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1997-08-20 Council Packet
Kenai City Council Meeting Packet August 20, 1997 AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 20, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBERS hftp://www.Kenai.net/city BOARD OF ADJUSTMENT HEARING - Appeal of Bill Zubeck A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Bob Favretto - Potential Development of a Women's Prison C. PUBLIC HEARINGS Ordinance No. 1755-97 - Increasing Estimated Revenues and Appropriations by $3,824 in the Taxiway Extension North Capital Project Fund. 2. Ordinance No. 1756-97 - Increasing Estimated Revenues and Appropriations by $10,993,472 in the Capital Project Fund Entitled "Kenai ARFF Project." a. Motion to Postpone for Special Meeting Action b. Schedule Special Meeting 3. Ordinance No. 1757-97 - Increasing Estimated Revenues and Appropriations by $1,237 in the General Fund for the Purchase of a Playground Slide. -1- 4. Resolution No. 97-52 - Formally Accepting FY98 Municipal matching Grant Number 98/587-4-001 From the State of Alaska, Department of Administration in the Amount of $147,180.00 for a Water Quality and Quantity/Development Program, and Accepting the Conditions of the Grant Agreement. S. Resolution No. 97-53 - Transferring $1,835 in the Mission Street Capital Projects Fund for Engineering Services. 6. Resolution No. 97-54 - Transferring $3,000 in the General Fund Public Works Department for Professional Services. 7. Resolution No. 97-55 - Transferring $3,307 in the Airport Land System Special revenue Fund for a Gas Main Extension. 8. Resolution No. 97-56 - Awarding a Contract to North Star Contracting for the Project Entitled "Kenai Municipal Airport Runway and Taxiway Crack Sealing and Painting, 1997" for the Total Amount of $159,679.00 Which Includes the Basic Bid and Alternates A, B, and C. 9. Resolution No. 97-57 - Awarding the Bid for a Cargo Van for the Building Maintenance Department to Kenai Chrysler for a Total Amount of $18,821.00. 10. Resolution No. 97-58 - Awarding a Contract to Randy's Glass for the Project Entitled, "Public Safety Building Overhead Door and Operator Replacement" for the Total Amount of $21,289.25 Which Includes the Basic Bid. 11. Resolution No. 97-59 - Awarding a Contract to Miller Sheetmetal for the Project Entitled, "Kenai Recreation Center Roof Top Air Handling/ Heating Unit Replacement" for the Total Amount of $48,600.00, Which Includes the Basic Bid. 12. Resolution No. 97-60 - Awarding a Contract to Russ's construction Company for the Project Entitled "Kenai Recreation Center Wood Gym Floor Repair/Refinish" for the Total Amount of $19,127.00, Which Includes the Basic Bid. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission -2- 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report E. MINUTES 1. *Regular Meeting of August 6, 1997. F. CORRESPONDENCE G. OLD BUSINESS H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1758-97 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for a Public Library Assistance Grant. 4. *Ordinance No. 1759-97 - Increasing Estimated Revenues and Appropriations by a Net Amount of $7,145 in Three Senior Citizen Funds. 5. Discussion - Mayor's Invitation to Travel with Representatives of the Alaska State Legislature to Khabarovsk and Sakhalin. 6. Discussion - City Maintenance Facility 7. Discussion - ARFF Photo Series - None Scheduled. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager -3- 3. Attorney 4. City Clerk S. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT ME MAYOR'S REPORT AUGUST 20, 1997 COUNCIL MEETING CHANGES TO THE AGENDA SUBSTITUTE: C-11, Resolution No- 97-59 (total amount change) REPLACE: H-2, Purchase Orders Exceeding $2,500 - (Correcting "Additions to Purchase Order, Increased Balance") CONSENT AGENDA MAYOR'S REPORT REQUESTED BY: Administration Finance lOOKEY �IAEASLES m Him M 8 V SMALLEY ULLIAMS BOOREY SWARNER KOORE 14 UASLES BANNOCK (I -/ ;S.' - 7 M S V SMALLEY WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK M S V SMALLEY WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK PAGE / OF Imo! I wo. �O' " W. - 0� m Rio M S V SMALLEY WILLIAMS BOOREY SWARNER MOORE MEASLES BANNOCK Suggested by: Administrate City of Kenai ORDINANCE NO. 1755-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $3,824 IN THE TAXIWAY EXTENSION NORTH CAPITAL PROJECT FUND. WHEREAS, the bid specifications for this project do not identify a certain vendor for airport taxiway signage; and WHEREAS, all of the guidance signs at the Airport are manufactured by Lumacurve; and WHEREAS, the City has significant investment in inventories for Lumacurve signs; and WHEREAS, it is in the best interest of the City to increase the project cost slightly to purchase Lumacurve signs; and WHEREAS, the FAA has indicated it will pay 93.75% of the increased cost. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Taxiway Extension North Capital Project Fund Increase Estimated Revenues: Federal Grant $3,585 State Grant 119 Transfer from Airport Land System 120 $3.824 Increase Appropriations: Construction 24 Airport Land System Fund Increase Estimated Revenues: Appropriation of Fund Balance $ 120 Increase Appropriations: Airport M & 0 - Transfer $ 120 Ordinance No. 1755-97 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 201h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 6, 1997 Adopted: August 20, 1997 Effective: August 20, 1997 Approved by Finance: nti (7/30/97) kl Suggested by: Airport Man CITY OF KENAI ORDINANCE NO. 1756-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $10,993,472 IN THE CAPITAL PROJECT FUND ENTITLED "KENAI ARFF PROJECT". WHEREAS, the City has been instrumental in developing plans for the construction of the Alaska Regional Aircraft Rescue and Firefighting Training Center in Kenai; and WHEREAS, several major components of the project have been bid and all awards will be contingent upon FAA funding; and WHEREAS, the FAA has shown support of the project by offering a grant for a portion of the project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Kenai ARFF Capital Project Increase Estimated Revenues: Federal Grant $ 8,883,452 State Grant 296,115 Transfer from Airport 1,813.905 $10,993.472 Increase Appropriations: Construction $ 9,333,472 Equipment 835,000 Inspection 525,000 Contingency 300.000 $10,993-472 import Land System Increase Estimated Revenues: Appropriation of Fund Balance $ 1.813=905 Increase Appropriations: Airport Land - Transfers $ 1,813,905 Ordinance No. 1756-97 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20`h day of August, 1997. ATTEST: Carol L. Freas, City Clerk Approved by Finance: (7/30/97) kl JOHN J. WILLIAMS, MAYOR Introduced: August 6, 1997 Adopted: August 20, 1997 Effective: August 20, 1997 Memorandum TO: Rick Ross, City Manager Lary Semmens, Finance Director FROM: Jack La Shot, City Engineer 4- DATE: July 30, 1997 SUBJECT: ARFF Fund Appropriation Ordinance The following is an estimate of costs to complete the referenced project using the best available information, at this time. In order for us to award further construction and engineering contracts on schedule, an introduction ordinance must be presented to the City Council at the meeting of August 6 h. These figures represent estimates of the grant request to FAA. The local share (including the non -grant eligible portions of the building) are included in these figures. Costs to furnish and equip the facility are not included, with exception of the training vehicles. Construction: Propane Equipment - Symtron $ 3,060,000 Sitework 3,000,000 Building 3,073,472 Utilities - electric, gas, phone, cable 200,000 Subtotal - Construction $ 9,333,472 Engineering: Inspection, project management, etc. $ 525,000 Training Vehicles: $ 835,000 Subtotal - Project $10,693,472 Contingency: $ 300,000 Total - Project $10,993,472 Suggested by: Parks & Recreation Director City of Kenai ORDINANCE NO. 1757-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,237 IN THE GENERAL FUND FOR THE PURCHASE OF A PLAYGROUND SLIDE. WHEREAS, the Kenai Rotary Club is donating $1,237 to the Parks and Recreation Department; and WHEREAS, the Parks and Recreation Director wishes to purchase a playground slide with the donation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous Donations $1,237 Increase Appropriations: Parks - Machinery & Equipment $1,237 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of August, 1997. ATTEST: Carol L. Freas, City Clerk Approved by Finance:' (7/31 /97) kl JOHN J. WILLIAMS, MAYOR Introduced: August 6, 1997 Adopted: August 20, 1997 Effective: August 20, 1997 KENAI ROTARY CLUB P.O. Box 2931 Kenai, Alaska 99611 July 31, 1997 Mayor Williams & Kenai City Council 210 Fidalgo Ave, Suite 200 Kenai, AK. 99611 Re: Old Town Playground Dear Mayor Williams & City Council Members, RECEIVED a 11.997 KENAI CITY CLERK For our Community service project last year, the Kenai Rotary Club with matching funds from the City of Kenai added a new piece of playground equipment to the Old Town Playground. As an extension of this project the Kenai Rotary Club this year wishes to assist in the addition of new playground equipment to this park. At the suggestion of Bob Frates, of Parks and Recreation, we can assist with the supply of a new slide. This would be achieved with the Kenai Rotary Club and Parks and Recreation splitting the overall cost. The total cost of this project has been estimated at $2,472.00, with the Kenai Rotary Club paying $1,237.00. A check for this amount will be written by the Kenai Rotary Club and we request that it be applied to this project for Parks and Recreation. The members of the Kenai Rotary Club are looking at an ongoing upgrade and maintenance to this park for future years. We wish to enhance the park for active childrens' pleasure, at the same time maintaining an area of safety for the children of Kenai. We hope this split negotiation meets with the approval of the City Council. Thanking you in this matter. Sincerely, Eleanor Thomson President Kenai Rotary Club Suggested by: Administrati„, City of Kenai RESOLUTION NO.97-52 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA FORMALLY ACCEPTING FY98 MUNICIPAL MATCHING GRANT NUMBER 98/587-4-001 FROM THE STATE OF ALASKA, DEPARTMENT OF ADMINISTRATION IN THE AMOUNT OF $147,180.00 FOR A WATER QUALITY AND QUANTITY/DEVELOPMENT PROGRAM, AND ACCEPTING THE CONDITIONS OF THE GRANT AGREEMENT. WHEREAS, the State of Alaska has offered the City of Kenai a grant in the amount of $147,180.00 to assist in our water quality and quantity/development program; and WHEREAS, the State requires that the Kenai City Council formally accept the grant and the conditions of the grant by ordinance or resolution; and WHEREAS, the City has agreed to contribute $63,077.00 as its share of this project; this share will be in the form of cash. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City formally accepts FY98 Municipal Matching Grant Number 98/587-4-001 from the State of Alaska, Department of Administration in the amount of $147,180.00 for a water quality and quantity/development program, and accepts the conditions of the grant agreement. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20'h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: 4° (8/6/97) kl Suggested by: AdministratiL.. City of Kenai RESOLUTION NO. 97-53 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $1,835 IN THE MISSION STREET CAPITAL PROJECTS FUND FOR ENGINEERING SERVICES. WHEREAS, the original budget for engineering of the Mission Street Capital Projects Fund did not include the cost of surveying work; and WHEREAS, the budget for engineering in the Mission Street Capital Projects Fund is insufficient to cover all engineering costs incurred; and WHEREAS, there is sufficient funds available in the Mission Street Capital Projects Fund construction account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made. Mission Street Capital Projects Fund From: Construction $1,835 To: Engineering $1,835 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20`h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (8/14/97) kl Suggested by: Administration City of Kenai RESOLUTION NO.97-54 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $3,000 IN THE GENERAL FUND PUBLIC WORKS DEPARTMENT FOR PROFESSIONAL SERVICES. WHEREAS, the Public Works Administration Engineering Technician position is vacant; and WHEREAS, there are several projects that should be accomplished; and WHEREAS, there are funds available in the Public Works Administration salaries account; and WHEREAS, it is in the best interest of the City to use available funds to contract for professional services to accomplish these projects. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Public Works Administration - Salaries $3,000 To: Public Works Administration - Professional Services $3,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20' day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance:d2 (8/14/97) kl C- Suggested by: Administrati,,,, City of Kenai RESOLUTION NO.97-55 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $3,307 IN THE AIRPORT LAND SYSTEM SPECIAL REVENUE FUND FOR A GAS MAIN EXTENSION. WHEREAS, the construction of the Animal Control Shelter requires a gas main extension; and WHEREAS, the extension will benefit three lots owned by the Airport Land System Special Revenue Fund; and WHEREAS, funds are available in the contingency account of the Airport Land System - Lands Division. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Aimort Land System Special Revenue Fund From: Contingency $3,307 To: Improvements Other Than Buildings $3,307 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20t' day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: �t (8/14/97) kl L-J Suggested by: Administration CITY OF KENAI RESOLUTION NO. 97-56 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO NORTH STAR CONTRACTING FOR THE PROJECT ENTITLED "KENAI MUNICIPAL AIRPORT RUNWAY AND TAXIWAY CRACK SEALING AND PAINTING, 1997" FOR THE TOTAL AMOUNT OF $159,659.00 WHICH INCLUDES THE BASIC BID AND ALTERNATES A, B, AND C. WHEREAS, the following bids were received on August 14, 1997, for the above referenced project: CONTRACTOR BASIC BID: ALTERNATE A: ALTERNATE B: ALTERNATE C: TOTAL BID: NORTH STAR CONTRACTING $ 97,122.00 48, 975.00 8,765.00 4,797.00 $159,659.00 WHEREAS, the following is a description of the basic bid: KODIAK ENTERPRISES $242,444.00 70, 560.00 35, 600.00 28, 700.00 $377, 304.00 Basic Bid: Crack sealing and painting of primary taxiways and the runway. Alt. A: Apron crack sealing. Alt. B: Apron markings repainted as existing. Alt. C: Repaint roadway markings along the east edge of the ramp with white "zipper" markings. WHEREAS, the recommendation from the City Engineer and Airport Manager is to award the contract to North Star Contracting,; and WHEREAS, the Council of the City of Kenai has determined that North Star Contracting's bid is responsible and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to North Star Contracting, for the project entitled "Kenai Municipal Airport Runway Taxiway Crack Sealing Painting, 1997" for the total amount of $159,659.00 which includes the Basic Bid and Alternates A, B, and C. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 201h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: C /kw/8/97 �_q Suggested by: Administration CITY OF KENAI RESOLUTION NO.97-57 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING THE BID FOR A CARGO VAN FOR THE BUILDING MAINTENANCE DEPARTMENT TO KENAI CHRYSLER FOR A TOTAL AMOUNT OF $18,821.00. WHEREAS, the City of Kenai received the following bids for the above mentioned Cargo Van on August 14, 1997: BIDDER BASIC BID Kenai Chrysler $18,821.00 Seekins Ford $19,263.00 Glacier Pontiac $19,995.00 WHEREAS, the basic bid is for a 1997, or newer, Dodge Ram Van, and WHEREAS, Kenai Chrysler's bid meets the bidding specifications, and WHEREAS, sufficient funds are available, and WHEREAS, the recommendation from the City Engineer and Building Official is to award the contract to Kenai Chrysler,; and WHEREAS, the Council of the City of Kenai has determined that awarding this contract to Kenai Chrysler for the basic bid is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for a Cargo Van for the Building Department be awarded to Kenai Chrysler for the total amount of the basic bid of $18,821.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: /kw/8/97 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 97-58 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO RANDY'S GLASS FOR THE PROJECT ENTITLED "PUBLIC SAFETY BUILDING OVERHEAD DOOR AND OPERATOR REPLACEMENT' FOR THE TOTAL AMOUNT OF $21,289.25 WHICH INCLUDES THE BASIC BID. WHEREAS, the following bids were received on August 14, 1997, for the above referenced project: CONTRACTOR BASIC BID Randy's Glass $21,289.25 Ram's Services $26,625.00 Chandler Overhead Door $28,969.00 Doors & Windows $30,499.00 Tri-City Doors $39,110.00 WHEREAS, the following is a description of the basic bid: Public Safety Building Overhead Door and Operator Replacement. WHEREAS, the recommendation from the City Engineer and Building Official is to award the contract to Randy's Glass,; and WHEREAS, the Council of the City of Kenai has determined that Randy's Glass' bid for the basic bid is a responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Randy's Glass, for the project entitled "Public Safety Building Overhead Door and Operator Replacement" for the total amount of $21,289.25 which includes the Basic Bid. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: /kw/8/97 G� Suggested by: Administration CITY OF KENAI RESOLUTION NO.97-59 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO MILLER SHEETMETAL FOR THE PROJECT ENTITLED "KENAI RECREATION CENTER ROOF TOP AIR HANDLING/HEATING UNIT REPLACEMENT" FOR THE TOTAL AMOUNT OF $48,600.00 WHICH INCLUDES THE BASIC BID. WHEREAS Miller Sheetmetal's bid was the only one received, and WHEREAS, the following is a description of the basic bid: Replace roof top air handling/heating unit at the Kenai Recreation Center. WHEREAS, the recommendation from the City Engineer and Building Official is to award the contract to Miller Sheetmetal,; and WHEREAS, the Council of the City of Kenai has determined that Miller Sheetmetal's bid is responsible and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Miller Sheetmetal, for the project entitled "Kenai Recreation Center Roof Top Air Handling/Heating Unit Replacement" for the total amount of $48,600.00 which includes the Basic Bid. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 201h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: /kw/8/97 SUBSTITUTE Suggested by: Administration CITY OF KENAI RESOLUTION NO.97-59 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO MILLER SHEETMETAL FOR THE PROJECT ENTITLED "KENAI RECREATION CENTER ROOF TOP AIR HANDLING/HEATING UNIT REPLACEMENT" FOR THE TOTAL AMOUNT OF $35,720.00 WHICH INCLUDES THE BASIC BID. WHEREAS Miller Sheetmetal's bid was the only one received, and WHEREAS, the following is a description of the basic bid: Replace roof top air handling/heating unit at the Kenai Recreation Center. WHEREAS, the recommendation from the City Engineer and Building Official is to award the contract to Miller Sheetmetal,; and WHEREAS, the Council of the City of Kenai has determined that Miller Sheetmetal's bid is responsible and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Miller Sheetmetal, for the project entitled "Kenai Recreation Center Roof Top Air Handling/Heating Unit Replacement" for the total amount of $35,720.00 which includes the Basic Bid. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 201h day of August, 1997. ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: _ /kw/8/97 JOHN J. WILLIAMS, MAYOR Suggested by: Administration CITY OF KENAI RESOLUTION NO. 97-60 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO RUSS'S CONSTRUCTION COMPANY FOR THE PROJECT ENTITLED "KENAI RECREATION CENTER WOOD GYM FLOOR REPAIR/REFINISH" FOR THE TOTAL AMOUNT OF $19,127.00 WHICH INCLUDES THE BASIC BID. WHEREAS Russ's Construction Company's bid was the only one received, and WHEREAS, the following is a description of the basic bid: Repair/refinish wood gym floor at the Kenai Recreation Center. WHEREAS, the recommendation from the City Engineer and Building Official is to award the contract to Russ's Construction Company; and WHEREAS, the Council of the City of Kenai has determined that Russ's Construcion Company's bid is responsible and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Russ's Construction Company, for the project entitled "Kenai Recreation Center Wood Gym Floor Repair/Refinish" for the total amount of $19,127.00 which includes the Basic Bid. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 201h day of August, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: W - ' Written by Public Works: /kw/8/97 D-3 KENAI HARBOR COMMISSION AGENDA August 11, 1997 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES - June 9, 1997 and July 7, 1997 4. PERSONS SCHEDULED TO BE HEARD None 5. OLD BUSINESS None 6. NEW BUSINESS a. Commercial Use of Ramp Floats and/or Dock Floats 1. Tour Boats 2. Guide Boats 3. Work Boats b. Potable water use for boats that do not use our services. c. Dip netting on the beach... Bookey d. Reconnaissance Study 7. INFORMATION a. Komelis memo to K. Howard ref: Snug Harbor 8. COMMISSION COMMENTS & QUESTIONS a. City Council Agendas 9. ADJOURNMENT KENAI HARBOR COMMISSION *** MINUTES *** August 11, 1997 - 7:00 p.m. City Hall Council Chambers Chairman: Will Jahrig 1. ROLL CALL: Chairman Jahrig called the meeting to order at 7:05 p.m. Members Present: Ray McCubbins, Will Jahrig, Michael McCune, George Spracher, Tom Thompson (arrived at 7:10 p.m.) Members Absent: Barry Eldridge Others Present: Keith Kornelis, Swede Freden, Carol Freas, Councilman Bookey, Paul Dale (Snug Harbor Seafoods) 2. APPROVAL OF AGENDA COMMISSIONER SPRACHER MOVED TO APPROVE THE AGENDA. COMMISSIONER MCCUBBINS SECONDED THE MOTION. AGENDA WAS APPROVED. 3. APPROVAL OF MINUTES COMMISSIONER MCCUNE MOVED TO APPROVE THE MINUTES OF JUNE 9, 1997. SPRACHER SECONDED THE MOTION. MINUTES FOR JUNE 9, 1997 WERE APPROVED. SPRACHER MOVED TO APPROVE THE MINUTES OF DULY 7, 1997. MCCUBBINS SECONDED THE MOTION. MINUTES FOR JULY 7, 1997 WERE APPROVED. 4. PERSONS SCHEDULED TO BE HEARD Chairman Jahrig added Mr. Drew Sparlin to the agenda. Mr. Sparlin stated that he has lived in the Kenai area for 30 years and commercial fished in the Cook Inlet for the same period of time. Sparlin stated that he was here to discuss his concern about the fuel prices at the harbor and pointed out that he fished for Snug Harbor and has since Snug Harbor started buying fish over the Kenai Dock. Sparlin stated they have 21 boats, pointing out that Mr. Dale was in the audience so if corrections were needed he would straighten things out. Sparlin stated the way the fish business works is that if you sell your fish to a particular buyer then the buyer is obligated to provide fuel services and it becomes part of doing business. Sparlin stated that the cost of fuel at the competition is considerably less and he recognizes that they are in it for different reasons. Sparlin stated the competition could sell fuel for $1.05 or $1.10 as that they don't try to make a monestrous profit off it. Sparlin stated that this puts any buyer that the City has on the dock in a very precarious position because you have to challenge the additional cost of fuel to the cost of doing business. Sparlin stated that to break even you feel like your being treated unfairly and you have to expect a greater compensation for the cost of your fish. Sparlin stated they have complained to Freden regularly about the price of the fuel, it's a major problem as he probably burns 4,000 gallons worth of fuel and maybe 3,000 of that is purchased from the City. Sparlin stated that Freden's comment to him was to come to the Harbor Commission as he must come to someone other than him as it is not in his control to change prices. Sparlin stated he understands that but the thing that the City has to recognize is that there are 586 boats and probably 450 of those boat harbor right here in the City of Kenai. Because of that there is revenue in many ways, there is revenue in the sense that you get a portion of the personal property tax, you get one half of the raw fish tax you pay to the Borough, then you fish the river in the City, so to put the shoulder of total expenses on the 22 boats to try to make up for it with the fuel is not fair. Sparlin stated that this puts him in a very precarious position because it makes him want to quit delivering fish to a buyer that he's happy with but at the end of the season he doesn't have as much in his pocket as the competition. Sparlin stated he is coming to the Commission to appeal to them in hopes that they can evaluate the fuel cost. Sparlin stated that the City gets $1.47 for gasoline when you can buy it at the pump for $1.39, and this is paying a road tax. Sparlin stated that he is asking the Commission to look at this very closely to see if there is some way that the cost of fuel can be adjusted for the commercial fishing fleets, specifically the ones that are in a position to have to buy it from the City. Sparlin pointed out he has no other place to buy his fuel, if he sells his fish to the people on the City dock then he has no other place to buy fuel. If he has to pay the price that the City charges then he would have to change buyers. Sparlin stated that he hopes the Commission could recognize that there is a major difference in what the cost of fuel is to the other fisherman in the Inlet and he would hope that the Commission would look at the overall revenue picture for the City and this is where the City has to come in, they can't burden the people at the harbor by saying we've got a harbor that we have to make pay. Sparlin stated that was all well and fine but the City- has to recognize that there is a great deal of income off the commercial fishing fleet with very little cost to the City and so to say that we now have to rely on the price of fuel makes it unfair to competition, this is not the purpose of city government, or any government, the reason we have government is with hope it will collectively take care of their constituency in trying to make sure there are not to many inequities. Kenai Harbor Commission August 11, 1997 Page 2 Jahrig asked what the other facilities at the canneries are selling fuel for. Sparlin stated that the Salamatof sells diesel for $1.05. Sparlin further stated that when he buys diesel in Kodiak, which is barged to Kodiak and some of it from the facility at Tesoro, it is $1.10 per gallon, sometimes less and it's colored red. Jahrig stated that we are paying a tax, he's talked to a couple of people and they're not charging for the federal tax at other places. It was noted that the fuel in Anchorage is sold for $1.04 and is colored red. Bookey