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1996-03-20 Council Packet
Kenai City Council Meeting Packet March 20, 1996 AGENDA KENAI CITY COUNCIL - REGULAR MEETING MARCH 20, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Assemblymembers Betty Glick and Tim Navarre - Kenai River Protection Ordinance Update. C. PUBLIC HEARINGS 1. Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. 2. Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. 3. Ordinance No. 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. a. Consideration of Ordinance No. 1680-96. b. Consideration of State of Alaska, DOT Change Order No. 9/$8,715. 4. Ordinance No. 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. oc 5. Resolution No. 96-23 - Awarding a Contract for the Architect/Engineering Design on the Project Entitled, Kenai Animal Shelter, to Kluge and Associates for the Lump Sum of $28,185.00. 6. 1996/97 Liquor License Renewal - Casino Bar/Beverage Dispensary. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of March 6, 1996. F. CORRESPONDENCE G. OLD BUSINESS H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1662-96 - Increasing Estimated Revenues and Appropriations by $6,026 in the General Fund for Repairs to the Senior Citizen Center Station Wagon. 4. *Ordinance No. 1683-96 - Increasing Estimated Revenues and Appropriations by $12,000 in the Water and Sewer Fund for a Mixing Zone Study. 5. Approval - Assignment of Lease - Lot 4, Block 1, FBO Subdivision from Dan O. Pitts and Dean Eichholz to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts Individually. -2- 6. Discussion - Architect Invoice/Alaska Challenger Learning Center - $1,200.00 7. Discussion - Comprehensive Plan Update. 8. Discussion - Snow Removal/KCHS Track. 9. Discussion - Alaska Science & Technology Foundation Grant/Bluff Erosion. 10. Discussion - Kenai Elks Lodge #2425/Use of Recreation Center. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT -3- ADD TO: ADD TO: MAYOR'S REPORT MARCH 20, 1996 COUNCIL MEETING CHANGES TO THE AGENDA I-1, Mayor's Report - 3/18/96 FAA letter regarding FAA Antenna Farm - release of property. I-2, City Manager's Report - TM memorandum regarding FAA Antenna Farm Project. I-2, City Manager's Report - Draft script for government officials' use (proposed by AML) - state budget, municipal assistance, revenue sharing. I-2, City Manager's Report - Retirement notice of Assistant Fire Chief Don Morgan. CONSENT AGENDA MAYOR'S REPORT 1. Halfway House, Mi. 28, Moose Haven Lodge. 2. Industry Appreciation Picnic, August 24, 1996. REQUESTED BY: WILLIAMS MANNINEN MANNINEN MANNINEN 0 a w °0 a' w o a o� o°a a$o a m � a A ° a I a pq x m M w w m o� w a o 1 a 1 w o V 144 V to m � o m m a w � w i a ° a a M z �AA� H m o°o a m w w a o a H w z PC M A a 0 z z m m 3 m w a a w m m No 19 in Nt In Suggested By: Finance Department City of Kenai ORDINANCE NO. 1678-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $21,000 IN THE GENERAL FUND FOR THE PURCHASE OF PLAYGROUND AND BASKETBALL COURT EQUIPMENT. WHEREAS, the Recreation Department desires to purchase playground equipment for Beaver Creek Park and sports equipment for the basketball court in Municipal Park; and WHEREAS, the Recreation Department desires to order the equipment immediately in order to have it available to be installed as soon as the weather turns warm in the spring; and WHEREAS, the Recreation Department does not currently have appropriations budgeted for the proposed purchases; and WHEREAS, the Kenai Rotary Club has agreed to donate $5,000 to the City of Kenai to be used for the purchase of park and recreational equipment and the donation requires a matching contribution in the same amount; and WHEREAS, the City of Kenai has a designation of General Fund fund balance for athletic expenditures which was as a result of a donation to the City of Kenai intended for such purposes. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Increase Estimated Revenues Miscellaneous Donations $5,000 Appropriation Of Designated Fund Balance Designation for Athletic Expenditures $16,000 Ordinance No. 1678-96 Page Two Increase Appropriations Parks - Machinery & Equipment $21,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th Day Of March, 1996. JOHN J. WILLIAMS, MAYOR Attest: Carol L. Freas, City Clerk Introduced: March 6, 1996 Adopted: March 20, 1996 Effective: March 20, 1996 Approved By Finance: (2/29/96) jps Suggested by: Librarian City of Kenai ORDINANCE NO. 1679-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $2,700 IN THE GENERAL FUND FOR LIBRARY BOOKS. WHEREAS, through March 1, 1996, the City has received approximately $1,807 as library donations for lost and damaged books; and WHEREAS, the City expects to receive an additional $893 in library donations through June 30, 1996; and WHEREAS, the Librarian has asked that this money be appropriated for the purchase of books. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Library Donations 2 700 Increase Appropriations: Library - Books 2 700 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of March, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: March 6, 1996 Adopted: March 20, 1996 Effective: March 20, 1996 Approved by Finance: (2/29/96) kl XF-na.i Community -fd to z y A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 MEMORANDUM TO: John P. Sweeney, Finance Directo a FROM: Emily DeForest, Librarian DATE: 29 February 1996 SUBJECT: Appropriation from Donations account. On 29 February the amount in the Library Donations account was $1807.00. Evidently donations average about $225.00 per month. I would ask the Finance Department to appropriate $2700.00 into the Library materials account, #4666, to be used before 30 June 1996. Suggested by: Public Works Administrat City of Kenai ORDINANCE NO 1680-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $8,715 IN THE WATER AND SEWER FUND FOR THE SPUR HIGHWAY WATER AND SEWER CROSSINGS. WHEREAS, the State of Alaska has issued Change Order No. 9 for the Spur Highway project; and �- '-Q WHEREAS, $8,715 of the Change Order resulted from additional work involving the water and sewer crossings; and WHEREAS, the Public Works Department agrees that the additional costs are warranted. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT ESTIMATED REVENUES AND APPROPRIATIONS BE INCREASED AS FOLLOWS: Water and Sewer Special Revenue Increase Estimated Revenues: Appropriation of Fund Balance $8,715 Increase Appropriations: Water - Transfers $4,358 Sewer - Transfers 4,357 $8,715 Spur Crossings - W & S Capital Proms Increase Estimated Revenues: Transfer from Water and Sewer $8,715 Increase Appropriations: Construction $8,715 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of March, 1996. ATTEST: Carol L. Freas, City Clerk Approved by Finance (3/1/96) kl JOHN J. WILLIAMS, MAYOR Introduced: March 6, 1996 Adopted: March 20, 1996 Effective: March 20, 1996 MEMORANDUM TO: Mayor Williams and City Council THROUGH: Tom Manninen, City Manager THROUGH: Keith Kornelis, Public Works Di ctorQ FROM: Jack La Shot, City Engineer DATE: March 1, 1996 SUBJECT: Kenai Spur Hwy. Project - Extra Costs FOR: Council meeting of 3/6/96 4� 3/zoly& The state has compiled project costs from last summer's work and prepared Change Order #9 (their c.o. number). This is the first change order that has included extra costs associated with the city portion of the work (water and sewer crossings). The costs were all negotiated down from higher initial figures and total $8,715.00. The three items are all explained on the last page of the attachment. Basically, the first two items are due to using old as-builts for design of the new crossings. This is all we could do without physically exposing water line tie-in points prior to design. The third item is to replace a leaking 12" x 12" x 12" x 12" A.C. cross with A.D.I. cross. JL/kw Attachment C:\WPDOCS\PROJECT\SPUR\CO9.MEM FEB-29-96 THU 12:2U UU VN UUN51 xUU I I UN i'. l I I State Of Alaska a ;partniont of Transportation & Public racilitics Kenai Spur Hwy. Project Office Kenn! Spur HWY , MP 8.1.10.15 TelcPheno No. (907)233-20G4 Fax No. (907)233-4201 .smittal Data / Date: 1 b v q % 14 scut to: /G}C U �— /7aiG 4r / C _/ltily( Fax # Company/Dept. 074 Phone p From: �p �] l7Jr/n, Number of Pages: (including cover), .netlts: r —/ 0 1170 hd7 r� Id �7 A eX�� a X Gh tk "AA-0 /.1S 4�Zhaho •G SIN 14 1�7 LL "Whoa! ... That CAN'T be righll" /J!t ve !?� G//� A N.tM Sris�tt (N' /!� /0 .� lilit L Gr I h !J 7 u /U/�i� e CF'+^? r�b{41Ad1 x 6 13 C.a f R g66 - /6S'S. FEB-29-96 THU 12:21 DOTPF C'%.'ASTRUC" ION P. 02 STATE OF ALASKA DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES Central Region CHANGE ORDER NO. 9 Project No. STP-022-1(10)/59873 Sheet 1 of 3 Project Name Kenai Spur Highway, MP 8.1 to MP 10.6 Contractor Alaska Roadbuilders Inc. CHANGE ORDER SUMMARY Address 44990 Ridgeway Road Calendar Days (+/-): -0- Soldotna, Alaska 99669 Estimated Amount of this Change Order: +S 11,215.00 Recommended By: JDate Q 7�c�b 61 Issued By: Date Accepted By: Constitutes agreement to terns, conditions, and prices stated. OR Acknowledged By: Indicates receipt of the order to perform the described work, but not the mutual agreement of the basis of payment and/or time allowance. N/A Work does not materially differ in character or unit cost from speci- fied contract/work. Contractor's Representative Date The following change(s) in the above Contract are hereby made in accordance with the terms of the Contract, and under the terms and conditions stated below. Price adjustments resulting from inaccurate cost and pricing data are subject to the provisions of AS 36.30.400c. 'Phis document shall become an amendment to the Contract and all provisions of the Contract will be applicable. DESCRIPTION OF CHANGE in accordance with Section 104 of the Specifications, the following changes in the plans and/or specifications are hereby made:: Establish New Item 203(9G) Construct Business Detour Sta. 533+00 to 547+00 Rt. neccri ton- Provide all labor, equipment, and materials necessary to construct a 20ft. wide temporary business detour from the Airport Way cninmcc to King's Inn past Craycroft Chrysler, Kentucky Fried Chicken and Pina Flut to enter the Kenai Spur flwy at Sta. 533+00. Useable excavation shall be used for the subbase embankment and capped with 6 inches of borrow type "A". Materials and Construction: All materials and workmanship shall be acceptable to the Engineer. Use Continuation Sheet 25D-065 as regturoa. r orm s3Lo-uoautwyu) FEB-29-96 THU 12 : 21 DUTFt UUN6I KUU I 1 UN F. UJ STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CONTINUATION SHEET Change Order No.9 Sheet 2 of Project No. STP-022-1(10)/59873 Method of Measurement: Item 203(9G) Construct Business Detour Sta. 533+00 to 547+00 Rt. will not be measured for payment. The Engineer's acceptance shall constitute measurement. The 6 inches of Borrow "A" used for the driving surface will be paid under that item. Basis of P&=ent: Item 203(9G) Construct Business Detour Sta. 533+00 to 547+00 Rt shall be paid at the agreed upon lump sum of $2,500.00 Establish New Item 627(Cl South Highbush Waterline Exploration. Description: Provide all labor and equipment to excavate at Kenai Spur Hwy. Sta. 451 + 36.6, 155 Lt. to find the end of the existing 8 Inch waterline. Exploration shall begin at the planned location and continue south along the planned alignment at a width of 8 ft. for a distance of 50 ft. or until the waterline is located. Materials and Co structione All materials and workmanship shall meet applicable specifications. Method of Measurement: Item 627(C) South Highbush Waterline Exploration shall not be measured for payment. The Engineer's acceptance shall constitute measurement. Basis of Payment: Item 627(C) South Highbush Waterline Exploration shall be paid for at the agreed upon lum sum of $3,000.00. FetablishNew item627(M Remove 4 C.Y. Thrust Block South Highbush Description: Provide all labor, equipment, and materials necessary to locate, demolish and remove the 4 C.Y. cast concrete thrust block at the termination of the existing 8 inch waterline. Materials and Construction: All materials and workmanship shall meet applicable specifications. Method of Measurement: Item 627(D) Remove 4 C.Y. Thrust Block South Highbush shall not be measured for payment. The Engineer's acceptance shall constitute measurement Bass of Pit: Item 627(D) Remove 4 C.Y. Thrust Block South Highbush shall be paid for at the agreed upon lump sum of $1,565.00. Establish New Item 627M Install 12" DI Cross and Test at East Aliak �- ascription: Provide all labor, equipment, and materials necessary to expose all legs of the existing AC waterline cross at Kenai Spur Hwy. Sta. 476 + 53.35, 176 Lt. Replace the 12 Inch AC cross with a 12 DI cross and replace all couplings to the existing waterlines. The DI cross shall be aimed such that the installed waterline will pass tinder the sewer line which will be encased. Materials and Construction: All materials and workmanship shall most applicable specificiations. Method of Measurement Item 627(E) Install 12" DI Cross and Test at East Aliak shall not be measured for payment The Engineer's acceptance shall constitute measurement Basis of Payment Item 627(E) Install 12" DI Cross and Test at East Aliak shall be paid for at the agreed upon lump sure of.S4,150.00. FEB-29-96 THU 12:22 DOTPc �"OuNSTRUCTION P. 04 STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CONTINUATION SHEET Change OrderNo.9 Sheet 3 of 3 Project No. STP-022-1(10)/59873 Estimate of Quantities Description Unit Price Q uan i +y Amoun 203(9G) Construct Business Detour L.S. +Ali Req'd S2,500.00 -�--`— SW 533+00 to 547+00 Rt. 627(C) South Highbush L.S. +All Req'd $3,000.00 -�-- Watcrline Exploration 627(D) Remove 4 C.Y. Thrust L.S. +All Req'd S1,565.00 c-- Block 627(E) Install 12" DI Cross L.S. +All Req'd S4,150.00 and Test at Lust Aliak It is estimated that the contract will increase approximately $11,215.00 as a result of this Change Order. Contract Time will not be extended as a resuh of this Change Order. Item 642(1) Construction Surveying by the Contractor and Item 643(1) Traffic Maintenance will not be affected by this Change Order. Permission is hereby granted for your previously approved subcontractors to perform all or portions of this work. PIease indicate your acceptance by signing, dating and returning the original and one copy of this document. FEB-29-96 THU 12:22 DOTPF CONSTRUCTION P.Ob STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES Sheet I of 2 Backup For: Change Order No 9 Region Review Project No. STP-022-1(10)/59873 DlroctorlHeadquarters Review (if Required) Project Name Kenai Spur Highway, MP 8.1 to W 10.6 Contract Amount S7,587,009.67 FHWA (if Required) Substantial Change? YES [7 NO Q Initials FHWA Verbal Approval Date: COMPARISON OF COST DUE TO CHANGE FA QUANTITY . ._ AMOUNT ITEM NO. CODE ITEM UNIT PRICE (+or-) (+or-) Construct Business Detour 203 9G 1000 Ste. 533+00 to 547+00 Rt. L.S. $2 500.00 +All Re 'd +$2 500.00 627 C Y060 South H' hbush Waterline Exploration L.S. S3 000.00 +All Re 'd +S3,000.00 Remove 4 C.Y. Thrust Block 627 C Y060 South I ' bush L.S. S1,565.00 +All Rc 'd +$1 565.00 727 D YO60 Install 12" DI Cross and Test at East Aliak L.S. v,.iSQ ov $4,000:69- +All Re 'd +S4,150.00 NET CHANGE THIS ORDER 1497 Prepared By: esid nglneer TOTAL PREVIOUS CHANGES +$199,644.83 rior Change Docume . ACCUMULATIVE CHANGE F $210,859.83 OF ACCUMULATIVE CHANGE 2.8% C'hangc Urdcn 1-8 DESCRIPTION AND REASON FOR CHANGE Finablish New Item201(90), Construct Business Detour Sta. 533+00 to 547+00 Rt. The plan sheets show lowering the finished grade from 3 to 5 ft. below the existing roadway between 533+00 and 547+00. Additionally excavation to the bottom of borrow "A" was 3.75 ft below finished grade for a total cut depth of 6.75 to 8.75 & Several high volume businesses including Kings Inn, Craycroft Chrysler, Kentucky Fried Chicken and Pizva Hut have frontage on this section of the roadway. Each business approach will. be cut off because of roadway excavation and approach construction. The design Engineer was asked how he had planned to construct the roadway in this area to provide access to the businesses and he regonded that traffic control for constriction were not that detailed. The Engineer reviewgd die situ ;lid dmmained the boss solution wits to build a temporary frontage road within die R/W. Another solution was to have businesses share an access and leap frog construction so one business access is always open. The disadvantage to sharing an access is that on a day to day basis access for the business's will change. Another disadvantii a is that business tru is would drive on private property tiros h heavy Z use Form 95V-965 for continuation. a requirea. 2513-W4 t6-9zl FEB-29-96 THU 12:23 DOTPF CONSTRUCTILN M STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUDLIC FACILITIES CONTINUATION SHEET Backup for Change Order No 9 Sheet 2 of 2 Project No. STP-022-1(10)/59873 pedestrian traffic to access the other businesses. The Engineer determined that a temporary frontage road would be the best solution and Prepared a cost estimate and asked ARB ror a cost estimate to prepay a 20 It. frontage road. ARB responded with a cost of S2,500.00 which is within 5% of the Enginsmr's estimate. -Z Establish New Item 627(Q: South Highbush Waterline Exploration (Reimbursable with City of Kenai) -==_ Plans call for removing a plug and thrust block and installing an 8" gate valve and valve box at Sta. 451+36.6 and then installing 324 L.F. of 8" DIP to cross the Kenai Spur I lwy. foster Construction excavated to find the eud of the existing watermain but [he line was not there. The Engineer then told ARB to excavate along the alignment with an offset of 4 ft. to each side. The pipe end was located 45 L.F. further to the south. The Fngineer estimates the cost tU locate the end of the waterline to be S3,000.00 which ARB accepted as fair comlx nsation !or their work. Establish New Item 627(D): Remove 4 C.Y. Thrust Block South Highbush (Reimbursable with City of Kenai) Plans call to remove a plug and thrust block at the end of the existing 8" waterline. When the end of the pipe was exposed, which was below the water table in running sand, it was discovered that the end of the pipe did not have a standard thrust block but instead was encased in a 4 C.Y. glob of concrete. This is not a standard practice and could not be anticipated by ARB when bidding the project. The Engineer estimated the additional cost above removing a standard dumst block to be S 1,565.00 which ARB accepted as fair compensation for the additional work. ,X FSr2hlLsb -few item 627(E): Install 12" DI Cross and Test at East Aliak (Reimbursable with City of Kenai) Plans call for the contractor to connect 347 L.F. of 8" DIP with a reducer to a 12"x 12"x 12"x 12" AC cross. When the site was excavated it was discovered that the existing cross was leaking. Rather than try to repair the existing AC cross the City of Kenai and the Engineer determined the most cost effective method was to replace the existing AC cross with a DI cross. The Engineer prepared a cost estimate. ARR responded with an initial proposal that was considerably higher than the estimate because it included dewatering costs in the running sand. The Engineer responded that any dewatering effort would be required for installing the planned waterline so the costs of 4gwat0pg shpµld not be included as extra work. ARS amended their response and proposed to do the work for S4,150.00 which is within 5% of the En&eers estimate. City of Kenai Concurrence Suggested By: Finance Department City of Kenai ORDINANCE NO. 1681-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $28,185 IN THE GENERAL FUND FOR ACQUIRING CONSULTING SERVICES FOR THE DESIGN OF THE ANIMAL SHELTER. WHEREAS, the Kenai City Council has directed that planning for the construction of a new Animal Shelter commence and that a consultant be engaged to complete the design and provide construction contract documents; and WHEREAS, the estimated cost of having a consultant complete the Animal Shelter design and contract documents is $28,185; and WHEREAS, no funds are currently appropriated for the completion of an Animal Shelter construction design contract; and WHEREAS, a capital project fund has not been established for the construction of a new Animal Shelter. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the Animal Shelter Capital Project Fund is hereby established; and BE IT FURTHER ORDAINED that estimated revenues and appropriations be increased as follows: Increase Estimated Revenues Appropriation of Undesignated Fund Balance $28,185 Increase Appropriations Non -Departmental - Transfers Out $28,185 Ordinance No. 1681-96 Page Two Increase Revenues Transfers In Increase Appropriations Design $28,185 $28,185 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of March, 1996. JOHN J. WILLIAMS, MAYOR Attest: Carol L. Freas, City Clerk Introduced Adopted: Effective: Approved By Finance: (3/l/96) jps March 6, 1996 March 20, 1996 March 20, 1996 Suggested by: Public C , 5 CITY OF KENAI RESOLUTION 96-23 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR THE ARCHITECT/ENGINEERING DESIGN ON THE PROJECT ENTITLED KENAI ANIMAL SHELTER TO KLUGE AND ASSOCIATES FOR THE LUMP SUM OF $28,185.00. WHEREAS, the first two phases of Schematic Design and Design Development Services have been completed by Kluge and Associate's as authorized by Resolution 93-55, and WHEREAS, sufficient funds have been appropriated to award the design and construction contract phase of this project, and WHEREAS, the recommendation of the Public Works Department is to award the contract to Kluge and Associates, and WHEREAS, the Council of the City of Kenai has determined that award to this firm would be in the best interest of the City, and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the Architect/Engineering Design of the project entitled Kenai Animal Shelter be awarded to Kluge and Associates for the lump sum of $28,185. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 20th day of March, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City C Approved by Finance: Written by Public Wo /mk/3/15/96 GAsO ARCHITECTS e�p�r.� .�IOIIIIIIIIYIIWIII IIII II9111 �Yl IWIWIII IIIIItlNIIU February 15, 1996 211-5 96 Keith Komelis, Public Works Director �a �� .•� �--�� City of Kenai 210 Fidalgo Ave., Suite 200 Kenai, Alaska 99611 VIA I "zpe4` RE: KENAI ANIMAL SHELTER FOR COUNCIL Mtt-rmm do ggQJ146 "Disc C+Lr Agr. Attorney ucuc Works --{ City Cltrk Dear Mr. Kornelis, —p Finance �,1 --- QriolnAl T�- Submitted By-- Cmcil 0K ft Q-- Yes Ck— As requested, I have contacted our consultants about producing Contract Documents for the referenced project. We originally commenced design of this project in July of 1993. The estimated cost of construction at the completion of Design Development drawings was $560,339. Projecting that estimate to construction in 1996, with an inflation rate of 2% per annum, results in a 1996 construction cost of $594,636. Our consultants have been alerted that revisions may be required to bring the project in at a lower construction cost'- We propose to complete Contract Documents in accordance with the City's standard form of contract for a lump sum of $28,185. Upon notice to proceed, we anticipate completion of Contract Documents in a sixty day time frame. Please feel free to call if you have any questions or need more information. Sincerely, KLUGE & ASSOCIATES Bill Kluge, ncipal Architect BK/tw C2 TONY KNOWLES, DEPARTMENT OF REVENUE ANCHORAGE, ALASKA 99501-6698 ALCOHOLIC BEVERAGE CONTROL BOARD � January 23, 1996 Carol Freas, Clerk City of Kenai 210 Fidalgo Suite 200 Kenai Ak 99611-7794 Dear Ms.Freas: We are in receipt of the following application(s) for renewal of liquor license(s) within the City of Kenai. You are being notified as required by AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included on page two. 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PREMMES TO BE UPENGEM,led b. nrtww ad iMNodlon Nomerbeowdmpr/edonorlm a�dsa/�s-bglr�tlwr yparses: rlocsrondpwnMs/ndar Vmwi tmgD - s fan NeboadsrNsde C, 11sZ r CU 6ArL -1-^'- 1 ryraapsr� ay. baagh arrriNd nwn om"? olee am�aed Under CNeat BrJroal (iomdlt ._ llmr LC C_ a L Chad : ❑ AB M.1, s10 OR Cbrwrc ❑ cheererrn M emas ❑ Lsomrn eoo retie ❑ Ied br Appea L E v.4 e-. ❑ Lay or ammice No.: Frado r be asmmd Is: ❑ Ram errrrrled 1e Ftre lsrdr/ prpeed,w mw and popmd r+*qN ❑ ❑Lbw ❑ ❑ Oftrum of RmMt Af~ WON Nor and Raballon SECTION C. RENEWAL INFORMATION. Mud be caw~ rr Rarwd Ombcsftm Nis /eased parsec arae al". - beowra/es are lW ere etalaaar d /rerreial inOsresl drrgsd hdn em PACKAGE ETORE Is es a rarwat of ore award sotd, eased. mnmerad. pomm"d andla shed been NA dslsrrrrr arntiQf noew regre 'ardor 16AAC 10CM6 bed ebdmae drt/sd bbm Soho dropam srrrrraledT beraeoee in rwpawe to wreon a dw7 ❑ YES Gwob ❑ YES UAO M YES ' ❑ NO SECTM D. 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Dree1M rrab Pipe wulcPMwe Debr/t;er hlmre Plane work Phone 17 `►-�lr 3-Uo�1 �ii3-S9S2- 7-iy_ 3G 2& 3 - 9�?- lareae/Ar/a ar*anW"copo-& NO pow bait�^y Lsq/rdAleara ■opec"reamgaefbrr mwe4'ln.earpaa.afnwYOU am _ ' 3 f 2C S1B�-atT a fiaNre p7eaa nee �1 RJI rraee phs wa w rreer4 �7 �t7 I�Cl1UG-2JZ ST w'a'OMdew ar;ae+a.�ar *a-rL y4saz fa4;eree�>�ado G arse AOYaesptiaea rewrite dY� IlewaAOira� lie rllaerr raw nrb4 m'r1 Yin'f Deraarsr re.. rr.r alwr 1*be Dekeef Mr hrwr Phonevvark Phone 1 O- Zo- 3 �cl'3 �rUkS � �s-a/r r ~oIlAfalamoves aeLL to - WAN" eapperseleow"rera4kkaWrlMoaporeteollbeyac reu yam _ r � e ->`!z£-r4s'u ,per vws p wrlaLz Detb Ebwm rolled r AM" or ay o&w no"? ❑VM ewe;-/reereM��ra.rreer..,ada,Yew. ,.-. ae.rbrgtiea arae.ir/�aarr re ftmmm ti onp rnfe "ar mPacb care. w abaMe been oorreib7ed of a dory: a viohe of AS 04. or been cmwirtsif , :..•_ L. oreieralfr...rp.w..r.+.►.rrawrgvak..ora�.f� _-i -�_,;. ND ❑ w3 a'.r.Pr.e.rt+.ona*.+.ifteatrpopm rrrsrr..earda�q.as 1 declare ceder pelall ai parjlay dace 1 have exerniled lhs g the accompanying schedules and statements, and to the bW of my lalowledge aced belief it is true. Correct and OI1rrQ1e1B, and this application is not in violation of any security interest or other aorltracsrf abigel1� 1 Gather corky Sm 1 Ihare read and am taneTiar with Tile 4 of the Alaska statutes and its regulations, and that in accordance with AS 04.11.450. no peraon eilrer /rani lire appicard(s) or foansee(s) has any drec or indirect financial interest in the licensed business. l agree b provide all iiDnrl I regaled by the Alcoholic Beverage Control Board in support of this application. i apptirelon le far a Baearage Oleprnaray erPadctage Stara rearrea, I arty that each applicam named on this application has resided In fr awl of Aleer for as tales are yaw prior to ba dale of fhte appkodom andlar tw applicant Is a corporation registered and quaYlled to dohumhomm in fieshowellAimelia for an yew WW*o Sw OM of Vft applicaftm or all of fre have resided In the state of AM" farm least ar yen prlorb tfhe dtls d tls appigifert 91t1f1A OFCUMMWr SOMA OFTRANWEREEM sahanredare�re�iwbr ��� adoraaa.r..e.reJa.waerr dower 1�Gc�lt.�X�v ,a 95 dW.r ,e OFAIMPlafrJ¢arAra MINJtAweh rrorJaWPuetJcNAMFORJaAdG KENAI AIRPORT COMMISSION AGENDA March 14, 1996 City Hall Council Chambers Chairman Tom Thibodeau 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes January 11, 1995 4. Persons Present Scheduled to be Heard 5. Old Business 6. New Business a. Master Plan Informational Meeting b. RFP for Advertising Concession 7. Airport Manager's Report 8. Commission Comments and Questions 9. Information Items a. Airport Commission Roster b. Bielefeld Appointment Letter 10. Adjournment NOTE: DUE TO TIME CONSTRAINTS THE FULL MINUTES WERE NOT TRANSCRIBED BUT WILL BE AVAILABLE FOR THE NEXT PACKET. Agenda March 14.doc KENAI AIRPORT COMMISSION ABBREVIATED --MINUTES March 14, 1996 Meeting called to order by Chairman Thibodeau at 7 p.m. 1. Roll Call Members present: Bonnie Koerber, Tom Thibodeau, Ron Holloway, Henry Knackstedt, Barbara Edwards, James Bielefeld Others present: Airport Manager Randy Ernst, Administrative Assistant Marilyn Kebschull Note: Sign up sheet distributed for others in attendance. Sheet attached. 2. Approval of Agenda RON HOLLOWAY MOVED FOR APPROVAL OF AGENDA. MOTION SECONDED BY HENRY KNACKSTEDT. AGENDA APPROVED. 3. Approval of Minutes January 11, 1996 BARBARA MOVED FOR APPROVAL OF THE MINUTES OF JANUARY 11, 1996. MOTION SECONDED BY RON HOLLOWAY. MINUTES APPROVED. 4. Persons Present Scheduled to be Heard 5. Old Business 6. New Business a. Master Plan Informational Meeting Aries Consultants gave a presentation on the Master Plan first working paper. Questions and input were received. b. RFP for Advertising Concession Ernst explained that at the last meeting he had presented information about an advertising plan for the airport. However, because there was not a quorum, it could not be voted on. The information was presented to Council and they recommended an RFP be put out. Ernst explained that in the Commission packets is a copy of the proposed RFP which requests a statement of interests and qualifications. The advertising will be more expensive for the general public but will generate more money for the airport. The airport currently makes approximately $8,400 per year and under the proposed plan would make about $30,000 per year. Ernst advised he knew of two firms he would send the RFP to directly and it would also be advertised locally and in Anchorage. Ernst stated he would like the Commission to set up a committee to review the RFP's that are received. Then, after a decision is made, it would be taken back to Council for their approval. RON HOLLOWAY MOVED TO ADVERTISE THE RFP AS PRESENTED BY ERNST. MOTION SECONDED BY TOM THIBODEAU. UNANIMOUS. Ernst stated that he would proceed and hopes to get a contract before June 30' as that is when the current contracts end. Ron Holloway and Barbara Edwards volunteered to serve on the committee to review the RFP's that are received. 7. Airport Manager's Report Ernst asked that any comments on the presentation be given to him and preferably in writing. 8. Commission Comments and Questions 9. Information Items a. Airport Commission Roster Ron Holloway noted his home number is incorrect. It should read 283-2639. b. Bielefeld Appointment Letter 10. Adjournment Meeting adjourned at 8 p.m. Respectfully submitted: MJrilyh Kebschull Administrative Assistant Airport Commission Minutes Page 2 March 14, 1995 Mftkt� iy) 9L� MASTER PLAN INFORMATION MEETING SIGN -IN SHEET NAME COMPANY PHONE NUMBER z,4w4 E r/-�.4 Z83-7 z.4 S tL• �R S©N w CG C1, Z poi2.� �6f•�K off/ 1 #7',t5 � r ,Tza Z8-7- 7 rim/ l O N► h � � o�£� u ; � a r l Go M M � ss 1 `D z�3 - � �/t� � f 7'0. lh i 1 t l,' A f� 1' Harbor Commission ***Minutes*** March 11, 1996 - 7:00 p.m. City Council Chambers Chairman Jeannie Munn 1. CALL TO ORDER AND ROLL CALL Members Present: Barry Eldridge, Mike McCune, Jeannie Munn, Tom Thompson Members Absent: George Spracher, Ray McCubbins, Will Jahrig Also Present: Keith Kornelis, Debby Fahnholz, Bill Nelson, Wayne Freaden, Paul Dale 2. APPROVAL OF AGENDA Commissioner McCune MOVED that the agenda be approved as presented. Commissioner Thompson SECONDED the motion. The agenda was approved. 3. APPROVAL OF MINUTES . Commissioner Eldridge MOVED to approve the minutes. Commissioner McCune SECONDED the motion and the minutes were approved. 4. PERSONS SCHEDULED TO BE HEARD Paul Dale was introduced and explained his concerns that the State Fisheries Department extending the dipnet fishery this year will have an adverse impact on the driftnet boats at the boat launch area. Since this extended season will overlap the driftnet season he suggested that there be a dock policy that would make allowances for boats with a commercial interest to be allowed to move to the front of the line instead of having to wait to launch. He stated that they can only fish during a limited time frame and it is critical that they fish the tides. Commissioner Eldridge asked Wayne Freaden if there had been previous conflicts in the past. Freaden responded that in the past there have been incidenS where people do not want — to allow the commercial boats to go ahead. He stated that biggest conflict is in trying to get them to move their boats or trailers out of the way of the commercial users. Harbor Commission March 11, 1996 Page 1 Paul Dale was also concerned about the small boats that tie up to the dock during that time frame when a commercial boat is launched and felt it could be a potential hazard if one of the larger commercial boats had a problem during launch. He felt there was a possibility that the smaller boats could be overrun by the larger boat. Commissioner Thompson asked if there was a preferred side to launch the larger boats from. Paul Dale responded that he always preferred to use the downstream side, as do most of the commercial users. Commissioner Thompson stated that they could post a sign that stated commercial fishers go to the head of the line, or if there was a third person there to handle traffic situations that could help. Wayne Freaden stated that in the past Parks and Rec has had a person down there collecting fees and such and possibly that person could assist during a conflict situation. Paul Dale stated that he has heard of people in the past who have complained of the commercial interest getting priority launches and felt a sign might be a good idea. He felt that the owners of the smaller boats should be made aware of some of the hazards at the mouth of the river also since high winds can pick up large waves with little or no notice. Commissioner Thompson felt concern that just stating that commercial boats got priority could also be included as guides on smaller boats. Commissioner Eldridge felt any sign should designate commercial drift boats. Wayne Freaden felt it would tone down the anger level if there was some sort of posted policy. Kornelis asked about the dipnetters, if there was a problem getting access to the ramps during peak season times. Paul Dale stated it has been handled well in the past. Wayne Freaden stated that people sometimes do camp there, but they always seem to be considerate and get out of the way. 5. OLD BUSINESS Bluff Erosion - Bill Nelson reported on the proposal he sent to Keith Kornelis about the ASTF grant request. He stated that the ASTF was possibly willing to fund the project, but they only fund at 50%. He also felt that it might be possible to install a water removal system to assist with the drainage problem. Commissioner Eldridge stated that since Jim Bookey was not available at the meeting to give Council's opinion, it was hard to move any further. Bill Nelson stated that the fund request was in two stages. He felt the biggest concern with using the culvert material was drainage. He stated that with the vinyl piling material a drain system would need to be installed. He was also concerned about glaciation. The vinyl piling material is much less expensive than the steel culvert material, but it would require more tie backs. Harbor Commission March 11, 1996 Page 2 Commissioner Eldridge asked if there were any engineering studies available on the use of the vinyl material during cold weather situations. Nelson responded that he did not have any, but was sure it was probably available. Nelson felt that wave action would not be a problem in the winter since everything would be frozen, but his main concern was the ability for it to allow water to move through it. Kornelis asked Nelson about the cost. Nelson stated that the culverts material was fairly inexpensive. He stated that they were only looking to test it on about 20 feet to start with, but the possibility of water getting around the ends and behind it was a concern. Kornelis was concerned that if the cost is near $500,000, then Council would have to come up with half that amount. Nelson stated that ASTF would probably not have a problem funding up to $100,000, maybe even as much as $200,000, but didn't feel they would be willing to go any higher than that. Kornelis was concerned with Council being willing to come up with the matching funds. Commissioner Eldridge MOVED to go ahead with the request to Council that they submit the proposal to ASTF for funds and once they get an idea of the initial cost and if ASTF will participate then they can make a recommendation on whether or not to participate in any future action with Council. Commissioner McCune SECONDED the Motion. The motion passed with a unanimous vote. 6. NEW BUSINESS Beach Access - Kornelis felt that there may have been concern from the Mayor about the Spruce Street access during dipnet season, but was not sure what the entire issue was about. Commissioner McCune was concerned that it was not necessarily in the best interest of the dunes to restrict access, since people would just go around anyway and probably create more damage in the long run. Kornelis stated that there would probably be more 4-wheeler traffic also. He felt that if the City made a better access and turn around area that it would be better controlled. Kornelis felt that it would be feasible begin the process of obtaining a wetland permit to expand access to the right towards the sewer treatment plant, since the treatment plant is going to need to expand in a few years anyway. Commissioner Eldridge felt it would make sense to enlarge the gravel parking area and put up some signs. 7. INFORMATION Harbor Commission March 11, 1996 Page 3 Commissioner Thompson asked if there should be a recommendation to Council on the dock issue during the commercial fishing season. Commissioner Eldridge felt it would be reasonable to post something that would allow the commercial boats preference for approximately six hours before or after the closing. Wayne Freaden was also concerned about the toilet facilities not being capable of handling the additional heavy load and felt ports,potties may need to be brought in. Kornelis felt it was important that the ramps be kept cleaned off. Wayne Freaden stated that he wanted to put in a watering system to keep the silt off the ramps. 8. COMMISSIONER COINIMENTS AND QUESTIONS None.. 9. ADJOURNMENT The next meeting was scheduled for April 8, 1996. Eldridge MOVED to adjourn. Thompson SECONDED the motion. The meeting was adjourned at 8:35 p.m. Respectfully submitted, Debby J. Fahnholz Harbor Commission March 11, 1996 Page 4 D-4 Library Commission ***Minutes*** March 5, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7:30 p.m. Members Present: Kathy Heus, Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Vince O'Reilly, Kevin Benson Members Absent: None Also Present: Joe Moore, Emily DeForest, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner O'Reilly MOVED to change the agenda and change the Goals and Objectives to read List of Accomplishments, since the Goals and Objectives were approved at the last meeting. Commissioner Brown SECONDED the motion and the agenda was approved as amended. 3. APPROVAL OF MINUTES Commissioner O'Reilly asked that there be a change on page 3 of the minutes to correct Object 3 to Object 2 of Goal A. Commissioner Brown MOVED to accept the minutes as corrected. Commissioner Benson SECONDED the motion and the minutes were accepted as amended. 4. PERSONS SCHEDULED TO BE HEARD None. Library Commission March 5, 1996 Page 1 5. DIRECTOR'S REPORT DeForest reported that the budget had no proposed changes at this time, but that there will be another meeting with the City Manager and Finance Director before it goes to public hearing. She reported that the new computer and internet service have been ordered and should be in soon. She still has money left in the current budget for a seven -disk server and the ADA workstation has been ordered. DeForest stated that there have been regular weekly visits from the Cook Inlet Academy to the library. There have also been visits from the Ninilchik students. Story hours have been added. It doesn't look like there will be grant money this year for the Wildwood program. The Friends of the library have also donated videos worth approximately $1500 and approximately $3,800 worth of books. Commissioner Heus suggested adding the Friends membership tea to the list of accomplishments, as well as the internet connection through SLED, the story writing contest, the mystery lovers contest, the book sale and the review of last year's goals and objectives. Commissioner Forbes asked that the accomplishments be discussed further under Old Business. DeForest stated she will be leaving on vacation on Thursday for two weeks and will be attending a Library Director's Conference in Portland for a week. She stated she will go to Council tomorrow night since they are supposed to be appropriating the money from lost and damaged books back into the library account. The library budget at this time is $418,000. She put in a request for additional money for a new reader printer, but that item may get removed. O'Reilly asked how many volumes of books were in the library at the present time. DeForest responded that there were approximately 54,000 books. Commissioner Peters asked what the cost was to run the Wildwood program. DeForest stated that the grant was for $7,000 and covers the cost of the program, but the state has responded that there will be no funding for the program this year even though it is a mandated program. 6. OLD BUSINESS A. Library Addition Committee Report - Commissioner O'Reilly reported that the committee met to try to analyze what the square footage requirements would be for the services needed. They evaluated the needs and wants and assigned square footage to each. He received a publication on library expansions and felt there were several additional concepts that needed to be considered. He requested that the publication be copied and distributed to the entire Commission to study. The library addition Library Commission March 5, 1996 Page 2 committee will meet again on the 19th at 7:00 p.m. O'Reilly felt that there were gaps and holes in what they are now doing that this publication can help fill. Commissioner Brenckle asked if the drawings that were passed around were done in perspective to scale. DeForest responded that she thought they were, but this was just an idea of possibilities and nothing is decided yet. Commissioner O'Reilly responded that he hoped nobody got anything firmly in mind until the committee had a chance to follow the necessary steps. B. List of Accomplishments - Commissioner Forbes stated that she had roughed out some ideas, but there were additions from Commissioner Heus and from the Commission that she needed to add. She stated she would add these to the list and will present it again at the next meeting. C. Other - Commissioner Peters stated that it might be appropriate to review the policies of the library also. DeForest stated that it would also be appropriate to look at the fine structure of the library. 