The URL can be used to link to this page

Home My WebLink About1997-04 Council Packet - Budget Work SessionKenai City Council Work Session April, 1997 Budget To the Readers of the 1998 Draft Budget Document: This document is very similar to previous budget documents. Each department has a page which details the department budget by line item and includes prior years data as well as current year budget and spending to date. You may notice that these pages do not have a column for `Council Approved'. This column will appear in the adopted budget document but was omitted in the draft to allow larger type to be used. There is also a page for each department which details the items to be purchased from each particular account. We have included some summary pages which are new this year. The intent of these pages is to provide an overview of revenues and expenditures of the fund or group of funds including changes in fund balance. Individual funds are also summarized on schedules which give a projection of current year expenditures and the expected ending fund balances. It is important to know what is happening to fund balance when making budgetary decisions. The first summary is on page 1. It is a citywide summary of revenues, expenditures and changes in fund balances. by fund type. This is an easy place to see how much the City will spend in total, how that spending will be financed and the projected ending fund balances that will result. The General Fund is summarized in three ways starting on page 17. The first summary shows both historical information and projected levels of revenues, expenditures and changes in fund balance. The second summary, on page 19, is a recap of department budgets broken down by personal services, maintenance and operations, capital outlay and transfers, and totals. These two new schedules provide information not previously reported in the budget document. The final summary for the General Fund is on page 21. This is a summary which includes historical information by department and the increase or decrease from the FY97 original budget. The Enterprise Fund recap schedule is on page 106 and the Special Revenue Fund recap schedule is on page 122. Each individual fund is summarized at the beginning of the section of the budget dealing with the fund. The Boating Facility is on page 109, Airport Terminal is on page 114 and Congregate Housing is on page118, Water and Sewer is on page 125, Airport Land System is on 138, and the Senior Citizen Funds are on pages 150, 159 and 163 I hope that the draft budget document provides the information you need in an easy to read format. If you have any questions on the document or suggestions for improvement please do not hesitate to bring them to my attention. Sincerely, Lawrence A. Semmens Finance Director ANNUAL OPERATING BUDGET OF THE CITY OF KENAI, ALASKA For the Fiscal Year Beginning July 1, 1997 Richard A. Ross City Manager Prepared by FINANCE DEPARTMENT Lawrence A. Semmens, CPA Finance Director CITY OF KENAI, ALASKA ORGANIZATCON AND PRINCIPAL CITY OFFICIALS The City of Kenai was founded in 1791. It is located south of Anchorage on Cook Inlet and the Central Kenai Peninsula. The City is 161 highway miles from Anchorage. By air, Kenai is three hours from Seattle and thirty minutes from Anchorage. Kenai was the site of the first major oil strike in 1957 and has served as a center for exploration and production since that time. Commercial fishing and processing contribute to the economy. Kenai adopted the Council Manager form of government in 1963 and has been operating under this form since that time. The City Council, together with appointed City officials, meets every first and third Wednesday of each month in the City Administration Building for regular Council sessions. In addition, numerous special meetings and work sessions are scheduled throughout the year. The Council, which consists of the Mayor and six councilmembers, is selected at large and on a non -partisan basis. Annual elections are held in October. The terms of office are three years but are overlapping so that the City is provided with a continuity of knowledge in the City business and legislative matters. City Council Term Ends Mayor John J. Williams 1998 Councilmembers Joseph Moore 1998 James C. Bookey III 1998 Linda Swarner 1999 Hal Smalley 1997 Raymond Measles 1997 Duane Bannock 1999 City Administration City Manager Finance Director City Clerk City Attorney Police Chief Fire Chief Public Works Director Librarian Parks & Recreation Director Airport Manager Senior Center Project Director Richard A. Ross Lawrence A. Semmens Carol L. Freas Cary Graves Daniel L. Morris David Burnett Keith Kornelis Emily DeForest Robert Frates Randolph Ernst Patricia A. Porter CITY OF RENAI FISCAL YEAR 1998 CONSOLIDATED OPERATING BUDGET TABLE OF CONTENTS BEGINNING PAGE SECTION NUMBER Revenue and Expenditure summary of All Funds 1 Administrator's Letter 2 Reservations and Designations of Fund Balance 8A Personnel Staffing Summary 9 Salary Structure 16 General Fund Budget Projection - General Fund 17 Recap of Departmental Budgets 19 Expenditure Summary 21 General Fund Cost Allocation 22 Expenditures: City Clerk 23 Visitors Center 27 Legislative 30 Legal 34 city Manager 38 Finance 41 Land Administration 45 Non -Departmental 48 Planning and Zoning 51 Safety 55 Police 58 Fire 62 Communications 66 Animal Control 70 Public Works Administration 73 Shop 77 Streets 81 Buildings 85 Street Lighting 89 Library 91 Recreation 95 Parks 99 Beautification 103 Enterprise Funds Recap of Enterprise Funds Budgets 106 Boating Facility Fund 108 Airport Terminal Fund 113 Congregate Housing Fund 117 CITY OF RENAI FISCAL YEAR 1998 CONSOLIDATED OPERATING BUDGET TABLE OF CONTENTS BEGINNING PAGE SECTION NUMBER Fiduciary Funds Land Sales Trust Funds Budgets 121 Special Revenue Funds Recap of Special Revenue Funds Budgets 122 Water and Sewer Fund Water Department 124 Sewer Department 129 Sewer Treatment Plant 133 Airport Land System Fund 137 Maintenance and Operations Department 137 Administration Department 142 Land Department 146 Senior Citizens Title III Grant Fund 149 Senior Citizen Access 151 Congregate Meals 153 Home Meals 155 Transportation 157 Senior Citizens Borough Grant Fund 158 Senior Citizens Title V Grant Fund 162 Debt Service Funds Debt Service Funds Budgets 166 Appendices Chart of Accounts 167 OVERVIEW This section of the budget document includes the administration's letter of transmittal, and the revenue and expenditure summary for all funds. The letter of transmittal provides a summary and overview of the budget and discussion of important topics to be considered during the budget process. City Of Kenai Fiscal Year 1998 Operating Budget FY 98 Revenue and Expenditure Summary of All Funds General Enterprise Fiduciary Special Debt Total Fund Funds Funds Revenue Service All Funds REVENUES Taxes $ 4,605,950 $ - $ - $ - $ - $ 4,605,950 State/Federal 773,000 - - 149,321 - 922,321 Interest 775,000 105,000 93,000 973,000 - 1,946,000 Other 396,700 623,200 - 1,813,658 - 2,833,558 Transfers In 930,764 - - 90,600 257,158 1,278,522 Total Revenues 7,481,414 728,200 93,000 3,026,579 257,158 11,586,351 EXPENDITURES/EXPENSES 8,113,351 859,892 93,000 3,145,961 344,661 12,556,865 Add Credit From Depreciation - 135,600 - - - _ 135,600 Contribution to (from) Fund Balance/Retained Earnings (631,937) 3,908 - (119,382) (87,503) (834,914) Beginning Fund Balance/ Retained Earnings 10,640,750 1,468,946 11,936,006 8,287,093 (128,510) 32,204,285 Residual Equity Trans. to GF 15,233 - - - 1( 5,233) Ending Fund Balance/ Retained Earnings $10,024,046 $1,472,854 $11,936,006 $ 8,167.711 $ 231,246 S 31,369,371 1 CITY OF KENAI it C9d 6;CIt2," 4 4142AZa 11 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 _ FAX 907-283-3014 Sri AFYielu d'I 1992 April 2, 1997 Mayor, Council Members. Fellow Citizens of the City of Kenai In accordance with the provisions of Chapter 7.25 of the Kenai Municipal Code, the Fiscal Year 1998 Operating Budget of the City of Kenai is hereby presented for your approval. The budget contains the operating budgets for the General Fund; three enterprise funds (Boating Facility Fund, Airport Terminal Fund, and Congregate Housing Fund); five special revenue funds (Water and Sewer Fund, Airport Land System Fund, Senior Citizens Title III Fund, Senior Citizen Title V Fund, and Senior Citizens - Borough Fund); two debt service funds (1967 Water, Sewer and Streets, and 1984/1986/1983 Special Assessment Debt Service Funds); and two fiduciary funds (General Land Sales Trust Fund and Airport Land Sales Trust Fund). GENERAL OVERVIEW The financial condition of the City continues to be good, primarily due to the fact that most funds have healthy fund balances. Total fund balance at June 30, 1996 was in excess of $33,000,000. These fund balances generate interest revenues which are equal to over 2.3 mills of taxation in the general fund. The fund balances provide assurance that in the short term the City will remain in exceptionally strong financial condition, and in the long- term will accord the City options which many communities of this size do not enjoy. However, as pointed out in the budget message in the FY97 budget, the General Fund, the Water and Sewer Fund and the Boating Facility Fund unreserved undesignated fund balances have been declining due to revenues not meeting expenditures. The General Fund has been deficit spending for at least the last seven years which has reduced the fund balance by over $1.7 million since 1990. This is not cause for alarm since the fund balance is still $10.6 million; however, it is cause for concern. The Water and Sewer Fund is again projected to have a deficit. but in fact probably will not end up that way because all contingency budgets will not be spent. The Boating Facility Fund is not viable as an enterprise fund as it will continue to lose money and may need a General Fund subsidy to continue to operate even as a special revenue fund. The time for a plan to staunch the outflow of resources from the General Fund is fast approaching. If we wait too long and the fund balance is depleted too far, drastic E measures may be required to balance the budget. Therefore, we suggest that a plan be developed which will balance the budget in the next three to five years. The plan should include spending reductions and revenue increases. Spending reductions, to be meaningful and sustaining, will very likely need to include reductions in staff and capping or curbing increases in employee benefits. Revenue increases could come from increased economic activity, increased fees for services and increased tax rates. This plan will not be easy to draft or comply with; however, it must be done to provide a stable City government, which we believe is one of our primary goals. This budget does not provide for a cost of living increase for employees. However, benefit costs have increased - PERS is up 15% and Health Insurance is up 8%. These increases amount to $83,000 or a 1.35% increase in the personal services budget for all funds combined. Inflation in Anchorage was 3% for the calendar year 1996. The only new positions are a maintenance person which will be charged to the Airport Land System Fund at a cost of $50,000 and two permanent part-time positions in the Recreation Department. The two part-time positions replace two temporary positions at an increased cost of $2,200. There are three range upgrades reflected in the General Fund due to increased duties related to the creation of a personnel officer position which is discussed in more detail below. The following table shows a comparison of the 1997 and 1998 budgets as well as contributions to or from fund balance or retained earnings which are required to balance the budgets: Contribution FY 1997 FY 1998 Percent To (From) Budget Budget Change Change Fund Balance General Fund 7,734,049 8,113,351 379,302 4.90% (631,937) Boating Facility Fund 168,296 207,369 39,073 23.22% (73,769) Airport Terminal 387,200 348,523 (38,677) -9.99% 8,677 Congregate Housing 257,590 304,000 46,410 18.02% 69,000 Fiduciary Funds 202,000 93,000 (109,000) -53.96% - Water and Sewer 1,316,021 1,322,965 6,944 0.53% (44,465) Airport Land System 1,361,700 1,477,030 115,330 8.47% (66,430) Senior Citizens Title III 190,122 190,893 771 0.41% - Council on Aging - Borough 109,340 135,766 26,426 24.17% (8,487) Senior Employment 19,307 19,307 - 0.00% - Debt Service 357,577 344,661 (12,916) -3.61% (87,503) Total 12,103,202 12,556,865 453,663 3.75% (834,914) The above schedule excludes the $300,000 General Fund contribution to the equipment reserve in the FY97 budget because it is not necessary to appropriate this money to contribute it to the reserve. The reserve represents the Council's intention to use a portion of fund balance to purchase equipment. This intention can be expressed by including, in the budget document, a schedule of the reserve balance changes that the Council wishes to make. The result of this procedure will be the same, except that 3 appropriations (and deficits!) will not be overstated. The Congregate Housing Fund has a similar reserve budgeted in 1997, but not in 1998. The contribution is required by code, and does not need to be appropriated. The $69,000 shown above as a contribution to fund balance will all go to the reserve. The following are discussions of budget impacts in the specific funds that will see changes this year. GENERAL FUND The General Fund budget is up $379,302 including $227,138 in Personal Services, $110,016 in Maintenance and Operations and $42,148 in Capital Outlay and Transfers. The increase includes the following items costing at least $25,000 which were not in the prior year's budget: ADA Compliance $ 50,000 Personnel Officer 32,000 Police/Comm. Dept. Computer System 82,650 Lobbyist 35,000 PERS Rate Increase (up 15%) 40,000 Health Insurance 8% Increase 32,000 Total 1 650 Two large equipment purchases were requested but are not included in this budget. The first is a new fire truck estimated to cost $275,000 and the other is a Street Department loader estimated to cost $256,000. This equipment will have to be purchased in the near future to continue to provide services in the same manner as we have been. Parts for the 1971 pumper are not available and the existing loader requires substantial repairs which are not really cost effective. We would request that the Council put off decisions on this equipment until later in the year after we develop a schedule of equipment replacement dates and costs. We will be bringing you a proposal to transfer money from the General Fund to a separate fund specifically designed to provide capital for equipment replacement on a scheduled basis. The personnel officer listed above is in response to the Council's request that this position be created. There are essentially two ways that this could be done: add a new person to staff or add the duties to existing staff. We are presenting the latter option because it is far more cost effective. In addition to costing more than twice as much, adding a new person would require additional office space, which is not readily available at this time. The personnel officer duties will be assigned to the administrative assistant in the city manager department. Existing duties relating to airport lands will be reassigned to the administrative assistant in public works, clerical duties will be reassigned to the receptionist in the finance department and all commission and committee minutes will be 4 contracted out. Ranges for these positions will be upgraded to reflect the additional responsibilities. The finance receptionist position will change from part time to full time. The cost for these upgrades will be $21,700. Workspace improvements and a computer will add $5,300, and the additional contract services for minutes will cost $5,000. You will notice that the Buildings department budget is increased substantially. Our buildings are growing older and are beginning to need extensive repairs. The list of needed repairs is much larger than what we have included in this budget. Therefore the Buildings department budget should be expected to remain at this higher level for the foreseeable future. If we defer these repairs, we will incur greater costs in the future. The revenues of the General Fund are fairly flat, especially State Revenue and Other Revenue. Although the individual line items in these categories are changing slightly, in total there is essentially no change. Assessed values are expected to increase only slightly and sales tax is expected to increase about 2%. The costs allocated to other funds, which are in the budget as a revenue source, are up 24%. The Administrative Assistant previously budgeted directly in the Airport Land System will be changed to Personnel Officer and will be budgeted in the General Fund. Since many of the duties of this position have been reassigned to other General Fund positions, a new transfer of $60,000 was needed from the Airport Land System Fund. The net effect of increasing allocations of costs to other funds is an increase of $112,000 in `revenue' to the General Fund. ENTERPRISE FUNDS The City has three enterprise funds: the Boating Facility Fund, the Airport Terminal Fund and the Congregate Housing Fund. As mentioned above, the Boating Facility Fund is in trouble because expenses have been running greater than revenues for almost all of the years since the fund was created in 1988. Part of this is due to the accounting requirement that enterprise funds record an expense for depreciation. While this renders a more accurate picture of the actual cost of providing the service, it is clear that there is no real likelihood that the fund will be profitable in the near future and consideration should be given to changing this fund to a Special Revenue Fund. This type of fund is used for our Water and Sewer Fund and does not require depreciation to be recorded. The deficits in this fund have accumulated to the point that retained earnings are negative. This is not a problem from an accounting standpoint, but the fund will begin to experience cash shortages and will not be able to operate without subsidy from the General Fund. The impact of dipnetting has also affected this fund; therefore, we are recommending that the boat launch fee be increased from $5 to $10 to help reduce the need for a subsidy. It should be pointed out that without increases in revenue, this fund will require a subsidy from the General Fund even if it is changed to a special revenue fund. The Terminal Enterprise Fund is in good shape. Revenues are projected to decrease $30,000 from 1997 budgets, but expenses are budgeted at $40,000 less. 5 The Congregate Housing Fund operates at a loss. In other words operating expenses exceed operating revenues. However, the fund earns interest revenue, a non -operating revenue, and also benefits from an accounting rule that allows depreciation on assets constructed with grant money to be added back to retained earnings. As long as the operating loss does not exceed this credit ($125,138), the fund will continue to grow its retained earnings at the rate of $50,000 plus interest earnings per year until it reaches $500,000 as provided by the Code. The General Fund receives a payment from this fund to recognize that the General Fund donated the land for the facility. As operating losses increase this payment is reduced. The highest payment ever made to the General Fund was $71,000 in 1994. The projection for FY98 is less than $10,000. Consideration should be given to increasing the rent at Vintage Point Manor such that operating expenses are covered by revenues. The remaining funds of the City are basically unchanged from last year. CAPITAL PROJECTS There are several major capital projects on the horizon including the following: Animal shelter Mission Street Taxiway expansion Water System Projects Challenger Center Sewer Treatment Plant Expansion Computer Network Library Expansion Alaska Regional Aircraft Rescue & Fire Fighting Training Center No provision for financing any of these projects has been made in this budget. The budget is by definition operational in nature. The exclusion of these projects from this budget does not reflect our view of their importance or need for funding. The operating budget should include a discussion of capital acquisition plans and funding sources of those plans, as well as impacts of any capital acquisition on operations. The Airport Land System and federal grants will provide funding for the taxiway expansion and the Alaska Regional Aircraft Rescue & Fire Fighting Training Center (ARFF). The airport is obviously one of the greatest assets of the City and we will benefit from keeping it in top condition. The ARFF is a very large project which will benefit the City through increased economic activity particularly in the visitor industry. The marketing of this training facility to the entire Pacific Rim is an exhilarating prospect which is likely to come to pass in the next few years. We are in the final design stages of the project and will await final award of a grant from the FAA to fund the majority of the facility. It is not clear at this point if the General Fund will be the source of financing the Animal Shelter or if another source will be used. The administration is in the process of obtaining land for the new shelter. Operational expenditures are not expected to be impacted C. significantly by this acquisition. However, if the new shelter is not built, operational expenditures may be impacted due to the deteriorating condition of the existing shelter. Mission Street improvements are partially