stated that effective January 1 the State of Alaska was exempt from colored fuel, there is no colored diesel fuel in the State of Alaska. Jahrig again stated that there is a tax that has been put on top of our fuel that we're charging. Komelis stated that the federal tax is just for gas and it's 18.3 cents, he further stated that there is a marine tax for both gas and diesel and it's 5 cents per gallon. Sparlin stated that was the other thing, you've add the 5 cents to the City tax now he's paying a $1.31 per gallon for fuel. Jahrig pointed out that when fuel is obtained from another cannery the user is given a slip and is not charged for that fueling, rather they go to the end of the year and is charged a lump sum off the tickets and a lot of times the tax is not included. Jahrig further stated that when they get fuel from the City dock they are hit with a tax and that's why the gasoline is so high is because the City is getting hit with this federal tax. Jahrig indicated that he thought it should be check into as there is something that is not right, the guy who bid the thing didn't even have that included in there. Komelis stated that it was part of the bid, if there were taxes they had to pay then they could pass it on us and we questioned right away whether or not we had to pay the 18.3 cents. Jahrig noted that what we should have done was gone back and to the people who were supplying us before and ask if that is what is going to happen, if they didn't have it then we should re-evaluate what we are doing. Kornelis stated that what we ended up doing is our finance director talked with the IRS and they said, yes, we do have to pay it but the fisherman can get it back, all they have to do is send in the forms. It was noted that it is pretty standard for fisherman to file for the refund and this goes for the 5 cents diesel fuel too. Sparlin stated that the point he was trying to make is that he doesn't think anyone had the idea when the harbor was built that it was going to be a money maker and he thinks there should be something built in place, some kind of credit whenever there is a commercial vessel that is going out there trying to work his butt off to make this City some money, he shouldn't be taxed for doing it and he shouldn't have to pay $7.00 to get in the water and $7.00 to come out of the water when in fact the reason he's going out there is so he can help the City make some money. Sparlin stated that for 32 years he's been contributing to this City and he's not by himself, there's 500 other boats that are harbored in Kenai that are doing the same thing and this Commission has to convince the City Council that they can't expect the harbor to carry itself, we don't want to have to pay the highest prices for fuel in the State. Sparlin stated that he didn't want to be a whiner but there is a problem and it may have a ripple effect and in the long run it may make it very uncomfortable for someone at the Kenai Harbor Commission August 11, 1997 Page 3 dock. Joreen Harris stated that she fishes commercially and delivers fish at the Kenai City Dock. Harris stated that she agrees with what Sparlin said and that they are concerned and a little bit disappointed in the price that they are being charged to dock and the fact that they were paying $1.11 last year, it's a pretty substantial increase. She further stated that as far as getting any return from IRS, she doesn't have a fuel slip that tells her what kind of tax she is paying other than the City tax. Harris stated that she hoped that the Commission would look it over and give a rebate to the commercial fleet that is delivering fish across the City dock. McCune stated it would be an interesting solution or problem if we say O.K. commercial guys you get a 10 or 15 cent rebate and we bring it down to the price of what the other processors are paying then it would cost them money to pump fuel. McCune further stated that there is not a processor on this river that pumps fuel that wants to pump fuel, if our fleet could go over to Freden and get fueled up for the same price or even a nickel more we probably would pay them that extra nickel per gallon to go over there and it would be cheaper for the canneries to do that, so now we've got 400 boats wanting to use our little two -pump station for the City and we're waiting two tides to get fueled up, we have to look at the whole picture. McCune stated he didn't know what the answer is but if we're just throwing out ideas to give some thought on that. Paul Dale stated that he had this conversation once this year this Harris and Sparlin, he thought it was this winter when this Commission set the fuel prices and he thinks it's fair to say that at that point the Harbor Commission and City Council was concerned about trying to match the total amount of revenues available versus the expenses associated with operating the dock. Dale thought the Council, with being fair to all City departments, indicated that times were not easy, times were getting tougher and they were looking and hoping that operations could pay their way. Dale further stated that the margin over the cost of fuel was increased with that in mind and he didn't think the increase over prior year seemed that dramatic at that meeting, he thought it was 3% over prior year but he stated that it's pretty apparent that what seemed to be a not so significant price increase ends up looking very significant when you compare diesel that is available at S 1.05 or 1.10 to diesel that is pumped over at the City Dock at $1.25, there is quite a price difference. Dale stated that the other deal that didn't work out so well is there is a volume discount for about 2,000, 1,500, or 1,000 gallons, so a big tender for Northern Geo or whatever, actually buys fuel for less cost than the resident fisherman. Dale stated that all in all, now that the seasons over, you can look at your revenue at that dock and it's a much better picture than it was in January or February of last year. He knows that revenue from his wharfage operation is probably $5,000 or $6,000 or even more over the cost of the cranes, he hasn't added it all up. In addition Dale thought they've went over the poundage on Kenai Harbor Commission August 11, 1997 Page 4 the two cranes and that the ramp fees were quite a bit more than anticipated as a consequence of all of the dip net activity and certainly the fuel revenue is much more than anticipated not just because of the cost per gallon but the nature of the fishery, people were moving around a lot more so there were a lot more gallons burned, so that picture has changed somewhat. Dale stated that in his dealings with the City over the years, it has always been the City's position to not charge more than the competition for moving freight, moving fish, sorting fish, or providing other services, they didn't want to be under the competition or didn't want to be over the competition, they wanted to maintain a similar level to what other people are charging, so the City needs to look at the whole package. Dale stated he thinks a rebate for people that bought 80% of the City fuel this year might not be out of the realm of a possibility. Jahrig stated that this wasn't set up to target certain fisherman, it was set up to try to generate revenue for the dock facility and what is being asked of the Commission to do is to help the Snug Harbor Seafood fishermen to be more competitive. Dale stated that he would be happy to meet the Commission half way. Jahrig stated that he would be happy to make it work that way if there was a way we can do it. Jahrig asked Kornelis for a breakdown for the past three years of the City's purchase price for fuel, the taxes, and the selling price so that we have some way of comparing it and then the issue will be addressed again. Jahrig stated that he heard on the news that in the last week fuel prices went up 5 cents per gallon, he hasn't seen it here but it was referring to the Lower 48, so fuel prices are going up for some reason. McCune asked Dale if the had a fuel tender. Dale answered no, they have in previous years, but not this year. He further stated that if it was an option available to him this year he would have considered it. Jahrig stated that he has observed the fueling process at the dock and if someone needed fuel at night the third crane was shut down because there is no manpower to keep it going, he asked Freden what he thought. Freden stated that if there was a big overload of fish, he would be called. Freden pointed out that it could be handled with one person as he could watch the fueling from the crane but if he felt he was being overloaded and couldn't handle things then he would call for help. Dale stated that he's mentioned before and will mentioned it again that there is no reason why a Snug Harbor fuel concession with the City wouldn't work, he has people there 24 hours a day during the salmon season that can pump fuel. Dale further stated that McCune mentioned that many processors would send their boats up to get fuel but are unable to due to the City's posted schedule which is timed to the tides, it's so many hours before and after an opening, it's a schedule that is a lot skinnier than other commercial operators so while your fuel is more expensive at the City dock there is also a problem with the availability of the fuel. Jahrig stated that he would like to look at the numbers and then bring this back for review again, a copy will be sent to Dale. Kenai Harbor Commission August 11, 1997 Page 5 Sparlin stated that he seldom gets an opportunity to run his fuel level below 300 gallons so he couldn't take advantage of the break for volume, he still pays $1.31 and he thinks the Commission has to re-evaluate the situation and quit thinking of it as a cash cow, they just aren't anymore, he pointed out that the City is borderline for failure here. Jahrig stated that if he purchased 3,000 gallons at the non -break price the difference between the two is $150.00. Jahrig suggested that Dale should think about a credit to his fishers, everybody should look at it together because if the City started giving price breaks just for Dale's cannery people then the City is subsidizing his cannery more so than somebody else down the road. Sparlin stated that he didn't ask for a price break, he pointed out that he thought the commercial fishing fleet, due to the fact that they contribute just as much to the City, should be charged less for fuel or be expected to pay less margin of profit. Sparlin further stated that he didn't think that he should be charged $7.00 to go in the water and $7.00 to come back out, the only reason he went in the water is to help the City make more money, he thinks there should be some tax credits given for the people that contribute to the financial well-being of the City. Jahrig stated that they recognize it. Sparlin stated that it's hard to appreciate it when you're paying $1.31 and your friend is paying $1.10 or $1.05. Jahrig stated that it wasn't targeted just to him (Sparlin) but others across the board. Sparlin asked what if the pressure was put on Snug Harbor or whoever buys fish across the City Dock if the tender operation is out in the middle of the river, then the City wouldn't have revenues from cranes or fuel. Jahrig stated that could be a possibility and then he'd have to be selling you fuel out in the middle of the river. Jahrig stated again that they would take a look at the numbers to get a feel for where the City started 3 years ago. Phil Squires stated he was a fisherman for Snug Harbor and is probably one of the biggest fuel burners. Squires stated that he appreciates the City making an investment in the dock but there is an inequity, there's a lot of brainstorming going on of how we are going to reduce our expenses, a lot of it revolves around bypassing the City's facilities, they are very nice facilities and he appreciates them but they are too expensive. Squires stated that was the only message that he has, he has no problem paying what the fuel costs and the cost to get it to him but he's looking at a 500 to 600 dollar difference this year versus buying his fuel from any other processor on the river. He further stated that he hoped the economy is such that the City can pay for its investment there and still allow him to keep using the very nice facilities. Jahrig stated that we want his fish to come over the dock. Jahrig stated that when we bid this thing we didn't really have something stating that we would give the fishers a discount in fuel. If you come in and change the rules in the middle of game on some of this stuff, it going to get a little twisted and we keep trying to push it to make sure that we can take care of users over there. Jahrig again reiterated that we need to get the numbers and take a look at them to see where the differences are as we didn't have any Kenai Harbor Commission August 11, 1997 Page 6 fuel problems before. Spracher stated that he would like to add one more comment to the price of fuel in the States. He stated that right now the price of gasoline is $1.24 per gallon for the whole nation so he doesn't see where 5 cents difference more here is going to be that much of a problem but these guys seem to have a lot of problems with it. Spracher asked Jahrig when he expected to give the fishers a report on it. Jahrig stated that he thought maybe at the next meeting, at least have the numbers available, nothing has to be decided at the next meeting but the numbers can be looked at and discussed. McCune asked what might be said about $500.00 per boat from the group. Squires stated that he doesn't only use the City dock facilities for salmon because he also fishes halibut so it's not the only fuel he purchases. He further stated that he lives in Kenai, he pays sales tax and he likes to bring his fish back here but there are options, his whole point is he's not upset with the City because they did provide a very nice facility, but from a business standpoint the facilities are not making a whole lot of sense as far as the fuel concession, it appears that there is a way to shave the price for big fuel burners. McCune stated that being a manager of a cannery it costs him a lot more than $10,000.00 to pump fuel to his fleet every year after considering the labor, the insurance, the spill response equipment and the continuing upgrading of that, hose inspections, meter inspections, the set-up and break -down of the equipment, with that then he is well over the $10,000.00. Squires stated that he realizes that he is dealing with environmental regulations that they've never had before. He pointed out that he is a long timer on the river and he used to fuel with a hose thrown over the dock from a fuel service truck, he doesn't want to go back to those days and doesn't know if the law allows that anymore but that may be one way for 5 guys to get the call out charge to get the truck over to give them fuel. Squires stated that all he was saying was from the perspective of the fishermen, fishing for Snug Harbor who is buying a lot of fuel from the City that there is a big disparity. Squires stated that he hoped the numbers would show some room to bring the cost of fuel down or offer a rebate after tallying up fuel consumption for the year. He further stated that it's possible that the numbers would show that City is losing money or not making much money on the fuel, but when he talks to other fisherman that are fishing for private industry they are saying they pay $1.05 and the highest he's heard is $1.10, he doesn't know how much of that is subsidized but $500 or $600 a boat for 21 boats is a pretty significant burden. Freden stated that the break for gas is $500 for 2,000 gallons. Jahrig stated that it is costing the City to run the dock and he wants to see the dock make revenue and as a business person here in town he pays the taxes and goes through the whole thing and he gets hit pretty good but that's part of doing business in the City. Sparlin stated the City has very little services that they provide to commercial fisherman, the only real services provided is what is provided at the dock. If Kenai Harbor Commission August 11, 1997 Page 7 the City keeps focusing on just the revenues from just the harbor then the rest of the money that comes in from the fishing fleet is not accounted towards the cost of operating the dock, there's a cost associated with collecting the revenues from all the commercial fishermen. Jahrig asked about the fuel pump in Homer, it's not a city owned fuel pump and he wondered if it's a good deal and if we're making so much money off of per gallon then there should be something equitable there where somebody could come in and set up a fuel business since there are 400 to 500 boats in the river that need fuel, we've had canneries grumbling whenever they heard about fuel, they don't want to deal with it but they have to because it's part of the package that they offer to keep the fisherman coming to their dock. Freden stated that in Homer they charge $1.15 per gallon, 5 cents marine tax, and a 5-I/z % sales tax, that comes to $1.27 per gallon, a 4 cent difference than Kenai and all they do is provide fuel. Freden further stated that he called Seldovia and they are a penny cheaper than Homer and their sales tax is 5%. Freden did not know what they were buying their fuel for. Jahrig stated that they are buying their fuel considerably cheaper. Freden stated that is what they came up with and when it first started and they do have different costs for different amounts, 5 cent increments up to 2000 gallons then it's 2 cents and 3 cents for 5,000 to 10,000. Jahrig asked Spralin what number would be better to work with than $500 without going down to zero. A woman stated that in previous years they always came in and got 500 gallons at the pump but this year because of the nature of the fishery, the new corridors made you have to travel as light as you can in order to move faster, she doesn't carry any more fuel than what they absolutely have to have, although she has a thousand gallon capacity they usually only take about 300 gallons of fuel. She further stated that she didn't want to discourage a discount for folks that want to pack a lot more fuel but her feeling is that she would rather fuel often and carry less fuel, she pointed out that she purchased over $3,000 worth of fuel at the dock in the month of July. Freden stated that the break with Petro -Marine and Delta -Western was 0 to 399, the sales tax charge is a half of a percent higher in Homer but they don't charge a road tax on gas. Jahrig stated that they are selling a lot of fuel and getting away with it, we're stuck with it. Freden stated they are selling a heck of a lot more than we are. Jahrig stated that really diesel is our main concern because that is what the commercial fishers are using. Sparlin stated there are some gas burners too, it's more economical to burn diesel and these guys really burn fuel. Jahrig asked Kornelis to call the other supplier to see what their reaction is. Kornelis stated that there is no way we can get around this, the finance director called the IRS and they said we have to pay. Jahrig asked how they get around it in Homer. Kornelis stated that they are probably just not doing it. Dale stated that he checked with Alaska Oil Sales and they don't charge a road Kenai Harbor Commission August 11, 1997 Page 8 tax when they supply gasoline, they leave it up to their fuel suppliers to make that determination and then they review the circumstances. Dale stated they view the IRS regulations differently and they are willing to stand by it, they don't feel like they are exposed. Jahrig stated that he felt there is really something wrong. Kornelis stated that we were told we had to pay, we questioned it and that's why the IRS was called. Jahrig stated that he didn't understand how Homer can get away with it and we can't. Bookey stated that one dealer is willing to take the liability. Jahrig stated that one thing we should do is look at the dealer that doesn't want to do it and go with that dealer because the way he looks at it is that if they give us a price and then come back in with a big increase like with what they hit us with, we understand what taxes are and if there is a 1 or 5% increase that's one thing but if they kind of walked in and threw down another extremely high percentage. It was pointed out that Doyle Fuel does not get to keep the tax money. Jahrig stated he understood that but it is still costing somebody and if their not getting a rebate like they are supposed and we're getting it just for the deal from Doyle, he doesn't agree with it. Bookey stated that we have to be real careful here because it is an IRS law, we're not going to get away with it. Jahrig stated that they are doing it in Homer. Bookey stated that he understood that but if Lindsey wants to do that and take the risk of later having to pay that, that's his business. Bookey stated that perhaps this needs to be taken back to the attorney and the finance director for their review. Thompson asked where would the liability go back to, the dealer or the City. Sparlin asked about the 5 cent rebate as he didn't think that he's ever made a claim for it. It was pointed out that he does not get that back, that it's a tax that we pay. Discussion was held on the various taxes and how it is applied and on the refunds or rebates allowed. Dale stated that when the processors charge $1.05 or $1.10 this also includes the 5 cent marine tax. Freden stated that it is definitely shown on the fuel slips when they come in, it has their cost, the 5 cent marine tax, then the federal tax of 18.3 for gasoline and then it's totaled off that. Freden further stated that for diesel it shows the price of marine tax and total. Harris stated that if you had an account with Delta -Western, they will send you a letter at the beginning of the year asking if your fuel purchases are for commercial use, if so you sign the form and send it back then you don't pay a certain tax, and that's the tax that you don't have to give your accountant for the refund. Discussion was held on the various fuel prices and taxes in other locations to include Kodiak and Seldovia. Jahrig stated that they should wait for the other information and bring this subject up again. Sparlin asked for information on what the fleet was worth to the City of Kenai for the last ten years, to include fish tax, personal property tax. Kornelis stated that he would call the Borough to ask if they have those records but the City just gets a certain amount of money from property tax. Kenai Harbor Commission August 11, 1997 Page 9 Kornelis stated that he was sure the cost of fuel the City pays is also up from last year. Sparlin asked about the markings at the entrance of the river and if the City was responsible for them. Jahrig stated the Coast Guard was. Kornelis stated that there should be some piles down there now from the Coast Guard, they are going to put in a new marker. Jahrig stated that the crane was down there to begin the work. Freden stated that NOAA marked it last year and they said they weren't going to mark it, the Coast Guard said they were going to mark the mouth all the way into the river. Discussion was held on markings at the mouth of the river. 