7. NEW BUSINESS A. Friends of the Library Report - Commissioner Heus reported that the Friends met yesterday. They reviewed the membership tea and there were approximately 45-50 new and renewal memberships. The feeling was that there would have been more attendance if there had been reminder calls beforehand as they did last year. She reported that the Friends took a booth at the Village Fair and was quite successful. They are going to look at the cost of a TV/VCR unit for the library and for uses such as the Village Fair booth, since the videos were received well. They felt that if they could show the video at the booth there might be more sales. Commissioner Brenckle stated that she had a unit she would loan to them if they need it. B. Sunday Hours - Commissioner Peters stated that the April Sunday hours will be from 1:00 to 4:00 on the 14th, the 21st, and the 28th this year. DeForest asked if Heus and Benson could get that information out to the schools. They both responded that they would. 8. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Benson stated that he was pleased with the new library addition committee and how it has been progressing. He also stated he has been enjoying his time with the commission. Library Commission March 5, 1996 Page 3 Commissioner Heus expressed appreciation to all who are working on the committee. Commissioner Brenckle asked about the mystery lovers contest. DeForest stated that there should be about 20 participants. Commissioner Forbes thanked the library addition committee and suggested that an article in the Clarion be submitted about the Sunday hours. Commissioner O'Reilly stated that he felt that there were needs of the library that should be looked at as well as where the library is going in the future. He felt that the survey is a positive step in trying to help them find the niche in the community that they need to fill. Councilman Moore asked about the budget and any possible cuts that the library was willing to take. DeForest stated that she was requested to list on the budget where she would be willing to take cuts if they were necessary and that it had been done. Commissioner Peters commended Forbes for her willingness to get involved. 9. ADJOURNMENT O'Reilly MOVED to adjourn the meeting. Heus SECONDED the motion and the meeting was adjourned at 8:50 p.m. Respectfully submitted, Debby J. FMmholz Library Commission March 5, 1996 Page 4 9�enai �fomrnunity .Zdnazy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR THE MONTH OF FEBRUARY 1996 Circulation Adult Juvenile Easy Books Fiction 1900 625 1218 Non -Fiction 2794 461 424 Periodicals 160 Kits Puzzles Phonodiscs Cassettes Videos Misc. 11 7 5 128 731 123 Total Printed Materials .. 7582 Total Circulation .. 8587 Additions Docs Adult Gifts 4 20 Purchases 76 11 Total Additions .. 191 Interlibrary Loans Ordered Books 63 Juvenile Easy Books AV 4 33 30 13 Received Returned 65 49 Interlibrary Loans by our Library .. Books 61 Volunteers Number .. 32 Income Total Hours .. 202 Fines and Sale Books $1288.60 Lost or Damaged Books 313.70 Xerox 339.75 Donations 64.75 Total Income for February ...... $2006.80 XEnai Community-fdta.xy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 Library Cards Issued February 1996 Kenai 102 Clam Gulch 1 Kasilof 5 Nikiski 39 Ninilchik 2 Soldotna 42 Sterling 9 Other 14 214 Library Patronage ... 7,053 Persons D-" KENAI PARKS & RECREATION COMMISSION ***Minutes*** March 7, 1996 - 7:00 p.m. City Council Chambers Chairman Richard Hultberg 1. CALL TO ORDER AND ROLL CALL Members Present: Dale Sandahl, Kelly Gifford, Tim Wisniewski, Jack Castimore, Richard Hultberg, Michele Fahnholz Members Absent: Ron Yamamoto Also Present: Duane Bannock, Kayo McGillivray, Debby Fahnholz 2. APPROVAL OF AGENDA The agenda was approved as written. 3. APPROVAL OF MINUTES Castimore MOVED to approve the minutes. Sandahl SECONDED the motion and the minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD None. 5. DIRECTOR'S REPORT A. Budget - McGillivray stated there will be a meeting next week with the Finance Director to go over the proposed budget. The budget session for the Council will begin towards the end of the month. Councilman Bannock stated he would try to get the information to the Commission members as to which meeting the Parks and Rec budget will be scheduled on if any of them wish to attend. B. Playground Equipment - McGillivray stated he was informed that the equipment the Parks & Rec Commission March 7, 1996 Page 1 Commission had chosen to order was from the 1995 catalog and that there was a price increase, but after talking with the Burke representative, they would give the City a discount because of previous orders and the equipment was still affordable within the money allowed. McGillivray stated that on his last check there were still $47,000 in the Daubenspeck funds, but the figure was not completely up to date. He stated that there was also a written request in the budget for additional hours for summer hires, and this will be up to the Council to approve. McGillivray reported that the Beautification Committee had requested money in their budget for new banners, but they had not submitted anything through Parks and Rec to justify costs. The Commission decided at their February meeting to hold off approving any new banners until they received more information on what the Beautification Committee wanted in terms of cost and design. C. Greenhouse - McGillivray reported that the greenhouse should be up and running by the end of the week. They will have two levels of growing space that will allow plenty of new flowers for the summer. There was some sealing that had to be done around the doors and comers to keep out drafts, but the greenhouse seems to be working well and holding heat. Sometime in the future they may need to hire someone to maintain it, but they will have to see how it works out this year. They will also need to get water to the greenhouse sometime, but can work around it for now. Sandahl requested that they put in at least one tomato plant. 6. OLD BUSINESS None. 7. NEW BUSINESS None. 8. CORRESPONDENCE None. 9. INFORMATION McGillivray commended Student Representative Fahnholz for being honored as Vocational Student of the Month. McGillivray reported that there will be a dozer available to do the clearing work at Beaver Creek Park this summer. Commissioner Gifford asked if the stationary bicycles at the Rec Center could be replaced with the newer reclining type when they need to be replaced. McGillivray stated that they had not planned on replacing them in the near future, but that was a consideration when they do need to be replaced. He reported that one of the most popular items at the Rec Center was the treadmill. 10. ADJOURNMENT Sandahl MOVED to adjourn the meeting. Castimore SECONDED the motion. The meeting was adjourned at 7:30 p.m. Respectfully submitted by: Debby J. FAnholz Parks & Rec Commission March 7, 1996 Page 3 CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** Council Chambers, 210 Fidalgo March 13, 1996, 7:00 p.m. Chairman Kevin Walker 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: February 28, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. PZ96-8—Conditional Use Permit —Lot 17, Block 1, Anglers Acres, Part 2 b. PZ96-14—Adoption of City of Kenai's Updated Comprehensive Plan c. PZ96-15—Encroachment Permit —Lot 4, Block 1, Stock Subdivision 7. NEW BUSINESS: 8. OLD BUSINESS: 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Public Meeting Notice —Airport Master Plan (March 14, 1996 @ 7 p.m.) b. Kenai River Special Management Board Minutes of Feb. 13, 1996 c. Borough Planning Commission Action from Feb. 26, 1996 d. Memo to Cary Graves, City Attorney, regarding proposed single-family zone. 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: CITY OF KENAI PLANNING AND ZONING COMMISSION **MINUTES** March 13, 1996 Meeting was called to order at 7 p.m. by Chairman Kevin Walker. 1. ROLL CALL: Members present: Phil Bryson, Ron Goecke, John Booth, Karen Mahurin, Kevin Walker Members absent: Carl Glick, Teresa Werner-Quade Others present: Councilman Duane Bannock, City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: PHIL BRYSON MOVED FOR APPROVAL OF AGENDA AS SUBMITTED AND REQUESTED UNANIMOUS CONSENT. MOTION SECONDED BY RON GOECKE. AGENDA APPROVED. 3. APPROVAL OF MINUTES: February 28, 1996 KAREN MAHURIN MOVED FOR APPROVAL OF MINUTES OF FEBRUARY 28, 1996. MOTION SECONDED BY PHIL BRYSON. Chairman Walker asked if any amendments to minutes. None noted. Walker asked if there was a request for unanimous consent. MAHURIN REQUESTED UNANIMOUS CONSENT. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. PZ96-8—Conditional Use Permit —Lot 17, Block 1, Anglers Acres, Part 2 RON GOECKE RECOMMENDED APPROVAL OF PZ96-8, CONDITIONAL USE PERMIT FOR LOT 17, BLOCK 1, ANGLERS ACRES. MOTION SECONDED BY PHIL BRYSON. Chairman Walker asked for any additional staff comments. Jack La Shot noted that this item is coming back to the Commission from two meetings ago when the permit was not granted. At the last meeting it was decided to reconsider the request due to submission of a new asbuilt for the property. One of the major issues in failure of the permit two meetings ago was an encroachment that was believed to exist on the property. The new asbuilt shows the encroachment does not exist. 7:05 P.M. TERESA WERNER-QUADE ARRIVED. Chairman Walker opened the public hearing. No one came forward to testify. Walker brought item back to Commission for discussion. Bryson stated he would urge approval of this item keeping in mind that two meetings ago the Commission approved virtually the same use several lots away for the same petitioner. Bryson stated he felt is was appropriate for the area and appropriate for the activities that presently take place in the area. Booth stated that he noted another public notice was made and that no one has stepped forward to object. Based upon that, he would recommend approval. VOTE: BRYSON YES GOECKE YES MAHURIN YES MOTION PASSED UNANIMOUS. WERNER-QUADE YES BOOTH YES WALKER YES b. PZ96-14—Adoption of City of Kenai's Updated Comprehensive Plan Werner-Quade asked if this was a resolution to adopt the Comprehensive Plan. Walker explained that this was a resolution recommending approval and adoption. Werner- Quade asked if it would then become an ordinance. Walker stated that it would be sent to Council if the Commission passed the resolution recommending approval and adoption. Walker noted that Council would have the last look at it and at that time pass an ordinance. Werner-Quade clarified it would be an ordinance and Walker stated he believed it would be. 7:08 p.m. Carl Glick arrived. RON GOECKE RECOMMENDED APPROVAL OF PZ96-14 ADOPTION OF THE KENAI COMPREHENSIVE PLAN. MOTION SECONDED BY KAREN MAHURIN. Walker asked for additional staff comments. Nothing additional to add by either La Shot or Kebschull. Walker opened the public hearing. No one wished to speak to the item. Item brought back to the Commission for discussion. Werner-Quade asked if the Commission wanted to make an addendum to the Comp Plan at a later date would it be too difficult to do so? Walker stated he believed that Planning & Zoning Commission Minutes Page 2 March 13, 1996 something like that would be prepared and sent to Council and they would make the choice whether to make an addendum to the Comp Plan. Walker added this is an ongoing process and thus addendum's may wait until the next Comp Plan is prepared. Mahurin stated she felt the Commission had spent a considerable amount of time going over the plan. The Commission had gone over each section. Mahurin stated she felt it looks nice and appreciated all the work that Kebschull and Werner-Quade put into the plan. Mahurin added she felt it was time to pass it and move it on to Council. Walker asked if Councilman Bannock had any comments on the draft Comp Plan. Bannock stated that tonight is the first night he has been able to preview it. Bannock stated he was particularly interested in the transportation plan chapter and speaking for himself is a little disappointed not seeing any stress point to change the Spur Road corridor zoning. And, noted he sees a tremendous amount of goal setting for pedestrian and bike path trails. Bannock noted that these are two items important to him. Walker asked Bannock to view 3F, paragraph A and E of the Land Use Plan, page 26. Bannock reiterated he had just seen the plan for the first time a few minutes ago. Bannock stated that looking at that paragraph, it is not too bad but a lot of debate could go into the words strategic locations as opposed to unstrategic locations. Bannock stated it was unfair for him to comment because he has not spent the hours on the document that the Commission has. Walker stated that if the resolution passes this evening that Bannock's concern could be addressed at Council. Walker stated that the items Bannock was discussing at not in the document. Walker noted that when the Commission addressed the items they did not support them. Bannock clarified what Walker was referring to and Walker stated the commercial use along the Spur Highway corridor. Bannock stated he was sorry to hear that. Walker stated he shares Bannock's concerns. VOTE: WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES BRYSON YES BRYSON YES WALKER YES MOTION PASSES UNANIMOUS. c. PZ96-15—Encroachment Permit —Lot 4, Block 1, Stock Subdivision CARL GLICK MOVED FOR APPROVAL OF PZ96-15 AND ENCROACHMENT PERMIT FOR LOT 4, BLOCK 1, STOCK SUBDIVISION. MOTION SECONDED BY TERESA WERNER-QUADE. Walker asked for additional staff comment. La Shot stated this home is located on James Street and it has a slight encroachment into the front yard setback. The side yards look fine. There have been no negative comments from anyone in the public. La Planning & Zoning Commission Minutes March 13, 1996 Page 3 Shot noted the only comment is the one that is in the packet that is in favor of granting the encroachment. Walker opened the public hearing. Terry Mattison (170 Birch, Soldotna), of Freedom representing Pixie Smith, the seller. Ms. Mattison stated she is here to answer any questions and that the encroachment is six inches in the front. Booth asked the approximate age of the home questioning how long the encroachment had existed. Mattison responded since 1978. Item brought back to the Commission for discussion. Bryson went on record stating he would be abstaining due to the fact that his company has worked on aspects of the sale. VOTE: GOECKE MAHURIN BRYSON WALKER MOTION PASSED. 7. NEW BUSINESS: 8. OLD BUSINESS: YES YES ABSTAIN YES 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council BOOTH GLICK WERNER-QUADE YES YES YES Councilman Bannock stated there were a couple items on the agenda of particular interest. Bannock stated Council heard from two ladies, Vesta Leigh and Nancy Silverman, in regards to the City of Kenai's snow removal after the last big snow fall about two and a half weeks ago. Bannock noted there was interesting discussion about the use of gates on the snow plow, when they are usee, how they are used, why they are used, why they don't use them, etc. Bannock stated it was an enlightening discussion but very little came out of the hour that was spent on it other than the fact that depending upon who you talk to or who you listen to, if the gates will work, can work, can't work, won't work, why they will work, who's running them. Bannock stated it was an interesting topic. Planning & Zoning Commission Minutes Page 4 March 13, 1996 Time was also spent talking about he proposed animal shelter. The Council heard from Mr. Godek the Animal Control Officer and Mr. Bill Kluge the architect looking for ways to pare the costs down. Council action taken was to proceed to make it a bid -ready document to see exactly what costs the city may be forced to look at. Bannock stated they know what the Public Works Department has estimated it at but there is serious opposition to those figures. The only way the city will know if they will be less than that is to put it out for bid so that is being prepared. Bannock reported it is time for the 96/97 budget sessions to begin taking place. The first one will be on March 27th at 7 p.m. at the Senior Citizen's Center. Bannock encouraged the Commission to attend the meeting. Bannock stated three meetings have been scheduled. Last, Bannock stated that in the next packet the Commission should be receiving a letter from City Attorney Cary Graves in regards to halfway houses within the city limits of Kenai. Bannock stated that several people have spoken with Mr. Graves in regards to making sure that there is no way a halfway house may be able to sneak into Kenai without Planning & Zoning knowing about it. Bannock stated the city has no intentions of ruling them out but the intention is to see that in any scenario, or in any zone, or in any place in Kenai there would have to be public notification. Bannock stated that it has been learned in the last few months that the State of Alaska, when contracting for their halfway houses, considers themselves to have no obligation for any sort of public hearings or anything like that. It is solely dependent upon the local government or municipality to take that upon themselves. Bannock stated that they want to ensure that there is no place within the city limits of Kenai that that could happen without it coming to the Planning & Zoning Commission first. So, information should be in the next packet and hopes that they will review the information. From there, it will go to City Council to change the code. b. Borough Planning Mr. Bryson reported there was a meeting on March 11th. This was a long meeting. The items under Public Hearings F-1 series were all street name changes. In most cases, the change was made to the name indicated. In some cases, that had been protested and the administration has modified those. Bryson stated that if anyone was interested in specific streets, he could look them up. In all cases, the staff recommendations were adopted. On Public Hearings, Item 2, an ordinance establishing areas for regulation of activities for Kenai River habitat protection and enacting land and use restrictions within those areas was a public hearing that took the bulk of the time. There were widely varying opinions addressed at that time. Bryson stated the next stage is the Borough Planning Commission has scheduled a work session which is open to the public in two weeks. Bryson stated that both plats were returned to the surveyors for redesign. Planning & Zoning Commission Minutes Page 5 March 13, 1996 c. Administration La Shot stated that he would like to comment on the first Information Item. La Shot noted that tomorrow night there will be a public hearing at the Airport Commission meeting to introduce the Master Plan update process, the consultants that are involved, and the first working paper that has come out of the process. La Shot noted the Commissioners were invited to come; however, if they chose not to they will be seeing the plan further along in the process through public hearings. La Shot stated public hearings will be held at the Airport Commission, Planning & Zoning Commission, and City Council levels probably twice before it is finished. La Shot stated it will be about a year and a half or so before it is finished. La Shot stated at the next meeting staff hopes to have the Kenai Peninsula Borough land classification information in packets so it can be looked at. Hopefully, it would go from Planning & Zoning to City Council at their next meeting and then back to the Borough for their Planning Commission and then to the Borough Assembly to be adopted. Walker asked if that would be accompanied by a resolution. La Shot stated it would be and that he has asked the Borough to send over all of the legal descriptions for all the parcels. La Shot stated he has reviewed the parcels. A meeting was held with the Borough to discuss their classifications and how they fit in with the city's zoning. 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Public Meeting Notice —Airport Master Plan (March 14, 1996 @ 7 p.m.) b. Kenai River Special Management Board Minutes of Feb. 13, 1996 c. Borough Planning Commission Action from Feb. 26, 1996 d. Memo to Cary Graves, City Attorney, regarding proposed single-family zone. 13. COMMISSION COMMENTS & QUESTIONS: Ms. Werner-Quade reported on the seminar she attended in Anchorage on Saturday held by the American Planning Association. This was a day long event with guest speakers. Werner-Quade stated she wanted to share some of the information with the Commission. They listened to a woman named Janet Kincaid who was a former commissioner and is currently an assembly member for the Matsu Borough. Matsu recently passed an ordinance for a 75 foot setback on all creeks, lakes, and rivers. Kincaid stated this has helped where there is shifting and erosion. Matsu plans quarterly meetings between Planning & Zoning and their Council and their Council must attend one month per year of Planning & Zoning meetings. The Matsu Borough Planning Director, John Duffy, cited an interesting case that began in 1990, The Lazy Mountain Decision. Essentially, they said that Matsu didn't have a Planning & Zoning Commission Minutes Page 6 March 13, 1996 Comp Plan so they should be able to have a salvage yard. The end result is that everything must be in accordance with the Comp Plan. A salvage land fill operation applied for a conditional use permit and was denied. They appealed and lost. They applied again and were denied again. They appealed on the basis that the ordinance was invalid due to the fact that there was no Comp Plan. Matsu did have a Comp Plan but it was dated from the early 70's. They couldn't remember if it was passed by resolution, ordinance, or what. It hadn't been updated. In 1995, they appealed to the Supreme Court. The Supreme Court said that a valid Comprehensive Plan had to be in place and adopted by ordinance, not resolution, with a public hearing. Matsu won the case in the end after a five year battle and during this time the salvage yard was in operation. The point of the case scenario was that things need to be in place and to have been done properly. Duffy also touched on the matter of adult entertainment houses, etc. Werner-Quade noted she knows that the city doesn't have anything now but may have something in the future. The city can provide for that by adding an addendum to the Comp Plan. Essentially, a preamble needs to state that the Comp Plan is laid down to protect the public safety and health and welfare of the citizens. Werner-Quade continued stating it could say, "Whereas it has been shown that adult entertainment houses are not healthy, etc." Mr. Duffy has been asked to send a copy from their Comp Plan. Werner- Quade stated she felt it would be worthwhile for the Commission to look at something like that. An attorney spoke on ex -party contacts which is if any Commissioner is approached by a member of the general public and they want to discuss an encroachment, etc. Essentially, they need to be told to attend the public hearing and/or submit a letter to the city stating their position. If it happens anyway and you receive information, this is an ex -party contact. This can go to court. If you have an ex -party contact, you need to state up front before the next meeting begins that you have had an ex -party contact and tell the rest of the group everything that went on and state that you believe that you can still make a fair decision, if that is the case. If not the case, state you don't think you can make a fair decision. Another ex -party contact occurs if a Commissioner goes out and looks at a site. The attorney also covered conflict of interest. In addition, he covered the open meetings act. Werner-Quade explained that he also talked about serial meetings and explained that would happen if she called another Commissioner and then called another which is a violation of the open meetings act. You can talk to three, but no more than three. That has changed in the last few years. Werner-Quade stated she had copied for the Commissioners information on takings. This is not new but is becoming more popular and involving more and more court cases. This can be very costly to the city. Basically, this is taking someone's properties. Werner-Quade stated she brought back an extra packet if anyone was interested in the information. Booth stated he had no comments except to advise he will be out of state at the next meeting. Planning & Zoning Commission Minutes Page 7 March 13, 1996 Glick apologized for being late but ERA had mechanical problems. Walker apologized for his absence last meeting advising he was ill. 14. ADJOURNMENT: Meeting adjourned at approximately 7:45 p.m. Respectfully submitted: Maril n Kebschull Administrative Assistant Planning & Zoning Commission Minutes Page 8 March 13, 1996 February 29, 1996 ' 7 City of Kenai 210 Fidalgo Ste. 200 (7'� MAR 190c Kenai, AK 99611 CITY CLERK "1TY CF F:EN!' J` r ATTN: Carol Freas N`Pc'S�baczcZ`Zp2``'� RE: Resignation from the Arbitration Board Dear Ms. Freas: Please accept this letter of resignation from the Arbitration Board for the City of Kenai, effective February 29, 1996. It has been an honor to serve on this board. Respectfully submitted, or G. Holleman 207 N. Gill St. Kenai, AK 99611 KENAI BEAUTIFICATION COMMITTEE March 12, 1996* * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES: February 13, 1996 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Goals & Objectives for 1996 b. Theme 1996 c. Green Star "Adopt A Neighborhood" Program d. Banners 6. NEW BUSINESS a. Greenhouse Christening b. Gardening Pamphlet c. Sale of Starter Plants d. Volunteer Orientation 7. REPORTS a. Chairperson b. Parks & Rec c. Council 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Parks & Recreation Minutes (Feb. 26, 1996) 10. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE March 12, 1996 * * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***MINUTES*** Chair person Hett called the meeting to order at 5:30 p.m. 1. ROLL CALL Members present: Susan Hett, Barb Nord Members absent: Marilyn Dimmick, Nina Selby, Sylvia Johnson, Linda Overturf, Jeanene Benedict Others present: Parks & Rec representative Bob Frates, Administrative Assistant Marilyn Kebschull Quorum not established. Meeting adjourned after discussion about procedures and possibilities for holding a special meeting before the April meeting. Chair person Hett was advised to contact City Clerk Carol Freas regarding this. Respectfully submitted: Marilyn Kebschull Administrative Assistant March 14th 1996 &--� Memo to Council Members; Subject: Challenger Learning Center; Dear Council Members; In the next packet that will be prepared for the April 3rd meeting, you will receive the final report that was contracted for through K.Scott and Associates. In addition there will be a resolution asking that the Council accept the report as prepared. I felt that it may be appropriate at this time to give you a little insight as to where we are headed with this project and at the same time perhaps answer several questions that you must have. First of all let me say that the contractor performed in a very professional manner and I believe will deliver a document that is very factual and usable. All reports from the Challenger Center Headquarters in Alexandria Virginia and from the Alaska Areo Space Corp. have been complimentary. Our design of the project has touched off a great deal of discussion regarding the future use of these centers and has stirred peoples minds on how to add and improve the facilities. The design is an advancement in the overall strategies of the Learning Centers as they now are and will as expected come at some cost. I believe that the question of cost is probably uppermost in every ones minds. I know that to be true in my case. From this point then let me bring you up to date with regards to recent events and also try to give you a preliminary look at how we plan to finance this project. Please keep in mind that the finance program has been slowly developing in my mind for some time now and will require some fine tuning as time goes on. A few days ago we received a check from Alaska Areospace Corp. in the amount of $5,000.00 . After receiving the check I contacted Mr. Reilly Snell, the director of Alaska Industrial Development and Export Authority (AIDEA) and asked if he would also participate in this phase of the report with a contribution of an additional $5,000.00. He asked that I send him a request that could be placed before the Board of Directors for their review. I advised him that upon approval of the report by the council, I would forward the report to him with the letter requesting funding. With your approval I will proceed with the request. After receiving the funding, I will request that the council enter into a second contract with K. Scott and Associates to perform the work necessary for the second phase. The work will include among other things a complete and more accurate business plan, the development of the full application to be forwarded to Challenger Headquarters, co-ordination of activities of the finance team, coordination of activities of the architect and continued development of the public relations aspect of the project.The latter shall include corresponding with the school districts through out the state and with the State board of Education as well as the University so as to acquaint them with the future operations of the center. On March 14th. I found myself visiting with Dr. John W. Gerster in Anchorage concerning some elements of my health maintenance program. As the visit progressed, the conversation some how turned to the Alaska Challenger Program. To my complete suppress, Dr. Gerster Advised me that he had recently assumed the chairmanship of the Board of Directors for the Alaska Science and Technologies Foundation. What was to have been a one hour visit that started at 11:00 am actually ended about 2:00 pm with a great deal of conversation given over to the development of the Challenger Learning Center. The result of this meeting was an invitation to prepare a letter of request for funding with copies of the study to be presented at the April 20th. Directors meeting in Juneau. At that time the request will become a formal part of their discussions as to which projects will receive what monies in the next year. What follows now is a possible view and my vision as to how we will finance the overall project. Keep in mind that a lot of work will be required to complete this project but I believe that if we continue to receive the support in the future that has been shown in the past, we should be able to accomplish our goal. The job of raising this money will fall to a select finance task force that I will ask this council to appoint at a later date. Total cost of project.........................................................................$ 4,000,000.00 13000 square foot building @ 150.00 per sq ft.............................$1,950,000.00 Challenger Center prefabricated package ....................................$ 950,000.00 Equipment for Exploratoriem.........................................................$ 150,000.00 Equipment for Electronic Class Room ..........................................$ 250,000.00 Landscaping paving and parking facilities .....................................$ 200,000.00 Design, Engineering, Project management ...................................$ 250,000.00 Contingency.............................................................................. $ 250,000.00 TOTAL $ 4, 000, 000.00 Possible Sources of Funding Alaska State Legislature............................................................... $1, 000.000.00 Alaska Aerospace Corp................................................................ $1, 000.000.00 Alaska Science and Technologies Foundation .............................$ 500,000.00 Alaska Industrial Development and Export Authority ....................$ 500,000.00 Alaska Native Corporations Educational Endowments ................$ 500,000.00 Aerospace Contractors at large .................................................... $ 500.000,00 TOTAL $4,000.000.00 All things come with a price and now I must ask each of you for your support in advancing this project. There are those who say no to almost every project or progressive idea that comes along. I say, If not us, who? If not now, when? I firmly believe that each of us has a responsibility to move the next generation forward in the most technologically advanced manner possible given our circumstances. With that in mind, I will ask that the Council commit to advancing the project the necessary capital dollars to begin the project. Some of these funds will be needed in small amounts as we progress from here. Other funds will come in larger amounts as we begin the actual development phase. Those other funds in larger amounts are intended to be returned to the city as the funds are raised from outside sources. Those funds will be discussed in the final report and will actually not be needed until some time after the fall of 1997. Under no circumstances will we begin the actual construction of the project until all funds are secured. The following represents what I believe to be the actual up front funding to move ahead with the project. Some of which shall be reimbursable and is shown with an ** Funding needed to be committed around May 1st 1996 Printing and binding from present council budget..............................$3,500.00 Architect Fees for already completed preliminary plan ......................$1,250.00 Finance Task force funding for travel, meetings, ect.......................$25,000.00 Project Manager 1/3 funded from AIDA and Ak.Aero .....................$20,000.00 Miscellaneous contingence fund ..................................................... $ 250.00 Sub total ......... $50,000.00 Funding needed to be committed July 1st. 1996 Pre -contract planning Franchise deposit..........................................$50,000.00 ** Architect Hired................................................................................ $50,000,00 ** Sub total $ 100,000.00 Total ............ $ 150,000.00 In as much as we have somewhat committed ourselves to the construction of the Animal Control Shelter some of you may at this point be concerned with our cash outlay for both projects. I have just today met with members of the Borough Assembly regarding their participation in the funding of the facility. While there is still a lot of work to be done, I think we all came away from the meeting in agreement that with a proper working plan we should be able to accomplish the goal of shared funding. To these ends, our staff is preparing a more formal working agreement for both our review as well as that of the Borough. As we do this the Borough will undertake a review of the laws regarding their ability to participate in this type of arraignment. I in turn, will begin a dialog with the other three Mayors around the Peninsula to see what part they want to play in the overall program. We all recognize that if Kenai gets something, there has to be something for the others. If we are able to cut our half of the shared costs to less than $400,000.00 we will be able to fit the projects costs in very well. Remember that I anticipate $100,000.00 of the $150,000.00 to be reimbursed as we begin the fund raising program. Before I close, I would like to advise you of the distribution list for the first phase report thus justifying the $3500.00 for printing and binding costs. Keep in mind that We want broad distribution of the plan and hopefully that will lead to a broader acceptance of the project by the entire community. Additionally we hope to use the plan as part of the fund raising program that will follow Alaska State Legislature......................................................60 Governors office... includes commissioners ..........................20 Lieutenant Governors office..................................................5 Alaska Science and Technologies.......................................10 Alaska Aero Space Corporation..........................................10 Alaska Industrial Development and Export Authority ........... 10 University of Alaska local and Anchorage ............................20 Mining and Petroleum Extension Service .............................10 Kenai Peninsula Borough.....................................................10 Kenai Peninsula Economic District.......................................10 Kenai Chamber of Commerce..............................................15 Challenger Headquarters...................................................... 5 Washington DC Delegation ................................................... 6 Kenai School District............................................................10 Alaska Regional Native Corporations...................................50 Other School Districts and State board of Education ............ 50 Spare copies for industry at large.........................................49 Left over for other uses ....................................................... 50 Total run 400 Council, I hope that after reading these notes some of the questions have been answered. I know that there are lots more yet to come. We hope to answer those questions when you receive the report for the April 3rd. meeting. Undoubtedly the report will open up the door to a whole host of questions not even thought of at this point. That is the reason for the second phase of the plan. If there are any questions that I might be able to answer in the mean time please call me. AGENDA KENAI CITY COUNCIL - REGULAR MEETING MARCH 6, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Rat Nielson - American Legion/50th Anniversary of World War II Commemorative Committee. 2. Vesta Leigh and Nancy Silverman - Snow Removal Concerns. 3. Bill Kluge - New Animal Shelter. C. PUBLIC HEARINGS 1, Ordinance No. 1675-96 - Amending Kenai Municipal Code, Personnel Regulations, Sections 23.25.070, 23.30.030, 23.30.110, 23.40.060, and 23.40.150. 2. Ordinance No. 1676-96 - Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. a. Substitute Ordinance No. 1676-96. 3. Ordinance No. 1677-96 - Increasing Estimated Revenues and Appropriations in a New Capital Project Fund Entitled "Water System Improvement Project-FY96" and in a New Capital Project Fund Entitled "Water System Improvement Telemetry Project-FY96." -1- D. 4. Resolution No. 96-18 - In Support of the Alaska Children's Trust. a. Remove from Table. b. Consideration of Resolution. 5. *1996/97 Liquor License Renewal Application - Alaskalanes, Inc. - Recreational Site. 6. *1996/97 Liquor License Renewal Application - Pizza Hut #9 - Restaurant/Eating Place. CONKISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board 1. *Regular Meeting of February 21, 1996. OLD BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. 4. *Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. -2- 5. *Ordinance No. 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. 6. *Ordinance No. 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. 7. Discussion - Scheduling of Budget Work Sessions. S. Discussion - Master Plan of FAA/Daubenspeck and Senior Center Properties. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING MARCH 6, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Swarner, Moore, Measles, Bannock, Smalley and Williams. Absent was Bookey. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: H-7, Discussion - 3/5/96 memorandum regarding tours of city facilities. ADD AS: I-2, City Manager Report - 3/5/96 TM memorandum regarding tours of city facilities. ADD AS: I-2, City Manager Report - 3/5/96 TM memorandum appointing Jay Sweeney as Acting City Manager. ADD AS: I-2, City Manager Report - 3/5/96 TM memorandum regarding redefining department heads as "exempt" employees... ADD AS: I-2, City Manager Report - 3/5/96 TM memorandum entitled, "State of Alaska's State -Wide Transportation Improvement Program 1996-1998 (STIP)." MOTION: Councilman Smalley MOVED to approve the agenda as amended and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 2 A-6. CONSENT AGENDA Mayor Williams reported he had no changes to the consent agenda. With no other request for changes from council, Mayor Williams declared the consent agenda would stand as presented. ITEM Bs SCHEDULED PUBLIC COMMENT B-1. Rat Nielson - American Legion/50th Anniversary of World War II Commemorative Committee. Mayor Williams reported he co-chaired the 50th Anniversary of World War II Commemorative Committee with Lloyd Little of the American Legion. A scrapbook of the events and activities the American Legion held over the last three years, in regard to the anniversary celebration, was passed to council for review. Williams explained the scrapbook would be sent on to the American Legion national headquarters for review and judging. There will be approximately 10,000 other entries from cities within the United States. Williams presented a plaque, on behalf of the council and City of Kenai, to Kat Nielson in recognition of the efforts of the American Legion for their commemorative celebration activities. Nielson accepted the plaque in the absence of Lloyd Little and thanked the mayor and council and added she was proud of what the American Legion did on behalf of the city and the American Legion. B-2. Vesta Leigh and Nancy Silverman - Snow Removal Concerns. Vesta Leigh - Leigh referred to a letter (in the paper) written to thank council for purchasing snow gates for city plows. Because she spoke with council last year, people from the community asked her to speak again as they are dissatisfied with the inconsistent use of the gates during snow removal. Leigh explained that it seemed that some days the gates are used and the snow doesn't block driveways, and other days the gates are not used and the snow blocks driveways. When the snow does come into the driveways, it is packed hard and is difficult to remove. Leigh requested Administration be sure the gates are used consistently. She added, she believed the problem was from Administration not insisting the plowing be done right. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 3 Leigh added her concern that drivers may purposely not be using the equipment so that it can be said they used it and it didn't work. Mayor Williams stated he received complaints and spoke with the Public Works Director, Keith Kornelis. From his discussion, he learned there is more to snowplowing and using the gates that may not be evident. Nancy Silverman - Silverman reported she was extremely dissatisfied with the city's snow removal during the last snow fall on February 25. Snow gates were not used in her subdivision and she was told it was due to the amount of snow. Because the gates were not used, the driveways in her area were packed full of snow. Due to the dissatisfaction, she and her husband checked with the City of Soldotna, NC Machinery, the Municipality of Anchorage, etc. in regard to using snow gates. She believes there is no reason, other than the need for training, to not use the gates. In speaking with Dave Bunnell (City of Soldotna), she was told there was no reason for not using the gates. A representative from the Soldotna Maintenance Shop told her husband they use the gates all the time and really like them. Anchorage street maintenance told them they have used gates for ten years. When speaking to a representative from NC Machinery, they were told they didn't know why the gates were not being used. Silverman continued by stating that she was irritated because council appropriated the funds for the gates and they are not being used. She suggested a policy be put in place that directs the gates be used for all snowfalls, regardless of the amount of snow and the use of the gates not be left to the whim of the operators. Silverman added, she would continue to return to council and complain until the gates are used consistently. Williams noted when the gates were added to the city's graders, modifications were needed to make them work. Kornelis explained the gates had been used for each snowfall, except the last one. They work very well for snowfall up to about five inches, however, after that, the snow goes over the gate. The last snow was wet and when the gates were dropped, it stopped the graders. One operator hit his head on the windshield and broke the windshield due to the grader stopping so abruptly. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 4 Kornelis added, he had discussed the matter with Bunnell and found Soldotna has had their share of problems with the gates as well. Williams noted Kenai has 61 miles of roads, plus ten miles of roads at the airport to plow during snowfalls. Soldotna has about half that amount of roads. Councilman Moore stated he understood not all the operators used the gates. Kornelis stated they started out using the gates, but the snow got heavier during the day. The use of the gates depends on how much snow there is, the size of equipment, and the time of day the area is plowed. During the last snow, the snow got heavier (more wet) during the day, because of the warm temperature. Moore stated he believed it was obvious the snow removal policy was not working. If it was, there wouldn't have been complaints from citizens. Kornelis stated during the snowfall, there were cars stuck in roadways, etc. The operators try to get the snow out of the roadways as fast as possible, using the gates. There were vehicles stuck in the roadway in the area of Councilman Moore's house. Smalley stated he spoke with some of the operators and was told it depends on the time of day when the snow is plowed, as well as the depth of the snow. However, he added it was hard to imagine graders being stuck. In his neighborhood, the snow was graded quickly and it was done well, however he believed there was room for improvement. It was the first snow problem of the winter and some of the driveways were bermed. Smalley added, he believed the problem would be remedied. Councilman Bannock stated he spoke with other citizens and was disappointed to hear the gates were not used. He added, he didn't believe the graders could be stuck either. Bannock added, he believed the city should ask itself, is it doing the best job it can do. He would like to think every option for snow removal had been exhausted. If more time is needed to do a better job, it should be taken. The job needs to be done right. Jim Williamson - Stated he spoke with operators who told him momentum is needed to be kept up to move the snow. He suggested the city's operators speak with other operators using the equipment for more information. Williamson added, he spoke with the manufacturer and was told that a lot of time, the operators KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 5 don't like the gates and don't use damage them so they cannot be used. city operators have instructors. them properly, hoping to Williamson suggested the Councilman Moore stated he had a big berm that couldn't be shoveled out. Kornelis stated there was more snow in the north end of town. He added, problems in removal of snow depends on what part of town you're in, the amount of snow, and the time of day it is plowed. Councilman Moore stated he would like Administration or Public Works to develop a policy. If the driveways have to be bermed, let the citizens know it first. Gates are not needed for five inches of snow. Kornelis explained the technique of plowing and how the gates are used. He added, council needed to realize that there is a point when the grader can't push the snow. This is not a problem of operator training. Councilman Moore asked if some of the graders used the gates and some did not. Kornelis answered when they began plowing, they all used the gates. Later, they couldn't push the snow and stopped using the gates. Kornelis added, there were options for council to consider: (1) more money, and (2) additional equipment to follow the graders to remove the snow from driveways. Williams stated the whole policy should be reviewed to see if improvements could be made. He added, he was confident the city could get through the winter in good shape. B-3. Bill Kluge - New Animal Shelter. Architect Bill Kluge was requested to speak to council in regard to the new animal shelter design and find possible areas of the design where costs could be cut. Williams noted, council would like to cut out about $90,000 of cost. Kluge explained the original budget reflected a construction cost of $550,039, which included a five percent construction contingency and allowance for a six-month inflation. He reviewed the original estimate, looking for ways to reduce the cost, without sacrificing the low maintenance design and square footage of the building. Kluge reported there were three areas which could be removed to save money: KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 6 1. Approximately $9,500 could be saved in the demolition of the existing building. That cost was included in the estimate, however the Fire Department could destroy the building in a training exercise and city equipment could be used to clean up the remains. 2. Approximately $1,200 could be saved by not placing the art work on the front of the building. 3. Approximately $5,200 could be saved by not placing the canopy on the public corner of the building. Kluge added, the building was designed to be simple in nature. Most of the expense could be attributed to the durability of the materials to be used in the project. Kluge reviewed the design and discussed some of the specialties in the design, i.e. multiple drainage systems, two ventilation systems, grinder and sump pump, etc. Kluge explained the building was to be built of concrete block. The block would be exposed on the inside of the building and covered with an epoxy paint. This is because of the inherent abuse the inside of the building would need to take, i.e. corrosive waste, cleaning materials, etc. Insulation of the building would be on the exterior of the block. These items all add to the cost of the building, but are essential to the design and use. Kluge added, without reducing the size of the building, he did not know of any other areas where cost could be cut. The building is not oversized for the use it will receive now and in the future. The design allows for an addition to the building as well. Kluge explained the estimate was prepared in 1993. Inflation and upgrade costs were applied and brought the cost to $590,093. However, this amount may not be realistic until the drawings are updated and a new estimate completed. Williams asked how long it would take to have bid -ready plans completed. Kluge answered, two months. Williams suggested council direct that, after the plans are completed, they should go straight to bidding instead of going back to engineering because bids usually come in lower than what is expected. Kluge referred to the site plan he placed on the wall for council review. Kluge suggested the paving and curbing of the parking lot could be excluded which could save approximately $20,000. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 7 Williams suggested the paving, canopy and paving and curbing be included in the bid as additive alternates. Councilman Smalley asked if the garage overhead door could be excluded from the design. Kluge explained the overhead door and garage area added to the security of the building when bringing in dangerous animals, etc. Also, it would be essential for cleaning equipment, the truck, etc. in the winter. Smalley suggested taking out the garage and moving the grinder, etc. over Smalley added, he did not want to go over $500,000 for the cost of the building. Councilwoman Swarner asked what type of heat would be used. Kluge answered radiant and slab heat to help keep the floor dry. Swarner asked if there was much difference in cost between radiant and regular heat. Kluge answered slab and baseboard heat are the most efficient. The cost of the slab heat was only $5,000. Williams reported the city manager had suggested asking for three different ideas on how to build it at varying prices, not exceeding $500,000 and bringing the information back to council for review. Williams added, another alternative would be for him to talk with the Borough and request funding from them to help finance the cost as many of the animals handled by the Shelter are from outside the city. Bill Godek, chief Animal Control Officer - Godek stated his concerns/opinions with lowering costs: (1) The garage is needed for security when they have to handle animals that are extremely dangerous to the community. Having the garage and closing the door will make it much easier to handle dangerous animals. (2) Having a gravel driveway would be hard on the epoxy finish to the concrete flooring. The amount of gravel walked etc. will limit the life of the floor and require more maintenance to keep it clean. (3) Eliminating the canopy - not a problem. (4) Ventilation is very important as it will lower the transmission of airborne diseases. (5) Suggested the elimination of one of the dog runs in quarantine area, but not the quarantine area itself. (6) The euthanasia area is needed very badly. (7) The office/reception area could be made smaller, however, it is often used for rabies clinics and groups of students, etc. who tour the facility. in, the KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 8 Godek added, the new shelter design is expensive, however it is very basic. The new shelter should be useable until 2050. As the population grows in the city and surrounding community, more animals are brought to the shelter. They handled 1,200 animals so far this year. Bannock suggested having a pre -bid conference to talk with contractors about materials, substitute materials, etc. He was also concerned about the cost of the facility. Williams stated he understood the concerns, however it would be an institutional facility and should last 50 years. Williams also stated he thought the Borough should bear some of the responsibility as there are many animals that are brought to the city's shelter from outside the city. Williams stated he thought the cost of the building should not be a concern as it is for the use and benefit to the population for many years. He suggested proceeding with the bid process. Councilman Measles suggested the plans be developed and ready to go out to bid and use possible deletions (paving, canopy, art work, etc.) as additive alternates. Williams stated council's directive to be to get the plans bid -ready and out on the street for a bid. Kornelis noted an ordinance was introduced on this agenda for the plans and design. Williams noted he would meet with Borough Assemblymembers by the next council meeting in regard to sharing the cost of the facility. Mayor Williams noted City Manager Manninen was leaving the meeting to catch a flight to Washington, D.C. for a conference. Williams asked if council had any questions to ask Manninen prior to his departure. There were no questions. BREAK TAKEN: 8:00 P.M. BACK TO ORDER: 8:16 P.M. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1675-96 - Amending Kenai Municipal Code, Personnel Regulations, Sections 23.25.070, 23.30.030, 23.30.110, 23.40.060, and 23.40.150. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 9 Mayor Williams noted the date of passage, introduction date, second ready date and effective date needed to be changed on the ordinance (March 6, February 21, March 6, April 6 respectively). MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1675-96 and Councilwoman Swarner SECONDED the motion. There were no public comments. MOTION TO AMEND: Councilman Smalley MOVED to amend the ordinance on Page 4 or 4, changing the date in "Passed by the council...." line to the "sixth day of March," the first reading to February 21, 1996; the second reading to March 6, 1996; and the effective date to April 6, 1996. Councilwoman Swarner SECONDED the motion. There were no objections. s0 ORDERED. Councilman Smalley referred to the last line (added) of 23.25.070 entitled, Acting Positions, "Such acting appointments shall be in writing and the employee must significantly perform the duties of the position." Smalley questioned the addition of the word "significantly" and asked to what degree significantly would be. Smalley suggested a problem could develop if the person moving up is paid for doing another person's job but the person moving into the position left is not paid more. Councilman Measles stated that the pay would be for any employee moving into a different position while another is away for five days or more, however, he wouldn't want to get the city into a position that everyone in a department would keep moving up. Finance Director Sweeney stated he suggested placing the sentence in the paragraph because if there was no rule, it could be abused. His feeling was that if a person was to get paid for doing other duties for another person, there should be assurance the work would get done and it should be put in writing. The person doing the work for the other should also be responsible if the work is done incorrectly as well. Williams agreed the change in pay should be in writing. Clerk Freas advised council that when an acting position goes into effect, it has always been in writing as a Personnel Transaction Form always has to be completed in order to inform KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 10 the Finance Department that the person to take the "acting" position should be paid at a different rate. MOTION TO AMEND: Councilman Smalley MOVED to strike "significantly" from the last sentence in KMC 23.25.070 of the ordinance and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. VOTE ON AMENDED MOTION: Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Absent MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1676-96 - Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1676-96 and Councilwoman Swarner SECONDED the motion. There were no public comments. Councilman Moore asked if it was a coincidence or if transfers for legal expenses are always set at $70,000. Attorney Graves answered there was no particular reason. It was an arbitrary amount which was used in the past for similar transfers. C2-a. Substitute Ordinance No. 1676-96. MOTION TO SUBSTITUTE: Councilman Smalley MOVED to substitute Ordinance No. 1676-96 with the substitute ordinance identified as C-2a. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. It was noted the difference in the ordinance was the date of passage and from where the money was to be transferred. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 11 VOTE: Swarner: Yes Moore: Yes Bannock: Yes Smalley: Yes Bookey: Absent MOTION PASSED UNANIMOUSLY. Measles: Yes Williams: Yes C-3. Ordinance No. 1677-96 - Increasing Estimated Revenues and Appropriations in a New Capital Project Fund Entitled "Water System Improvement Project-FY96" and in a New Capital Project Fund Entitled "Water System Improvement Telemetry Project-FY96." MOTION: Councilman Measles MOVED to adopt Ordinance No. 1677-96 and Councilman Smalley SECONDED the motion. There were no public comments. Public Works Director Kornelis explained the ordinance was combining funds from the Legislature, ADEC and the Governor's Matching Grant. This was a rough estimate, and there was a possibility the amounts would have to be put in two funds later to balance. VOTE: Swarner: Yes Moore: Yes Bannock: Yes Smalley: Yes Bookey: Absent MOTION PASSED UNANIMOUSLY. Measles: Yes Williams: Yes C-4. Resolution No. 96-18 - In Support of the Alaska Children's Trust. C-4a. Remove from Table. MOTION: Councilman Smalley MOVED to remove Resolution No. 96-18 from the table. Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 12 C-4b. Consideration of Resolution. Clerk Freas referred to the memorandum included in the packet in regard to her discussion with Tom Ackerly, staff member of Representative Navarre's office. Freas stated she had also received a telephone call from Bruce Scandling, Special Assistant in the Governor's office. Scandling told her they were still trying to work out from where the Trust Fund would be funded. As soon as they determine internally how it will be funded, they will forward the information on. Additionally, Scandling stated they would understand if council would want to postpone action on the resolution until the funding determination is made. Councilman Smalley suggested adding a whereas to the resolution to urge the Governor and Legislature not to use funding that would reduce municipal assistance and revenue sharing. Councilwoman Swarner stated she would rather postpone action. Councilman Bannock stated he would like the resolution taken from the table and voted down. Mayor Williams stated he thought council should take action. WITHDRAWAL OF MOTIONS Councilman Smalley requested to withdraw his motion and Councilman Moore (the second to the motion to remove from table) had no objection. Mayor Williams directed the resolution remain on the table until more information in regard to the funding of the Trust. C-5. 1996/97 Liquor License Renewal Application - Alaskalanes, Inc. - Recreational Site. Approved by consent agenda. C-6. 1996/97 Liquor License Renewal Application - Pizza Hut 19 - Restaurant/Eating Place. Approved by consent agenda. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 13 ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported the Council on Aging met with the Senior Connection and discussed fund raising activities. Finance Director Sweeney and Mayor Williams also attended and discussed the groups' investment of funds. No legal advice was given. D-2. Airport Commission Councilman Measles reported the Commission would meet on March 14 1996. D-3. Harbor Commission Public Works Director Kornelis reported the next meeting of the Commission would be held on March 11, 1996. D-4. Library Commission Councilman Moore reported the Commission met March 5, 1996. They discussed information received that there could be potential liability to the city when a patron uses the Internet made available at the library. Moore added, the Commission heard a report from the Friends of the Library as well as the Addition Committee. The Addition Committee Chairperson noted he received a report which discussed library expansions and planning stages involved in expansion planning. The Committee will be reviewing and discussing the report. Also reported, the Library will be open on Sundays from 1:00 - 4:00 p.m. in April. During the Sunday openings, the library will be staffed by volunteers. D-5. Parks a Recreation Commission Councilman Smalley reported a special meeting was held on February 26 to discuss the FY96/97 budget. The minutes of that meeting were included in the packet. During the discussion of the budget, it was suggested that large construction costs for restrooms, etc. not be placed in the Parks & Recreation budget, KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 14 but in a more appropriate fund. Only the maintenance and repair after the facility is built should be included in the Parks & Recreation budget. Councilman Smalley reported Ordinance No. 1678-96 (on the consent agenda) would come before council at their next meeting for purchase of playground and basketball court equipment to be placed at the Beaver Creek and Municipal Parks. Mayor Williams noted the discussion about placing Internet at the Recreation Center. Parks & Recreation Director McGillivray stated it had not yet been connected. Williams suggested direction should be given in regard to including other city departments on the city's home page. D-6. Planning & zoning commission Councilman Smalley reported the minutes of the last meeting were included in the packet. The Commission approved a replatting of lots in the Herman Subdivision and a home occupation permit for a graphic arts business. Also, commission members have been reviewing requested street name changes in regard to the Enhanced 9-1-1 Mapping and Addressing Project. The public hearing on this item will probably be held on March 27. Smalley also reported the Commission discussed a proposed residential zone requested by Mike Christian. The zone would require a set percentage of natural material be kept on lots and would include approximately 1,000 acres on the west side of Kenai. Problems with the suggested zone would be that houses already built in the area wouldn't meet the requirements for the proposed zone and it would also impact new subdivisions as well. Other business included continued updating of the Comprehensive Plan and code enforcement of a possible mechanical business from a private home garage which is being investigated. Councilwoman Swarner reported there are trailers parked across the street from the white apartment buildings at Spruce and Fourth. Smalley informed council he would not be attending the next Planning & Zoning Commission meeting, but that Councilman Bannock would attend for him. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 15 D-7. Miscellaneous Commissions and Committees D7-a. Beautification Committee Councilwoman Swarner reported the Beautification Committee was scheduled to meet next week, March 12. D7-b. Historic District Board Councilman Bannock reported that during the last Board meeting, the sign project for the Village of Shkituk' was discussed due to the receipt of a letter stating funding for the sign would not be forthcoming from the Department of Natural Resources. In discussing the matter, they found that there was uncertainty of where all the planned development, i.e. sign, senior condominiums, etc. would be placed. Mayor Williams stated he suggested a master plan be developed for the area in order that everyone would be sure of where all the development was to be. He also requested that development of that area be put on hold. Councilman Bannock also reported that he requested the Board complete their mission statement. The Board has also been reviewing the portion of the sign code which affects the Historic District. Bannock suggested they forward their suggestions on to the Planning & Zoning Commission for consideration. D-7c. Challenger steering Committee Mayor Williams reported the Committee was developing a blueprint of the building to house the Challenger Center. At this time, the design was much different than any of the other centers. The plan and project was presented to the Kenai Peninsula Board of Education and they accepted it and were very enthused. Also, Superintendent of Schools Bromenschenkel joined he and Kathy Scott, and Pat Ladner (Alaska Aerospace) in a teleconference call with the main Challenger office in Virginia. They discussed the project, design for the building, and the proposed mechanics of linking Kenai to all parts of the world through audio/video technology. Williams also reported there was a possibility of developing a business in Kenai to build Challenger program modules which would be sent to remote areas throughout the United States. He KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 16 foresees the receipt of a grant to start a manufacturing plant to build the modules and market them. The idea was met with a lot of enthusiasm from the Virginia office. Williams also reported that Alaska Aerospace has stated the City of Kenai is their first choice for placement of a Center in Alaska and they will make that recommendation to the Challenger Center in Virginia. Williams noted that he wanted council to understand there will be monies involved, i.e. up front funding to start the project. Other funding will also be sought through the Legislature, Alaska Science & Technology, NASA vendors and corporate sponsors. They have already had indications from AT&T that they would design the electronic classrooms. Williams reported the city received the $5,000 from Alaska Aerospace to help with the financing of the feasibility study. Williams added they will be requesting a matching grant of $5,000 from AIDEA and asking council to develop a continuing contract with Kathy Scott for the continuation of the application process. The blueprint of the building and the feasibility study will be presented to council at the April 3 meeting. D7-d. Kenai visitors & convention Bureau Board No report. ITEM E: MINUTES E-1. Regular Meetinq of February 21, 1996. Approved by consent agenda. ITEM F: None. ITEM G: OLD BUSINESS None. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 17 ITEM H: NEW BUSINESS Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED for approval of the purchase orders exceeding $2,500 and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. H-3. Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. Introduced by consent agenda. H-4. Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. Introduced by consent agenda. H-5. Ordinance No. 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. Introduced by consent agenda. H-6. Ordinance No. 1661-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. Introduced by consent agenda. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 18 H-7. Discussion - Scheduling of Budget Work Sessions. Mayor Williams referred to the draft schedule for budget work sessions and requested the March 27, 1996 session be held at the Kenai Senior Center. Council agreed and requested it begin at 7:00 p.m. Williams requested a lunch be available. Smalley noted the Planning & Zoning Commission meeting will be held that same evening, but he would attend the budget session. The second budget session was changed from April 4 to Tuesday, April 2, 1996. It was determined that this session be held at the Senior Center at 7:00 p.m. as well. Librarian DeForest noted a Library Commission meeting was scheduled for that evening. Williams excused DeForest and Councilman Moore from attending the Commission meeting. The third work session was scheduled for April 10, 1996 at 7:00 p.m. This session will also be held at the Senior Center. Councilman Bannock referred to a memorandum from City Manager Manninen added to the council packet at the beginning of the meeting. The memorandum referred to scheduling a tour of city departments by council. Bannock stated he had discussed the possibility of a tour for himself (due to a suggestion he received from a department head) earlier with Manninen. Bannock stated he suggested the tour should be done on a consistent basis in order that information from departments can be shared with the whole council. A tour was planned for Wednesday, March 27, 1996 at 3:00 p.m. This will allow department heads to discuss matters with council. The tour is to begin at city hall. The City Manager was directed to organize an itinerary with department heads. H-8. Discussion - Master Plan of FAA/Daubenspeck and Senior Center Properties. Mayor Williams referred to the maps included in the packet and explained he requested a master plan be developed of the Daubenspeck and Senior Center properties as there were some discrepancies of what and where development was to take place on those properties. Reasons for developing the plan were cited by Williams as The Continuum Corporation's plan to submit a lease application for use of a portion of the Daubenspeck property for the condominiums; the possibility of the FAA dismantling the KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 19 antenna farm; the construction of the Assisted Living Complex; and concerns of contaminated materials buried in that area. Also, there was some confusion as to where the old Shkituk' Village was situated in regard to the placement of the Historic District Board sign. Williams added, he thought all development should come to a stop until a master plan was developed. Williams continued, after some research by the city, it was found that a clean-up may be required. A letter has already been sent Senator Stevens noting it could cost up to $500,000 to clean up the area. Williams requested council's concurrence for his request to have Administration stop development on the properties until a master plan is developed. Councilman Smalley concurred. He added, he had discussed the confusion in regard to Shkituk' with PZ Commissioner Bryson. Public Works Director Kornelis brought forward copies of old maps showing the village, etc. No formal action was taken. EXECUTIVE SESSION None. ITEM I: ADMINISTRATION REPORTS I-1. Mayor a. Student Leadership Forum - Councilman Smalley reported this Forum was a wonderful program and has a lot of merit. Last year council set criteria for KCHS students to attend and the school modified the criteria and sent students that probably should not have gone. This year, he would be sure to get the information to the Social Studies Department and have them choose a student from a government class. Discussion followed regarding School District requirements for chaperons, etc. Smalley stated he would speak with school administration to determine what would need to be done. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 20 Mayor Williams suggested council authorize sending one student for two or three days or two students and split the attendance. Councilman Smalley stated he would meet with school administration and report back to the city about chaperons questions, etc. and what the city's responsibilities would be. 1-2. City Manager a. Manninen - Acting City Manager Sweeney reported Tom Manninen would be out of town from 3/6-12 in order to attend a conference in Washington, DC as well as meet with the Alaska delegation. b. Budget Meetings - Sweeney reported the city manager would be meeting separately with department heads to review the draft budget. These meetings will take place on March 13, 14, and 15. I-3. Attorney No report. 1-4. City Clerk Clerk Freas referred to a letter received from the Kenai Alternative School requesting a donation for their graduation celebration. Freas explained council budgeted $100 for this purpose in the FY95/96 budget. MOTION: Councilman Smalley MOVED for the City of Kenai to donate $100 to the Kenai Alternative High School to help offset costs of their graduation celebration. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. I-5. Finance Director Finance Director Sweeney referred to his memorandum included in the packet, answering questions council had in regard to assessments owed, financing, and remaining debt. Councilman Moore asked why the city had 16 lots on which assessments were outstanding. Sweeney stated he did not know, but would research KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 21 the matter. Councilman Moore asked if there were back taxes and assessments involved and could the non-payment of the amounts be due to pending litigation. Sweeney stated did not know the history on the matter but would research it and prepare a response for the next council meeting. Councilman Bannock asked if the past due assessments, etc. would be included in the sale price. Sweeney answered yes and the assessments are a superior lien and would be paid at the time of the sale. Councilman Moore asked if the delinquent interest and penalties were still accruing. Mayor Williams answered yes, and added he thought council should review the matter immediately as there could be more private home development in the area if the lots were sold. Williams added, the city may need to review the city's ownership, marketing of the lots, and whether there is a clear title on them, as long as it would not affect the litigation surrounding the rest of the lots in Inlet Woods. Attorney Graves stated he believed the lots had been foreclosed upon and the city received tax titles for those lots. Because the title companies will not insure a tax title, the banks won't loan funds to build on the properties. Graves added, he would review the matter and report back to council. Graves was asked to investigate whether an indemnification clause could be added to allow clear title. Graves stated if the city could get insurable titles, the properties could be sold, but not at the price the city would prefer receiving. -6. Public Works Director a. North Forest Drive - Director Kornelis reported he spoke with Representative Navarre in regard to council's request to find out if the funding was available for design of the road upgrade in this year's budget. Kornelis stated a subcommittee of the Department of Transportation would be meeting during the week and they are juggling funds around. Kornelis referred to a memorandum added to the agenda from Manninen in regard to the STIP report. The North Forest Drive upgrade and Mission Street improvements were included in the STIP report. In the report, those projects were moved up on the list from last year, and engineering is begin in 1996. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 22 Kornelis also reported there would be a DOT meeting to discuss the STIP list on March 18. b. Mission Street Improvements - Kornelis reported there would be a meeting with Church land committee representatives, Cherrier, and city representatives to develop right-of-way drawings. I-7. Airport Manager Airport Manager Ernst reported the border mural (painted above the airline ticket counters) had been completed. ITEM J: DISCUSSION J-1. Citizens a. Emily DeForest - Reported she would be on vacation at the time of the first budget meeting and requested the Library budget be discussed during the second budget work session. There were no objections from council. b. Patricia Porter - Reported she too would be on vacation at the time of the first budget meeting and requested the Senior Center and Vintage Pointe budgets be discussed during the second budget meeting. There were no objections from council. C. Bob Peters - Stated "Save Mission Avenue" were words to live by. J-2. Council Bookey - No report (absent). Swarner - Stated her concern that snow was accumulating around the doors at entrances of the Airport and Library. Airport Manager Ernst reported the snow, blown in by the wind, had been removed. Swarner also reported she would not be at the next council meeting. Moore - No report. Measles - No report. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 23 Bannock - No report. Smalley - Reported he would be absent from the March 20 council meeting as he would be in Juneau. Williams - Reported he requested Attorney Graves to investigate how the city could protect itself from the onslaught of dipnetting during the summer. Council will need to decide what it wants to do in regard to protection of the bluff and beach access. ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:20 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk i F , LL ;;r C) C) O O d CM N to 0 U) z O a U_ z 0 U) D O Fr �o w c� Q D w z O a F- a U) w J IL a c� z H Q ry w a O a O J w w w F- J H D U) n O w U Q J Q U F- U w J w O Q w J w w w m 0 Q' 0 No LL a l N i N �r t <r € w € Q r <1 <{ Z r <a Q a {i r <E w e i ;r 't V `r r �1 r �t r Z_ ri lilt a r :E r 1 r r ti E� U r ai ! O CIO r r f W E J Z f J w;i O fA � F- �` a� W a iL 1tJ . I CL W i!J Qi ri 4 LU m U +a�rIW LL 4,5 Suggested by: Finance Cite Of Kenai Ordinance No. 1682-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY S6,026 IN THE GENERAL FUND FOR REPAIRS TO THE SENIOR CITIZEN CENTER STATION WAGON. WHEREAS, the new Senior Citizen Center station wagon has sustained serious uninsured damage in an auto accident; and WHEREAS, an internal transfer of funds within the Shop Department and a purchase order in the amount of $6,026 to repair the vehicle was approved by the Council in a emergency telephone poll on March 11, 1996 in order to expedite repair of the vehicle, and WHEREAS, the internal transfer of funds will leave the Shop Department operating supplies account short of the amount determined to be necessary for the remainder of the fiscal year; and WHEREAS, the General Fund has a fund balance designated for self-insurance and the purpose of the designated balance is to provide a source of funds for uninsured losses. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Designation for Self -Insurance $6,026 Increase Appropriations: Shop - Operating Supplies $6,026 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of April, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: March 20, 1996 Adopted: April 3, 1996 Effective: April 3, 1996 Approved by Finance: (3/11/96) Suggested by: FL,nu..w City Of Kenai Ordinance No. 1683-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $12,000 IN THE WATER AND SEWER FUND FOR A MIXING ZONE STUDY. WHEREAS, the Kenai Peninsula Borough is desirous of discharging their solid waste disposal facility baler wash down water into the City of Kenai's sewage treatment plant; and WHEREAS, the Citv of Kenai Public Works Department is supportive of the idea but feels that, by accepting the wash down water, the City of Kenai will be required to have a mixing zone in order to renew its Environmental Protection Agency (EPA) permit for its sewage treatment plant; and WHEREAS, a muting zone study must be conducted before such a zone can be established. and WHEREAS, the Kenai Peninsula Borough has offered to pay half of the cost of the study, providing that the cost be recouped through discounted disposal fees in the future. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Water And Sewer Fund Increase Estimated Revenues: Kenai Peninsula Borough Grant $ 6,000 Appropriation of Fund Balance $ 6.000 Increase Appropriations: Sewer Treatment Plant Department Professional Services $12,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI. ALASKA, this 3rd day of April, 1996. ATTEST: Carol L. Freas, City Clerk Approved by Finance:_ (3/11/96) JOHN J. WILLIAMS, MAYOR Introduced: March 20, 1996 Adopted: April 3, 1996 Effective: April 3, 1996 ENAI PENINSULA BOROUGH 144 N. BINKLEY SOLDOTNA, ALASKA 99669-7599 BUSINESS (907) 262-4441 FAX (907) 262-1892 DON GILMAN City of Kenai, Public Works Department A February 26, 1996 MAYOR Attention: Mr. Keith Komelis, Director 210 Fidalgo I W cgs Kenai, Alaska 99611-7794 peceived Gm0:ksrm pudic wwm Debt. RE: KPB Baler Floor Wash Down Water Request Continuation Dear Mr. Komelis: The KPB desires to continue efforts necessary to gain the City's approval of accepting a limited quantity of floor wash down water from KPB Solid Waste Facilities in the Central Peninsula. This letter proposes cooperation with the City's plan to have Vassey Engineering perform a mixing zone study. The KPB understands that the study is estimated to cost approximately $10,000 to $12,000, and proposes that cooperation in funding be linked to the following conditions: • That the study be performed in the immediate future and be promptly completed; • that if washwater is ultimately granted for disposal and fees are assessed, that the KPB receive a credit against that disposal fee, in the amount study contributed; • and, that an additional 2000 gallons test batch be introduced to the WWTP, to allow a more representative sample to be evaluated. It is expected that floor washdown water accumulated under more normal operations (i.e. more hose work allowed) will be less severe in chemistry character. This will allow evaluation of an updated chemistry. Our sincere thanks to the Mayor's and Council's discussion at the latest meeting. We appreciate all your input and cooperation to date and trust that a workable solution does exist. Sincerely; PW/ M rojects Division Walter L. Robson, P. E. Manager PW/Major Projects Div. cc: C. Mayer, S.W.Dept. MEMORANDUM TO: Mayor Williams and City Council THROUGH: Tom Manninen, City Manager'rulT FROM: Keith Komelis, Public Works Director.Z DATE: February 15, 1996 SUBJECT: KPB Request to Dispose of Baler Wash Down Water at the Kenai STP FOR: Council meeting of 2/21/96 Mr. Walter L. Robson and Kathy Mayer from the KPB have requested to be heard at the City Council meeting of February 21, 1996, Mr. Robson's letter of February 5, is in the packet. We have been told by EPA that our new NPDES permit is going to be much more stringent. We feel the baler wash down water and our effluent will require a mixing zone to most EPA's requirements. A mixing zone is a designated area around the out fall discharge point where the permittee is allowed to exceed the limitation of the permit. Obtaining a mixing zone for our wastewater treatment plant requires a lot of testing and an expert in this field. Vasey Engineering has such an expert and we are asking them for a proposal. They performed a leachate feasibility study for our plant. A rough cost estimate for the mixing zone study is $12,000.00. The KPB is asking to be allowed to discharge their baling facility floor wash down water into our sewer system. They suggest using their Kenai Transfer Station as a site for putting it into our system. The Kenai Peninsula Borough as a whole is in need of a property built and maintained RV sewer dump site. This facility could be used by KPB and City of Kenai citizens. Maybe the .Kenai Transfer Station could also handle a nice properly built RV dump station. I would suggest that the KPB and the city work together to develop an RV dump site and baler wash down water receiving station at the Kenai Transfer. Maybe the KPB and the city could split the cost of the mixing zone study and the construction costs of building an - RV dump station. KK/kw CAMP OMDEMSTMALER.MEM <KENAI PENINSULA BOROUGH 144 N. BINKLEY SOLDOTNA. ALASKA 99669-7599 - BUSINESS (907) 262-4441 FAX (907) 262-1892 S.T. P, 7 DON GILMAN City of Kenai '-\ February 5, 1996 MAYOR Public Works Department ^/w Attention: Mr. Keith Komelis. Director F0� ", iUR LUUMAL MEET1NIi OF � 96 City myr. --.n Attorney 210 Fidalgo ghaK" :71 k4Q&;aPub1it wins —_..p city Clerk Kenai, Alaska 99611-7794 _ '�'' -- Tinanc oris„b„_� sy *WJMI OK No Yee Ok— RE: Request for Initiation of Acceptance, of KPB -Baler Floor Wash Down orate Dear Mr. Komeiis: This letter is to request review by the City Council, for the acceptance of a limited quantity of wastewater from the KPB Central Peninsula Baling Facility floor wash down system, for treatment through the City of Kenai's wastewater treatment plant. HISTORY: As was mutually accepted by the City of Kenai and the Kenai Peninsula Borough, the evaluation of both the City of Kenai wastewater treatment plant (WWTP) for future loading purposes, as well as possible inclusion of floor wash down wastewater and leachate treatment through this plant, was published in a report in late 1994. The firm of Vasey Engineering of Seattle, Washington was chosen by the City of Kenai and retained through a Kenai Peninsula Borough grant for approximatety $64,000. The scope of work was multi faceted: to review capabilities of the existing City of Kenai wastewater treatment plant; • to demonstrate adjustments and expansion capabilities; • to evaluate any possible conflicts which may arise by acceptance of the Borough's floor wash down water, • to make recommendations as to the successful introduction of any leachate or floor wash down wastewater flow into the Kenai WWTP. FINDINGS: It is anticipated that the Soldotna Baler Facility will produce approximately 70 to 140 gallons per day as listed in the Vasey report. In terms of flow, this is a population equivalent of .5 people. The floor washwater chemical tests were exhaustively reviewed by the Consultant and found to resemble, typical to diluted refuse wastewater. Post review of further tab sampling, two batches of washwater were introduced into the City's plant (Feb. 14, 1994, 400 gallons and April 19, 1994, 1500 gations). The first load was trickled in over time and the second was loaded under normal flow considerations. The report demonstrates that no adverse impact over the day's flow was observed. °Moreover, the calculated increased loading from baler leachate is small relative to existing and future loading from the City of Kenai. Thus the treatment of baler facility leachate appears to be feasible with recommendations.' REPORT RECOMMENDATIONS: Vassey's report was global in view and detailed in point. Aspects contingent with future City's WWTP expansions were emphasized as were recommendations pertinent to this request. This study will be advantageous for future development of the treatment plant, as growth continues in the City of Kenai. Regarding the introduction of strictly floor washwater, the report stated that relatively small volumes, approximately 2,000 gallons, can be discharged to the WWTP, over an eight hour period of time with no detrimental effects. A separate discharge tank could be established allowing isolation prior to sampling and control of discharge per City approval. One location proposed, by the Consultant was via the Kenai Transfer Station due to availability of space for storage tank and the existence of the City sewer service. Kenai Peninsula Borough appreciates the previous Councils' efforts, within the City Code, to allow cooperation to transpire between the various governmental agencies as is referenced in City of Kenai Municipal Code, Tale 17.30.080. This code, through exemption, allow agreements to be established where the City can accept, from outside its boundaries, wastes for treatment in the City's WWTP. The KPB fully appreciates the present Councils review and consideration for this request. We will be available at the pertinent meeting date, to respond to any questions. In the interim please contact myself or Cathy Mayer, Manager of the KPB Solid Waste Division at 262-9657. An additional copy of the subject report is included. Sincerely; �q � o PW/ Major projects Division / 4T- Walter L. Robson, P. E. Manager PW/Major Projects Div. cc: KPB Mavor Gilman CITY OF KENAI #-Zr " Od Capdcd 4 4". 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 - - aTrrtuab "z MEMORANDUM TO: Kenai City Council THROUGH: Thomas J. Manninen, City Manager FROM: Kim Howard, Administrative Assistant DATE: March 14, 1996 FOR: March 20, City Council Meeting RE: Assignment of Lease - Lot 4, Block 1, FBO Subdivision Dan O. Pitts and Dean Eichholz have requested the Kenai City Council consent to the attached Assignment of Lease to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts individually. The property is located on Willow Street and shown on the attached map. The lessee is current in lease payments, sales tax and property tax on all property leased from the City. The City Attorney has reviewed the documents and has no objections. Does the City Council consent to the Assignment of Lease from Dan O. Pitts and Dean Eichholz to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts individually? If so, the Consent to Assignment can be signed by the City Manager. Attachments cc: Dan Pitts & Dean Eichholz 04 C:\WPDOCS\LEASES\ASSIGN.MEM ASSIGNMENT OF LEASE This assignment, entered into between Dan O. Pitts, P.O. Box 1916, Soldotna, Alaska 99669 & Dean Eichholz, 403 N. Willow, #1, Kenai, Alaska. 99611, hereinafter referred to as the Assignor; and Kenai Airport Fuel Service, Inc.. 340 Airport Way. Suite #1, Kenai, Alaska. 99611 & Dean Eichholz 403 N. Willow, #1, Kenai, Alaska, 99611, & Reean D. Pitts, P.O. Box 1916, Soldotna, Alaska. 99669, individually, hereinafter referred to as the Assignee. Assignor does hereby assign and transfer all of his interest in the leasehold estate as evidenced by that certain Lease Agreement with the CITY OF KENAI as Lessor, dated on the 30th day of July, 1990, Book 369, Page 694, Kenai Recording District, and covering the following -described property: Lot 4, Block 1, FBO Subdivision, according to Plat No. 78-225 To have and to hold the same from the date hereof, for and during all of the remainder yet to come of the term of said Lease Agreement_ Assignee agrees to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the said Assignor has hereunto set his hand and seal this day of 1996. Dean Eichholz Title Individually by: Dean Eichholz Reean D. Pitts (If Lessee is a Corporation) ATTEST: Dan O. Pitts --- ------------ Title ASSIGNOR: Dan O. Pitts Title ASSIGNEE: Kenai Airport Fuel Service, Inc. By: Reean D. Pitts Title STATEOFALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 1996, Reean D. Pitts. 9ecretary/Treasurer, of Kenai Airport Fuel Service, Inc., being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said corporation. Notary Public for Alaska My Commission Expires: STATE OF ALASKA ) ) ss THIRDJUDfCIALDfSTRICT ) THIS IS TO CERTIFY that on this day of , 1996, Dean Eichholz. being personally known to me of having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for Alaska My Commission Expires: STATE OF ALASKA ) ) ss THIRDJUDICfAL DISTRICT) THIS IS TO CERTIFY that on this day of , 1996, Dan O. Pitts, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for Alaska My Commission Expires: STATE OF ALASKA )ss THIRD JUDICIAL DISTRICT) THIS IS TO CERTIFY that on this day of 1996, Reean D. Pitts, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for Alaska My Commission Expires: CITY OF KENAI CONSENT TO ASSIGNMENT The Assignment of that certain lease dated the 30th of July, 1990, and recorded at Book 369, Page 694, Kenai Recording District, from Dan O. Pitts, P.O. Box 1916, Soldotna, Alaska 99669 & Dean Eichholz, 403 N. Willow, #1, Kenai. Alaska 99611, to Kenai Airport Fuel Service, Inc., 340 Airport Way, #1. Kenai, Alaska 99611, & Dean Eichhoiz, 403 N. Willow, #1, Kenai, Alaska 99611, & Regan D. Pitts, P.O. Box 1916, Soldotna, Alaska 99669, individually covering the following -described property: Lot 4, Block 1 , FBO Subdivision, according to Plat No. 78-225 Is hereby ACKNOWLEDGED AND APPROVED, subject to the same terms and conditions as contained in the original lease above -described - This consent is given by the City of Kenai without waiving any right or action, or releasing the Assignor from any liability or responsibility under the aforementioned Lease, and does not relieve the Assignee from the condition requiring the City's approval for any subsequent sublease or assignment. Thomas J. Manninen City Manager STATE OF ALASKA ) ) ss THIRD JUDICIAL DISTRICT } THIS IS TO CERTIFY that on this day of , 1996, THOMAS J. MANNINEN, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires: 2 A4 �('ME T4 �� �7/ 4p 4. Rp 4 �? C4RRi / ` lF�M'h4C SEq QpAOk LIC pus J � 6.0. (J D/Y - s LOT A-2 0 os _ 44 ZU_N1T �LOT3 BARON PARA''P6 A- I I PARCEL PENDING) MARATHON RD �E -UN T H-2 _ TRACT 9-1 tNfT H-3 UNIrH-5 TRACT 1 KLUGE SA ASSOCIATES ARCHITECTS PLANNERS 130 Trading Bay, Suits 330 283-3698 Kenai Alaska 99611 INVOICE /YJ�U uuununuuw ....................... BILLING DATE: March 8, 1996 INVOICE NO.: 9076.01 PROJECT: ALASKA CHALLENGER LEARNING CENTER PROJECT NO.: 9076 SUBMITTED TO: CITY OF KENAI 210 FIDALGO, SUITE 200 KENAI, ALASKA 99611 FOR: Architectural Services: ����•�g9i01112��,s ti MAR i996 CLASSIFICATION HOURS/RATE IIIIIIIillllllllllillllilllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllilllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllfllllllllllllllllllllllilllllillllllllllllll AMOUNT DUE Principal Architect 23 Hrs. @ $95/Hr. $ 2,185.00 Intern Architect 33.75 Hrs. @ $55/11r. 1,856.25 Subtotal $ 4,041.25 Not -to -Exceed Amount $ 1,200.00 TOTAL AMOUNT DUE THIS INVOICE Thank you. $1,200.00 41 PETER KLAUDER, ARCHITECT 455 NORTH FOREST DRIVE KENAI, AK, 99611 (907) 283-1919 DATE OF BIRTH: 11-19-59 EDUCATION: MASTER OF ARCHITECTURE, University of New Mexico, Albuquerque, N.M., 1990. B.A. ENERGY & ENVIRONMENTAL SCIENCE, Bucknell University, Lewisburg, PA, 1982. ENVIRONMENTAL DESIGN & ENERGY SYSTEMS, Evergreen State College, Olympia, WA., 1981. CONTINUING EDUCATION: ARCTIC ENGINEERING, University of Alaska, Anchorage, AK., 1992. AUTOCAD, Kenai Peninsula Community College, Community Schools Program, Soldotna, AK., 1990 PROFESSIONAL REGISTRATION: REGISTERED PROFESSIONAL ARCHITECT, 09-12-94, State of Alaska, No. 8924 REGISTERED PROFESSIONAL ARCHITECT, 12-23-95, State of Hawaii, No. 8797 WORK EXPERIENCE: KLAUDER & COMPANY, Principle Architect, Kenai, AK., 1994. IVY & COMPANY ARCHITECTS, Project Manager and Draftsman, Anchorage, AK., 1992-93. KLUGE & ASSOCIATES ARCHITECTS, Draftsman and Building Inspection, Kenai, AK., 1990-91. MORROW and COMPANY LANDSCAPE ARCHITECTS, Draftsman and Project Inspection, Albuquerque, N.M., 1990. DESIGNER'S EDGE, Remodeling Contractor, Foreman and Carpenter, Albuquerque, N.M., 1989. COMPUTER INFORMATION RESOURCES TECHNOLOGY, Student Computer Consultant for UNM Computer Pods, Albuquerque, N.M., 1989. COPA LANDSCAPE ARCHITECTS, Draftsman and Project Inspection, Albuquerque, N.M., 1987-88. LIVING SYSTEMS, Designer Builder, Carpenter, Albuquerque, N.M., 1986. HARTMAN BUILDERS, Custom Builders, Carpenter, Granville, OHIO, 1983-85. MEYER'S ARCHITECTURAL METALS, Custom Welders, Welder and Laborer, 1983. AWARDS: Merit Award, awarded $366 by the Lath and Plaster Institute, 1988. Mellon 1986 Summer Internship, awarded $800 to visit and provide design services for APAC, institute for cerebral paralysis, Mexico City, 1986. INTERNSHIP and CONFERENCES: The 9th National Passive Solar Energy Conference, Columbus, Ohio, 1984. The Lovins' Project, Rocky Mountain Institute, Old Snowmass, Colorado, 1982. Intermediate Technology / Local Resources, Menlo Park, California, 1982. The Farrallones Institute, Occidental, California, 1982, Domestic Technology / Solstice Publications, Evergreen, Colorado, 1982. County Energy Planning Conference, Yakima, Washington, 1981. Thurston County Energy Planning Committee, Olympia, Washington, 1981. SolWest'80 Conference, Vancouver, B.C., (bi-national conference) 1980. BioEnergy '80 Conference, Atlanta, Georgia, (international conference) 1980. KLAUDER & COMPANY ARCHITECTS 455 N FOREST DR., KENAI, AK. 99611 (907) 283-1919 JOB REFERENCES: Job Name: Bonebrake Residence Location: N/A Date: May 16, 1994 Client: Steve and Tamera Bonebrake, 262-1671 Contractor: Owner/Contractor, Steve Bonebrake Job Name: Christopher Residence Location: Ridgewood Drive, Soldotna Date: June 17, 1994 Client: Bill and Jimmie Ann Christopher, 262-5914 Contractor: Owner/Contractor, Bill Christopher Job Name: Bailey Building or C&M Muffler Location: Sterling Hwy, Soldotna Date: July 6, 1994 Client: Don Bailey, 262-5322 Contractor: Superstructures, Dick Ruckman, 262-5888 Job Name: Short Stop Location: Corner of K-Beach Road and Poppy Lane Date: Oct 18, 1994 Client: Delma Jackson, 262-5112 Contractor: SuperStructures, Dick Ruckman, 262-5888 Job Name: New Life Assembly of God Church Location: Kenai Spur Hwy, Kenai Date: May 1. 1995 Client: Steve Brown, Pastor, 283-7752 Contractor: Dan Poppen, 262-6641 Job Name: Kachemak Electric Location: Spur Hwy, North Kenai Date: May 22, 1995 Client: Mark Cialek, 283-3360 Contractor: J. E. Thorton General Contracting, 283-3313 Job Name: UNOCAL Bld # 3J641 Location: UNOCAL Chemical Corp., Spur Hwy, North Kenai Date: Aug 24, 1995 Client: UNOCAL, Fred Miller M. E., 776-3257 Contractor: N/A KLAUDER & COMPANY ARCHITECTS 455 NORTH FOREST DR. KENAI, AK., 99611 (907)283-1919 PROJECT MANAGEMENT PHILOSOPHY The management philosophy for Klauder & Company is very much a "hands-on" approach. As principal architect, I am personally responsible for all aspects of the project from proposal through construction. My experience includes five years of architectural experience here in Alaska. The small size of the Alaskan firms I have worked for has enabled me to be directly involved with all phases of the projects. In each office I have been the sole person responsible for introducing, maintaining and upgrading AUTOCAD technology. This has enabled me to develop a high level of competence and self reliance with regard to AUTOCAD and computer systems management. Klauder & Company strives to provide comprehensive architectural services of the highest quality by strictly limiting the number of projects that are being worked on at any one time. In this manner, I can assure my clientele that your specific project will get my complete and undivided attention. In several projects (listed below) I have endeavored successfully, not only to provide architectural and coordination services, but also to provide drafting services for civil, structural, mechanical and electrical consultants, thus minimizing the loss of information during "hand-off' between disciplines. This practice, along with several years of experience in the construction trades has enabled me to develop a very comprehensive understanding of the entire design and construction experience. SELECTED PROJECTS ARCHITECTURAL PROJECTS BY KLAUDER & COMPANY ARCHITECTS C&M MUFFLER BUILDING Sterling Hwy, Soldotna, AK 2,700 SF Renovation and Remodel of a fire destroyed muffler shop. Project included nearly complete replacement of the existing metal building, adding one additional garage bay to the existing three and remodel for office, bath, storage room and mezzanine area. This project utilizes a modern "Simple -Saver" roof system to both reduce heat loss and prevent condensation. Klauder & Company provided architectural design, project coordination and drafting for all of the civil, architectural, mechanical, and electrical drawings. SHORTSTOP Corner of Kalifonsky Road and Poppy Lane, Kenai Peninsula, AK 2,025 SF Fuel Dispensing Station and 8,000 SF Convenience Shopping Store and Amusement Center with indoor putt -putt golf, table games and a video arcade. Both structures are steel frames, with metal roofs. The convenience store utilizes a combination of insulated metal wall panels, recessed store front glazing and sonoformed columns with standard metal siding on the back. Klauder & Company provided architectural design, project coordination and drafting for all of the architectural, mechanical, and electrical drawings and 75% of the civil drawings. NEW LIFE ASSEMBLY OF GOD CHURCH Kenai Spur Highway, Kenai, AK 10,000 SF Addition to the New Life Assembly of God Church in Kenai. This project included careful integration of the new addition with the existing building. Klauder & Company built and presented a presentation model to the full congregation. Both structures are wood frame on CMU foundation walls with spread footings. Klauder & Company provided architectural design, project coordination and drafting for all of the civil, architectural, mechanical, and electrical drawings. OFFICE, SHOP, WAREHOUSE FOR UNOCAL North Road, Nikiski, AK 10,000 SF Office, Shop and Warehouse for UNOCAL Chemical Corporation. The building is divided into equal thirds; the office area includes a lunchroom, computer room, locker rooms and offices, the shop includes an overhead crane, the warehouse has no human occupancy. This project is a metal building on a reinforced concrete grade beam with piers. Klauder & Company provided architectural design and drafting for all of the civil, architectural, mechanical, and 90% of the electrical drawings. ARCHITECTURAL PROJECTS WHILE EMPLOYED BY IVY & COMPANY ARCHITECTS AVIS CAR WASH, AVIS RENTAL CARS International Airport Road, Anchorage, AK Project manager in charge of construction documents for this 4,436 SF CMU building. Responsible for coordination with structural, mechanical and electrical consultants. Our choice of materials for the building combines a metal roof, split face block, glass block and fluted block columns and pilasters. The project houses an automated car wash system, office, rest rooms, mech. room and fuel dispensing station. WILLIAMS & KAY FURNITURE SHOWROOM Corner of Benson & New Seward Hwy, Anchorage, AK. Project manager in charge of construction documents for this one million dollar 46,548 SF mall remodel. Responsible for coordination with client, interior designer, contractor and structural, mechanical and electrical consultants. Designed a pair of curvilinear monumental stairs as the central focal point for the new store. COPPER VALLEY ELECTRIC ASSOCIATION, OFFICE RENOVATION Valdez, AK Project manager in charge of construction documents for this 9,235 SF two story office remodel. Flew into Valdez to as -built existing building. Responsible for coordination with client, local building official and mechanical and electrical engineering consultants. SPENARD BUILDERS SUPPLY & NORTH SLOPE BOROUGH Barrow, AK Computer specialist for development of construction documents and typical connection details for residential foam -panel construction projects. Responsible for design development of some two dozen different floor plans, perspective hand renderings for presentation and brochure development, and development of technical presentations of foam -panel construction system for SBS to present to North Slope Borough review committee. TYEE HYDROELECTRIC FACILITY CREW QUARTERS Wrangle, AK Project manager in charge of construction documents for this 1,792 SF wood frame building. Responsible for coordination with client, structural, mechanical and electrical engineering consultants. ARCHITECTURAL PROJECTS WHILE EMPLOYED BY KLUGE & ASSOCIATES ARCHITECTS/PLANNERS KENAI FIRE DEPARTMENT AIRPORT RESCUE EQUIPMENT BAY ADDITION Main Street, Kenai, AK Project manager in charge of construction documents for this 1,541 SF CMU building addition. Responsible for as -built of existing building, programming and product research, and coordination with structural, mechanical, electrical and surveying consultants. In addition, as an independent contractor, I provided drafting services for the structural engineer. McGRATH FIRE DEPARTMENT AIRPORT RESCUE EQUIPMENT BAY ADDITION McGrath, AK Project manager in charge of construction documents for this 1,564 SF wood frame building addition. Responsible for coordination with structural, mechanical and electrical consultants. In addition, as an independent contractor, I provided drafting services for the structural engineer. KALIFONSKY BEACH FIRE DEPARTMENT Kalifonsky Beach Road, Kenai, AK Draftsman on construction documents for this 6,400 SF wood frame building. Shared responsibility for coordination with structural, mechanical and electrical consultants. Attended meeting specifically to address design changes from proposed prototype fire station. NIKISKI FIRE DEPARTMENT BAY EXTENSION & ROOF RENOVATION North Road, Nikiski, AK Draftsman of construction documents for wood frame bay extension and renovation of wood truss roof system after failure due to snow loading (hand drafted). KENAI BICENTENNIAL VISITOR AND CULTURAL CENTER North Road, Kenai, AK Draftsman of construction documents for this 9,340 SF wood frame building (hand drafted). Responsible for presentation model for the City of Kenai, development of finish material and color selection boards, shop drawing submittal reviews, and on going construction observation notebook and video log. Shared responsibility with structural engineers for construction administration. BRUCE PLATFORM LIVING QUARTERS ADDITION Cook Inlet, AK Project manager in charge of as -built drawings, code analysis and drawings for addition and life/safety up -grades to crew living quarters. Flew out to platform on several occasions to as -built crew quarters and various sections of the platform. Responsible for coordination with State Fire Marshall concerning appropriate code interpretations (hand drafted). Memorandum Date: 03/14/96 To: Mayor Williams and City Council Thru: Thomas J. Manninen, City Manager vL Thru: Keith Komelis, Public Works Director From: Jack La Shot, City Manager `P RE: REVISED COMPREHENSIVE PLAN At their March 13, 1996 meeting the Planning & Zoning Commission passed resolution PZ96-14 which recommends approval and adoption of the revised Comprehensive Plan. Attached is a copy of that resolution. Each of you have been provided a draft copy of the revised plan. DOES COUNCIL WANT TO SCHEDULE A PUBLIC HEARING ON THE REVISED COMPREHENSIVE PLAN? CITY OF KENAI PLANNING AND ZONING COMMISSION KENAI, ALASKA RESOLUTION NO. PZ 96-14 A RESOLUTION OF THE KENAI PLANNING AND ZONING COMMISSION RECOMMENDING APPROVAL AND ADOPTION OF THE REVISED COMPREHENSIVE PLAN FOR THE CITY OF KENAI BY THE KENAI CITY COUNCIL. WHEREAS, The Kenai Peninsula Borough as a second class borough shall provide for planning on an areawide basis in accordance with AS 29.40; and, WHEREAS, The City of Kenai, as a home rule city inside a second class borough, has updated their Comprehensive Plan; and, WHEREAS, The Kenai Planning and Zoning Commission has held public meetings; and, WHEREAS, Planning Staff and the Kenai Planning and Zoning Commission have received numerous comments and input regarding the updating of the Comprehensive Plan; and, WHEREAS, The Kenai Planning and Zoning Commission on March 13, 1996 reviewed the final draft of the updated Kenai Comprehensive Plan and recommends to the Kenai City Council approval of the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, that the Planning and Zoning Commission recommends that the Kenai City Council recommend to the Kenai Peninsula Borough, that: Section 1 - The Final Draft of the Updated Kenai Comprehensive Plan prepared by the City of Kenai is hereby approved and adopted as the Comprehensive Plan of the City of Kenai. Section 2 - This Plan is hereby recommended to the Kenai Peninsula Borough for adoption as the official Borough Comprehensive Plan within the City of Kenai planning area of the Borough. Dated at Kenai, Alaska this 13th day of March, 1996. CHAIRPERSON ATE T: Planning Secretary Memorandum Date: To: Thru: From: RE: FOR: 03/15/96 Mayor Williams and City Council Thomas J. Manninen, City Manager'Tklk Keith Kornelis, Public Works Director HELPING KENAI CENTRAL HIGH SCHOOL Council Meeting of 3/10/96--Discussion 4-� Kenai Central High School has requested help from Public Works to remove snow on their track. Please see the letter to Mayor John Williams dated March 15, 1996. Public Works is always more than willing to do whatever we can to help the high school. I ' feel that the young people at the high school are Kenai citizens and whatever we can do to help them out is something we should do. I understand that the borough can not give the school district any more money than they presently are because of state law. Therefore, any money that KCHS spends on contract snow removal on their track will take money from some other program. I know their budget is very tight just like our Public Works budget is very tight. Public Works has cleared the snow at the KCHS track in the past. We have our new loader mounted snow blower that could very easily and quickly remove this snow. The local schools and the city have worked very well together in the past. We have helped them out and they have helped us out. An example would be the draft Comprehensive Plan before you tonight which was put together by the Vocational Work Program students at KCHS. With shrinking dollars and lower budgets, it is helpful for government agencies to help each other. Public Works would like to continue helping out our local schools whenever possible. We would like to clear the snow for the KCHS track which is also used by the Kenai Middle School. This work would be done as a low priority after our crews got caught up and could spare the hour it would take to remove the snow. SENT BY: KCHS; 3-15-96 9:29AM; 9072833230 => 907 283 3014; /#2/2 KENAI CENTRAL HIGH SCHOOL 9583 Kcnai Spur Hwy. - Kcnai, Alaska 99611 (907) 283-7524 FAX (907) 283-3230 pave spaice Priam pal Hank Overturf Assimanf Principal Craig Jung Athletic Awfor Dawn l'horpc March 15, 1996 Arftrfl).Direrjor TO: Mayor John Williams City of Kenai SUBJECT: Dear Mayor Williams, Snow Removal On behalf of Kenai Central High School I would personally like to express my appreciation to you and the city for the removal of snow from our school's track each spring, and request your continued support in this endeavor. As T'tn sure you are aware, the continued reduction of all our schools' budgets in the district has caused us to rely more heavily on community assistance to Provide the same level of services to our students. Over the past six years. KCHS has seen its operating budget. shrink by approximately $300,000- T hope this request doesn't cause any inconvenience or scheduling problems for tlic city, that certainly is not my intent. `the help we have received this past year with a strong partnership with both the city and our local businesses and Chamber of Commerce have been invaluable in teaching our future conunututy leaders of the vital link that exists betwccn their school and town. This example of our interdependence not only provides a relevance to what is taught and learned in our setting, but allows a welcome interchange with people Ordinarily unfamiliar with our programs, as well. Mayor, I would also like to extend a personal invitation to you and all City Council Members to visit our school and avail yourselves of our facility whenever you have the opportunity. As can be Wen when our track is free from snow, many community members find it a great place to safely cxcrciu;, or simply cure their "cabin fever." Once again, my sincere thanks for all your contributions and support in the past. It is only through such help and generosity by the community. busines anti local industry that we can hope to continue to Provide the best for all of our young people. ,,MnCorely, Dave Spence, ncipal Kenai Central High School 9583 Kenai Spur Highway Kenai, AK 99611 HOME, OF THE KARDINALS Memorandum Date: 03/15/96 To: Mayor Williams and City Council r _ " Thru: Thomas J. Manninen, City Manager From: Keith Kornelis, Public Works Director RE: ASTF GRANT FOR BLUFF EROSION —DISCUSSION FOR: Council Meeting of 3/10/96 Mr. William Nelson presented a proposal to the Kenai Harbor Commission (at their request) to have his firm complete an Alaska Science and Technology Foundation, ASTF, grant application. See Nelson's attached letter dated March 6, 1996. This is for an innovative approach to solving the bank erosion problem in Old Town. Some things Council should note before authorizing spending funds: 1. ASTF usually funds under $200,000. 2. ASTF co -funds projects so the city would be looking at paying 50% of the project costs. 3. This would be the for only 250 to 500 feet of bluff. The Harbor Commission recommended that Council award Nelson & Associates the first phase of the grant application, which is the grant pre -proposal, not to exceed $900. ./ V. Wm. J. Nelson 8c dissociates 215 FIOALGO, SUITE 204 KENAI, ALAS 99611 CONSULTING ENGINEERS STRUCTURAL / CIVIL / PLANNING (9071 283-358'- FAX (9071 283-45' MAR 1996 March 6, 1996 P.arsived A& Keith Kornelis C� v t K al Public Works Director City of Kenait�s�� . _. 210 Fidalgo Avenue Kenai, Alaska, 99611 RE: Alaska Science and Technology Foundation Grant Application Preparation Dear Keith, Thank you for your request for a proposal to prepare a grant application to seek funding for a shoreline erosion control project from the Alaska Science and Technology Foundation. I spoke with ASTF today regarding how their program works. Apparently, ASTF doesn't typically get involved in projects in amounts larger than $200,000. They like to be involved in projects with co -funding by the sponsoring agency, in this case, the City of Kenai. The grant application process involves two steps: The Grant Preproposal the Major Grant Proposal. By submitting a pre -proposal, the applicant can avoid putting too much effort into a project before they find out if it falls within the scope of ASTF. ASTF has contracted with three different `Business Consultants' who are made available to applicants to assist in preparing grant applications. ASTF pays for the business consultants time but they are limited to one or two hours so all they really do is review the application and make recommendations for refining it before actual submittal to ASTF. Today I spoke in very general terms with J. P. Godfrey, one of their business consultants, about the proposed coastal erosion control project utilizing new technology as I presented to you at the recent harbor commission meeting. Based on my conversation with him, I believe that the proposed project is a good candidate for the ASTF grant program. The proposed project involves using vertical large diameter culverts embedded in the sand along the toe of the bluff. The culverts would be backfilled with insitu soils and would be designed to protect the toe of the bluff from wave and current induced erosion. The approximate area to be included in the project is the north side of the mouth of the Kenai River near the small creek by the Coast Guard marker. The amount of bluff to be protected will depend upon the unit cost to construct the project and the amount of funds available. The target quantity will be 250 to 500 lineal feet of bluff. I propose to prepare the Pre -proposal Application and the Major Grant Application for a fee not to exceed $3,500.00. A fee proposal estimate is attached for your review. Sincerely, Nelson, PE Alaska Science and Technology Foundation Grant Application Fee Proposal IV Task Wm. J. Nelson & Associates March 6, 1996/ Civil X 1-7S= 76a x 30 = Go PE Clerical Grant Preproposal 8 2 Cover Page Narrative Confidentiality Req Resume Major Grant Proposal 24 4 Cover Pag Personnel Section Project Summary Project Success Narrative What Why How When Where Budget Cash Flow Analysis Equipment Schedule Narrative Supporting Documents Hours x Rate Subtotal 32 ILS $3,040 6 30 $180 Subtotal $3,040 $180 Nelson $3,220 Clerical $180 Expenses $100 Not to Exceed Fee $3.500 PETER F. MYSING ATTORNEY AT LAW 606 PETERSEN WAY KENAI, ALA5KA 99611 TELEPHONE 907/283-9S95 FACSIMILE 907/283-9600 March 13, 1996 Mr. Thomas Maninen City Manager 215 Fildago Street Kenai, Alaska 99611 Dear Mr. Maninen, CITY ADMIN. OF -WKEN A I am the Exalted Ruler of the Kenai Elks Lodge #2425. Our Lodge has over 400 members and is located on Barnacle Street right next door to the Recreation Center. From May 15t' to May 18'h the Alaska State Elks will be holding their annual statewide convention in Kenai. We anticipate over 200 Elks and their ladies will be visiting Kenai for the convention. Our Lodge facilities are not adequate to handle this number of guests for the formal business meetings. The purpose of this letter is to request the City to grant us use of the Recreation Center gymnasium for the period of the convention. We would hold our business meetings in this facility. The last time the convention was in Kenai, approximately ten years ago, we used this facility and it worked out extremely well. We have already checked with the Center's director, Kayo McGillivray, and he has assured us that it is available on the requested dates. Would you please advise me as to whether the City will grant our request? I can be reached at the above address and phone number. Thank you very much for your assistance in this matter and I look forward to hearing from you soon. Since y P ing c0w U.S. Department of Transportation Federal Aviation Administration March 18, 1996 Alaskan Region Mr. John Williams, Mayor City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, Alaska 99611-7794 Re: Kenai EOF land Dear Mayor Williams: 222 W. 7th Avenue #14 Anchorage, AK 99513-7587 17 18 19'3" a ram' CAR 199 crTyI v ,, 6 s cp ^ T y QO, �� KFti� ti Please refer to our conversation of January 30, 1996, concerning the Kenai EOF site. The FAA has not yet made a decision on the release of the land due in part to the existing HF radio facility located on the site. This facility is vital to the emergency network for the state of Alaska and the continued operation, either at the present location or in a new location, is of great concern. If the facility must be moved to another location the estimated cost of the move is between $200,000.00 and $300,000.00. Our budget does not have this money available at this time nor will it in the near future. Although we are considering some other locations, unless the money becomes available, a move in the near future is not expected. You had spoken of the possibility of some funding from the City or from Congressional sources, is this still a possibility? If it is what are the time frames involved in order to make the money available? Our other alternative is to retain the area covered by the existing antenna and guy wires, relocate the radios to a small building within the retained area, and release the remainder of the land. As I receive more information regarding the land I will keep you informed. 2 If you have any questions, please feel free to call me at (907)271-5875. Sincerely, )jJames L. Oliver, Sr. ealty Specialist Property and Services Branch cc: Kenai City Manager Mike Tarr CITY OF KENAI „c9d 0 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 rr.e�acxr 'IIIII "2 lyl4Avy 0I10;i610 To: Mayor John Williams & Kenai City Council Members From: Thomas J. Manninen, City Manager Date: March 19, 1996 RE: FAA Antenna Farm Project Update Andy Billick, FAA Regional Director - Anchorage, telephone number 271-5645, discussed the status of the FAA antenna farm project in Kenai with me on March 18. Basically, the FAA Airway Facilities Division personnel are the ones that the City of Kenai had a meeting with in February of 1996. The FAA Logistics Division (contractual) will be the people that the City will deal with for a contract regarding the land swap of the FAA antenna farm project. Andy Billick, advised me on March 18 that the EDDA, the environmental contract has already been put out by the FAA. Andy Billick advises that he will contact the City when the environmental is complete and when he has information to begin discussions with the City. I offered the City's information on the FAA antenna farm site and said that he could either contact me or Keith Kornelis, City Public Works Director. Mr. Billick knows about the time line that Senator Stevens needs information on cost for the fiscal year 197 federal budget, i.e. the end of May, 1996 in order to include anything in the FY97 federal budget process. I'll keep the Council advised when anything significant happens on the FAA antenna farm project. If you have any questions, please feel free to contact me. C:\WPDOCS\TJM\BILLICK.MEM CITY OF KEG It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 aq 1III�f 1992 MEMORANDUM To: Kenai Mayor John Williams & City Council Members From: Thomas J. Manninen, City Managerljy1- Date: March 13, 1996 �J RE: WASHINGTON D.C. TRIP REPORT: NLC CONGRESS OF CITIES MEETINGS; "TAKINGS" SEMINAR; MEETINGS WITH CONGRESSMAN YOUNG, SENATOR STEVENS AND REPRESENTATIVE MURKOWSKI'S STAFF; CHALLENGER CENTER VISIT "TAKINGS SEMINAR" The takings seminar at Georgetown University Law School gave both an excellent historical context and current update of the takings issue. S.605 is federal takings legislation sponsored by Senator Dole, with Alaska Senators Young and Murkowski as co-sponsors. In March 1995, a "takings" bill, H.R.9 was passed by the House of Representatives. S.605 is the Senate version and is likely to be considered in the Spring of 1996. Takings may be a hot legislative item in the current 104th Congress. Various handouts and contacts are on file in the City Manager's office from the Georgetown seminar. Takings has long been important to cities and towns. The Fifth Amendment states, "nor shall private property be taken for public use without just compensation." There is little dispute that this clause requires government to provide just compensation whenever it appropriates, or takes physical possession of, private property. But what if the government does not take actual possession, but rather regulates property to such a degree that its value is diminished? I spoke with Senator Ted Stevens and his staff about the takings issue (and Kenai/Alaska implications) and also with Senator Murkowski's Chief of Staff, Andy Lundquist. They said there is little likelihood that a "takings" compensation would be considered if the federal government decided not to develop ANWR or the Alaska Oil Reserve as it is not a "taking" of private property, but a public decision not to develop public lands. 1 Finally, on the City of Kenai's concern about takings and the 1996 proposed Kenai Overlay District Ordinance unequivocally proves that it would be considered a "compensable" taking if the Kenai River Ordinance were passed in its present version, legal argument for the takings/compensation case could create expensive litigation. As an aside, when asked by Senator Stevens if Kenai had any federal regulatory problems/issues, I said that it was an ironic twist that while Kenai is not able either to further develop its own Kenai River properties such as Cunningham Park, the City boat dock and harbor, or to sell Kenai River property such as the City -owned 2,000 plus acres in the Kenai River Wetlands area, because of federal/state permitting issues or no federal/state funding. Kenai offered unsuccessfully, to sell its Kenai River lands to the Exxon Valdez Trustee Council. Kenai is chastised for not being a good caretaker of the Kenai River lands, and yet it cannot either get readily available EVOSTC funds to sell Kenai River lands or state or federal grants to develop Kenai River recreational opportunities on the Kenai River lands. At the same time similar Kenai River development projects, denied by the State for the City's development, subsequently are undertaken by the State of Alaska on the Kenai River for a new boat launch, boat docks and campground facilities (near the Pillars). The City of Kenai is foisted off as being the irresponsible and rapacious developer, while the State of Alaska is the one that is getting the Exxon Valdez Oil Trust Council money to do the same/similar Kenai River development that the City is denied, permits and grant monies to develop in the past. It is a rather curious irony. ACTION NEEDED: NOTE: KPB 96-06, the Kenai River Ordinance is on the KPB Agenda 3/19/96. The City of Kenai must continue to be diligent in seeing that the proposed Kenai River Ordinance, if passed by the KPB, either is acceptable to the City of Kenai or that the City of Kenai will not take on the burdensome and expensive enforcement responsibilities for the Kenai River Ordinance. The potential litigation implicit its enforcement will be very expensive and prohibitive. The bottom line is this: IF THE KENAI RIVER OVERLAY DISTRICT I8 PASSED BY THE KENAI BOROUGH, THEN THE KENAI PENINSULA BOROUGH SHOULD ENFORCE IT, NOT THE CITY OF KENAI. This will save on future litigation costs as well as liability exposures for the City of Kenai. IMPLICATIONS OF FEDERAL "TAKINGS" LEGISLATION (H.R. 925, S.605 AND SIMILAR BILLS) COULD INCREASE LITIGATION AMONG ALL LEVELS OF GOVERNMENT AND PRIVATE PROPERTY OWNERS. THESE BILLS WOULD REQUIRE COMPENSATION TO A PROPERTY OWNER BY A FEDERAL AGENCY FOR A REDUCTION IN THE VALUE OF THE PROPERTY WHEN A LOCAL LAW REGULATING THE PRIVATE PROPERTY IS THE RESULT OF A FEDERAL MANDATE. HOWEVER, THE DIFFICULTY IN DETERMINING WHETHER A LOCAL 2 LAW IS ACTUALLY REQUIRED BY FEDERAL LAW WOULD LIKELY CAUSE SUBSTANTIAL LITIGATION AMONG ALL LEVELS OF GOVERNMENT AND PRIVATE PROPERTY OWNERS. FAA ANTENNA FARM: I talked with Mitch Rose from Senator Stevens' staff. The Kenai FAA antenna farm project looks on track, but several City actions need to be taken if Senator Stevens' office is to suggest FY97 budgeted appropriations; actions and time lines area as follows: 1. The City and the FAA have to agree upon a cost and time line for the FAA to clean the antennae and the soils and abandoned the site and lease/transfer the site to the City of Kenai. 2. The City of Kenai must agree to a QUID PRO QUO with the FAA if necessary to transfer the FAA antenna farm site to the City of Kenai for future development in exchange for something of equal value. 