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HomeMy WebLinkAbout1997-01-08 Council PacketKenai City Council Meeting Packet January 8, 1997 Ce De AGEND~ KENAI CITY COUNCIL - REGULAR MEETING JANUARY 8, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www. Kenal.net/city CALL TO ORDER 2. 3. 4. Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Leo Grasso - Assisted Living Facility Funding PUBLIC HEARINGS Ordinance No. 1729-96 - Increasing Estimated Revenues and Appropriations by $38,934 in the General Fund for Police Department Overtime and Equipment Financed with a State Grant. · 1997/98 Liquor License Renewal - Eadie's Frontier Liquor Store - Package Store. COMMISSION/COMMITTEE REPORTS 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report Page 1 of 2 MINUTES 1. *Regular Meeting of December 18, 1996. F. CORRESPONDENCE G. OLD BUSINESS He NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1731-97 - Amending Kenai Municipal Code 3.05.030 and 3.25.080(c)(2) to Reflect the Change in Administration of the Animal Control Department from Public Works to the Police Department. *ordinance No. 1731-97 - Increasing Estimated Revenues and Appropriations by $28,000 in the General Fund for Contracted Services of the Interim City Manager. Discussion - Airport Commission Recommendation for Rental Car Spaces at Airport. EXECUTIVE SESSION I. aDMINISTRATION REPORTS 2. 3. 4. 5. 6. 7. Mayor city Manager Attorney City Clerk Finance Director Public Works Director AirDort Manager J. DISCUSSION Citizens (five minutes) Council K. ADJOURNMENT Page 2 of 2 MAYOR'S REPORT JANUARY 8, 1997 COUNCIL MEETING CHANGES TO THE AGENDA REQUESTED BY: B-l, Sharon Anderson, Division Vice President of Columbia Health Network. Topic: Columbia Health Network's involvement with Central Peninsula General Hospital. MOVE TO B-2: Leo Grasso. Topic: Assisted Living Facility Funding. John Williams CONSENT AGENDA REMOVE: E-I, *Minutes of Regular Meeting of December 18, 1996. Error noted on page 25, item I-6b. The third sentence should read; "The people on Haida [KIANA] Street were upset with the wooden poles and wanted a metal pole." John Williams MAYOR'S REPORT COUNCIL 3OOKEY f 3WARNER f ,~OORE ~ ,~E&SLES f BANNOCK ~ SMALLEY f ~ILLIAMS f ~EETING OF (~I/~.~ PA E / oF BOOKEY MOORE MEASLES BANNOCK SMALLEY WILLIAMS M S V BOOKEY SWARNER MOORE MEASLES BANNOCK SMALLEY WILLIAMS M S V 3OOKEY 3WARNER 4OORE (EASLES BANNOCK ~MALLEY ~ILLIAMS M S V BOOKEY SWARNER MOORE MEASLES BANNOCK SMALLEY WILLIAMS M S V BOOKEY SWARNER MOORE MEASLES BANNOCK SMALLEY WILLIAMS ,,? The £on inuurn Corporation Mayor John Williams City Council City of Kenai 210 Fidalgo Avenue Suite 200 Kenai, Alaska '7961i RE: AUTUMN COURT CONDUIT BOND FINANCI;',i© Dear Mayor Williams and Council Members Leo Grasso and I wisin fo express our gratitude for ,,,our patience and support of Autumn Court. Our ability to construct and operate this project is hampered by a tack of support from HUD,/FHA and the Alaska Housing Finance Corporation. Hence, beneficial channels of "low interest rate" project financing are not being made available to your community. The importance of Iow interest rate financing can not be stressed enough. Present and future residents of Kenai and Autumn Court will be burdened with an additional $3600-$4000 per '/ear interest rate differential. Such an increase in project cost would be a detriment to needy seniors and the economic viability of the project. Counci!members, indiviaual',y and jointly, you have the power to ensure the realization of ti'-,is ? oject for your constituents by sponsoring and passing an inducement resolution for a tax exempt conduit bond. Please review the enclosed attachment concerning "conduit bond financing". Leo Grasso and I are available to answer questions or assist in your research and decision r'naking process. Sincere!y ..... John D. Verdugo, CEO The L. onT,nuunq Corporation ,380 Senior Court · Kena, ~:l;~s<:~ :-'~,'-' ' · rs,,, ...... ' '7 283-6269 · FAX t,, .7_OP, o _q,qzlo The Continuum Corporation Proiect Resource Personei N amc Company Phone # Function John D. Vcrdugo Thc Continuum Corporation (907)-262-6296 Pgr. (408)-771-8006 Fax (408)-637-2256 CEO Leo Gmsso The Continum (907)-262-0553 Corporation Pgr.262-8292 Fax 260-3049 V.P. Alaska Mark Thomas Progrcssive Capital (206)-402-9879 Financial Advisor Thomas Klinkner Attorney (907)-276-6401 Bond Council John Gardener Bank Onc (80 l )-481-5107 V.P. Bond Financing Lynn Robbins Robbins ' Retirement & Paul Sorcnson Commnnities (801)-465-2620 CEO Management CEO Accounting 380 Senior Court · Kenai, Alaska 99611 · Phoneg07-283-6269 · FAXg07-283-5848 The Condnuurn Corporadon Progressive Capital' Proposal for Bonds to Finance a $6 Million Assisted Living Project In Kenai, Alaska In summary, the bonds will incorporate the following features: Term: Interest: Call provisions' Collateral: Interest Rate: Bond Rating: Trustee' Financial Advisor: Underwriter: Bond Counsel: Developer: Up to 30 years Fixed Rate Callable on any interest payment date after 8 years, initially at 2 % premium, declining 0.5 % per annum to no premium by year 10. Bank Letter of Credit Bond rate depends on market (currently 6.8 %) A BANK ONE Progressive Capital (Mark Thomas) Newman and Associates Thomas Klinkner (Alaska) The Continuum Corporation (TCC) 380 Senior Court · Kenai. Alaska 996t 1 · Phone 907-283-6269 ' FAX 907-283-5848 The Con /nuum Corporation Thefirst step in the bonding process is obtain a letter of credit from a commercial bank. Once this is obtained, TCC will obtain an inducement resolution from The City of Kenai to sponsor the bonds, and an allocation permitting the bond issue from the State of Alaska. In the interim, a construction loan would allow construction to begin. Once state and local permission to issue bonds is obtained, the bond documents can be drafted. Either Standard & Poor's or Moody's Investors Service will provide a rating on the bonds once the final documents are drafted. On the actual closing day, the bonds will be delivered and funds will be transferred to you. As financial advisor, Progressive Capilal will manage every aspect of this process under TCC direction and will advise in the selection of the financing team. The costs of issuance for the proposed $6 -million bond issue are estimated to be $172,000 (2.9%). $120,000 of these costs may be paid from bond proceeds so that this portion of the costs may be spread out over the entire life of the issue. These costs of issuance include all of the following: · Underwriting (underwriter, underwriter's counsel, and financial advisor) $110,000 · Bond Counsel 5,000 · Trustee 4,000 · Rating 15,000 · Printing 3,000 · Contingency 5,000 · Robbins Counsel 10,000 This proposal does not cover any governmental fees or the letter of credit bank fees. The bank counsel fees should not exceed $15,000. In addition to the initial fees, there are certain ongoing fees for the bond issue. The annual letter of credit fees are typically between 1-1.5 %, and the annual trustee fees of 0.07 %. Including all of these annual fees, the total annual rate on the bonds would 8.12 %. (Because the annual fees and rates on the bonds are much lower for an FHA backed bond issue, the annual rate would be about 1% lower on an FHA backed bond issue than with a letter of credit backed bond issue, as outlined here.) 380 Senior Court · Kenai. Alaska 99611 · Phone907-283-6269 · FAX 907-283-5848 Progressive Capital L',",.~'q~.,.OOD. VV~,-.HI',',5 r,9,~ Dec,~Inber 20, 1996 Mayor John Williams City Council City of Kenai 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 RE: Bond Financing for Assisted Livin.~ Project Dear Mayor and City Council, Progressive Capital is an in,,'est~nent banking firm that specializes in financing commercial projects with bonds. Mv firm is acting as financial advisor for Dr. John Verdugo. \Ve arc requesting that the Git5,' of Kenai consider issuing bonds to finance his 5;6.2 n~il!ion assisted living project to be built in the city. The financing rl]ai :ye are proposing is a tax-exempt bond issue known as a "conduil fimmcin!.~" which is backed by a bank letter of credit and sold at a public of£ering. Conduit financings have been issued for many years by cities and countios ihroug!nout the country. With a conduit financing, it is necessar~ to h~:.v: ~ ?ublic organization as issuer in order to obtain the tax exempt status on the bonds. However, the obligation to pay debt service on the bonds is noi :,_n obligation of the city, but remains an obligation of the devclo?er a.qd letter of credit bank. Since the bonds will be backed by a bank left,er of credit of, these bonds will be rated A or better by a national ratino~, ao,-ncv.~ . I have discussed this proposal with Tom Klinkner who acts as }'our bond counsel. He stated that a cursor's' review of your charter indicates that the city has the power to issue ~husc bonds without an election; he will Page Two need to review this and other technical legal issues in more detail as we proceed. If you decide that you wish to consider this proposal in greater detail, I recommend that you contact Mr. Klinkner regarding further questions regarding the city's liability. (Any legal and other costs incurred by the city are generally paid by the developer in conduit financings.) But, you should be aware that the city does not pledge its own assets or revenue for payment of the debt service on the bonds. The reason for asking for this bond issue is quite simple. Bonds provide the lowest cost source of funds for the project. By approving a bond issue, you would be of great aid to the financial feasibility and security of the project. You would make it possible for Dr. Verdugo to provide high quality housing for senior citizens. The need for such housing will be growing throughout the nation in the future. In order to issue these bonds, the developer will be required to set aside a portion of the project for low and moderate income households. To maintain the tax-exempt status on the bonds, Dr. Verdugo will be required to verify compliance with these regulations on a regular basis. It is generally not difficult to fulfiI1 this requirement, since a large portion of senior citizens qualify as Iow and moderate households under the IRS regulations. The financing team has not yet been selected. But we wish to let you know that we will combine a team with experience in working with bond issues. I have worked with bonds since 1981. I have been involved in numerous bond issues throughout the west, including bonds issued by Salt Lake City, San Francisco Redevelopment Agency, among many others. We will contact you in the near future with a proposal for a financing team. In particular, we will consult you in the selection of bond counsel to make certain that you are comfortable with the firm that will be drafting bond documents. The first steps in the bond financing are the passage of an inducement resolution by the city council, and the obtaining of a commitment for a letter of credit from a commercial bank. We are presently seeking a commitment letter for a letter of credit. Bond council will prepare an inducement resolution for passage by the city council. This Page Three simply declares the city's intention to issue bonds. It does not commit you to have to issue the bonds. Any costs incurred by the developer after passage of the inducement resolution may be paid for from bond proceeds. Once the inducement resolution is passed, bond cap is obtained from the State of Alaska, and the bond documents are drafted and reviewed by you and your counsel. The bonds are then rated and sold. This entire process normally take 90 to 120 days once the commitment for the letter of credit is obtained. We took forward to discussing this proposed financing in greater detail. We believe that this conduit financing is a useful way for the city to help encourage the building of quality projects in your midst. Regards, Mark D. Thomas Lynn Robbins John Verdrrgo Progressive Capital A Representative Sample of Recent Bonds Issued Through Progressive Capital $2,800,000 Algona, Washington Economic Development Corporation Variable Rate Demand Industrial Revertue Bonds Series A (Aitchison Family Partnership Project) $8,680,000 California Pollution Control Financing Authority Solid Waste Revenue Bonds (Sierra Pacific Industries Project) $11,000,000 6700 Cherry Avenue Pariners Variable Rate Taxable Demand Bonds $3,825,000 City of Chula Vista Variable Rate I)emand Industrial Development Authority Revenue Bonds (Sutherland/Palumbo Project) $9,000,000 Continental Valorem Corporation Putable Adjustable Rate Taxable Securities (Villa La Paz Apartmenis Project) $4,200,000 City of Santa Aha Variable Rate Demand Industrial Development Revenue Bonds (Civic Center Medical Arts Project) $4,200,000 Industrial Development Authority of the City of Vista Variable Rate Demand Industrial Development Bonds (Professional Care Products, Inc. Project) $2,900,000 City of San Bernardinc F!o;~ring."Fixed Rate Industrial Develbpment Bonds (Gate Citx ~everage Distributors, Inc.) References available upon request. Management Financing Projects With Tax-Exempt Bonds Providers and developers of assisted living construction projects can achieve lower interest rates using revenue-bond financing. V I R G I N I A D. B E N J A M I N Assisted living providers who are planning a new construction or renovation pro. iect mav avant to con- sider an underutilized method of tax-ex- erupt financing available to certain types of facilities. Under the Internal Revenue Code, a county, state, or municipal corpo- ration, or its agencies, may issue revenue bonds and loan the proceeds to the devel- opel' of an assisted living facility for low- and moderate-income persons. A third- party investor then can earn tax-free inter- est on the "qualified residential rental fa- cility bonds" it' certain conditions are met, Since the investors in these bonds will not have to pay federal income tax (and, in many cases, state or tnunicipal income taxes) on the interest earned on the bonds. the interest rate for the developer will be lower than conventional interest rates. Eligible Projects Parties eligible for tax-exempt financing may include the owner of the facility to be acquired or constructed with tax-exempt bonds, the provider of assisted living ser- vices, or a developer who constructs a fa- cility and leases it to a management com- pany or hires a management company to operate the facility. The use of the facility, not the nature of the entity obtaining the financing, determines qualification for tax-exempt financing. In fact, this type of financing is used primarily by for-profit entities, because qualified nonprofit emi- ties may use a different section of the internal Revenue Code to obtain tax- exempt bonds. A provider may combine the use of low-income housing tax credits with the use of ~ax-exempt bonds, and no alloca- tion from a housing credit agency is re- quired for the tax credits, However. the amount of tax credits available for use is reduced if tax-exempt financing is used. If the dex eloper's construction project qualifies for the program, the next step is to request the local government body in which the property is located, and which has bond ~s>umg attthoritx, to issue bonds on the de,. eloper'~ behalf. Once the gov- erning bodx issues [t~ose bonds, it will selt them to lhird-pa~n5 in~ esrors and loan the proceeds to the dex eloper. Developer~ whose projects quaIify for tax-exem?t financing under this category may be able to finance up to L00 percent of the construction and acquisition costs of an assisted living facility, including land and buildings A portion of the bond issuance costs, which include the under- writer's fee. most attorneys' fees. title in- surance costs, and trus~ee's set-up fees, ma5' be financed with ihe tax-exempt bonds as well. Developers using tax-exempt bonds to finance the acquisition of an existing as- sisted h~ing facility m~tst spend an amount equa', to 15 percent of the bond proceeds for "qualified rehabilitation ex- penditures,'' that is. expenditures related to the project ethel' than an addition, such as a new roof or replacement equipment. The expenditure n~ust be made within two years of acquisition of tlxe property or is- suance of the bond~, whichever is earlier. Protecting The investment In order io at[Fact in,. eSrOFS or to negotiate lower interest rates, it may be beneficial for a developer to ?urcha~e credit hancetnent to provide an additional source of payment for the bonds if the developer does not make the scheduled loan pay- ments. Credit enhancement may be in the form of Federal Housing Administration insurance, bond insurance, or a Letter of credit from a rated bank. Although credit enhancement will get- orally increase the up-fl'on[ costs ora fi- nancing transaction, the overall interest costs over the life of the bonds will be re- duced. Some tppes of credit enhancement are available on a nonrecour>e basis. That is, if the developer were to dcfauh on pay- men[ of the loan. the only recour>e the lender would have would be to assume title to the property given as co]lalera[ for the loan--the lender could not attach any of the developer's other property or assets. Meeting The Conditions Section [42Id) of the Internal Rexenue Code of 1986 and the regulations issued to support it set forth certain requirements that must be met in order to qualify for tax-exempt financing. First, the facility to be constructed must consist of one or more buildings contain- ing one or mor~ similarly constructed units that are nd[ used on a transient basis and are available to the general public. A "unit" is any accommodation containing separate and complete facilities for living, sleeping, eating, cooking, and sanitation~ A building maybe served by centrally lo- cated heating, ventilation, and air condi- tioning units. The code specifically excludes nursing facilities and rest homes from the defini- tion of "unit." While the code does not de- fine nursing facilities and rest homes, ii does not specifically disqualify the pro,,~- sion of health or support services to resi- dents. However. many nursing facilities may not independently qualify as "resi- dential rental property" as that term is Provider Dr'tc.,i;~:r .~996 45 used in the code. For example, a typical nursing facility does not include separate cooking facilities for each resident. It is important to note that each facility must be ana!yzed independently to assure that ~t would qualify for financing. A project financed with tax-exempt bonds also may include "functionally re- lated and subordinate" facilities, such as land. buildings, or other property. The ft, ncrionally related and subordinate facil- ities must be of a size and character com- mensurate with the size and character of thc locality. For example, property used by the resi- dents, such as swimming pools, other recreational facilities, and parking areas, would apply for financing. Heating and cooling equipment, trash disposal units, and other equipment reasonably required least 40 percen~ of the umts L25 percent in New York Cityi 2re occupied by persons ~hose income is 60 percent or less of the area median gross income. The raceme level is determined for a famil> of four and is adjusted by family size. For example, when the "20/50" ~est is used. a family of two whose income is 4.0 percent or less of the median generally qualifies. A single individual having an in- come of 35 percent or less of the median generally qualifies, according to the Joint Committee on Taxation. The test must be met "at all dines" during the project peri- od. which bec, ins on the first day on which l0 percent of the units in the project are occupied and ends on the latest of: · Fifteen years after the date on which at least 50 percent of the units were occupied; It is important for a provider to begin obtaining approval for a project while it is in the planning stages. for the project also would qualify. The developer may include as parr of the project other property that does not qualify for tax-exempt financing so long as the cost of any nonqualifying facilities is financed separately. For example, if a developer is buying 100,000 square feet of property, of which 89,000 square feet are to be used for an assisted living facili- ty and 11,000 square feet for retail space, 89 percent would be qualifying property and 11 percent would be nonqualifying property. Thus. only 89 percent of the cost of the property would be eligible for fi- nancing under the program. In addition, the developer must elect to set aside a certain percentage of the units tbr Iow-income persons. The developer may choose either the "20/50" test. in which at least 20 percent of the units are occupied by persons whose income is 50 percent or less of the area median gross inco,ne, as determined by the Department of Housing and Urban Development (HUD). or the "40/60" test. in which at · The first da,..: on which no tax-ex- empt bonds issued with respect to the pro- ject are outstanding, that is, the day the loan is either paid off or enough money has been set aside to pay it off at maturity or earlier redemption: or · The date on which any rent assis- tance provided Io the project under Section 8 oft.he U.S. Housing Act of 1937 terTninales. Must Continue To Qualify The pro¥ider must determine at least an- nually whether the income of a resident exceeds the "applicable income limit." based on HUD regulations. The income of a resSdent includes income derived from inx estments and other assets as well as Social Security income. Capital gains are excluded from income. The income of a resident may increase up to 140 percent of the limit without adversely affecting the ~tatus of a qualified project. Once the in- come of a resident exceeds 140 percent of the limit, however, no unit of com,~arable or smaller size in the same project may be occupied by a new resident whose ,ncome does not meet the limit. A"reasonable period" of at least 60 days is allowed to correct noncompliance and maintain the tax-exempt status of the interest on the bonds. At the end of th.' "reasonable period." if noncompliance has not been corrected, the project may lose its status as a qualified residential rental project. Because disqualification is retroactive to the date of the bond issue. the developer should review the income levels of residents at least annuaily in order to avoid disqualification. If a project is disqualified, the interest on the bonds ceases to be excluded from the investor's gross income for federal in- come tax purposes. This is usually a breach of a convenant in the bond docu- ments that says the developer will do nothing to adversely affect the tax-exempt status of the interest on the bonds. The remedies are generally spelled in the bonds themselves and ma.',' incluce a requirement that the bonds be called im- mediately (with or without a penalty, de- pending on the terms of the bonds), or a provision that the de,:elope: ': interest :ate be increased to cover the ~a:,:~ due from the date the bonds first bore interest. Because the issuance of qualified resi- dential rental bonds requires the ass~s- lance of a state or local governmental en- tity, the process may be more time con- suming than conventional financing, it is important for a provider to begin obtain- ing approval for a project while it is in the planning stages. Legislative action by the issuer in the form of a resolution or ordinance is re- quired and should be obtained within 60 days after the first expenditures are made for the project. Certain preliminary expen- ditures, including, for example, feasibility studies, may be included in the amount fi- nanced regardless of when incurred, so long as such preliminary expenditures do not exceed 20 percent of the issue price of the bonds. · [/irginia ~). Benjamin is a partner with Ca/fee, t/alter & Griswold, Cleveland. 