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HomeMy WebLinkAbout1996-05-15 Council PacketKenai City Council Meeting Packet May 15, 1996 AGENDA KENAI CITY COUNCIL - REGULAR MEETING MAY 15, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) C. PUBLIC HEARINGS 1. Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.7% COLA) a. Substitute Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.0% COLA) b. Consideration of Substitute Ordinance. 2. Ordinance No. 1692-96 - Amending Title 23.50.010 of the Kenai Municipal Code in Order to Incorporate Changes Brought About by the Organization -Wide Classification Study Conducted in 1995. 3. Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. -1- 4. Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000 in the General Fund for Completion of the Challenger Learning Center Feasibility Study. 5. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. 6. Resolution No. 96-37 - Awarding a Contract for Professional Services for the Alaska Challenger Learning Center for a Not -to -Exceed Amount of $30,000 to K. Scott and Associates. 7. Resolution No. 96-38 - Transferring $4,000 in the Water and Sewer Fund for Instrumentation for Water Analysis. 8. Resolution No. 96-39 - Awarding a Contract for Third - Party Environmental Services for Environmental Cleanup at Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park to GeoEngineers, Inc. for $12,793.00. 9. 1996/97 Liquor License Renewal - Withdrawal of Protest - American Legion Post #20 - Club. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of May 1, 1996. F. CORRESPONDENCE G. OLD BUSINESS -2- MAYOR'S REPORT MAY 159 1996 COUNCIL MEETING REQUESTED CHANGES TO THE AGENDA BY: ADD AS: B-1, Persons Scheduled to Be Heard - Susan and Jessica Townsend regarding Leif Hansen Memorial Park, with attached background information. WILLIAMS ADD AS: B-2, Persons Scheduled to be Heard - Marion Nelson regarding City Manager. NELSON ADD AS: C-2a, Substitute Ordinance No. 1692-96 - Substitute indicates upgrade of Senior Center Administrative Assistant which was omitted from original Ordinance No. 1692-96. SWEENEY ADD TO: H-2, Purchase Orders Over $2,500 - Information indicating change in budgets from where Alaska Roadbuilders will be paid (amount remains the same). SWEENEY ADD TO: H-5, Ordinance No. 1698-96 - a. Proposed additional budget cuts and corrections. WILLIAMS b. 5/14/96 JS memorandum explaining changes and corrections to FY97 Consolidated Operating Budget. SWEENEY ADD AS: I-1, Mayor's Report - 5/2/96 Global Releaf invitation to Arbor Day Celebration. WILLIAMS I-1, Mayor's Report - 5/13/96 Frontier Community Services letter regarding Summer Youth Employment Program through Job Training Partnership Act (JTPA). WILLIAMS ADD AS: I-2, City Manager's Report - 5/13/96 TM memorandum regarding Jet Fuel Facility and City Maintenance Shop Sites. MANNINEN ADD AS: Information Item No. 12 - 5/14/96 (received) letter from James K. McCubbins indicating progress of placement of "Welcome to Kenai" sign on north side of town. KORNELIS ADD AS: Information Item No. 13 - 5/15/96 F. Fiala letter regarding City Manager. FIALA -1- CONSENT AGENDA MAYOR'S REPORT 1. How many councilmembers plan to attend AML Conference in Anchorage the week of November 17? \\ 44 O 1� h D pq N w w a o a a o o a 0 pa c° o m as w ul H H m O pq x 3 w O a W o a D a o o a w m m z oa D v H a w14 0 w w a a o a �00 0 W D � w t� a m a x a A° a �lamg pq V-m g I l x ° A a Kwi a w m w x x m { �a w N w w a o a H O O w m 0 z z oo to � 1 w w >+ w v w pq A o o a° a m m ° v I& D i I � m x a awc 0 w z as - D m >+ paoq W U W D ao H sm 04 °o m w m w °o 2 a T o m a m H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. 4. *Ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters. 5. Ordinance No. 1698-96 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. 6. *Ordinance No. 1699-96 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for Additional Playground Improvements at Municipal Park. 7. Approval - Shop Truck - Re -award of Bid. 8. Approval - Ft. Kenay/Mission Street Improvements. 9. Discussion - Aircraft Recovery Fire Fighting School (ARFF) - Authorization to Proceed with Design. 10. Discussion - FAA Land Trade, Antenna Farm Relocation, and Proposed Flight Service Station Expansion. EBECIITIVE SESSION - Personnel Discussion. EBECIITIVE SESSION - City Clerk and City Attorney Evaluations. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -3- CITY OF KENAI 6-1 Oil 0,ap," oJ4"cv 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1III'� i»a MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: May 15, 1996 RE: LEIF HANSEN MEMORIAL PARK POLICY On Friday afternoon, I received a telephone call from Mr. Dennis Townsend, who, along with his wife had written to council in September, 1995 objecting to the Park being used for large activities, i.e. Kenai River Festival and Industrial Appreciation Day. During our telephone conversation, Mr. Townsend again stated his concern that the Park would be used for the Kenai River Festival this year. He based his concern on the destruction to the tree he and his family placed in memory of his sons. During the use of the Park last year (at one of the activities) their tree had been used to tie off a tent and from that branches were broken and the tree destroyed. Mr. Townsend reported that Jack Brown has offered to replace the tree from funds left over from the activity (of which he was a part). The tree will be replaced in the near future. Because he telephoned after the agenda had been completed and packet copies made, it was suggested he discuss the matter with council and that council could be requested to add him to "Persons Scheduled to be Heard." Because Mr. Townsend had to leave for Nome, Mrs. Townsend and her daughter, Jessica have requested to speak to you this evening. -1- I have attached the following information for background review: 1. CLF 12/14/95 memorandum regarding possible amendments to the Policies and Procedures of the Park. Attachments to the memorandum are Townsends 9/11/95 letter and suggested amendments. 2. 12/20/95 Council Meeting Minutes (see Item H-7) at which council directed Administration to develop guidelines for use of the Park. 3. 217/96 Council Meeting Minutes (see Items B-2 and G-1) at which the use of the Park for Kenai River Festival and policies were discussed. 4. 2/23/96 KO memorandum in which the "in -place" policies were discussed. No changes were made to the policies. Cif -2- CITY OF KENAI Od eattaicd 4,414411o" it ` 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM l (l (I 112 TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai.��d DATE: December 14, ` 1995 RE: LEIF HANSEN MEMORIAL PARK Possible Amendments to the Policies and Procedures At your meeting of September 20, 1995, you reviewed a letter from Dennis and Susan Townsend in regard to the use of the Leif Hansen Memorial Park. Following discussion, council requested the matter be reviewed by the Beautification Committee, their recommendations be forwarded to the Parks & Recreation Commission, and their recommendations forwarded to council for possible action. Beautification Committee Comments: The Beautification Committee notes from their work session of October 10, 1995 reflect, Recommend that the city continue to allow groups to use Leif Hansen Memorial Park but recommend that larger groups use other park facilities which are better able to accommodate them. In addition, tents and other items should be set up away from the memorial plaques, shrubs, etc. The Parks & Recreation Commission minutes of December 7, 1995 reflect, Given the memorial intent of the park, the Commission recommends to council that events of less than 50 people be allowed to use the park, but that larger groups use the greenstrip area, with administration having the final say. I have attached a copy of the Policies and Procedures with a proposed amendment which may cover the above -mentioned concerns. -1- Additionally, in the years that I have been selling plaques and plantings, there have been some purchasers of memorials who expressed concerns that the plantings are not supported with stakes or wrapped to minimize damage in the winter, i.e. moose munching, wind, snow and ice loads, etc. This was discussed during a council meeting on July 15, 1992. A copy of the minutes and back-up information included in that packet are attached for your information. -2- if 0 STATEMENT OF POLICY AND PROCEDURES LEIF HANSEN MEMORIAL PARK The City of Kenai, acting upon the wishes of the public, established a park whereby the community is able to have planted a tree, shrub, or flowers in memory of a loved one, either living or passed. The park was named for a young man who contributed much to the community, however, the park is open for anyone desiring to commemorate their own loved one. The City Council hereby establishes Policies and Procedures for the implementation of the planting of the park to ensure the longest life of the planting and the uniform distribution which will enhance the individual material planted and the park as a whole. POLICIES 1. The Kenai City Council has approved a design for the Memorial Park and all planting will be done in accordance with the plan and the suggested list of planting materials. 2. Any requests for deviation from the plan or planting materials should be reviewed by Council. 3. Plaques must be uniform due to the dimensions of the spaces in the sidewalk and of the same materials (black granite), however, the wording and logos are up to the individual. Any inappropriately worded plaques of an objectionable nature will be removed. 4. All materials which are planted in the Park are to be done by a licensed landscaper. The City will maintain the materials after the material is planted by the landscaper. The landscaper has agreed to guarantee the material for one year. The City will not guarantee any planting done by individuals nor beyond the one year guarantee. 5. Should any one purchase exceed $6,500, the purchase must go to competitive bid. 6. Groups of up to 50 people may use the Park for festivals, weddings, picnics, etc., after scheduling with the Parks & Recreation Department. Tents, tables, entertainment activities/facilities should be set up away from the memorial plaques and plantings. -1- PROCEDURES 1. Any person desiring to plant a memorial planting material, please contact the City Clerk. The City Clerk will assist with the selection of location and material to be planted. A design is available for selection for placement and a suggested list of materials is also available from the City Clerk. 2. The City Clerk will assist in the selection of the wording for the plaque. The plaque will be placed by the Parks & Recreation crew at the desired location. 3. Upon receipt of the cost of the plaque and planting material, the City Clerk will place the order at the appropriate time. (If the order is received during the planting season, the order will be done upon receipt. If the order is received during the months when planting is inappropriate, the order will be assembled and held until Spring.) 4. The landscaper and the Parks crew will handle all required work done in the park. The landscaper guarantees the planting for one year. The Parks crew will maintain the planting thereafter. -2- KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 17 Swarner asked if the dues were the same amount as last year. Clerk Freas answered no, the amount was about double that of last year. Bookey reminded council that the cost was more because the Borough said they would prorate the cost and then didn't. A discussion followed about the phase -in of higher dues. Measles noted that the shortfall will only be in the Kenai Peninsula Borough. However, the shortfall is not as big as was initially thought. VOTE: There were no objections to the motion. SO ORDERED. H-6. Approval - Department of Health & Social Services Agreement - City Hall. MOTION: Councilwoman Swarner MOVED for the city to enter into a new agreement with the Department of Health and Social Services for the period February 1, 1996 through January 31, 1997 at the current rate. Councilman Measles SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. Bookey asked if there have been any discussions in regard to the Health Department moving to the old courthouse building. Williams stated no and added, he believed the city should continue to urge and support a move of the Health Department to a more appropriate facility. VOTE: There were no objections to the motion. SO ORDERED. H-7. Discussion - Possible Amendments to the Polices and Procedures - Leif Hansen Memorial Park. Clerk Freas reviewed her memorandum which was included in the packet. The memorandum reminded council that a letter from Dennis and Susan Townsend was reviewed by them at their September 20, 1995 meeting. The Townsends had stated their concerns that the Leif Hansen Memorial Park had been used for large gatherings with bands, etc. and that type of use may be detracting from the peaceful memorial park for which it was developed. During that KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 18 meeting, council directed the Townsend letter and a copy of the Policies and Procedures for the park be forwarded to the Beautification Committee for comments and then those comments be forwarded to the Parks & Recreation Commission for their review and comment. The comments from both the Committee and Commission were included in the memorandum. Those comments were as follows: Beautification Committee Comments: Recommend that the city continue to allow groups to use Leif Hansen Memorial Park but recommend that larger groups use other park facilities which are better able to accommodate them. In addition, tents and other items should be set up away from the memorial plaques, shrubs, etc. Parks & Recreation Commission Comments: Given the memorial intent of the park, the Commission recommends to council that events of less than 50 people be allowed to use the park, but that larger groups use the green strip area, with administration having the final say. Council reviewed the comments. Councilwoman Swarner questioned whether the park could continue to be used for weddings. Parks & Recreation Director McGillivray added that the Commission's comments were made with the understanding that weddings could still take place at the park, knowing that there could be more than 50 people in attendance. Councilman Measles suggested guidelines be written for park use with groups of over 50 people. The guidelines should state what type of event could take place there with over 50 people. Williams questioned whether events with small children in attendance is necessarily offensive. Measles stated he agreed that their presence may not be offensive, however he finds it very offensive when children are swinging on the trees, etc. and parents do nothing to stop it. Measles added, events that bring larger crowds should use the green strip area. Councilman Smalley stated he agreed with Measles and that larger events with entertainment, etc. should use the green strip area. There are restrooms available as well. Swarner suggested limiting the time of use of the park to one hour for large groups. Swarner added, during Veterans Day and KENAI CITY COUNCIL MEETING MINUTES December 20, 1995 Page 19 Memorial Day services, the park is not used for more than one- half hour and many times, there are more than 50 people in attendance. Swarner added she did not disagree with Measles in regard to using the park for weddings, memorial services, memorial services, etc. If there is going to be entertainment or food, the event should be at the green strip. Councilman Bannock stated he would like to see a definition of activities that would be allowed, i.e. weddings, funeral, memorial services, etc. would be acceptable. Birthday parties, Kenai River festivals, etc. should not be there. Williams suggested no functions be held at the park at which food is a major part of the event. Events with food, etc., should use the green strip where electricity, barbecues, water and restrooms are available. Council requested Administration to develop guidelines be developed for use of the park. The guidelines should be brought back to council for final review. H 8. Discussion - National Flood Insurance. Councilman Smalley reported the concerns of the Planning & Zoning Commission's review of the flood insurance ordinance. Item 1.4 of the prevention ordinance includes much of the same concerns council had with the overlay ordinance. The ordinance could limit or restrict development. Another concern was what kind of cost factor would it have to the city. An estimate of cost to the city would be the time in drafting the ordinance, cost of advertisement of public hearings, and the policing of the ordinance. Smalley added that Item 1.4 was the major concern of the Commission. However, passage of the ordinance would allow for flood insurance to be purchased by property owners. Councilman Measles stated the same concerns were why the city did not go into the program in the 19801s. In the recent flood, it was found the Borough did not police their ordinances, building codes, and other requirements which they agreed to do when they began their participation in the flood insurance program. Williams stated his question was whether the city should join the flood insurance program based on the number of people that would be affected in the city in a historical perspective. Williams Lief Hanson Memorial Park Policy - McGillivray reported that he was requested to put together a statement to submit to Council. Bannock stated that the Kenai River Festival Committee will be requesting use of the Memorial Park again this year. Castimore MOVED that since the City has already put in substantial funds to install public restrooms, upgrade playground equipment, and install a covered shelter at the softball greenstrip for public use, that these facilities should be used for large groups instead of bringing in ports potties at additional expense for large groups to use the Memorial Park. Sandahl SECONDED the motion. The motion passed with a unanimous vote. C. Kenai Habitat Restoration - McGillivray reported that he and Keith and Bob Frates met with a lady from State Parks. He stated that this work will all depend on whether the City gets the regeusted grant money and this may not be determined until past time to get the work done this season. 7. NEW BUSINESS A. Rotary Club - Old Town Park - This item was discussed earlier in the meeting and was discussed earlier in the meeting. B. Bob Frates Certification - McGillivray stated that Bob Frates is now certified as a playground safety inspector. C . Alaska Greenhouse Conference - McGillivray reported that Bob Frates will be attending this conference this year. D. Computers for Teen Center - McGillivray reported that Shell Western donated several used computers to the teen center. They now have four up and running and are getting much use. 8. CORRESPONDENCE Student representative Fahnholz passed around the school events calendar to the Commission. Hultberg asked if she could get it to the city in time to go out in future meeting packets. She stated she would try. 9. INFORMATION A. Reappointment Letters - Bannock stated his should be coming out soon. B. Commission Roster - Wisniewski asked if McGillivray could find out how much property belongs with Beaver Creek Park. McGillivray stated that he believed there is 27 acres and thought he could come up with a map for the special meeting. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 3 B-2. Marion Nelson/Lori Landstrom - Kenai River Festival Lori Landstrom - P.O. Box 1343, Soldotna. Landstrom referred to her letter distributed to council at the beginning of the meeting which requested permission to hold the Kenai River Festival again at the Leif Hansen Memorial Park. Landstrom reported the Festival was well -attended last year and they had many compliments of the setting for the Festival as well as the activities. They like Memorial Park because of the flowers, trees, etc., as well as the proximity to the highway. Visibility from the highway is a great drive -by advertisement. Council took no action at this time. The consideration of policies and procedures for the Park were heard later in the meeting. B-3. Duane Bannock/Dennis Steffy/Kathy Scott - Challenger Steering Committee Presentation Kathy Scott - Requested council and audience to view a video in regard to the proposed Challenger Learning Center to be placed in Kenai. Scott also reported on the progress of the Steering Committee and their movement toward compiling information for production of a feasibility report. Scott introduced other members of the Steering Committee who were in the audience. Ginger Steffy - Steffy reported the committee is envisioned a 10,000 sq. ft. facility to be placed adjacent to Marathon Road, in the same vicinity as the fire training school. They were working to keep the cost of the facility down, using a simple structure which would allow expansion for future needs. In the facility, they envision areas for mission control, space shuttle, office space and storage. A large lecture hall for orientation for missions, as well as a large classroom. There would also be an interactive area for students and adults to interact with displays. The largest users of the facility would be Kindergarten through 12th grade. Students would represent schools from all over the state. They also foresee the facility being used by college students, scout troops, 4-H groups, families, and tourists during the summer months, as well as corporations teaching teamwork and leadership development and planning. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 22 b. Historic District Board - Councilman Moore reported a work session was held because the lack of members does not allow a quorum. The Board would be holding another work session on February 27 unless appointments are made to the Board. It was noted there was an application for membership included in the packet. Council decided to wait until their meeting of February 21 to make appointments as another application is expected to be submitted for consideration by that time. C. Challenger Steering Committee - Councilman Bannock reported the minutes of the last meeting were included in the packet for review. ITEM E: MINUTES E-1. Regular Meeting of January 17, 1996. Approved by consent agenda. ITEM F: None. ITEM G: OLD BUSINESS G-1. Discussion - Leif Hansen Memorial Park Policy Councilman Smalley stated that in previous discussions, he strongly supported the concerns of allowing large groups with food concessions, etc. to use the Park and wanted them to use the green strip by the ballfields. However, he believes there are activities which could be held at the Memorial Park if there is a good reason to hold it there which could be determined by the city manager. Smalley added, he supported and suggested the Kenai River Festival be held at the Memorial Park as it is a celebration of life. In regard to concerns about the safety of the trees, etc., he believed the individuals holding the Festival would police the area. Smalley added, he believed the Festival is a lot different than other celebrations held there before that should use the green strip. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 23 Councilman Moore asked why the green strip area would not be acceptable. Marion Nelson answered the green strip has merits, but it should be recognized that there are numerous ball tournaments held during the summer and most probably the same weekend as the scheduled date for the Festival. The two activities are not compatible. Nelson added she spoke with Dr. and Mrs. Hansen and Tim Navarre. The Hansen family doesn't object to holding the Festival in the Park as the Park is not a cemetery and it never occurred to them that it would be in conflict to activities such as this one. Swarner asked if the softball schedule had been determined as yet. Parks & Recreation Director McGillivray stated it had not. Swarner stated she felt it would be more appropriate to hold the Festival by the ball fields because of the restroom facilities that are available there, electricity, etc. McGillivray stated in past years, softball tournaments are held in Kenai the first two or three weekends in June. Councilman Bookey stated he basically agreed with Swarner and sympathized with the Festival, but didn't think the Festival would be compatible. Bookey stated he was not sure why the discussion had come back to council as he thought council left it as a responsibility for the city manager to decide on the use. Bookey added, he believed the use of the park to be negotiable. Councilman Smalley clarified that council requested guidelines be devised and brought back to them for review. Vice Mayor Measles stated the city manager needs guidelines to make judgements. At this time, anything could be done at the park. Bookey stated he agreed with the Parks & Recreation Commission, but also believes in the Festival and wants to make it work. If there is a conflict, the city manager could make a determination. Bannock stated he did not know it would be the city manager who would be making the decision. The memorandum he had, he was under the assumption the decisions would come before the Parks & Recreation Department for approval. Bannock added, he believed someone needed to make the decisions and was of the opinion that activities of this nature should take place at the green strip area. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 24 Clerk Freas stated if a policy was defined, she would include it in the Policies and Procedures of the Park which also include policies and procedures for purchase of plaques, etc. McGillivray was asked what the frequency of the tournaments are in the summer. He answered, there are usually tournaments on Memorial Day weekend and the first and second weekends in June. He was not aware of the River Festival date and if he had known, he would have contacted the Softball Association to inquire what their tournament plans were. He usually receives the tournament schedule in late February or early March. Smalley stated he believed having the Festival by the ballpark would be inappropriate. McGillivray stated it would be difficult to have both there because the area is used for camping by out- of-town players. Paul Dale - Stated he is involved with two organizations that were exhibitors at last year's festival. They were stunned by the success of last year's festival. He added, he believed location is very important as they want to attract people to the festival and educate them. Dale suggested a bond be posted for damage by the users. Michelle Brown - Stated her organization was an exhibitor during last year's festival. Brown added, the Park was a great setting for the activity. She is on the planning committee this year to make sure the Park is cleaned and nothing is damaged. McGillivray reported he has users (wanting to reserve the Park) complete a form as well as pay a $50.00 deposit. If the Park is cleaned and there is no damage, the fee is returned. The Parks & Recreation Commission held their discussion in response to the letter received (from the Townsends). McGillivray added, he personally had no problem with large groups using the Park. His personal feeling was he would rather have large groups use the area along the green strip, however it would be hard to do if a tournament is also taking place. Smalley asked Mr. Schilling, who was in the audience, if holding the Festival at the Park adversely impacted his business. Schilling answered, perhaps a small amount, but he was in favor of the Festival. Councilman Smalley suggested the use of the park continue as it has been -- allowing McGillivray and Manninen to decide the use. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 7, 1996 PAGE 25 Measles clarified by stating no change would be made in the policy and procedure would stay as it has been. City Manager Manninen stated the staff's concern was public safety at Leif Hansen. Other than that, either site could work, it would depend on which site is more appropriate for the size of group. From the standpoint of controlling traffic, it would probably be better to be over by the airport area/ball fields. It depends on how big it gets. Swarner asked if a motion was needed by the city manager to accept the policy of the Parks & Recreation Department? Manninen answered if council had any direction to give, either accepting or leaving it open to discussion, however they felt comfortable, they will make it work, just tell them if they had any strong feelings, if they want to exclude some groups or not. Their only concerns are public safety in the area. They feel it can work either place. There were strong feelings voiced (at this meeting) that would rather use Leif Hansen Park and so far they don't seen any reason why they couldn't use Leif Hansen Park unless it becomes a public safety issue controlling traffic and so far that has been workable. That would be easier to handle in the other area. That is the only concern they had. Smalley stated he was concerned that if council adopted the policy which was recommended, the Festival would be excluded. If a policy was adopted, it could include a statement to allow the discretion of the Parks & Recreation Director and the city manager to review exceptional cases based on the criteria they set. Swarner added, if there is a conflict, and in this case the softball tournaments had set a precedence, the Festival would have to have another place to go. A short discussion followed in regard to a possible donation from the City for the Festival as well as making available electricity, garbage disposal and porta-potties. NOTION: Councilman Smalley MOVED to have the City of Kenai contribute $300 and the same amenities as last year to the Festival. Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1IIfl� 1"2 TO: Mayor John Williams and Kenai City Council Members THROUGH: Thomas J. Manninen, Kenai City Managergtw FROM: Kayo McGillivray, Kenai Parks & Rec. Directort). DATE: February 23, 1996 SUBJECT: Leif Hansen Memorial Park Policy in 1995, Leif Hansen Memorial Park was used by numerous groups for a variety of activities. There were seven (7) weddings. Veteran's Memorial Service, Women's Resource Center Activities, the Kenai River Festival and Industrial Appreciation Day, National Doctors Association; and the P&R Beautification Committee Volunteers Appreciation. The number of people at each event ranged from around thirty (30) to over one -thousand (1000). Trying to determine which groups should or should not use the park is somewhat difficult. All c` the groups using the park were very complimentary of the park and policed the area after their event very well. After each of the above events one of the Parks & Recreations Staff checked the park for any damages and none were found. The two activities involving the largest number of people were the Kenai River Festival and the Industry Appreciation Day. Both of these events probably would be better facilitated at the softball greenstrip on Main Street Loop as the street would be blocked off, restrooms and shelter are available and the playground area is there for children. However, there is a potential problem there because of the large number of tournaments scheduled for the softball area. That entire area is heavily used dunng tournaments and there were eight tournaments held in 1995. That doesn't leave many weekends free during the summer months. The policy cf :`;e Parks & Recreation Department at this time will be to allow weddings, memorial services, and small group gatherings (20 to 100) to use the park upon receipt of a 550.00 deposit to cover possible damages. The deposit is returned if everything is satisfactory after the event. It is very possible that some larger groups may not be happy with this policy and will petition the council for a variance. Suggested by: Administrat City of Kenai NO. 1691-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA REPLACING THE TABLES REFERRED TO IN THE PERSONNEL REGULATIONS (TITLE 23) TO ESTABLISH A NEW SALARY STRUCTURE BY GRADE AND NEW HOURLY RATES FOR PART-TIME EMPLOYEES. WHEREAS, the Personnel Ordinance, KMC 23.55.020(a) and 23.55.050, specifies that the tables establishing salary structure by grade and hourly rates for part-time employees may be replaced by ordinance; and WHEREAS, due to inflation occurring over the last year and other considerations, it appears equitable that the salary structure by grade be increased by 2.7%, and that the hourly rates for part-time employees (excluding job training classes) be increased by 2.7%. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the attached tables identified as "Salary Structure by Grade" and "Part -Time Hourly Rates" replace those corresponding tables that presently appear in the Personnel Ordinance. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: May 1, 1996 Adopted: May 15, 1996 Effective: July 1, 1996 Approved by Finance: (4/17/96) kl City Of Kenai Fiscal Year 1997 Salary Structure Range A B C D E F AA BB CC Grade 1 $15,202 $15,582 $15,962 $16,342 $16,722 $17,102 $17,482 $17,862 $18,242 2 $17,959 $18,408 $18,857 $19,306 $19,755 $20,204 $20,653 $21,102 $21,551 3 $25,151 $25,780 $26,409 $27,038 $27,667 $28,296 $28,925 $29,554 $30,183 4 $26,409 $27,069 $27,729 $28,389 $29,049 $29,709 $30,369 $31,029 $31,689 5 $27,731 $28,424 $29,117 $29,810 $30,503 $31,196 $31,889 $32,582 $33,275 6 $29,120 $29,848 $30,576 $31,304 $32,032 $32,760 $33,488 $34,216 $34,944 7 $30,581 $31,345 $32,109 $32,873 $33,637 $34,401 $35,165 $35,929 $36,693 8 $32,123 $32,926 $33,729 $34,532 $35,335 $36,138 $36,941 $37,744 $38,547 9 $33,715 $34,558 $35,401 $36,244 $37,087 $37,930 $38,773 $39,616 $40,459 10 $35,392 $36,277 $37,162 $38,047 $38,932 $39,817 $40,702 $41,587 $42,472 11 $37,158 $38,087 $39,016 $39,945 $40,874 $41,803 $42,732 $43,661 $44,590 12 $39,033 $40,009 $40,985 $41,961 $42,937 $43,913 $44,889 $45,865 $46,841 13 $40,958 $41,982 $43,006 $44,030 $45,054 $46,078 $47,102 $48,126 $49,150 14 $43,033 $44,109 $45,185 $46,261 $47,337 $48,413 $49,489 $50,565 $51,641 15 $45,186 $46,316 $47,446 $48,576 $49,706 $50,836 $51,966 $53,096 $54,226 16 $47,423 $48,608 $49,793 $50,978 $52,163 $53,348 $54,533 $55,718 $56,903 17 $49,802 $51,047 $52,292 $53,537 $54,782 $56,027 $57,272 $58,517 $59,762 18 $52,293 $53,600 $54,907 $56,214 $57,521 $58,828 $60,135 $61,442 $62,749 19 $54,894 $56,266 $57,638 $59,010 $60,382 $61,754 $63,126 $64,498 $65,870 20 $57,664 $59,106 $60,548 $61,990 $63,432 $64,874 $66,316 $67,758 $69,200 21 $60,550 $62,064 $63,578 $65,092 $66,606 $68,120 $69,634 $71,148 $72,662 22 $63,540 $65,129 $66,718 $68,307 $69,896 $71,485 $73,074 $74,663 $76,252 23 $66,727 $68,395 $70,063 $71,731 $73,399 $75,067 $76,735 $78,403 $80,071 24 $70,153 $71,907 $73,661 $75,415 $77,169 $78,923 $80,677 $82,431 $84,185 Part Time Hourly Rates PT-1 $6.41 PT-2 $6.86 PT-3 $7.29 PT-4 $7.76 PT-5 $8.17 PT-6 $8.65 PT-7 $9.08 PT-8 $10.61 PT-9 $12.02 JT-4 $5.97 SUBSTI' Suggested by: Administration City of Kenai ORDINANCE NO. 1691-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA REPLACING THE TABLES REFERRED TO IN THE PERSONNEL REGULATIONS (TITLE 23) TO ESTABLISH A NEW SALARY STRUCTURE BY GRADE AND NEW HOURLY RATES FOR PART-TIME EMPLOYEES. WHEREAS, the Personnel Ordinance, KMC 23.55.020(a) and 23.55.050, specifies that the tables establishing salary structure by grade and hourly rates for part-time employees may be replaced by ordinance; and WHEREAS, due to inflation occurring over the last year and other considerations, it appears equitable that the salary structure by grade be increased by 2%, and that the hourly rates for part-time employees (excluding job training classes) be increased by 2%. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the attached tables identified as "Salary Structure by Grade" and "Part -Time Hourly Rates" replace those corresponding tables that presently appear in the Personnel Ordinance. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance:` (4/17/96) kl May 1, 1996 May 15, 1996 July 1, 1996 City Of Kenai Fiscal Year 1997 Salary Structure Range A B C D E F AA BB CC Grade 1 $15,098 $15,475 $15,852 $16,229 $16,606 $16,983 $17,360 $17,737 $18,114 2 $17,837 $18,283 $18,729 $19,175 $19,621 $20,067 $20,513 $20,959 $21,405 3 $24,980 $25,604 $26,228 $26,852 $27,476 $28,100 $28,724 $29,348 $29,972 4 $26,229 $26,885 $27,541 $28,197 $28,853 $29,509 $30,165 $30,821 $31,477 5 $27,542 $28,231 $28,920 $29,609 $30,298 $30,987 $31,676 $32,365 $33,054 6 $28,921 $29,644 $30,367 $31,090 $31,813 $32,536 $33,259 $33,982 $34,705 7 $30,373 $31,132 $31,891 $32,650 $33,409 $34,168 $34,927 $35,686 $36,445 8 $31,904 $32,702 $33,500 $34,298 $35,096 $35,894 $36,692 $37,490 $38,288 9 $33,486 $34,323 $35,160 $35,997 $36,834 $37,671 $38,508 $39,345 $40,182 10 $35,151 $36,030 $36,909 $37,788 $38,667 $39,546 $40,425 $41,304 $42,183 11 $36,905 $37,828 $38,751 $39,674 $40,597 $41,520 $42,443 $43,366 $44,289 12 $38,767 $39,736 $40,705 $41,674 $42,643 $43,612 $44,581 $45,550 $46,519 13 $40,679 $41,696 $42,713 $43,730 $44,747 $45,764 $46,781 $47,798 $48,815 14 $42,740 $43,809 $44,878 $45,947 $47,016 $48,085 $49,154 $50,223 $51,292 15 $44,878 $46,000 $47,122 $48,244 $49,366 $50,488 $51,610 $52,732 $53,854 16 $47,100 $48,277 $49,454 $50,631 $51,808 $52,985 $54,162 $55,339 $56,516 17 $49,463 $50,700 $51,937 $53,174 $54,411 $55,648 $56,885 $58,122 $59,359 18 $51,936 $53,234 $54,532 $55,830 $57,128 $58,426 $59,724 $61,022 $62,320 19 $54,520 $55,883 $57,246 $58,609 $59,972 $61,335 $62,698 $64,061 $65,424 20 $57,271 $58,703 $60,135 $61,567 $62,999 $64,431 $65,863 $67,295 $68,727 21 $60,137 $61,640 $63,143 $64,646 $66,149 $67,652 $69,155 $70,658 $72,161 22 $63,107 $64,685 $66,263 $67,841 $69,419 $70,997 $72,575 $74,153 $75,731 23 $66,272 $67,929 $69,586 $71,243 $72,900 $74,557 $76,214 $77,871 $79,528 24 $69,675 $71,417 $73,159 $74,901 $76,643 $78,385 $80,127 $81,869 $83,611 Part Time Hourly Rates PT-1 $6.36 PT-2 $6.81 PT-3 $7.24 PT-4 $7.71 PT-5 $8.12 PT-6 $8.59 PT-7 $9.02 PT-8 $10.54 PT-9 $11.93 JT-4 $5.97 Suggested by: Administlal.i Vil City of Kenai ORDINANCE NO. 1692-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING TITLE 23.50.010 OF THE KENAI MUNICIPAL CODE IN ORDER TO INCORPORATE CHANGES BROUGHT ABOUT BY THE ORGANIZATION -WIDE CLASSIFICATION STUDY CONDUCTED IN 1995. WHEREAS, KMC 23.50.010 establishes an employee classification plan; and WHEREAS, an organization -wide classification study was conducted in 1995 which resulted in recommendations that several employee positions be upgraded and/or have their titles changed; and WHEREAS, the recommended changes have been budgeted for in FY97 and would make the employee classification contained in KMC 23.50.010 invalid. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that Section 23.50.010 of the Kenai Municipal Code is amended as shown in the attached Exhibit A. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: May 1, 1996 Adopted: May 15, 1996 Effective: July 1, 1996 Approved by Finance: (4/17/96) kl Exhibit A Ordinance No. 1692-96 Section: 23.50.010 23.50.010 Chapter 23.50 CLASSIFICATION PLAN Employee Classification. Employee Classification: City employees shall be classified by Class, Title, and Pay Range as follows: CLASS CODE CLASS TITLE RANGE (a) SUPERVISORY AND PROFESSIONAL 101 City Manager NG 102 City Attorney NG 103 City Clerk NG 104 Finance Director* 24 105 Public Works Director* 24 106 Police Chief* 22 107 Fire Chief* 22 108 Senior Accountant 19 109 City Engineer 19 110 Code Enforcement Officer 17 ill Airport Manager* 17 112 Land Manager 17 113 Deputy City Attorney 16 114 Dock Manager 13 115 Personnel Officer 16 (b) ADMINISTRATIVE SUPPORT 201 Department Assistant I 3 202 Department Assistant H 7 203 Administrative Assistant I 8 204 Accounting Technician I 10 205 Accounting Technician II 11 206 Accountant 16 207 Legal Secretary I 9 208 Legal Secretary H 11 209 Legal Assistant 15 210 Administrative Assistant II 9 211 Administrative Assistant III 12 212 Department Aide 1 213 Parks & Recreation Administrative Assistant [6] 10 214 Airport Operations Specialist 11 215 Library Assistant II 6 (c) PUBLIC SAFETY 301 Assistant Fire Chief 18 302 Fire Fighter 13 303 Police Lieutenant 18 304 Police Sergeant 16 305 Police Officer 14 306 Dispatcher [8] 9 307 Fire Engineer 15 308 Correctional Officer I 11 309 Correctional Officer II 12 310 Correctional Officer III 14 311 Fire Captain 16 312 Fire Marshall 17 313 Communications Supervisor [11] 12 314 Police Trainee 13 315 Battalion Chief 17 (d) PUBLIC WORKS 401 Building [INSPECTOR] Official 15 402 Shop Foreman 16 403 Street and Airport Foreman 15 404 Sewer Treatment Plant Operator I 13 405 Water & Sewer Operator I 12 406 Mechanic Helper 12 407 Equipment Operator I** 11 408 Mechanic 14 409 Street and Airport Lead Man 12 410 Water & Sewer Foreman 13 411 Chief Animal Control Officer [10] 11 412 [MAINTENANCE WORKER] Building Maintenance Technician 413 Sewer Treatment Plant Operator Il 14 414 Sewer Treatment Plant Operator III 15 415 Assistant Animal Control Officer [7] 9 416 Engineering / Safety Technician [9] 12 ** Duties include any activities directed for maintenance of City properties in addition to equipment operation. (e) SOCIAL SERVICES 501 Librarian* 17 502 Senior Citizen Program Director* 17 503 Parks & Recreation Director* 17 *Department Directors Suggested by: City of Kenai ORDINANCE NO. 1692-96 SUBSTITUTZ Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING TITLE 23.50.010 OF THE KENAI MUNICIPAL CODE IN ORDER TO INCORPORATE CHANGES BROUGHT ABOUT BY THE ORGANIZATION -WIDE CLASSIFICATION STUDY CONDUCTED IN 1995. WHEREAS, KMC 23.50.010 establishes an employee classification plan; and WHEREAS, an organization -wide classification study was conducted in 1995 which resulted in recommendations that several employee positions be upgraded and/or have their titles changed; and WHEREAS, the recommended changes have been budgeted for in FY97 and would make the employee classification contained in KMC 23.50.010 invalid. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that Section 23.50.010 of the Kenai Municipal Code is amended as shown in the attached Exhibit A. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance: (4/17/96) kl May 1, 1996 May 15, 1996 July 1, 1996 Exhibit A ordinance No. 1692-96 Section: 23.50.010 23.50.010 Chapter 23.50 CLASSIFICATION PLAN Employee Classification. Employee Classification: City employees shall be classified by Class, Title, and Pay Range as follows: CLASS CODE CLASS TITLE RANGE (a) SUPERVISORY AND PROFESSIONAL 101 City Manager NG 102 City Attorney NG 103 City Clerk NG 104 Finance Director* 24 105 Public Works Director* 24 106 Police Chief* 22 107 Fire Chief* 22 108 Senior Accountant 19 109 City Engineer 19 110 Code Enforcement Officer 17 ill Airport Manager* 17 112 Land Manager 17 113 Deputy City Attorney 16 114 Dock Manager 13 115 Personnel Officer 16 (b) ADMINISTRATIVE SUPPORT 201 Department Assistant I 3 202 Department Assistant H 7 203 Administrative Assistant I 8 204 Accounting Technician I 10 205 Accounting Technician II 11 206 Accountant 16 207 Legal Secretary I 9 208 Legal Secretary II 11 209 Legal Assistant 15 210 Administrative Assistant II 9 211 Administrative Assistant III 12 212 Department Aide 1 213 Parks & Recreation Administrative Assistant [6] 10 214 Airport Operations Specialist 11 215 Library Assistant II 6 216 Senior Center Administrative Assistant 10 (c) PUBLIC SAFETY 301 Assistant Fire Chief 18 302 Fire Fighter 13 303 Police Lieutenant 18 304 Police Sergeant 16 305 Police Officer 14 306 Dispatcher [8] 9 307 Fire Engineer 15 308 Correctional Officer I 11 309 Correctional Officer II 12 310 Correctional Officer III 14 311 Fire Captain 16 312 Fire Marshall 17 313 Communications Supervisor [ll] 12 314 Police Trainee 13 315 Battalion Chief 17 (d) PUBLIC WORKS 401 Building [INSPECTOR] Official 15 402 'Shop Foreman 16 403 Street and Airport Foreman 15 404 Sewer Treatment Plant Operator I 13 405 Water & Sewer Operator I 12 406 Mechanic Helper 12 407 Equipment Operator I** 11 408 Mechanic 14 409 Street and Airport Lead Man 12 410 Water & Sewer Foreman 13 411 Chief Animal Control Officer [10] 11 412 [MAINTENANCE WORKER] Building Maintenance Technician 413 Sewer Treatment Plant Operator 11 14 414 Sewer Treatment Plant Operator III 15 415 Assistant Animal Control Officer [7] 9 416 Engineering / Safety Technician [9] 12 [10] 11 ** Duties include any activities directed for maintenance of City properties in addition to equipment operation. (e) SOCIAL SERVICES 501 Librarian* 17 502 Senior Citizen Program Director* 17 503 Parks & Recreation Director* 17 *Department Directors Suggested by: City Clerk CITY OF KENAI ORDINANCE NO. 1693-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 1.25.030(c) ALLOWING FOR A DEPUTY CITY CLERK OR TEMPORARY DEPUTY CITY CLERK TO BE PAID THE CITY CLERK'S SALARY DURING THE CITY CLERK'S ABSENCE. WHEREAS, Ordinance No. 1675-96 amended Kenai Municipal Code personnel regulations to allow acting positions to be compensated at a higher pay range when the person whose position is temporarily filled is absent for five (5) working days or more; and, WHEREAS, Ordinance No. 1675-96 did not include KMC 1.25.030(c) which directs that a Deputy City Clerk or a Temporary Deputy City Clerk be compensated at the same salary rate as the City Clerk when the City Clerk is absent for a period of ten (10) working days or more; and, WHEREAS, KMC 1.25.030(c) needs to be amended to prevent conflict with Ordinance No. 1675-96. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 1.25.030(c) be amended as follows: 1.25.030 Substitute: (a) In the event of a vacancy of the office of City Clerk, or in the event the City Clerk is not available to perform the duties of the office because of illness or other incapacity, being out of town on official business, being on annual leave, or being unavailable for any other reason, there is hereby appointed to perform all the duties of the City Clerk during such vacancy, absence, incapacity, or unavailability, a Deputy City Clerk who shall be that employee of the City who shall be designated, and may be from time to time modified, by resolution of the City Council as the person who shall have the duty of Deputy City Clerk. (b) In the event the City Clerk and the holder of the office designated by Council as Deputy City Clerk are simultaneously unavailable for such duties as set forth above, a Temporary Deputy City Clerk is hereby authorized as follows: (1) The appointment of a City employee as Temporary Deputy City Clerk may be made by the Clerk after consultation with the City Manager, but if the Clerk is not available or able to make such appointment, then the appointment will be made by the Mayor after consultation with the City Manager; Ordinance No. 1693-96 Page 2 (2) The employee appointed as Temporary Deputy City Clerk shall serve as such until the return to duty of the City Clerk, the return to duty of the Deputy City Clerk, or until the appointment of some other person to that position by the City Council, which ever first occurs; (3) The appointment of a Temporary Deputy City Clerk shall be made in writing and shall be posted on the City Administration bulletin board with copies to all Councilmembers, Department Heads, and Chairmen of Commissions, and a copy thereof shall be placed in the personnel file of the employee so appointed. (c) When any period of service as City Clerk by a Deputy City Clerk or a Temporary Deputy City Clerk shall be [TEN (14)] five 5 working days or more in length, the person so serving shall be paid at the same salary as the City Clerk during such period. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor First Reading: May 1, 1996 Second Reading: May 15, 1996 Effective Date: June 15, 1996 Suggested by: Administration City of Kenai ORDINANCE NO. 1694-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $5,000 IN THE GENERAL FUND FOR COMPLETION OF THE CHALLENGER LEARNING CENTER FEASIBILITY STUDY. WHEREAS, the Alaska Aerospace Development Corporation has donated $5,000 to the City of Kenai to assist in the completion of the Challenger Learning Center Feasibility Study; and WHEREAS, the Council desires to use this money to pay K. Scott & Associates for further study of the feasibility of the Challenger Learning Center. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous Donations $5,000 Increase Appropriations: Legislative - Professional Services $5,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance: R L (4/23/96) kl Is May 1, 1996 May 15, 1996 May 15, 1996 C� Suggested by: City C City of Kenai ORDINANCE NO. 1695-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA SUSPENDING THE PROVISIONS OF CHAPTER 7.12 OF THE KENAI MUNICIPAL CODE BEGINNING JUNE 15, 1996. WHEREAS, on January 1, 1993, the City of Kenai enacted a hotel/motel bed tax of 5%, KMC 7.12. WHEREAS, since its enactment, the hotel/motel operators within the City of Kenai have asserted that the tax has seriously harmed their business and made them uncompetitive with similar businesses outside of the City of Kenai; and WHEREAS, the Council of the City of Kenai wishes to suspend the hotel/motel tax to better determine whether the tax is causing economic harm to the City's hotel/motel business. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that Kenai Municipal Code 7.12.100 Suspension of Hotel/Motel Tax is enacted as follows: 7.12.100 Suspension of the Hotel/Motel Tax: (a) Effective June 15, 1996, the provisions and effect of Chapter 7.12 (Hotel/Motel Room Tax) shall be suspended until such time as Council by ordinance directs otherwise. (b) Any taxes, penalties, interest, judgments, or other charges or fees owing or accruing prior to June 15, 1996 are not discharged or affected in any manner by the suspension of Chapter 7.12 as set forth in subsection (a) above. Additionally, any reports or returns due to be filed after June 15, 1996 for the period prior to that date still must be filed on the otherwise appropriate date. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of rT-une�,- 1996. ATTEST: Carol L. Freas, City Clerk Approved by Finance: (4/26/96) kl JOHN J. WILLIAMS, MAYOR Introduced: May 1, 1996 Adopted: May 15, 1996 Effective: June 15, 1996 Suggested by: Coun- City of Kenai RESOLUTION NO. 96-37 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING A CONTRACT FOR PROFESSIONAL SERVICES FOR THE ALASKA CHALLENGER LEARNING CENTER FOR A NOT TO EXCEED AMOUNT OF $30,000 TO K. SCOTT AND ASSOCIATES. WHEREAS, there is a need for professional services to assist in development of the Alaska Challenger Learning Center; and WHEREAS, K. Scott and Associates has submitted a contract to perform professional services for the proposed Alaska Challenger Learning Center; and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract for the amount not to exceed $30,000 be awarded to K. Scott and Associates. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (4/26/96) kl K. Scott & Associates, Inc. Grantsmanship, Project Management, Marketing May 1, 1996 John Williams, Mayor and Kenai City Council City of Kenai 210 Fidalgo Street Kenai, AK 99611 Dear Mayor Williams and Council Members: Thank you for inviting this professional services proposal on the next phase of the Alaska Challenger Learning Center project. Kenai's successful designation as the Alaska site for Challenger Learning Center is a proud moment for the City of Kenai. Now the intense work of phase H begins! This agreement is similar to our former arrangement. The hourly rate is adjusted downward by $10 to $45 per hour for two reasons: 1) the longer term of the contract allows me to discount the rate 2) my company operates on a set of principles that includes a return investment to the community for community development projects. The Alaska Challenger Learning Center has long reaching implications for our community and for our youth statewide. The project clearly fits within the company's re -investment guidelines. Please feel free to call me at my office to answer questions you may have about the proposal. I plan to attend the council meeting to be available to respond to your questions and hear your comments. I look forward to continuing our mutually beneficial working relationship. Sincerely, Kathlee F. Scott President P.O. Box 2488, Kenai, Alaska 99611 Telephone (907) 283-5130/FAX (907) 283-5918 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF KENAI, ALASKA and K. SCOTT & ASSOCIATES, INC. FOR ALASKA CHALLENGER LEARNING CENTER STUDY THIS AGREEMENT, entered into this day of , 1996, by and between the CITY OF KENAI, Alaska, hereinafter referred to as the "City," and K. SCOTT & ASSOCIATES, INC., hereinafter referred to as the "Consultant." WITNESSETH WHEREAS, the City is desirous of obtaining the professional services of the Consultant to provide project oversight services for the planning and development of the ALASKA CHALLENGER LEARNING CENTER, hereinafter referred to as the "Project," and the Consultant is properly qualified and willing to perform such services; NOW, THEREFORE, in consideration of the recitals and the mutual covenants and agreements herein set forth, the City and the Consultant do mutually agree as follows: I. RETAINER The City does hereby retain the Consultant to perform the professional services herein specified, and the Consultant agrees to perform said professional services within the time limits hereinafter specified. IL SCOPE OF SERVICES The Consultant shall fully and completely perform the services described as: 1. Provide facilitation services for the Alaska Challenger Steering Committee including, but not limited to arrangements for committee and sub -committee meetings, give notice of meetings to the city and the committee and provide timely summary reports of such meetings. 2. In conjunction with the Steering Committee, develop and -Cary R. Graves ity Attorney fY OF KENAI PROFESSIONAL SERVICES AGREEMENT - Page 1 of 7 210 Ficialp Avenue Suite 200 Kenai, Alaska 99611-7794 1 283-3441 FAX 283.3014 i Consultant City implement a plan of work that accomplishes the goals and objectives of the committee, for building the Alaska Challenger Learning Center in Kenai. Such work plan will include these elements: a) Design of a detailed organizational plan for operation of the Alaska Challenger Learning Center including development of operating agreements and organizational governance guidelines (or by-laws). b) Development of fundraising strategies for implementation by agents contracted to conduct the project's fundraising element. c) Coordination for preparation of construction ready architectural planning and design. d) Development and implementation of project public relations including but not limited to: • creation of project education materials • coordination with media • identification and development of sustaining relationships with national, state and local businesses, government agencies, boards, bureaus and councils assuring the broad support of the Alaska Challenger Learning Center in Kenai, Alaska 3. Where possible, costs for developing and producing color processed multi - copies of educational materials will be included in the Project's expense budget. Costs of materials outside allowable budget costs, such as design, layout and printing will be funded outside the scope of work in this contract. 4. No changes in the work program, once adopted and approved by the City of Kenai shall be made without prior written approval of the City. Upon conclusion of the Project, all plans and documents prepared under this Agreement shall become property of the City. 5. Nothing in this Agreement shall give the consultant or Alaska Challenger Steering Committee actual, apparent or assumed authority to enter into or bind the City of Kenai into any contract or obligation. Cary R. Graves City Atlomey CITY OF KENAI PROFESSIONAL SERVICES AGREEMENT - Page 2 of 7 210 Fklalgo Avenue Suite 200 Kenai, Alaska 99611-7794 I 263-3a41 FAX 263-3014 Consultant City r v R. Graves AOomey L,, i Y OF KENAI 210 Fideigo Avenue Wie 200 Kenai. Alaska 99611-7794 M. TBIE OF PERFORMANCE Consultant shall commence work as soon as possible following approval of this Agreement and City authorization to roceed. The contract provides for 556 hours of project facilitation estimated over the period of twelve months beginning May 1, 1996. If the hours for accomplishing the work are insufficient due to excessive demands of the Project over which the contractor has no control, the contract will conclude unless extended by amendment of the contract at the completion of the allocated hours. IV. RESPONSIBILITIES OF THE CITY The City shall cooperate with the Consultant on all elements of the work covered by the Agreement and will make available any useable data in possession of the City relevant to the Project. V. COMPENSATION City shall pay Consultant not more than $30,000.00 to perform the desired work. This is a time and expense contract not to exceed $30,000 computed on a discounted hourly rate of $45.00 per hour. $5,000 has been reserved for travel and expenses, allowing approximately 556 hours toward the scope of work. The $30,000 assumes a general level of support from the City of Kenai, including photocopying, broadcast faxing, postage metering, and services essential to efficient communication. Fees include housing the project in the Contractor's office and project -specific use of Contractor's equipment. Long distance phone, fax, photocopies and postage are billed at actual cost on the monthly statement. Travel, lodging and meals outside the immediate Kenai/Soldotna area are reimbursable at actual cost to be billed with the monthly statement. Use of the Contractor's vehicle is reimbursable at $.30 per mile for travel outside the immediate Kenai/Soldotna area. VI. METHOD OF PAYMENT The Consultant shall be paid monthly no later than thirty (30) days following receipt by the City of the Consultant's monthly progress report and invoice. The Consultant's monthly payment shall be a sum calculated from work completed monthly. PROFESSIONAL SERVICES AGREEMENT - Page 3 of 7 Consultant City 283-3441 FAX 283-3014 VII. PROJECT DELAYS Should any delays in the performance of the services be incurred as a result of actions by the City, the Consultant is still obligated to complete the Project within budget, but the completion date shall be extended by an amount of time equal to the delays. VIII. ADDITIONAL SERVICES If any other professional services are requested in writing by the City other than those set forth in this agreement, the cost of the additional services shall be based upon the rates as set out in Paragraph V of this document. The Consultant will not undertake any additional services unless first authorized in writing by the City. If the Consultant does perform additional services without written authorization from the City, they will do so without compensation from the City. IX. HOLD HARMLESS The Consultant agrees to indemnify and save harmless the City of Kenai from any and all claims, losses and damages occurring or resulting from any negligent or wrongful act or omission of its officers, agents or employees in the performance of this Agreement to the extent permitted by law. The City agrees to indemnify and save harmless the Contractor from any and all claims, losses and damages occurring or resulting from any negligent or wrongful act or omission of its officers, agents or employees in the performance of this Agreement to the extent permitted by law. X. TRANSFER This Agreement is not transferable by the consultant to any third party without the prior written consent of the City. The Consultant will not subcontract for services set forth herein without notifying the City, except for as stipulated in the proposal. XI. TERIVIINATION OF THE AGREEMENT The City may terminate this Agreement by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports, and anything else prepared by the Consultant shall become the property of the City. The Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Payment to the Consultant shall be based upon the time and expense records required to be kept by Cary H. Graves City Attorney CITY OF KENAI PROFESSIONAL SERVICES AGREEMENT - Page 4 of 7 210 Fidalgo Avenue ' Suite 200 Kenai, Alaska 99611-7794 283-3441 FAX 283-3014 Consultant City Gary R. Graves Attorney %, a OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 9%11-7794 the Consultant in accordance with Paragraphs V and XVII(3) of this document. XII. INDEPENDENT CONTRACTOR The Consultant is an independent contractor, and nothing contained herein shall be construed as making such contractor an agent or employee of the City, or authorizing such contractor to create or assume any obligation or liability for or on behalf of the City. Further, the Consultant assumes all rights, obligations, and liabilities applicable to it, as such independent contractor, hereunder. XIII. INSURANCE The Consultant shall secure and maintain such insurance as will protect her and the City as a named additional insured from claims for bodily injury, death, or property damage. The Consultant shall also secure and maintain Worker's Compensation Insurance. The minimum limits of coverage shall be: (A) Alaska Worker's Compensation, and (B) Employer's Liability Insurance Comprehensive General Liability and Auto Liability with included Operations, Contractual Liability, and Owned, Hired, and Nonowned Vehicles (A) Statutory (B) $500,000 per occurrence $500,000 Combined Single Limit The Consultant shall secure certificate of insurance which shall be filed with this Agreement as an Attachment and this certificate shall provide for not less than thirty days written notice to the City of cancellation or substantial change in policy conditions or coverage. XIV. COMMUNICATIONS Any communications between the City and the Consultant provided for herein shall be given in writing and by personal delivery, fax or by first-class mail addressed as follows: The City: The Consultant: Thomas J. Manninen Kathleen F. Scott City of Kenai K. Scott & Associates, Inc. 210 Fidalgo, Suite 200 P. O. Box 2488 Kenai, Alaska 99611-7794 Kenai, AK 99611-2488 PROFESSIONAL SERVICES AGREEMENT - Page 5 of 7 Consultant City 283-3441 FAX 283.3014 Cary R. Graves City Attorney CITY OF KENAI 210 Fldalgo Avenue Suile 200 Kenai, Alaska 99611-7-794 283-3441 FAX 283-3014 XV. RELEASE OF PROJECT MATERIALS The Consultant shall not permit the publication, release or other distribution of reports, data, information, conclusions or other project materials without the prior written approval of the City unless already publicly available. XVI. COPYRIGHT No reports, maps, or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant. XVH. OTHER CONTRACT PROVISIONS Reservation and Compliance: 1. The Consultant agrees to comply with the provisions specified in the Agreement and all Attachments thereto. 