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HomeMy WebLinkAbout1997-10-22 Council Packet - Work SessionKenai City Council Work Session October 22, 1997 Capital Improvement Project List City Manager Search Process WORK SESSION NOTICE The Kenai City Council will convene in a work session on Wednesday, October 22, 1997. The work session will be held in the Conference Room of the Kenai Community Library and begin at 7:00 p.m. The purpose of the work session is to discuss the Capital Improvement Project List and City Manager Search Process. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: October 20, 1997 Community News: October 22, 1997 CITY OF KENAI cd eczniW cq 4L&lza►► 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 bylamd rFr.r�an "2 Memorandum Date: October 16, 1997 To: Mayor and Council From: Richard A. Ross, City Manager PAK— RE: CIP List Development At the Work Session on October 22, 1997 the Council should develop a CIP list, both long and short term. The priority should be given to items to be submitted to the Legislature and/or Governor's Office for inclusion in the FY99 budget. Attached is a copy of the list as submitted to the Legislature for FY98 consideration. At the Council Work Session on September 10, 1997 the following projects were suggested for inclusion on a CIP request list. Bluff Erosion Control $25,000,000 City Shop 3,000,000 New Roads 2,500,000 Sewer Treatment Plant Expansion 5,000,000 Library Expansion 2,000,000 Multipurpose Recreation Facility 1,500,000 Satellite Fire Station 1,300,000 Remodel City Hall — including heating 300,000 and air exchange (subsequent to move of Health Nurse) CIP List Development Memorandum October 16, 1997 Page 2 Projects related to dip net fishery: Dock area paving $ k000 New launch ramp 250,000 New dock access road 250,000 *South side River access 800,000 *South Spruce Street parking 100,000 * The South River access and the Spruce Street parking are presently being developed by Public Works as projects for submittal for Exxon Valdez funding. Prior to submittal they will be brought back to Council for approval later this year. As you review the above list to set priorities, you will recall that the following capital projects were addressed at the September 10 Work Session. 1. FY99 Municipal Capital Matching Grants program, and tentative future municipal matching grants, have been dedicated to major maintenance and repairs and upgrades of City streets. FY99 Municipal Matching Grants $307,146 (State $215,002; City $92,144) 2. DEC Matching Grants Program priorities have been established for FY99 requests as follows: Well House #4 $900,000 Underground Pump House Replacement 250,000 Main Line Loops 680,000 Sewer Treatment Plant - Shop & crew quarters 350,000 At the September 10 Work Session, the year 2000 and Finance accounting system were discussed as well as the document imaging system for City records. These will be addressed as annual budget items over the next several fiscal years, 99-01. Neither project is anticipated to exceed $80,000. Attachment RAR/kh CITY OF KENA19 ALASKA REQUEST FOR STATE GRANTS 1997-1998 CAPITAL IMPROVEMENT PROJECTS 1. Water Quality/Quantity Development Program $ 960,000 2. Community Road Development 2,400,000 3. Sewer System Improvements 590009000 4. ADA Compliance 1,000,000 5. Library Addition 1,000,000 6. Challenger Center Project 2,000,000 7. Marine Industrial Development 1,000,000 TOTAL REQUEST $13,360,000 Suggested by: Council CITY OF KENAI RESOLUTION NO. %-86 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI, ALASKA 1997-1998 CAPITAL IMPROVEMENT PROJECT (CIP) PRIORITY LIST FOR REQUEST FOR STATE GRANTS. WHEREAS, input for the 1997-1998 CIP list from the Kenai City Council, City Administration, and citizens of the City of Kenai has resulted in the attached prioritized CIP projects being requested of the State of Alaska; and, WHEREAS, it is the intent of the Council that paving, water, and sewer projects in residential areas will be partially funded by forming assessment districts in order to make any available State funding go farther toward completion of the priority list; and, WHEREAS, public meetings were held concerning the 1997-1998 Capital Improvement List; and, WHEREAS, the Council of the City of Kenai, after receiving and analyzing the input from all sources and after discussion and deliberation, has decided to adopt the attached 1997-1998 CIP list; and, WHEREAS, the Mayor and the Council of the City of Kenai pledge their affirmative vote for the maintenance and operational costs of all the City projects listed. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA adopt the attached list entitled "CITY OF KENAI, REQUEST FOR STATE GRANTS, 1997-1998 CAPITAL IMPROVEMENT PROJECTS"; AND, BE IT FURTHER RESOLVED that prior to initiating paving, water and sewer projects in residential areas through the use of State funds, the City shall hold public hearings toward the formation of special assessment districts to partially fund projects listed on the Capital Improvements Project priority list. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 13th day of November, 1996. ATTEST: G� �5 -. ohn J ' iams, Mayor Carol L. City Clerk CITY OF KENAI It Od Cap.ZW 4 A"" It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 brian1 Memorandum Date: October 16, 1997 To: Mayor & Council From: Richard A. Ross, City Manager RE: City Manager Search At the October 22nd Work Session Council will be addressing both the CIP list and the City Manager search. The City Manager search issues that we need guidance on at this time can be limited to the following items: 1. When do you want to begin advertising the position? In deciding on an advertising date, you may want to first determine an approximate date you want the new manager to begin work. 2. Attached is a copy of the advertisement used last year. I request you review it for any proposed changes. 3. Last year the position was advertised in the following publications for periods shown at an approximate cost of $1,600. Do you want any changes? Peninsula Clarion Anchorage Daily News AML Newsletter ICMA Newsletter Attachment RAR/kh 10 days 14 days 3 issues, 3 issues CITY OF KENAI Position Vacancy CITY MANAGER City Manager - City of Kenai, Alaska. The City of Kenai, Alaska, a home rule city (population approximately 7,000) is seeking a City Manager. The City has approximately 120 employees, an operating budget of $12.3 mullion, and an extensive capital project program. The deadline for receipt of applications is December 15, 1996. Send a detailed resume and cover letter to Kim Howard, Administrative Assistant, City of Kenai, 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611-7794. Resumes will become public information. The starting salary will be dependent upon qualifications. For more information about this position, call (907) 283-7530. For more information about the City of Kenai, visit our home page on the Internet at http://www.kenai.net/city. NOTE: FAXED APPLICATIONS/RESUMES WILL NOT BE ACCEPTED. C:\WPDOCS\CMSEARCN\POSITION.AD WORK SESSION NOTICE The Kenai City Council will convene in a work session on Wednesday, October 22, 1997. The work session will be held in the Conference Room of the Kenai Community Library and begin at 7:00 p.m. The purpose of the work session is to discuss the Capital Improvement Project List and City Manager Search Process. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: October 20, 1997 Community News: October 22, 1997 Alaska Municipal League Third Annual Alaska Awards of Excellence "Honoring the best in local government service" In the past year, has your community... ♦ improved the quality of a community service in some way? ♦ Creatively involved citizens or employees in making a decision? ♦ Developed an effective or innovative way to solve an old problem? ♦ Modified a program from another community or organization to fit your community's needs? ♦ Found a way to save the municipality money and achieve the same or better results? ♦ improved coordination of services with the federal or state government, other municipalities, the private sector, etc. The Alaska Municipal League will be honoring communities with the Alaska Awards of Excellence which identifies, rewards, and publicly recognizes exemplary efforts or innovations in local governments. We would like to encourage your community to participate. All you need to do is describe your accomplishment(s) in a narrative not to exceed two typewritten pages. Interested? Read on. 0 Eligibility if your city or borough has helped to initiate innovative programs or simply found a more effective way to do its job, you are eligible for the Alaska Awards of Excellence. What are the award categories? Awards are given in seven categories and in two population divisions: cities and boroughs with population under 2,500 and those over 2,500. The award categories are: • Community Development - any program to improve the physical or economic vitality of the commu- nity, such as construction projects, housing projects, or neighborhood development. • Economic Development - any program to improve the economic development of the community, such as innovative ways to bring in new businesses to the area. • Public Safety - any program to improve security in the community, such as drug abuse prevention, fire and rescue programs, emergency preparedness, or crime prevention. • Human Services - Any people -oriented program to aid the community's citizens, such as senior citizen programs, employment programs, community festivals, parks and recreation, cultural arts, etc. • Public Works and Transportation - Any program including transportation systems, energy resource management, planning and land use, and natural resource preservation programs. • Effective Government - Any program to improve the operation of government