46 Pre'. der Decc:,:ber 1995 above the fog across Cook Inlet. public was as far as attitudes about .,dents' opinions of borough.Mayor health care on the peninsula," Bruce Mike Navarre, former Mayor Don said. See SURVEY, back page Group seeks more affordable housing By DOUG LOSHBAUGH Peninsula Cladon The ~lirector of a Soldotna group that aids the developmentally dis- abled was recently called to help when a wheelchair-bound client got stuck in the bathtub of a rental apartment. The bathroom was so small that the people there couldn't figure a way to get her out. That illustrates the huge need for handicapped-accessible housing, said Wini Crosby, executive direc- tor of Frontier Community Services. But money to build it is scarce. In addition, she believes there's also a huge need for affordable housing even among people with no handicaps. A three-bedroom Soldotna rental recently advertised at $500 a month drew 60 calls in half a day, she said. That's why she and others from Soldotna, Homer and Seward are forming a nonprofit housing authority, dubbed the Kenai Peninsula Housing Initiative. Homer's Velma Ellyson, execu- tive director of Homer Senior Citizens Inc., is on the new group's board, as is Crosby. Ellyson said Homer Senior Citizens' new $4.3- million assisted living apartments are handicapped-accessible. But those are available only to seniors. She's received more than a dozen calls from younger people who need handicapped-accessible housing-- victims of multiple scle- See HOUSING, back page Photo by Doug Loshbaugl~ Annie and Trevor Job and Tyler, who is 6, pose with the newest :HHifi~r~ fn fh¢. fa milv: ,Ma~n gandal ,lob .Mas ~n '.','as born-:.~' ~'.-*~g, First baby of 1997 arrives By DOUG LOSHBAUGH Peninsula Clarion Mason Randal Job entered the world at 6:48 a.m. New Yeg's Day, becoming the first birth of the year at Central Peninsula General Hospital. Dr. Marcus Deede delivered the baby. Mason's timing also won he and his parents -- Annie and Trevor Job of Kenai -- a host of prizes from central Kenai Peninsula businesses. Those include diapers, savings bonds, gift certificates and more. Mason weighed 8 pounds, 7 ounces, and was 20 3/4 inches long, his father said. He was 11 lav~: ':~te. but considering the Suggested by: Police Ch~ City of Kenai ORDIN]tNCE NO. 1729-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $38,934 IN THE GENERAL FUND FOR POLICE DEPARTMENT OVERTIME AND EQUIPMENT FINANCED WITH A STATE GRANT. WHEREAS, the City has received a grant from the Alaska Highway Safety Planning Agency in the amount of $38,934 for overtime and traffic safety equipment for traffic enforcement; and WHEREAS, the grant requires a 10% match by the City; and WHEREAS, money is available for appropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: State Grants Appropriated Fund Balance $35,040.60 3,893.40 $38,934.00 Increase Appropriations: Police - Overtime Police - PERS Police - Medicare Police - Workers Comp Police - Small Tools & Minor Equip. Police - Machinery & Equipment $ 5,460.00 466.00 80.00 273.00 4,830.00 27,825.00 $38~934.00 Ordinance No. 1729-96 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 8th day of January, 1997. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (11/22/96) kl Introduced: December 18, 1996 Adopted: January 8, 1997 Effective: January 8, 1997 3RN-03-1997 10:42 FROM KPB FINRNCE TO C/KENRI KENAI PENINSULA BOROUGH January 3, 1997 MIKE NAVARRE MAYOR City of Kenai Attn: Carol L. Freas, City Clerk 210 Fidalgo Ave., Suite 200 Kenai, AK 99611-7794 RE: Liquor License Renewal Eadies Frontier Liquor Store- Package Store Dear Carol: Please be advised that the Borough will have no objection of the above noted liquor license renewal(s) based upon unpaid taxes. The sales tax account registered for the business is filed through the required filing periods and the business personal tax accounts and/or applicable individual tax accounts are in compliance at this time. Please send usa copy of your City Council approval/objection letter for our records. Thank you for your cooperation in these matters. Since~-ely, Gina Derleth Delinquent Accounts TOTAL P.~L STATE OF ALASKA DEPARTMENT OF REVENUE ALCOHOLIC BEVERAGE CONTROL BOARD TONY KNOWLES, GOVERNOR 550 W. 7TH AVENUE. STE. 350 Anchorage, Alaska 99501-6698 Phone: 907-277-8638 Fax: 907-272-9412 December 10, 1996 Carol Freas, Clerk City of Kenai 210 Fidalgo Suite 200 Kenai Ak 99611-7794 Dear Ms. Freas: ,,-' RECEIVED KENA! C!TY ~!_Eq'." We are in receipt of the following application(s) for renewal of liquor license(s) within the City of Kenai. You are being notified as required by AS 04.11.520. Additional information concerning filing a "protest" by a local governing body under AS 04.11.480 is included on page two. PACKAGE STORE Eadie's Frontier Liquor Store cc: Kenai Peninsula Borough StYe Of ,Naaka 550 W. 7t~. Avenue. ;;;,u~te 3;50 An¢i'lorage. A!a~k.s 99501 SEr'~")N A, LIt Llcwn~e Hok~. [] LIQUOR LICENSE APPLICATION (Please read separate instructions) f ~ Two Ye~ ~ Se~. Dates of ~ not to exc~ 1 PAGE 1 OF 2 ·end Pwte 1 ~ld 2 to the A~ Be~. K, mq~ Pm1 a fa' y~r IIk~e. ~] YES If .n~, .... ~ ~°n ~~e ~To~I /~ ,;d: ~ ~ ~-' ~ . ~Subml~ ~ ,' /~-- ,,~ ~EC~ON B. PREMISES TO BE LICENSED. ~~.~R~. -- - ' C~ ~1 Qmu~: ~ ~. O~ ~ u~: J '; ~';~ ....... I C~Chumh' ' , : ~ ~11410 OR [ days dunng each of the two prece(flng calenaar years? (AS 04.11.330{3)) Penalty (If applicable) $ Premmee to be ~med ts:New".' ..... j r~~ Ptanalsu~mlttedtoFkeMamhafl(nemJImclfornewml~p~bull~ngs) , Must be complete* 1o, Renewal apphcahons. ~ Has ~e statement ol financial interest c~anged [rom the last statement submiMed? ~ YES ~ NO PACKAGE'STORE. I~ t~i~ a rene~aJ o~ the annual nOaCe reo~ire~ under 15AAC 104,64~ I~ e~l ~ beve~age~ ~n re~0,3~se to Whiff1 ~? [] YES [~NO 4 D. TRANSFER INFORMATION. M~ be C~l~e~ed f~r Trt~et~ot Lk~l~e Holdera~d Re~x~tlon ~opOc~l~ofl~ O~lfy. Name(.) a~l IV~l~g Re~.e~ of Currant Ucee~ee(a) BEFORE TRAN~-I:H, Doing B~eleo~ AS: (Bualnm Name} BEFORE TRANSFER, Street Adclress or Loc~Uon SECTION E. CORPORATION INFORMATION. v~ ~ ~r~ete~. a~o~k:ant or co*ao~lcent Is. ~m(~n. (AS ~.11.390) Co~e N~e ~T ~f~ Busings Aa (Busln~ Na~) Date of I~m~ ffi ~a ~ ~ or L~tton of Bu~n~ ~ YES D NO ~rm ~ No. Full Name (DO ne~ u~e Inl~a~) THIS AREA OFFICE USE ONLY FO~m O4-~01 P~le I JRev 6~95) ALASgA UQUOR LICENSE APPUCATION PAGE 2 OF 2 I.SEO'TION F. INDMDUAIJCORPORATE OFFICER INFORMATION. ~e*om~,r~ Imom~,m~ rr,~t~ ~'~.~ apM~e~t or corlx~l~e offtcer. I/t~e ~ Adcke~s (if ~1~n~nl thorn n'm~lr~ m:~t~m~) Length ~ Ala~e Home Phone ff ao~)ilc~mt Is e c,:~x)re~o n, Ide~tlfy the corpor~o office ye u hotd. Full Name (Do not u~ Malllr~/~ City, State, Z~ Code Hom~ Ao~dreM (If cl~ tn:,m meting Length of Alamo Re~d encyI if apO~lcant Is e coq~oration, Ide~tC¢ th · con. rat · offlce you Yearn Montt~ hold. Full Narr~ (DO not uo(* InltWlS) City, State, Zip C, od~ Home AO:~eas (if different tarn mailing a~clre~s) Date of ~rth I Home Phone SECTION G. INDIVIDUAL/CORPORATE OFFICER BACKGROUND. Must [~ NO [] YES Il yes. give stale, name of buslne~, and If never having file<l or since filing o! the last a.oolicatlon, has any individual or corporate Officer listed above been convlctec or a lemony a ViOlation el AS ~A "~aen convicted as a licensee or manager of licensed premises in another state of the liquor taws of that state? SECTION H. DECLARATION. ~ be ~ en~ cede3 W .c~ fl~k::ant declare under penalty of perjury that i have examined this application, including the accompanying scr~eaules and statements, and to the best of-my Knowledge and belief it is true, correct and complete, and this application is not in wotation of any security ~nterest or other contracted obhgations. further certify that I have read and am familiar with 'RUe 4 of the Alaska statutes and ~ts regulations, and that ~n accoraance with AS 04.11.450, no person other than the applicant(s) or hcensee(s) has any direct or redirect financial mterest in the hcensed busmess I agree to provide all information required by the Alcoholic Beverage Control Board in support of th~s application If application ts for a Beverage Dispenser7 or Package Store license, I certify that each applicant named on this application nas resided tn It he state of Alaska tot at least one year prior to the date of this application; and/or the applicant ts a corporation registered and qualified to do business in the state of Alaska for one year prior to the date of this application, or all of the shareholders have resided in the state of Alaska for at least one year prior to the date of this application. SIGNATURE(S) OF CURRENT LICENSEE(S) (APPLICANT) ..,.... ,:' /~-/j~ ; . .:.. SIGNATURE(S) OF TRANSFEREE(S) NOTARY PUBUC Ihl.~J~O ~F~ ~L~,~J~ . 19 Fo,'~n 04-901 Pa~e 2 (Rev ir~95) COUNCIL ON AGING December 17, 1996 10AM Agenda Approval Minutes from Prior Meeting Old Business Senior Center Town Meeting/January 18th New Business 1. Holiday Openings 2. Board Openings/2 3. Evening Meal 4. Person Wanting to be Heard COUNCIL ON AGING DECEMBER 17, 1996 ***MINUTES*** Members present: Members absent: Others present: Sam Huddleston, Roger Meeks, Betty Nelson, Joyce Billings, Joanna Hollier (arrived late) Al Pease, Georgetta Funk Councilwoman Swarner, Senior Center Director Pat Porter, Administrative Assistant Marilyn Kebschull Quorum not established. Decision to continue with work session. AGENDA APPROVAL: AGENDA APPROVED BY UNANIMOUS CONSENT. MINUTES FROM PRIOR MEETING: Porter read minutes from last meeting which was held in August. Meeks asked for corrections or changes. None noted. HUDDLESTON MOVED TO APPROVE THE MINUTES. NELSON SECONDED THE MOTION. MINUTES APPROVED BY UNANIMOUS CONSENT. OLD BUSINESS: 1. Senior Center Town Meeting/January 18'h Porter advised she had gotten together with Meeks and decided to wait to hold the town meeting in January. Porter stated they had set the date for January 18th. Porter shared a poster she had made. Porter advised they would begin advertising the first of January. Porter asked for comments on the poster. Agreement that it was eye-catching. Porter noted that it was created at no cost using the office computer and printed on a friend's color copier. Porter noted a problem with attendance at the center adding she felt it was time to do a questionnaire. Porter shared copies of a questionnaire she and her assistant had prepared. Porter advised the Longevity Bonus Office has COUNCIL ON AGING December 17, 1996 Page 2 provided the center with names and addresses of everyone who lives in this service area. Porter advised this information was received on a disk and could be printed adding it had cost only $10. Porter read the questionnaire to the group. Porter stated that they plan to advertise the Town Meeting at the same time with the questionnaire mailing. Porter noted they will have to put a return stamp on the questionnaire to ensure they are returned. Porter asked how they would respond to the questionnaire if it was sent to them. Meeks and Huddleston agreed that they felt it looked good. Swarner asked if they should specify Kenai Senior Center in the first question. Porter asked if they should mail the January newsletter with the mailing since it was going to cost $.32 to mail it anyway. Group consensus that that would be a good idea. Nelson asked how many they would be sending. Porter stated she felt it would cost at least $500 to mail the questionnaire and newsletter. Nelson asked if Porter was concerned about Iow attendance at meals. Porter advised she is very concerned. Porter stated she doesn't think the meals are terrible adding she feels it is a part of her responsibility to run the center and a reflection on her. Porter commented that it is a national trend that as the population ages and more and more people are frail in the center, healthier seniors choose not to associate with those who are frail. Meeks commented he doesn't notice individuals in wheelchairs or walkers. Porter stated she doesn't either but it does bother some folks. Meeks advised he has been talking to folks and received two comments: They serve too much food; and, the food is seasoned too much or not enough. Porter stated the comment that they serve too much is not an excuse as those who receive the meal is has every control and individuals can ask for half servings. Porter noted that at least people are not saying the center is rude. Meeks noted that no one has ever said that. Meeks added that he has had comments when prices were raised that the center is like every other place and out to make money. Swarner clarified the price for seniors and was advised $3.00. Porter asked if anyone felt it was a hardship and was advised no. Porter stated they will need help at the Town Meeting to greet folks and ask what services people want. Porter clarified that the meeting was scheduled for Saturday, January 18'h, Porter advised she and Meeks had decided to hold the meeting in the day because then people wouldn't have to drive at night. Porter noted they would serve salad bar and halibut. Nelson asked if they had enough halibut. Porter advised she has had to purchase it in the past. Porter noted that they need additional volunteers. COUNCIL ON AGING December 17, 1996 Page 3 Porter noted there are two board vacancies adding that Gene Seay and Lucille Billings are no longer with the Board. Porter noted they will have an evening meal on New Year's eve. Dinner will be served at 7 p.m. Porter stated they had decided to see how it would go and perhaps do it more often. Porter asked how many of the group watched the electric parade and commented on how wonderful it was. Porter stated she hoped that perhaps the center could come up with a float for next year and asked Huddleston if he could help them put it up. Porter noted that Huddleston is a retired electrician. Porter explained to the group how floats had been created with lights. 10:30 a.m.--Joanna Hollier arrived. Quorum established. Porter reiterated she felt they needed to think about taking part of the light parade in the future. Porter stated if they needed to take any official action they could do so now since Hollier had arrived. OLD BUSINESS TOWN MEETING: Meeks stated they should discuss the Senior Town Meeting again. Hollier asked what the meeting was and Meeks explained it was to acquaint others with services the center provides. The poster was shared with Hollier. HUDDLESTON MOVED TO HOLD TOWN MEETING ON JANUARY 18TM. HOLLIER SECONDED THE MOTION. MOTION PASSED UNANIMOUS. QUESTIONNAIRE: Meeks stated they should have a motion to send out the questionnaire and to pay for the postage for the mailing. Meeks explained it was an attempt to find out what is wrong with the center. Comments from the group included too many centers, too many churches, too many bars. Question was asked if the lack of attendance would affect their funding. Porter explained how funding is figured adding that it could in fact affect their funding. COUNCIL ON AGING December 17, 1996 Page 4 HUDDLESTON MOVED TO MAIL THE QUESTIONNAIRE BEFORE THE 18TM. MOTION SECONDED BY HOLLIER. UNANIMOUS. NEW BUSINESS: BOARD OPENINGS: Swarner questioned if there were applicants for the board openings. Porter explained she had one from Sylvia Johnson and Stanley Lang. Porter explained that the Mayor appoints the individual to the Board. Porter added the Board could recommend an applicant to the Mayor. Huddleston stated he felt it would be wise to make a recommendation to the Mayor. Hollier advised they didn't know if there were applicants on file at city hall. Porter recessed and contact Clerk Freas. Porter noted there were four people on file at city hall. Porter stated they are: Arlene Enfield, Sylvia Johnson, Stanley Lang, and Pauline Gross. Hollier suggested recommending Arlene Enfield who is a line dancer, and very interested in the center. Hollier noted she had moved from Anchorage but felt she would be very supportive of the center. Meeks stated he would suggest Sylvia Johnson adding she had been a past director. Huddleston stated there was one name that he would not recommend noting he had been outside part of last year, is living in a mobile home, and it is unclear what he will be doing next year. Huddleston noted this was Lang. Huddleston stated he is on the negative side of things. Hollier stated they could teach him. Porter stated they need to determine as a group if they want to make a recommendation to council. Meeks asked if the group was in agreement on those two names. Agreement to recommend Enfield and Johnson. Porter stated that she and her assistant (Kelly) had talked about having a "bring a friend to lunch" in January. If you bring someone who has not been to the center in a month or who has never been here will both get a free lunch. Porter asked if the group thought that was a good idea. Group agreed they felt it was a good idea. Porter advised she will be gone from Friday until the 6~h of January. Porter advised that Kelly (her assistant) will be in charge during her absence. EVENING MEAL: COUNCIL ON AGING December 17, 1996 Page 5 Nelson asked if on New Year's Eve day the center would be open normal hours. Porter clarified the 31s' of December is the day of the dinner. Nelson requested that Georgetta be allowed to come through the doors from the housing to the center. Porter noted it is a senior function and it will be open for seniors. Sylvia Johnson asked what would happen if someone showed up for lunch. Porter advised they are noting the change of hours in the newsletter. Discussion on what it would mean if the center was closed on that day. Porter advised they could work out access to the center. Hollier advised they had planned to play cards that day at the center. Swarner asked if the center would be open at noon. Porter stated she had to work it out because she had no money for overtime. Porter noted that anyone who wants to can volunteer to open the doors. Hollier stated she wouldn't mind being here for lunch and have soup or frozen meals. Hollier volunteered to be at the center for lunch on the 31 st Porter noted that the center belongs to the seniors and anytime the center is not rented they can use it. It just requires that someone take responsibility for the center. Meeks asked for anything additional that needs to be discussed. Nothing noted. Nelson moved to adjourn. Motion seconded by Huddleston. Meeting adjourned at approximately 11 a.m. Re~? ectfully submitted: Administrative Assistant A PUBLIC LIBRARY IN SEF~VICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR THE MONTH OF DECEMBER 1996 Circulation Adult Fiction 2031 Non-Fiction 1773 Periodicals 83 Juvenile 519 297 Easy Books 990 309 Kits Puzzles Phonodiscs Cassettes Videos Misc. 6 7 8 129 540 216 Total Printed Materials .. 6002 To:al Circulation ., 6908 Additions Docs Adult Gifts 104 38 Purchases - 61 To~al Additions .. 335 Interlibrary Loans Ordered Books 21 Juvenile 9 Easy Books 25 56 AV 40 2 Received 31 Returned 22 Interlibrary Loans by our Library Volunteers Number .. 21 .. Books 30 Total Hours .. 192 Income Fines and Sale Books 931.30 Lost or Damaged Books 364.45 Xerox 209.25 Total Income for December 1996 .... $1,505.00 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 Library Cards Issued December 1996 Kenai 41 Kasilof 1 Nikiski 14 Soldotna 13 Sterling 4 Other 5 78 Library Patronage .... 5,493 Persons HISTORIC DISTRICT BOARD December 16, 1996- 5:30 p.m. ***AGENDA*** Kenai Council Chambers Chair Dorothy Gray 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: November 18, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS: a. Sign Grant · Rotary Club · Graphic Works Quote · Designs--Signs and Mounts · Sign Text · Shk'ituk't Village Sign · Townsite Historic District Signs b. Shk'ituk't Village Site--Update c. Preservation Plan 8. REPORTS: INFORMATION: a. City Council Agenda--November 13, 1996 b. Memo regarding Mission Street Improvements dated November 27, 1996 c. Letter from OHA regarding Survey Project d. "Preservation Advocate News" Newsletter (October 1996) e. "The Alliance Review" f. National Trust for Historic Preservation Memo dated 12/1/96 10. BOARD QUESTIONS AND COMMENTS: 11. ADJOURNMENT: NOTE--NEW MEETING DATE HISTORIC DISTRICT BOARD December 16, 1996 ***MINUTES*** 1. ROLL CALL: Members present: Members absent: Others present: Dorothy Gray, Klm Booth, Michael Huhndorf, Rebecca Godek, Gloria Wik Alan Boraas, Ethel Clausen Councilman Joe Moore, City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: Gray asked if anyone from the Rotary Club would be attending the meeting. Kluge advised that Lloyd Johnson had asked him to act on behalf of the Rotary Club. Gray asked for any changes or modifications to the agenda. None noted. Agenda approved. 3. APPROVAL OF MINUTES: November 18, 1996 Gray asked for changes or additions to the minutes. None noted. approved. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: Minutes 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS' a. Sign Grant · Rotary Club Gray advised the first item under Old Business was the sign grant and to make sure the Board was on track with it. Gray advised there was a timeline that needed to be followed. Kebschull asked Gray if she could follow the agenda as presented. Gray stated she wanted to bring Kluge up to date since he hadn't been at the past several meetings. Gray continued saying the letter to be sent to property owners was sent to OHA and it was returned with changes. Gray advised letters were to be sent to property owners in December asking permission to place signs on their property. Kebschull advised letters were sent December 5th. Gray advised that the Board had to submit to the state office for review and comment designs for the signs and mounts. Gray noted that tonight the Board needed to review the substance of the sign. Gray noted that Kluge had advised he was representing Rotary and would relay information back to them. DG asked if we had received comment from property owners about the size of the signs. Kebschull advised the comment was from OHA. Kebschull stated she had received verbal comment and had assumed it would be included in the letter; however, it was not. Kebschull noted they were questioning if the Board would want the signs 6 inches wide and four feet long. Kluge advised at one time Rotary had some signs made of those dimensions and they were out of proportion. Kebschull noted that La Shot had brought a sample to show what a sign of those dimensions would look like. Booth asked if any comments received back from property owners in response to the letter. Kebschull advised that one property owner requested an addendum to the agreement to allow them to approve the wording for the sign and the attorney prepared an addendum. Booth asked who had requested the addendum and Kebschull advised Becky Tromblee. Kebschull advised that another property owner had requested that one line be stricken from the agreement. They were referred to the legal department. Kebschull advised that she believed it was the line that held the property owner or members of family responsible if they damaged the sign. Kebschull advised that the attorney had spoken with the city manager who was taking that into consideration. Huhndorf clarified if the city manager was considering this request and Kebschull advised yes. Kebschull noted she had received two signed agreements, one for the Historic Society and one from Wilson. La Shot advised that information had been provided to another property owner who had been surprised that her building was being considered. Gray advised she had talked with Kebschull about sending copies of property description from the survey to owners. Booth noted they had been asked for permission to place a sign but they hadn't been given information. Godekstated that Diane Loftstedt had asked for information about her house. Wik asked to see a copy of the letter that was sent out. Gray found a copy and shared it with Wik. Huhndorf asked if the property owner who had contacted the city was mostly concerned about his personal liability with sign or wondered if he had problems with the program. Kebschull advised his personal liability. Huhndorf advised James Showalter had talked to him and had questions about why he had received the letter. Townsite Historic District Board December 16, 1996 Page 2 Gray noted that the size of sign that had been specified in the grant was 6" by 4 feet with a 4 by 8 inch indented space in the center to hold the plaque. Kluge asked if signs would be applied to the building. Gray stated that was up to the property owner to decide if they wanted free standing or applied to the house. Kluge commented that if you put a 4 by 8 inch brass plaque on the sign with verbiage engraved on it, without trespassing, people would need binoculars to read the text. Gray agreed. Booth advised she had received a call from a graphic designer in Anchorage who is working with a sign company there. Booth stated that their designers have worked with Disney in the past. Booth noted they have been in the business about 25 years. Booth stated she works with this designer quite a bit at the Visitor Center and he advised her of this sign company knowing that she was on this board and that there is an effort to try to unify the look in Old Town. Booth stated this company is interested in talking to the Board to determine what the Board is trying to accomplish with the signs. Booth explained she advised them of the grant and that it is a Iow dollar grant, and that the Rotary would be doing the routing. Booth stated that even if they could talk to us to determine if there is a particular theme the Board wants to carry through Old Town, they could make templates to make the routing very professional. Booth stated they want to work with TSH so as the Board progresses with signage in Old Town and as more and more things come on line that there is a unified source for the signs. Booth asked if we were too far down the road for something like this. Gray advised it wasn't too late if they were volunteering. Booth advised they would be willing to prepare a sample such as a sign for a lady's restroom door that could be used somewhere in Old Town. Booth advised they had just done some vintage signage in Anchorage and the signs look as old as the buildings. Booth added she has not seen any of their work. Booth asked if it would be possible to entertain something form them. Huhndorf commented he felt it would depend on if it would lock us into a theme. Booth advised they were looking at unified style of lettering. Huhndorf clarified they were just thinking about the appearance of the signs. Booth noted that they would not be concerned with the verbiage. Gray advised she felt there would be two ways to look at that. One is that Old Town is old and rustic and to have uniform signs might be a clash. Gray added that maybe having the unique, homemade signs really fits the area. Booth advised they weren't suggesting that they not homemade. Gray stated she is just stating that is another way to look at it and is throwing it out for the group to decide. Booth asked if someone from Rotary was going to be using their router at home. Townsite Historic District Board December 16, 1996 Page 3 Kluge advised they had pursued this project some time ago and had made several signs of that size and had a template. Klugecommented he didn't think they looked very good. Wik asked if anyone had seen a sign and was advised Rotary had brought in some samples they had made. Klugeadvised looking at the budget there was 160 board feet of cedar allocated to do the job. Kluge commented that 3/4 inch board was not what they would want to use to make the signs. Kluge noted we may have budgeted for more cedar that the size of sign would require. Kluge stated he was unsure about the pricing and was advised the prices were supplied by Rotary. Kluge stated he felt they need to take a step back and look at the budget adding that the board may not be able to afford 30 signs now if prices have risen. Kluge questioned the sign posts size. Discussion regarding what would happen if they changed the size of the sign and that they may be able to be mounted with one post. Discussion about how the posts would need to be placed in the ground. Wik asked why we were using such a large board. Kluge stated he would like to see a list building names provided from the group to the Rotary Club. From that they could computer generate the verbiage which could then be approved by the group. Kluge noted the drawback of cedar needing to be treated every four years and that it is soft wood and that the signs may be subjected to vandalism. Kluge commented he didn't know how this would affect the grant but that he thought it would be better if she signs were just brass plaques. Kluge stated he could check on brass plaques and feels this would be the a better choice. Wik asked if they plan to create one sign as a mock up so the Board can review them before the rest are made. Kluge stated he felt they could adding that it could be computer generated. · Graphic Works Quote Gray advised the Board needed to look at quote. Kebschull advised quotes are in packet and there was not enough money budgeted for either quote. Kebschull stated she had checked with finance and it was possible to transfer funds; however, if there is a thought now that there may not be enough money for wood perhaps they need to take a step back. Huhndorf asked if the expense was in the wood or in the engraving. Klugestated that to create a decent cedar sign you need to start with clear material. Kluge discussed different wood sizes and pros and cons for different sizes. Kluge stated he felt what he should do rather than waste the time here, noting this was supposed to be a Rotary project, to have those people in Anchorage contact Lloyd Townsite Historic District Board December 16, 1996 Page 4 Johnson with a quote. Kebschull questioned Kluge if he was saying that Rotary would provide the funding for this. Klugestated he felt they had the money noted in the budget to work with. Kebschull noted she didn't feel that they could afford to contract services. Kluge noted they would have to get the wood and Kebschull agreed. Booth stated he other question was that if they get this project complete and in two years or so, we need another sign. How will we get that sign with the changes in Rotary members and board members. Booth stated she appreciates the fact that Old Town had a "hodgepodge" effect but added she feels that they are trying to give people who will be taking the walking tour a sense of uniformity. Booth stated that was her question. Kluge stated that it is not very difficult to place a straight line border around it and place the text. Gray stated she didn't disagree however noted she felt the timing may be a little late by adding professional services not called for in the grant. Gray stated she felt uncomfortable with it noting we have entered into an agreement with the State using these amounts and none would include professional services by another organization. Gray noted it would be like sneaking or adding another cost into the budget. Gray noted that might look like the Board is doing something not legitimate. Gray stated that when they accepted the grant based on the information submitted, that is what they should work with. Gray stated if Rotary would somehow pay for them to work with them clear of the city's costs, that would be great. Gray reiterated it is her feeling that the Board needs to stick to the way that the grant was presented to the State and to the city. Booth stated she deals with grants too and if hypothetically the group decides they would entertain a mock-up of something, there is $.10 per letter at $20 per sign and in miscellaneous supplies and equipment there is $1,200. Booth stated that under miscellaneous there is another $500. Kebschull noted that if they accepted either of the Graphic's quotes, that she was going to suggest transferring the $500 to cover the added costs. Kebschull also noted that the cost of the frame had not been added yet which had been included in the original amount for the Shk'ituk't sign. Kebschull stated that would already be over $800. Booth asked why only one quote was received. Kebschull advised that was the only company provided by the Board. Booth commented that they might be able to save money by having these people provide the same quote. Kluge noted that the last time he had fiberglass signage done it was done on the east coast for an interpretive trail at Portage Glacier. Kluge added that he probably had the contact information at his office. Kluge explained that it involves taking original artwork and then doing silk screening which gets expensive. Kluge noted that it is then embedded in fiberglass resin. Townsite Historic District Board December 16, 1996 Page 5 Gray asked La Shot regarding the Old Town Village signs how closely the Board is tied to the agreement with the state in terms of applying the numbers in the grant. La Shot stated that he felt if they were within the budget, they could manipulate some things. La Shot added he didn't feel they would be given any additional funds. Kebschull advised that the Board needed to be concerned about scope of work at this meeting which requires designs be submitted by January 2n~. Kebschull added that she felt that the Board was "reinventing the wheel" and these decisions should have been made much earlier. Kluge stated that as far as the fiberglass signs are concerned, the quote stated they would take a computer generated print and embed them in fiberglass. Kebschull stated she was not sure they were embedded noting the quote states encased. Kluge stated the signs he had had made for the interpretive trail were embedded in fiberglass and it was applied to a solid backing. Kluge noted that the state uses the same company for their signs. Kluge noted that usually a couple extra copies are made so when they are vandalized, they can be replaced. Kluge commented that he didn't know if this was the best approach adding that these quotes came in over budget. Discussion regarding the size of the panels. Kebschull noted that the company had questioned the size of the panels noting they were extremely large. Kluge commented that based on that size, the quote may not be that high. Kluge asked if the Board had seen the original artwork and was advised yes. · Designs--Signs and Mounts Kebschull suggested the Board look at their scope of work noting that they are not required to make a decision on this quote and may decide to seek other quotes. Kebschull noted they had time to do that but added they didn't have time to decide on designs. Kebschull noted that the Shk'ituk't sign is designed. Huhndorf questioned which signs needed to be designed. Kebschull explained they needed to decide on the size of the sign and how they would be mounted and if on posts, how will they be mounted. If placed on buildings, how will they be placed. Kebschull reiterated that according to the scope of work this information must be decided at this meeting. Booth questioned if they absolutely had to have this information to the state. Kebschull explained that if the information is not provided to the state by the due date, that they would not be on schedule with the scope of work. Kebschull noted that if that happened, she would have to inform the city manager that the TSH Board is not on schedule with the scope of work. Townsite Historic District Board December 16, 1996 Page 6 Gray stated that she felt that a lot of that work had been done. Gray stated that if they decide to readjust the size of the signs, they can do that. Gray stated they know that they will be mounted on posts. Gray added that they know there will be an indented space for the metal plaque. Gray noted that if they want to reduce the lettering or make it more in line with the size of the board, that would be the main decisions to make. Kebschull noted that they needed to decide if the signs would be recessed into the post. La Shot stated that his concern with a sign the size they had proposed would require two posts. La Shot added that if they went with something smaller and not as wide, it may not require two posts. La Shot added that they need to decide if they want to use a bracket or a lag screw. La Shot added that they will have to decide to cover the screws or use some kind of decorative screw. Gray commented that if they use galvanized screws they can paint them. Gray commented that they maybe they are being over concerned about vandalism speaking from experience with signs at the church. Gray noted that Sherman Signs had made a sign for the church, she put two eight foot posts in the ground, and she screwed the sign to posts. Gray added that she hasn't done anything for two years. Gray stated she had used galvanized screws. Huhndorf stated looking at costs in the budget that a major cost is ten cents per letter, and $20 per sign. Huhndorf commented that they may just want the name of the house and the date and look at the cost from that point. Huhndorf noted he felt a lot could be taken in context from the date. Huhndorf questioned if the engraving included the routing on the sign and was advised no. Booth explained that the other routing would be donated by Rotary. Kluge noted that Rotary would be supplying the labor to produce the signs. Gray suggested the Board make one decision and decide how the signs should be mounted on the posts. Gray asked if they wanted them recessed or flush with the posts. La Shot suggested that before they decide the size of the sign first. Booth noted they needed to decide if one post or two. La Shot noted that with the current sign, that with one post there would be a lot of sign sticking out on both sides. La Shot added that if they narrowed the size of the sign and made it thicker, that one post may be fine. Booth asked if Kluge felt it would be more secure if the sign was recessed. Kluge stated he felt it should be let-in to the post. Kluge stated he felt it would be wise to use adhesive also when applying it to the post. Discussion about the Rotary emblem. Kluge noted that funds were provided in the Townsite Historic District Board December 16, 1996 Page 7 budget for the emblem. Kluge suggested also placing a City of Kenai emblem on the sign. Wik stated she felt that was a good idea. Kluge noted that they would need to see where the city gets their pens from. Gray asked the Board what they felt about using one post versus two posts. Godek stated she felt if the sign were smaller and better proportioned and the sign could not be spun around, she would suggest one post. Kluge agreed he felt that one post would be better as it would be easier to mow around. La Shot noted that if the sign did need to be moved, one post would be easier to deal with. Kluge stated he felt the sign should be let into the post. Kluge stated that could be accomplished by cutting out a relief for the sign. Group discussion moved to the brass plaque and the information it would contain. Kluge stated he would like to get the text large enough so a senior citizen could read it. Booth noted that the information could correspond with information provided in a walking tour pamphlet. Booth commented she liked Kluge's idea (from his sketch) using a 12 by 24 inch sign which would be the same amount of material. Gray stated that if the Board liked that idea, a motion should be made to that effect. Booth asked what material and Gray responded cedar. Kluge stated they could use cedar or alder. Booth asked how thick. Kluge stated he would like to see the border routed. Kluge stated it would be two inches thick. Gray asked what the dimensions of the insert would be? Kluge stated he would suggest 6 by 10 inches, but could be larger. Kluge stated that the plaques are not that expensive. Gray noted they were $10 each for 4 by 5 inches. Kluge stated he would talk to Ron Malston and thought that the Lions Club may donate them. Kluge stated he needed to get this information to the Rotary adding that they meet tomorrow. Kebschull clarified that the TSH Board needed to approve the sign size, etc. Kluge stated he felt Rotary should also approve the idea. Gray asked if the sign was mounted if it would be recessed? Kluge stated it would be on a let in on a 4 by 4 post. La Shot suggested using standard eight foot posts. Kluge clarified that they would be using an auger to drill the holes and back fill with sand. La Shot stated that was the plan. Wik asked how deep the holes would be. Kluge stated he felt the top of the post should be at 36 inches. Kluge stated that the suggestion for non-heated footing is six feet. Kluge asked Gray how deep she put the church posts and Gray stated the top of the sign was at 36 inches. Gray clarified they were five feet deep. Huhndorf asked if the church had Rotary and City of Kenai emblems on it and was advised no. Huhndorf asked if the Rotary emblem was a part of the original grant. Townsite Historic District Board December 16, 1996 Page 8 Group discussion during which Huhndorf was advised they were aware of the Rotary emblem being a part of the sign. Wik stated she thought letters would need to be resent to property owners and asked if that would be a good time to send a copy of information from the grant. Kebschull asked why letters would need to be resent. Wik noted the letter had stated the sign would be cedar, four feet by six inches. Kebschull explained she had changed the wording to read approximately four feet by six inches. Godek suggested a motion to accept the size of the sign. Kebschull suggested that Kluge's idea be accepted in concept and then Kluge could provide a drawing to specification. Kluge noted he will be out of town until January 6th and unavailable. Kebschull noted if Kluge could not provide the drawings, that the Board would need to be specific in their motion. Kebschull noted that some of the names of the buildings may not fit on one line on the sign. Kluge asked if the Board was tied to 30 signs and was informed the grant states approximately 30 signs. Kebschull advised that the Board had selected 26 properties and 18 property owners were contacted. Kluge noted that each sign would need to be laid out with relative information for that sign. Gray suggested a motion to accept the dimensions of the sign. BOOTH MOVED TO ACCEPT THE SIGN DESIGN AND MOUNT AS FOLLOWS: THE SIGNS WILL BE 12 BY 24 INCH CEDAR 2 INCHES THICK. THERE WILL BE AN INSET BRASS PLATE OF APPROXIMATELY 6 BY 10 INCHES. SIGNS WILL HAVE THE CITY OF KENAI AND ROTARY EMBLEMS. THEY WILL BE MOUNTED ON 4 BY 4 BY 8 FOOT POSTS WITH A LET IN OR RECESSED AREA FOR THE SIGN TO BE MOUNTED ON. THEY WILL BE MOUNTED WITH LAG BOLTS. THE BRASS PLATE WILL BE MOUNTED OVER LAG BOLT. MOTION SECONDED BY GODEK. Huhndorf expressed concern about the Rotary medallion on the signs admitting he had missed it when it was first discussed. Huhndorf added that he felt the changes they have made might be bringing commercialism into this. Huhndorf commented he could see putting Rotary's credit on the walking tour. Huhndorf advised he felt others had a greater part in the history of the area and if the Board were going to have those medallions but to have a momento of the tribe as well. Wik stated she felt credit should be given where credit was due. Wik noted the people who own the house's name will be on the sign. Wik added that placing medallions is more or less a standard procedure. Wik stated she wouldn't have any objection into the emblems and asked how the tribe entered into this. Huhndorf Townsite Historic District Board December 16, 1996 Page 9 explained that Old Town was a movement of people. One, intercontinental, the other that were indigenous. Huhndorf stated the people came from everywhere to assemble at Old Town and Shk'ituk't and Point Possession. Huhndorf stated he was just wanting if they were going to give indices of history that somehow that should have more prominence. Wik responded that this is the modern world and someone had to pay for the signs. Huhndorf stated that we got to the modern world by virtue of the past. Wik and Huhndorf debated the pros and cons of the emblems. Huhndorfasked Gray to verify the funding on the grant. Gray stated it was a matching grant that the City of Kenai would be paying half and the Rotary will be donating the labor and the state will be paying for materials. VOTE: UNANIMOUS. Gray returned to the discussion regarding the Graphic Works quote noting both were above funds. Gray asked if there was time to get another quote. Kebschull referring to the scope of work advised that signs were to begin being fabricated on March lS'. Gray suggested that if anyone had suggestions for businesses to obtain quotes that they should give that information to Kebschull. Kluge asked status of budget and if we had paid 9500 for the art work. yes and Kebschull advised she had spent approximately 950 on postage. advised that is why she had put the 9500 in miscellaneous expenses. Advised Kebschull Gray asked if anyone had talked to Mr. Sherman for recommendations on signs since he is a local expect. Kluge advised he could find the number for the business on the east coast and check out the fiberglass embedding rather than just lamination. Kluge noted that the size of the signs will make them expensive. Gray stated that the Gold Rush Task Force had signs made for the Forest Service. The signs were fiberglass embedded, 20 by 26 inches, for about $470. Gray noted that they had stated if they were used outside they may need to be replaced every five years because of fading. La Shot noted that if the artwork is scanned, it should be able to be scanned to any size. Booth commented that the 4 by 8 foot size had been based on the size of a sheet of plywood. Huhndorf agreed. La Shot stated they may want to look at reducing the size of the sign. Gray asked if someone would like to make motion to look into other companies for bids on the sign. Townsite Historic District Board December 16, 1996 Page 10 BOOTH MOVED TO LOOK FOR ADDITIONAL QUOTES FOR THE SHK'ITUK'T SIGN. MOTION SECONDED BY WIK. Godek stated she would like the group to look at perhaps a smaller size sign. Godek asked if it would require a motion. La Shot commented that that size sign would require a lot to mount it in addition to dealing with the wind on the bluff. Kluge noted that if the original was 34 by 8 foot that when