2. The Consultant shall comply with all Federal, State and local laws regarding equal opportunity for employees of the Consultant and all applicants for such employment. 3. The City, the State of Alaska, or any duly authorized representatives shall have access to any books, documents, papers, and records of the Consultant which are directly pertinent to the project, for the purpose of making audits, examinations, excerpts, and transcriptions. The City requires the Consultant to maintain all required records for three (3) years after the City makes final payment and all other pending matters are closed. XVM. INTEGRATION This Agreement represents the entire understanding of the City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the City and Consultant. Consultant PROFESSIONAL SERVICES AGREEMENT - Page 6 of 7 city Cwv R. Graves AUomey �.. , OF KENAI 210 Fidalgo Avenue Suits 200 Kenai, Alaska 99611-7794 283.3441 FAX 283-3014 IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by their duly authorized representatives on the day and the year first above written. ATTEST: Typed Name Approved by City Attorney Approved by Finance C:\WP60\DOCS\LEGAIMFnCHALLENG.AGR PROFESSIONAL SERVICES AGREEMENT - Page 7 of 7 CITY OF KENAI By: Thomas J. Manninen, City Manager Date: CONSULTANT By: Kathleen F. Scott Title: Date: Consultant City C-� Suggested by: Public Wo&,.� City of Kenai RESOLUTION NO. 96-38 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $4,000 IN THE WATER AND SEWER FUND FOR INSTRUMENTATION FOR WATER ANALYSIS. WHEREAS, the Water Department requires new instrumentation to conduct water analysis; and WHEREAS, insufficient unencumbered funds currently exist within the Water Department Machinery & Equipment Account to finance the instrumentation; and WHEREAS, the Water Department has a contingency account with sufficient funds in it to finance the instrumentation, and the purpose of the contingency is to provide a way to finance unforeseen needs such as this. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Water and Sewer Fund From: Water - Contingency $4,000 To: Water - Machinery & Equipment $4,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: / J) (5/10/96) kl Suggested by: Administration CITY OF KENAI RESOLUTION NO. 96-39 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR THIRD PARTY ENVIRONMENTAL SERVICES FOR ENVIRONMENTAL CLEANUP AT LOTS 13 AND 14, BLOCK 1, COOK INLET INDUSTRIAL AIR PARK TO GEOENGINEERS, INC. FOR $12,793.00. WHEREAS, the following bids were received on May 6, 1996, for the above referenced project: CONTRACTOR TOTAL BID Geo Engineers $12,793.00 Northern Test Lab $15,585.00 WHEREAS, the following is a description of the basic bid: Third party environmental services for clean up at lots 13 and 14, Block 1, Cook Inlet Industrial Air Park WHEREAS, this resolution and award of the project is contingent upon Council approval, and WHEREAS, the recommendation from the Public Works Department is to award the contract to GeoEngineers, Inc. for the basic bid for the total cost of $12,793.00, and WHEREAS, the Council of the City of Kenai has determined that GeoEngineers, Inc. bid for the basic bid is the lowest responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS; sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for Third Party Environmental Services for environmental cleanup at Lots 13 and 14, Block 1, Cook Inlet Industrail Air Park be awarded to GeoEngineers, Inc. for the total cost of $12,793.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 1996. JOHN J. WILLIAMS ATTTEST: Carol L. Freas, City Cle Written by Public Works Aproved by Finance: _ INTEROFFICE MEMORANDUM TO: THOMAS J. MANNINEN, CITY MANAGER CARY GRAVES, CITY ATTORNEY JAY SWEENEY, FINANCE DIRECTOR KEITH KORNELIS, PUBLIC WORKS DIRECTOR JACK LASHOT, CITY ENGINEER �J FROM: RACHEL CLARK, ENGINEERING TECHNICIAN r-- SUBJECT: LOT 13 AND 14, BLOCK 1, COOK INLET INDUSTRIAL AIR PARK THIRD PARTY SERVICES DATE: MAY 7, 1996 The following bids were received on the above mentioned project: GeoEngineers, Inc. Northern Test Lab $12,793.00 $15,585.00 I have reviewed the proposals and recommend that the contract be awarded to GeoEngineers for the amount of $12,793.00. KENAI PENINSULA BOROUGH 144 N. BINKLEY SOLDOTNA, ALASKA 99669-7599 I, BUSINESS (907) 262-4441 FAX (907)262-1892 May 3, 1996 Alcoholic Beverage Control Board Attn: Beth Nelson 550 W. 7th Ave. Anchorage, AK 99501 RE: 1996 Liquor License Renewal Protest: American Legion Post #20 - Club Dear Ms. Nelson: C/-Npv �-9 DON GILMAN MAYOR Please be advised that on April 29, 1996, the tax delinquencies noted in the Borough's letter of protest dated April 24, 1996 have all been brought current. At this time, we wish to withdraw the protest against the renewal of this license for the 1996/97 license year. Please note that remittance of past due taxes does not remove any other grounds for protest the Borough might assert in addition to tax delinquency. Sincerely, Gina Derleth Delinquent Accounts cc: Applicant Carol Freas, Kenai City Clerk .tJ Z Memorandum Date: 05/10/96 To: Mayor Williams and City Council From: Marilyn Kebschull, Administrative Assistant RE: AIRPORT COMMISSION Due to time constraints and extensive minutes from the Planning and Zoning Commission meeting of May Vh, the Airport Commission minutes have not been transcribed. This memo is provided as a brief overview of the meeting. Airport Commission was presented with additional handouts of information regarding Item 9a and the request from P&Z that Airport Commission provide a recommendation to P&Z about the purchase or trade of Richka Creek property as an airport buffer zone. The agenda was amended (as shown on the attached agenda) to allow the Commissioners a break to review the handouts and to provide a time (Item 10) for public comment. Keith Holland, Acting City Manager, provided the Commission with information in response to the material provided from the P&Z Commission. After Mr. Holland's comments, Chairman Thibodeau opened the meeting for public comments. Public comment was received from individuals, many of which had presented similar testimony at the P&Z meeting on the previous night. After public comment was received, Chairman Thibodeau advised that this item was new information to the Airport Commission. Mr. Thibodeau also advised that as it was an information item, no action would be taken; however, the Commission would request further information from the Airport Manager and have it on the agenda at their next meeting. Attachment AMENDED KENAI AIRPORT COMMISSION AGENDA May 9, 1996 City Hall Council Chambers Chairman Tom Thibodeau 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes April 11, 1996 4. Persons Present Scheduled to be Heard 5. Old Business a. INTERact Group b. Basin Fuel System 6. New Business 7. Airport Manager's Report 8. Commission Comments and Questions TEN MINUTE BREAK 9. Information Items a. Planning & Zoning Commission Resolution PZ96-26—Rezone b. City Council Agenda (5/1 /96) 10. Persons Present Not Scheduled To Be Heard 11. Adjournment Amended Agenda May 9.doc KENAI HARBOR COMMISSION AGENDA MAY 6, 1996 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES - April 8, 1996 4. PERSONS SCHEDULED TO BE HEARD None 5. OLD BUSINESS a. Discussion: Keith Komelis memo to Council and Council's Response Traffic Control - Beach Access - Kenai River Mouth 6. NEW BUSINESS a. Discussion: Multi Year Lease Contract for City Dock 7. INFORMATION a. Resolution No. 96-34 - Award Lease of Station 2 & 3 to Snug Harbor Seafoods - 1996 season 8. COMMISSION COMMENTS & QUESTIONS a. City Council Agendas 9. ADJOURNMENT Set date for next meeting. IF YOU ARE UNABLE TO ATTEND THE MEETING ON MAY 6, 1996 PLEASE CALL KATHY WOODFORD AT 283-7535 BY 4:00 P.M. ON THAT DATE. THANK YOU. KENAI HARBOR COMMISSION AGENDA MAY 6, 1996 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL Members Present: Barry Eldridge, Jeannie Munn, Ray McCubbins, Tom Thompson, Will Jahrig Members Absent: George Spracher, Mike McCune, Also Present: Jim Bookey, Keith Kornelis, Public Works Director and Kathy Woodford, Public Works Admin. Asst. 2. APPROVAL OF AGENDA Chairman Jahrig added to Old Business - 5 b. Tidal Action on Beach - Erosion. MOTION JEANNIE MUNN MOVED FOR APPROVAL OF THE AGENDA WITH THE ADDITION OF ITEM 5b, AND ASKED FOR UNANIMOUS CONSENT. BARRY ELDRIDGE SECONDED. THERE BEING NO OBJECTIONS MOTION PASSED. 3. APPROVAL OF MINUTES - April 8, 1996 MOTION TOM THOMPSON MOVED FOR THE APPROVAL OF THE APRIL 8, 1996 MINUTES AND ASKED FOR UNANIMOUS CONSENT. BARRY ELDRIDGE SECONDED. THERE BEING NO OBJECTIONS MOTION PASSED. 4. PERSONS SCHEDULED TO BE HEARD None 5. OLD BUSINESS a. Discussion: Keith Kornelis memo to Council and Council's Response Traffic Control - Beach Access - Kenai River Mouth Jahrig stated he was at the City Council meeting on May 1, where this item was discussed. He said the council appeared to be opposed to any parking on the road and it seemed like they planned to lock the gates so no one can get through them. He asked Komelis if that is the case. Kornelis said it is and referred to the hand-out, "To Do" list. Page 2 Harbor Commission Minutes May 6, 1996 Jahrig continued that council also discussed the cannery side of the river, and decided to put up some signage. Kornelis again referred to the handout, "To Do" list. There was discussion regarding the logs that are (or will be) used to block the road, whether or not they are big enough to stop vehicles from driving over them. Bookey asked the Commissioners to each go and look at the area and come back to the June meeting with some alternative ideas. His suggestion was to raise the logs up off the ground. Jahrig suggested concrete piling and leaving enough space to walk through. Kornelis agreed as long as the opening is not wide enough for ATV's to go through. Komelis added he would have liked to be able to drive up, drop off stuff and go back up to park. Jahrig said limited parking might be an idea also. Bookey reiterated his request to the Commissioners to go and look for themselves and come back with more ideas. There was some discussion about having Toloff coming in with a crane to move the cement pillars, and how to get the crane in with out having to back it in. Komelis said he heard from the Division of Fish & Game regarding the grant application. He stated they did not tell us we have received the grant, but they asked us to proof read the Agreement that would be used if we were to receive the grant. Kornelis said the grant includes a walkway in which the state wants to use fiberglass. There was further discussion suggesting Nelson be hired to do one prototype to follow for design. Komelis said maybe the state would allow us to pay for moving the pillars with grant money. Bookey said we better be prepared for public outcry when the council's decision regarding locking the gates hits the local paper. He stated the city will probably receive a high volume of calls complaining about the decision. b. Tidal Action on Beach - Erosion (added at the beginning of meeting) Jahrig said -he has been watching the erosion and it appears to be creeping back quite a lot. Kornelis concurred, stating he can see the erosion from his home. Eldridge asked about the erosion on Mission. Komelis said the city plans to work on the erosion by dropping over pieces of concrete/asphalt. Jahrig asked Kornelis to contact him when the work is being done so he can watch. Page 3 Harbor Commission Minutes May 6, 1996 6. NEW BUSINESS a. Discussion: Multi Year Lease Contract for City Dock Bookey said he would like to see a multi -year lease for the city dock spaces. He stated he feels it would benefit the city. Thompson asked if we hadn't already offered multi -year leases. Komelis stated we had, but council requested we go to a year to year lease two years ago. He added that when there were multi -year leases, they were set up as four year leases, with the option to renew each year, and there was a bid every two years (switching back and forth between the two spaces). Jahrig suggested talking to Snug Harbor Seafoods at the end of the season and get their feelings on the subject. Bookey said the council was looking at the multi -year lease for next year's bid. There was some discussion regarding how muddy the river is right now and the ice flows that are still coming down river. Jahrig reported that he has seen a beluga whale and seals in Beaver Creek. He also stated he had been to the Pillars (Oberts property) where the state is working on the bank restoration and a boardwalk. There was further discussion as to the method being used for restoration (willow rods) and the exact location and how to get to the Pillars. It was also mentioned that it sure seems easy for the state to get the required permits to do this kind of work, but not so easy for the private sector. 7. INFORMATION a. Resolution No. 96-34 - Award Lease of Station 2 & 3 to Snug Harbor Seafoods - 1996 season 8. COMMISSION COMMENTS & QUESTIONS Thompson asked if the piling Swede had mentioned at the last meeting has been fixed. Kornelis stated that a steel wedge will be used for the summer and that the use of the crane will not be affected. There was discussion concerning what could have caused such damage. Kornelis said the conclusion he and Nelson had come to was probably a huge sheet of ice moving down the river hit it. He said the original design of these pilings had been 20" steel. The contractor got a deal on 24' with a 1/20 wall, which they used instead. Jahrig suggested putting concrete in the piling. Kornelis said that was an idea that has been discussed. Page 4 Harbor Commission Minutes May 6, 1996 Jahrig asked if the state ever bought Cone's land. Bookey said they bought it for $600,000. Kornelis mentioned the Rate Schedule and asked everyone to look over it. Bookey asked Kornelis if the City Manager has to approve the Rate Schedule each time it changes. Kornelis stated he does, but it is not a problem, he changes the rate and has Tom approve it, then puts a copy in the City Council's next packet. Bookey mentioned the article in the Clarion he read concerning the purchase of tidelands at the mouth of the river. He said he didn't have time to talk to anyone that may have information on this sale (before the meeting) but will look into it and bring it to the next meeting. Eldridge said at least the land by access road to the dock needs to be preserved for future use if the river comes back. There was some further discussion regarding the land sale (swap) and Bookey again stated he will bring more information to the next meeting. 9. ADJOURNMENT The next meeting date was set for June 10, 1996 at 7:00 p.m. MOTION RAY MCCUBBINS MOVED FOR ADJOURNMENT AND ASKED FOR UNANIMOUS CONSENT. JEANNIE MUNN SECONDED. THERE BEING NO OBJECTIONS THE MEETING ADJOURNED AT APPROXIMATELY 8:10 P.M. Respectfully Submitted ' / �, � , , � ez, Kathy WQpdord Public Works Admin. Assistant D-4 KENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM May 7, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: April 2, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. OLD BUSINESS A. LIST OF ACCOMPLISHMENTS B. LIBRARY USER SURVEY C. LIBRARY STRATEGIC PLAN D. LIBRARY ADDITION COMMITTEE 9. NEW BUSINESS 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION 12. ADJOURNMENT LIBRARY COMMISSION MINUTES MAY 7, 1996, 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER Chairman Peters called the meeting to order at 7:30 p.m. 2. ROLL CALL Members Present: Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Kevin Benson, Kathy Heus Members Absent: Vince O'Reilly Also Present: Emily DeForest, Joe Moore, Kathy Woodford 3. APPROVAL OF AGENDA MOTION JANET BROWN MOVED FOR APPROVAL OF THE AGENDA AS WRITTEN. LORRENE FORBES SECONDED. THE MOTION AND AGENDA WERE APPROVED. 4. APPROVAL OF MINUTES MOTION JANET BROWN MOVED TO ACCEPT THE MINUTES FROM THE APRIL 2, 1996 COMMISSION MEETING. JANICE RODES SECONDED. THE MOTION AND MINUTES WERE APPROVED. 5. PERSONS SCHEDULED TO BE HEARD None 6. DIRECTORS REPORT DeForest reported that the Sunday openings in April were very busy. She said the door count was 110 on the first Sunday, and 90 for each Sunday after. The doors were open for 3 hours. DeForest passed out some children's rules regarding on-line safety for the new internet program. She said at this time there is no user fee, the library is waiting to see how Page 2 Library Commission Minutes May 7, 1996 things go before setting a fee schedule. Moore asked if the kids have to sign an agreement to use the intemet. DeForest replied no. Brenckle suggested having kids take a test to see how much they know about the intemet and offer some type of control over it. DeForest asked Heus how they monitored the kids. Heus stated that the kids at school aren't really monitored, they sign an agreement and are held to it, and they are not allowed to use interactive games. There was further discussion regarding the different things that can be accessed through the intemet and the issue of censorship of what is accessed. DeForest continued with her report, stating the rules, regulations, fines, and rental fees need to be reviewed and re -done. She discussed the State Library Grant and how the money is distributed based on the municipality or town's tax base. DeForest said the person who is installing the computer is in town working on the wiring etc. He said the records are on the computer and it is ready to ship. It should be running within the next couple of days. DeForest told the Commission that Nancy Brown has left. She said the Council wants to hire her replacement when the new budget starts rather than hire someone at the pay - grade Nancy was being paid then raise it in two months. Moore asked DeForest if an extra person was approved for hire. DeForest stated no, but she plans to talk to the City Manager again. She said to keep the library open on Sundays she needs another person, even if it is just part-time. Moore offered his support to DeForest's request. DeForest said the Serial Program was cut from the budget. 7. FRIENDS OF THE LIBRARY REPORT Heus reported at the May 6, meeting the Friends decided to purchase a TVNCR in order to play the City of Kenai tape at different locations. She said they will be in attendance at the Fish Festival in June. The Book Sale is June 6 & 7, from 9:00 a.m. to 5:00 p.m. (Thursday and Friday). The pre -sale (for "Friends" members) is June 5, from 6:00 p.m. to 8:00 p.m. Heus noted volunteers are needed for the book sale. Heus said the summer reading program's subject will be "Oceans" and will be held from June 10 to July 15. She added that Unocal will be helping to fund the program. A set of childrens books to replace some old ones were purchased and "Friends" will be reimbursed by Unocal for the expense. Heus reported that they did not qualify for the Arco Grant ($7,000) that was applied for to purchase handicap access computers. She stated they may look elsewhere for the funding. Page 3 Library Commission Minutes May 7, 1996 Heus reported on the Young Writers Contest, stating that Bob Peters son was one of the winners. She said the stories were bound in hard back and she will circulate it for others to see. Heus said the fee for a booth at the Fish Festival on June 15 is $40, or $60 if you want in the tent. DeForest said she will make application for a booth in the tent. Heus stated that the festival will be held at the Lief Hansen Memorial Park. Brenckle suggested "Friends" participate in the July 4th parade. Peters concurred and suggested having the kids that participate in the summer reading program participate also. Moore asked Heus how many members are in 'Friends." She stated 50 have paid for 1996 and they are sending out a newsletter to all of the members that have not renewed their membership. 8. OLD BUSINESS a. List of Accomplishments Forbes stated she gave Linda McNair the final report last month for DeForest to copy. DeForest copied the Goals and Objectives final list and passed it out to the Commission. b. Library User Survey Peters stated that he and Forbes have been working on the surveys, they keep trickling in even though the cut-off date has been and gone. Forbes reported there was 300(+) surveys returned; 179 resident, 105 non-resident, and the remainder did not state resident or non-resident. The user age groups were 31-40 yrs. most used, 41-50 next. Forbes stated there were a lot of comments about expanding the childrens area and activities. She said there were also requests for more research space. Forbes stated the comments mostly pertained to expanding services, there weren't any bad comments about the library. Peters thanked Forbes for her time and efforts on the goals and objectives and also on the survey. Brenckle asked if the "Friends Tea" will always be held in February. Brown said it was held on Valentines day and that seemed to work out nice. Heus concurred. Page 4 Library Commission Minutes May 7, 1996 C. Library Strategic Plan Peters asked DeForest to show the Euclid Public Library pamphlet as an example. DeForest noted it is broke up into four sections: purpose (or mission statement); core values; strategy, and results. She said a short mission statement is needed for our pamphlet, maybe use the goals and objectives as a base to work from. d. Library Addition Committee Peters said the Committee will be meeting on Tuesday, May 14 at 7:00 p.m. in the library, and they will be working on the library's pamphlet. Benson reported that at the last Library Addition Committee meeting they discussed the future needs if (or when) the bond issue is passed. He stated he feels that technology is the way to go. The childrens programs need to be directed towards keeping up with technology and the world around us. Peters suggested letting the Library Addition Committee work on the mission statement then having this Commission review it. Brenckle stated that she feels Alaska libraries can be very creative with the culture that is here. She suggested making the pamphlet in a creative, interesting way. She said there are many exciting ways information can be brought to the public and emphasized that she would like to see our mission statement/pamphlet advertise our uniqueness. There was discussion regarding different ways this could be done. MOTION JANICE RODES MOVED TO HAVE COMMISSIONERS THINK ABOUT THE MISSION STATEMENTIPAMPHLET AND BRING THEIR IDEAS TO THE LIBRARY ADDITION COMMITTEE AT THEIR MAY 14, 1996 MEETING. JANET BROWN SECONDED. THERE BEING NO OBJECTION THE MOTION PASSED. Heus mentioned the video taped conference called "Libraries on the Cusp." She asked DeForest to watch the video and pass it around for the other Commissioners to view. 10. COMMISSIONER'S COMMENTS/QUESTIONS Brenckle said she was searching the internet and found a history of censorship on books. She stated it was very interesting. Benson stated he will be leaving for Pittsburgh next week but will be back for graduation. Page 5 Library Commission Minutes May 7, 1996 He added that he plans to stay on the Commission through bond issue. Heus invited all Committee members to joint the "Friends." Peters stated he hopes to see the library open Sundays. He noted how kids often put homework, etc., off until Sunday and it is nice for them to have access to the library on Sundays. 11. INFORMATION None 12. ADJOURNMENT MOTION KATHY HEUS MOVED FOR ADJOURNMENT AT 8:50 P.M. LORRENE FORBES SECONDED. THERE BEING NO OBJECTION THE MEETING WAS ADJOURNED. Respectfully Submitted, ZdAy )Ikl),-JV0t'C1 Kathy W dford Public Works Admin. Assistant KENAI PARKS & RECREATION COMMISSION AGENDA MAY 2,1996 CITY COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: April 4, 1996 4. PERSONS SCHEDULED TO BE HEARD: a. Cross Country Ski School Representative 5. DIRECTOR'S REPORT: a. Elks Convention b. After Prom Parties - Skyview, April 27, KCHS, May 4 c. Fields & Grass Area Preparation d. Fence Donation to Circle Track Association 6. OLD BUSINESS: a. Budget 7. NEW BUSINESS: a. Summer Hires b. Hiring Schedule for New Director c. Global Relief 8. CORRESPONDENCE: 9. INFORMATION: 10. ADJOURNMENT: KENAI PARKS & RECREATION COMMISSION **Minutes** May 2, 1996 - 7:00 p.m. City Council Chambers Chairman Richard Hultberg 1. CALL TO ORDER AND ROLL CALL Members present: Dale Sandahl, Kelly Gifford, Tim Wisniewski, Jack Castimore, Richard Hultberg, Michele Fahnholz, Ron Yamamoto Also present: Duane Bannock, Kayo McGillivray, Sheryl Paulsen (recording secretary), Sid Maurer (speaker) 2. APPROVAL OF AGENDA No additions or corrections to agenda. The agenda was approved as written. 3. APPROVAL OF MINUTES No additions or corrections to minutes. The minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD Sid Maurer (representing the Cross Country Ski School) stated that the trails should be referred to the "Kenai Community Trails" because he would like to see them used for running, hiking and biking as well as skiing. Maurer said he met with Bob Frates of Parks & Rec and is also working with Kathy Zorbas. Maurer said he would like to see a trail system in Kenai that would be unlike Nikiski's or Skyview's in that it would be less challenging so it can be used by beginners. He said he and Zorbas have been looking at some property adjacent to the Kenai Golf Course where there are two existing trails. He suggested that if those trails were wider they could be used for skating, as well as classical skiing. Commissioner Hultberg asked who owns the property. Kayo McGillivray answered that some of the land is privately owned and some is owned by the City. Maurer stated they are thinking it would be good to have community races and ski clinics on the trails, promoting a "healthy climate" in the area. He said he believed it would even be good for local business. He said that maybe it would only be feasible in the winter, but they could use some help with that, too. They don't have a snow machine or a roller for grooming the trails. Maurer said it makes sense to have the trails so close to schools with kids grades 4 through 12. "We live in Alaska; I think we ought to take the opportunities of the outdoors as much as we can." Kayo McGillivray said the snow machine and the roller are still in the budget so far. He said that the bulk of the land below the golf course is classified as wetlands and that could cause problems. Maurer said he is looking more at the front nine or going along the edge of the swampy area. Kayo said the golf course is under lease to Mr. Morgan, so trails cannot be built on it unless he gives his permission. Kayo said there is no money in the budget for widening the current trails. Maurer said volunteers could do that. Kayo said he thought it was worth pursuing through the Parks & Rec Commission --at least to show them what the plans are. He suggested that Maurer come back (possibly to the next meeting) with the plans in writing and a map to show where the proposed trails would go. Maurer said snowmobiles have been a problem. Kayo stated the City has signs which can be used prohibiting motorized vehicles in certain areas, but that won't necessarily solve the problem. Commissioner Hultberg suggested that Maurer meet with Bob Frates and come up with a plan and a map to bring back to another meeting. Maurer mentioned that aerial maps would be very helpful. He said that he will be out of town most of the summer, returning in August. Commissioner Sandahl mentioned that there used to be trails be Sears Elementary. Commission Castimore said there about 40 sets of skis sitting in the hall there right now. 5. DIRECTOR'S REPORT a. Elks Convention: Kayo stated the Elks asked the City a few years ago if they could use the gymnasium for the state Elks convention. They are using it again this year, arriving on May 15 to put down a tarp and set up furniture. They will finish on Saturday night, and the gym will be closed during that time. The Elks made a donation to the Recreation Department last time they used the gym, and there were no problems. b. After -prom parties: Kayo said the Skyview party was held Saturday night. There wasn't a large turnout (around 40-50), but the ones who were there seemed to have a good time. KCHS will have their party May 4. Normally the fee is $300. Council waived the fee for KCHS this year. Bob and some of his people are volunteering. Kayo said they have received a few calls about after -graduation parties, but nothing definite as yet. C. Fields/grass area preparation: Kayo said his crew has been aerating the areas that are dry enough (softball fields, Leif Hansen Park, the triangle by the airport). He said the Little League fields are still too soft to work. Since Little League begins games on May 13, it's going to be hard to get the work done first. Kayo also said the greenhouse Parks & Rec Commission May 2. 1996 Page 2 is full of nice green plants, but the nights are still too cold to set plants outside. d. Fence donation to Circle Track Association: Kayo said the fence is old 8' or 10, chain -link fence that was given to the City by the Borough. Some of it was used in the backstops at the junior high school. 6. OLD BUSINESS a. Budget: Kayo stated that the budget has not yet been approved. The Rec Center lost the Universal machine and the weight equipment. He said they already have a weight machine that is functional; it just needs to be maintained. Kayo said the money for refurbishing the Christmas decorations was cut as well. Council also cut the extra $30,000 that was to be used for the restroom building, leaving the original $20,000 budgeted for that project. Construction will begin this summer. 7. NEW BUSINESS a. Summer hires: Kayo read the list of summer hires. He said Tom Carver will be in charge of the Parks crew. b. Hiring schedule for new P&R Director: Kayo referred the Commissioners to the City Manager's memo in the packet, stating interviews will be held the week of May 13 and someone will be selected by May 31. Castimore MOVED that Commissioners Hultberg and Sandahl represent the Parks & Rec Commission in the interview process. Wisniewski SECONDED the motion. The motion PASSED unanimously. Kayo asked the recording secretary to tell the City Manager who the representatives will be from the Parks & Rec Commission. C. Global Releaf: Kayo said he did this last year, too. He said he wrote the letter in the packet stating that the City requests some of the seedling trees. He stated that some of the trees will be put in buckets in the greenhouse, and some might be put in the plot of ground given to the City by the Extension Service. 8. CORRESPONDENCE None. Parks & Rec Commission May 2, 19% Page 3 9. INFORMATION a. Michelle Fahnholz showed the Commissioners the new calendar. b. Wisniewski asked if a task force should be established for the hockey rink. Councilman Bannock said he told the Council two weeks ago that the P&R Commission was interested in an ice hockey facility and that the Commission was not interested in anything like what was last presented to the voters. Bannock said he believes the Council is not unanimous in that same belief but, he said, Council has been very busy lately and has not given much time to the ice rink issue. He stated, "There is not unanimous support for a $300,000 covered ice facility." Commissioner Sandahl asked, "If you were to put the $300,000 versus the $1.8 million or $3,000,000, where would the Council be in your opinion." Bannock answered, "It's a coin toss." Sandahl asked if it would also be a coin toss between zero and $300,000. Bannock said, "There's just a few council members who have some real firm opinions of each one of those scenarios that you've just presented. No ice; $300,000 ice; and $3 million ice." Wisniewski stated that Kenai has "no cross-country ski trails to be proud of, and we don't have any ice facilities." He said that he was in Nikiski recently and could feel the spirit of the community. People there told him the Nikiski rink is used almost 24 hours a day. Kayo stated that, on the other hand, Kenai is the only community around here that has a recreation center, softball fields used by the whole area, and Little League fields. So Kenai does provide those things for people in the whole area. C. Castimore told Kayo, "When I first came here, there weren't too many lawns in this community; and today when my father comes to visit (I think this is his 17th year in a row), he always says this is one of the prettiest towns in all of America. And I think the community has a great deal to thank you for ." He said Kayo's work is appreciated by everyone. d. Hultberg said a lot of expertise is leaving with Kayo. He said he remembers starting with Kayo in back of the old Fine Arts building with Max Swearingen and Jerry Carlson and Dick Morgan and others in the days before the Rec Center or the lawns and flowers. Hultberg said he appreciates what Kayo has done for the City. e. Yamamoto said that the athletic program has grown since Kayo started. He said now Soldotna is even involved and one year there were 18 teams. He thanked Kayo. f. Kayo stated that the Commission has been one of the things that has made his job enjoyable over the years. Kayo also said that the Rotary Club has chosen for the Old Town Park the same Parka & Rec Commission May 2, 1996 Page 4 piece of equipment that the Commission chose for Beaver Creek. 10. ADJOURNMENT Sandahl MOVED to adjourn the meeting. Castimore SECONDED the motion. The meeting was adjourned at 8:05 p.m. Respectfully submitted by: She . Paulsen, Acti ecording Secretary CAWP601D0CS%PARK&RECkbBN S Parka & Rec Commiaion May 2, 1996 Page 3 Memorandum Date: 05/10/96 To: Mayor Williams and City Council From: Marilyn Kebschull, Administrative Assistant RE: Planning & Zoning Minutes of May 8, 1996 The attached minutes are ROUGH DRAFT and have not been PROOFREAD. They are being included in your packet in this form so you will have the benefit of public comment that was received during this meeting. Attachments CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** Council Chambers, 210 Fidalgo May 8, 1996, 7:00 p.m. Chairman Kevin Walker 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: April 24, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. PZ96-32—Encroachment—Lot 2, Block 2, Spruce Grove Subdivision b. PZ96-33—Variance—Lot 23, Block 4, Basin View Subdivision c. PZ96-34—Conditional Use Permit —Lot 20, Anglers Acres d. PZ96-35—Conditional Use Permit —Tract A, Block 1, Bridge Road Subdivision No. 2 e. PZ96-36—Variance—Lot 10, Block 7, Inlet View Subdivision f. PZ96-37—Conditional Use Permit —Gov't Lot 5, Section 11, T5N, R111W, S.M. 7. NEW BUSINESS: a. PZ96-30 - Home Occupational Permit - Child Care - Carlough (Continued from 4/24/96) 8. OLD BUSINESS: a. Prime Residential Zone (Christian) b. Purchase or trade of Richka Park Property for Airport Buffer Zone (Discussion) 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration Planning & Zoning Commission Page 2 Agenda May 8, 1996 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. KPB Notice of Planning Commission Action - Hakkinen Estates Preliminary Plat b. US Army Corps of Engineers Public Notice of Application for Permit 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: CITY OF KENAI PLANNING AND ZONING COMMISSION May 8, 1996 Minutes 1. ROLL CALL: UNAPPROVED Members present: Carl Glick, Phil Bryson, Teresa Werner-Quade, Ron Goecke, John Booth, Karen Mahurin, Kevin Walker Others present: Councilman Hal Smalley, City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: GOECKE MOVED FOR APPROVAL OF AGENDA WITH THE ADDITION OF THE LETTERS THAT WERE PASSED OUT TONIGHT AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY GLICK. Chairman Walker noted Item 11, Persons Present Not Scheduled To Be Heard, was missing and asked if anyone would care to address that. Bryson requested that Item 11 be added to the agenda. Maker of the motion concurred as did the second. Walker asked if anyone opposed unanimous consent of the agenda with the additions. None noted. AGENDA APPROVED. 3. APPROVAL OF MINUTES: April 24, 1996 GLICK MOVED FOR APPROVAL OF THE MINUTES OF APRIL 24, 1996 AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY GOECKE. Walker asked if anyone opposed unanimous consent. None noted but Werner-Quade asked to make a correction. Werner-Quade commented that on members present, Bryson was listed twice. On page 8, fourth paragraph and read, "...reiterated the issue before the issue before the Commission.." Also asked that her name be spelled Teresa without the H. Planning & Zoning Commission Minutes Page 2 May 8, 1996 Walker asked for other corrections. Walker asked if anyone opposed unanimous consent. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. PZ96-32—Encroachment—Lot 2, Block 2, Spruce Grove Subdivision GLICK MOVED FOR APPROVAL OF PZ96-32, ENCROACHMENT, LOT 2, BLOCK 2, SPRUCE GROVE SUBDIVISION. MOTION SECONDED BY BRYSON. Walker asked for additional staff comment. La Shot noted that the encroachment of the front yard, if only a garage, it wouldn't be an encroachment as the code allows that. A garage can encroach up to 10 foot from the right of way. PUBLIC HEARING OPENED. No comments received. PUBLIC HEARING CLOSED. Walker brought item back to Commission for discussion. None noted. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES WALKER YES UNANIMOUS. b. PZ96-33—Variance—Lot 23, Block 4, Basin View Subdivision GOECKE RECOMMENDED APPROVAL OF PZ96-33 VARIANCE FOR A GARAGEIWORK SHOP LOT 23, BLOCK 4, BASIN VIEW SUBDIVISION. MOTION SECONDED BY GLICK. Walker asked for additional staff comment. None given. PUBLIC HEARING OPENED. Planning & Zoning Commission Page 3 Minutes May 8, 1996 No comment received. PUBLIC HEARING CLOSED. Item brought back to the Commission. Bryson asked if either adjacent property owner had commented. La Shot noted no comments had been received. Mahurin noted she will be voting no noting that variances are a concern that she has expressed many times. Mahurin commented that they have an opportunity to stop something that violates the code before it begins so will be voting no. VOTE: BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN NO GLICK NO WALKER YES MOTION PASSED. c. PZ96-34—Conditional Use Permit —Lot 20, Anglers Acres MAHURIN MOVED FOR APPROVAL OF PZ96-34. MOTION SECONDED BY BOOTH. Walker asked for additional staff comment. None noted. Walker stated that before he opened the public hearing he wanted to asked the maker of the motion if she wishes to include the staff recommendations in that motion. Mahurin noted yes and Booth concurred. PUBLIC HEARING OPENED. No one commented. PUBLIC HEARING CLOSED. Walker brought the item back to the Commission for discussion. Werner-Quade stated she wondered if Mr. Dere had a DEC approved septic for that number of people. Mr. Dere came forward and Werner-Quade asked if he had the DEC permit for that number of people to occupy the residence. Dere advised yes. Mahurin asked Dere if he was planning to park the boats in the river or on the property. Dere stated it would be on Beaver Creek. Planning & Zoning Commission Page 4 Minutes May 8, 1996 Chairman Walker advised that Mr. Ron Rainey had called in and requested to submit his support of this item. 1fly WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON YES WALKER YES UNANIMOUS d. PZ96-35—Conditional Use Permit —Tract A, Block 1, Bridge Road Subdivision No. 2 BRYSON RECOMMENDED APPROVAL OF PZ96-35. BRYSON STATED HIS INTENT TO INCORPORATE STAFF (CITY ENGINEER) COMENTS. MOTION SECONDED BY BOOTH. Walker asked for additional staff comments. La Shot stated nothing additional but the applicants are available to answer questions. PUBLIC HEARNG OPENED. No comments received. PUBLIC HEARING CLOSED. Item brought back to the Commission for discussion. Walker noted there are several letters opposing the permit in the packet with concerns that the Commission may wish to address. Walker asked for discussion on the item. Goecke commented that having read the letters, it doesn't sound like the neighbors are too happy. Bryson stated he personally feels given the existing zoning in the area this type of activity won't affect the area. Bryson noted he feels that the property limits should be delineated in some way to contain the activity on the property and that the activity stay within those limits. Bryson stated he also felt parking should be provided onsite. Bryson stated he felt a review of the permit in one year might be appropriate. Glick asked if that was a motion and Bryson stated they were his comments. Mahurin stated she felt it important to note in the backup material that was sent that they plan to be open Saturday, Sundays, and Wednesdays and with vehicles not Planning & Zoning Commission Minutes Page 5 May 8, 1996 arriving before 10 a.m. and leaving occasionally as late as 8 p.m. during summer months. Mahurin stated she didn't have a lot of concerns about that and wanted to make the Commission aware of those comments. Goecke commented that he agrees with everything that has been said and that if they can provide parking on that property and not on that road which the neighbors are concerned about. And, if they can make a border and require users to stay within their property, Goecke noted he doesn't have a severe problem with it. Goecke, noting he doesn't think it is these people doing this, commented that the building he is in with his business has been hit with paint balls so has a bit of a sour taste because of these things. Goecke stated if they can assure him they can keep it on their property and the parking on their property, he is willing to give them a chance for one year. Smalley asked if under the consideration after one year, would there be a waiver of additional filing fee each year or would they have to pay a new filing fee each year. La Shot stated he thought for review, it would not be necessary to refile. Walker stated that as he understands it there is a greater utilization of this property as these people are just out and shooting at each other with paint balls, he doesn't see that they are changing the property appreciably for a P&Z type of item. Walker stated that as long as they are contained within their borders, he will support the item. Walker stated he would like to note the paint ball guns are in town and he would rather see a place to go for people to use them than on public buildings and items like that. Walker added he will be supporting this initiative. GLICK MOVED TO APPROVE WITH A REVIEW IN ONE YEAR AND THAT PARKING ON THAT PROPERTY HAS TO BE AVAILABLE. Walker asked if this was an amendment to the main motion. Glick confirmed that was his intent. MOTION SECONDED BY BRYSON. Walker asked for discussion on the amendment. None noted. VOTE: GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON YES WERNER-QUADE YES WALKER YES UNANIMOUS. Planning & Zoning Commission Page 6 Minutes May 8, 1996 Walker stated that brings up the main motion and asked if there was further discussion. Bryson asked if the petitioner's have any concerns about the conditions that have been added. Walker asked if the petitioners were here and if they have any concerns on the additions. They responded no. VOTE: BOOTH YES MAHURIN YES GLI CK YES BRYSON YES WERNER-QUADE YES GOECKE YES WALKER YES UNANIMOUS e. PZ96-36—Variance—Lot 10, Block 7, Inlet View Subdivision GOECKE RECOMMENDED APPROVAL OF PZ96-36 A VARIANCE FOR LOT 10, BLOCK 7, INLET VIEW SUBDIVISION. MOTION SECONDED BY GLICK. Walker asked for additional staff comments. None noted. PUBLIC HEARING OPENED. No comments received. PUBLIC HEARING CLOSED. Walker brought item back to the Commission for discussion. Bryson stated that given the irregular shape of the lot, it's lack of depth, and apparently no comments from the adjacent lot 8 that would be most closely affected, Bryson noted he will be supporting the motion. Mahurin stated she will be voting no as she does not approve of the Commission approving these items ahead of time because they come back to haunt the Commission later. Mahurin reiterated she will vote no. Bryson commented he believed the purpose of a variance is to address these situations before they occur rather than after they occur. A variance is not appropriate after a situation has been constructed and reiterated he feels this is the appropriate procedure to follow. Planning & Zoning Commission Minutes VOTE: Page 7 May 8, 1996 MAHURIN NO GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES WALKER YES ITEM PASSED. f. PZ96-37—Conditional Use Permit —Gov't Lot 5, Section 11, T5N, R111W, S.M. GOECKE RECOMMENDED APPROVAL OF PZ96-37. MOTION SECONDED BY WERNER-QUADE. Walker asked if additional staff comment. La Shot noted nothing additional. PUBLIC HEARING OPENED. No comment received. PUBLIC HEARING CLOSED. Walker brought item back to the Commission for discussion. Bryson stated the item is listed as being on Government Lot 5 and asked if this is the remaining portion of that lot? Bryson noted that it appeared on a map that the whole subdivision came out of that government lot. La Shot stated it could be and he thinks there has been further resubdivision of that lot. Bryson asked if this is a tract that is proposed for a subdivision also. La Shot stated the applicant is at the meeting but they indicated to him that they were planning to leave it as one large tract. Mahurin asked if there is information on the size of the lodge and how many overnight clients they intend to have, how many rooms will be rented out. Lowe stated he planned on building his home and five rooms for rent. Walker asked Lowe to come forward and sign in. Bryan Lowe —Lowe stated he planned on building his home and five bedrooms for rent adding that he doesn't want to be limited to that. Lowe stated he plans to only lodge ten people in the proposed building. Lowe reiterated he did not want to be limited to ten people but perhaps 18 in the future. Mahurin asked the square footage of the proposed lodge? Lowe stated it has not been laid out yet and does not plan to build until the fall. Lowe estimated 4,000 to 5,000 square foot. Lowe added it will be a custom building with all DEC approved sewer and Planning & Zoning Commission Page 8 Minutes May 8, 1996 avater. Lowe stated he is having a designer come in to look at the land. The building will be set back in the trees as far as possible and it will be done first class. Mahurin questioned about sewer and water. Lowe stated it will be DEC approved. Mahurin asked how many bathrooms they would be planning for. Lowe stated DEC doesn't care how many bathrooms they have but he plans on having a bathroom in every room that is rented. Mahurin clarified that by sewer and water he was referring to septic. Bryson asked Lowe if he had ever considered requesting a rezone of that entire area. Bryson commented that Lowe appears to be the person with the greatest activity in the area. Bryson noted that the city has the recreational river -oriented recreational zone. Lowe responded he didn't know that could be done but would be interested in that. Bryson stated the intent is to provide for recreational/commercial activities that are river oriented adding that virtually everything going on at Angler's Angers is appropriate. Lowe asked the procedures to do that. Bryson stated he should contact the city. Bryson stated it is a zone that he didn't think any facility had ever been put in it but the intent was to address the Angler's Acres area. Lowe stated he appreciated the information and would check into it. Glick asked how many guides they intended to work out of the building. Lowe stated that there will not be any guides running out of the building because there is no access to the river although there is 1000 feet of river front. Lowe stated he believed it was designated wetlands. Lowe stated it will basically be for lodging. Lowe advised he currently has two properties up for sale and plans on consolidating into this place instead of spread out. The plan is to set it back for privacy. Booth asked La Shot if any public comment had been received. La Shot stated there was one letter in the packet. Walker asked Lowe about his statement about not running any guides out of the building. Lowe stated it will be hard to run guides from a place without water access. Walker was questioning the permit requesting lodging and guide business. Lowe stated he had put that in because part of the business will be conducted there adding that if he has clients staying there he will be collecting money there. Lowe commented he wanted to make sure to be covered under the permit. Walker stated potentially they will be conducting some guide business in the facility. Lowe stated the guide business as far as collecting money and stuff like that. Goecke stated that Lowe realistically meant by guide business is guide booking business and Lowe agreed. Werner-Quade asked if Lowe had stated how many rooms would be in the building or how many rooms it would be limited to? Lowe stated he plans on building 5 rooms to rent but doesn't want to be limited to that. Lowe added that ten years in the future, noting they were talking about 25 acres, he may want to add an extra cabin or two Planning & Zoning Commission Page 9 Minutes May 8, 1996 reiterating that he doesn't want to be limited. Lowe added that other conditional permits wherein they are allowed to lodge 18 people. Lowe commented he is only asking for ten now and has a property 25 times larger than anyone elses. Lowe stated he isn't saying he wants 25 times 18 but is saying he doesn't want to be limited to ten people. Lowe commented that he has hired an engineer and everything will be done right and first class. Lowe added that right across the street from him that pretty much everyone there has Conditional Use Permits. Mahurin asked for a clarification to Lowe's statement that there is a business that can lodge up to 18 people and wanted to know which one it was. Lowe responded Will Jahrig's CUP say 18 people on one acre. Lowe added that there are a lot of other CUP's like one with a triplex on it that doesn't say the number of people and others that don't say the number of people. Booth asked if Lowe would be planning on storing the boats on the property. Lowe stated he doubted it as he has another property, Lot 6, and that is where he stores the boats now. Lowe stated he wants to keep all the trees he can and doesn't need to leave the boats there. Mahurin commented she is uncomfortable and doesn't feel she has enough information. Mahurin stated she supports the concept, the businesses that are going in there noting she has voted yes on all of Lowe's permits that have come before the Commission. Mahurin stated she feels like she doesn't have enough specific information in her mind noting she doesn't know how big it will be, what the intent, how big a house plus five rooms. Lowe responded if he knew, he would tell them. Lowe added he hasn't priced out the building noting he is busy getting ready for his season. Lowe stated he has two properties up for sale. Some of that money will be used for building. Lowe said he would like to build a place that would cost about one-half million dollars but he couldn't do that. Mahurin stated she understood what he was saying but that she would have to vote no because she doesn't feel she has enough information. Lowe stated the building will be under 6,000 square feet. His home will be approximately 2,000 to 3,000 square feet and the other part probably 2,000 square feet and five bedrooms for rent. Mahurin stated she appreciated his comments but will still vote no even though she supports the comments. Mahurin added that probablies are not good enough for her when issuing a permit. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN NO WALKER YES MOTION PASSED. Planning & Zoning Commission Page 10 Minutes May 8, 1996 7. NEW BUSINESS: a. PZ96-30 - Home Occupational Permit - Child Care - Carlough (Continued from 4/24/96) Walker noted this was continued from the 4/24/96 meeting. GOECKE RECOMMENDED BRINGING BACK BEFORE THE COMMISSION PZ96-30 A HOME OCCUPATION PERMIT. MOTION SECONDED BY MAHURIN. Walker asked for additional staff comment. La Shot nothing in addition to the memo and that the additional information as requested had been collected. Walker asked if there was any public comment. None noted. Item brought back to the Commission for discussion, none noted. VOTE: BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES WALKER YES UNANIMOUS. 