5. OLD BUSINESS - NONE 6. NEW BUSINESS a. Commercial Use of Ramp Floats and/or Dock Floats 1. Tour Boats 2. Guide Boats 3. Work Boats Kornelis stated that this was actually up for discussion at the last meeting but there was no quorum. Basically why this is up for consideration is that we are having tour, guide and work boats coming in and using our ramps and facilities and not paying anything. This also ties in with Item B where potable water is being used. Kornelis stated that they are thinking that maybe a rate or schedule for that should be developed. Jahrig asked if there was a rate for the day or temporary tie ups. Kornelis stated there was not, however on the back side there is. McCune stated that the commercial dock has one, you pay for transient tie-ups, whether you're there for half an hour or 24 hours, there are different rates for the amount of time. Kornelis stated that there is nothing now that is very urgent but they should be paying something for that service. Discussion was held on the type of vessels using the slip and the length of time spent there. Freden noted that several of these vessels pull into the area leased by Snug Harbor and that becomes a real problem, especially if they leave the vessel and then he is responsible for untying it and moving it, they should be charged. Jahrig agreed. Bookey suggested that the Commission have Administration look into what is being done in other areas (Seward, Valdez, southeast) and come up with some general directions and ideas and bring it back when we work over the fuel situation between now and next spring. Bookey stated that it's good these things are coming up now as we can work on them through the winter. Jahrig suggested that when Administration calls that perhaps they ask about fuel prices too. Bookey stated that if Kenai Harbor Commission August 11, 1997 Page 10 we can find other facilities that are doing municipal fueling to find out what their prices are. Jahrig stated that he thought there were very few that were owned by a city facility, not many cities wanted to get into it. Jahrig asked Kornelis to get the information and bring it back to the Commission. b. Potable water use for boats that do not use our services. Kornelis stated that this is another thing that Freden brought up is that sometimes there are people that pull up to the City dock and don't do anything, they don't buy fuel, they don't sell fish, etc., but they just get drinking water. It was noted that everyplace you go they generally have a hook-up charge for water. Kornelis stated that we pay quite a bit for our water as we have quite a treatment problem. Dale stated that it bothers him to see a boat take up 30 minutes of dock time to fill a water tank and the City not get any revenue from it and at the same time other people are waiting to get fuel or wants to spend some money with the City. C. Dip netting on the beach. Bookey passed out pictures for the Commission to look at. A lengthy discussion was held on the photos, several comments of dismay were made. Bookey stated that he and the Mayor were very involved in this issue and several meetings were held on where they wanted to go with this program. They've met with Doug McBride and Dave Nelson with Fish and Game. Council felt that it needed to be brought to the Harbor Commission because it is on the beach and it is part of the harbor. Bookey stated that he hoped that Council takes a real strong action on this and he doesn't feel that the City taxpayers should be held responsible for this mess, further he doesn't feel we should have to do the enforcement of this type of situation. Bookey stated that Mr. McBride agrees with the City and will help Administration write a Change of Agenda for the Fish Board to look at a change, perhaps a section of the river be closed on the upper side of the little creek over the bluff in Old Towne, upstream to Kenai Packers or somewhere in that area, wherever they are allowed to dip net off the bank so there is no reason for them to trespass or propel down the river banks and do their erosion damage. Bookey also stated that private property owners should take care of some of their own problems, his concern is to see that the Kenai beach never looks this way again. Bookey stated that Fish and Game has indicated that they will put dumpsters in and will educate the people with signage. He further stated that he didn't think this problem would ever go away unless we had some enforcement on the beach and that's why we've got to get the Governor and our legislatures to turn this Kenai Harbor Commission August 11, 1997 Page 11 program around and enforce it. Bookey stated there is talk of moving it to the other side of the river to do some different directions, that's fine but we just move the problem across the river. Discussion was held on various options. Bookey stated that it is not his intent to try to stop the fishery but our constituency should not have to pay for the cost of this, we may have to pay a certain percentage but not all of it, there are other areas of the State using this fishery. Bookey stated that the entire Council will be at the next Fish Board meeting to discuss this subject. MCCUNE MOVED TO SUPPORT THE CLEANING AND MAINTAINING OF THE BEACHES AND THE DIRECTION COUNCIL IS GOING IN. THOMPSON SECONDED THE MOTION. MOTION PASSED WITH NO OBJECTION. C. Reconnaissance Study Jahrig stated that this was discussed previously and it is where the Corps of Engineers are asking the City to come up with $200,000 to go towards the reconnaissance study. Of course the City is going in a different direction and is trying to get a grant to do this. Kornelis stated that he received a phone call from the Corps of Engineers and it was like no big deal to them they just wanted us to go ahead and sign the letter saying go along with the study. Kornelis stated that he explained to them that we needed to discuss this with our Harbor Commission and City Council as far as whether or not the City would want to enter into this agreement. The Corps came back and said that the reconnaissance study does show there is some economic reason and to go ahead with the study that it is something that is feasible, in other words dredging the Kenai River's navigational course and also deal with the erosion. The reconnaissance report could have said this is not feasible and this is the end of the whole thing, but it does not say that, it says that it is feasible and they want to know if we want to go to the next step and that is the full fledged study which is a $200,000 cost to the City. Kornelis further stated that if we want to do it then the City has to enter into an agreement before they start. Bookey asked if there were any in kind studies that could be used in this. Kornelis stated he didn't believe so because we've already given them all we have. Discussion was held on the various types of studies that were already done on the river. Jahrig stated that he would like to see a motion having this forwarded to the Council and having them look at it and/or direct Administration to pursue something else. McCune asked if the study goes through and it meets all the environmental and economical criteria, would the Corps of Engineers come in and do the job. Komelis stated no, in fact he pulled the Harbor Commission minutes from the May 12 meeting and this was the meeting where Mr. Geiger came and showed slides. Mr. Geiger states in the minutes that it would be a 50/50 split with the Corps, if Kenai Harbor Commission August 11, 1997 Page 12 there were erosion control done then it would be 65/35 split with the Government carrying 65%, so we would be paying 35%. It was noted that this was for actual work. Bookey stated that it is $350,000 per million so if you do 10 million you still have to come up with 3.5 million. Komelis stated there is a secondary possible commitment the City may have to make, or try to find some sort of federal grant to match their grant. Korrielis stated that he had a hard time understanding the difference between the reconnaissance study and the other study but on page 3 it talks about the reconnaissance study which states the purpose of this study is to determine whether a federal interest exists which warrants a detailed cost share feasibility study for flood control at the mouth of the river. It goes on to say that "identification of a non-federal sponsor with willingness and means to share the cost of a feasibility study the ultimate project construction is an important final step in the reconnaissance phase". Kornelis stated that is what they are looking for is some kind of indication that we would be willing to take care of our share of the cost which is the 50/50 share for the study. It was noted that the front page stated that if you express interest in sponsoring this study we will draft a feasibility cost sharing agreement project study plan which will state the cost of the study in detail. It was estimated that the cost of the study would be $400,000 and that was on the May 12 Harbor Commission minutes. It was noted that later on the figure of $475,000 was mentioned, so it was just short of $500,000. Discussion was held on the cost of the study and what could be done. Jahrig stated that he would like to see a motion to send this to the City. McCune stated that in the future there isn't going to be a harbor if something like this isn't followed through with, we've looked at other options but right now this is all we've got and it's up to the Council to decide if and how the money should come. THOMPSON MOVED THAT THE HARBOR COMMISSION ASK THE CITY COUNCIL TO LOOK OVER THE CORPS PROPOSAL AND THE COST TO DETERMINE IF THERE IS SOME WAY THE STUDY COULD GO FORWARD. MOTION WAS SECONDED BY SPRACHER. UNANIMOUS VOICE VOTE. MOTION PASSED. 7. INFORMATION a. Kornelis memo to K. Howard re: Snug Habor Kornelis stated that this is old news but he just wanted to let the Commission know that the Council went along with the Harbor Commission's recommendation in setting the special use permit for Snug Harbor in that parking area. The Harbor Commission also recommended that the rate be decreased and the term be changed, both of those things were ratified by the Council and an agreement was Kenai Harbor Commission August 11, 1997 Page 13 entered into an agreement with Snug Harbor. It was asked if it was for about one year. Kornelis confirmed that is was for one year and it would be looked at again next spring. Jahrig stated that Resolution 97-38, awarding a contract for fuel service to Kenai Airport Fuel Service, Inc. for $.098/gallon. It was pointed out that was for gasoline at the dispensing unit and that the City of Kenai pays no tax at all for this fuel, that's why it is the way it is. 8. COMMISSION COMMENTS & QUESTIONS No comments were made by Commissioners. Dale stated he had one brief comment about the dip net fishery at the dock. Dale congratulated Freden and whoever developed the parking plan or traffic flow plan. He further stated that last year and the year before it was very much a problem for them to load trucks during the dip net activities, this year because the traffic was so thoughtfully routed and planned, they experienced no problems at all. Discussion was held on traffic and how it was handled this year versus other years. Freden stated that the form that they supplied to users listing what was expected of them appeared to help, it was noted on the form that commercial fishers have preference during fish openings to go in the water. Bookey stated that the education that Freden put into this year was the key in making it a success down there. Freden stated it helped a lot but there was still a mess in restrooms, consumption of water, etc., but that's just a normal thing. Freden further stated that next year we should have the revenue to have three people there 24 hours a day, three 8 hour shifts during the dip net season to organize the commercial boats coming in to assure people aren't jammed up and cleaning the facilities. Discussion was held on how many users paid for parking. Jahrig asked what the revenue was on the ramp. Freden stated it was $19,500. McCubbins asked Freden how much of a job it was to keep the silt off the ramp. Freden stated that this year was probably the best year because they took that lump out at the end by the water which was causing all the silt on the ramp, now it's almost always dry except for down by the water. Freden further stated that they have a pump to place a spreader bar in there and he will see if he can run water after it's cleaned off with a loader, the water will be trickled down to keep in cleaned off. Freden stated that the people were really good this year with regard to ramp and dumpster usage, although an additional dumpster would have been better. 9. ADJOURNMENT The next meeting is scheduled for September 8, 1997. Kenai Harbor Commission August 11, 1997 Page 14 THOMPSON MOVED TO ADJOURN THE MEETING. MCCUNE SECONDED THE MOTION. MEETING WAS ADJOURNED AT 9:05 P.M. Respectfully submitted, Carol L. Freas City Clerk (prepared by Barb Roper, Contract Secretary) Kenai Harbor Commission August 11, 1997 Page 15 lU y KENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM AUGUST 5, 1997 @ 7:30 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2 • ROLL CALL ITEM 3: AGENDA APPROVAL ITEM 4: APPROVAL OF MINUTES a. June 3, 1997. ITEM 5: DIRECTOR'S REPORT ITEM 6: FRIENDS OF THE LIBRARY REPORT ITEM 7: OLD BUSINESS a. Library Addition Discussion ITEM 8: NEW BUSINESS a. Economic Outlook Forum Report Review ITEM 9: COMMISSIONERS' COMMENTS/QUESTIONS ITEM 11 • INFORMATION a. Kenai City Council Action Agendas of June 18, July 2 and July 16, 1997. ITEM 12: ADJOURNMENT Library Commission *** MINUTES *** August 5, 1995 - 7:30 p.m. Kenai Library Activity Room Chair Bob Peters 1. CALL TO ORDER Chairperson Gray called the meeting to order at approximately 7:35 p.m. 2. ROLL CALL Members Present: Chairman Bob Peters, Janet Brown, Janice Rodes, Vincent O'Reilly, Carol Brenckle Members Absent: Kathy Heus, Lorene Forbes Also Present: Linda McNair, Contract Secretary Barb Roper Quorum was established. 3. APPROVAL OF AGENDA COMMISSIONER BROWN MOVED TO APPROVED THE AGENDA. MOTION SECONDED BY COMMISSIONER BRENCKLE. AGENDA WAS APPROVED BY UNANIMOUS CONSENT. 4. APPROVAL OF MINUTES COMMISSIONER BROWN MOVED TO APPROVE THE MINUTES OF JUKE 3, 1997. MOTION WAS SECONDED BY COMMISSIONER BRENCKLE. MINUTES OF JUNE 3, 1997 WERE APPROVED BY UNANIMOUS CONSENT. S. DIRECTOR'S REPORT Linda McNair stated that the Library Director, Emily DeForest was in Seattle at the Pacific Northwest Library Association conferences and is scheduled to return on August 15, 1997. Ms. McNair noted that the Director had left the end of the year (fiscal year) report and the report for the month of June (copies included with these minutest. Ms. McNair stated that total circulation for last year was 100,767 and this was up a little from last year. She also noted that total number of people through the door was just short of 88,000. Chairman Peters stated that it was interesting that there were 88,000 people coming in and out and only 100,000 items were moved. Ms. McNair stated that _he Library holdings are approximately 70,000 items so with 100,000 items going out is a lot. Ms. McNair noted that copies of the reports were available for anyone who wanted one. Copies of the reports were given to Barb Roper to include with the minutes as Commissioner Brenckle noted that it was important for Council to see. This concluded the Director's Report. Library Commission August 5, 1997 Page 1 6. FRIENDS OF THE LIBRARY REPORT Commissioner Brown stated that on July 25 a reception was held for Emily DeForest's anniversary and it was well done. Nora Satathite and Dottie Sanders organized the whole thing and did a nice job. There were approximately 200 signatures in the guest book, it was a real nice occasion and the City sent a beautiful basket of flowers and presented a certificate and a plaque. Commissioner Brown stated that Mayor Williams made a very nice speech as well. Commissioner Brenckle noted that she liked the memoirs, everybody told a story about Emily. Commissioner Brown noted that Friends met last night and they are going to have a raffle. The prize is going to be cash. The tickets are $100.00 and there will only be 300 tickets sold. The ticket will entitle the person to two dinners and a chance to win $7,500.00 which is the main prize. Commissioner Brown stated that there will be other prizes, for instance the first ticket drawn will be $500 and then there will be periodic $50.00 prizes, etc. Commissioner Brown stated that the Eagles have very kindly let Friends use their facility and the event will be on two different nights, October 31 and November 1. On October 31, Halloween, there will be dinner and the drawing, on November 1 there will be dinner, a dance and costumes, so people can choose which night they want to go. Commissioner Brown noted that they originally were going to have the dance on Halloween night but someone came up with the very good thought that on Halloween night most parents are pretty well occupied. Commissioner Brown stated that the event is being catered by Akio and he will serve prime rib, halibut, marinated vegetables, cole slaw, potatoes augratin, and a rice dish. The same menu is available on both nights. Commissioner Brown stated that if you want to buy your ticket by yourself and don't want to take anyone with you, you can go to dinner both nights, the check -in table will punch your ticket. Linda McNair noted that the group has gotten a lot of advice from the Eagles (Tommy Thompson) as they do a big draw. She further stated that Mr. Thompson also advised if all the tickets were not sold, rather than put the unsold tickets in the draw and take the chance that it would come up as a money prize, the unsold tickets will be randomly placed on the board. Commissioner Brenckle asked how many tickets were sold the last time and it was noted that approximately 135 out of 150 were sold. Commissioner Brown stated that every fiftieth ticket drawn will win $100.00 then there will be $25 and $50 prizes in between so that's why they will make sure the unsold tickets are not in the money slots. Commissioner Brenckle asked what the seating capacity was at the Eagles. It was noted that approximately 300 can be seated at one time. Commissioner Brown stated that the Eagles will run the bar. Commissioner Rodes asked when the tickets will be available. Commissioner Brown stated there is a meeting scheduled on August 18 at 5:45 p.m. and the tickets should be ready to pass out then. She further stated that advertising will not start right away as they will try to sell some tickets first to see how it goes and that she will need help in selling tickets. Commissioner Brown stated that everyone was pretty Library Commission August 5, 1997 Page 2 positive about this, Tom, Bunny, Nora and Betsy have been working on this and came up with the raffle. Commissioner Rodes asked why the event is being held on two nights. Linda McNair stated that if all 300 tickets are sold and they entitle the buyer to 2 dinners, it's possible that there will be more people than seating capacity. Commissioner Brenckle noted that we don't need any political disclaimers because it's not going to support a bond issue or anything like that. Commissioner Brown stated that it's only going into the building fund and that it would probably state that on the ticket. Commissioner Brenckle asked how much money would be made if all the tickets were sold, after all the expenses. Commissioner Brown stated that it would be approximately $10,000.00 after the prizes and expenses. Commissioner Brenckle indicated that was scary asking what would happen if we don't sell all the tickets, as we only sold 135 the last time, she asked if we would scale back. Commissioner Brown stated that they won't scale back, the cash prize would attract a lot more and the Eagles do this very often. Ms. McNair stated that the Eagles grand prize is $10,000 and they sell 1,000 tickets and they always sell every ticket. She further stated that they were trying to encourage us to make ours $10,000. Commissioner Brown again reiterated that we would need a lot of help in selling tickets. Ms. McNair stated that the Eagles also suggested that we sell them at their club noting that they are a great community service oriented crowd so if there is anything going on in their clubhouse their members will support it. Commissioner Rodes stated that she liked the idea of having more than one person going in on the purchase of one ticket, she feels it would be a good selling point. 7. OLD BUSINESS a. Library Addition Discussion: Chairman Peters stated that there were some doubts earlier in the week about even having a need for a Commission meeting this evening, of course we have passed the point of Council approval. Chairman Peters stated he had called the Commissioners and the poll seemed to be that they couldn't just not show up. Chairman Peters stated that he didn't really have any library addition discussion other than if somebody else had some thoughts. Commissioner Brenckle stated she thought it would be a really good idea if it would be possible to get an article about the Friends and the fund raising they are doing in the community to collect funds to build the addition. She feels it would highlight this particular fund raiser and also give people an understanding of the fact that the Friends are really a very pro -active group and are not just sitting there waiting for money to be given to them to pay for this addition. She further stated that she would really like to see some positive publicity about the Friends. Discussion was held on who to contact at the Clarion. Linda McNair stated that Friends have already given information to Joan to go into her column, she thought more than once. Ms. McNair also stated that Virginia Walters writes articles for the Dispatch and she is a volunteer at the Library. She further stated that if we have all the information available Library Commission August 5, 1997 Page 3 and highlight what you want to say Virginia is always willing and the Dispatch seems to be very agreeable to run more community type articles. She also suggested to have Virginia interview Friends to insure specific issues wanted brought out, are highlighted. Commissioner Brenckle suggested having a presence at the Kenai Chamber of Commerce Wednesday luncheon meetings to bring to their attention about the tickets for sale and going to Soldotna as well. Commissioner Brenckle asked if it would be possible to collect money in the Library. She further stated that she has a bubble gum machine at the office and for parent control she has it on the money setting and she was amazed at how much money she had in her machine, she thought that this may be a way to get the kids involved. Ms. McNair stated that she would have to talk to Emily. Commissioner Brown suggested the matter be discussed with the City Attorney as there may be a problem with soliciting as any donations go to Friends. Ms. McNair stated that someone would have to make sure there was always something to sell and that the money is being collected. She added, Nedra Evenson usuallyhandles money matters or the Friends, but is very busy at this time and is considering dropping some of her activities. Commissioner O'Reilly stated that he feels somewhat bland on some things and somewhat depressed on others. He stated that he thinks back over the past months and everybody's efforts and the great concepts put together on anyalizing the situation of what we have and trying to express it to the public, the great effort on the bond issue, etc., but he is terribly concerned about having all that great work go to waste. Commissioner O'Reilly personally feels enthused about approaching Microsoft or similar corporations, agencies, or foundations asking for funding assistance but has a problem asking Microsoft for money when our own community has turned us down. He further stated that he does well in selling a good case, but does not do well in selling a bad case and he doesn't know how to overcome that hurdle. He asked, how do you say to Microsoft that we need $2 million worth of funding here and they ask the question of whether or not we have local support. There must a way around that, he added. Commissioner Brown stated that some of these places aren't going to do anything if the community isn't going to pitch in. Commissioner O'Reilly stated that he understands that Emily is going to be meeting with the Pacific Northwest Group and they are going to have a big dose of Microsoft into that so he would very interested in what she comes back with. Commissioner O'Reilly stated that one of the suggestions made from the University of Seattle is that we get together with the other libraries on the Peninsula and put together a joint proposal to go to Microsoft because one library alone isn't worth their while. Commissioner O'Reilly suggested that we meet formally or informally with the other Boards and see where we're at, he felt perhaps Library Commission August 5, 1997 Page 4 an invitation should go out to the other library commissions, perhaps even tie it in with the Challenger thing and to also see what the school systems are doing in the way of computer function. Commissioner O'Reilly further suggested that perhaps a permanent P.R. committee be developed among the commission members to just keep banging away and getting publicity out about the library to include putting out ads, radio talks, etc. He further stated that since the problem seemed to have been the property tax, maybe we should come out advocating a sales tax increase. Ms. McNair stated that there are several communities that initiated dedicated sales tax percentage for library use, she further stated that this was not in Alaska but in California. Commissioner Rodes stated it may not be legal in Alaska. Commissioner Brenckle stated that this should be checked into. Commissioner O'Reilly stated that this is worth checking out. Ms. McNair noted that the library is used by more than just residents. Commissioner O'Reilly stated that this town lacks a bookstore, he asked what would happen if the Friends of the Library invited the bookstores in Anchorage to put a bookstore in Kenai. Chairman Peters stated that the liked the idea of the type of PR that was happening on behalf of the Seattle library where they have local celebrity sport figures doing "I love the library" or "I'm reading this book" programs. Chairman Peters suggested a similar program with local Kenai celebrities. Articles could be placed in the local papers about what they are reading. Commissioner Brenckle stated that perhaps a weekly column could be placed on who is reading what. Discussion was held on running a column focusing on what local celebrities are reading. COMMISSIONER BRENCKLE MOVED TO DEVELOP A PR COMMITTEE TO PROMOTE THE KENAI COMMUNITY LIBRARY. MOTION WAS SECONDED BY COMMISSIONER O'REILLY. MOTION PASSED BY UNANIMOUS CONSENT. Commissioner Rodes asked if the Council would care what the Library Commission says. Chairman Peters stated that he didn't know if they would have concerns about forming a PR committee or whether it would make an impact on them. Commissioner Brenckle asked if what Rodes was asking is whether or not the Council was going to censor the articles. Commissioner Rodes stated that she didn't think they would censor. Commissioner Brenckle sugested they start with the City Council members and ask them what the latest book was they had read. Commissioner O'Reilly stated that he didn't know what the Council's attitude would be if we had their own independent PR Committee. Commissioner Brown asked if we would be allowed to have a PR committee? Commissioner Rodes stated that we would probably find out Library Commission August 5, 1997 Page 5 and that we always got the Friends to do it and what Janet said was true, are we allowed to have a PR committee. Commissioner Brenckle stated that we could have our own little independent subcommittee of the Friends. Commissioner O'Reilly stated he thought it's in our goals and objectives to promote the library. Commissioner Brenckle stated that it would be done tastefully and the committee will be reporting back to the Commission on a monthly basis. Chairman Peters stated that we could keep this committee in mind and appoint or choose members at our next meeting rather than surprise some of members that aren't here this evening. Chairman Peters stated that it would be on our agenda for next month. Chairman Peters stated that he shares the feelings of other members about how much can we stand but he had to put something down on the agenda so he put in the library addition. Commissioner Brenckle stated that it's not over until it's built, it's always going to be an issue and if we bring it up at each and every commission meeting that means the Council, if they read our minutes that are included in their packets, will see the words "library addition", perhaps they will finally say we have do something, I can't stand to read about the library addition. Chairman Peters stated that he had heard certain comments about enough is enough, give us a break, etc., he doesn't know if that is just the folks that he associates with or if that's the general mind set of the community but he feels it's something that we need. Commissi0oner O'Reilly suggested that the Commission ask the Friends of the Library to look into what type of relationship, if any, we can get with several major bookstores. Chairman Peters stated that it was all right with him and asked Commissioner O'Reilly if he would like to take that upon himself with his connections with the Friends. Commissioner O'Reilly asked if anyone knew when the Challenger board meets. Ms. McNair will get that information and pass it on. Commissioner O'Reilly asked if we should find out what the schools are intending to do about computer functions. Ms. McNair stated that there is a technology person within the Borough. Commissioner Brenckle suggested that perhaps this person can be invited to one of our meetings to give a presentation. Ms. McNair will do the invitation. Commissioner Brenckle suggested that the commission plan some sort of brown bag Saturday conference to draw in the other libraries on the Peninsula to brainstorm on their commissions, what they are doing, and how to get to Bill Gates. Discussion was held on ways to approach Bill Gates. Chairman Peters asked if the new library page was up on the City's web site. Discussion was held on what was on the library page. Chairman Peters stated that a student developed a home page for the library which included photos, etc., and the disk was given to the City and it was to go Library Commission August 5, 1997 Page 6 S. on the Borough Quest Home Page. Chairman Peters stated he did not know where the disk is or what the problem is there but supposedly there is going to be a new and improved library page and it should be up now. Commissioner Brown stated that they are trying get advertising for the raffle on this home page. a. Economic Outlook Forum Report Review: Chairman Peters stated he was a participant in this forum and he's read the thing in it's entirety and he doesn't know what to say about it. A group discussion was held on the forum report and members commented that they didn't know where some of the information came from. Chairman Peters stated that he thought the forum served a purpose and it was a positive purpose as it got a lot of people together in the community who aren't normally interested in government, it gave the City Council and the Mayor the opportunity to say they are open to any suggestion, and it got some people thinking but since he was there personally it's difficult for him to get that feeling from reading the report. He further stated that he will read it again as it made no impact on him but he doesn't want the feeling that he's negative on it or that it was not a good idea, he thought it was a good idea and he'll give it another shot. 9. COMMISSIONER'S COMMENTS / QUESTIONS Commissioner Brenckle - No comment Commissioner Rodes - No comment Commisioner Brown stated the summer reading program is over and it was very successful. Corey Hall does a great job always and she had baseball this year which brought a lot of boys into program. The Oilers were just fantastic, they came and did things with the kids and the party, they played baseball with the Oilers, etc. There were almost 200 kids involved this year. Ms. McNair stated that Kenai Chrysler Center supplied hot dogs at the party, McDonalds supplied the drinks, and Friends supplied the prizes. Commissioner Brenckle stated that she would be interested in knowing the comparative numbers from last years summer reading program, this years and the boy/ girl ratio as boys are less apt to get involved in a program like this. Commissioner Brown stated that usually the reading program is a lot more girls but there were a lot of boys this year. Commissioner O'Reilly stated that it was good meeting and it's time to get back to work again and get refocused. He will sit in on a Challenger Board meeting and then get those other activities underway then we can get some things going. Chairman Peters thanks everyone for participating tonight and that although Library Commission August 5, 1997 Page 7 this evenings agenda wasn't all that exciting, the members came anyway and he appreciated it. Chairman Peters welcomed the new contract secretary Barb Roper. COMMISSIONER O'REILLY MOVED TO ADJOURN THE MEETING. MOTION WAS SECONDED BY COMMISSIONER BROWN. MEETING WAS ADJOURNED AT 8:40 P.M. Respectfully submitted, Barbara Roper Library Commission August 5, 1997 Page 8 Xenai. Community liAa.zy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 REPORT FOR THE MONTH OF JULY, 1997 Circulation Adult Juvenile Fiction 2406 819 Non -Fiction 2410 387 Periodicals 104 Kits Puzzles Phonodiscs Cassettes 9 -- 2 151 Total printed materials .. 