grant funded. Engineering for the project is nearing completion and the actual work is scheduled for this construction season. The City has a State grant to continue water system improvements. The project is ongoing and significant work will be completed this construction season. The Sewer Treatment Plant expansion, the Library Expansion, and the Challenger Center are projects which have no definite start dates due to funding availability. The Sewer Treatment Plant has seen increased capacity utilization, and the Plant will likely need to be expanded in the next five years. Although a bond issue for the Library expansion was voted down, the project is being worked on by the Library Commission and can be expected to be brought to the Council and the voters again in the next couple of years. The Challenger Center represents an exciting prospect to bring visitors to Kenai. which would be beneficial to our economy. At this time, the plan is to secure grant funding and donations to augment any funding made by the City to build the facility. Preliminary studies indicate that the Center would become self supporting after three years; however, projections of this type are often overstated. The possibility of continued subsidies from the City needs to be factored into future budget plans. Although the building of a computer network may or may not be reported in a capital project fund, it will add to the fixed assets of the City so it is proper to discuss it along with capital projects. This project will involve purchase of computer hardware including wiring, routers, hubs, fiber optic cable, computers and computer software. A network provides for centralized backup of files, facilitates communication via e-mail, allows internet access in a cost effective manner, and provides the basic platform upon which future technology will depend. Without networking, the City's future utilization of computer technology will not be optimized and will result in higher costs than necessary. However, it must be said that a certain expertise is required to develop and maintain functional computer systems. The City staff does not possess this expertise and we currently contract for these services. Last year, the budget message stated the need to staff data processing position in the City. Eventually this must be done because the complexity of computer systems is growing and the ability to contract for data processing services is expensive and somewhat unreliable due to availability. The implementation of a computer network will require an initial investment of approximately $110,000 to network allof the computers in the City. In addition, operating costs, either in the form of a data processing person or contract services, will increase to maintain the network. The project could be conducted in phases starting with City Hall at a cost of about $35,000. The funding for networking is not included in this budget because it is not clear that there is a compelling reason to make the investment at this time. 7 ACKNOWLEGEMENT The process of developing a budget is labor intensive and often difficult due to demands exceeding the ability to finance them. This budget was compiled with the full involvement and cooperation of city staff. The department heads submitted responsible budget requests based upon their professional opinion of the needs of their departments to provide excellent service to the citizens of Kenai. The City Manager evaluated these requests and modified them to fit with his goal of providing excellent service without drastically increasing the budget deficit. It has been a smooth and efficient process and the department heads are to be commended for their efforts. The actual budget document preparation is not a simple task particularly when you start from scratch. We would like to make special mention of the contributions made by Robin Feltman and Kathy Lawyer. Without their help and skill, this document would not be available in this form at this time. CONCLUSION We all realize that the services provided by the City have a direct impact on the quality of life of our citizens. The challenge is to balance the provision of these services with the cost of providing them such that the citizens feel that their tax dollars are well invested. We believe that with the resources provided by this budget, we will reach our goal of providing the services outlined herein in an efficient and excellent manner. We look forward to our budget worksessions with the anticipation that your involvement will provide the fine tuning that is necessary to complete the budget. We will make ourselves and our staffs available to you throughout the budget process and during the year. Respectfully Submitted. Richard A. Rosr— City Manager 1 4�1 Lawrence A. Semmens, CPA Finance Director 0 City of Kenai Fiscal Year 1998 Operating Budget Reservations and Designations of Fund Balance Projected Projected Beginning Ending Balance Additions Deletions Balance General Fund Reserved for Capital Improvements 966,212 - - 966,212 Designated for Equipment Replacement 568,686 - - 568,686 Designated for Athletic Expenditures 48,000 - - 48,000 Designated for Working Capital 400,000 - - 400,000 Designated for Self Insurance 103,475 - - 103,475 Congregate Housing Fund Reserved for Repair and Replacement 340,075 69,000 - 409,075 .., STAFFING This schedule provides the detail of staffing for each department, and the proposed salary schedule. City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Full Time Equivalent Department Position Title Grade Positions General Fund Legislative Mayor Non -Graded Council Members Non -Graded City Clerk City Clerk Non -Graded 1 Legal Department City Attorney Non -Graded 1 Legal Secretary 9 1 City Manager City Manager Non -Graded 1 Administrative Assistant/Personnel Officer 16 1 Finance Department Finance Director 24 1 Accountant 16 1 Accounting Technician I - Utility Billing 10 1 Accounting Technician I - Accounts Payable 10 1 Department Assistant II 7 1 Plannina & Zonina Department Administrative Assistant II 9 1 Police Department Police Chief 22 1 Lieutenant 18 1 Patrol Sergeant 16 3 Police Officer 14 11 Summer Traffic Enforcement Worker 3 0.25 Clerk PT-9 0.50 0 City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Full Time Equivalent Department Position Title Grade Positions Fire Department Fire Chief 22 1 Assistant Fire Chief 18 1 Battalion Chief 17 1 Fire Marshall 17 1 Fire Captain 16 3 Fire Engineer 15 3 Firefighter 13 6 Department Assistant 7 1 Communications Deparbnent Communications Supervisor 12 1 Dispatcher 9 7 Animal Control Department Chief Animal Control Officer 11 1 Assistant Animal Control Officer 9 1 Public Works Administration Public Works Director 24 1 City Engineer 19 1 Engineering Technician 12 0.30 Administrative Assistant 11 9 1 Safety Deparhnent Safety Technician 12 0.70 Shop Department Shop Foreman t6 1 Mechanic 14 1 Mechanic's Helper 12 1 10 City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Department Street Department Building Department Library Recreation Department rl7t�M Full Time Equivalent Position Title Grade Positions Street Department Foreman 15 1 Street Department Leadman 12 1 Equipment Operator 11 3.50 Building Maintenance Technician 11 1 Building Official 15 1 Librarian 17 1 Administrative Assistant 1 8 1 Library Assistant 11 6 1 Department Assistant 1 3 1 Library Aide PT-9 0.50 Library Aide PT-9 0.50 Library Aide PT-9 0.12 Summer Gardener PT-6 0.10 Parks & Recreation Director 17 0.50 Department Assistant 1 3 3.50 Administrative Assistant 6 0.50 Teat Center Assistant Supervisor PT-9 0.60 Teen Center Aides, 2700 Hours PT-1 1.30 Desk Attendants, 2496 Hours PT-7 1.20 Summer Recreation Aides, 600 Hours PT-9 0.29 Summer Recreation Aides, 1200 Hours PT-6 0.58 Parks & Recreation Director 17 0.50 Department Assistant 1 3 0.50 Administrative Assistant 6 0.50 Ball Field Maintenance Leaders, 1500 Hours PT-7 0.72 11 City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Full Time Equivalent Department Position Title Grade Positions Summer Recreation Aides, 1200 Hours PT-6 0.58 Ball Field Maintenance Workers, 1750 Hours PT-5 0.84 Beautification Beautification Leaders, 500 Hours PT-7 0.24 Cemetery/Beautification Aides, 400 Hours PT-6 0.19 Beautification Aides, 1577 Hours PT-5 0.76 General Fund Totals UJI Boatinq Facility Fund Dock Dock Manager 13 0.50 Dock Department Assistant 7 0.33 Dock Department Assistant 7 0.33 Boating Facility Fund Totals 1.15 Water Sewer Water and Sewer Fund Water & Sewer Foreman 13 0.50 Water & Sewer Operator 1 12 0.50 Water & Sewer Operator 1 12 0.25 Water & Sewer Foreman 13 0.50 Water & Sewer Operator 1 12 0•50 Water & Sewer Operator 1 12 0.25 12 City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Full Time Equivalent Department Position Title Grade Positions Sewer Treatment Plant Sewer Treatment Plant Operator III t5 1 Sewer Treatment Plant Operator II 14 1 Sewer Treatment Plant Operator 1 13 1 Sewer Treatment Plant Operator 1 13 0.50 Water and Sewer Fund Totals I Airport Land System Administration Airport Manager 17 1 M&O Airport Operations Specialist 11 1 Building Maintenance Technician 1 Aimort Land System Fund Totals 3 Congregate Housing Fund Conareaate Housing Senior Center Director (25%) 17 Congregate Housing Fund Totals 4,2� Senior Citizens Title III Grant Fund Title III Access Senior Center Director (21.25%) 17 022 Senior Center Administrative Assistant (50%) 10 0.50 13 Department Congregate Meals Home Meals City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Position Title Full Time Equivalent Grade Positions Senior Center Director (1.25%) 17 0.01 Senior Center Administrative Assistant (30%) 10 0.30 Cook, 39.5 Hours/Week (80%) PT-8 0.79 Kdchen Helper, 16.5 Hours/Week (80%) PT-6 0.31 Senior Center Director (1.25%) 17 0.01 Senior Center Administrative Assistant (10%) 10 0.10 Cook, 39.5 Hours/Week (20%) PT-8 0.20 KRchen Helper, 16.5 Hours/Week (20%) PT-6 0.08 Driver, 20 Hours/Week (75%) PT-8 0.37 Transportation Senior Center Director (1.25%) 17 0.01 Senior Center Administrative Assistant (10%) 10 0.10 Driver, 20 Hours/Week (25%) PT-8 Senior Citizens Title III Grant Fund Total Title V Senior Employment Grant Fund Title V Senior Employment Kitchen Help/Driver JT-4 0.35 Ktchen Help/Jandor JT-4 0.35 Outreach Aide JT-4 0.35 Program Aide JT-4 9 N Title V Senior Employment Grant Fund Total im 14 City of Kenai Fiscal Year 1998 Consolidated Operating Budget Authorized Personnel Staffing Table Full Time Equivalent Department Position Title Grade Positions Senior Citizen - Borouah Senior Citizen - Borough Fund Senior Center Director (50%) 17 0.50 Maintenance Assistant, 306 Hours/Year PT-1 0.15 Substitute Driver, 40 Hours/Year PT-8 0.02 Substitute Cook, 79 Hours/Year PT-8 0.04 Security Aide, 200 Hours/Year PT-9 0.10 Activity Coordinator, 20 Hours/Week PT-8 0.50 Kitchen Helper, 12 Hours/Week PT-6 0_30 Senior Citizen - Borough Fund Total All Funds Totals 104.31 15 City of Kenai Fiscal Year 1998 Salary Structure Range A B c D E F AA BB cc Grade 1 $15,098 $15,475 $15,852 S16,229 $16,606 $16,983 $17,360 $17,737 $18,114 2 $17,837 $18,283 $18,729 $19,175 $19,621 S20,067 S20,513 $20,959 $21,405 3 $24,980 $25,604 $26,228 $26,852 $27,478 $28,100. S28,724 $29,348 $29,972 4 $26,229 $26,885 $27,541 $28,197 $28,853 $29,509 S30,165 $30,821 $31,477 5 $27,542 $28,231 $28,920 $29,609 $30,298 S30,987 $31,676 $32,365 $33,054 6 $28,921 $29,644 $30,367 $31,090 $31,813 $32,536 S33,259 $33,982 $34,705 7 $30,373 $31,132 $31,891 $32,650 $33,409 $34,188 $34.927 $35,686 $36,445 8 $31,904 $32,702 $33,500 $34,298 $35,096 535,894 $38,692 $37,490 $38,288 9 $33,486 $34,323 $35,180 $35,997 $36,834 $37,671 $38,508 $39,345 $40,182 10 $35,151 $36,030 $38,909 $37,788 $38,687 S39,546 $40,425 $41,304 $42,183 11 $36,905 $37,828 $38,751 $39,674 $40,597 $41,520 $42,443 $43,366 $44,289 12 $38,767 $39,736 $40,705 $41,674 $42,643 $43,612 $44,581 $45,550 $46,519 13 $40,679 $41,696 $42,713 $43,730 $44,747 $45,764 $46,781 $47,798 $48,815 14 $42,740 $43,809 $44,878 $45,947 $47,016 $48,085 $49,154 $50,223 $51,292 15 $44,878 $46,000 $47,122 $48,244 $49,366 $50,488 $51,610 $52,732 $53,854 16 $47,100 $48,277 $49,454 $50,631 $51,808 $52,985 $54,162 $55,339 $56,516 17 $49,463 $50,700 $51,937 $53,174 $54,411 $55,648 $56,885 $58,122 $59,359 18 $51,936 $53234 $54,532 $55,830 $57,128 $58,426 $59,724 $61,022 $62,320 19 $54,520 $0,883 $57,246 $58,609 $59,972 $61,335 $62,698 $64,061 $65,424 20 $57,271 $58.703 $60,135 $61,567 $62,999 $64,431 $65,863 $67,295 $68,727 21 $60,137 $61,640 $63,143 $64,646 $66,149 $67,652 $59,155 $70,658 $72,161 22 $63,107 $64,685 $66,263 $67,841 $69,419 $70,997 $72,575 $74,153 $75,731 23 $66,272 $67,929 $89,586 $71,243 $72,900 S74,557 S76,214 $77,871 $79,528 24 $69,675 $71,417 $73,159 $74,901 $76,643 $78,385 S80,127 $81.869 $83,611 Part Time Hourly Rates PT-1 $6.35 PT-2 $8.81 PT-3 $7.24 PT-4 $7.71 PT-5 $8.12 PT-6 $8.59 PT-7 $9.02 PT-8 $10.54 PT-9 $11.93 JT-4 $5.97 16 GENERAL FUND The General Fund is established to account for the revenues and expenditures necessary to carry out basic governmental activities of the City such as police protection, fire protection, recreation, planning, legal services, administrative services, etc. Appropr4_ations are made from the fund annually. The fund will continue to exist indefinitely. Revenue, for this and other funds, is recorded by source, i.e., taxes, licenses, service charges, etc. Expenditures are recorded first by function, then by activity and object of the expenditure. General Fund expenditures are made primarily for current day-to- day operating expenses and operating equipment. Capital expenditures for large-scale public improvements, such as buildings, water and sewer projects or streets, are accounted for elsewhere in the Capital Projects Funds or Enterprise Funds. TOTAL ASSESSED VALUE MILL RATE REVENUE Property Tax Sales Tax BUDGET PROJECTION - GENERAL FUND Actual Actual Original Budget Current Budget Projection FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 308,891,000 310,704,620 316,143,000 316,143,000 320,197,601 3.50 3.50 3.50 3.50 3.50 1,152,887 1,167,151 1,170,600 1,170,600 1,170,600 3,306,262 3,350,333 _ 3,334,100 3,334,100 - 3,334,100 State Revenue: Revenue Sharing and Muni Asst 659,511 623,854 573,945 573,945 565,719 Fish Tax 178,646 98,736 175,000 175,000 130,000 Ott 89,030 83,527 54,300 78,340 _ 78,340 Total State Revenue 927,187 806,117 803,245 827,285 774,059 _ Other Revenue: Hotel Motel Tax 82,839 107,914 - - - Licenses and Permits 45,054 57,638 51,650 51,650 51,650 Ambulance Fees 94,493 72,500 72,500 72,500 Interest 699,799 762,663 733,900 733,900 765,000 Otte 371,572 380,943 310,600 318,950 281,950 Total Other Revenue 1,199,264 1,403,651 _ 1,177, 000 _ 1,171,100 -1,176,650 Total Revenue 6,585,600 6,727,252 6,484,595 6,508,985 6,449,859 Transfers From Other Funds Charges to other funds 298,000 709,000 723,400 723,400 723,400 Capital Projects Enterprise 994 65,338 44,372 47,892 47,892 32,964 Trust Fund 70,288 _ 69,328 75,000 75,000 40,000 Total Transfers 434,620 822,700 846,292 846,292 796,364 TOTAL REVENUES AND TRANSFERS 7,020,220 7,549,952 7,330,887 _ _ 7,355,277 7,246,223 EXPENDITURES/APPROPRIATIONS 1,788,920 1,878,549 1,801,497 1,998,965 1,868,824 General Government Public Safety 3,099,719 3,099,077 3,345,094 3,393,911 3,190,276 Public Works 1,336,847 1,745,986 1,602.425 1,707,040 1,621,688 Parks, Rec. & Cultural 856,815 975,550 985,033 1,035,408 983,638 Total Expenditures 7,082,301 7,699,162 7,734,049 8,135,324 7,664,426 Designation of Fund balance ---- -- 300.000 -- Total Expenditures & Transfers 7,082,301 7,699,162 8,034,049 _ 8,135,324 7,664,426 Approp. of Fund Balance (62,081) (149,210) (703,162) (780,047) (418,203) Beginning Fund Balance Fund Balance Adjustment Residual Equity Transfer Ending Fund Balance Reserves and Designations Unres. Undesignated Fund Balance 10,414,744 11,208,153 11,U5ts,aas I i,uoo,aao 767,500 300,000 - 88,000 - _ - 11,208,163 11,058,953 10,655,791 10,278,906 10,640,750 (3,567,551) (3,004,2�J4 (3,225,391) _ (3,215,391) (3,193,391) 7,640,612 8,054,689 7,430,400 7,063,515 7,447,359 17 BUDGET PROJECTION - GENERAL FUND Projection Projection Projection Projection FY 97-98 FY 98-99 FY 99-00 FY 00-01 TOTAL ASSESSED VALUE 328,300,000 334,866,000 341,563.320 348,394586 MILL RATE 3.50 3.5n 3.50 3.50 REVENUE Property Tax 1,205,950 1,210,912 1,243,290 1,268,156 Sales Tax 3,400,000 3,468,000 3,537,360 3,608,107 State Revenue: Revenue Sharing and Muni Asst 556,000 535,000 535,000 535,000 Fish Tax 162,500 175,000 200,000 200,000 Other 54,500 55,000 55,000 _ 55,000 Total State Revenue 773,000 765,000 790,000 790,000 Other Revenue: Hotel Motel Tax - ' Licenses and Permits 37,400 50,000 50,000 50,000 Ambulance Fees 80,000 75,000 75,000 75,000 Interest 775,000 700,000 640,000 580,000 Other 279,300 280,000 280,000 280,000 Total Other Revenue 1,171,700 1,105,000 1,045,000 985,000 Total Revenue 6,550,650 6,556,912 6,615,650 6,651,263 Transfers From Other Funds Charges to other funds 895,000 921,850 949,506 977,991 Capital Projects Enterprise 7,764 50,000 50,000 50,000 Trust Fund 28,000 30,000 30,000 30,000 Total Transfers 930,764 1,001,850 1,029,506 1,057,991 TOTAL REVENUES AND TRANSFERS 7,481,414 7,558,762 7,645,156 7,709,254 EXPENDITURES/APPROPRIATIONS General Government 1,952,613 2,011,191 2,071,527 2,133,673 Public Safety 3,483,632 3,588,141 3,695,785 3,806,659 Public Works 1,668,929 1,718,997 1,770,567 1,023,684 Parks, Rec. & Cultural 1,008,177 1,038,422 1,069,575 1,101,662 Total Expenditures 8,113,351 8,356,752 8,607,454 8,865,678 Transfers Out Designation of Fund balance - - - Total Expenditures & Transfers 8,113,351 8,356,752 SAW, 454 8,865,678 Approp. of Fund Balance (631,937) (797,989) (962,298) (1,156,424) Beginning Fund Balance 10,640,750 10,024,046 9,226,057 8,263,759 Fund Balance Adjustment - - " Residual Equity Transfer 15,233 - - - Ending Fund Balance 10,024,046 9,226,057 8,263,759 7,107,335 Reserves and Designations (3,200,000) (3,200.000) (3,200,000) (3,200 0W Unreserved Undesignated Fund Balance 6,824,046 6,026,057 5,063,759 3,907,335 Note: Designatwns of Fund Balance are not included in Expenditures is Recap of General Fund Personal Services Maintenance and Operations 1996-97 1997-98 Difference 1996-97 1997-98 Difference Geneml Government City Clerk 63,641 67,932 4.291 23,294 28,119 �,825 Visitors Center - - - 113.200 97,400 (i 5,800) Legislative 25,885 26,038 153 95,165 147.080 51,915 Legal 150,126 155,175 5.049 123.970 123.425 (545) City Manager 115,586 171,269 55.683 22.083 12,860 (9,223) Finance 277,147 307,791 30.644 26.590 31,145 4,555 Land Administration - - - 12,600 12.400 (200) Non -Departmental - - - 333,805 345,055 11,250 Planning and Zoning, 46,171 48,247 2.076 15,762 43,734 27,972 Safety 31,128 38,225 7.097 8,579 6.860 1,719 Total General Government 709,684 814,677 104.993 775,048 848,078 73,030 Public Safety Police 1,213,978 1,243,911 29.933 121,056 125,234 4,178 Fire 1,227,233 1,247,044 19,811 143,838 120,389 (23,447) Communications 408,321 438,963 30.642 43,560 34,835 (3,725) Animal Control 108,780 115,406 6.626 17,825 25,690 _ 7,865 Total Public Safety 2,958,312 3,045,324 87.012 326,277 306.148 20,129 Public Works Public Works Admin Shop Streets Buildings Street Lighting Total Public Works Library Parks and Recreation Recreation Parks Beautification Total Parks and Rec. Total General Fund 257,418 254,089 (3.329) 199,500 204,265 4.765 306,750 321,436 14,686 114,704 121,413 6,709 878,372 901,203 22.831 42,400 24,350 (18.050) 248,450 255,751 7,301 122,050 125,500 3,450 165,793 214,025 48,232 62,000 _ 63.500 1,500 640.693 683.126 42,433 229,683 234,019 4,336 150,945 160,900 9,955 268,950 276,845 7,895 90.219 97,898 7,479 115,312 115,183 (129) 23,350 33,495 145 23,334 23,534 _ 200 _19.650_ _ 18,753 (2,897} 407,596 415,562 7,966 143.219 147,946 4,727 5,183,647 5,410,785 227.138 2.035,182 2.146.198 110,016 19 Recap of General Fund Capital Outlay & Transfers . Total Budget 1996-97 1997-98 Difference 1996-97 1997-98' Difference General Government 6,667 - (6,667) 93,602 96,051 2,449 City Clerk - - - 113,200 97,400 (15,800) Visitors Center 1,500 800 (700) 122,550 17.3,918 51,368 Legislative 500 - (500) 274,596. 278,600 4,004 Legal - - - 137,669 - . 184,129 46,460 City Manager 4,500 5,300 800 308,231 3441236 35,999 - Finance - - - .12,600: 12,400 (200) Land Administration 301,548 282,758 (18,790) 535,353 627,813 (7.,540) Non -Departmental 2,050 1,000 (1,050) 63,983 92,981 28,998 Planning and Zoning - - - 39;707 45,085, 5,378 Safety 316,765 289,858 26,90 1,801,497 1,952,613 151,116 Total General Government Public Safety 22,500 97,350 74,850 1,357,534. 1,466,495. 108,961 Police 37,705 3,500 (34,205) 1,408,774 1,370,933 (37,841) Fire - 31,310 31,310 451,881 505,108 53,227 Communications 300 - (300) 126,905 141,096 14,191 Animal Control 60,505 132,160 71,655 3,345,094 3,483,632 138,538 Total Public Safety Public Works 6,900 3,000 (3,900) 306,718 281,439 (25,279) Public Works Admin 8,817 2,650 (6,167) 456,767 462,666 5,899 Shop 35,300 9,950 (25,350) 464,100 466,886 (7,214) Streets 4,843 59,000 54,157 285,340. 