reduced, you will have the same proportions. Kluge stated he wanted to bring attention that if the artwork is reduced to 6 foot it would only be about 20 inches wide, if done proportionately. Gray suggested that they mention this when obtaining quotes and go to a more standard size that may not be as costly. Godek stated that was her intention. La Shot noted that the prints haven't been made yet so they could be made to any size. Kluge commented that this is going backwards, adding that the larger you print the artwork, the more poorly the graphics will be. Kluge noted he didn't know what size the original artwork was. Kluge asked if they could see the artwork and was advised it had been shown to the Board before they approved it. Kluge reiterated he would like to see the original and asked what the medium was. Gray asked for the vote to look into other quotes. VOTE: UNANIMOUS. Kebschull clarified how they plan to get the quotes. Gray stated that Booth will supply the name of place in Anchorage. Booth stated she will ask them to Kebschull. Gray asked Kebschull to call Sherman Signs. Kebschull suggested calling his office to look up who was used for Soldotna Creek Park. Group discussion about Bunny Swan's Artwork. Break while work was retrieved and shared with Kluge. Sign Text · Shk'ituk't Village Sign Huhndorf shared the Denaina text for the signs. "Yagheli Du" for "Welcome." "Q'udi Jani" for "In this time, In this place." Gray explained that they wanted to add the Denaina to each panel to create parallel text in English and Denaina. Kluge, after reviewing the artwork, suggested that one of the panels be taken to a copy shop and blown up several times to see how the magnification looked. Kluge Townsite Historic District Board December 16, 1996 Page 11 stated then they would know how far they could take it noting that at some point they would start losing resolution. Gray asked if the Board had obtained the correct spelling of Shk'ituk't and was advised yes. Kebschull asked if she understood that they were questioning if the artwork could be blown up to the size that Bunny Swan had guaranteed it could be blown up to. Kluge stated he would question if you could blow the work up to eight feet. Gray asked that Kebschull ask the people with the new quotes if they feel the sketches could be blown up. Huhndorf stated he wanted to take the sign and size to the tribe for their feelings. Gray suggested that Booth takea Xerox copy of the work to Anchorage. Kebschull advised that the one quote she had received did not foresee a problem adding that they used a laser to scan the work into a computer and it is blown up from there. GODEK MOVED TO ACCEPT TEXT. MOTION SECONDED BY HUHNDORF. UNANIMOUS. · Townsite Historic District Signs Gray explained that when the agreements are returned for signage, they will need to be contacted before the next meeting. Gray suggested dividing up the property owners. Gray asked Kebschull if she was suggesting that a Board member summarize the possible text for the property owner over the phone. Kebschull suggested that before the property owners are contacted that they come up with a suggested wording for the signs. At that time it could be discussed with the property owner. Kebschull advised that it would be a courtesy for most of the properties; however, one property owner asked that they be allowed to approve the wording before the sign is placed. Kebschull advised that the date on the letter for returning the agreement was December 20'". Kebschull brought the group up to date on the process for contacting the property owners. Godek asked if someone should call and remind people to return the agreements. Kebschull advised that she would be waiting until after Christmas and with the slow mail it may take time to receive the replies. Kebschull advised the letters were sent certified and 12 of the green cards had been received back. Kebschull advised she would attempt to contact those people who didn't respond but noted phone numbers are not a part of the property ownership information with the borough. Gray asked how many letters will fit on the plaque. Kluge suggested being brief noting they budgeted 200 letters per sign. Kebschull noted she had told those property owners who had asked that the signs would contain basic information, i.e., name, date of building, etc. Kluge asked if anything had been decided about sign location and suggested placing in the city right of way. Kluge advised that would be best from an installation view Townsite Historic District Board December 16, 1996 Page 12 point. La Shot advised they are narrow streets and no sidewalks in some areas. Kluge stated he would prefer they be placed in the right of way so they are not on private property when placing the signs. La Shot stated he agreed that they should be placed close to where people walk. Booth stated that Becky Tromblee had stated she will be putting up a privacy fence. Kebschull noted that property owners had been given the option of where to place the signs. b. Shk'ituk't Village Site--Update Huhndorf advised he had contacted Alan Boraas and it is possible he could do an archeological excavation this summer at a cost of $4000 to $5000. Huhndorf advised he had spoken to the tribe and will be submitting a bid for funding in January if that is what the board wishes. Huhndorf advised that KNA meets the day after tomorrow. Sasha Lindgren suggested contacting the CIRI foundation for funding and speaking to Lydia Hayes. Huhndorf advised he has yet to contact Jim Segura at Salamatoff. Huhndorf noted they were within reasonable favor the last time he spoke with this about funding. Huhndorf stated he felt it was just a matter of coordinating all of the groups and perhaps contacting the City of Kenai again. La Shot advised he had met with the City Manager regarding the site. La Shot advised it appears that FAA will be moving this year and along with that they will have to do some environmental work. La Shot stated the city will recommend that nothing be done until the FAA is out of there and have taken care of their responsibilities. La Shot added that being FAA is federal that anything environmental they do will probably have to be accompanied by an archeological study. La Shot noted that some work may be accomplished with their work and at that time it may be a good time to consider any additional work the Board might want to have done. La Shot added he doesn't know how much they will do that will help the mission site. Gray asked if federal law requires archeological work. Huhndorf stated that Boraas had stated the problem questions would be where is the site located, what's located, and what was there. Huhndorf stated it would be one-half ethno historic and one half archeology design. Huhndorf noted Boraas stated it would involved two weeks on site, two weeks in libraries, probably five weeks total. Gray asked if La Shot had dates. La Shot stated he could keep them advised adding that it is his understanding that they have the funding appropriated. La Shot stated it is his understanding that they will start this summer and be out of there in a year or year and a half. La Shot noted that doesn't mean all of the environmental work will be done. Townsite Historic District Board December 16, 1996 Page 13 c. Preservation Plan Huhndorf shared a handout on the preservation plan. Huhndorf noted that he first had to establish that we are a certified local government. Huhndorf noted the information is incomplete and most of information out of manuals. Huhndorf explained how the property owner has to be involved in process adding that they may choose not to be involved. Huhndorf noted the owner does have tax options if he embraces the historic concept of his building or property. Huhndorf noted that the property owner can do as he wishes with the property even though historic property. Huhndorf continued explaining the handout explaining criteria, etc. Huhndorf advised he stopped on filling out the registration form which is submitted to SHIPO adding he will continue on with it. Huhndorf explained there are 16 questions that have to deal with evaluating a property. Huhndorf reiterated that a lot of this is verbatim out of texts. Gray suggested that they take a look at this and then come back and comment on it. Gray noted they had in the past talked about nominating the Shk'ituk't site. o REPORTS: INFORMATION: a. City Council Agenda--November 13, 1996 b. Memo regarding Mission Street Improvements dated November 27, 1996 c. Letter from OHA regarding Survey Project d. "Preservation Advocate News" Newsletter (October 1996) e. "The Alliance Review" f. National Trust for Historic Preservation Memo dated 12/1/96 10. BOARD QUESTIONS AND COMMENTS: Huhndorf asked if anything had been heard about the final preservation plan for the state. Gray stated she had not heard anything. Gray advised she will be taking the Mission Street plat to Anchorage for signatures. Gray advised that the city of Kenai tried to get the bucket truck to the chapel to place the new cross but were unable to get high enough. Gray noted that the city had contacted HEA and they will take care of it. Townsite Historic District Board December 16, 1996 Page 14 1 1. ADJOURNMENT: Meeting adjourned at approximately Res~ectfu/l'ly submitted: Mafil~/n Kebschull Administrative Assistant 7:15 p.m. Townsite Historic District Board December 16, 1996 Page 15 Alaska Challenger Learning Center Challen~ C E N T E R,Alaska Challenger Center for Space Science & Technology Notice of Special Meeting A Special Meeting of the Alaska Challenger Center for Space Science & Technology has been called by the President for Tuesday, January 7, 1997 @ 4 PM at the Salamatof Corporation Building, 150 N. Willow Street, Kenai. RECEIVED I~EO 3 I Ig96 l K:ENAI CITY CLERK Tentative Agenda Resolution authorizing establishment of a non-profit bank account & signatures to the account. 2. Resolution creating Alaska Challenger Center's committees. Acceptance of the Enhanced State-Based Teacher Outreach program grant of $7,500 and authorization to file for second phase of the grant proposal. 4. Assignment of facilitator's contract and revised scope of work. 5. Interim operating budget. Please advise Kathy at the project office of your availability as soon as possible. CC: Rene Azzara Duane Bannock Phil Biggs Jan Bobek Kim Booth Walter Bromenschenkel John Dahlgren Aleja DeVito Dave Feldman Carol Freas Pat Ladner Marion Nelson Donna Peterson Dennis Steffy Ginger Steffy Mike Tarr John Williams K. Scott & Associates, Inc. · P.O. Box 2488 · Kenai, Alaska 99611 - 2488 Phone (907) 283-5130 · Fax (907) 283-5918 Be ~GENDA KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 18, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www. Kenai.net/cit¥ CALL TO ORDER 2. 3. 4. Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENT (10 Minutes) Ce PUBLIC HEARINGS Resolution No. 96-89 - Transferring $14,600 in the Mission Street Improvements Capital Project Fund for Additional Engineering Design Work. ae Approval - Engineering Contract Amendment - $14,600. Consideration of Resolution No. 96-89. Resolution No. 96-90 - Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal Funds. Resolution No. 96-91 - Transferring $4,273 in the General Fund for Purchase of Spare Computer Parts. Resolution No. 96-92 - Awarding a Contract to Symtron Systems, Inc. for Propane Fueled ARFFT Simulators for the Alaska Regional Fire Training Facility - Schedule I - Design Assistance for the Total Amount of $130,000. Resolution No. 96-93 - Transferring $1,200 in the General Fund to Cover Postage Costs Attributed to the Development of the Alaska Challenger Learning Center. *Restaurant Designation Application - Old Town Village Restaurant - Restaurant Eating Place. De COMMISSION/COMMITTEE REPORTS 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report E® MINUTES *Regular Meeting of November 13, 1996. *Regular Meeting of December 4, 1996. CORRESPONDENCE OLD BUSINESS NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 *Ordinance No. 1729-96 - Increasing Estimated Revenues and Appropriations by $38,934 in the General Fund for Police Department Overtime and Equipment Financed with a State Grant. *Ordinance No. 1730-96 - Increasing Estimated Revenues and Appropriations by $4,000 in the Council on Aging - Borough Special Revenue Fund for Purchase of a Television/VCR Unit, and a Computer· Approval - Assignment of Lease/Lot 5, Block 5, General Aviation Apron from Dia-Log Company to Robert J. Johnson. 6. Approval - Commission/Committee & Board Term Renewals. -2- 11. 12. Approval - 1997/98 Capital Improvement Project Brochure. Approval - Agreement for Indemnification and Use of Ski Trails/Kenai Municipal Golf Course. Approval - Wash Water Disposal/Kenai Peninsula Borough. Discussion - EDD/Business Innovation Center - City of Kenai Lien on Tract C, Tract C Radar Subdivision, Replat No. 1. Discussion - Airport Restaurant Lease RFP. Discussion - Work Session Scheduling EXECUTIVE SESSION - None Scheduled me ADMINISTRATION REPORTS 2. 3. 4. 5. 6. 7.' Mayor city Manager Attorney City Clerk Finance Director Public Works Director Airport Manager Je DISCUSBION 1. citizens (five minutes) 2. Council K. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 18, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www. Kenai.net/clty MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor williams called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-Z. ROLL CALL Roll was taken by the City Clerk. Present were: Williams, Bookey, Swarner, Moore, Measles, Bannock and Smalley. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD: Executive Session - Discussion of Inlet Woods litigation. MOVE: H-10, Discussion, EDD Innovation Business Center to B- 1. MOTION: Councilman Smalley MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. CONSENT AGENDA Mayor Williams requested the following change to the Consent Agenda: REMOVE H-4, *Ordinance No. 1730-96 - Increasing Estimated Revenues and Appropriations by $4,000 in the Council on Aging - Borough Special Revenue Fund for Purchase of a Television/VCR Unit, and a Computer. MOTION: Councilman Smalley MOVED for approval of the amended consent agenda and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENT Discussion - EDD/Business Innovation Center - City of Kenai Lien on Tract C, Tract C Radar Subdivision, Replat No. 1. Jim Elson - Elson explained EDD acquired the property through grants from ARCO, the Kenai Peninsula Borough, City of Kenai and Kachemak City. With the grants, there was a balance of $250,000 for which they received a loan from the bank. The City of Kenai secured its position by taking a lien position. The bank had the first position and the City took second. Elson reported EDD had recently received a $1 million grant from EDA to expand the facilities, pay off the note and renovate the existing building. EDA, in their grant requirements, require they have first position on the property. Also, because their grant is primarily for the purpose of the Business Innovation Center, they were only interested in the improved property. Because of that, EDD was now in the process of subdividing that portion of the property out. EDD was requesting the city reaffirm its position in taking a second position in a lien hold interest and would like to continue the same arrangement. The only question was whether the City wanted to continue its second position on the entire property or just on the improved portion. Councilman Smalley asked Attorney Graves for comments in regard to liability to the city. Graves answered, the city was currently in second position. If the item was approved, the city would remain in second position. It is switching who is in first position, i.e. First National Bank to EDA. The City would not lose anything by agreeing. The question to council was whether they wanted the city's second position to cover both tracts. There would be more security if the second position covered both tracts. Bookey asked if then the City would be in second position with $1 million in front of it instead of $240,000. Graves answered, yes. Bookey stated he had no problem with staying in second on the front tract and did not think it needed to be in second on both tracts. Bannock referred to Part C (the top part) of the information included in the packet and asked if the EDD had any plans for that portion of the tract, i.e. would they build something on it, KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 3 deal it away, etc. Elson answered, they had no plans of using the land at this time. They were focusing on getting the Innovation Center on line. They would, however, be open to other proposals, but at this time, they had no plans. He added, some of the Board members felt that the EDD should always maintain the ownership of the property and use it as a mini-land trust to support the organization. Others feel it is prime property for development for other uses. However, no consensus had been reached. Bannock stated he would prefer the City secure both parcels. Williams noted, from his perspective, the only reason the City originally took second was in the event of the collapse or failure of EDD to insure the City got its money back if there was a liquidation of the property. Williams added, he would be willing to place the lien against the improved properties and not against the subdivided tract in order to free up the subdivided tract allowing the EDD Board to be more free to make determinations of what they want to do with the tract. He hoped EDD would do it under long-term lease rather than sales. If the lien was to cover only the improved property, the trust note would have to be rewritten. Graves stated, the City has a lien on the whole parcel at this time. EDD could subdivide the property as many times as they wanted, but the lien would stay the same until the note was modified. The note would have to be changed if the city reduced its security by not including the unimproved portion. MOTION: Councilman Smalley MOVED for the City of Kenai to maintain its second position on the entire piece as it is presently set. Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. ITEM C: C--1, PUBLIC HEARINGS Resolution No. 96-89 - Transferring $14,600 in the Mission Street Improvements Capital Project Fund for Additional Engineering Design Work. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 4 C-la. Approval - Engineering Contract Amendment - $14,600. Public Works Director Kornelis referred to his memorandum included in the packet which explained there were three additive alternates (decorative street lighting, Alaska Avenue paving, Mission Street water and sewer mains) being considered to be included'in the project. The City had originally financed the project construction-wise but since then, ISTEA funds had been received. The construction account had $149,479 unappropriated funds in it. Because of the ISTEA funds received, the $149,479 probably would not be needed for the construction of the project. Kornelis added, the City was providing the design engineering funds for the project. The engineer, Mike Tauriainen, forwarded to him a proposal to provide additional services in regard to the additive alternates. The proposed amount for the additional services was $14,600. Kornelis reviewed the additive alternates: (a) Decorative lighting -- not a necessity, but there was a desire to place more historical type street lights in that area than what are there now; (b) Alaska Avenue -- Mr. Cherrier had requested that portion of the road paved in exchange of the right-of-way by his apartments. Council approved that agreement. The engineer's additional services would include the engineering design of that portion of Alaska Avenue; (c) Water/Sewer mains -- The City's policy has been when paving a road, if there are service lines under the road, a main line be placed to replace the service lines. This was also something Mr. Arness was requesting as part of the project. The additional engineering funds would cover the engineering design for this as well. Kornelis reported Mr. Cherrier had signed the plat and the right- of-way, based on the City's agreement with Cherrier, had been finalized. The Russian Orthodox Priest had signed the plat as well. Mr. Arness would be in to sign the plat in the next few days. The resolution (to be acted on) would transfer money from construction to engineering. Kornelis stated he did not know if any of the construction funds would be needed as it would depend on whether the federal government would find the additive alternates grant eligible for construction funds. Kornelis added, he was trying to work with the State to pick up the construction funds. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 5 Bookey asked if Kornelis had a general idea of the construction costs (if the State would not pick up the cost for the additive alternates). Kornelis referred to Henry Knackstedt (engineer for the project) and Knackstedt answered no preliminary estimate had been done on the construction. Kornelis stated the City had done one for Alaska Avenue, but he was not sure what the cost was. Bookey stated he was concerned about the cost for the water/sewer costs. Bookey asked if the $149,479 would cover the cost to move the water/sewer lines. Knackstedt added, when the original design was prepared in 1992, the water/sewer was not included. Kornelis stated, the water/sewer would run between the Church and Fort Kenay, down the right-of-way and around to about the Arness driveway. Bookey asked if the water line would be taken to Overland'and extended in. Kornelis stated that was the original thought. He added, they did not know what condition of the pipe would be. Bookey stated he did not think the $149,479 would cover the cost of laying water/sewer that distance. Discussion of the sewer/water lines continued. William suggested the design could be done and then see what happens. Bannock asked if the additional $14,600 would be approved and then additional funds are not received from the State and the $149,479 won't cover the costs, what will need to be done? Kornelis stated, the three items were additive alternates and would not have to be awarded. They would be taken one at a time. Kornelis added, the State did tell him they might be able to get additional funds from the federal government if he writes a letter explaining it is the city's policy to replace water/sewer lines (not up to standard) when paving is done. Bannock asked if it would hurt the city to not have the engineering done until after they find out if the federal government would cover those costs. Kornelis stated there was not a problem except for the time involved. Bannock added, he was not real favorable in doing the decorative lighting and didn't want to spend $6,700 for something he was not liking especially if there was a chance the city would not be funded. Williams added, the engineering firm was probably wanting to do the engineering as a package and not as a piece-meal project and he was not sure all council was not interested in placing the decorative lighting. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 6 Bannock stated he was concerned about using $14,600 of the $149,479 and having unanswered questions of the total cost, who would pay for it and how it would be paid for. Williams noted the city originally anticipated spending $149,479 on the construction of the project. Now, the city was fairly sure the $149,479 would not need to be spent on what it expected to spend it on and may only have to spend $14,600 at this time. There would be a balance of $135,000 which may or may not have to be spent on water/sewer at a later date. Bannock asked if this would be an engineering project to be done in the wintertime. Knackstedt answered yes. Moore asked if the city was locked into the paving of Alaska Avenue. Answer was yes. Moore asked if the city was contmitted in some way to placing the water/sewer mains on Mission. Kornelis stated the city was not locked into it, but Mr. Arness was concerned about water/sewer and really wanted it placed and was under the impression it would be included. Moore stated he would support having the study done. Bookey agreed with Moore and added Alaska Avenue had to be done and he felt the water/sewer needed to be done as the pipe there now was 25-30 years old. He was concerned they may fall short on the funds and wanted council to be aware of it. He supported going forward with the $14,600. MOTION: Councilman Smalley MOVED to approve the engineering contract amendment to Mike Tauriainen in the amount not-to-exceed $14,600. Councilman Bookey SECONDED the motion. VOTE: Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes MOTION PASSED UNANIMOUSLY. C-lb. Consideration of Resolution No. 96-89. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 7 MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 96-89 and requested UNANIMOUS CONSENT. Councilman Smalley SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED Resolution No. 96-90 - Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal Funds. MOTION: Councilman Measles MOVED for adoption of Resolution No. 96-90 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. Resolution No. 96-91 - Transferring $4,273 in the General Fund for Purchase of Spare Computer Parts. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 96-91 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C--4 · Resolution No. 96-92 - Awarding a Contract to Symtron Systems, Inc. for Propane Fueled ARFFT simulators for the Alaska Regional Fire Training Facility - Schedule I - Design Assistance for the Total Amount of $130,000. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 8 MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-92 and Councilman Bookey SECONDED the motion. There were no public comments. Councilman Moore noted the information included in the packet compared other facilities around the United States with the type of facility to be placed in Kenai. He asked if the deductive alternates were contingencies to remove from the project if it was over budget. Williams answered yes. Williams explained the project was designed with nine fireplaces. Deductive alternate fireplaces were the galley, lavatory and baggage fire compartments. Moore asked if the deductive alternates would diminish the city's capacity to accomplish the type of facility. Chief Burnett stated the galley and lavatory fireplaces would be an enticement for ERA/Alaska Airlines to have their personnel trained here. He added, if the city's desire was to cater to these airlines, they would be important fireplaces to be included. Burnett added, these fireplaces could also be added later. Williams noted, the inclusion of the items was contingent upon how much funds were received to do the project. Moore added, these were deductive alternates which were included in the plan but could be taken out. VOTE: Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes MOTION PASSED UNANIMOUSLY. Resolution No. 96-93 - Transferring $1,200 in the General Fund to Cover Postage Costs Attributed to the Development of the Alaska Challenger Learning Center. MOTION: Councilman Bannock MOVED for approval of Resolution No. 96-93 and Councilman Smalley SECONDED the motion. There were no public comments. Councilwoman Swarner asked how much money the City had spent on the project thus far. City Manager Ross answered, administration was beginning to track KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 9 costs spent for duplication, postage, etc. The resolution would aid in specifically identifying costs to the Challenger program. Other than the $15,000 grant, they were not aware of how much was spent in-increments. Swarner asked what costs were expected in the future. Ross answered, there was a $7,500 grant coming. He had been discussing with the Finance Director the possibility of setting up a pass-through grant system. Depending on how the grant is worded, it may require a match. They would be checking into the possibility of the grant contract being the city's match. If it is acceptable, they will set the grant up as a pass-through so they will be running their own books. Swarner asked if then funds as included in the resolution would not come before council. Ross answered, that would be up to the council. Moore asked if the resolution was related to the pull-out of Northwest Strategies. Ross answered no. Bookey asked if there was anything on the horizon that would lead to believing the city would be successful in constructing the facility, other than the city being chosen for the location. Bannock reported the Challenger Committee had a private audience with Senator Stevens about the project. Stevens' first question, after their presentation, was why the facility should be built in Kenai. The Board's first answer was because Kenai was the organization that put forth the money, time and effort to seek the project. The Board asked Stevens for $2.5 million. Bannock added, Stevens' explained funds could come through a request from NASA on the city's behalf from the federal government and Stevens' requested his aide to contact NASA to get that worked out. Bannock stated he was very encouraged. Bannock added, Stevens does not want to get involved with a project that would require continuous funding. Bannock added, the Board met last week and are involved in setting up a Board of Governors (a group of h~.gh-profile individuals who will have a goal of raising capital). Swarner asked why Northwest Strategies withdrew their proposal for fund raising. Williams answered, it was mutually agreed. The Board found that, after the trip to the conference in Pittsburgh, they could do better by setting a Board of Governors. At the same time, Northwest Strategies had also volunteered to drop the contract as they had other commitments. Williams added, at this time they had not made any official appointments to the Board of Governors, but they had contacted Don Gilman and the KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 10 State Director of FAA, who had volunteered to be involved. They had also requested Senator Stevens and Mr. Ladner (Alaska Aerospace) to identify people who they thought would participate. Swarner stated she would support the resolution, but wanted budgets, etc. put together in order to know how much was spent, or being spent, etc. Williams stated there could be other requests for seed money for the project. Ross added, if a pass- through program was set up, and if future services were provided, a resolution be brought forward for a direct transfer so that funds would not be run through city books. Then council, as a policy, can approve or disapprove. Williams noted the funds included in the resolution were to cover postage costs to send the feasibility study to legislators, etc. Council had agreed to cover postage for this as a separate item from the contract. Bannock agreed, the postage costs were not part of the contract with K. Scott & Associates, but were to be covered by the city. VOTE: There were no objections. SO ORDERED. C--6e Restaurant Designation Application - Old Town Village Restaurant - Restaurant Eating Place. Approved by consent agenda. BREAK TAKEN: 7:51 P.M. BACK TO ORDER: 8:05 P.M. ITEM D: COMMISSION/COMMITTEE REPORTS D-l, Council on Aging Councilwoman Swarner reported a meeting was held on December 17. Also, on January 18 a town meeting would be held at the Senior Center. A survey was being taken as to what seniors wanted to have offered at the Center. Swarner added, there were two openings on the Board. Airport Commission Councilman Measles reported the Commission met last Thursday. Minutes of the past two meetings were included in the packet. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 11 Moore asked what the Commission's overall attitude was in regard to the car rental space discussion. Measles answered, there would be a recommendation from the Commission in January. He added, at this time, they seemed to be leaning toward leaving it at three rental car operators instead of four. D-3 . Harbor Commission Councilman Bookey reported a meeting was scheduled for December 9 but there was no quorum. He found the packets had not been received by most of the Commission due to the postal service delays. It was determined no absences would be accounted to the Commission members because of the mail delay. D-4. Library Commission Councilman Moore reported the minutes of the last meeting were included in the packet. He also reminded council and administration of the Library Open House scheduled for December 19 from 5-7:30 p.m. Parks & Recreation Commission Councilman Bannock reported the minutes were included in the packet. During the meeting, the Commission selected 24 patterns for banners. The chosen banner designs would be on display at the Art Center and other buildings in town. Bannock also reported the Commission requested their January 2, 1997 meeting be postponed until January 9. Council had no objections. Williams stated there would be some discussion during the January 9 meeting about the cemetery and the possibility of a Cemetery Committee being set up. Membership of the Committee would include Parks & Recreation members, Beautification Committee members, area pastors who have expressed some concern in regard to the cemetery. Williams stated he would attend the meeting and requested council members to attend as well. Planning & Zoning Commission Councilman Smalley reported the minutes of the November 13 and December 11 meetings were included in the packet. Smalley reviewed actions taken by the commission. Smalley added, the Commission's January 8 meeting would be held in the library. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 12 Smalley also reported the Commission discussed the request that notification of property owners within 300 feet of a property which has applied for a home occupation permit be included in the permitting process. Smalley reported the Commission felt, with administration's review and because there was no fee for home occupation permits (to cover notification costs), they would not go forward with changing the code to include the notification unless Council directed them to do so. D-Ta. Miscellaneous Commissions and Committees Beautification Committee Councilwoman Swarner reported no meeting was scheduled for December, The next meeting was scheduled for January 14. D-7b. Historic District Board Councilman Moore reported the minutes of the November 18 meeting were included in the packet. Also, a meeting was held on December 16 which was lengthy due to a debate as to how big the historical building signs should be. Also whether Rotary and City decals should be included on the building signs. They also discussed the placement of the Shiktuk' sign. D-7c. Challenger Steering Committee Councilman Bannock reported the last meeting was held on December 3. Also, the Board held its first meeting at which Ginger Steffy was elected President, Pat Ladner; Vice President; and the Mayor as a member at large of the executive committee. A listing of all the board members would be included in the next packet. D-7d · Kenai visitors & Convention Bureau Board Councilman Bookey reported a strategic meeting of the Board was held on December 11 and 12 at the Princess Lodge. It went really well and a lot of changes should be seen in the year to come. He added, the Director would be reporting to council at the next meeting. D-7e. Alaska Municipal League Report Councilwoman Swarner reported she participated in a teleconference call with the legislative subcommittee and chairs of the legisi~tive committees. They plan to meet via teleconferences instead of traveling to Juneau. Only one trip is planned for the middle of March. She requested council forward KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 13 priorities, etc. to her. Swarner also reported Councilman Smalley was appointed as a board member to AML. ITEM E: MINUTES E-1. Regular Meeting of November 13, 1996. Approved by consent agenda. E-2. Regular Meeting of December 4, 1996. Approved by consent agenda. ITEM F: None. CORRESPONDENCE ITEM G: None. OLD BUSINESS ITEM H: NEW BUSINESS a-1 · Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. a-2 , Purchase Orders Exceeding $2,500 MOTION: Councilman Measles MOVED for approval of the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Ordinance No. 1729-96 - Increasing Estimated Revenues and Appropriations by $38,934 in the General Fund for Police Department Overtime and Equipment Financed with a State Grant. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 14 Approved by consent agenda. a-4 . Ordinance No. 1730-96 - Increasing Estimated Revenues and Appropriations by $4,000 in the Council on Aging - Borough Special Revenue Fund for Purchase of a Television/VCR Unit, and a Computer. Removed from the agenda. H-S, Approval - Assignment of Lease/Lot 5, Block 5, General Aviation Apron from Dia-Log Company to Robert J. Johnson. MOTION: Councilman Smalley MOVED for approval of the assignment of lease of Lot 5, Block 5, General Aviation Apron from Dia-Log Company to Robert J. Johnson. Councilwoman Swarner SECONDED the motion. Bookey stated he thought use of these properties was to pertain to aviation businesses. City Manager Ross stated he had discussed the matter with Kim Howard and found that it would be a preference of FAA for a new lease to have the business be aviation related. This is a sublease and as a sublease Howard did not think it would be a problem with FAA. Bookey stated he thought the properties along Willow Street should be opened to general commercial. Williams stated he had some concern about the location and this sublease due to the paints which are highly flammable. It was pointed out there had been a similar business on the other side of the street with close neighbor buildings. VOTE: There were no objections. SO ORDERED. Approval - Commission/Committee & Board Term Renewals. Councilman Bookey stated he was concerned with Historic District Board Member Boraas' absences (eight out of 11). If he doesn't participate he doesn't do the Board any good. Moore reported the absences were discussed at the Board's meeting. Moore added, Boraas' schedule kept him from attending the meetings, however he would like to remain on the Board. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 15 Swarner reported both Gene Seay and Lucille Billings had resigned from the Council on Aging (both moved out of the area). Clerk Freas was requested to send thank-you letters to them. Smalley stated he was also concerned about the missed meetings and suggested council review the code requirements again. If there were members who continue to miss meetings, the code should either be changed or enforced. The boards, commissions and committees cannot work effectively if the members don't attend. Bookey agreed and added, council changed the code to encourage better attendance. At the same time, the positions are volunteer. He added, if council was not going to enforce the code, it needed to be changed. MOTION: Councilman Smalley MOVED to approve the board, commission and committee renewals, with the exception of Lucille Billings. Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. a-7 . Approval - 1997/98 Capital Improvement Project Brochure. MOTION: Councilwoman Swarner MOVED to approve the proposed CIP mail-out brochure but requested the print on the front side (projects and amounts) be enlarged. Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. a-8. Approval - Agreement for Indemnification and Use of Ski Trails/Kenai Municipal Golf Course. MOTION: Councilman Bannock MOVED for approval of the agreement marked H-8 and entitled, Agreement for Indemnification and Use of Ski Trails. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. Councilman Bannock reminded council this was a project which the city had spent some funds, i.e. new snow machine, etc. The snow machine had arrived. Parks & Recreation Director Frates added, KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 16 because of the snow machine traffic and State's snow removal along the highway, it was not practical to groom ski trails in front of KCHS. VOTE: There were no objections. SO ORDERED. Approval - Wash Water Disposal/Kenai Peninsula Borough. city Manager Ross reported council's approval was needed to allow the Borough to dump wash water at a location approved by the city, within the city. Kornelis explained, at this time, the city was not ready to go into a long-standing agreement with the Borough because the consultant was just finishing up the mixing zone study. The study included working with DEC and EPA in determining an area where quality affluent would not be as strict (having to do with copper). After completion of the study the city would be in a position to decide whether the city could accept the was water on a long-term basis. The study was to be completed by the end of the year or the first part of January. The last time wash water was received was in June. The Code requires approval from council to accept the wash water. Swarner referred to the memorandum (included in the packet) from Gerry Allen and asked what other location had been discussed. Kornelis answered, they had discussed a lift station on Marathon Road as a location. No exact location had been decided as yet. They wanted to try something different than the transfer site. Bookey asked what quantities were being discussed. Kornelis stated he didn't know exactly, a fairly good-sized truck. Bookey stated he was still hesitant of the process. Smalley asked if this was done annually. Kornelis stated it was more like twice a year, if it was continued. Kornelis added, he was suggesting the city allow the dumping one more time and then, more dialogue would happen between the city, EPA and DEC. Then a decision could be made after the study was completed. Ross noted, the ordinance required the dumping to be a one-time deal until an agreement is approved by council. Councilman Moore asked if any place the wash water was dumped would be out of the way, not in a subdivision, etc. Kornelis answered, yes, it would be dumped out of the way. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 17 MOTION: Councilman Smalley MOVED to approve the wash water disposal with the Kenai Peninsula Borough and the city and leave it up to the city administration to work out the specifics of the dump site. Swarner asked what would happen if the city did not allow the Borough to dump the wash water. Williams asked if there were any adverse effects on the city from the last dump. Kornelis answered no, there were not. Williams asked if it was anticipated there would be any adverse effects on the plant. Kornelis answered no, there would not be. Bookey stated he thought the problem was the city did not know, at this time, whether it would have a mixing zone or not. Smalley stated, he did not think the city was impacted by that at this time. Kornelis answered that was correct. He added, the city's new permit would be much more restrictive. The new permit would be so restrictive the city would have a difficult time with the present effluent. Williams asked how long it would take the residuals of the dump to go through the plant. Kornelis answered, three days. Williams asked if the city would have to review the dumping each time the Borough wanted to bring wash water to be dumped. Ross answered, until the city and borough enters into an agreement. Williams suggested the Borough be advised of council's reluctant actions to allow the dumping and its concerns in regard to the future permit. Measles asked what other options were available to the Borough for dumping. Kornelis answered he believed the Borough had convinced the City of Palmer to take some at one time. Soldotna would not take it. Kornelis noted, the Borough had been rather strict on the City in taking tests and getting test results for the sludge which the city places in the Borough's landfill. They ask to allow the dumping, but at the same time ask the city for more up-to-date test results for what's being placed in the landfill. Moore asked where Soldotna bailing facility take their water. Measles answered, this is it. Moore asked if anything washed down generated in Kenai. Kornelis answered no. Bookey asked if the Borough was charged at a rate normally charged to others. Kornelis stated no, and the Borough doesn't charge the city for its sludge. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 18 Measles asked if the Borough provides the city with a complete analysis of what they are dumping. Kornelis answered, yes. Measles asked what the biggest contaminant seen in the water. Kornelis answered, he believed it was one of the heavy metals, but it is really not that bad. VOTE: Councilman Bannock SECONDED the motion. Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes MOTION PASSED UNANIMOUSLY. Williams stated he would like administration to address the Borough about its reluctance to allow the dumping without some major assurances and because of permitting requirements, the city may have to refuse their requests. Measles stated it was more likely the heavy metals would be recovered in the sludge which would be transported back to the landfill than what would be recovered in the water. Measles asked, if there was a point where the metals could reach a level in our sludge that the Borough could refuse to accept it in the landfill. Kornelis stated he didn't know the answer. Kornelis added, the biggest problem in the effluent for the future is copper and they are looking at ways to drop the copper off. There is no problem with the copper in the drinking water, but is in the marine life in the Inlet. H-10. Discussion - EDD/Business Innovation Center - City of Kenai Lien on Tract C, Tract C Radar Subdivision, Replat No. 1. See B-1. H-11 · Discussion - Airport Restaurant Lease RFP. Williams noted the RFP and memorandum from the city manager were included in the packet. Councilman Bannock suggested the word "exclusive" could be removed from the RFP and stated his reason was that it would lend to better competition. There have been many people interested in selling a product in the airport, but couldn't because of the exclusive lease. He noted the Airport Commission minutes stated there was concern that the airlines KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 19 were not allowed to put coffee out on the counters for their customers because of the exclusive right. Williams asked if there was anything in the federal rules which required the word "exclusive." Bannock added, eliminating the term "exclusive right" from the document would solve all of his problems with the process. Williams noted the restaurant has never been a money-making proposition and council has said they want food service available to the general public. If they want to change the policy, it could cause a small food catering service to be profitable. Swarner noted there was a problem with the current operation because food is not available to the general public. She added, she had been at the airport on a Sunday night and heard more than one person say they were hungry and wanted to get something to eat. There was no place to get something to eat except the vending machine. Swarner added, she realized the airport was not a place where people sat a lot, but because planes were late, there were a lot of people in the airport that evening. She added, she thought there needed to be some creativity. Bookey stated there has never been a profitable situation there. He stated he was not in favor of eliminating the word "exclusive" because he believed only one operator could survive in the airport. If it goes to an open program, he was not against not having a full-service restaurant in the airport. He suggested it could be a hot dog/espresso stand, as long as there was some service there. He added, he believed the general public needed to look at the RFP and ask what they could do in the airport to make it successful. Measles stated he agreed with Bookey, but didn't think anything in the lease that would bind the lessee to a full-menu food service. That would be up to the bidder. He also agreed with Swarner, because he too didn't know what the answer was. He added, he knows traffic goes through the airport facility, but doesn't know how the present lessee could make a profit with the hours he is in operation. He also had been in the airport and wanted to get something to eat and could not because the restaurant was closed. He also observed others wanting to go into the restaurant and couldn't. He suggested adjusting the open hours which would not increase overhead, but still have the facility open to some extent every day. He added, he thought that could be negotiated with the successful bidder. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 20 Williams suggested that, even though the city put a lot of money into the design and equipping the restaurant, a smaller facility in a different area of the airport, selling coffee, papers, hot dogs, etc. may work better. However, in doing that, something would have to be done with the restaurant space, as well as putting in another water/sewer line. Bannock stated council all agree that what is now operating is not in the city's best interest. He suggested that council, rather than making a policy decision of what to do and how to do it, they should remove "exclusive" would make the policy market oriented. The market should dictate what is in there, not council dictating the market. Measles stated he did not necessarily agree with Bannock. Taking out "exclusive" would take out the value. The drawback to placing a hot dog stand would be the garbage that would probably be left around the airport. Bannock stated he totally agreed removal of "exclusive" would devalue the lease, but there was no value there now. Bookey stated he wanted the next lessee to live with whatever the bid comes in at and did not want them to come later and request a reduction in the lease rate. MOTION: Councilman Bannock MOVED to accept the draft RFP striking the word "exclusive" from the top line. No second, motion died. The discussion continued in regard to advertising lunch specials, publishing fliers, etc. Swarner asked Acting Airport Manager Keith Holland if there had been any suggested changes in regard to management, etc. from potential bidders. Holland answered that one potential bidder had mentioned changing a few things, but not structural changes. Williams suggested the car rental area could be renovated to house a coffee/paper stand. However, that would have to wait until a decision is made in regard to the car rental agency. Bannock also suggested requesting a minimum bid that was not anywhere near what the rent was now. He explained he believed by having a high minimum bid, it would force the operator to keep the doors open as much as possible in order to bring in more revenue to pay the rent and make a profit. Bannock suggested $2,500 as a minimum bid. Williams stated he believed that had been done before and it would be an exercise in futility. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 21 MOTION: Councilman Measles MOVED to approve the RFP as recommended by the Airport Commission and Councilman Bookey SECONDED the motion. VOTE: Williams: Yes Bookey: Yes Moore: Yes Measles: Yes Smalley: Yes (with major concerns) Swarner: Yes Bannock: No MOTION PABSED. Williams'noted the council always has the prerogative to turn down bids. H-12. Discussion - Work Session Scheduling Ross reviewed his memorandum to council which was included in the packet. The memorandum suggested dates to hold a work session in regard to the city manager search and revenue projections for 19997. Ross also requested council to review the binder of city manager applicants, who did not meet the minimum requirements, by December 30 in case there were some council wanted to consider. Ross reported there were 66 applications received. Ross added, if council wanted to add some applicants back in, a letter would be sent to them requesting follow-up information. He was planning to meet with council in a February work session to evaluate the resumes and consider background check processes, etc. Council approved January 13, 1997 at 7:00 p.m. in the council chambers for a work session to discuss the city manager search and budget projections. Ross asked council if they understood that after December 30 those applications not added into the "minimum requirements met group" would be considered not qualified. Council answered yes. Williams asked council if they had any suggestions in regard to the upcoming budget for the Finance Director. Semmens stated he wanted the process to go smoothly and noted he had reviewed the budget session notes from the past two years. He felt council had some concerns with the format of the budget last year and asked if they had any suggestions for the new budget format. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 22 Smalley stated he preferred the budget documents prior to last year's document and would prefer the old format. Bannock stated he appreciated the narrative that accompanied last year's budget. Swarner suggested some department categories be broken down more, i.e. parts for the shop, street repairs, etc. She would like more detail in that area. Semmens reported he would be forwarding the budget packet to department heads at the end of the week. He explained, in those department head budget documents there would be more detail included by the department heads, but those details do not always go forward into the final document. Semmens stated he understood council wanted to use the former budget format, with an expanded narrative and a moderate amount of detail. Councilman Measles noted the present city manager contract would expire prior to the next council meeting. MOTION: Councilman Measles MOVED that council extend the city manager present Contract for six months or until 30 days after the hiring of a new city manager, whichever comes first. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Williams noted he thought it important there will be a 30-day transition for the new hire. Ross agreed it is important, depending on who is hired. He added, it would be an issue council would want to discuss with the new hire and reserve judgment until then. EXECUTIVE SESSION MOTION: Councilman Smalley MOVED to convene in an executive session of the council of the City of Kenai concerning matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai. Smalley requested council to meet alone first and then have Attorney Graves and City Manager Ross join them. Attorney Graves requested Finance Director'Semmens attend as well. Smalley agreed. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 23 EXECUTIVE SESSION BEGAN: 9:45 P.M. BACK TO ORDER: 10:54 P.M. Councilman Measles reported during the executive session council discussed issues and developments in regard to the Inlet Woods litigation and directed the city attorney on a strategy course for the future of that litigation. ITEM I: ADMINISTRATION REPORTS I-1. Mayor a. Fish Board Letter of Request - Mayor Williams referred to a letter included in the packet from the Central Peninsula Advisory Commission requesting a letter be sent to the Board of Fish and request the next Board of Fisheries meeting be held in the Kenai/Soldotna area. Council had no objections to the city sending a similar letter. b. Emergency EEO Center - Williams reported there had been some preliminary meetings in regard to moving the Borough EEO center into the new ARFF facility. A full report would be given at the January 15 meeting. ¢. MAPTS Facility - Williams reported he would be meeting with British Petroleum representatives regarding a contribution to the MAPTS training facility. d. National League of Cities - Williams gave a short report on the National League of Cities Conference which he had recently attended in San Antonio. Much of the actions taken were to rewrite the policies of the NLC as a result of directions taken by the federal government. Major concerns of the conference were cut backs in each area the federal government is involved, welfare reform, Section 8 housing, etc. I-Z. city Manager a. FAA Antenna Farm - Ross reported he had been in contact with representatives from FAA who informed him funds were found in their budget to move the antenna farm. The farm should be moved in the spring. b. city Manager Search - Ross reported 66 applications were received. The application period was now closed. Of the 66 KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 24 applications, 35 were on the qualified list. 25 were Alaska applicants, many of whom were not on the qualified list. c. Public Works Department - Ross reported some organizational and physical changes were being made in the Public Works Department. Their conference room would be made into an office for the city engineer. One of the biggest changes would be moving Animal Control to the Police Department because it is a safety department. Ross also reported there would be ordinances coming forward in January and February to clean up language in the code. d. Christmas Eve Closing - Ross stated, unless there were objections from council, some city offices would be closing around 2:00 p.m. on Christmas Eve. There were no objections. I-3. Attorney No report. I-4. City Clerk Clerk Freas noted the invitations to the Holiday Party were in front of council and to RSVP to Kathy Lawyer or herself as well as a memorandum noting the packet and meeting dates for January. Finance Director Finance Director Semmens reported he attended a finance committee meeting of the Borough Assembly at which was discussed changing the way personal property is taxed. They are proposing a $50,000 exemption to personal property tax (first $50,000) and the revenue for the Borough would be made up by increasing the tax on motor vehicles. The ordinance was postponed to February 3. Semmens encouraged council to keep watch on this ordinance as it was his understanding there were a number of proposals being considered from changing the sales tax to changing the whole program. Public Works Director a. Inlet Woods Street Lights - Public Works Director Kornelis reported the street lights in Inlet Woods were installed. However, there were only two of the seven that worked. Some lines were broken, which have since been repaired. Now five were working. They believe the other two were shot out and is the cause of the problem. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 25 Williams requested DOT be notified of the problems with the lights at the corner of Main and Spur. b. AdHitional Street Lights - Kornelis reported all the new street lights had been installed. The lights are normally placed on wooden poles. The people on Kiana Street were upset with the wooden poles and wanted a metal pole. They would like to pay the difference between the wooden and metal pole. Kornelis stated $2,200 was allocated for that location. Kornelis stated he discussed the matter with the city manager. The installation of the light was stopped as many residents called. Kornelis stated he would discuss the matter with council. The residents are to get together and come back to him with a proposal. Kornelis was asked what the difference would be. He did not know and it was noted, the residents don't know that either. Bookey stated he believed the difference would be extensive and the residents may change their minds. c. HEA Street Light Agreement - Kornelis reported he met with HEA in regard to the street light agreement. They changed the method of billing on the street lights because the city had been being billed per light for a meter reading. Instead of a $2.00 meter charge, plus $25.00 per pole, they changed it to a cost per pole and one meter for a number of poles. That was done during the summer, but the billing method had not been changed. HEA reimbursed the city for the difference. H. Christmas Decoration Lights - Kornelis reported he had received some questions in regard to the lights. He explained he talked with Air Tech and found the vendor sent the wrong transformers. They were much too small. New transformers were ordered and should be replaced in the next few days. These transformers would be installed on the outside of the pole. e. Project Status Report - Kornelis noted Information No. 17 was the report requested by the Mayor. Kornelis added as updates: Dunes project: 68 concrete piles had been moved to a storage area at the bottom of South Spruce. The road will be graded and setting of the piles would begin the next day. Fish & Game representatives would be there to watch the process. Wellhouse Project: Kornelis reported tests were being run during the week. There had been some color, odor and turbidity initially, but has cleared up quite a bit. They believe that when the sodium hydrochloride is added, the odor should clear up more. There were some problems with the computer and electrical controls, but they were being worked out. There was a problem KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 26 with the generator, however the repairman would be checking it during the week. They plan to have the wellhouse fully operational and in the system before the end of the month. Bookey thanked Kornelis for the project report as it would keep council up to date. Ross stated the report would be received each month for the second meeting. Moore asked Kornelis if he was not sure there would not be clean, non-odorous water from the well. Kornelis stated he couldn't say there wouldn't be any smell, however, it was getting less as the well is developed. The new well is still much better than Wellhouse No. 2. Airport Manager No report. ITEM J: DISCUSSION J-1. Citizens Bob Peters - Stated he had heard several dates for when the new wellhouse would be on line. He asked if the water would flow by the end of the year. Answer was yes. Peters wished all a happy holiday season. J-2. Council Bookey - Reported he would be out of town from December 26 through January 8, although he would be attending the January 8 council meeting. Bookey also stated his concern of the amount of careless drivers in the area who don't seem to care about stop signs, etc. Bookey added, he had noticed there was a lack of patrol cars on the road. Police Chief Morris explained they were short on manpower which has reduced the amount of time for road patrol. Morris added, an ordinance had been introduced at this meeting which to appropriate grant funds for overtime, etc. which will help the situation. Swarner - Thanked the seniors for the poinsettia and wished all happy holidays. Moore - Also thanked the seniors for the poinsettia. Moore asked if the person who was to speak at Persons Scheduled to be KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1996 PAGE 27 Heard at the last meeting had come to the meeting. Freas reported the gentleman was not at the meeting. She added, he did not provide a telephone number in order to call him. Moore asked if a letter was written to Senator-elect Ward in regard to the Forest Drive upgrade. Ross explained, after meeting With Hodgins, he discussed with Mayor Williams, how the letter would be written. Because it is hard to communicate the history of Forest Drive, he would prefer discussing the matter with Ward in person. Ross added, he did discuss the matter fully with Senator Torgerson along with other issues because Senator Ward had not been available. Williams noted he had been to lunch with Ross which was work related and Ross bought his own lunch. Williams stated he did not think council expected to have Ross buy meals on official business. Council agreed Ross should be reimbursed from the city for meals eaten while conducting official business of the city. Measles - Reported he would be out of town from December 23 through the night of January 7. He would be attendance for the January $ meeting. Bannock - Asked if the illegal use of snow machines on the bike paths (along the Spur) had been minimized. Chief Morris explained, officers had made contact with some. Bannock stated he was concerned the law recently passed by council would not be enforceable. Bannock added, he believed the bike paths area was an area of most concern for council. He added, he was concerned the law would have no practical effect. Sm&lle¥ - Thanked the seniors for the poinsettia and noted the Mayor had participated in a Christmas program at Sears Elementary School the night before. He welcomed Mr. Semmens and wished all happy holidays. Smalley added, he believed the city streets were in great shape and looked great with the lights and banners. Smalley also reported he would be out of town from December 23 through January 2. ITEM K: ADJOURNMENT The meeting adjourned at approximately 11:32 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES OFFICE OF THE COMMISSIONER TONY KNOWLE$, GOVERNOR 3132 CHANNEL DRIVE JUNEAU, ALASKA 99801-7898 TEXT: (907) 465-3652 FAX: (907) 586-8365 PHONE: (907) 465-390o The Honorable John Williams Mayor, City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai Alaska 99611-7794 Dear Mayor W~.x~~n December 20, 1996 RECEIVED DFC 3 I 1996 KENA! CITY CLERK Governor Knowles has provided me a copy of your letter updating him on the progress of the Alaska Regional Fire Fighting facility to be built in Kenai. I am pleased that the project is on schedule and I hope our letter of support to Ron Simpson, Manager, Airports Division for the Federal Aviation Administration, was helpful in your application for AlP discretionary funds. The Department of Transportation and Public Facilities continues to support your efforts to develop a fire training facility that will be available to all the state owned airports, including the Fairbanks and Anchorage International airports. This facility will greatly assist our state ARFF training program and would be a major benefit to the entire aviation community in Alaska. We will continue working with the City of Kenai to obtain the funds required to construct the Alaska Region Firefighting Facility in Kenai. Sincerely, ,Joseph L. Perkins, P.E. Commissioner cc: Governor Tony Knowles 25A-T34LH ~ ~ ~ ~ g ~ g 8 ~ 0 0 0 0 0 0 0 Z 0 ELI LU Z W r~ w Z w Suggested by: City Manage. CITY OF KENAI ORDINANCE NO. 1731-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE 3.05.030 AND 3.25.080(c)(2) TO REFLECT THE CHANGE IN ADMINISTRATION OF THE ANIMAL CONTROL DEPARTMENT FROM PUBLIC WORKS TO THE POLICE DEPARTMENT. WHEREAS, the Animal Control Department has been administered by the Public Works Department; and WHEREAS, under KMC 3.05.030 the Public Works Director is the hiring authority for the Chief Animal Control Officer; and WHEREAS, it is in the best interests of the City for the Animal Control Department to be administered by the Police Department; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT KMC 3.05.030(a) and (b) are amended to read as follows: 3.05.030 Animal Control Officers: (a) There shall be a Chief Animal Control Officer who shall be appointed by the [PUBLIC WORKS DIRECTOR] Chief of Police. (b) The [PUBLIC WORKS DIRECTOR] Chief of Police may appoint one or more deputy animal control officers. BE IT FURTHER ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT KMC 3.25.080(c)(2) is amended to read as follows: 3.25.080(c)(2) If the animal has been disposed of, recommend to the [PUBLIC WORKS DIRECTOR] Chief of Police and the City Manager that the City Council authorize an award to the owner of compensation in the amount of the fair market value of the animal at the time of impoundment. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this of January, 1997. day John J. Williams, Mayor Ordiuance ]J31-97 Page 2 of 2 ATTEST: Carol L. Freas, City Clerk (12/18/96 sp) Introduced: Adopted: Effective: January 8, 1997 January 15, 1997 February 15, 1997 Suggested by: city Counc~ City of Kenai ORDINANC~ NO. 1732-97 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $28,000 IN THE GENERAL FUND FOR CONTRACTED SERVICES OF THE INTERIM CITY MANAGER. WHEREAS, Ordinance No. 1714-96 provided funding for an interim City Manager through January, 1997. WHEREAS, it is the City Council's desire to continue the contract with the interim City Manager; and WHEREAS, money is available for appropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: City Manager - Professional Services $28,000 $28,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of January, 1997. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (1/3/97) kl Introduced: Adopted: Effective: January 8, 1997 January 15, 1997 January 15, 1997 Memorandum Date: To: From: RE: 01/02/97 Richard A. Ross, City Manager ¢2¢~__ ,. Marilyn Kebschull, Administrative Assistant '- COUNCIL AGENDA 1/8/96--DISCUSSION ITEM AIRPORT COMMISSION RECOMMENDATION RENTAL CAR SPACES At their meeting on December 12, 1996, the Airport Commission voted to recommend to City Council that the car rental spaces at the airport be reduced from five spaces to three. The Commission noted that two of the remaining three agencies have expressed an interest in the vacant spaces. If Council decides to reduce the car rental spaces to three spaces, Airport Commission has asked that they be allowed to meet with the remaining lessees to discuss how to redistribute the remaining rental car spaces. Tom Thibodeau, Chairman of the Airport Commission, will be at the Council meeting on January 8th to answer any questions. /mk Sent by: PETER ;-~ART RESEARCH 2023281241 12/26/96 1:24PM Job 647 l~ HART. RIEHLE-HARTWIG RESEARCH. f724 Connecticut Avenue, N.W. Washington, D.C. 20009 Telephone: (202) 234-5570 Fax: (202) 232-8~43 TELECOPIER COVER SHEET TO: FAX #: FROM: DATE: RE: John Williams, Mayor 283-3014, Kenah AK Hart-Riehte-Hartwig December, 1996 See Attached 99611 Number of pages including this cover sheet: 6 If pos~;ible please check transmission after each page. If you are not receiving clearly, or there are any other problems with the transmission, please call our office immediately at 202/234-5570. Thank you, PERSONAL & CONFIDENTIAL THIS MESSAGE iS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION WHICH IS PRIVILEGED, CONFIDNTIAL AN EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RES[:ONSlBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. Sent by: PETER HART RESEARCH 2023281241 12/26/96 1:25PM Job 647 Page 2/6 HART RIEHLE HART~A/IG SEARCH December 1996 Over the past year, the polling firm of Hart-Riehle-Hartwig Research has conducted two surveys among opinion leaders across the state of Alaska, ranging from business leaders to political leaders to leaders in community organizations and in education. As one of the people kind enough to participate, either last year or this year, we want to send you an executive summary of results, now that we have a large enough sample of opinion leaders over a period of time to provide some interesting and reliable results. Each survey included about 100 respondents (100 in 1996 and 102 in 1995) distributed across the state and randomly selected from a master list of opinion leaders. (Those interviewed in 1995 were not included in the 1996 survey.) The 1995 survey was conducted from October 24 to 30, and the 1996 survey was done between September 6 and 13. Both surveys together comprise 76% men and 24% women. The 202 respondents from both polls include 54% who are under age 50 and 44% who are age 50 and over. Fifty-four percent are Republicans, 28% are Democrats, and 17% say they are completely independent. A 65% majority of these opinion leaders live in the Anchorage metropolitan area (Anchorage, the Kenai, and the Matsu), while 35% live in the rest of Alaska. The attached report summarizes key findings from these surveys. We hope you find this brief analysis of your colleagues' perspectives on your state interesting and informative. ~,,~j~ncerely, Partner Se~tt by: PETER HART RESEARCH 2023281241 12/26/96 1:25PM Job 647 Page 3/6 Opinion teaders in Alaska make the same assessment of the state's economy in September 1996 as they did in October 1995. About one in three rate current overall economic conditions as very good or above average (36% in 1996, 37% in 1995); half say conditions are average (53% in '96, 52% in '95); only one in ten each year say the state's economy is running below average; and almost nobody rates it very bad. Opinion leaders in Alaska are more optimistic than pessimistic about the state's economic future, with about three in five saying that Alaska will be better off economically five years from now (60% in '96, 56% in '95), and almost one in three saying the state will be worse off (32% in '96, 31% in '95). There are some telling variations within these general figures in the 1996 survey, however. In this survey, opinion leaders age 50 and over are twice as likely as are those under age 50 to be positive about current economic conditions: 51% say conditions are very good or above average, compared to 24% of the under 50 group who agree. Similarly, this older group is slightly more likely than is the younger group to be optimistic about the future (64% say the state will better off in five years, compared to 56% of those under age 50). Those who live in the Anchorage area are far more likely to say the state will be better off in five years (66%) than are those living elsewhere in Alaska (46%). Yet, those who know more about the oil industry actually are less likely to be optimistic (54%) than are opinion leaders who know less about the industry (67%). A survey conducted in July 1996 among a cross section of voters in Alaska generates essentially the same economic portrait as do the opinion leaders surveys. Voters are just slightly more likely than are opinion leaders to rate current economic conditions as below average or very bad (17%), but their outlook for five years down the road is essentially the same as opinion leaders' view--three in five expect Alaska to be better off, and three in ten say the state will be worse off. Although opinion leaders in the September 1996 survey are twice as likely to be optimists as pessimists in their outlook, they are just as likely to volunteer doubts about the economy as they are to cite reasons for optimism. When asked to explain both what good signs they see and what concerns they have, 64% offer good signs and 63% volunteer doubts and concerns. The reasons for optimism that opinion leaders cite in 1996 demonstrate a primary focus on the state's natural resources--first and foremost, oil and gas. Because of ANWR, the oil export ban being gifted, and the building of the natural gas pipeline. Male, 45-49, 1995 survey 1 H ', R ' H RESEARCH Sent by: PETER HART RESEARCH 2023281241 12/26/96 1:26PM Job 647 Page 4/6 Strong resource development---oil, gas, coal, gold. Female, 30-34, 1996 survey Within five years, ANWR will be open and that is our saving grace. Female, 40-44, 1996 survey Just the outlook on oil and the potential to develop resources. Male, 35-39, 1995 survey natural Opinion leaders mention further development of oil in general, development of the North Slope or the opening of the Arctic National Wildlife Refuge to oil exploration and development, and the state's natural gas reserves. They also mention that Alaska has other natural resources to fuel its economy, including mining or fishing, and some look to tourism, another industry based on the state's natural resources. There are many projects starting in the mining and timber industries. More people are coming to Alaska. We have natural resources beyond belief. Male, 50-54, 1995 survey The wealth of the natural resources in Alaska, minerals (beyond oil and gas) and fisheries. Male, 40-44, 1995 survey in particular Improvement in mining business adds jobs. reasonably strong. Male, 50-54, 1996 survey Tourism is The 1996 survey shows tess emphasis on several other potential sources of optimism. In smaller numbers, opinion leaders mention citizen involvement, economic planning, Iow taxes, and Alaska's role in world trade. Two concerns top opinion leaders' list. They worry about too much control by the federal government, and they are concerned about declining oil production. Because of the current climate in Washington, it doesn't allow us to use our own resources to alleviate our economy. Male, 45-49,1996 survey 2 H" R ' H RESEARCH Seht by; PETER HART RESEARCH 2023281241 12/26/96 1:26PM Job 647 Page 5/6 Because the oil industry is winding down. declining. Male, 60-64, 1995 survey Prudhoe Bay oil is Our oil situation is running out. Restrictive development is what we have now. Male, 65 and over, 1996 survey Because of the declining revenues from Prudhoe Bay. There is some diversification in non-consumptive industries like tourism. Alaska is growing, and we need to understand that we cannot be totally dependent upon extracting industries in the future. Female, 50-54, 1995 survey Oil is declining. Prohibiting development of natural resources. Male, 40-44, 1996 survey Because of the declining oil industry. Even if the best prospects are pursued, it will still take five years to recover from that loss. Male, 55-59, 1995 survey After these two types of concerns, the worries become more scattered, including declining production in other natural resources as well. What these volunteered comments demonstrate most of all is that Alaska's opinion leaders talk about the state's economic future primarily in terms of natural resources and only in a very secondary way do they think about the state's economic potential as based on anything but an extractive economy. The 1996 surveys of both opinion leaders and voters also asked which one or two issues are most important in Alaska. While voters and opinion leaders hold very similar economic opinions, their agendas for the state differ markedly, as the foilowing graph shows. 3 H ' R ' H RESEARCH Sent by: PETER HART RESEARCH 2023281241 12/26/96 1:27P51 Job 647 Page 6/6. Most Important Problems Facing Alaska [~Opinion leaders ~Voters ] Maintaining AK's oil · ;*~:-'" :~:'::~.~ ....... :, '~-,:.-'-,.','.,,--~ ,. .... .. - .j..,~;;~5i,,~.;~,:!,.~;.. ,,; :, ,.' ,.? ii!!;F.-'.,,'.:.f..~ :. 39% industry ~ Quality of education Improving AK's economy Balancing AK's budget Government waste/ spending Protecting environment Crime/drug abuse 16% 10% 13% 10% 24% 29% 37% 37% 35% 42% Q.2 Opinion leaders assign a much higher priodty than does the voting public to maintaining the oil industry, improving the economy, and balancing the budget. Voters overall give higher priority than do opinion leaders to improving education, reducing crime and drug abuse, and controlling government waste and spending. Opinion leaders, however, show some interesting differences on this year's issues question. Those age 50 and over are fully 20 points more likely to identify maintaining the oil industry as one of the most important issues (50%) than are those under age 50 (30%). Those under age 50, by essentially the same margin, are more likely to assign a high priority to balancing the state's budget (43%) than are those age 50 and over (24%), And opinion leaders living outside the Anchorage area place the quality of education at the top of their agenda (47%, compared to 32% of the Anchorage-area dwellers). 4 H ' R , H RESEARCH MORRISON MAIERLE, INC. 910 HELENA AVENGE · PO 80X 6147 · HELENA MT 59604 · 406 442-3050 · FA) December 20, 1996 Mayor John Williams City of Kenai Alaska 210 Fidalgo Kenai, AK 96611 Re: Professional Engineering Services RECEIVED DEC S I 1996 KENAI CITY CLERK, Dear Mayor Williams: It was a pleasure to meet you and the other members of your staff while you were here in Helena. We hope you enjoyed the time that you were here. This is to offer my personal thanks for selecting Morrison-Maierle, Inc. to provide professional engineering services provided for the ARFF Equipment Acquisition and welcome you as a client. Our firm is beginning its second fifty years of engineering and for a half a century we have strived to provide our clients a complete range of services with professionalism and integrity. We appreciate this opportunity to serve you and look forward to a successful completion of your project. If in the course of our relationship you find any way we can serve you better, please contact me personally or any member of the IVlorrison- Maierle team. Your satisfaction and the success of your project are our primary interest. Again, thank you for allowing us to serve you. Your business is important to us. Sincerely yours, MORRISON-MAIERLE, INC. Willis J. Wetstein, P.E. President WJW/als cc: Tim Orthmeyer, Project Manager PUBLIC MEETING NOTICE The Kenai City Council will meet in a WORK SESSION at Kenai City Hall, beginning at 7:00 p.m. on Monday, January 13, 1997. Topic of discussion will be City Manager Search. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 1/10/97 of Soldotna North Birch · Soldorna..\;'~.~'",,~ 99~o9 '~ Phon~2: t907) _{~2-OlI)7" ~ Memo To= From= Date: Re.' Kenai Peninsula Municipal Coalition Members Patricia C. Burdick, CMC, CiU Clerk Decemt3er 16, 1996 Meeting Schedule for 1997 RECEIVED BEC 1996 This is to let you know that the Kenai Peninsula Borough Assembly will be hosting the meetings for 1997. It has been decided that more timely meetings would be beneficial, and toward that end, meetings are set for every other month on the first Wednesday of each month from 10:00 AM to 3:00 PM starting February 5. I will be turning everything over to Gaye Vaughan, CMC/AAE, Borough Clerk. Her direct number is 262-8608. Location of the meetings will be determined at a Iater date. Items that will be coming up on the next agenda under Unfinished Business are: Animal Control Ordinance Borough-wide Liquor Hours Parks and Recreation Departments Motor Vehicle Tax One new item that has been suggested is Half-way Houses. For your use, I am enclosing the same packet received by parzicipants at the December 12 meeting. INFORMATION LIST Kenai City Council Meeting of January 8, 1997 12/18/96 Council Meeting "To Do" List. 1997 Pull-Tab Distributor License Application - Tabs Unlimited of Alaska, LLC. 1997 Games of Chance and Contests of Skill Permit Application - Nenana Ice Classic. January, 1997 Greater Kenai Chamber of Commerce, Chamber Chatter. Alaska State Assoc. of Emblem Clubs Permit Application for Games of Chance and Contests of Skill December, 1996 Alaska Challenger Learning Center Project Summary 12/30/96 Memo from KK regarding statewide transportation program (with attachments) KENAI CITY COUNCIL MEETING DECEMBER 18, 1996 "TO DO" LIST CLF ADMIN LS Have CIP brochure printed as proposed, but with larger print on the front side. Advertise January 13 work session regarding city. manager search. Prepare letter to Fish Board urging them to schedule the 1998/99 board meeting regarding Cook Inlet in the Kenai/Soldotna area. Distribute airport restaurant RFP as presented in the 12/18/96 packet (no changes). Extend contract with Rick Ross for six months or until 30 days after hiring of a new city manager, whichever comes first. Inform DOT of flashing street lights at Main and Spur. Use CAB format for budget; moderately expand the narrative; more detail in amounts (breaking out costs for parts, etc.) Alaska Department of Revenue Charitable Gaming Division P.O. Box 110440 Juneau, AK 99811-0440 Games of Chance and Contests of Skill PERMIT APPLICATION AS 05.1 5.020 Please read the instructions before completing this application. Ali sections of the application must be completed NOTICE. GAMING ACTWfES MAY NOT BE CONDUCTED UNTIL THE PERMIT IS ISSUED. Permit FOR DEPARTMENT USE ONLY Permit Number Date of issue ALL CHARITABLE GAMING PERMIT APPLICATIONS HAVE BEEN DELETED IN ORDER TO REMOVE PERSONAL IDENTIFYING INFORMATION. × Kenai Chamber of Commerce 402 Overland Kenai, Alaska 99611 (907) 283-7989 (907) 283-7183 (Fax) **ATTENTION MEMBERS** In an effort to insure accuracy in the 1997 Membership Directory, we are requesting you complete the following information and return to this office. Please be certain to check not only the alphabetical section, but also the individual category section of your membership directory for accuracy. If you have misplaced your 1997 directory, please contact this office and we will assist you in updating your membership data. PLEASE CIRCLE ONE: ASSOCIATE BUSENESS ORGANIZATION COMPANY NAME: COMPANY REPRESENTATIVE: LOCATION OF BUSINESS: MAILING ADDRESS: TELEPHONE: FAX: DIRECTORY CATEGORY(IES): NUMBER OF EMPLOYEES: We appreciate your time involved in this process. We want to insure your company is listed accurately. If we do not hear from you, we will assume your listing is correct. regards, Lmlra Measles Executive Director The Great Services We Offer... 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CHILDRF.~'S STORE I I~4.98 KF..N&I SPUR ~. #5 IS A PROUD SPONSOR OF THE MISS NORTHERN STAR PAGEANT SY'ST~, INC. © 7155 LO]/~F~{.{~ CIRCLE AIVCHORA6E, ALASKA 99502 Dear Business Owner: We directors have had daughters who have competed in one or more of the pageants that have come to Alaska from the "lower 48". Because of our frustration that most of these pageants focus too much on beauty and not enough on the important aspects of life: public speaking, writing skills, community service, etc., we are excited to announce that we have started the above named "locally" owned pageant system. This year's pageant is going to be held February 8, 1997 at the Kenai High School Theater. The Miss Northern Star Pageant's purpose is to encourage girls and young ladies to be prepared for their future by encouraging them to build important life skills through friendly competition. Unlike most pageant systems, the Miss Northern Star Pageant focuses on improving important life and business skills such as good interview techniques, public speaking, good writing skills, using a microphone, dressing for success, winning resumes and community service, in addition to poise, and overcoming stage fright. Also, unlike many pageant systems, the pageant's criteria including scoring and awards are focused on all of these important life skills and not solely on beauty, the prettiest dress and/or more expensive clothing. Additionally, since this pageant encourages community service in girls, if 25 or more total contestants enter, the pageant will contribute $500.00 to a local charity whose focus is on children's and/or women's issues selected by the contestants. This year the contestants selected the Kenai Boys and Girls Club as its charity. Another $500.00 will be contributed by the pageant to the pageant's selected community service project; The community service project selected by the pageant this year is to raise money for medical costs for Connor Aaronson of Kenai who ~ be 4 years old in January. Connor was diagnosed with Astrocytoma tumors. Contestants will also be encouraged, by Ucket sales or participaUon in the optional events, to raise funds for the charity selected by the contestants. 10% of each optional fee and $3.00 of every Admission Ucket pre-sold will go to the local charity voted upon by the contestants. In addition, 15% of al{ revenue from advertising sales for the program book will go to Connor Aaronson. Ads placed in exchange for services or items donated to the pageant and/or sponsorship funds are not included in this fund-raiser. In order to make this event a success, we are asking that you buy an Ad to be placed in the pageant book and/or some tickets to the pageant. Enclosed you will find a price list and form to fill out. Please respond by December 31, 1996. Thank you in advance for your support. Sherri Blevins Co-Director Shelby L. Dak, ison Co-Director c: a\shelb\kenaibus.doc MISS NORTHERN STAR PA6EANT SY'STEI~, INC. MISS NORTHERN STAR PA6F..ANT SY'STF. AiS, INC. ADMF. RTISF..MF. NT FORM (AIl Ads and payments must be in the ~ posmuzked no later than N~,ml~ ~,~ 1996.) BUSINESS: SIZE OF AD: FULL PAYMENT ENCLOSED: ADVERTISEMENT ATTACHED: YES NO NO MISS NORTHERN STAR PAiiEANT SYSTEMS, 1NC. 7155 LOWI::i.I. CIR., ANCtiORA6E, AK 99509- AD SIZ~-g AND PRIC~'-g FOR STATE PRO~RAM BOOK 1. Full pag~ Ad ................................................. ~0.00 2. 1/2 page Ad .................................................. $150.00 ~. 1/4 pageAd .................................................. $ 80.00 4. Business Card Ad ............................................. $ 50.00 · All Ad pages ~ 8 1/2" x 11". · There arc 10 "business card" size Ad. spaces on each Ad page. .Alaska State Association of Emblem Clubs RECEIVED DEC 3 I 1996 KENAI CITY CLERK Judy Bakeburg ASAEC President P.O. Box 1409 Wrangell, AK 99929 Margaret Howard ASAEC Chairman 1173 Ivy Drive Fairbanks, AK 99709 December 16, 1996 City of Kenai Municipal Clerk 210 Fidalgo Ave. Kenai, AK 99611 Dear Municipal Clerk: Attached are two 1997 raffle permit applications for Alaska State Association of Emblem Clubs. We purpose to sell raffle tickets within the greater Kenai area for the calendar year of 1997. Please keep one copy for your records and return the signed and/or stamped copy to 1173 Ivy Ddve, Fairbanks, AK 99709. Thank you for your time. Sincerely, Marg~afet Mickey' Howard Primary Member in Charge DESIGNATED SITES OF PROPOSED 1997 RAFFLE TICKET glEES Palmer Emblem Club #338 P. O. Box 516 Palmer, AK 99645-O516 Located at Palmer Elks Lodge ~1842 209 W. Evergreen Ave. Palmer, AK 99645 Fairbanks Emblem Club ]109 P. O. Box 695 Fairbanks, AK qq707-0695 Located at Fairbanks Elks Lodge ~1551 634 5th Ave. Fairbanks, AK 99701 Anchorage Emblem Club ~329 P. O. Box 101123 Anchorage, tK 99510-[12] Located at Anchorage Elks Lodge ~1351 717 W. 3rd Ave. Anchorage, AK 99501 Valdez Emblem Club ~514 P. O. Box 666 Vatdez, AK 99686--0666 Located at Valdez Elks Lodge ~2537 339 Fairbanks St. ~aidez, AK 99686 Petersburg Emblem Club ~81 P. O. Box !,14 Petersburg, AK 99833-01t4 Located at Petersburg Elks Lodge ~1615 %01N. First St. Petersburg, AK 99833 Wrangell Emblem Club ]87 P. O. Box 254 Wrangell, AK 99929-0254 Juneau Emblem Club ~90 P. O. Box 1326 Juneau, AK 99802-1326 located at Wrangell Elks Lodge ~1595 Front Street Wrangell, AK 99929 Located at Juneau Elks Lodge ]420 190 S. Franklin St. Juneau, AK 99801 Sitka Emblem Club ~142 P. O. Box 275 Sitka, AK 99835-0275 Loca[ed at Sitka Elks Lodge ~1662 412 Sawmill Circle Rd. Sitka, AK 99835 Kodiak Emblem Club ]187 P. O. Box 385 Kodiak, AK 99615-0385 Located at Kodiak Elks Lodge #1772 104 Marine Way Kodiak, IK 99615 Seward Emblem Club ~250 P. O. Box 1357 Seward, AK 99664-1357 Homer Emblem Club ]350 P. O. Box 614 Homer, AK 99603-0614 Kenai Emblem Club ]455 P. O. Box 2914 Kenai, AK q9611-2914 Skagway Emblem Club ]111 P. O. Box 251 Skagway, AK 99840-0251 Haines Emblem Club ~463 P. O. Box 351 Haines, AK 99827-0351 Located at Seward Elks Lodge #1773 Corner oi 4th and Washington Seward, AK 99664 Located at Homer Elks Lodge #2127 215 Jenny Lane Homer, AK 99603 Located at Kenai Elks kodge ]2425 Cauler and Barniche Way Kenai, AK 99611 Located at Skagway Elks Lodge ]431 6th and Main Streets Skagwa¥, AK 99840 Located at Haines Elks Lodge ~2634 543 Main Street Haines, AK 99827 Alaska Department of Revenue Charitable Gaming Division P,O. Box 110440 Juneau, AK 99811-0440 Phone: (907) 465-2229 Games of Chance and Contests of Skill PERMIT APPLICATION AS 05.15.020 Please read the instructions before completing this application. All sections of the application must be completed NOTICE: GAMING ACTIVITIES MAY NOT BE CONDUCTED UNTIL THE PERMIT IS ISSUED. Permit Year 1997 FOR DEPARTMENT USE ONLY Permit Number Date of Issue 1. NAMEOFORGANIZ. ATION EIN 92-113221 ~ RENEWAL APPECATION Mos1 Recenl year Alaska State Association of Fmblem Clubs PermiINumber: 96-]675 Issued: 1996 ATTACH the following REQUIRED items: 117 3 T'~n,, T')~'] ~,?e [] Current Alaska membership list (must have at least 25 members) Mailing Address [] Copy ol amendments to articles ol incorporation and bylaws, il any; and certificate of amendmenVinoorporatiorVreinstatement. Fa±rbaz-tks, AX 99709 o Board resolulion appo~nting the primary member in charge of games. ~ Tesf answer sheet of new Primary/Alternate member in charge of games. City, State, Zip Code ~ Proof o! liling the application wifh the city or porough where the gaming activity ~s 1o oocur. (See instructions). r-t Separate gaming checking account number, bar~k name, address and telephone number: 2. TYPE OF ORGANIZATION 4. TYPE OF GAMES. Usl by common Check one box. For definitions see name il other than ~hose listed. See lq'~T'[~ 1513 685 6 Checking AS 05.15.210. AS 05.210. FJ'~A 1091~9_ZA_4 (Sa._ving,~) ~ a, Charifable F~ a. Bingo NOTE: Bingo games 5B. NEWAPPUCATION r'3 b. Civicor Service must not be held more than Number of years organization has been in existence in Alaska: __ foufleen occamons in a cai- ATI'AOH the following REQUIRED ilems: r~ c. Dog Mushers' Association endar month with no more ~ Documentation showing organization has been in existence in AlasKa three/ ~ d. Educational than 35 games per sesmon years or more (e.g. bank statements, correspondence to the organizaticcm, ne. Fishing Derby Asso~ation or series of games, receipfs for services rendered or supplied, etc.). / [] Currenl Alaska membership list (must have at least 25 members) ,' r3 f. Fraternal ~;~ b. Raflles&Lottenes r-t Cerliliedtruecopyofart~clesofincorporation,andacopyofbylawsand,hational and state charters. The afl~ctes of incorporation and/or bylaws ~ [] g. Labor ~ c. Puli-Tabs dissolutiondause. /.. [] h. Municipality [] d. ice Clasmcs [] Copy of IRS cerlificafe or tax letter or tax exemption issued to nonl~ofit organi- zations, if applicable. / [] i. Nonprofit Trade Association [] e. Dog Mushers' Contests ~ Board resolution appoinfing the primary member in charge of gaCes. ~] j. Oufboard Motor ~ f' Fish Derbies f~ Test answer sheel Ior pnmary & alternate member in charge of Cames. Associafion Q g. Rain Classics [] Prool of filing the application with the city or borough where the ~aming activity is to occur [see instructions). ¢ Fl k. Police or Fire Department f-I h Mercury Classics [] Separalegamingcheckingacuountnumber,bankname, address~andtelephone and Company ~ i. Goose Classic number: ~ [] I. Polifical [] i. Salmon Ctasmc [] m. Religious n k. Contests of Skill Name and marling address of National Organization (if applicable): n n. Veterans [] I. Mart(smanship: I~ o. IRA/NativeVillage Rifle. Archery or Pislol [] 2. Races GA. ESTIMATED GROSS RECEIPTS DURING 6700 3. ORGANIZEDAS: Q 3. TracX and Field Evenfs PRIOR YEAR FROM ALL GAMING ACTIVITIES $ [] Corpora,on [] n~ King Salmon Classic 6B. FEE. Check the appropriale box and enclose the correct amount. [] Public [] Private [] o. Canned Salmon Classic If GROSS receipts lrom ALL prior year gaming activities were: Then the permil fee is: [] Partnership [] p. Sled Dog Race Classic r3 $0 - $19,999; or il you are a New Applicant .............................. $20.00 ~ Association [] q. Snow Machine Classic [] $20,000- $99,999 ..................................................................... $50.00 [] $100,000 or more ................................................................... $100.00 r'3 r. Deep Freeze Classic 7. LOCAL OFFICERS (must be current bona fide memOers in good standing) NAME TITLE SOCIAL SECURITY NUMBER/DATE OF BIRTH DAYTIME TELFPHONE NUMBER Judy Bakebur~, President__ 542-42-oor-,/~. 