8. OLD BUSINESS: a. Prime Residential Zone (Christian) Walker noted that this item had been brought back at the Commission's request and would entertain a motion to put it on the table. MAHURIN MOVED TO PUT ITEM ON THE TABLE. MOTION SECONDED BY GOECKE. Walker asked for additional staff comment. La Shot stated the minutes from last meeting read that the Commission wanted this back on May 22nd. La Shot stated administration wasn't sure if the Commission wanted a public hearing at that time on a proposed ordinance so decided to bring it back this time for additional work, if there was any, or additional comments. Mahurin stated that Mr. Christian and several of the petitions have come before P&Z five or six times and have been working on this over a year. Mahurin stated she feels they have asked for this and have been diligent in providing information, worked with Planning & Zoning Commission Page 11 Minutes May 8, 1996 the Commission, answered questions and so would like to have a public hearing at the next meeting. Mahurin stated she would move to have a public hearing to gather input from the community and to see if there really is an interest from the public to establish this type of a zone. Walker asked if prior to making motions if he could ask that any motions be held until there are enough items decided to include in all in one motion. Mahurin agreed and withdrew motion. Bryson stated as he envisioned this, this would be a zone in which it might be appropriate to incorporate existing areas zoned RS-1 or RS-2 among others. As such and given they are all suburban residential, medium density situations, Bryson stated he felt it would be appropriate that these not be considered spot zoning if a person attempted to incorporate an existing lot or five lots or whatever the community wanted into this zone if they met the conditions. Bryson stated he didn't know how much leeway the zoning ordinance has with that regard but would feel that there be some definition that an area that is zoned residentially already whether RS-1 or RS-2 or RP is adopted not have to undergo the test of spot zoning to be applied to an area. Walker asked Bryson the area he was discussing, noting he had said one lot or five lots, Walker asked if he was indicating that in the middle of a current suburban residential area, that you would consider taking one 8,000 square foot lot and zoning that RS-2 and not considering that spot zoning. Bryson stated that given the situation that virtually all of the medium density lots in the city are zoned RS at this time, that if an area in the city, for example Toyon Street had five lot owners which were reasonably contiguous petition to have the conditions presently listed as RP that the argument because the area is already zoned residentially and they are proposing effectively certain other conditions on that same area that that not be considered spot zone. Walker asked if he was putting a minimum acreage on it. Bryson stated he would not be supporting any rezone that effectively deviated from the lots that were being rezoned in the area. Bryson stated that in that regards he is probably at odds with the petitioners. Glick stated he concurs with Bryson that perhaps instead of creating a new RP zone, take the RS-2 which isn't used and take the items discussed and move them into that zone. Glick stated there wouldn't be many changes except like two family dwelling would be an N and some of those things rather than create a whole new zone. Glick added he felt they should put a square footage on it. Walker asked for suggestion. Glick stated 10,000 per lot. Glick added he doesn't think they want to get too strict feeling some things should be under covenants and if the owners don't follow them they may need to create an association to make the people stick to the covenants. Glick commented it was not up to the city to enforce those items. Glick stated he felt that what they had gone through on the chart was appropriate but they shouldn't add some of the other things that were wanted. Glick stated that they probably wouldn't fit into Planning & Zoning Commission Minutes Page 12 May 8, 1996 ;as that wanted to be changed to the zone and secondly a lot of items should be covenants. Goecke stated he has had in mind for the RP zone was not trying to change anything in existence. Goecke added he has spoken to a builder in the area who thought it merited some thought so that a builder that wants to build a "more upscale" area could have this designation available to a new development. Walker stated as he understands it from carefully reviewing past packets, and the information, there is a petition requesting that this body review, analyze and discuss this subject. Walker stated a number of public comments sessions have been held. Walker stated that as yet he has seen no people come forward that actually qualify under this zone and no developers come forward and ask for more restrictive zoning. Walker stated that he is concerned that if they create a zone and it is not used or brought forward, will it be forced on adjacent properties perhaps even against property owner's wills. Walker stated that was a strong concern and inasmuch he will not support the creation of this zone. Walker stated they could make some adjustments to the RS-2 and if any property owners in groups, noting he does not support zoning, wish to bring something forward and zone their properties as RS-2 to create an area without multiple family dwellings he would support that. Walker noted he does not support the creation of a very prohibitive zone that the city has not seen one developer request. Christian asked if Walker would take comment from the floor. Walker stated not yet and that the Commission had taken several hours of comments on this item. Bryson stated when the Commission receives testimony what he sees is a very large group of people who are very concerned about their homes. But the argument for creating the zone is to apply it to an area that is not yet platted. Bryson stated to him those two situations don't mesh. Bryson stated he sees the greatest problem is people worried about multi -family homes and all they have to oppose it with is a covenant situation. Bryson stated he feels if the RS zone were modified to address that situation that is about as close as they could come to affecting the majority of people who were petitioning whose prime interest is the home they have. The stated intent of this zone is to be applied to someone elses property and not on their property. Bryson stated he is uncomfortable with that. Mahurin said she sees this as a positive step noting initially it was a reactionary response to protect their homes. However, almost a year and a half later and because their homes were threatened they see that there is a need within the city. Mahurin stated she tends to agree with that. Mahurin added she agrees with the comments about spot zoning and would not approve of that. Mahurin stated she agrees with Mr. Goecke's comments that there should be a zone of this nature if anyone wishes to do that. Mahurin stated she takes this as a proactive step for the City. Mahurin commented that an ultimate compromise if she had to do it would be to modify the RS-2 Planning & Zoning Commission Minutes Page 13 May 8, 1996 to incorporate some of this. At this point, Mahurin stated she would like to stand by her original motion and open it to public testimony noting they should see what the response is in a public hearing. If there is not the response, the Commission still can vote no. Mahurin reiterated she felt they owned a public hearing. Glick asked if they have a public hearing if she is recommending that it be on what is in the draft, or changes to the draft, or as it is? Mahurin stated she was proposing it as it was in the draft noting she thought they had reached consensus. Glick asked including the square footage. Mahurin stated she thought they had reached an agreement and this was the final document. Glick stated he thought so too except for the square footage and didn't feel there was a consensus. Mahurin stated since she hadn't heard any negative response that is part of her original motion at this point. Walker stated it was brought before the Commission as a discussion item and so it is being discussed. Walker commented he would like to have open discussion among the members and hear from everyone because if it is going to be brought forward, it definitely needs items like square footage cleared. Walker stated he understands she was favoring the 15,000. Mahurin stated that in response she assumed he was back to the motion as she thought that he had gone thought the entire and thought procedurally she felt he was to the motion. Mahurin noted she didn't realize they were still at the discussion and she can certainly wait for that motion. Walker stated there had not been a second. Walker commented that he felt it should be batted back and forth noting there had been a suggestion of 15,000 and one of 10,000 and hoped they could reach a consensus or a middle ground. Goecke asked about 12,500. Booth stated they had asked for developmental costs and looking at the bottom line those costs are far higher than he expected to see. Booth added he felt those costs were prohibitive and thinks that some adjustments to property sizes need to be done to make this a realistic zone. Booth added he agrees with Ms. Mahurin that it needs to be opened for public comment. Walker asked if he had a recommendation on lot size and Booth responded no. Werner-Quade stated she felt the same as Booth did when looking at all the numbers and it seemed prohibitive for a developer to embark on a project. This made her feel that perhaps they should shift over and look into the residential zone that is not being used, but understands that the petitioners don't want to make a lot of compromises. Werner-Quade stated she is not comfortable with the prime residential sitting the way it is with these costs and restrictions. Werner-Quade added she didn't know what they could do to alter the residential zone (RS-2) but her immediate feeling would be to try that. Werner-Quade noted she is not opposed to a public hearing. Planning & Zoning Commission Minutes Page 14 May 8, 1996 MAHURIN MOVED THAT A WELL ADVERTISED PUBLIC HEARING BE HELD AT THE NEXT P&Z MEETING ON THIS PROPOSAL AS SUBMITTED. MOTION SECONDED BY GOECKE. La Shot stated that any specific comments the Commission may have as to any changes as far as the draft square footage, uses, the administration would like to have if you have a consensus. With regards to advertising, since there isn't an area defined for the proposed zone, there will not be individual notices mailed. There will be an ad in the newspaper and it will be posted in three public places. La Shot stated he was not sure how to go about an article in the paper. Smalley asked if this body would be willing to entertain letters to developers in the area that build. Smalley stated he felt input from developers might be important. Smalley added you are talking potentially about a lot of other land although this is not assigned to a specific area but it could be. Walker stated he felt that was an excellent suggestion. Bryson stated the motion as proposed with a 15,000 square feet lot size, you are basically looking at custom home construction on lots this size. Bryson noting he is not privy to the number of custom homes in this range that are constructed each year but noted you could probably count them on one hand. Bryson stated his other concern is that there have been very loyal attendance from the residents in Woodland and Birch Drive areas. This as proposed would only affect 4-5 percent of the lots in Woodland Subdivision and probably not be applied to a situation where a large property owner owned the property other than the petitioner. Bryson stated he didn't know that this is what the majority of the people who are testifying expect. They are looking for protection of their own. Walker asked if Bryson wished to make an amendment. Bryson stated not at this time but he would allow it to go to public hearing and would make comments at that time. Walker stated there were people present who had asked to speak and he would like the Commission to indulge him and allow them to do so noting this was a public hearing. Walker noted there is a motion before the Commission to have a public hearing on the RP zone. Walker stated he would ask that those persons who wish to come up and speak be brief as this is not a scheduled public hearing and to direct their comments toward the motion. Michael Christian, 613 Maple Christian stated it is his name on the proposal. Christian stated he would like to comment on a couple items from the discussion. First, Christian stated it was mentioned that there had been many hours of public hearings or testimony and that did not happen. Mainly, Christian stated he was talking and that was because this was a rough draft form and hadn't gotten to the public hearing process. Christian said hopefully they will be now. Second, Christian stated they have Planning & Zoning Commission Page 15 Minutes May 8, 1996 always given the indication they were willing to negotiate or compromise or come to some conclusion noting he has said that every time he has spoken and yet people still get the impression they are steadfast on a specific item. Christian said that is not true. Christian said he has mentioned that he is willing to work with an RS-2 or RS-1 as an appropriate form to the prime zone. In fact, RS-1 is more closely related to what they intended because it has the lot size of 12,500 already whereas RS-2 has a 7200. Christian said if they could think in those terms and perhaps speak to each item. One last thing, is that some people were saying that most of these items were aimed at or designed as covenants rather than zone items and the only one he would put in that category would be the tree issue with the idea as far as keeping mature trees. As far as paved streets, underground utilities, sewer and water, those things are more code than covenants. Barb Christian, 613 Maple —Stated she wanted to express that Ms. Mahurin has a clear grasp of what they are trying to do in her estimation. Christian stated they saw that something wasn't working and that it was threatening some people's property and wanted to see if there could be a new zone established to prevent similar problems in the future. Christian stated she feels bad that this is seen as an effort of Woodland Subdivision dwellers to protect themselves and devil may care about anyone else. Christian stated from her standpoint, maybe because she has been a teacher for 25 years, when something goes wrong she tries to think of a way to do it better next time. Christian stated this was proactive on her part. Walker asked if any further discussion. None noted. VOTE: WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON YES WALKER YES MOTION PASSED. Walker noted a public hearing will be held on the item as submitted. b. Purchase or trade of Richka Park Property for Airport Buffer Zone (Discussion) Chairman Walker advised this is a discussion item. Mahurin noted this item was on the agenda as result of a motion she made at the last meeting. Mahurin recognized the Airport Comprehensive Plan being developed that could take this topic into consideration. However, because this property is being developed or had started to be developed but is now in a holding pattern, Mahurin noted she felt it important for the Commission to discuss tonight a recommendation to Planning & Zoning Commission Page 16 Minutes May 8, 1996 amity Council that they pursue purchase or trade of this property because it is the only buffer. Mahurin stated the trees existing in this area between the residences and the airport are a buffer for noise pollution. Mahurin stated she felt the Commission needed to respond to the public who has come before the group and added that she felt this was one way the Commission could do it. Mahurin reiterated she understood there is an Airport Plan in place adding that she felt it would take too long otherwise she would be willing to wait for that. Mahurin stated she would hope they could discuss, before any motions were made, that the Commission could ultimately request City Council take action on this. Walker asked for Commission comments. Councilman Smalley stated that Council had discussed this briefly at the Council level. Smalley added it was not this issue but the proposed purchase from other previous discussions at past Planning & Zoning meetings. Smalley asked if this had been presented to the Airport Commission for their thoughts adding they deal with airport matters and they may want to have some input in this. Smalley recommended that it go to the Airport Commission before it be sent to Council adding that is the first thing Council will ask. Walker advised Councilman Smalley that the information was in the Airport Commission packet for tomorrow's meeting as an information item. Smalley noted that one concern that Council members have expressed is the lack of developmental or undeveloped lots (residential) within the city. Smalley noted that as Mr. Bryson had pointed out on custom made homes that are designed on specific size lots, you probably could count those on one hand. Smalley stated that with developmental lots the city is "kind of in a crisis as far as the numbers of lots for building. Smalley stated the city has a great deal of lots that are tied up in a law suit but nothing can be done with them adding they are on paved streets with water and sewer. Smalley noted that depending upon the resolution of that conflict, it could be an additional ten years before any kind of title or deed can be issued on those properties. Smalley commented these are general thoughts adding that potentially the city might be having it's hands on a great deal of developable properties. Smalley stated the city does not wish to be in the real estate business for housing but due to circumstances the city may be. Smalley stated at the last Council meeting they took action to identify lots within the city that have been foreclosed on that the city has had for several years. These lots have been put up for auction but no bids have been received. Smalley stated they are going to put "For Sale" signs on them and see what business is generated. Smalley stated he felt this was something worthy of discussing and would welcome discussion at this level with public hearings and then have it sent on to Council. Mahurin stated that in response to Councilman Smalley's negative comments, Mahurin stated she didn't envision this property, if the city should purchase it or trade for it, as being on the market to be developed. Mahurin stated she viewed it as a conservation zone to be used strictly as a airport buffer. Mahurin stated she didn't think it would be Planning & Zoning Commission Page 17 Minutes May 8, 1996 something that the city would be stuck with adding she would like the record to reflect this when it goes to Council. Goecke stated he feels he understands what the people are wanting to do and why. Goecke noted he has a problem with the city owning a whole bunch of property. Goecke stated he does not know why the city would want to own this property and then just leave it there. Goecke added he doesn't know why the Borough wants to have property, or the state, or the federal government. Goecke stated that property, in his view, should be in public or private hands where it can be put on the tax rolls and everyone derive some good from it. Goecke stated that the city owning a lot of land is not a benefit to anyone. Goecke reiterated he feels he knows and understands what the residents are requesting but has a problem with any government entity owning large tracts of land that could be in private hands. Walker asked for any other discussion. None noted. Walker asked if the Commission wished to bring forward any motions. MAHURIN MOVED THAT A REQUEST BE FORWARDED TO THE CITY COUNCIL THAT THEY PURSUE EITHER OR PURCHASE OR TRADE OF THE PROPERTY TO BE USED AS A DESIGNATED CONSERVATION ZONE AS AN AIRPORT BUFFER. Goecke asked if he could ask a question and Walker allowed through the Chair. Goecke stated he would like to know if the Commission is not being premature with the motion until something is heard from the Airport Commission. Walker asked if Goecke was wishing to postpone the motion until the Airport Commission is heard from. Goecke stated he would feel more comfortable proceeding that way. Walker noted there was not a second on the motion. Walker asked for a second on the motion. No second. MAHURIN MOVED THAT THIS ITEM BE BROUGHT BACK UNDER OLD BUSINESS AT THE NEXT PLANNING AND ZONING MEETING WITH A REPORT FROM THE AIRPORT COMMISSION AS TO THEIR DIRECTION ON THIS ISSUE. MOTION SECONDED BY GLICK. Walker asked the Commission to indulge him as there were a number of people in the audience that may wish to speak to the item. Walker asked that the Commission allow them to speak. Walker asked if anyone disagreed. Walker noted there is a motion before the Commission to bring the item back for further discussion at which time they would have the Airport Commission's input and perhaps more information. Walker stated he had an indication that there were one or Planning & Zoning Commission Page 18 Minutes May 8, 1996 more persons wishing to speak to this item. Walker advised them to come forward and state their name for the record and sign in. GEORGE SILIDES, 508 ASH—Silides stated he had spoken to the Commission before on this issue and other related issues. Silides stated he was asking that his testimony be accepted in addition for his consideration. (Silides read from a letter he later provided to the Commission.) It has been said before this commission that, An owner has the right to develop his property as he sees fit, including clearcutting. To that statement I must say, "Maybe." I say, Maybe because courts have held that a property owner can be constrained in his development if such development will diminish the value of adjacent property, adversely affect the quality of life or other property holders, or if environmental damage ensues from the proposed development. Property owners in Woodland fear that all three of the above conditions will stem from the development of property lying between Woodland and the Kenai Airport." "Having said that, I agree that Mr. Hall, the person proposing the development of Richka Estates, has the right to profit from his investment. After all, the property was available for sale to any person or entity, including the City of Kenai. In fact, (Silides added comment that this has been a bone of contention) it was widely circulated to purchasers of property in Woodland that the property now planned for development was the City's "Greenbelt," and not subject to development. A good example of `Buyer Beware." "They City of Kenai can protect both the residential and development interests involved, and it self from further complaint of noise from its airport traffic, by leaving the land between Woodland and the airport in its historic use. It can do so by either buying the property in question, or by trading other land of equal or greater value. We both urge such intervention by the City of Kenai in this matter." Silides added a comment noting it was for Mr. Goecke's benefit. Silides stated he understood his comment that he doesn't like the government owning a lot of property sitting around doing nothing. Silides stated this property would not be doing nothing, it would be acting as a buffer noting it has historically acted as a buffer. Silides noted he wanted to make that distinction that it is not doing nothing adding that is his opinion. MICHAEL CHRISTIAN—Noted he would like to make comments on comments that have been made. The idea that there are no lots available in Kenai or very few is hard to swallow when looking at how much money city tax payers, including himself and others in the audience, have put into the paving and sewer and water connections on First through Fourth Avenues. Christian noted a lot of money had been spent and there are a lot of lots there that can be developed. Christian added they all spent a lot of money on Inlet Woods and that money is sitting there. Now, Christian stated they are asking someone to please go in and develop this new area which will not have city Planning & Zoning Commission Page 19 Minutes May 8, 1996 water or sewer or other things that will have to be put in there. Christian noted the developer does not seem to intend to put them in meaning that later on the city will have to go back in and pave and put in sewer and water and it will be a tax burden on the tax payers to allow that development to go on as proposed. The idea that the city not being in the business of promoting land doesn't seem to be accurate since the city has been involved in all these projects in the past. Christian stated they would like to look at this as a conservation zone as Ms. Mahurin proposed. Christian stated there are conservation zones along Richka Creek from Fourth Avenue to the Inlet. Christian stated he didn't see any problem extending that up Richka Creek and including that wooded area which has been providing Woodland, Inlet Woods, and any new development with the type of protection they are looking for. ALAN POINTER, 509 ASH —Pointer stated he felt it would be a wise idea if possible for the city to pickup the property as a buffer zone. Pointer noted he agreed with Mr. Goecke and that a lot of government bodies own too much property. However, the city will be faced with, if everyone has their wishes come true, Pointer stated he doesn't think anyone doesn't have an eye to the future and hope that Kenai continues to grow. Pointer stated that many of the discussions that have gone on over the past year surround the activity at the airport. Pointer stated that everyone says they want the planes to come in because it represents revenue and it does. Pointer stated if the city continues to grow, the airport is going to get more active. If the airport gets more active, a buffer zone will be needed more in the future than is needed now. Pointer asked if the city would prefer to buy the property after it has been developed when they have to buy it with the houses on it because people have had enough of the noise and the airport needs to expand. Or, does the city want to look at the future now and address it by picking up the property undeveloped and not have to provide recompense for people who developed the property. Pointer stated that is the issue and that is the issue that is trying to be reached now. JANICE RODES—Rodes noted she usually likes to restrict herself to talking about things that she has researched, but in this case will stick her neck out. Rodes stated that when she first found out about the developer's plans, they included a road which would connect to Birch Street. Rodes stated she lives on Birch Street. At the time they bought their property on Birch Street, it was a gravel road. Rodes noted she didn't mind when it was paved even though the traffic picked up. Rodes stated she doesn't have any small children at home but that is not true of her neighbors. The idea of increased traffic on the street appalled her. Rodes noted her confidence factor was low when she saw some of the things that were happening and was told that the permits weren't in place. Rodes stated she had this information second hand but would love for someone to tell her that there was no chance that there would be a road connecting with Birch Street. Walker asked La Shot to respond and explain the plat that was approved by the borough. La Shot stated that at this point the preliminary plat that went before Planning & Zoning Commission Page 20 Minutes May 8, 1996 Planning and Zoning approximately a year ago has been approved by the Kenai Peninsula Borough. La Shot stated he doesn't know the status as far as what the developer intends to do at this point noting he hasn't made his intentions clear. Rodes asked if there was a road on the plat. La Shot stated there was a platted right of way on the plat. GINGER KRONA, 691 SYCAMORE CIRCLE—Kaona noted she would like to voice support for the previous speakers. Kaona stated that she felt the City of Kenai has done a good job in planning the city in the past and would hate to see her taxes go up because the city has to purchase something down the road that could be purchased now and save everyone money. Kaona stated that the developer who owns the particular property, if the Commission will look on Poplar (the street down from Sycamore), the last three houses that were built do not even have a bush. Kaona stated that her fear is the buffer zone on Birch, if the developer develops that property like the property on Poplar, it will increase the noise. Kaona stated she would like to see the city purchase or trade that property. GEORGE NAVARRE, 600 MAPLE —Navarre noted he had missed most of the meeting and may repeat something. Navarre stated he believed they were talking about quality of life which should be very important to each one us. Navarre stated he wakes up almost every morning in the wintertime because the air is brisker and sounds travel faster and longer to the sound of roaring motors about 6 a.m. In the summertime, Navarre stated he goes to sleep with the sound of roaring motors about 11 p.m. because somebody comes down and decides to take practice landings. Navarre stated he doesn't like to take the practice landings about but it happens. Navarre stated he is not worrying about his kids but other kids might have a problem. Navarre stated his hearing is bad noting that when he was young he lived about a mile from a drop forge (?) and believes this is what impaired his hearing. Navarre stated he believes that the quality of the life for the young people living in the area will be impaired by the sound of the roaring motors in the morning, in the afternoon, and the evenings at different times of the year. Navarre stated he is not sure if it is a big buffer zone but it does help. Every little bit helps. Navarre commented you find that out when you look at charities. If somebody gives $5 and another gives $1, pretty soon you have a total you can do something with. Navarre stated he believes this buffer zone being talked about is a needed thing for the city for the future so you don't get future complaints. Navarre commented that people who live here can say we have a good place to live. LISA SKINNER, 608 MAPLE —Skinner stated they have moved from out North into Kenai for the fact that they love the conveniences. Skinner stated she loves the dog leash laws noting that out north there is nothing for laws. Skinner stated she feels the city should start looking at buffer zones for the future if they plan on the city growing and look to building the city outward instead of in toward the airport. Skinner stated that many of the communities outside have grown enormous and total airports are Planning & Zoning Commission Page 21 Minutes May 8, 1996 being moved out of town because of the noise pollution. Many subdivisions in these cities have been built up to the airport and now they have big planes coming in. Now many of the airports are out of town and the city may want to look at ahead of time. Skinner commented like the gentleman said, buy now when it is undeveloped and save some money in the future. Eventually, if the city grows, you end up buying homes as in other cities or small towns in the states. BUDDY SKINNER, 608 MAPLE —Skinner noted that as a pilot he felt Kenai has one of the best flight schools in the State of Alaska, Alaska Flying Network. Skinner noted they do a left hand traffic pattern when they shoot touch and goes in practice that come right over Woodland all the time. As that increases, it will increase the noise. Skinner commented it is a great flight school and more people will come down for it. Skinner stated that in Soldotna they do a right hand traffic pattern to stay away from the city noting it is more unique. Skinner stated that in the summertime with float planes there is High Air Country Adventure using the facility. Skinner noted they are flying props and it is noisy and you can open your door and think they are coming right through. Skinner stated he would appreciate the city keeping it conservation. SHERRY MCBRIDE,1111 5Tn AVENUE --McBride stated she lives right off Birch and is next door to every bit of this and agrees that if the City were to buy the property she sees moose, caribou, and other wildlife, there are blue jays nesting in the area. If you take out all of the woods, all of the animals will leave. There has already been the float plane put in. McBride stated she lived in Anchorage for two years before they moved to Kenai living next to the Air Force base. McBride noted the AWACS would take off at 1 a.m. and sounded like cannons. McBride stated they moved back to Kenai for the peace and quiet for their children. When the planes take off now, they sound like mosquitoes after living in Anchorage. McBride stated it is quiet and peaceful but if you take out all of the trees, she will start hearing more of these planes. McBride stated she is getting used to the float plane traffic already and have been here almost two years. McBride noted her husband was born and raised here less the three years they were in Anchorage. Her in laws put in Birch all the way back building the first home in there. McBride stated the city needs to purchase or trade the property to keep the property as it is. It is beautiful woods and the animals love it. McBride stated she walks her three year old through there where they have done the clearing and there are beautiful marsh lands. A lot of caribou come through and a lot of moose, they breed in the area and have their babies. McBride stated she can every year count on a cow and at least two calves coming through the yard like saying hi and to let her know they are still there. McBride stated she is afraid if they take it out there will never be anything like it again. McBride stated he three year old thinks moose are the neatest thing in the world and to him are like a big horse that you can't touch. McBride stated that in Anchorage he never got to know what a moose was until they returned to Kenai. McBride noted her husband and two older children were born at this house. McBride noted she would like to keep it the way it is. McBride commented she loves the convenience of being in town. Her kids can up to the Park on Fourth through their Planning & Zoning Commission Page 22 Minutes May 8, 1996 property. McBride stated that once everything starts changing she will have to leave her kids locked in the house or on the property. McBride stated the land it beautiful and would like them to leave what the property looks like. McBride stated that they had just gone for a long walk Saturday through the area and there is lots of garbage being dumped back there and noted she is still chasing kids off. McBride stated they never had this problem until last year when the man opened up the road and got the clearing in there and now they can't keep anyone out. McBride reiterated she thinks the city needs to purchase or trade the property and keep it the way it is. McBride noted some might not think it is nice to buy property, but not to look at it as property, look at it as a buffer zone, a place for the wildlife. McBride commented that once you take the trees out you won't see the wildlife anymore. GUS RODES, 207 BIRCH STREET—Rodes commented that when you talk about noise from the airport you have to realize that engines on planes are getting bigger. Now engines on the 777 are 95,000 pounds thrust, a few years ago a 747 with 39,000 pound thrust engines took a 2.5 ton truck that was 200 yards behind it and rolled it down the runway like a tin ball. Rodes noted he knew one of the people who were in -it at the time. Rodes stated that is a lot of power and noise. As the engines increase, the noise will increase. There is practically nothing you can do to stop the aircraft from landing and taking off from the airport. Rodes noted the only thing you can do is put up a noise buffer zone and that is what this is. Rodes noted he would like to add that when he was campaigning last year, the number one problem that people wanted to solve was the high speed and the number of cars going down Birch Street. They were against the subdivision unless there was an exit on 5th Avenue on Float Plane Road so the traffic wouldn't come down Birch Street. The second complaint was wondering if there was anyway to cut off access to Forest Lane so the traffic would not move from that over to Birch Street. Rodes stated he felt purchase of this property as a buffer zone is exactly what is needed. CHRIS MCBRIDE, 1111 5TK AVENUE --McBride noted that he and his friends go in the area to play and if the cars go through they will have to stay yard and won't be able to go out there. McBride added he has a dog that is almost a year old and if they put in that road they will have to move here from where she's at to a different place. In the morning when he goes to school, it is really hard enough already to get to the bus stop and if the city puts in all these cars it will make it harder for him to get there. Chairman Walker thanked the audience for their comments noting if the motion does pass he would like the comments spent to council adding he felt that Councilman Smalley would pass the information to council. Walker brought the item back for discussion. Werner-Quade asked the Commission to look at the Comprehensive Plan, the updated version, on page 41. Werner-Quade stated it notes future airport improvements, 5 to 10 Planning & Zoning Commission Page 23 Minutes May 8, 1996 year time line. Number 3 expand, Number 4 develop, Number 5 extend, Number 6 possible 500 foot extension, Number 7 extend, extend the length of the runway. Going back to Number 4, develop the west side of the water taxi way parking area, the float plane facility for additional parking slips and lots. Werner-Quade commented that is what the airport's future includes. Werner-Quade asked the group to look at Page 17, the potential for growth in Kenai under existing land use. "Much of the subdivided land in Kenai is still vacant and there are approximately 2000 acres of additional, private land which is developable but has not been subdivided. All neighborhoods have land which is either platted or could be platted for new residential or community commercial development. Werner-Quade noted that her point is that there seems to be a lot of other available land noting that the airport is planning on expanding. There is a small buffer zone now that the city has the potential to use and to keep and Werner- Quade stated her recommendation is that council does make any kind of arrangements possible to secure the land. Mahurin asked Chairman Walker to share with the audience the time and place for the Airport Commission meeting tomorrow night so they could share their comments since Planning and Zoning's motion does pertain to that recommendation. Walker advised the Airport Commission meeting would be at 7 p.m. in council chambers. Bryson noted he would be abstaining due to business conflict with the owner. Goecke noted this may be taken wrong but he needed to say it. Goecke stated he doesn't necessary disagree with what has been said but development is going to go to the airport. Goecke stated Planning & Zoning can make a recommendation to council to purchase the property and that is good for now. But, at some point in time, Goecke stated he couldn't help but believe that something will happen and development will go to the airport. A prime example is, and Goecke noted one of the speakers may have been alluding to, is Denver building a new airport 20 miles east of Aurora. When they built Stapleton, Denver wasn't close. But, people build to the airport. Development happens to the airport. Goecke commented that Mr. Skinner alluded to the fact of flight path on touch and goes with a flight school. Goecke noted he thought the FAA could control the route the pilots take. Goecke stated he thought they could request that the turn be larger than out and an immediate 90 back over Woodland to alleviate part of that problem. Goecke stated he hoped that the people in the audience don't take this as his being against what they are trying to do noting he was not. Goecke stated he had lived in that area for two years and understands the airport noise especially this time of year coming off the float plane basin the first few time. It can shake you and you wonder what is going on. Goecke noted these were comments that he had to make because of his feelings. Planning & Zoning Commission Page 24 Minutes May 8, 1996 Werner-Quade commented that she had learned at a workshop in Anchorage that if there ever is any litigation they will go immediately to the city's Comprehensive Plan. The courts want to see what is in there and what provisions were made. Werner-Quade stated the city is bound to their plan essentially. Werner-Quade stated that in the couple years that she has been on the Commission she doesn't remember having as huge a turn out on any single issue with the exception of halfway housing besides the Richka Creek development. Werner-Quade stated she had listened to these people, heard them, and don't think they are particularly opposed to development for development's sake. Werner-Quade stated she thinks they have a valid reason. Werner-Quade added where she lives she gets the airport noise too. Werner-Quade noted that at one point there was a proposal to rezone and stated she felt a lot during that time and did a lot too. She got petitions not to have the ground zoned that particular way because of the feeling these people have expressed about the conservation and about the buffer. Werner-Quade commented that once you lose that buffer, you won't get it back. What little buffer there is now, Werner-Quade stated she feels should be retained. Walker commented he will be supporting this measure as he feels this is an appropriate council decision as council does have the purse, so to speak. Walker stated he felt council should look at this item. Walker stated he is not sure as it serves one specific portion of the community, and that being Woodland and the closely surrounding areas, that this could not be looked at as a local improvement district. The persons in that district could at that time look to see if they wish to financially support this purchase and that would help keep residents in other distant areas of town from having to support this burden. Walker stated the reason he makes this comment is he believes this will come up in the discussion if it is looked at very strongly as they are talking about a large quantity of money and is not too sure that the city would not want to, even in the interest of conservation zones and items like that, wish to put out that kind of money. Walker stated on a local improvement district scenario, it may be possible. Walker reiterated he will support it. Mahurin asked if airport funds could be used for a project of this type? Walker stated he has not heard of airport funds money purchasing properties but thinks it would have to be looked at in the interest of the airport and in acquiring lands for the airport and/or buffer zone. Walker stated it is possible that could be done. Walker stated he couldn't answer the question adding he thought it would be up to council whether they would choose to use airport lands and city funding because airport moneys are in fact city funding in support of one specific part of the community, or in benefit of one specific part of the community. Walker stated he thought that was a decision council should make and would support that noting the people have brought extremely valid concerns and thinks the entire body understands and shares those concerns. Walker stated it was his opinion that this would pass and council has a definite hot football to look at. Planning & Zoning Commission Page 25 Minutes May 8, 1996 Councilman Smalley commented that Commissioner Mahurin made an important comment when she made the recommendation that this group come to the Airport Commission meeting tomorrow. Airport Commission will eventually get this testimony but there is nothing better than face-to-face comments. Smalley recommended the group go to the Airport Commission meeting. VOTE: GOECKE MAHURIN BRYSON WALKER YES YES ABSTAIN YES PASSED-6 YES VOTES, ONE ABSTAIN. BOOTH GLICK' WERNER-QUADE YES YES YES Walker thanked the audience for comments and noted the comments will be forwarded to council as well as the Airport Commission. Walker added that he was sure Councilman Smalley would do his best to bring these points forward as well. Mr. Christian asked when this would go before council. Walker stated he did not know when it would be scheduled so would have to look for public notice. 9. CODE ENFORCEMENT ITEMS: Walker asked La Shot if there were any items to report on. La Shot stated no. Walker asked for an update on the Highland Park issue. La Shot stated he had to check on it and didn't know if he had gotten rid of the cars yet. Walker stated he thought they were still there. 10. REPORTS: a. City Council Councilman Smalley commented that he felt the need to get reacquainted because it has been awhile since he has attended a meeting. Smalley reported they have been actively involved with the city budget and noted that the budget proposal will be presented at the next council meeting for introduction. Smalley stated that approximately an $8 million budget of which approximately originally $976,884 would be additional moneys from the general fund. That has been reduced to $560,000. The last four years the average has been a little over $500,000 from the general fund to support the budget. Smalley stated it has taken a lot of time and drained a lot of energy but it looks like a good budget. Walker asked if dollars were put in for the purchase of Richka Park? Smalley stated no. Walker commented there is a great concern in the public regarding the dollars Planning & Zoning Commission Page 26 Minutes May 8, 1996 being pulled from the general fund, the fund is being reduced. Smalley replied that the amount of money coming from the general fund versus the interest that is earning is just about offsetting. Smalley stated it will be slightly more use again. Walker commented it is being reduced over the past five years. Walker commented he was on the council at a time when there was a lot more money. Smalley stated that wasn't correct. Walker corrected saying a lot more money coming in from other sources. Smalley reported the city had received zero dollars the last two years. Walker stated he felt one of the questions to be asked is as these dollars in the general fund start to dwindle, is the city looking at more property tax or at more user taxes. Or, has that been discussed at budget meetings. Smalley stated they had briefly discussed the reduction in moneys especially the reduction in moneys for funding projects out of Juneau. Smalley stated he won't say that zero dollars have come. Smalley noted there was a rewrite of a grant of left over Thompson Park moneys that came to the city. There is a possibility of about one -quarter million for some small road projects which the city has it's capital project lists. Walker commented no multi -million dollar projects. Smalley stated no and that the well moneys that they needed and hoped for was not granted. That will also come from the city's funds and is approximately $900,000. La Shot stated that was a preliminary estimate and feels it will come in less. Smalley added the comments about the use of airport moneys is accurate in the sense that it hasn't been used in the past to do things like this. Smalley stated that one of the things the Commission and the Airport Manager will look and perhaps bring a recommendation back to P&Z and to Council. Smalley stated that perhaps, depending on testimony, is that land needed as a buffer for protection in the future and perhaps a liability on behalf of the city and the airport. Smalley reiterated that it is possible to use those funds but doesn't have the answer which would probably have to come from legal or the Airport manager. Smalley added that money is not in the budget for the animal control shelter. Walker asked for Smalley's comments on the offset of the general fund. Smalley stated it has been discussed briefly but no steps have been taken in that area. Walker stated he is under the assumption there will be employee increases. Smalley stated the city has 102.8 employees and in this budget there are no additional employees. Walker stated he was referring to wage increases. Smalley stated that cost of living was 2.7 and the city went with a 2.0. Walker commented that in three years the city will see like amounts and assuming that the general fund's share will become larger which means the general fund itself will dwindle unless interest rates rise considerably. Smalley stated that the interest rates have been approximately what the usage has been, give or take $24,000 to $25,000. Smalley added that a printout will be provided to council as to what the actual differences are noting it is somewhere around $550,000 to $560,000 from the original amount. Smalley reiterated it was a long, involved process. Many citizens came Planning & Zoning Commission Page 27 Minutes May 8, 1996 requesting assistance for much needed programs which benefit the citizens of the city. Funding from Juneau is being reduced and Juneau is telling them to go to their local city for assistance. Smalley stated the city looked at the list hard and felt that it was not the city's responsibility but the state's responsibility. Again, that will cause some changes in services that have been provided in the past. To continue the services, they will have to look at different revenue sources. Smalley stated it is the same for the city and it will need to look at some methods of increased revenues. Smalley commented that the City of Kenai still has one of the lowest, if not the lowest, mill rate charges in the state and the same with water and sewer rates. Smalley drew attention to the agenda and the public hearings. Smalley stated most passed unanimously. Item C3 was amended and the fee for usage was set at $.25 cents. It has been recommended at $.05 and it has previously been set at $.50. That is the rate that is charged at other public facilities and does not put the city in competition with private entity nor is the city trying to encourage people by reduced rate bringing people off the street to make copies. That hasn't happened in the past, but if the rates were reduced substantially, that could happen. Under Item C4, the Challenger Learning Center individuals selected and returned Kenai's application to approve Kenai as a potential Challenger Learning Center. The approximately cost of facility is $3.4 to $3.5 million. The Challenger Learning people from the east coast will be working with the city and the committee to secure private funding to fund the facility. Smalley stated it will be developed behind Craycroft in the area of the old "Noah" hill used to be there is 40 acres the Council set aside for educational usage. This is where the Fire Training Center sits. The center would be built on that facility between the Fire Training Center and the pond. Some schematic designs have been presented. Council will look carefully at these and work diligently as possible to secure if not all, as much as possible, of the needed funds. The facility will be operated by the University. Goecke commented that this had started out as a million dollar center that went to approximately $3.5 million dollars. Goecke stated he has not heard a good explanation of how that happened. Smalley responded he never looked at this as a million dollar facility. It was introduced that was the portion that the city could potentially be responsible for was $1 million dollars. The other portion would be funded by other sources of income; the other $1 million from the Challenger Learning people, corporate sponsorship, etc. Smalley stated that doesn't mean the city would be responsible for coming up with half of those fees. The idea is to seek as much corporate funding as possible. Of the 26 existing centers, there have been some built with nothing but corporate foundation money. Goecke stated he understood that but what happened to just the Learning Center to the rest of the things that are now incorporated into it. Goecke stated he understood it started out with just the Challenger Learning Center as such but now there is a bigger entity involved in this thing with more stuff than just the Challenger Learning Center. Smalley stated that is not to his knowledge it is still Planning & Zoning Commission Page 28 Minutes May 8, 1996 the Center in size, development, etc. It encompasses a lot of different entities. It is two or three rooms, basically a similar to a facility of a mini -space camp in the sense that it has computers, simulators, flight training, etc. as if the individuals taking the courses were involved in a simulated space shuttle mission. That is what the facility is designed to be. Smalley stated to the best of his knowledge, that has not changed. Smalley stated that before Council spends any money, it will be up for public discussion. Walker asked if this may involve a million dollars, will the city see this on a referendum or will it close to a million and be able to pass it by Council vote. Smalley stated that has not been discussed or decided. Smalley stated he thinks as much funding as possible will be obtained as previously mentioned and go from there. Walker stated he understood this is based on 286 technology. Smalley stated that was not to his knowledge. Walker stated that was what he had been lead to believe. Smalley stated he would speculate that was inaccurate. Walker stated a number of other facilities are according to people who have visited them. Walker stated if that is in fact the case, we will be about 6 generations old on computer technology when building a new facility. Walker noted he would have strong concerns in this regard. Walker -- " stated if they get close to a million dollars he feels it should go to a referendum. Walker commented that the Bicentennial Visitors Center the city did the $800,000 thing and then came back and purchased the property as a separate item and ended up spending more than what should have been spent without going to a referendum. Walker stated since it was for the same facility but done at two separate times, a year or two apart, on two separate pieces of legislation, Walker stated he felt it was for the same facility and should have gone to a referendum. Walker reiterated he would like to see this on a referendum before the city commits to anything over $250,000 city dollars. Smalley stated he would pass it on but recommends that when it comes up that Walker draft a statement and send it to council or come and speak to council on the item. Walker added he did not believe the vast majority of the people in the community supported the expenditure at this time more that than figure ($250,000). Smalley stated he was not sure that was an accurate statement. Walker stated that was his opinion and that is why he would like to see it on a referendum because then the city would know the public's opinion. Item 6 the leases at the public dock facility were worked on. Smalley stated the docks are not a profit -making venture from the standpoint that they don't pay for themselves. La Shot stated it was his understanding that if the capital costs are taken out each year as the city has been that it does not pay for itself. The Harbor Commission will review the potential of multi -year leases and staggered leases like they used to have instead of coming back every year to see if that is in the best interest of the city. In year's past, the bidder would have to bid literally with guesstimate information and the city benefited more because to maintain the leases they had to bid so much per year. If you come in year by year, it will probably be at a reduced amount. Planning & Zoning Commission Page 29 Minutes May 8, 1996 Goecke asked if the city considered or discussed the fact of putting in a decent fuel dispensary there and supplying the fuel to the fishing boats. Smalley stated the city has a fuel facility there. Goecke stated they have one pump. Smalley stated they have a fuel facility that the Harbor Commission feels is appropriate at this time. Most of the boats can purchase fuel cheaper from the cannery. Goecke stated if you are saying that if you weigh all costs, the dock is a non -income producing entity, what about talking to the canneries and putting in a couple more fuel pumps and selling the fuel through city pumps rather than the canneries. Smalley stated he felt the cannery owners would have a response to that. That maybe something that should be passed onto Harbor Commission if this body should feel that a recommendation should be sent to them. Smalley stated they don't make any money on fuel. The absorption material that has to be kept there, it is almost costing the city money to provide the service. Smalley stated that was discussed during the budget because the absorption material is so expensive. Smalley stated he didn't know if it could be expanded. La Shot stated that he hasn't heard there is a need for more pumps except during the crunch time before fishing periods, they pile up. They do sell quite a bit of fuel. La Shot stated the operational costs on a yearly basis versus the income is pretty close. It is the capital costs that come out of the budget each year for the project that was done year's ago that seems to outweigh it. La Shot stated he thought it might be time to look at fuel prices again. La Shot stated they had just leased the docks again for the year and the lease rates are not as high as they used to be during those peak fishing years. La Shot stated they expect the launch fees to go up quite a bit this year as result of the sport fishery and the dip net fishery. La Shot stated he could not say it was a big money maker. Item G discussed the dunes parking. Smalley stated there was extensive discussion on this topic. The decision was to put signs on the south side and making it a violation to drive above high tide in the grass. On Kenai Avenue is at the bottom of the hill past the Care Center. Council is talking about from the old outhouse area to the mouth of the river, gating it and providing an access key for those individuals who own property there if they wish to request a key from the city. Other than that it will be closed for vehicular traffic. The city will be placing log berms between the road and the dunes to prevent driving up onto the dunes. Eventually, there will be boardwalks to keep people off the dunes as much as possible. Informational signage will be put up to explain the dunes and their importance. The gate will be in operation from July 1 to the end of August. This will alleviate some of the impact from the dipnetting. No parking at all in that area. The city is looking into expanding some parking further up. The state has put the city in a precarious position, thus the city is asking the state to assist the city in receiving any kind of permits that might be needed for the potential parking area where fill has been put on the hill. Walker asked if there was still a lot of fill around the airport available. Smalley stated he thought so but wasn't sure. La Shot stated there is fill but not a lot of good fill. La Shot stated he has been told to apply for a Corps permit to fill that area to the right as you go to the bottom of the road. Part of the reason is for parking and part of the Planning & Zoning Commission Page 30 Minutes May 8, 1996 reason is to expand the sewer plant within the next few years. The part closest to the sewer plant would need to be good fill. Walker asked if that was a wetlands permit that may destroy wildlife areas. La Shot stated he didn't expect it to be improved in time to do much for this year. La Shot stated they may have an answer by next spring. Smalley stated if anyone had questions on the other items on the agenda he would be glad to respond. Smalley drew attention to Items 8 and 9 as being sent up from P&Z. Walker commented that he was pleased that Council was reviewing the P&Z minutes and knew they were concerned with actions of P&Z and are very supportive of P&Z. Walker stated they thank Council for their support. b. Borough Planning Mr. Bryson advised there had not been a Borough Planning and Zoning meeting last Monday and thus no report. C. _Administration Mr. La Shot stated the well project will go out to bid next week. The state highway project will resume on Monday. The city's dust control project will start Tuesday. La Shot stated they may have noticed the article about a land swap in the paper. La Shot stated that article may be premature and preliminary talks have been started. La Shot added he will do everything possible to get that before P&Z before it gets too far. Walker asked which lands are being proposed to be swapped. Walker asked which lands. La Shot stated the city owns 2,100 acres of river wetlands. Those are the lands under discussion. Walker commented that it hadn't gone through P&Z. La Shot stated he thought the article was premature. La Shot stated it has just been preliminary talks to this point. Walker stated that would have to go as a referendum also adding that for the city to give away 2,100 acres he would hope the public would be allowed to comment. Goecke stated he had heard a troubling report that he would like clarified regarding the start up on the highway. Goecke stated that is that part of the utilities still are not moved. Goecke commented that the city and the state should be taking the utility companies to task over the fiasco that occurred last summer as result of this. Now, he understands a year later that some of those utilities are still not moved. La Shot stated that if there are major relocations to take place, it would be in the middle section and that is where the heavy excavation is yet to be done. La Shot stated he hadn't heard if there was a problem with utility relocates but advised there is a meeting tomorrow at 1:30 p.m. with everyone concerned. Walker asked where they will be starting out. La Shot stated he initially thought they would do some pavement removal and possibly some paving on the areas that they worked on last year until there a couple more weeks pass to allow the frost to leave the ground. Also, they are waiting for the schools to shut Planning & Zoning Commission Minutes Page 31 May 8, 1996 down for the year. That section would be most affecting the schools. La Shot noted there is a water line crossing at Tinker that would definitely affect the schools and Aliak. They will start again on Monday. La Shot stated they don't expect the mess they had last year. 11. PERSONS PRESENT NOT SCHEDULED: No one present. 