including employee development, innovations, training, communications, computer applications, fiscal applications, and intergovernmental cooperation. • Public Participation - Any program or plan to increase public participation in the local government process or community projects. What is the entry process? An application form (attached) and narrative must be submitted by September 20,1997. The narrative should not exceed two pages. An appendix including photographs, pamphlets, or newspaper clippings, etc., may be sent with the entry. Who will judge the competition? Entries will be judged by the AML Board of Directors. Awards will be presented in each of the above categories and by size of municipality. What are the awards? The winning municipalities will be featured in an article in The Touchstone, press releases will be sent out for publication around the state, and your municipality will be presented with the official Alaska Awards of Excel- lence plaque at the 1997 AML Local Government Conference in November, in Ketchikan, Alaska. Alaska Award for Excellence 1997 Application Narrative Application Deadline: September 20, 1997 Please answer the following questions on a separate sheet of paper not to exceed two pages. Include the following section titles in your narrative: program description, cost and results. In preparing your narrative, please feel free to include pertinent information other than that specifically requested. The questions should guide but not limit your responses. If you wish, you are welcome to add pictures, graphs, or other supporting documents. PROGRAM DESCRIPTION: Why was the program or action needed? Describe the program or action. What are its purposes, clients, and methods? COST: What was your budget and the source of funding (fees, taxes, etc.)? RESULTS: How did the program or action directly benefit your community? What has the program or policy initiative accomplished? What obstacles, if any, had to be overcome in order for this innovation to reach fruition? Can other municipalities implement a similar program? 1997 Alaska.Awards of Excellence "Honoring the best in local government service" Application Cover Sheet Complete this form with a narrative not to exceed two pages (see other side) and return it to the Alaska Municipal League Municipality: City of Kenai Address: 210 Fidalgo Avenue, Suite 200 City Kenai Population: 7,000 State AK Zip Title of the Project: "Kenai Economic Outlook Forum" Category: Economic Date Program Began: April 26, 1997 Contact Person: Carol L. Freas Title: City Clerk Phone number: (907) 283-7539 FAX: (907) 283-3014 99611-7794 email John J. Williams. Mavor ofOiefLocal GovemmentOffidal (Le-, Mayor, QyManager) Application Deadline All entries must be postmarked or received by fax by September 20, 1997. if you have any questions, please call (907) 586-1325. Mail to: Alaska Awards of Excellence Alaska Municipal League 217 Second Street, Suite 200 Juneau, Alaska 99801 "KENAI ECONOMIC OUTLOOK FOR UM" City of Kenai NARRATIVE Prosram Description: On April 26, 1997 the Kenai City Council held the "Kenai Economic Outlook Forum" in an effort to focus attention on "downsizing" trends in the local economy. To accomplish this, the Council decided to gain knowledge of Forum participants' needs as business and community members, their ideas on the role of city government and their suggestions relating to priorities and future direction in terms of Kenai's revenues, expenditures and economic diversification. To ascertain their objectives, briefings were heard from representatives of key community sectors that also included an overview of the economic health of the City government. To increase the probability that local business representatives and major sales and property taxpayers would attend, personal invitations were mailed as well as newspaper articles and advertisements published to invite those in the public sector. The Forum began at 8:30 a.m. and continued through 4:00 p.m. and was well -attended with approximately 100 participants. Cost: The Forum was co -sponsored by the Alaska Department of Commerce and Economic Development (through a Small Business and Economic Development Conference Grant), the First National Bank of Anchorage (providing sponsorship funds), and the City of Kenai. In order for the elected officials and city personnel to best absorb the discussions and findings, the Forum was facilitated by K. Scott & Associates, Inc. and XCEL Training & Consulting. Costs for presentation of the Forum included $8,260 and advertising costs of $69. Additional donations for meals were also obtained. There was no cost to the participants or to local tax payers. Results: Through discussions, suggestions were made by participants, stressing the importance of controlling the balance of revenues and expenditures; maintaining or increasing revenues through expansion of revenue sources; increasing tax revenues through