3. If no land exchange can be made/agreed to, it may kill the deal. If an exchange is agreed upon and additional unbudgeted cost impacts are incurred by the federal government for either site cleanup or other funds needed in the FAA budget, the exact amount needed must go to Senator Stevens' office before the end of May, 1996 so that he can include it in an appropriation request for FY97 federal budget dollars for the FAA. ACTION NEEDED: If action is desirable in the FY97 budget, then the City of Kenai and the FAA need to come to a quick agreement on contract language for transferring the FAA antenna farm site, after it is cleaned of antennae and contaminated soils, to the City of Kenai. A decision as to what the quid pro auo will be for this transfer, in written form, must be made and transmitted to Senator Stevens before the end of May, 1996. Since this is rather quick time line, I am requesting that Randy Ernst set up a meeting with Andy Billick, the new FAA Regional Director, in Anchorage. His telephone number is 271-5645. In a conversation with Senator Stevens' aide Mitch Rose, Andy Billick said that the EDDA's for soils clean-up needed action and that the FAA Airway Facilities people had begun preliminary work. He also indicated that he would identify if any defense operations were on the FAA site for Senator Stevens' office. Our time line is the end of May, 1996 for FY97 appropriations bill inclusion. A City cost may be for expansion of the existing FSS-flight service station in Kenai. This FSS building expansion would be offset with the "cleaned up" FAA antenna farm land, transferred to the City of Kenai. Other options may be pursued, but I am recommending that the staff take action, set up a timely meeting with FAA Andy Billick to report back to the Mayor and City Council for action 3 by May 1, 1996. The Mayor and Council Members are invited to participate and will be advised of the meeting(s). Note to: Randy Ernst - set up the meeting with Andy Billick, preferably in Kenai but also don't rule out our going to FAA headquarters in Anchorage to discuss these issues. Be advised I will be out of town on March 20, 21 and 22. I would prefer the meeting be held while I could be in attendance. Keith Kornelis - get a formal cost proposal of what it will cost to expand the existing flight service station building for that meeting and we would have the meeting with Randy, Keith, Jack, myself and Jay Sweeney prior to having this meeting with Andy Billick. CHALLENGER CENTER: I visited the Challenger Center Alexandria for about two hours with their on -site training director, Robin McDougal. The Alexandria center is a Challenger Learning and Training Center with emphasis on the training. Three training scenarios, available for training, Encounter Earth, Rendezvous with Comet Halley, and Planet Mars. The Challenger Learning Center in Alexandria has a combination of public and private funding sources. It gets funding from running "Challenger" learning programs to pay for its on -going operational costs. The funding comes from private donations, public sources, public school systems, university and corporations and individuals. It is a self-sustaining operation. It has a lot of grass roots support and energy in the local community. Robin McDougal would be doing the training for any Kenai center Challenger operations that would be built. CHALLENGER ACTION/CONCERNS: must be a non -City expense. cc: Department Heads C:\WPDOCS\TJM\DC.RPT On -going operations and maintenance 4 CITY OF KENA it cd OIC6t.24W 4 41aumu. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ,III�1 1"2 MEMORANDUM To: Mayor John Williams & Kenai City Council Members From: Thomas J. Manninen, City Manager-q/.4 Date: March 19, 1996 �!J RE: Retirement - April 30, 1996, Assistant Fire Chief Don Morgan I received and signed a personnel transaction on March 18 regarding the pending retirement of Assistant Fire Chief Don Morgan on April 30, 1996. Attached is a copy of the notice received from Assistant Chief Morgan. Assistant Chief Morgan is retiring after 20 years of faithful service to the citizens of the City of Kenai and the City of Kenai's Fire Department. Mr. Morgan is an exemplary City employee, a solid department head and citizen. His services will be missed. The City of Kenai has been blessed by his presence, level-headedness and has benefitted by his input to the Fire Department/City of Kenai's management team. Best wishes in the future to Chief Morgan. Kindest personal regards from all of us! Attachment cc: Chief Dave Burnett Assistant Chief Don Morgan C:\NPDOCS\TJM\MORGAN.MEM CITY OF KENAI FIRE DEPARTMENT 105 SOUTH WILLOW STREET KENAI, ALASKA 99611-7745 (907) 283-7666 • FAX (907) 283-2267 March 7, 1996 Chief David C. Burnett: ✓T 0 PREVENW710N rA KENAI This is to inform you that I have submitted retirement documents to the State of Alaska Public Employees Retirement System. Therefore, I respectively submit my resignation of the position as the Assistant Fire Chief, of the Kenai Fire Department, to be effective April 30, 1996. I would like to add that the City of Kenai has been an excellent employer and the Kenai Fire Department will always be in my heart and soul. Thank you, Donald R. Morgan Assistant Fire Chief DRM:sb a 03/19/96 09:34 101907 4635480 AB NO LEAGUE TOM I 03/19/96 09:34 V1907 4635480 AK MUNI LEAGUE 11002/019 A DRAFT script for Municipal Officials making presentations to local organizations (Please modify as you wish, especially to add local issues and figures. Also, you may wish to distribute the handout called "If You Think the State Hasn't Raised Your Taxes, Please Read This") "SAn COAM FOR i41.MKA OR W YOU DONT THINK THAT THE STATE HAS RALSO YOUR TAXES, LIST£N To 'IIILs Today I would like to talk to you about a topic that is near and dear to all of our hearts..... TAXES. *Since 1986, the State has withheld or diverted nearly one and one half billion dollars, including inflation, 'that was intended to go to cities, borough% and schools. That -is really a lot of money, but why should you care? Well, much of this money was made up directly out of your pocket through property and/or sales tax increases since 1986. The question I know you are all asking is "Why didn't I know about this". The answer is simple, it happened slowly. There is an old saying that if you want to cook a frog, the way to do it is put the frog in a pot of cool water and slowly turn up the heat until the frog is cooked. The reason for doing it this way is because a frog will always jump right out if you throw him into a pot of boiling water. The secret is turning up the heat slowly so the frog doesn't perceive that anything is wrong until its too late. 1 03/19/96 09:34 '01907 4635480 AK MUNI LEAGUE Q 003/019 This is a little like what has happened to municipalities over the past ten years. We all know that the state is attempting to cut its budget, and most Alaskans agree that this is something that should be done. What few people know is that part of the state's money in meant to be shared with municipalities and that the state has withheld more than half of your money over the past ten years to make it look like it is balancing the state budget. In reality, the state has been "passing the bill" to you and raising your local taxes. In fact, it is the major reason for all sales and property tax increases in cities and boroughs across the state since 1986. Sure, a lot of other things happen in cities and boroughs that can affect taxes, and your local elected officials have made many tough choices to keep taxes as low as possible. However, the money diverted from cities and boroughs by the state since 1986 is so great that it is equal to the total of all of the money from all property and sales tax increases in every city and borough in Alaska since 1986. In other words, if the state had not diverted your money, YOUR property and sales taxes would not have had to go up since 1986. Again, this did not just happen in our community, it has happened in virtually every community in Alaska. Why haven't your local elected officials brought this up before now? The reason that we are speaking up now is that the cumulative impacts of the state's actions are simply too serious to be passively absorbed by local taxpayers any longer. The claim that the state is really responsible for most of our local tax increases since 1986 is certainly staggering. I will attempt to show you how this happened step by step. But, if I can convince you that it is true, just think about the impact that filling the state's $500 million a year fiscal gV could have on your community if the state continues to pass the bill for its fiscal problems on to municipal taxpayers. 2 03/19/96 09:35 V1907 4635480 A$ MUNI LEAGUE R 004/019 I would now like to show you two charts that give an overview of the partnership of the state and municipal governments in providing services to the people of Alaska Most people don't think of their city in a partnership with the state, but it is true. THE FIRST CHART, which was developed from state figures, shows that municipal budgets together are approximately the same size as the state's operating budget. One main service connection between the state and municipalities is the provision of education services, which is a constitutionally mandated responsibility of state government, but is largely administered on the local level. Other jointly performed services include transportation, economic development, public safety, and human services. THE SECOND CHART shoves how we pay for state and local government in Alaska. People who say that Alaska has very few or no personal taxes are clearly wrong. Alaska funds over 409/6 of its services from personal taxes and fees, and the vast majority of those are collected.by local governments. Alaska's "fiscal crises" is the wedge of the pie chart marked "State Reserves l0'/0". Although Alaska's municipal taxpayers have been given a major responsibility for balancing the state's budget, we really have been given little choice in the manlier. Since the beginning of the oil revenue crises in 1986 the state has been gradually withdrawing the municipal share of Alaska's oil wealth by cutting Municipal Assistance and Revenue Sharing over 60%. During this same period of time the state has generated few if any new revenues nor significantly decreased the overall dollar amount of its budget. The state government holds the purse strings for local government generally, but very specifically holds the purse - strings for municipal revenue sharing funds. Municipal revenue sharing is unique. It is the only block grant type method of transferring a -fair share of the oil wealth that belongs to all Alaskans to support basic local public services. Unlike a normal state grant program, there are almost no administrative costs for either the state or the recipient municipality, so almost every penny is used to serve the public. K 03/19/96 09:35 01907 4635480 AK MUNI LEAGUE Q005/019 Now I would like to show you some additional charts that show clearly the impact that specific state actions have had on your municipal budget and local taxes. THE 77-DtD CHART illustrates how municipal revenue shearing has fared in comparison to the state operating budget. The comparison is dramatise. Municipal revenue sharing has literally been slashed while the rest of the state budget has slightly increased. The public perception is that the state budget has not really been cut yet, but what has been deeply cut is the almost invisible part of the state budget that helps stabilize your local tax rates. This chart shows the major reason why your local taxes have gone up, that is, you took a far bigger hit than any other part of the state budget over the past ten years. THE FOURTH CHART illustrates the history of funding for the Municipal Assistance and Revenue Sharing programs. As you can see, the level of Municipal Assistance' and Revenue Sharing is now a smaller part of the state budget than it was in the early 1970's. Therefore, the concept of sharing revenues with municipalities is clearly not an oil boom excess. In fact, sharing revenues with municipalities is done in all 50 states and Alaska is behind the average in the western states even if one considers education funding as pad -of revenue sharing. Also, it is necessary to think back to the living conditions in many of our state's municipalities in the early 1970's to understand what reverting to the 1970's level of revenue sharing. means. In the early 1970's many municipalities had extremely limited health and public safety services. We have come a long way in providing a higher standard of living in Alaskan communities in the past 25 years. Cuts in Municipal Assistance and Revenue Sharing and other cost shifting to municipalities may already be heralding a regression in the quality of life in many of our communities. THE FIFTH CHART gives graphic proof of the relationship between local sales and property tax increases and cuts in MAM& Remember that cuts in Municipal revenue sharing are only about half of the problem. Unf aided mandates, cuts in other municipal programs, and service transfers have been accelerating since the late 1990's. You can clearly see that increases in 4 03/19/96 09:36 '01907 4635480 AR MUNI LEAGUE j006/019 local sales and property taxes closely reflect state diversions of municipal revenue sharing to support other parts of the state budget I will finish the chart presentation by showing you the two other areas that also generate growing local tax liability. THE SDaH CHART shows how an unfunded mandate is transferred to local taxpayers. In this case, in 1985 the state created the senior citizen/ disabled veteran S 150,000 property tax exemption. The state program was My funded for one year. As you can see, as of the proposed Governor's budget for next year, municipal taxpayers will pick up the entire cost of the state's program that has now skyrocketed to a cost of over_$20 million per year to you. This isn't a question of whether the program is too expensive or not, or good or bad, but essentially whether or not the people who pay for a program, that is, YOU, should have some say in the matter. As you may have heard, similar federal unfunded mandates on states were vigorously opposed by the State of Alaska, and federal legislation was passed last year to prevent new federal unfunded mandates. Municipalities would like the same action taken by the state government to eliminate new state unfunded mandates. THE SEVENTH CHART shows the true picture of the growth of the cost of schools. Unlike some other states, the framers of Alaska's Constitution felt that education was so important that they made it a responsibility of the state government in Alaska's Constitution. the state has not fully funded education for many years. It essentially provides the same per student amount to find schools that was set in 1989. Since 1988, inflation has been roughly 27% while the state has only increased the per student funding by only 1.7%. The bottom line is that local taxpayers and school districts have been left to pick up almost all of the impacts of inflation on schools. As the chart shows, the state increases in school funding are leveling out while the local taxpayer share is steeply 'using. Paying for a decent education is the biggest budget challenge faced by many municipalities this year and the magnitude of the problem is growing. THE LAST CHART shows total inflation on schools since 1988, about $150 million. The small bar shows the state 1.70/6 increase to the per student 5 03/19/96 09:36 '01907 4635480 AK WWI LEAGUE Q 007/019 funding since 1988. The tail bar shows that local taxpayers and school boards have dealt with approximately $140 million dollars of added costs. Just about half of the cost of inflation, or $75 million, has been covered by local tax increases, while the other $75 million has been taken out of school programs and has resulted in larger class sizes. Some school districts are facing budget crises because they can no longer contribute enough local taxpayer money to make ends meet. What does this mean for the future of your taxes and our schools? It means that local taxes for schools will continue to skyrocket, or school class sizes will continue to increase and the quality of education for our children will decrease. Even under the Governor's proposed "Education Endowment" local taxpayers will still have to pay for the infladon in the entire school budget Can school districts simply manage their budgets to absorb the impacts of inflation?...... probably not enough to avoid serious problems in the future. School districts have absolutely no control over the cost of paper, books, electricity, etc. and school districts are subject to more state statutory mandates than any other local government operation. As the state becomes increasingly concerned with finding the easiest ways to balance its own budget, shifting more budget problems to local taxpayers becomes increasingly attractive. In other words, get ready for more local tax ineresse& This year the Governor's proposed budget includes direct arts and tza Wers to municipalities estimated to be over $15 million, or more than 25% of all of the cuts in the proposed state budget. In addition to the 8% cuts to Municipal Assistance and Revenue Sharing, there are direct cuts to school transportation, a complete elimination of funding for its senior citizen tax exemption, cuts to many other state programs for municipalities like community schools and health and social service grants, and increases to permit and fees paid by municipalities like DEC landfill permit work. G 03/19/96 09:37 '01907 4635480 AR MUNI LEAGUE z 008/019 COMPLETE INFORMATION IF THERE ARE QUESTIONS: • Direct cuts and transfers to municipalities of over S15 million are l proposed for the nest Sscal year, as follows: - Municipal Assistance -$ 29556,700 (8.0%) - Revenue Sharing -$ 2,1012700 (-8.0%) - Senior Property Tax Exemption Mandate 1,163,800 (400.0%) - Municipal Capital Project Matching Grants -$ 5,000,000 ( 25%) • Additional cuts/transfers to municipalities: - Transfer pupil transportation -$ 2,627,400 (- 8%) - Municipal Lands Trust Program -$ 919000 - Coastal Management Grants -$ 100,000 - Community Schools -$ 1009000 - Health/Social Service Grants •$ 834,900 - Municipal Libraries -SLID grants -$ 75,000 - Fire Training fees -S 180,200 - DEC landfill Permit increases -S 400,QQQ(= ) TOTAL CUTSnItA FERS-S 15,230,900 Unfortunately for Alaska's taxpayers, little or no consideration has been given by the state to the escalating effects of these cats on local taws and local public services. However, the impacts of past state actions are already threatening even the ability of some smaller communities to survive, while they have fueled taxpayer revolts and forced significant service cuts in larger municipalities. The prospect of being quietly passed an even disproportionately larger share of the state's budget crises cannot be accepted. /:Wv:i y DKIK03lkJIli \INN1 --J 1 P owt.-I A k : N : 1 U ./ \ 7 03/19/96 09:37 V1907 4635480 AR MUNI LEAGUE Z 009/019 I would now like to speak specifically to changes in the Municipal Assistance and Revenue Sharing programs proposed by. the Alaska Conference of Mayors and the Alaska Municipal League. The new program is called the "Safe Communities" Program. First, the old name, "Municipal Assistance", is often confused with "Public Assistance" or giveaway entitlement programs. It is necessary to make sure that the title of a program or service truly describe what the program does. The name "Safe Communities" truly describes what the funds are used for in our municipalities. Second, the Safe Communities program ties the money directly to services by requiring that it be used for priority public safety services to the extent those services are -provided by the municipality. 1. Police protection and related public safety services 2. fire protection and emergency medical services 3. water and sewer services not offset by user fees 4. solid waste management S. other services determined by the governing body to have the highest priority Note that in addition to these services, fiords for road maintenance, and hospitals are also provided. Third, a minimum entitlement for small cities is set at $40,000. While this amounts to only one. third of one percent (00.38%) of the total program funding, it will be important in turning around the growing problem of small municipalities dissolving and turning service responsibilities back to the state. While the recommended changes are not earth. shaking, they represerrt substantial improvements in equity, especially for the future. We view the bill as a good first step in building a revenue sharing program that will 8 03/19/96 09:37 V1907 4635480 AR MUNI LEAGUE Q 010/019 continue to evolve and improve and meet the needs of Alaska's growing communities. In 1994 municipal taxpayers, YOU, were paying $188 million more every year in local property and sales taxes compared to 1986, and essentially ALL of the increases were handed over to the state to balance the state budget. IN A VERY REAL SENSE, MUNICIPAL TAXPAYERS HAVE BEEN PAYING STATE TAXES. To give you a reference, $188 million per year is far more than any "new" tax recommended by the Long Range Financial Planning Commission for implementation during this century to solve Alaska's fiscal crises. The most important point to remember when you discuss the state budget is that diverting MUNICIPAL REVENUE SHARING to support other parts of the state budget IS NOT CUTTING THE STATE BUDGET, IT IS PASSING THE STATE'S BILL ON TO YOU IN THE FORM OF A NEW SALES OR PROPERTY TAX INCREASE and the State should represent it to the public as such. If the governor and legislature solve Alaska's current state fiscal crises by quietly passing on an unfair portion of the tab to you, it is your taxes that will go up. If a local tax cap is reached, it is your schools, roads, police, and other services that will be reduced You can make a big difference in how the state solves its budget crises by simply holding the governor and the legislature accountable for their actions. Ask them to treat your community as a partner in building a better Alaska, not a patsy. You are in the drivers seat Now is the time to speak out to the Governor and your legislators. c:i�vm aoom 3961tads�oe 9 03/19/96 09: 38 V1907 4635480 AB KNI LEAGUE Q 011/019 If you think the state hasn't raised your taxes, please read this. Since 1986, the state has withheld or diverted nearly ONE AND ONE HALF BILUON DOLLARS, Including Inflation, that was intended to go to cities, bomghs, and school districts. This has been the major reason for the Increases In your local property and sales tastes shoe 1986. Sure, other things happen in cities and boroughs that can affect taxes, and cities and boroughs have made many tough chokes to keep local taxes as tore as possible. However, the rnoney withheld by the state equals, the total money collected from afl city and borough property and sales tax Increases since 1986. In other words, If the state had not withheld your money, YOUR property and sates taxes would not have had to go up at ailI Cities and boroughs should pay a fair share of the tab as state revenues decline, but the Impacts on local taxpayers so far have not been fair or equitable (See attached charts); • Since 1986 the state has withheld 60% of you Municipal Asslanrlce and Revenue Sharing (cite major way the state shares revenues with cities and boroughs), while the state operating budget has gone up. • In 1985, the state seated mandatory property tax exemptions. Lau year, local taxpayers were forced to absorb over S 17 mMon for this unfimded state mandate. • White the state claims to Ofufly fund" schools, they do not cover inflation. TwenW-wven percent Inflation since 1988 has caused local taxpayer cons buttons to schools to rise by 50 percent, or over twice as fast as Increases In state fimdbW, and sorne schools are faring a budget crises. ' %MAT CAN YOU DO ABOUT 17? Since 1986, Alaska's governors and legislatures have not been held ao- countable for indirectly raidngyour lost taxes. TELL THEM TO STOPI Tub lnior kVM Is WW&d W yar bW WVWM M and ft AWft M &N AWb Conkrom of Mayors,117 Suer, Suft IM 1uaau, Ab*a "901 03/19/96 09:38 V1907 4635480 AK MUNI LEAGUE 2 012/019 2 c � e m � 0 o J m O m v 0 v � LS w c s� e O O L � y � E c c V v � Vs 32 ° ILs $ a� .� .2 j FEE 03/19/96 09:38 $`1907 4635480 AR MUNI LEAGUE 1@ 013/019 03/19/96 09:39 $1907 4635480 ti O 7 4 m AK MUNI LEAGUE 0 014/019 A LL 03/19/96 09:39 V1907 4635480 AS MUNI LEAGUE Q 015/019 ML S69L tQB� S96L Z66L LSSL 066E a 696E •C w es 4 N m � e � _ 666E l.66L 668E 966E O iml is Va O �r �= ml L96L C � ad e a 066E am out Rest "at SSL tlSl 6 AL ZLS L L16� �R ai ad P% 03/19/96 09:39 V1907 4635480 AK MUNI LEAGUE 16 016/019 03/19/96 09:39 V1907 4635480 AK MUNI LEAGUE fij 017/019 d C . W �a >- ul � � C o • V Ox o.o C Zm's W o 0e g Sao � 5 mvCb W lu cZ: yN• $,Z.g o H �iss e m Wpm .0 06� mm's$ C G m 6 03/19/96 09:40 '01907 4635480 AK MUNI LEAGUE 0 018/019 6TO/6T0 a 3l1om Imm xv MMV L06TZ Ob :60 96/6T/CO CITY OF KENj Gd 44� 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 by4ftyl wFr.�ar 'IIII� 1992 MEMORANDUM TO: Mayor John Williams and Members of Kenai City Council FROM:CQ01 Cary Graves, City Attorney DATE: March 14, 1996 RE: Municipal Prohibition of Dip Net Fishing Mayor Williams requested that I research whether a municipality could prohibit dip net fishing within its boundaries after the Board of Fisheries has authorized such a fishery. The particular concern was over damage to the sand dunes at the mouth of the river caused by the increasing number of dip net fishers. The issue is whether the state's regulation of the fishery preempts municipal regulation in that area. In Foreman v. Anchorage Equal Rights Com'n, 779 P.2d 1199, 1203, n. 8 (Alaska 1989), the Alaska Supreme Court held, "State preemption of municipal enactments occurs when the ordinance substantially interferes with the effective functioning of the statute or its underlying purpose." (Citation omitted.) In City of Kodiak v. Jackson, 584 P.2d 1130, 1132 (Alaska 1978), the Alaska Supreme Court stated: Where it is asserted that a municipal ordinance is invalid under state law, we have applied the following test in determining its validity: A municipal ordinance is not necessarily invalid in Alaska because it is inconsistent or in conflict with a state statute. The question rests on whether the exercise of authority has been prohibited to municipalities. The prohibition must be either by express terms or by implication such as where the statute and ordinance are so substantially irreconcilable that one cannot be given its substantive effect if the other is to be accorded the weight of law. Mayor John Williams and Kenai City Council March 14, 1996 Page 2 Jefferson v. State, 527 P.2d 37, 43 (Alaska 1974). Accord. DeHusson v. City of Anchorage, 583 P.2d 791 (Alaska 1978); Johnson v. City of Fairbanks, 583 P.2d 181 (Alaska 1978); Area Dispatch. Inc. v. City of Anchorage, 544 P.2d 1024, 1025 (Alaska 1976). The question is, therefore, whether a municipal ordinance prohibiting dipnetting would be irreconcilable with AS 16.05.251 granting the power to regulate fisheries in Alaska to the Board of Fisheries. In my opinion, the court would hold that AS 16.05.251 by implication prohibits municipalities from regulating fisheries. While under the "public trust" doctrine, the City could not prohibit the public from using the beach area.' It may enact ordinances to reasonably control access to protect the beach. Such controls could include restricting parking on Kenai Avenue or blocking off particular area of the beach which are environmentally sensitive (the dunes). Condemnation of privately held lots on the beach area and creation of a beach park are certainly other options which would allow the Council greater leeway in restricting access to protect the beach. If there are any further questions regarding this matter, please feel free to give me a call or stop by my office at City Hall. CRG/sp C: %W PW\DOCs1COUNCn.1DIPNEr.MEM See CWC Fisheries. Inc. v. Bunker, 755 P.2d 1115 (Alaska 1988). MEMORANDUM TO: City Council FROM: Jay Sweeney, Acting City Manager DATE: March 11, 1996 SUBJECT: Telephone Poll The Public Works Department is requesting Council approval to transfer funds in the amount of $6,026.00 from the Shop Department operating supplies account to the Shop Department repair and maintenance account, and, for a purchase order in the amount of $6,025.92 to Craycroft Chrysler for parts and labor to repair the Senior Center station wagon damaged in a traffic accident on March 7, 1996. Authorized By: Jo P_ Sweeney, Acting City Manager ;s Finance epartment Attest: Carol L. Freas, City tlerk Written By Public Works Yes No Mayor John Williams Ray Measles James C. Bookey, III Arw�lyl 79r-�' Hal Smalley V/ Linda Swarner Poll Taken By Carol L. Freas Duane Bannock �i _ City Clerk Joe Moore ✓ Kenai Peninsula Borough March 5, 1996 Carol Freas, City Clerk City of Kenai 210 Fidalgo, Ste 200 Kenai, AK 99611-7794 RE: 1996 Municipal Elections Dear Carol: Clerk's Office �5678 MAR 1996 T. ECE CITY CLERK ?TY OF KENA! My office is in the process of setting our calendar for the 1996 elections. While March seems just a little early, I know this year will be among the most hectic ever for elections. Due to the impact the borough mayor's race will have on us and the probability of a borough -wide runoff election just two weeks prior to a presidential election, I am requesting that the City notify me of any propositions to be placed on the regular election ballot and a list of your final candidates no later than August 16. My office must get the ballot layout to the printers early the following week. I am making you aware of this now so you can also plan your calendar. I welcome your participation in the borough's election process and look forward to working with you again. Last fall I asked if July 25 was acceptable for our annual election meeting. Since there seemed to be no objection to that date please put it on your calendar. We held the meeting in the Homer/Seldovia area last year, so lets go to Seward this year. If you have any items to be placed on the agenda, please let me know. I'll remind you of the meeting as we get closer to the date. Thank you in advance for your attention to this matter. If you have questions, please don't hesitate to give me a call. It is always a pleasure to work with you. Sin rely, ye J. a ghan, CMC/AAE Borough Clerk 144 N. Binkley, Soldotna, AK 99669 907-262-8608 - FAX 907-262-8615 - E-Mail 75141,564@compuserve.com CITY OF KEN Od eani&l 4 A.. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 ,wr.eab "z FINANCE DEPARTMENT MEMORANDUM DATE: bdarch 15. 1996 FROM: Jay Sweeney, Finance Diregfor TO: Nfavor and Council Members. City Of Kenai SUBJECT: Special Assessments On Land Owned By The General Fund 1. At its last meeting. Council directed that I research the amount of special assessments on land owned b`: the General Fund and. also. what governmental accounting theory and guidelines governed the ac munting treatment to be afforded to such special assessments. 2. Our accounting records show that the current amount of special assessments on land owned by the General Fund is as follows: Principal - $278.372.70 Interest - $203,747.40 ,Penalty - $24,836.01 Total - $506,956.11 2. These assessments have never been accounted for as such in the past within the General Fund. In examining the Comprehensive Annual Financial Report for fiscal year 1995, the total amount of special assessments receivable within the General Fund as of June 30, 1995 was just $62.728. I have discussed the accounting treatment of these special assessments with Mr. Coghill, our external auditor. The rationale for why such assessments have not been paid lies in the fact that the General Fund owns both the land and the improvements on the land. In essence, if the General Fund were to formally account for these special assessments as such, it would be required to "pay itself back" for improvements to its own land. I feel that the proper accounting treatment is the one that has been historically followed. whereby the improvements made by the General Fund are, instead, capitalized. expended, and transferred to the General Fixed Assets Account Group (GFAAG) with no receivable and deferred revenue being recorded. If the land is sold in the future, any proceeds received would be recorded as a revenue within the General Fund and the GFAAG would be reduced accordingly. 4. I think a different situation exists when improvements financed with a different fund's revenues are made to land owned by the General Fund. as was the case with the Thompson Park Special Assessment District_ In such situations, the improvements were paid for, and are owned, by the other fund and the land owned by the general Fund. As a result, my research of governmental GAAP rules indicates that the General Fund must either make special assessment payments or transfer the land to the other fund in return for its unimproved fair market value. Mr. Coghill agrees that this is certainly the ease if the improvements were made by an enterprise fund, but was uncertain if the guidelines apph to special revenue funds (which the Water and Sewer is). 5. Mr. Coghill agreed to assist us with doing further research on these governmental accounting theory questions. His response should be ready for Council at its next meeting. Enclosure MEMORANDUM TO: Jay FROM: Kathy DATE: March 14, 1996 SUBJECT: City owned lots with assessments There are currently 79 lots in the City of Kenai's name that have assessments. The principal, interest, penalties, and total are as follows: Principal Interest Penalty Total $278,372.70 $203,747.40 $24,836.01 $506,956.11 INFORMATION LIST Kenai City Council Meeting of March 20, 1996 1. 3/6/96 council meeting "To Do" list. 2. 3/7/96 CLF letter to Governor's Office regarding Alaska Children's Trust resolution of support. 3. 3/7/96 A. McConnell letter regarding capital budget and exclusion of water well development funding. 4. 3/1/96 KK letter to ADEC regarding Kenai Water Quality and Quantity Development Program. 5. 2/13/96 Kenai River Special Management Area Advisory Board meeting minutes. 6. 3/96 Greater Soldotna Chamber of Commerce, Your Chamber Today. 7. 2/23/96 DOT letter regarding chip seal coat pavement rehabilitation projects for 1996 construction season. 8. 3/5/96 Kenai Arts and Humanities Council letter regarding roof on Kenai Fine Art Center (this information will also be included in budget work session packets). 9. 3/6/96 Cook Inlet Council on Alcohol and Drug Abuse request for funding (this information will also be included in budget work session packets). 10. Proposed Animal Shelter information packet. 11. 3/7/96 Tesoro Alaska letter: Notification of Class I Permit Modification. 12. 3/8/96 DEC letter regarding Kenai Courthouse, Groundwater Information Request. 13. 3/15/96 D. Morris memorandum and 1995 Police Activities Report. 14. 3/1/96 H. Knackstedt memorandum regarding Mission Street Improvements - project update. 15. 3/15/96 KK memorandum regarding Snow Removal/Grader Gates. KENAI CITY COUNCIL MEETING MARCH 6, 1996 "TO DO" LIST TM/KK - Develop a snowplowing policy. TM - Prepare a department tour itinerary for 3/27/96 beginning at 3:00 p.m. in city hall. KK - Have plans developed for the new animal shelter, listing paving, canopy, art work as additive alternates. CLF - Advertise budget work sessions set for 3/27, 4/2, and 4/10. All to take place at the Senior Center, beginning at 7:00 p.m. Have food available. JS - Respond to council: Why assessments are owed on city -owned lots in Inlet Woods. JL - Investigate trailers parked across the street from the white apartments at Spruce and Fourth. CRG - Investigate salability of city -owned lots in inlet Woods, i.e. tax title, indemnification clauses to allow clear title, whether a sale would interfere with on -going litigation. CITY OF KENj _ It c9d Capikd 4 41 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 "2 March 7, 1996 Bruce Shandling, Special Assistant Governor's Office P.O. Box 110001 Juneau, AK 99811-0001 RE: ALASKA CHILDREN'S TRUST The Kenai City Council met last night and, as I told you during our telephone conversation on Monday, again considered their resolution in support of the Alaska Children's Trust. I had included with the resolution, a memorandum containing information I received as to the funding of the Trust from Representative Navarre's office and informed them of our conversation as well. Council decided to table the resolution until more information is received in regard to the funding of the Trust. As you remember, one of the concerns was that the Trust would be funded from Municipal Assistance and Revenue Sharing. Please forward the funding information when it becomes available. CTTY OF KENAI Ca L. Freas City Clerk cif OFFICE OF THE GOVERNOR OFFICE OF MANAGEMENT AND BUDGET March 7, 1996 The Honorable John J. Williams The City of Kenai 210 Fidalgo Ave., Suite 200 Kenai, AK 998\611-7794 Dear Mayor Williams: TONY KNOWLES P.O. BOX 110020 JUNEAU, ALASKA 99811-0020 PHONE: (907) 465-4660 FAX (907) 465-3008 ��p1112 i314�S CO � Mph 19g6 '� M L v ru KENP ,Lti o �ti As you are aware by this time, we were unable to include funding in the capital budget for the City of Kenai water well development. I do understand the importance of this project for the community. As you know, we must follow the established priority list system developed by the Department of Environmental Conservation in our budget proposal. Unfortunately, the Kenai project falls further down the list currently than those we were able to fund. It is our understanding that you and your staff are working with the Department of Environmental Conservation in meeting the ranking requirements that may bring your project to a higher level of priority in the future. We encourage you to continue this pursuit. Thank you for sharing your concerns on this nroiect with me. Director 01-A32LH March 1, 1996 Dan Garner ADEC Juneau, AK CITY OF KU , If Gd MW 4 /, 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 � rear t�ll�l 1992 / Rd Via Fax: (907)465-5177 Subject: Kenai Water Quality & Quantity Development Program Dear Mr. Garner: Attached is a very rough financial analysis of our subject project that I prepared in November, 1995. 1 think the actual funds that were left over from ADEC and Legislative Grants are a little higher. The city needs a total of $959,027 to complete this project. Since the ADEC Matching Grants Program can only provide 50%, we can only expect to receive $479,513.50 ($959,027 x 50%) from ADEC. The remaining amount we hope to get through a legislative grant. If we don't get a legislative grant to match the ADEC grant, we would match the funds by other means such as our own funds. If ADEC does not give the city any funds, we would hope to obtain the full $959,027 from the legislature. Your phone call at 3:45 p.m. today didn't leave me much time to get this to you. The figures should still be fairly close. If you want more accurate figures let me know and I will find the actual amount of funds left over from the past projects. Sincerely, Keith Kornelis Public Works Director KK/kw cc: Senator Judy Salo -�1 "`y�� Representative Mike Navarre—�,c,X_-cc.i Tom Manninen, City Manager L Mayor & City Council WATER QUALITY AND QUANTITYIDEVELOPMENT PROGRAM ROUGH FINANCIAL ANALYSIS Rough Estimate - System Improvements Costs 1. Drill exploratory wells .. ............................... Completed 2. Water System Study (Nelson) ........................... Completed 3. Well Yield Study ..................................... Completed 4. Purchase/Lease Well Site KP8 .................................0- 5. Production Well, development, test pumping (August, 1995) ....... Ongoing 6. Design and inspect new well house #3 (winter 1995/96) .......... 150,000 7. Design and inspect new SCADA for all three wells (winter 1995/96) ... 50,000 8. Construct new well house #3 (summer 1996) ................. 1,300,000 9. Construct new SCADA for all three wells (summer 1996) ......... 300,000 10. Design and construct water line loops (summer 1996) ........... 