8806 Total Circulation .. 10334 Easy Books 2253 427 Videos Misc. 605 761 Additions Docs Adult Juvenile Easy Books AV Gifts 24 88 15 46 11 Purchases 90 23 30 Total Additions ... 327 InterLibrary Loans Ordered Received Returned Books 6 27 22 InterLibrary Loans by our library .. Books 15 Volunteers .. Number 17 Income Fines and sale books Donations/Lost books Xerox Total hours .. 191 $$1,723.25 790.70 282.25 Total income for July, 1997 ... $2,796.20 -9(enai community lid zy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 LIBRARY CARDS ISSUED JULY, 1997 KENAI 56 CLAM GULCH 2 COOPER LANDING - KASILOF 10 HOMER 1 NIKISKI 30 SEWARD - SOLDOTNA 23 STERLING 3 OTHER 72 TOTAL 197 Library Patronage July, 1997 ....8,887 Persons a O' CO •.0 (U N C CV ni i r, ru t U rJ'1'fn 6i � a zT O) P) 01 a • r CU - F U, f) — O Ln v rd J I co ^, Cn h .r 6l a o el ! U- i ti a e• � C ru J C 1 + U L ^_ O . iL o •• W !L (L LC J C 'l� C O !7, T, W w (J 1' 3 -+ L E 4) W W — .. J U' O K S m C C a a S R _ J x 2 L I _c a c a a o- C Ear' L •I J c z= - ci ni !U (Tj ru I m N ru ',o rn rn Ro r ni T .T• (+J C'7 r: 0 :T u-, T r` CO r` i r ni �7, Cp r- V. 7 y-i O) o r1) 'j" rJ Cn 'i, ru -+ (� .+ [.) o? r i - ti rT. p) r 1 7 C, fn 7 :il I 'i (U CJ l i J --' r- cC) w -i ! 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U] 9 CO ti a fa Q' sr ��•s w E Z _I- c I , I I I }> 0 L J L U 2 L I r �« ro hz c CL O O m Q G7 C� ' n i C) cc LM Z m fy. ,s' .. ro .0 tU O J J Q 3 } W x z Q Z O w X W + cc m C, 1- CC ..� rr Q }- F-• W J Ul FJ Z Z W I W �-, W W I- cCXzLZIzL. z W I Q - .-+ ;L � I--ZC7nma J Z0x W W I-O ZOcLx > J !7 J iC iL Z0U[ iLUI> KENAI PARKS & RECREATION COMMISSION AGENDA AUGUST 7, 1997 CITY HALL COUNCEL CHAMBERS CHAIRMAN RICHARD HULTBERG a. ROLL CALL b. AGENDA APPROVAL C. APPROVAL OF MINUTES - July 3, 1997 d. PERSONS SCHEDULED TO BE HEARD a. Miranda Howe - Artist/Sign Painter 5. OLD BUSINESS a. Olde Towne Park Improvements 6. NEW BUSINESS a. South Forest Drive Viewing Area b. Parks Tour 7. DIRECTOR'S REPORT a. Industry Appreciation Day/Co-Rec. Softball Tournament b. John Deere Mower Purchase C. Concrete Pads - Municipal Park, Softball Greenstrip d. Tent Camping Usage/"Welcome to Kenai" Sign e. Recreation Center Aerobics L Handicap -Accessible Trails g. Summer Recreation Program 8. QUESTIONS & COMMENTS 9. CORRESPONDENCE 10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 11. INFORMATION a. Council Action Agenda (July 16, 19997) b. Beautification Committee Minutes of July 8, 1997. C. Applause Letter/Peninsula Clarion d. Teen Market e. Resignation of Cristel Field 12. ADJOURNMENT KENAI PARKS & RECREATION COMMISSION *** MINUTES *** August 7, 1997 - 7:00 P.M. City Hall Council Chambers Chairman Richard Hultberg 1. CALL TO ORDER AND ROLL CALL Chairman Hultberg called the meeting to order at approximately 7:05 p.m. Members Present: Richard Hultberg, Tim Wisniewski, Kelly Gifford, Jack Castimore Members Absent: Ron Yamamoto, Dale Sandahl Also Present: Director Bob Frates, Councilman Duane Bannock, Artist Miranda Howe, Contract Secretary Barb Roper 2. APPROVAL OF AGENDA AGENDA WAS APPROVED BY UNANIMOUS CONSENT. 3. APPROVAL OF MINUTES THE MINUTES FROM THE JULY 3, 1997 MEETING WERE APPROVED BY UNANIMOUS CONSENT. 4. PERSONS SCHEDULED TO BE HEARD a. Miranda Howe - Artist/Sign Painter. Bob Frates introduced Miranda Howe. Ms. Howe approached Frates a couple of months ago and expressed interest in either renovating or replacing the current cemetery sign. Howe stated that she is a native of New Mexico and graduated from Texas Tech with a Bachelors of Fine Arts degree about two years ago and has been coming up to Alaska periodically for the last six years. Howe showed photos of some of the work she has done locally. After the group reviewed the photos, Howe presented her two ideas for the cemetery sign and explained her reasons for the colors, lettering, designs, etc. Chairman Hultberg asked if the size would be about the same as the existing sign. Howe stated that in length it would be, she noticed that the poles were at a bit of a slant so she wanted to make her sign about six inches longer to straighten out the Parks & Rec Commission August 7, 1997 Page 2 poles. Howe further stated that her sign would be about twice as tall as the existing one. Commissioner Gifford asked if we had to have a sign that goes across. Howe stated she wasn't limited to having the sign go across but she was excited about it. Hultberg stated that he could visualize a sign such as the one by the High School. Commissioner Wisniewski stated that the existing sign was originally put up in 1980 or 81, and renovated in the late 80's. Howe stated she liked the idea of an archway. Wisniewski stated the Lions Clubs did the sign and the reason they did an arch was because the poles were already there so they decided to utilize them. Hultberg asked how wide the sign was. Howe believed it was 16 feet so her sign would be done in two, 8' sections and she would use signboard which is plywood with a smooth overlay so it makes a real fine finish when painted. She further pointed out that the paints she uses are oil -based enamel which is durable to fading and weather. Gifford asked if there was any money for a new sign. Frates explained, funding for the sign would come from the Beautification budget. Howe stated her quote for the sign work as $625.00. Frates stated that he personally liked the arch sign as it lends itself to that particular area and if there was a sign out front it can likely get hit by a grader coming through the area. There was a group discussion on the type of sign, color schemes, ornate, type of wood, etc. Hultberg asked if a motion was needed to present it to Council. Frates stated that there is money in the budget for a new sign. Howe asked if she needed a business license to follow through with the work. She explained, she had applied for one but asked the Borough to hold on to it until she was sure she really needed one. She pointed out she had been working on an informal basis, Le, friends, word of mouth, etc., and didn't think she really needed a license. Howe asked if it was critical that she have one. Frates stated that he didn't know if a license was necessary but he did know that we would need a social security number or tax I.D. number. Bannock stated that he thought the City required a tax compliance certificate from the Borough and that would require a business license. Bannock further stated that he knew there was a certain dollar amount involved but didn't know where that level was. Frates stated that this work can go along with work that was already done, i.e., the cemetery clean-up, flower bed, etc. Gifford asked if a new fence could be placed in the front of the cemetery. She suggested a wrought iron fence would give more formality to the area. Gifford stated she personally felt the signs presented at this meeting, lightened the situation. Howe stated that she had an elegant silver paint that could be used for more formality. Frates stated he didn't know how appropriate, for a cemetery, a wooden sign with a lot of color would be with a wrought iron fence. It would need to be considered and discussed. Parks & Rec Commission August 7, 1997 Page 3 Hultberg suggested the newspaper be invited when the new sign is placed and Howe should be recognized for the work. Frates stated that more work was needed on the sign with regard to color, style, etc., and requested that Howe present him with two other options. Howe is to contact Frates when her other two options are completed. The Commission thanked Howe for her time. S. OLD BUSINESS a. Old Town Park Improvements: Mr. Frates reminded the group that at the last meeting he indicated that the Rotary Club was interested in donating some money for park improvements in Old Town and that he suggested the money go toward a new slide. Mr. Frates reported that he got a real good deal on a new slide and the Rotary Club will be making a contribution of $1,237.00 which will be half of the cost of a new slide. The ordinance goes to Council on August 20 and he doesn't foresee any problems with it so a new slide should be in place in September. When the slide arrives the Rotary Club will establish a work party and Parks will contribute some staff to install the slide. Councilman Bannock, who is a Rotary Club member, stated that the Club would next year add a little bit more to it as it would be an ongoing commitment. Hultberg asked if there was room in the park for more equipment. Frates stated that there is room for rocking toys, a sand box and renovations to the basketball court. Commissioner Castimore stated that he observed that particular park and he noticed that it is a very important area for the low income children who have nothing, there were a lot of kids in that park. Frates stated that when the old slide was removed there was a lot of opposition from the children and parents but it was a safety hazard. Commissioner Wisniewski pointed out that the original slide was installed in 1979 so the City got its money's worth. Hultberg asked if thank -you letters are written for donations like the Rotary Club's. Frates stated that he would take care of it. 6. NEW BUSINESS a. South Forest Drive Viewing Area: Frates stated that Public Works went ahead and did the preliminary work on preparing the concrete viewing platform and the gravel was placed. Even -thing is set to go but no money had been appropriated for this project. Frates further stated that since no money was earmarked for this project and the concrete work would total between $4,000 and $7,000, it was recommended to hold off going forward with the project until spring when it will be known if there is money left in the budget for the project. He added, the money Parks & Rec Commission August 7, 1997 Page 4 would most likely come from the Public Works Department. Hultberg stated that kids were riding four -wheelers back in where the hole is cut to the end of the parking lot. Hultberg reported they had hauled two logs over there, one log is gone and the other driven over and he also noticed that some huge posts were being installed in there. Frates stated that barricades are going up and signage should be up by August 8. These items would give the police officers more leverage when they catch somebody in there. Hultberg stated that it was time he and r Castimore go back in to clean the area out again with the hose as it is a mess. Frates stated they are also considering installing a fence in that area, perhaps a telescope, and eventually some signage pointing out the mountain range, etc. Castimore asked Frates if the Moose organization ever contacted him about a bench. Frates answered, they did not. Castimore stated he would follow up on this. b. Parks Tour: Frates stated that between now and the September third meeting, fie would like to schedule a parks tour for the Commission to give them an opportunity to view some of the different parks they haven't been to lately and see some of the work that has been completed. He would like the Commissioners to share their notes at the next meeting to discuss things they like or don't like. Hultberg stated that Commissioner Sandahl had a good idea that there were too many parks and that the City needed to scale back and do a good job on the ones we have. Hultberg stated, this was something the group could keep in mind when they go on the tour. It was decided that Frates would set the date for the last week in August and will call members. The City Council members will also be invited. 7. DIRECTOR'S REPORT a. Industry Appreciation Day / Co-Rec Softball Tournament: Frates stated that the Industry Appreciation Day has been set for Saturday, August 23 and he encouraged everybody to attend_ Frates pointed out that as a department they are sponsoring a community recreational softball tournament and hopes to have about seven or eight teams. Frates stated that he would like to have the members either sign up, join the Parks ball team, or donate a half hour at the tent. The event starts at noon and the tent should probably be there until about 3 or 4 p.m. Parks & Rec Commission August 7, 1997 Page 5 b. John Deere Mower Purchase: Frates stated that the mower purchase has gone through and it was picked up a couple of weeks ago. There are now four John Deere riding mowers that should last at least five years or SO. C. Concrete Pads - Municipal Park, Softball Greenstrip: The bathroom concrete pads are in place. Hultberg asked about the bathroom where the skylight was destroyed. Frates explained it was not the skylight that was destroyed but the glass blocks were being taken out and being replaced with heavy-duty plexiglass. Hultberg asked if landscaping would be done around the bathroom in Municipal Park. Frates stated that Parks, & Rec will be doing it, perhaps planting next year. He further stated that seeding will take place this year at the softball greenstrip as it is a little more visible. d. Tent Camping Usage / "Welcome to Kenai" Sign: Frates stated that there have: been a couple of questions from Council members regarding tent camping usage. Frates pointed out that last year they collected approximately $300-$400 and this year have collected about $850.00. Roughly, this averages to about 100 people using the facility. The area is being policed and those users who haven't paid are asked to pay or leave. Frates also reported the "Welcome to Kenai" sign was repainted for about $1,500.00. e. Recreation Center Aerobics: Frates stated that Lisa McCauly was sent to Seattle to go through a week-long training program to become a certified instructor. This will be very beneficial as it will allow the department to do its own in-house training rather than going out to seek qualified people. Frates further stated that Ms. McCauly will be taking her exam in Anchorage and that she has a long-term interest in health and physical fitness and will no doubt do a wonderful job. f. Handicap -Accessible Trails: Frates stated that the handicap - accessible; trail project was underway and so far it has been going smoothly. Frates showed photos of the project and pointed out that building trails is a long process. Frates stated that the on -going problem they have experienced is with off -road vehicle usage through the area. Hoping to alleviate the problem, barricades have been placed and signage will go up. The signs will say "Off -road vehicles prohibited" and will reference the Kenai Muncipal Code. Frates also reported the Lions Club was in there Tuesday night and they went to the top the hill from the beach and planted a big metal post right Parks & Rec Commission August 7, 1997 Page 6 in the middle so anyone coming up from down below are in for a big surprise when they get to the top. Parks thought that it could be dangerous so placed signs down towards the bottom warning there is no off -road vehicle outlet. Wisniewski asked if sledding would be prohibited. Frates stated no, as it is not a safe sledding area. g. Summer Recreation Program: Frates stated that the summer recreation program has come to an end and it was capped off with a lock -in. Frates stated he was very pleased with the work the staff did, especially Michelle Carver who supervised the program. There was an exceptional turn out and the numbers were higher than last summer. Frates stated that they tried to advertise and promote this program early and he thought they may do more promoting and advertising even earlier for next year. Gifford asked if advertising was done in the last school newsletter. Frates said no, but thought it a good idea. He further stated that they advertised in various parks. h. Alaska Recreational Parks Conference: Frates reported he will be attending the annual Alaska Recreational Parks Conference from September 10 through September 13. The Conference will be held in Juneau. i. Bike Rodeo: Frates pointed out there is a bike rodeo coming up on August 14 and 15 and is co -sponsored by the Parks Department. Frates handed out a flyer for the bike rodeo and the softball tournament and asked members to get copies out (copies of the flyers are included with these minutes). S. QUESTIONS & COMMENTS Commissioner Wisniewski asked how the batting cage did this year. Frates stated the owner was moderately satisfied. There had been some discussion of leaving the structure up, however the conditional use permit stipulates that it come down by September 30. Frates doesn't know if the owner will pursue it further with Council. Frates stated there is another individual in the community, Mr. Mark Epperheimer, who is also interested in erecting some batting cages. Epperheimer's design is a little different and he is looking at two different options; the Little League field and Lawton Drive. The Little League field property is city property, acquired through the Land/Water Conservation Fund. The Fund stipulates the land must be used for recreational purposes. Batting cages should fit into those parameters and is being investigated. Parks & Rec Commission August 7, 1997 Page 7 Frates he wanted to discuss the use of a section off Lawton with the Commission. Frates added, he felt the needed to step back and determine what the plan is for that area and strive to renovate and maintain what is already there. However, he also felt the Parks program needs to continue to grow and the use; of this property offered a unique opportunity for another park. The property has been cleared, leveled and seeded and it is Parks' intent to keep the area groomed. Frates stated there may be some effort in the future to make it a park and the only way he would support it is if it is done in phases (which he feels Council would be more receptive to rather than asking for $300,000 at one time). Frates stated, he mentioned the project to Epperheimer and he is somewhat enthused about the idea. He visualizes a parking lot on one end, lights for wintertime ice skating, trails, park benches, a shelter, and a playground. Frates asked the Commission to keep an open mind. Hultberg asked if there was a break between the property and the busy highway. Frates stated there is a ditch between the two. Gifford asked if the land was contaminated. Frates stated that was a concern the last time it came up and there is a lot of dirt in there which had been seeded. He further stated that this could be another area they could look at during the park tour. Wisniewski asked if anything was done about selling the land. Frates answered, he was unable to find out what direction that was going. He was aware a meeting was to be held with the Borough Mayor, Mr. Kehoe, City Manager Ross, Frates, and possibly Mayor Williams, but it had not yet transpired. Frates further stated the State had asked all the municipalities to come up with a deferred maintenance program or a list of projects that have been on hold because of lack of municipal funding. This will be one of the projects listed. The project will also be included with the goals and objectives for Council consideration. Wisniewski suggested the topic should be included on the Commission's next agenda. Castimore stated, additional buildings have been added in Nikiski, one for concessions and restrooms. Their original thought was to start out cheap and add what is needed each year and eventually a nice facility is accomplished. This is being done with a very small local cost. Frates stated that Epperheimer intended on attending this meeting but could not. Hultberg stated he didn't feel two batting cages were going to fly and that the two guys needed to get together. Hultberg asked if the City was going to allow the batting cage to stay. Councilman Bannock stated that they hadn't seen it as an issue yet but it is in the conditional use permit to come down. However, he didn't see any problem with it staying up. Frates stated that he was under the assumption that the Softball Association was paying for the Parks & Rec Commission August 7, 1997 Page 8 electricity at the softball fields like the Little League pays for theirs. He found that the City was paying it and that has changed. Bannock stated that Epperheimer called him and the Little League Board has a couple of openings and asked if he would pass that on. Frates asked Bannock to elaborate on the goals and objectives of Council. Bannock stated that an excellent talk was held during last night's council meeting about goals and objectives and what council wanted to do and how to do it. A work session was scheduled for September 10 at the Senior Center at 7:00 p.m. Bannock added, council wants to not only look at capital improvement projects or small projects, but also they want to develop a philosophy of what it is they want to see. He added, this will be a broad -based forum of not only specific projects but rather specific ideas too. Bannock stated the public and commission members will be invited to attend the meeting. Commissioner Castimore - No comments Commissioner Gifford stated that she was in Leif Hansen Park before the meeting and noticed that three wooden benches around the fountain were destroyed which causes a very bad hazard. Frates reported he had already noticed them and would be taking care of the problem. Gifford stated that she had gone around the city parks and property, removing dead trees and did a lot of pruning. Gifford pointed out that she did not touch any of the memorial trees. 9. CORRESPONDENCE - None 10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD - None 11, INFORMATION a. Council Action Agenda (July 16, 1997) b. Beautification Committee Minutes of July 8, 1997 C. Applause Letter / Peninsula Clarion d. Teen Market e. Resignation of Cristel Field Parks & Rec Commission August 7, 1997 Page 9 12. ADJOURNMENT COMMISSIONER CASTIMORE MOVED TO ADJOURN THE MEETING. MOTION WAS SECONDED BY COMMISSIONER GIFFORD. Meeting adjourned at 8:10 p.m. Parks & Rec Commission August 7, 1997 Page 10 KENAI BEAUTIFICATION COMMITTEE AUGUST 12, 1997 *** 5:30 p.m. Kenai Council Chambers Chairperson Susan Hett ***AGENDA*** ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - July 8, 1997 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a. Banners b. Local Garden Tour C. Goals and Objectives - 1998 ITEM 7: REPORTS ITEM 8: QUESTIONS AND COMMENTS ITEM 9: INFORMATION a. Parks & Recreation Commission Meeting Minutes - July 3, 1997 b. City Council Action Agenda - 7 / 2 / 97 and 7 / 16 / 97 C. 8/4/97 JJW and 7/23/97 RF thank -you letters to Church of Jesus Christ of Latter -Day Saints. ITEM 10: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE August 12, 1997 - 7:00 p.m. Kenai City Council Chambers Chairperson: Susan Hett *** Minutes *** Frates introduced Michelle Carver who was one of the winners of the flower garden contest. Carver headed up the Summer Recreation Program this year. Frates stated that 5 to 9 year olds participated in planting the flower garden at the teen center and they won first prize. The children participated in everything from planting, weeding, watering, etc. Photographs of the garden were passed out. Frates stated they didn't get a huge response but they only advertised for it for about a month and a half. Frates also stated they did get a lot of calls from Soldotna, he feels the reason being is the volunteer program for the street corners. He didn't think including Soldotna would be very practical but there were a lot of calls. Frates presented Carver, the staff, and all the children with the certificate for first place, this will be framed and hung in the teen center. Each of the contestants will also be given a European Birch tree and Carver will plant one at the teen center. Frates further stated that Carver was with the City recreation program for three years and has done a fabulous job. Discussion was held on the type of flowers planted in the garden at the teen center. Frates stated there was another entry for a vegetable garden for the 9 to 12 year olds, the winner in this category was Christopher Walker who is in Anchorage with his parents. Frates passed out photos of the garden. Frates spoke with the father and he indicated that his son would be very, very pleased to get the prize as he spent most of his summer working in the garden. Walker will get a certificate and a tree as well. It was noted that the garden is over in the extension plot, 30-D. Discussion was held on Walker's garden. Frates stated that he wanted to do this again next year. Chairperson Susan Hett called the meeting to order at 5:38 p.m. 1. ROLL CALL Voting Members Present: Susan Hett, Sylvia Johnson, Jean Rogers, Karolee Hansen (arrived at 5:42 p.m.) Non -Voting Members Present: Linda Overturf, Jeneane Benedict Voting Members Absent: Nina Selby, Barb Nord, Marilyn Dimmick Other Present: Carol Freas, Michelle Carver, Parks & Rec Director Bob Frates, Councilperson Linda Swarner Beautification Committee August 12, 1997 Page 1 2. APPROVAL OF AGENDA: Frates requested an addition under new business, item a., Beautification Presentation. AGENDA WAS APPROVED WITH THE ONE ADDITION. 