM, 3 gb of hard drive and a tape back-up. STUDENT VOTE: White: No Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED. COUNCIL VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: No Measles: Yes Bannock: Absent KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 8 MOTION PASSED. C-5. Resolution No. 96-85 - Appointing Patricia Porter as the Primary Member in Charge of Gaming and Kellie Kelso as the Alternative Member in Charge of Gaming for the Kenai Senior Center. MOTION: Student Councilmember Richardson MOVED to adopt Resolution No. 96-85 and Student Councilmember Freas SECONDED the motion. There were no public, student council or council comments. STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent I MOTION PASSED UNANIMOUSLY. C-6. Resolution No. 96-86 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State Grants. MOTION: Student Councilmember Freas MOVED to adopt Resolution No. 96-86 and Student Councilmember Richardson SECONDED the motion. There were no public, student council or council comments. MOTION TO AMEND: Student Councilmember Freas MOVED to amend Resolution No. 96-86 by moving the library addition (on the CIP list), switching it with the Challenger, placing it before the Challenger project, KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 9 because the library was established earlier and should be a primary concern. Student Councilmember Weller SECONDED the motion. Councilman Measles stated he thought the ADA Compliance project should be placed before the library and Challenger projects because it was a $1 million concern. MOTION TO AMEND: Student Councilmember Freas MOVED to amend the resolution so that the ADA Compliance project was placed before the library and the Challenger projects. Student Councilmember Richardson SECONDED the motion. Acting Public Works Director La Shot explained the Americans with Disabilities Act required all public facilities to be handicap accessible. The $1 million would be used to upgrade and make wheelchair accessible restrooms, building entries, sidewalks, and parks. Williams requested Administration prepare a list of the streets as discussed at the last council meeting with the approximate cost for paving (Basin View Subdivision, etc.) and include that information with the resolution when forwarded to the legislators. VOTE ON AMENDMENT (placing ADA compliance as No. 4, Library Addition as No. 5 and Challenger Center as No. 6): STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: No Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 10 STUDENT VOTE ON MAIN AMENDED MOTION: White: Yes Richardson: Freas: Yes Weller: Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE ON MAIN AMENDED MOTION: Smalley: No Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. Yes Huebsch: Yes Yes Cramer: Yes Bookey: Yes Measles: Yes C-7. Resolution No. 96-87 - Awarding a Contract for Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $86,962.00. MOTION: Student Councilmember Richardson MOVED to adopt Resolution No. 96-87 and Student Councilmember Freas SECONDED the motion. Mark Blanning - Representative from;Wince-Corthell-Bryson explained his company (with the passage of the resolution) would be hired to design this project to extend Taxiway C approximately 2,500 feet. Along with the taxiway extension, the city was also considering the improvement and extension of the float plane basin by using the material removed to extend the basin for fill material in the taxiway extension project. Student Councilmember Richardson asked what amount of traffic did the float plane basin receive. Student Airport Manager Canning answered, in the summer, there was extensive float traffic. The extension would upgrade the basin to allow commercial plane use. Canning added (in regard to the taxiway extension), presently, planes use a back taxiway (Runway 1-9) for take -off. It took approximately two minutes longer for the planes to reach the back taxiway. With the extension, the planes would not have to use the back runway and could take -off in a shorter time which would help hurry the traffic out of the airport. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 11 STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. C-8. Resolution No. 96-88 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. MOTION: Student Councilmember Freas MOVED to adopt Resolution No. 96-88 and Student Councilmember Richardson SECONDED the motion. JoAnn Hagen - Nurse Manager from Kenai Health Center. Hagen stated she wholeheartedly supported -the study. She added, the study was done well and accurately. Hagen recommended the adoption of the report. Student Councilmember Richardson asked where the Center would move and Hagen answered, the report listed five possibilities of available lots within the city. Richardson asked if the Center would be moved to a new building or another building within the city. Hagen answered, a new building. Williams stated he thought it would be timely to add as a footnote to the CIP list, the city's support (as a high priority) of the Public Health Center's request for capital funding for their relocation. Referring to Page 6 of the study, Williams asked council to allow administration to immediately begin to identify those who should receive a copy of the report and with whom the matter should discussed in order to raise legislative and public awareness. Williams asked if council had any objections. There were none. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 12 STUDENT COUNCIL VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. C-9. 1997-98 Liquor License Renewal Application - K-Mart #3623. Approved by consent agenda. ITEM D: STUDENT COUNCIL AND ADMINISTRATION REPORTS D-1. Mayor Magee: Student Mayor Erin Magee reported she had no idea the city had to maintain so much equipment, i.e. fire trucks, police cars, etc. She added, she spent the afternoon with City Clerk Freas reviewing the packet and agenda. She had thought the mayor didn't have to talk much, but learned differently, as her mouth was getting tired. D-2. Councilmembers White: Student Councilmember Ann -Marie White reported she spent the afternoon with Parks & Recreation Director Bob Frates. She applauded the work done by the Department to groom the cross- country ski trails. She added, she thought the community needed the trails for a long time and she appreciated the efforts. Richardson: Student Councilmember Sarah Richardson reported she spent the afternoon with Clerk Freas and reviewed the packet and talked about events of the city. She had a lot of questions and learned a lot. She added, the students were also taken to a lot of buildings that she was not aware were the city's. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 13 Huebsch: Student Councilmember Jason Huebsch reported he spent time with the Water/Sewer Foreman. He realized there was a lot more to the job than he thought. He learned about the city's wells and that a third one was being brought on line. He found the day to be very interesting. Freas: Student Councilmember Bess Freas reported she spent the afternoon with her mom, Clerk Freas. She also reported that during lunch at the Senior Center, a senior told her they thought the sanding at the Center should be improved. They felt the sanding in the parking lot was not very good and the parking lot was still very slick as the whole lot was not being sanded. Freas stated she thought the sanding concern should be addressed. Freas also reported the students thought the Fire Department should have a pole for the employees to slide down. Weller: Student Councilmember Brooke Weller reported she also spent the afternoon with Clerk Freas and learned how to conduct council meetings, i.e. what goes on and how to address people in council meetings, how ordinances are proposed, etc. She added, they also visited the Animal Control Shelter and they all agree it should be torn down and made bigger and better. Cramer: Student Councilmember Brandon Cramer reported he spent the afternoon with the Police Chief and they discussed the responsibilities of the position. He found that the Chief of Police stays pretty busy and his job was very important. D-3. City Manager DeMello: Student City Manager Conan DeMello reported he learned not to be late, as well as that he spent the afternoon with City Manager Ross. He added, he was very enlightened and learned a lot. D-4. City Attorney Hamner: Student City Attorney David Hamner reported he spent the afternoon with City Attorney Cary Graves and learned a lot about the procedures of his job. He learned there were a lot of different kinds of law practices, computer use in law offices is important, and he wants to be an attorney. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 14 D-5. City Clerk Fanning: Student City Clerk Kristi Fanning reported she also spent the afternoon with Parks & Recreation Director Frates and learned his is a very big job. The Director takes good care of the city as it looked nice in the summer and she applauded him for the job he was doing. D-6. Finance Department Representative Johnson: Student Finance Director Eric Johnson reported he saw how the finances of the city were handled and how money may be spent. He also learned the city makes a lot of money from investments and the city was in sound financial condition. D-7. Public Works Director Seaman: Student Public Works Director Michelle Seaman reported she spent the afternoon with Jack La Shot and got to see the floor plans for the proposed animal control shelter. She added, she thought it would be real neat and looked good. D-8. Airport Manager Canning: Student Airport Manager Nick Canning reported he learned great public speaking skills. He added, he spent the afternoon with Airport Manager Ernst and his assistant, Keith Holland. He learned they had a lot of responsibility as they look after the tie -down planes, do runway checks, etc. He added, he learned a lot about the inner workings of the city. He thanked Ernst and Holland, as well as Mayor Williams. D-9. Fire Chief Wohlers: Student Fire Chief John Wohlers reported he found the Fire Department was not only responsible for buildings within the city, but help in fighting fires in Nikiski, on the airport and along the river, as well as brush fires. Wohlers added, the department also had really neat equipment and a nice station. D-10. Animal Control Officer Twidwell: Student Animal Control Officer Adeena Twidwell reported she learned the animal control officers do more in their jurisdiction than just catch dogs. Their work is very important. She also learned Animal Control Officer Godek, when he started out with the city, was responsible for getting rid of wild KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 15 animals, dog packs, etc. Kenai was a lot safer because of Godek's work. Twidwell added, Godek also dealt with animal care and safety and she hoped the new shelter would be built as the Department really deserved it. D-11. Water/Sewer Foreman: See Huebsch report. D-12. Librarian: No report. D-13. Parks & Recreation Director: See reports of Fanning and White. D-14. Police Chief: See Cramer report. ITEM E: STUDENT MEETING ADJOIIRNMENT The Student Government portion of the meeting adjourned at 8:05 p.m. BREAK TAKEN: 8:05 P.M. BACK TO ORDER: 8:18 P.M. MOTION: Councilman Measles MOVED to ratify the actions of the student government in the portion of the meeting prior to this. Councilwoman Swarner SECONDED the motion. Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. COUNCIL CONTINUATION OF PUBLIC HEARINGS: C-10. Ordinance No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project Fund for a Phase I Environmental Assessment of the Airport Jet Fuel Facility. C-10a. Remove from table (introduced 7/3/96, tabled 7/17196). MOTION: Councilman Smalley MOVED to remove Ordinance No. 1706-96 from the table and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 16 C-10b. Consideration of ordinance. Williams stated he had discussed the matter extensively with City Manager Ross and he still objected to moving ahead, but knew the matter needed to go forward. Ross noted, by passing the ordinance, the council would be making the appropriation only. Any purchase orders in regard to the assessments would have to come back to council for approval. Additionally, by passing the ordinance, it would remove it from the present level and put it at a level that negotiations could take place as to what needed to be done to take care of the problem. Councilman Moore asked how problems would be alleviated by passing the ordinance. Ross explained, the mayor sent a letter in July regarding council's actions. The matter was now at the commissioner's level at DEC. Without the ordinance on the table, the city and DEC could not negotiate actions to be taken. After passage, DEC would be notified an appropriation had been made and that the city would want to discuss future actions. The city and DEC may not be in agreement. Work would no start before spring. Passage would send a message to DEC that the city was addressing the problem. Bob Peters - Peters stated, through previous discussion and action of council, he thought the city was going to ignore the matter. He asked if they were speaking of the same issue. Williams answered, yes. He added, the city ignored the problem until a letter was received from DEC. They now needed to address the matter. Williams continued, Ross' point in addressing the matter now would give the city the opportunity to begin negotiations to mitigate the problem. If the city continued to not address the matter, there could be additional ramifications from DEC. Williams asked council if they were comfortable in moving ahead with this phase. VOTE: Smalley: Yes Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. Bookey: Yes Measles: Yes KENAI CITY COUNCIL MEETING MINUTES NOVEMBER.13, 1996 PAGE 17 C-11. Ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $10,000 in an Existing Capital Project Fund for Additional Drilling and Environmental Testing at the City Maintenance Shop. C-11a. Remove from table (introduced 7/3/96, tabled 7/17/96). MOTION: Councilman Measles MOVED to remove Ordinance No. 1707-96 from the table. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. C-11b. Consideration of ordinance. City Manager Ross stated his explanation for passing the previous ordinance was the same for Ordinance No. 1707-96. This ordinance applied to the city shop and the issues were exactly the same. Councilman Bookey stated, for clarification, the difference between the sites was that the airport was basically all the city's problem and the maintenance shop involved the federal government. He added, he hoped Administration would work toward incorporating any other agencies involved in this site into the matter as remediation would be very, very expensive. Ross agreed remediation of the city shop site would be much more involved. However, the airport site potentially would include other agencies in conjunction with the tank. The shop would result in more recovery and would also result in identification of the federal government as a party. Williams referred to the minutes of July 17 wherein Engineering Technician Clark was asked how much had been paid out in regard to the matter at that time. Clark had answered $40,000. Williams asked if $40,000 would cover Phase II. Ross answered, he thought it would but he would insist they would revisit exactly what would need to be done in order to complete the work. He added, they would not just accept what was said the last time. They would want to know exactly what they need to do, where they would try to spot any burial sites and argue that nothing could be done about the plume and not waste time with it, but see exactly where the burial sites were and take care of them. Measles noted, passage of both ordinances, would open the door to start negotiations and until the negotiations began and it was found what DEC would require, they wouldn't know what the costs would be. Ross stated, it would all come back to council, i.e. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 18 whatever the negotiations effected, any purchase orders over $2,500 would come to council for approval and would include a plan. Council could then accept or reject the expenditure. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED UNANIMOUSLY. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reminded council of the annual pie sale at the Senior Center. Williams thanked Senior Center Director Porter for the hospitality and lunch for him, staff and students. He noted, there had been a lot of good discussions between the students and the seniors. D-2. Airport commission Councilman Measles reported the next meeting was scheduled for November 14. D-3. Harbor Commission Councilman Bookey reported the Commission's November meeting had been canceled by council as it fell on Veteran's Day. D-4. Library Commission Councilman Moore reported the next meeting would be held on December 3. D-5. Parks & Recreation Commission Parks & Recreation Director Frates reported there was no quorum at the last Commission meeting, however he did discuss the relocation of the Cunningham house with the members that were in attendance. The matter would be brought back to the Commission during their December 5 meeting. Williams stated he would like to address the relocation with the Commission. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 19 D-6. Planning & Zoning Commission Councilman Smalley reported the Commission was meeting at the Library Conference room while council was meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported the Committee would not meet again until January. She added, she knew they appreciated council's vote on the purchase of the banners. D-7b. Historic District Board Councilman Moore reported the next meeting of the Board was scheduled for December 16 at 5:30 p.m. D-7c. Challenger Steering Committee Mayor Williams reported there had been no activity of the Committee since council's last meeting. D-7d. Kenai visitors & Convention Bureau Board Councilman Bookey reported there had been a meeting on Monday, during which the Board discussed the Center's winter hours. He continued, the Board chose to close --the Center on Sundays, effective immediately, as they felt it was not cost effective to have it open. They also discussed changing the Saturday hours. They will keep it open six hours a day through December 25. Bookey requested council to let him know if they had any concerns about the new business hours. Bookey also reported there would be a planning session held on December 12. The Board would be discussing goals and objectives for the next three to five years. D-7e. Alaska Municipal League Report Councilwoman Swarner reported the AML Touchstone was included in the packet. She asked that council forward to her comments they may have in regard to the Policy Statement. She added, she would be attending the Economic Development Resources session of the AML Conference and if council had questions or comments, please talk with her. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 20 It was noted that Mayor Williams would not be attending the AML Conference and Vice Mayor Measles and Councilwoman Swarner were designated as city representatives to vote on AML issues during the conference. ITEM E: MINUTES E-1. Regular Meeting of November 6, 1996. Approved by consent agenda. E-2. Board of Adjustment Hearing/Appeal of Delmar Sanders. Approved by consent agenda. ITEM F: CORRESPONDENCE None. ITEM G: OLD BIISINESS None. ITEM H: NEW BIISINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED to pay the purchase orders over $2,500 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Attorney Graves noted he would not be traveling to Helena and Modesto as he had other matters to which he needed to attend. However, Fire Marshall Walden would be accompanying Ernst and KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 21 Burnett on the trip. The material contracts with universities, etc., brought back to him. EXECUTIVE SESSION - None Scheduled. he needs, in regard to ARFF could be gathered by Ernst and ITEM I: ADMINISTRATION REPORTS I-1. Mayor a. Third Grade Survey - Williams referred to a thank -you letter he sent to the third grade classes at Mt. View Elementary for their participation in a survey about city services (distributed to council prior to the meeting). Williams reported Councilman Moore took the survey during a visit to the school. Williams reviewed the survey with council and noted the top concerns of the students were paving and snowplowing. b. ARFF Funding - Williams reported, during a meeting with the FAA, FAA had strongly suggested the city go forward with the ARFF project as a single -year grant (to fund the project), instead of two years. If council decided to agree, there would be costs involved to the city. If they moved ahead with a single -year grant, it was expected to be a $6.5 million of which the city would pay $700,000 from the city's entitlement funds which would normally come to the city in 1998. The total cost then would be $7.2 million. In 1998, the city would ask for an additional $800,000 from discretionary fund for the purchase of the trucks and equipment for the facility. The $700,000 would be in addition to he $490,000 already on the table. The $700,000 would be taken from the city's entitlement funds due to the city in 1998 which the city may authorize expending early and were funds normally used for an undefined project at the airport. The request for the entitlement funds would not have to have anything to do with the present project. Williams suggested council define that future undefined project as part of the ARFF and that the city was willing to use the 1998 entitlement monies for the ARFF project. Williams added, the city would then be investing $1,190,000 