394,438 109,098 Buildings 27,500 10,000 (17,50 0) 89.500 73,50b 16,000 Street Lighting 83,360 84,600 1,240 1,602;425 1,668.929 66,504. Total Public Works 12,545 12,000 (545) 393,173: 406,919 13,746 Library Parks and Recreation 4,000 2,500 (1,500) 363,169 377,043 :13,874.. Recreation 37,045 26,250 (10,795) 185,707 174,928 (1110,779) Parks - 9,000 9,000 42;984 49,287' 8,303 Beautification 41,045 37,750 (3,295) 591,860 601:,258 9,398 Total Parks and Rec. 514,220 556,368 42,148 7,734,049 8,113,351 379,302 Total General Fund ME City of Kenai Fiscal Year 1998 Operating Budget General Fund Expenditure Summary Original 311197 3MJ97 Manager Increase FY96 FY96 FY97 Amended Expended 3 Recommended (Decrease) Actual Actual Buda et Buda et Encumbered FY98 98-97 General Government 01 City Clerk $ 73,428 $ 76,930 S 93,602 $ 95,927 $ 52,392 $ 96,051 $ 2,449 03 Visitors Center 107,828 134,360 113,200 113,490 78,757 97,400 (15,800) 11 Legislative 103,161 124,563 122,550 177,885 122-328 173,918 51,368 12 Legal 275,740 349,568 274,596 279,184 141,014 278,600 4,004 13 City Manager 177,229 133,145 137,669 197,178 154,019 184,129 46,460 15 Finance 308,825 272,427 308,237 314,586 203,066 344,236 35,999 16 Land Administration 3,726 16,461 12,600 13,500 1,769 12,400 (200) 18 Non -Departmental 742,486 709,170 635,353 691,523 339,771 627,813 (7,540) 19 Planning and Zoning 46,497 61,905 63,983 73,507 41,697 92,981 28,998 20 Safety - - 39,707 42,185 26,133 45,085 5,378 Total General Government 1,788,920 1,878,549 1,801,497 1,998,965 1,160,946 1,952,613 151,116 Public Safety 21 Police 1,198,558 1,201,654 1,357,534 1,392,149 875,138 1,466,495 108,961 22 Fire 1,387,128 1,386,520 1,408,774 1,411,911 907,735 1,370,933 (37,841) 23 Communications 400,654 393,835 451,881 460,064 308,097 505,108 53,227 29 Animal Control 113,379 117,068 126,905 129,787 84,372 141,096 14,191 Total Public Safety 3,099,719 3,099,077 3,345,094 3,393,911 2,175,342 3,483,632 138,538 Public Works 31 Public Works Admin 271,333 301,312 306,718 317,210 204,748 281,439 (25,279) 32 Shop 445,356 474,879 456,767 485,126 309,464 462,666 5,899 33 Streets 384,221 670,649 464,100 498,060 258,314 456,886 (7,214) 34 Buildings 178,854 226,184 285,340 297,701 148,170 394,438 109,098 35 Street Lighting 57,083 72,962 89,500 108,943 84,249 73,500 16,000 Total Public Works 1,336,847 1,745,986 1,;02,425 1,707,040 1,004,945 1,668,929 66,504 Library Library 335,383 437,153 393,173 437,474 304,426 406,919 13,746 40 Parks and Recreation 45 Recreation 319,442 321,075 363,169 364,981 217,867 377,043 13,874 46 Parks 170,774 151,794 185,707 185,769 128,091 174,928 (10,779) 47 Beautification 31,216 65,528 42,984 47,184 26,276 49,287 6,303 Total Parks and Rec. 521,432 538,397 591,860 597,934 372,234 601,258 9,398 Total General Fund $ 7,082,301 $ 7,699,162 $ 7,734,049 $ 8,135,324 $5,017,893 $ 8,113,351 $ 379,302 0-1 City Of Kenai Fiscal Year 1998 Operating Budget General Fund Central Administration Cost Allocation FY97 FY98 Difference Percent WATER $ 56,066 $ 71,000 $ 14,934 26.64% SEWER 48,666 64,000 $ 15,334 31.51% SEWER TREATMENT 89,866 116,000 $ 26,134 29.08% AIRPORT M&O 441,000 461,000 $ 20,000 4.54% AIRPORT ADMIN. (INCL. LAND) 21,000 92,000 $ 71,000 338.10% AIRPORT TERMINAL 31,000 51,000 $ 20,000 EA-52% BOATING FACILITY 20,900 21,000 $ 100 0.48% SENIOR CITIZEN FUNDS GF GF CONGREGATE HOUSING 14,900 19,000 4.100 27.52% Total $ 723, 398 $$ 89_ $171,602 23,72% 22 DEPARTMENT NARRATIVE GENERAL FUND - CITY CLERK Under the City Is charter, the City Clerk is appointed by, and reports to, the City Council rather than the City Manager. KMC 1.25.020 defines the duties of the City Clerk as: The Clerk shall attend the city council meetings, perform all duties set forth in Section 2-5 of the City Charter and all duties required herein and by other sections of the Kenai Municipal Code -- the duties enumerated herein shall not be considered to be exclusive, and the Clerk may be assigned additional duties from time to time by the City Council. The Clerk shall file and duly keep all records, public papers, and accounts records held for permanent record or historical purposes (as contrasted to operational use) as custodian of records for the City, shall duly authenticate all ordinances and resolutions passed by the Council, and shall, on request, certify as true and correct copies of any City records which may be required. The City Clerk shall be the registrar of elections of the city and be responsible for issuing the call for, and supervision of, all elections and shall be responsible for such other duties pertaining thereto, as may be set forth in Title 6, entitled "Elections." Additionally, the City Clerk serves as clerical officer of the Council; custodian of proceedings of the Council, ordinances and resolutions; custodian of the seal of the City; attests and affixes the seal to documents when required; keeps a correct and up-to-date record of the city boundaries; record maintenance of the Kenai Municipal Cemetery; licensing of businesses (mobile food vendors, itinerant merchants, taxicabs); prepares for recall and referendums; prepares ordinances, resolutions, proclamations; prepares and gives oaths of office; collects public disclosure statements and files them with the APOC; prepares pre -clearance elections information when necessary; witnesses and records bids; and signs salary and payment checks. 23 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 01 - City Clerk Original 3/1197 3/1197 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 51,171 $ 49,405 $ 48,464 $ 51,372 $ 36,044 $ 53,000 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - - 0300 Leave 973 3,317 6,551 3,643 - 3,600 0400 Medicare 43 - 14 14 20 15 0450 Social Security 85 - - - - - 0500 PIERS 2,394 509 3,098 3,098 2,173 3,646 0600 Unemployment Insurance - 20 275 275 6 283 0700 Workers Compensation 150 165 183 183 - 188 08W Health & Life Insurance 4,278 4,649 3,556 5,353 3,917 5,700 0900 Supplemental Retirement 1,618 1,524 1,500 1,500 914 1,500 Total Salaries & Benefits: $ 60,712 $ 59,589 $ 63,641 $ 65,438 $ 43,074 $ 67,932 Maintenance and Operations: 2021 Office Supplies 710 1,182 3,450 3,450 407 1,200 2022 Operating & Repair Supplies - - - 100 23 - 2024 Small Tools/Minor Equipment - 632 - - - 500 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 600 600 - 300 4531 Professional Services 2,744 2,956 4,400 4,300 2,900 9,000 4532 Communications 582 747 1,380 1,380 455 1,100 4533 Travel & Transportation 1,841 1,038 2,640 2,640 497 3,160 4534 Advertising 4,370 5,144 5,050 5,050 3,667 5,730 45W Printing & Binding 1,129 926 3,400 3,524 1,074 4,400 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance - 110 1,400 1,765 - 1,400 4539 Rentals - - - - - - 4666 Books - - - - - 250 4667 Dues & Publications - - 474 474 269 579 5041 Miscellaneous 1,340 1,259 500 539 26 500 Total Maint and Operations $ 12,716 $ 13,994 $ 23,294 $ 23,822 $ 9,318 $ 29,119 Capital Outlay 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - 3,347 - - - - 8065 Computer Equipment - - 6,667 6,667 - - Total Capital Outlay $ - $ 3,347 $ 6,667 $ 6,667 $ - $ - Department Total: $ 73,428 $ 76,930 $ 93,602 $ 95,927 $ 52,392 $ 96,051 24 FUND: A/C 2021 2024 2026 4531 4532 4533 4534 4535 4538 4666 General CITY OF KENAI 1997/98 BUDGET DEPT: City Clerk CITY MANAGER RECOMMENDED DESCRIPTION Office Supplies Recording tapes, envelopes, miscellaneous supplies Small Tools and Minor Equipment Tables for Council chamber Computer Software Miscellaneous Professional Services Election judges, 1,800 Commissions/Committees Secretary 7,200 Communication Transportation ARMA conference and seminars Car allowance Hotel and per diem Advertising Elections 1,650 Assessment rolls 350 Meeting agendas, Special meetings, Work Session notices 3,000 Miscellaneous ads 730 Printing and Binding Election ballots 1,400 Microfilm, imaging records 3,000 Repairs and Maintenance Computer maintenance 700 Recorder, microfilm equipment 700 Books 1,200 500 300 9,000 1,100 3,160 5,730 4,400 1,400 250 COUNCIL APPROVED 25 CITY OF KENAI 1997/98 BUDGET FUND: General A/C DESCRIPTION 4667 Dues and Publications Dues: AK Assoc. Mun. Clerks 90 Int. Inst. Mun. Clerks 80 Assoc. of Records Managers 150 Subscriptions - Clarion 84 Inside Microsoft Windows 95 75 Miscellaneous 100 5041 Miscellaneous DEPT: CITY MANAGER RECOMMENDED 579 500 City Clerk COUNCIL APPROVED 26 DEPARTMENT NARRATIVE GENERAL FUND - VISITORS CENTER The Kenai Bicentennial Visitors and Cultural Center is a $1,600,000 facility, built with a matching grant from the U.S. Department of Commerce, Economic Development Administration. It provides a visitor information center, a multi -use area for cultural and historical exhibits, an audio-visual room and a meeting room to accommodate small conventions. The Kenai Visitors and Convention Bureau, Inc., a non-profit organization, is responsible for the operation of the Center, including providing visitor services, operation of the City's museum, exhibits, and conferences in the Center. The Bureau is responsible for costs associated with operating activities, such as personnel costs, telephone, postage, printing, promotional and advertising costs, travel, equipment, maintenance, and general office expenses. The City is responsible for providing janitorial services, snow removal and landscaping. The City is also responsible for the maintenance of the Center, including utilities, building repairs and maintenance, restroom supplies, plumbing and electrical supplies, and other costs ordinarily incidental to the maintenance of a public facility. 27 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 03 - Visitors Center Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ - $ - $ - $ - $ - $ - 0200 Overtime - - - - 0250 Holiday Pay - - - - - - 0300 Leave - - - - - 0400 Medicare - - - - - 0450 Social Security - - - - - - 0500 PERS - - - - - - 0600 Unemployment Insurance - - - - - - 0700 Workers Compensation - - - - - - 0800 Health & Life Insurance - - - - - - 0900 Supplemental Retirement - - - - - - Total Salaries & Benefits: $ - $ - $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies - - - - 2022 Operating & Repair Supplies 1,486 866 2,800 2,150 1,071 2,000 2024 Small Tools/Minor Equipment - - 1,600 1,600 774 - 2025 Snack Bar Supplies - - - - - 2026 Computer Software - - - - - - 4531 Professional Services 50,000 50,000 50,000 50,000 50,000 50,800 4532 Communications - - - - - - 4533 Travel& Transportation - - - - - - 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities 21,330 22,739 21,500 21,790 14,294 24,300 4538 Repair & Maintenance 10,012 10,090 12,300 12,300 11,968 10,300 4539 Rentals - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 5041 Miscellaneous 25,000 50,665 25,000 25,650 650 10,000 Total Maint. and Operations $ 107,828 $ 134,360 $ 113,200 $ 113,490 $ 78,757 $ 97,400 Capital Outlay 8061 Land - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - - - - - 8065 Computer Equipment - - - - - Total Capital Outlay $ - $ - $ - $ - $ - $ - Department Total: $ 107,828 $ 134,360 $ 113,200 $ 113,490 $ 78,757 $ 97,400 28 CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 2022 Operatina and Repair Supplies Cleaning/restroom supplies 4531 _Professional Services Management fee, financial review 4537 Utilities 4538 _Repair and Maintenance Janitorial, security monitoring 5041 Miscellaneous Visitors/Convention Bureau - meeting and convention promotion DEPT: Visitors Center CITY MANAGER COUNCIL RECOMMENDED APPROVED 2,000 50,800 24,300 10,300 10,000 29 DEPARTMENT NARRATIVE GENERAL FUND - LEGISLATIVE The Legislative Department encompasses funding the Council's expenditures for yearly dues, donations, etc., along with their salaries, transportation, etc. 30 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 11 -Legislative Original 311/97 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budaet Encumbered FM Salaries and Benefits 0100 Salaries $ 24,000 $ 24,000 $ 24,000 $ 24,000 $ 16,000 $ 24,000 0200 Overtime - - - - - 0250 Holiday Pay - - - - 0300 Leave - - - - - - 0400 Medicare 348 348 348 348 232 348 0450 Social Security 558 427 372 372 248 372 0500 PERS 716 177 1,085 1,085 724 1,238 0600 Unemployment Insurance - - - - - 0700 Workers Compensation 64 77 80 80 - 80 0800 Health & Life Insurance - - - - - 0900 Supplemental Retirement - - - - - - Total Salaries & Benefits: $ 25,686 $ 25,029 $ 25,885 $ 25,885 $ 17,204 $ 26,038 Maintenance and Operations: 2021 Office Supplies 289 283 500 500 165 520 2022 Operating & Repair Supplies 596 690 2,700 2,700 772 2,800 2024 Small Tools/Minor Equipment 347 1,883 - - - - 2025 Snack Bar Supplies - - - - - 2026 Computer Software - - - - - 4531 Professional Services 24,500 51,589 41,500 92,811 74,011 76,500 4532 Communications 288 470 1,000 1,000 453 700 4533 Travel & Transportation 11,456 13,900 27,640 27,705 9,428 18,200 4534 Advertising 2,088 728 2,000 2,000 1,536 2,135 4535 Printing & Binding - 3,203 1,000 1,000 560 1,200 4536 Insurance - - - - 4537 Utilities - - - - - 4538 Repair & Maintenance - - - - - ' 4539 Rentals - - - - - 4541 Postage - - - 1,200 907 - 4666 Books - - 200 200 - 200 4667 Dues & Publications - - 3,825 6,125 5,476 10,175 5041 Miscellaneous 35,123 23,442 14,800 15,259 11,621 34,650 Total Maint. and Operations $ 74,687 $ 96,188 $ 95,165 $ 150,500 $ 104,929 $ 147,080 Capital Outlay 5048 Misc. Intergovernmental 1,098 - 1,500 1,500 195 800 8061 Land - - - - - - 8062 Buildings - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 1,690 3,346 - - - - 8065 Computer Equipment - - - - - Total Capital Outlay $ 2,788 $ 3,346 $ 1,500 $ 1,500 $ 195 $ 800 Department Total: 103,161 124,563 122,550 177,885 122,328 173,918 31 CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 2021 Office Supplies 2022 Operating and Repair Supplies Food for worksessions 700 Breakfast meetings 300 Lunches -Student Govt. 200 Committee/Commission Volunteer Reception 500 Miscellaneous 300 Council meeting refreshments 800 DEPT: CITY MANAGER RECOMMENDED 520 2,800 4531 Professional Services Annual audit 18,500 Lobbyist 35,000r City video update & copies 3,000 Home Page services 5,000 76,500 4532 Communication 4533 Transportation AK Mun. League Conference NLC Conference Miscellaneous trips Ak. Conf. of Mayors AML Board and Committee Meetings Registrations NLC AML Conference AML Legislative Meetings Miscellaneous 700 2,750 1,800 8,000 900 1,800 800 1,125 400 625 18,200 4534 Advertising 4535 Printing and Binding Public opinion survey cards, Miscellaneous items 4666 Books 2,135 1,200 200 Legislative COUNCIL APPROVED 32 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A/C DESCRIPTION RECOMMENDED 4667 Dues & Publications AML 6,650 Chamber of Commerce 350 NLC 750 Sister -Cities 200 AK Conf. of Mayors 100 National Civic League 125^ 111 1 H'll Resource Develop. Council 1,000 10,175 5041 Miscellaneous Donations: Kenai Alternative H. S. 100 KCHS Graduation Party 300 Boy Scouts - Flags 300 ALPAR litter control 800 Kenai Com. Library Open House 350 Kenai River Festival 300 Industry Counts 500 KCHS Hockey booster ad 200 Kenai Winter Games _ jKenai C a er Brochures 5,000 Christmas Cards 200 City pins 1,800 Christmas Party 4,000 Presentation gifts 500 Youth Court support 5,000 Tourism Promotion Video (with Soldotna) 15,000 34,650 5048 Misc.-Intergovernmental Coordination Agency Capital Imp. Brochures 200 Other 600 800 Legislative COUNCIL APPROVED 33 DEPARTMENT NARRATIVE GENERAL FUND - LEGAL The specified duties of the City Attorney are contained in KMC 1.55.020 which provides: The City Attorney shall be the chief legal advisor of the Council and all other officers, departments, and agencies of the City government in matters relating to their official powers and duties. He shall represent the City in proceedings in the courts. He shall perform all services instant to his position which may be required by law or ordinance. While the overall all -encompassing title for the type of work performed by a city attorney's department is known as municipal law, the duties include almost every category of law which one would encounter in a general practice of law. In addition to those specific legal issues resulting in ongoing research and generation for filing material and/or litigation, are matters which are resolved through consultation with the City Manager, department heads, Council persons or the Mayor, after research, fact gathering and/or meetings, but without publicity. The Legal Department is staffed by the present City Attorney who has in excess of eight years with the City; and the Legal Secretary who has worked for the City for almost five years, and who is also serving as Deputy City Clerk. 34 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 12 - Legal Original 3/1/97 3J1/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Buda et Encumbered FY99 Salaries and Benefits 0100 Salaries $ 115,097 $ 118,796 $ 114,970 $ 122,009 $ 81,340 $ 122,357 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - 0300 Leave (1,981) 2,807 13,950 6,911 - 7,059 0400 Medicare 1,674 1,728 1,869 1,869 1,183 1,877 0450 Social Security - - - - - - 0500 PERS 5,471 1,223 7,357 7,357 4,905 8,418 0600 Unemployment Insurance - - 645 645 - 647 0700 Workers Compensation 279 376 415 415 - 417 0800 Health & Life Insurance 8,556 9,299 7,920 10,812 7,818 11,400 0900 Supplemental Retirement 2,868 2,931 3,000 3,000 1,560 3,000 Total Salaries & Benefits: $ 131,964 $ 137,160 $ 150,126 $ 153,018 $ 96,806 $ 155,175 Maintenance and Operations: 2021 Office Supplies 1,183 953 750 750 349 750 2022 Operating & Repair Supplies 280 - 250 250 - 250 2024 Small Tools/Minor Equipment 1,890 1,156 400 1,306 930 400 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 1,000 940 498 500 4531 Professional Services 126,858 195,996 103,500 104,000 31,285 103,500 4532 Communications 1,386 1,862 2,500 2,500 1,631 2,500 4533 Travel & Transportation 2,716 2,573 4,050 4,129 2,168 4,050 4534 Advertising 938 - 1,200 1,200 - 1,200 4535 Printing & Binding - 130 150 150 93 150 4536 Insurance - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance 168 130 400 593 193 400 4539 Rentals - - - - - - 4666 Books 4,166 7,621 5,345 5,423 5,359 5,500 4667 Dues & Publications - - 1,425 1,425 499 1,225 5041 Miscellaneous 2,787 2,007 3,000 2,748 451 3,000 Total Maint. and Operations $ 142,372 $ 212,428 $ 123,970 $ 125,414 $ 43,456 $ 123,425 Capital Outlay 8061 Land - - - - - 8062 Buildings 8063 Improvements -- 8064 Machinery & Equipment 1,404 - - - - ' 8065 Computer Equipment - - 500 752 752 - Total Capital Outlay $ 1,404 $ - $ 500 $ 752 $ 752 $ - Department Total: $ 275,740 $ 349,588 $ 274,596 $ 279,184 $ 141,014 $ 279,600 35 FUND: General Al C # 2021 2022 2024 2026 4531 4532 4533 4534 4535 4538 4666 CITY OF KENAI 1997/98 BUDGET DEPT: CITY MANAGER RECOMMENDED 750 DESCRIPTION Office Supplies Operating and Repair Supplies Small Tools and Minor Equipment Computer Software Professional Services Inlet Woods fees 90,000 Document Service 2,500 Title companies 1,000 Bond counsel 5,000 Environmental investigations 5,000 Communication Transportation Trips to Anchorage AML Nat. College of DA's Seminars Car allowance Advertising Printing and Binding Repair and Maintenance Miscellaneous repairs Books West Group 2,725 Michie Company 1,500 Todd Communications 60 Book Publishing 135 Contingency 555 Shepard's (Matthew Bender) 450 James Publishing 75 250 400 500 103,500 2,500 4,050 1,200 150 400 5,500 Legal COUNCIL APPROVED W. CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 4667 Dues and Publications ABA dues 450 AMA dues 30 NALS dues 45 National Law Journal 250 FLSA handbook 250 Contingency 200 5041 Miscellaneous Court filing fees 1,000 Recording fees 500 Contingency 1,500 DEPT: CITY MANAGER RECOMMENDED 1,225 3,000 Legal COUNCIL APPROVED 37 DEPARTMENT NARRATIVE GENERAL FUND - CITY MANAGER The FY98 budget for the City Manager reflects the additional of the Personnel Officer/Assistant to the City Manager. In the past, the Administrative Assistant to the City manager was a shared position with the Airport Manager. The job description of this position has been rewritten to accommodate the responsibilities of a Personnel Officer. In addition, the position continues the responsibilities of the Disadvantaged Business Enterprise and Airport Terminal lease programs. The change in job description also results in more administrative responsibilities and authorities for the position. To accommodate this change, Airport Lands responsibilities were transferred to the Planning and Zoning Administrative Assistant. Janitorial contract administration was transferred to the Building Department. The part-time Receptionist/Clerk position in Finance was changed to a full-time Department Assistant II to allow for increased general clerical support. In the future, additional clerical support may be necessary if present resources prove inadequate to accommodate these changes. 