3. APPROVAL OF MINUTES: Benedict requested a change to page 2, Item 7, the last name to be changed from Overturf to Benedict and the phone number be changed from 283-5025 to 262-5025. MINUTES WERE APPROVED AS AMENDED. It was also noted that page 4 of the minutes duplicates page 3. 4. PERSONS SCHEDULED TO BE HEARD: NONE 5. OLD BUSINESS NO OLD BUSINESS 6. NEW BUSINESS a. Baaners Chairperson Hett noted that the banners have been up since May and there is money approved for more. Hett asked the committee if they wanted to order 30 more banners or hold off another year to see how the current banners hold up. Benedict stated that she believes the lighter ones were fading. Frates stated he heard that same comment and people would like to see more vibrant colors in any future banners. Councilperson Swarner stated that in the future the designs shown should have bright colors. Frates stated that perhaps these banners could be returned this winter for re -dying, perhaps they need to look at a different :product, ink, paint, or company. Hett stated that perhaps Helen Brown could be invited to the next meeting to see what she may be willing to do. Frates stated they also have some design ideas that should probably be incorporated because these banners are a lot lighter material so when the wind blows the rods bend and the banners bunch up against the poles. He further stated to correct the problem they came back in and added a heavier material to try to stiffen them up but even with that they are still bunching up against the poles. Frates stated that the new design should have another rivet added at the end so the banners could be tied. Hett stated that what we need to do is get the Art Guild in to see if they would be willing to work with us. Frates stated that it would be a good idea to get Brown in as it is frustrating for her too because they work so hard on them. Hett asked that if they are Beautification Committee August 12, 1997 Page 2 willing to fix all of the concerns perhaps they should make more. Discussion was held on banners in various locations and the businesses that purchased them. Swarner stated that it would be nice to have the current banners repaired to see how they hold up next year before purchasing more. It was asked if the money isn't spent this year would it be a problem getting it back next year. Frates stated that it may be worth it to purchase some now with condition that we look at the design, add rivets, and use the heavier type of material. Discussion was held on the banners in Soldotna and what they may have paid for them. HANSEN MOVED TO PURCHASE ADDITIONAL BANNERS FROM THE ART GUILD CONTINGENT UPON WHAT THEY CAN DO FOR US WITH REGARD TO ADDING GROMMETS, USING OTHER PAINTS, ETC. MOTION WAS SECONDED BY ROGERS. MOTION PASSED WITHOUT OBJECTION. Frates stated that the banners would be taken down toward the end of September and certainly before the snow flies. Hett stated that our last meeting before the winter recess would be in October and indicated that it should be plenty of time to notify Council. A VOICE VOTE WAS TAKEN ON THE LAST MEETING IN OCTOBER, ALL MEMBERS WERE IN FAVOR, NO OPPOSITION. Frates stated that it needs to be taken into consideration the number of volunteers and interest generated by them as it is worth our time to pursue. Discussion was held on the volunteer program and the tremendous effort made by them. b. Local Garden Tour Hett stated that the group talked about going to Anchorage or Homer at the last meeting. She further pointed out that the group traveled to Anchorage last year to view the Parks & Rec program. Hett asked the Committee how they felt about doing a local tour this year to avoid having to travel to Anchorage or Homer. The group discussed various locations and decided a local tour would be best. ROGERS MOVED TO HAVE A LOCAL GARDEN TOUR. HANSEN SECONDED THE MOTION. MOTION PASSED WITH NO OBJECTION. A discussion was held on a date. The date chosen was August 19, 1997 and will start at noon. The group will meet at the City Shop at noon and Frates wild see about using a City van. The group decided to limit the time at each location and will take a cell phone to call ahead with times of arrival. A schedule will be developed. Beautification Committee August 12, 1997 Page 3 C. Goals and Objectives - 1998 Hett stated that the Goals and Objectives for last year is included in the packets and stated that nothing has changed very much. The group decided to eliminate item 9. Frates stated that all City departments will revisit their goals and objectives at meeting scheduled for September 10, the day after the next Beautification meeting. It was also noted that the information from Beautification will be needed before the meetings so that it could be given to the City Manager for inclusion into the Goals and Objectives meeting packets. Discussion was held on the items on the Beautification goals and objectives list and it was decided that item 11, new beds for Mapco would be removed as Mapco is contracting the work out. Frates stated that it would be nice to continue to recognize the various businesses and it would be a good idea to have a traveling sign of some sort that sits in front of a business, this would be an ongoing process. Frates stated that as far as judging these things could be left up to this group or the summer beautification workers as they could transport the sign. Hett stated that it would be nice to have some type of an award and that it would almost be better than the Chamber Beautification Awards. Discussion was held on the type of awards to be placed in various locations. It was noted that the awards would encourage more people to participate and that pictures in the paper every couple of weeks is a good idea as well. Discussion continued on the goals and objectives list. Frates stated that he contacted Wildwood Correctional Center regarding their flower boxes and their comment was they are no longer doing that sort of thing but would get back to him. Wildwood got back to him and said they found somebody that is skilled in carpentry work and when they get time they would contact him again. Frates stated that it didn't look good. It was decided that the Care Center would be contacted. Item 1 on. the list was changed to increase volunteers. Items 3 and 4 were combined and will include composting. Frates stated a way to increase volunteer help is to work with the extension to try to develop workshops for composting, etc., where things are done onsite. Discussion was held on the types of workshops that could be offered and when they could be held. Frates stated that the idea would be that the process would be ongoing rather than just some seasonal workshops. Item 16 was removed as the work was completed. Beautification Committee August 12, 1997 Page 4 Item 17, Participation in the City of Lights. Frates stated that they would continue to decorate the gazebo and the water fountain but it would be nice to decorate some of the trees over there. The group decided to add covering trees and it would be high on the list. Frates stated that Steve Booth of Booth's Landscaping is looking for new material. Frates further stated that he will be looking for volunteers to help with the covering. Discussion was held on covering the trees and when they could be covered. Hett stated that these items would be brought up again. Item 10, tracking volunteer hours was not done this year. Frates suggested that the group work with the Historic District Board to get their plans for Old Towne. Frates stated they had discussed hanging baskets and adding benches, etc. Discussion was held on what was going on .at Old Towne. Additional discussion was held on when the trees should be covered and the lights hung. Frates stated that timing is going to have be such that we don't have to worry about vandalism so it may be best to have a little bit of snow fall first before the lighting is done. Frates suggested that the group consider a float for the parade. It was noted that it may be a good idea to contact tree owners with the plans as they may be interested in helping with the effort of covering or placing lights. It was also noted that some owners may be reluctant to place lights on their trees. It was also suggested that when looking for volunteers contact the 4-H Clubs, Boy Scouts or Girl Scouts as they have projects that they have to do in order to get badges. A question was asked about the Eagle sign for out North, no one in the group had noticed it out there. Freas suggested for the moveable sign perhaps a log cabin front with a flower box on the front. It was asked if the high school still had a shop class, if so perhaps they could do some boxes. It was noted that the students have certain requirements of things that have to be completed. Frates stated that there might be a small fee attached to that work as from his last conversation there seems to be less and less money. It was noted that we should be expected to pay for the materials. 7. REPORTS NONE Beautification Committee August 12, 1997 Page 5 S. QUESTIONS AND COMMENTS Discussion was held on weeding that was required in various locations. It was decided that a weeding party will be held on Saturday at 10:30 a.m. at Memorial Park. It was noted that the group didn't get a lot of new volunteers this year. Discussion was held on planting roses at the Chamber and the need to get a group of volunteers to do the work. Frates stated that edging is completed at the fire station and will be done at Dan's T.V. in a few days. Frates stated he would be out of town from September 10 to September 13 for the annual Alaska Parks & Recreation Association meetings in Juneau. Frates stated the season is winding down for his department. It has worked out very well this year, there is about 4 or 5 summer staff that will be on until the end of September as there is always work to be done. Frates stated that he and the Parks and Recreation Commission members are taking a tour of the parks toward the end of this month and extended the invitation to the Beautification Committee. Frates asked the group members interested in going on the tour to contact him. He further stated that the intention of the tour is to take a look at the parks and critique them for basic feedback on what they like, what they dislike, and suggestions for future improvements. Frates stated that in talking about goals and objectives the one thing he would like to do is bring a summer staff person on early, perhaps in February, to just get through the seeding and prep time. Benedict stated the purpose of having the greenhouse was economics and asked how the funds would be allocated to bring a person on early. Frates stated that this would not be an additional employee, it would be taking one of the summer positions and starting it early and what would happen is that we would be losing one of the summer employees early. Hett asked if the greenhouse had actually saved any money. Frates stated that the hours are all logged but the totals have not been completed yet. Discussion was held on the cost of various plants and flowers. Frates suggested that he go around and take slides of the various flower beds in order that the group can critique them at the next meeting. This will be put on the agenda for next months meeting. Beautification Committee August 12, 1997 Page 6 Johnson asked :if the benches were placed. Frates stated that we haven't gotten all the benches yet. It was noted that it was probably better to wait until spring to place the benches. Swarner stated that the next Council meeting is scheduled for August 20 and had asked Freas about the petitions that were taken out. Freas stated that 3 petitions were taken out and one was returned, Mr. Smalley returned his and it was found sufficient. Measels did not return his yet and Debbie Harris took one out yesterday and it was not returned yet. Swarner stated that the Alaska Municipal League will be in town on August 27. Swarner stated that the Industrial Picnic; is scheduled for the August 23. She further stated that Governor Knowles and Senator Murkowski will be in town that day. It was noted that a booth will be there and volunteers will be needed for man it from noon to 3:00 p.m. Hett stated that the volunteers should be invited to the garden tour on August 19. Meeting adjourned at 6:54 p.m. Respectfully submitted, Carol L. 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LN&JSA 30 lZMM ]a C0996� EM%W "' k&u to =sl%wopm to me 0 — WINE& StEM The NAM to 60196*00 MUMCCOMMEW tj= to meow.. gci& w Algxim sild RawaiL iddeb, C%D to ZOMMMM ana a er tM MUD RPP*dglm Paut arse IcL the dad BKAWAW In uds� WOOM 44nd -a by wpMW To, - IF SZsoqM rw a odmm Seer aeata tsm I&MMY Sim= MUM, Aam t1a = gr thff vuUn; 92%d an tm- EMMA amd W eke dwws wM a. ilk mini ge ivs-000M fw the Nab M cnMe c fq - F P C*CSM at -7hM 29"y"d bme tin and --aim INk, an ID 1%AM ZIA- MUM= ta adeam tech - IL 7he wwW pb� WM &V*bg bnww hAMOVO yalc=006 wirksbaps, - - - _D - qc I The CAMMittmo .-.ante CA Waw betwM tbat MN =a IMMUMM ua WE wM Mnauct a noff 1= too* The hem i=JOAMM ZW' �,vldMMw Zsmw�_ The commit= 20 Mda amm3t t�p the damodume u Tu 00 mt at am enux0c-sm C n* 6020—wo UPS 3EMS61 2w_ &Ok W7. and �fa of t wk S Ulan. cror ., .Nwr, it if! dat AM =bit wil N'l ath ad mKimdMangt .acw� bms MO AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 6, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBI http:/ /www.Kenai.net/city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Bill Popp - President, Sears Elementary PTA 2. Doug McBride, Fish & Game Regional Director/Cook Inlet Area - Dipnetting Concerns C. PUBLIC HEARINGS Ordinance No. 1752-97 - Replacing the Current Kenai Municipal Code Land Use Table (KMC 14.20) and Its Footnotes with the New Land Use Table and Footnotes (Exhibit "A" Attached). a. Remove from table. b. Consideration of Ordinance. 2. Ordinance No. 1754-97 - Amending Kenai Municipal Code 14.20.160(b) (6) [A] to Specify Allowed Building Coverage of Lots for Townhouses in All City Zones. a. Remove from table. b. Consideration of Ordinance. -1- D. E. F. G. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report 1. *Regular Meeting of July 16, 1997. 2. *Notes from July 16, 1997 Work Session. CORRESPONDENCE OLD BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Ordinance No. 1755-97 - Increasing Estimated Revenues and Appropriations by $3,824 in the Taxiway Extension North Capital Project Fund. 4. Ordinance No. 1756-97 - Increasing Estimated Revenues and Appropriations by $10,993,472 in the Capital Project Fund Entitled "Kenai ARFF Project." 5. Ordinance No. 1757-97 - Increasing Estimated Revenues and Appropriations by $1,237 in the General Fund for the Purchase of a Playground Slide. -2- 6. Discussion - Schedule Board of Adjustment Hearing - Appeal of Bill Zubeck/Petition to Vacate Public Access and Utility Easements Within Tract A, Swires S/D Amended, Section 35, T6N, R11W, SM, Alaska Within the City of Kenai (Associated with Buffalo Run S/D); KPB File 97- 097. 7. Discussion - Kenai Peninsula Borough Baler Wash Water 8. Discussion - Goals & Objectives Work Session a. Schedule work session date. b. Information requests from Administration. 9. Discussion - Advertisements/Brochures Review 10. Discussion - Bluff Erosion I. ADMMISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager EXECUTIVE SESSION -Evaluation of City Manager. J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING AUGUST 6, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http:/ /www.Kenai.net/city ITEM A• CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bookey, Swarner, Moore, Measles, Bannock, Smalley and Williams. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: MOVE: H-9, Discussion - Advertisements/Brochures Review to B-3, Persons Scheduled - Marion Nelson MOVE: H-3, H-4, and H-5, Ordinances No. 1755-97, 1756-97 and 1757-97 TO THE CONSENT AGENDA FOR INTRODUCTION (to correct inadvertent error) MOTION: Councilman Smalley MOVED to approve the agenda as amended and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor Williams requested the following change to the Consent Agenda: ADD: Items H-3, H-4 and H-5 to consent agenda. MOTION: Councilman Smalley MOVED to approve the consent agenda as amended and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENT B-1. Bill Popp - President, Sears Elementary PTA Mr. Popp reported on the progress made at renovating the Sears Elementary School playground. He noted, two-thirds of the topsoil had been placed and hydro -seeded. They were now watering the area. The remainder of the topsoil would be placed next year. Popp credited the Sears PTA and Borough Maintenance Department (Dave Eagle) for the work coordination and planning. With the removal of underbrush and adding the topsoil and seeding, an additional 3-1/2 acres of area were added to the playground area. Popp also reported they expected the arrival of the new playground equipment in three to five weeks. A work party of volunteers would be placing the equipment and Popp invited anyone interested in helping to listen for public service announcements for the work parry information. Popp also thanked the council for the $2,000 donation made for the renovation work. He added, the donation was instrumental in acquiring additional funds ($25,000 from the Borough Assembly) and leveraging over $40,000 in improvements and equipment. Debby Harris - Harris thanked council for their support of the project. She added, when they began the project, they believed it would take approximately three years to complete and they have done most of the work in one summer. Harris noted, the new equipment was age -appropriate. She encouraged those interested to help to install the new equipment and added, the day the equipment will be installed, a barbecue was planned to celebrate the completion of the work. Councilman Moore congratulated the PTA for their work. He added, it was nice to have a project started and completed while their children were young enough to enjoy the playground. Popp noted, past members of the PTA were to be congratulated for their planning and previous work on the project. Mayor Williams also congratulated the PTA, noting council's donation prompted a lot of people to look at the project and take part. He thanked the council for their involvement as well. B-2. Doug McBride, Fish & Game Regional Director/Cook Inlet Area - Dipnetting Concerns Mayor Williams introduced the item by reporting he, with City Manager Ross, Councilman Bookey and other city administration discussed their concerns with representatives of Fish & Game (Dave Nelson) and the Department of Environmental KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 3 Conservation during a meeting the week before. The purpose of the meeting was also to determine what, if anything, could be done about the litter and fish remains that were left on the beach by the dipnet fishers. He invited council comments and added, they probably all agree, some changes need to be developed prior to next year's season. Doug McBride - Regional Supervisor of the Sportfish Division of the Department of Fish & Game. McBride began by stating his job was to manage the personal use dipnet fishery and noted, the dipnet effort in Kenai had changed substantially in the past two years. This was because the Fish Board changed the personal use dipnet fishery last year, i.e. prior to that meeting, dipnetting was allowed when an emergency order was given and now it is a set season (July 10 through July 31 this year). The season is predictable, but made problems for Kenai acute. McBride continued, during their meeting, they were shown the pictures taken of the Kenai beach during the; season which depicted the fish carcasses, fish heads, glass bottles, cardboard boxers and general trash left by the users. He agreed, problems of erosion and trespassing on the bluff and the sanitation and garbage debris should be addressed. To address the erosion and trespassing problem, McBride said, an idea was proposed to change the area of allowed dipnetting, i.e. moving the boundary to below the no - name creek which empties into the mouth of the river. Changing that boundary to seaward of the creek would keep people off the bluff at the end of Willow, because there would be no need to access the bank from that position. McBride continued, his department did not have the authority to change the boundary for fishing and it would have to be taken to the Alaska Board of Fisheries for their consideration. The next regularly scheduled Board of Fish meeting will be held a year from this November, and a call for proposals will be held this winter. A proposal could be submitted which then could be considered in November and implemented in the summer of 1999. However, to have something implemented during the summer of .1998, an Agenda Change Request for Board consideration would have to be submitted this winter. McBride stated, Fish & Game would assist the city in preparing the Agenda Change Request to get it on the Board's docket for this winter. He added, he saw no reason why Fish & Game wouldn't support their position on closing that part of the dipnet fishery as it wouldn't impact the majority of the dipnetting effort (which happens seaward of the creek) and relatively few people access the fishery from inward of the creek. He felt it was a rational proposal and would work with city staff to make that happen. To alleviate the sanitation issue, McBride stated, the city had requested signage be placed in the area which will inform users of the past problems of sanitation, etc. and their personal responsibility to take their garbage and fish carcasses off the beach. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 4 McBride stated, the Fish & Game would furnish the sign with the appropriate messages. Also, Fish & Game will provide additional dumpster facilities for fish carcasses and garbage. He added, Fish & Game would not have the means to service the dumpsters, and the city representatives agreed the city could maintain the service of the dumpsters. McBride added, because the city would be maintaining the dumpsters and the efforts made to make parking available, etc., from their perspective, Fish & Game wouldn't oppose the city in charging an access fee for the fishery. He added, it is done in the Chitna fishery and the funds are then used to provide port -a -potties, dumpsters, etc. and make a level of profit. At this time, the Fish & Game personnel collect the fees which are placed in the Fish & Game Fund and then distributed to the land owner. However, he thought in two years, when that contract ends, another means of collection will be developed. He added, the Chitna fishery was unique and Fish & Game would not want to duplicate it. Swarner stated she was disappointed the city had to ask for the signage and Fish & Game didn't offer it. McBride explained, the sign would be a large sign and would be placed by next season. Councilman Moore stated, he would want the sign to inform users how far north the dipnet fishery extends. He added, there is a large amount of area north of the mouth which is under-utilized for dipnetting. McBride stated, when dipnet permits are issued, a map and regulation book are distributed. The area of the fishery is included in the information. Moore asked, referring to riparian habitat destruction, if the Fish Board ruled to provide more in -river bag limit for red, with a no -net loss of habitat clause included and applied to the dipnet fishery. McBride answered, yes, it applied to the dipnet fishery. McBride explained, riparian habitat is important to fish production. There are areas, up river, where bank habitat is important to juvenile fish rearing. They closed areas to keep the sport fishery out of areas it had not expanded into, but the areas have to meet criteria, including habitat important for fish production. He added, there were many habitat issues at the river mouth, however he didn't think bank vegetation was a problem there (not talking about bluff erosion, etc.) in regard to fish production. Moore asked if he was saying, he didn't consider the lower river important to fish development habitat. McBride answered, no, the habitat issue they were most concerned about at the lower part of the river was water quality. He explained, the juvenile fish like the upper river because the banks offer protection (from the vegetation). In the lower river, the fish aren't associated with the river bank like they are upriver. He added, he didn't want to give the impression the lower river was not important to fish production. It is that the riparian, or bank vegetation, is not one of the concerns in the lower river. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 5 Williams stated, the matter was a "catch 22" because the 309 study sectioned out that part of the river below the bridge and declared it as noncritical habitat, as far as the riparian and bank issues were concern. He added, the basis of the report was one of the reasons the city won't give up its right to manage the lower river to the Kenai River Special Management Area Board (KRSMA). Williams added, there were two different entities with two different findings: 1) one report stating it's not critical habitat; and 2) another agency saying it may not be critical habitat to fish, but look what it's doing to the city and the people who consider the bluff as their critical habitat and what protection for it. McBride stated, the 309 study was under a lot of technical review, in order to use it as a mechanism to address another Board of Fish mandate regarding no -net loss of riparian habitat and how it is measured. He explained, the 309 study measured bank habitat, which is an inexact science. When looking at habitat issues concerning fish production in the Kenai River, it goes way beyond bank habitat. He added, he believed what they were saying was consistent with what he said; in the lower four miles of the river, the fish are not associated with bank vegetation as they are in the upper river. However, that doesn't mean there are no fish habitat concerns in the lower river. Councilman Smalley stated, he remembered council asked for assistance to help offset the cost of enforcement and sanitation concerns last year and nothing was done. He added, he thought the State had the responsibility, since it is a state fishery, to provide enforcement or compensate the city for its costs for additional enforcement. Additionally, the State should provide port -a -potties, clean-up, etc., or reimburse the city. The sign, Smalley added, was a good idea, but looking at pictures won't cure the enforcement problem. Smalley asked City Attorney Graves if private property owners have a claim against the State when their property is trespassed in order to access the fishery. Graves answered, he didn't think so because the State didn't indicate they have given permission for individuals to trespass private property. Smalley stated, he was looking for relief for the private property owners, and added, he would like it shut down until something can be brought forward. Councilman Bookey stated, he appreciated the discussion from this meeting and the steps Fish & Game want to take, but felt all seven councilmembers should attend the Fish Board meeting this year and the matter should also be taken to the legislators and Governor. He added, the appalling condition the beach was left in this year was not acceptable. He hoped council would agree to place no parking signs in town until there is no place left for the dipnet fishers to park and they can't go down to the beach. He added, he took a hard stand on the matter and hopes the rest of council will too. Williams stated he appreciated Bookey's thought about all the council members attending the Fish Board meeting. Their attendance, along with the city manager, KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 6 would give the city 40 minutes in which to speak. Williams added, he had made comments that the city would cause the dipnet fishery to be shut down by other actions. However, that wouldn't answer the problem. The Board of Fish declared there to be a dipnet fishery and that could not be stopped. He added, it appeared the fishery was not an incidental thing and would continue for a long time to come and because of that, long-term answers need to be found. McBride agreed and added, that was the way he and Dave Nelson were approaching the matter. He said, they could directly control the signs, trash facilities and could give their opinions as technical advisors to the Board of Fish. He added, he felt very confident they could get the closure issue before the Board. McBride stated, they also have some enforcement ideas which would help Fish & Wildlife Protection (primary enforcement for fishing and hunting, commercial and non-commercial) with their financial problems. They have proposed to use some Fish & Game funds for enforcement, transferring the funds to Fish & Wildlife. However, Fish & Game wants assurance from Fish & Wildlife that there will be a definite increase in protection for non-commercial fisheries. He hoped next year, there would be additional protection presence in the city and the program would be presented as a demonstration project to handle other fishery enforcement concerns in other areas. Ross stated, pictures of the fish, garbage, etc. would be placed on a major information sign board on this side of the river. On the south side, administration is reviewing last year's plan and hope to develop something more acceptable. Fish & Game have stated they would work with the city to alleviate some of the pressure on the south side of the river. If this is to happen, administration will bring council some ideas of how to manage it and how to make it work. Whether it will happen would be something the council could discuss with the Board of Fish. Administration wants to be on top of it with Fish & Game. If there will be annual dipnet fishery days in Kenai, the city, Chamber, etc. will have to find a way for it to work for them. Their approach will be how to stop the problems the pictures depict. Williams stated, council will expect Fish & Game and Administration to work out a plan for review prior to the February meeting of the Board of Fish. Part of the plan would include participating with Fish & Game in submitting the Agenda Change Request (in November) in order for the council to testify before the Board of Fish. McBride stated, the Agenda Change Request would need to be submitted in October in order to be considered at the November meeting. They will help the city prepare the request for the agenda change. Williams clarified the city's understanding to be that Fish & Game will cooperate and take care of enforcement, furnish dumpsters and signage which will be worked out KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 7 with administration. Williams stated, for clarification, the Fish Board meets in February and in October they will report back to council in regard to the agenda change request, etc. BREAK TAKEN: 8:00 p.m. BACK TO ORDER: 8:13 p.m. Mayor Williams identified a group of ladies visiting from Sakhalin, Russia through a grant between the Peninsula Clarion and newspapers in Sakhalin. B-3. Marion Nelson - Advertisements/Brochures Review Moved from H-9. Mayor Williams stated the city has given donations/grants to various groups to create brochures and advertisements for the city. He felt the city was not getting the better of the arrangement as there were many items of interest in the city which were not: being highlighted. He added, the city was not well -recognized in the travel books and magazines and thought this could be part of the council's goals and objectives discussions. Marion Nelson - Nelson introduced herself as a Milepost salesperson during the summer months, but has the city's interest in mind with regard to this discussion. She requested council's consideration of a large advertisement in the Milepost, but not diluting the advertisement of the Visitors Center already included in the magazine. Nelson noted some of the attractions to Kenai not included in the advertisement, i.e. softball fields, beach, airport, the library, etc. She added, she thought the city needed help getting additional exposure. Nelson noted a full -page, color advertisement would run $4,000, but ad costs varied from $225 and up. She noted, the city had an internet site, but it was not conducive to encouraging visitors to the area. She added, the Milepost had a website and sells links to it. Pat Porter - Porter explained, she and her assistant were working with the Kenai Chamber of Commerce in producing a new city brochure which could be used in connection with the Visitor Center's brochure, as well as a stand-alone brochure for handing out and including with the Chamber's relocation packet. She added, the work group had some positive ideas and have selected "Where You Want To Be" as a slogan. Porter distributed a sample brochure for council review. Council requested the discussion be included in the goals and objectives work session information. Nelson noted, the deadline to include a city advertisement in the Milepost was September 30. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 8 After a brief discussion, council set a goals and objectives work session for September 10, at 7:00 p.m. The work session was tentatively scheduled to be held at the Senior Center (clerk will confirm). B-4. Discussion - Schedule Board of Adjustment Hearing - Appeal of Bill Zubeck/Petition to Vacate Public Access and Utility Easements Within Tract A, Swires S/D Amended, Section 35, T6N, R11W, SM, Alaska Within the City of Kenai (Associated with Buffalo Run S/D); KPB File 97- 097. Moved from H-6. Councilman Bannock explained the Borough Planning Commission denied the vacation of the public access and utility easement in the above -referenced matter. The Kenai Planning & Zoning Commission and Kenai City Council had previously approved the vacation. The Kenai Peninsula Borough Code allows for an appeal of the Planning Commission's findings, but refers the appeal to the municipality (if any) involved. The denial from the Borough Planning Commission was based on another property owner's concern he would lose accessibility to his piece of property. After a brief discussion, council set the Board of Adjustment hearing for August 20, 1997 to begin at 7:00 p.m., immediately prior to the council meeting. ITEM C• PUBLIC HEARINGS C-1. Ordinance No. 1752-97 - Replacing the Current Kenai Municipal Code Land Use Table (KMC 14.20) and Its Footnotes with the New Land Use Table and Footnotes (Exhibit "A" Attached). C-la. Remove from table. MOTION: Councilman Smalley MOVED to remove from the table, Ordinance no. 1752-97 and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. C-lb. Consideration of Ordinance. MOTION: Councilman Smalley MOVED for approval of Ordinance No. 1752-97 and Councilman Bannock SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 9 There were no public comments. Councilman Smalley explained, when the Planning & Zoning Commission reviewed the existing Land Use Table, there were a lot of blank spots without any indication what was specifically allowed or not. The rule had been, when the space was blank, it meant it was potentially permissible. P&Z wanted to go through the Table and make adjustments to the ordinance and put some strength to it and fill in all the blank spots. P&Z took several meetings and several public hearings to come to their recommendations for amending the ordinance. Smalley pointed out, in the past, four, five and six -family dwellings were allowable in RR, RR-1, RS-1 and RS-2 zones and with approval of this ordinance, would not be permitted. The amended Table was far more restrictive and, was explained to the Commission by Graves, La Shot and Springer, that if a "C" is placed, as a conditional use, requests would continue to come back to the Commission for review and hearings would be held. If an "N" is placed, it would take all the latitude of discussion completely away from the Commission and the council. The discussion which took place was, because of lot sizes, Kenai needed to take into consideration the type of development that would be more conducive for city residents. The majority decided to place "N's" in those categories. Smalley added, he noted to the Commission that in the past, requests were received to allow family -style restaurants in residential zones, which were approved. The discussion of the Commission was, they should not be allowed and were placed as "N's" in the Table. If they were left as "Cs" the items could be discussed by the Commission, allowing the proposed use to be considered. Smalley added, it had been pointed out by Building Official Springer, the general public may not have realized the ramifications of the new restrictions, etc. even though public hearings were advertised, etc. Smalley noted, some of the changes to the Table were not unanimous decisions. He also staged he had specific concerns with the restrictiveness of "residential." Mayor Williams suggested council should develop their concerns of the proposed ordinance and pass those concerns on to the Commission along with the ordinance, noting what council sees as good land use. He added, he would like to continue to work on the ordinance until a workable ordinance is developed. Smalley stated, the Commission held public hearings and councilmembers had the opportunity to attend, which some did. However, council had the ability to make some adjustments, however he did not think the ordinance should be sent back to the Commission and say, "work on it again," unless council sends a recommendation with what changes they would want to make. Bookey stated he wouldn't support the ordinance at this time. He suggested discussion could be incorporated into the goals and objectives work session. He acknowledged the Commission spent a lot of time and effort in developing the KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 10 ordinance and council may not have given direction. He added, if council was not ready to support the ordinance, another ordinance needed to be developed. Bannock noted, the Commission had spent a lot of time in developing the ordinance and he didn't want to send it back to them as it was their final document. He added, he was not comfortable with the ordinance as he felt it had "too many N's." He suggested council could use the ordinance as a working document and develop it to their liking. He suggested, for readability purposes, the Ps could be changed to "Yeses," or A's for "Allowable" and it may be less confusing. Smalley noted, the key, as it is, is standard to planning and zoning matters. Williams suggested, since time was not of the essence, the ordinance be set aside for a work session with the Commission at a later time. Council agreed and requested the matter be brought back to council at the October 1 meeting in order to set a work session for the middle of October. A short discussion followed to decide whether the ordinance should be failed or brought back in October. Bannock suggested council should not assume the ordinance would be largely altered. It was decided, a new ordinance should be brought back through the whole process, i.e. introduction, second reading, public hearing, etc. in order to insure advance notice to the public. VOTE: Bookey: No Swarner: No Moore: No Measles: No Bannock: No Smalley: No Williams: No MOTION FAILED UNANIMOUSLY. Smalley requested a note be sent to the Planning & Zoning Commission explaining council's logic behind their decision to fail the ordinance and rework it. Smalley was requested to work with Clerk Freas in developing the memorandum. C-2. Ordinance No. 1754-97 - Amending Kenai Municipal Code 14.20.160(b)(6)[Al to Specify Allowed Building Coverage of Lots for Townhouses in All City Zones. C-2a. Remove from table. MOTION: KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 11 Councilman Smalley MOVED to remove from the table Ordinance no. 1754-97 and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. It was suggested by Smalley, he ordinance be failed also, due to its relationship to the failed Land Use Table ordinance. Williams agreed. C-2b. Consideration of Ordinance. VOTE: Bookey: No Swarner: No Moore: No Measles: No Bannock: No Smalley: No Williams: No MOTION FAILED UNANIMOUSLY. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging - No report. A meeting will be held next month. D-2. Airport Commission - Councilman Measles reported the July minutes were in the packet. The August meeting was scheduled for August 14. D-3. Harbor Commission Councilman Bookey reported the Commission would meet on August 11 and they remained one member short. Williams asked how the council felt about including the Harbor Commission with the planning for the mouth of the river and liaison work with Fish 8v Game. He reminded council, they had once said that all issues dealing with the river should be taken to the Commission. After a short discussion, it was agreed the Commission is notified of discussions, etc. for their review. D-4. Library Commission Councilman Moore reported the Commission met briefly on August 5. The main discussion was in regard to the public awareness of a future library addition and the needs of the community. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 12 D-5. Parks & Recreation Commission Councilman Bannock reported the Commission would meet on August 7. He noted the resignation of student representative Cristel Fields, which was included in the packet. D-6. Planning & Zoning Commission Councilman Bannock, who attended the meeting for Councilman Smalley, reported the minutes of the meeting were included in the packet. Bannock noted, an existing gravel pit had changed owners and the existing conditional use permit could not be transferred. A new conditional use permit was required and it was approved. Bannock also reported, an application for a bed and breakfast conditional use permit was brought to the Commission for review. The applicant had made a similar request in September 1996 and that request was denied. There were letters of objection brought to the Commission in regard to the present application. The matter was tabled until the next meeting due to a request by the applicant. The public hearing will be continued at that time as well. Also approved was an encroachment permit for the Rainbow Bar. He continued, there was little debate about the overhead encroachment of the building, but the overhang encroachment was not discussed. Bannock also noted, KPB Planning Commissioner Bryson also reported on the Zubeck matter and upcoming appeal to the council. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported the Committee conducted a garden tour and celebrated their work at the Feldman home. Their next scheduled meeting will be held on Tuesday, August 12 at 5:30 p.m. D-7b. Historic District Board Councilman Moore, referring to the information included in the packet, reported there was no quorum for the meeting. Upon adjournment, the Board held a brief work session. Moore noted also a memorandum included in the packet from the Board requesting council to move their scheduled August 18 meeting to August 19 as there was concern they again would not have a quorum. Council had no objections. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 13 D-7c. Challenger Board Councilman Bannock reported the next Board meeting was scheduled for August 7, from 4:00 - 6:00 p.m. at the Challenger Headquarters in Soldotna. He noted all board member alternates had. been requested to attend the meeting as well. Williams requested Airport Manager Ernst to be his alternate to the Board. Ernst agreed, but reminded council he would not be available after December due to his retirement. Williams also reported, the Challenger Board was close to receiving their 501(3) (C) tax status. He added, there were a number of corporate entities waiting to donate funding for the Center upon receipt of the tax status. D-7d. Kenai Visitors & Convention Bureau Board Councilman Bookey reported there was no Board meeting held in July. The next meeting was scheduled for August 18. D-7e. Alaska Municipal League Report Councilwoman Swarne:r reported the AML Legislative Committee would be meeting in Wasilla, August 7 and 8. She did not plan to attend. Mayor Williams reported the Borough and City of Soldotna had agreed to split the cost of hosting dinner for the AML Board of Directors meeting and Alaska Conference of Mayors meeting to be Yield in Kenai on August 27 and 28. Williams also reported the Industry Appreciation Picnic was coming together well. The Picnic would be represented by citizens and city departments. Already they had received acknowledgments from Senator Murkowski and Governor Knowles that they will attend. ITEM E: MINUTES E-1. Regular Meeting of July 16, 1997. Approved by consent agenda. E-2. Notes from July 16, 1997 Work Session. Approved by consent agenda. ITEM F: CORRESPONDENCE - None. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 14 ITEM G: OLD BUSINESS - None. ITEM H• NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Measles SECONDED the motion. Councilman Moore asked if interest was usually paid on retainage and was told yes, the city was required to pay 10.5% interest on retainage. Councilwoman Swarner questioned why there were two checks to PTI and why were the amounts not combined. Finance Director Semmens explained, the amounts were for phone usage and he would check why the amounts were not combined. VOTE: There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Measles MOVED for approval of the purchase orders exceeding $2,500 and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance No. 1755-97 - Increasing Estimated Revenues and Appropriations by $3,824 in the Taxiway Extension North Capital Project Fund. Added to and introduced by consent agenda. H-4. Ordinance No. 1756-97 - Increasing Estimated Revenues and Appropriations by $10,993,472 in the Capital Project Fund Entitled "Kenai ARFF Project." Added to and introduced by consent agenda. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 15 H-5. Ordinance No. 1757-97 - Increasing Estimated Revenues and Appropriations by $1,237 in the General Fund for the Purchase of a Playground Slide. Added to and introduced by consent agenda. H-6. Discussion - Schedule Board of Adjustment Hearing - Appeal of Bill Zubeck/Petition to Vacate Public Access and Utility Easements Within Tract A, Swires S/D Amended, Section 35, T6N, R11W, SM, Alaska Within the City of Kenai (Associated with Buffalo Run S/D); KPB File 97- 097. Discussed at B-4. H-7. Discussion - Kenai Peninsula Borough Baler Wash Water Public Works Director Kornelis referred to the information included in the packet and explained, the Kenai Peninsula Borough had requested to dump waste wash water into the City's system and were interested in a long-term cooperative agreement for the disposal. Kornelis added, two studies had been completed by Vasey Engineering (leachate study and mixing zone study) which concluded the Kenai Wastewater Treatment Plan could handle the baler wash -down water under conditions as set forth in the July 30, 1997 Vasey Engineering letter. Kornelis explained, the Kenai Municipal Code required council to approve entering into cooperative agreements with other governmental units for disposal of waste products through the city's sewer treatment facilities. City Manager Ross added, administration recommended council accept the wastewater. If council approves the acceptance, and with the information received from the engineering firm, etc., a cooperative agreement would be prepared to enter a long-term acceptance of baler wash water. However, council could continue accepting the wastewater on a case -by -case basis. Measles stated, he didn't object to entering into a long-term agreement, however he believed parameters needed to be included in the ordinance as to acceptable loads, levels, etc. so there would be no question for city employees of whether loads should be accepted or not. Ross stated the long -team agreement would be returned to council for review. Swarner asked KPB Solid Waste Director Catherine Mayer (who was in the audience) when the dumps would be made at the Kenai Transfer Facility. Mayer answered, in the past, dumps were made during the day. Swarner stated her concern that the KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 16 transfer site was not open at the convenient times for the general public and suggested lengthening the hours in conjunction to the Borough's request for the city to accept the wastewater. Mayer explained, they keep the transfer sites open during the times when they have found the heaviest use occurs. She added, the sites are open seven days a week and they try to keep the hours consistent with each facility. Swarner stated, she had received comments the open times were not convenient and because the general population in Kenai is 7,000, thought that if the city took their water, the Borough should consider expanding the hours of the transfer site. Mayer responded, that could be considered as part of the agreement, but reminded council, the Borough accepts over 600 tons a year of city sludge at no charge. Additionally, when their fees were set in 1993, they decided not to charge the city for the sludge because they were trying to work out this agreement with the city. MOTION: Councilman Smalley MOVED for approval of the agreement between the City of Kenai and the Kenai Peninsula Borough regarding the baler wash water as set forth in Item H-7 with the condition set forth the Public Works Director's memorandum of 7/30/97 and the recommendations set forth in page 2 of the Vasey Engineering letter of 7/30/97. Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. Williams noted, administration was to proceed with the development of a long-term agreement with the Kenai Peninsula Borough for baler wash water disposal into the city facilities. H-8. Discussion - Goals & Objectives Work Session H-8a. Schedule work session date. The work session was scheduled for September 10, 1997, 7:00 p.m. at the Kenai Senior Center earlier in the meeting. H-8b. Information requests from Administration. Ross requested direction from council as to the information they wished to have included in the packet for the work session on goals and objectives. Ross added, he intended to have department heads submit to him what they see as major projects within the next five years and those beyond five years. After lists are submitted to him, he will forward the information to Finance Director Semmens to review. He and Semmens would then develop a list based on budget projections. That list, along with the original lists of the department heads would be forwarded to council. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 17 Measles stated, he liked the idea of Administration first evaluating the information before it coming to council. Administration would then be able to answer questions as to viability and feasibility of each project. He added, he would like to see more scrutiny by management and department heads. Williams added, in the past, council reviewed the information from the different departments individually. They also requested lists of paving, water/ sewer extensions, etc. needed within the city. The list could be prioritized and include cost estimates. He added, large long-term capital projects could be listed, i.e. new maintenance facility, but not discuss costs until it is decided whether the building would be built. Williams suggested Administration could present their list and council could add to it. Ross added, their list would not just include capital projects, but would include items like networking for city hall computers, etc. Listing goals and objectives was about delivery of services to the citizens. He would have the department heads put together their ideas of projects and items needed in the next five years and beyond. The list would be in a format with cost information. Measles suggested the goals include ongoing maintenance of streets and facilities, not just buildings. He added, with a maintenance program they could lengthen the lives of those items. Ross noted, he believed that would be more of what would be on the list - maintaining of what the city has instead of adding additional structures. Ross asked council if they wanted commission goals and objectives included with the information. Council answered, yes. H-9. Discussion - Advertisements/Brochures Review Discussed at Item B-3. H-10. Discussicin - Bluff Erosion Ross stated, in discussing the concerns of people traversing over the bluff (off the old Glad Realty property at the end of Willow) during dipnet season, they also discussed dipnet traffic on the south side of the river. He suggested administration review the old plan to place a road out to the bank area and perhaps amend it to run a longer road along side of the dunes. Facilities could then be developed on the south side to accommodate dipnet users and alleviate the damaging traffic on the dunes and personal property. Ross added, he would have Kornelis develop a plan which could please the Fish Board and sport fishery and get their support. There was also a chance Exxon grant monies could be acquired. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 18 Smalley stated he thought it would be a good idea to develop such a plan. There were no objections from council. ITEM I: ADAUMSTRATION REPORTS I-1. Mayor a. Governor's Task Force on Subsistence - Williams referred to the information included in the packet. He stated, the matter would affect Kenai and council/administration should monitor it. b. National Center for Small Communities Award - Williams referred to the congratulatory letter for a $1,000 American Hometown Leaders Award from the Wal-Mart Foundation which was included in the packet. The letter notified Williams of his receiving the award in recognition of his contributions to the community. Williams suggested council accept the grant and pass it on to the Alaska Challenger Learning Center. He added, slides would be developed and forwarded on as requested. I-2. City Manager a. ESI Negotiations/ARFF - Ross reported he received a response from ESI and will continue the negotiations of the contract. He will work with them to solve some logistical problems and progress was being made. b. ARFF Specifications and Plans - Ross reported 97 sets of plans and specifications had been distributed for the ARFF bid. More were needed and the engineering firm sent additional sets out. However, the sets were sent via UPS and, because of their strike, the plans had not yet been received. To alleviate problems, the engineering firm was sending out sets directly to those requesting them via Federal Express. Ross added, he wanted council to be aware of the problem in case they received concerned comments from potential bidders. C. Kenai River Special Management Area Plan - Ross reported, the Plan did not yet exist in one document. He thought the city's input was being reviewed. seriously. The Plan, as far as he was aware, had not been signed and distributed. d. Deferred Maintenance - Ross referred to information included in the packet in regard to the deferred maintenance needs which are to be formulated and forwarded on to AML and the Alaska Conference of Mayors. He said, Borough Mayor Navarre requested the information be KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 19 forwarded to him and a Borough -wide group presentation will be made. Kornelis, he reported, was developing the city's information to be forwarded to Navarre. He added, this information is not a priority -of - funding schedule or a capital grants program. No objections were noted from council. e. Land Sale - Ross reported a land sale was held for ten lots in Inlet Woods. 1`wo bids were received on one piece of property. The unsuccessful bidder then asked to negotiate purchase of one of the other lots. To (late, sic lots were sold within the advertised criteria (minimum and terms already approved by council) . Two additional lots were in the process of being negotiated and sold. He noted, the Finance Director was handling that sale as the purchaser is one of his relatives. He added, administration's policy was that people could come and negotiate purchase: of a lot at the advertised criteria. Their only disadvantage was that they may not have their first choice as they would have if they had bid. f. FY 99 Capital Project Matching Grant Program - Ross referred to the application packet which was included in the packet. He noted a list of projected. available balances was included and explained, the city would be receiving $147,130 for FY 99 and in addition, it showed an account balance of $68,872, which was the amount awarded to the city for two projects which were out of the city's jurisdiction. He added, a decision would have to be made by October of what to do with those additional funds. Also, the city's match for the total amount of $215,000 would be approximately $92,000. A resolution would be brought forward at the August 20 meeting to accept the FY 98 amount of $147,000 which council had already set aside for water quality/quantity project and the $97,000 which was received and not expended for the same thing. Public Works would be putting together a proposal for those funds. He requested council to give some thought for what they wanted to use the additional funds. g. Out -of -Office - Ross reported he would be out of the office from September 12-20, 1997. h. Fuel Charges at Dock - Ross reported some complaints had been received in regard to the fuel price at the dock (sales tax on top of other taxes). The Harbor Commission will be hearing some of the complaints. Ross continued, the city was required to collect the federal taxes and the only margin they had to deal with was what was set by the Harbor KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 20 Commission as a margin of profit for running a fuel facility and to cover the overhead. Bookey reported he had received some comments from Paul Dale from Snug Harbor Seafoods. The consensus of the Commission was to leave the price the way it was as they felt it was not up to the Commission to give a fair or unfair advantage to anyone. It was explained, Snug Harbor fishers were complaining they could not buy fuel at a competitive edge as other processors sell their gas at cost. He added, the Commission would be addressing the complaints at their next meeting. I-3. Attorney - No report. I-4. City Clerk a. Candidate Petitions - Clerk Freas reported petitions had been taken out by the two incumbents. The deadline for petitions to be submitted was August 15. b. Tourism Marketing Council Request - Freas referred council to the request for donations toward the Annual Kenai Peninsula Regional Tourism Conference which was included in the packet. Council had requested the information be included again as it was overlooked during their last meeting. A discussion continued as to whether council wanted to contribute or sponsor a specific event. It was also noted, council had chosen not to include funding in their budget to purchase a membership to the Council. Marion Nelson - Stated she was a member of the Board and they hoped to have support of the municipalities throughout the Borough. She suggested Mayor Williams may want to give a welcome speech and council could sponsor the banquet ($5,000). Williams stated, the Tourism Marking Council had ben controversial as to helping tourism for this area, but suggested the city sponsor the welcome reception ($750). Swarner stated she had no objection to sponsor an event as council had declined purchase of a membership. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 21 MOTION: Councilwoman Swarner MOVED to sponsor the Welcome Reception at $750.00. Councilman Smalley SECONDED the motion. Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Finance Director Finance Director Semmens reported the city had received all the State Revenue and Safe Communities funding for this year. He added, the amount was $4,100 less than what the city had budgeted. I-6. Public Works Director - No report. I-7. Airport Manager - No report. Williams requested council to consider taking the additional $68,872.86 received from the capital matching grant program and put it into the Challenger project after they receive their 501(c)(3) status. He added, he was not asking for an immediate answer and was aware the city, had a lot of needs. ITEM J: J-1. Citizens Bob Peters - Referred to the discussion with Mr. McBride from Fish & Game regarding the proposed change of area where dipnet fishing would be allowed at the mouth. He asked who would enforce the rules. Williams answered, Fish & Game would be rearranging their personnel to enforce the rules. Ross added, once the area below the bluff was closed to fishing (on the upstream side of the creek), it would be very obvious if someone is fishing illegally. Peters referred to the barrier which had been placed along Mission Avenue and stated his concern the fence had been violated and was in need of repair. He asked, was it illegal to trespass on city property. Ross stated, not much of that property was city - owned and that the barrier was there as an advisory mechanism. Peters suggested the city post their property with "no trespassing." The conversation continued regarding dipnet fishing fever and the trials and tribulations of unwanted bluff traffic. I-2. Council -- No comments. KENAI CITY COUNCIL MEETING MINUTES AUGUST 6, 1997 PAGE 22 EXECUTIVE SESSION -Evaluation of City Manager. MOTION: Councilman Smalley MOVED to convene in an executive session of the council of the City of Kenai, concerning matters that tend to prejudice the reputation and character of another: specifically, the evaluation of the city manager. Smalley requested Mr. Ross join the council in the session. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. EXECUTIVE SESSION: 10:00 p.m. BACK TO ORDER: 11:44 P.M. Councilwoman Swarner reported the evaluation of the interim city manager was held and his services will continued to the city. ITEM K• ADJOURNMENT The council meeting adjourned at approximately 11:45 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk PAYMENTS OVER $2,500.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: August 20, 1997 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT FOR RATIFICATION HOMER ELEC ASSOC PERS FOR APPROVAL ELECTRICAL USAGE JULY PERS VARIOUS VARIOUS UTILITIES IAI1 ]Iwkl'1 $19, 835.49 $36,202.24 PURCHASE ORDERS OVER $2,600.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: 20-Aug-97 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT CUMMINS NORTHWEST LOAD TEST GENERATORS (5) SHOP REPAIR AND MAIN 4,553.00 KENAI WELDING OFFICE EXPANSION AT DOCK DOCK BUILDINGS 6,200.00 ENSTAR GAS MAIN EXTENSION FROM AIRPORT LAND CONST O/T BLDGS 3,307.00 WILLOW TO AIRPORT FBO LOTS DIVISION 10 PRODUCTS POLY WAVE SLIDE (ORD. 1757-97) PARKS MACH. & EQUIP. 4,200.00 ADDITIONS TO PURCHASE ORDER INCREASED BALANCE COOK INLET CONST. CHANGE ORDER #1 A/P TAXIWAY EXT. CONSTRUCTION 3,823.75 13,322,421.25 P.O.#10301 PURCHASE ORDER OVERAGES P.O. AMOUNT OVERAGE TOTAL ALASKA ROADBUILDERS RENT DISTRIBUTOR TRUCK FOR STREETS REPAIR AND MAIN. 7,500.00 2,500.00 $10,000.00 DUST CONTROL PURCHASE ORDERS OVER $2,600.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: 20-Aug-97 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT CUMMINS NORTHWEST LOAD TEST GENERATORS (5) SHOP REPAIR AND MAIN 4,553.00 KENAI WELDING OFFICE EXPANSION AT DOCK DOCK BUILDINGS 6,200.00 ENSTAR GAS MAIN EXTENSION FROM AIRPORT LAND CONST O/T BLDGS 3,307.00 WILLOW TO AIRPORT FBO LOTS DIVISION 10 PRODUCTS POLY WAVE SLIDE (ORD. 1757-97) PARKS MACH. & EQUIP. 4,200.00 ADDITIONS TO PURCHASE ORDER INCREASED BALANCE COOK INLET CONST. CHANGE ORDER #1 A/P TAXIWAY EXT. CONSTRUCTION P.O.#10301 3,823.75 1,322,421.25 PURCHASE ORDER OVERAGES P.O. AMOUNT OVERAGE TOTAL ALASKA ROADBUILDERS RENT DISTRIBUTOR TRUCK FOR STREETS REPAIR AND MAIN. 7,500.00 2,500.00 $10,000.00 DUST CONTROL Suggested by: Administration City of Kenai ORDINANCE NO. 1758-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $7,000 IN THE GENERAL FUND FOR A PUBLIC LIBRARY ASSISTANCE GRANT. WHEREAS, the City has received a Public Library Assistance Grant from the State of Alaska; and WHEREAS, this grant can be used to purchase books. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Library Grant $7,000 Increase Appropriations: Library - Books $7,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of September, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced Adopted: Effective: Approved by Finance: 2k (8/15/97) kl August 20, 1997 September 3, 1997 September 3, 1997 Suggested by: City of Kenai ORDINANCE NO. 1759-97 Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY A NET AMOUNT OF $7,145 IN THREE SENIOR CITIZEN FUNDS. WHEREAS, at the time the City budget was approved by Council, the grant awards for the Council on Aging Title III fund, the Kenai Peninsula Borough Senior Citizens fund, and the Senior Employment Title V fund, had not been approved. The City budget reflects the amount that we requested in the grant proposals. Since that time, grant awards have been approved by the State of Alaska, the Kenai Peninsula Borough, and the United Way; and WHEREAS, the Council on Aging Title III revised budget is $6,786 more than the original budget, the Kenai Peninsula Borough Senior Citizens revised budget is $893 more than the original budget, and the Senior Employment Title V budget is $534 less than the original budget; and WHEREAS, this budget will provide for an increase in work hours and benefits for the Activity Coordinator. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases (decreases) be made in the following funds: Council on Aging - Title III Fund Estimated Revenues: State Grant $ 3,566 USDA Cash 92 In -Kind Rent <1,000> Meal Donations 4,128 6 786 Appropriations: Access - Rentals $ <499> Ordinance No. 1759-97 Page Two Congregate Meals - Operating Supplies 3,899 Congregate Meals - Rentals <500> 3,399 Home Meals - Operating Supplies 731 Transportation - Operating Supplies 3,155 Total 6 786 Kenai Peninsula Borough Senior Citizens Fund Estimated Revenues: United Way Grant $<1,461> Rents and Leases 258 Miscellaneous Donations <904> Senior Connection Donation 3,000 893 Appropriations: Salaries $ 2,739 Leave <32> Medicare 40 PERS 82 ESC 13 Workers Comp 9 Health 5,700 Supplemental Retirement 110 Operating Supplies <4 868> Small Tools <500> Software <200> Professional Services <500> Printing and Binding 500 Dues and Publications <80> Miscellaneous <300> Machinery and Equipment <1,820> 893 Ordinance No. 1759-97 Page Three Senior Employment Fund Estimated Revenues: State Grant <534> Appropriations: Salaries $ <668> Medicare <10> Social Security <41> ESC <3> Workers Comp <12> Professional Services 200 Total <534> PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3=d day of September, 1997. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance: 4i (8/15/97) kl August 20, 1997 September 3, 1997 September 3, 1997 4-5 Alaska State Legislature Senator Mike Miller Representative Gail Phillips President of the Senate Speaker of the House during interim: during session: "' dw-ong sessiun: during interim: PO Box 55094 State Capitol State Capital PO Box 3304 North Pole, AK 99705 Juneau. AK 99801-1182 Juneau, AK 99801-1192 Homer, AK 99603 voice: (907) 488-0862 voice: 1907) 465-4976 voice: (907) 465-2689 voice: (907) 235-2921 fax: (907) 488-4271 fax: 1907) 465-3883 - fax: (907) 465-3472 fax: (907) 235-4008 August 5, 1997 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 Dear Mayor Williams: RECE-iVED AUG i 11997 KENAI CITY CLERK The 20th Alaska State Legislature has been invited by the Khabarovsk and Sakhalin Dumas (Legislatures) to visit t] to Russian Far East September 27 through October 4, 1997. We cordially invite you to participate in this mission and explore potential business opportunities. Sakhalin and Khabarovsk (our Sister State), have more than S45 billion in oil, gas and mining projects in various sages of development requiring Alaska partnerships and expertise. The purpose of this mission is to strengthen relationships with the newly formed legislative branches in Khabarovs]: and Sakhalin. Joint participation by Alaska business and legislative leaders will demonstrate how Alaska's governmentA 1 structure is conducive to private enterprise. Our goal is to assist them in developing a body of law compatible with :he principles of freedom and responsibility -- the cornerstone for future commerce between Alaska and the Russian F� r East. At their request, our delegation will include specialists in judicial administration, natural resource tax policy a �d commerce. We will fly directly to Yuzhno-Sakhalinsk on a Reeve Aleutian Charter from Anchorage on the evening of September 27 and spend three days working with the Sakhalin Duma regional government officials and American/Alaskan businesses. We will travel on to Khabarovsk on October 1 to meet with Khabarovsk officials to work on similar iss ies and to participate in the Khabarovsk Oil, Gas and Mining Investment Conference. We will return to Anchorage Oct ober 4th. The cost of the mission for an individual will be approximately S3,500.00 which covers airfare, ground transportation, hotel and an official luncheon and reception. Visas are required for travel to Russia. so make sure you have a current, valid nassnort. Guests are welcome, but expenses for a spouse or companion must be covered privately. Participating in this mission will help open doors that may lead to lasting partnerships with our neighbors in the Ru.;sian Far East. For further details, or to register, please contact the mission's coordinators. Ronda Thompson at 1.907.258.8187 or Portia Parker at 1.907.258.8184. The mission will be limited to 50 participants. Sincerely, k�o— kx--� Senator Mike Miller PRESIDENT OF THE SENATE Repr entative Gail P llios SPEAKER OF THE HOUSE Alaska State Legislature Senator Mike Miller President of the Senate aurtne interim: PO Box 55094 North Pole. AK 99705 voice: t 907) 488-0862 fax: (907) 488-4271 Dunne session: State Capitoi Juneau.AK 99801-1182 voice: (907) 465-4976 fax: (907)465-3883 Representative Gail Phillips Speaker of the House JurtnK session: State Capitol Juneau. AK 99801-; 182 voice: 007) 465-=689 fax: (907)465-3472 DIPLOMATIC MISSION TO THE RUSSIAN FAR EAST REGISTRATION FORM Se►tember 27 - October 4, 1997 Name Title Work Address Telephone (wk) (lim) Fax email Cel# Emergency Contact Name(s) Phone Tel(s) Signature Date Mission Registration Fee (non-refundable): Translation, ground transportation and Alaska reception and two luncheons Travel: Round-trip airfare Anchorage on Reeve Aleutian Airlines Reeve Charter coordinated t1irough Circumplar Expeditions Tandv Wallack at 277-9229 Incountry travel from Yuzhno to Khabarovsk (you must pay cash in Russia) Hotel Accommodations: Santa riotel or Sapporo Hotel in Yuzhno- $100 sgl/$140db1 Hotel Amethvst in Khabarovsk - $120 sgl/ $150 dbl Credit card information for hotel reservation guarantee: Type of card _MC — Visa Amex Acct. # during interim: PO Box 3304 Homer. AK 99603 oice: (907) 235-2921 fax: (907) 235-4008 $ 300.00 1,500.00 360.00 840.00 Exp. Date Sgl_ Dbl_ Non-smoking_ Smoking -- Special dietary or medical considerations: RETURN THIS FORM 'TO RONDA THOMPSON IN ROOM 540, OR PORTIA ON ALASKA STATE LEGISLATURE News From The Senate and House Majorities Anch. LIO Ken Freeman (907) 258-8164 Anchorage, AK 99501 Wendy Lindskoog (907) 258-8184 Actualitv line: 1-800-478-6540 web site: www.akrepublicans.org Legislative Leaders Announce Fall Mission to the Russian Far East For Immediate Release: August 5, 1997 Contact: Ronda Thompson 907/258-8187 Anchorage -- To advance joint cooperative business opportunities and government relations in the Russian Far East, Senate President Mike Miller and House Speaker Gail Phillips announced plans for an Alaska Legislative Diplomatic Mission to Sakhalin and Khabarovsk, Alaska's Sister State, September 27 through October 4. Phillips and Miller noted that the purpose of the mission will be to offer assistance and suggestions regarding the development of potential legislation, structuring a justice system, implementing standard business practices and establishing royalty and severance tax policies. "Sharing our experience and offering our advice to Russian legislators as they lay the groundwork for a market economy will help boost their economic recovery," said Phillips. "Our willingness to share ideas will open doors for Alaskans who want to participate in the Russian Far East's anticipated oil and gas boom!" "Khabarovsk and Sakhalin have over $45 billion in oil, gas and mining projects requiring foreign capital and expertise," said Miller. `By facilitating this mission, we increase the chances for Alaska businesses to form lasting and profitable partnerships that will lead to jobs for Alaskans." This mission will fulfill Alaska's part of the bilateral agreements set out in Memorandums of Cooperation signed by the 19th and 20th Alaska Legislatures with the Dumas of Khabarovsk and Sakhalin Regions. The mission will leave from Anchorage on a Reeve Aleutian 727 Charter the evening of Saturday, September 27 for Yuzhno-Sakhalinsk. Participants will spend three days working with the Sakhalin Duma regional government officials and American/Alaska businesses before traveling to Khabarovsk Krai (state) on October 1 st. The delegation will meet with Khabarovsk officials to work on similar issues and to participate in the Khabarovsk Oil, Gas and Mining Investment Conference. 'Me opportunities for Alaska businesses to participate in the Russian Far East's natural resource development are tremendous," Phillips said. "We have the arctic resource development expertise they need, including cold weather engineering, transportation, oil field services and supply, worker health care and amenities." The Alaska delegation will be comprised of legislative leaders, government officials, business and industry leaders, justice system advisors and financiers. Alaska State Legislature Senator Mike Miller President of the Senate Jun g inwnm: PO Box 55094 `lonh Pole, AK 99705 nice: (907) 488-0862 •ax: (907)48&4271 Representative Gail Phiiliim Speaker of the Hoase funne SUJlOR: '� ' : j .!urine session: stdlel 1p1[01 - SIdleC3D1I01 Juneau.AK 99801-1;82 1uneau.AK 99801-1182 %I�tL voice: 190n 465-497h�. voice: 1907) 465-2689 fax: 1907)465-,883 TENTATIVE e fax: (907)465-3472 ITINERARY danna wenn :: PO Boar 330, Homer. AK 99� 03 voice: 1907) 235.2921 fax: (907) 235-r,008 Saturday, September 27. 1997-Anchoraae 7/31/97 2000 hrs Depart Anchorage on Reeve Aleutian Airlines 2400 hrs Fuel stop in Cold Bay or Kamchatka possible Sunday. September 28, 1997- Yuzhno(We lose a day due to crossing International Dateline) 2000 hrs Arrive in Yuzhno Sakhalinsk 0900 hrs Meet in Hotel for trip to Sakhin Center for briefing with executives from Exxon, Sakhalin Energy Co.. Mobil. etc 1430 hrs Meet for lunch- Place TBA Welcoming remarks from Sakhalin Duma Chairman. Deputy Chair and Regional Governor followed by outline of program: Breakout sessions will encourage dialogue between Russian and American colleagues in the legislative and executive branches and private industry in the areas of royalty taxes tax collection procedures, the court system and basic business practices 1330 hrs Afternoon plenary/breakout sessions commence 1530 hrs Meetings and tour of Sakhincenter and other American and Alaskan ouslnesses 1630 hrs Retum to Hotel Santa 1830 hrs Dinner - no host. We encourage interaction with your Russian counterparts and businesses and will coordinate individual meetings. 5l` fl w 0830 hrs Depart Santa Hotel for downtown Yuzhno 0900 hrs Briefings by Sakhalin Energy, Exxon, Mobil. and Subcontractors 1100 hrs General Assembly to present results of breakout sessions 1230 hrs Lunch at Eurasia Restaurant 1400 hrs Final presentation of resolutions - Press Conference 1600 hrs Afternoon open for private meetings 1900 hrs Reception and Dinner Party Wednesday. October 1, 1997-Yuzhno-Khabarovsk 0800 hrs Check out of Hotel 0900 hrs Depart hotel for City tour and tour of Korsakov Port Additional meetings arranged 1330 hrs Check in at Yuzhno-Sakhalinsk Airport 1500 hrs Depart Yuzhno for Khabarovsk Int'I Airport 1620 hrs Arrive Khabarovsk International Airport 1700 hrs Depart airport for drive to Parus Hotel i vau nrs Welcoming Reception hosted by Khabarovsk Duma Thursday, October 2. 1997-Khabarovsk 0830 hrs Bus departs for Khabarovsk Administration building 0900 hrs Official greeting - Duma Chairman Ozerov and Governor Viktor Ishaev Outline of program and sessions with members of Khabarovsk Duma ana Regional Administration 1230 hrs Luncheon - Participation in Khabarovsk 011, Gas & Mining Exposition & Investment Conference encouraged (see attached) 1400 hrs Return to breakout/plenary sessions 1630 hrs Return to Hotel 1900 hrs Reception and Dinner with Khabarovsk Officiais & Businessmen Cruise on Amur River 2100 hrs Return to Hotel Friday. October 3. 1997-Khabarovsk 0900 hrs Meetings continue wl overview from American/Alaskan businesses. 1000 hrs Return to breakout sessions to study Kid Vote. Court System and Tax policies 1230 hrs luncheon - Tour of Ton Vik Alaska Russian Timber Operation 1400 hrs Finalizing program and presentation of updated Memorandum of Cooperation including exchange program outline. Press Conference 1600 hrs Return to Hotel 1700 hrs Evening Program with Cossack Dancers featured. Saturday. October 4 1997 1000 hrs Open day - Tours, business meetings, shopping - all arranged per your specific request Amur River Cruise 0530 hrs Check out of hotel 0700 hrs Depart Khabarovsk on Reeve Aleutian Charter 0800 hrs Arrive Yuzhno 0900 hrs Depart Yuzhno Saturday, October 4. 4997 0940 hrs Arrive in Anchorage (we repeat the day due to crossing Internatinal Date line Kenai Municipal Airport Enplanements 1,614 YUTE 11% 1,623 SCA 11% ,ft,q July 1997 14,958 11,721 78% ERA 1997 Monthly Enplanements P Month ERA SCA YUTE Monthly Totals Jan 6,585 1,352 0 7,937 Feb 6,221 1,065 0 7,286 Mar 6,622 1,216 0 7,838 Apr 6,205 1,278 0 7,483 May 6,962 1,284 140 8,386 Jun 8,274 1,233 1,070 10,577 Jul 11,721 1,623 1,614 14,958 Aug 0 0 0 0 Sep 0 0 0 0 Oct 0 0 0 0 Nov 0 0 0 0 Dec 0 0 0 0 Totals 52,590 9,051 2,824 64,465 * NOTE Yute started service May 24, 1997 Kenai Municipal Airport Yearly Composite of Enplanements 1983-1996 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 January 8,073 6,906 8,176 7,491 6,446 5,198 6,578 5,908 8,358 7,958 7,645 8,211 9,570 8,263 February 7,756 6,201 6,998 6,863 6,400 5,319 5,587 5,327 7,147 7,797 6,851 7,023 9,348 7,776 March 7,840 6,829 8,138 5,982 5,869 6,268 6,253 6,768 8,457 9,463 7,637 9,012 11,350 8,419 April 7,722 6,568 8,058 5,859 5,911 5,917 6,012 6,864 8,571 8,627 7,097 7,386 9,610 7,786 May 7,623 7,591 9,117 7,054 6,209 6,393 6,797 7,875 9,473 8,009 7,781 8,626 10,028 8,507 J_!