airport monies in a $8.2 million project. The rest of the funds would come from the FAA. FAA seemed to be very receptive with the idea and seemed to be working diligently toward bringing the project to a single -year phase program instead of a two-year project. Reasons for making it a single -year project would be if KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 22 the money was approved for the grant the first year, the project would be over and done with and there would be no reason to return and ask for a second grant, and politics could change and the other monies may not be available in the second year. If all comes together, construction could begin in June 1997 and by mid - June 1998, the project could be completed. All the work aside from the high technology portion, would mean work for local contractors, i.e. plumbing and heating, construction of the buildings, and fabrication of the models. Smalley stated he supported the project and had no objections to the suggested maneuvering, but wondered if the matter had been discussed with the Airport Commission. Also, was there some urgency for council to act on this prior to the Commission review? Ernst answered, FAA had just brought the suggestion up during their meeting and it had not gone to the Commission. There was some urgency as FAA wanted go ahead and approach Washington on the proposal. The manager for the FAA planning division was currently in Washington and was to be there for the next week. Her visit was coinciding with the request and her being there could help. He stated, he was reluctant to wait two weeks and present the idea to the Airport Commission first. Councilman Moore referred to Williams' comment in regard to local hire and asked how that could be guaranteed or was Williams only anticipating local work. Williams answered, the city would contract with the engineering firm and they would be subcontracting with other contractors. Williams added, the major firm had the ability of identifying the subcontractors. The city had discussed the issue broadly with the engineering firm and requested they maintain the majority of work with local subcontractors and the engineering firm was very receptive to that request. Moore stated, there could be a problem if the engineer did not hire local companies and outside firms were hired. However, he didn't know how that could be avoided. Williams stated, he felt comfortable with the engineering firm's statement because they asked them if there were local contractors to be recommended to do the work. Swarner asked what the estimated cost of the taxiway extension. Ernst answered, $2 million. Ernst added, the city took the three-year roll-over funds to pay for the majority of the extension, plus some minimal discretionary funds would be used as well. The last three years' entitlement funds had been held over and accrued to fund the extension project. Swarner asked how much would be left in reserve after the two projects were completed. Ernst answered, there wouldn't be a reserve in KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 23 entitlement funds, but by the time the ARFF was completed, the city would be into the next fiscal years' entitlements which would be between $500,000 and $900,000. Ernst added, at that time, the city did not have any critical project identified for 1998. Williams noted, he thought the next project for entitlement funds would be a warm storage building for the airport graders, etc. Ross stated, he thought the council should do it. He added, after listening to Ernst's report from FAA, he felt it would be more secure to build the ARFF with this plan than to wait to phase it in two years of discretionary funds and counting on acquiring another $3.2 million in discretionary funds (in the second year depending on appropriations). With this plan, the city would only be using $800,000 of the discretionary funds (in the second year) for the ARFF equipment which FAA had said would be easily received. There was some hesitancy by FAA to spread the project over two big years and be dependent on discretionary funds in the second year. Based on this plan, FAA felt it to be a more -sure funding vehicle, especially when no project had been identified for the 1998 entitlement funds. He felt the city should agree to FAA's request. Williams stated, he didn't see any project as beneficial to the city as the ARFF project would be in the near future. Bookey added, the ARFF project would have long-term effects on the city. MOTION: Councilman Measles MOVED that the city council earmark the 1998 entitlement funds of approximately $700,000 to the Airport Firefighting Facility (ARFF). Councilman Smalley SECONDED the motion. Measles asked if council had already dedicated those funds through 1997 for the taxiway extension. Ernst answered yes and confirmed there would not be other entitlement funds available at the airport until 1999. Ernst added, the entitlements would be based on enplanements but the amount could be between $500,000 and $700,000. VOTE: Williams asked if there was unanimous consent. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 24 I-2. City Manager a. Airport Advertising Waiver - Ross reported the city received a ten-year lease waiver from FAA in regard to the INTERspace contract for airport advertising. b. Airport Restaurant RFP - Ross reported the RFP for the airport restaurant was being held for council's review until the December 4 meeting in order for the Airport Commission to review it prior to council. When it comes to council, it would need to be handled quickly due to the time line for award of the lease. C. Finance Director Hire - Ross reported Larry Semmens was hired as the city's finance director and he would start work on December 9. Ross publicly thanked Robin Feltman for her work in filling in as acting finance director and her work in the selection process, along with Bill Coghill. I-3. Attorney Attorney Graves requested council to talk to him about the Delmar Sanders appeal before the next council meeting in order for him to prepare the findings of fact. I-4. City Clerk No report. I-5. Finance Director No report. I-6. Public Works Director a. Forest Drive - Acting Public Works Director La Shot reported DOT was asked for a written statement in regard to the work plan for North Forest Drive. A statement was received which delineated what would be included in the project, but until they began the preliminary design, they wouldn't be able to define or designate a start date other than it would most likely be soon. La Shot added, there would be public hearings in regard to the project and DOT encouraged the city to attend them. Williams referred to the earlier discussion of snow removal on Portlock and suggested the city consider purchase of a smaller grader in order to handle snow removal on narrower streets in the city. Smalley stated he had received calls during the last KENAI CITY COUNCIL MEETING MINUTES NOVE4BER 13, 1996 PAGE 25 snowfall from citizens on Forest Drive where the streets were narrow. He drove through and saw they were plowed very well. He added, he felt the city crews did an outstanding job in regard to the care of the streets during the last rain and snowfalls. Swarner reported she had received several complaints after the first snow from residents of Woodland, Inlet Woods, and Inlet View Subdivisions. I-7. Airport Manager No report. ITEM J: DISCUSSION I J-1. Citizens None. J-2. Council Bookey - No comments. Swarner - a. Parent support Group - Swarner asked if letters in support of the Parent Support Group were forwarded to the Governor and Commissioner. Williams answered yes. b. Finance Director - Swarner thanked Feltman for her hard work filling in as the finance director. C. Computer Purchase - Swarner requested the computer being replaced (Kim Howard's) be upgraded for use in another department (city manager's office, perhaps). Ross explained the computer had been worked on by a repairman a number of times. He added, it was a no -name built machine and whether or not they wanted to put more money into it to get it to be used somewhere else remained to be seen. They would have it looked at again to see if there were components to be salvaged or if it was cost effect to repair it. d. December 4 Meeting - Swarner reported she would not be in attendance at the December 4 meeting. Moore - a. Thanked Feltman for her work and asked when the audit would be completed. Feltman explained, the auditor had KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 26 done preliminary work in June was to return next week to complete their work. The Finance Department had already begun work on the financial statement. b. Historic District Board - Moore corrected an earlier statement that the Board would meet on December 16. Moore stated the Board would meet again on November 18. C. Forest Drive - Moore suggested Administration contact Senate -elect Ward as he had been appointed as Chair of the Transportation Committee as he may be of assistance in the progress of the Forest Drive upgrade. Swarner suggested a letter be written to Ward. Measles - No comments. Smalley - a. Smalley appreciated and was grateful for Feltman's work as Acting Finance Director. He added, her work was an example of well -trained city staff. b. December 4 Meeting - Smalley reported he would not be in attendance for the December 4 meeting. Williams - Thanked Feltman for keeping the city treasury strong and thanked her staff as they all did a wonderful job. ITEM K: ADJOURNMENT The meeting adjourned at approximately 9:05 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk PAYMENTS OVE' ,,000.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETih_ JF: December 4. 1996 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT FOR RATIFICATION HOMER ELEC ASSN INC ELECTICAL USAGE VARIOUS UTILITIES $ 26,095.87 NATIONAL BANK OF AK ENSTAR AK FED CREDIT UNION PERS FEDERAL WITHHOLDINGS GAS USAGE VOLUNTARY DEDUCTIONS NOV. PERS BLUE CROSS OF AK./WA. DEC. MEDICAL INS. I.C.M.A. I.C.M.A. NACO/PEBSCO BROWN AGENCY FOR APPROVAL: NOV. DEFERRED COMP NOV. SUP. RETIREMENT NOV. DEFERRED COMP W/C INSURANCE VARIOUS VARIOUS VARIOUS VARIOUS VARIOUS VARIOUS VARIOUS VARIOUS INSURANCE LIABILITY $ 67,267.86 UTILITIES $ 5,979.42 LIABILITY $ 11,132.00 LIABILITY $ 50,788.40 INSURANCE $ 36,312.27 LIABILITY $ 16,140.00 SUP. RETIREMENT $ 4,720.71 LIABILITY $ 3,925.00 INSURANCE $ 9,606.00 DYNA MED INC. RUGGED COT LX FIRE MACH. & EQUIP. $ 2,957.92 OVERAGE OF $3.42 DUE TO FRT. INVESTMENTS: Effect. Int PURCHASE ORDERS OVER $2,500.