12. INFORMATION ITEMS: a. KPB Notice of Planning Commission Action - Hakkinen Estates Preliminary Plat b. US Army Corps of Engineers Public Notice of Application for Permit Chairman Walker drew the Commission's attention to the information items in the packet. Walker noted the Corps permit and that it is an item in the Kenai River that will require some fill in some wetlands. Walker commented that perhaps this could open property behind the golf course to housing. 13. COMMISSION COMMENTS & QUESTIONS: Glick advised he will not be at the next meeting as he will be in Colorado. Werner-Quade asked what the dust control project was? La Shot stated it is the city's yearly application of CSS-1 dust control. Werner-Quade asked if it was oil. La Shot stated it is asphalt emulsion. Werner-Quade noted that she had said she would speak to the Airport Manager regarding the air traffic routes. Werner-Quade noted she had done that and he will be getting back to P&Z and it will be available at the first meeting in June. Walker asked Smalley if it was Council's intention to utilize dust control several times this summer as needed? Smalley stated the plan is to do it two times. La Shot stated they have the same money budgeted this year as last and they did one application with a few extra applications where it was needed. Walker asked if the dollars budgeted, some $4,000, was additional. Smalley stated that was additional and he thought there was $170,000 budgeted. La Shot stated it is in the $40,000 range. Walker stated he was under the assumption that this figure would drop with the advent of the paving in the Lawton Drive area and the McKinley/Haller/Evergreen areas. La Shot stated it did drop especially after Evergreen. La Shot stated they took off $17,000. La Shot stated they are down to about 14 miles down from 17 or 18. 14. ADJOURNMENT: Planning & Zoning Commission Minutes Meeting adjourned at approximately 9:35 p.m. Resp tfully ubmitted: M yn Kebschull Administrative Assistant Page 32 May 8, 1996 Jir'Tft1'1L6j1rit11L*'M' Date: 05/01 /96 . To: Mayor Williams & Kenai City Council Through: Thomas J. Manninen, City Manager Through: Keith Kornelis, Public Works Director From: Jack La Shot, City EngineerL117- RE: PROPOSED HALFWAY HOUSE ORDINANCE At their meeting on April 10, 1996, the Planning & Zoning Commission failed to approve the proposed Halfway House Ordinance. For your information, I have attached copies of the section of minutes from this meeting which relates to this topic. JUmk Attachments it has come up in discussion of a couple permits. La Shot stated he could investigate and ask Mr. Lowe. GLICK MOVED TO TABLE TO THE NEXT MEETING. SECONDED BY MAHURIN. Walker clarified if Glick wished to table the item or continue it to the next meeting. Bryson noted this is a public hearing item and would support a continuation or a postponement. Walker noted that the maker of the motion would change the motion to a postponement to the next meeting. VOTE: BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES WALKER NO POSTPONEMENT APPROVED. c. Proposed Halfway House Ordinance MAHURIN MOVED THAT IN ADDITION TO CITY ORDINANCE 14.20.325 HALFWAY HOUSES AS SUBMITTED; HOWEVER TO INCLUDE ITEM D, "A HALFWAY HOUSE MAY NOT BE LOCATED WITHIN ONE MILE OF A PRE- EXISTING PUBLIC OR LICENSED PRIVATE SCHOOL, A PRE-EXISTING LICENSED OR ADULT DAY CARE FACILITY, OR 1000 FEET FROM AN ALCOHOL BEVERAGE DISPENSING OR PACKAGE STORE." MOTION SECONDED BY BRYSON FOR PURPOSES OF DISCUSSION. Walker asked for additional staff comment. La Shot stated nothing additional noting this was put together by the attorney by request. Public Hearing Opened: Barbara Nord —Stated she just had a question and wanted to look at the zoning map and see where there were light industrial, heavy industrial, and general commercial, and central commercial zones. Walker advised to proceed. Nord commented that after reviewing the zoning map that because this would be under a Conditional Use Permit to have a halfway house she would like to know what the Commission would be using for requirements for conditional. Nord stated she can see that in some of the general commercial area is close to dense residential areas. Nord, pointing to the map, stated this area on Beaver Loop, this area in Valhalla Heights, and Planning & Zoning Commission Page 6 Minutes April 10, 1996 the area here (not sure where she pointed). Nord asked again what kind of conditions the Commission would place on a Conditional Use Permit. Walker stated he would answer as best he could. Each Commission that addresses it will have certain conditions that are the concerns that are addressed by the neighborhoods and the concerns that each individual at the Commission would have as well as whatever legal concerns may be addressed as in following codes and supporting or not supporting certain things. Walker stated from a personal standpoint the only place he would support approval of a Conditional Use Permit for a halfway house in the City of Kenai is adjacent to Wildwood. Walker stated that is how he feels at this point in time unless something was to change his mind. Nord asked if that was Walker as the Chairman. Walker stated that is his personal opinion and there are seven members of the board and many people of the public and if substantial evidence was brought in to convince neighborhoods to accept it, he would accept it. Walker added he has yet to see one neighborhood in this town that wanted a halfway house in their back yard. Nord stated that is true and she agrees that is the consensus of this community, that they don't want it in their back yard. It doesn't matter where you are and it doesn't have to be just in this town. It can be any place on this peninsula. Nord stated she hasn't seen very many people who do care to have this in their own back yard. Nord stated she believes there is a need for a halfway house and that there needs to be a place to put it. Supporting near Wildwood may be a good idea with the exception of Chuda House being there and there are elderly people in that area. Usually by the time people get to a halfway house, they have done their time and they need some place to be able to get to a point where they can get from where they were to where they should be back in society. Nord reiterated that she agrees with the proposed ordinance. Bryson asked if Chuda House is on Wildwood or in the city. Nord stated it is right behind Wildwood Prison and the only thing that separates the house and prison is a fence. Nord stated the only way you used to get to Chuda House was through Wildwood Drive. Bryson stated it is on Wildwood property as opposed to being in the city. Nord stated it is not actually on Wildwood property and showed where it was on the map. La Shot stated the new road, Morgan Road, comes in just north of Chuda House. Public Hearing Closed. Mahurin stated that as the maker of the motion and with the amendment she is supporting it for many reasons. Mahurin stated she has been an active opponent to halfway houses in residential neighborhoods before this Commission before becoming a member of the board. However, Mahurin noted she believes in the concept of halfway houses, believes with the comments of the speaker that they are designed for the residents of Kenai. Mahurin stated she appreciated Mr. Singree when his testimony came before the board as to why he withdrew his application. As a commission member, Mahurin stated she wished she could have put an ad in the paper saying Planning & Zoning Commission Page 7 Minutes April 10, 1996 please support his business because she felt he had the interest of the City of Kenai before his monetary advantages. Mahurin stated she believes there needs to be some sort of permissive language in an ordinance to let the city do that. But, by saying that it is a Conditional Use Permit, that means that it has to be approved. It is not permitted until approved so they always have that right and the public hearing. The Borough is in the process of establishing an ordinance. Mahurin stated she had looked at the language and the Matsu ordinance. Mahurin noted that the amendment that she added onto it, part D, did come from Mr. Gensel who has also supported the concept. Mahurin stated she thinks they would be giving a potential permit in an acceptable area and are covering by adding in where it may not go, pre-existing children and adult day cares and liquor store, bars, and places like that. Mahurin stated she thinks they have to allow for that type of facility but keep control. Mahurin stated she sees this ordinance as a way of doing that. Werner-Quade noted the amendment that Mahurin made can be found on page 5 of 12 in the back of the packet tonight in the Matsu ordinance. Werner-Quade commented she thought it was an excellent thing to add into this ordinance and actually is surprised that a lot more wasn't picked up and added in. Werner-Quade commented that what was submitted to the Commission from the city attorney is a half page in comparison with Matsu's ordinance of 12 pages. Maybe some things are being overlooked; however, the amendment certainly covers where it cannot be. Werner- Quade added she thought that was really important. Mahurin stated she was the one who had made the motion and requested that a public hearing be held before taking a position and with all the controversy going on she is amazed that the room isn't full like in the past. Obviously, the language that is being proposed is acceptable to the public or they are trusting the board and that scares me. Mahurin reiterated she is surprised that there are not more comments. Bryson stated that his personal opinion runs counter to how he intends to vote, the people in the city have largely indicated that they didn't want a halfway house in close proximity to either school facilities or where they were. And, for that reason will be voting against the ordinance itself. In trying to conform the map from across the table to a one mile radius from any schools and a 1000 feet from places where alcohol are sold, Bryson stated he didn't see many areas that would be usable. Certainly, nothing from the north of town through the central area. That leaves the area out in the bog which is more than a mile from Swires and East Kenai. Bryson restated his intent to vote against the ordinance. Werner-Quade stated she would like to see more in the ordinance drawing attention to page 11 and 12, No. 1 to have added in the ordinance at the onset. Werner-Quade read, "a pattern of crimes committed by residents of a permitted facility which are determined by the Planning Commission to create an unreasonable degree of risk to public safety may be grounds for revocation of a permit." Werner-Quade stated she Planning & Zoning Commission Page 8 Minutes April 10, 1996 brought this information in because of some of the public testimony that had been heard. One from a person who worked at Wildwood and said she had been around for a long time and they tell you one thing and then 6 to 10 months later down the road, something shifts and people are being lodged at Wildwood Correctional Facility that would have never been lodged there in the beginning. Continuing, stated she has the same concerns that some of the general public had about that these will only be DWI offenders. Then, over a period of time things seem to shift according to the needs of the correctional facility and not necessarily the needs of the surrounding community. Glick asked for a clarification on the amendment as to whether it was one mile or a half a mile. Mahurin stated one mile. Glick asked if it was 1000 feet or 750. Mahurin stated 1000 feet. Glick commented that based on that there isn't much area in the city that could be built so probably your concerns are mute. Booth stated addressing the comment regarding DWI's only that he recalled in the presentation by Department of Corrections that one of the questions answered stated it would not strictly be DWI's but the whole spectrum of people. Booth added that that was part of the reason the owner of the Merit Inn withdrew his application was because he could not be assured that all of the people would be DWI's or something of that nature. On a second note, Booth stated that he agrees with Mr. Bryson that a one mile radius restricts the areas that a halfway house could be placed. Booth stated that he didn't know if you put it out by Wildwood that it wouldn't violate the one mile restriction. Walker clarified that Wildwood was not in the city limits. Booth stated the question is, is it a mile? Walker stated the city would not have jurisdiction over that. Bryson commented that Borough requirements would govern in that area. Booth stated he was trying to address the comment that "out by Wildwood" is where you would support putting it. Walker stated outside of the city. Walker called for vote on the amendment to the halfway house ordinance. Mahurin clarified that her motion was for the entire ordinance. Walker stated there was not an a through d. Mahurin stated she made her motion to include a "d," which she specified. Discussion of whether or not this was the correct procedure. Decision made to continue with motion as made. VOTE: WERNER-QUADE YES GOECKE BOOTH NO MAHURIN GLICK NO BRYSON WALKER NO MOTION FAILS. Planning & Zoning Commission Minutes NO YES NO Page 9 April 10, 1996 MAHURIN MOVED THAT ADDITION TO THE CITY CODE 14.20.325 AS SUBMITTED BY THE CITY COUNCIL A, B, AND C. MOTION SECONDED BY BRYSON. Walker asked for additional staff comment. La Shot stated none. Public Hearing: None. Public Hearing Closed. Mahurin stated her intent is to vote no. Mahurin asked that the minutes carefully reflect that there was an attempt made to provide for a halfway house that protected citizens and existing facilities. Mahurin stated that since it is going to go on there, she would like her vote to reflect no since she does not feel this is offering that protection. VOTE: GOECKE YES BOOTH NO MAHURIN NO GLICK YES BRYSON NO WERNER-QUADE YES WALKER NO MOTION FAILED. 7. NEW BUSINESS: a. PZ96-25—Landscape/Site Plan Review—McAloon & Albertson —Lot 4A, Alyeska Subdivision, Merit Addition (Kenai Merit Inn) MAHURIN MOVED FOR APPROVAL OF PZ96-25. MOTION SECONDED BY BRYSON. Walker asked for additional staff comment. La Shot stated nothing additional. Walker asked if anyone in the public wished to speak to the item. None noted. Walker brought back to the commission. Bryson asked administration if the applicant was aware that there is no water and sewer on that side of the lot and questioned if they proposed to run a dry operation. La Shot stated that had never really came up and he didn't know if it would be a completely self-contained operation. La Shot stated they would make sure they were aware of that. Kebschull advised that the applicants had discussed the issue with the Building Official. Planning & Zoning Commission Page 10 Minutes April 10, 1996 F -I AGENDA KENAI CITY COUNCIL - REGULAR MEETING MAY 1, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Richard Warrington - Head Injury Support Group C. PUBLIC HEARINGS 1. Ordinance No. 1689-96 - Increasing Estimated Revenues and Appropriations by $2,592 in the Senior Citizens -- Borough Special Revenue Fund. 2. Ordinance No. 1690-96 - Increasing Estimated Revenues and Appropriations by $2,500 in the Senior Citizens -- Borough Special Revenue Fund for Needed Operating Expenditures. 3. Resolution No. 96-31 - Setting Fees for Xerox Copies, As Amended. 4. Resolution No. 96-32 - Accepting a Grant From the Alaska Aerospace Development Corporation for the Challenger Learning Center Feasibility Study. 5. Resolution No. 96-33 - Transferring $10,000 in the General Fund for Shop Repair and Maintenance Supplies. 6. Resolution No. 96-34 - Awarding the 1996 Lease of the Kenai Public Dock Station No. 2, to Snug Harbor Seafoods, Inc. for $8,000 or $.0375/lb., Whichever is Greater and the 1996 Lease of the Kenai Public Dock Station No. 3, to Snug Harbor Seafoods, Inc. for $10,100 or $.0375/lb., Whichever is Greater. -1- 7. Resolution No. 96-35 - Adopting Certain Street Name Changes to Eliminate Ambiguities and Establishing Official Names for Kenai Streets. 8. Resolution No. 96-36 - Transferring $4,000 in the General Fund for the Purchase of CSS1 for Annual Dust Control Operations. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E . MINMES 1. *Regular Meeting of April 17, 1996. F. CORRESPONDENCE G. OLD BUSINESS 1. Discussion - Dunes Parking H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. 4. *Ordinance No. 1692-96 - Amending Title 23.50.010 of the Kenai Municipal Code in Order to Incorporate Changes Brought About by the Organization -Wide Classification Study Conducted in 1995. -2- 5. *Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. 6. *Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000 in the General Fund for Completion of the Challenger Learning Center Feasibility Study. 7. *Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. 8. Approval - Consent to Assignment for Security/Lot 3, Block 4, Fidalgo Commercial Center (John P. and Karin L. Gensel d/b/a Creative Child Care LTD to The First National Bank of Anchorage). 9. Approval - Application for Lease/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent Right of Way (Robert C. Jackson, d/b/a Jackson's Sales and Service). 10. Discussion - Airport Terminal Advertising. 11. Discussion Financial Disclosure & Conflict of Interest Requirements for City Department Heads. 12. Discussion - Proposed City Manager Employment Agreement/Thomas J. Manninen. EXECUTIVE SESSION - None scheduled. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT :x]= KENAI CITY COUNCIL - REGULAR MEETING MAY 1, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Smalley, Williams, Bookey, Swarner, Moore, Measles and Bannock. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: B-1, Persons Scheduled to Be Heard - Information on Brain Awareness Week and Traumatic Brain Injuries Support Group. ADD TO: C-6, Substitute Resolution No. 96-34 - Change in price per pound. C-6, Resolution No. 96-34 - R. Meier (R&J Seafoods) letter of May 1, 1996. ADD TO: D-7c, Challenger Learning Center Committee - a. 4/30/96 Challenger Center acknowledgement of City of Kenai as a site designation. b. 4/25/96 Chancellor Gorsuch, University of Alaska Anchorage - congratulations on site designation. ADD AS: H-13, Discussion - In -Lieu Water/Sewer Assessment Payment Request of Jack O'Neil (Lot 3, Block 2, Thompson Park Addition). ADD AS: I-5, Finance Director's Report - 4/26/96 DEC letter regarding Request for Final Audit Waiver (East Side Sewer Interceptor and Thompson Park Water/Sewer Mains) and Sweeney's response. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 2 MOTION: Councilman Smalley MOVED for approval of the amended agenda and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Councilwoman Swarner requested an amendment be made to the minutes of the April 17 minutes in regard to her comments about the snow removal plan. Swarner asked that the minutes reflect that she wanted to include "...Willow Street and any commercial areas in the downtown area" to have the berms knocked down in order for store fronts and building numbers to be seen. There were no objections from council to make that technical correction. MOTION: Councilman Smalley MOVED to approve the consent agenda with amendment noted. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENT B-1. Richard Warrington - Head Injury Support Group Mr. Warrington referred to information distributed to council at the beginning of the meeting. The information was part of what he received at a conference he recently attended in Washington, DC. Warrington explained that ages 16-24 is when most injuries occur from assault, violence, auto accidents, etc. Coma length depends upon the severity of the injury and the amount of trauma suffered. Post traumatic amnesia affects males more than females. Warrington reported that he and the Traumatic Head Injury Support Group are requesting nominations of people from the community who are active in safety protection through using helmets while bike riding, etc. They will be making a presentation at a future Assembly meeting to those who have been selected from the nominations. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 3 Warrington also invited citizens from the community to attend their support group meetings to learn how to assist people with injuries. He also reported the Kenai Community Library has information available in regard to traumatic brain injuries and how to assist those with these types of injuries. Warrington reported that in the local communities, there is little counseling available for brain injured people. He has received information from the State which says there are 700- 1,000 people in the state who have sustained brain injuries every year. Mayor Williams stated he would make an effort to make a nomination as requested. Williams thanked Warrington for bringing this information forward and added, it is one of those things one does not think of until they are personally affected by a family member or friend who has sustained such an injury. Paul Dale - 'Thanked Warrington for bringing this information forward. Dale asked if Warrington had been able to make a presentation at any of the district schools. Warrington answered he has made a presentation at Skyview. Councilman Smalley suggested Warrington speak with Dr. Beamer in Soldotna as he is the district's director of all health programs. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1689-96 - Increasing Estimated Revenues and Appropriations by $2,592 in the Senior Citizens -- Borough Special Revenue Fund. MOTION: Councilwoman Swarner MOVED for adoption of ordinance No. 1689-96 and Councilman Smalley SECONDED the motion. There were no public or council comments. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 4 C-2. Ordinance No. 1690-96 - Increasing Estimated Revenues and Appropriations by $2,500 in the Senior Citizens -- Borough Special Revenue Fund for Needed Operating Expenditures. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1690-96 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes MOTION PASSED UNANIMOUSLY. C-3. Resolution No. 96-31 - Setting Fees for Xerox Copies, As Amended. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-31, for discussion purposes and Councilman Moore SECONDED the motion. There were no public comments. Councilman Smalley stated it appeared the suggested price per copy was quite a bit lower than previously set; would be lower than private sector businesses (which are normally about $.25 a copy); and would place the city in competition with private enterprise, encouraging people to come to City Hall and tie up equipment. Smalley suggested a rate of $.25 instead because, he felt, at $.05 a copy, the cost of material would not be recovered. Finance Director Sweeney stated he was embarrassed to bring the resolution to council in the first place. He brought it because there is resolution on file that, he felt, needed to be amended. He suggested that the price per copy be determined by the city manager. Sweeney explained there are a small amount of copies made by staff members. Instead of staff members having to go to a private business, this would allow them to make them at work for a lesser price. He's rarely seen citizens come into city hall to make a huge amount KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 5 of photocopies. Another reason he brought it up was because he found that different people pay different amounts for copies. There has been some discrepancies and he was trying to set the price at one rate which would provide a courtesy to a staff member who needs to make an occasional photocopy of citizen who needs to make a copy. It would be a courtesy only. Sweeney added, he had not done any cost accounting to see if the cost of materials would be recovered, however, he didn't think it would make a big impact one way or another. Councilwoman Swarner asked what the rate was at currently and where were the different prices charged within the city. Sweeney answered $.50 a copy, and did not know what the other prices were being charged. Sweeney added, he paid a nickel for his private copies. Swarner referred to Sweeney's comment that he was embarrassed to bring the matter before council, but there was a resolution already on file. Sweeney stated there was a resolution posted in the copy room from 1977 and it set $.50 a copy. Swarner stated she did not have a problem with a $.50 charge as she felt the maintenance needed to be covered, as well as the cost of the equipment and supplies. Also, she did not want the city to be competing with private enterprise and would vote against the resolution. MOTION TO AMEND: Councilman Smalley MOVED to amend the "Now, therefore..." to change the $.05 a copy to $.25 a copy. Councilman Bookey SECONDED the motion. Clerk Freas explained that the original resolution from 1977 stated as a whereas that the price per copy was set so not to compete with private enterprise and a higher fee was desirable. She recommended that a $.25 per copy charge would be appropriate as the cost of paper has doubled, and the $.25 per copy would be higher than private enterprise costs. Williams stated he had used the private copy business, the price per copy could be from $.07 to $.15. A vending machine copy is usually $.25. Williams asked Library DeForest what the charge was set at the library. DeForest answered, $.25 per copy. Clerk Freas noted that the Senior Center also charged $.25 a copy as well. Williams stated he would support the amendment of $.25 a copy as it would be the same as other copiers within the city, but would also be higher than private businesses. VOTE ON AMENDMENT: KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 6 Councilman Smalley requested UNANIMOUS CONSENT. Councilwoman Swarner objected. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: No Moore: Yes Measles: Yes Bannock: Yes MOTION PASSED. VOTE ON AMENDED MOTION: Smalley: Yes Williams: Yes Bookey: Yes Swarner: No Moore: Yes Measles: No Bannock: Yes MOTION PASSED. C4. Resolution No. 96-32 - Accepting a Grant From the Alaska Aerospace Development Corporation for the Challenger Learning Center Feasibility Study. MOTION: Councilman Bannock MOVED for approval of Resolution No. 96-32 and Councilman Smalley SECONDED the motion. There were no public comments. Mayor Williams reported that Kenai was selected as a site for the Alaska Challenger Learning Center and during the Chamber luncheon, the steering committee members were presented with certificates, a congratulatory telephone call was teleconferenced from Lt. Governor Ulmer, and a representative of the Alaska Aerospace Development office was in attendance. VOTE: There were no objections. SO ORDERED. C-5. Resolution No. 96-33 - Transferring $10,000 in the General Fund for Shop Repair and Maintenance Supplies. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 7 MOTION: Councilman Bookey MOVED for approval of Resolution No. 96-33 and Councilwoman Swarner SECONDED the motion. There were no public comments. Councilman Moore asked what the combined Repair & Maintenance and Operating Supplies budget will be in the FY97 budget. Kornelis answered, $154,180, which would be $2,000 more than the FY96 budget. Kornelis was asked what was left in the FY96 Shop Operating Supplies budget and answered approximately $22,000. Moore asked if Kornelis anticipated having to spend the $22,000. Kornelis answered it was possible. Moore suggested moving monies from Operating Supplies into Repair & Maintenance, instead of taking from contingency. Kornelis stated he thought some of it could be taken from Operating Supplies. Moore added, if additional funds are later needed in Operating Supplies, they could been taken from contingency. MOTION TO AMEND: Councilman Moore MOVED to amend the resolution by transferring the funds from Operating Supplies to Repair & Maintenance Supplies instead of from Non -Departmental Contingency. Councilwoman Swarner SECONDED the motion. VOTE ON AMENDMENT: There were no objections. SO ORDERED. VOTE ON AMENDED MOTION: There were no objections. SO ORDERED. C-6. Resolution No. 96-34 - Awarding the 1996 Lease of the Kenai Public Dock Station No. 2, to Snug Harbor Seafoods, Inc. for $8,000 or $.0375/lb., Whichever is Greater and the 1996 Lease of the Kenai Public Dock Station No. 3, to Snug Harbor Seafoods, Inc. for $10,100 or $.0375/lb., Whichever is Greater. Williams noted there was a substitute resolution and a letter from RJ Seafoods which were distributed at the beginning of the meeting. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 8 MOTION: Councilman Moore MOVED for approval of Substitute Resolution No. 96-34 and Councilman Bookey SECONDED the motion. Kornelis, in explaining the difference between the original resolution and the substitute, stated: The original resolution, in regard to Station 2, had "price per pound for over 266,666 lbs. which was from last year. The substitute resolution showed "price per pound" to be over 213,000 lbs. To calculate the minimum bid, 213,000 lbs. was multiplied by $.0375. Over 213,000, they will receive $.0375 per pound. This change also needed to be made for Station 3. Another change on the original resolution was needed in the "Now, therefore...," adding a decimal point in the price per pound for both Station 2 and Station 3. Swarner noted the original resolution should have been put on the table prior to the substitute resolution. WITHDRAWAL OF MOTION: Councilman Moore withdrew his motion to approve Substitute Resolution 96-34 and Councilman Bookey withdrew his second. MOTION: Councilman Moore MOVED for approval of Resolution No. 96-34 and Councilwoman Swarner SECONDED the motion. Williams noted that Paul Dale, of Snug Harbor Seafoods was present in the audience. Williams also requested council to review the letter, distributed at the beginning of the meeting, from R&J Seafoods at this time. The letter stated: Two years ago I stood before you in an attempt to procure one of the city cranes for our summer fishing business. That year it was an open bid process because there were no sealed bids for one of the cranes. That evening I had the highest bid for the third crane but after one and half hours of discussion it was awarded to the second highest bidder who the assembly felt had an established record and an established business working relationship with the city. Now, I return to you two years later believing I have worked hard at KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 9 establishing myself by using your crane and services and in doing so paying cash as we went. I would like you to check the city records to prove that I have indeed been a good customer for the city of Kenai. This year I bid on crane #3 for the upcoming season. I was not the highest bidder for that crane but my bid would have been the highest for crane #2 if I would have bid on that one. I feel that since the assembly two years ago gave me the impression that a business relationship with money was more important than just the highest dollar I believe that one of the cranes should be awarded to R&J Seafoods. In my thinking you would be awarding the two highest bidders for the city dock services. Since Mr. Dale was the highest bidder I feel that it would only be fair to give him first choice on the station he would like to use and we would get the remaining one. You would be awarding the two highest bidders for your services and you will be getting the maximun (sic) amount of money for the services offer. To me this seems fair and a win, win, win situation for Mr. Dale, ourselves, and the City of Kenai. Please, consider my request. Thank you for your time. Thank You, Randy Meier Kornelis explained that last year, no bids were received for that station. A bid was received from Snug Harbor for the other station, but none for the other station. When no bids were received, both Snug Harbor and R&J Seafoods submitted a letter to council requesting a contract for one of the stations. There was a long discussion and council decided to go with Snug Harbor because they were established with the city and because it would be advantageous to have one company working on the dock instead of two companies. Kornelis went on to say, this situation is different as both stations were competitive sealed bids. Station #2 was opened at 2:00 p.m. on 4/24/96 and Station #3 was opened at 3:00 p.m. on 4/24/96. He added, he recommended council go ahead with the award of the contract to Snug Harbor Seafoods as set out on Substitute Resolution No. 96-34. Bannock asked if there was an advantage or disadvantage to the stations. Kornelis stated, one has a storage area above the office and the other has a window which faces out over the dock and boats can be seen coming in. Station #3 has a little more room. Bannock stated, after reading Meier's letter, if Meier had made a mistake in his bid, thinking he was bidding on the other station. Kornelis stated, Meier mailed in his bid and didn't attend the pre -bid conference. Mr. Dale was the only bidder who attended the pre -bid conference. Paul Dale - Stated the city dock is a wonderful facility and has always enjoyed doing business there. The dock is also well -managed. He read the letter from R&J Seafoods and KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 10 wouldn't think it a win, win situation for him to give up one of the stations. His recollection of the discussion a few years ago was different than Kornelis'. He thought it was not exactly clear as to which was the most valuable station in regard to the crane, etc. A third consideration was the minimum bid. Dale added, he recommended the city have a multi- year contract as was done in years past. He would be willing to pay more for the multi -year lease and would continue to do that if it was consideration. He encouraged the council and Harbor Commission to review the policy of multi -year contracts. MOTION TO AMEND: Councilwoman Swarner MOVED to amend Resolution No. 96-34 as indicated with the Substitute Resolution No. 96-34. Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. VOTE ON AMENDED MOTION: There were no objections. SO ORDERED. Smalley requested Bookey to take the suggestion of the multi -year lease to the Harbor Commission for their consideration. Manninen stated that he thought, according to Dale, it may be to the city's advantage to try leasing the dock spaces on a staggered basis with a one and two-year bid. In 1997 have a one-year and two-year and see what happens and see if the prices do come in better and then decide on the renewals, whether the staggered leases should continue, but have something come up every year. Kornelis explained the contracts used to be staggered for every two and four years and included clauses in regard to poundage. Bookey suggested there should not be any legal problems doing staggered leases if they have been done that way in the past. Kornelis stated he would like to do staggered leases again. Manninen added, the basic theory going to four years is that a peak might be hit that would beat up on the person bidding and a low may hit the area and might be locked into something that the city wouldn't want to live with and that's why a mid point would want to be reached and if something comes due every year, the highest or the lowest wouldn't be received, but it would be fair to all parties. It would seem to him that would be fair that way and have a better on -going relationship than getting the highest bid and then find out all the bidders were run off because of high bids and no business. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 11 Williams suggested the Harbor Commission discuss the staggered, multi -year lease at the end of the summer. C-7. Resolution No. 96-35 - Adopting Certain Street Name Changes to Eliminate Ambiguities and Establishing Official Names for Kenai Streets. MOTION: Councilman Smalley MOVED for adoption of Resolution No. 96-35 and Councilwoman Swarner SECONDED the motion. There were no public comments. Williams noted the resolution would clear up the differences in street names between the city and the borough. Manninen reported this was another cooperative procedure between the city and the borough. The borough has been assisting Planning & Zoning, Jack La Shot and Public Works, and they have put a lot of time and effort into it. With the effort, the borough system could not be updated and without the city's cooperation, it probably wouldn't get the cooperation with projects for the city, like land for the water well. VOTE: There were no objections. SO ORDERED. C-8. Resolution No. 96-36 - Transferring $4,000 in the General Fund for the Purchase of CSS1 for Annual Dust Control Operations. MOTION: Councilman Bookey MOVED for approval of Resolution No. 96-36 and Councilwoman Swarner SECONDED the motion. There were no public comments. Councilwoman Swarner asked how many times the dust control would be applied during the summer. Kornelis answered, once this summer and funds were included in the FY97 budget to apply the CSS1 once next year. Last year, he believed there was some of the CSS1 left over and they were able to make two applications. Swarner stated she was concerned that there may not be enough money budgeted in the FY97 budget for the application. Kornelis stated there is enough in the budget for one application to be done in May or June. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 12 Moore asked if the transfer could be made from contingency out of the Public Works budget. Williams asked if the funds were ever budgeted in a separate budget. Kornelis answered there may be some money in Machinery & Equipment and the money has always been budgeted in R&M Supplies. Measles stated that it seemed every spring council has had to transfer funds to purchase the CSS-1. It could be because the money budgeted for the application gets spent on other items. Kornelis stated there were a lot of unexpected expenditures from this year's budget. Measles stated, it happens every year and funds are taken out of contingency to purchase the CSS-1. Kornelis reviewed some of the expenditures made in the past year which were not expected, i.e. culvert in Old Town, sign material, grates for storm drains, etc. With the $4,000 transfer, it should cover costs until the end of the year. The $4,000 would not be only for CSS-1. Measles stated his concern that the budget is being cut too short. If it is an ongoing problem, there may be a problem in development of the budget. Kornelis stated he did not like having to transfer funds to do the application before. However, he thought there were enough funds in Streets Machinery & Equipment from where the money could be transferred. MOTION TO AMEND: Councilman Moore MOVED to amend the resolution by transferring from Streets Machinery & Equipment instead of Contingency at the same amount. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. VOTE ON AMENDED MOTION: There were no objections. SO ORDERED. BREAK TAKEN: 8:05 P.M. BACK TO ORDER: 8:25 P.M. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 13 ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported the next meeting would be held on May 14, 1996. She will be out of town and unable to attend. Swarner invited one of the other council members to attend for her. D-2. Airport Commission Councilman Measles reported the Commission's next meeting was scheduled for Thursday, May 9. He would be unable to attend as he will be out of town. D-3. Harbor Commission Councilman Bookey reported the Commission's next meeting would be held on May 6. D-4. Library Commission Councilman Moore reported the Commission's next meeting was scheduled for Tuesday, May 7. He added, the Library concluded the Sunday openings. They reported they served over 100 patrons each Sunday and the openings went very well. D-5. Parks & Recreation Commission Councilman Bannock reported there was no meeting since the last council meeting. The next meeting was scheduled for Thursday, May 2. Williams stated he was asked when the "Dust Bowl" parking area would be open. Acting Airport Director Holland stated one of the barriers had been removed. Bookey stated he knew the city approved the road contractor to use the city property across the street from the "Dust Bowl," but didn't remember allowing them to block off the "Dust Bowl." Kornelis stated he thought the contractor did it on his own. He suggested the city get some gravel placed in that area after their use. Attorney Graves stated he did an agreement for the other side of the road. Manninen reported he spoke with Jack La Shot and Kornelis and was told that they received a call last year. La Shot had an arrangement from them that they will do gravel work in the field. This wasn't approved by council. Other people are charged a month for KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 14 storage on the land. They fixed up the property across the street and should expect that they will be charged an amount of money for use of the property since last year. Swarner asked if La Shot confirmed the arrangement with a letter. Manninen stated he didn't know, but didn't think he did. He believed it was an understanding that the contractor would improve the property later on. Williams stated the contractor would be bringing in a lot of gravel in the next few weeks and it shouldn't be a problem to place some in that area. Councilwoman Swarner requested Administration to remind the contractor of the oral agreement. Swarner asked when the tent camping area would be opened. McGillivray answered the area had been too wet to get into, but they will get in the area as soon as possible. They have had no requests for camping at this time. D-6. Planning & Zoning Commission Councilman Smalley reported the minutes of the last meeting were included in the packet. He urged council to read over them as the meeting was very busy. He had not been in attendance as he was at a budget work session. Smalley reviewed the actions taken at the meeting, noting the resolution to place a moratorium on construction within nine square miles of the airport was defeated. Williams referred to that discussion and reminded council that the question may come to council in the future. The moratorium would affect any construction project in excess of $10,000. Smalley noted that the constrictions would not encourage contractors to develop in Kenai. Williams reported that in real estate sales, the emphasis is on disclosure, i.e. the prospective buyer is to be told everything about the purchase. In this case, it would take away the ability for the buyer to come back and sue the city due to noise from the airport, etc. There are heavy penalties for not disclosing. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported the next meeting was scheduled for May 14 at 5:30 p.m. She won't be there, but encouraged another councilmember to attend in her place. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 15 D-7b. Historic District Board No quorum, no meeting. D-7c. Challenger Steering Committee Councilman Bannock reported the City of Kenai was awarded the Alaska Challenger Learning Center site and he was very proud of the effort and experience. They will now be looking for funding. Williams added, he was developing more of an understanding of what a unique opportunity this will be for Kenai. It reminds him of the All -America City experience. As a site, it will present Kenai with an opportunity for the future. He will work hard to find funding in developing the Center and invited all to help. Williams also thanked Bannock for his efforts. D-7d. Kenai Visitors & Convention Bureau Board Councilman Bookey reported the next meeting was scheduled for May 6 at 12:00 Noon at the Center. ITEM E: MINUTES E-1. Regular Meeting of April 17, 19%. Amended during consent agenda approval. ITEM F: None. ITEM G: OLD BUSINESS G-1. Discussion - Dunes Parking Council reviewed a memorandum included in the packet from Kornelis which discussed access concerns and suggestions for the north and south side of the river. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 16 Bannock stated he thought the information included in the memorandum was close to what he had envisioned, but he was concerned with Item No. 2, no parking signs on the north side beach. He added, making a place to park will invite a problem. He thought there would be no parking allowed on Kenai Avenue. Swarner stated, at the last council meeting, they passed an ordinance to prohibit parking on Kenai Avenue. Swarner asked if Kenai Avenue had been graded. Kornelis answered yes, and they have begun placing logs along the side of the Avenue. Swarner stated council did not want Kenai Avenue graded in order to discourage use of the road. Kornelis stated he did not understand it that way. The logs will prevent parking along the dunes and keep people off the dunes. Kornelis added, the ordinance talks about parking on the Avenue. The placing of logs will deter off-street parking. He spoke with Attorney Graves and thought this was what council wanted. They can design a parking area. Swarner stated that when she voted on the no parking ordinance, she did not intent any parking along there. Kornelis stated he understood that council would have the option to designate off-street parking. If council desires, he can make it no parking there. If signs are placed to say no parking, it would prohibit parking all year around. Local residents would not be able to use the area when there is no dipnetting or in the winter. Moore concurred with Swarner and added, his intent of voting on the ordinance was for no parking, but to allow a loading/unloading area or handicap parking. Smalley stated he didn't want any parking there either. He realizes the logs look nice, but concrete tubes may need to be placed later. He added, he had no problem with a loading/unloading area. Bookey stated he thought local residents should not be excluded from the use of the area after dipnetting. Smalley suggested the no parking be designated between July 10 and August 5 -- dipnetting season. Swarner stated if the idea of the no parking was to protect the dunes, then her idea would be to not allow parking anytime. She added, she realized enforcement would be a problem. Bookey asked Kornelis if he had heard any news in regard to the city's application for Exxon funds to build foot bridges, etc. Kornelis stated he was told there was a good possibility the city would receive funds, but it would probably be after the dipnetting season. Moore stated he didn't think the no parking would be a problem for the locals. If 30 people are allowed to park, 60 will try to squeeze in. He wanted to avoid that. Smalley stated he KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 17 agreed with Swarner but he was mostly concerned with the volume of people that would be walking on the beach. Williams reminded council they had tried to contact the owners of the private lots along the Avenue and discuss purchasing the properties from them. He added, the properties are worthless as far as assessed value. If the city owned those lots, it could block off the road completely. Kornelis noted that someone allowed parking on a huge area of private property last year. The road is the city's. Kornelis added, none of the property owners responded to Kim Howard's letters. Williams suggested that if the city's intention was to close off the road to protect the dunes, etc., it could "take" the properties. A long discussion continued in regard to access and what to do. Harbor Commissioner Jahrig stated the Harbor Commission had discussed the matter also and agreed they wanted to save the dunes from further destruction. He did not think the logs will hold the people back. He suggested council consider placing a gate with a padlock to block off the road. If a private property owner wanted to get in, they could be given a key. He added, keep it locked for the dipnetting season or special openings. Policing of the area will be difficult as they expect a lot more parking problems at the dock due to the dipnetting being allowed from boats. He added, he thought it would help mostly by placing a gate and signs in regard to beach access. Attorney Graves was asked if the city could place a gate across the road and block it. Graves answered, there is private property there, but if the city allows the private property owners to access their property, it would be acceptable. A letter could be written to the property owners informing them of the city's plan and asking them to call the city for a key. He added, he thought it a legitimate reason to block off the road: safety and habitat protection purposes. Smalley asked what would the city do if the property owner told friends they could get in and let them park there. Graves stated, it would be a potential problem and may be a reason the city would want to acquire the property. Swarner asked if a permit was required to make an area into a parking lot. Graves answered, only if fill is required. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 18 Bannock stated he had no problem with closing the area to parking: from January through December. Graves stated he was not advocating closing the road year around, but when traffic was heavy. Council determined the following for the North Side of the river: 1. Place logs along Kenai Avenue to block off the dunes and the parking areas. 2. Place a gate at the start of Kenai Avenue with a failsafe lock. 3. Make a key available for Kenai Avenue private property owners to get to their property if they ask (they have to show proof of ownership). 4. Place signs reading, "Road closed July 1 through August 31." South Side: Kornelis referred to the information included in the packet. He reported, the city did try to remove the right-of-way a few years ago, but it was denied by DNR. He suggested the city provide signs and place them along the mean high tide line. Graves stated his understanding is that the council wants to prevent vehicular traffic on the right-of-way, but still allow vehicles to the beach, protecting the grass area. Smalley liked the suggestion of placing a sign stating "dead end, no turn around." Moore stated, he was in support of prohibiting vehicular traffic on the grass areas of the dunes above the mean high tide lines. It may help dipnetters think about and plan their entrance and exit from the beach. Smalley stated a sign is okay, but is only effective if someone is there to enforce it. He thought this would be a big problem and didn't want to put the land owners in that situation. Steve Perrizo - Perrizo described the beach area as steep. When people drive onto the beach, ruts are made. The tide takes away more and more. He had asked to prohibit vehicular traffic above the mean high tide which would save the dunes and wouldn't deny anyone access. It would also stop the tearing up of the soft area of the beach. Williams asked Perrizo if he would mark where the signs need to be placed. Perrizo stated he would. Bannock suggested a sign be placed stating that Cetacea could be used. It was KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 19 also reported there was a possibility the Kenaitze Indian Tribe might develop a large camping area in the vicinity. If they do, something else may need to be done. After discussion, council determined to do the following on the South Side beach: 1. Place four or five signs along mean high tide line stating, "No vehicular traffic above mean high tide water mark." (Mr. Perrizo will mark where the signs should be placed.) 2. Place a "Dead End -- No Turnaround" sign on Perrizo property. ITEM H• NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED to pay the purchase orders over $2,500 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. Introduced by consent agenda. H4. Ordinance No. 1692-96 - Amending Title 23.50.010 of the Kenai Municipal Code in Order to Incorporate Changes Brought About by the Organization - Wide Classification Study Conducted in 1995. Introduced by consent agenda. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 20 H-5. Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. Introduced by consent agenda. H-6. Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000 in the General Fund for Completion of the Challenger Learning Center Feasibility Study. Introduced by consent agenda. H-7. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. Introduced by consent agenda. H-8. Approval - Consent to Assignment for Security/Lot 3, Block 4, Fidalgo Commercial Center (John P. and Karin L. Gensel d/b/a Creative Child Care LTD to The First National Bank of Anchorage). MOTION: Councilman Smalley MOVED for approval of H-8, Consent to Assignment for Security/Lot 3, Block 4, Fidalgo Commercial Center (John P. and Karin L. Gensel d/b/a Creative Child Care LTD to The First National Bank of Anchorage). Councilman Bookey SECONDED the motion. Attorney Graves reported Administration had no objections to the approval. VOTE: There were no objections. SO ORDERED. H-9. Approval - Application for Lease/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent Right of Way (Robert C. Jackson, d/b/a Jackson's Sales and Service). KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 21 Mayor Williams reported the applicant was extremely ill and in the hospital. He requested the item be postponed for about three months. If it would take longer, an extension could be approved. Attorney Graves reported Administrative Assistant Howard had no problem with postponing action as this has been done in the past for other people. MOTION: Councilman Smalley MOVED to delay action on the application for lease of Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent Right of Way (Robert C. Jackson, d/b/a Jackson's Sales and Service). Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. H-10. Discussion - Airport Terminal Advertising. Mayor Williams, referring to the information included in the packet, noted the Airport Manager recommended approval of the proposal submitted by Interspace. Acting Airport Manager Holland reported they solicited for proposals and received two bids. Airport Manager Ernst surveyed other airports involved with Interspace and they all had positive responses. Holland added, Patricia Ryan, who spoke to council several months ago, was present if council had any questions. Patricia Ryan, Interspace Airport Advertising - Ryan stated she had the opportunity to be in Kenai for a longer period of time and had traveled around the neighboring areas. She felt more convinced the city had an opportunity to enter into a partnership with Interspace and enhance the airport. Williams stated he believed the signage and advertising would enhance the facility; however, the city did not want to do it for a monetary gain. The council has expressed their concern that the acceptance of the contract would not place a hardship on those already advertising in the airport. They would want to pursue a moderate rate structure. Holland reported the Airport Commission recommended going forward with the Interspace contract. Ryan stated when they prepared their rate structures, they were sensitive to those types of concerns due to their experience working with other airports of Kenai's level. Because of that, they prepared a pro forma from $25 a month to a higher level which will allow advertisers the opportunity to take advantage of advertising in their cost range. She added, there were only two places in the airport that were at a higher cost level. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 22 Ryan added it would be a problem if the council would want to control the rates. If the people don't like the rates, they wouldn't have the business. They have structured their prices through the markets from the U.S. and Canada. In almost every case, they have worked with the people on the rates to find a rate they will be comfortable with. Williams asked if the advertising customers would be only from Kenai or out of the city limits. Ryan answered, they would like to work with people within the Peninsula -- the service areas of the users of the airport. There normally is not a lot of national advertising in an airport of this size. Most advertisers will be local. Ryan reminded council, the airport has the right to approve or disapprove every contract. Swarner asked how long the contract would be in effect. Ryan answered, ten years which will allow everyone to get back their investment. This is what is normally proposed. Ryan added, the size of signs would vary, i.e. 30 x 30 displays over the telephone bank, flag displays, off the column, etc. The value would be for the exposure received. Bookey stated he was concerned the airport would fill up with advertisers from outside the community. Smalley asked if the city was limited to five-year contracts. Ryan answered, they have contracts in 39 other airports. The FAA regulation doesn't apply to the air side. They are a DBE which takes care of the ruling about an extended contract. It is permitted. The ten-year term will allow them to make a capital investment and offer three to five-year contracts. Manninen asked what would happen if they overestimated the market and, in two or three years, wanted to get out or the city is not happy with the results. Is there a buy-out or get- out clause? Ryan answered yes. There were a number of clauses which would allow the city or Interspace to discontinue the contract. However, in 21 years of their business history, they have not had an airport want them to leave. She added, she will work with the airport and the community to make it work. They wouldn't take the commitment lightly. They recognize Kenai as unique. MOTION: Councilwoman Swarner MOVED to have Administration enter into a negotiated contract with Interspace Airport Advertising to market and manage all the advertising in the airport terminal building. Councilman Measles SECONDED the motion. Williams asked if the federal park system pictures will be able to stay on display. Ryan answered they have planned everything around the photo. They have talked with Airport KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 23 Manager Ernst and have looked for appropriate places for their signs. They don't intend to remove the photos. Councilmen Bookey and Moore objected to unanimous consent. VOTE: Smalley: Yes Williams: Yes Bookey: No Swarner: Yes Moore: No Measles: Yes Bannock: Yes MOTION PASSED. H-11. Discussion Financial Disclosure & Conflict of Interest Requirements for City Department Heads. Councilman Smalley stated he requested this topic be brought forward to council for their review as it seemed questionable as to whether department heads needed to be included in the requirement of submitting a conflict of interest form. A short discussion followed. Attorney Graves was requested to compare the city ordinance with the state statute to see if an amendment to the city's ordinance should include any other changes in addition to removing "and department heads." There were no objections from council. BREAK TAKEN: 10:05 P.M. BACK TO ORDER: 10:15 P.M. H-12. Discussion - Proposed City Manager Employment Agreementrnomas J. Manninen. MOTION: Councilman Smalley MOVED to table this item and Councilman Bookey SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 24 Mayor Williams noted this was a non -debatable motion and asked if there was unanimous consent. Councilmen Measles and Bannock objected. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: No Moore: Yes Measles: No Bannock: No MOTION PASSED. H-13. Discussion - In -Lieu Water/Sewer Assessment Payment Request of Jack O'Neil (Lot 3, Block 2, Thompson Park Addition). Finance Director Sweeney referred to the information distributed to council at the beginning of the meeting which explained that Mr. O'Neil requested to make an in -lieu water/sewer assessment payment. The assessment payment would be for Lot 3, Block 2, Thompson Park Addition, which was not included in the Thompson Park Assessment District. O'Neil wants to serve this lot with water and sewer by dedicating an easement from Fireweed Lane. The Kenai Municipal Code allows in -lieu assessment lump sum payments if they are approved by council. The assessment is calculated at the same rate as used in the assessment district. Sweeney recommended approval of the in -lieu lump -sum payment. Kornelis noted the city will have to make sure the easement is dedicated. Also, O'Neil will have to tie into the water/sewer line at his own cost. Williams stated he wanted Administration to make sure O'Neil dedicates the easement before the work is completed and know where the dedicated easement is. Swarner stated she understood O'Neil was building a bed & breakfast. Graves stated he thought it was an apartment complex. Swarner suggested the city keep an eye on the water/sewer rates for the building as a commercial building; and, if the apartments are rented for short stays, the owner should pay any applicable bed tax. Williams suggested the city recommend to O'Neil that he put a water meter on the building as it would drop his bill by 75 %. MOTION: KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 25 Councilwoman Swarner MOVED for approval of the in -lieu assessment payment and Councilman Smalley SECONDED the motion. Williams requested the city review the easement and water meter situation before going forward with the connection. Kornelis stated O'Neil would not get a permit without it. VOTE: There were no objections. SO ORDERED. EXECUTIVE SESSION - None scheduled. ITEM I: ADMINISTRATION REPORTS I-1. Mayor a. Department of Corrections - Williams reported he received information from the Department of Corrections on SB 386 and was requested to give testimony at a teleconference on it. Williams noted, the bill would allow the State to bond for design and construction of State correction facilities, jail facilities, etc. The bonding would allow for $2,000,000 to expand the Wildwood Correctional Facility. The State was looking for support of the entire bond issue. Williams asked if council would allow him to speak at the hearing. Bookey asked if the Borough had been asked to join the teleconference. Williams stated he did not know. Smalley stated he didn't have a problem with the mayor speaking, as there are family members of Wildwood inmates that live in the community. Bookey stated he also would support it. Smalley added, they weren't talking about the city getting involved, just supporting the state bonding. Williams requested that Manninen accompany him to the hearing. b. American Legion State Convention - Williams reported he would be making a welcoming presentation to the American Legion participants. There would be approximately 300-350 people attending. C. Evaluation of Clerk and Attorney - Williams requested the evaluation of the City Clerk and City Attorney take place during the 5/15/96 meeting. There were no objections. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 26 d. Juneau Trip - Williams reported he would be traveling to Juneau for the closing of the legislature as well as to meet with Department of Transportation representatives about the ARFF. e. Absence - Williams noted he would not be in attendance during the June 5 meeting and asked that if Vice Mayor Measles was not in attendance, Councilwoman Swarner conduct the meeting. I-2. City Manager a. Outlook Forum - Manninen reported the Forum would be held at the Sports Center on May 14. b. Information Item 12 - Manninen referred to his letter in regard to fish tax which was sent to Senator Salo and Representative Navarre. He added, he also sent a copy to Salamatof Seafoods for their review. The city's estimated effect on the budget was accurate with their information. He will advise if he receives any further information. C. Vacation - Manninen reported he would be out of the state from June 1-14, 1996. He had already purchased the tickets. He will not be at the first meeting in June. d. ARFF Meeting - Manninen reported he also would be attending the meeting with DOT in Juneau. I-3. Attorney Attorney Graves stated he checked into the city -owned lots which council requested him to do during the April 30 budget work session. Evergreen Lots - Graves stated, there are 15 city -owned lots along Evergreen which went out for bid a few years ago. No bids were received. The Code would allow for those lands to be put out to sale below fair market price with a resolution. In April, 1994, the lots were valued at $11,000 according to the appraisal. Williams suggested "for sale" signs should be placed on the property and see what happens. The signs should also state 111,000" and "water/sewer included." There were no objections. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 27 Inlet Woods Lots - Graves reported he called the Borough for back tax information on the city -owned lots in Inlet Woods. They did not get back to him prior to the meeting. He will update council when he gets the information. Graves added, there are 16 city -owned lots in Inlet Woods and only two of them have been declared "not for public purpose." They would have to be sold by "out -cry" bid because they are foreclosures. The process could be started. If they are sold free of the assessments, they can be sold for below fair market value as long as they are sold in an outcry auction. Some of the lots were foreclosed upon by the Borough. They do carry the foreclosure stigma for ten years. During other sales, approximately 50% of the lots were sold. Graves was directed to wait until after he receives assessment/tax information from the Borough. Graves clarified, he was to hold off on the process to declare the lots not needed for public purpose until he receives a report back from the borough and report back to council. Council agreed. I4. City Clerk Mobile Food Vendor Licenses - Clerk Freas reported the information requested by council in regard to the Mobile Food Vendor licensing was included in the packet for their information. Councilwoman Swarner stated that the city was not enforcing the code for restaurant licensing (which would include food stands set up for Fourth of July parade, etc.) because there is not a health officer to do inspections. Graves answered yes and added, to his knowledge, and in checking with Jack La Shot, there has never been a health officer. Swarner stated she had a problem with food vendors coming in and out during parades or softball tournaments and competing with the local businesses. Swarner suggested the ordinance be deleted if there is no health officer. I-5. Finance Director a. DEC Grant Audit - Sweeney referred to the letter in the packet from DEC stating an audit of city DEC grants would be taken on April 10. The audits are at DEC's expense and should last about four days. NAI CITY COUNCIL MEETING MINUTES ..AY 1, 1996 PAGE 28 Williams asked if they might be attempting to recover unspent funds on the grants. Sweeney answered, the unspent amounts of those grants had already been rededicated. Kornelis stated the DEC person is new and wants to get acquainted with the grants and grantees, etc. I-6. Public Works Director a. Aerial Photo - Kornelis reported the new aerial photo of the city was received and ready to be hung. He was directed to find an appropriate spot in council chambers. b. Mission Street Project - Kornelis reported Arness and the Church have given their approval of the plan. Wayne Cherrier has contacted them and asked to trade his right- of-way for paving a piece of property on Overland. Kornelis added, he checked with DEC to see if it could be added as part of the project and they said no. Cherrier also wanted to know if the city would want to do the paving with city funds. He told Cherrier he would check with council but would recommend they say no. Cherrier will be writing a letter to him and request the matter be brought to council for consideration. Kornelis added, what he is requesting is off the project completely. Bannock suggested Cherrier make his request in writing with a rough design plan of the request prior to it being brought to council for consideration. C. Basin View Subdivision Paving - Councilman Smalley stated he had received some calls in regard to the city's plan to pave Dolchok Lane. Smalley asked what the progress was on the paving. Kornelis reported council had put the engineering proposal on the shelf and asked for funding from the State in 1995 and 1996 as "Community Road Development" which was in the No. 2 position on the CIP list. Basin View paving was considered as one of the projects under that grant request. The city is still waiting for funding from the state. d. Alaska Clean Water Fund Priority List - Kornelis referred to Information Item No. 3 which was a request for applications for loans from ACWF. The funds would be for sewage works, land fills, etc. The STP expansion would not be for another two or three years. Williams suggested the city complete the questionnaire in order to get on the eligibility list. They may be able to acquire funding for the STP expansion. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 29 I-7. Airport Manager Acting Airport Manager Holland report Manger Ernst and Fire Chief Burnett were in Washington, DC doing ground work and acquiring support for the building of the ARFF in Kenai. After they return from there, they will travel around the state, including Juneau, to speak to fire departments, DOT representatives, FAA representatives, etc. to garner support of the project. ITEM J: DISCUSSION J-1. Citizens None. 1-2. Council Bookey - No report. Swarner - a. Retirements - Swarner stated council had directed Administration to notify council when an employee was retiring. She added, they received information from the Fire Department in regard to the retirement of Don Morgan, but were not informed of Nancy Brown's departure or Morgan's from City Hall. Manninen stated he had placed a letter in the agenda packet in regard to Morgan's and McGillivray's retirements, however, he didn't know anything about Brown's. b. Engineering Technician/Safety Position - Swarner noted that during budget work session last night the engineering technician position was discussed. During prior work sessions, she thought the majority of the council did not want that position to be as a safety person after they were told that bids would be needed to do engineering jobs (they had understood, when the position was originally funded, that this position would be used to do engineering work in-house). According to the budget to be introduced at the next council meeting, the position was still listed as an engineering technician. C. May 15, 1996 Council Meeting - Swarner reported she would not be at the next council meeting. Williams referred back to the safety position issue. Swarner stated she had a problem having the engineering technician doing the safety work because when the position was KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 30 originally approved, council was told the position was needed for engineering purposes and that it would save the city money doing the work in-house. She would like the engineering technician to continue in the original job description they approved. Smalley stated he would support that. Manninen stated he saw the learning curve finished in the safety areas. In regard to safety start-up things, Rachel (engineering technician) has gone to classes and is going to classes on safety and has started programs so that learning curve is leveling off. She should be able to spend more time on engineering tech -related issues and contaminated soils -type issues and all the things they don't want to know about, but are there. That's what she was hired for and not starting up new safety programs, but maintaining those programs. He thought, more directly to the point, and directly to the budget point, that if that position is rated as a safety department there would be a significant change in the compensation study versus if that position is rated as an engineering tech with safety responsibilities, but not a separate department and still under the Public Works, would be much less responsibility. That may not be why it was brought up, but is how he saw it and until there's a lot more demand for straight engineering tech services, he recommended just having the person there as a engineering tech because she's been able to take on more responsibilities and the job has grown and the compensation will grow when the council approves the FY97 budget to adequately compensate for it. Williams asked for an approximate percentage of time he envisioned Rachel taking on the safety aspects of the job. Manninen answered, less than 50%. Kornelis stated it would be 5/8 for safety/OSHA and 3/8 engineering technician. Manninen stated that was what was budgeted and what actually happens night be 518 and 3/8 the other way. Nobody can really tell. Kornelis stated that was the estimate Rachel came up with as far as what it would take to sustain the programs that have been set up. Williams stated they are in a predicament as they don't want to start a brand new safety position. Manninen added, the other side of it would be if they did, it would be a compelling reason to start a new position in the personnel officer and safety officer type of thing. But they would be looking at $60, 70 or 80,000 or more. If they think they are solving this problem, they may be creating another $60, 70 or 80,000 problem in the face of the PERS thing and everything else that will be facing the city in the next few years. The timing just isn't right and the demands and the need, he didn't think was right, and that's why he didn't put it in the budget. Williams stated that he told a few councilmembers during the work session, that next year they will probably have to make some adjustments to the revenue side of the budget. Maybe what they really need to do is soft-pedal this issue until the next time around and KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 31 then address the revenue side of the budget and determine whether to bring on the extra person and compensate for it with an adjustment on the revenue side, i.e. higher taxes of some sort, if necessary. Bookey agreed and added, it is the point they are heading for now and he thought that what Swarner was referring to was that when the position was hired, council was told there was enough work to support the position. At the time, he didn't think there was, but since the position has been added the health/safety responsibilities, he's comfortable with what Rachel is doing. However, he didn't think there was enough tech work available for her to do at this time as there are no major projects going on at this time. There are small projects. Swarner stated she was not comfortable because she still thought they were told the engineering technician was needed by the department so much and now there is not enough work. She didn't think this was the way the job was justified. Manninen stated they were told the position was needed at a much higher pay rate than it was started at and worked at for about a year. When the work group (performance evaluation) study came in, it moved it up three or four ranges to a 12 and part of the reason for that was because the technician took on added duties, the added safety duties, which were not in originally. Kornelis stated the department had more than enough work for the engineering technician. He asked for another technician in this year's budget, besides the safety coordinator. He has a long list of items not getting done, that need to be done, but don't have the personnel to do it. Rachel is now working on sensitive OSHA safety issues and contaminated soils issues which are far more important. They do need an engineering technician. Williams reported that when he spoke with the Commissioner of Corrections she assured him that there was no longer any problem with having community service work done for the city (previous insurance coverage concern) and suggested that people who need to do community service may be able to do it by helping with some of those jobs. Moore - No report. Measles - Measles stated he was extremely disappointed in the council's inaction in not discussing the city manager's proposed contract. He believed it was grossly unfair to Manninen and the citizens and the employees of the city. Bannock - No report. KENAI CITY COUNCIL MEETING MINUTES MAY 1, 1996 PAGE 32 Smalley - a. Police Report - Stated he appreciated the Police Department's quarterly report. He will share it with his students. b. Beach Gate - Smalley asked if Public Works still would be placing logs on the Inlet side and river side all the way out. Kornelis stated, inside the road, yes. ITEM K: ADJOURNMENT The meeting adjourned at approximately 11:10 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk ZI V? cl C� rl- 7 a 9 CN 9 1p 9 Ci co 'D co co C', (D 0) 0 0 (D 0 m C4 0 to 0) "7 111 Ct Clt CL C� co W- w — N w co m to co C6 N 0) 0 z 0 P LU z z 5 w Z:) (j) LLI LLI P z LLI 0 LU :01 p :3 L zi P :D z LLI z 7 j 1.- 0 w m C13 wz 0 D 13 LU z F- .z LU w a. CO LU Ix 0 0 0 0 0 0 0 EL LU IL LU u 0 z z :3 LLJ z LU a. u LLI 0 LU ui z a ~ w 0 < z w (L D LLj tc) v C w 0 u z 0 0 a. LU w CL a( CL a a. < CL Ir >0 LL 90 Z: Z z w z z w o w LL 0 < -J I.- LL:. w w z Z z o z w u Z � 0 : < Lij U) 904 : 0 0 LLI < z 0: LU u LL.: m az w > > p p ¢ ¢ i '.Mr • �/J YJ > ....... :: co aD CD cr) O N r- ¢(j) W W X Z W Z W U U ::: ¢ W W Z Z :�:::::::: W U W U . > Z _....: :r; :::::::::::::::: ::::::::::::::: :::.•.'.. 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IL v z m O U O W W z g 8 h i� coo W � O = W W a <j a V Z d U M O; S Cj O O O pO O N S 0 p V) S �0�p) N p S O 1� O h rj C> 1ll� 43 v; t0 M LO Q N Of 1- to Of Y w J a w 0 a Z a z n z Q z w 2 O 2 c� o 0 o z o z 0) Q a d Q d Q w o c a xQ O m m m i � ul U ~ w S 0 o w w O Z Z Oa W 0 N w� � w o U 0 W a U Qa M 0)4 m w w w 0 Q W o � U Z d O O Z m c 0 LL O U w UU' Y 9 w w a N j w 0 w W Z O 2 Z I U � } d > a W 5 d CO) H w U w W a q a Q Z Z U Z z o w W UU F cr w H z Ir w w m U 2O� m OUw 0 _ LL osZ o Uw0 W wU-j 1XX- � Q U W CITY OF KENAI, ALASKA 240 Fidaigo Avenue, Suite 200 - Kenai, AK 99611-7794 Telephone (907) 283-7538 Fax (907) 283-3014 TO The Council of the City of Kenai DATE May 14, 1996 SUBJECT Alaska Roadbuilders Purchase Order See H-2 MESSAGE The Alaska Roadbuilders purchase order for asphalt repairs was originally prepared showing work at the south end of the Airport parking lot as being charged to the sewer department. It should be charged to the Airport. Thus, the P.O. should be approved as: Sewer dept. Repair and Main. $1645.00 Streets dept. Repair and Main. $2380.00 Airport M&O Repair and Main. $3675.00 Total $7700.00 Public Works Airport Verification of funds/Finance re-.=ML7N72 The Dra%-,io E-^a c Dc. ?o,_- -342 Executive Greetings. 1-n�.. t9c_ Suggested by: City of Kenai NO. 1696-96 Finance Direct-. AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $250 IN THE 1967 DEBT SERVICE FUND FOR THE TRUST ACCOUNT ADMINISTRATION FEE. WHEREAS, the bank administering the 1967 Debt Service Fund failed to bill the administration fee in 1994; and WHEREAS, the City has received an invoice for that fee; and WHEREAS, the additional money needed for payment was not budgeted. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: 1967 Debt Service Fund Increase Estimated Revenues: Appropriation of Fund Balance $250 Increase Appropriations: 1967 Debt Service Fund - Fees $250 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: May 15, 1996 Adopted: June 5, 1996 Effective: June 5, 1996 Approved by Finance: (4/30/96) kl P-� Suggested by: Senior Center Director City of Kenai ORDINANCE NO. 1697-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,600 IN THE COUNCIL ON AGING - BOROUGH SPECIAL REVENUE FUND FOR COMMEMORATIVE POSTERS. WHEREAS, this year the Kenai Senior Center will celebrate its 25th year of providing services to the elderly in the Kenai area; and WHEREAS, it is desired to have posters made from original artwork to commemorate this event. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Council on Aging - Borough Increase Estimated Revenues: Appropriation of Fund Balance $1,600 Increase Appropriations: Printing and Binding $1,600 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of June, 1996. ATTEST: Carol L. Freas, City Clerk JOHN J. WILLIAMS, MAYOR Introduced: May 15, 1996 Adopted: June 5, 1996 Effective: June 5, 1996 Approved by Finance (5/7/96) kl Suggested by: Administr-- ---.. CITY OF KENAI ORDINANCE NO. 1698-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 1996, AND ENDING JUNE 30, 1997. WHEREAS, it is a requirement of the Code of the City of Kenai, Alaska, that the City Council, not later than the tenth day of June, adopt a budget for the following fiscal year and make appropriation of the monies needed. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA as follows: Section 1• That certain document entitled "City of Kenai 1996-97 Annual Budget" which is available for examination by the public in the Office of the City Clerk and is incorporated herein by reference, is hereby adopted as the budget for the City of Kenai for the fiscal year commencing July 1, 1996 and ending June 30, 1997. Section 2• The following sums of money are hereby appropriated for the operations of the City of Kenai for the fiscal year commencing on the first day of July, 1996, and ending the 30th day of June, 1997, to be expended consistent with and subject to the restrictions, procedures, and purposes set forth in the Code of the City of Kenai and to be expended substantially by line item in the manner shown in the budget adopted by Section 1 hereof: General Fund Operating Budget $7,977,653 Restricted Reserves 88,330 $8,065,983 Boating Facility Fund 168,296 Airport Terminal Fund 387,200 Congregate Housing 264,590 Water and Sewer Fund 1,316,021 Airport Land System Fund 1,361,700 Senior Citizen Title III Grant Fund 190,122 Senior Citizen Title V Grant Fund 19,307 Senior Citizen COA-Borough Fund 109,340 1967 Bond Issue Debt Service Fund 87,160 1984/86/93 Bond Issue Debt Service Fund 294,417 General Land Sales Trust Fund 75,000 Airport Land Sales Trust Fund 127,000 Ordinance No. 1698-96 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk First Reading: May 15, 1996 Second Reading: June 5, 1996 Effective Date: June 5, 1996 Approved by Finance:_ (5/7/96) kl �-5 ",,• �`., gg O O p O M N kn 00 M fM N M N ee ER fR # #' 49 40% f/4 69 49 4!3 49 6R 69 Gl4 pp �pj :.... . O 0 a, Q fz a? w a4 C7 O k, o •E o f C3 acn3 In N N N ` N M N N N :w r:{• ;; N N (V Q .-, r p � l0 Q .14 cC O u tz OTHER CHANGES TO BE NOTED: Buildings - Chamber Blinds (were removed at 4/30/96 work session but not removed from budget pages) Non -Departmental - Color Copier (removed at 4/30/96 work session -- copier originally priced at $2,500) Legislative - Chamber brochures (removed at 4/24/96 work session) Safety - Professional Services, Page 40 (ergonomic analysis deleted at 4/30/96 work session) Police Department (see JS 5/14/96 memo) Communications (see JS 5/14/96 memo) Congregate Housing Fund, Improvements Sidewalk Addition Landscaping Sun Room (at 4/24/96 work session, council and Porter agreed to find funds in FY96 budget to cover these costs and not take the funds from the Congregate Housing Fund) $2,000 $1,600 $6,000 $1,000 $5,000 2,000 CITY OF KENAI ,5"' .t G� 4" 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1II�'1 FINANCE DEPARTMENT MEMORANDUM DATE: May 14, 1996 THRU: Tom Manninen. City Manager 7TP, TO: Mavor and City Council Members, City of Kenai FROM: Jay Sweeney. Finance Director -- SUBJECT: Changes to the Ordinance Version of the FY97 Consolidated Operating Budget 1. The following required changes have been identified in the ordinanceversion of the FY97 Consolidated Operating Budget. New Account Increase/ Department Account Total Decrease Police 001.21.2024 S 2,270 S 530 Reason: Items taken out of %Tong account & typo Police 001.21.4531 S 6,500 S 150 Reason: Items taken out of wrong account & typo Police 001.21.8064 $22.500 $2.570 Reason: Total amount of police car deducted here & should have been partially taken out of small tools (i.e. for light bar, etc.). Police 001.21.453 3 $10,610 ($3,250) Reason: Decremented item not taken out. TOTAL EFFECT ON POLICE DEPARTMENT BUDGET: S0.00 Communications 001.23.2022 S 3,550 $900 Reason: Data cartridges added back to wrong account Communications 001.23.2024 S 875 ($900) TOTAL EFFECT ON COMMUNICATIONS BUDGET: S0.00 Safety 001.20.4531 $ 1,650 Reason: Typo TOTAL EFFECT ON SAFETY DEPARTMENT BUDGET: TOTAL EFFECT ON GENERAL FUND BUDGET: ($1.000) $1000.00 We have also found an insignificant error, caused by the way the Microsoft Excel program rounds numbers, which has caused the sum of the line items in the Salaries and Benefits portion of certain Departments, to be off by one dollar ($1.00) from the printed total. Microsoft Excel rounds numbers from $0.01 to $0.49 down and numbers from $0.50 to $0.99 up to the next whole number when no decimal places are specified When a column of numbers is summed by the program however, the odd cents are added together and then rounded up or down. This can cause a one dollar difference either up or down as the following example shows: Actual Rounded To $100.29 $100 100.49 100 $200.78 $201 Note sum is $1.00 higher than rounded figures Actual Rounded To $100.76 $101 $100.76 $101 100.76 101 $302.28 $302 Note sum is $1.00 lower than rounded figures This rounding treatment by Microsoft Excel was not discovered by myself until after the final budget, with 2.0% COLA changes, was prepared. The net effect on the budget totals passed by ordinance will be zero: Finance Department staff will go through and increase or decrease individual line items in the Salaries and Benefits portion by the number of odd cents necessary in order to eliminate the $1.00 rounding differences and make the summed numbers equal the bottom lines. 3. These changes, along with any other amendments to the budget directed during first reading of the budget ordinance, will be incorporated into a substitute budget ordinance to be considered at the June 5, 19% Council meeting. Suggested by: Parks & Rec Director City of Kenai ORDINANCE NO. 1699-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $7,000 IN THE GENERAL FUND FOR ADDITIONAL PLAYGROUND IMPROVEMENTS AT MUNICIPAL PARK. WHEREAS, the Parks and Recreation Department desires to improve Municipal Park by providing additional playground equipment and improvements; and WHEREAS, the Parks and Recreation Department does not currently have money budgeted for the proposed purchase; and WHEREAS, the City of Kenai has a designation of General Fund fund balance for athletic expenditures which was a result of a donation to the City of Kenai intended for such purposes. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Designated Fund Balance Designation for Athletic Expenditures $7,000 Increase Appropriations: Parks - Machinery & Equipment $7,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of June, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: May 15, 1996 Adopted: June 5, 1996 Effective: June 5, 1996 Approved by Finance: (5/9/96) kl MEMORANDUM TO: Mayor Williams and City Council THROUGH: FROM: Tom Manninen, City Manager Keith Kornelis, Public Works Director 09 DATE: May 9, 1996 SUBJECT: Shop Truck - Water/Sewer Truck FOR: City Council meeting of 5/15/96 - Approval Hutchings Chevrolet was the low bidder in July, 1995 on the city shop truck and water and sewer truck. Specifications stated the date of delivery was to be within 90 days. However, Addendum No. 1 said if there was a problem to state the delivery time as an exception. Hutchings stated, as an exception, that they were not responsible for liquidated damages and delivery tentatively 120 days. On December 17, 1995, Hutchings wrote a letter saying they were going to give the city a 1996 model instead of the 1995 they bid, at no additional cost. They did, however, state the time frame allocated would be tentatively 120 days. In Hutchings letter of April 10, 1996, they said the water and sewer pickup is in the process of being delivered. The shop truck will tentatively be manufactured within the next 6 months. On May 6, 1 was informed the water and sewer pickup was built and in transit to Seattle. The shop truck is not built and had a preference date of June 1, with delivery a month or so later. The original bids on the shop truck on July 27, 1995 were: Hutchings Chevrolet $21,798 1995 Chevy Cheyenne Seekins Ford $21,828 1996 Ford F38 Craycroft Chrysler $22,750 1996 Dodge RAM 3500 1. 1 suggest the city cancel the Hutchings Chevrolet Shop Truck. 2. Seekins Ford will not honor their bid price. They want $1,175 for painting and shipping. Their new total = $22,003. 3. Craycroft Chrysler will honor their original bid total = $22.750. Public Works recommends cancelling Hutchings Chevrolet shop truck and awarding the shop truck to Craycroft Chrysler for $22,750. a. L"T i MEMORANDUM TO: Keith Kornelis, Public Works Director FROM: Dave Reetz, Shop Foreman DATE: May 9, 1996 SUBJECT: New 1 Ton 4x4 Shop Service Truck In reference to the bids for a new shop service truck, Hutchings Chevrolet cannot supply us the bid vehicle for another three to six months, if we're lucky. I talked with Harvey Yates at Seekins Ford in Soldotna on May 8, 1996. They would have to add $1,175.00 to the original bid price of $21,288.00, making a new total of $23,003.00, with delivery possibly in July. On May 9, 1996, 1 talked with Duane Bannock from Craycroft Chrysler - Dodge and he can deliver a new 1-Ton Dodge for his original bid price of $22,750.00. This is $952.00 more than Hutchings bid and the amount of the purchase order. Craycroft can deliver in four weeks or less. I would like to suggest we abandon the Hutchings Chevrolet bid and go with the Craycroft bid and make up the difference in price. We need to advise Duane of our decision as soon as possible. 10-1 ^ Seekins Ford Peninsula 43965 Steding HwY. Sulcloma, AK 99669 This fax includes a cover sheet plus pages. Date: To: _2. From: Re: SEEKINS FORD PENIN: _ 43965 Sterlin4 SOLDOTNA. AK Ranger Explorer iin>nc; Windstar Cconolirie Van :jut HARVEY PATES Fleet Manager Rus. Phone (907) 262- FAX (007) 202. A (licv.wuu I)f S'rrkin.i FO/.d-Linc ohi-Aferc url•, Inca.. all Afu.%ka Cm1wrinmon. ce_'o k�(5 A e- C) 5 e--Z Y� (._5 lie_ Yvf iOw too 1. - - �i- . - i i -i'ii i- Lh RFNT AY- RFFKTNR SAIL=A; C�04 F I°I H F- A•4R 1():2FAM; An%siiy4nnS .> F364 4X4 CHASSIS CAB/161 141 INCH WHEELBASF 1975 MODEL YEAR KG MEDIUM SLUE METALLIC 7V ROYAL BLUE CLOTH AND VINYt XL TRIM 496 7.5L EF1 Y-I! ENGINE 44Ci AUTOMATIC TRANUMIUU10H TEE (TTZS/RsiRXI/.F RSW ALL -TERRAIN XF5 4,10 RATIO LIMITFO SLIP AXLE bys INIEHION ENHANCIHENT/LIGHT GR, DUAL REAR WHEELS 204 61 P/L S600/SVWR 11000 LB 152 TACHOMETER 153 FRONT LICENSE PLATE BRACKET 21N MANUAL LULKINW HUti`.,' 4111 CNOIHC BLOCK NEATER 515 SPARE TIRE A WHCf L ALI-TLARAI 549 flT SWINGAUI RECREATION MIRRO 624 SUUPER FNGINE CO()LING 6s2 HEAVY UUIY BATTERY FLEET FUEL FILL DELLIL 7 CLOTH AND VINVI RFNr.H NOT FOR AMBULANCE USE, USING THIS VEHILLt IU PRODUCE AN AMOUI.AHCE VOIDS FORD WARRANTS OTAL WHICLU t APYTnN CS(INATION &' ULLIVERS SCHEDULC A (MEMO) S.U11 riv ,. � 5+ 0 t TOTAL FOR VEHICLE BATCH --ID SF05103144 N RR 2X PRICE LEVEL 5I7340FU SHIPPING WE1bHI 5135 LBS. MINIMUM SPECIFICATIONS SHOP PICK-UP One (1) 1995, or current production, 1 Ton, 4x4 cab and chassis with all manufacturer standard equipment vo Engine: 5.0 �as powered Transmission: 4 sp.automatic w/heavy duty oil cooler Tires: LT225/75R-16D front & rear all season (traction) radial Wheel base: 159" wheel base with dual rear wheels w/full size spare Rear Axle: Locking rear differential Interior: Vinyl bench seat, rubber floor mats, AM -FM stereo radio, inside dome light Color: Bright white or closest shade thereof Other: Service manual including emissions & electrical manual Engine block heater Undercoating -+ G,¢urd Lower bDdd Fuel tank to be plumbed for flat bed for easy filling Front tow hooks 100 amp alternator RH & LH painted below eye level mirrors Manufacturer standard warranty Headlights wired to turn on & off with ignition switch ao kQ9 a o V -+o e ` Y ; rye. G�,<< Sro r ti li No f be CITY OF KENAI �/- „Oil 44&aka 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 'IIII� May 10, 1996 Jim Childers State of Alaska, DOT/PF PO Box 196900 Anchorage, AK 99518-6900 Subject: Ft. Kengaission Street Improvements Dear Mr. Childers: The State of Alaska, the Federal Highways, and the City of Kenai are working on a project called Ft. Kenay/Mission Street Improvements. This project was initiated and is supported by the property owners adjacent to this improvement. Once this road becomes a dedicated public right-of-way (ROW) and is improved, the City of Kenai will maintain the roadway in such a way as not to detract from the historical nature of the surroundings. Ownership of the ROW will remain with the city in perpetuity. The transfer of ownership and management of this road into a dedicated ROW shall not damage or threaten the integrity of the National Historic Landmark, nor alter the Landmark's boundaries. Sincerely, Keith Kornelis Public Works Director KK/kw cc: Mayor Williams and City Council Tom Manninen, City Manager Henry Knackstedt, Mike Tauriainen's Office C:\WPDOCS\PROJECT\MISSION\TRANSFER.LTR >9 QnQ HELENA REGIONAL AIRPORT f 7 S e NLLEN>, MON SRE PUN roMnrn COPYRIG,l 1996 [�,]MORRISON � g�MAIERLE,INC. K � . ,,ra. ., �.,per.r-°.^..' a+n � •"' nrrwrcicss wnn��� rn 1 ro i. Yi 11a . Iwi «r-ao r� 191 W-Au Dedication - Thursday, July 7 Open House - Saturday, July 9 Duluth Technical College AIRCRAFT RESCUE & FIRE FIGHTING An aircraft crashes on takeoff, spilling and igniting fuel. Hundreds of lives are at stake, as specially trained fire fighters respond to the emergency. The fire fighters will have just seconds to analyze and attack the spreading flames. They will need training and experience to respond quickly and correctly. A new continuing education program at Duluth Technical College (DTC) will help prepare fire fighters from across the nation to handle such emergencies. _uth Technical College .ity: h Technical College is a higher education institution ilizing in occupational :tion. ;on: :h Technical College provides cy occupational education and dcal expertise utilizing state- -art technology, and is a nal, national and international irce. The educational rams and services offered by .th Technical College are ded to enhance personal lopment. increase economic ,rtunity, and contribute to ., regional and global nunities. ,th Technical College seeks to ement its mission by: •oviding occupational lucation programs, including ssociate of Applied Science Degrees, diploma programs. pprentice training, credit and on -credit classes and ustomized training services for usiness and industry roviding developmental and eneral education opportunities Which support basic workplace ,teracy, including the ability to sticulate and communicate leas and to solve computa- ional and scientific problems 'roviding a supportive learning -,nvironment and offering equal -ducational opportunities for all ieople without regard for their -ace, creed, color, gender, >exual preference, national )rigin, age, marital status, status .vith regard to public assistance, -eligion, or disability 'roviding quality instruction 'roviding responsive student services committing itself to the development of a competent work force Supporting life-long learning and self -development, including critical thinking Working collaboratively with business, industry, labor. agencies and other higher education institutions Committing itself to ongoing institutional improvement through a system of self -study and assessment Demonstrating accountability Dedication and Grand Opening This week DTC unveils its new Aircraft Rescue and Fire Fighting (ARFF) facil- ity at two separate events. The college has scheduled a dedication ceremony for invited guests on Thursday, July 7, 1994, and a public open house on Saturday, July 9,1994. The two events will be a first opportunity for interested persons to see the new $15 million facility, which features a full-size mock-up of a Boeing 757 airplane in the center of a 125' diameter burn simulation pit. The highlight of both events will be a simulation of an air crash with a full response by a fire fighting crew. "This year the best fireworks display around will take place a few days after the Fourth of July," explains DTC Presi- dent Dr. Harold Erickson. The new facility, which was funded primarily by a series of grants from the Federal Aviation Administration, will feature computer and simulation technology to provide realistic training scenarios. This state-of-the-art technol- ogy will allow fire fighting organiza- tions to prepare for a wide variety of potential emergencies, including both internal and external fires. "We believe that this is the most technologically advanced fire fighting simulator in the world," says Steve Hartsock, DTC Fire Training Coordi- nator. He points out that the new simulator will have 98 computer controlled burn segments, allowing an almost unlimited number of training scenarios. "We can program this equipment to duplicate the events of virtually any aircraft emergency," Hartsock explains. The new training facility, which is located just south of Gary/New Duluth on Highway 23, is scheduled to begin offering classes on Monday, July 11,1994. Individuals interested in visiting the facility or arranging train- ing can obtain additional information by contacting Steve Hartsock at (218) 626-1074 or 1-800-232-8573. New Center Built on Teamwork This exciting project is the culmination of three years of extensive planning, and more importantly, excellent col- laboration between educational and governmental agencies. As taxpayers, each one of us must take a great deal of satisfaction in knowing that every step of this project was a collaborative effort. From the Federal and State aviation agencies, to the state and local college boards, to the local governmen- tal agencies came many months of weekly meetings that resulted in this project. There are so many reasons for the success of this facility. After Congress- man Oberstar sponsored the enabling legislation, one of our faculty members, Steve Hartsock, had a dream. That dream was facilitated by now -retired administrators, by State Board of Technical Colleges staff, and by state and local government administrators. After months of planning, the architec- tural firm of Stanius and Johnson began the unique task of designing a project that had never been built before. If there is ever a doubt about the capa- bilityof Americans to build quality products, one only needs to examine this training center. The beauty of the buildings is highlighted by the expert workmanship of the building trades employed by General Contractor Reuben Johnson. The high technology of the simulator utilizes the computer and electronic wizardry of Contraves and the structural steel expertise of the craftspersons from Superior Steel who built the aircraft simulator. The site location and efforts made in briegin utilities to the site are the result o the cooperative efforts of state and local government. The list goes on and on, but the important fact is the tremendous combined effort it took to make today a reality. Now, Duluth Technical College will pledge to continue the project by offering the highest quality training in the world to fire fighters throughout this region and the country. The benefits will be many to those who are served by the airline industry, to those women and men who dedicate their lives to the safety of those who fly, and to the City of Duluth which has so many things to offer our stu- dents when they come to Duluth. We at Duluth Technical College have a new dream. It is simply to become the world center of fire fighting technol- ogy. There is no doubt in my mind that together we can make it happen. Harold P. Erickson, Ph.D. DTC President "The Duluth Technical College acknowledges the support of Con- gressman Jim Oberstar, a long- time advocate of the facility and the training it will provide. Representative Oberstar and his staff were instrumental in overcoming a number of legislative and bureaucratic barriers. Without Jun Oberstar this facility would not be located in Duluth." Dr. Harold Erickson, Ph.D President Duluth Technical College Duluth Technical College Aircraft Rescue & Fire Fighting Center Vital Statistics ".ocation: 11501 S. Highway 23 Duluth, MN 55808 3urn Pit: 125-ft. diameter Simulator: Full-size 757 mock up 98 computer controlled burn segments,13 separate types of fires, and an almost unlimited number of programmable fire scenarios Wing Span: 57 Length: 75' Maximum Flame Height: 50' Internal Temperature: 500 Maximum Fuel Consump- tion (full bum):1780 gal. in 3 minutes Classroom Building: 27,000 sq. ft. • 2 classrooms • 4 equipment bays • staging/assembly room • decontamination apparatus instruc- tional area Support Facilities: • Control Tower • Waste Water Treatment Facility • Holding Pond • Propane Storage Tanks Oberstar Excited About Fire Rescue Facility Washington --Congressman Jim Oberstar is happy to be participating in the dedication of Duluth Technical College's Aircraft Rescue and Fire Fighting (ARFF) facility. "I have been excited about this project from the beginning," Oberstar said. "I authored the bill (the Aviation Safety and Capacity Improvement Act of 1990) that created the federal program to establish these regional training facilities. I am very pleased that Duluth's is one of the first and that our community is on the leading edge of an important safety industry." "This facility will use state of the art equipment and state of the art training techniques. It will be environmentally safe and provide a true hands-on experience for its trainees," Oberstar added. The $15.8 million facility was devel- oped primarily with federal funds. It will train aircraft fire and rescue per- Representative Jim Oberstar sonnel from airports throughout the country. Oberstar is the featured speaker at the July 7 dedication of the facility. The Oshkosh T-1500 Aircraft Rescue and Fire Fighting Vehicle is designed to com- bat fires in all weather and off road terrain. The vehicle can accelerate from 0 to - 50 m.p.h. in 30 seconds and has a top speed of 65 m.p.h. Fully loaded it weighs 42,6001bs. Advanced Technology Protects Environment When fire fighters train at Duluth's new Aircraft Rescue and Fire Fighting Training Center, they will be protecting the environment from a variety of environmental hazards. The new facility takes advantage of the latest tech- nology and thoughtful design to dras- tically reduce or eliminate various types of pollution associated with fire training. According to project designer Ken Johnson of the Stanius Johnson archi- tects, the plans call for the site to provide the highest possible degree of environmental safety. The facility will use clean -burning propane to simulate aircraft fires, eliminating the need for dirty jet fuel fires. Computer -con- trolled burn segments provide precise fuel utilization, resulting in cleaner bums and fuel savings. DTC Fire Training Coordinator Steve Hartsock estimates that training fires at the new facility will have air emissions equal to one two -hundredth of a traditional training fire. In fact, the simulator bums so clean that simulated smoke has to be used to provide a degree of realism for some training scenarios. Water and foam used to extinguish the training fires are contained in a 125-foot bum pit, then pumped to an on -site treat- ment facility before being released into the region's water treat- ment system. The college will use non- polluting and nontoxic fire retardants in all training exercises. For example, water will be substituted for Hallon 1211 for training purposes, and a biodegradable foaming agent has been selected ( See Environmentally Friendly Fire Fighting Foam). "Essentially, we'll be using simulated fire fighting foam to extinguish a fake fire," says Hartsock. Environmentally Friendly Fire Fighting Foam The Duluth Technical College Aircraft Rescw and Fire Fighting facility has elected not to use AFFF (Aqueous Film Forming Foam). Instead, the program will utilize a product known as Trainol, an environmentally - friendly foam. Trainol is a specifically formu- lated mixture of bio- degradable materials which produces a high quality foaming agent for use with liquefied petroleum gas fire training simulators. Like AFFF (which is widely used for com- bating flammable liquid fires), Trainol is lighter than flammable liquid fuels, which allows it to float on the surface and spread quickly to form a cooling and vapor - suppressing blanket, thus providing rapid fire extinguishment. "I'm impressed that this high tech train- ing center was put together largely by j Duluthians and people from nearby' communities. The completed facility represents excellent workmanship and speaks well of people from the Northland." — Dr. Harold Erickson, Duluth Technical College Building Contractors The STANIUS JOHNSON Architects Duluth, Minnesota Consulting Firms Classroom Building Contractors Krech & Ojard, Consulting Reuben Johnson & Son, Inc. Engineers Superior, Wisconsin Duluth, Minnesota RREM, Inc. Duluth, Minnesota Foster, Jacobs & Johnson, Inc. Duluth, Minnesota American Engineering Testing Duluth, Minnesota Sanders Wacker Wehrman Bergly St. Paul, Minnesota Simulator Contractors Contraves Tampa, Florida Symtron Systems Fair Lawn, New jersey Rugg • Kopp, Inc. New Berlin, Wisconsin Superior Steel Duluth, Minnesota Simulator Support Contractors Reuben Johnson & Son, Inc. Superior, Wisconsin A.G. O'Brien Plumbing & Heating Alliance Steel Construction, Inc. Boss Construction Brisk, Inc. Canamer International Commercial Roofing Duluth Glass & Mirror F. & A.S.T., Inc. Flament Hampshire, Inc. Itasca Commercial Interiors Kerrick Sod Lakehead Electric Minnesota Elevator Oberg Manufacturing & Fencing Stretar Masonry Stormquist & Sons A.G. O'Brien Plumbing & Heating Addendum Ten Company Arrow Striping Arrowhead Concrete Works Bedrock -Flint Belanger, Inc. Belknap Electric Brisk, Inc. Century Fence Cone Construction Construction Supply, Inc. Contract Interiors Custom Fire Products Diversified Coatings, Inc. Door Service Duluth Sheet Metal & Roofing Grazzini Brothers & R Company The H Window Company Harmon Contract Hauenstein & Burmeister Kerrick Sod Company KHM Erectors, Inc. Lakehead Electric Mats, Inc. Minnesota Rebar Nardini Fire Equipment Nelson Roofing Northern Door & Hardware Northern Steel Fabricators Nyystrom Contracting RP Stanton Company SAFFE Sign Solutions, Inc. Silverness Plumbing & Heating Structural Wood Corporation Todd Signs Universal Supply Company Viking Terrazzo Company Classroom and Office Furniture Supplier: A & E Business Systems Duluth, Minnesota Local Firms Contribute to High Tech Project Construction of the DTC Aircraft Rescue and Fire Fighting facility was carried out primarily by local busi- nesses. School officials estimate that the construction project contributed more than $9.5 million to the local economy. Local firms, such as The Stanius Johnson Architects; Superior Steel; and Reuben Johnson and Sons, Inc.; made major contributions to this new world -class training center. "We've been very impressed with the performance of our local companies because this project is breaking new frontiers, both for fire simulators and for non -airport facilities," explains Dr. Harold Erickson, President of Duluth Technical College. "For example, the Stanius Johnson firm has had to incor- porate hundreds of changes to accom- modate FAA regulations." Thank You The Duluth Technical College wishes to thank the following organizations for their generous equipment contributions to the new Aircraft Rescue and Fire Fighting Center: Amerex Corporation Trussville, Alabama Donation: Dry Chemical Fire Extinguisher Angus Fire An ier, North Carolina Donation: 4 hoses Clow Valve Company Oskaloosa, Iowa Donation: Training Hydrant Coleman Donation: 8 h.p. generator Georgia Steel & Chemical Inc. Columbia, Maryland Donation: Respirator Cleaning Chemical ISFSI Ashland, Massachusetts Donation: Educational Materials Julian McDermott Corp. Ridgewood, New York Donation: Assorted Lights,Light Rack / Stand Oshkosh Truck Corp. Oshkosh, Wisconsin Donation: 1" nozzle,100 gal. AFFF, 2 pair Ranger Boots Ramfan Corp. National City, California Donation: Ram Fan and Duct Hose Setcom Mountain View, California Donation: Upgrade to truck Radio Systems Installation by Skip Pipkorn - Oshkosh Truck COURSES TO BE OFFERED Index A - 2 Days Cost - $380/ erson 18 Class dates beginning 8/2 Index B - 2 Days Cost - $490/ erson 20 Class dates beginning 7/7 Index C - 2 Days Cost - $580/ erson 16 Class dates beginning 7/12 Index D - 2 Days Cost - $610/person 4 Class dates beginning 7/27 Index E - 2 Days Cost - $660/person 10 Class dates beginning 7/18 Part 139 -1 Day Cost- $590/person 10 Class dates beginning 7/11 Structural Fire Department Operations at Aircraft Fires 5 Days Cost - $370/person 8 Class dates beginning 7/18 Haz Mat I - 5 Days Cost - $190/person 8 Class dates beginning 8/22 EMS First Resp 5 Days Cost - $140/person 6 Class dates beginning 8/1 Basic AC/FF - 5 Days Cost - $450/person 2 Class dates be ginning 10/13 Aircraft Fire Fighting w/Structure Pumpers 2 Days Cost - $330/person 8 Class Dates beginrung 7/14 Off Runway Aircraft Crashes - 2 Days Cost - $170/person 10 Class daa��beginning I Pick up your copy of our training schedule at the classroom building. I : + Duluth Technical College l AIRCRAFT RESCUE & FIRE FIGHTING 1 1501 Highway 23 ■ Duluth, MN 55808 ARFF 1-800-232-8573 (218) 626-1074 -JD An Equal Opportunity Educator/Employer Construction Estimate Kenai Fire Training Center 5/15/96 $3,165,000 - Propane Computer Burn System $1,500,000 - Infrastructure, const. pit, collection/ disposal $1,200,000 - Building #1, (8284 sgft) classroom, office, etc. $225,000 - Building #2, (4500 sgft) - vehicle storage $300,000 - Site Roads & Utilities $440,000 - Engineering $450,000 - Truck & Equip (3000 gal truck) $7,280,000 - TOTAL Training Prop Detail Prices $400,000 Propane Delivery System $1,600,000 - 125' Fuel Spill Burn Area Specialized Aircraft Trainer $300,000 - Cabin Fire $35,000 - Flashover $175,000 - Cockpit $200,000 - Tail Engine Fire $200,000 - Wing Engine Fire $200,000 - Wheel / Brake 55 000 - Battery $1,165,000- Subtotal $3,165,000 TOTAL Optional Props $ 50,000 - 14' Diameter $175,000 - Lavatory $160,000 - Galley Funding Options 5/15/96 OPTION # 1 TOTAL - $7,280,000 FAA Grant - $6,825,000 (93.75%) Kenai Participation - $455,000 (6.25 %) OPTION # 2 TOTAL - $71280,000 FAA Grant - WL5,000 Less Entitlement, Kenai - $500,000 Kenai Participation - $455,000 Kenai Total = $ 955, 000 Airway Improvement Act of 1982. 24. Fee and Rental Structure. It will maintain a fee and rental structure consistent with Assurance 22 and 23 for the facilities and services being provided the airport users which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a grant is made under the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport. 25. Airport Revenues. If the airport is under the control of a public agency, all revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and directly and substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or off the airport. Provided, however, that if covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the airport, to support not only the airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of al revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply. 26. Reports and Inspections. It will: (a) submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; (b) make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary; (c) for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; (d) for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms, conditions, and assurances of the grant agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection b., any duly authorized agent of the Secretary upon reasonable request; and Airport Assurances (1-95) Page 12 of 16 ao N LU Z J W N ~ z W Z W C� 0 Z W w U. QN Z W Q C O LL �- O U C C (`II (`II E E m U) U) U) 0 �CD cn_U) N O Q' co 0 ca J N a) o. U a it in CD D) LO LO CITY OF KENAI It .2" 4 4&4*46 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 na MEMORANDUM To: Mayor Williams & Kenai City Council Members From: Thomas J. Manninen, City Manager -rD�ti Date: May 15, 1996 RE: CITY MANAGER'S REPORT: FY95-96 ACCOMPLISHMENTS AND FY96-97 GOALS/PLANS CITY MANAGER'S REPORT I am proud of all of the City of Kenai department accomplishments during FY95-96, but especially noteworthy are those involving teamwork and cooperation among departments, namely: 1. KENAI'S WORK GROUP POSITION/PAY PLAN STUDY; CITY "VOLUNTEERS"; NO CONSULTANTS; BONUS: The formation of an in-house city department - directed work group to completely study and revise the city's position classification and pay plan. This study was directed by the City Council during the FY96 budget deliberations. The results, presented to the City Council, will be adopted as part of Kenai's FY97 budget on June 5, 1996. This study was accomplished through in-depth study by city employee "volunteers" made up of non-exempt city department employees (department heads were excluded from participation). No outside consultants were hired. No consulting fees were paid. The cost savings/avoidance of accomplishing these results in-house is in the $25,000 - $50,000 range. I am extremely proud of the teamwork and positive results of this city work group's plan. Kenai's new position compensation/pay plan is being utilized in the FY97 budget. Kenai will have in-house capacity to update it if needed in the future. This is possible only with continuing, on -going City employee/department cooperation and teamwork. Upgrades will be accomplished in-house by using existing city staff. CITY MANAGER RECOMMENDATION FOR COUNCIL POLICY CONSIDERATION: I recommend the City Council consider the city manager's previous recommendation for a one-time "bonus" for the five (5) non-exempt city employees that served as the nucleus of this city work group committee. Your consideration and action is respectfully requested to keep this positive personnel momentum going. Mayor Williams and City Council Members May 15, 1996 Page 2 2. KENAI PERSONNEL POLICY UPDATES: City personnel policies have been updated and brought into FLSA conformance with Ordinance No. 1675-96. This implemented a number of changes to the Kenai Municipal Code (KMC) regarding city personnel policies. Among personnel recommendations implemented or currently under study or being worked on by the city department staff and department heads are: a. Revision of wage and salary policies to better conform to the Fair Labor Standards Act (FLSA) guidelines. Most recently, the adoption of the treatment of city department heads as exempt employees per the FLSA guidelines has been implemented by City Council action. The City Council has also adopted a revised travel time policy to better conform to the FLSA guidelines concerning travel time on weekends. Future studies are proposed to be forthcoming in December 1996 on a "work force development policy." This could possibly include revision to the KMC to better define Kenai's formal policies for establishing and abolishing positions, establishing and changing pay grades for positions, linking the determination of pay grades to an evaluation against standard grading criteria, and for hiring temporary employees. 