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Home My WebLink About1997-01-13 Council Packet - Work SessionKenai City Council Work Session January 13, 1997 City Manager Search KENM CITY COUNCIL WORK SESSION JANUARY 13, 1997 KENM CITY COUNCIL CHAMBERS 7:00 P.M. COUNCIL PRESENT: Williams, Moore, Bookey, Bannock, Swamer and Smalley. STAFF PRESENT: Graves, Ross, Semmens, Paulsen Others present: Tim Navarre, Steve Kadel (Clarion) TOPIC: PROPOSED FORM FOR EVALUATING NEW CITY MANAGER RESUMES The work session began at approximately 7:12 p.m. City Manager Rick Ross presented Council with a draft evaluation form for scoring resumes and a list of general themes to look for in evaluating the essay questions. Ross developed these items to help Council screen applicants for the City Manager position. After discus. Sion about themes, it was decided to add "Relationship to Community" to the heading Role of Manager. No other changes were made to the list of themes. Council reviewed the evaluation form item by item and discussed scoring. In the end, no changes were made to the basic form. It was suggested that room be allowed on the tally sheet for comments by the reviewer. It was decided to meet again on Monday, January 27, 1997 for another work session on: le Finalization of background investigation process and questions for interviews; Set dates for February work sessions; and Presentation by Finance Director of FY98 projections, use of fund balance, and discussion of future implications. Discussion with Council on parameters within which the FY98 budget should be prepared. ADJOURNMENT: The work session ended at approximately 8:50 p.m. Notes transcribed by: ~ Sheryl .~aulsen, Acting City Clerk Date: To: From: Memorandum CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ December 9, 1996 Mayor and City Council Richard A. Ross, City Manager ~ City Manager Search - Essay Question Evaluation What follows are suggestions for general themes to look for in the essay question. Review these. Add, delete and modify as you choose. It would be beneficial if the Council can reach a consensus as to what are the important issues and themes. Evaluation of the essay question will be more meaningful and consistent as a result. Role of Council Setting of policies Oversight of city govemment and finances Ombudsman for citizens Future planning Role of Manaoer Day-to-day operation of city Preparation and submittal of budget Appointing authority and personnel manager Executes laws and ordinances Implementation of Council policies Keep them informed Assist them in making good use of time Council packet- Concise materials submitted in a timely manner Provide cover- make hard decisions -don't send every issue to Council. Insure Council gets proper credit nil iii t r Allow manager to manage Give feedback - make goals and expectations known - evaluate performance Give political support TO' From: Date: RE: CITY OF KENAI ,, 211:1FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~O~U~ Mayor and City Council ~ Ri chard A. Ross, City Manager December 9, 1996 City Manager Search - Resume Screening Attached is a draft resume scoring plan for your consideration. These are only ideas meant to assist you in the development of your own thoughts. Modify them to fit what you consider important. When finalized, the goal will be for this device to screen in those applicants whose resumes would be predictive of a probability of success. It does not take the place of good background investigation and interview. Discussion of Scorin Plan Sections I, II. The goal of the applicant should be to get the job, and thus they will put their best effort forward. The presumption is that the resume is the best work you will receive. If your impression is negative, the applicant should be rejected. Sections III, IV, V. These sections are the applicant presenting their philosophy and who they are. It is not a question of right or wrong answers. Simply, if you have basic disagreements on these issues, you do not want to hire this person. If your impressions are negative in any of these categories, applicant, reject the Secti_on VI. This section evaluates probability of success based on past experience. Since ultimately the job is the test, you have to evaluate past experience as a predictor of future success. A manager without municipal experience could be competitive in this section, but only if they had experience with community groups/organizations, and Alaska legislative and intergovernmental agency exposure. Section V (E, F, G) were put in as a