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: DEC. 04, 1996 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT STATE OF ALASKA FY 97 APSIN LINE CHARGE COMMUNICATIONS COMMUNICATIONS $ 2,543.04 0 Suggested by: Polic City of Kenai ORDINANCE NO. 1729-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $38,934 IN THE GENERAL FUND FOR POLICE DEPARTMENT OVERTIME AND EQUIPMENT FINANCED WITH A STATE GRANT. WHEREAS, the City has received a grant from the Alaska Highway Safety Planning Agency in the amount of $38,934 for overtime and traffic safety equipment for traffic enforcement; and WHEREAS, the grant requires a 10% match by the City; and WHEREAS, money is available for appropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: State Grants $35,040.60 Appropriated Fund Balance 3,893.40 $38,934.00 Increase Appropriations: Police - Overtime $ 5,460.00 Police - PERS 466.00 Police - Medicare 80.00 Police - Workers Comp 273.00 Police - Small Tools & Minor Equip. 4,830.00 Police - Machinery & Equipment 27,825.00 $38,934.00 Ordinance No. 1729-96 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of December, 1996. ATTEST: Carol L. Freas, City Clerk Approved by Finance: (11/22/96) kl JOHN J. WILLIAMS, MAYOR Introduced: December 4, 1996 Adopted: December 18, 1996 Effective: December 18, 1996 4-� Suggested by: Senior Center Director City of Kenai ORDINANCE NO. 1730-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $4,000 IN THE COUNCIL ON AGING - BOROUGH SPECIAL REVENUE FUND FOR PURCHASE OF A TELEVISION/VCR UNIT, AND A COMPUTER. WHEREAS, the Senior Center director desires to purchase a new computer in order to allow use of an older computer by the senior citizens; and WHEREAS, the Senior Center director sees a need to replace an old television with a large television and VCR unit for use by the senior citizens; and WHEREAS, money is available for appropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Council on Aging - Borough Increase Estimated Revenues: Appropriation on Fund Balance $4,000 Increase Appropriations: Machinery & Equipment $4,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of December, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: December 4, 1996 Adopted: December 18, 1996 Effective: December 18, 1996 Approved by Finance:-�� (11/26/96) kl CITY OF KEM 4 -j c9d eapdal 4 4L-.- 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 IIII�I rev2 MEMORANDUM TO: Richard A. Ross, City Manager /1,1' FROM: Kim Howard, Administrative Assistant DATE: November 26, 1996 RE; Lot 5, Block 5, General Aviation Apron Lease Agreement - Wedge Dia-Log, Inc. to Robert J. Johnson et al The lease between the City and Dia-Log Company, dated May 1967, and subsequently assigned to Wedge Dia-Log, Inc., states the lessee shall not "assign his lease or permit or any part, nor let, nor sublet, either by grant or implication, the whole part of the premises or any part without written consent of the City." Wedge Dia-Log, Inc. is requesting Council's approval of the attached Lease Agreement which was delivered to the City by Robert J. Johnson. Johnson said he intends to use the property for a specialty automotive center (refurbishing cars, pinstriping, detailing). The property is located on Willow Street and is shown on the attached map. City Engineer La Shot said this type of business meets the zoning code. The lessee is current in lease payments and property tax on the property. The City Attorney has reviewed the documents and has no objections. If Council approves the Lease Agreement, a Consent to Lease Agreement can be prepared for your signature. Attachments /kh cc: Robert J. Johnson C:\WPDOCS\LEASES\ASSIGN.MEM � TRAC II12j ` �`8 3 74 _ l FLOAT PLANE RE) 4c�4 I 4� sr g4Cr CEMETERY \ I WELL RESERVE C \> I S, 7C I � y /J 14 / vr 110 Ge 4L INC" 1� 4V�47, ".. Ivo c? 4 a fit. M,h4 l < VYGLI /VARYING boy Ov QO tr: 3 �► ���� AREAS 04 All 4CP t Q�Q- ! rd WEDGE DIA-LOG, Inc. Wedge Energy Group James Odom President November 13, 1996 City of Kenai 210 Fidalgo Avenue, suite 200 Kenai, Alaska 99611-7794 Attention: Kim Howard Fax: (907) 283-3014 Re: Lot 5, Block 5, General Aviation Apron Dear Ms. Howard: CITY ?.mwi :? Please be advised that Real Estate Specialists - ERA is managing the above -referenced property for Wedge Dia-Log, Inc. By this letter we are requesting the council's approval on the lease of this property arranged by Real Estate Specialists - ERA. Sincerely, James Odom JO: mlv Via Facsimile P.O. Sox 540069 • Grand Prairie, Texas 75054-0069 • (214) 988-0111 • FAX (214) 641-6535 KENAI PROPERTY MANAGEMENT SERVICES, INC. 610 ATTLA WAY, SUITE 6 LEASE AGREEMENT KENAI, AK 99611 The undersigned. ROBERT J. JOHNSON et at hereinafter called TENANT(S), agreed this day of NOVEMBER 1996, to rent from KENAI PROPERTY MANAGEMENT SERVICES, Inc. (KPMS), as AGENT, subject to OWNER's approval, the premises, located in KENAI known as WEDGE - DIALOG BUILDING at 135 NORTH WILLOW STREET, beginning on the 12TH day of NOVEMBER 1996, for a one year tenancy ending on the 30TH day of NOVEMBER , 1997 upon the following terms and conditions: 1. RENT: The monthly rental is $ 1,100.00 plus S_25.00_ Kenai Peninsula Borough sales tax due and payable on or before K the 1st day of each calendar month to PMS or to such other party, or at such other place as the OWNER or his AGENT may designate. In the event the rent shall commence on any day other than the first day of the calendar month, the rent shall he collected from the date of commencement to and including the last day of the month. after which time all rents shall be due and payable on or before the first day of each succeeding calendar month. 2. PROVISIONS: The amount above includes: Does not include: ELECTRICITY SERVICE. WATER/SEWER SERVICE, NATURAL GAS SERVICE, SNOW REMOVAL, GARBAGE OR TRASH REMOVAL, OR: 3. USE: TENANT agrees that the premises is to be used and occupied by TENANT only. 4. DEPOSIT: as a security deposit for the performance of TENANT'S TENANT agrees to pay the sum of S 1.000.00' obligation hereunder including residing in the premises for cleaning and damages. 'Phis deposit does not limit O WNER's rights or TENANTSs obligations. ` GUARANTEED BY RON JOHNSON. TENANTS FATHER. S. DEPOSIT REFUND: This deposit will be returned to the TENANT by the OWNER or his AGENT upon termination of the tenancy; and there has been compliance with all of the provisions of this rental agreement less any amount required for cleaning of or damage to the premises or furnishings, loss of keys, or other breach hereof, based upon the inspection of the premises prior to occupancy and after vacating the Premises. Such amount of the deposit as is necessary to clean the premises, repair such damage, or remedy such breach shall be retained by the OWNER or his AGENT and the remainder remitted to the TENANT within 14 days. 6. LATE CHARGE: It is understood that the total rent is due on the first (1s[) day of each month. If the rent is not received the fifth (5th) day of the month. or if the check is returned for insufficient funds there will be a 25.00 late charge e in addition to the full amount of the rent owed. An additional late fee of $5.00 per day will accrue until the rent and late fees are paid current. LEASE AGREEMENT tenant init. page 1 KPMS 1996 7. NOTICE TO VACATE: TENANT understands that tenancy will terminate on the 30TH of NOVEMBER, 1997 unless THIRTY DAYS WRITTEN NOTICE TO EXTEND OR RENEW is given to KPMS prior to the end of lease term. According to the terms of this agreement, rent has been pro -rated to the first day of each calendar month, to run from the first (1st) to the last day of each month. EXAMPLE: notice given on the 17th day of one month would bind the tenancy until the last day, not the 17th day of the following month. KPMS will take calls between the hours of 9:00 A.M. 5:00 P. M.Monday though Friday at 283-7755 or 283-2015. 9. CONDITION: TENANT accepts the premises in its present condition with the following exceptions: XX subject to attached occupancy inspection checklist. and / or additional items as noted: 9. LIABILITY: All personal property in the premises shall be at the risk of the TENANT. OWNER or his AGENT shall not be responsible for anv damages to person or property sustained by TENANT or others due to the building in act or which the premises is situated or any part or appurtenance thereto becoming out of repairs. or for anv neglect of employees. CO -TENANT or other occupants of said building, or due to the happeningof an accident from whatsoever cause in and about said building. TENANT shall save and keep OWNER and his AGENT harmless from anv and all claims, damages and suits for property damage or personal injury on account of anv defects in said premises now or hereafter occurring. Owner strongly recommends the TENANT secure insurance to protect himself against the above occurrences 10. MAINTENANCE: TENANT shall maintain the premises, in good order, and in clean and sanitary condition. TENANT further agrees that upon termination of tenancy. he shall surrender ONE SET keys and leave said premises clean and sanitary and in as good condition as it is now in, excepting for reasonable wear and tear thereof. 11. REPAIRS: The OWNER is including such items addressed in this agreement in working condition. TENANT agrees to be responsible for costs up to $ 50.00 for minor repairs or maintenance required to keep those items in working condition. Repairs and maintenance above that cost are subject to approval of OWNER or AGENT. If repairs for damages or replacements of lost or missing items from furnishings or equipment or if cleaning, or painting is required to restore the premises, including all personal property, to the condition of said property on the effective date of this agreement (less reasonable wear and tear); the cost of such repairs. replacement and/or cleaning shall be paid by the TENANT to OWNER or his AGENT immediately upon demand, if the required expense is in excess of the security deposit. 12. ASSIGNMENT: TENANT may not assign this agreement nor sublet the premises or any part thereof without written consent of the OWNER or his AGENT. 13. ALTERATIONS: TENANT will not paint or make any alterations to the premises without written consent of the OWNER or his AGENT. 14. Amass: TENANT shall allow OWNER or his AGENT access at all reasonable times to said premises for the purpose of inspection, or to show said premises to prospective purchasers and mortgagees of the premises or to any other penon's having a legitimate interest therein, or to make necessary repairs or improvements. 15. RE -RENTING: TENANT agrees that OWNER or his AGENT shall have the right to show said premises to prospective TENANT for a period of thirty (30) days prior to the expiration of the tenancy. LEASE AGREEMENT tenant init. page 2 KPMS 1996 16. REMOVAL OF PROPERTY: If the premises is vacated by TENANT. OWNER or his AGENT may re-enter the premises and remove all personal property from the premises, place it in storage at the expense of the TENANT, and re -rent said premises without liability for any loss, damage, or theft of said personal property. 17. GOVERNMENTAL REGULATIONS: TENANT shall comply with any government rules and regulations shown as relevant to this agreement and any additional rules applicable to said premises or the use thereof. 