3. CITY MANAGER'S ROLE AS KENAI'S EDD REPRESENTATIVE: As the city's appointed representative to the Kenai Peninsula Borough Economic Development District (EDD), your city manager has been involved in several time-consuming EDD meetings --brainstorming, planning and implementing EDD projects. I thank the Kenai City Council for this opportunity. Actually, some EDD meetings have generated positive results for the City of Kenai. Namely, the Kenai City Council's policy goals met during the current FY96 fiscal year through my participation as an EDD board member, include: a. PERMANENT EDD OFFICES IN KENAI Permanently relocating the EDD offices within the Kenai city limits through an innovative City, Kenai Peninsula Borough and ARCO financing plan for acquisition of the ARCO building to house the EDD offices and business/industry incubator in the city limits of Kenai. Mayor Williams and City Council Members May 15, 1996 Page 3 b. EDD BIIILDING/NOTE/EDA $1 MILLION GRANT APPLICATION TO RETIRE DEBT/RENOVATE BIIILDING The current EDD building (former ARCO building) has a outstanding note at the bank. The City of Kenai participated in a $40,000 "second" mortgage on this note. Currently, the EDD has an application in to the Economic Development Administration (EDA) for a business innovation center (BIC) funding to retire this note. Action is anticipated shortly by a Washington, D.C. EDA review committee. The plan is that EDA will provide a $1 million grant to undertake debt retirement/renovations to the existing EDD building. The EDD staff thinks we have a good shot at the $1 million grant after a very good recommendation from the EDA Seattle Regional Office. I will keep the City Council advised of the progress of this EDA grant application. C. IRON CARBIDE PROJECT --IRON ORE REDUCTION PROCESS; FINALISTS--NIKISKI AND TYONEK: Finally, one of the most significant FY96 EDD projects is coming to light -- the Iron Carbide project (see attached copy of the front page Clarion article from May 15, 1996). A report was made at the May 14 EDD Outlook Forum by Don Evans and Bob Braddock of Alyeska Holdings, LLC, about this Iron Carbide project. This is approximately a $150 million project, including $50 million AIDEA bonding. It was made possible only through the fabulous, diligent work of the Kenai -area legislators and Mayor Don Gilman. They were especially instrumental for the AIDEA bill's $50 million funding to finance a commodities handling dock in Cook Inlet. Kenai Representative Mike Navarre and Mayor Gilman were the driving forces behind this $50 million AIDEA financing. The entire Kenai Peninsula Legislative delegation assisted in making this a reality. Please give your thanks to them; this is going to be a very substantial, Kenai -impact project. According to Don Evans and Bob Braddock, the Iron Carbide project includes $50 million in AIDEA dock financing and $100 million in iron carbide plant construction. There will be an 18-24 month construction cycle; 150 construction employees. There would be 60 total employees of the iron carbide plant with an estimate of $2 million dollars per employee return on investment/sales. The Iron Carbide project has built-in efficiencies of scale. The process is an iron oxide process taking the FE203 iron oxide, injecting and burning natural gas and Mayor Williams and City Council Members May 15, 1996 Page 4 coming out with an iron carbide product. The basic market is the Pacific Rim and West Coast. There may be relatively insignificant NO2 emission. The incremental NO2 amount added by the iron carbide project to the Nikiski area may create a permitting issue, but it is not an insurmountable one. The final two (2) sites under consideration for Iron Carbide after study of different sites are Nikiski (1) and Tyonek (2). The Nikiski site pluses, according to Bob Braddock, are: (1) use of an existing industrial site (Chevron site), (2) existing infrastructure is in place, (3) office building and levelled property, (4) there is better access. Negatives for the Nikiski site are the transportation of natural gas and natural gas logistics questions. The Tyonek location, the pluses according to Bob Braddock from iron carbide are: (1) an existing dock that can be expanded, and (2) gas availability is best where the market isn't, and that fits Tyonek. The negatives of Tyonek are (1) excess, (2) skilled labor would have to be "camped" and (3) the electricity power grid is underrated and electric power lines would have to be built into the Tyonek site. Overall, this is a very impressive and long term project and will be a great addition to the Kenai Peninsula Borough. Please see the attached project brief for an integrated facility for the production of iron carbide and other ferrous alloys, in Alaska. The Alaska alloys project information that was handed out at the EDD Outlook Forum at 4:00 p.m. yesterday afternoon includes also an article on the iron carbide process from the Wall Street Journal. d. VARIOUS CITY MANAGER LOBBYING ACTIVITIES FOR KENAI. SB20, AIDEA BONDING. FAA ANTENNA FARM; CHALLENGER CENTER AND ARFF: Additionally, your city manager has been involved in legislative lobbying on behalf of the City of Kenai, both on the state and national level, as well as being involved with the local Kenai Peninsula Borough and local issues. The lobbying on the State level was focused on the AML priorities of SB20 to maintain funding for municipal assistance and revenue sharing. Actually, the maintenance of effort is a bottom line 8% cut for FY97, that is, in the current Kenai budget. In today's state economic climate, this may be a victory and the City's entire AML legislative lobbying committee should be commended, Mayor Williams and Mayor Williams and City Council Members May 15, 1996 Page 5 Councilperson Swarner. Additionally, the EDD/AIDEA $50 million in bonding to allow the dock facility to be built in the Kenai Peninsula Borough was lobbied for and supported by our legislative delegation at the state level as a critical part of the iron carbide project. Additionally, at the national level, with Senators Stevens and Murkowski and Representative Young, your city manager discussed the city's FAA Antenna Farm project, Challenger Center and Regional Aircraft Fire Training Centers at Kenai. The city has subsequently received the Challenger Center "franchise" OK from the Challenger Center Alexandria Headquarters. It is anticipated that the Challenger Center will be built in the City of Kenai with proper financing within the next two years. Secondly, your city manager participated with the Mayor, Airport Manager and Fire Chief in a lobbying effort this past week in Juneau for the Kenai Regional Aircraft Fire Training Center in Kenai. This will be approximately a $5 - 7 million FAA construction grant for the Alaska Regional Fire Training Center, if awarded. The FAA grant application will be submitted in June, 1996. Finally, the FAA antenna farm project, the City has submitted the FAA's revised site clean-up numbers to Senator Stevens for inclusion in FY97 federal funding to clean up the FAA antenna farm facility. City staff has done a title search and found out that the city actually owns the FAA antenna farm. This city ownership may impact the contaminated soils/clean-up costs and the identification of potentially responsible parties or PRP's. Also, the attorney and city would have to identify leases, FAA and other, on the FAA antenna farm site to determine obligations of all parties involved including the City of Kenai. But the FAA antenna farm project is moving along satisfactorily at this stage. Finally, THE CITY OF KENAI'S DEPARTMENT ACCOMPLISHMENTS FOR FY95- 96 AND GOALS/PLANS FOR FY96-97 ARE ATTACHED FOR YOUR REVIEW. THESE DEPARTMENT REPORTS INCLUDE THE FOLLOWING DEPARTMENTS: 1. POLICE 2. FIRE 3. DEPARTMENT OF PUBLIC WORKS 4. SENIOR CITIZENS S. KENAI COMMUNITY LIBRARY Mayor Williams and City Council Members May 15, 1996 Page 6 6. RENAI AIRPORT 7. PARRS AND RECREATION 8. RENAI FINANCE DEPARTMENT PLEASE REVIEW THESE CITY DEPARTMENT ACCOMPLISHMENTS/GOALS AND I WOULD THEN APPRECIATE YOUR COMMENTS AS FAR AS CONTINUED DIRECTION OF THE CITY ADMINISTRATION AND STAFF AND REQUEST YOUR CONTINUING, ON -GOING SUPPORT IN THE FUTURE. Attachments: Work Group Committee Recommendations Clarion Article Regarding Iron Carbide Project Alyeska Alloys Project Brief Department Head Reports Jay Sweeney Memos RE: Personnel Issues C:\WPDOCS\TJM\REPORT.596 MEMORANDUM TO: Thomas J. Manninen, City Manager FROM: Job Classification Workgroup: Gerry Allen Bob Frates Linda McNair Jeff Kohler Scott Walden DATE: January 4, 1996 SUBJECT: POSITION CLASSIFICATION STUDY Per your request, the Job Classification Workgroup has completed a study of the City's position classification plan. The purpose of the study was to identify obvious inequities in the plan. The following is a step-by-step outline of the process used by the workgroup: • Department heads reviewed and revised all job descriptions, then submitted them to the City Manager in the ADA format. The City Attorney then reviewed them. • Every employee completed a "Job Task and Responsibility" questionnaire which gave them an opportunity to document what they do on the job and how they accomplish job related tasks. These were submitted to their supervisor who reviewed it and attached a "Supervisor's Questionnaire". The supervisor's questionnaire confirmed the completeness and accuracy of the employee questionnaire. In situations where a position had more than one worker, the employee questionnaire was condensed to a single document representing the responses of all employees in that position. This was done to assure individual employee input without overwhelming the Workgroup with redundant documentation. For example, eleven police officers prepared individual questionnaires which were then condensed by one officer onto a single form. • Each department provided an organizational chart which included each employee's name, position and pay range. • The Workgroup established a central file for all documents, organized the information by pay range and attached job descriptions to associated questionnaires. A total of seventy-six positions were identified. • Beginning with the lowest pay range and working up, each member of the Workgroup reviewed the entire file. Using evaluation standards provided by the City Manager's office, preliminary scores were established for the job description, then for the employee questionnaire. The Workgroup conducted an interview with a representative from each position. Some positions were represented by more than one employee. All Workgroup members participated in the interviews. Under ideal circumstances, interviews would have been conducted in the order of lowest pay range to the highest. This was not possible due to scheduling changes for employees due to vacations and illness. At the beginning of each interview, employees were given a briefing about the purpose of the study and how the study was being conducted. Each employee was given an opportunity to ask questions of the Workgroup regarding the process. If a single employee was interviewed as a representative of a group in a position, the need to represent all employees in that group was stressed. Each member of the Workgroup had an opportunity to ask questions during the interviews. The questions focused on two general areas: discrepancies between the job description and the employee questionnaire; and clarifying actual duties to more accurately apply the evaluation standards. It should be noted that several employees elected not to be interviewed unless the Workgroup required more information than was contained in the written documentation. Immediately following each interview a final rating or score of the position was determined. These final scores were made by consensus of all five members of the Workgroup. Each evaluation category was reviewed, discussed and compared to the evaluation standards before assigning a score. • Workgroup members abstained from rating their own positions, but did answer questions from the rest of the Workgroup. The Workgroup goals, as set by the City Administration, have been met as follows: 1. Data has been gathered and organized into a usable format. 2. Using specific and consistent evaluation standards, obvious inequities in the pay range classification plan have been identified. 3. Recommendations for reducing such inequities have been developed. 4. Suggestions for revising the evaluation process for future use have been developed. We thank you for the opportunity to serve on this workgroup and hope the results derived from it provide the information you were looking for. EXPLANATION OF NUMERICAL RANGE COMPARISONS & GRAPHS NOTE: The bars in each graph are meant to compare positions in the same range When erouved with other ranees thev are meant to .show the progression from one ranee to another. FOR EX JILWI LE: A Range 3 bar equaling a Range 15 bar does not imply that the Range 3 should be moved to a Ranee 15, but that the Range 3 has considerably more responsibility than other positions within Ranee 3. RANGE COMPARISON %ALLJ SECTION 2 This is a numerical comparison of all pay ranges. There is a total possible weighted score of 2,000. It was developed by evaluating the following categories as they relate to the requirements of a specific position. A complete copy of the evaluation standard is attached in Section 10, which explains each category in detail: Education: (EDU) Experience: (EXP) Freedom of Action: (FOA) Problem Solving: (PRO) Accountability: (ACC) Contacts: (CON) Responsibility Type: (RES/T) Responsibility Numbers: (RES/#) Environment: (ENV) Technical Knowledge: (TECH) Total: (TOT) POSITION A VERA GES RED = Minimum of 200 points above average for range YELLOW = Positions nearing the break over point SECTION 3 This graph demonstrates the average scores from the lowest overall range position (Range 3) to the highest range position (Range 24). The RED bars denote the only notable upturns in the graduation of the graph in three specific positions on the low end, indicating that there is a greater demand in several of the evaluation categories, resulting in at least 200 points above average for those positions and ranges. The positions and range are: Range 3: Library Dept. Assistant Range 6 : Parks/Rec. Admin. Assistant Range 9 : Engineering Technician (Public Works) The YELLOW bars denote specific positions which recieved scores well above average for their ranges, indicating a greater demand in some evaluation categories. These positions are likely to fall into the "Notable Inequity" range in the near future: Range 7: Animal Control Officer Senior Center Administrative Assistant Range 8: Police Dispatcher/Clerk Range 10: Building Maintenance Chief Animal Control Officer Range 11: Police Communication Supervisor PART TIME RANGE COMPARISON (Chart &graph) SECTION 4 This set of a chart and graph demonstrate the gradual increased scores from the lowest Part Time Range position (Range PT-1) to the highest range position (Range PT-9). Note that there are no notable upturns or downturns in the graduation of the graph. COMPARISON OF RANGES 3 THROUGH 12 AND 13 THROUGH 24 (graphs) SECTION 5 These graphs demonstrate the gradual increased score for every position in every range (Ranges 3 through 24). INDIVIDUAL RANGE COMPARISONS (charts & .graphs) SECTION 6 These charts and graphs demonstrate individual range and position scores. Each chart lists evaluation categories, average and maximum evaluation scores for that range, each position's score in each evaluation category, and a total score for that position. Each graph shows a comparison of those positions in that range only, with the exception of Ranges 18 through 24 which have been grouped with their range averages. NOTE: Range 6 and Range 19 contain only one position. PAY RANGE PLAN INEQUITIES IDENTIFIED and RECOMMENDATIONS FOR REDUCING THEM Overall, the City Pay Range Plan appears to be fair and evenly applied. After reviewing over 100 questionnaires and interviewing over 75 employees it became obvious that the majority of City employees are content with their positions as there were very few who were critical of the system. However, there remain areas which should be considered for amendment using the options of pay range reclassification or shifting of responsibility. NOTABLE INEOUTIUS: Three positions fell into the category of "notable inequities" due to demands within each position which drastically increased their evaluation scores (a minimum of 200 points above average for their range). An increase of at least 200 points above average is the result of increased responsibility in three or more evaluation categories which include education, experience, problem solving, accountability, freedom of action and responsibility for others: Range 3: Library Dept. Assistant Range 6: Parks/Rec. Admin. Assistant Range 9: Engineering Technician (Public Works) RECOMMENDATIONS Range 3 - Library Department Assistant: While Range 3 may be an appropriate entry level pay range for this position, an additional level should be considered within this position. For example: Range 3 - Library Dept. Assistant I: Entry level, learning the systems and basic operations of the Library. Range 7 - Library Dept. Assistant 11 Training other employees, data entry, assist Library Director, participates in budgeting, program planning, increased technical knowledge; a non -supervisory employee who acts on behalf of supervisor in his/her absence. Range 6 - Parks/Rec. Administrative Assistant: This position is alone in this pay range. The responsibilities are more closely related to those of an assistant director than an administrative assistant. These include acting on behalf of the Director in his absence, writing employee performance evaluations, attendance at Council and committee meetings, supervising 6 to 10 employees, setting up operational procedures, dealing with customer and employee related problems and training employees. Considering all of these factors it is recommended that consideration be given to moving this position from Range 6 to Range 10. Range 9 - Engineering Technician (Public Works): To fully evaluate this position the nature of the job, the educational requirements, responsibilities and the authority given to the position must be considered. In many instances the person holding this position is responsible for the making of major decisions and the advising the City Administration on a course of action. This position often formulates solutions where no precedent has been set in a particular situation dealing with safety and hazardous materials. Safety Plans are reviewed and recommendations made for compliance with federal regulations. This position creates procedures to meet those regulations. While most duties are performed in an office setting, this position is governed by circumstances which may require visits to hazardous waste sites and negotiating solutions for problem sites. Due to the controversial and sometimes confidential issues which are managed by this position, verbal and written reports or recommendations must frequently be developed for the City Manager and Council independent from a supervisor. Another area to be considered in evaluating this position is the duration of projects dealing with safety and hazardous materials. Once Safety Plans are developed city-wide, the responsibilities of this position may shift from development to review. On the other hand, management of hazardous materials and waste sites will probably be ongoing, as well as other duties which may be assigned from Public Works or the Engineering Department. Secretaries and office administrative assistants are other positions in Range 9. Consideration should be given to moving the Engineering Technician position from a Range 9 to a Range 12 or 13. If this position becomes a separate department under Public Works, such as Safety Department or something similar, it would demand greater independence and should be considered for an increase to a range beyond Range 12 or 13. CONSIDERATIONS FOR OTHER POSITIONS Other positions did not drastically exceed the average for their range but should be addressed by range reclassification or the addition of part time help to accommodate increased responsibilities. As the duties of these positions continue to grow, they will most likely fall into the "Notable Inequity" range in the near future: Range 7: Animal Control Officer Reclassification or addition of part time kennel worker. Sr. Center Administrative Assistant Reclassification or addition of part time clerical. Range 8: Police Dispatcher/Clerk Reclassification or addition of part time clerical staff. Range 10: Building Maintenance Reclassification or addition of helper or part time helper. Chief Animal Control Officer Reclassification or addition of part time kennel worker. Range 11: Police Communication Supervisor/Evidence Tech/Admin. Asst. Reclassification or establish a senior or supervising dispatch position to work under Comm. Supervisor in dispatch center. One position should have its title changed to more accurately reflect the responsibilities of the position: Range 12: Shop Mechanic's Helper Title should be changed to "Light Duty Equipment Mechanic". Downturns noted in some ranges were considered insignificant as they were generally the result of a single category which dropped them below average. The major causes of downturns were as follows: • As a rule, if duties did not include supervision of other employees that position received a zero in two categories resulting in a below average score even though they met or exceeded the criteria in more important categories for their range such as accountability and problem solving. • The majority of those positions showing a downturn were in ranges with positions noted as above average. Most ranges have few positions in them. This resulted in higher averages and created a graph showing downturns for some positions. • As a rank structure grows in a department, the lower ranks have less responsibility, even though they perform similar duties. This also resulted in lower scores in some ranges. • No discrepancies were noted in the Part Time ranges. SUGGESTED AMENDMENTS TO CITY PERSONNEL SYSTEM Establish a standard format for job descriptions. Reduce or eliminate vague statements for education and experience requirements. Adopt general evaluation standards to guide the administration when assigning a position to a pay range. Establish an ongoing process for creating, reviewing and modifying job descriptions. Job descriptions should be reviewed on a regular basis and compared with evaluation standards for each pay range. Such periodic audits would show when a position is "growing out of its pay range". With over one hundred employees, the City should consider establishing a Human Resources or Personnel Department to manage personnel files, establish consistent job descriptions, streamline the hiring process and to per�orm evaluations of positions (as this study did) on a regular cycle. RECOMMENDATIONS FOR FUTURE CLASSIFICATION STUDIES Before beginning the evaluation process, the work group should closely review the evaluation standards to determine if any modifications are needed to fit the organization being evaluated. This will make them easier to apply. The work group should discuss each evaluation category in detail to assure that all categories are being interpreted and applied in a consistent manner. The work group should review the employee and supervisor questionnaires and formulate interview questions to elicit responses to resolve conflicting or missing information about a position. Questions should elicit answers which will help the work group differentiate between evaluation standards scores in a category (ranked 1 through 5). The work group should meet with each department to explain to employees and supervisors how to complete the questionnaires. This would bring more consistency to the documentation process. All documentation submitted to the work group should be typed. • Supervisors need to be active and critical when completing the review of their employee's questionnaires to verify accuracy. CITY OF KENAI " Od Cap" q 414J" it 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 �r�raar MEMORANDUM DATE: January 8, 1996 TO: Mayor and City Council Members, City Of Kenai FROM: Tom Manninen, City Manager SUBJECT: C/M Report/Recommendations, Analysis Of Position Classification Study And Implementation Of Its Recommendations 1. Executive Summary. At the direction of the City Council during the FY96 budget sessions and in response to lingering employee concern over wage inequities, the City of Kenai formed a volunteer Job Classification Workgroup during the summer of 1995. This volunteer workgroup was given the responsibility to conduct a study of the structure and composition of the City's position classification/pay plan and to make recommendations on correcting any gross inequities. The workgroup was composed of volunteer City of Kenai employees from various Departments. The volunteer Job Classification Workgroup followed a methodical, standardized and proven procedure in conducting its review. This procedure consisted of: o Having all job descriptions revised into a standard format and submitted, o Requiring all employees to complete a Job Task and Responsibility Questionnaire, o Requiring all supervisors to review their employees' questionnaires and to complete and attach a supplemental Supervisor's Questionnaire; o Evaluating all job descriptions and questionnaires against standard grading criteria; o Interviewing representative employees from each unique position; and o Completing a final evaluation of each unique position. The volunteer Job Classification Workgroup completed its review and submitted its report to me on January 4, 1996 (see the enclosed memo). In the course of its review, the workgroup found several positions within the City of Kenai workforce which appear to be obviously under -compensated in light of their duties and responsibilities. These positions, and the recommended changes, include: o Range 3 Library Department Assistants (two employees) Recommendation: Raise To Range 7 and RetideLibrary Department Assistant II If Deemed Necessary By The Library Director o Range 6 Parks and Recreation Assistant Recommendation: Raise To Range 10 o Range 9 Engineering Technician (Public Works) Recommendation: Raise To Raise To Range 12 In addition, other positions also appeared to be under compensated in light of their duties and responsibilities, but to a lesser extent. These positions, and the recommended changes, include: o Range 7 Animal Control Officer o Range 7 Senior Center Administrative Assistant o Range 8 Police Dispatcher/Clerks (seven employees) o Range 10 Building Maintenance Worker o Range 10 Chief Animal Control Officer o Range 11 Police Communication Supervisor Recommendation For All. Raise Each One Range Higher In the course of its review, the workgroup also observed some areas in which workforce management and human resource management could be improved within the City. More detailed descriptions of the workgroup's findings are contained in the memo located in enclosure 1. 2. Implementation Of Recommendations a. Pay Inequity Adjustments. The workgroup appears to have conducted a very thorough and professional review. I find that their recommendations have validity. As a result, I recommend that we take appropriate personnel actions to correct the identified "gross" inequities. These actions should consist of the following: o For the three unique positions designated as obviously under -compensated, we should take immediate action to reclassify the positions into the proper ranges and formalize their current job descriptions. We have two Library Department Assistants, however, and both may not need to be reclassified. To this extent, the Library Director will be required to evaluate both positions and determine whether both are to be required to perform the expanded duties. The potential budget impact of this recommendation is $12,400 for the remainder of FY96 and $24,800 annually thereafter (based on the current wage scale and assuming both Library positions are reclassified). o For the six positions under -compensated to a lesser extent, I recommend that we reclassify the positions during the FY97 budget process and make the reclassifications effective as of July 1, 1996. The potential budgetary impact of these reclassifcations would be $25,100 (again, based on the current wage scale). b. Workforce Management. The workgroup's study has brought to light a possible weakness within the City's personnel policies concerning workforce management. There are broad guidelines concerning workforce management in KMC Title 23, Chapters 10 and 20; however, specific mechanisms are needed to change job descriptions and reevaluate positions. Additional implementing procedures are necessary to more clearly define within the Employee and Supervisor Handbooks the specific mechanisms to be used in workforce management. As the business operations of the City are dynamic and most certainly will continue to evolve over time, I feel that it is important to more specifically outline our workforce management procedures.. These procedures, at a minimum, should address the following areas: o How grades are assigned to a new position (i.e., will the classification scoring criteria be used?) o How the duties, and resulting grades, of existing authorized positions are changed, who has the authority to request that they be changed, how the positions are reevaluated, and how grades are changed; and o How temporary positions are to be authorized, approved, recruited, and compensated. A draft revision of KMC Title 23, Chapter 20, which incorporates these recommended changes, is contained in enclosure 2. c. Human Resources Function. The workgroup has further recommended that the size and complexity of the City's workforce is such that a separate professional Human Resources (HR) element has become necessary. The City's Finance Director and Attorney have both concurred in this recommendation, particularly from the standpoint of reducing the potential risk from employment practices liability. This recommendation must eventually be implemented. I do not see such implementation either as an immediate necessity or a top priority for FY97. The City Council has discussed this during the past two (2) budgets. I have not budgeted for the new position. The timing, however, may be right to establish a human resources position in the FY97 budget, at such a time as sufficient revenues are available and before other events cause us to take action. d. Ongoing Position Classification Function. An additional recommendation of the workgroup is that the City retain some sort of an ongoing position classification capability. The purpose of the capability would be to ensure that future questions concerning wage inequities and position mis-grading are dealt with under the same procedures and standards applied to this study. I agree that such an ongoing capability is necessary and wise. Unless I receive strong direction to the contrary, I will implement a standing Position Evaluation Committee to be composed of employees who either volunteer or are assigned the task as an additional duty. I will also formalize the duties of the Committee as part of the formal workforce management policy I have previously described.. 3. Merit Pay a_ In my conversations with employees and Department Heads, it has been brought to my attention several times that the City does not have a formal policy for granting cash awards for meritorious job performance. I believe that, if properly implemented, a merit pay / merit award system can prove to be a productivity booster and a morale improver. b. The total funding to be dedicated to such a program must be kept very lean so that only the most deserving employees receive rewards. In addition, I would envision that such a program would be centered at the Department level, with Department Heads having discretionary authority to recommend awards out of an annual departmental allotment, and that there would be several levels of approval and oversight required. As a total basis of funding, I would recommend that 1 /2 of 1 % (0.5%) of total payroll be dedicated to funding such a program. For FY96, the budget impact would have been $21, 915. c. Unless I receive firm direction to the contrary, I will proceed with the development of a prototype program for Council consideration as part of the FY97 budget process. 4. Recognition Of The Volunteer Job Classification Workgroup The volunteer Job Classification Workgroup has done a superlative job and has achieved or surpassed each goal set forth for them. It must be noted that this workgroup consists entirely of employee volunteers who worked numerous hours in addition to their normal duties to complete the study, working late into the night on several occasions. The Job Classification Workgroup has gone above and beyond the level of performance expected of City employees, and I believe that special recognition of their efforts is in order. The members of the workgroup are: Police Department: Public Works/Sewer Treatment Plant (STP) Library: Parks & Recreation: Lt. Jeff Kohler Gerry Allen, STP Supervisor Linda McNair, Library Assistant Bob Frates, Administrative Assistant Fire Department: Scott Walden, Fire Marshall Again, unless I receive firm direction to the contrary, I will proceed to develop a recommendation for special recognition of the workgroup's accomplishments for consideration by the Council. It should be noted that adoption of a merit pay / merit award system, as recommended above, will provide a formal mechanism for accomplishing rewards such as these in the future. N W Q c c O V CD T' L r Q N W G W c 0 L L 0 J� FE i C.iO7 u U ^ K G! o� r• �/" l0 �L�ya M, os d �aC2 c`3Z�. �Fj L 4. p^ bo "dam �'u��a c.�on�'•�".-��3�� 3•Z 4. O E a " 1L to 0.) Vj •7 y p fti R � h � N ■O +•+ 3��,�°c'�o ■� 00 O O y a oaHoH�u V O 3 RO x VJ ■ � o — s � In.� o .r 3 yL3.� .p y •b�.� O yVCy,�1 .tir•G C O C o C; o O U � °A3 a e u ic � ees a¢i o 0 L N w, C U 3 z� W U OT F m eOS YJ m a i 4 O O ' -U p y,=s EA s 4 cut cz cc fco�._f _ o � s ZE Joe�cc-p°� ca a "' V(U? a G GL O ��s C°�c•"�3'�L•,°-'ace 72 c : Y In O 32z um 10 Peninsula Clarion, May 15, 1996 ... Economy Continued from page t "Alaskans are very manic depressive about their economy. The Kenai Peninsula is very sus- ceptible to that," Fried said. "One minute we think the future's going to be paved with gold, then literally a week later we think we're at the edge of a precipice." Fried pointed to Cook Inlet's Sunfish prospect, which he said caused an upswing in the public's opinion of the statewide economy in 1993. But lousy oil prices and plant closures in 1994 made that a "very, very rough year psychologi- cally." In spite of the perceived peaks and valleys, Alaska's economy grew steadily throughout those years. Fried said. "What your industry is experiencing personally, 0aaPlant Continued from page 1 may not be accurate of what the rest of the state is experiencing." In reality, the Kenai. Peninsula's economic pie seems to have enough slices for everyone, butjust how big and fast the pie will grow is open to debate. ..In the long run, your economy has performed admirably," he said. •.Tt does not cease to amaze me how diversified your economy is rela- tive to any other part of the state. This is economic dessert." Whatmakes the Kenai Peninsula so rosy, said Fried, is the number of industries crammed into one area. While commercial fishing, tourism and the oil industry may run into conflict from time to time, they pro- vide many types of jobs that shore up a wide base for the peninsula's economy. Diverse economies don't grow as rapidly as those tied to one indus- try. but, said Fried, they are much more stable and less likely to shrink Colorado's American Methanol, the lead company on the project. "We can afford to pay what it takes for pro- ducers to go out there and drill new wells: The consortium has discussed the project with area natural gas produc- ers, but there have been no negotia- tions yet. he said. Like Nbdrex. the iron ore required for Alveska's plant production would be shipped from South America transformed. and then sent ontoPacific Rimmarkets like Korea. Taiwan and Japan. Iron carbide production, Alyeska says, is environmentally friendly. Its only direct by-product is water and some natural gas combustion prod- ucts, according to Evans. "We produce virtually no noxious products,** said Evans. "There's no intrusive elements going into the environment." By mid -June the consortium plans to pick between Nikiski and Tvonek and then go after various government permits. At the earliest, the plant would start building in a year. Braddock said. Construction would take 18 to 24 months and use about 250 construc- tion workers, he said. The facility would be smaller than other North Road industrial plants. but would include two production modules, each making 1,000 tons of iron car- bide a day. Six other sites also were on the short list. including Seward. Valdez down quickly. And all the statistics Fried showed Tuesday's gathering seem to show a healthy economy with a healthy, if not sparkling, future. The Kenai. Peninsula Borough's employment numbers jumped 30 percent over the last decade. com- pared with under 15 percent for Alaska and under 20 percent for the rest of the United States. And while salmon runs and prices will always be unsteady and the prospect of increased oil pro- duction remains unclear, tourism statistics show visitors traveling here in ever-growing numbers. Cruise ship dockings were up 10 percent last year in Seward and visi- tors to the Kenai Fjords National Park jumped to about 225,000 in 1995. "Anything could occur, our future could change overnight. But that's not what we're predicting. Things should remain pretty much the same," Fried said. and along the Columbia River in Oregon. After three months of study, the two Cook Inlet sites were chosen for their deep water ports, available natural gas and. Alyeska hopes. their favorable business climates. " ff they don't welcome us with open alms, at least they want us to be there," Braddock said. "We don't assume that, just because there is a higher than average unemployment rate or that there are similar busi- nesses in the area." If Nikiski is chosen, the plant would be built at the old Chevron refinery site in the North Road indus- cnal district. In Tyonek. the plant would be built next to the North Forelands dock where a chip mill used to operate. Braddock said Alyeska isn't lean- ing towards one or the other at this point. The Nikiski site is in a well - established industrial area, but there would be costs to transport natural gas and a dock would need to be built. The Tyonek site already has a dock and easily accessible natural gas, but provides poor access for employees and has an old power grid. If Alyeska does choose Nikiski, there probably will be money avail- able for dock construction. according to Stan Steadman. executive director Cabinet Sale on Selected Seattle Stock Styles Available Oakland Westbury Cascade 35% off Special Trust Mark Financing NO PAYMENT Offer May 10-May 22nd NO INTEREST For 12.Wonths O.A. 283-3763 Fried was one of a s ers at Tuesday's forun ness leaders presents version of show and tales of entrepreneu Kenai Peninsula. An panel, representing t ferent business inter fering perspectives or cussion. The forum was de mote networking am( ness people. Th( Economic Develop hopes to gather attet each quarter to talk; development project "As a communit) ing together, insteac out on a limb," said c executive director of all have the knowle have the entreprei Maybe we can find assets, resources a things." of the borough Development Distric Midrex had work islatum and the Ai Development Authc $50 million dock if i Alaska Thatmoney now i Alyeska's project, S IF AIDA does f would be leased by A could be used by oil Without the Mi( already in the works "it might have taker pie of years to achit The Alyeska cc Cot 1123 Years, i 12 Pack 12 oz Cans Stitt Whit( Project Brief For An INTEGRATED FACILITY FOR PRODUCTION OF IRON CARBIDE AND OTHER FERROUS ALLOYS, IN ALASKA THE ALYESKA ALLOYS PROJECT I. PROJECT SUMMARY 1. Objectives. Establishment of a project on ice -free, deep water at Cook Inlet on the south shore of the state of Alaska, for the proprietary production of iron carbide, ferro-nickel and ferro-chromium alloys, based on indigenous natural gas and chromite ore, together with imported iron and nickel ores (refer to the diagram following this page). The perceived prime markets for these metals and alloys are in relatively nearby Japan, South Korea and Taiwan, with the west coast of the U.S. as an even closer, secondary objective. Project long-term natural gas supplies are expected to be purchased from Cook Inlet producers through arrangements made with Alpine Gas Company of Colorado selling equivalent quantities of its Wyoming gas production into the U.S. spot market in exchange for Alyeska Project - produced iron carbide. The integration of the production components of the Project will result in synergistic effects, enhancing the energy efficiency of all operations, thereby contributing to long-term market stability and economic competitiveness of Project outputs. All Project processes and products will conform with environmental standards and objectives. No hazardous or toxic outputs are associated with the Project. Approximately one -hundred twenty skilled jobs will be directly created by the Project in Alaska, with corresponding requirements in associated service sectors including the transportation, materials handling and electric power generation/distribution industries. Commissioning of the Project is expected within 18 months of Phase Two commencement (Phase One is the proposed Feasibility Investigation described in this document), and is targeted to be in position to meet projected customer delivery schedules for iron carbide in early 1998. 2 2. Participation. At the present time, participation is being offered in a new limited liability company ("l.l.c.") which has been formed under Colorado statutes and named Alyeska Holdings LLC (please see the Prefeasibility Study Funding Proposal which accompanies this Brief). Interest holders in this new L.L.C. are expected to comprise: (1) a U.K. holding company, (2) certain principals active in the conceptualization, realization and management of the project, (3) a major capital equipment supplier, and (5) other contributors to capital as may be subsequently identified. 3. Capitalization. The market is presently believed to be able to initially sustain several production modules for iron carbide (of 1,000 metric tons per day capacity, each), with anticipation that probably numerous additional modules subsequently can be supported by future market growth. Estimated nominal capital cost per module is $60 million. The ferroalloys facility will be predicated initially on production of 100,000 tons/year of output going to the aforesaid East Asian markets and to the lower 48 states, with an estimated initial alloys plant capital requirement of $25 million. Sufficient advance sales of product will be developed to support commitment of project funding, with an objective of attaining an 80:20 debt/equity ratio, and with debt amortization over a 10-15 year period. 4. Marketing. Outputs of the project will be sold into the East Asia and western North American markets under a combination of direct, long- term off -take contracts with primary steelmaking users, coupled with spot or merchant market offerings, as conditions develop. Sufficient advance commitments to take product are an Alyeska Project prerequisite. 5. Production Licenses. Licenses for production of iron carbide and the beneficiation of ferrous nickel and chromium oxide ores as the bases for ferroalloy production, will be obtained under options from Iron Carbide Holdings, Ltd, of Lakewood, Colorado. 6. Initial eject activity (the "Feasibility Investigation"). Early investigation of project feasibility reveals a significant level of interest in the local communities on Cook Inlet in Kenai Borough and with the Alaska Industrial Development and Export Authority. With the formation of the limited liability company and completion of the Prefeasibility Study (see 2, above) the Project Feasibility Investigation (described herein) will commence, comprising: identification of raw materials and energy sources, site selection, market evaluations, engineering feasibility analysis, staffing 3 requirements, availability of in -state economic incentives, environmental impact analyses and permitting, and project construction and permanent finance arrangements. 7. Prefeasibility_Study Management. Individuals conducting the Prefeasibility Study will include (see for bio-data): Evans, Donald - Denver, Colorado Investigation Director Freeman, Walter - Cave Junction, Oregon Ferroalloys Development Heffernan, John - New York City Market Analyses Sattler, William - Portland, Oregon Engineering Feasibility* Sharpe, Howard - Highlands Ranch, Colorado Environmental Studies *A major design/construct engineering organization will conduct the investigation of this aspect of the Project under the direction of Mr. Sattler. Additional specialist individuals and organizations in the other subject areas will be involved as needed. II. PROJECT OUTPUT DESCRIPTIONS 1. Iron Carbide Production This chemical compound (Fe3C) is man-made by a patented process, to which International Iron Carbide Corp. may acquire options for licenses in the state of Alaska, the Canadian province of Nova Scotia and in Kazakhstan in the Commonwealth of Independent States (C.I.S.) in the former U.S.S.R. In a pressure vessel, at a temperature of 11300F., iron oxide (ore) reacts with hydrogen and carbonaceous gases forming the carbide, with the only direct by-product being water. (Some natural gas combustion products result from the requirement for process heat, but generally speaking the iron carbide process is environmentally benign, especially when compared with the blast furnace/coke oven plants it replaces.) The application of iron carbide is as a replacement for molten blast furnace iron ("hot metal') and ferrous scrap in the production of steel by the conventional basic oxygen process (BOP) and electric arc furnace (EAF) methods, which are in predominant use throughout the world today. As such replacement, iron carbide represents a source of high -purity iron and fuel (i.e., its combined carbon amounting to almost 7% by weight) for high quality steel production. El •••• %.SCENTS Blast From the Past Once Scorned, a Man ` With an Idea Is Wooed By the Steel Industry Frank Stephens Spent Years On Iron -Carbide Method Of Low -Cost Production Change Faces Many Barriers By Susan CAREv and E= NoRmN Staff Reporters of Tim WALL STREET JOURNAL In the photograph. Frank Stephens strikes the pose of a statue beside him, both man and marble gazing heavenward as if searching for divine guidance. The statue is of Don Quixote. "If you're going to chase windmills, you need some skilled help," Mr. Stephens says. The 715-year-old engineer has spent more than two decades chasing a wind- mill — in his case, a radical change in steelmaking that might cut costs by one-third. But, re- jected In the U.S. by the very industry he sought to help, he ended up testing his idea in Australia. Lacking enough money, he was joined by unlikely Investors, some of whom are now do- bnmk SkPhe= ing battle in court. His idea? He found a new way to make iron for steelmaking; the resulting metal, iron carbide, has the potential to be made directly into steel without first being melted in blast furnaces. 'This could revo- lutionize the whole industry," says F. Kenneth Iverson. chairman of ' Nucor Corp., the nation's No. 4 steelmaker. Now, Mr. Stephen's Lakewood. Colo.. company — where he, his son Frank and only one other employee work in a modest office next to a Taco Bell —is being courted by the same industry that for years trashed his idea. Last year, Nucor, which In the past has leapfrogged competitors technologically, built the world's first commercial iron-cac- bide plant using Mr. Stephens's design. Nucor mainly wants to produce iron car- bide-asan inexpensive, high-grade supple- ment to the Increasingly scarce and costly scrap steel it melts in electric furnaces. But it also is working with USX Corp.'s U.S. Steel to develop a process to make _.,,,,t directly from iron carbide. U.S. Steel once balked at a chance to buy Mr. Stephens's technology, but today, says Michael Moore, a research director at the nation's largest steelmaker. "we be- lieve in iron carbide." In addition, Iron Carbide Holdings Ltd.. a joint -venture company partly owned by Mr. Stephens and an Australian concern, has sold li- censes or options for licenses to the likes of Mitsubishi Corp., North Star Steel Co. and Cleveiand-Cliffs Inc. And Peter Stroh, the chief executive of Stroh Cos., the Detroit brewing company, seems to be gunning for a piece of the iron -carbide business through a tangle of court cases. "All of a sudden, other people view this as a money tree and are looking at how they might own part of it," Mr. Stephens says. Iron carbide may never live up to the high hopes, of course. Nucor's $95 million iron -carbide plant in Trinidad and Tobago has start-up problems. And some view iron carbide as, at best. a niche product. But Mr. Stephens disagrees. So does Louis Schorsch. steel director of McKinsey & Co., the consulting firm. "If it works as advertised, it will be quite a big deal," he says. It will be important. he adds, even if used only in the scrap -steel process, which now turns out 40961 of America's steel. A Tough Start The son of a mining engineer, W. Stephens was reared in Colorado mining camps. When he and his brother weren't hunting and fishing, they worked as pow- der monkeys, carrying dynamite deep into the mines. Motivated by that grueling labor, Mr. Stephens won a scholarship to the Colorado School of Mines. After graduating in 1942, Mr. Stephens worked at Battelle Memorial Institute. a Columbus, Ohio. research outfit. and then at an engineering and construction firm in New York. After some military jobs in World War H, he addressed the challenge of . breaking down steelmaking into smaller, fewer and more efficient steps. Usually, iron ore is made into pellets, which then are heated with limestone and coke; the resulting molten iron is refined in a basic :oxygen furnace into steel. Mr. Stephens. hoped to use. iron ore in its natural, granular form, bypassing the costly pellet -making process. and then to skip the limestone and coke, making iron carbide by heating the grains of ore with gases. Along the way, he heard of a Swedish inventor who had tried all this but found it too expensive. Mr. Stephens became obsessed with making it work. For years, he jotted down notes, talked with colleagues and tinkered with exotic metallurgical concepts. Fi- nally, in 1972, he figured it was now or never. So, he went to work for Hazen Research Inc.. a small Golden. Colo.. labo- ratory whose clients included mining and steelmaking companies. There, he teamed. up with John Hager. one of his professors at the School of Mines. They plugged formulas into a com- puter and pumped various mixtures of Please ?Lrn to Page A#; Cblumn 5 Big Steel Warms..IJ p to New Idea Co►itinued From First Page gases and fine iron ore into a cylindrical chamber. They got four patents for their work, which was underwritten sometimes by Hazen and sometimes by other compa- nies. But all the backers eventually left. That is when Mr. Stephens began his hardest sell —to Big Steel. Always risk - averse, the bloated, loss -plagued industry was more concerned about hobbling from quarter to quarter than investing in pie -in - the -sky technology. He approached U.S. Steel with what he assumed would be a natural lure: saving money. For two years, he and. people at U.S. Steel talked about the technology and put together feasibility studies and cost analyses. But with U.S. Steel discussing building a multibillion -dollar blast -fur- nace -based mill, the company could hardly push a new technology. Mr. Stephens also struck out at Na- tional Steel Corp., which, he says, ap- peared reluctant to try anything so new. And the day Mr. Stephens was to make a presentation to Armco Inc., the company cut 3,000 research -and -development em- ployees —hardly a good omen. Rodney Hodgson, a Hazen vice presi- dent who worked with Mr. Stephens, says it isn't surprising that selling the iron -car- bide idea has been so difficult. "There al- ready was a way of making steel." he says. "It is hard to make that ihdustry shut its doors, mothball ... that existing infra- structure at huge expense and try some- thing new." Some Hazen clients started worrying that Mr. Stephen's research threatened to make obsolete their time- honored produgts and processes. One such client, Cleveland -Cliffs, makes iron -ore pellets for blast furnaces. Hazen and Mr. Stephens agreed he had to go. He left the lab —and his patents —in 1983. At age 63, he was still peddling a tech- nology that no one seemed to want. Donald Evans, a colleague at Battelle and Hazen, joined him, and the two began looking for backers. They zeroed in on iron - ore -rich Australia and there found Jeff Hull, a gold -mine developer, who with oth- ers invested some $9 million in return for a stake in Iron Carbide Holdings. The money enabled Mr. Stephens to buy back his patents from Hazen and finance a full-scale test of iron -carbide making. Lacking funds to build a custom plant, the Australians found a small, mothballed re- actor that they could-t'ent on the cheap. "It was not really suitable," Mr. Hull recalls. "We virtually went bankrupt" producing 360 tons of the silvery grains. Word of the plant and the notion that Iron carbide could be something more than a laboratory curiosity filtered back to the U.S. Sample batches were sent to steelmakers. All this intrigued a Chicago engineer -turned -businessman, Frederick Keady, who had -a background in coal, utilities and steel and already knew of Mr. Stephen's work. Mr. Keady invested $2 million for a 25% stake in Iron Carbide Development Corp., which in turn controls Iron Carbide Hold- ings. He says he later brought in another $6 while seemingly a godsend, has sparked A., messy legal tug of war that, though uncon:•. . netted with Mr. Stephens, threatens to give him an unwanted investor. , , • Here's what happened. In the late 1980s., Mr. Keady obtained a majority stake in .. Millers Cove Resources Inc., a Canadian„ owner of U.S. coal mines that had been.-, largely owned by Mr. Stroh. who retained a:. . • small interest. Mr. Keady did that by fold-, ; ing his iron -carbide holding, which in- ciuded exclusive licenses to build iron -car- •. bide plants in the middle of the U.S., and.,, some other assets into Millers Cove. MF.,., Keady says he has lined up $100 million in• , commitments by specialty steelmakers that want an iron -carbide plant itt'l• Louisiana. Nothing would please Mr.... Stephens more, but it might not happen.,, soon. In 1993, Mr. Stroh offered to put money• , • into Millers Cove's iron -carbide unit, but., . he never did. In early 1994. he sued Mr: , Keady in an Ontario provincial court, al, leging mismanagement and suppression of his minority -shareholder rights. In June, a-:, judge agreed, and appointed Arthur An, dersen & Co. as interim receiver and man-: ager of Millers Cove. .. In a written statement, Mr. Keady says, "Pretenders who shrewdly avoided any commitment [to iron carbide) in the diffi cult times now argue they are most worthy•'• to• direct and control this unique technol ";•' ogy." He also defends his role in develop - mg the technology and says he brought valuable assets to Millers Cave. Mr. Stroh, through a spokeswoman, de -- clines to comment. His lawyer in Toronto,' Bruce Leonard, also declines to discuss de -- tails of the litigation, noting that Mr. Stroh.' and Arthur Andersen separately sued Mr.*'- Keady In June in federal district court ih ::, Detroit. Both actions ask that Mr. Keady": return the Millers Cove shares he received"•' from Mr. Stroh. Amid the battle, an unperturbed Mt: Stephens says he just wants to see his inX vention commercialized and is pinning his' hopes on Nucor. Even though the steel irl� dustry shunned his idea for years, her; hasn't abandoned his reason for pursuing it —to aid an industry he considers crucidl�- to the nation. "I never got involved with' the idea of personal gain," he says. "I got": involved because the industry needed something. , less expensive." Newfoundland's Premier T ' Plans to Resign in I996 By a wwt,t, Saazwr JavANAt. stdff Reporter, • ; ST. JOHN'S, Newfoundland —New- foundland Premier Clyde Wells said he; Intends to resign in the new year. Mr. Wells said it has never been his in;, ; tention to hold political office for more. than 10 years. Seeking an additional term . in office would require more than that. .- Mr. Wells, 58 years old, was first:, elected premier in 1989. He has been ..r leader of the province's Liberal Party., since 1987. At a news conference. he said he in- , tends to remain in office until a successor. KENAI POLICE DEPT. 107 SOUTH WILLOW ST., KENAI, ALASKA 99611 TELEPHONE: (907) 283-7879 - FAX (907) 283-2267 TO: Thomas J. Manninen, City Manager FROM: j' M Daniel Morris, Chief of Police RE: Weekly Report DATE: April 17, 1996 During 1995-96 the department was successful in obtaining grants to replace old radar equipment, old portable breath testers, and acquire in -car video systems. An additional grant was obtained to fund officer overtime to enforce speeding and seatbelt violations. As a result we saw a reduction in the number of traffic collisions with injuries. In 1995, Lt. Oldham and Sgt. Dorcas retired. Kim Wannamaker was promoted to Sgt. and Jeff Kohler was promoted to Lieutenant. Two new officers were hired to fill the vacancies. One of the recruits will complete probation in June 1996, and the other recently resigned. Sgt. Kopp attended the FBI National Academy for 3 months in early 1996. He completed the course with a 4.0 GPA. The management/supervisory training he received will fill some of the void left by Oldham and Dorcas. During the fall of 1995, Officer Kornfield began instructing the D.A.R.E. Program at the Kenai Middle School. This new program should reinforce the lessons taught at the 5th grade level. During the 95-96 budget process, money was appropriated to replace several 20 year old mobile and portable radios. All mobile patrols are now able to communicate with Soldotna Police and Alaska State Troopers. During the past few years we have tried to provide Emergency Medical Dispatch (EMD) training to all dispatchers. The last two dispatchers are scheduled to attend EMD training during the next month. Completion of this training will greatly enhance the ability of dispatch personnel to provide accurate information to the public over the phone during a medical emergency. Annual certification is necessary to maintain EMD status. No structural requests were proposed in 95-96. DM:ge KENAI POLICE DEPT. 107 SOUTH WILLOW ST., KENAI, ALASKA 99611 TELEPHONE: (907) 283-7879 • FAX (907) 283-2267 TO: Thomas J. Manninen, City Manager .4M-Daniel Morris, Chief of Police FROM:�.