500.000 Total $2,300,000 Rough Estimate of Available Funds a. ADEC Sewer Interceptor $ 238,476 (left over funds) b. ADEC Thompson Park Water & Sewer 425,000 (left over funds) C. Legislative Sewer Interceptor 58,705 (left over funds) d. Legislative Thompson Park Water & Sewer 241,800 (left over funds) e. Municipal Match (1995) (water well dev.) 165,327 (left over funds) f. Municipal Match (1996) 211,665 (water quality dev.) Total $1,340,973 SUMMARY Estimate of Improvement Costs $2,300,000 Estimate of Available Funds 1.340,973 Funds Needed to Complete Project $ 959,027 KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD Tuesday, February 13, 1996 Kenai Peninsula Borough Assembly Chambers I. CALL TO ORDER A. Roll Call Members Present: Lance Trasky, Pat Bower, Ted Wellman, Jim H. Richardson, Tom Knock, Jack LaShot, Duane Harp, Peggy Mullen (chairperson of meeting), Jeff King, Emily Fiala for Robin West, Robin Nyce, Ben Ellis. Members Absent: Jim A. Richardson, Chris Degernes, Ken Lancaster, Iry Carlisle. B. Approval of January_ 11 minutes. The minutes were approved as written. C. Agenda Changes and Approval. The agenda was approved as presented. II. PUBLIC COMMENT. Dennis Randa from the public speaks to the board. He tells the board he is an Alaskan resident of 22 years, as well as a Kenai River guide, and President of Trout Unlimited's Alaska Chapter. He addresses the board and especially the Commissioner and Director this evening with his concerns of managing the Kenai River's resources. Dennis states in view of the revision of the KRCMP it is time to realize the need to pick up the effort to head off some of the problems with some wise comprehensive approaches. Dennis tells the board to keep in mind the implications are social as well as biological concerns. He also tells the board to keep in mind humans have destroyed the salmon runs across the country. The water still runs but the fish do not return. Dennis hopes the board recognizes the symbiotic relationship with the river. Dennis tells the board what he would like to see come out of the effort of revising the KRCMP is that it will be an excellent place to address managing uses along the river, specifically fishing. Dennis reminds the board that the 309 Study should be used to identify which areas of the river can afford to be tra►tipleu or not; ur how to direct the landowner on what he can or cannot do. On another subject Dennis reminds the board not to ignore the signs that the water quality is declining. It has been three years since the last water quality study has been done and Dennis states that water quality should be of utmost importance. Dennis leaves the board with his statement "that fish don't care what is on the banks if there is no clean water." _2 III. NEW BUSINESS A. Address by DNR Commissioner John Shively. Commissioner Shively opens by telling the board members he has for each member a letter informing them of their terms as this was not clearly spelled out when the new appointees were made last summer. Commissioner Shively also brings with him the revised Bylaws and informs the board they are approved and signed this date. Copies will be mailed to each board member. Commissioner Shively then states that the revitalization of this advisory board is part of the commitment the Governor has to the Kenai River and this area. The Commissioner views the Kenai as a microcosm of.everything that is good and bad about Alaska. All the resources are here on the Peninsula that are found anywhere else, and yet because of it's particular location it has almost all of the problems that have been created everywhere in the state. Not only does the Governor have a real interest in the Kenai River, but is constantly reminded by the Mayor that this is a very important issue. Commissioner Shively commends Mayor Don Gilman for his leadership on the Kenai River, including his commitment to establishing the Kenai River Center. The Commissioner states the partnership between the local community, State government, Federal government and the public are vital. The problems created here are problems by people. Some people think it is still 1967, and want the river managed for the same kind of experience as in those years. There are others who understand what has happened in the intervening 30 years. It would be nice to say that we have all the freedoms that people had on this river in 1967. The reason the Kenai River has such a high priority, both in this administration and statewide is because it is the most heavily used river of any river in the state. The way we manage the Kenai River will have implications of how other rivers will be dealt with elsewhere in the state. The Commissioner then goes on to say we may have to start to err on the side of making difficult decisions which will have long term implications on protecting the river into the future. Commissioner Shively states we have an even greater responsibility to this river, as the Kenai River is nationally important. We do not want to end up like the east coast or the west coast where restocking occurs. The good news is this board has outstanding support from local government and from the variety of state and federal government officials. The Commissioner closes by informing the board the revision of the KRCMP will be tough one and appreciates all the hard work and tough decisions ahead. B. Address by DPOR Director Jim. Stratton. Director Stratton begins by telling the board when he accepted the KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD - February 13, 1996 Meeting 3 position as Director of DPOR six months ago at one of his first meetings with the Commissioner he was told one of the top priorities of the Governor and the Administration was the Kenai River. Director Stratton tells the board that DPOR is very fortunate to have Chris Degernes and Suzanne Fisler as the driving forces for the Kenai River Comprehensive Management Plan Revision. Jim states when he talked to Chris early on it was pointed out that a good working relationship with Borough, Fish & Game, and the Federal Agencies, would be beneficial. But it came down to needing more bodies to help put the Management Plan process together. Director Stratton is very pleased that the Division of Lands will be joining DPOR to assist in putting this plan together. Their planning expertise will be greatly appreciated. Director Stratton then tells the board he looks forward to meeting and talking with each member and encourages them to speak with him during the breaks. He tells the board he would like to sit back and listen. Div. of Lands Director Jane Angvik then tells the board Lands is delighted to be a part of this process. Jane tells the board it is a team effort and looks forward to working with the Advisory Board, DPOR and the Borough. C. Kenai River Comprehensive Management Plan Revision. Bruce Phelps of the Division of Lands reviews the process of revising the KRCMP. Bruce will be the Project Manager of the KRCMP Revision. Bruce reviews the mailout that was sent to all board members. The revision will address the entire river as well as the entire watershed which includes tributaries, wetlands, etc. The plan focus is based on the identification of issues that have been discussed with this board; habitat protection, recreational issues, water quality, land management. The process will be fairly abbreviated. The intent is that we will build upon the good work that was done initially and hopefully this process will be done in 12 months. The most difficult part will be the identification of the planning issues and will entail more rigorous analysis of environmental, habitat, recreation and land management issues. Those evaluations will be done by the respective staffs of the Div. of Lands, DPOR, ADF&G, USFWS, etc. Lands will take the environmental component, DPOR will take recreation, ADF&G Habitat Division will take habitat, and Lands will work with the planning department of the Kenai Peninsula Borough in the development of land use regulations. Bruce states the Borough is seen as the driving force in developing an approach that is workable and practical for the lands that are non -state and non-federal. This plan is intended to be a plan for the residents of the Kenai Peninsula as well as for the state, Boro, and the cities. It KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD - February 13, 1996 Meeting will be more than just a state plan. 4 Bruce then reviews the Decision Making Process graph. The working group should be a group that deals with issues as they come up in the research process. The working group is viewed as being a sounding board for staff analysis and recommendations. One of the concepts discussed at the afternoon committee meeting was whether it would be appropriate or advisable for members of the advisory board to participate in the discussions of the working group? It was decided that it would make alot of sense, since being involved in the technical discussions would make it easier to make well informed decisions later on. Staff will do the analysis and research, and then discuss it with the working group. This body is meant to sort through the competing values that will be difficult to sort through, then information will be taken before the full board. The full board will also be getting information from the public. The level of public participation will be a bit different than in the original plan, but there will be substantial public participation. When the plan is in final form it will then go in two directions; to the DNR Commissioner, and to the Kenai Peninsula Borough. To make the plan work, it will have to be adopted by the Borough. The KRCMP Revision should be finalized by January 1997. D. Kenai River Center. Mayor Don Gilman speaks to the board about the history behind the creation of the Kenai River Center. The Kenai River is a high priority of the Governor's. The Boro Assembly over a period of several years has wrestled with land use planning and failed attempts at passing ordinances. One of the themes that came through all the testimony last year was the need to have "a place" to obtain information on the Kenai River and get help on permits. This evolved into the idea of the Kenai River Center. The Borough Assembly has set aside money in a fund for the KRC. This is an ongoing appropriation which does not run out at the end of a fiscal year. The Mayor says presently there is $225,000 set aside to get the KRC up and running. The Boro Assembly will be asked to appropriate another $125,000 for fiscal year 97. There is also an agreement with ADFG that $100,000 of the money that came to the state from National Marine Fisheries Service will be made available for start up costs for the Kenai River Center. Start up costs include finding an office space, getting the center equipped so it is operational with the necessary equipment, computers, etc. The Request for Proposals is due back on Feb. 15, so office space will be determined soon. When the public goes to the KRC they will have a place they can get all the information they need about the Kenai River. The Boro will be providing two full time clerical staff. The Mayor suggested that these staff members will be available to the advisory board KENAI RIVER SPECIAL MANAGEMENT AREA 5 ADVISORY BOARD - February 13, 1996 Meeting to conduct research, or help in other ways. The Mayor leaves the advisory board with the suggestion of visiting with the Boro Assembly and keeping them informed of progress on the Management Plan, as well as comments on the Kenai River Center, etc. E. Kenai Peninsula Borough's Kenai River Right of Way Study and Flood Plain Ordinance. Lisa Parker discusses these agenda items, which includes three separate topics: the ROW study, the existing flood plain ordinance, and proposed habitat protection ordinance. Currently, there is no rhyme or reason on how a ROW that accesses the Kenai River may be vacated. Fish & Game has done some initial work on where ROWS currently are, but this work is not completely accurate. The Borough is looking at all the existing, as well as dedicated ROWS that access the Kenai River and determining which have been actually constructed and which are just platted on paper. Part of the process that is envisioned is to make recommendations in ways to not preclude important accesses to the river but to streamline and focus people to areas to minimize habitat degradation to the banks. Currently the ROW vacation process is done on a case by case basis. Secondly, Lisa discusses the existing flood plain ordinance. The Borough has been criticized in the past for its implementation of the flood plain management ordinance. During the month of March the Borough will be sending to property owners along Kenai River a flyer describing the Borough's flood plain ordinance. If someone is planning to build within the flood plain they will be encouraged to contact the KPB's Planning Department. In mid April the Borough will have a booth at the Peninsula Home Show to provide property owners and homebuilders with info on how to build in the flood plain, retro fitting, repairing flood damaged homes, etc. On the 24th of April, in conjunction with FEMA and the Dept. of Community and Regional Affairs, the Borough will be putting on a one day forum for contractors, title companies, banks and insurance companies, explaining the ordinance and the national insurance program. At the end of April, hopefully in conjunction with State Parks and Fish & Game, the Boro will be at the Sports Show to give info. This will also be a good opportunity for these agencies to disseminate information about the Kenai River Center. Thirdly, Lisa covers the Proposed Ordinance 96-06, The Kenai River Habitat Protection Area. A copy was provided to each board member. This will be introduced by the Assembly on Tuesday February 20, receive its first public hearing before the Assembly on March 19, and be scheduled for a public hearing by the KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD - February 13, 1996 Meeting __6 Planning Commission on March 11. The ordinance is based on the work of the Kenai River Working group, as well as on the work of the Assembly's Land Use Committee over the last month. The ordinance establishes a 50 foot habitat protection area, with stipulations on what can be done in this 50 foot habitat protection area except for the existing structures which have grandfather rights. The 100 year flood plain is included, with permits required for fuel storage of quantities greater than 50 gallons, and logging activities. F. Draft Board of Fish Testimony - Ben Ellis. The Legislative Committee was assigned to look at possible testimony for the Board of Fish. This board had put forth one proposal, which would prohibit anchor dragging as a fishing method. The Chair, Jim Richardson also assigned the Legislative Committee to look at other proposals that this Board might support in either concept or in specifics. In late fall, the Legislative Committee met and continued to support the proposal of anchor dragging, and held discussions over a number of other proposals. At the outcome of that meeting, the committee decided not to provide comment on each and every proposal, but rather provide a philosophical statement that was in line with the mission of the Kenai River Special Management Area Advisory Board. Comments were incorporated by the committee members and what is presented tonight is the draft material for all to review. The draft does support the anchor dragging proposal and also takes a general position supporting an ecosystem management plan for the river. Robin Nyce has some concerns and questions about the ecosystem statements. She says it looks like a "thinly veiled allocation statement" and thought this board was instructed not to get into allocation issues. Robin had specific concerns with the wording in the last paragraph which refers to a "single species of salmon" as she feels if we are talking about a whole ecosystem the above would be an inaccurate statement. Jim H. Richardson says overall the tone of the draft statement is useful and productive. It is clear what this board is favoring. Jim asks for a better explanation of the last paragraph also. Ben explains that while there are a number of management plans, the driving plan is the late run sockeye salmon management plan. Considering the carcass value for fish, birds, or wildlife has not been included. This last paragraph points to concern towards management plans that put too much focus on one particular species, at the expense of other resources. It is meant to emphasize looking at all the species within the watershed of the Kenai River as being valuable. Ted understands the sensitivity of allocation issues. Ted says this last paragraph actually addresses the central issue which is KENAI RIVER SPECIAL MANAGEMENT AREA 7 ADVISORY BOARD - February 13, 1996 Meeting we very carefully and very certainly said we wanted a full ecosystem approach to this whole management issue on the Kenai River. Ted feels it is entirely appropriate. Peggy feels it spells out allocation issue because of the reference to fish carcasses and the number of fish allowed to return be considered. After much discussion the direction from the chair to the board members was to separate the draft into two areas. The anchor dragging would be one draft and the ecosystem statement would be another draft. Ben then puts the draft material on the floor, dividing the statement into two. Ben asks the board to vote on the anchor dragging statement. Pat Bower abstains from voting. All other members present vote for this draft to be sent to BOF. There is then more discussion about the ecosystem statement. It was suggested by Jeff King to drop the last two paragraphs. Then Suzanne had a suggestion to rewrite the last paragraph to read "that emphasize programs maintaining the complex diversity of fish and wildlife populations in the Kenai River basin". Ted suggests we do not shy away from controversial issues and feels if there is a way the wording can be changed to get the ecosystem statement sent to the BOF we should look at that since it's important that the BOF looks at managing the river in a complete ecosystem way. Ted moves that the KRSMA Advisory should emphasize maintaining the complex diversity which would include all the animals as this is how the board plans to pursue the revision of the KRCMP in our ecosystem approach. The ecosystem statement was then amended, changing the last paragraph to read "The Kenai River Special Management Area Advisory Board believes fisheries management programs should emphasize maintaining the complex diversity -of fish and wildlife populations in the Kenai River basin." Robin Nyce and Peggy Mullen are opposed. Pat Bower abstains from voting. The remainder of the board vote to accept the statement as amended. G. Schedule of KRCMP Schedule. Bruce Phelps, Project Manager of the revision of the KRCMP asks for some board members to volunteer to work with staff to develop the format and agenda for the first public meeting. There is a need to have the public be given the opportunity to identify issues as well. There also needs to be thought given to how the public meetings will be done such as location and structure. Staff would like to have 2-3 KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD - February 13, 1996 Meeting members of this group on February 29. Ted Wellman, and Peggy Mullen volunteered. The next (2/29) meeting discuss the plan of study for developing more precise role of responsibility and timeline in products. IV. OLD BUSINESS _8 Pat Bower, will methods and A. Permit Committee Report. Suzanne met with the Permit Committee this afternoon at 2pm. The committee discussed a proposal at Poachers Cove to construct a floating dock inside the harbor to accommodate up to 100 boats. There would be no associated reduction in boat parking on the river bank at Poacher's Cove, rather, this is additional parking space for boats. The concerns centered around the associated land development at Poacher's Cove, since there are a number of lots which have not sold yet, in part because there is no boat parking available. Parks can only comment on the issues related to recreation and not on upland issues. The committee will also be generating a letter in light of the fact that the Kenai River Property owners are now at a point where they are going to be affected by some type of a zone on the first 50 feet of their land. Suzanne says we will be looking at more restrictive ways in dealing with what happens within these 50 foot buffers and that Poacher's Cove should look at their development and consider how the existing and future owners might better care for their lands. The full board will see a copy of the committee's recommendations on the dock proposal once it is drafted. B. Education Committee Report. Jeff King reports for the Education Committee. It was decided to dust off the Kenai River educational flyer that was started a couple of years ago. It will be for river users: boaters and bank fishermen, covering boating safety and fishing etiquette. The idea is to have these available at boat launches, visitor centers, etc. These should be ready and available for the Sports Show in April. What is yet needed is some habitat information, as in pictures and ideas. Jeff would encourage anyone with ideas to add to these handouts to please let him know. Jeff would like to see it as being fun and educational. Peggy asked what kind of funding would be available to print the flyers? Commissioner John Shively has a comment regarding this issue. He says that this focus could be one of the Kenai River Center's purposes. Because it will be a multi -agency effort there might be funding to do things like printing of handouts. Suzanne says that once the KRC is up and running the handouts could become the Kenai River Center's responsibility. It would KENAI RIVER SPECIAL MANAGEMENT AREA 9 ADVISORY BOARD - February 13, 1996 Meeting also be a good distribution point. V. PUBLIC COMMENT VI. ADJOURNMENT A. Board Comments Ted: Appreciates Bruce Phelps' presentation and help in the revision of the plan. Ted says the KRCMP should become a doctrine that can be used by other agencies and a guideline for public policies and to that extent, a shorter version would be better. As we work with the Borough, this board should set policy directions even though there may be controversies along the way. Ben: Appreciates the votes dealing with ecosystem draft. If this group cannot support a total ecosystem approach, he would call into question what this board's purpose is.- Ben says his first reaction is to ask for someone else to chair the Legislative Committee because it is no secret he is deeply involved in allocation. He states it his job to work with sportfishing interests, to try to seek a fair and equitable allocation, to protect habitat, and to serve as an informational source for sportfishing and personal uses specifically on the Kenai River. When that job gets in the way of perceptions that are real or concerns that this board has, it concerns him. This project was driven by this board. Ben further explains he did not ask for it nor did he volunteer for it. Ben states if that becomes a problem he needs to be removed from that committee. If it becomes an issue totally he should be removed from the board. Duane: Thanks the Commissioner and the Director for being here tonight. Duane also thanks Bruce Phelps for leading us through this process. Duane states he thinks once we get into the revision itself, we will need more time for meetings. Lance: Thanks Commissioner Shively and.Director Stratton for coming tonight. Lance likes the process Bruce has laid out, although his biggest concern will be the staff time to keep up with DNR. Tom: Reiterates what Lance said. Tom also mentions the Mayor was right on target when he said this board should communicate with the Borough Assembly. P.S.: Ben, do not resign. Jim H: Thanks to Commissioner Shively and Director Jim for being here tonight and supporting this board. Also a thank you to Marty Rutherford, Jane Angvik, Lisa Parker and Mayor Gilman. Bruce Phelps's outline is very solid. Jim also says it is a good thing to have different viewpoints so that this board is not just "rubber stamping issues." KENAI RIVER SPECIAL MANAGEMENT AREA 10 ADVISORY BOARD - February 13, 1996 Meeting Pat: A big thank you for all the wonderful support from the Commissioner and the Director and their staff. Emily: Bruce's outline does sound solid. Emily calls attention to one of the handouts at tonight's meeting regarding the Moose Range Meadows issue. The meeting as outlined in the letter is Tuesday, February 20 at Skyview High School. Robin: Thanks also goes to the Commissioner and the Director for being here. Robin comments that she is not against an ecosystem management approach but would like to find out what that means. How is that different from the way it is managed now? Peggy: Back to how to get information (handouts, etc.) out to people. Ben's group made a wonderful visual poster at the Kenai Airport called the homewrecker. This is one way to bring a message home to people. Peggy also did not want to let the Mayor's comment about the pile of salt on the edge of Kenai River go by without mentioning that it was unfortunate that there was no one in the maintenance department with a shred of habitat sense. The intent was good but the place they moved the salt pile to is right next to Soldotna Creek which of course feeds into the Kenai River. (Commissioner Shively reports that is not a permanent location for the salt pile.) Peggy thanks the Commissioner and Director and notes "thanks you's are like hugs, you can never have too many." Jack: Jack says thanks again too! Jack sees a little different direction with more cooperation and he does not feel the "touchy issues will derail this board as they have in the past." Jeff: Thank you to both the Commissioner and the Director. Jeff states he has a clearer understanding of how the board will go about revising the KRCMP. Jeff comments on the ecosystem draft that will be sent to BOF. Jeff feels the motives are sincere. He states the amended version is the only way to word it. Encourages the board to keep it on file, and send it to the game board when they are doing proposals. Jeff states he is glad the board passed it. Commissioner John Shively: Wanted the board to know that he and the Governor purposely appointed people with diverse interests to this board because it is part of the way the Governor likes to see decisions made. It is expected that board members will have different points of view. What is important in that kind of process is that members have to listen to each other. This kind of situation is much more productive in finding common ground than public hearings where people are forced to drive themselves apart. KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD - February 13, 1996 Meeting B. Date/Agenda of Next Meeting. The next meeting will be on March 7 at CIAA (the Boro Assembly Chambers are not available). Committee Meetings are Scheduled as follows: -2:00 pm - Permit Committee meeting -3:00 - 5:00 pm; KRCMP Committee Meeting Respectfully submitted by Denise Dutile. 11 YOUR We keep you informed A monthly pu---- Business News X1 A, A �� � produced by the Political Events Greater Soldotna Community Issues `� lo t)�� Chamber of Commerce Volume 9........... Issue 3 March, 1996 Alaska's Wildlife Bed & Breakfast Tonya & Carl Blades 262-8514 Birch Street Lodge Skip Dove 262-1002 Culligan -Alaska Crystal Clear Diana Mettille 262-5711 Kenai River King - Guide Service Danny Paulk 262-5483 Seaman's Alaskan Fishing Adventures Joe & Lora Seaman 283-4421 Shilanski & Associates, Inc. Thomas Stoecker & Tom Martin 278-1351 Skyline Bed & Breakfast Steve Obendorf 262-9890 You're Invited 6 d 5TH ANNUAL SOLDOTNA ST. PATRICICS DAY CELEBRATION FRIDAY, MARCH 15, 1996 PARADE - 4:30 PM SPUR HIGHWAY DINNER - 6:30 TO 8:00 PM TIDES INN RESTAURANT IRISH AUCTION - 8:00 PM FOLLOWING DINNER +THANK YOU FOR YOUR CONTINUED SUPPORT: THE FOLLOWING:MEMBERS RENEWED THEIR MEMBERSHIP DURING THE MONTH OF FEBRUARY Accommodations on the Kenai Accounting & Property Management Alaska Fish 'N Fun Charters Alaska Trading Company Blakeley's Auction Booth Landscaping enter for Alaskan Coastal Studies Copy Shop Frames & Things, Gallery West Guff Sherman Signs Hardv's Alaskan Adventures Joseph Kashi, Atty. at Law Keetah Fish Camp Kenai Auto Kenai Performers Kenai River Retreat Longmere Lake Bed & Breakfast Napa Auto Parts Parker Horn Company Peninsula Memorial Chapel Peninsula Podiatry Pickle Hill Broadcasting Sadler's Home Furnishing Soldotna Little League Southcentral Title Agency The Rookery Bed & Breakfast Talon Air Service Toonz Vantage Point Productions � The 5th Annual Soldotna St. Patrick's Day Celebration will be held *, on Friday. 'March 15th. The committee has been busy with preparations and invites your participation in this special event. To kick off the day, a Parade will be held at 4:30 p.m. on the Spur Highway. A parade application form is included with this Newsletter. and all businesses and organizations are encouraged to enter a vehicle or float. Line up will be at 4:15 p.m. at the Lo Mark Furniture parking lot. If you cannot be in the parade. be sure to come out and watch the procession as it passes by! Once again this year, the committee is offering businesses a promotional opportunity through the distribution of Lucky Leprechaun Dollars. A packet of 50 certificates is just $20.00. and the committee will be handing these out along the parade route. If you have not been contacted, and would like to purchase a packet of dollars, please contact committee chair, Norm Blakeley at 262-6100. The committee will be working with local schools on a Coloring Contest for students in grades 2 through 6. with five winners being selected from each school. All of the entries will be posted in local businesses for display and the winners will receive special prizes for their efforts. The Community Dinner and Irish Auction will begin at 6:30 p.m. at the Tides Inn Restaurant. Featured (of course) will be corned beef & cabbage with all the trimmings. dessert and a beverage. Cost for the dinner is $9.00 for adults and S6.00 for youth 12 and under. Door prizes will be given throughout the evening. The auction will begin around 8:00 p.m. with lots of great items to be offered. Plan to attend and enjoy a fun and exciting time. New for 1996 are plans to present fireworks to culminate the event. The committee is in the process of obtaining sponsorships and working on the logistics for ties display. If you are interested in helping out with this function. would like to purchase a packet of Lucky Leprechaun Dollars. donate an item for the Irish Auction. contribute to the fireworks display or just need additional information, please contact one the following committee members: Norm Blakeley (Alaska Trading & Loan) at 262-6100: _Ntike Sweeney (Sweeney's Clothing) at 262-5916: or Rik Bucy (Fred Meyer) at 260-2200. 1 _` CTr` TH' NKS Dear Soldotna Chamber of Commerce Members and Annual Awards Committee: It is truly an honor to even be nominated, let alone be selected and given one of your prestigious awards. I am truly humbled and most appreciative of the award for Government & Civic Affairs. As long as I am able, and with my lovely wife's help, I will continue to serve our town and our State. Very sincerely, Ken Lancaster THE PERFECT CONNECTION The sixteenth annual Governor's Safety & Health Conference "Safety, Health & Wellness - The Perfect Connection" will take place March 20 through 22, 1996 at the Egan Center in Anchorage. The conference is sponsored the Alaska Safety Advisory Council, and classes will cover such topics as the Fundamentals of Safety & Health, Safety & Health Management, and Off The Job Safety Track. Over 75 vendor exhibits will be on '_ -NIPU ER. '_'-:TE _NET & CONINIUNICATIONS SY MPOSIU'_NI The Economic Development District, UAA Small Business Development Center, Borough School District and Soldotna Community Schools will present the Computer, Internet & Communications Symposium on March 30th from 9:00 a.m. to 3:00 p.m. at Soldotna Middle School. Registration fee is $10.00 for adults and $5.00 for all students and senior citizens. Children in 6th grade and under may participate for free. Plan to attend for a full day of displays and presentations. For more information, please contact Jenifer Chase of the EDD at (907) 283-3335. THE CHAMBER AND THE INTERNET The time is right for the Soldotna Chamber to get "linked into" the Internet. We are looking to our members to help provide the expertise and knowledge necessary to enter into this world of technology. Chamber member, Steve Horn (Parker Horn Companv), has generously volunteered his services to head up a committee to explore all of the options available, and assist in making the right choices. If you are interested in working on this project, please call the office and let us know you are willing to go "on line" with the committee. e azi� y � ACVB HOSTS WINTER TOURISM SEMINAR The Anchorage Convention & Visitors Bureau will hold its second annual Winter Product Packaging and Promotion seminar on April 3, 1996 at the Egan Center. The seminar is designed to introduce tourism businesses, and individuals interested in starting winter products, to the basic steps needed to produce a marketable winter tour. location showcasing the latest in All types of businesses can benefit from the program: tour operators, workplace safety products, flightseeing and air taxis, snowmobile rentals and tours, clothing rentals, rescue equipment, ergonomic hotels, restaurants, ski areas, historic and cultural attractions, and special innovations, etc. Special events. Last year, about 110 people representing a cross section of tourism recognition will also be given for industry interests attended the seminar. a number of award categories. including Outstanding Sessions presented at this seminar include: successful packaging strategies Achievement Award. Safety for in -state, domestic and international travel trade; reaching the potential Professional of the Year, and visitor through new communications tools, such as Internet, fax -back and Community Service Award. For other phone technologies; and front-line training for staff. Tour operators information on registration, from the Lower 48 have been invited to speak at the conference, to share please contact Diann Sewald at what they need from Alaska businesses to make winter tourism successful. (907) 269-4922. For more information, please call Keith Fernandez at (907) 257-2310. MARCH CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, TIDES INN March 5 Carl Kircher. Kenai Peninsula Fisherman's Association March 12 Lovelyn Bremond, Youth Enterprise Development Program March 19 Merrill Sikorski, Caring For The Kenai Contest March 26 Barbara Kraxsberger, Kasilof Wool & Fiber Co. GreaterSohiotna Chamderof Commerce PO Box236 City of Kenai 210 Fidalgo Kenai AK 99611 so(do tna, A-C 99669 BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 'sappy St. Patric- ' 3 D aV r Our (',%iAtnl7er'Toa.au' ur"�; *Cll wr"�su .Y `? (, pyz:'ork5 i;-, `.';enai Il 1996 BOARD OF DIRECTORS II President Nick Nelson .......................... Vice President Sammie Cole ........................ See/Treasurer Bob Sizemore ....................... Past President Ken Lancaster Jr ................... Norman Blakeley.................. Richard Brown ..................... RikBucy .............................. Kurt Eriksson....................... Clyde Johnson ...................... Linda Kuiper........................ Linda Parker ......................... Wes Roberts ......................... Executive Director Cathy M. Clark ................... Office Assistant Randi Smith Nelson Enterprises .......................262-2798 Southcentral Title ......................... 262-4494 Bank of America .......................... Lancaster Enterprises ................... 262-4591 Alaska Trading Company ............ 262-6100 Soldotna Historical Society .......... 262-9322 Fred Meyer...................................260-2200 National Bank of Alaska..............262-4435 1 st National Bank of Anchorage..283-3585 TransAlaska Title ......................... 262-5708 Kenai Peninsula Food Bank......... 262-3111 Edward D. Jones & Co ................ 262-6336 Soldotna Chamber ...................... 262-9814 Fax .............................. 262-3566 ` N ° ®f A @9 0: m pp N a•-J vw N €n cr) N • C� / � b �3a€ ie a a. oa �.. w r� • z o • �' .S a u 2? r G7l H � P64y Q pQO� W .r r m... ...N + UOOWin V p �,�j " o of V y OL F:m� y A d OVN °° E .. w = W y " w � p A v- N g N 00 pq up •� fS gmo z d2 a g 9- N A N et a. � •$ a. � � a. •• a. � • z m o ram. �A p Uaz.: n r1 aw CpnQ7Ur" . m Rt U b.0 Gq U ■ emu pq U 00 °° N fit�ejL7q"a y U¢�j CmG US Uy� 8 "'�X�Wyi 8 b= E �Mpaa -,r,� w E-4 Q _ V� ag a Q� `cQ" U NtJ yyg�> ai U �° U a°�y°e U<X OW m =3 A m z Cm 0� OMEV :, °QV 5w �m m {�� Vzi'� ON o m go= % IF Q Id Al I y � � H H �b U V v� N CO) gp N OU„ N Iu.. pU„ i QUU- E OU pq U pp r�` U pfl U in Ow c4 U Vi cq U _ 77 - — '4, I; �t� Li� '��i�� �I — DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CENTRAL REGION -DIVISION OF DESIGN AND CONSTRUCTION TRAFFIC, SAFETYAND UTILITIES MAR M6 Pecelved City 01 Kenal Jack LaShot, FSW( "POter City of Kenai, Public Work Dept. P.O. Box r,580, ^� 1<ea1, n SSG .7 GI i=VJVpV Dear Mr. LaShot: TONY KNOWL ES CoU l,,� G l c— IAA,C 4Ill AVIATION AVENUE P.O. BOX 196900 ANCHORAGE, ALASKA 99519-6900 (FAX 266-1637) (TDD 266-1442) Phone 266-1699 February 23, 1996 c7Z a3 9"6 RE: Project No. 52335wfT NHS Chip Seal Coat Pw.ment Rehabilitation ENAI PUBLIC WO1 <S DEPT.' •..'°."•"•"-". ".` -" P/W Mr. ---Li AM. Cont. a C-ty Engr. — ',itr & Swr. Sec. � Streets . Ir;F• Shop ❑ STP The Department proposes a chip seal coat pavement ehabilitation at four sites on the Central Region's National Highway System. The purpose of the project is to extend the service life of the pavement. The project is expected to be completed during the 1996 construction season. No utility relocation will be required. However, any proposed utility work that may affect the pavement (e.g., open cut crossings) must be completed prior to the seal coat project. The areas of pavement rehabilitation include: 1. Sterling Highway Historical, M.P. 45 to 58 from: 260' west of the eastern junction of Skilak Lake Road to: Quartz Creek Road. 2. Sterling Highway, Historical, M.P. 96 to 105 from: 211' south, southwest of Kenai River Bridge to: 2798' South West of Wolverine Ave. 3. Kenai Spur Highway Historical, M.P. 12 to 25 from: 106' south of Forest Dr./Redoubt Ave. to: Hinerman Ave. 4. Parks Highway Historical, M.P. 104 to 133 from: The Big Su Cafe/Susitna River Wayside (south entrance) to: 634' north of the Chulitna River Bridge. Please contact this office to coordinate any work you may have scheduled in any of these areas. Sincerely, W.A�� 4 Michael L. Stoianoff, P.E. Utility Engineer Traffic, Safety & Utilities Section RRR/gsr cc: Robert Ferko, Associate Engineer, Utilities William R. Strickler, P.E., Chief, Traffic, Safety & Utilities Thomas Dougherty, P.E., Project Engineer, Highway Construction Rick Pettit, Permit Officer, Traffic, Safety & Utilities h:\chipseal.cok i4 4 r Kenai Arts and Humanities C M Box 822 Kenai, Alaska 99611 Organized in 1972. (907) 283-7040 Comprises of non-profit cultural organizations. March 5, 1996 �3,1234ys�8 MAYOR JOHN WILLIAMS n� AfAR 1996 N Kenai KENAI CITY COUNCIL N �Et-C4 VEu w City of C1T y CLERK Z historical 210 Fildalgo, Suite 200 s+ 'YOFIfFNA? mac; Russian Kenai, AK 99611-7794 Orthodox Church �`�2Z l Z 0Z 0$���� and salmon fishing .................................... ROOF ON KENAI FINE ART CENTER ..................................... ..................................... ........................................ Ref: Kenai City Council Meeting, April 19, 1995, Item B: B-1 Kenai City Council Budget Work Session, April 26, 1995, pages 1, 2, 3 Kenai City Council Meeting, May 3, 1995, Item I, 1-1. d The Kenai Arts and Humanities Council asks the Kenai City Council to include in this year's budget the financing of a new or improved roof on the Kenai Fine Arts Center. Asset of the arts center to the city is explained in the enclosed copy of letter dated April 11, 1995. Supplying roof repair bids and a 3-Year Plan to the city is told in enclosed copy of letter dated April 24, 1995. The KAHC greatly appreciated the city's financing a "bandage' treatment to the Center's roof by Raven Construction last summer. Though this work prevented leakage into the building until this date, the Center is in need of a roof replacement as was the intent of the city council last Spring. From data sought and presented to the city council April 1995, it seems that cost of a new roof would be about $50,000. Representing the Kenai Arts and Humanities Council on the Center's roof problem is Kenai Potters Studio Coordinator John Rovin, 283-9148. John has investigated the roof several times during the past two years and has discussed repairs with commercial roofers and the city's building inspector Bob Springer. I will be in the Lower 48 March 11-24. `ell, 6. 1t PEGGY GILL THOMPSON - PRESIDENT, KAHC Attachments Copies of letters to Kenai City Council dated April 11 and April 24, 1995 KAHC's updated 3-Year Plans Kenai Fine Art Center roof Kenai Fine Art Center maintenance Kenai Arts and humanities Council i Box 822 Kenai, Alaska 99611 Organised in 1972. (907) 283-7040 Comprises of non-profit cultural organizations. April 11, 1995 COPY Kenai City of historical Russian Orthodox Church KENAI CITY COUNCIL and 210 Fildolgo, Suite 200 salmon fishing Kenai, AK 99611-7794 .......................................... ........................................ ........................................ ....................................... .......................................... ......................................... ........................................ KENAI FINE ART CENTER ROOF What was expected to be a somewhat simple matter of sealing the Kenai Fine Arts Center's roof has turned into a capital improvement project which calls for the attention of the City Council. Kenai's building inspectors have investigated and/or assessed the Center's roof damage. In vain the KAHC spent $975 on the roof with thoughts that it would be durable for many years to come. According to the lease between the City of Kenai and the Kenai Arts and Humanities Council, the KAHC has maintained the Center. Attached are (1) spreadsheets documenting maintenance expense 1991-1994 (2) expenses on roof, furnace system, and electrical lighting for 1995. In addition to maintenance, the KAHC pays all utilities for the Center. The Kenai Fine Arts Center is a special facility; it is the envy of Alaskan and Lower 48 visitors as it houses art activities (see Kenai Fine Arts Center brochure) not normally available in most towns —not even Anchorage. Art shows are displayed throughout the year. Children's classes are especially popular during the summer. The Pottery Studio is open year around. Requested is that the City Council fund and oversee that a substantial roof be installed. Such will be greatly appreciated by the KAHC as well as parents, children, tourists, ... who benefit from the variety of activities at the Center. 7 7 PEGGY GILL THOMPSON - PRESIDENT, KAHC Kenai City of historical Russian Orthodox Church and salmon fishing Kenai Arts and Humanities Council BOX 822 Kenai, Alaska 99611 (907) 283-7040 April 24, 1995 KENAI CITY COUNCIL 210 Fildalgo, Suite 200 Kenai, AK 99611-7794 KENAI FINE ART CENTER ROOF Ref: Kenai City Council Meeting, April 19 Organized in 1972. Comprises of non-profit cultural organizations. COPY As per your request, the Kenai Arts and Humanities Council has sought bid/proposal data on installing a new roof on the Kenai Fine Arts Center. Attached is a copy of Hanson's Roofing bid. Chumley of the Raven Company has promised a proposal which can be presented at the city budget work session, April 26, by Pottery Studio Coordinator John Rovin. Tom Wagoner, KAHC Member at Large, suggests installing trusses then a metal pitched roof. Mr. Wagoner will be available at the city budget work session to further explain his thoughts about constructing a durable roof onto the Center. Attached is the KAHC's 3-Year Plan which includes a major project of remodeling the gallery, so as to display artwork in a professional mode. PEGGY GILL THOMPSON - PRESIDENT, KAHC Attachments Hanson's Roofing bid Kenai Arts and Humanities Council's 3-Year Plan C#,wv) Kenai Arts and Humanities Council I5-Year Plan Roof on the Kenai Fine Arts Center March 5, 1996 Objective In April 1995 the roof on the Kenai Fine Arts Center was found to be soaked with water. The damage was investigated by City Building Inspector Bob Springer, professional roofers, and KAHC Representative John Rovin. In examining the roof, it was evident that there have been a variety of patchworks to stop roof leaks over a period of many years. Roof installation and maintenance plan 1995 The city approved a temporary patchwork to the roof which was done by Raven Construction summer 1995. 