18. ATTORNEY'S FEES: If legal action is taken to enforce this any of the terms in this agreement, TENANT agrees to pay all costs, expenses, and attorney's fees incurred by OWNER or his AGENT by reason of default or breach by TENANT. RECEIVED FROM ROBERT J. JOHNSON , TENANT the sum of ELEVEN HUNDRED T%ENTY FIVE Dollars (S 1,125.00) in the form of A CHECK as a deposit and rent. RENT from NOVEMBER 12, 1996 to NOVEMBER 30. 1996 CC$36.16 PER DAY Security/Cleaning Deposit $ _`GUARANTEED Sales Tax 5% = $25.00 KENAI PROPERTY MANAGEMENT SVCS. P.O. Box 529, 610 ATTLA WAY, #6 KENAI, AK 99611 FON (907) 283-2015 FAX (907) 283-2017 LEASE AGREEMENT KPMS 1996 RECEIVED DUE $1100.00 5687.12 $ 00.00 S_00.00_ $ 25.00 S _25.00 $ 1125.00 $ ANT 11 rn ti &F -0 (�-�'k, ROBERT J. JOHNSON_ POST OFFICE BOX KENAI, AK 99611 FON (907) 776-7693 FAX (907) tenant init. page 3 TONY KNOWL: OFFICE OF THE GOVERNOR OFFICE OF MANAGEMENT AND BUDGET The Honorable John Williams City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear John: November 8, 1996 RECEWEJ ►9% KENAI CITY CLERK P.O. BOX 110020 JUNEAU, ALASKA 99811-0020 PHONE: (907) 465-4660 FAX: (907) 465-3008 I believe I have a responsibility both to listen carefully to communities and to be up front with you about "That you can expect in St:xte capital funding As : .- ail i iOVC tJt`r'ard uSc�.l reSpOnSiblilty and a safe landing budget plan for Alaska. I hope this letter will help you plan better and save you unnecessary paperwork in the capital budget process. Every year we get dozens of extensive capital budget request lists from communities around the state. Priority lists can be an important part of the local capital planning process, and we do need a community resolution for your share of the capital matching grant program. However, to save everyone the time, expense and frustration of requesting and lobbying for projects that have no real possibility for state grant funding, I'd like to give you an idea of what communities can expect in this year's capital budget. Last year, Governor Knowles presented a six year capital plan that focuses on education, jobs, safe, healthy communities, and budget discipline. It outlines what the state can reasonably afford in the next few years. The plan initiates a strategy that addresses basic needs like schools, safe water, sanitation, roads, and prisons but it will clearly take more than six years to fund all the projects needed statewide. Under the governor's plan. we hope to continue the capital matching grants program at the current level of $15 million a year. (A summary of last year's plan is enclosed. An updated plan for FY 1998- 2003 will be released this winter along with the FY98 capital budget.) Once the plan was laid out, it was easy to see that there will not be state funds available for community projects unless they are on statewide priority lists— the water/sewer. school and transportation programs — or unless they are part of a community's capital matching grant allocation. The Knowles Administration has demonstrated our commitment to the priority system and matching grant process by following the lists in preparing our capital budget proposals and by vetoing projects that circumvent the lists. Now that most capital projects are ranked according to the highest need statewide, community request packets and lobbying may reinforce priority lists but they play a lesser role than when there was a lot of money for local capital grants. In the current situation, your first and most important step is to apply to the state agencies which manage the priority list programs. There are specific application forms and deadlines for submitting projects, so it is important to make contact as soon as possible to be considered in the FY 98 capital budget process. Please take care with your application --communities with critical needs can't get the proper rating if their applications are incomplete. 01-A32LH Departmental contacts for various types of capital projects are listed below. Schools Department of Education, John Steinmann 465-2785 Water, Sewer, Solid Waste Sanitation Department of Environmental Conservation - Facilities Construction and Operation Division Municipal Grants Mike Burns 465-5136 Village Safe Water Greg Capito 465-5137 Division Director Keith Kelton 465-5135 Roads and Airports Department of Transportation and Public Facilities Northern Region. Fairbanks Martin Ott 451-5150 Central Region. Anchorage John Tolley 266-1462 Southeast, Juneau Mike McKinnon 465-1774 Harbors Harold Moeser 465-3979 Capital Matching Grants Program Municipalities Dept. of Administration Lena Simmons 465-4731 Unincorporated Communities Community & Regional Affairs Tina Bavard 465-5647 Economic Development A full listing of state grant and loan programs is in the "Economic Development Resource Guide" which is on the Department of Community and Regional Affairs web page at http:/,/www.comregaf.state.ak.us/ edrg_int.htm (or call 465-5543 to order a cctpy- . Since grant funds are shrinking, the Knowles administration is developing a process to help communities acquire non -grant financing for local economic development projects_ A group of state. federal and private sector financing agencies is trying out an idea for a "one -stop shop' which v,-i ll review community development projects for viability and creative financing options. Several pilot projects have been reviewed so far. If this approach is useful, we will present the results of the pilot effort at the Alaska Municipal League meeting in November and expand the program over the winter. The Knowles Administration will continue to listen to and address local concerns, ( look forward to seeing many of you again at the Municipal League meeting later this month! Si rely, Annalee McConnell Director Enclosure SUMMARY OF GOVERNOR KNOWLES' SIX YEAR CAPITAL PLAN GENERAL FUNDS AND AHFC - Including $500 million in new general obligation bonds. (All dollars are in thousands.) FY97 FY98 FY99 FY00 FY01 FY02 TOTAL Education University Health and safety Justice Housing Development Transportation Public support technology Deferred maintenance of state facilities 7,349.1 12,000.0 32,000.0 32,000.0 32,000.0 32,000.0 147,349.1 7,000.0 7,000.0 15,540.0 16,540.0 17,040.0 17,040.0 81,160.0 42,117.0 36,900.0 47,230.0 46,280.0 47,680.0 47,180.0 267,387.0 3,313.0 97,000.0 10,100.0 13,670.0 12,420.0 32,620.0 169,123.0 45,865.1 48,100.0 49,300.0 51,960.0 49,400.0 49,040.0 293,665.1 3,880.0 3,450.0 3,400.0 3,400.0 3,400.0 3,400.0 20,930.0 37,020.0 36,000.0 2.6,000.0 36,000.0 36,000.0 36,000.0 217,020.0 1,600.0 1,770.0 3,770.0 3,400.0 3,400.0 2,000.0 15,940.0 1,0,000.0 10,000.0 10,000.0 10,000.0 40,000.0 Community capital matching grants 15,000.0 15,000.0 *5,000.0 15,000.0 15,000.0 15,000.0 90,000.0 TOTAL 163,144.2 257,220.0 223,340.0 228,250.0 226,340.0 244,280.0 1,342,574.2 General Fund Total 110,249.1 110,200.0 110,200.0 110,200.0 110,200.0 110,200.0 661,249.1 AHFC Total 52,895.1 52,970.0 52,840.0 53,000.0 52,940.0 52,080.0 316,725.1 Bond Proceeds Total ($500 million in bonds over 8 years) 94,050.0 60,300.0 65,050.0 63,200.0 82,000.0 364,600.0 StM(,, of Alaska OMB. 3/28/96 B 2 16:38 NOV 26, 1996 FAX TRANSMITTAL STATE OF ALASKA OFFICE OF THE GOVERNOR TONY KNOWLES GOVERNOR FRAN UL 4ER LIEUTENANT GOVERNOR Date: Tuesday, Nov 26, 1996 12:14 p.m. From: Constituent Relations Pages: 3 OFFICE OF TIRE GOVERNOR PO BOX 110001 JUNEAU, AK 99811 -0001 Telephone: (907) 465-3500 Fax: (907) 465-3147 To: John Williams Fax No.: 919072833014 Comments: The Governor thought you would be interested in this preliminary information about his proposed FY98 budget. The budget is not due until December 16, but Governor Knowles is giving a "preview" speech about it today at Commonwealth North in Anchorage. We will send you more information when the full, detailed operating budget is released Monday, December 16. (The capital budget will be released in Feb.) if you have questions after the full budget is released, please contact the Office of Management. If this copy is hard to read, call us at 465-3936 and well mail it to you. You can also review OMB's web page at www.gov.state.ak.us\omb\akomb. If you received this FAX in error, please immediately notify the sender by telephone, and return this FAX to the sender at the above address. Thank you. 16:38 NOV 26, 1996 450343 PRGE: 2/3 A Preview of the -Governor's FY 98 Budget . Today, Governor Knowles released a preview of his FY98 budget.* It absorbs $39 million of cost increases and is $2.5 million below this year's budget — for a total of $90 million out of the $100 million in his long-range plan to reduce the budget over 3 years. Full Funding of Education and Other Increases Absorbed through Cuts: and:,Efficiencles More than $27 million had to be cut (on top of the $12m reduction in debt service) to cover the specific cost increases below. Plus, agencies had to absorb inflation for fuel, supplies, contract services, etc. K-12 Education (includes replacing one-time funds) School foundation formula - full funding Pupil transportation - full funding Other K-12 increases Employer costs, including health premium increases Medicaid, foster care & other formula increases, net of savings from phasing out Longevity Bonus TOTAL COST INCREASES ABSORBED General fund dollars in millions 12.4 2.4 .3 J Examples of Budget Guts and Efficiencies 15.1 11.6 12.3 39.0 In addition to covering the above increases, agencies had to absorb inflation for fuel, supplies, contract services, etc. Examples of reductions that will be detailed in the December 16 budget release: Administrative reductions and efficiencies applied to all departments Oil and gas litigation Permit streamlining Medicaid case management, screening, on -site reviews and other cost controls Income Limits for Longevity Bonus of $60,000 for individuals and $80,000 for couples Investments for Jobs and Healthy, Safie Communities The shape of the budget is as important as its size. A few critical areas need additional funds to help combat crime, protect families and create economic opportunities for Alaskans_ Public Safety Juvenile crime prevention, including expansion of the Healthy Families and Head Start programs Juvenile justice intervention programs Juvenile offender programs and changes to juvenile records confidentiality (plus $3m facility expansion in capital budget) Village Public Safety Officers for ten more villages Domestic violence programs (plus $.6 more in federal funds) Economic Development Alaska Tourism Marketing Council Rural utility business assistance Commercial fisheries enforcement - funded with criminal fines Oil and mining development permitting - fee supported Test fisheries - funded from industry fees 1.0 .4 1.7 3 2 .2 .2 no general funds are required ' Full details will be released on December 16 when the draft budget is due. OMB, 11/26/96 16:40 NOV 26, 1996 #50343 PAGE: 3/3 Preview of Governor Knowles' FY98 Budget The FY98 general fund budget will be $2.414 billion. At the mid -range fall oil revenue forecast of $17.71 per barrel, it would require approximately $350 million from the Constitutional Budget Reserve. If prices remain strong and the fall forecast for FY97 holds (annual average of $20.33/bbl), the FY97 budget will be balanced without needing to tap the reserve account. FY95 Budget Operating & Capital $2,553 m Perm Fund Dividends $565 m > -48 m + 78 m FY96 -87m +25m FY97 -3m + 7m FY98 $2,415 m $675 m 3 Year Change -$138 m +$110 m INFORMATION LIST Kenai City Council Meeting of December 4, 1996 1. 