` RE: 1-5-15 Report DATE: April 24, 1996 This report is in response to your request for 1996-97 department plans. During the next year we will have one recruit officer in the Field Training Program and possibly two if an eligible officer retires. No other personnel changes are planned. The support contract for our department mini -computer will not be extended beyond June 1997. This 10 year old system will need to be replaced. During the next year we will be looking at new systems capable of reducing manual reproduction and storage of paperwork. Optical disk storage appears to be a possible solution. Due to statutory changes, the department policies and procedures will be revised this year. The department will be applying for a grant from the Alaska Highway Safety Agency to purchase in -car video cameras, radars, and portable breath testers. A similar grant last year resulted in reducing injury accidents and increasing seatbelt use. During the next year, we will be working with other community members to establish a youth court program. This program has the potential to reduce crime and hold first time juveniles responsible for their actions. We will also be working with other agencies to establish a Sexual Assault Response Team (S.A.R.T.) This program has been successful in Homer and would help us develop solid, prosecutable cases. No requests will be made for capital improvement programs. DLM:ge Kenai Fire Department Date: April 24, 1996 To: TOM MANNINEN, CITY MANAGER CC: From: `avid C. Bumett, Fire Chief Subject: 1996-97 Department Goals/Plans Per your request the following is a summary of goaWplans for the Kenai Fire Department for the fiscal year 1996/1997. Upgrade computer system to include access to Alaska State Fire Chiefs Forum and the Internet. Continued promotion of the Kenai Aircraft Fire Training Facility. Disaster preparedness training with other emergency services to include a mandatory full scale disaster drill at the Kenai Municipal Airport. Hiring and training of an additional personnel to replace position vacated by Assistant Chief Morgan. Continued grant research and application for training and response equipment. Training of two personnel on the use of the ARFF training facility in Dallas -Fort Worth. Continued participation in professional organizations such as the International Fire Chiefs Association, Alaska Fire Chiefs/Firefighters Associations, Alaska Association of Fire and Arson Investigators and the Southern Region Emergency Medical Services Council. Increase Public Fire Education efforts in the schools and community. Kenai Fire Department Date: April 19, 1996 To: TOM MANNINEN, CITY MANAGER CC: From: David C. Burnett, Fire Chief Subject: 1995-96 Department Accomplishments Per your request the following is a summary of accomplishments for the Kenai Fire Department for the fiscal year 1995/1996. July 9, 1995 Established physical ability testing for new hire candidates. July 14, 1995 Completed Standard Operating Guidelines for approval by City Manager. July 17, 1995 Hired three additional personnel. September 23, 1995 Participated in Kenai River Flood Disaster with Kenai Peninsula Borough. December 5, 1995 General Meeting held with all personnel, New Standard Operating Guidelines handed out. December 1995 Begin promoting Kenai Fire Aircraft Training Facility. December 1995 Award bid for replacement ambulance to Emergency One, United Fire Service. February 1996 All personnel completed EEO - Anti -discrimination training. March 1996 All supervisors complete mandatory drug and alcohol testing training. March 1996 Accepted Assistant Chief Morgan's resignation for retirement. March 25, 1996 Completed 1995 Annual Report, distributed to City Council. April 1-5, 1996 Promotional testing for the positions of Fire Captain and Engineer. April 2, 1996 Promoted Battalion Chief Elson to the position of Assistant Chief effective May 1, 1996. April 2, 1996 Promoted Captain Backstrom to the position of Battalion Chief effective May 1, 1996. TO: Tom Manninen, City Manager FROM: Keith Kornelis, Public Works Director Cie, DATE. April 22, 1996 SUBJECT: Public Works Accomplishments - 1995/96 REF.: 1-5-15 Report (One Page - Five Minutes to Read - Fifteen Minutes to Write) To keep this brief I am only listing titletsubjects. It took longer than 15 minutes to write, but I have written this from memory and I am sure I have missed many things. DOT & Federal Highway STIP Congregate Housing and Solarium Bid Work Zone Safety Class/Demonstration Thompson Park Water & Sewer Project & Claims Water & Sewer Pickup Bid Shop 1 Ton Vehicle Bid 160H Grader Jet Fuel Tanks 0 Airport East Kenai Sewer Interceptor Project Public Works Job Descriptions Time Management Course Public Restrooms - Softball - Cunningham -Beach Personnel Policy Changes Pre-Const. on Congregate Housing Solarium HEA Utility Relocate PVC Tariff Kenai Boat Ramp Project Snow Blower Bid Public Works Employee Questionnaire Public Works Supervisor Review Questionnaire OSHA Facilities Compliance Angler Drive LID Unocal & Tesoro Erosion Protection Kenai Bluff Erosion Kenai River Rood Damages Kenai City Auction Kenai Spur Highway Project Kenai Spur Water & Sewer Crossings HEA & City Street Lights OSHA Report - STP Plans & Specs STP Disinfection Method Change Computer Work Alaska Municipal League - Valdez Alaska Harbormasters Contaminated Soils - Lots 13 & 14, CIIAP Contaminated Soils - Shop Area Daubenspek Property State DOT - STIP - P.H. Bierdeman Logging Internet Aocess Legislative Cooperation - Projects/Meeting Harbor Technology ADEC Grants & Grant Reallocations Congregate Housing Lawsuit (cont. nxt. column) Kenai River Habitat Projects - State Parks: Kenai River Dunes and Cunningham Park Fuel System Changes - City Fleet Mission Street Project Safety Inspections - OSHA & CIGNA Kenai Water System Improvements Well House No. 3 Personnel Policies Kenai Logging Survey Handy Works Tree Marking Kenai Fuel Bid State Parks - Boardwalk Allen Bradley - Controls New Positions Facilities & Equipment South Electrical Intertie Solarium Final Inspection EPA Mixing Zone KPB Baler Washdown Water Disposal Department of Corrections - Wildwood Drug and Alcohol Testing Requirements Challenger Center K-Beach Road - DOT - 3R 5 Year CIP & Policies Mission Street R.O.W. Public Works Budget Kenai Animal Shelter Fish Issues - Governor Knowles Logging Bid Council Tour Hazardous Waste Airport Contaminated Soils APWA - Alaska Zone Emergency Response Plan Kenai & Soldotna Joint Sewer Treatment Bid Kenai City Dock - Station 2 & 3 KK/kw Kenai Senior Center Department Goals/Plans During the 96/97 fiscal year, Kenai Senior Center plans to provide services to 1,250 unduplicated elderly through a wide variety of programs. Some of our objectives are: Total Congregate Meals: 15,474 Total Home Meals: 9,125 Total Rides: 8,500 Number of unduplicated elderly to receive the following services: Physical Fitness: 45 Volunteers 75 Outreach 125 Personal Advocacy 52 Referral Services 125 Form Completion 200 Information 1,250 Shopping Assist. 50 Meals 650 Rides 75 Our budget goals have been established through our grant process with our funding sources. We have been notified that our United Way funding for 96/97 has been increased by $10,701 ! This is exhilarating news. We expect our Borough funding to remain stable. The funding received from the State/Federal grants is expected to decrease by 10%. Final notification, from all sources is expected by late June. Our personnel will remain the same. The assistance we receive through volunteer participation provides the additional "employee" support needed to maintain our quality of service to our customer. We do not anticipate any requests to expand or build new structures for either the housing or senior center. The housing currently has a waiting list of 73 individuals. Expansion of this facility, with an additional 20 units should be explored in the near future. Kenai Senior Center Department Accomplishments Kenai Senior Center, provided services to elderly through: Congregate Meals Home Meals Transportation Escort Services Information Referral Physical Fitness Arts/Crafts Volunteer Recreation Housing Assist. Case Management Personal Advocacy Form Completion Health Screening Telephone Reassurance Outreach Home/Hospit Visits Shopping Assistance In addition to providing quality programs and services for the elderly, the center strives to give back to their community through participation in local community events. The Council on Aging directs it's services to those persons 60 years, and older, with the greatest social and economic need. The target group are those persons aged 75, and older, who are at risk of losing their independence. We continue to witness a greater demand for service from our target group. During this fiscal year we expect to provide services to 1,250 unduplicated individuals. Goal: To ensure honor, dignity, security, and independence for older Alaskans and to assist them in maintaining meaningful, quality lives. Our staff of twelve employees and volunteers remains stable and well qualified to assist and achieve this goal. We continue to receive funding from Alaska Commission on Aging, United Way, Kenai Peninsula Borough, program income, gaming revenue, U.S.D.A., Senior Connection, rental of the center, City of Kenai and private donations. The revenues from several agencies has decreased during this fiscal year, however with additional "other" donations we have been able to reach our goals and continue to provide quality services. Vintage Pointe Manor, continues to be a huge success. The waiting list has grown to 76 individuals. The sunroom is complete and waiting for furniture to fill the room. We expect to advertise for the caretaker position during the month of May. XEnai Community -fifta xy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 MEMORANDUM TO: Thomas J. Manninen, City Manaaer FROM: Emily DeForest. Library Director Date: 23 April 1996 RE: 1995-96 Department Accomplishments Other than the usual staffina, budaetina, manaaina. shoulder loanina, and coordinating approximately 30 volunteers the library director and staff have been enarossed in plannina for an expanded buildina, in Dlannina how to cope with the manv problems enaendered by not havina enouah space, and makina the library available for children and adults proarams. There are preliminary schematics for a library addition available for further development. The library has hosted a Friends Membership Tea, book sianina receptions for two local authors, the annual Christmas Open House. The volunteers kept the library open April Sundays as usual, also had a booth at the Healthy Community Fair, held the annual Parkina Lot Book Sale, sponsored a Summer Readina Proaram (350 participants) and hosted the awards party, had a Mvstery Lovers Proaram with a Sleep Over in the library as the finale. The library staff also instiaated a writina contest for vouna people with which several of the schools cooperated. The stories are soon to be published by the Friends of the Librarv. These accomplishments have been in addition to providina library service for approximately 2,500 patrons each week. Realizina that our patrons may visit the library weekly or biweekly, this means 2,500 different personalities to serve, and 2,500 different needs to fulfill. The Library Commission is diligently gatherinq space requirement information, usaqe requirements, proqram requirements for an addition to the present library building. The surveys completed by patrons are beinq tabulated and the results will be ready in May. The new Central Server Unit for the Library will be installed Mav 5 and 6, and all are eager for the new services it will offer. Xenai Com►nunity _fdma zy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 TO: Thomas J. Manninen, City Manager FROM: Emily DeForest, Library Director Date: 26 April 1996 RE: 1-5-15 report/department goals/plans GOAL: Fantastic library service for all. PLAN: Continue to implement the new CPU by adding additional PC access. Open on Sunday afternoons 12:00 to 5:00. One part-time new employee to enable the Sunday opening. Increase book rental fees, overdue charges. Instigate Ill charges for borrowers out of the tax base. Secure bonding for a practical addition to the present library, adding a non-fiction area for complete access to material with ADA approved space between stacks. Also adding an area for small children which would include seating space for parents, and an enclosure for crawling infants so both parent and child can select material and enjoy the programs presented. ADA restrooms would also be a portion of the addition. Change library entry, adding ADA approved doors and enlarging the patron service area allowing space for a desk for the attendant and more room for book carts. Then!!!! Rearranging the current facility by moving the fiction section next to the reading area and enlarging the juvenile section allowing for reference materials and a study area within this section. i - 5 - 15 Weekly Report April 22, 1996 Airport Department Accomplishments Fiscal Year i995 / 96 Planning & Organizing 1. Alaska Regional Aircraft Fire Training Center @ Kenai Helped plan and organise a systematic approach in obtaining State support and Federal funding for building this facility at Kenai. Status - on going. 2. Airport Terminal Advertising Institute a new approach to advertising in the Airport Terminal for Increased revenue. Status - select advertising agency by May 1. 3. Airport Master Plan Assisted Aries Consultants in compiling documentation for Working Paper No. 1. (Aviation Demand Forecasts and Existing Airport Facilities) and presentation to the public at the March 14 informational meeting. Status - FAA approval and on going. 4. Airport Improvement Projects Met with the FAA and State DOT-PF to prioritize AIP projects, with both entitlement and discretionary funds. Status - on going. S. Annual Certification Inspection by the FAA Provided records of field inspections, feeler inspections, ARFF training and Emergency Plan review. Status - Completed with no discrepancies. A I. Btripe Handicap Parking Spaces in front of terminal & short term pk. lot. 2. Reconstruct South Entry Stoop 3. Install Vinyl Flooring -Airline Offices 4. Install Automatic Water Flushers S. Hot Mop Terminal Bldg.. Roof 6. Remove & Reinstall Drain line from south end of Terminal to sewer 7. Install New Best Locking System S. Refurbish Overflow Pay Parking Lot 9. Repair & Paint MarkAir Offices to. Replace Glass Panel Dept.Gate 2 it. Repair Parking Lot Lighting 12. Annual Fire Sprinkler System Ck. 13. Install Carpet Wall Covering Ar.Gate 14. Decorative Wall Boarder -Over TkCts. Coordinating 8 Directing Airport Terminal Contracts I. Elevator - Otis 2. Janitorial - Frontier Tr.Ct. 3. Plant Rental/Care. Greenscapes 4. Walk -Off Matts - Joe's Laundry S. Security - Guardian 6. Electrical - Kachemak Elect. 7• Annual Fire Insp.- Fire Guard e. Painting - J & D Painting 9• Conveyor Sys - Custom Conveyor M & O / Land I. Pumped Two Underground Tanks Booth Jet Fuel Facility 2. Float Plane Facility Promotional 3. Built Carport for Admin. Vehicles 4. Strip CAP taxiway 5. Rewire Taxiway Lighting in Gen.Bldg. 6. Repair FOG Roof Top Heater(AP-Land) 7. Install 20 Winter Elect. Outlets FSS S. Constructed 4 Camp Bites-FPF 9. Purchased Loyd Bueket/Ft.End Loader to. Purchased Sander/Plow Track M & O / Land t. Snow Removal - Street Department 2. Equipment Purchases - Sahlberg 3. Emergency Response - Fire/Police 4. Equipment Rental - Ron's Rent Ct. S. Farming Contract - Ward Land Sep 6. Fish Haul - Fish Processors 7. Crack Sealing - Street Deptartment S. Electrical - Airteck/Laferty 9• Airline Operations i - 5 - sS Weekly Report April 22, i996 Airport Department Accomplishments Fiscal Year I"s / 96 Coordinating & Directing j99M.) to. Airport Tours - Schools/Groups Airport Terminal Leases I. Airport Restaurant 2. Airport Lounge 3. Gift Shop 4. Advertising S. Car Rental Agencies 6. Airlines (Ticket Offices/Counter) 7. Taxi Cap Operations IL Pay Parking Facility (Count/Collect) M ff O / Land (other) I. FAA field maintenance 2. FAA tower communications 3. FAA Flight Service - NOTAM 4. Construction Projects S.WilfLife Control - Birds/Moose The 1"5/96 accomplishments listed above are limited in explanation for the sake of brevity. I anticipate completing all projects under budget thanks to the help of my capable assistant Keith Holland. Kim Howard's professional help with contract documents, leases and day to day administrative work was greatly appreciated. Plus, the help of all the other City departments. I - S - 15 Weekly Report April 299 1996 Airport Department Future Accomplishments Fiscal Year 1996 / 97 1. Alaska Raional Aircraft Fire Training Center 91 Kenai Obtain AIP discretionary fund allocations in the amount of approximately $5,0009000.00. Complete design of the facility and start construction by April 1997. 2. Airport improvement Proiects Obtain AIP entitlement and discretionary funding for the Taxiway Extension North. Complete design of the project and start construction by Jane of 97 3. Airport Master Plan Continue with Master Plan project. Complete environmental study on the new proposed taxiway extension. q. Triennial Exercise of the Airport Ementacy Plan Work with the Fire Department to plan and carry out the triennial Airport Emergency Plan exercise as required by FAR, Part 1". July -August S. Airport Warm Storage Building Place, design and construct a new Airport warm storage building to house airport equipment by using airport land funds. The proposed location is just north of the control tower. 6. Float Plan Facility Continue to advertise and market the facility to attract more users. 7. Airport Terminal Building Request proposal for removing existing sliding front entry doors and replace with new doors. Complete work by end of September. S. Airport Terminal Advertising Enter into a contractual agreement with an advertising / marketing firm to handle all the airport terminal advertising. New advertising displays completed by the end of Jane. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1II�I1 1»z TO. Tom Manninen, City Manager FROM: Kavo McGiiiivray. Parks & Rec. Director DATE: April22. 1996 RE: 1995-96 DEPARTMENT ACCOMPLISHMENTS 1- 5-1:5J 717 PLANNING & ORGANIZATION: The Kenai Parks 6 Rec. Dept. worKea cioseiv with Kenai City Council. Parks & Rec Commission, 9eautification Committee. general public and other agencies in the continued development. maintenance. and clannina of recreational activities and cur park system. '.Norked cooperatively .rth :Kenai Softball �ss3c;atlon. Kenai Ut'e League peninsula Cilers.. and 11'e Rural Development Dlvisic: ;;,b Tr=fining Partrership Act). Parks & Rec. staff mernbers.. under Tne direction of the Director ;f ar�:s Rec., respectably carried forth their duties and responsibilities. Stall '.worked closely in the planning and organization of the many activities and events scheaulea throughout the year. ACCOMPLISHMENTS: The Kenai Recreation Center experienced vet another busy season. programs and activities at the Recreation Center in 1995-96 are as follows: Senior Line Dancing & Tap Class. Home School Open Gym. T^ T Program for infants. Aerobics. Power Volleyball, KCHS and CIA Basketball, Special Olympic Gym Time, City League Basketball (12 teams), visits from various Elementary -chcois, GG^allenge Night ,racquetball). Attenoance at the Teen Canter was moderate for 1995 with a total of 10,499 youth utilizing the center. Many students are takina advantage of the computers donated by Shell Western Oil Company. New equipment acquisroons incivaea a aart ooard. ping gong table. and some furniture. The Summer Recreation Program naci 160 registered cnildrer.. Equipment acquisition for the program included a 30" parachute, scooters. and escapades (program cevelcoment ideas). The Beautification Committee and volurteers %were aeair active ,rnth the cian*ra and maintenance of several city flca%rer beds. T":e t"eme for ,225 •:gas Citizens rcr A Beautifui Kenai.-urnrreF :!'Ft,k. ,�_ :s ccrtirued their efforts with routine and non- ,cuune maintenance , development cf ciy parks. -ailfielas, and city landscapes. There was a total of eight i8) softball tourneys. City park crews also nao their hands tied dealing with the $4,000.00 in flower bulbs which ,were donated by Lyndon Transoort. in addition to. the 7/5 trees donated by the State Division of Forestry. Restroom reoiacements were completed for Cunningham Park. Beacn, and Softball Greenstrip. Additionally, new playground equipment was installed at the Softball Greenstrip. The department also had an °' 24" greenhouse built. The first tent campers arrived April 24th with activity remaining steady until seaso-s end (number c` users were low due to road construction in that area). CurrentN. sand from city -�Idewalks is being removed and ,,ie will soon begin aerating lawns. Park inspections +.ri be performed toward the end of this month. The Bernie Huss traiihead sign has also been repairea this past week. STAFFING & BUDGETING: The Parks & Rec. budget for 1995-96 was in tune with our goals and objectives and allowea us to operate wiftut too many problems. However. we recognized that the number of employee hours needed to operate our summer maintenance program should be increased to meet added demands (namely to accommodate 'he increase in the number of softball tournaments for 1997). Additionally, we believe there is Justification to increase the pay range for the Recreation super.,isor ana the Groundskeeper, as notec .n .he 1996-97 rough -draft of our budget submittal. DIRECTING & COORDINATING: The department worked jointly with the Kenai Middle School in ^btaining an .Arbor Day Grant. Several trees �.vere planted on the Chamber lawn and will be maintained by City Park C,-&.Ys for three " :ear The department has been coordinating beautification efforts .with the Beautification Comrni"ee for zummer plantinas. The greernouse is currertit: h^+asing many n` the piants which ,will be used r c,rcie ,:3ntings, parks. and boxes. Tie department is wise ,:vorKing ,,%lath the Kenai sire Dept. in the ceveiopr;ent of aadit;cnai ni!t ,rile h7ive Lee r r��i VA /Ve a Oe � nr tic & S ~a.^_c ;^rtheir ia�^r ^dditio r .._._n , oordi, , 5n^ �r.nth QS,4 n i _nin u!a A.. o iport �,ssociaticn,and Donne Morgan'n the !rrplementation and dev=':nment c' , cross-co::ntr., ski !curse. PLANS FOR FUTURE ACC01t41PLiSHNIENTS: .ve are expecunq another very oust' and cauctive year. Mans are being made to complete the restroom repiacement project Tor the must Bowi ana Municipal ParK. Additionaiiy, playground equipment has been orcered To replace o!a olavgrouna at Beaver CreeK Park. The Parks & Rec. Commission is currently addressing other possible upgrades for Beaver CreeK Park as well. The city greenhouse is acccmmodatino many young plants fcr !iurrmer plantings - plans are in the works for landscaping upgrades -t te Kenai Fire Dept., Kenai Library, :and Memorial Park. Srochures also be produced this season r::r mil righiight r^any of the different tares of Bowers planted on city landscapes. Our aepartment wiii also .:e v-iorking with the Alaska Academy of Famlry Prtystcians Scientific Congress in providing a Midnight Fun Run on June 21. 1996. 1=ur1herrnore, the accuisition of a snowmachine and groomer will allow us to extend our community recreation offerings by prov^aing cross-country sKiing at the Kenai Golf Course. Mans are on the drawino board to provide teen access to the Inter -net at the Teen Center. The Teen Council is also '^terested to hosting, more speakers to ?d^ress various topics of interest. Furthermore. a new universal �-e curcnased "-tis summer'.-- replace existing one. GazebciShetter reservations are -ently being taken for summer activities and : e Flill also to :forking �, "h several agenciesforganizations 1:1tr vanous other events and activities. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 tee 1IIfI� 1"2 TO: Tom Manninen City !klaneaer arcs 71 DATE: 4/29/96 °:E: 41-5-16 REPORT 1997 - 98 Range ,c-eases `cr Recr catii-n Center Super./ scr u71d c�-ks _21. Grounds i, aintenance person from range 3 to range 6. 1397 - 38 Add -24 hour-;erson (PTy) for the Teen Center allowing the Administrative Asslstant more time for programming and administrative nuties. All other areas staf tr ; ;;ou!u remain the same. 1997 - 98 Temporary hire from February - ,july (20 hrs per week for greenhouse T�i 7„ S N-babiy be done withini1he Present ':Jtiget. Ctrt.Ct. res: (1C?mnlFrp nreennnl ICP with 411=11Pr CI anri hot %A/atpr hPafer thi, summer. Plans to be Completed: A. Piaygrounu equiN~,e:;. ins:aiied at Beaver Creek Park. J. R'aygrounu :-;_` _ - C'd Twvn ^ark corjur coon with Rotary Club. C. Additional f1_-,{ er ec!s in pit; areas. D. Repair parking lot at Recreation Center. E_ :farr (-rncc (";pi_inrn/ Prnnrlam with naw enlllnmpnf r)llrnhased - in conjunction CITY OF KENAI 11 Od Cap" 4414aalza 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 "z FINANCE DEPARTMENT MEMORANDUM Date: April22. 1996 To: Thomas Manninen. City Manager From: Jav Sweeney. Finance Direaor ' Subject: Department Accomplishment Report Directing • Preparation of FY95 Comprehensive Annual Financial Report (CAFR). • Transition of Finance Directors. • Revision of the format for the data call for the annual Consolidated Operating Budget. • Revision of the City's account structure to combine accounts and add additional accounts for clarity. • Revision of the format for the annual Consolidated Operating Budget. • Preparation of an Unfinanced Requirements List in conjunction with preparation of the FY97 Consolidated Operating Budget. • Implementation of on -going accrual accounting procedures for recording investment income. worker's compensation insurance expense. and insurance expenses. • Implementation of a change in time and attendance reporting for Department Heads to better comply with the Fair Labor Standards Act. • Approval to implement a City credit card for procurement. Budgetine • Budgeting for the acquisition of needed equipment in FY97 and training for each employee. • Approval of a three-year plan to change over employees' IBM terminals to multifunctional PCs and funding of year #1 in the FY97 budget. • Inclusion of a LAN for city hall in the FY97 budget. Planned Future Accomplishments • Development and implementation of a work force management policy. • Implementation of direct deposit for employee pay checks. • Implementation of a City, credit card for procurement. • Conversion of special assessment accounting to Microsoft Access software. CITY OF KENAI Od eap" 4 4&&4oa 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1'll�l "2 MEMORANDUM DATE: February 16, 1996 THRU: Tom Manninen, City Manager TO: Mayor and Council Members, Kenai City Council FROM: Jay Sweeney, Finance Director SUBJECT: Personnel Issues Still Being Researched / Worked On 1. Ordinance 1675-96 is being presented for first reading at the Kenai City Council meeting on February 21. It proposes a number of changes to the Kenai Municipal Code (KMC) to incorporate recommendations regarding City personnel policies. 2. A number of other additional recommendations regarding City personnel policies are still being studied and/or worked on by staff in some fashion. These recommendations are as follows: a. Revision of wage & salary old. We are preparing to rewrite these policies so that they better conform to Fair Labor Standards Act (FLSA) guidelines, especially in terms of the treatment of Department Heads as exempt employees. b. Revision of travel time policies. We are also reviewing FLSA guidelines concerning travel time on weekends to ensure that our personnel policies properly conform with the guidelines. c. Certification lam. We are reviewing the issue of certification pay, looking in particular as to whether certification pay might be, instead, built into various steps or ranges for a given job series instead of being paid outright. d. Compensation beyond the CC range / merit ice. In response to employee concerns that, except for COLA raises, their salary increases stop after the CC range, we have been studying compensation philosophy. We will approach Council during this year's budget process to implement a small merit pay program to partially answer this compensation question. e. Modification of our 401 (A) plan to allow employee contributions and borrowing. I am working on this issue with ICMA. We will have to change our plan document to allow this, and it may involve seeking IRS approval, but the requested changes are good ones and should be implemented if possible. f. Freaks. We will address this issue in our next update of the Supervisor's and Employee's Manuals. g. Work force development policy. I have been working on a revision to the KMC to better define our formal policies for establishing and abolishing positions, establishing and changing pay grades for positions, linking the determination of pay grades for jobs to an evaluation against standard grading criteria, and for hiring temporary employees. I have completed a draft revision which is currently being reviewed by the staff. 3. We have no set time table for bringing these additional issues forward to Council. The ordinance being considered addresses the most critical personnel issues; these remaining issues are not as pressing and will be addressed and implemented as time and work loads permit. CITY OF KENAI if C9d 00C41t2" 0j 4144" 11 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 1"2 FINANCE DEPARTMENT MEMORANDUM DATE: May 15, 1996 TO: Thomas Manninen, City Manager FROM: Jay Sweeney, Finance Directo �eil SUBJECT: Merit Pay i. Per your request, I have reviewed my correspondence file for written proposals concerning merit pay. All that I was able to find was the brief mention of merit pay in my memorandum of February 16, 1996 entitled "Personnel Issues Still Being Researched / Worked On" (enclosure 1). Although it has been several months since we discussed this issue, I recall the discussion as having been entirely verbal, with no detailed written proposal for merit pay having been prepared. In our verbal discussions, I remember two ideas as having been kicked around: a. A per employee merit pay amount, to be made available to each Department Head, that could be awarded solely in the fashion, and at the specific time, that he or she desired. The awards could be one-time bonuses or sustained superior performance raises. b. Specifically targeted awards for those members of the ad hoc Employee Compensation Study Group. These awards were to have been small, one time awards in the S500 range. 3. After inclusion in the February 16 memorandum, the merit pay issue went to a back burner. The huge initial deficit in the FY97 Consolidated Operating Budget precluded merit pay from being proposed in the City Manager's budget proposal. Enclosure As stated T/ MEMORANDUM TO: Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: May 6, 1996 RE: TELEPHONE DISCUSSION WITH MAYOR WILLM4MS This morning, I received a telephone call from Mayor Williams and he requested this included in the Mayor's Report. He will discuss it more fully at the May 15, 1996 council meeting. 1. FY97 Capital Budget - The city's Capital Improvement Project request list should be finalized during the August 21, 1996 council meeting in order to get all the necessary information to the Governor and Office of Management & Budget as applications to DEC must be made in September. 2. DEC Applications - It has been strongly suggested to him that Public Works Director Kornelis should travel to Juneau and discuss city applications to DEC with the agency in regard to the city's requests for funding. Kornelis could travel back to Kenai in order to finalize the application(s) and they would then be mailed to DEC. DEC will help prepare the documentation. 3. Basin View Subdivision - A copy of Mayor Williams' letter to Senator Salo and Representative Navarre in regard to the Basin View Subdivision road project is attached. Mayor Williams stated he will speak to you in more detail at the May 15, 1996 meeting. cif CITY OF KENAI 0i 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 a, tIIII� iv92 April 16, 1996 To: Senator Judy Salo Representative Mike Navarre Dear Senator Salo and Representative Navarre: Basin View Subdivision Paving is high on the City of Kenai's list of roads scheduled for improvements under "Community Road Development" from our 1995/96 Capital Improvement Projects. Two years ago in April, 1994, the citizens of Basin View Subdivision petitioned the city for formation of a local assessment district. The total cost of this project is $304,000 of which the property owners are willing to pay 25%, or $76, 000. The City of Kenai needs $228,000 to complete the Basin View Subdivision Road Improvement Project. Sincerely, Mayor John J. Williams Via Fax: Salo: 465-3766 Navarre: 465-2-278 Kenai Peninsulc %ldotna, (907) 262-3289 • (907) 262-2815 GL J5AL \5-o2-as FIFTH ANNUAL KXHAI-SOLDOTNA AP.80R DAY Everyone is invited to attend the Arbor Day Celebration on Monday Hay 20 at 12:30 PH at the Kenai Senior Citizens Center. Public officials, senior citizens, girl scouts, and Global P.eleaf members will be attending. School groups are also encouraged to attend. 'There will be several presentations pertaining to Arbor Day, and a number of Mugo pines will be planted at the center. Lodgepol© pine seedlings (one per person), and a treeplanting brochure will be given to those who attend the ceremony The tr@es will be provided by Kenai Peninsula Global ReLeat_ The event is sposored by Global ReLeaf and the Alaska Division of Forestry's Urban and Cownunity Forestry Council. It promises to be an enjoyable time for all. merely, Ole Anderavon, Chairperson Kenai Peninsula Global Releaf 2BZ-3289 i i "Helping Alaskans Plant Trees" '� roniier Cr ommuni erg : / Formerly Frontier Training Center Developmental Disabilities & Early Intervention i'.O.Box 2110 Soldotna, AK 99669 FAX (907) 262-6294 DDS (907) 262-6331 • EIS (907) 262- 3144 May 13,1996 rp121314 �o qY 1996 0 Kenai City Clerk Tom Manninen 210 Fidalgo Ave., Ste. 200 Kenai, AK 99611-7794 Dear Mr. 1Manninen: This summer, Frontier Community Services may be administering a Summer Youth Employment Program for disadvantaged youth ages 14 to 21 in the Kenai/Soldotna area. As part of the Job Training Partnership Act (JTPA), this federal grant is designed to service youth needing positive job experience and skill development. We are needing to identify work locations in the Kenai/Soldotna area for up to twenty youths at various work sites. Workers will be supervised by our program personnel, and should not be added at the loss of current payroll employees. Additionally, work sites need to be either non-profit or government agencies. Frontier Community Services will provide compensation for the youth as well as covering any job related accidents under FCS Workman's Compensation policy. Work sites will provide opportunities for job experience. If you have need of some extra help this summer and want to provide a training opportunity to one or more local youths, please call Frontier Community Services at 262-6331. A staff member from Frontier Community Services will be in contact soon. Sincerely, C a11:1-1-A Wini Crosby, Executive Director Karen Stroh, Project Administrator td 10 A United Way Agency CITY OF SOLDOTNA ID:907-262-1245 MAY 07'96 10:49 P City of Soldotna 177 North Birch a Suldo.tna, Alaska 99669 • Phone: (907) 262-9107 RT01ye MEMORANDUM DATE: May 2, 1996 TO: Borough Clerk & City Clerks (Kenai Peninsula Municipal Coalition Members) FROM Soldotna City Clerk Patricia Burdick, CIVIC SUBJ: Meeting of June 6, 1996 The next meeting of the Kenai Peninsula Municipal Coalition will be held in the uarterdeck Room at Land's End on the Spit in Homer, Alaska, starting t 10:00 AM on Thursday, June 6, 1996. First, if you are aware of any Agenda topics, I would very much appreciate receiving notice of this prior to May 15 as 1 hope to firm the Agenda up by that time. I would also very much appreciate it if you could give me some idea of how many of your people you expect to attend this meeting. I will be gone from May 19 through May 31, so you may call Diana Clark in my office with this information. She will be calling you the last week in May if you have not yet responded. I need to let Land's End know by June 3 how many we expect for lunch. If at all possible, Agenda packets (of some sort) will be mailed prior to the end of the month. I appreciate all your assistance. Tnx. TONY KNO WLE3 DEPARTMENT OF CORRECTIONS Jack Brown, Deputy Chair s��1�67 Kenai Peninsula Borough Assembly {, P.O. Box 1310 MAY 1996 Kenai, Alaska 99611 N CLERK CP OF KEN,',' 5c;l Dear Mr. Brown: 9eSatz£Z2�°� REPLY TO: 4500 DIPLOMACY DRIVE ANCHORAGE, ALASKA 99508-5918 May 3, 1996 Thank you for the opportunity to comment on the proposed Borough Ordinance regarding Community Residential Centers. As you may know, the department did work with the Mat -Su Borough as they established their ordinance and we would certainly be more than willing to work with your borough as you do the same. The department was supportive of the Mat -Su Borough's attempt to limit CRC's to no closer than a half mile of schools and daycare facilities. The department agreed with the borough that the distances could provide a buffer zone around the CRC's for the community's sake. However, on the Kenai we have several concerns, as the distance requirements in the ordinance appear to limit the state's ability to meet its constitutional requirement to rehabilitate offenders. • We believe the one mile restriction in regards to schools and daycare facilities puts an unreasonable burden on the state. We would support a half mile distance from schools or daycare facilities. • We also object to the inclusion of the senior citizen's center as it has the potential of restricting the states use of the Wildwood Correctional Center site. This is particularly concerning as a vast number of people in the Kenai Borough over the past year have indicated they would support a halfway house placed on the grounds of the Wildwood Correctional Center. • In regards to the distance from liquor establishments, we do not view this as an issue other than to limit site selection. From a management or treatment prospective, we do not allow any alcohol or drugs in our CRC operation. Anyone found with alcohol or drugs is immediately returned to jail. Thank you again for allowing us the opportunity to comment on the proposed borough ordinance. If we can provide additional information, please feel free to contact us. Sincere , L. Z� ivision of� cc: John J. Williatnt4, Mayor of Kenai Don Gilman, Mayor of Kenai Peninsula Borough CITY OF KENA �- „G . oi4&. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 _ FAX 907-283-3014 ar IIIII� 1"2 MEMORANDUM To: Mayor Williams & Kenai City Council From: Thomas J. Manninen, City Manager.- Date: May 13, 1996 �j RE: Jet Fuel Facility and City Maintenance Shop Sites The latest correspondence on the city -owned potential contaminated soil sites is attached for city council's information and direction. See copies of the May 6, 1996 Department of Environmental Conservation's response to the city manager's April 2, letter regarding the city of Kenai's proposed plans for the Kenai airport jet fuel facility and the city maintenance shop sites. After a May 13, 1996 meeting with the city staff, I am advising/recommending the city council of city staff plans and actions needing council direction. Unless otherwise directed, by the Mayor and city council, the city staff plans to introduce two ordinances at an upcoming city council meeting, possibly the first meeting in June 1996, for introduction and the second meeting for adoption. These ordinances will direct capital funding for the city maintenance shop and the jet fuel facilities projects per the recommendations in the Northern Test Lab study by Peter Campbell dated June, 1995 for the city maintenance shop area, i.e. that is, that there would be five (5) test/monitoring wells along the city maintenance shop property lines installed and the retesting of seven (7) existing wells for an approximate cost of $10,000. If approved/appropriated by city council, this $10,000 would be charged 50% to the city's airport fund and 50% to the city's general fund. The funding specifics will be outlined in the appropriate ordinances that will be drafted by the attorney and reviewed by the staff and submitted to the city council for action. Secondly, the proposed ordinance for the jet fuel facility will require approximately a $10,000 appropriation for a Phase I study. The city staff is preparing to go ahead with an RFP, request for proposal, for a Phase I study on the jet fuel facility. Also, for cost comparison purposes, an added alternative for a Phase II study along with the Phase I study. The city council will then have a choice whether to authorize a Phase I study or a Phase I and Phase II combined study. City Council May 14, 1996 Page 2 Memorandum Nevertheless, the estimate is $10,000 for the jet fuel facility work (Phase I only). There are no dollars currently appropriated in the FY96 or FY97 budgets to do either of these contaminated soils remediation projects for the city maintenance shop or the jet fuel facility. ACTION NEEDED: CITY COUNCIL ACKNOWLEDGEMENT, DIRECTION AND SUPPORT TO PROCEED IN PREPARING ORDINANCES TO APPROPRIATE FUNDS TO FOLLOW THROUGH WITH THE RECOMMENDATIONS OF THE CITY'S JUNE 5, 1995 NORTHERN TEST LAB STUDY LETTER AS WELL AS THE LETTER IN THE MAY 6, 1996 DEC LETTER, AS WELL AS THE CITY MANAGER'S APRIL 2, 1996 LETTER. With the Council concurrence and direction of this administrative recommendation, the money would be appropriated by ordinance and it would not need to be appropriated in the FY97 budget. Furthermore, if followed through, it would be the administration's plan to inform the Department of Environmental Conservation prior to July 1, 1996 of the city council's actions in order to work with the Department to establish mutually agreeable time frames and work plans for the completion of all necessary work at the city maintenance shop and jet fuel facility sites. cc: Keith Kornelis, Public Works Director Cary Graves, City Attorney Jay Sweeney, Finance Director Rachel Clark, Engineering Technician Randy Ernst, Airport Manager Jack La Shot, City Engineer Attachments: Direction: C:\NPDOCS\TJM\DEC.MEM (1) May 6, 1996 Letter from the Dept. of Environmental Conservation (2) April 2, 1996 Letter Regarding the City of Kenai's Proposed Plans for the Kenai Airport Jet Fuel Facility and City Maintenance Shop Sites per Council Action Add to the Information packet and to the City Manager's Report under May 15, 1996 Council packet. DEPT. OF ENVIRONMENTAL CONSERVATION DIVISION OF SPILL PREVENTION AND RESPONSE 410 Willoughby Avenue, Suite 105 Juneau, AK 99801-1795 May 6, 1996 Mr. Thomas J. Manninen City Manager, City of Kenai 210 Fidalgo Street, Suite 200 Kenai, Alaska 99611-7794 �0& xx FAX No. (907)465-5262 RECEIVED CITY ADMIN. OF KENAi Re: Kenai Airport, UST Facility I.D. # 0753 Lease lot for the Former Kenai Aviation Services, Inc. ("Jet Fuel Facility") City of Kenai Maintenance Shop, Spill # 94-23-01-101-02 Dear Mr. Manninen: Thank you for your April 2 letter regarding the City of Kenai's proposed plans for the Kenai Airport Jet Fuel Facility and City Maintenance Shop sites. The Department appreciates the attention you have given to begin resolution of the contamination issues at these two sites. City Maintenance Shop The Background information that you provided to the Department indicates that the city has identified the Department of Defense (DOD) as a Potential Responsible Party (PRP) for some of the contamination at the city maintenance shop. John Halverson, of our Department of Defense oversight section in Anchorage, has notified Greg Smith with the U.S. Army Corps of Engineers (USACE). We recommend that you contact Mr. Smith at 753-5793 to discuss your information and needs. Please pass on copies of any evidence that you may have of DOD responsibility to Don Seagren, the Department's project manager for this site. The Department will use it to prepare and forward a PRP notification letter to the USACE if determined appropriate. The installation of five additional groundwater monitor wells and sampling of all the existing monitor wells at the site is a good initial step to address the contamination at this site. The additional monitor wells will allow us to better define the contaminant plume. Sampling of all the monitor wells will also allow us to determine the current site conditions and any changes from last year. Don Seagren should be contacted for any questions or necessary reviews for work at this site. Jet Fuel Facility The Phase I Site Assessment at the Jet Fuel Facility should include the removal of the tanks and assessment of the site per 18 AAC 78.085. Monica English, with the Department's Storage Tank Program, is the project manager for this facility. She should be contacted at (907) 262-5210 in regards to this site. Mr. Thomas J. Manninen 2 May 6, 1996 Your letter stated that FY97 funding should be finalized by 5 June 96. Please inform the Department of the city council's actions by the end of June, so that we may work with you to establish mutually agreeable time -frames and work plans for the completion of all necessary work at these sites. Thank you for your continued cooperation in these matters. Sincerely, 1. kll�/ .% Kurt Frednksson Director RK/mh (G ACSaFSMANNINEN.wrD) cc: James Hayden, Program Manager, ADEC, STP, Juneau Ron Klein, Acting Program Manager, ADEC, CSRP, Anchorage Don Seagren, Environmental Specialist, ADEC, CSRP, Soldotna Monica English, Engineering Assistant, ADEC, STP, Soldotna John Halverson, Environmental Specialist, ADEC, CSRP, Anchorage Ch Y OF KENAI Od Caq-,-J�- aj 4144*6 It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 a �m April 2, 1996 Kurt Fredriksson, Director Dept. of Environmental Conservation Division of Spill Prevention and Response 410 Willoughby Avenue, Suite 105 Juneau, AK 99801-1795 RE: III Response to your Certified Letter of March 22, 1996 Reqardinq Kenai Airport, UST Facility I.D. #0733 and, Lease Lot for Former Kenai Aviation services, Inc. City of Kenai Maintenance Shop, spill #94-23-01-101-02 Dear Mr. Fredriksson: This is to advise you that we are in receipt of your March 22 certified letter. The City staff has met, discussed options and is in the process of requesting FY97 budget appropriations from the City Council. These contaminated soils issues will be under consideration by the City Council in the FY97 budget which should be finalized on June 5, 1996. Please see the attached April 2, 1996 memorandum from the City Manager to the Mayor and City Council summarizing the current City environmental projects and projected costs presently estimated for cleanup. The City Council will be requested to follow through with a drilling sampling and analysis for approximately $5.000 on the City Maintenance Shop and to fund a Phase I Investigation for approximately $10.000 on the jet fuel facility in the FY97 budget. Additionally, the City of Kenai will be sending the April 2, 1996 memorandum to Senator Ted Stevens requesting him to make the appropriate department/agency revenue appropriations in the Federal FY97 budget process to adequately fund federal agencies to assist Kenai cleanup of the following: 1) City Maintenance Shop - Corps of Engineers; 2) Jet Fuel Facility. Sincerely, Thomas J. Manninen City Manager cc: Mayor Williams and Kenai Council Members City Staff Attachments: Kenai April 2, 1996 memo and attachments DEC March 22, 1996 letter CAWPDOCS\TJM\DEC.LTR `-r CITY OF KEN& - 3 It Gd eapzw 4 41CCd 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM TO: Mayor John Williams and City Council Members FROM: CO Cary R. Graves, City Attorney DATE: May 9, 1996 RE: Inlet Woods Lots Information ": At the last council meeting, I was asked to provide you with the amount of property tax owing on each of the city -owned Inlet Woods lots. Below is a table with that information. Let me know if you need further information. PARCEL NUMBER AMOUNT OF ASSESSMENTS OWING AMOUNT OF PROPERTY TAX OWING PROPERTY DECLARED NOT NEEDED FOR PUBLIC: PURPOSE AND . AYAILABIE TO SELL? 041-011-63 $ 25,217.06 $ 1,805.98 No 041-012-43 $ 19,779.12 $ 1,2.27.93. < No 041-012-50 $ 23,398.73 $ 1,741.82 No 041-013-14 $ 23,398.73 $ 1,741.82 No 041-012-53 $ 25,217.06 $ 1,235.79 Yes 041-013-06 $ _ 25,217.06 $ 2,544.53 Yes 041-012-01 $ 27,688.82 $ 1,736.00 No 041-012-18 $ 27,688.82 $ 1,736.00 No 041-013-11 $ 25,217.06 $ 1,736.00 No 041-013-12 $ 25,21706 $ 1,73600 No 041-013-13 $ 25,217.06 $ 1,736.00 No 041-013-19 $ 27,688.82 $ 1,736.00 No 041-013-30 $ 25,217.06 $ 1,736.00 No 041-013-31 $ 25,217.06 $ 1,73600 No 041-013-45 $ 25,217.06 $ 1,735.85 No 041-013-46 $ 25,217.06 $ 1,736.00 No TOTALS $ 401,813.64 $ 27,657.72 DEPARTMENT OF REVENUE ALCOHOLIC BEVERAGE CONTROL BOARD �2345 6 T �9>0 MAY 1996 � r1FKEN�' Mr. Joe Amess d/b/a Kenai Merit Inn Alaska Construction Enterprises, Inc. 260 S. Willow Street Kenai, Alaska 99611 May 2, 1996 i ",-.N1- KNOWLE� : 0 W -TH AVENUE. STE 350 %nchoraec. Alaska 995i11-6698 ?hone 9fi-8638 FAX: Z-- -9-11_ RE: City of Kenai protest of continuation of 1996/1996 beverage dispensary license #3253 Case No. 96-09 Dear Mr. Arness: The Alcoholic Beverage Control Board met on April 17, 1996 to consider the protest of the City of Kenai of continuation of The Kenai Merit Inn beverage dispensary license. This matter was postponed from its February 14, 1996 meeting. The ABC Board heard from Kenai's City Clerk, Carol L. Freas, and had before it letters from Ms. Freas dated March 26, 1996, March 17, 1995, February 22, 1995, and an accounting of "collection of Kenai Merit Inn back taxes" prepared by Sharyl A. Paulsen, Legal Secretary, dated March 6, 1996. The board also had a copy of the letter you faxed to Beth Nelson on April 17, 1996. After hearing from Ms. Freas and reviewing the documents before it, the board upheld the City of Kenai's protest, in part. The board concluded that the amount of $12,992.10 shown as owing as of January 31, 1996 did not constitute an "arbitrary, capricious, and unreasonable" protest. Amounts owed after that date and language that does not afford specific grounds for protest were less valued as reasonable grounds for protest. This action requires your immediate attention. The City of Kenai's protest as upheld by the ABC Board needs to be addressed. Under AS O4.11.510(b) you may appeal the board's decision by requesting an informal conference with me or the board itself or by requesting a formal administrative hearing under AS 44.62. You may request a formal hearing by completing the enclosed Notice of Defense and Request for Hearing foam. The form must be returned to this office within fifteen (15) days from receipt of this letter. If you have any questions, please contact my office. Sincerely, Douglas B. Griffin Director Certified Mail Enclosure cc: City of Kenai, Carol Freas - City Clerk Linda O'Bannon, Assistant Attorney General 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. INFORMATION LIST Kenai City Council Meeting of May 15, 1996 5/1/96 Council Meeting "To Do" List. 4/29/96 KH letter to Verdugo and Robbins regarding lease application for a portion of Tract C, Daubenspeck Property Subdivision (Autumn Court Condominiums). Invoice, Kluge & Associates - Kenai Animal Control Shelter, Schematic Design and Design Development ($9,660). 4/29/96, Supplemental Notice - Preliminary Best Interest Finding/Proposed Oil & Gas Lease Sale 85A. 5/6/96 Dock Rate Schedule. 4/4/96 Kenai River Special Management Area Advisory Board Meeting Minutes. 5/8/96 KK letter to DOT regarding Kenai Spur Highway 95/96 Improvements. 5/9/96 KK letter and Alaska Clean Water Loan Fund Questionnaire. 5/96 Greater Soldotna Chamber of Commerce, Your Chamber Today. Invitation to Kenai Alternative High School Commencement. Invoice No. 6, Aries Consultants, Ltd./Airport Master Plan - $5,159.35. KENAI CITY COUNCIL MEETING MAY 1, 1996 "TO DO" LIST CLF - Have Resolution No. 96-31 (photocopy price) amended to $.25 per copy. Have Resolution No. 96-33 amended transferring the same amount of money from Shop - Operating Supplies instead of Non -Departmental Contingency. Have Resolution No. 96-36 amended transferring the same amount of money from Streets, Machinery & Equipment instead of Other - Contingency. TM/ADMIN - Remind contractor who has equipment and materials stored by Dust Bowl of the oral agreement to gravel the area. KK - Dune Protection - North Side 1. Place logs along Kenai Avenue to block off the dunes and the parking areas. 2. Place a gate at start of Kenai Avenue with fail/safe lock. 3. Make key available for Kenai Avenue private property owners to get to their property if they ask (they have to show proof of ownership). 4. Place signs "Road closed between July 1 through August 31). Dune Protection - South Side 1. Place four or five signs along mean high tide line stating, "No vehicular traffic above mean high tide water mark." (Mr. Perrizo will mark where the signs should be placed.) 2. Place a "Dead end -- No turnaround" sign on Perrizo property. Recommend to Mr. O'Neil that he place a water meter on his building. Be sure there will be a dedicated easement prior to in -lieu assessment paying and water/sewer hook-up permit is issued. Place signs on city lots on Evergreen stating, "For Sale, $11,000, water/sewer included. Call 283-7530." Submit questionnaire to Alaska Clean Water Fund for possible future loan funding for STP expansion. Page 1 of 2 JW - Attend teleconference regarding SB386 -- Department of Corrections bonding. TM - Accompany JW to SB386 teleconference. Notify council when an employee is retiring or resigning. KH - Delay action on Jackson lease renewal for approximately three months. RAE - Enter into a negotiated contract with Interspace Airport Advertising. CRG - Research conflict of interest code, comparing it to state statutes. Offer an ordinance to amend conflict of interest city code requirements if necessary and to delete requirement for department heads to submit yearly conflict of interest report. Report back to council in regard to city -owned Inlet Woods lots and amounts owed to Borough. Page 2 of 2 CITY OF KENAI a--� Od aj 41424 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 as i"2 April 29, 1996 John D. Verdugo 190 Kidder Street Soledad, CA 93960 Lynn Robbins 1175 East Hy 198 Payson, UT 84651 Re: Lease Application for a Portion of Tract C, Daubenspeck Property Subdivision Thank you for your lease application and the preliminary site plan for the proposed Autumn Court Condominiums and Senior Retirement Community on Autocad. This will be helpful to our Engineering Technician in developing a masterplan of the area. Enclosed is a receipt for your $3,000 good faith deposit. Kenai Municipal Codes states, "The application shall expire within six months after the application has been made if a lease has not been entered into between the City and applicant by that time." Your application will remain on file and pending until the masterplan is complete and I receive further direction from the City Council. If you have any questions, please feel free to contact me at (907) 283-7530. Sincerely, a� Kim Howard Administrative Assistant cc: Tom Manninen, City Manager Mayor John Williams & Kenai City Council Members 0 • WL.UQE rb,% ASSOCIATES ARCHITECTS PLANNERS 130 Trading Bay, Suits 330 283-3698 Cenai Alaska 99611 INVOICE j APR 1996 BILLING DATE: April 22, 1996 P?^Ah,sd INVOICE NO.: 9086.01 ro r Ferei ,.,s Dept PROJECT: KENAI ANIMAL CONTROL TE SHELR PROJECT NO.: 9086 SUBMITTED TO: CITY OF KENAI 210 Fidalgo, Suite 200 Kenai, Alaska 99611 FOR: Architectural Services: through April 19, 1996 j� I I I I I I I I I I 1111111111111111111 CLASSIFICATION HOURS/RATE AMOUNT DUE IIIIIIII lllllll IIIIIIII II lllllll IIIIIIillll IIIlilll IIIiI 111 llllilllllllllll 11 111 11 111 lllllll) 11 lllll IIIIIIII IIIlililliilll 111 111 llllll 111 llllllllilllllll lllllll IIIIIIIIII lllllll IIIII IIIlilliillll Principal Architect Draftsman Clerical Subtotal 44 Hrs. @ $95/1-1r. 98 Hrs. @ $55/Hr. 2 Hrs. @ $45/11r. KPB Sales Tax TOTAL AMOUNT DUE THIS INVOICE Thank you. $ 4,180.00 ✓ 5,390.00 90.00 $ 9,660.00 exempt $9,660.00 ✓ f=cce�;v T /v�.roL3cr.: DEPARTMENT OF NATURAL RESOURCES DIVISION OF OIL AND GAS TONY KNOWLES r7 3601 C STREET, SUITE 1380 ANCHORAGE. ALASKA 99503-5948 PHONE: (907) 762 2549 April 29, 1996 Phone:269-8805 - SUPPLEMENTAL NOTICE - OF THE'ISSUANCE OF THE PRELINUNARY BEST INTEREST FINDING UNDER AS 38.05.035(e) REGARDING PROPOSED OIL AND GAS LEASE SALE 85A (Cook Inlet Exempt) The Department of Natural Resources (DNR), Division of Oil and Gas (DO&G), gave formal notice under AS 38.05.945(a)(3)(A) on April 12, 1996, of the issuance of the preliminary best interest finding under AS 38.05.035(e) concerning the sale of oil and gas leases in proposed Competitive Oil and Gas Lease Sale 85A, Cook Inlet Exempt. Tract/Acreaee Corrections Due to an clerical error, 1,862 acres were not included in Proposed Tract 85A-119. DO&G intended to offer this acreage in Sale 85A, and had included this acreage throughout the public review and Alaska Coastal Management Program Consistency Analysis processes. However, the land was omitted from the legal descriptions and from all of the tract maps or figures contained in the Preliminary Best Interest Finding. DO&G has replaced this acreage back into the sale. The correct legal description for Tract 85A-119 is as follows: Tract 85A-119 T. 7 N., R. 15 W., Seward Meridian, Alaska, -- Section 4, Unsurveyed, All uplands including the bed of Johnson Slough, 617.76 acres; Section 4. Unsurveyed, All tide and submerged lands, 22.24 acres; Section 5, Unsurveyed, All uplands, 640 acres; Section 6, Unsurveyed, All uplands, 610 acres; Section 7, Unsurveyed, All uplands, 612 acres; Section 8, Unsurveyed, All uplands, 617.32 acres; Section 8, Unsurveyed, All tide and submerged lands, 22.68 acres; Section 9, Unsurveyed, All tide and submerged lands, 431.06 acres; Section 9, Unsurveyed, All uplands, 208.94 acres; Section 16, Protracted, All, 640.00 acres; Section 17, Unsurveyed, All uplands, 110.94 acres; Section 17, Unsurveyed, All tide and submerged lands, 529.06 acres; Section 18, Unsurveyed, All uplands, 513.95 acres; Section 18, Unsurveyed, All tide and submerged lands, 99.05 acres; This tract contains 5,647.00 acres more or less. PUBLIC COMMENT The public comment period will be extended two weeks, or until 5:00 p.m. ,tune 24,1996 for this additional acreage only. The comment period for the balance of the sale area will close as scheduled on 5:00 p.m. June 10, 1996. Comments should be mailed to the Division of Oil and Gas, 3601 C Street, Suite 1380, Anchorage, Alaska 99503, Attention: James Hansen, Chief Petroleum Geophysicist. °� Kenneth A. Boyd Director 945a3Asupp. 60° 3t MAP INDEX 1520 30' 152' 00 1 F1 ° qn, TR 8 TR.2 R 14W � R 1'_ W T8 R18W' 8 West `" TR825A ( TRasn 131 Forela 124 z TIL TR.854• 1R,85e k ast M n O 122 19 118 v �� Foreland 1R C, 1R 85A- 1R.85k 125 120 T21 A0 123 i Rv T(i` masA- masn- 1R.asA• Tiff C ee It �e. s 108 106 104 101 1 SEE MAP 7R.85 - 1R85A- 1R.854 1R,85A- IRA& Cart C 3 OF 4 ask-112 110 106 107 102 103 109 7R.854- 090 - TRAW iR85A• TRIM 1RA54 TR.85A• TR.&W 0a9 1 0B6 085 D82 '' 081 078 077 850• TRBSA TR.a54- TR8S4 TR.B5M TR.85A 091 092 D87 079 080 �PeQo!`6` Creek i ASN-056 TRASA- lol 1R M 85M iR, 057 TR.BSA-M 053 t3a8 045 � SEE MAP T4N Creek rr3 OF 4 � m� _ 051 060 o oa� oar 047 "Cape 954 1RBSA• TR.85A- 1R. TIL85i402 TR &% TR 85A- ,asA- sl 0 TR.85A-03a 035 034 031 024 023 021 M .85A-03 036 �� 1R� iR.85A- TRA56, �• ` ' _ 0291 025 026, 022 TIN854-01 037 o1a 1R.asA 013 TR tisa m.95a TR Bs4 TR.85A- TRAS"16 010 < W7 006 Clam 02o TR.85A•018 M. BsA- MAW' SW BSA vvv 1.85A-015 011 012 aoB ONGulch TIN R16W TR.asAoo R14W ooa R12W,Lc ISEWA _ V p5A-0 03 D B SE ,,J— 85A I R 13W iXC� —�. — . SEE MAP Base Maps at 1'=1/2 mile, showing surface 4 OF 4 1 S TR.8 estate ownership sale area o Kenai Peninsula, j �\ 186 • are available for viewing at KPB Planning NI IlChiiC Dept., Soldotna: Homer, Anchor Point and Ninilchik public libraries and DNR's Public Information Office in Anchorage. C ,� x� S , 1 >0° 30' lac 13 V 152' 00' 151 ° 30' Acreage Added to Proposed Sale 85A (Tract 85A-119) _ STATE OF ALASKA NOTE: THIS MAP Is NOT AN OFFICIAL TRACT MAP. DEPARTMENT OF NATURAL RESOURCES T of ° E TRACT MAPS IS AVAp/18LE DIVISION OF OIL AND GAS AT THE DEPARTMENT OF NAJUPA RESOURCES, PROPOSED OIL AND GAS LEASE SALE 85A 3601 "of Q 601 C ST., SUITE 1398, ANCl1OfVrCOOK INLET EXEMPT PRELIMINARY TRACT MAP 19071 AIASKA 5 SCALE 01:350.000 ONE INCH EQUALS 5.5 MILES APPROX. NOTE: NO DECISION HAS 10 15 MILES YET BEEN MADE ON WHETHER THE STATE WILL DIRECTOR, DN. OF OIL & GAS HOLD THiS LEASE SALE, DRAWN BY: DATE APPROVED: 4/24/96 THE STATE Is GATHERING KENNETH A. BOYD O.D.S. abers Ecual-Are. c«,i� Projection-s°cuu ENVIRONMENTAL, Based On The Clark 1866 Ellipsoid 8 ECONOMIC INFORMA- PETROLEUM GEOPHYSICI CHECKED BY: Central Meridian:-150.00 RON ON WHICH TO JAMES HANSEN . _ \ Origin Lattaude: 50.00 BASE A DECISION. 