1995-1996 So far the Center has survived any leakage from the roof —August 1995 to March 1996. There was much rain last September, it was a dry winter, and the story is yet to be told on the effects of February's heavy snow fall on the roof. 1996 Permanent roof construction has been advised by professional roofers. City of Kenai finances roof installation. 1996-2001 Inspect and evaluate roof condition. Make note in the Kenai Arts and Humanities Council minutes of any damages to the inside of the Kenai Fine Arts Center caused by a faulty roof. Kenai Arts and Humanities Council 3-Year Plan Maintenance of Kenai Fine Arts Center March 5, 1996 Responsibility to City Maintain the Kenai Fine Arts Center. Perennial Arts Objectives Encourage organizations under Arts and Humanities Council umbrella to have exhibitions, workshops, classes, and demonstrations of various media and/or lectures at the Kenai Fine Arts Center for all ages. Network with Kenai Visitors and Convention Center on presenting art shows and producing workshops. Maintenance Plans for Kenai Fine Arts Center 1996 1. Roof. Install trusses; add pitched metal roof. (city) 2. Have front display sign repainted. 3. Purchase more large ceiling tiles to replace water -destroyed tiles. 4. Purchase more standards for sectioning off art sales from art shows in the gallery. 5. Replace entry doors to Pottery Studio. b. Replace cracked window in workshop room. 1997 1998 1. Install carpet in main gallery. 2. Upgrade gallery display walls. Install plywood then wall carpet over. 3. Further landscape east side of Pottery Studio. 1. Paint exterior of Kenai Fine Arts Center 2. Install permanent shelves in storage room. 3. Seek monetary means to finance a Kenai Fine Arts Center director. A BUDGET PROPOSAL FOR THE CITY OF KENAI Prepared for the Kenai City Council and Thomas J. Manninen, City Manager by Henry Novak, Executive Director of Cook Inlet Council on Alcohol and Drug Abuse March 6, 1996 MAIN OFFICE 10200 Kenai Spur Highway P. O. Box 882 Kenai, Alaska 99611 Telephone: 283-3658 Cook Inlet Council On Alcohol And Drug Abuse "A PRIVATE NON-PROFIT CORPORATION" March 6, 1996 City of Kenai 210 Fidalgo Ave Suite 200 Kenai, Alaska 99611-7794 Dear City Council Members, I do not need to remind you of operating in today's business make do with less. HOMER OFFICE 1230 Ocean Drive P. O. Box 2352 Homer, Alaska 99603 Telephone: 235.8001 the increased costs of climate. We are all having to Accordingly, we at Cook Inlet Council on Alcohol Abuse (CICADA) have drastically decreased spending over the last two years. For example, we have eliminated our prevention person, cut employee benefits, eliminated cost of living pay increases for over two years, and needed equipment has not been replaced or purchased. Even with these large cuts we are projecting a deficit for FY 97 of $85,283.00 due to demands placed upon our agency by the State of Alaska and the health care field as well as medicaid and insurance companies who make third party payments for services. We have had a 13% cut in state grants for the previous two year grant cycle and face the same cuts for FY 97. The State of Alaska has made it perfectly clear that for us to continue to receive state funds we need the financial support of local government to continue to operate. Our present need is absolute. Without additional funds we cannot continue to provide services to the Court System, DFYS, Probation Department, schools, and the general public. Therefore, I submit the following budget proposal to you for your consideration. Sincerely "V1 Qv� Henry Novak • Counseling - Individual, Group and Family • Referrals • Screenings and Assessments • Trainings • Consultations • Alcohol Safety Action Program • Employee Assistance Programs A Unhee Way Agency INFORMATIVE ABSTRACT Alcohol and drug abuse is regarded as one of the nation's number one health care problems and is considered central to social problems in the State of Alaska. The singular philosophy of Cook Inlet Council on Alcohol and Drug Abuse (CICADA) is that substance abuse is a treatable disease. The mission of CICADA is to treat the primary diseases of alcohol and drug addiction on the Kenai Peninsula through prevention strategies, clinically proficient treatment, family intervention, and referral services. CICADA is crippled by inadequate funding, having received major decreases in funding at a time when costs are increasing dramatically. Decreasing benefits and the fact that staff salaries have not increased in over two years makes it harder to attract and retain the qualified personnel we are required to have. We are blessed with excellent staff but we continue to lose them as salaries erode due to inflation. We have cut costs again this year in the amount of $51,287.00, but that still leaves us with a projected deficit. Further cuts will not allow us to to be able to provide services and may eliminate the agency altogether. As a nonprofit serving this area since 1977, we provide services to all people in need regardless of their ability to pay; unlike for -profit facilities who can pick and choose who they will serve. State granting requirements prevent CICADA from refusing to provide services to clients who cannot pay. However our operating costs to provide this service remain the same. INTRODUCTION Cook Inlet Council on Alcohol and Drug Abuse (CICADA) faces the contradictory challenge of surviving ever increasing costs while maintaining quality services. The following proposal offers a realistic plan for meeting this crisis. The plan's ultimate success, however, depends on the Kenai City Council's willingness to invest in substance abuse treatment in our community. The State of Alaska has made it increasingly clear that they are looking for investment in drug and alcohol treatment and prevention by local government. In many of the communities in S.E. Alaska the alcohol program is in a large part supported by local money through cash and building subsidies. In some cities such as Ketchikan and Juneau, the alcohol program is actually a part of the city government. The State of Alaska office in Anchorage suggested we explore options such as these in our community. CICADA's plan to keep high quality drug and alcohol services in the Kenai/Soldotna area includes: 1) Continue to reduce the costs of operating by implementing stronger client fee collection, training of staff, and using local resources when available. 2) Replacing aging equipment on a scheduled basis to be able to keep current on health care requirements. 3) Increasing the quality and type of services offered in our community. 4) Providing services to the City of Kenai, such as supervisor training, staff trainings, UA's, and evaluations of employees with substance abuse problems. COMPARISON OF GRANT FUNDS FY 92-FY 96 Cook Inlet Council on Alcohol and Drug Abuse (CICADA) receives State of Alaska grant funds for the administration of two seperate grants, the Community Treatment and Prevention -Grant and the Alcohol Safety Action Program Grant. The larger of the two grants is the Community Treatment and Prevention Grant, referred to as the ADA Grant. This grant allows CICADA to provide the following services to the Peninsula: 1) Outpatient Substance Abuse Services which include: A) Evaluations that determine if someone is chemically dependent B) Education Programs for those who need to understand the role chemicals play in their life. C) Outpatient Treatment for those who can stay sober while they learn new living skills. D) Referral to residential treatment for those who are in need of a more structured setting. E) Aftercare Services to support clients in their soberity upon return from residential treatment. 2) Coordinate and/or provide primary and secondary prevention services to residents of the Peninsula. Prevention is important, as it prevents problems associated with chemical use. Prevention services help decrease the number of crimes associated with alcohol and other drug use such as DWI's, assaults, domestic violence, and sexual assaults. This results in decreased costs for jails, police force, the legal system, and many providers that deal with related crimes. The smaller of the two grants is the ASAP grant. CICADA has offices in both Kenai and Homer. The purpose of this grant is to be a referral agency for the court system. The many duties of this office include: 1) Routine court referrals of all persons convicted of DWI's. 2) Referrals of any other alcohol related offenses. 3) Screening for problem drinkers 4) Monitering treatment progress 5) Follow-up on noncompliant court referrals Following are the total grant awards for both ADA and ASAP grants received from the State for the last five years: ADA Grant ASAP Grant FY 96 $331,352 FY 96 $76,300 FY 95 331,352 FY 95 76,300 FY 94 380,669 FY 94 77,000 FY 93 383,276 FY 93 77,000 FY 92 399,301 FY 92 78,976 To be able to continue to provide these services, we need support from the local government and the community. We can expect our State Grant Funds to stabilize at the FY 95/6 level which is below normal costs to operate an agency this size without additional funds. COOK INLET COUNCIL ON ALCOHOL AND DRUG ABUSE KENAI, ALASKA FY96 COMMUNITY TREATMENT & PRE'VENTION - ALCOHOL SAFETY ACTION PROGRAMS KENAI & HOMER PROJECTED EXPENDITURES ALLOCATED TO SOURCE OF FUNDING PROJECT BUDGET SUMMARY COMMUNITY ASAP CASH OTHER PROPOSED BUDGET CATEGORY PROGRAM PROGRAM MATCH CASH TOTALS Personal Services $291,832 $64,728 $36,817 $144,931 $538,308 Travel 150 -0- -0- 12,680 12,830 Facility Expense 34,500 10,438 -0- 41,987 86,925 Supplies -0- -0- -0- 12,040 12,040 Equipment -0- -0- -0- 8,750 8,750 Other Operating 4,870 1,134 -0- 47,276 53,280 Total Direct Cost $331,352 $76,300 $36,817 $267,664 $712,133 Indirect Cost - N/A TOTAL PROJECT COST -331-352-76-300-36-817 jak7,664 712 133 COOK INLET COUNCIL ON ALCOHOL AND DRUG ABUSE KENAI, ALASKA COMMUNITY TREATMENT & PREVENTION PROGRAMS FY96 GRANT REQUEST SOURCE OF FUNDS BUDGET DETAIL (1) Project Income Third Party: Veterans Administration - $ 6,000 Health Insurance Coverages - (including Medicaid) 16,000 Subtotal $ 22,000 Client Payments: 110,000 Non -Client Payments (Urinalysis Testing) 10,000 Prior Years Cash Funds 130,437 Prior Years Cash Funds (for accrued vac.) 12,526 Total Proiect Income $284,963 (2) Local Contributions Revenue Sharing: City of Homer City of Kenai Donations & Fund raisers United Way of Kenai Peninsula Total Local Contributions (3) Other State Contributions State Office of Alcoholism & Drug Abuse - Alcohol Safety Action Program Grant Request (4) State Grant Funds This Request Community Treatment & Prevention Program Grant Request $ 2,849 2,849 :IE 13,020 $ 19,518 $ 76,300 331,352 41 12,133 FEASIBILITY Beyond the contribution to the quality of life to the Kenai Peninsula, chemical dependency treatment makes our streets safer, minimizes family suffering, and helps prevent substance abuse and related problems in our youth. Prevention and treatment works. A recent study shows that it costs seven times as much to process chemical abusers through the legal system as it does to get them through treatment. Of the individuals that complete treatment, 65% were abstinent on a follow—up study six months later. This removes them from the legal system, resulting in lower costs overall to the community. For more information, refer to the enclosed CATOR study conducted by New Standards, sponsored by the Department of Health and Social Services. CONCLUSION In times of decreasing dollars it makes sense to invest in treatment which also assures that State dollars continue to flow to the Peninsula to improve the quality of life for all residents who live here. A local agency such as CICADA provides jobs for residents and keeps money for associated operating costs in the community. I urge you to give consideration to supporting this proposal. The projected budget of this agency is subject to change if costs go up, but we have determined that $85,283.00 is a realistic figure given all the costs that are associated with this business. We hope that you will see the benefits in investing in the health of our community and assure that this agency continues to provide services to the peninsula. DIVISION OF ALCOHOLISM AND DRUG ABUSE Dear Reader: TONY KNOWLES, GOVERNOR P.O. BOX 110607 JUNEAU, ALASKA 99811-0607 PHONE: (907) 465-2071 FAX: (907) 465-2185 The Division of Alcoholism and Drug Abuse is pleased to present this report on the outcomes of treatment services provided in Alaska. Preliminary findings from this study show that Alaska's treatment programs work. The State of Alaska's treatment programs care for about 2,500 residential and 5,500 outpatients a year. Treatment services are provided by 45 programs in the State. The study for the Division of Alcoholism and Drug Abuse is being conducted by New Standards, Inc., a nationally recognized authority in studying treatment programs. Under the study, some 1,600 residential patients and outpatients will be followed from their admission to a treatment program to one year following admission. In this portion of the study, NSI followed up on the first 300 patients in the study six months after they began treatment. These patients will be contacted again a year after treatment. Findings from the study, even at this early stage, show that treatment does work. The study also confirms our belief that continuing care is very important. When complete, the study will help us design the best treatment and after care programs for Alaskans. These findings also compare very positively to studies done at programs elsewhere in the nation. This study followed up patients from treatment centers in Anchorage, Barrow, Bethel, Craig, Dillingham, Fairbanks, Healy, Nenana, Juneau, Kenai, Ketchikan, Nome and Mat - Su. The full study is scheduled to be completed in mid-1997. We encourage you to read and study this report. If you have any questions please contact the Division. Sincerely, Loren A. Jones Director O6-F74LH of"`�s�, PRESS RELEASE `.'ATE OF ALASKA � DEPARTMENT OF HEALTH & SOCIAL SERVICES Tony Knowles, Governor Karen Perdue, Commissioner PUBLIC INFORMATION OFFICE Lisa M. Short 269-7801 phone 561-1308 fax FOR IMMEDIATE RELEASE: February 14, 1996 Chemical Dependency Treatment Study Released Alaskans with a dependency on alcohol or drugs are more likely to stop using them if they have gone through a full course of chemical dependency treatment and get follow-up care, say early findings from a new study by the state Division of Alcoholism and Drug Abuse. This is the first portion of a study, by the Minnesota firm New Standards, Inc., begun in late 1994. The entire study will report on the success rate of about 1,600 patients of residential/step-down and outpatient treatment programs funded by the state. Residential/step- down treatment is defined as treatment that was either all inpatient or both inpatient and outpatient. The study examines patients from 12 rural and urban areas in the state. The State of Alaska's treatment programs care for about 2,500 residential and 5,500 outpatients a year at 45 sites. In this portion of the study, NSI followed up on the first 300 patients in the study six months after they began treatment. These patients will be contacted again a year after treatment. The six-month findings show that outpatients who complete their course of treatment and receive at least 50 hours of care have the best chance of remaining sober six months after beginning treatment. It also indicates that statistics for recovery are different for outpatients than for residential patients. The difference in success rates between outpatient and residential care is at least partly due to the more severe patients being placed in residential care. Six months after treatment began, 65 percent of the outpatients were abstaining from chemical abuse, while 56 percent of the residential patients were successful after six months. NSI notes that these early findings are consistent with findings elsewhere in the country. The study also found that continuing care after treatment ends greatly increases a patient's chances for success. This is particularly the case for people leaving a residential treatment program. Residential patients who continue to receive weekly care after treatment have a 69 percent success rate after six months, while those who receive no care after treatment have a 36 percent success rate. (more) 2-2-2-2 The study also looks at the amount of treatment needed for the best outcome. It shows that residential patients are most likely to stay sober if they receive from three to four weeks of care. Additional care does not greatly increase success rate figures. Outpatients should receive at least 50 hours of care, according to the study. It found that 85 percent of the outpatients who received at least 50 hours of care were sober after six months, while 62 percent of those receiving less than 50 hours remained sober. Patient satisfaction with treatment programs is important for the success of the programs, notes NSI. Patients receiving care from state programs are generally happy with their care. Sixty- eight percent of the residential patients and 76 percent of the outpatients gave the highest satisfaction rating to their programs. "Findings from the study, even at this early stage, show us that treatment does work. These findings also compare very positively to studies done at programs elsewhere in the country,' said Loren Jones, director of the Division of Alcoholism and Drug Abuse. "The study confirms our belief that continuing care is very important. When complete, the study will help us design the best treatment and after care programs for Alaskans," he said. The study is scheduled to be completed in mid-1997. It followed up patients from treatment centers in Anchorage, Barrow, Bethel, Craig, Dillingham, Fairbanks, Healy, Nenana, Juneau, Kenai, Ketchikan, Nome and Mat -Su. FOR MORE INFORMATION CONTACT LOREN JONES @ 465-2071 FOR A RADIO ACTUALITY FEED CALL 1-800-478-5669. IN JUNEAU CALL 465- 5213. Chemical Dependency Treatment Outcome Study Executive Summary Preliminary findings from a new study on the success of chemical dependency treatment programs show that Alaska's treatment programs work. The study for the Alaska Division of Alcoholism and Drug Abuse is being conducted by New Standards, Inc., a nationally recognized authority in studying treatment programs. Under the study, some 1,600 residential patients and outpatients will be followed from their admission to a treatment program to one year following admission. So far, the study has followed almost 300 patients from admission to six months later. Early findings show: • Outpatients who receive at least 50 hours of care have the best chance of success. Eighty-five percent of the outpatients who received 50 hours or more of care were sober six months after admission. This compares to a 62 percent success rate for outpatients receiving less than 50 hours of care. • In general, residential patients enter treatment with higher levels of chemical use symptoms, illicit drug use and other co -existing problems than do outpatients. Over one-third of the residential patients admitted to being sexually abused compared to 17 percent of the outpatients. • The maximum benefit from residential/step down treatment occurs for most patients with three to four weeks of treatment. For these patients, 56 percent were abstinent after six months. • Outpatients have a different rate of success than residential patients, who enter treatment with more severe problems. For outpatients, 65 percent were abstinent after six months. • After care is important for successful treatment. For residential patients receiving weekly care following treatment, the six-month success rate climbed to 69 percent, compared to 36 percent for residential patients with no after care. • Patients who complete treatment have a better chance of remaining sober. Patients who do not complete care have a success rate of about 40 percent. This compares to an 80 percent success rate for outpatients completing care after six months and a 62 percent success rate for residential patients. • Most patients in Alaska treatment centers are there for alcoholism. Sixty-eight percent of residential patients and 55 percent of the outpatients were treated for alcohol dependence. The second highest chemical abuse treatment is for marijuana use, with 28 percent of the residential patients and 15 percent of the outpatients being treated for this addiction. Other chemical dependencies treated at these centers include cocaine, prescription drugs, stimulants and opiates. • Patients are generally haPPy with the treatment plans, an important consideration in their success. Sixh - eight percent of the residential patients and 76 percent of the outpatients gave a top rating to their treatment. 7 1. Nr ol CITY OF KENAI - PROPOSED ANIMAL CONTROL SHELTER STAFF REPORTS Influx of Borough Animals into the Kenai Animal Shelter, March 12, 1996............... AI-2 Continued Need for a New Animal Control Shelter, March 11, 1996 ............................ A-3 Justification for a New Animal Shelter, February 22, 1993......................................... A4-7 SCHEMATICS Artist's Rendering.............................................................................................................BI FloorPlan......................................................................................................................... B2 COST ESTIMATES TotalProject Estimate..................................................................................................... CI Kenai Animal Shelter Construction Estimate Update ..................................................... C2 1992 Architect's Construction Estimate....................................................................... C3-4 PROGRAM STATISTICS 1995 Internment Statistics............................................................................................... DI 1994 Internment Statistics............................................................................................... D2 1993 Internment Statistics............................................................................................... D3 NEWS CLIPPINGS "Kenai ready to move ahead on Animal Shelter, " Peninsula Clarion. March 1-3, 1996...... El "New Animal Shelter put on hold - again, " Peninsula Clarion, January 5-7, 1996.......... E2-3 "City hopes lawmakers adopt wish list, " Peninsula Clarion, January 26, 1995...............E4-5 "Officials say flimsy shelter's a hazard, " Peninsula Clarion, January 12, 1994 ..............E6-7 "Kenai should bill Borough... " Peninsula Clarion, January 4, 1994.................................... E8 �' •�. �;: :r f ..ae, .,a. ,?.,s;4'.FNwn 'w. � �R i:, :g F'� • r ky�*sffi � ,:�'•.ti�i$t.`..'r .r� r i:. ' °C. •. ': '.1 '� r 7 . � K r y,/�1Y` �Y{ .'� � M ! .+ k 4'�S � i kL'Ze ti, + . f� 5". :� •„W F�jA' .t{�F\ is, ''^C' Y •i "'� '+'° �",' �� .a�'�, •i�Y'', �,�, F�,,,. i,.a f s' y �.• a rot 4��x„� �7 �hf�,,,•����� ��� '+�. a � �5,� �g, ',��' r' c+x �,: iv ' ' !�' ! . � ��• � •' �-� e' .'F',. ' . YRk� : t ' � t �; a+ 4� � .a; .:. s, �'�, e, Y + ��'w' < a � .t FR 1 � r'•• ist '' � Jt al y -STIMIFF RE-P-OR. T- S.:.. w � y r t r� T e { x: { Y �g Memorandum Date: 03/12/96 To: Keith Kornelis, Public Works Director From Bill Godek, Chief Animal Control Officer Sze RE: INFLUX OF BOROUGH ANIMALS INTO THE KENAI ANIMAL SHELTER In 1994, staff at the Kenai Animal Shelter began gathering statistics on animal intake that was generated from non -city areas. Each individual who brought in an unwanted animal was questioned as to its place of origin. Out of the one thousand, one hundred and seven (1,107) animals handled in 1994, we know that over ten percent (10%) came from Borough areas. This figure does not include the "dropped -off' animals we find in kennels outside the shelter gate which we feel if added would tremendously increase the percent of animals handled from outside the city. The amount of animals and the Borough percentages increased in 1995. From a total of one thousand, two hundred and sixty-one (1,261) animals handled, we had a known borough animal percentage of over fourteen percent (14%). Our current records for 1996 show that twenty-seven percent (27%) of our total shelter population came from Borough areas. Again, this is known reported animals handled. If you add animals left in the drop off and Borough animals captured in the city, the percent of Borough animals handled may be as high as thirty to forty percent (30% to 40%). Presently, this office does not maintain records for service requests generated in Borough areas. That task would be very cumbersome based on the amount of Kenai citizen service requests that need to be investigated and documented. We handled over one thousand (1,000) calls within the City of Kenai last year. A conservative estimate of at least two calls per day are received from borough citizens requesting some sort of enforcement service. This does not include numerous informational calls to this office. These calls range from adoption information to animals health issues. We answered over five thousand (5,000) of those types of calls in 1995, many of those calls were from Borough citizens. It Al 03/12/96 Memorandum 2 should also be mentioned that the majority of lost and found reports we document and maintain are from Borough areas. Another area of great concern in the Borough is the proper investigation and quarantine of animals involved in bites to humans. We don't have a rabies problem on the Kenai Peninsula but could if proper procedures are not followed. Presently, the Alaska Department of Environmental Conservation is responsible for investigation of post -exposure animal bites inflicted on humans. Kenai Animal Control in the past has provided them with technical and quarantine support in this area. The problem is, of course, we do not have an isolation ward here at the shelter to establish a safe quarantine. The point is that without a new shelter with quarantine facilities we could have a rabies outbreak that would affect the health of both humans and animals on the whole Kenai Peninsula. The medical and legal ramifications imposed on both local governments are alarming and a very real threat. In conclusion, the citizens of the Kenai Peninsula Borough not only desperately want but sorely need some type of animal control services. As I write this report, a Nikiski citizen is bringing in their severely injured dog for emergency euthanasia; they can't afford a veterinarian and really need our service to end it's suffering. The question is because of cost do we refuse Borough animals in the future? Right now the City of Kenai expends approximately ninety-five dollars ($95.00) per animal intake. Can the City of Kenai afford this without some Borough help? There are no easy answers but it is a fact that this office has a responsibility to ensure the public's health, safety, and humane treatment of animals. There may be a city limits sign out there but the interaction of animal problems knows no boundaries. Because of this and all the facts that have been related, it is not unreasonable that we ask the Kenai Peninsula Borough for some assistance in the construction costs of a new Animal Control Shelter. BG/mk A2 CITY OF KENAI It G, e W 4 41� ►r 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM 1 I I I I f TO: Keith Kornelis, Public Works Director FROM: Bill Godek, Chief Animal Control Officer 636- DATE: March 11, 1996 SUBJECT: THE CONTINUED NEED FOR A NEW ANIMAL CONTROL SHELTER The urgency for a new animal shelter as requested by the City of Kenai increases daily. The walls are rotted with water damage; the roof is coming off; drains freeze up, and the concrete floor heaves with frost. Because of this, I have grave concerns for the health and safety of our animals at the shelter. The wet/rotted walls hold disease; there are not barrier walls between the animals which in turn spreads disease. We have had several parvo out breaks this last year. Animals with infections cannot be adequately quarantined because of the above situation. This of course relates to human health issues as well. When temperatures are low outside, the shelter is also cold. Blankets have to be provided for the animals. Disease spreads worse in the cold because of the wet and rotting insulation in the walls. Human health issues are also a concern. Animal waste fluids flow down to a central drain and staff and public must walk through the waste. The euthanasia room is too small to handle large and ferocious animals. This could cause accidental needle sticks and injections to staff members. Inadequate ventilation is a problem. It exposes staff to more bacteria and cleaning chemicals. Lastly, the noise levels in the shelter are deafening. If we wear ear protection, we cannot hear phones or citizens. In closing, a new shelter would not only benefit the animals and staff, but the community as a whole. We could have more and better vaccination clinics and education programs. We could hold more animals longer (and still maintain a healthy environment) which would increase the adoption rate. We could make a more positive image to the public. We would be able to help the State of Alaska quarantine animals for rabies observation, and help the state troopers and parks division. A new shelter would be a Peninsula wide operation; not only for use by Kenai residents, but much like the city library or teen center which serves the whole Peninsula. For more detailed information, please refer to my memo entitled "Justification for a New Animal Shelter," submitted on February 22, 1993. BG/mk A3 MEMORANDUM TO: Keith Komelis, Public Works Director FROM: Bill Godek, Chief Animal Control Officer DATE: February 22, 1993 SUBJECT: Justification For A New Animal Shelter There is some debate as to when the main kennel was first built. Some sources tell me it was built in the late 1960's. I have also been told it was built in the early 1970's. There are no existing plans that can be found. It is my understanding that the first shelter section was built with volunteer labor and materials. When I came on the job in 1982 the dog kennel had large holes in the walls to the outdoor runs. The dogs had dug through the marlite, dry wall, insulation and the T-1-11 wood walls. When looking into the interior of the walls I noticed fungus and mold growing on the rotted studs. The studs were decaying and black plaster board was crumbling from water damage. The insulation was matted and soaked from water used in cleaning operations. To cover the holes and prevent any more damage I had Miller Sheet metal put up four foot high metal sheets on the inside and outside walls. This helped, however water still ran down behind the metal continuing to cause damage. Because of the water damage discovered in 1982, the building inspector felt that the main kennel should be condemned. The present building maintenance person has discovered that the main kennel roofing material is down to tar paper from exposure to the weather. Building maintenance has told me that new roofing needs to be installed to solve this problem or we could loose the whole roof. Another structural problem with the main kennel is the frozen outdoor dog run drains. At least four times during the winter I have to call the Water and Sewer Department to thaw this drain. It is inconvenient for both departments to be doing this and also cuts into our efficiency. Contributing to the outdoor dog run drain freezing problem is the metal roof over the dog run. During winter snow and ice build on the roof causing sheets of ice to run off on the sidewalk, which in turn, glaciers into the outdoor drain. The metal roof is too weak to support a heavy load of snow and can be seen bending under the stress. It is not strong enough to support a person so clearing the snow has to be done by step ladder. Because of this we can only reach the first section of metal roofing, which is marginally adequate in heavy snow conditions. Ideally the outdoor run roof should have been built over the walk way with better support. Finally, the concrete slab the main kennel sits on has a major crack in it. Every break-up it gets a little worse. This shifting during break-up causes poor continuity in our phone line, disrupting our phone service which is vital to the shelter's operation. A4 In terms of dog health and safety in the main kennel, I have some serious concerns. These concerns are described below in detail. Presently, the main kennel area can hold up to ten adult dogs, however there are times that number is exceeded and dogs are kept on the outdoor dog runs. The problem is not so much a matter of room, (although that is a concern), it is that there are no concrete barriers between each dog run. Urine and fecal matter can be spread from one kennel to the next which can spread various canine diseases. Not to mention these same pathogens are absorbed into the wood walls for future exposure. No barriers also creates a problem when we have a sick or quarantined dog that can expose the general population to diseases, such as distemper or even rabies. Animals that are quarantined, for whatever reason, should always be separated from the other animals, even if it is with a simple barrier. It is preferable to have these animals in an isolated, separate kennel. The lack of kennel dividers lets the dogs fight with each other through the fence. This causes stress in the kennel for both the dogs and the attendant. I have often had to pry dogs jaws from the fencing mesh because they were stuck in it. Some dogs have been stuck over night. Puppies have been trapped between the bottom fence pipe and the floor. Fortunately, none have died in this manner, but it could happen if they were not discovered in time. The main kennel's heating system has proven insufficient when 10°F. At these temperatures urine freezes to the floor and walls, which also affects the insulation. Water bowls freeze up and the kennel run doors are frozen to the floor. Water has to be kept running so the main pipe, which comes out of the floor inside a kennel by a run door, doesn't freeze and burst. In extremely cold weather we turn up the heater, however the lower two feet of space stays cold with the same problems as described above. Puppies, short hair, and small dogs are provided with a blanket or card board box to help keep them warm. In the case of a sick or injured animal, we have a heating pad but hypothermia is still a concern because of the cold floor. No healthy dogs have, as of yet, died because of the heating system, but I am sure it is uncomfortable for them. Another problem is inadequate ventilation. Presently, there is no air exchange in the kennel that would ventilate any airborne viruses and bacteria to the outside and exchange it with fresh air. Most canine diseases are airborne in nature. Dogs breath in exposed air and they contract the disease. Because of the lack of barriers and saturated walls, this is an ever present problem in the main kennel. In the past we have had parvo out- breaks where most of the dogs, especially puppies, contract this fatal disease. In this case the only humane thing to do is euthanize those animals displaying symptoms and hope that the other dogs do not come down with the symptoms of parvo. It is essential that any new kennel structure have a proper air exchange system to help insure animal health. A5 Another topic that needs to be looked at is employee health and safety issues. First, there is the problem of high noise levels in the main kennel as a result of barking, howling and wailing dogs. The noise from their activities are so loud that sometimes we have to leave the kennel to talk. There have been times the puppies crying has hurt my ears. The noise echoes and reverberates off the walls. I have tried ear plugs, but then I can't hear the phone ring in the office. Modern kennels now have noise dampers that hang on the ceiling to help moderate this problem. I have seen them at the Anchorage Shelter and they do work. Employees are exposed to poor air quality while cleaning the kennels from no ventilation. Chlorine is the primary cleaning agent used in the shelter. It is one of the only chemicals that can kill canine diseases. When cleaning with hot water, a chlorine mist is produced which we are forced to breath. I am not sure what the health risks are with inhaling this mist but it bums eyes and drys out skin, even if wearing rubber gloves. The way the dog runs are set up also poses a problem when working in the main kennel. There are tight comers which snag skin and clothing. I have cut myself on these snags, not to mention the rusty nails that are found throughout the kennel. There has been several instances when I have bumped my head on the upper fencing pipes that frame the kennel doors because of poor height clearance. The kennel doors themselves are hard to open and pinch fingers when the latch is opened with the force required to do so. The main kennel gutter drain was put in the center of the kennel with a sloping slab to the gutter. This causes the kennel fluids to run into areas where the employees, and public, walk. It is not only unsanitary but there is the chance of slipping in urine puddles. Employees and the public have stumbled, and high heels get stuck, on the steel grate that covers the gutter drain. This brings up a question of liability. The second shelter section was built in 1979. Prior to 1985 when the present office complex was built, what is now the cat room was the office. At that time, the cats were housed in what is now the storage and euthanasia room. In terms of accessibility, the second addition has some problems. The second addition has four doors that enter the area, two of which go to the outside. Inside the second addition there are three doors which have to be opened to obtain access to the main kennel, office, cat room, and euthanasia room. So, to get to any area in the shelter, we must go through two doors in any direction. This redundancy of doors could pose a safety risk in the event of fire or earthquake. At times the door that leads outside from the euthanasia room can't be opened without physically forcing it open. The other outside door that leaves the cat room can't be opened from the outside, even when it's unlocked. The 1979 addition has water damage as well. Where the studs and metal corners meet the floor they have rotted and rusted. This is not as serious as the damage in the main kennel, but it needs to be repaired. F.M. The cat room is too small for our needs. Not only is it cramped with no ventilation, but there are numerous times portable sky kennels have to be used to accommodate the over flow of cats. We can only house eight adult cats at a time. In 1982, when only 2% of our total shelter population was cats, there was no urgency, however, now cats make up close to half our animal intake which is a trend nation wide. We simply need a larger cat kennel. The euthanasia room in the second addition is very confined. When performing euthanasia we need adequate room in order to control a ferocious dog if needed. So far we have avoided any bites, however, I am concerned about future events. The third addition was built in 1984. It provided us with a bigger office, bathroom, and storage area. Unfortunately it does not meet our present needs. For example, when we hold our free rabies vaccination clinic, we do not have a large enough reception area for citizens and their dogs. It becomes very cramped and confusing when the clinic is being held. With a larger reception are, we would be able to speed up the process, keep the people out of the weather, and help alleviate some of the confusion of so many people talking at once. When groups come through for tours we have the same problem. If there were a larger reception area I could speak to the group more comfortably. The shelter has no disability access. With the new American Disabilities Act in effect, I am sure we are not in compliance. In terms of public relations and image through the public eye the shelter is somewhat of an embarrassment. Many times I am asked why the Soldotna Animal Shelter is so much nicer and more modern than Kenai's. I have been told the Soldotna Animal Control Officer has been asked the same question. Animal Shelters reflect the concerns of the community in regards to how it provides for unwanted pets. New residents of the city come to the shelter to obtain licenses and regulations about animals. When they see our shelter, I can tell they are not impressed. A city that has achieved the "All America City" status should not have the dubious status of a dilapidated animal shelter. Like the social problems that are related to our police and prisons, the social problems caused by unwanted and free roaming pets does not appear to be getting better. The problem of Borough abandonments in our city grows, along with our human and pet population within the city. We simply can't function as an effective Animal Control Department, into the next century, without a new healthy and safe animal shelter. BG/kv cc: Charles A. Brown, Acting City Manager A7 .. • xx� >� OVA jol"s 41 y, i c a a � a u 41 a. Jill 11 1p. s i H � 0000 00000 IND 9 i ® o 0 00000 0 0 .. .. .. ' Y �k..' a� ':.. k ... '. ,. r `.M1 y�.i>T $ .. - y. �:' <. S ... .. :. e'. ..' i .' • �' ,: l �.� .... , B r .. r .: _, .. - ,. � in ( ��^ .r. a .. i * t � � �, :✓ �,`. � - ,. ,. .. ,. -. . ' .. . �, .. �k r. .. �. �k a y x ,. .' �. ,., ;. _ a .. ., , a . -. s ,. _ „- .. t ;,. - _ ;... �� . � , _, ,�. ,,. � .. �:., ,, , - ;r, .: -- s :.: .� �. g ' �, "� .. � - .. :. ..� .. r.= �, :.: - ;, _ -. _ ..,. �, > - .. •' �. �, �. - _ , t s w �s � . ,. x ., ... ,:. _. .; .:, .. ,. ... �� ., - a. � _ ;. �� -� _, v _ - ;.. , t �°.