11/13/96 Council Meeting "To Do" List. 2. Thank you letter from Ninilchik Traditional Council for donation of ambulance. 3. Commission/committee application of Barry Campbell. 4. 1997 Games of Chance and Contests of Skill Permit Application - Kenai Lions Club. 5. 1997 Games of Chance and Contests of Skill Permit Application - Peninsula Oilers Booster Club. 6. 1997 Games of Chance and Contests of Skill Permit Application - Peninsula Oilers Baseball Club, Inc. 7. 1997 Games of Chance and Contests of Skill Permit Application - Alaska Central Baseball League, Inc. 8. 1997 Games of Chance and Contests of Skill Multiple - Beneficiary Permit Application - Peninsula Oilers Baseball Club, Inc. 9. 1997 Games of Chance and Contests of Skill Permit Application - Kenai Rotary Club. 10. 1997 Games of Chance and Contests of Skill Permit Application - Holy Assemption of the Virgin Mary Russian Orthodox Church. KENAI CITY COUNCIL MEETING NOVEMBER 13, 1996 "TO DO" LIST ADMIN/ RAE - Earmark 1998 airport entitlement funds to the ARFF. COUNCIL - discuss Sanders' appeal with Attorney Graves prior to next meeting. RAR - Send letter to Senator -elect J. Ward regarding Forest Drive upgrade. ADMIN - Identify and discuss with the appropriate people, the Public Health Center relocation in order to raise awareness of legislators and the public. NINILCHIK TRADITIONAL COUNCIL'al P.O. BOX 39070 NINILCHIK, ALASKA 99639 PH.: (907) 567-3313 • FAX: (907) 567-3308 9 e"ai c' ire -Oej6".-&ne"t 1OJ of : `,PMA ur eft. MKS aai, ✓%IG: Jc Jc 6'» ,fte /vv lc1,z& 51-wdr'tional com"ed wou lire to- ery6rex& our- suaee�-e %6��atiola olt 6-eltqfl pf our irteira4r^r1tiA a"d tlae �GfOr Me ✓Z"lw/tmce to/I" to ✓Yuailcleik. ,97avbM tlti v am4alalace wdL 6,m l% our- cofltl!? m&,v, J sa&bM liue.v� cmd &eruuW t1te e.,nejZVc",W care ltee & ou- conti mmif9p. ,ze �'ounci� reco�tGze��t our t u.� tt uitaL contivluti to- Me Aeo�61e pf ' M e ✓Yuzile/tili G'onz�ncriait� and e uisitoi� oit our areia . cf'utcere%, r -0. -vp RECEIVED NOV ' 9 096 KENAI CITYRK Nov-21-96 11:23A Denaina Health Clinic 907 283 2289 Res idenae Address 40 Z t3 t rc in Mailing Address Set ►'>'1 -- Telephone No. 293 , 3575 Huainess Address 1fj(o Ko `�'�'�� Telephone No. "Zf 3--78G I E"LOY19R Z Job Titles C lG I a ✓1 AtS r S� rt�' ���# �'Yr �n Nmm OF SPOUSE: / Current membership la n o ✓I t ea mpkQ c I in organisations: /Y7PY,C^ �'► r�GQn� o Past organisational memberships: C77TTEE6 OR COZIIrLI86IOH8 IN WSICB YOU ARE ZNTE&EBTaD: �S�nrnz tqrk,J�aa d)-t ter' WHY DO YOU WANT TO BE INVOLVED WITH THIS coMMI66I014 OR CONMITTSE? Signature Permit Alaska Department of Revenue Charitable Gaming Division P.U. Box 110440 Juneau, AK 99811-0440 Games of Chance and Contests of Skill PERMIT APPLICATION AS . 0 Please read the instructions before cowleting Aii wliiatfiw- n FOR DEPARTMENT USE ONLY Permit Number Cate of Issue PUBLIC MEETING NOTICE The Kenai City Council will meet at a no -host dinner with Senator -elect Ward and Representative -elect Hodgins 5:00 p.m., on Wednesday, December 4, 1996 at the Old Town Village Restaurant. Discussions will include the upcoming Legislative Session and related city concerns. The public is invited to attend. Carol L. Freas City Clerk DATED: November 27, 1996 COUNCIL ITEMS 0U0000 OF 0000 O��O DEPARTMENT OF FISH AND GAME HABITAT AND RESTORATION DIVISION November 20, 1996 Dear Alaskan: , TONY KNOWLES, GOVER(,N , . /J 333 RASPBERRY ROAD ANCHORAGE, ALASKA 99518-1599 PHONE: (907) 267-2342 FAX., (907) 267-2464 RECEI p" AW 25W KE�TY CI co.) The State of Alaska is in process of exploring the establishment of a "National Estuarine Research Reserve" (NERR) in Alaska as part of a national system. The NERR System, established under the federal Coastal Zone Management Act, is a national system of representative estuaries of protected sites (i.e., sites that already have adequate land use control mechanisms in place) to provide a stable environment for research, monitoring, education, and interpretation. The NERR System is a non -regulatory program and the establishment of research reserve will not result in the development of new or revision to existing local or state regulatory authorities. Established research reserves are managed by the state in partnership with the National Oceanic and Atmospheric Administration (NOAA) with active participation of local communities. State NERRs are also eligible to receive operation funding from NOAA for research, monitoring, education, and interpretive programs, and may also compete for funds from other federal, state, and non -government sources. The state has looked to the NERR System as a vehicle to help meet community and state and local -needs for research and education. Designation will bring further national recognition to the selected site and increase the state's ability to attract federal funding and other resources to address these needs. Most of you have received updates earlier this year from the Alaska Department of Fish and Game (ADF&G) on this effort, including an initial notice in January and a request for site proposals in March. This letter provides another update. A "Site Selection Committee" (SSC), consisting of state and federal agencies and other institutions with management, research, or educational responsibilities of coastal lands and waters, was created in December 1995 to assist in establishing the selection process and criteria, and in selecting a site. The committee adopted a community -based process, whereas the state described the program to the public and agencies followed by an open invitation for proposals. The state received two proposals, one from the citizens of Cordova for the Copper River Delta area, and the second from the citizens of Homer and vicinity for the Kachemak Bay area. Due to individual time constraints and workloads, the Copper River Delta proposers later chose to recall their proposal. They expressed a strong desire to consider proposing a NERR in the future should the opportunity arise: The SSC rated the Kachemak Bay proposal against the pre -established site selection criteria to Distribution -2- November 19, 1996 assess compliance with NOAA and state -specific selection criteria. The proposal rated high, and the committee agreed to support the Kachemak Bay area for further consideration as a NERR. As part of the site selection process, NOAA and ADF&G will hold a public meeting (public notice enclosed) to explain the process and NERR System on December 10 (Seldovia) and I 1 (Homer). ADF&G will work with the agencies and public to further document the issues, goals, and objectives that could be addressed through the establishment of a research reserve. The site selection process culminates in the nomination of a site by the Governor to NOAA. The site nomination packet will include: (1) a summary of the site selection process and criteria; (2) a site profile; (3) a time schedule for completion of process; (4) an initial identification of issues, goals, objectives, and benefits of nomination; (5) the draft boundaries; and (6) a summary of public comments. If the Governor nominates the site to NOAA, ADF&G will proceed with the next stage of the nomination process, the development of an environmental impact statement and management plan. The public, state, federal, and local agencies, and other interested groups will be provided a number of opportunities to participate in the development and review of the plan and impact statement. If you would like additional information about the NERRS System, the research reserve designation process, or know of other individuals or groups that would like to be involved in this process, please contact Janet Moser or me. We ask that those individuals or organizations that would like to continue to receive future updates and notices of subsequent meetings and review opportunities to notify Janet. Janet can be reached by phone at 267-2341, the above address, or through e-mail at "janetm@fishgame.state.ak.us". I can be reached at 267-2331, the above address, or through e-mail at "glenns@fishgame.state.ak.us". Thank you for your interest! Sincerely, Glenn Seaman ACMP/NERRS Coordinator Enclosure cc: Randy Schneider, NOAA NOTICE OF PUBLIC MEETING The Alaska Department of Fish and Game (ADF&G) and the National Oceanic and Atmospheric Administration, will host a public meeting concerning the proposed siting of a National Estuarine Research Reserve (NERR) in the Kachemak Bay area of Southcentral Alaska. DATE,TIIvIE & LOCATION: Tuesday, December 10, 1996, 6:30 p.m. Seldovia Library Building Multi -purpose Room 260 Seldovia Street Seldovia, AK 99663 Wednesday, December 11, 1996, 7:00 p.m. Homer City Hall City Council Chambers 491 E. Pioneer Ave. Homer, AK 99603 PURPOSE: The Southcentral Alaska National Estuarine Research Reserve Site Selection Committee and the ADF&G have selected the Kachemak Bay area of Southcentral Alaska as its candidate site for nomination as a National Estuarine Research Reserve. This public meeting is being held to provide details and solicit comment on this program. The agenda for this meeting will include: An overview of the NERR program on a national level; a summary of the Southcentral Alaska NERR initiative, including the site selection process and a description of the selected site; and an open question and answer period. Any interested person or group is encouraged to attend. For more information, contact Janet S. Moser, ADF&G, 333 Raspberry Rd., Anchorage, AK 99518, (907) 267-2341. Distribution List sk Inc. (R. Eluska) or the Environment (C. Eames) Journeys (C. Field) ration Foundation ,felt, C. Schrader) -e (W. Bucher, G. Del Frate N. Dudiak, S. Meyer) Beverage, L. Brannian, R. Glasby) (J. Kowalski, D. McKay, C. Slater, L. Trasky) Delaney, D. Vincent -Lang) N. Tankersley, W. Regelinl iak Bay State Park Citizen s Advisory Board xol Fries) R. McCampbell, C. Degemess,W. Menefee) For Environmental Responsibility of the Earth ture, Rep. Gail Phillips ture, Sen. John Torgerson Conservation Council ie National Wildlife Refuge (P. Benson, J. Martin) Heritage Program University of Alaska Resources & Outdoor Education Assoc. eanographic Society. ias Assoc. (M. Crockett University (R. Meyer, P. Twardock) mt Coble a Proggrraamm is Center�D. Schaefermeyer) less Recreation & Tourism Assoc. nber of Commerce District (F. Peterson) ves Group, Inc. (T. Velanis) (P. Hodges) .tion Consortium Council and Mayor M. O'Link) rM Coble Geophysical Services