38 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 13 - City Manager Original 311197 3/1l97 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 91,993 $ 89,475 $ 90,811 $ 96,059 $ 74,120 $ 137,689 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - - 0300 Leave 2,696 8,691 9,544 4,296 8,827 6,417 0400 Medicare 1,507 1,417 1,455 1,455 267 2,090 0450 Social Security - - - - - - 0500 PERS 4,392 922 5,792 5,792 550 9,473 0600 Unemployment Insurance - - 502 502 - 721 0700 Workers Compensation 263 302 333 333 - 479 0800 Health & Life Insurance 4,278 4,649 5,649 5,353 875 11,400 0900 Supplemental Retirement 2,480 1,512 1,500 1,500 - 3,000 Total Salaries & Benefits: $ 107,609 $ 106,968 $ 115,586 $ 115,290 $ 84,639 $ 171,269 Maintenance and Operations: 2021 Office Supplies 32 101 250 250 74 500 2022 Operating & Repair Supplies - - - - - - 2024 Small Tools/Minor Equipment - 647 2,443 2,443 1,630 250 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - 500 4531 Professional Services - - - 63,000 62,300 - 4532 Communications 1,726 1,564 1,840 1,931 824 1,500 4533 Travel & Transportation 11,305 15,054 13,800 10,514 3,457 7,610 4534 Advertising - - 250 895 891 250 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance - - - - - - 4539 Rentals - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - 2,000 2,000 20 1,375 5041 Miscellaneous 6,557 8,811 1,500 855 184 875 Total Malnt. and Operations S 19,620 $ 26,177 $ 22,083 $ 91,999 $ 69,380 $ 12,960 Capital Outlay 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - - - - - - 8065 Computer Equipment - - - - - - Total Capital Outlay $ - $ - $ - $ - $ - $ - Department Total: $ 127,229 $ 133,145 $ 137,669 $ 197,178 $ 154,019 $ 194,129 WC A/C # 2021 2024 2026 4532 4533 4534 4667 5041 CITY OF KENAI 1997/98 BUDGET General DEPT: City Manager CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED ' lies 500 Off ice S upp Small Tools and Minor Eauipment Calculator, misc. equipment Computer Software Communication Transportation ICMA Conference AML Conference City Manager lobbying Auto Allowance Training and travel for Personnel Officer Advertising Dues and Publications Subscriptions to various municipal publications 100 Dues: ICMA 600 AMMA 175 Personnel publications and dues 500 Miscellaneous Chamber meetings 625 Miscellaneous 250 250 500 1,500 7,610 250 1,375 875 40 DEPARTMENT NARRATIVE GENERAL FUND - FINANCE The Finance Department consists of five full-time employees, including a finance director who works under the direction of the city manager. This department is responsible for virtually all financial and budgetary operations of the City. The Finance Department processes purchase orders, issues vendor checks, processes the City-wide payroll, compiles the budget, processes the water and sewer utility bills and accounts receivable, and invests the City's money. The department is involved in numerous day-to-day activities of City operations, including special assessments, land sales, land leases, personnel matters, insurance, pensions, and general accounting. An audit of City finances is conducted each year, and the audit report is presented to Council in October or November. The only major change taking place this year is the receptionist/cashier will be full-time instead of part-time. This is to facilitate the creation of a personnel director position in the City Manager's department. Clerical work from the City Manager and Airport Manager will be handled by this position. 41 Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 15 - Finance Original 311/97 3/1/97 Manager FY95 FY96 FY97 Amended Expended & Recommended Actual Actual Budget Budget Encumbered FY98 $ 215,458 $ 197,580 $ 205,477 $ 217,944 $ 142,468 $ 238,284 --Mlot- 233 133 310 310 - 300 5,766 8,841 23,552 11,085 3,651 12,144 1,276 1,846 2,538 2,538 1,461 2,831 - - - - 1,136 - 10,283 2,036 13,161 13,161 7,484 16,415 - - 1,147 1,147 - 1,254 579 725 762 762 - 833 21,389 22,084 23,580 26,765 16,927 28,500 6,523 5,160 6,620 5,420 3,328 7,230 $ 261,507 $ 238,405 $ 277,147 $ 279,132 $ 176,455 $ 307,791 Maintenance and Operations: 2021 Office Supplies 14,998 8,620 6,700 6,870 4,434 6,000 2022 Operating & Repair Supplies - - - - - - 2024 Small Toois/Minor Equipment - 2,426 140 946 866 400 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - 4,500 4531 Professional Services - - 4,000 4,000 3,610 3,500 4532 Communications 1,485 1,578 1,800 1,800 1,357 2,180 4533 Travel & Transportation 3,581 6,316 2,800 2,869 1,824 5,565 4534 Advertising - - - - - - 4535 Printing & Binding - - 840 840 36 500 4536 Insurance - - - - - ' 4537 Utilities - - - - - ' 4538 Repair & Maintenance 6,258 4,558 9,200 11,180 7,500 7,200 4539 Rentals - - - - - - 4666 Books - - - - - 4667 Dues & Publications - - 1,110 1,110 1,054 1,300 5041 Miscellaneous 2,552 5,165 - - 91 - Total Maint. and Operations $ 28,874 $ 28,663 $ 26,590 $ 29,615 $ 20,772 $ 31,145 Capital Outlay 8061 Land - - - - - - 8062 Buildings 8063 Improvements - - 8064 Machinery & Equipment 18,444 5,359 - - - 5,300 8065 Computer Equipment - - 4,500 5,839 5,839 - Total Capital Outlay $ 18,444 $ 5,359 $ 4,500 $ 5,839 $ 5,839 $ 5,300 Department Total: $ 308,825 $ 272,427 $ 308,237 $ 314,586 $ 203,066 $ 344,236 42 FUND: General A/C 2021 2024 2026 4531 4532 4533 4535 4538 CITY OF KENAI 1997/98 BUDGET DEPT: CITY MANAGER RECOMMENDED DESCRIPTION Office Supplies Office supplies 5,200 Printer cartridges 800 Small Tools and Minor Equipment Calculator 100 Chair 300 Computer Software Assessment program 4,200 Pro Com 300 Professional Services Contract ambulance billings, Computer consulting, FICA administration Communication Transportation AGFOA Fall Conf.-F.D. AGFOA Spring Conf.-Acct. GFOA Conf.-F.D. Staff Training GAAP update Car allowance (2) Anchorage trips Printing and Binding Budget and Financial Statement tabs and covers Repairs and Maintenance Computer hardware 2,500 Computer software 3,700 Miscellaneous repairs 1,000 6,000 400 4,500 3,500 2,180 5,565 WIZ] 7,200 Finance COUNCIL APPROVED 43 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A/C # DESCRIPTION RECOMMENDED 4667 Dues and Publications AGFOA dues 80 GFOA dues 115 Public Investor 55 GAAFR Review 50 GASB Series 130 AICPA 95 CPA license 175 WSJ Online 50 GFOA Certificate of Achievement 400 Misc. Publications 150 1,300 8064 Machinery and Equipment Computer with IBM hookup 3,300 Modular office - 5,300 Finance COUNCIL APPROVED 44 DEPARTMENT NARRATIVE GENERAL FUND - LAND Prior to the FY98 budget, the Lands Department was staffed by an Administrative Assistant III responsible for the management of all land leases and land disposal. There are two types of land, Airport Land and General Fund Land. Airport Land is the real estate the Federal Aviation Administration (FAA) deeded to the City in 1963. The FAA requires that revenues from the Airport Land System be deposited in the Airport Land System account to support the Kenai Airport. General Fund Land includes all other real estate owned by the City of Kenai that does not lie within the boundary of the Airport Lands. The Lands Department has also managed airport terminal leases and the City's Disadvantaged Business Enterprise (DBE) Program as required by U.S. Department of Transportation regulations. The salary for the position has been funded by the Airport Land System Fund - Administration. The position has been shared with the City Manager for clerical support. Beginning with the FY98 budget, a direct transfer from Airport Land System Fund to the General Fund will be made to cover the costs of providing the services described above. A restructuring will divide the duties of the Administrative Assistant III position. The Planning and Zoning Administrative Assistant will take on all land responsibilities, including Airport Land and General Fund Land. The Administrative Assistant III position will become Personnel Officer/Assistant to the City Manager. This position will continue to coordinate the DBE program and monitor airport terminal leases. The Finance Department part-time Receptionist/Clerk will become a full-time Department Assistant II position providing routine clerical support for the Airport Manager and the City Manager. 45 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 16 - Land Administration Original 31119T 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ - $ $ $ - 0200 Overtime - - - - 0250 Holiday Pay - - 0300 Leave - - - - - 0400 Medicare - - - - 0450 Social Security - - - - ' 0500 PERS - - - - 0600 Unemployment Insurance - - - - " 0700 Workers Compensation - - - - " 08M Health & Life Insurance - - - - - 0900 Supplemental Retirement Total Salaries & Benefits: $ - $ - $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies 8 109 150 150 54 150 2022 Operating & Repair Supplies 153 - - - - " 2024 Small ToolsJMinor Equipment - - - - 2025 Snack Bar Supplies - - - - " 2026 Computer Software - - 100 100 - - 4531 Professional Services 1,775 9,726 10,000 10,900 1,715 10,000 4532 Communications - - - - 4533 Travel& Transportation 336 - 450 450 - 450 4534 Advertising - 259 800 800 800 4535 Printing & Binding - - - - - 4536 Insurance - - - - " 4537 Utilities - - - - 4538 Repair & Maintenance 355 - - - - 4539 Rentals - - - - ' 4666 Books 4667 Dues & Publications - - - - - - 5041 Miscellaneous 1,099 1,067 1,100 1,100 - 1,000 Total Maint. and Operations S 3,726 $ 11,161 S 12,600 $ 13,500 S 1,769 $ 12,400 Capital Outlay 8061 Land - 5,300 - - - - 8062 Buildings - - - - 8063 Improvements - - - - 8064 Machinery & Equipment - - - ' 8065 Computer Equipment - - - - ' Total Capital Outlay $ - $ 5,300 $ - $ - $ - $ - Department Total: $ 3,726 $ 16,461 $ 12,600 $ 13,500 $ 1,769 $ 12,400 46 FUND: A/C 2021 4531 4533 4534 5041 CITY OF KENAI 1997/98 BUDGET General DEPT: Land Administration CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED Office Supplies 150 Professional Services Surveying, platting, appraising city -owned lands, litigation reports, site assessments Transportation Travel and registration fees for training Advertising Miscellaneous Recording fees, college tuition 10,000 450 800 1,000 47 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 18 - Non -Departmental Original 3/1197 3/1197 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ $ - $ - $ $ $ - 0200 Overtime - - - - 0250 Holiday Pay - - - 0300 Leave - - - - - 0400 Medicare 0450 Social Security 0500 PERS - - - - 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance - - - - - 0900 Supplemental Retirement - - - - Total Salaries & Benefits: $ - $ - $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies 1,438 2,032 2,100 2,100 1,734 2,500 2022 Operating & Repair Supplies 1,466 1,693 2,200 2,200 1,081 2,000 2024 Small Tools/Minor Equipment 529 - - - - - 2025 Snack Bar Supplies - 2026 Computer Software - - - - - - 4531 Professional Services - 1,277 - 2,500 2,450 - 4532 Communications 2,069 1,548 2,260 2,260 271 2,000 4533 Travel& Transportation - - - - - 4534 Advertising - - - - - 4535 Printing & Binding 16,554 17,612 17,000 18,183 16,714 18,100 4536 Insurance 166,888 119,814 123,250 123,250 160,487 129,800 4537 Utilities 31,119 28,517 32,000 32,000 21,898 33,500 4538 Repair & Maintenance 9,143 10,444 11,140 11,140 11,082 13,650 4539 Rentals 17,346 12,035 14,230 14,230 13,722 14,260 4541 Postage 7,169 6,734 8,000 8,000 4,513 7,500 4666 Books - - - - - 4667 Dues & Publications - - - - 120 4999 General Contingency - - 75,000 67,730 - 75,000 5041 Miscellaneous 196 253 325 405 342 325 5047 Grants to Agencies 54,136 90,176 46,300 61,300 60,800 46,300 Total Malnt. and Operations $ 308,053 $ 292,135 $ 333,805 $ 345,298 $ 295,094 $ 345,055 Capital Outlay 8061 Land - - - - - 8062 Buildings - 8063 Improvements - - 8064 Machinery & Equipment - 15,060 - - - - 8065 Computer Equipment - - - - - - 9090 Transfers 434,433 401,975 301,548 346,225 44,677 282,758 Total Capital Outlay $ 434,433 $ 417,035 $ 301,548 $ 346,225 $ 44,677 $ 282,758 Department Total: $ 742,486 $ 709,170 $ 635,353 $ 691,523 $ 339,771 $ 627,813 48 CITY OF KENAI 1997/98 BUDGET FUND: General A/C DESCRIPTION 2021 Office Supplies General administration office supplies 2022 ODeratinq and Repair Supplies DEPT: Non -Departmental CITY MANAGER COUNCIL RECOMMENDED APPROVED 2,500 City Hall 2,000 4532 Communication Elevator phone and fax charges, Phone book listings 2,000 4535 Printing and Binding City Hall copy machines: Maintenance, paper, business card plate, and supplies 18,100 4536 Insurance All insurance, less that attributed to Airport, Water and Sewer, Dock, Congregate Housing and Workers' Comp 129,800 4537 Utilities City Hall: Sanitation, gas, electricity, water and sewer 33,500 4538 Repair and Maintenance City Hall janitorial, fax machine, and postage meter 13,650 4539 Rentals Rental of postage meter and electronic scale 2,500 Land at shop, animal shelter, (etc.) land system 7,110 Warm storage (land system) 4,250 Miscellaneous 400 14,260 4541 Postage All City Hall (excluding water and sewer bills) 7,500 49 CITY OF KENAI 1997/98 BUDGET FUND• General DEPT: Non -Departmental CITY MANAGER COUNCIL APPROVED A/C # 4667 4999 5041 5047 DESCRIPTION RECOMMENDED Dues and Publications Magazine subscriptions 120 Contingency 75,000 Miscellaneous City Hall 325 Grants to Agencies Mental Health Center 9,900 Alcoholism Center 2,500 Women's Resource Center 27,100 Kenai Peninsula Community Care Center 6,800 46,300 Transfers To Land System: Lease caps per Ord 1,600 To 1984/86 Debt Service 257,158 To COA - Borough: Utilities at Senior Center 24,000 282,758 50 DEPARTMENT NARRATIVE GENERAL FUND - PLANNING & ZONING The Planning and Zoning Commission is required to review and act upon requests for variance permits, conditional use permits, and encroachment permits. The Commission interprets the provisions of the Zoning Code, reviews the City of Kenai Comprehensive Plan on an annual basis, and promotes public interest and understanding of planning, platting, zoning, land management, and other issues. The Commission also acts in an advisory capacity to the City Council and Kenai Peninsula Borough in matters of rezoning, city and airport land lease or sale petitions, capital improvements programming, subdivision plat proposals, right-of-way and easement vacation petitions and the annual budget. The planning staff works closely with both Borough personnel and the City of Kenai building official, city engineer, and administrative assistants to compile information to be presented to the Planning and Zoning Commission in performing their required tasks. The planning staff acts as a liaison and advisor to the commission and is the first step in any process to be brought to the Commission from the public or agencies. 51 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 19 - Planning And Zoning Original 3/1197 3/1/97 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 34,012 $ 29,514 $ 31,065 $ 32,967 $ 21,801 $ 34,742 0200 Overtime 435 699 2,000 2,000 269 1,000 0250 Holiday Pay - - - - - 0300 Leave - 1,169 3,202 1,300 - 1,603 0400 Medicare 505 444 526 526 324 542 0450 Social Security - - - - - 0500 PERS 1,643 311 2,108 2,108 1,331 2,459 0600 Unemployment Insurance - 1,652 181 181 1,016 687 0700 Workers Compensation 91 116 121 121 - 124 0800 Health & Life Insurance 4,278 4,266 5,649 5,353 3,917 5,700 0900 Supplemental Retirement 1,360 458 1,319 1,319 872 1,390 Total Salaries & Benefits: $ 42,324 $ 38,629 $ 46,171 $ 45,875 $ 29,530 $ 48,247 Maintenance and Operations: 2021 Office Supplies 1,324 932 1,000 1,081 286 1,000 2022 Operating & Repair Supplies 71 188 250 3,728 158 250 2024 Small Tools/Minor Equipment - 300 2,900 2,900 - 400 2025 Snack Bar Supplies - - - - - 2026 Computer Software - - 250 80 2,241 700 4531 Professional Services - 13,830 500 3,740 500 30,500 4532 Communications 1,001 701 1,200 1,200 519 1,200 4533 Travel & Transportation 1,118 500 2,590 2,590 1,861 2,700 4534 Advertising (138) 3,087 5,000 5,000 2,046 5,000 4535 Printing & Binding - 59 800 1,477 895 500 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance 21 222 300 2,644 728 300 4539 Rentals - - - - - - 4666 Books 40 100 100 100 72 200 4667 Dues & Publications - - 372 372 350 484 5041 Miscellaneous 736 462 500 500 291 500 Total Maint. and Operations $ 4,173 $ 20,381 $ 15,762 $ 25,412 $ 9,947 $ 43,734 Capital Outlay 8061 Land - - - - 8062 Buildings - - - - 8063 Improvements - - 8064 Machinery & Equipment - 2,895 - - - 1,000 8065 Computer Equipment - - 2,050 2,220 2,220 - Total Capital Outlay $ - $ 2,895 $ 2,050 $ 2,220 $ 2,220 $ 1,000 Department Total: $ 46,497 $ 61,905 $ 63,983 $ 73,507 $ 41,697 $ 92,981 52 CITY OF KENAI 1997/98 BUDGET FUND• General DEPT: Planning & Zoning CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 1,000 2022 Operating and Repair Supplies Snacks for meetings 200 Film 50 250 2024 _Small Tools/Minor Equipment Chair mat 100 Miscellaneous 300 400 2026 Computer Software Virus protection 100 Office 97 upgrade 250 Autocad upgrade 200 Contingency 150 700 4531 Professional Services Comprehensive plan 30,000 Miscellaneous 500 30,500 4532 Communication 1,200 4533 Transportation Car allowance Planners conference Misc. training Contingency 2,700 4534 Advertising 5,000 4535 Printing and Binding Zoning maps, miscellaneous 500 4538 Repairs and Maintenance Maintenance of word processor 300 4666 Books 200 4667 Dues and Publications American Planning Association Magazine 28 Western Planner Magazine 24 American Planning Association Membership 332 Contingency 100 484 53 CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 5041 Miscellaneous 8064 Machinery and Equipment HP laser printer (1/2 Public Works) DEPT: Planning & Zoning CITY MANAGER COUNCIL RECO'DIMENDED APPROVED 500 1,000 54 DEPARTMENT NARRATIVE GENERAL FUND - SAFETY The City Safety/Environmental Department is responsible for planning and directing the implementation and administration, of the City Safety and Environmental Programs, to ensure that both the Public and City employees are free from unnecessary hazard. The Safety/Environmental Department is staffed by one employee (70%) who is supervised by the City Manager. Thirty (30%) percent of the employee's time is in the Engineering Department as an Engineering Tech position. The primary responsibilities for this Department include: Researching and recommending administrative policy, including equipment, training, procedures, remedial alternatives and budgets; researching and interpreting regulations; making professional recommendations to the City Council in areas that fall under this department; administering the City Safety Committee; auditing all City facilities for compliance; serving as liaison to outside agencies and the public regarding the safety and environmental programs; reviewing accident/spill reports and making recommendations for corrections; and, developing and maintaining a database for employee training, accidents and audit records; developing investigation/cleanup plans for environmental projects; investigating potential environmental problems and making remedial alternative recommendations; preparing specifications, project budgets, schedules; writing contracts, soliciting bids, and recommending awards; administering and inspecting environmental projects; writing environmental compliance permits; writing grant applications and planning and directing the implementation and administration of the City drug and alcohol testing program. 55 Account Number 2021 2022 2024 2025 2026 4531 4532 4533 4534 4535 4536 4537 4538 4539 4666 4667 5041 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 20 - Safety Expense FY96 Description Actual Salaries and Benefits Salaries $ Overtime Holiday Pay Leave . Medicare Social Security PERS Unemployment Insurance Workers Compensation Health & Life Insurance Supplemental Retirement Total Salaries & Benefits: $ Maintenance and Operations: Office Supplies Operating & Repair Supplies Small Tools/Minor Equipment Snack Bar Supplies Computer Software Professional Services Communications Travel & Transportation Advertising Printing & Binding Insurance Utilities Repair & Maintenance Rentals Books Dues & Publications Miscellaneous Total Maint. and Operations $ Capital Outlay Original 3/1197 311197 Manager FY96 FY97 Amended Expended & Recommended Actual Budget Budaet Encumbered FY98 - $ - $ 23,687 $ 25,138 $ 17,324 $ 28,833 - - 320 320 229 320 - - 2,621 1,170 - 1,331 - - 386 386 255 442 - 1,535 1,535 1,058 2,006 - - 133 133 - 152 - 88 88 - 101 - 1,420 3,498 2,547 3,990 - 938 938 693 1,050 - $ - $ 31,128 $ 33,206 S 22,106 $ 38,225 - - 200 200 - 400 - - 222 222 29 - - - - - - 150 - - 587 737 637 290 - - 1,650 1,650 625 1,650 - - - - - 200 - - 4,475 4,475 2,011 2,550 - - - 250 245 200 - - 1,250 1,245 280 700 - - 195 200 200 220 - - - - - 500 - $ - $ 8,579 $ 8,979 $ 4,027 $ 6,860 Land - Buildings - Improvements - Machinery & Equipment - Computer Equipment - Total Capital Outlay $ - $ Department Total: $ - $ - $ 39,707 $ 42,185 $ 26,133 $ 45,085 56 CITY OF KENAI 1997-98 BUDGET FUND: General DEPT: Safety CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 400 2024 _Small Tools and Minor Equipment Modem 150 2026 Computer Software CD Rom OSHA Regs. 90 Office Pro 97 update 200 290 4531 Professional Services Drug & alcohol testing 625 Safety consultant 500 Contingency 525 1,650 4532 Communications 200 4533 Transportation Safety & environmental regulations class Governors Conference 2,550 4538 Repair and Maintenance 200 4666 Books Training videos, pamphlets, reference books 700 4667 Dues and Publications National Safety Council 220 5041 Miscellaneous 500 57 DEPARTMENT NARRATIVE GENERAL FUND - POLICE In FY97 the Police Department had kLLn full-time commissioned personnel, one seasonal enforcement aide and one half-time secretary position. The Communications Department provides the primary administrative and clerical support to the Police Department. In FY98 it is projected that the Department will respond to approximately 6,600 calls for service, of which forty percent will involve criminal offenses. The remainder will be accidents, suspicious circumstances, and other routine service type requests. The basic mission of the Department is met by the assignment of ten commissioned personnel to the Patrol function. This includes two patrol sergeants and eight patrol officers. The Investigations function is performed by four sworn personnel, which includes two uniformed investigators, a Youth Services officer, and investigations supervisor. The Youth Services Officer position was added in FY89-90. This position is responsible for investigating serious offenses committed against juveniles. Additionally, the officer participates in public education programs regarding the use of drugs and other crime -prevention subjects relating to juveniles. During the past six years the officer has taught the Drug Abuse Resistance Education (D.A.R.E.) program to over 940 Mt. View Elementary School fifth -graders. The D.A.R.E. program was expanded last year to include Kenai Middle School, where approximately 300 seventh -grade students will participate by the end of the school year. The Youth Services officer acts as liaison to all the local schools, as well as other public and community agencies that interact with juveniles. The officer also assists groups and agencies in coordinating efforts to address current and future problems, such as drug abuse, faced by today's youth. The Police Department is active in a variety of crime prevention efforts. In conjunction with the Kenai Chamber of Commerce, the department coordinates the Business Watch program. Members of the department have also been involved in organizing Neighborhood Watch programs, as well as presenting various crime prevention seminars for local businesses. Two patrol cars are being requested to replace two Chevrolet sedans. 