�. _ � � x-� '� � s, � ��A W � � ..: � .w ' o a s� r .: x�o- r� � :� KENAI AINMAL SHELTER PROJECT ESTIMATE Description Construction Surveying Design Construction Inspection/Administration (est. 10% of Const.) Cost $594,636.00 $2,000.00 $28,185.00 $59,463.60 TOTAL $684,284.60 Cl KL.UCBE ARCHITECTS A5eSKenai a�� February 15, 1996 Keith Kornelis, Public Works Director ff e- I I_Gr City of Kenai �6�f 210 Fidalgo Ave., Suite 200 Kenai, Alaska 99611 V',— RE: KENAI ANIMAL SHELTER FOR COUNCIL Mkt-ri,io de C4V 11A9r. —tJ Attorney Dear Mr. Kornelis, zzeorks --C City Cltrlt Grivinal Tom Submitted By-- Counat OK ,Wo (]YesCk — As requested, I have contacted our consultants about producing Contract Documents for the referenced project. We originally commenced design of this project in July of 1993. The estimated cost of construction at the completion of Design Development drawings was S560,339. Projecting that estimate to construction in 1996, with an inflation rate of 2% per annum, results in a 1996 construction cost of $594,636. Our consultants have been alerted that revisions may be required to bring the project in at a lower construction cost. We propose to complete Contract Documents in accordance with the City's standard form of contract for a lump sum of $28.185. Upon notice to proceed, we anticipate completion of Contract Documents in a sixty day time frame. Please feel free to call if you have any questions or need more information. Sincerely, KLUGE & ASSOCIATES Bt1KIu5ge,nc=ipa1 Architect BKltw c2 3 , N O M .N. CO R O 'V N V% N 'II Q ca O a: m .— ca CD Y m rn rn0) a�a ca � m 3rY .� .= e') a � � r L. N 0 •� 0 a ..................................................... ....................................................... ....................................................... ..................................................... ...................................................... ..................................................... ....................................................... ..................................................... ..................................................... ...................................................... ...................................................... ....................................................... .......... .... ............... . _ _ _..._.............._. Co..: ................. CV ::.:::....... CA :'. im . CV :Q . •Q..Im ' C3 m w m P = M O cr) m 0) > r m N r� N C r Of !0 0 U") O (Ncl) r� gr-cnOO r� qq ol c'M R r cD 'C7 000 M c M LO O co cO CV V V O— V n V In u-) c,) cn r, A co a<n a> 00 M V>V> ��V>V> ���� V>N 0 r~. Z O t= U '— z O Z w C O U =) L) w #-- cn w r~so g00 m ado cn cn Z LU Cd Z cn r— Uf U Q�LLJ cc zQ3cni--LLI zU WOU��o�c=Q2ccnnQ>2 LU C9 0 OU � 2 � r- a m cn w � cn OU 2 w Nc'Cto'Or-oo0O NchR�:O 000000000 r-- Cl) 00 V N NvLdi o O O I cl o O (V H L 0 } 0 c 0 a c ao c m c 0 0 —4 H m E N a U C4 KENAI ANIMAL CONTROL 1995 ANNUAL REPORT TOTAL ANIMALS HANDLED: 1,261 Intake Impounded (861) Dogs 565 Cats 282 Other 14 Owner Released (317) Dogs 237 Cats 78 Other 2 Disposition Euthanized (828) Dogs 536 Cats 290 Other 2 Claimed (196) Dogs 170 Cats 23 Other 3 D A 83 Adopted (144) Dogs 53 Dogs 94 Cats 16 Cats 47 Other 14 Other 3 Wildlife Released 8 Escaped. etc. 2 Service Requests 1,012 Citations Issued 36 Bite Investigations 31 Known Borough Animals 173 Lost/Found Reports 438 Informational Calls 5,861 D1 KENAI ANIMAL SHELTER 1994 INTAKE REPORT 1/94 2/94 3/94 4/94 5/94 6/94 7/94 8194 9/94 10/94 11/94 12/94 TOTALS IMPOUND DOG 49 46 51 37 36 38 39 47 43 47 51 56 540 CAT 8 21 22 10 31 13 22 15 32 30 26 36 256 OTHER 0 0 0 8 1 5 3 15 0 0 0 1 33 TOTAL IMPOUND 57 67 173 55 168 56 164 77 75 177 77 93 839 WAIVER - OWNER DOG 10 11 7 18 8 23 11 11 10 3 6 13 131 RELEASED CAT 6 8 3 9 3 6 2 9 15 8 10 8 87 OTHER 0 0 0 0 0 1 0 0 1 0 0 0 2 TOTAL WAIVER 16 119 10 27 11 30 13 20 126 11 16 21 220 D.O.A. DOG 1 1 10 1 10 1 12 2 2 5 3 10 28 CAT 1 1 0 2 0 0 0 3 0 0 0 2 9 OTHER 0 0 1 0 1 8 0 0 0 0 0 1 11 TOTAL D.O.A. 2 2 1 3 1 9 2 5 2 5 3 13 48 TOTAL HANDLED 75 86 184 185 80 95 79 102 1103 93 98 127 1107 EUTHANRED DOG 31 133 28 36 22 41 132 32 30 30 43 50 408 CAT 10 21 15 10 28 15 21 17 42 30 134 41 284 OTHER 0 0 0 6 0 2 2 0 1 0 0 0 11 OTAL EUTHANIZED 41 54 43 52 50 58 55 49 73 60 77 91 703 ADOPTED DOG 2 2 8 9 4 5 8 7 10 4 4 5 68 CAT 3 4 8 7 5 4 13 3 5 4 1 0 47 OTHER 0 0 0 2 1 3 1 11 0 0 0 1 19 TOTAL ADOPTED 5 6 16 18 10 12 12 21 15 8 5 6 134 1/94 2/94 W94 4/94 5d94 6/94 7/94 8/94 9/94 10/94 . 11/94 12/94 TOTALS CLAIMED DOG 26 22 22 10 18 15 10 18 13 16 10 16 196 CAT 1 4 2 2 1 0 10 4 0 4 1 1 20 OTHER 0 0 0 0 0 0 0 2 0 0 0 0 2 TOTAL CLAMMED 27 26 24 12 19 15 10 24 13 20 11 17 218 WILDLIFE RELEASED 0 0 0 0 0 1 0 0 0 0 0 0 1 OTHER(ESCAPE ETC. 0 0 0 0 10 0 0 3 0 0 lo 0 3. SERV. REQUESTS BILL 55 53 77 92 51 180 69 65 43 54 54 29 722 BRETT 29 19 18 23 31 29 22 32 29 21 28 39 320 TOTAL SERV. REQUEST 84 72 95 115 82 109 91 97 72 75 82 68 1042 SITE INVESTIGATIONS 1 1 0 2 2 5 4 4 4 0 0 0 23 'BOROUGH ANIMALS DOG 5 9 13 4 4 9 14 2 9 3 3 3 78 CAT 0 3 2 0 0 0 0 0 3 2 8 13 31 OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL BOROUGH 5 12 15 4 4 9 14 2 12 5 11 16 109 TRAPS 10 7 7 17 111 8 5 7 8 14 17 13 84 CELLANEOUS INFORMATION TOTAL CITATIONS ISSUED: 44 TOTAL LOST/FOUND 399 *KNOWN BOROUGH ANIMALS - 10J% OF ANIMALS SHELTERED D2 KENAI ANIMAL SHELTER 1993 INTAKE REPORT 1/93 2/93 3193 4/93 5/93 6/93 7/93 8/93 9/93 10(93 11/93 12/93 TOTALS IMPOUND DOG 36 43 57 48 30 27 36 49 44 40 28 47 485 CAT 10 11 30 6 22 21 34 20 30 14 12 24 234 OTHER 0 0 0 0 2 1 2 1 3 5 1 0 15 TOTAL IMPOUND 46 54 187 54 154 49 172 70 77 159 41 : 71 734 WAIVER -OWNER DOG 18 9 8 5 24 8 14 12 4 14 10 34 160 RELEASED CAT 6 10 6 21 4 2 2 31 2 9 24 3 120 OTHER 1 0 0 0 1 0 0 0 4 0 0 2 8 TOTAL WAIVER 25 19 14 26 29 10 18 43 10 23 34 39 288 D.O.A. DOG 0 2 12 1 13 1 10 2 2 1 1 2 17 CAT 0 0 0 1 0 0 0 1 1 1 1 1 6 OTHER 0 0 0 0 1 4 3 0 2 0 0 0 10 TOTAL D.O.A. 0 2 2 2 4 5 3 3- 5 2. 2 3. 33 TOTAL HANDLED 71 75 103 B? 87 64 91 116 92 84 77"- 113 -- - 1055 EUTHANIZED DOG 43 28 38 24 37 17 18 36 21 31 26 49 368 CAT 13 16 26 26 21 23 31 36 22 15 31 18 278 OTHER 1 0 0 0 0 0 1 1 0 1 0 2 6 TOTAL EUTHANQED 57 44- 64 - 50 58- 40; 50'-' 73 " 43- 47 57 69_, 652 ADOPTED DOG 3 3 1 9 5 7 12 8 6 9 5 10 78 CAT 1 4 15 1 5 0 2 10 6 8 5 19 56 OTHER 0 0 0 0 2 0 0 0 7 4 0 0 13 TOTAL ADOPTED 4 7 6 10 12 7 14 18 19 21 10 19 147 CLAIMED DOG 6 21 25 20 12 11 20 17 21 14 7 21 195 CAT 2 1 5 0 0 0 3 5 4 0 0 0 20 OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CLAIMED 8 22 30 20 12 11 23 22 25 14 7 21 215 WILDLIFE RELEASED 0 0 0 0 1 1 1 10 0 0 1 0 4 OTHER (ESCAPE ETC.) 2 0 1 0 0 0 0 0 0 0 0 1 4 SERV. REQUESTS BILL 39 82 72 80 63 75 82 71 23 57 51 58 753 BRETT 24 29 22 30 19 20 28 27 24 29 21 30 303 TOTAL SERV. REQUEST 63 111 94 110 82 95 1110 98 47 86 72 88 1056 BITES 2 0 1 1 2 13 12 14 2 12 4 2 25 MISCELLANEOUS INFORMATION TOTAL CITATIONS ISSUED: 4$ TOTAL LOST/FOUND: 357 D3 L •E = � Q cd 'o •- O O ` O O O =YEm m CM y t m .6 .— M Ua��3 f0'V O O O O c 00 cC a. U >, (D m O N O c o- _ CO Ca 0 to C t N O!- U-aU 3 Lm cGd vi N cGd .sy "'' 'C ' "Y ".—G,. �y., �ot �,c��3c«ia-sic an.o � a� n y w W y 71 ° cs U 'G L ° v7 G p 72 h y C'C ✓ O O y N J 1.3 n O v >, G> y= O n ca sr W cl N y C G G U W cq O cC ° u — u— >,- E : > d co y y 3 CU y w co f O p y N y .. E to O a w G a a) ti W -0 y c coo � O c R. .a% y o cc o o o cz tiw c o Y u.o a• cC7 a°> 3 ❑.� yyy� �ti -pro .:o is 3 y ayw n °:° b0 y ��• .: G �.. O p 4: cz y y �� ° cdcd3 T c� c�cv4,� csvc 3N � Q � .0 Cd xOak Cof cy y+LM� r y �`y _ O nE U •• n O w y •� N O. c� C Z O ba w b O tui > "O iy� II���n.y� 3 �0�"°aa' oy"�e 609). cC E cd co .. O. O w U c> .., 4R '°v y w p .°-0 O vyi y E C O•U�.d a) c� ��w r O U 7 c� c O O C y o� co c�G ,� G OIL) rn y y > c w c OU N .3 n c U 3 0 0 ° o `°y 3 H� 3 E� os•[ c v� "s s v � y C,3 y y c* ' •'O U G U y y C � ^O y ,� Ow G _ 'O Cl y y �6N4 a> ma c acz0. Q �j E1 rom"I NM FRIDAY-SUNDAY, JANUARY 5-7,1996 Soldotna/Kenai. Alaska 50 cerr aeeee by Mason mar" Kenai Chief Animal Control Officer Bill Godek talks about the conditions at the city's animal control shelter Thursday while a kit- ten climbs the door of the cage it shared with two other cats. The city has been toying with the idea of building a modem shelter to replace the drafty building. New animal shelter put on hold again By MELISSA DeVAUGHN Penwoula Clarion All Kenai Chief Animal Control Officer Bill Godek wants is a clean, safe place to care for the city's 1,100 unwanted animals. Instead, the construction of a new animal shelter, which has been on the city's wish list for the past five years, has become embroiled in political infighting and haggling among government officials. And it's the state that's throwing the hardest blows, says the city. It seemed like a fair enoueh deal. At its October meeting Mayor John Williams said there was a verbal agreement between he and the state legislators that if the state agreed to finance the remain- ing $960.000 needed to finish the city's water project, the city would pay for a new animal shelter — coined "the doghouse" by the mayor. "Mere were people who thought a new doghouse was frivo- lous and not necessary," Williams said. So rather than put their local legislators through a political wringer for asking for animal sheltermoney, Williams said the water well agreement was made. "We said. 'Transfer it ail to the water. we'll do the doghouse' " on our own. Williams said. "The informal commitment to the leg- islature is if they gave us the 51 million. we would build the dog- house." But last week. the ciry received news contrary to that aeree- See SHELTER, beck page One of the dogs housed at the Kenai Animal Control Shelte plays in its kennel. E2 U ems? oop°'c :R per_ o u° 00 t^u 3 C..G. y OO•y �U-. �p ,� y _� 60 N u C t rO .fl '�� �^• C O �_ v •y U C •� rt t. '• u o o .o a F• •E yca. t uu c °; o— �o h.°-• o a> — o E c E o 3 o e'o 0 o o d o y ^� ea y o y—L'y=v c�G a_a y? ": > e g .° y�c y es : u au �__ 3 .. o•o u Q. C — C .0 y u a bU :C N y •� .D U 4' Dp•ed •`.' :J �— y o.� c . coaouXa3i o ens c-p eon u� F= s o'` .. osx= °-� coi =w cam 3.°ss. :Y y oC7 Cw eCa A 3r 3wia�° u *a cc 3 c moo? ;40. c �y o B u y .0 � u c 'C a �, o uiu uoc cis cs 3 Do u u G V y K c=j r L ai E y u > of u p ti c y W � t G y-0 y a �ob3��m ' —'v a..ca EU'cih c3o3�y 'O'.r d 3 s u u .p . - g.98' o gam.. I'- uc^u� pp7 y u > — oo._° — 3 e•o 3 tC y Ly G•'CO C Z A 20 v3i ^.a OD e> e 40 o..0 s3ci2s s aEO° roO'S m cUi o c 3 o y 3 E u n'y c v >= a E oUcowa r' � o �oy vn lU �cc. � ra EW QE—yp �c cc3 EE� .oo � ■ c cY ° 3 os � � c oo v:._ • c r > r ■ U = U N� O ^oo a��cucaYitc ?: aq= K2 zR783� � c7 p O L u N:•s 3ynaO:: Bt- uouos000g:;..s5 GP4 0. c cRis "� a...S�•3 0 p vz E14 � u �- u e0 y Uu ai 486 u y u u •- c� a O io .0 •C ' a �O�g c o ..E R L .M 4 G u ►w cc Q 'C V cc •r3 a• y OO •9 c L N U C H3 � cc°11 4.s y A u e v ah� 3 E3 le 82 THURSDAY, JANUARY 26, 1995 Soldotna/Kenai, Alaska 50 cents newsstands/2 a <f son and Carrie arlson i.. are my children. and Stacy y have gone this past year -ss and passing of They have helped ways. They are ids! - Annette Carlson now a someone e above and yday effort and r life? If so, tell us her in 75 words ver written with a photo to s Soldoma or 1Mt1 d of directors ;et for Feb. 2 board meeting of Directors of agency Service iuled for eb. 2 at 7 p.m. at Soldoma. on of fiscal year Jget will be the :. For further call 262-4792. ,s invited to on estate Feb. 4 temak Bay Cenai Peninsula I be conducting a inar on estate Din 9a.m.to3 4. Topics include trusts. custodial state taxes, wills. is and pre -funeral kshop will be ,v members of the Est - "'tanning no: t ,n o, rd ,ertifred financial ctuanes and s whose primary volves estate Bork to tackle Knowles over subsk By IAN MADER Associated Press Writer JUNEAU — The subsistence hunting and fishing issue made a snarling return to the Capitol on Wednesday. when legislative lead- ers hired constitutional heavy- weight Robert Bork to fight the Knowles administration. The Legislature's Republican leaders want the state to continue its lawsuit challenging the federal government's authority to manage subsistence hunting and fishing on federal land in Alaska. Gov. Tony Knowles announced Monday he would drop the case. State attorneys said Wednesday documents have been mailed to the 9th U.S. Circuit Court of Appeals in San Francisco to do so. but that fed- eral judges have not yet dismissed the case. "Oh no! This sounds like a con- stitutional crisis — a separation of powers issue." said Assistant Attorney General Joanne Grace. who handled the subsistence law- suit for the state. Bork, the unsuccessful and con- troversial Supreme Court nominee. and his Washington D.C. firm have been hired for S25.000 to try to per- suade the federal court to allow attorneys for the Legislature to con- tinue the case. "It's a state's rights issue." said Senate President Drue Pearce. R- Anchorage. "Bork will work on the case. He found it intriguing. We needed people who have expertise in the issue of separation of pow- ers." Attorney General Bruce Botelho said the legislative leaders' action was "highly irregular." "It's not clear to me on what ieeal authority the Legislature or some portion of it feels it has the standing to cloak itself as the state of Alaska." Botelho said. rnolo oy NTIy uin Edie Gabriel looks at a stray dog Wednesday being held by Bill Godek, chief animal control officer at the Kenai Animal Control Shelter. Gabriel was at the shelter looking for a dog to adopt. City hopes lawmakers adopt wish list Funding for improved animal control shelter rank By AMY GILL Peninsula Clarion A typical day for Kenai's Chief Animal Control Officer Bill Godek includes arriving at work to find several phone calls about loose dogs bothering children or moose. He left the shelter at 9 a.m. on recent Monday morning to respond to a call about a rottweiler bothering children at a nearby bus stop. The dog could not be found after a thor- oueh search of the area. Godek moved on to city hall to take care of the business end of his job. Soon after. he received a call that a snnnger spaniel was run- ning on the grounds of Sears Elementary School. On route to the scene. he was flagged down by aresident who had seen several does hassling a moose on Birch Street. Once that situation was cleared up, the spaniel is nowhere to be found in the area of the school. Upon returning to the shelter. the rottweil- er was back on the prowl, but again eluded Godek when he returned to the area. Lunchtime came and went and by l :30 p.m.. Godek had taken 880 pounds of euthanized animals to the landfill. These are only a small pan of the duties required of Godek and Brett Reid. his assis- tant. Cleanup is also a constant necessity in keeping the animal shelter as spotless as they do. Animals must be shown for adoption too. Kenai's dilapidated animal shelter. origi- nally built in the late 1960s. is once again a pn- onty on the cin's 1995-96 capital improve- ment protects list. At number four on the list, s first on Kenai agenda the city hopes matching funds from the state and money designated by the Legislature will help cover the S560.000 needed to build a new animal shelter. That's only a part of the S6.245.000 the city is seeking for improve- ments. The water system, roads and a satellite fire station are also on the list. State money that went to the city in fiscal year 1994-95 didn't quite reach the animal control shelter project. The need for a new shelter has been around for some time. As long as 13 years ago. when Godek arrived to manage the facility. the insides of walls that had been chewed away by caged dogs were rotting and covered with mold. "We niaced sheet metal over that area so wno knows how bad it is inside by now." See ANIMALS, back page t to attend is $25. ted participants ter at the college by mrmmnm F d the ordinance it along th;; river .en the first step �itat. Although le river up to the )rotection above k. fibers don't pre- e will solve all Aems, but they the logical way a enter into the if we do our part lave more say in ✓e a say in at this all three worlds. ito one program ;fits of that pro- ud. there is also the ar Dick Swarner district cannot )r those students in state or district lowever, those in ivate or another program can be latter how many within the public d that the state on is considering equirement and lumber of hours -ibility. This will s will have to take )r the district to mg for them. the money aspect ent. If the district ident. maybe he or )wed to participate big picture, how - said he worries anglers with ways of using the river without causing further dam- age. "The borough has a responsibil- ity for the tourists it brings in to deliver what they're advertising," Ellis said. Josey thinks the money being spent on advertising would be bet- ter used to provide "infrastructure" on public land that protects the river from the muddy boots of anglers. "Unless something is done, we have more than reached the capac- ity of the river," Josey said. about being fair to all students. He wonders if it's fair that students out- side of the public realm can pick and choose what programs they want to become involved in. "There's got to be some struc- ture. They want little pieces, but they don't want to buy the whole thing," he said. Besides dealing with eligibility issues for extracurricular activi- ties, KPSAA also oversees basic student rules and disciplinary pro- cedures for extracurricular activi- ties. The board is made up of a mix of people, including administra- tors from the middle and sec- ondary school levels, a high school coach, an elementary principal, a parent representative and a school board member. The association has been in existence since the early 1980s and was formed to pro- vide some order and consistency in the district's extracurricular pro- grams. Dahlgren will present the rec- ommendation for a three -course eligibility requirement for those alternative students at the school board's meeting on Feb. 20. pending the outcome of a sepa- rate portion of the subsistence case before the federal Appeals court. ...Animals Continued from page 1 Godek said. A new shelter would solve health concerns that surround the current shelter. The euthanasia room doesn't allow room for some- one to turn around, once an animal is placed on the table. Although Godek and his assistant have become adept at the procedure, the danger of being stuck with a toxin - filled needle or injured by a flailing animal are there, Godek said. An average of two to three ani- mals have to be killed every day, he said. The floor plan for a proposed 3,300 square foot, $560,000 facili- ty presented to the council in December of 1993 by Kluge and Associates would not only provide a larger euthanizing room, but addi- tional dog cages and a room in which puppies could be kept. The floors in the existing dog room slope toward a gutter in the middle of the room to allow the drainage of urine. This area must be constantly cleaned, so that employ- ees are in less danger of slipping on the wet floor. 'These aren't the best conditions for puppies, as they are more susceptible to cold and dis- ease," Godek said. No storage facilities are avail- able for dead animals. Remains are kept in a fenced area outside and must be taken to the landfill every Otherwise, rural plaintiffs will continue to challenge fish and game allocations in federal court, they say. other day during the summer months. Storage and a quarantined animal room would also be avail- able in the plan, Iowering health risks for animals and employees. Even though the shelter is pro- vided solely for the city of Kenai, Godek doesn't turn away animals dropped off from outside the city limits. "Animal control is a problem that cannot be ignored, any animal that is turned away will still be out there on the streets. That just increases the problem," Godek said. The new facility would be for use by residents borough wide. How much longer the shelter can last without improvements is a question the city council and Godek have been asking for years. 'This isn't just about me wanti- ng a new shelter," he said. "Animal overpopulation is a social problem that has been around for ages. Proper facilities must be available to keep them from running loose and creating more problems." He likens himself to a doctor who has no cure. "I just have to treat the symptoms as best I can. There are some people who will never act responsibly," he said. Godek and Reid continue to plug away to keep the shelter up to par with the resources available to them. Two students from Kenai Central High School help out sev- eral hours a day, but for three days each week either Godek or Reid are working alone. 1AS JUST COME IN... AM= I=- r�, #if -1- IS ON ITEI JST rEDNESDAY, JANUARY 12, 1994 Soldotna/Kenai, Alaska 50 cents newsstands / 28 cents home delivery Officials say By JANIE LAWLEY Peninsula Clarion T he Kenai Animal Control Shelter has literally gone to the dogs. A quick tour of the building illustrates overcrowded. inadequate con- ditions for workers and animals. The one- inal wood building. which officials guess was built in the 1960s. has deteriorated beyond repair. The wood has rotted. The metal has rusted. City officials say it's no laughing matter. "It's a miracle that the roof is still on there. The condition of the building is such that it needs to be condemned:" said Kenai Mayor John Williams. adding that he doesn't even like to visit the shelter Left, an artist's rendering of the proposed replacement for the present Kenai Animal Shelter. Larger, cleaner, and safer features highlight the $500,000 building. Below, two Rottweiier mix puppies climb on the door of their kennel at the Kenai Animal Shelter. Aside from drafty quarters, the animals housed at the shelter often face crowded condi- tions and a Irving space that is impossible to keep clean. Phan by Mason Marsh flimsy shelter's a hazard because of the smell and condition. Kenai Public Works Director Keith Komelis said it's also a [natter of health and safety. "It's not sanitary. It's not healthy for the dogs or the people working in it." he said. All of this isn't news to Chief Animal Control Officer Bill Godek. who has been at the shelter for 12 years. He and other city officials are hoping the state will come through with a $500.000 grant this year so a new state-of-the-art center can be built. They stress that it's nothing fancy — just what the city needs. The city has tagged the new shelter as its top pnonty for capital improvements this year. Williams has oeen defending the city's decision. Some residents are wondering why the city would pursue funding for a new shelter instead of tack- ling its water qualin problem. Williams said it's a matter of political and common sense. With declining oil production and rev- enues. Williams said the state is going to carry a small wallet this year for capital projects. It is in the city best interest. he said. to try to complete a small, yet much needed project like the shelter. 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S-;ter' ° o°OoE��'>>,�a l AA Z.7c !.-� -1A ry Oi AiriY// if<i/ / MOWN `iI/-/ / IM March 7, 1996 1112 i3141S The Honorable John Williams �°��� Mayor of Kenai 210 Fedalgo Street MPR 19 �,`) Kenai, Alaska 99611 ` ✓c��R� Re: Tesoro Alaska Petroleum Company, Kenai Refinery EPA ID# AKD 04867 9682 Resource Conservation and Recovery Act, Post Closure Permit Notification of Class I Permit Modification Dear Mayor Williams: Tesoro Alaska Petroleum Company (Tesoro) is herein providing notification to all persons on the Facility Mailing List, in accordance with the requirements set forth in 40 CFR 270.42, that Tesoro has revised the Resource Conservation and Recovery Act (RCRA) Part A form and implemented a Class I Permit Modification to the above referenced RCRA Post Closure Permit. The RCRA Part A form has been revised to reflect recent changes in the Tesoro refinery's permit numbers for wastewater disposal and air compliance. The Class I modification to the Post Closure Permit is detailed in the attached table. These changes were submitted to Ms. J. E. Palumbo, of the Environmental Protection Agency, and Mr. G. S. Kaney, of the Alaska Department of Environmental Conservation, on December 15, 1995. If you have any questions or comments concerning today's transmittal, please do not hesitate to contact me at 907-776-3597. Sincerely, ames Beiler RCRA Compliance Engineer Tesoro Alaska Petroleum Company Attachment: Explanation Table for Permit Attachment Page Revisions, December, 1995 Tesoro Alaska Petroleum Company, P.O. Box 3369, Kenai, Alaska 99611-3369 (907) 776-8191 FAX (907) 776-5546 S 7&7 E U (� TONY KNOWLES, D F L $MMr091Fp INVIM�' - powh CONSERVATION Contaminated Sites Remediation Program 35390 K-Beach Road Site Remediation Section Suite 11 Red Diamond Center KENAI AREA OFFICE Soldotna, Alaska 99669 Phone: (907)262-5210 Fax: (907) 262-2294 8 March 96 Mr. Albert H. Szal, Area Court Administrator MAR 1996 Trial Courts, State of Alaska ? c4gv. d flai Third Judicial District t` °`��¢ 0 Pn.,.:c s (3ePt 303 K Street Anchorage, Alaska 99501 RE: Kenai Courthouse, Spill # 92-23-01-211-05 Groundwater Information Request Dear Mr. Szal, This letter is in response to your 1 March 96 letter requesting information on groundwater information related to the Kenai Courthouse project. There are presently four monitor wells on Lots 13 & 14, Cook Inlet Industrial Airpark Subdivision #3. These are the two vacant lots adjacent to the new courthouse. These wells were installed in 1995 by GeoEngineers during a subsurface investigation conducted for the City of Kenai. The wells were sampled only once on 16 May 95 as part of the investigation. I have enclosed a site map and a summary of groundwater analytical results from the report on that investigation. The detailed lab data is available if you need it. At the present time, there are no plans for either the Department or the City of Kenai to conduct further sampling of the monitor wells. The City of Kenai and Santa Fe Drilling are presently preparing corrective action plans to address the contaminated soil on the two lots. Abandonment of the monitor wells may or may not be part of that plan. Rachel Clark, the site manager for the City of Kenai, will be better able to provide you with information on the cities plans. If you have any questions or I can be of further assistance, please feel free to contact me. CC: Rachel Clark Ron Klein Sincerely. Don Seagren Environmental Specialist /� KENAI POLICE DEPT. 107 SOUTH WILLOW ST., KENAI, ALASKA 99611 -- TELEPHONE: (907) 283-7879 • FAX (907) 283-2267 MEMORANDUM To: Thomas J. Manninen, City Manager From: OIL Daniel L. Morris, Chief of Police Date: March 15, 1996 Subject: 1995 Police Activities Report Attached is the Annual Police Activities Report for 1995. The report includes statistics for a three year period (1993-1995), for comparison purposes. During 1995, there was a 1.2% increase in calls for service and a 2.8% increase in the number of reported crimes. Statewide, crimes committed by juveniles continue to generate concern. This resulted in several meetings with central peninsula police, school officials, social services, and other interested groups. Governor Knowles recently formed a statewide task force to review all aspects of state and local responses to juvenile crime and delinquency. Recommendations from the group will be made later this year. In 1995, Kenai Police Department arrested 10% fewer juveniles than in 1994. I have not yet seen juvenile statistics from other local agencies. The Kenai Police Department will continue responding to the needs of the community by cooperating with other agencies and groups in addressing local issues. DLM/cm Attachment 1995 POLICE ACTIVITIES REPORT QUEST FOR POLICE SERVICES/INVESTIGATIONS 1 Requests for police services increased 1.2% in 1995. Criminal offenses represented 42% of the total request for services. The historical average is 40%. Service Requests 1993 1994 1995 6328 6548 6629 CRIMINAL OFFENSES Criminal offense statistics are separated into three categories. These categories correspond with the system used by the State of Alaska and the Federal Uniform Crime Reporting System (UCR). Part I Offenses: Homicide, rape, robbery, assaults, burglary, larceny and vehicle theft. 1993 1994 1995 760 715 753 The majority of Part I crimes investigated in 1995 were property crimes. Part I crimes increased 5% between 1994 and 1995, but the 1995 total was slightly less than 1993. Thefts remained about the same as 1994, but domestic assaults increased 18%. Part II Offenses: Arson, fraud, vandalism, chugs, DWI, disorderly conduct and sex offenses (other than rape). 9993 1994 995 1452 1331 1416 This category represents over half of all reported crime. There was a 6% increase in Part II crimes between 1994 and 1995. Part III Offenses: Criminal traffic offenses (except DWI) and warrants. 1993 1994 199 480 481 458 As noted above, there was a slight decrease in 1995. .. I• . _, _ 1993 1994 1995 2692 2527 2600 The total reported crimes in 1995 increased 2.8% 1995 POLICE ACTIVITIES REPORT 2 ARRESTS Table 2 reflects the number of arrests and categories of crime. Arrests are not always an accurate measure of activity for the following reasons: 1. One arrest can clear multiple offenses. 2. Multiple arrests can clear one crime. 3. Warrants issued for an offense committed in I<enai and served in another jurisdiction are not counted. 4. Warrant arrests made by Kenai Police for offenses committed elsewhere are included in the Part III category. In 1995 there were 1027 arrests, compared to 1035 in 1994. Due to the community's interest in crimes committed by juveniles, the following statistics are included: Crimes 1980 1993 1994 1995 All 28% 18% 26% 23% Burglary 50% 50% 66% Larceny 57% 52% 49% Drugs 13% 45% 33% Liquor Laws 33% 42% 39% Vandalism 50% 50% 63% A total of 248 juveniles were arrested in 1995, compared to 277 in 1994, representing a 10% decrease. TRAFFIC COLLISIONS In 1995, accidents decreased 12%when compared to 1994, from 379 in 1994 to 334 in 1995. Motor vehicle accidents resulted in 67 injuries in 1995, down from 80 injuries in 1994. Statistics reflect a 28% decrease in traffic injuries during the last 3 years. Traffic collisions and resulting injuries are impacted by several factors. Factors include weather, road conditions, traffic law enforcement and seatbelt use. There were no fatal traffic collisions in 1995. (see attached memorandum for 1995 accident statistics) 1995 POLICE ACTIVITIES REPORT 3 TRAFFIC ENFORCEMENT 1993 1994 1995 Verbal warnings 3227 3020 3646 Citations 924 1062 1665 DWI 165 96 96 Other traffic arrests (recldess driving, 251 275 249 hit & run, suspended license) Total Enforcement Contacts 4567 4453 5656 In 1995, traffic enforcement contacts increased 27%. This increase occurred partially as a result of a State Highway Safety grant which funded officer overtime for traffic enforcement. The grant focused on enforcement of speeding offenses and seatbelt use. CKN&M 0im Mt •' • The Crimestoppers program continues to be an effective community public safety program. The civilian board of directors operates the program to assist law enforcement in solving felony crimes and publicizing unsolved crimes. The department supports the program through a police coordinator, telephone operation, and records maintenance. The program is now in its twelfth year of operation. During the previous four years Alascom has donated a toll -free number to Crimestoppers that has added the lower Kenai Peninsula to the program. Business Watch In cooperation with the Kenai Chamber of Commerce, a Business Watch program has provided a means of communicating with the local businesses in a timely manner through the use of a facsimile machine. A fax machine with multi -addressing capability was donated to the Chamber by PTI. The Police Department provides information to local businesses via fax alerting them to current crimes that may affect their business. They, in turn, can provide us information about criminal activity. Approximately 60 businesses currently participate in the program. 1995 POLICE ACTIVITIES REPORT 4 The Drug Abuse Resistance Education (D.A.R.E.) program continues to receive support from the children, parents, teachers, and administrators involved in the program. The Youth Services officer presents the program to six 5th grade classes at Mountain View Elementary School. The program teaches the children how to resist drugs and other illegal activity. Approximately 25 to 30 percent of the Youth Services officer's time is spent with the D.A.R.E. program. In the fall of 1995, the department began instructing a follow-up D.A.R.E. program to the 7th grade students at the Kenai Middle School. This program reinforces lessons taught at the 5th grade level. In 1993 the Kenai Chapter of the Alaska Peace Officers Association started a Police Explorers program in cooperation with the Boy Scouts. Local high school students interested in law enforcement careers participate in the program. Officers from the Kenai and Soldotna Police Departments and the Alaska State Troopers provide the training and coordinate the program. After the students complete the basic training, they are able to assist local police agencies with minor tasks. During 1995, people in the East Aliak area contacted Kenai Police Department requesting assistance in addressing neighborhood crime issues. ICenai Police Department officers presented the Neighborhood Watch Program to the group and they decided the program would benefit them. Several meetings were conducted with officers presenting crime prevention information. The group purchased several Neighborhood Watch signs which were posted around their neighborhood. The program is an excellent forum to educate people about protecting themselves, their families, and their property. Other Programs During 1995 officers have provided crime prevention presentations on a variety of subjects including: home security, robbery prevention, drug use, motor vehicle laws and bicycle safety. In 1995 officers served on the advisory boards of the Women's Resource Crisis Center, Cook Inlet Council on Drugs and Alcohol, Drug Free Schools Committee, Domestic Violence Task Force, E-911 advisory board, "Kids Stuff' committee, Healthy Community/Healthy People committee, ICenai Care Center, and statewide law enforcement committees. A mutually beneficial working relationship exists between the police department and the educational/social service providers in the community. 1995 POLICE ACTIVITIES REPORT 5 POLICE PERSONNEL During 1995, two new officers completed the field training and evaluation program. Officer Sandahl attended the police academy in December 1995 and received recognition of his excellent performance at graduation ceremonies. During 1995, Sergeant Charles Kopp received recognition at the National Polygraph Conference as a result of his performance in the classroom and the internship program. Sergeant Kopp will graduate from the FBI National Academy on March 22, 1996. Due to retirement of officers early last year, training continues to be very important in maintaining an effective work force. The Kenai Police Department presently employs 16 sworn personnel. The minimum requirement of an associates degree has attracted career -oriented applicants in the past. The department currently employs 10 officers with a BA/BS degree, 3 officers have an AA/AS degree and two officers have less than 2 years of college. The police department will continue to seek out and retain the best qualified officers. The communications department provides critical services to the police and fire departments. Their duties include: answering emergency and administrative calls for public safety; radio operation for public safety and public works; data entry; typing all written and taped reports, interviews and interrogations; use of the state and national crime computer systems and monitoring water and sewer alarm systems. The communications department employs 8 personnel including the dispatch supervisor. It usually takes 3-6 months to train a new dispatcher to function on their own. In 1995, there was a slight increase in overall demands for police services. There was no drastic increase in any single crime category. State and federal crime statistics for 1995 will not be published until late 1996, which does not allow for any current year comparisons with other jurisdictions of similar size. In 1996, the Kenai Police Department and Communications Department will continue to strive to provide quality services to the citizens of Kenai and remain responsive to community needs. DLM/cm Attachments (3) TABLE OF CRIMINAL OFFENSES Part 1 1993 1994 1995 Homicide 0 0 0 Rape 9 2 8 Robbery 1 6 9 Assaults 212 231 251 Burglary 65 67 77 Larceny 425 393 376 Motor Vehicle Theft 48 26 32 Total Part I 760 715 753 Part II Arson 2 0 3 Forgery 20 10 8 Fraud 55 10 11 Embezzlement 0 1 2 Receiving Stolen Property 9 6 0 Vandalism 205 218 260 Weapons 57 76 69 Sex Offenses 37 45 56 Drugs 70 67 66 Gambling 0 0 0 Family Offenses 27 40 61 DWI 165 96 96 liquor Laws 156 71 66 Disorderly Conduct 238 312 251 ' All Others 411 379 467 Total Part H 1452 1331 1416 Part III Traffic (DWI not included) 270 282 250 Warrant Service 210 199 181 Total Part III 480 481 431 Total Parts I, II, III 2692 2527 1 2600 ' includes harassment, custodial interferenceikidnap, trespass, and miscellaneous other offenses. TABLE 1 TABLE OF ARRESTS Part I 1993 1994 1995 Homicide 0 0 0 Rape 0 0 3 Robbery 0 5 5 Assaults 90 88 106 Burglary 19 10 9 Larceny 138 125 119 Motor Vehicle Theft 23 8 4 Total Part I 270 236 246 Part II Arson 4 0 2 Forgery 2 2 1 Fraud 5 0 0 Embezzlement 0 0 0 Receiving Stolen Property 0 0 0 Vandalism 27 25 38 Weapons 11 14 1 Sex Offenses 8 4 3 Drugs 37 42 45 Gambling 0 0 0 Family Offenses 0 0 0 DWI 165 96 96 Liquor Laws 102 67 77 Disorderly Conduct 12 11 12 • All Others 69 61 80 Total Part 11 442 322 355 Pars III Traffic (DWI not included) 251 275 249 Warrant Service 220 202 177 Total Part III 471 477 426 Total Part I, II, III 1183 1035 1027 includes harassment, custodial interferencwkidnap, trespass, and miscellaneous other offenses. TABLE 2 Mike Tauriainen, P.E., Consulting Engineers, I: /-! (907) 262-4624 Phone 35186 Spur Hwy, Soldotna, Alaska 99669 (907) 262-5i /mil/SSio /V 5T/1�F' f" Project Status Report Date: 1 March 1996,E-5 ;Sf To: Keith Kornelius, ` City of Kenai From: Henry Knackstedt Project: 92077 -Mission Street Status: We have completed the right-of-way takes plat and the preliminary street plan and profile drawing for review. I expect to be going to Anchorage with you on March 8, 1996 to meet with the church and the apartment owners to discuss the proposed property takes. We should have no difficulties with Mr. Arness or the church. We do not know what to expect from the apartment owners. Need: Plat approval from all property owners involved, City of Kenai Planning & Zoning, KPB Planning, & ADEC. The cost for final platting & staking of new property corners is not included in our contract. Whitford Surveying could perform the work under a separate P.O. We also did not budget the costs for the trip to Anchorage next week or the ADEC plat approval submittal. The original contract and amendments also did not include design work for water and sewer improvements. The project schedule, start/stop and other specialty considerations may also affect the fee. Since it became apparent such improvements would be desirable after we got the project, we have proceeded with the design in good faith under the original contract. We suggest that we proceed with the project under the existing budget, and see how far it takes us. The ISTEA program, contrary to the efficiency in the title, seems to increase the cost of design well over what we and the City are accustomed to. We expect to go over the remaining budget due to the aforementioned items. How do you prefer to address these items? Next: Once the property owners agree in concept to the takes plat, we should proceed with completing the design. We will need help from city maintenance in locating and uncovering the pressure sewer manhole and the cleanout between the church and the apartments. It would also be desirable to have maintenance snake the sewer line that extends from a manhole in Overland down Mission Street between the church and Fort Kenay to determine its length. Budget: Budget $28 521 Billed: $19,774 Remaining: $8 747 Memorandum Date: 03/15/96 To: Thomas J. Manninen, City Managerf/ From: Keith Kornelis, Public Works Director< RE: SNOW REMOVAL —GRADER GATES FOR: Council Meeting of 3/10/96—Information Public Works policy for using the snow gates on the city graders remains the same. We use the snow gates to prevent as much snow as possible from berming up in driveways. We have found that sometimes the snow gates work great, but there are some limitations: • 0" - 5" Snow gates work great. • 5" - T' Snow boils over top & sides of gate but reduces berms in driveways. • 7" + Use of snow gate stops grader and prevents all plowing. The depths of snowfall and the density of the snow are contributing factors to the above. Public Works policy is to use the snow gates on the graders whenever possible. KKlmk 1791-1991 CTTY OF I ENAI . *a( Capdal o� 74"d Fi" TO I FROM e-� i 210 Fidalgo, Suite 200 Keaai,.Alaska 99611-7794 f Phone 907-233-7535 Fax 907-293-3014 Date / / i(.,- Number of Pages� AGENDA KENAI CITY COUNCIL - REGULAR MEETING MARCH 20, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Assemblymembers Betty Glick and Tim Navarre - Kenai River Protection Ordinance Update. C. PUBLIC HEARINGS 1. Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. 2. Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. 3. Ordinance No. 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. a. Consideration of Ordinance No. 1680-96. b. Consideration of State of Alaska, DOT Change Order No. 9/$8,715. 4. Ordinance No. 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. 5. Resolution No. 96-23 - Awarding a Contract for the Architect/Engineering Design on the Project Entitled, Kenai Animal Shelter, to Kluge and Associates for the Lump Sum of $28,185.00. 6. 1996/97 Liquor License Renewal - Casino Bar/Beverage Dispensary. The public is invited to attend and participate. Carol L. Freas City Clerk COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: 9/,20/1(o Mayor and Council Attorney Fire Department / City Manager ri Police Department / Senior Center Library Parks & Rec. ,r AGENDA DISTRIBUTION Borough Clerk Assembly (3) Public Wks. Sec._ Public Wks. Shop_ Bldg. Maintenance Bldg. Official Streets Anchorage News_ Dan Conetta, KPB Planning Dept. Bulletin Board_ KSKA Radio DELIVER Finance Public Works Airport Chamber HEA Animal Cont of Dock (Seaso )_ STP Legal Sec. HEA KSRM Cen.Labor ARCO Clerk K. Woodford J. La Shot B. Springer L. Harvey Kim L--� Clarion Commissions I Airport(LH) Aging (LH)^ Library(LH) Harbor(KW)_ Pks & Rec._ (LH) P&Z (LH) Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m.