increased economic activity and an expanded tax base of taxpayers, instead of raising taxes; manage expenditures as efficiently as possible while maintaining basic services now available; and, expansion in diversification through further recreational, financial, infrastructure and market and marketplace development in the City of Kenai. Recommended methods for accomplishing the above suggestions included: accurate forecasting; strategic community planning; controlled implementation; and responsive monitoring and evaluation. It was also suggested that achieving a stronger sense of community could result from user-friendly city leadership and personnel, regulations and policies, and cooperation between city leadership and other community organizations. The City could conclude from the top two participants' ranking of priorities, that its pro -active involvement was encouraged in "assisting in development of infrastructure to promote Kenai as a year-round destination (including late night flights)" and "fostering continued oil and gas development in the Cook Inlet." Other priorities were enhanced city council and employee relationships with small business; involving citizens to build a sense of community; maintaining a stable tax base; consideration of user fees; development of other revenue KENAI ECONOMIC FORUM CITY OF KENAI NARRATIVE Page 2 of 2 sources; maintain basic level of services; identify bottom line priorities and prepare to cut, consolidate services with the central peninsula and the state; and enter into a public debate on service elimination or increased revenues. Marketing and planning were also considered priorities. The City was encouraged to consolidate and coordinate marketing activities; expand marketing of transportation; promote fishing and the dock facility; develop, implement and evaluate a strategic operating manual to utilize budget and planning forecasting; continually update the City's Comprehensive Plan; as well as, develop a plan to allow for the elimination/reduction of oil in the Cook Inlet and a plan that increases taxes in the professional service sector. Attracting basic industry and selling city land for development were offered as development priorities. The following aggressive actions were taken as a result of the Forum: 1. Formation of a community -based Economic Development Committee comprised of business people from the private sector; 2. Encouraging job and safety advancement through the public/private partnership of the development of the $14M Alaska Regional Aircraft Fire Training Center to be used by communities throughout the state as well as the Pacific Rim; 3. Enhancing public and private education through the development of the Alaska Challenger Center, a $5M investment in the technological future of Alaska; 4. Enhancing Kenai's historic area while maintaining its cultural past through paving (including sidewalks and street lighting) of Mission Avenue - contributing to the availability and easy access to walking tours of the Old Towne area and the Russian Orthodox Church listed in the National Historic Landmark Register; 5. Continued development of senior citizen services through public/private industry (proposed privately -owned, assisted -living facility); 6. Continuing an effective animal control program through the building of a new ultra- modern Kenai Animal Shelter from our own resources of $600K; and 7. Implementing promotion of our business and private sectors through the approval of a lease applications to major retail organizations. Summary Our Economic Forum was a successful aid for the energy and desire of the Kenai City Council and city administration to improve our community through economic development, safety, and effective government. We look forward to the never-ending challenge of using the information garnered from the Forum participants to plan Kenai's path to our future. We would encourage other cities to utilize a similar plan. Copies of the final report from the Economic Forum may be obtained from the Clerk of the City of Kenai. Call (907) 283-7539. Bibliography 1. Kenai Economic Outlook Forum, A Project of the City of Kenai (report and analysis), K. Scott & Associates, Inc. and XCEL Training & Consulting, a joint venture. 2. Peninsula Clarion newspaper articles of April 22, 1997 and April 28, 1997. �eU/l7lli�JGG �Q- w �' E � c ^, ^ t ` � c •� ' � G u � t4a� H o. � u 3 % w ' _ i � `c c__ O _e ;� f. W U U O, O '_ .>.. _. 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E-..J"'� �` •• '7 U E OEu3o�5 E E t 0 E ,r Y - =.'yre:� E C L y' u s `• ^ L= T = 1�� ` C 7 C T. �_ OO vJi 6 bb 032 '� �� o >,[^ � u E v i _L u> 7 �..•c r � 31 1 '7 0 Y v O. 3 - V C 2 3 N C C L ?� G T J= E. C C` C i E` C ^l a ', L L 7. C •r. O top y ;ri y C r= y :� a - C �+ W •�: R �"' - .0 a u C 3 >� c c E nc c o = u c c i0� u ell (_ em a C 3 R Up� _ u Lw -Y >:a >. � u u u a G y u 64 T i %ram, _U � ••C% _ C C _- _ _ . _ _ � - _ ui W (� L C C v L - G _ >..