58 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 21 - Police Original 311197 3/1197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Buda et Encumbered FY98 Salaries and Benefits 0100 Salaries $ 772,417 $ 812,527 $ 816,654 $ 828,458 $ 552,281 $ 869,013 0200 Overtime 45,576 44,664 52,000 57,460 33,711 54,500 0250 Holiday Pay 43,277 45,119 46,899 46,899 38,784 47,210 0300 Leave 37,190 25,648 97,399 50,059 22,864 50,928 0400 Medicare 5,588 7,008 7,881 7,961 4,853 7,950 0450 Social Security 362 331 387 387 312 387 0500 PERS 40,804 9,239 57,691 58,157 37,181 66,356 06W Unemployment Insurance 4,483 - 5,065 5,065 2,124 5,108 0700 Workers Compensation 23,739 23,420 26,546 26,819 - 26,763 0800 Health & Life Insurance 64,505 73,711 78,960 85,648 60,669 91,200 0900 Supplemental Retirement 21,482 23,181 24,496 24,496 12,687 24,496 Total Salaries & Benefits: $ 1,059,423 $ 1,064,948 $ 1,213,978 $ 1,191,409 $ 765,466 $ 1,243,911 Maintenance and Operations: 2021 Office Supplies 2,338 2,793 2,600 2,600 966 2,600 2022 Operating & Repair Supplies 26,328 26,673 29,500 30,237 16,942 27,500 2024 Small Tools/Minor Equipment 2,912 1,614 2,270 7,100 4,880 4,920 2025 Snack Bar Supplies - - - - - 2026 Computer Software - - - - - 738 4531 Professional Services 3,891 2,382 6,500 7,450 6,627 9,500 4532 Communications 6,595 6,329 7,775 7,971 4,725 8,600 4533 Travel & Transportation 5,963 6,805 10,610 9,710 4,090 9,890 4534 Advertising 944 433 700 700 440 700 4535 Printing & Binding 2,787 8,140 9,100 9,497 7,368 9,100 4536 Insurance - - - - - - 4537 Utilities 19,497 22,039 22,645 22,645 15,877 22,300 4538 Repair & Maintenance 8,541 13,648 12,820 12,820 10,299 12,750 4539 Rentals 3,899 522 1,000 1,198 881 1,000 4666 Books - - 300 300 23 300 4667 Dues & Publications - - 5,386 5,386 5,295 5,436 5041 Miscellaneous 13,448 14,643 9,850 9,954 8,413 9,900 Total Maint. and Operations $ 97,143 $ 106,021 $ 121,056 $ 127,568 $ 86,826 $ 125,234 Capital Outlay 8061 Land - - - - - 8062 Buildings - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 41,992 30,785 22,500 73,172 22,846 97,350 8065 Computer Equipment - - - - - - Total Capital Outlay $ 41,992 $ 30,785 $ 22,500 $ 73,172 $ 22,846 $ 97,350 Department Total: $ 1,198,558 $ 1,201,654 $ 1,357,534 $ 1,392,149 $ 875,138 $ 1,466,495 59 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A/C # DESCRIPTION RECOMMENDED 2021 Office Supplies Misc. office supplies, codes, statutes, special forms, etc. 2,600 2022 Operating and Repair Supplies Investigative supplies, film and photo processing, chemicals, ammunition, uniform issue items, video supplies, vehicle supplies, kitchen supplies, crime prevention materials, janitorial supplies, electrical supplies, parts and supplies for radar units, weapons, video cameras, etc. 27,500 2024 Small Tools and Minor Equipment Investigative and hand tools, lightbars, light controllers, shotgun racks, push bumpers, cellphones, bookshelf and desk 4,920 2026 Computer Software 738 4531 Professional Services Physicals for officers, investigative impounds, lab exams, psychological exams 9,500 4532 Communication 8,600 4533 Transportation Basic Law Enforcement Interview/Interrogation Homicide Training Sexual Abuse MVA Investigation IACP Conference Supervisory Training AACOP Meetings Methods of Instruction Firearms Inst. Training 9►890 Police COUNCIL APPROVED .e CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A/C # DESCRIPTION RECOMMENDED 4534 Advertising Patrol car bids, position vacancies 700 4535 Printing and Binding Copying charges, including paper and toner, and forms not provided by the State, etc. 9,100 4537 Utilities Electricity (50%), garbage (25%), water and sewer (50%), gas (25%) 22,300 4538 Repairs and Maintenance Repairs of buildings, boiler inspection, janitorial, maintenance contracts, etc. 12,750 4539 Rentals Postage meter, miscellaneous 1,000 4666 Books 300 4667 Dues and Publications LETN subscription 3,456 Alaska statute 450 Peninsula Clarion 80 Emp. Practices newsletter 100 Dues to professional organizations 350 Subscriptions to professional publications 1,000 5,436 5041 Miscellaneous Uniform allowance, college tuitions, certification fees, misc. contingency 9,900 8064 Machinery and Equipment One police vehicle 26,700 Three personal computers 9,000 Police records management system 61,650 97,350 Police COUNCIL APPROVED 61 DEPARTMENT NARRATIVE GENERAL FUND - FIRE The City of Kenai Fire Department is responsible for fire suppression, airport crash fire rescue, hazardous materials, emergency medical services, fire prevention, code enforcement and fire investigations within the incorporated City of Kenai. The department serves an area of approximately thirty-three square miles and a population of approximately 7,000. The fire department is located at 105 South Willow Street in the Public Safety Building in conjunction with the Kenai Police Department. The department consists of seventeen paid personnel: Chief, Assistant Chief, Battalion Chief, Fire Marshal, Administrative Assistant, and twelve line personnel consisting of three Captains, three Engineers, and six Firefighters. All line personnel are State Firefighter I certified in addition to their EMT/Paramedic qualifications and are cross -trained in fire prevention, structural firefighting, hazardous materials, and airport crash rescue. There are many facets of the department that personnel are responsible to maintain, such as hoses, hydrants, inventory, equipment, apparatus and training. The department has on line one 95' aerial platform, three Class A tanker/pumpers, two airport crash trucks, two advanced life support ambulances, one rescue truck and two staff vehicles. The department was dispatched to a total of 837 emergency responses during 1996. Of these, 237 were for fire (this includes two for the airport), and 600 for rescue. The total dollar loss due to fire was estimated at $374,806.00 for the year. 62 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 22 - Fire Original 3/1197 3/1197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 696,252 $ 827,904 $ 823,748 $ 856,799 $ 564,705 $ 866,504 0200 Overtime 59,798 41,790 38,000 38,000 22,942 38,000 0250 Holiday Pay 33,431 41,610 43,828 43,828 33,803 43,434 0300 Leave 37,027 45,916 102,379 53,D43 16,817 50,196 0400 Medicare 3,338 5,497 5,850 5,850 4,130 5,918 0450 Social Security - - - - - - 0500 PERS 37,658 9,386 57,587 57,587 37,474 65,218 0600 Unemployment Insurance 3,604 3,075 5,040 5,040 215 4,991 0700 Workers Compensation 35,567 39,532 51,028 51,028 - 50,586 0800 Health & Life Insurance 60,043 77,144 74,476 91,001 64,601 96,900 0900 Supplemental Retirement 20,761 22,726 25,297 25,297 12,662 25,297 Total Salaries & Benefits: $ 987,479 $ 1,114,580 $ 1,227,233 $ 1,227,473 $ 757,349 $ 1,247,044 Maintenance and Operations: 2021 Office Supplies 1,836 2,867 1,800 2,111 2,053 1,800 2022 Operating & Repair Supplies 18,075 23,212 22,676 18,548 17,665 30,000 2024 Small TooWMinor Equipment 16,649 22,314 32,050 38,037 31,572 22,000 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 2,830 2,830 2,481 670 4531 Professional Services 9,400 12,622 18,070 18,270 12,270 16,000 4532 Communications 4,509 5,377 6,800 6,886 3,729 6,000 4533 Travel & Transportation 8,472 8,983 20,260 20,260 19,579 10,220 4534 Advertising - - 200 250 208 500 4535 Printing & Binding 1,657 685 300 300 125 1,000 4536 Insurance - - - - - - 4537 Utilities 20,956 21,721 20,610 20,610 13,233 21,320 4538 Repair & Maintenance 6,968 12,629 6,750 6,142 2,875 5,455 4539 Rentals 2,695 - - - - - 4666 Books 957 1,173 - - - 853 4667 Dues & Publications - - 4,290 4,290 2,918 2,216 5041 Miscellaneous 13,709 12,730 7,200 7,200 5,934 2,355 Total Maint and Operations $ 105,883 $ 124,313 $ 143,836 $ 145,734 $ 114,642 $ 120,389 Capital Outlay 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 293,766 147,627 37,705 38,704 35,744 3,500 8065 Computer Equipment - - - - - - Total Capital Outlay $ 293,766 $ 147,627 $ 37,705 $ 38,704 $ 35,744 $ 3,500 Department Total: $ 1,387,128 $ 1,386,520 $ 1,408,774 $ 1,411,911 $ 907,735 $ 1,370,933 63 CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 2021 Office Supplies 2022 Operating and Repair Supplies DEPT: Fire CITY MANAGER COUNCIL RECOMMENDED APPROVED EMS supplies, fire prevention materials, film, developing, oils, lubricants, cleaners, gasoline, promotional exams, compressor filters, gas monitor kit, batteries, turnouts, boots, helmets, gloves, hoods, jackets, printing supplies, hydrant flags NFPA uniforms 5,350 2024 Small Tools and Minor Equipment 1,800 30,000 EMS equipment, strainers, hose, chainsaw, tarps, SCBA cylinders, computer hardware upgrade, SCBA communication system, misc. 22,000 2026 Computer Software Grantscape CD Rom, Microsoft Office 97, Windows 97 upgrade 670 4531 Professional Services Physicals, medical advisor's fee, air analysis, hydrostat testing, ACLS instructor fee, Fire instructor fee, Microsoft support contract, Fire Programs support contract, miscellaneous professional fees 16,000 4532 Communication 6,000 4533 Transportation Fire Arson Conference Intl. Fire Chief Conference ASF Conference Western FC Conference EMS Symposium CPR/Paramedic Refresher 10,220 4534 Advertising Fire prevention, misc. 500 64 CITY OF KENAI 1997/98 BUDGET FUND: Gereral DEPT: Fire CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 4535 Printing and Binding Printing of miscellaneous manuals, copy paper, toner 1,000 4537 Utilities Electricity, water and sewer, gas, garbage 21,320 4538 Repairs and Maintenance Ladder testing, carpet cleaning, boiler inspection, PTI maintenance contract, misc. maintenance 5,455 4666 Books 853 4667 Dues and Publications GIS subscription 300 EMS Council dues 25 NFPA 450 AAFAI dues 120 AK Fire Chief's dues 300 AK Firefighters dues 250 Thompson Publishing-FLSA 248 Peninsula Clarion 78 Fire Engineering 35 Firehouse magazine 50 Anchorage Daily News 160 Kenai Pen. Fire Chiefs 80 IAAI dues 120 2,216 5041 Miscellaneous Clothing allowances (5), practice exams, fire prevention volunteer allowance 2,355 8064 Machinery and Equipment Life Shear cutter kit 3,500 65 DEPARTMENT NARRATIVE GENERAL FUND - COMMUNICATIONS In FY97 the Communications Department consisted of seven full- time Dispatcher/Clerks, and one Communications/Records Supervisor. The Communications Department provides the channel through which the Kenai Police and Fire Departments are able to maintain their law enforcement, emergency medical, and search and rescue responsibilities to the public. All incoming requests for information and/or assistance, both routine and emergency, are routed through the Communications Center for dissemination to the proper person or agency. The employees of the Communications Department are most often the first contact the public has with the City. The department provides extensive administrative support to the Police Department in the way of record keeping and clerical requirements. It is responsible for maintaining various statistical reports including the Uniform Crime Report and CrimeStoppers data. Additionally, it provides inventory control and purchasing for both the Communications and Police Departments, monitoring of alarms for business, residential and financial institution security systems, and microfilming of department records. Support is provided to other City agencies in the form of maintaining fuel logs, issuing interim burn and hydrant permits, monitoring of the Secode alarm system for the water and sewer lift stations, and after-hours telephone message services. The Communications/Records Supervisor, in addition to overall supervision responsibilities of the Communications Department, serves as an Administrative Assistant to the Police Chief. The position prepares and administers bids and contracts, administers regulatory enforcement, and manages the evidence custodian and dissemination functions of the Police Department. City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 23 - Communications Original 311197 311/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 269,401 $ 278,594 $ 284,042 $ 298,590 $ 195,406 $ 307,599 0200 Overtime 4,135 5,407 4,500 4,500 3,164 6,500 0250 Holiday Pay 13,822 15,288 16,098 16,098 14,462 16,429 0300 Leave 4,064 3,259 34,342 17,116 2,035 17,437 0400 Medicare 2,423 2,731 3,561 3,561 2,257 3,744 0450 Social Security - - - - _ _ 0500 PERS 13,707 3,083 19,409 19,409 13,104 22,740 0600 Unemployment Insurance 1,380 - 1,695 1,695 7,184 6,000 0700 Workers Compensation 767 947 1,126 1,126 - 1,177 0800 Health & Life Insurance 32,326 35,276 32,157 42,824 30,373 45,600 0900 Supplemental Retirement 10,169 9,638 11,391 11,391 6,336 11,737 Total Salaries & Benefits: $ 352,194 $ 354,223 $ 408,321 $ 416,310 $ 274,321 $ 438,963 Maintenance and Operations: 2021 Office Supplies 1,773 2,549 2,000 2,000 1,021 2,000 2022 Operating & Repair Supplies - 480 3,5W 3,550 2,783 800 2024 Small Tools/Minor Equipment 4,702 530 875 875 572 450 2025 Snack Bar Supplies - - - _ _ _ 2026 Computer Software - - 150 150 - 1,700 4531 Professional Services - - 100 100 30 100 4532 Communications 3,814 3,866 4,200 4,200 3,163 4,200 4533 Travel & Transportation 1,461 994 2,350 Z419 680 2,000 45U Advertising 121 269 100 100 47 250 4535 Printing & Binding - - - _ - - 4536 Insurance 4537 Utilities - - - _ _ - 4538 Repair & Maintenance 23,450 25,409 26,900 26,900 23,462 20,000 4539 Rentals 1,037 - - - _ - 4666 Books - - 100 100 - 100 4667 Dues & Publications - - 150 150 20 150 5041 Miscellaneous 3,637 3,077 3,085 3,210 1,998 3,085 Total Maint. and Operations $ 39,995 $ 37,174 $ 43,560 $ 43,764 $ 33,776 $ 34,835 Capital Outiav 8061 Land - - _ _ _ _ 8062 Buildings 8063 Improvements - - - _ _ _ 8064 Machinery & Equipment 8,465 2,438 - - - 31,310 8065 Computer Equipment - - _ _ _ _ Total Capital Outlay $ 8,465 $ 2,438 $ - $ - $ - $ 31,310 Department Total: $ 400,654 $ 393,835 $ 451,881 $ 460,064 $ 308,097 $ 505,108 67 CITY OF KENAI 1997/98 BUDGET FUND• General DEPT: Communications CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies Radio logs, typewriter ribbons, microfilm, and other misc. office supplies 2,000 2022 Operating and Repair Supplies Uniform items, training material and films 800 2024 Small Tools & Minor Equipment DAT tapes 450 2026 Computer_Software Windows 95 upgrade 500 Word Perfect for Windows 95 x 4 1,000 Excel upgrade 200 1,700 4531 Professional Services 100 4532 Communication Toll charges, Crimestopper phone, APSIN/NCIC line charges 4,200 4533 Transportation EMD training Methods of instruction training Miscellaneous seminars 2,000 4534 Advertising Advertising for position vacancies 250 4538 Repairs and Maintenance Radio maintenance contract for City's communication equipment (excluding FAA radios and water and sewer alarm system), maintenance on new system, maintenance contract on ASPIN terminal, repairs not covered by maintenance contract 20,000 4666 Books 100 M. CITY OF KENAI 1997/98 BUDGET FUND: General A/C # DESCRIPTION 4667 Dues and Publications PSCS magazine 35 IAPE dues 35 Dispatch Monthly 30 Miscellaneous 50 5041 Miscellaneous Uniform allowances, EMD re -certification fees, Red Cross re -certification fees, Notary bonds, employment testing packets, college tuitions 8064 Machinery and Equipment Four personal computers 12,000 Logging recorder 19,310 DEPT: Communications CITY MANAGER COUNCIL RECOMMENDED APPROVED 150 3,085 31,310 DEPARTMENT NARRATIVE GENERAL FUND - ANIMAL CONTROL The Animal Control Department, which is under the supervision of the Police Chief, has two full-time employees. The chief animal control officer oversees the total operation of the shelter and all enforcement matters. Duties include field enforcement, shelter maintenance, euthanasia of animals, public information services and adoption placement. The main purpose of the Animal Control Department is to enforce the Municipal Animal Code for the City of Kenai. The code covers many areas of animal welfare and restraint. The Animal Control Department is a multi -function service to the community. Rabies control, public safety, animal welfare, public relations and education all come into play with this service. The program has an animal shelter that can keep up to ten large adult dogs and eight adult cats safely. Duties of this division include regular patrols of Kenai to impound strays, investigating specific complaints, issuing citations to violators, answering emergency calls through Kenai Police Department, working with the city attorney preparing court cases and testifying in court, planning long range animal control programs, purchasing supplies and new equipment for the animal shelter, keeping records of impounded animals and their disposition, preparing reports, fee collection, animal adoption programs, preparing information for public education, conducting annual rabies shot clinic, and euthanasia of animals. 70 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 29 - Animal Control Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Buda et Encumbered FYN Salaries and Benefits 0100 Salaries $ 80,085 $ 77,087 $ 74,770 $ 79,348 $ 54,035 $ 81,492 0200 Overtime 5,268 6,493 6,000 6,000 3,484 6,000 0250 Holiday Pay - _ _ - - _ 0300 Leave (2,036) 3,206 10,157 5,579 2,173 5,642 0400 Medicare 69 - - - - - 0450 Social Security 293 - - - - - 0500 PIERS 3,846 861 5,147 5,147 3,468 6,019 0600 Unemployment Insurance - 2,448 455 455 - 465 0700 Workers Compensation 1,239 1,158 1,355 1,355 - 1,388 0800 Health & Life Insurance 8,858 9,339 7,920 10,706 7,818 11,400 0900 Supplemental Retirement 2,931 2,949 2,976 2,976 1,967 3,000 Total Salaries & Benefits: $ 100,553 $ 103,541 $ 108,780 $ 111,566 $ 72,945 $ 115,406 Maintenance and Operations: 2021 Office Supplies 348 435 450 700 614 800 2022 Operating & Repair Supplies 6,086 5,971 6,300 6,396 4,430 7,000 2024 Small Tools/Minor Equipment 892 978 900 650 191 2,000 2025 Snack Bar Supplies - _ - _ _ _ 2026 Computer Software - - 300 300 _ _ 4531 Professional Services - 400 400 400 200 400 4532 Communications 1,832 2,083 2,400 2,400 1,437 2,200 4533 Travel & Transportation 1,371 1,427 3,600 3,600 2,388 3,000 4534 Advertising 440 625 800 800 694 800 4535 Printing & Binding _ _ _ _ - _ 4536 Insurance - _ _ _ _ _ 4537 Utilities - _ _ - _ 7,000 4538 Repair & Maintenance 107 - 500 500 - 500 4539 Rentals - _ - _ _ - 4666 Books 226 255 400 400 - 250 4667 Dues & Publications - - 175 175 120 140 5041 Miscellaneous 1,524 1,353 1,600 1,600 1,090 1,600 Total Maint. and Operations $ 12,826 $ 13,527 $ 17,825 $ 17,921 $ 11,164 $ 25,690 Capital Outlay 8061 Land - - _ - - _ 8062 Buildings - - _ - - _ 8063 Improvements _ _ - - - _ 8064 Machinery & Equipment - _ _ _ _ _ 8065 Computer Equipment - - 300 300 263 _ Total Capital Outlay $ - $ - $ 300 $ 300 $ 263 $ - Department Total: $ 113,379 $ 117,068 $ 126,905 $ 129,787 $ 84,372 $ 141,096 71 FUND: General A/C # 2021 2022 2024 4531 4532 4533 4534 4537 4538 4666 4667 5041 CITY OF KENAI 1997/98 BUDGET DEPT: CITY MANAGE DESCRIPTION RECOMMENDED Office Supplies Miscellaneous office supplies, license application forms, etc. Operating and Repair Supplies Animal feed, dog licenses, cleaning supplies, medical supplies, gloves, foul weather gear, uniform and supplies Small Tools and Minor Equipment Professional Services Treatment by Vet of injured and sick animals, routine vaccinations Communication Charges for telephone, lease line for radio, alarm system monitor Transportation AHA Training Conference NACA Conference Advertising Utilities New shelter Repair and Maintenance Services Heaters, plumbing, electrical, and general repairs Books Dues and Publications AK Animal Control Association Dues 50 American Humane Association Dues 50 Washington Animal Control Association Dues 20 Shelter Sense/HSUS Pub. 20 Miscellaneous Uniform allowance 1,000 Contingency 600 72 Animal Control R COUNCIL APPROVED 800 7,000 2,000 400 2,200 3,000 800 7,000 500 250 140 1,600 DEPARTMENT NARRATIVE GENERAL FUND - PUBLIC WORKS ADMINISTRATION The Department of Public Works has a broad range of responsibilities in the City of Kenai. In FY97 the department was reorganized. Animal Control, which had historically been classified as a Public Safety function, was transferred to the administrative control and supervision of the Police Chief. Functional responsibilities in the Public Works Department were reassigned to improve communications and reduce the span of control associated problems. The Public Works Director reports to the City Manager and is responsible for the departments that deliver direct services to the public. This would include the Street Department; Street Lighting; Water and Sewer Department; Sewer Treatment Plant; and the Boating Facility. The Public Works Director also serves as the project manager on assigned maintenance and capital improvement projects. The City Engineer reports to the City Manager and is responsible for Planning and Zoning support and for the departments that provide infrastructure support to other City departments. This would include the Public Works Administrative staff; Engineering Technician; Buildings (Inspection and Maintenance) and the City Shop. The City Engineer provides engineering support and project management on assigned maintenance and capital improvement projects. 