Commercial Fisherman of Cook Inlet Cook Inlet Aquaculture Assn. (T. Meers) Cook Inlet Region, Inc. (R. Huhndorf) Cook Inlet Semers Assoc. (C. Moss) Copper River Delta Institute (M. Bishop) Cordova District Fishermen United DGC (S. Brook, D. Mayer) Eastern Kenai Peninsula Environmental Action Assoc. Kvasnikoff) Agency (P. North) (S. Senner) Grouse Creek Corp. (E. Ronne) Homer Chamber of Commerce Homer Daily News Homer High School (S. Ellers, R. Patton) Homer Intermediate School Homer Junior High School Homer Planning Commission (D. Evans) Homer Real Estate Assoc. Homer Society of Natural History, Pratt Museum Homer Soil & Water Conservation Dist. Conservation Society Wilderness Lode (D. McBride) to a Land Trust (B. Seaman) lfish Mariculture Assoc. (R. Halpin) Kenai Fords National Park P. Armi Kenai National Wildlife Refuge (R. Kenai Natives Assoc., Inc. Kenai Peninsula Borough Assembly Kenai Peninsula Borough Mayor (M Kenai Peninsula Borough (R. Drathr Kenai Peninsula Borough School Di Kenai Peninsula Fisherman's Assoc. Kenai Peninsula Resource Conserva Kenai River Property Owners Assoc Kenai River Sportfishing Inc. (B. El Kenai Soil & Water Conservation D J. Troutman) Scalzi) •e, L. Parker, B. Popp, H. Wegner, M. Wiley,) Dev. Dist. Arthur) on (C. Sweeney) nation Network Borough (L. Freed) Sportsmen's Assoc. (G. Tallino) guaculture Assoc. (L. Malloy) and Peninsula Borou h (W. Wrede) Clark National Park i. Fiala) n Bay Tribal Council Inc. (J. Selby) iu Borough (K. Hudson) Municipality of Anchorage (T. Tobish) Nanwalek Traditional Council National Audubon Society (D. Cline) National Outdoor Leadership Schoo((E. Huffines) National Wildlife Federation (S. Feierabend) Native American Fish & Wildlife Society Nature Conservancy, Soldotna M. Brown) Nature Conservancy of Alaska �R. Hagenstein) NBS (J. Bodkin) Ninilchik Native Assoc., Inc. (B. Oskolkoff) Ninilchik Village Traditional Council (G. Oskolkofi) NMFS (J. Hanson) NOAA (J. Whitney) NOAA/Auke Bay Lab (J. Karinen) NOAA/National Weather Service (G. Nibler) NOAA/OCRM/SRD (M. Menashes) North Gulf Oceanic Society (C. Matkin) Northwest Aquatic & Marine Educators (M. Spranger) Office of the Governor (M. Heiman) Office of the Governor, Washington, D.C. (R. Ellin) Anderson) Peterson Bay Company Port Lions Tribal Council Port Graham Corp. (P. Norman) Port Graham School Port Graham Village Council PWS Aquaculture Corp. (J. McMullen) PWS Community College PWS Conservation Alliance PWS Research Station (L. Kruger) PWS Science Center PWS Users Assoc. Regional Citizen's Advisory Council (Cook Inlet, PWS, Valdez) Representative Don Young Salamantof Native Assoc., Inc. School of Fisheries & Ocean Sciences (Dr. A. Gharrett, Dr. T. Shirley) Seldovia Native Assoc., Inc. Seldovia School Seldovia Tenant Council Seldovia Village Tribe Senator Frank Murkowski Senator Ted Stevens Seward Chamber of Commerce Shoonaq' Tribe of Kodiak (M. Roberts) Tanaina Elementary School (B. Johnson) Tatitlek Corp. (M. Gordaoti) United Cook Inlet Drift Assoc. (T Matthews) United Fishermen of Alaska (T Matthews) University of Alaska, Alaska Wilderness Studies (T. Miner) University of Alaska, Fairbanks (Dr. T. Cooney, Dr. R. Highsmith) University of Alaska, Kackemak Bay Campus (C. Swartz) University of Alaska, Marine Advisory Program (D. Coughenower) Uyak, Inc. (G. MckilI , Jr.) Valdez Chamber of Commerce Valdez Fisheries Valdez Native Assoc. (H. Olson) Village of Chenega Village of Tatitlek (B. Mans, Jr.) DEPT. OF ENVIRONMENTAL CONSERVATION DIVISION OF AIR & WATER QUALITY 410 Willoughby Avenue, Suite 105 Juneau, Alaska 99801-1795 Juneau, Alaska 99801-1795 The Honorable John Williams Mayor, City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Dear Mayor Williams: November 22, 1996 TONY KNOWLES, GOVERNOR Phone: (907) 465-5260 Fax: (907) 465-5274 =: (907)465-5010 RECEIVED NOV 2 5 1996 KENAI CITY CLERK The Environmental Protection Agency (EPA) is in the process of reviewing and potentially revising the national ambient air quality health standards for particulate matter (PM). Preliminary information released by the Agency indicates that a new fine particulate standard may result from this process. EPA has announced that their findings and proposal for any changes to the existing standard will be issued on November 29, 1996. The Department of Environmental Conservation (ADEC), in preparing for anticipated revisions, is contacting local governments and interested parties throughout Alaska to provide them with an avenue for obtaining information related to particulate matter. The current particulate standard is health -based and evaluates impacts for daily and annual averaging periods. The standard is based on "coarse" -particulate matter 10 micrometers or smaller in diameter (PM10). EPA will most likely propose to revise its standard for PM10 and introduce a new standard for fine particulate matter which is 2.5 micrometers or smaller in diameter (PMZ.0. The anticipated new particulate standard is a result of new research which shows that fine particulates impact public health and are not adequately controlled or measured by the current PM10 standard. According to EPA, new health research indicates that there may be associations between particulate concentrations and increased mortality, aggravation of respiratory and cardiovascular illness, lung function and symptomatic effects, and changes to lung structure and defense mechanisms. In addition, researchers have been unable to discern a threshold for effects. This means that low concentrations of particulate matter are of concern to public health. The promulgation of a new health -based particulate standard would have far reaching impacts in Alaska and other western states. Implementation of the new standard will create a need for new air monitoring networks and control strategies. Because of the varied sources of fine particulate matter (for example: smoke, automotive exhaust, and fine dust), state and local governments may be required to develop totally new particulate reduction strategies to protect public health. To address the concerns of Alaskans, the Department will hold a meeting/teleconference at 10:00 AM on January 15, 1997, to afford the public the opportunity to discuss issues related to any proposed changes to the particulate standard. If you are interested in receiving EPA's proposed package of revisions, participating in the meeting/teleconference, or receiving other information on particulate matter health effects and controls, please contact Ms. Alice Edwards in Juneau at (907) 465-5100, or Gerry Guay, Program Manager, in Anchorage at (907) 269-3070. Sin erely, Leonard D. Verrelli Director LDV/AE/pal @:,.\w�\pmvoigot3.,"d> cc: Michele Brown, Commissioner, ADEC Dr. Peter Nakamura, Director, DHSS/DPH UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION 10 1200 Sixth Avenue Seattle, Washington 98101 n O : OAQ-10 Dear Colleague: RECEIVED NOV 2 5 1996 KENAI CITY CLERK News stories are appearing across the country speculating about how the Environmental Protection Agency (EPA) plans to revise the National Ambient Air Quality Standards (NAAQS) for ozone and particulate matter. I would like to inform you of the process EPA is using for its review of these standards, and of the upcoming opportunity for public input. EPA is required to periodically review new health data to determine the adequacy of the air quality standards every five years. In this review cycle, the Agency has evaluated over 3000 scientific studies of ozone and particulate matter, and the evaluation has been extensively reviewed by representatives of the scientific community. This panel of independent scientists known as the Clean Air Science Advisory Committee has recommended to EPA that both the ozone and the particulate standards be revised to reflect the new knowledge regarding adverse cumulative effects of exposure to ozone and particulate pollution. The health studies provide very compelling evidence that adverse human health effects are observed from ozone and particulate matter at levels below the current NAAQS. It is likely that EPA will propose tougher standards; however, the exact levels will not be known until EPA Administrator Carol Browner signs the proposal later this month. The current ground -level ozone standard is 0.12 parts per million (ppm), averaged over one hour; studies show that children and others who spend a significant amount of time outdoors exposed to ozone levels as low as 0.08 ppm can suffer from such effects as decreased lung function and increased susceptibility to respiratory, infection. Repeated exposure to ozone pollution has also been linked to premature aging of the lungs. QPr/MWonRr*~Pq M 2 Various community studies across the country have linked particulate matter, alone or in combination with other air pollutants, to significant respiratory and cardiovascular -related effects as evidenced by increased school absences, work -loss days and hospitalizations among children, the elderly, and individuals with preexisting respiratory or cardiovascular conditions. Other studies have linked human exposure to particulate to premature death rates. While setting the air quality standards is strictly an EPA responsibility, the Agency has established an advisory committee under the Federal Advisory Committee Act (FACA) to seek public recommendations on policy implications regarding how to achieve these standards. A draft implementation strategy will be also be part of the upcoming EPA proposal. EPA will propose its findings for public comment by November 29, 1996, and will initiate a sixty-day public comment period. This proposal will outline whether the ozone and particulate standards should be revised, and if so, to what level. The announcement will undoubtedly receive broad coverage in the news media. As a member of the community interested in air quality, you may want to review the proposal and provide the agency with your comments. Later this month, we will forward to you an information package about the proposal, and as well as information on how to obtain copies of the proposal for review. If you have any questions between now and the pending announcement, please feel free to call Mr. Steven Body of my staff at (206) 553-0782, or Ms. Misha Vakoc at (206) 553- 8578. Sincerely, Chuck Clarke Regional Administrator Environmental Protection Agency, Region 10 7 TO.NN KNOwt.Es GOVERNOR araA� •• STATE OF ALASKA OFFICE OF THE GOVERNOR JUNEAU November 21, 1996 The Honorable John Torgerson Alaska State Senate 145 Main Street Loop, Suite 226 Kenai, AK 99661 Dear Senator Torgerson, PO So. 110001 Juneau. Alaska 99811-0001 (907) 465-3500 Fax )907) 465-3532 RECEIVED NOV 2 5 1996 1 j Thanks for your recent letter regarding the One -Stop Center RFP for the Kenai Peninsula. In response to your several detailed questions, I pulled together information from three state agencies. That's why it's taken a little extra time to respond. I agree with your statement that it's in all of our best interests to lay these allegations to rest. I'm especially concerned about your suggestion of secret deals, sole -source guarantees and political motivation to pit Soldotna against Kenai. Let me assure you right now that those allegations are just plain false. After further review, we have found nothing in this RFP process to suggest favoritism or improper activity. However, in order to allow more time for any interested bidders to respond to this RFP, the deadline for submissions has been extended for 30 days - until December 20. Let me also suggest that the extension can be used by you or anyone else to provide specific information to the state about your concerns. With that, here are answers to the questions you asked. 