5/26/3R (907)87&-7538 Margaret '~ickey" Howard, Past Pres (Primal;) 2 / 2 0 / ~ $ (907) 474-9605 Iarraine Kagee, Mbr (Alternate) 543-?g-9507 10/20/37 (907)874-3235 BObbi Dodd, Mbr (last year Primar>.,) 577-5~-03~6 3/13/5& (907) 745-9462 04-0826 (Rev. 8/96) (1) 8. PERSON IN CHARGE OF GAMES. This must be a bona fide and active member ol the qualified organization, or an employee ol the municipaJity. This person ~s responsible lor maintaining the records and prepanng aJi lhe required reports. An alternate member must be designated as the responsible person during the absence of the primary meml3er in charge. I1 more than one aiternale is to be designateD, attach a separate sheet and provide the intormation required on this page tot each. II any primary or aJtemale member in c~arge changes during Ihe calendar year, you are required to notify Ihs Department ot the new person(s). Submit a copy of the board resolution appointing the primary and alternate members and giving authority to the primary and alternate members in charge to sign the application on behalf o! the organization. The primary and alternate members in charge must have been an active member of the permlttee, on the board of directors of the permittee, or an employee ol the permittee for at least six months belore Ihs date of Ihs permit application. B. ALTERNATE Name Daytime Telephone No. Name 'Daytime Telephone No. Margaret '~ickey" Howard (907)474-9605 Larraine Fagee (907)874-3235 SooaJ Security No. M~n~,ddress Social Security No. . . Box1752 543-38-9507 u~%~dr~y Drive t~y. state. ~Code. Ti~ember Cit~State. ZipCode Title Past Preside~fangeii, AK 99929 ~a~rbanks, AK 99709 DEDICATION OF NET PROCEEDS. Belore a permit can be granted, lhe organization must plan lo use the net proceed s from gaming activities for the awarding of p.zes, and for political, educational, civic, public, charitable, patriotic or religious uses iN ALASKA. (See Department of Revenue Statutes and Regulations for speofic rules on how proceeds can and cannot be spent) In the space below, fell how your organizalion plans to use the net proceeds horn the gaming activities (scholarships, medical assistance, tcod baskets tot needy, lirefighting equipment). Be speC~lic. Scholarships, Special Olympics, Drug Awareness, Leteracy, other Charities 10. LOCATION OF ACTIVITIES.Specify where the games will be conducted, including the drawing of raffle tickets. II this location chang es, you must notify both the Department of Revenue and the tocaJ government wi:hin 10 days. Lis1 name ol premises, street address, City ancl Zip Code for Each Gaming Activity Type oi Contact Daytime Person Telephone Game (Attac~h additional pages as needed} ~. See Attached List Raffles 3. 4. 5. 11. OPERATOR (if any). If an operator is employed to conduct the gaming activities, the conlract musl be approved by the Deparlmenl before activities commence. You may contrac{ with only one operator at a t~me for each type of gaming aclivity. Name ol Licensed Operator Lic. No. I Copy of Contracl with Operalor: [] Is attached. [] is being sen1 by certilied malt. I 12. THESE QUESTIONS MUST BE ANSWERED. YES NO [] [] A. [] 61 B. Has any person listed in 8 or 10 above ever been convicted of or on parole for a felony in any state, territory, or foreign country? Has any person lisled in 8 or 10 above ever been convicted of a cnme involving thai! or dishonesty, or has ever been convicted of a violalion m any state ola municipal state or lederal gambling law? Will aqy person listed in 8 or 10 above receive compensation of any kind from the receipts of the gaming activilies? If yes, explain. 13. SIG NATU R E. This application must be signed by the primary person in charge of games lisled in 8A above. CAUTION: A photocopied signature witl not be accepted. Make sure that lhe original signed application is filed w~th the Department oi Revenue. declare, u rider penalty ol unsworn laJsification, that I have ex amined this application, ~ncludi ng any attachment, and that, lo th e best of my knowledge and bell el, it is true and complete. understand that any false statemenl made on this appllCatio~ or any atlachments ~s punishable by law. Si.nature ./ * I Printed Name Date ~ ,~,/.. ;../ /~' /~?.//~/~ IMar~ret '~ickey" Howard 12/17/96 · ~ n 14. PR OOF/~OF/FFILING. You must submit two copies of this applicati°n t° the city or b°r°ugh where the pr°posed gaming activities will °ccur' pr°°f °f filing mu~t acc°mpa y this application. To speed processing, please have the appropriate local government officiaJ acknowledge receipt of this application by signature below. 04-0826 (Rev. 9/96) Alaska Challenger Learning Center aile _r tor Space Science '1~ Technology CENTER' Project Summary December 1996 Proiect Administration & Board of Directors On December 3, 1996 the newly formed Alaska Challenger Center for Space Science & Technology consummated formation of the non-profit corporation by adopting the by-laws and electing a slate of officers. The Board's new officers are: Ginger Steffy Pat Ladner Rene Azarra Aleja DeVito John Williams Phil Biiggs University of Alaska Alaska Aerospace UAA-MAPTS Private citizen City of Kenai City of Kenai President Vice President Secretary Treasurer at-large at-large The board determined that it would meet regularly on the second Tuesday of March, June, September and December. If needed a special meeting may be called by the President. Board members drew for length of terms and determined their committees of choice (as outlined in November's report). The communications and education committees met in December while the operating & designed committees will begin in January. Each committee will establish goals and objectives as well as address immediate issues at hand. The project facilitator developed a 244 key contact data base of legislators, primary federal, state & local government officials and interested parties for mailing of the feasibility study. Personalize letters of transmittal were created and signed by Board President Ginger Steffy. Busy Bee Answering Service donated the envelope stuffing and the City of Kenai provide the postage. The project expense budget identified in the facilitator's contract bore the expense for labor, stationary and envelopes. The mailing was delivered to city hall for processing on Monday, December 16 viewed as an optimum time for mailing the information just prior to the legislators return to Juneau. Board of Governors & Fundraisinq Pat Ladner and John Williams will serve as the board liaisons to the Board of Governors. The by-laws establish 3 to 15 members of the Board of Governors to be approved by the Board of Directors. Formation of the Board, charged with fund raising, has been initiated. The committee met and developed a draft list of corporate, government and private individuals to seek as partners or connections to potential sponsors of Challenger. The next step is refining the list and beginning the recruitment. K. Scott & Associates, Inc. · P.O. Box 2488 · Kenai, Alaska 99611 - 2488 Phone (907) 283-5130 · Fax (907) 283-5918 President Steffy & Kathy issued an invitation to Alaska Village Initiatives to participate in the Board of Governors as a liaison with all of rural Alaska. In order to network the villages of rural Alaska it will be essential to have connectivity--Alaska Village Initiatives provides that linkage. The project facilitator has contacted a dozen philanthropic organizations identified as historical givers to Alaska projects. The giving guidelines and annual reports of each corporate foundation has been requested. To date three have responded: Phillips Petroleum, BP and USX Foundation (Marathon). The opportunity to submit proposals for operating assistance in 1997 has passed for some, however not all. A National Science Foundation Proposal is currently in development and anticipated complete by mid-January. Alaska Science & Technology $5,000 grant for development in phase II of the project is due on January 15. The City of Kenai Administration has requested that the Challenger Board of Directors take over the operating finances of the project. A formal partnership agreement is currently being developed that would outline the roles of all three partners holding designated seats on the Board of Directors; the City of Kenai, the University of Alaska and Alaska Aerospace Development Corporation. A special meeting of the Alaska Challenger Board of Directors has been called to formally establish the executive and other working committees, establish authority to open a bank account and designate signatories. Interim project financing and operating will be addressed as well on January 7, 1997 at 4 pm at the Salamatof Native Corporation Board Room. Education Commi(~ee Aerospace States Association Enhanced State-Based Teacher Outreach (ESBTO) program grant phase i has been implemented. Four individuals have been recruited to travel to the Colorado Aerospace Education Conference on January 24. The purpose of the trip is to participate and observe Colorado's Conference so it may serve as a model for our proposed ESBTO Grant Phase III & Phase III symposia for classroom teachers. Cost of the participants air travel was secured by the project facilitator to take advantage of Iow cost air fare wares. The air fares are authorized expenditures to be billed against the ESBTO grant. The Governor and Commissioner of Education have been invited to participate in the March 15 Challenger Experience at the Seattle Challenger Center. The committee has designed guidelines and a project timeline for recruitment of six or more teachers statewide to participate in the experience. A data base and mailing of approximately 250 invitations/applications to teachers in the National Science & Technology Association (NSTA)--Alaska Chapter and the Superintendents of the School Districts will be processed out of the project office on January 3. Committee member Jan Bobek donated the data base for 2 NSTA. A media release to the National Education Association of Alaska will appear in the January newsletter and on the organizations internet bulletin board. Others may participate in the experience but must do so at their own expense. Board of Directors, City Council members, AADC Board Members and members of the forming Board of Governors are invited to attend at their own expense. Communication The communication committee met to design the elements of presentation for Senator Ted Stevens. The project facilitator secured a meeting with him during his visit to Kenai December 16. A senior Senator of U.S. Congress, Stevens now will chair the powerful Appropriations Committee. With guidance from Pat Ladner, Alaska Aerospace, the presentation was carefully designed to get the Senator's interest using the Wheeling, West Virginia Challenger Center and the NASA Classroom of the Future funded from appropriates secured by Senator Bird and Representative Mollohan. Members of the Challenger Steering Committee visited the Wheeling site while attending the ASTF Conference in Pittsburgh, Pennsylvania at the end of October. Senator Stevens was receptive and committed to help Kenai secure the funding for Challenger by first exploring possibilities through NASA. Senator Steven's Chief of Staff Mitch Rose will work directly with Board of Governor liaison John Williams. The Senator Steven's information packet will be used as the model for recruitment materials for the Board of Governors. Mission Control The issue of interim operation of the project has been discussed with the board's leadership. The project facilitator's time is nearing full-time demonstrating that the project may benefit from a full time staff person. Informal discussions have begun with UAA, Kenai Peninsula Campus Director and Board President Steffy about housing the project on an interim basis on campus. This committee will meet in January to work out the details of interim operation and design of the detailed business plan. Launch Committee Working with the building's structural and technology design, this committee will meet in January to first address technology. Bill Buell, Director of AKRAC has requested to meet with the committee. CC: · Kenai City Council & Administration · Board of Directors, Alaska Challenger Center for Space Science & Technology · Pamela Peterson, Regional Director, National Challenger Center for Space Science Education 3 MEMORANDUM ! TO: FROM: DATE: SUBJECT: Rick Ross, City Manager Keith Kornelis, Public Works Director'~(~_~', December 30, 1996 STIP Attached is the information we received from John Horn, regional Director for DOT/PF concerning the Statewide Transportation Program (STIP). There are three attachments to John's letter: 1. 1996-1998 STIP Draft Major Amendment (Kenai's projects are on pg. 8) Comments are due by January 17, 1997. 2. 1998-2000 STIP Project Nomination Instructions Project nominations due February 14, 1997. 3. "Transportation Needs and priorities in Alaska, November, 1995" (Kenai's projects are on pages 10 & 11). If the City Council does not want to make a change from the 1996-1 998 nominations, no new project nomination is required. KK/kw Oi OI o ol o. nlm ~ , OI o~ 0 OI o 0 0i Name South Cohoe Loop TE: Johnson Lake State Recreation Area TE: Kasilof River State Recreation Area Name Abandoned Vehicles Program Forest Drive/Redoubt Avenue Grass/Ski Stdp Relocation Known Needs in Need Id Proqram Priority 2402 c'l'P 4 2394 TRAAK 3 2395 TRAAK 3 Need Id Program Priority 2396 CTP 4 Kenai Score Score 2398 CTP 1 96.7 6018 AV Kenai Beach Road 2397 CTP 3 Kenai River Bridge Access Road 2401 CTP 1 93.2 Peninsula Borough Description Clean out the drainage, regrade the road surface and pave the unpaved portion of Cohoe Loop Road. Expand and upgrade the existing facility. Improvements will include access roads, parking area, restrooms, water system landscaping and interpretive facilities. Expand and upgrade the existing site. Improvements will include access roads, parking area, restrooms, water system landscaping and interpretation. DescriDtion Remove 'junked' vehicles from along the public road rights-of-way in the Kenai Peninsula Borough. Rehabilitate 1,1 mile of Forest Ddve and 1.0 mile of Redoubt Avenue. The project will improve drainage, replace road bed matedal as needed, relocate utilities as needed and resurface the road. The project will also include pedestrian paths or sidewalks. Relocate grass/ski strip. Rehabilitate beginning at the bottom of the hill on South Spruce Road and continue along Kenai Beach to the mouth of the Kenai River. Includes excavation of soft spots, paving, drainage and a parking area for vehicles. Rehabilitate bridge access including resurfacing and widening. Project starts at the Kenai Spur Road and ends at Kalifomsky Beach Road (3.5 miles) Estimate Estimate 4,400,000 100,000 850,000 December 06, 1996 Page 10 Name Kenai Spur Road: MP 10 to 25 Obstruction Removal Known Needs in Need Id Pro(~ram Priority 2404 NHS 3 6017 AV Runway Safety Area 6016 AV Expansion Snow Removal 6015 AV Equipment Building Snow Removal 6014 AV Equipment/Sweeper Taxiway 6005 AV TE: Kenai River Rats 2409 TRAAK 3 Interpretive Site TE: Kenai Spur Stormy Lake Scenic Viewpoint TE: Kenai Spur Unity Trail Pedestrian/Bike Path 2405 TRAAK 3 2406 TRAAK 1 TE: USFS Footprints 2692 TRAAK 3 Interpretive Trail Wildwood Drive 2411 CTP 4 Kenai Scow 69.8 Peninsula Borough Description Resurface Remove obstructions to safe operation of aircraft. Expand runway safety area. Construct snow removal equipment storage building. Purchase snow removal equipment/sweeper for airport. Extend taxiway north to end of the runway. Improve the existing highway rest stop near Warren Ames Memodal Bridge. Viewing platforms, viewing scopes, walkways, paving and landscaping. Upgrade existing highway pullouts to provide landscaping, beautification and interpretation at this scenic overlook above Stormy Lake at Captain Cook state recreational area. Construct a pedestrian/bike path along Kenai Spur Road between Mooring Drive and existing pathways in Kenai. This facility will connect two pedestrian/bike paths constructed by Kenai Spur Road reconstruction projects in 1994 and 1995. Construct a pathway system in the USFS "Footprints" interpretive site. Pathway will be approximately 1000 feet in length. Rehabilitate from the Kenai Spur Road to Wildwood State Pdson, approximately 1 mile. Estimate 3,200,000 lOO,OOO 1 oo,ooo 750,000 250,000 2,500,000 1,800,000 KENAI NATIONAL WILDLIFE REFUGE Name Need Id ~ Priority Fuller Lakes Trail 6235 TFIAAK Score Rehabilitation of Fuller Lakes Trail. Estimate~ December 06, 1996 Page 11 JANUARY 8, 1997 CITY COUNCIL MEETING PUBLIC WORKS DIRECTOR REPORT _ Info 7 - Draw your attention to info 7 which is the State DOT/PF information concerning the Statewide Transportation Improvement Program (STIP). On Monday I received a telephone call from DOT planning inviting the Peninsula cities to a meeting on January 16 at the Kenai Peninsula Borough meeting room C at 1:00 PM to discuss this program. As council requested I informed DOT maintenance about the street lights on the Spur, especially at Main Street, that flash off and on. Kenai Beach Dunes Project. The contractor Peninsula Construction has hauled 68 concrete piles to the site. ADF&G showed the city, inspector, and the contractor where to place the piles for the turn a round at the end of the road and watched the contractor plow the snow off the road. The piles now line the road and turn a round. There are 9 broken piles at still at Dragnet that the city crew will move to our boating facility. This will save us money and we will use them there. The contractors sub is working on the stairs and boardwalks. Well House No. 3 We ran Well House No. 3 for about 20 hours on December 21 before it shut itself down. The contractor and subcontractors worked on the control problems until they decided to bdng the manufacture experts up to Kenai. Allen Bradley is now working on the problem at the well house. They did get the well running today and found the defective part. We are still having some problems but the well is up and running. Building a Foundation. Building a Healthier Community. The Sisters of Saint Joseph have announced a bold, new initiative to establish a Parkersburg- based charitable foundation. With the vision of building a healthier community; this fimnda~ion endowed with funds in excess of $20 million, will address unmet needs in the Mid-Ohio Valley. Thc Sisters, joining with Columbia/HCA Healthcare Corporation, will maintain thc Catholic mission and values St. Joseph's ttospital, including a commitment to current levels of charity care. Together with thc people of this commtmity, the Sisters of Saint Joseph will continue their 96 year minist~' through this new foundation. Their commitment to service will expand as they promote health in new and innovative ~'ays. St ~oseph's Hospital In Affiliation With <~> COIMMBIA sem nars and c asse at Col. i Alaska Re£ional Hospital Baby Basics lan. 18, Feb. 1 ~, Mar. 1-800-COLUMBIA 3hth'rnit~l Tour lan. 20, Feb. 3, Feb. 17, ,Mar. 3, ,Mar. I ?, Mar. ) 1 Feb. 1 and 2 Chihlhirth CI,sx Feb. 6, Mar. 13, Mar. 22 tVeekeml Chihlbirth Clas.~ Fei). 22 AK Medical Plaza Brea.~tJbedin~ ~Vm'kdu~p Mar. 25 338-5700 ~ Mon., Wed. and .Fri. ] y Chugach Physical / Senior Friends" A club so exclusive, it takes 50 years to get in-National Association of Senior Friends. Health screenings. Valuable discounts. Free Friends magazine. And more! Call (907) 264-1722. Courses and Support Groups ( ',v Too-15'o,~tate (;mu'er Surriror,C S'ut)port C;roup Jan. 14, Feb. 18, Mar. 18 276-2847 Bal)!lxittin~ Class Feb. 22, ages 10 and up 1-80g-COLUMBIA l"inam'ial Stratc~ics fin' Sueeessfid Betiremen! Feb. 25, 26 and 27 1-800-COLUMBIA to register. Call 225- 0619 for a brochure. Chihh'e, :s Cancer Sut~port (;roup Feb. 4, ,Mar. 4 American Cancer Society Office 349-7030 _llltseuhn' Dystrophy (?liMe Mar. 21 Debbie at 276-2131 Seminars Senior Lunch Bunch follows all seminars Call 1-800-COLUMBIA to register. Dm1 't Ih' SAD-Be lhltqn./.~ Friday, Jan. 17, 10 a.m. Dr. Royal Kieh[, psychiatrist Learn the difference between seasonal affective disorder (SAD) and the winter blues. The tlem'tbeat (f Ameriea Friday, Feb. 14, 10 a.m. Dr. Paul Peterson, cardiologist Learn the effects that dia- betes, cholesterol and other medical conditions have on the heart. ~bu Can Feel It in Your Bones Friday, Mar. 21, 10 a.m. Dr. Bradley Cruz, radiologist Learn how you can prevent osteoporosis. 14th Annual Baby and Children's Health Fair Saturday, March 15, 1997 10 a.m. to 4 p.m., FREE · Children's health screenings · Children's immuniza- tions · Guided maternity center tours · Exhibits and seminars · "Safe and Fit-Do It'- a fun-packed learning experience for kids · Kids' ID cards For a detailed brochure, call 1-800-COLUMBIA. · · · · · · · · mmmmmmm · · · · · · · (J~ mm. COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council ~ Fire Department ~ Attorney. City Manager Police Department f Finance ~" Senior Center ~' Public Works Library f Airport f Parks & Rec. ~' Woodford La Shot Springer AGENDA DISTRIBUTION Commissions Borough Clerk Assembly (3) ~ Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets -~ HEA Anchorage News Dan Conetta, KPB Cen.Labor Planning Dept. ...'~Bulletin Board ARCO EDD ~ Kizzia Chamber Airport(MK) HEA /' Aging(MK) Animal Control / Library(MK) Dock (Season) // Harbor(KW) STP /~ Pks & Rec.(MK) ~ P&Z(MK) DELIVER Council Packets to Police Department Dispatch desk. The C~rix~n picksJ~heir packet usually on Mondays. The portion of the agenda published. by th(Cl~efore 5:00 p.m. Hon?e--P~g~-doc~u~ments (agenda, resolutions ana ordin ance--'6Z~F6~-p~' c he aring)are picked up b~d Sip_~pl~ Friday afternoo~n.