73 Account Number City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 31 - Public Works Administration Expense Description Salaries and Benefits Salaries Overtime Holiday Pay Leave Medicare Social Security PERS Unemployment Insurance Workers Compensation Health & Life Insurance Supplemental Retirement Total Salaries & Benefits: Original 311197 3/"7 Manager FY96 FY96 FY97 Amended Expended & Recommended Actual Actual Buda et Budget Encumbered FY98 $ 210,281 $ 218,153 $ 191,266 $ 202,976 $ 130,543 $ 197,689 586 301 1,000 1,000 1,062 1,500 3,546 6,126 25,656 13,946 15,216 13,174 983 1,041 829 829 509 805 10,058 2,250 12,300 12,300 7,936 13,704 - - 1,090 1,090 2,832 1,062 3,320 2,011 2,417 2,417 - 2,395 17,265 18,598 17,797 17,933 13,086 18,810 5,169 5,903 5,063 5,063 2,556 4,950 $ 251,208 $ 254,383 $ 257,418 $ 257,554 $ 173,740 $ 254,089 Maintenance and Operations: 2021 Office Supplies 1,782 2,694 3,500 3,548 790 2,500 2022 Operating & Repair Supplies 175 600 1,000 1,153 431 750 2024 Small Tools/Minor Equipment 1,538 3,292 3,500 3,968 2,272 1,400 2025 Snack Bar Supplies - - _ _ _ _ 2026 Computer Software - - 1,900 1,900 - 1,400 4531 Professional Services 2,780 300 8,000 12,568 9,628 - 4532 Communications 1,771 1,675 2,500 2,504 1,480 2,500 4533 Travel & Transportation 2,264 5,028 6,500 7,059 3,779 6,000 4534 Advertising 428 50 500 500 469 500 4535 Printing & Binding 374 305 500 1,973 1,389 500 4536 Insurance - - - - - - 4537 Utilities - - - _ _ - 4538 Repair & Maintenance 192 435 10,500 10,955 1,531 4,000 4539 Rentals - - - - - - 4666 Books 362 3,731 400 734 433 B00 4667 Dues & Publications - - 2,600 2,600 976 2,000 5041 Miscellaneous 4,959 5,919 1,000 3,294 935 2,000 Total Maint. and Operations $ 16,625 $ 24,029 $ 42,400 $ 52,756 $ 24,113 $ 24,350 Capital Outlay 8061 Land - - - - - - 8062 Buildings 8063 Improvements - _ _ _ _ _ 8064 Machinery & Equipment 3,500 22,900 - - - 3,000 8065 Computer Equipment - - 6,900 6,900 6,895 - Total Capital Outlay $ 3,500 $ 22,900 $ 6,900 $ 6,900 $ 6,895 $ 3,000 Department Total: $ 271,333 $ 3019312 $ 3069718 $ 317,210 $ 204,748 $ 281,439 74 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: Public Works Administration CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies Engineering supplies, maps, drafting supplies, plans and specs, tapes and other miscellaneous office supplies 2,500 2022 Operating and Repair Supplies Film, foul weather gear, photo supplies and processing, gloves, flagging, safety boots and clothing, building materials for office, misc. supplies 750 2024 Small Tools and Minor Equipment Plan holders, partitions, file cabinets, conference table, computer RAM upgrade, cell phone 1,400 2026 Computer Software Office Pro 97 upgrade (3), AutoCad upgrade (1/2), misc. 1,400 4532 Communication 2,500 4533 Transportation Seminars, conferences, Municipal League, workshops, etc., per diem, travel, lodging, car rentals, etc. 6,000 4534 Advertising 500 4535 Printing and Binding Paper and supplies relating to blueprints and mylars, reproductions, etc. 500 4538 Repairs and Maintenance Repairs on computer, cell phone, dictaphones, blueprint machine, radios, scan blueprint, and other office equipment 4,000 75 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: Public Works Administration CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 4666 Books 800 4667 Dues and Publications ASCE, AWWA, SPWA, ENR, State Regs, WEF, PMI, NSC, Clarion, APWA, Computer magazine, and other dues and publications 2,000 5041 Miscellaneous Recording fees, college tuition costs reimbursements, miscellaneous items 2,000 8064 Machinery and Equipment Desk/work area for PW Admin. Asst. 2,000 HP Laser Printer (1/2 P & Z) 1,000 3,000 // �" 04"t 76 DEPARTMENT NARRATIVE GENERAL FUND - SHOP The Shop department of Public Works consists of three full-time employees. Their work is concentrated in the shop building which consists of a metal building with an add -on lube maintenance section for cars and light trucks equipped with a two post floor hoist. The main shop area consists of one drive thru bay and one dead end bay for other equipment maintenance. The main shop building also contains a small office area and a parts and tool room connected with a 40 foot storage trailer van box for additional storage. This division of Public Works is responsible for maintenance of all City owned equipment. The shop maintains, repairs, and services approximately 24 cars, 23 pickups and vans, 26 heavy trucks, and 15 off road vehicles such as graders, loaders, backhoes, and farm type tractors. We also maintain another 173 miscellaneous pieces of equipment which includes parks equipment such as lawn mowers, weed eaters, sprinklers, etc. 77 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 32 - Shop Original 311197 311/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries. $ 144,535 $ 148,509 $ 145,423 $ 154,327 $ 102,885 $ 154,327 0200 Overtime 485 406 800 800 180 800 0250 Holiday Pay - - - - - - 0300 Leave 2,433 2,107 20,131 11,227 1,087 10,684 0400 Medicare - - - - - - 0450 Social Security - - - - - - 0500 PERS 6,917 1,534 9,354 9,354 6,215 10,673 0600 Unemployment Insurance - - 832 832 - 829 0700 Workers Compensation 4,438 4,607 5,370 5,370 - 5,352 0800 Health & Life Insurance 12,834 13,948 13,090 16,059 11,720 17,100 0900 Supplemental Retirement 4,660 4,587 4,500 4,500 2,551 4,500 Total Salaries & Benefits: $ 176,302 $ 175,698 $ 199,500 $ 202,469 $ 124,638 $ 204,265 Maintenance and Operations: 2021 Office Supplies 213 249 300 300 173 300 2022 Operating & Repair Supplies 167,023 152,022 154,180 169,361 112,234 160,000 2024 Small Tools/Minor Equipment 8,203 3,539 4,000 5,121 4,903 5,000 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 2,500 2,300 596 500 4531 Professional Services 3,233 - 2,100 2,100 1,089 201 4532 Communications 985 875 1,000 1,000 799 1,200 4533 Travel & Transportation 2,502 2,267 6,120 6,120 1,898 5,700 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities. 32,330 33,764 32,000 32,034 21,084 34,000 4538 Repair & Maintenance 48,233 56,017 39,000 39,000 19,472 41,100 4539 Rentals - - 250 250 - 250 4666 Books - - - - - - 4667 Dues & Publications - - 500 500 48 500 5041 Miscellaneous 4,580 7,548 6,500 6,561 4,520 7,000 Total Maint. and Operations $ 267,302 $ 256,281 $ 248,450 $ 264,647 $ 166,816 $ 255,751 Capital Outlay 8W1 Land - - - - - - 8062 Buildings - - 2,000 - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 1,752 42,900 3,817 15,370 15,370 2,650 8065 Computer Equipment - - 3,000 2,640 2,640 - Total Capital Outlay $ 1,752 $ 42,900 $ 8,817 $ 18,010 $ 18,010 $ 2,650 Department Total: $ 445,356 $ 474,879 $ 456,767 $ 485,126 $ 309,464 $ 462,666 78 CITY OF KENAI 1997/98 BUDGET FUND• General DEPT: Public Works - Shop CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 300 2022 Operating and Repair Supplies Nuts, bolts, screws, fittings, chemicals, sprays, welding supplies, oxygen, acetylene, soap, towels, hand cleaner, heet, starting fluid, acid, additives, first aid supplies, permatex, filters and petroleum products, freight and misc. supplies. Paint, steel, iron, parts, tires, batteries, cutting edges, tire chains, other miscellaneous supplies, and freight when ordering above items 160,000 2024 Small Tools and Minor Equipment Hand tools, wrenches, pliers, hammers, sockets, metric tools, tool boxes, extension ladders, punches, screw drivers, FAX machine, current probe, and various other items 5,000 2026 Computer Software 500 4531 Professional Services Baseline medical exams 201 4532 Communication 1,200 4533 Transportation Vehicle Main. Conference E-One Seminars Oshkosh Seminar 5,700 4537 Utilities Gas, electricity, water and sewer, garbage 34,000 79 FUND: General A/C 4538 4539 4667 5041 8064 Public Works - Shop CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED _Repairs and Maintenance Contract equipment repairs, general maintenance, crash repairs, bucket truck inspections Rentals Dues and Publications Miscellaneous Laundry service, vehicle licenses, misc. items Machinery and Equipment Hot water pressure washer CITY OF KENAI 1997/98 BUDGET DEPl': 41,100 250 500 7,000 2,650 M9 DEPARTMENT NARRATIVE GENERAL FUND - STREETS The Street Department of Public Works consists of one street and airport foreman, one leadman, three full-time equipment operator I's, and one equipment operator I for six months. They operate out of the crew building. The Street Department is responsible for all phases of year-round street and airport maintenance and repair activities. Included are road grading and snow plowing, shoulders, drainage ditches and culverts, rights -of -way and easements, airport runways, taxiways, and aircraft and vehicle parking lots. This crew operates a wide variety of equipment including dump trucks, sanders, flatbeds, graders, loaders, sweepers, snowblowers, asphalt recycler, welders, Unimog tractor, compactors, trash pumps, generators, vactor suction truck, boilers, backhoes, cement mixer, pavement cutters, compressors, cranes, pressure washers and steam cleaners, tractors, mowers, fork lifts, shaker screen, asphalt distributor, paint stripper, and many other pieces of equipment. 81 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 33 - Street Department Original 3/1/97 3/1/97 Manager Account Expense FY95 FY96 FY97 Amended Expended a Recommended Number Description Actual Actual Budget Budoet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 199,191 $ 206,916 $ 197,239 $ 211,001 $ 135,486 $ 216,237 0200 Overtime 13,795 13,400 16,000 20,000 17,449 20,000 0250 Holiday Pay - - - - - - 0300 Leave 2,648 (1,335) 28,861 15,192 - 15,145 0400 Medicare 1,807 1,815 1,987 1,987 1,507 2,107 0450 Social Security - - - - - - 0500 PERS 10,159 2,269 13,688 13,688 10,265 16,253 0600 Unemployment Insurance 5,442 482 1,210 1,210 - 1,257 0700 Workers Compensation 9,778 9,967 11,477 11,477 - 11,917 0800 Health & Life Insurance 17,410 19,361 29,139 29,442 21,474 31,350 0900 Supplemental Retirement 7,263 7,380 7,149 7,149 4,920 7,170 Total Salaries & Benefits: $ 267,493 $ 260,255 $ 306,750 $ 311,146 $ 191,101 $ 321,436 Maintenance and Operations: 2021 Office Supplies 195 111 300 300 40 200 2022 Operating & Repair Supplies 59,272 54,377 68,000 86,850 26,192 70,000 2024 Small Tools/Minor Equipment 701 1,679 1,500 1,500 856 1,500 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 500 500 - 500 4531 Professional Services - - - 575 575 600 4532 Communications 910 704 700 700 674 1,000 4533 Travel & Transportation - 267 1,350 1,350 - 2,000 4534 Advertising 654 738 1,000 1,000 453 1,000 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities 5,906 5,171 4,000 4,000 4,075 6,000 4538 Repair & Maintenance 9,561 16,053 31,500 41,580 16,411 31,500 4539 Rentals - 229 7,000 7,000 358 5,000 4666 Books - - - - - - 4667 Dues & Publications - - 200 200 48 200 5041 Miscellaneous 3,927 4,881 6,000 6,059 4,499 6,000 Total Malnt. and Operations $ 81,126 $ 84,210 $ 122,050 $ 151,614 $ 64,181 $ 125,500 Capital Outtay 8061 Land - - - - - - 8062 Buildings - - 1,500 - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 35,602 326,184 33,300 34,800 12,755 9,950 8065 Computer Equipment - - 500 500 277 - Total Capital Outlay $ 35,602 $ 326,194 $ 35,300 $ 35,300 $ 13,032 $ 9,950 Department Total: $ 384,221 $ 670,649 $ 464,100 $ 499,060 $ 258,314 $ 456,886 82 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: Public W-3rks - Street Ma-.ntenance CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 200 2022 Operating and Repair Supplies Welding and cutting supplies, barricades, gloves, safety supplies, paper towels, coffee, cleaning supplies, soap, tissue paper, foul weather gear, safety boots, hoses, saw blades, chains, wire, rope, hot mix, pea gravel, chip rock, dust control, tar, sealer, pipe and steel, propane, culverts, sign and sign materials, catch basins, lids, building supplies, cable, concrete, gravel, sewer rock, paint and paint supplies, pit run gravel, sand, dust control CSSI, crack sealer 70,000 2024 Small Tools and Minor Equipment Miscellaneous hand tools and extension cords 1,500 2026 Computer Software Miscellaneous 500 4531 Professional Services Miscellaneous 600 4532 Communication 1,000 4533 Transportation Travel expenses for schools and seminars 2,000 4534 Advertising 1,000 4537 Utilities Street maintenance building 6,000 83 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: Public Works - Street Maintenance A/C DESCRIPTION 4538 Repairs and Maintenance Dust control distributor truck and shipping, street repairs, curb and sidewalk, asphalt repairs, radio repairs, backhoe services 4539 Rentals Rental on compaction equipment, concrete drill, hose, dozer, crane, barricades, pumps, compressor, lights, saws, etc. CITY MANAGER COUNCIL RECOMMENDED APPROVED 31,500 5,000 4667 Dues and Publications 200 5041 Miscellaneous Laundry service, etc. 6,000 8064 Machinery and Equipment Copy machine (1/3) 550 Electric arrow for traffic control 1,400 Snow bucket for 966C (not needed if new loader is purchased) 8,000 9,950 / c% E1! DEPARTMENT NARRATIVE GENERAL FUND - BUILDINGS This department of Public Works consists of the City's building official and building maintenance worker. The building official, or inspector, operates out of City Hall while the maintenance worker operates out of the Building Maintenance Shop which is adjacent to the City Shop. The building official helps to assure that new construction in private and public buildings is in compliance with established codes, laws, and regulations. The work entails various duties such as plan review, inspection, record keeping, issuing permits and overseeing maintenance to City buildings. He must have knowledge of construction, skilled trades, and code regulations. The building official inspects new construction and issues a certificate of occupancy upon acceptable completion of the work. He testifies at hearings related to violations of codes, laws, or regulations. The maintenance worker is a repairer who performs semi -skilled work in the alteration, repair, and maintenance of City buildings, facilities, and equipment. He performs basic work in carpentry, painting, plumbing, plastering, sheet rock installation, electrical, and mechanical work. He operates hand and power tools and shop equipment as needed. The maintenance worker is responsible for the repairs and maintenance of the following buildings: Visitors Center; Public Safety Building; Congregate Housing; City Hall; Airport Terminal; Library; Senior Citizens Center; Sewage Treatment Plant; Shop Building; Recreation Center; Automated Flight Service Station; Animal Control; Crew Building; Generator Building; three pump houses; three restroom facilities; eight cold storage buildings; and three. warm storage buildings. 85 Account Number 0100 0200 0250 0300 0400 0450 0500 0600 0700 0800 0900 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 34 - Buildings Department Expense Description Salaries and Benefits Salaries Overtime Holiday Pay Leave Medicare Social Security PERS Unemployment Insurance Workers Compensation Health & Life Insurance Supplemental Retirement Total Salaries & Benefits: Original 311197 3i1/97 Manager FY95 FY96 FY97 Amended Expended & Recommended Actual Actual Budaet Budget Encumbered FY98 $ 78,460 $ 82,384 $ 81,106 $ 86,072 $ 57,997 $ 89,040 1,255 2,016 2,500 2,500 223 2,500 3,586 (2,871) 9,673 4,707 - 4,680 1,156 1,224 1,352 1,352 844 1,395 3,802 870 5,341 5,341 3,511 6,298 - - 466 466 - 481 2,800 2,467 2,539 2,539 - 2,619 8,556 9,339 8,727 10,706 7,818 11,400 2,818 2,991 3,000 3,000 1,931 3,000 $ 102,433 $ 98,420 $ 114,704 $ 116,683 $ 72,324 $ 121,413 Maintenance and Operations: 2021 Office Supplies 1,419 1,198 500 604 175 500 2022 Operating & Repair Supplies 17,484 19,203 20,600 22,857 18,781 20,000 2024 Small Tools/Minor Equipment 1,163 1,951 1,500 2,609 2,451 5,000 2025 Snack Bar Supplies - - - 500 - 500 42 500 2026 Computer Software - - 4531 Professional Services - - - - - 4532 Communications 1,323 1,571 1,560 1,560 1,089 1,600 4533 Travel & Transportation 2,417 3,553 4,725 4,725 2,240 3,500 4534 Advertising - - - - - 500 4535 Printing & Binding - - - - - 4536 Insurance - - - - - 4537 4538 Utilities Repair & Maintenance - 46,598 - 90,621 - 135,283 - 142,174 - 45,757 180,000 4539 Rentals 423 371 200 200 - 200 4666 Books 1,682 203 200 200 68 1,500 4667 Dues & Publications - - 325 325 304 325 5041 Miscellaneous 1,813 2,793 400 421 147 400 Total Malnt and Operations $ 74,322 $121,464 $ 165,793 $ 176,175 $ 71,054 $ 214,025 Capital Outlay 8061 Land - - - - - _ 8062 Buildings - - 2,343 2,343 2,343 59,000 8063 8064 Improvements Machinery & Equipment - 2,099 - 6,300 - 2,000 - 2,000 ' 2,000 - 8065 Computer Equipment - - 500 500 449 - Total Capital Outlay $ 2,099 $ 6,300 $ 4,843 $ 4,843 $ 4,792 $ 59,000 Department Total: $ 178,854 $226,184 $ 285,340 $ 297,701 $ 148,170 $ 394,438 W FUND: General ALf__A DESCRIPTION CITY OF KENAI 1997/98 BUDGET DEPT: Public Works - Buildings CITY MANAGER COUNCIL RECOMMENDED APPROVED 2021 office Supplies General supplies 500 2022 Operating and.Repair Supplies Film, foul weather gear, safety supplies, keys, glue, sandpaper, nails, drill bits, saw blades, screws, bolts, flags, and other miscellaneous supplies, paint and paint supplies, wire and electrical supplies, plumbing supplies, etc. (All General Fund Bldgs & Sr. Ctr.) 20,000 2024 Small Tools and Minor Equipment Pipe thawing unit, office desk, modem, mobile heaters, and general tools 5,000 2026 Computer Software Building Code on CD Rom, Plumbing Code, Mechanical Code 500 4532 Communication 1,600 4533 Transportation Facilities Repair Seminar ICBO Institute ICBO Seminar 3,500 4534 Advertising Permits 500 4538 Repairs and Maintenance Contingency 30,000 Elevator fees 2,500 Fire extinguisher 1,500 Boiler treatment 2,300 Heating system repairs 9,000 Overhead doors/operators Fire Dept. 27,500 87 FUND: General A/C 4539 4666 CITY OF KENAI 1997/98 BUDGET DEPT: Public Works - Buildings CITY MANAGER COUNCIL ,DESCRIPTION RECOMMENDED APPROVED Lighting -apparatus bay - Fire 12,000 Paint exterior - Senior Center 4,000 Partial lights - Library 28,000 Two rooftop heating units - Rec Center 29,200 Replace carpet - Police 18,000 Partial carpet/vinyl replacement - Rec Center 13,000 Replace lighting - Shop 3,000 Rentals Books Code Books 4667 Dues and Publications ICBO 100 IAPMO 100 ICBO - Alaska 25 Magazine Subscriptions 100 5041 Miscellaneous Contingency 8062 Buildings Rooftop unit cover - Police 3,000 Air handling zone - City Hall 6,000 ADA - Contingency a�DDd 180,000 200 1,500 325 400 88 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 35 - Street Lighting Department Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budcet Buda* t Encumbered FY98 Salaries and Benefits 0100 Salaries $ - $ - $ - $ - $ $ " 0200 Overtime - - - - " 0250 Holiday Pay - - - - 0300 Leave - - - - _ 0400 Medicare - - - - " 0450 Social Security - - - - 0500 PERS - - - - " 0600 Unemployment Insurance - - - - _ 0700 Workers Compensation - - - - ` 0800 Health & Life Insurance - - - - ' 0900 Supplemental Retirement - - - ` Total Salaries & Benefits: $ - $ - $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment - - - - - 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance - - - - - 4537 Utilities 55,643 60,920 57,000 57,000 39,535 59,000 4538 Repair & Maintenance 1,440 1,485 5,000 5,000 2,164 4,500 4539 Rentals - - - - " 4666 Books - - - - - ` 4667 Dues & Publications - - - - - 5041 Miscellaneous - - - - - " Total Maint. and Operations $ 57,083 $ 62,405 $ 62,000 $ 62,000 $ 41,699 $ 63,500 Capital Outlay 8061 Land - - - - - " 8062 Buildings - - - - - " 8063 Improvements - 10,557 27,500 46,943 42,550 10,000 8064 Machinery & Equipment - - - - - " 8065 Computer Equipment - - - - - Total Capital Outlay $ - $ 10,557 $ 27,500 $ 46,943 $ 42,550 $ 10,000 Department Total: $ 57,083 $ 72,962 $ 89,500 $ 108,943 $ 84,249 $ 73,500 89 CITY OF KENAI 1997/98 BUDGET FUND: General A/C # 4537 4538 8063 DESCRIPTION Utilities Electricity Repairs and Maintenance Street light repairs DEPT: Street Lighting CITY MANAGER COUNCIL RECOMMENDED APPROVED Improvements Other Than Buildings New street lights ///p � dcot 59,000 4,500 10,000 m DEPARTMENT NARRATIVE GENERP.L FUND - LIBRARY The Kenai Community Library has maintained a steady growth since its beginning in the halls of the Territorial School building in 1949. 