^Q 8,457 8,817 9,670 8,339 7,289 7,342 8,068 9,217 10,818 9,394 9,402 10,600 11,268 10,204 July 10,498 11,489 12,767 8,639 9,009 8,992 9,753 12,279 12,069 11,684 11,654 12,294 14,498 13,545 August 9,948 10,904 11,469 8,031 8,484 8,805 9,532 11,135 11,758 11,315 11,375 12,375 12,979 11,888 September 7,422 8,059 9,220 6,670 6,555 6,537 7,476 9,175 8,557 8,565 9,513 10,653 10,844 8,963 October 7,547 7,814 8,422 6,080 6,419 6,722 7,441 9,670 8,590 7,813 8,888 10,389 11,026 9,263 November 7,335 8,482 7,353 6,150 6,345 6,711 6,937 9,867 8,623 7,913 9,083 10,585 11,580 8,471 FwcPmber 7,831 8,729 8,542 7,067 6,853 7,192 6,275 8,787 8,422 8,252 9,078 10,535 8,254 8,026 Totals 98,052 98,389 107,930 84,225 81,789 81,396 86,709 102,872 110,843 106,790 106,004 117,689 130,355 111,111 KENAI CITY COUNCIL MEETING AUGUST 6, 1997 "TO DO" LIST CLF - Include on October 1 agenda, scheduling of joint work session with the Planning & Zoning Commission in regard to Land Use Table. Work with Councilman Smalley in developing memorandum to Planning & Zoning Commission to explain council's action in regard to the Land Use Table ordinance and Townhouse ordinance. Admin - Include specific parameters in long-term agreement for acceptance of KPB baler wash water and return to council for review. Proceed with development of the long-term agreement. October - Report back to council regarding the Agenda Change Request to the Board of Fisheries. Work with Fish & Game in preparing the request, as well as developing a plan to alleviate dipnet fishery pressure on the south side of the river, placing a major informational sign board at end of Spruce Street, budget for additional dumpster service. Notify Harbor Commission of discussions, proposals, etc. in regard to Fish & Game/city work involving the mouth of the river, dipnetting season, etc. DEPARTMENT OF NATURAL RESOURCES OFFICE OF THE COMMISSIONER August 14, 1997 The Honorable John J. Williams Mayor of the City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear Mayor Williams: TONY KNOWLE: (19 . - v� O 400 WILLOUG JUNEAU, ALASKA 99801-17E 6 PHONE: (907) 465-2400 FAX (907) 465-3886 O 3601 CSTREET, SUITE 121C ANCHORAGE, ALASKA 99503-5921 PHONE: (907) 269-8431 FAX (907)269-8918 RECEIVED EAUG 15 I997 KENAI CITY CLERK Thank you very much for sending me a copy of the City of Kenai Resolution No. 97-44, supporting the 90-10 provision for oil royalties from certain federal lands in the State of Alaska. As you may be aware, there is a federal court decision now which indicates that Congress has the power to unilaterally change the 90-10 formula. That decision was made by the U.S. Court of Claims as part of the decision relating to the Statehood Compact claims case filed by the Hickel Administration. The State has appealed that decision to the U.S. Supreme Court. However, after what the U.S. Supreme Court did to us in the Dinkum Sands case, I am not confident they will do much better by us in this case. The only place that I know that there has been any discussion of changing the 90-10 formula is if the Arctic National Wildlife Refuge is opened. The Knowles Administration has been supportive of changing the formula from 90-10 to 5 0-5 0 in order to gain access what may be the last opportunity for a Prudhoe Bay size oil field in the North America. However, at this point is does not seem Congress is going to be dealing with ANWR immediately. I would guess that by the time Congress does get around to dealing with this issue, we will have a better idea from the U.S. Supreme Court whether the Congress can unilaterally change the 90-10 formula or not. Thank you for bringing the concerns to my attention. Develop, Conserve, and Enhance Natural Resources for Present and Future Alaskans 10-J9 L H Project Status Report A=Active NC=Non-Construction F=Future KK - Keith Komelis JL - Jack La Shot RS - Robert Springer MK - Marilyn Kebschull RC - Rachel Clark KW - Kathy Woodford A/NC/f City Contact Project Name Status A JL Alaska Regional Fire Training New Bid Open date August 19, @ 4:00 p.m. Facility, ARFF A KK Animal Control Shelter Ord, appropriating money, award for construction to Blazy and award to Kluge for inspection at 72/97 council meeting ... NTP 7/18... Work started 722... Under construction. A JL Bluff ASTF Grant Nelson completed grant for proposed bluff erosion... Nelson made report at the March 3, Harbor Commission meeting... Project on hold until some answers are obtained on Bluff project... Corps doing recon. study... Fish & Gam ok'd Nelson's proposal... Submit this winter. A JL Bluff Clean-up Corps is looking at a Bluff project... More ashpalt to be picked up. A JL Contaminated Soils -Airport $10,000 appropriated for environmental work... R.Ross met w/Michele Brown, DEC... Waiting to hear from DEC, what to do. A JL Contaminated Soils - Shop $10,000 appropriated for environmental work... Requested proposal from Pete Campbell. A MK/JL Historic District Signs Emblems and sign blanks received... Sign panels shipped 8/12...30-60 day extension may be necessary. A JL K.M.A. Taxiway "C" Extension Project going well... FAA requested that the North Contractor do some maintenance to the road at the end of the runway... FAA will add funds to the project to pay contractor. A KK Kenai Beach Dunes - North Side Contractor complete ... ADF&G paid city grant funds... Received Kenai River Center and Corps approval to enlarge tumaround... Working on landing for stairs. Thursday, August 14, 1997 Page 1 of A/NC/f City Contact Project Name Status A KK Mission Street In final review stage... State preparing to bid project... DOT requesting authorization to proceed from Federal Highways... DOT said construction advertisement to be out soon, anticipate constructin in late September. A JURS Municipal Park Restroom Contractor completed work. A RS Public Safety Roof Awarded to Popper... Final date extended by 30 days to 9/30/97..Starting work the week of 8/18. A KK STP Disinfection Change Mailed mylars to engineer... Waiting for as -built. F Challenger Learning Center Funding being organized. F JURS FAA Flight Service Building Had meeting with FAA... they will explore extent of project and funding... Suggested FAA hire architect for consultation as to scope of work... UST removed. F KK Forest Drive Neighborhood workshop 6/11 by DOT. F JUKK S.Spruce Beach Parking Corps permit process complete... No funding appropriated as yet... Explained to Council on 3/5. F KK Water Quality/Quantity Next step wellhouse modification and/or SCADA Development Program for water system control... Water main loop Iines...Additional funding requested from DEC and Legislature... Start engineering design work on well house modifications and SCADA. NC JL ADA City Building Study Implement changes after 7/1. NC JL Airport Master Plan Completing environmental for ARFF and airport proper... Have Draft Aries completing project. NC KK STP Mixing Zone Analysis Study complete... Billed KPB for 1/2 of study... Copper is the main problem with the effluent ... Vasey working on Memorandum for attachment to analysis and application for NPDES permit. Thursday, August 14, 1997 Page 2 of TED STEVENS ALASKA -1 a;. UNITED STATES SENATE WASHINGTON, D. C. 20510 July 31, 1997 The Honorable John J. Williams Mayor City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 Dear John: RECEIi/E© 1997 KENAI CITY CLERK Thank you for your letter regarding the Alaska Statehood Act 90-10 Provisions. T_ appreciate hearing updates from your community. Although I do not see any immediate opportunity to pursue the opening of ANWR, please be assured that our goal is the same. Thanks again for writing. With best wishes, A ly,VENS hi7 - We keep you informed - _ _ A monthly publ Business News nrodLrpd nX tee Political Events ta Greater Soldotr _ Community Issues ✓ Chamber of Commer,=_e Volume 10.............Issue 8 �" 1J` A t 1997 On behalf of the City of Soldotna, the Soldotna Chamber of Commerce Board of Directors and Staff, we1Nws, applaud everyone who contributed time, money and creativity to help make this another successful Progys Event. To everyone who entered the parade, to the all of the folks that live and work along the parade r=. to the community that came to see it, thank you. It's all of you that make "Soldotna, Our Kind of Townl', We would also like to recognize Unocal Agricultural Products for their sponsorship of the parade awardsm entertainment provided throughout the day at our vendor site; to the Peninsula Clarion, Anchorage Daily Peninsula Market Place and KSRM for their outstanding Progress Days special coverage; PTI Communications; the VFW Post 10046 for providing Color Guard and the setting up and taking down of the reviewing stand which was provided by Lynden Transport; to Barbara Ruckman, head of the Judges Committee and the Judges (they really had their work cut out for them), Nancy Calvert, Kathy Shearer, Peter Micciche, Sara Pearson, Linda Barclay, Ken Bryant, Rik Bucy, Dick Swamer, Tony Starcevic, and Dick Troeger; Master of Ceremonies, Bill PoF p; Joyce Sikorski for starting the events by singing the National Anthem; The Music Box for providing the sound system on the Reviewing Stand; the Soldotna Police Department; Seekins Ford -Peninsula; Glacier Pontiac; Hutchings Chevrolet; Kenai Chrysler Center; Mactel Cellular Systems for the Walkie/Talkies; Mailboxes, Etc. for providing color copies of the Progress Days posters; Charlie Weimer and the 1 st National Bank of Anchorage, Soldotna; The Kenai Peninsula Borough for the use of their parking lot; Stephanie Bouchard for singing her Soldotna song in the Chamber float; Stephan's Tool Rental for the generator so that we could hear Stephanie sii ig; Barbara Jewell as our Grand Marshal and John and Marjorie Torgerson as our King & Queen. Thanks to Foster Construction's generous donation of their parking lot and electricity, this year we were able to accommodate vendors at the end of the parade route and we appreciate all of the vendors who gave it a try eve i though this was the first year. And the entertainment was great! Thanks to Michael Mishou who organized everyone, Bill Zumwalt for providing the sound system set-up assistance. The United States Air Force Band of the Pacific, Greatlanders warmed things up, :hen Wes & Dave kept things moving right along, they were followed by The Mabrey Brothers, Cliff & Stephanie Bouchard, the Peninsula Promenaders, Paul Nichols, Ronai Marsh Whitney, and Badge (watch out for these kids, you'll want to say you knew them when...). 1997 BEAU1IIFIC ,370X -WEVNERS C _--rerc,ai: 1st Place - Northland Wildlife Studio; 2nd Place - Robins Place Fabrics; 3rd Place - Inlet Gifts; Special Recognition for visual upgrade goes to Sal's Klondike City Residential: 1st Place: Margaret Boeston; 2nd Place: Pat Klier; 3rd Place: Derk & Gwen Derkovorkin Honorable Mention: Shirley Hiil, J.J. Woods, J. Vaughn Apartments, Laurawood Apartments Booth Landscaping is donating a tree to the 1 st Place winner in each category. Thanks to the residents of the City of Soldotna for their beautification efforts that so aptly demonstrate a true community pride. Thanks to the judges: Mavis Blazy, Diana Spann, Jeannie Booth & George Hawkins Sterling Sawmill & Wood Products Sadie Cove Wilderness Lodge Ed Scott Kachemak Bay PO Box 604 36620 Cheechako News Drive ---Sterling, AK 99672 Soldotna, AK 99669 262-2401 235-0708/1-888-283-7234 Alaskan Abode B & B Lee E Scaggs PO Box 684 Sterling, AK 99672 262-9719 .{ENAI PE;NINSULA TOURISM ,1ARKE T ING COUNCIL CORNER Steadman Enterprise, LLC Stan Steadman 252 Marydale Soldotna, AK 99669 262-2365 Mark your calendars and get ready! The KPTMC has selected September, 19 & 20 as the dates for the Kenai Peninsula Regional Tourism Conference. Held in Kenai, this year's conference will bring together the region's top industry leaders, statewide tourism experts and tourism businesses throughout the Kenai Peninsula Borough. There will be seminars, roundtables and product showcasing. Dennis Bandon, of Ciri Corp. will be presenting an overview of the Alaska and Kenai Peninsula visitor industry. On Saturday there will be a banquet, awards ceremony and auction. If you have any questions or wish to receive a registration packet, contact KPTMC at 283-3850. KPTMC is seeking complimentary slides for use on their web site! If you are interested in submitting slides, please contact Stefanie Gorder at 283-3850. We are seeking first or second generation slides and will provide captions and photographers credit. KPTMC welcomes Rachelle Hardesty as the Coordinator for the Regional Tourism Conference. Rachelle comes from a visitor industry background and we welcome her to KPTMC and the community of Soldotna. We would also like to wish Teresa Freeman - Gamble a happy first anniversary at the KPTMC. Teresa joined the KPTMC Team last August and has been going non-stop since then! Thanks for your year of commitment and dedication! 1i H A We would like to thank Michael and Ronda Oglesbey of Iliamna Loce & Key, who came to our rescue last week to fix a broken lock. WES PAGE Solcotna C..amoer,:!P_o oaae nas over '100 hits Sincon „'av 1. 'NANT TO ENHANCE- -;i HYPERLINK YCUR Z-•':1AIL CR WEB PAGE? See insert in this newsletter or call the C;;amber office for information. UPPORT ; i iE IzMORS The Soldotna Senior Citizens invite you to join them on Saturday, August 30th at 6:00 p.m. for their Annual Endowment Dinner of delicious barbecued ribs and steak with all the trimmings, cooked to perfection by our State Legislators. The beautiful "Wedding Ring" quilt raffle winner will be drawn after dinner. For information or tickets, call the Soldotna Senior Center at 262-2322. Kenai::-oidotna Women's Resource & Crisis Canter presents the 10TH ANNUAL KE:lAI J =_NlNSUL-, RUN FOR `"101MEN n Honor of June Harris Scheduled for August 9, from 10:00am until noon, this 5K/1)K run will be held at the Kenai City Park, with a picnic to follow provided by Unocal. Entry Forms are available loca:iv at the Healthy Changes, Kenai Recreation Center, Kenai Visitor and Cultural Center, The Fitness Place, Sun Spot Health Center, the Women's Resourca & Crisis Center, and in Homer at Eagle quality Center, W.I.C., M & M Market and Zipmart, and in this newsletter. The Kenai Peninsula Run for Women is an annual community event to promote awareness of domestic violence/sexual assault ano ..-e valuable services provided )y the Women s Resource & Crisis Center. For more ir=c'mation, call WRCC at 283-9479 1997 Soldotna PROGRESS DAYS PARADE WINNERS 1st Place: Red Line Sports 2nd Place: 1 st National Bank of Anchorage, Soldotna Commem-"i "Entnes. 1st Place: The Fitness Place 2nd Place: The Dance Emporium Oraanizationai F?oats: 1st Place: Soldotna Church of the Nazarene 2nd Place: Apostolic Assembly Organ iza: ona; =tries: 1st Place: The Church of Jesus Christ of Latter Day Saints 2nd Place: Kenai Peninsula Farmers Market Mouth ,larc^:nfl Li cur): 1st: SoHi Cheerleaders 2nd: VFW Ladies Auxiliary Jr. Girls. Adult Marcnina Grouo: 1st Place: Alaska Highlanders 2nd Place: Weenies on Parade HorselSinaie Entry: 1st Place: Jackson Gardens 2nd Place: The Kitson Family HorseiGrcur) Entry: 1st Place: Seevey's Carriage Service 2nd Place: Soldotna Equestrian Assoc. Rodeo Royalty Child EntrviOther: 1st Place: Soldotna Public Library 2nd Place: Kenai Peninsula Youth Court Aduit EntrvlCther: 1st Place: Heros of 76 - National Sojourners T 2nd Place: Tugi Club - Ladies Oriental Shrine of North America Bicvc:c Cnirjes: 1st Place: Peninsula Bike Club 2nd Place: Soldotna Cooperative Preschool Car =n ries: 1 st Place: Kenai/Soldotna Shrine Club 2nd Place: Advanced Body & Paint We will be presenting ribbons to the winners at Chamber Luncheon at noon, on Tuesday, August S, at the Riverside House. Across the River RV Park Alaska River Guides Alaska Troutfitters American Trophy Taxidermy AT & T Alascom Barbara Jewell , Bed & Breakfast Cottages Carrs Quality Center Castaway Riverside RV Pa -k Corporate Express Credit Union 1 Custom Seafood Processors EDD Small Business Dev. Ce iter Enstar Natural Gas j Four D Interiors George Jackinsky Homer Electric Assoc. Homer Stage Lines Homestead Acres Hot Rods Guide Service Jensens Bear Den B & B Senator John Torgerson K-WAVE/KPEN/KGTL Radi Kasilof Mercantile I Kenai Moose Bed & Breakfast Kenai Peninsula Borough Kenai Peninsula Builders Ass )c. Mailboxes, Etc. I McDonald's of Soldotna Ocean Shores Motel I Old Town Trophies Peninsula Clarion Peninsula Promenaders Peninsula Sanitation Pepsi Cola Rally Productions Raven's Nest B & B Riverside House Robin Place Fabrics Safeway Skyline Bed & Breakfast Soldotna Florist Sportfisher Stan Stephens Charters, Inc:. Sweeney's Clothing The Nature Conservancy The Travel Place Totem Ocean Trailer Express V'Jalter's & Associates Insurarce -T-�TTTT.►T`t'XT-----_-.--- TTZTIZI'�f August 5 Sara Pearson with Kenai Peninsula Youth Court & 1997 Progress Days Parace Winners, Ribbon Presentation August 12 Kathryn Thomas, Director, Alaska State Chamber of Commerce August 19 Stefanie Gorder, Director, Kenai Peninsula Tourism Marketing Council August 26 Clyde Johnson, EDD, Small Business Development Center Iwar,cz Sridatoca !a::ruez ac (?^ct-ssce-ce =47GG : :coca s�cuu. , :iaatsa. — ' G66G BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 Mayer John Williams City of Kenai 210 F'idaigo Kenai AK 99611 Printed courtesy of The Copyworks, 405 Overland Street, Suite #102, Kenai Alaska 99669, 283-650- 1997 BOARD OF DIRECTORS j President Ken Lancaster Jr Lancaster Enterprises 262-45E1 Vice President Mike Sweeney Sweeney's Clothing 262-59' 6 Sec/Treasurer Bob �Iizemore Bank of America 283-3W9 Past President Sammie Cole Southcentral Title 262-444 Norman Blakele Y Alaska Trading Comoan 9 Y 262-61 00 Richard Brown Soldotna Historical Society 262-939 2 Rik Bucy Fred Meyer 260-2200 Michele Glaves Peninsula Clarion 283-75E1 Clyde Johnson K.P. Economic Dev. District 283-33.5 Linda Kuiper TransAlaska Title 262-5708 Linda Parker Kenai Peninsula Food Bank 1 262-31' 1 i Diana Spann MacTel Cellular Systems 262-3 Executive Director Justine Polzin Soldotna Chamber 262-98' 4 Office Assistant Randi Smith Fax .............................................. 262-35(6 E-Mail: solchmbr@ptialaska.net (donated b,-. PTI Communications) Web Page: www.ptialaska.net/--solchmbr/ A V. * t 01-� • � *� ' ,fir # �1 Meet Chall TO END DOMESTIC VIOLENCE 13TH ANNUAL KSRM/WRCC RADIOTHON ON SEPTEMBER 8, 1997 Tune Your Radio To: KSRM Radio 920 AM from 9:00am to 6:00pm Watch For: Remote Teams visiting your Local Business Donations/Pledges/Challenges: $ Call KSRM Radio at 283-5811 and Challenge a Co-worker or Business to meet or beat your pledge. $ Call Women's Resource & Crisis Center at 283-9479 and make a pledge. $ Welcome the Remote Team visiting your place of business. $ Fill out the attached Pledge Sheet and mail it with your donation to the Women's Resource & Crisis Center 325 South Spruce Street, Kenai, Alaska 996' 13TH ANNUAL KSRMIWRCC RADIOTHON PLEDGE SHEET Business Name Address City State Zip Phone [ ] Please read my donation and/or challenge on the radio. [ ) I would like to remain anonymous. Donation $ Challenge Please detach this portion and mail with your donation. if you would like your c::nation and/or challenge read on the radio. please indicate in the space provided. eesho re\ - 10 Place to, KSRM Radio 920 AM will host the 13th Annual KSRM/WRCC Radiothon on September 8, 1997 from 9:OOam to 6:OOpm. This is our major fund-raiser of the year and your contribution is very important. All contributions (cash and in -kind) will be used to directly benefit victims of domestic violence and sexual a ;sault. We will be joined by a variety of community agencies who provide support services through education, inteRention and accountability. We will have Remote Teams stopping by area businesses to take donations and pledges and announce them on the radio via MacTel Cellular Phones. IN -KIND DONATIONS ALSO APPRECIATED Our clients and shelter have many needs that can be met through in -kind donations, such as: linens, blaikets, pillows, pillow cases, towels, washcloths, toiletries (soaps, deodorants, toothpaste, lotions, shampoos, conditioners, combs, brushes...), paper products (toilet paper, paper towels, sanitary napkins, diaper;...), household items (kitchen utensils, throw rugs, curtains, shower curtains, appliances, brooms, mops, vE cuum cleaners...), detergent, bleach, alarm clocks, jumper cables, school supplies.... Our facility was generously built by your community efforts 12 years ago. Our upkeep and maintenance seeds can be met through your special skills and donations. We could use: painters and paint, landscaper3 and landscaping tools, snow removal and snow removal tools, carpet cleaning, upholstery cleaning, janitorial services, plumbers, electricians, and transportation, to name a few. If your group or office would like to "Adopt -a -Room" or "Adopt -a -Project", please call us. THE WOMEN'S RESOURCE & CRISIS CENTER PROVIDES: CRISIS INTERVENTION Trained staff and volunteers are available on our 24-hour Crisis Line at 283-7Zi7. LEESHORE SHELTER A warm, safe atmosphere - 24 hour staffing provides advocacy and educational g -oups for women and children. Advocates provide information regarding health, legal, housing and employment i:;sues through area resources. Resident and non-resident educational groups in a variety of areas. BATTERER'S INTERVENTION PROGRAM Assisting batterers to stop violent behavior. TRANSITIONAL LIVING CENTER (TLC) Program for victims of domestic violence and sexual assault, whc wish to transition to a substance -free and violence -free lifestyle. NUTRITION AND CHILD CARE PROGRAMS: WIC provides basic nutritious foods, education and referrE Is for health care. CHILD CARE FOOD PROGRAM provides nutrition assistance for licensed day care facilities. C HILP CARE ASSISTANCE PROGRAM provides financial help for licensed day care to enable parents to work, set work, attend school or training programs. 325 South Spruce Street Business Line 283.9479 Kenai. Alaska 99611 Crisis Line 283 -7257 ,r •e e Hack 14) School August 21 Sl1li do y BINGO 2PNI ( & (( FN ITH (at 111r "1 ") ' �) ItIN(A) 2PN1 ( & (' (-FNI-Fit 1 % IIIN(;O ZP1%I ( & C CEN 1'Fit (at lire "1 ") 24 BINGO 2PM (' & G ('ENTF.II (at the 1,1111) 31 Ilm(:o 21 ( , (' CFNrn'fFlt (at fire "1"') August 1997 Mondnlr Tuesda.), 11 ednesda), Join Us For Chamber luncheon Tuesdnl)s at nocin at the Riverside Ilonse 4 5 RINGO 7PN1 6 ( & C ('FNTFR GIIAN11ti-It I IIN( IIP)N. (at the"V") Sara 1'ra)soq K P 1'nn1h ('ornl I 12 BINGO 7PM 13 C& C CFN Mot CI WIIII]t I I IN( *1IF )N (at the "V") Kalhryn I hones, President Sold"Illa City Collocil At, SIa1r ( •hamhrt l 10pnl 1 R 19 21) IIINGO 7PM (' & C CF.NTFR ('IIA(`1111-R I IIN( 'I11'ON (At (he"V'•) ';Ivhmir (intdn, I)Ilo( l01 KI'7Mt' 25 26 BINGO 7Pn1 27 (' & C CF-NTF-R ( IIAMIII'I? I IINCII1'.)N: (at the"V") ('lyric .Inllnson I-l)I)SnrallMIs I)cc ('nlr C„Llnlna ('ily ('nunril ) Wpm AI I(;I IS t 27 IS I' PA Y Op SCI I001.1 7 14 21 28 Thu hridnl) R CIIAMBIT IWARO MIT IS 7.15AM So[ DO INA SI NIOR ('I-N I I l( 15 22 ('IIAMIII;I( IIOARI) KIIT 'S7 15AM SOI Ot)'INA SI NIOR Cf?N HiR 29 Sntnrdu p 2 9 1- tOlh K�/('V RUn for Women (JrtWo Kenai-10:00am 283 9479 for info- 16 23 30 Soldolna Senior Citizens Anneal Endowment Dinner G OOPM 262 2322 for into 1791-1991 CITY OF KFNAI . Cgdal o f Ah4ka'. Fi" TO FROM6��o / r;^ 'n RZMABKL Fi;�- 210 Fidalgo, Suite 200 K-easi,.AlMka 99611-1794 Phone 907-233-7535 Fax 907-20- 3014 Date Number of Pages a-tl -�T-75--:�; AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 20, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.Kenai.net/ city BOARD OF ADJUSTMENT HEARING - Appeal of Bill Zubeck B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Bob Favretto - Potential Development of a Women's Prison C. PUBLIC HEARINGS Ordinance No. 1755-97 - Increasing Estimated Revenues and Appropriations by $3,824 in the Taxiway Extension North Capital Project Fund. 2. Ordinance No. 1756-97 - Increasing Estimated Revenues and Appropriations by $10,993,472 in the Capital Project Fund Entitled "Kenai ARFF Project." a. Motion to Postpone for Special Meeting Action b. Schedule Special Meeting 3. Ordinance No. 1757-97 - Increasing Estimated Revenues and Appropriations by $1,237 in the General Fund for the Purchase of a Playground Slide. 4. Resolution No. 97-52 - Formally Accepting FY98 Municipal matching Grant Number 98/587-4-001 From the State of Alaska, Department of Administration in the Amount of $147,180.00 for a Water Quality and Quantity/Development Program, and Accepting the Conditions of the Grant Agreement. 5. Resolution No. 97-53 - Transferring $1,835 in the Mission Street Capital Projects Fund for Engineering Services. 6. Resolution No. 97-54 - Transferring $3,000 in the General Fund Public Works Department for Professional Services. 7. Resolution No. 97-55 - Transferring $3,307 in the Airport Land System Special revenue Fund for a Gas Main Extension. 8. Resolution No. 97-56 - Awarding a Contract to North Star Contracting for the Project Entitled "Kenai Municipal Airport Runway and Taxiway Crack Sealing and Painting, 1997" for the Total Amount of $159,679.00 Which Includes the Basic Bid and Alternates A, B, and C. 9. Resolution No. 97-57 - Awarding the Bid for a Cargo Van for the Building Maintenance Department to Kenai Chrysler for a Total Amount of $18,821.00. 10. Resolution No. 97-58 - Awarding a Contract to Randy's Glass for the Project Entitled, "Public Safety Building Overhead Door and Operator Replacement" for the Total Amount of $21,289.25 Which Includes the Basic Bid. 11. Resolution No. 97-59 - Awarding a Contract to Miller Sheetmetal for the Project Entitled, "Kenai Recreation Center Roof Top Air Handling/Heating Unit Replacement" for the Total Amount of $48,600.00, Which Includes the Basic Bid. 12. Resolution No. 97-60 - Awarding a Contract to Russ's construction Company for the Project Entitled "Kenai Recreation Center Wood Gym Floor Repair/ Refinish" for the Total Amount of $19,127.00, Which Includes the Basic Bid. Additional information can be found at http://www.Kenai.net/city. The public is invited to attend and participate. Carol L. Freas City Clerk 1791-1991 CITY OF KENAI W Ca pdal o f Q&d . FROM C�/ �� S 210 Fidaigo, Suite: 200 lGimi,.Alaska 99611-7794 �-� Phone 907-283•,7535 Fax 907-20- 3014 Date I / �?7 Number of Pages oz, KENAI CITY COUNCIL MEETING AUGUST 20, 1997 INFORMATION ITEMS 1. 8/6/97 Kenai City Council Meeting "To Do" List. 2. 8/ 14/97 J. Shively letter regarding the city's support of the 90-10 provision for oil royalties from certain federal lands in the State of Alaska. 3. 8/ 14/97 City of Kenai Project Status Report. 4. 7/31/97 Senator Stevens thank -you letter regarding 90-10 provision for oil royalties. 5. 8/97 Greater Soldotna Chamber of Commerce, Your Chamber Today. COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Attorney I-- Clerk Fire Department City Manager Woodford Springer Police Department �/ Finance / Kebschull ` Senior Center_ Public Works / Kim Library / _ Airport / Clarion Parks & Rec. Engineer / AGENDA DISTRIBUTION STP Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Dock _ STP Official Bulletin Board Fax Assemblymembers KSRM (Attn: Dan Meeks) KBBI (Homer) Kenai Chamber of Commerce EDD Don Hunter, (Daily News,/Anchorage) Commissions Airport Aging Library Harbor(KW) Pks & Rec. P&Z Beautification Historic District Bd Betty Miller, BP Jon Little (Daily News/Soldotna) Bill Iles, HEA KVCC Joan McCoy, ARCO DELIVER Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are faxed to Ed Sipple on Friday afternoon.