4�4L ...NARY TRACT MAP NO.2 OF 4 CITY OF KENAI - DOCK RATE SCHEDULE a'5 Tom Manninen, City Manager er MAY 6, 1996 KENAI HARBOR RATE SCHEDULE The City Manager shall establish the fees, rates, and charges for the billing and collections for the support of the harbor. The City Manager reserves the right to change the rate schedule at any time. RATE SCHEDULE SUMMARY 1) Product wharfage (w/crane; w/o fork lift) ....................... $ 0.06/Ib. Non -product wharfage (ice, nets, staples, etc.) ..................... 0.03/lb. Purchases Purchases Under 500 500 Gal. Gallons or more 2) Fuel -Gasoline ........................... Regular 1.29 1.24 State Marine Tax .05 .05 Total $/Gal. 1.34 1.29 - Diesel ................................. 42 1.09 1.04 State Marine Tax .05 _05 Total $/Gal. 1.14 1.09 3) Waste Oil Dumping ...................................... $1.00/gal. 4) Septic tank dumping: A) 0-50 gal = ........................ 5.00 B) 51-100 gal= ....................... 10.00 C) 100 gal + = ..................... 0.10/gal. 5) Boat Launch Ramp ................................ 0-10 min. = $5.00 Each minute over 10 minutes = $1.00/min. Seasonal pass per boat = $50.00/season 6) Tie Up Fee: A. Skiffs tied to land side of concrete dock .......... 5.00/day Seasonal Pass per boat ................ $50.00/season B. Boats tied to buoy in river .................... 5.00/day 7) Fork Lift w/Operator (1/2 hr. minimum) ........................ 50.00/Hr. 8) Equipment rental - Hot Pressure Washer ........................ 40.00/hr. 9) Equipment rental - Battery Charger/Starter ...................... 12.00/h r. 10) City Labor Charges (for call out, 2 hr. min) ...................... 30.00/hr. 11) Other items ........................... See Dock Manager Prior To Use KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD Thursday, April 4, 1996 Cook Inlet Aquacuiture Association 1. CALL TO ORDER A. Roll Call Members Present: Jeff King, Ted Wellman, Iry Carlisle, Jim H. Richardson, Robin Nyce, Patricia Bower, Peggy Mullen, Ben Ellis, Tom Knock, Barbara Jewel for Ken Lancaster, Robin West, Bill Schuster for Duane Harp, Gary Leipitz for Lance Trasky, Jack LaShot, Chris Degernes. Members Absent: Jim A. Richardson B. Approval of March 7, 1996, minutes. The minutes were approved as written. C. Agenda Changes and Approval. The agenda was approved. 11. PUBLIC COMMENT Michelle Brown, representing The Nature Conservancy announced there will be a Kenai River Community Forum April 19-21. She asked If the Board would like a booth. Chris stated Parks had access to photo displays and other information but requested assistance from Board members in developing and manning the booth. Peggy stated she would help, stating it would be nice for the Board to have a presence at the symposium. Bill Stockwa announced there would be a joint meeting with the Cooper Landing, Seward, and Moose Pass Advisory Planning Commissions at Cooper Landing's Community Hall on April 27 to discuss Kenai Borough, State, and Federal land Issues. He felt it would be an important meeting for the Kenai River planning process. He encouraged Board members to attend. Ill. NEW BUSINESS A. KRCMP Revision Process Chris gave a brief synopsis of the March 30 meeting and requested Input on how the April 6 meeting could be improved. She stated the meeting will have a different facilitator, Jane Angvik, and that her methods may be different from the last facilitator. After discussing each topic, each focus group should try to summarize the top six Issues of each of the main four topics: fish and wildlife habitat, land use, recreation, and environmental. KENAI RIVER SPECIAL MANAGEMENT AREA 2 ADVISORY BOARD - April 4, 1996 Minutes Bruce stated one improvement would be to have the staff people shorten their presentations somewhat. He wanted the groups to develop the presentation focusing on the issues and not just having the group's spokesperson expressing his/her feelings. Each group's final presentation should be kept as tight as possible. Chris reemphasized that the process is one of vision and not one to rehash old problems. Each group should try to keep focused on their speciflc topic and should discourage bantering and debate. Iry agreed that everyone in the group should work on developing the presentation. In some groups at the last meeting only the spokesperson worked on the final presentation while the other members of the group conversed for a half hour. He also suggested extra Board members or staff people be assigned to each group to assist with late comers or information beyond the scope of the group. To keep affinity within the group, Peggy suggested having each person write down six issues within their topic to be discussed. This would also help create an outline for the final presentation. She noted the group's spokesperson should be carefully chosen because often the most vocal person is chosen and he/she is not necessarily a good listener. Ben stated that many people were not anticipating staying throughout the whole meeting to voice their opinion on a subject. He felt there should be an avenue for these people to voice their concerns. Often once a person has a chance to voice their peeve, they can then funnel their positive energies into the meeting. He also stated that the final presentations should just present the framework and not structured Informational details. ]im H. Richardson complemented the facilitator in his group. He agreed that many people were surprised to find out the meeting was an all day process. Suzanne suggested after everyone has separated into their respective groups that the spokesperson should allot five minutes for persons to voice their concerns. Then they could come back to the concern at the proper time. Iry liked the idea. Chris asked for ideas on how to break the ice in the group. Iry stated his method was to briefly give his background and then state he was not there to contribute but to seek out their thoughts. He further stated he was not looking for solutions but wanted to hear what they wanted to see happening to the river in 10 to 15 years. He felt it started the group out on a positive step. For the April 6 meeting, Chris asked Board members to be at the Borough building by 8:30 a.m.to help set up. She also requested any Board member who desired to be a facilitator to contact her. KENAI RIVER SPECIAL MANAGEMENT AREA 3 ADVISORY BOARD - April 4, 1996 Minutes B. Plan Goal and Objective Development Process Bruce Phelps discussed the different processes in developing a plan. He stated it's very important to maintain the Board's involvement and ownership to the plan. Now that they have obtained varied public comments, he would first like staff to put some organization to it. Then the Board should translate the comments into goals and objectives. He recommended two Board members assist the staff on each topic with the Chair and Vice - Chair reviewing all of the goals and objectives to see if there are any inconsistencies. He stressed these would be working goals and objectives and that they would change as the planning process continued. Suzanne suggested the Board members also review the old plan to make sure nothing is lost. The Board and staff were assigned as follows: suff Land Use Bruce Recreation Chris Habitat Suzanne Environment Bruce C. Kenai River Center Update Board Members Robin Nyce, lack, Ken L. Ben, Ted Pat, Jim H. Richardson Peggy, Jeff Lisa Parker, representing the Kenai Peninsula Borough, stated the MOU was signed In January. Bids for office space went out and the center will be located in the old HEA building on the Spur Highway. The Borough will provide a planner and a clerk typist; Parks will provide a permit officer and a seasonal office clerk to help with guide permitting. Occupancy is planned for mid -April and the center should be operational by late -April. They plan to do a lot of advertising to get the word out. Suzanne stated the banks along Caymus Subdivision have been nominated for bank closure to Fish 81 Game. She suggested writing the Board of Fish thanking them for their support. Ted stated the intent of the ruling was to close banks where damage was occurring. He did not want to see closures simply because the area Is pristine, it was to be a policy to keep heavily impacted areas from overuse. Chris suggested the issue be a topic at the next meeting with Gary Leipitz or Doug Vincent -Lang giving a presentation. Ben agreed the Board needed to write a letter to F8tG supporting the bank closures, but stated areas should not be closed if they are not being affected. He requested that Gary Leipitz or Doug Vincent -Lang also report on the 309 data base. .- KENAI RIVER SPECIAL MANAGEMENT AREA 4 ADVISORY BOARD - April 4, 1996 Minutes Iry stated he thought the Caymus Subdivision did not lend itself to bank fishing. Lisa Parker stated there were a number of areas within Caymus Subdivision impacted. The Borough has developed a restoration and rehabilitation project plan which recommended removal of a Jetty. She stated the Borough would also like to start some dialog regarding a land exchange with Parks. Peggy thought it would be too late to comment at the May 9 meeting and suggested drafting a letter at this meeting. She was informed there would still be time to comment at the May 9 meeting because the public comment period would not be closed before that date. Suzanne pointed out all the areas nominated for closure on the river. She stated that Parks will also be closing portions of the Clechanski, Big Eddy, and Kenai Keys park units to bank access and that these closures would be accomplished by signing and fencing. Lisa Parker stated during the peak fishing periods, there will be ads twice a week in the paper and PSAs on the radio to let people know where they can fish. The Kenai River Center will also disseminate the information. D. KPB Ordinance 96-06 Update Chris provided the Board members a copy of the amended ordinance as it stood prior to the last Assembly meeting on April 2. Lisa Parker stated that at the March 19 public hearing 18 persons testified and amendments were made to the ordinance. Afterwards there was a work session strictly to work on the amendments. Last Tuesday the ordinance was again discussed. The watershed Issue was reconsidered to include the entire watershed and that issue was defeated. The Assembly was also asked to reconsider adding the tributaries, but the Assembly failed to reconsider so the tributaries are not included. Lisa stated the Borough was not prepared to oversee management of the tributaries without being provided the staff for administration. The Assembly added in new intent language to allow structures under construction. Also, if a structure was damaged, the individual could reconstruct within the structure's footprint. Several items were not considered such as the lower fire miles and the Cooper Landing area because of time limitation. Pat stated there was some ambiguity on the Board's position represented at the meeting. She suggested writing a letter in support of the ordinance so the Assembly was clear where the Board stood. She had been informed that letters of support would be appreciated. Iry stated the letter that was written was not presented to the Assembly for at least a month. He understood the letter was supporting the recommendations of the working group. He did not feel that the letter supported the ordinance as it has been amended. Iry did not support the current ordinance. KENAI RIVER SPECIAL MANAGEMENT AREA 5 ADVISORY BOARD - April 4, 1996 Minutes Ted stated he read the letter into the record at the Borough Planning Commission meeting. He thought the letter was a matter of interpretation. He believed the letter supported and encouraged the standards from the working group, however, if those standards were not met, it did not mean the Board no longer supported an ordinance. He stated he wanted some protection for the river; even if it was only 50 ft., it would be better than nothing at all. MOTION: Ben made a motion to draft a letter to. the Borough stating the Importance of a land use ordinance on the Kenai River, urging them to amend the current ordinance to fulfill the points listed in the prior letter and stressing the passage of an ordinance. Iry seconded. Iry stated the inclusion of the floodplain was very important to lion. He also wanted the activities, not just structures, regulated. He also opposed the tributaries being left out. He did not think a watered-down law would be any good and it would not be strengthened in the future. He felt if the floodplain and tributaries were left out of the ordinance, It was better off defeated. He was not in favor of writing a letter because the last one took over a month to get to the Assembly, and he also was not in favor of the current ordinance without the floodplain. Ted stated many decent structures were built within the floodplain without floodplain permits because at the time the structures were built, it was thought floodplain permits were only needed if you wanted floodplain insurance. He further stated he had no objection to Cooper Landing and the lower five miles being included and noted the working group included those areas. He stated he would rather have the whole thing; but that it has been an ugly battle to get this far with the ordinance, he would grab whatever there was. Jim H. Richardson supported having an ordinance and desired wording for a letter. Tom thought the working group was a very diverse group and that they came out with something pretty good. However, since it has gone to the Assembly, the ordinance has changed. He definitely wanted to see an ordinance, even if It had holes in it. Pat asked what kind of impact would it be to the Borough to administer the tributaries. Lisa gave her examples of the increased building and development that has occurred in the last few years in the areas around the tributaries. Robin West did not want to give up hope that an ordinance would pass. He believed the ordinance would continue to change even after its passage. However, if an ordinance did not pass this time around, he felt it would be even more difficult to pass one in the future. Tom would like to have the ordinance reviewed after one year and then every other year afterwards to see if other changes were needed. :11 KENAI RIVER SPECIAL MANAGEMENT AREA 6 ADVISORY BOARD - April 4, 1996 Minutes Ben felt the real crux of the situation is that an ordinance, even in its weakest form, is better than none. He urged support for an ordinance. VOTE ON MOTION TO WRITE LETTER: All In favor except for Irv, who opposed the motion. The Board then took a break to work on the wording of a letter. MOTION: Ben moved to state in the approved letter to the Assembly that the Kenai River Advisory Board supported the passage of a Kenai River ordinance. The letter would encourage the Assembly to incorporate: 1) Inclusion of the entire river, 2) inclusion of the 100-year floodplain, 3) consenting to a review after the first year and then every two years, 4) inclusion of tributaries with the appropriate funding to support, and 5) changing the fuel tank size from 200 gallons to 50 gallons. The final paragraph would state the Board would like the ordinance to dovetail with the Kenai River Comprehensive Management Plan. It should also thank them for their hard work and reiterate the importance of passage this spring. VOTE ON MOTION REGARDING WORDING: Unanimous without objection. The letter will be taken to the Borough Clerk's Office for dispersal and Tom will also read it at the next borough meeting. E. Environmental Assessment Update Bill Schuster gave a brief update stating the US Forest Service looked at the Russian River Angler Trail, damage to the stream bank and archeological site damage. The preferred alternative will reduce streambank access by 10% by putting in '/z-mile worth of boardwalks while the trail in the remaining area will be upgraded with surfacing. A new toilet will be built about 400 feet from the confluence with a removable tank (accessed by ATV). They also plan to build a small river overlook by the estuary and an access tram enabling persons with disabilities to get down to the bottom. Bill stated the preferred alternative is anticipated to be released next week with a one -month comment period. Each Board member will get a copy of the environmental assessment. He also noted everything will not be built In one year and the entire project will be over $800,000. Ben was concerned about people walking in the river and the impact it may have on spawning in the riverbed. Bill stated the area from Red Salmon parking area down to the confluence will have a good trail or boardwalk on which the public can walk. He did not feel there would be a significant change to the spawning beds. KENAI RIVER SPECIAL MANAGEMENT AREA 7 ADVISORY BOARD - April 4, 1996 Minutes IV. PUBLIC COMMENT V. ADJOURNMENT A. Board Comments Tom inquired as to the status of the Ingram property (Cooper Landing boat launch project at the outlet of Kenai Lake). Chris informed him they are working on the designs now and could possibly begin work this Fall, however, it will most probably begin next year. She also stated work will begin this Spring at the Pillars with a double boat ramp, floating dock, bioengineering on the river bank and boardwalks being developed. In the Fail they will start on the parking and roadway. Ben announced the Kenai River Classic will fund Streamwatch workshops on May 18 and 19 in Soldotna and on June 1 and 2 In Anchorage. Also, with Kenai River Classic funding they have begun a northern pike data base study in the Moose River area. They have also earmarked $10,000 for a water quality study with a matching grant from USF8XWS. He also stated work on the Soldotna Visitor Center Project continues to be examined. Robin West stated the Lower Skilak parking design is currently being reviewed. They anticipate going out to bid soon. They will also be developing the boat launch area. Suzanne announced the Fourth Annual Kenai River Public Lands Cleanup Day on May 11. She hoped the guides will also help by picking up debris in the river. They are planning to have a barbeque afterwards at Soldotna Creek Park. Gary Lelpitz stated residential projects from Exxon funds are moving ahead with 75 applications being submitted. So far 34 have been approved. There are also 15 proposals to do public land restorations and they, too, are going forward. B. Date/Agenda of Next Meeting Peggy announced the next meeting will be May 9 at the Borough Building. The meeting adjourned at 10:00 p.m. Respectfully Submi Ear ere Reed, Recording Secretary for the Division of Parks 8i Outdoor Recreation CITY OF KENO 1► c9d 4 yQ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~' TELEPHONE 907-283-7535 FAX 907-283-3014 May 8, 1996 David 'Chuck" Swenor Project Engineer State of Alaska, DOT/PF 11312 Kenai Spur Hwy., #9 Kenai, AK 99611 Subject: Kenai Spur Highway 95/961m12rovements Dear Mr. Swenor: The City of Kenai would like to point out some items concerning the Kenai Spur project in Kenai. 1. We are concerned about ATV and other vehicles and equipment damaging the slopes, landscaping, and seeding. See the attached letter dated September 13, 1995, from Kornelis to Sorenson. We suggest proper signage. 2. Please consider extending the transition on the Bridge Access Road further south past Tern and adding a turn lane for Tern. The state also needs to add fill material to the shoulders and slopes on the Tern and Bridge Access Road intersection. See attached November 2, 1995 letter from Komelis to Sorenson. 3. All of the street light signals on the Kenai Spur Highway need to be synchronized. The signals include Airport Way, Bridge Access, Willow Street, Main Street, and Forest Drive. The Main Street signal is horrible! I don't think the underground detection loops do anything. Many times, with no traffic in sight, a single vehicle traveling on the Spur is stopped by the light or a row of traffic is stopped for no reason. Turn signals go green when there is no one turning, thus causing traffic on the Spur to remain stopped for no reason. All of these signals need to be worked on by someone who knows how to properly set the main signal and the turn arrows. The light should also be set so you can travel on the Spur at 35 mph and not have to stop at each light. Since two of these lights are on this project, DOT should be able to make these corrections as part of the project. Page 2 Swenor DOT/PF 5/8/96 4. The paving on many of the intersections on the Spur are falling apart. The asphalt seams, from where the state installed signal loops, are separating. There are also ruts in the asphalt. Some manhole tops are set too high and could use additional paving around them. The main intersections in Kenai should have an asphalt overlay. I realize this is not part of the Spur Improvement project but DOT will probably never get a better price for this work than now, when Alaska Roadbuilders is paving. 5. All of the curb and asphalt medians need to be looked at very closely. a. Coming from the airport on Airport Way, when you turn left on to the Spur you often hit the Spur median. Even a pickup has a hard time not hitting the median. I doubt a large truck and trailer could even make the turn. Large trucks and trailers travel Airport Way often going to K-Mart, Carrs, Trading Bay, and the airport. This needs to be fixed. b. Going north on the Spur and turning right on Main Street Loop just past Dairy Queen is a problem. The distance between the median, curb and gutter and sidewalk is very narrow. Our city graders cannot make the turn without going up on the sidewalk. C. The medians and access to businesses should be looked at very carefully. Many businesses were impacted by the construction last year. We do not want the improvements to have a negative impact on any businesses after they are completed. 6. Proper landscaping and seeding are very important in Kenai. DOT has often left a project without proper seeding. Look at the Main St. Loop signal and the Forest Drive signal projects. Both had inadequate landscaping and seeding. Even today the Forest Drive intersection has no topsoil, landscaping, or seeding. It is a sand surface which allows sand to be blown over the sidewalks and roadway. The area always looks messy with sand everywhere. 7. Before this project was bid DOT/PF cut way back on the amount of street lights for the project. The city is very concerned that there will be enough lighting on this area of the Spur. 8. Property owners adjacent to this project (and the city) are very concerned about getting properly graded, landscaped, and seeded areas in the State ROW and areas that were disturbed on their property. We are also concerned about driveway access. Please take extra special care in this aspect of the project. Page 3 Swenor DOT/PF 5/8/96 9. The city has an agreement with Foster Construction to properly grade and seed the area between Lawton, Spur, Rogers and Walker. We do not want any undesirable material left on this site. The excess mud, trees, and debris needs to be hauled off and the area, graded, and seeded. Foster has also agreed to place gravel on the dust bowl parking lot and grade it. I have tried to summarize the concerns that the City Council and the Administration has on this project. If you have any questions or comments, please contact me. Sincerely, ? KWV�C� Keith Kornelis Public Works Director KK/kw cc: Mayor Williams and City Council Tom Manninen, City Manager Jack La Shot, City Engineer C:\YPDOCS\PROJECT\SPUR\SWEMOR.LTR CITY OF KENAI it Gd CCftdlal °J 4144" it 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 a September 13, 1995 John Sorenson State of Alaska, DOT/PF 11312 Kenai Spur Highway, #9 Kenai, AK 99611 Subject: Kenai Sour Highway 95196 Improvements Dear Mr. Sorenson: The City of Kenai is very concerned about ATVs and other vehicles or equipment damaging the slopes along the Spur Highway. It was brought to the City Council's attention at their last meeting how badly the slopes, landscaping, and seeding has been damaged on the new Sterling project. Attached is a copy of Chapter 13.40 of the Kenai Municipal Code, which governs "Off - Road Operations of Motor Vehicles° for the city. The City Council would like to request that DOT/PF put up signs stating ATV's are not allowed an the grass. We are also concerned that motorized vehicles will be using the pedestrian and/or the bicycle paths. We suggest "No Motorized Vehicles" signs be placed along these paths. Thank you for considering these requests. Please respond in a writing so that I can pass on your response to the Mayor and City Council. Sincerely, Keith Komelis Public Works Director KK/kw cc: Tom Manninen, City Manager Mayor Williams and City Council Gene Huff George Church, D.O.T. Chapter 13.40 OFF -ROAD OPERATIONS OF MOTOR VEHICLES Sections: 13.40.010 Definitions. 13.40.020 Off -Road Vehicle Operation. 13.40.030 Special Stops Required. 13.40.040 Speed Limits. 13.40.050 Heimets. 13.40.060 Operator. 13.40.070 Parental and Gum -dim Responsibility. 13.40.080 Penalty. 13.40.010 Definitions An off -road motor vehicle is: (a) Any motor vehicle not authorized for operation on a public roadway according to State law or regulation. (b) Any motorized vehicle that is being operated off of the maintained streets and roadways. (Ord. 883) 13.40.020 Off -Road Vehicle Operation: It shall be unlawful for any person to operate an off -road vehicle in the City of Kenai: (a) On public or private property without the express or implied consent of the owner, authorized :gem, or representative. (b) On m=cipal park lands, except where specifically authorized, municipal playgrounds and school playgrounds areas except by special authorization or in a specially designated area. (c) On a City or State maintained roadway, sidewalk, or on a path or trail designated for bicycles or pedestrians, unless such travel is necessary to go around an obstruction or hazard. (d) On any City or State road right-of-way that has been landscaped, seeded, or otherwise improved (e) In such a manner as to produce sufficient noise to disturb the peace and quiet of another. (fl In such a manner as to cause damage to improved property or destruction to the tcuaim (Ord. 883, 1171) 13.40.030 Special Stops Required: In addition to obedience of all, state traffic regulations, an off -road vehicle operated on a City or State road right-of-way must come to a full stop prior to crossing any street, road, or private drive. (Ord. 883) 13.40.040 Speed Limits: The speed limit shall be 10 mph while riding in a right -of- - — ------------------------------------------------ ,0-03110/89 13-11 CITY of KENAI way of a residential or business area, a parking lot. or as authorized in KMC 13.40.020(c), or -in close proximity of another person(s). (Ord. 883) 13.40.050 Helmets: No person under the age of eighteen (18) shall be allowed to ride an off -road vehicle in the City without wearing a helmet which meets safety standards set by the State of Alaska. (Ord. 883) 13.40.060 0� tor. The vehicle operator must be able to reach and operate all controls necessary for safety. (Ord. 883) 13.40.070 Parental and Guardian Remonsibil ri: When a person under the age of eighteen (18) years violates any part of this ordinance, his parent or guardian is also in violation if: (a) The parent or guardian knowingly allows the violation to take place; or (b) The parent or guardian fails to take reasonable precautions to prevent the violation. (Ord. 883) 13.40.080 Penalty: A violation of any provision of this chapter shall be punishable by a fine as provided for violations in KMC 13.05.010. (Ord. 883, 1240) ----------------------------------- ------------------------- S50-03110/89 13-12 CITY of KENAI CITY OF KENAI Od 0,apdxd- oi 4Z"" 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 H92 November 2, 1995 John Sorenson State of Alaska, DOT/PF PO Box 196900 Anchorage, AK 99519-6900 Subject: Kenai Spur Road Project Dear Mr. Sorenson: At last night's city council meeting (11/1/95) our Council made the following suggestions: 1. Change the 'Road Closed' sign at Spur and Tinker to make it less confusing as to which road is closed. (The old Spur Highway.) Maybe you can add an arrow. 2. Consider extending the transition on the Bridge Access Road further south past Tem and/or adding a turn lane for Tem. 3. Adding fill material to the shoulders and slopes on the Tem and Bridge Access Road intersection. Thank you for considering our City Council's suggestions. Sincerely, Keith Komelis Public Works Director KK/kw� cc: Mayor Williams and City Council (11/22/95) Tom Manninen, City Manager C:\WPDOCS\PROJECT\SPUR\CMWCfL.LTR CITY OF KENN -;Ad ,9 it Od CCZ,12i" 4 4"eu, 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907.283-7535 FAX 907-283-3014 a, 11111! 1": May 9, 1996 Mike Bums, Chief Municipal Grants and Loans Dept. of Environmental Conservation Facility Construction & Operation 410 Willoughby Avenue Juneau, AK 99801 Dear Mr. Bums: Enclosed is the City of Kenai's Alaska Clean Water Loan Fund Questionnaire. The City of Kenai's Wastewater Treatment Facility is approaching its capacity. We need to expand the plant. The City of Kenai anticipates requesting loan fund assistance from the Alaska Clean Water Loan Fund Program in the amount of $5,000,000 for this expansion. The Council of the city of Kenai has directed me to complete this questionnaire and submit it to you for inclusion in your priority list. Please contact me if any further information is needed. Sincerely, ? Ke�-7 Gv Keith Komelis Public Works Director KK/kw cc: Mayor Williams and City Council (5/15/96 Info.) Tom Manninen, City Manager C:\WPDOCS\GRANTS\BURNS.LTR ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION ALASKA CLEAN WATER LOAN FUND QUESTIONNAIRE Please complete this questionnaire for each project you anticipate requesting loan fund assistance from the Alaska Clean Water Loan Fund Program (ACWF), Department of Environmental Conservation (ADEC). The information you provide will be used to justify a funding request to the U.S. Environmental Protection Agency. GENERAL INFORMATION: 1. Date: May 6, 1996 2. Name Keith Kornelis 3. Position or Title: Public Works Director 4. Phone Number: (907) 283-7S35 5. Municipality Represented: City of Kenai 6. Address: 210 Fidalcro, Suite 200 7. City Kenai 8. Zip: 9961 1-7794 GENERAL PROJECT INFORMATION 9. Project Title: Wastewater Treatment Plant Expansion 10. Project Type (check the appropriate project description): New sewage treatment plant x Rehabilitation or expansion of existing sewerage facility Infiltration/Inflow removal/correction Construct new interceptor sewers, pump stations, and appurtenances New Sanitary landfill Rehabilitation or expansion of existing solid waste facility Other non -point source project Estuary conservation or enhancement Other 1. Please describe, briefly, any public health or environmental hazards that will be corrected by this project. Studies indicate that the Kenai wastewater Treatment Plant is presently at 75% of design capacity for flow. 89% for BOD, and in 3 to 7 years Going over plant capacity could cause a public health or environmental hazard. SPECIFIC PROJECT INFORMATION 12. Please estimate the population which will benefit from this project. 3900 1565 sewer hook-ups 13. Please describe the planning which has taken place, to date, for this project by checking the appropriate statements: a. Engineering plans and specifications have been prepared. b. A feasibility study which addresses the need for this project has been prepared. c. A comprehensive study which addresses the need for this project has been prepared. d. An environmental assessment has been prepared or published for this project. x e. None of the above have been prepared. Comments: Vasey Engineering has performed a preliminary needs study • . • •• . . .- - A* - could handle the KPB leachate and baler washdown water. 14. How much will your loan request to ADEC be for this project? (May be up to 100 percent of the total project costs). $ s, ono, non 15. If funds were made available through this program, when do you estimate construction would begin on this project? 1999 16. Projected source of loan repayment: _ x User Fees General Funds Other 17. Total project costs are estimated as follows: Administration $ 10,000 Engineering and Inspection $ ?no F n n n Construction $ d, a g n, n n n Equipment Other (Contingency) Total Cost estimated by: Name Title or Posin $ 300,000 $5,000,000 Keith Kornelis Public Works Director Phone Number (907) 283-7535 YOUR We keep you informed , ' r' A monthly 1 Business News .� produced by the - Political Events Greater Soldotna Community Issues �(w �RNY Chamber of Commerce Volume 9........... Issue 5 May, 1996 �IE���II.oIE7I°�IEIlg ANNUAL SPRING CLEAN UP ' SATURDAY - MAY 18, 1996 A Pick up bags for Clean Up all week (May 13 17) at the Chamber Office or Peninsula Center Mall DROP OFF SITE: SOLDOTNA POLICE DEPT. 7ttesday, May 7th ADFG Fishing Seminar 9:00 am - 1:00 pm Kenai Visitor & Cultural Center Saturday, May 11th Visitor Center Resumes Extended Hours lUesday, May 14th Outlook Forum 9:00 am - 3:30 pm Central Peninsula Sports Center Saturday, May 18th Annual Community Spring Clean Up Day Sat/Sun, May 25th & 26th Soldotna Lions Gun Show 10 am - 6 pm Central Peninsula Sports Center Memorial Day Rodeo Soldotna Rodeo Grounds Monday, May 27th Chamber office closed for Memorial Day SATURDAY from 9jO0 AM to L-00 PM Youth who drop off a minimum of two bags will be provided a free skating pass for Alaska's Great Skate Courtesy of Peninsula Sanitation & Soldotna Chamber (limited to the first 200 children who come bye All youth dropping off bags (no minimum) will be entered into the drawing for two bicycles - Donated by Soldotna VFW Post 10046 & Fred Meyer Drawing for the free bikes will be held at 1:00 pm Think Sprin_q�..Think Sun...Tklnk dun UP +THANK YOU FOR YOUR CONTINUED SUPPORT+ III THE FOLLOWING MEMBERS RENEWED THEIR MEMBERSHIP DURING THE MONTH OF APRIL III Alaska Flagg's Kenai Charters Alaska Guides & Irene's Lodge Anchorage Daily News Angler's Lodge & Fish Camp Asphalt Marking Service Central Peninsula Counseling Services DeVito Lodging Fun Fishin' Alaska Goodnight Inn Lodge KSRM/WHQ Kasilof River Kabins Kenai Riverbend Campground Knight Manor Longmere Lake Lodge B & B March of Dimes Nick's Guide Service Northern Adjusters, Inc. 1996 OUTLOOK FORUM Pete's Fishing Guide Service Sears Soldotna Lion's Club The Towing Company Tustumena Lodge Visual Ventures Wilson's Alaskan Hide Away 2-E Fish Company TUESDAY, MAY 14th * 9:00 am to 3:30 pm * Central Peninsula Sports Center You are invited to join the Kenai Peninsula Borough Economic Development District and the Soldotna Chamber of Commerce for a one day informative session on Kenai Peninsula Economic Trends, Case Studies of Nam, Entrepreneurial Ventures, Connecting Assets to Trends through Technology and Case Studies of Future Ventures: Come and find about what is happening on the Peninsula and how you can be involved. Hear success stories of other business ventures and learn more about what is in store for the future. Participate through networking sessions and audience interaction. Obtain information helpful to your business and share your ideas on where the economy is going, and how it will get there. A registration form is enclosed with this Newsletter for your convenience. Due to the important nature of this workshop - the Soldotna Chamber's weekly noon luncheon will be held at the Sports Center in conjunction with the Outlook Forum. If you are unable to attend the all day session, please plan to join us for lunch. MARCH STUDENTS Two seniors were recently recognized and honored as the March Students of the Month. Representing Skyview High School was Kim Hodel, a lifetime Soldotna resident who is involved in numerous academic and athletic programs, including serving on the Student Council and putting together the graduation slide show. Kim plans on continuing her education to become a pharmacist and following in her father's footsteps. Our student from Soldotna High School was John Richards, who is heavily involved in music and band, and arrives each morning during swimming practice at 5:30 a.m., showing his true dedication to the team. John plans to teach elementary school when he completes his college career. Congratulations to both Kim and John! RUCKMAN APPOINTED Barbara Ruckman, Corportion Secretary -Treasurer of Superstructures, Inc., has been appointed to the Soldotna Chamber Board of Directors through December 1996. Barbara is a 24 year resident of Soldotna. In addition to the Chamber, she is a member of the Associated General Contractors, Systems Builders Association and American Institute of Professional Bookkeepers. We would like to welcome Barbara and extend our thanks for her interest and involvement. MORROW SELECTED OUTSTANDING EMPLOYEE Deb Morrow, who works in the photo/electronics department at Fred Meyer, was selected the Soldotna Chamber Employee of the Month for March. Store Director, Rik Bucy, provided Deb with our Certificate of Award, along with another very special gift, a plaque for being chosen as the company's Outstanding Employee of the Year. Rik stated that Deb is more than deserving of this honor and recognition, and is a perfect example of what an employee can be. Congratulations Deb! VISITOR CENTER RESUMES EXTENDED HOURS The Visitor Information Center will resume extended hours beginning Saturday, May 1lth. Hours of operation will be from 9:00 a.m. until 7:00 p.m., seven days a week. VIC Supervisor, Betty Obendorf, has already been hard at work with preparations for the coming visitor season, which looks to be another banner year. Returning to work with Betty in the Center will be VIC Assistants, Grace Meikes and Marge Peckham. The Chamber is currently recruiting for one more staff member to join our busy team. We are always looking for and invite the help of volunteers. If you would like to spend some time this summer assisting the staff with all of our anticipated visitors (last season over 22,000 people came through our doors!), please give Betty a call and she will be more than happy to schedule you in for whatever time and dates are convenient. FISHING SEMINAR TO BE OFFERED The annual Fishing Seminar - provided by the Alaska Dept. of Fish and Game will be held on Tuesday, May 7th from 9:00 a.m. to 12:00 noon, at the Kenai Visitor and Cultural Center. Staff members of both the Kenai and Soldotna Visitor Centers will be attending to learn about current fishing regulations, changes from last year, projections for this year's fishing season and safety tips. The public is welcome to participate in this informative seminar, and there is no charge to attend. WELCOME TO OUR NEWEST MEMBERS! Alaska Fish & Float Andrew Szczesny 262-9439 Alaska's Great Skate Guy & Judy Hayes 262-9880 Columbia Paint & Decorating Russ Rosin 262-4674 Custom Seafood Processors Lisa Hanson 262-9691 Gib & Hal Custom Charters Clark & Cheryl Whitney 262-4979 Godfather's Pizza Mary Demboski or Maria Tompkins 262-SO40 Hill's Charter Fishing Service Richard J. Hill 262-3909 Kasilof RV Park John & Diana Hemphill 262-0419 Log Cabin B & B Inn Carol & Ted Titus 283-3653 Nordic Trading & Loan Company Rod Christopher 262-93" River Quest RV Resort Mellissa Smith & Sean Cude 283-4991 Silvertip Lodge Guest Cabins Dean D. & Mary E. Talley 262-7918 Soldotna Church of God Alan D. Humphries 262-4729 Weigner's Backcountry Guiding Mark Weigner 262-7840 West Hill Bed & Breakfast Kathy Johnson 235-7813 Peninsula Model Railroaders, Inc. 11 Terri Sexton 262-3909 11 MAY CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, TIDES INN May 7 Soldotna City Manager, Tom Boedeker, City Budget and other business May 14 Economic Outlook Program, to be held at the Central Peninsula Sports Center May 21 Jan Olson & Nancy Rollins, HIV/AIDS Video May 28 Borough Mayor Don Gilman, Borough Budget and other business GreaterSofdotna Chamber of Commerce PO Box236 Soldotna, AK 99669 BULK RATE U.S. Postage PAID Permit No 5 - Soldotna, AK 99669 Mayor John Williams 3 City of Kenai 210 Fidalgo Kenai AK 99611 HAPPY MOTHERS DAYi Printed Courtesy of the Copyworks, 405 Overland St., #102, Kenai, Alaska 99611 (907) 283-6503 Fax (907) 283-9007-,... 11 1996 BOARD OF DIRECTORS 11 President Sammie Cole ........................ Southcentral Title ......................... 262-4494 Vice President Clyde Johnson ...................... 1st National Bank of Anchorage..283-3585 Sec/Treasurer Bob Sizemore ....................... Bank of America .......................... 283-3369 Past President Ken Lancaster Jr ................... Lancaster Enterprises................... 262-4591 Norman Blakeley .................. Alaska Trading Company............262-6100 Richard Brown ..................... Soldotna Historical Society .......... 262-9322 Rik Bucy.............................. Fred Meyer ................................... 260-2200 Kurt Eriksson....................... National Bank of Alaska .............. 262-4435 Linda Kuiper....................... TransAlaska Title ......................... 262-5708 Linda Parker ......................... Kenai Peninsula Food Bank........262-3111 Wes Roberts ......................... Edward D. Jones & Co ................ 262-6336 Barbara Ruckman ................ Superstructures, Inc .................... 262-5888 Executive Director Cathy M. Clark ..................... Office Assistant Randi Smith Soldotna Chamber ...................... 262-9814 Fax .............................. 262- 3566 t�O F¢ m �+ z c� 4C7c ,F 0 •o ""n O cep Ce N @u G+ y O$ (� V 7N+ Qf3. 6.a e1 Lia O. C �,a�N • Cn � x o . aoo � E.; r. E °Q w`O• on . �. �..'�. � `y0 x �`-c: �c> aev� e ' � • 'r cc U4'Q 04 a ci as�U uG yd,y A*; � a, x 'A B.- `n6c q 0 �o� � •az� UU w xw � mp F �z �< w� oa oxx i4 'C•7 WU WU aaF �� 4dV 0 z N � z3�yQ •.'zq: o � �ma mg � •� ��O` /ash nU °�: A 0U� U.5 z3 ou v� wU mu U muc ccU U mU u U U c :: 5 a q p q ^aa� I P p o .5 P p ./ W Q! z .'C.7 01 w �� wU/ z E:V o4 zooW z zaa o� 5. � w w ,�,..� xC70 x0<• `n ,c� x mgWQa xOF. maA a noo QN <x�p�7� a,~� 79 6 a�A �� U� F"U U U U �° ® i� w as z o 4. O0 WO �U n �• P P QN Y NU eJ NU e) Vj vU N W0U m \ate UU N qi v mU UU adv m mU r�aUpgU 0 KENAI ALTERNATIVE HIGH SCHOOL Kenai Peninsula Borough School District Mr. Hank Overturf, Administrator 11247 Frontage Road Kenai, Alaska 99611 (907) 283-7844 (907) 283-6463 FAX - ;In /0 - /0 The Senior Glass of Kenai Alternative High School Announces its Commencement Exercise On Friday, May Seventeenth Nineteen Hundred, Ninety Six At Seven O'Clock in the Evening At The School Gymnasium Kenai, Alaska x. 1996 Graduating Seniors: Elijah Edward Coray Kryatal Lynn Hostetter Sharlea Chloe Piceno Laura Marie Sakota Melissa A. Taylor Russell Ray Teel ARIES CONSULTANTS LTD. 16360 Monterey Road, Suite 270 _ Phone: (408) 779-5776 Morgan Hill, California 95037 _ = Fax: (408) 779-9052 May 3, 1996 `4mot, Mr. Jack La Shot, P.E. City Engineer _ City of Kenai 210 Fidalgo Kenai, Alaska 99611 RE: Progress Report and Invoice for Professional Services for Kenai Municipal Airport Master Plan through April 1996 Dear Jack: Aries is pleased to submit this sixth progress report and invoice for the Kenai Municipal Airport Master Plan. The attached progress report summarizes the activities through April 1996. Included with the progress report is a summary of project costs by task. Please call if you have any questions or require additional information. Yours sincerely, ARIES CONSULTANTS LTD. i4L-- R. John Sanders President RJS/sjl ir A Corporation 5/io1 q& O k To Pro 35 ARIES CONSULTANTS LTD. INVOICE NO: 6 DATE: May 3, 1996 Mr. Jack La Shot, P.E. City Engineer City of Kenai 210 Fidalgo Kenai, Alaska 99611 Invoice for Professional Services on the Kenai Municipal Airport Master Plan through April 1996 Total amount invoiced ................................. $139,754.16 Amount previously invoiced ............................. 134,594.81 Amount due this invoice ................................. $$ 5,159.35 Remit to: Aries Consultants Ltd. 16360 Monterey Road, Suite 270 Morgan Hill, California 95037 ARIES CONSULTANTS LTD. PROGRESS REPORT KENAI MUNICIPAL AIRPORT MASTER PLAN April 1996 I. SUMMARY Aries representatives have continued to coordinate with the City, FAA and the subcontractors on preparation of the Kenai Municipal Airport Master Plan. 11. WORK COMPLETED BY ELEMENT Element 3 - Airport Facility Requirements Work has been continued on determining the airport facility requirements. Preparation of alternative airport development concepts has been initiated. Element 4 - Airport Plans Work has continued on the digital mapping and the project base maps for use in the Airport Layout Plan set. Aries representatives have continued coordination with the City, FAA, subcontractors, State and others as necessary. III. SUMMARY OF PROJECT COSTS A summary of project costs (Exhibit A), by task, is included with this progress report. ARIES CONSULTANTS LTD. EXHIBIT A SUMMARY OF PROJECT COSTS KENAI MUNICIPAL AIRPORT MASTER PLAN April 1996 Estimated Percent Amount Element Cost Completed Invoiced 1. Inventory of Airports $ 73,700 99 $73,426 2. Forecast of Aviation Demand 15,400 98 15,092 3. Airport Facility Requirements 27,000 18 4,771 4. Airport Plans 48,700 31 15,594 5. Implementation Plan and Phasing Plan 24,300 0 -0- 6. Environmental Assessments 26,800 0 -0- 7. Coordination and Meetings 32,500 40 13,000 8. Reports 25,500 25 6,375 9. Pavement Maintenance Plan 23.000 5Q 11.496 TOTAL $296,900 47% $139,754 Note: Direct expenses (i.e., travel, telephone, copies, graphics, computer, etc.) are included in the individual elements. MAY 1996 Ra.s!"d PugCity ci 'anal c wta Dopt Mr. John Wi 11 i ams, Mayor City of Kenai 210 F i da 1 go Street Kenai, Alaska 9961 1 Dear Mayor Williams, HC 01 Box 5 Kenai, Alaska 9961 1 January 16, 1996 I am writing to express my thanks and appreciation for the assistance during the execution of my Eagle Scout Project. First of all I would like to thank you for paving the way with the council and allowing me an overflow of funds. I would also like to thank Mr. Keith Kornelis for giving his helpful advice, suggestions, and names of contact people. Kathy and the Finance Department handled the purchase vouchers and were very cooperative in helpina me stay within my working time frame. The completion of the sign concluded my Eagle Scout Project; however, as a matter of personal interest, I request your permission to coordinate the final placement and all finishing work, including some possible landscaping, since there are still remaining funds within the appropriated amount. We anticipate that the ground will be ready and free of frost by this coming June. A few items for your information are: • The sign was left in storge at the KCHS woodshop, \,vith the permission of the school authorities. (this alleviated one extra move) • Mr. Clint Hall has agreed to donate the materials, furnish labor, and coordinate a cement pour for the final placement in the ground. • Mr. Don Smith has agreed to donate his time to permanently affix and align the letters after placement. • There is approximately $1(DO remaining in the account. • I have requested a U.S. flag from the American Legion to be posted on the sign by the Scout troop during the holidays. I am enclosing the paperwork as far as I can complete for the Right of Way Airspace Lease; which includes the three required photos, the official application for the appropriate signature, and the application page three for the City Engineer's sketch or map. Also enclosed is a snapshot to give you an idea of what the completed sign looks like. It is hoped that this meets your approval. Sincerely, f �e Dames K. McCubbins 283-4284 r' r _. Alaska Department of Transportation and Public Facilities APPLICATION for AIRSPACE LEASE Note: Please read the policy carefully to determine eligibility and the obligations and respottsibilitie associated with the leasing program- A non-refundable application fee of $100 must accompany this application- If approved. applicant responsible for public notice costs. a $200 lease issuance fee and the annual fair market rental amount - Name of Business: Name of Applicant City of Kenai Keith Kornelis Business Phone: Title: Public Works Dir. Business Address: 210 Fidalgo Avenue City: Kenai ZLD99611 Physical Address: Sec. 14, T . 6 N, R 12 W . S . M. at north M11epost 14.8 section line intersection with Westerly R/W line BUSINESS LOCATION DATA., Dyes , ONo Is Business Within City or Borough Limits? DYes gNo Do local sign ordinances apply in your case? Proposed Use of Highway Right of Way: erect new "Welcome to Kenai" sign at City Highway S-0490(2) Kenai Spur, Wildwood North Limits. Requested on -premise sign to be located appro..dmately feet from edge of pavement IMPORTANT, Please attach photographs in accordance with directions on Page 2 of this appl:ication A the Detailed Side Layout Drawing in accordance with directions on Page 3 of this application. Applicant's Certification: I certify that the above and foregoing statements are true and correct- I further certify that I will discriminate or deny such services of public accommodations based upon race, religion, color, age. national origin or disability which Is prohibited by law and that I have read and understood the Alrsp Leasing policy and application. Date Applicant's Signature or take your application to: Alaska Department of Transportation & Public Facilities Right of Way Section 4111 Aviation Avenue P. O. Box 196900 Anchorage, AK 99519-6900 Phone: 266-1631 Right of Way Airspace Leasing Program APPLICATION. Page 1 Department of Transportation & Public Facilities December Use the space below to attach photographs of the eaistingr structure improvement a sin or the proposed location of such. Phdtdg=phs--shall show the view of the main highway turn-off to the business. The should show the slope. typically taken from a distance of one hundred feet in eac direction and one taken from the centerline of the highway toward the sign locatior. (There should be a minimum of 'three 'photographs.) These photos will be used is determining if additional slope limit information is required to determine the clew zone. Mark an arrow on the pavement depicting your turn-off and indicate the propose location of a sign. pro�o�tc.� otct�i prt for to the business. The ' f one hundred feet in eac t y toward the sign Iocatio, f ` ese photos will be used fired to determine the cie: off and indicate the proposf F APPLICATIorl. Page Dec=ber .J I 1poRTAN-v Please provide a detailed site layout or subdivision plat drawing below or attach . Depict Cl business sign location. parking. access into business and location of building where business is conducted. Depict:. O how far the sign will be from edge of traveled way Depict: 0 major attributes of the area such as vegetation. existing visibie utilities and bikebaths Depict: O all roads by name and other pertinent landmarks Right of Way Airspace Leasing Program Department of Transportation & Public Facilities APPLICATION. Page 3 of 3 December 1991 IN REPLY REFER TO: May 15, 1996 Memorandum f he Interior D 13 United States Department o t u P M NATIONAL PARK SERVICE LAKE CLARK NATIONAL PARK and PRESERVE 4230 University Drive, Suite 311 % Anchorage, Alaska 99508 To: Kenai Mayor and City Council Members From: Frank Fiala Subject: Mr. Tom Manninen, City Manager Please consider this memorandum as my official support and endorsement of Mr. Tom Manninen as City Manager of Kenai. I have had the pleasure of working with Mr. Manninen in my official capacity with Lake Clark National Park and Preserve and also as President of the Kenai Visitors and Convention Bureau. In my association with Mr. Manninen, I have observed his demeanor, character and conduct to be of the highest professional standards and quality of anyone I have worked with in this city. Mr. Manninen has always accommodated and responded to any request I have made of him regarding park or bureau issues. I support Mr. Manninen as City Manager for Kenai and I highly recommend continuing his tenure in that position. Should it be required, I would be available to provide whatever assistance necessary in any public forum contemplated to discussing Mr. Manninen's position with the City of Kenai. Frank Fiala 'f7-) -T4 rq MAYOR'S REPORT MAY 159 1996 COUNCIL MEETING REQUESTED CHANGES TO THE AGENDA BY: ADD AS: B-1, Persons Scheduled to Be Heard - Susan and Jessica Townsend regarding Leif Hansen Memorial Park, with attached background information. WILLIAMS ADD AS: B-2, Persons Scheduled to be Heard - Marion Nelson regarding City Manager. NELSON ADD AS: C-2a, Substitute Ordinance No. 1692-96 - Substitute indicates upgrade of Senior Center Administrative Assistant which was omitted from original Ordinance No. 1692-96. SWEENEY ADD TO: H-2, Purchase Orders Over $2,500 - Information indicating change in budgets from where Alaska Roadbuilders will be paid (amount remains the same). SWEENEY ADD TO: H-5, Ordinance No. 1698-96 - a. Proposed additional budget cuts and corrections. WILLIAMS b. 5/14/96 JS memorandum explaining changes and corrections to FY97 Consolidated Operating Budget. SWEENEY ADD AS: I-1, Mayor's Report - 5/2/96 Global Releaf invitation to Arbor Day Celebration. WILLIAMS I-1, Mayor's Report - 5/13/96 Frontier Community Services letter regarding Summer Youth Employment Program through Job Training Partnership Act (JTPA). WILLIAMS ADD AS: I-2, City Manager's Report - 5/13/96 TM memorandum regarding Jet Fuel Facility and City Maintenance Shop Sites. ADD AS: Information Item No. 12 - 5/14/96 (received) letter from James K. McCubbins indicating progress of placement of "Welcome to Kenai" sign on north side of town. ADD AS: Information Item No. 13 - 5/15/96 F. Fiala letter regarding City Manager. -1- MANNINEN KORNELIS FIALA CONSENT AGENDA MAYOR'S REPORT 1. How many councilmembers plan to attend AML Conference in Anchorage the week of November 17? AGENDA RENAI CITY COUNCIL - REGULAR MEETING MAY 15, 1996 7:00 P.M. RENAI CITY COUNCIL CHAMBERS B. SCHEDULED PUBLIC COMMENT (10 Minutes) C. PUBLIC HEARINGS 1. Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.7% COLA) a. Substitute Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.0% COLA) b. Consideration of Substitute Ordinance. 2. Ordinance No. 1692-96 - Amending Title 23.50.010 of the Kenai Municipal Code in Order to Incorporate Changes Brought About by the Organization -Wide Classification Study Conducted in 1995. 3. Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. 4. Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000 in the General Fund for Completion of the Challenger Learning Center Feasibility Study. 5. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. 6. Resolution No. 96-37 - Awarding a Contract for Professional Services for the Alaska Challenger Learning Center for a Not -to -Exceed Amount of $30,000 to K. Scott and Associates. 7. Resolution No. 96-38 - Transferring $4,000 in the Water and Sewer Fund for Instrumentation for Water Analysis. 8. Resolution No. 96-39 - Awarding a Contract for Third - Party Environmental Services for Environmental Cleanup at Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park to GeoEngineers, Inc. for $12,793.00. 9. 1996/97 Liquor License Renewal - Withdrawal of Protest - American Legion Post 120 - Club. The public is invited to attend and participate. Carol L. Freas City Clerk 1791-1991 I CTTY OF HENAI . Capdal o� Ahzkd. 17AX 210 Fidalgo, Suite 200 Kenai, -Alaska 99611-7794 f„� Phone 907-283-7535 U'" Fax 907-283-3014 Date Number of Pages --�L- RZMAMM-�L� C� INFORMATION LIST Kenai City Council Meeting of May 15, 1996 1. 5/l/96 Council Meeting "To Do" List. 2. 4/29/96 KH letter to Verdugo and Robbins regarding lease application for a portion of Tract C, Daubenspeck Property Subdivision (Autumn Court Condominiums). 3. Invoice, Kluge & Associates - Kenai Animal Control Shelter, Schematic Design and Design Development ($9,660). 4. 4/29/96, Supplemental Notice - Preliminary Best Interest Finding/Proposed Oil & Gas Lease Sale 85A. 5. 5/6/96 Dock Rate Schedule. 6. 4/4/96 Kenai River Special Management Area Advisory Board Meeting Minutes. 7. 5/8/96 KK letter to DOT regarding Kenai Spur Highway 95/96 Improvements. 8. 5/9/96 KK letter and Alaska Clean Water Loan Fund Questionnaire. 9. 5/96 Greater Soldotna Chamber of Commerce, Your Chamber Today. 10. Invitation to Kenai Alternative High School Commencement. 11. Invoice No. 6, Aries Consultants, Ltd./Airport Master Plan - $5,159.35. KENAI CITY COUNCIL MEETING MAY 1, 1996 "TO DO" LIST CLF - Have Resolution No. 96-31 (photocopy price) amended to $.25 per copy. Have Resolution No. 96-33 amended transferring the same amount of money from Shop - Operating Supplies instead of Non -Departmental Contingency. Have Resolution No. 96-36 amended transferring the same amount of money from Streets, Machinery & Equipment instead of Other - Contingency. TM/ADMIN - Remind contractor who has equipment and materials stored by Dust Bowl of the oral agreement to gravel the area. KK - Dune Protection - North Side 1. Place logs along Kenai Avenue to block off the dunes and the parking areas. 2. Place a gate at start of Kenai Avenue with fail/safe lock. 3. Make key available for Kenai Avenue private property owners to get to their property if they ask (they have to show proof of ownership). 4. Place signs "Road closed between July 1 through August 31). Dune Protection - South Side 1. Place four or five signs along mean high tide line stating, "No vehicular traffic above mean high tide water mark." (Mr. Perrizo will mark where the signs should be placed.) 2. Place a "Dead end -- No turnaround" sign on Perrizo property. Recommend to Mr. O'Neil that he place a water meter on his building. Be sure there will be a dedicated easement prior to in -lieu assessment paying and water/sewer hook-up permit is issued. Place signs on city lots on Evergreen stating, "For Sale, $11,000, water/sewer included. Call 283-7530." Submit questionnaire to Alaska Clean Water Fund for possible future loan funding for STP expansion. Page 1 of 2 JW - Attend teleconference regarding SB386 -- Department of Corrections bonding. TM - Accompany JW to SB386 teleconference. Notify council when an employee is retiring or resigning. KH - Delay action on Jackson lease renewal for approximately three months. RAE - Enter into a negotiated contract with Interspace Airport Advertising. CRG - Research conflict of interest code, comparing it to state statutes. Offer an ordinance to amend conflict of interest city code requirements if necessary and to delete requirement for department heads to submit yearly conflict of interest report. Report back to council in regard to city -owned Inlet Woods lots and amounts owed to Borough. Page 2 of 2 COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Fire Department Police Department Senior Center / Library / Parks & Rec. / AGENDA DISTRIBUTION Borough Clerk Assembly (3) Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Anchorage News Dan Conetta, KPB Planning Dept. Bulletin Board KSKA Radio DELIVER Attorney City Manager Clerk K . Woodford J. La Shot B. Springer L. Harvey Finance / Kim `— Public Works Airport Chamber HEA Animal Control Dock (Season) STP Legal Sec. HEA KSRM Cen.Labor ARCO Clarion Commissions Airport(LH) Aging(LH) Library(LH) Harbor(KW) Pks & Rec. (LH) P&z(LH) Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m.