1976 construction of a completely new 5,000 sq. ft. facility made the library much more visible, easier to use, and a much more pleasant place to utilize. An additional 5,000 sq. ft. addition was added in 1986 which included four sound -proof rooms, a closed stack area. and an activity room. The 1986 building addition allowed the library to improve the various programs already in progress. The library again increased hours so that it is now open 63 hours a week. The library added a summer reading program for elementary age children, two additional typewriters, a stereo, an IBM and a Macintosh computer for public use. The library also automated many library processes by acquiring a Dynix Automation System which includes circulation, cataloging, and public access programs. One can now access the Kenai Community Library public access catalog from one's home computer. The library now has four full-time employees and two half-time employees. The library currently holds 62,079 books, 1,815 pieces of AV materials, approximately 350 periodical subscriptions and 2,271 cataloged Alaska State Documents. There are several collections within the library including the Documents Depository, Alaskana, large -print books, video materials, audio materials, books on tape, adult and juvenile fiction and non-fiction sections, an easy reading section for pre-schoolers, a genealogy section, current periodicals, and newspapers. The library has a public access terminal to SLED (State Library Electronic Doorway) for Internet access, also direct Internet access from four public use terminals, public use computers for word processing, typewriters, Infotrak Plus for magazine reference, and Newsbank for newspaper articles. The library has programs for young people, a pre-school Story Hour on Thursdays, a Lap -Time Story Time on Wednesdays, two Story Sessions on Tuesday for child-care centers within the area, a Summer Reading Program, a Mystery Lovers program for grades 3 through 8, and has plans for Children's Book Week which include a Stuffed Pet Parade, an authors program, and a story writing contest. During FY 1995-96 the library circulated 97,931 pieces of material with a total value of $2,116,645, while 87,638 persons were counted coming through the doors. By staying open long hours and by steadily improving the total collection, the library attempts to offer library service to all. 91 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 40 - Library Department Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 168,077 $ 174,669 $ 168,001 $ 185,345 $ 122,808 $ 178,943 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - - 0300 Leave 7,319 8,257 22,230 12,300 4,795 10,474 0400 Medicare 1,643 1,767 1,835 1,943 1,210 1,826 0450 Social Security 540 437 284 745 459 282 0500 PERS 7,619 1,730 10,453 10,453 6,974 11,998 0600 Unemployment Insurance 47 - 951 971 - 947 0700 Workers Compensation 447 754 701 724 - 696 0800 Health & Life Insurance 12,834 13,171 19,217 21,412 13,954 22,800 0900 Supplemental Retirement 5,431 5,943 6,011 6,011 3,775 6,053 Total Salaries & Benefits: $ 203,957 $ 206,728 $ 229,683 $ 239,904 $ 153,975 $ 234,019 Maintenance and Operations: 2021 Office Supplies 7,507 8,175 9,200 9,555 2,925 9,000 2022 Operating & Repair Supplies 2,980 2,104 2,500 7,832 6,072 3,000 2024 Small Tools/Minor Equipment 4,711 3,308 3,000 3,730 1,304 3,320 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 7,500 7,500 1,969 7,750 4531 Professional Services 260 17,240 500 500 240 500 4532 Communications 12,484 12,382 23,000 29,606 21,558 23,550 4533 Travel & Transportation 2,389 3,812 5,490 5,850 5,094 4,920 4534 Advertising 1,653 741 1,500 1,537 689 1,500 4535 Printing & Binding 3,825 4,662 7,500 8,645 7,921 7,500 4536 Insurance - - - - - - 4537 Utilities 17,245 18,495 19,000 19,000 10,087 19,000 4538 Repair & Maintenance 26,895 32,508 30,300 26,540 21,399 31,055 4539 Rentals 16,064 19,319 19,150 19,150 19,090 21,000 4666 Books 26,060 27,134 18,000 27,211 27,079 25,000 4667 Dues & Publications - - 3,805 3,805 2,270 3,305 5041 Miscellaneous 3,354 4,886 500 1,163 667 500 Total Maint. and Operations $ 125,427 $ 154,766 $ 150,945 $ 171,624 $ 128,364 $ 160,900 Capital Outlay 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - 3,895 3,895 3,895 - 8064 Machinery & Equipment 5,999 75,659 3,000 16,401 15,338 12,000 8065 Computer Equipment - - 5,650 5,650 2,854 - Total Capital Outlay $ 5,999 $ 75,659 $ 12,545 $ 25,946 $ 22,087 $ 12,000 Department Total: $ 335,383 $ 437,153 $ 393,173 $ 437,474 $ 304,426 $ 406,919 92 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A%C # DESCRIPTION RECOMMENDED 2021 Office Supplies 9,000 2022 Operating and Repair Supplies Cookies for story hour, cleaning supplies, electrical supplies, supplies for yard maintenance 3,000 2024 Small Tools and Minor Equipment CD Rom Reader Soo Printers for Public 'Access (2) 800 Garden hose/sprinklers 100 Convection oven 600 Misc. small tools 420 CD Rom Drive 900 3,320 2026 Computer Software Lasercat (CD) 1,500 Books in print (CD) 1,100 Telephone directory (CD) 400 Encyclopedia (CD) 500 Reference CD (3) 1,000 Netscape/Wordperfect/ Chameleon 1,000 AIX for 4.2 upgrade 750 Contemporary authors 1",000 Contingency 500 7,750 4531 Professional Services Contingency 500 4532 Communication 23,550 4533 Transportation Pacific NW Library Assoc. conference AK Library Assoc. conference Car allowance (2) State library leadership seminars Library workshops Ameritech workshops ALA Conf. (regist.) 4,920 Library COUNCIL APPROVED 93 FUND• General CITY OF KENAI 1997/98 BUDGET DEPT: CITY MANAGER A/C # DESCRIPTION RECOMMENDED 4534 Advertising 1,500 4535 Printing and Binding Copier rental, paper supplies, book rebinding, ink cartridges 7,500 4537 Utilities 19,000 4538 Repairs and Maintenance 31,055 4539 Rentals McNaughton, Infotrac, Newsbank 21,000 4666 Books 25,000 4667 Dues and Publications Professional Publications 1,515 Reading Kits 205 Dues to Professional Organizations 785 ALA/PLA Seminars (Tapes) 500 Reader's Guide 300 3,305 5041 Miscellaneous Contingency 500 8064 Machinery and Equipment PAC for Windows (system program) 5,000 Serial program and training 2,500 3M entry station 1,000 PC station for serials maintenance 3,500 12,000 Library COUNCIL APPROVED 94 DEPARTMENT NARRATIVE GENERAL FUND - RECREWPION The Recreation Program of the City of Kenai offers year-round opportunities for all ages to participate in meaningful activities. The City's Recreation Ce^ter offers a weight room, racquetball/walleyball courts, gymnasium, saunas, and showers/locker rooms. A City Teen Center also provides youth between the ages of 13 and 18 a fun, safe environment which includes a dance floor, snack bar, pool, fooseball, ping pong, video games, TV, air hockey, computers, and many other special activities. The City's parks and open spaces also provide outdoor recreational opportunities. Special seasonal programs include a Children's Summer Recreation Program, City League Basketball (men and women), teen ski trips and dances, racquetball challenge nights, tot program for children, and a midnight fun run. The area softball association, Kenai Little League, and Senior League teams run active leagues and tournaments on the City's sport fields, which are maintained and were built by the City of Kenai. Staffing for the Teen Center operation includes a supervisor, assistant supervisor (24 hours per week), and three teen center aides (14 hours per week). Recreation Center employees include three full-time and two part-time employees to staff and maintain all center hours and activities. Additional seasonal employees staff programs on a part-time basis, such as the Children's Summer Rec. Program and the summer parks, ballfields, and beautification maintenance program. 95 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 45 - Recreation Department Original 311197 3/1197 manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budgw Encumbered FY98 Salaries and Benefits $ 198,320 $ 201,817 $ 202,905 $ 211,849 $ 126,873 $ 211,232 0100 Salaries 0200 Overtime _ - 0250 Holiday Pay 3,333 ' (2,000) 17,117 8,173 1,405 8,385 0300 Leave 2,277 2,467 2,815 2,815 1,860 3,184 0400 Medicare 3,290 3,816 3,522 3,522 2,168 2,148 0450 Social Security 6,929 1,410 9,348 9,348 5,542 12,150 0500 0600 PERS Unemployment Insurance 8,498 2,642 1,100 1,100 4,891 5,006 2,305 0700 Workers Compensation 1,575 3,682 20,442 2,309 24,133 Z309 24,089 17,140 25,650 0800 Health 8 Life Insurance 19,250 4,549 4,711 5,701 5,701 3,100 6,785 0900 Supplemental Retirement $ 248,021 $ 238,987 $ 268,950 $ 268,906 $ 162,979 $ 276,945 Total Salaries 3 Benefits: Maintenance and Operations: 626 1,114 500 500 650 2021 2022 Office Supplies Operating & Repair Supplies 11,629 10,950 13,000 13,148 7,102 02 12,000 2024 Small Tools/Minor Equipment 1,980 3,294 4,000 4,000 1,652 5,191 4,000 8,000 2025 Snack Bar Supplies 6,916 4,931 8,000 8,009 115 2026 Computer Software - 5,653 - 11,838 499 14,100 499 15,244 6,298 14,000 4531 Professional Services 988 966 1,300 1,300 1,0 4532 Communications 1,350 1,296 2,500 Z500 1,400 00 1,950 4533 Travel 8 Transportation 272 600 600 156 300 4534 Advertising - 76 185 1,000 1,000 247 750 4535 Printing 8 Binding 4536 Insurance 34,958 ' 34,835 40,000 40,142 24,835 46,330 4537 4538 Utilities Repair & Maintenance 1,402 945 2,000 2,057 1,764 3,000 500 4539 Rentals 133 12 200 100 200 100 5 6 100 4539 6 Books 113 25 - 920 1,276 1,006 1,333 466 Dues & Publications - 1,952 1,110 1,500 1,500 325 3,370 5041 Miscellaneous Total MainL and Operations $ 67,776 $ 71,773 $ 90,219 $ 92,075 $ 50,919 $ 97,698 Capital Outlay 8061 Land- 8062 Buildings _ _ 8063 Improvements - - 2 500 8064 Machinery 8 Equipment 3,645 10,315 4,000 4,000 3,9G- - 8065 Computer Equipment - - Total Capital Outlay $ 3,645 $ 10,315 $ 4,000 $ 4,000 $ 3,969 5 2,500 Department Total: $ 319,442 $ 321,075 $ 363,169 $ 364,981 $ 217,867 $ 377,043 W. FUND: General A/C 2021 2022 2024 2025 KPH 4531 4532 4533 DESCRIPTION Office Supplies CITY OF KENAI 1997/98 BUDGET DEPT: Recreauion CITY MANAGER RECOMMENDED Operatina and Repair Supplies Games, sports equipment, craft supplies, cleaning supplies, towels, toilet tissue, paint, paint supplies, building materials, clothing, program materials Small Tools and Minor Equipment Hand tools, tables, chairs, weights, exercise equipment, portable radios, printer, washing machine, dryer Supplies Snack Bar Computer Software Microsoft Publisher 80 Super Art Pack 35 Professional Services Fees for officials - men's and women's basketball program, wellness program - blood screening and instructors, hepatitis B shots Communication Transportation NRPA Congress, ARPA Conference, miscellaneous 4534 Advertising 4535 Printing and Binding Brochures, punch cards, copy paper 4537 Utilities 650 12,000 4,000 8,000 115 14,000 1,300 1,950 300 750 46,330 COUNCIL APPROVED 97 CITY OF KENAI 1997/98 BUDGET FUND: General DEPT: CITY MANAGER A/C # DESCRIPTION RECOMMENDED 4538 Repairs and Maintenance 3,000 4539 Rentals Karokee machine, big screen TV, floor buffer, movies 500 4666 Books 100 4667 Dues and Publications NRPA Dues ( 2 ) 280 ARPA Dues ( 6 ) 240 Wellness letter 800 Family Fun 13 1,333 5041 Miscellaneous Teen dances, ski trips, tuition 3,370 8064 Machinery and Eguipment Computer 2,500 Recreation COUNCIL APPROVED W DEPARTMENT NARRATIVE GENERAL FUND - PARRS The City of Kenai has eight parks totaling approximately 180 acres. They are: Municipal Park, Beaver Creek Park, Olde Towne Park, Cunningham Park, Fourth Avenue Park, East Kenai Park, Spur Park, and Memorial Park. Within these parks are located 1) three little league ballfields and two senior league fields; 2) Oiler baseball field; 3) four adult softball fields; 4) playground and picnic areas; 5) tent camping area; and 6) cross-country ski trails. Memorial Park includes a gazebo, fountain, and a Veteran's Memorial, as well as plantings and memorial plaques. The Parks Department also maintains the Bernie Huss Fitness Trail, which includes a 2/3 mile long trail with 20 fitness stations. Maintenance of these areas is an ongoing operation during the summer months. Responsibilities include fertilizing and liming, aeration, irrigation, mowing/trimming/sportfield maintenance, facility/playground maintenance and repairs, safety inspections, and installation of park equipment. Also, a major operation is the collection and removal of trash in these areas. There are three half-time employees, and during the summer five to six part-time employees who assist with the installation, maintenance and repair of these areas. City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 46 - Parks Department Original 311197 3/1197 Manager Account Expense FY96 FY96 FY97 Amended Expended 8 Recommended Number Description Actual Actual Buda et Budget Encumbered PM Salaries and Benefits 0100 Salaries $ 81,095 $ 88,382 $ 90,423 $ 93,656 $ 65,060 $ 91,638 0200 Overtime - - - 0250 Holiday Pay - - - - - 0300 Leave 1,918 31 6,160 2,927 - 2,152 0400 Medicare 577 871 1,025 1,025 943 1,360 0450 Social Security 1,564 2,090 2,332 2,332 1,644 2,359 PERS 2,665 563 3,379 3,379 2,324 3,687 0600 Unemployment Insurance 773 604 483 483 1,776 1,000 0700 Workers Compensation 3,070 983 2,581 2,581 - 2,572 0800 Health & Life Insurance 6,417 6,395 7,188 8,030 5,434 8,550 0900 Supplemental Retirement 1,871 1,421 1,741 1,741 637 1,865 Total Salaries & Benefits: $ 99,950 $ 101,340 $ 115,312 $ 116,154 $ 77,818 $ 115,183 Maintenance and Operations: 2021 Office Supplies - 2,850 - - - - 2022 Operating & Repair Supplies 13,020 16,802 13,000 13,000 5,437 13,000 2024 Small Tools/Minor Equipment 1,560 1,567 3,000 3,160 756 3,000 2025 Snack Bar Supplies - - - - - 2026 Computer Software - - - - - 4531 Professional Services - - - - - - 4532 Communications 925 1,249 1,300 1,300 547 1,300 4533 Travel & Transportation 1,308 2,004 2,350 2,350 1,401 1,550 4534 Advertising - 99 200 200 - 200 4535 Printing & Binding - - 500 500 390 500 4536 Insurance - - - - - - 4537 Utilities 3,520 3,327 4,500 4,500 2,184 5,445 4538 Repair & Maintenance 5,323 - 3,000 3,075 1,060 3,000 4539 Rentals 4,503 3,410 5,000 5,330 2,834 5,000 4666 Books - - - - - - 4667 Dues & Publications - - - - - 5041 Miscellaneous 849 517 500 500 - 500 Total Maint. and Operations $ 31,008 $ 31,825 $ 33,350 $ 33,915 $ 14,609 $ 33,495 Capital Outlay 8061 Land - - - - - - 8062 Buildings - - 20,000 - - 10,000 8063 Improvements - - - - 1,500 8064 Machinery & Equipment 39,816 18,629 17,045 35,700 35,664 14,750 8065 Computer Equipment - - - - - - Total Capital Outlay $ 39,816 $ 18,629 $ 37,045 $ 35,700 $ 35,664 $ 26,250 Department Total: $ 170,774 $ 151,794 $ 185,707 $ 185,769 $ 128,091 $ 174,928 100 FUND: General. A/C 2022 2024 4532 4533 4534 4535 4537 4538 4539 5041 CITY OF KENAI 1997/98 BUDGET CITY MANAGER DESCRIPTION RECOMMENDED Operating and Repair Supplies Lime, grass seed, fertilizer, toilet tissue, paper towels, cleaning supplies, t-shirts, paint, park maintenance, foul weather gear, etc. Small Tools and Minor Equipment Park benches, picnic tables, BBQ grills, hand mowers, hand tools, safety equipment portable radios Communication Telephone, Internet connection Transportation NRPA Congress, ARPA Conference, miscellaneous Advertising Printing and Binding Brochures, time cards Utilities Repairs and Maintenance Pumping restrooms, fence repair, sandblasting and painting Rentals Machinery and equipment, restrooms, dumpsters Miscellaneous Tuitions 13,000 3,000 1,300 1,550 200 500 5,445 3,000 5,000 500 DEPT: Parks COUNCIL APPROVED 101 FTJND: General A/C # 8062 8063 CITY OF KENAI 1997/98 BUDGET CITY MANAGER DESCRIPTION RECOMMENDED Buildings Beaver Creek Park restroom Improvements Other Than Buildings Concrete slabs at two restrooms Machinery and Equipment Drinking fountain (Memorial Park) 1,750 Playground equipment (Little League) 10,000 Playground slide (Old Towne Park) 3,000 10,000 1,500 14,750 DEPT: Parks COUNCIL APPROVED 102 DEPARTMENT NARRATIVE GENERAL FUND - BEAUTIFICATION This program employs four or five part-time people through the summer months. They plant and maintain flowers, shrubs, and trees and provide care for the many flower boxes and circle planters located along City street corners. The City's greenhouse provides many of the flowers utilized in City landscapes and allows personnel to choose from a wide range of color, height, and texture. Community volunteers also assist with design and maintenance of various designated flower beds. Additionally, maintenance personnel provide lawn care for the many greenstrips and open greenways located throughout the City. City street lights are also decorated with lighted pole -mount displays throughout the winter months and with banners during the summer. 103 City Of Kenai Fiscal Year 1998 Operating Budget Fund: General Fund Department: 47 - Beautification Department Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Buda et Encumbered FYN Salaries and Benefits 0100 Salaries $ 20,046 $ 22,343 $ 20,748 $ 20,748 $ 14,013 $ 20,751 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - 0300 Leave - - - - - - 0400 Medicare 291 324 301 301 203 301 0450 Social Security 1,243 1,385 1,286 1,286 869 1,287 0500 PERS - - - - - - 0600 Unemployment Insurance - 248 104 104 142 300 0700 Workers Compensation 746 860 895 895 - 895 0800 Health & Life Insurance - - - - - - 0900 Supplemental Retirement - - - - - - Total Salaries & Benefits: $ 22,326 $ 25,160 $ 23,334 $ 23,334 $ 15,227 $ 23,534 Maintenance and Operations: 2021 Office Supplies - - - 200 - - 2022 Operating & Repair Supplies 6,631 6,331 10,000 9,007 2,493 8,000 2024 Small Tools/Minor Equipment 700 4,819 2,500 6,250 3,998 2,500 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 100 100 - - 4531 Professional Services - - - - - 4532 Communications - - 4533 Travel & Transportation - 15 - - - - 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - 300 4536 Insurance - - - - - _ 4537 Utilities - - 800 800 - 528 4538 Repair & Maintenance 1,306 4,829 6,000 6,000 3,315 5,000 4539 Rentals - 190 250 250 - 250 4666 Books - - - - - 175 4667 Dues & Publications - - - - - - 5041 Miscellaneous 253 _ _ _ _ _ Total Maint. and Operations S 9,990 S 16,164 $ 19,650 S 22,607 $ 9,806 $ 16,753 Capital Outlay 8061 Land - - _ - - _ 8062 Buildings - 24,184 - 1,243 1,243 - 8063 Improvements - _ _ _ _ _ 8064 Machinery & Equipment - - _ _ _ 9,000 8065 Computer Equipment - - - - - - Total Capital Outlay $ $ 24,194 $ - $ 1,243 $ 1,243 $ 9,000 Department Total: $ 31,216 $ 65,528 $ 42,994 $ 47,184 $ 26,276 $ 49,287 104 FUND: General A/C # 2022 2024 4535 4537 4538 4539 4666 8064 CITY OF KENAI 1997,'98 BUDGET DEPT : CITY MANAGE ^NDED DESCRIPTION RECO1+1NijC1 Operating and Repair Supplies Fertilizer, seed, lime, flowers, trees, Christmas decoration repairs, cemetery maintenance, Christmas lightbulbs, etc. Small Tools/Minor Equipment Weedeaters, hand tools, planter trays, mowers, etc. Printina and Binding Flower garden brochures Utilities Greenhouse water and sewer Repairs and Maintenance Repair and replace transformers, opening and closing graves, plumbing and electrical repairs to greenhouse Rentals Books Planting Trees (video) 125 Sportfield/Turf Maintenance (video) 50 Machinery and Equipment Ri �0 Beautification R COUNCIL APPROVED 8,000 2,500 300 528 5,000 250 175 105 ENTERPRISE FUNDS Enterprise funds are established to account for the financing of self- supporting activities of governmental units which tender services to the general public on a user charge basis. Enterprise funds are maintained on the accrual basis of accounting. Expenditures are controlled through budgetary accounting procedures similar to the governmental fund types. 1. AIRPORT TERMINAL FUND This fund provides lease space for airport businesses that provide services to the traveling public. Significant revenue sources include rents, car rental commissions, and vehicle parking fees. 2. BOATING FACILITY FUND This fund consists of a dock, parking area, and other facilities on the Kenai River primarily of service to the commercial fishing industry. Significant revenue sources include rents, fuel sales, and wharfage fees. 3. CONGREGATE HOUSING FUND This fund consists of a 40-unit senior citizen housing complex located on a bluff overlooking the Kenai River. The significant revenue source is rents. Recap of Enterprise Funds Personai Services Maintenance and Operations ;1'1a: 1996-97 1997-98 Diff'ere:aw'" Boating Facility .. _ ,;2 77! 5 1 353 88,D00 114,010 26.010 Terminal - S - .. - 356.200 297.523 (58,677) Congregate Housing S 142 3 ? 8 9 _ .I9-3 164,372 _.258.417 _ 94,D45 Total Enterprise Funds 5 -- ?22 8' S_a 7S5 $ 608.572 $ ' 669.950 $ 61.378 W. Recap of Enterprise Funds C:.pital Outlay 8 Transfers Tate Budget 1OW97 ' 1997�98 t7ifferettce S 2C (JJJ 10 FbJ 3 ?^J 168,296 207,369 $39.073 I� S 31 000 S 51 C -- _ 20 ,. JO 387,200, 5481 3 a (38,677) S 74 7:-2 _ ?- 76-1 5 i4e 0281 •257,59a 3W.000 $, 48,410 S 120 692 S 1CS. 3C4 S 18.3281 813 0W ;�""' $59.892 . $ 46.806 107 DEPARTMENT NARRATIVE BOATING FACILITY FUND - BOATING FACILITY This department consists of a dock manager and two dock hands. These are summer -time positions and are only filled if and when needed. .The dock manager works six months in this department and six months in the street department. This department is responsible for the operation, maintenance, and repair of a large municipally -owned boating facility. This department of Public Works is responsible for the operation of the Kenai Boating Facility and coordination between fish processors with leases, independent fish processors, public users, commercial and recreation fishermen, and others. They operate a variety of maintenance and operational equipment including cranes, pumps, high pressure washers, battery starters, graders, front-end loaders, backhoes, and sewage vacuum trucks. They clean, service, and make minor repairs. They assign the use and collect money for the repair grid, waste oil disposal, septic disposal, showers, trash, and boat launching at ramps. They also grade road surfaces and parking lots allowing for slopes and drainage. They are responsible to dispense and collect money for petroleum products, and other items for sale at the dock office - gas, diesel, detergent, hydraulic oil, oil, etc. They maintain and operate the rest rooms and showers, operate power tools, operate and maintain the VHF and CB radios and communications system, repair lighting system and repair grid, perform carpentry, plumbing, welding, concrete, hauling, and other maintenance work as assigned. They must have considerable knowledge of Coast Guard, ADEC, OSHA, and other state and federal rules and regulations connected with operating a public boating facility. 