� _ r, = r r ■ c 1 �. ` - _ -L - - ! - 41 m a T C 7 - �1 :J •C i 4 city of Kenai wants to improve its sago with local businesses, so its focusing on' - communication - - That's' the motivation behind Kena i:­ Economic Outlook Forum on tap Saturday from 8:30a.m. until p.m. at the Kenai Senior Center. Representatives from 150 businesses have, been invited to attend. Their ideas will help the Kenai City Council deal with budgeting for an increasing fiscal gap. "`WWhh. n we examine where we are, where we are going and how we are going to get there, col- lectively. everyone has an opportunity to focus,`' for a brief time, on the future of Kenai,,• Ma or r. Jphn Williams said.:-a�'�- ` Input from the local business community w 1I ` help Kenai seek new businesses and create a taut 4 -t- .. - ..........o.�,.. .,..&w LlLy a Kenaiaaid6ounciil member Ra , k _ We are here primi ly to lisle and develop understanding " CWn`ate conuctve to business, he Williams noted that motley fro '�• �,.. }' city, state and federal governmen MattinMorellof Unocal Oil and is shrinking. - r t3as, Paul Dale 'of Snug Harbor 'Ile message ii that it's time t Seafoods, Doug .Jung of Carrs get ready to dobusiness undera ne, t1Quality Center, David Feeken of system in Alaska," he said. Re/Max of the Peninsula, and Bob - Part of the value of Saturday' Favretto of Kenai Chrysler Center session, Williams said, will be ge ,Y will address the forum. They'll dis- ting feedback on current public/p cuss their perceptions and projec vate partnerships. Those wi Lions about their future in Kenai. become more vital as governme Also, . Williams will outline funding declines in the comin Kenai' finances. Later in the ses- years, he said. Sion, forum participants will get Williams said the day -long ga together in small groups to provide ering should be the largest cross their perspective on the city's eco- section of business and indus nomic health. representatives ever convened t "What I would most like to gain discuss Kenai's economic future. from this forum is a better under- Although Kenai's economic si standing of the main driving forces nation is not dire, the mayor emph behind the success, or failure, of sized the need to plan for the futur crf to avoid being.caugbt 4W'W d.' ' = y "For the first time_in'- re thaq IS years, the city of •K�♦.nai " bees n ' forced to take -a conservative approach to the bud8et," he said. m "Tlte council is having to give out is some hard 'no' answers , ""Ike'planning has to be done o now'or in three years we'll be suf- w fering. Acting City Manager Rick Ross s added, "We clearly need to assess• t- the future of our business commu- n- nity." i l The forum is free and open to the nt public. It begins with a continental g breakfast and continues through lunch. th- Organizers request that those - planning to attend call 283-5130 or try 283-6007 by Wednesday to RSVP. o The event is sponsored by the city of Kenai, the Alaska t- Department of Commerce and a- Economic Development and First e National Bank of Anchorage. 1791-1991 CITY OF KENAI . �. "Oi(Capcfa(o� {�lu►�ka" FAX-= TO FROM L ,„O/ ,5 210 Fidalgo, Suite 200 Kenai -Alaska 99611-7794 Phone 907-283-7535 Fax 907-293-3014 Date /d l / 1, l Number of Pages -7 MEMORANDUM TO: ALL CONCERNED FROM: Carol L. Freas, City Clerk City of Kenai DATE: October 9, 1997 RE: NOTICE OF WORK SESSION City of Kenai Last week a Work Session Notice was forwarded to you - the Work Session was to be held at 6:00 p.m. on October 15, prior to the regular City of Kenai Council Meeting. THE WORK SESSION WILL BE RESCHEDULED. NO WORK SESSION WILL BE HELD ON OCTOBER 15. Questions? Call Carol at 283-7539. WORK SESSION NOTICE The Kenai City Council will convene in a work session on Wednesday, October 15, 1997. The work session will be held in the Council Chambers at Kenai City Hall and will begin at 6:00 p.m., prior to the regularly scheduled council meeting. The purpose of the work session is to discuss city goals and objectives. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: October 13, 1997 Community News: October 15, 1997 COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: ,��"w4tr -*� @?A ,&7 Mayor and Council Attorney tr Clerk Fire Department City Manager Woodford Springer Police Department ♦ Finance 40 Kebschull SeniorCenter ♦ Public Works Kim Library !! Airport *#V Clarion 00 Parks & Rec. 40*1 Engineer 00w, AGENDA DISTRIBUTION STP Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Dock STP Official Bulletin Board Fax Assemblymembers KSRM (Attn: Dan Meeks) KBBI (Homer) Kenai Chamber of Commerce EDD Don Hunter, (Daily News/Anchorage) Commissions Airport Aging Library Harbor(KW) Pks & Rec. P&Z Beautification Historic District Bd Betty Miller, BP Jon Little (Daily News/Soldotna) Bill Iles, HEA KVCC Joan McCoy, ARCO DELIVER Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are faxed to Ed Sipple on Friday afternoon.