result of input received. You may want to consider the Mayor and City Council October 29, 1996 Pa~e 2 weight they are given. You may also want to consider whether (E especially) should be taken out altogether and used as a tie breaker after you have screened for the type of manager you are lookin~ for. Section VI, A-D are rated the heaviest, in that lack of experience should receive a negative ratin~. These sections represent an assessment of ability to perform the daily nuts bolts of the job. and Section VI represents 66% of all possible points available. Dependin~ on the number of candidates left after this phase, you can decide on the back~round investigation processes you want to employ. Once finalists are selected more in depth processes should be used. ' I have received some Council input on the management style you want in your next manager. This includes management of city operations, relationships with citizen and citizen ~roups, and interact ion wi th Council. These traits are best determined by usin~ both back~round investigation and interview. Mayor and City Council October 29, 1996 Pa~e 3 EV~UATION OF RESUMES A. Neatness · · . . B. Organi zat i on C. Spe 11 lng D. Grammar If overall s.core is negative, then application should be rejected. Score A· S · II, 'Wr'.:i.tt~n. CO~i~c.ation.:::.SkillS:.:. · ' ::'1% :' :'" ' - : . ..:: : ..:... -... Were discussions well organized and easy to follow? Was pre-sentation brief and to the point? If overall score is negative, then application should be rejected. Score A. Evaluation of newspaper .... art icles. S · Disc~ssi.on of issues of controversy. If overall score is negative, then application should be rejected. Score ,, _ Mayor and City Council October 29, 1996 Pa~e 4 Evaluation'o~f' ESSay QUestiOn agreement with views on Council/Mayor form 9overnment. responsibilities of Manager to Council. - Agreemen_t- wi th -- -- responsibilities of Council to Manager. If overall score is negative, then application should be Score rejected. · ' candld~ PP nt appear B. ~ this applicant,s ~o strengths appear to fit needs? our C. Are the applicant's weaknesses ,, 1 ivable ?" _ - If overall score is negative, then application should be rejected. Score _ Mayor and City Council October 29, 1996 Page 5 A. Progressive responsible management experience. B. Broad managerial, administrative and supervisory responsibil it les. C. Background in dealing wi th commissions and community or~ani zat ion ~roups. D. Background in preparin~ and administering budgets. E. Experiences in commercial and industrial development activities. F. Int er~overnment al experiences ..in Alaska. _ G. Experience in dealing wit____~h Alask______~a legislature processes. H. Tenure - Stability as related to "A" above. If overall score is negative, then application should be rejected. Score TOTAL OVERALL SCORE RAR/kh C: \DOCuMENT\CMSEARCH\SCOR I NG.HEM · CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memorandum Date: To: From: RE: December 9, 1996 Mayor and City Council Richard A. Ross, City Manager ~ January Work Sessions a. City Manager Selection Processes b. Setting of FY98 Budget Parameters I request that two work sessions be scheduled for January. In looking at the City calendar, the following dates would be available: January 7, 13, 14, 20 and 27. The first work session scheduled would be devoted to establishment of screening cdteria for the applicant resumes and follow-up material submitted. It would also include a discussion of the background investigation processes to be used. Review of and revision of the calendar for City Manager selection will be discussed. The second work session scheduled would address the following' A. Finalization of background investigation processes. Discussion of general background investigation and interview issues for which questions should be developed. February work session dates should be set at that time. B. Presentation by Finance Director of FY98 revenue projections, use of fund balance, and discussion of future implications. Discussion with Council on parameters within which the FY98 budget should be prepared. RAR/kh 17~1- 1991 CITY OF KENAI. FAX ---' 210 Fidalgo, Suite 200 ~.Alaska 99611-7794 ~ ~ Phone 907-283-7~3~ · ' Fax 907-283-3014 FROM Date Number of Pages PUBLIC MEETING NOTICE The Kenai City Council will meet in a WORK SESSION at Kenai City Hall, beginning at 7:00 p.m. on Monday, January 13, 1997. Topic of discussion will be City Manager Search. The public is invited to attend and participate. Carol L. Freas City Clerk Publish' 1/10/97