1. The need for combining the facilities was not demonstrated Would a savings be realized and how would agency "clients" benefit? The "need" for combining state facilities and collaborating among state agencies to ensure effective delivery of services is not a new strategy. State employment and training programs are federally funded and statutorily required to provide a host of services to Alaska's 650,000 citizens who are spread over more than 500,000 square miles. To do this quickly and efficiently, there is a clear need to consolidate and collaborate on the The Honorable John Torgerson November 21, 1996 Page 2 delivery of services, including combining facilities when possible. This not only makes good economic sense, it helps Alaska's citizens get good service, or in this case, better opportunities and information for jobs. Over the past several years, with grant support and technical assistance from the U.S. Department of Labor, agencies have been planning and developing a One -Stop Career Development System in Alaska. Alaska opened its first One -Stop Career Center in 1992. A second was opened in December 1995. Plans are under way to develop more, and to include the typical One -Stop partner agencies of Public Assistance, Employment Service, JTPA, Vocational Rehabilitation, Adult Basic Education, and Child Support Enforcement. This design was strengthened when a 1995 legislative act created the Alaska Human Resource Investment Council (AHRIC) to oversee the planning, monitoring and evaluation of all state or federally funded employment training and education programs in Alaska. Through AHRIC, state agencies now have the official authority to intensify their cooperative work so that Alaskans have better opportunities to acquire the necessary skills, knowledge, and education for good jobs. The One -Stop Career Center System in Alaska brings together under one roof an array of employment and training programs, social services, and education opportunities so that the common frustration among job seekers and employers in finding quality information on available employment and training services is remedied. As it is, clients must go from place to place to receive information and services, and often have to complete several applications from various agencies asking for the same information. Welfare reform is about putting welfare recipients to work. To accomplish this, it is necessary to place facilities and programs close to these recipients so that we can carry out the expressed will of the Legislature and Congress to promote work for welfare recipients. One -Stop Career Centers will thus be located where welfare recipients now receive assistance, with the goal to provide an integrated job and service delivery system for clients for whom there is no "wrong door." In addition to being customer -oriented, the one -stop strategy realizes savings to the state in numerous ways. Shared spaces with common lobbies, conference, training, break, and public computer resource rooms, plus staff and equipment, are among the top saving features of one -stops. 2. The specifications of the RFP were such that only two landlords who own buildings in Kenai could have responded to the proposal. The Honorable John Torgerson November 21, 1996 Page 3 Until the state reviews responses we won't know how many interested offerors there are or where they are. We have had expressions of interest from proposers in Kenai and Soldoma. All indications are that there is more than one proposer that could respond and probably at least one in each city. We only need one or two likely prospects to properly conduct a competitive process. We have not had reason to modify our expectation that there are two or more likely competitors and that competitors from both communities are interested in competing. 3. A dialog with the residents and officials of the City of Soldotna should have taken place prior to advertising the RFP, explaining why the facilities needed to be combined and why the criteria excluded them. There were no discussions with officials of either of the two communities concerning this RFP. We apologize for that, but must note that in the past there has been little interest by local governments in any of our lease RFPs. We did have a public meeting (pre -proposal conference) concerning the RFP. The RFP criteria includes both communities and does not favor one over the other. 4. Was the provision regarding the current rental buyout appropriate or perhaps even legal? As I understand it, the current lease was extended in April, 1994 for a term of five years, presumably because the longer term resulted in a lesser rental rate. This RFP process necessarily reflects on the initial lease process. Why would the state extend a lease for five years, only to reverse themselves within a year of that extension? One of the two processes is seriously flawed The rental buy out approach was discussed and approved by the Attorney General's office. There were no renewals left on the original lease and extension was accomplished under statutory authority for the primary purpose of saving funds, -at the behest of the Legislature. At the time of extension, the agency intended to pursue a strategy for delivering its services that would make the extension appropriate. In any case, the extension of the old lease should not be an actual liability, because of the way pricing for this RFP is structured. If the incumbent landlord should win, the cost of the old lease should be taken into account in his offer, and theoretically we would not suffer any loss, all things being equal. If anyone else wins, it will likely be because they have bettered the incumbent landlord's offer. The state would still not suffer a loss, because the total cost is still likely to be lower, even taking the old lease into account. The Honorable John Torgerson November 21, 1996 Page 4 S. An explanation of what the "targeted area" is and how it was derived should have been provided at some point. The boundary area of the RFP includes the principal business districts of the two communities. The program agencies clearly noted from the beginning of this process their belief that the one -stop facility should be located in either of the two principal commercial areas (City of Soldotna or City of Kenai) of the geographic area being served (Kenai Peninsula). Their reasoning is that their clients are likely to be more able and more motivated to come to the center if it is in a "destination -oriented location." Many of their clients have no cars and have to rely on friends and family for rides. There is no public transportation system. The ability of the one -stop partners to make the one -stop services convenient to their clients is essential to moving those clients from welfare to work. The ability of clients to combine their one -stop visit with a trip to the doctor, the grocery store, the day care facility or any of the other commercial or service facilities that are clustered in the two communities will mean more of those clients are more likely to get the assistance they need. 6. A clear vision of the new "workfare" or 'jobfare"program should be provided. How can we provide enough space when we don't know to what extent programs will be utilized? There is no language in the RFP that speaks to the terms "workfare" or "jobfare," so I'm assuming.you are using these terms as is done in other states in reference to welfare -to - work initiatives. In this effort to facilitate a smooth transition from welfare -to -work with limited staff and funding resources, One -Stop is the first and logical step to bring together the two major partners in this effort to serve Alaska's citizens. The Department of Health and Social Services and the AHRIC are actively positioning themselves to meet the time limits imposed by state and federal welfare reform laws in the welfare -to -work legislation. To do otherwise places individuals at risk who now face time -certain limitations on their eligibility. The Honorable John Torgerson November 21, 1996 Page 5 I hope this helps you better understand the state's action on this matter. Please let me know if I can be of further assistance. Sincerely, Pat Pourchot Legislative Director cc: The Honorable Judy Salo, Alaska State Senator The Honorable Gary Davis, Alaska State Representative bc: ' The Honorable Mike Navarre, Mayor of Kenai Peninsula Borough p-The Honorable John Williams, Mayor of the City of Kenai The Honorable Ken Lancaster, Mayor of the City of Soldotna Dwight Perkins, Department of Labor Tern Nordlund, Department of Health & Social Services Dave Koivuniemi, Department of Administration 1791-1991 CITY OF KENAI. "Oct Capdat q 4la,� FAX 49iM TO 4 / 4 FROM PJLBL4RK&- 4-� 210 Fidalgo, Suite 200 lCinlli.-Alaska 99611-7794 Phone 907-283-7535 Fax 907-283-3014 Date— / 2,7 /,?2 Number of Pages--ap, --51, AGENDA KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 4, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://vww.Kenai.net/city B. SCHEDULED PIIBLIC COMMENT (10 Minutes) 1. Bob Kinsel - Dipnet Fishing. C. PIIBLIC HEARINGS 1. Resolution No. 96-89 - Transferring $14,600 in the Mission Street Improvements Capital Project Fund for Additional Engineering Design Work. 2. *Restaurant Designation Application - Old Town village Restaurant - Restaurant Eating Place. Additional information can be found at http://www.Kenai.net/city. The public is invited to attend and participate. Carol L. Freas City Clerk COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Fire Department .01 Police Department Senior Center library z Parks & Rec. / AGENDA DISTRIBUTION Borough Clerk Assembly (3) Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Anchorage News Dan Conetta, KPB Planning Dept. Bulletin Board EDD DELIVER Attorney_ Cleik City Manager Woodford La Shot Springer K&sdwB 101, Finance Kim Public Works Clarion Airport .040' Safety ! Chamber Animal Control_ Dock (Season)_ STP Legal Sec. HEA KSRM Cen.Labor KVCC ARCO Kizzia Council Packets to Police Department Dispatch desk. Commissions Airport(MK) Aging(MK) Library(MK) Harbor(KW) Pks & Rec.(MK) P&Z(MK) The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are picked up by Ed Sipple on Friday afternoon.