108 Description REVENUES Rents and Leases Wharfage Petroleum Sales Boat Ramp Fees Miscellaneous Total Revenues EXPENSES Add Capital Expense Net Income (loss) Beginning Retained Earnings Ending Retained Earnings City Of Kenai Fiscal Year 1998 Operating Budget Fund: 007 - 60 Boating Facility Original 3/1197 Manager Council FY95 FY96 FY97 Amended FY97 Recommended Approved Actual Actual Budget Budget Projection FY98 FY98 22,778 21,550 25,000 25,000 24,000 24,000 10,288 9,736 17,300 17,300 5,000 15,000 43,513 37,943 56,900 56,900 52,000 57,000 7,224 9,049 13,500 13,500 16,000 16,000 2.694 8,585 4,000 4,000 2,000 12,000 86,497 86,863 116,700 116,700 99,000 124,000 - 138,347 161,542 168,296 172,048 154,843 207,369 - - 9,600 (51,850) (74,679) (51,596) (55,348) (55,843) (73,769) - 198,197 146,347 71,668 71,668 71,668 15,825 - 146,347 71,668 20,072 16,320 15.825 (57,944) - 109 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 007 - Boating Facility Fund Department: 60 - Boating Facility Original 311197 311.17 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Buda et Encumbered FY98 Salaries and Benefits 0100 Salaries $ 39,174 $ 39,964 $ 42,279 $ 43,629 $ 21,847 $ 44,147 0200 Overtime 6,233 2,441 5,000 4,532 3,392 5,100 0250 Holiday Pay - - - - - - 0300 Leave 494 (971) 2,728 1,378 - 1,103 0400 Medicare 647 615 725 725 366 730 0450 Social Security 616 885 1,466 1,466 461 1,466 0500 PERS 1,692 290 1,507 1,507 1,073 1,761 0600 Unemployment Insurance 2,740 2,376 250 250 1,152 2,400 0700 Workers Compensation 2,191 2,957 2,509 Z509 - 2,452 0800 Health & Life Insurance 2,139 2,325 2,182 2,650 1,966 2,850 0900 Supplemental Retirement 1,240 1,107 750 750 377 750 Total Salaries & Benefits: $ 57,166 $ 51,989 $ 59,396 $ 59,396 $ 30,634 $ 62,759 Maintenance and Operations: 2021 Office Supplies 299 121 600 600 415 800 2022 Operating & Repair Supplies 40,305 34,015 64,000 58,828 31,809 56,000 2024 Small Tools/Minor Equipment 70 582 500 500 500 1,300 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services 77 174 300 327 27 360 4532 Communications 607 803 500 500 466 600 4533 Travel & Transportation 1,357 848 1,200 1,395 1,370 1,500 4534 Advertising 455 485 700 700 410 500 4535 Printing & Binding - - - - - - 4536 Insurance 4,289 3,624 3,8W 3,800 - 2,500 4537 Utilities 5,415 5,844 6,000 6,000 3,429 6,800 4538 Repair & Maintenance 3,992 10,261 9,500 15,500 14,811 15,500 4539 Rentals 230 419 600 718 292 1,800 4666 Books - - - - - - 4667 Dues & Publications - - 100 100 - 150 5041 Miscellaneous 571 447 200 180 175 200 5044 Bad Debts 111 5045 Depreciation (net of credit) 23,403 25,930 26,000 Total Maint and Operations $ 81,181 $ 83,553 $ 88,000 $ 89,148 $ 53,704 $ 114,010 Capital Outlay & Trartfers 8061 Land - - - - - - 8062 Buildings - - - - - 9,600 8063 Improvements - - - 2,604 2,604 - 8064 Machinery & Equipment - - - - - - 8065 Computer Equipment - - - - - - 9090 Transfers Out - 26,000 20,900 20,900 - 21,000 Total Capital Outlay and Transfers $ - $ 26,000 $ 20,900 $ 23,504 $ 2,604 $ 30,600 Department Total: $ 138,347 $ 161,542 $ 168,296 $ 172,048 $ 86,942 $ 207,369 110 FUND: A/C 2021 2022 2024 4531 4532 4533 4534 4536 4537 4538 4539 4667 5041 5045 8062 Boating Facility CITY OF KENAI 1997/98 BUDGET DEPT: Boating Facility CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED Office Supplies 800 operating and Repair Supplies Fuel, lubricants, oil absorbent boom, cleaning supplies, safety equipment, miscellaneous supplies Small Tools and Minor Equipment Lift slings, lift pump Professional Services Water tests Communication Transportation Harbormasters Conference Safety Classes Advertising Tidebooks Insurance Utilities Repair and Maintenance Asphalt, hydro testing, crane use Rentals Port -a -potties Dues and Publications Harbormaster dues Miscellaneous Depreciation (net of credit) Buildings Extension of existing office 56,000 1,300 360 600 1,500 500 2,500 6,800 15,500 1,800 150 200 26,000 9,600 111 FUND: A/C # CITY OF KENAI 1997/98 BUDGET Boating Facility DESCRIPTION Transfers to Other Funds Central Administrative Costs (G/F) DEPT: Boating Facility CITY MANAGER COUNCIL RECOMMENDED APPROVED 21,000 112 DEPARTMENT NARRATIVE AIRPORT FUND - TERMINAL The Kenai Airport Terminal is a two-story building which was constructed in i968, expanded in 1983, and renovated in 1989. The terminal has three enplanement gates and one deplanement gate to accommodate approximately 110,000 enplanements per year. The ground floor of the terminal has ticket counter, office, and baggage handling space for six commuter airlines. Currently, two airlines lease space from the City and provide approximately 60 flights per day to Anchorage and other cities. Baggage check -in is handled at the ticket counters and there is a separate baggage claim area with a continuous conveyor belt. Additional lease spaces include three rental car agencies, a newly remodeled restaurant, a gift shop, and an industrial display area at the south end of the terminal. The second floor is leased as a small but elegant bar/lounge. The terminal automobile parking area provides 529 parking spaces and is divided into three distinct areas by a looping one-way terminal access road which provides passenger loading and unloading areas in front of the terminal. The northern section is designated for long-term and employee parking. The center section is designated as short-term parking. The southern section provides spaces for rental cars, additional long-term parking and parking for restaurant and bar patrons. An emergency generator building located to the south of the terminal building provides full emergency power to both the terminal and the airfield lighting systems. The Public Works Building Maintenance Department sees to minor repairs of these two buildings and other airport facilities. The City's Police and Fire Departments supply all the necessary emergency services for the terminal. 113 Description REVENUES Parking Fees Rents and Leases Penalty and Interest Interest on Investments Car Rental Commissions Advertising Commissions Miscellaneous Total Revenue City Of Kenai Fiscal Year 1998 Operating Budget Fund: 008 - 61 Airport Terminal Original 3/1197 FY95 FY86 FY97 Amended Actual Actual @udoet Budget Manager council Projection Recommended Approved FY 96-97 FY98 jam$ $ 78,437 S 72,062 S 76,000 $ 76,000 $ 72,000 $ 75,000 87,055 74,814 76,000 76,000 63,000 63,000 2,198 1,763 2,000 2,000 1,500 2,000 59,036 76,954 71,000 71,000 85,000 86,000 138,155 160,009 162,000 162,000 120,000 125,000 4,000 6,000 372 337 200 200 200 200 365,253 385,939 387,200 387,200 345.700 357,200 EXPENSES 288,047 295,652 387,200 394,386 323.789 348,523 - Net Income (loss) 77,206 90,287 - (7,186) 21,911 8,677 - Beginning Retained Earnings 923.642 1,000,848 1,091,135 1,091,135 1,091.135 1,113,046 - Ending Retained Earnings 1,000,848 1.091,135 1,091,135 1,083,949 1,113.046 1,121.723 - 114 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 008 - Airport Terminal Fund Department: 61 -Airport Terminal Original 311/97 311197 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Bind _ Encumbered FY98 Salaries and Benefits 0100 Salaries $ $ - $ - $ - $ - $ - 0200 Overtime - - - - - 0250 Holiday Pay - - - - - 0300 Leave - - - - - 0400 Medicare - - - - - 0450 Social Security 0500 PERS - - - - - - 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance - - - - - 0900 Supplemental Retirement Total Salaries & Benefits: $ - $ - $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies - - - - - 2022 Operating & Repair Supplies 9,795 27,544 11,000 11,765 6,949 11,000 2024 Small Tools/Minor Equipment 178 8 200 200 100 200 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 4531 Professional Services 14,001 15,262 - - - - 4532 Communications 1,752 2,387 2,500 2.500 1,687 2,500 4533 Travel & Transportation - - - - - - 4534 Advertising 81 82 800 800 112 300 4535 Printing & Binding - - - - - - 4536 Insurance 5,790 2,982 3,100 3,100 - 5,200 4537 Utilities 59,776 61,809 66,500 66,500 43,603 73,000 4538 Repair & Maintenance 101,719 63,230 94,800 100,784 83,304 58,620 4539 Rentals 4,956 4,956 5,000 5,437 5,393 5,000 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 4999 Contingency - - 171,800 171,800 - 60,000 5041 Miscellaneous 27 189 500 500 - 500 5045 Depreciation 82,972 81,203 - - - 81,203 Total Malnt. and Operations $ 281,047 S 259,652 $ 356,200 $ 363,386 $ 141,148 S 297,523 Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - - - - - - 8065 Computer Equipment - - - - - - 9090 Transfers Out 7,000 36,000 31,000 31,000 - 51,000 Total Capital Outlay and Transfers $ 7,000 $ 36,000 $ 31,000 $ 31,000 $ - $ 51,000 Department Total: $ 288,047 $ 295,652 $ 387,200 $ 394,386 $ 141,148 $ 348,523 115 FUND: A/C 2022 2024 4532 4534 4536 4537 4538 4539 4999 5041 5045 9090 CITY OF KENAI 1997/98 BUDGET Airport Terminal Ent. DEPT: Airport Terminal CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED O_Rerating and Repair Supplies Operating supplies, misc. Small Tools and Minor Equipment Communications Emergency elevator phone, Police and FAA lines, office fax and data lines Advertising Insurance Utilities Utilities for Terminal Building and (1/2) airport generator Repairs and Maintenance Janitorial service 20,400 Elevator service 1,200 Mats 4,500 Security services 17,520 Contracted repairs 10,000 Install new heating unit (north end) 5,000 Rentals Equipment rentals, rental on plants, including maintenance Contingency Miscellaneous Depreciation Transfer to Other Funds Transfer to general fund: Central Administrative costs 11,000 200 2,500 300 5,200 73,000 58,620 5,000 60,000 500 81,203 51,000 116 DEPARTMENT NARRATIVE CONGREGATE HOUSING FUND - CONGREGATE HOUSING Vintage Pointe Manor is a forty -unit senior citizens housing complex located adjacent to the Kenai Senior Center. The housing complex was constructed using grant funds from the State of Alaska. Rental rates vary from $454 to $574 per month, depending on square footage and the location of each unit. Vintage Pointe has been available for occupancy since September, 1992. It operates at full occupancy. A resident caretaker is under contract to provide tenant assistance and minor maintenance of the facility. Supervision of management, rental contracts, collection of monthly rental fees, purchase orders, maintenance request and tenant issues are handled through the senior center office by the senior citizens director and administrative assistant. 117 Descriotion REVENUES Rents and Leases Interest on Investments Miscellaneous Total Revenue City Of Kenai Fiscal Year 1998 Operating Budget Fund: 009 - 62 Congregate Housing Fund Originai 311ST FY95 FY" FY97 AnwKWed Actual AcWai Budget Sudaet Manager Councii Projection Recommended Approved FY 96-97 FYFYN $ 226,989 $ 228,389 $ 232,490 $ 232,490 $ 230,000 $ 228,000 $ 16,138 $ 13,100 $ 13,100 $ 18,000 $ 19,000 - 11.604 409 - - 238,593 244,936 245,590 245.590 248,000 247.000 - EXPENSES 280,551 303.936 257,590 269,352 305,138 304,000 - Net Income (loss) (41,958) (59,000) (12,000) (23,762) (57,138) (57,000) - Add credit from Depreciation 118.375 125,138 - - 125,138 126,000 - Contribution to (from) Retained 76,417 68,138 (12,000) (23,762) 68,000 69,000 - Earnings Beginning Retained Earnings 129.520 205.937 272,075 260,075 272.075 340,075 - Ending Retained Earnings Reserved for Repair 8 Repl. 205.937 272.075 26_ 0.0?5 23_6.313 340 0?5 _ 409.075 118 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 009 - Congregate Housing Fund Department: 62 - Congregate Housing Original 311/97 311/97 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 2,779 $ 14,547 $ 13,982 $ 13,982 $ 9,893 $ 14,840 0200 Overtime - (1,196) - - - - 0250 Holiday Pay - - - - - 0300 Leave. 2,980 - 1,951 1,951 - 1,027 0400 Medicare - - - - - 0450 Social Security - - - - - - 0500 PERS 133 150 895 895 597 1,021 0600 Unemployment Insurance - - 79 79 - 79 0700 Workers Compensation 7 48 53 53 - 52 0800 Health & Life Insurance 214 1,162 1,091 1,091 976 1,425 0900 Supplemental Retirement 77 388 375 375 183 375 Total Salaries & Benefits: $ 6,190 $ 15,099 $ 18,426 $ 18,426 $ 11,649 $ 18,819 Maintenance and Operations: 2021 Office Supplies 155 268 200 400 90 400 2022 Operating & Repair Supplies 4,803 4,815 8,100 9,022 5,986 8,300 2024 Small ToolstMinor Equipment 295 934 1,800 1,800 337 600 2025 Snack Bar Supplies - - - - - - 2026 Computer Software 4531 Professional Services - - - - - - 4532 Communications 1,152 1,183 1,032 1,032 696 1,032 4533 Travel & Transportation - - - - - - 4534 Advertising - 349 200 200 - 200 4535 Printing & Binding - - - - - - 4536 Insurance 5,413 3,022 3,100 3,100 - 5,200 4537 Utilities 42,037 41,945 45,000 45,000 26,522 45,000 4538 Repair & Maintenance 22,148 39,236 16,040 20,356 16,382 48,260 4539 Rentals - - - - - - 4610 Manager's Contract Fee 14,345 14,775 20,000 20,000 14,700 18,000 4666 Books - - - - - 4667 Dues & Publications - - 100 100 - - 4995 Increase in reserves - - 63,100 63,100 - - 4999 Contingency - - 5,000 5,000 - 5,000 5041 Miscellaneous 300 300 700 700 300 425 5045 Depreciation 118,375 125,138 - 126,000 Total Maint. and Operations $ 209,023 $ 231,965 $ 164,372 $ 169,810 $ 65,013 $ 258,417 Capital Outlay & Transfers 8061 Land - - - - - 8062 Buildings - - 12,000 18,324 14,315 - 8063 Improvements - - - - - 8064 Machinery & Equipment - - - - - 8065 Computer Equipment - - - - - - 9090 Transfers Out 65,338 56,872 62,792 62,792 - 26,764 Total Capital Outlay and Transfers $ 65,338 $ 56,872 $ 74,792 $ 81,116 $ 14,315 $ 26,764 Department Total: $ 280,551 $ 303,936 $ 257,590 $ 269,352 $ 90,977 $ 304,000 119 FUND: CITY OF KENAI 1997/98 BUDGET Congregate Housing DEPT: Congregate Housing A/C DESCRIPTIO.1 2021 Office Supplies 2022 Operating and Repair Supplies Rest room, cleaning supplies, electrical, plumbing, plants, paper products, signage 2024 Small Tools and Minor Equipment Planters, tools 4532 Communication 4534 Advertising 4536 Insurance 4537 Utilities 4538 Repair and Maintenance Janitorial, yard maintenance, elevator fees, security fees, painting, window replacements 4610 Manager's Contract Fee 4999 Contingency 5041 Miscellaneous 5045 Depreciation 9090 Transfers Out CITY MANAGER COUNCIL RECOMMENDED APPROVED 400 8,300 600 1,032 200 5,200 45,000 48,260 18,000 5,000 425 126,000 General Fund - Net Income 70,764 Central Administrative costs 19,000 28,264 120 FIDUCIARY FUNDS NONEXPENDABLE TRUST FUNDS General Government Land Sales - to account for the proceeds of general government land sales, including principal and interest on long-term notes. By City Charter, the principal cannot be spent. Interest revenue is transferred to the General Fund. Airport Land Sales - to account for the proceeds of airport land sales, including principal and interest on long-term notes. By ordinance, the principal cannot be spent. Interest revenue is transferred to the Airport Land System Special Revenue Fund. City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Land Sales Trust Funds Manager Council Actual Actual Original Budget Current Budget Pre action Recommend Adopted FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 r,( 97-98 FY 97-98 Fund: 082 - 52 Airport Land Sales Trust Fund Revenues Acct.36645Interest 119,392 93,553 127,000 127,000 100,000 65,000 Acct. 36640 Land Sees 36,750 Total Revenue 119,392 130,303 127,000 127,000 100,000 65,000 Expenses Transfers to Airport land System Fund 105.192 124,551 127,000 127,000 100,000 65,000 Contribution Tol(From) Fund Balance: 14,200 5,752 - - - - Beginning Fund Balance 10,067,594 10,081.794 10,087,546 10,087,546 10,087,546 10,087,546 Ending Fund Balance 10,081,794 10,087,546 10.087,546 10,087,546 10,087,546 10,087,546 Fund: 081 - 52 General Land Sales Trust Fund Revenues Acct. 36645 interest 68,188 57,068 75,000 75,000 40,000 28,000 Expenses Transfers to General Fund 70.288 69,328 75,000 75,000 40,000 28,000 Contribution Tol(From) Fund Balance: (2,100) (12,260) - - - - Beginning Fund Balance 1,862,820 1,880,720 1,848,460 1,848,460 1,848.460 1,848,460 Ending Fund Balance 1,860,720 1,848,460 1,848,460 1,648,460 1,848.460 1,848,460 121 SPECIAL REVENUE FUNDS A Special Revenue Fund is established to finance particular activities and is created out of receipts of specific taxes or other designated revenues. Such funds are authorized by statutory or charter provisions to pay for certain activities with some form of continuing revenues. 1. WATER AND SEWER FUND This special revenue fund accounts for operations of the water and sewer system and the sewer treatment plant. User charges are designed to recover cost of operation and maintenance of the system, exclusive of depreciation and major capital improvements. 2. AIRPORT LAND SYSTEM FUND This fund accounts for operations of the airport (exclusive of the Airport Terminal), and rental and lease of surrounding airport -owned lands. The intent of the City is to finance operations of this fund from rents and leases of land and airport landing fees. 3. SENIOR CITIZEN TITLE III GRANT FUND This fund accounts for the activities of the Senior Citizen Program which is substantially financed by a grant from the State of Alaska(from federally financed sources). Activities include social services and a nutrition program. 4. SENIOR CITIZEN - KENAI BOROUGH GRANT FUND This fund accounts for revenues and expenditures related to the Senior Citizens Program. The primary source of revenue is a grant from the Kenai Peninsula Borough. 5. SENIOR CITIZEN TITLE V GRANT FUND This fund provides on the job work experience for persons 55 years or older and encourages employment in the private sector. The primary revenue source is a State of Alaska grant. Recap of Special Revenue Funds Personal Services Maintenance anperations '996.9, '9(•7-C8 : H.-nence 19W97 1997-98 Difference Water and Sewer Fund Water S 67 689 S 33 714 16 075 129,300 21,4,700 15.400 Sewer �,:�5 z29 83.7•"sz 11.665; 100.380 90.150 (4,230) Sewer Treatment Plant 233 954 228 547 4 593 357� 3,71 330,990 ..... Total Water and Sewer 397 7'i 40�, "?5 9 003 _Q5?_051' _;,;' $41 ...._. Airport Land System Fund Maintenance & Oper. S 1 :5.76 S 152 613 3 36 852 456,963, 364,770 (92,193) Administration 133 375 75.848 57.527'i 46.391 „41;499 (4.892) Land - - - 141�250 ' 114,550 _ 2@.700) Total Airport 249 135 228 1 20 575'- 644.604• ' ^,520:819 (.123.785) Senior Citizen Funds Title III 12C 8:72 ' 21 28= 424 69.260 89,60T 347 Council on Aging/Borough 54757 61.1 15 5.359 545$3 6Z,850 8,267 Title V 19 107 _a .07 _ ,_ ,200 2sQ _ Total Senior Citizen Funds _ 94_25 _20 _5: 9 _ S 783 _�1 Z!L43 ", "'132-P57' Total Special Revenue S84 934 5836041; s .'48891 $1.425.698 S►'1,295.316 $ (130.382i 122 Recap of Special Revenue Funds Capital Outlay K Transfers Total Budget • 99r.c,7 ' 997- .g -1 fifer; :c,e 1996-97 1517-98 D;fference S 67 316 : 7' 550 1 234 $' .334.305 S 370,014 S 35,709 97 41.3 85.40;. • 2.016) 283.225 265.314 (17,911) 107. + 6" • 18 ; :." ' 0 934 698.49.1 _ . W7.637 261 ?�P, _ 275 C' ,. _ • 3 152 ,1,316,021 442 =0 635 7A10 ' 93 7 53 �'l014,724 1,153,133 136,409 24 7%;0 92.0ZC0 57.240 '204.526 ' 209,347 41821 + 202 - ! 1 200) 142.450. _ 114.65-0 _ •9�0) 4.37. aC 727 ' _ .. 259 ; r 3 1,36i ,700 1.477,030 115.330 190.122 190,893 771 11 EJC ' 1.800 109,340 135.766 26.426 -- _ 1 + .8b J + 1 E00 318.761 S 729 E 5i C . 4 0 s 2E4 7 42 5'2,996 490 $ 3.145 961 $14�9.4^71 123 DEPARTMENT NARRATIVE WATER AND SEWER FUND - WATER The water distribution system for the City of Kenai consists of three wells with well houses and one underground pump house taking water from a 3,000,000 gallon tank. These wells, well houses, pump house and 3,000,000 gallon tank must be monitored and maintained for proper operation. They must meet all state, local, and federal mandates applying to all safety standards and the clean water drinking act. Two full-time operators of this system must be certified by the State of Alaska DEC Department, at a level II Water Distribution. The duties of the Water and Sewer Department in this area, are to make sure all regulations are followed, the system is operated in a way to ensure the best possible water supply is delivered to the public and that the system is free from failure. Some of the duties of the operators are: Installation of water mains and service lines Installing and maintaining fire hydrants Maintaining all mechanical equipment at well and pump houses Working with the public Adding disinfectant to the drinking water and monitoring same with proper testing procedures Testing water for changes that may affect the properties of the water, possibly taking it out of published guidelines Maintaining a electronic alarm system that monitors all well houses and underground pump house and 3,000,000 gallon tank 124 City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Fund 10: Water and Sewer Fund Manager Council Actual Actual Original Budget Current Budget Projection Recommended Approved FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 FY 97-98 FY 97-98 Revenues Usage Fees Hook-up 14,850 11,440 12,060 12,060 12,060 12,000 Residential Water 208,537 214,670 216,000 216,000 215,000 220,000 102,000 Commercial Water 101,543 98,248 593,406 102,000 598,100 102,000 598,100 102,000 598,100 605,000 Residential Sewer 575,716 274,876 265,324 274,700 274,700 274,700 275,000 Commercial Sewer Total Usage Fees 1,175,522 1,153,088 1,202,860 1,202,860 1,202,860 1,214,000 Miscellaneous Revenues _ KPB Grant 12,172 17,968 - 17,931 - 17,200 - 17,200 " 17,200 18,000 Penalty and interest - 89.896 31,000 31,000 31.000 23,000 Spec. Asmnt. Principal - 548 35,000 35,000 35,000 21,000 Spec. Asmnt. Interest Sale of Assets 2,519 2,585 2,623 2,500 2,500 2,5W 2,500 Other Total Miscellaneous Revenues 32,659 113,583 85,700 85,700 85,700 64,500 Total Revenues 1,208,181 1,296,671 1,298,560 1,288,560 1,288,560 1,278,500 Expenditures Water Department 369,981 376,592 334,305 344,614 310,063 259,336 370,014 266,314 Sewer Department 169,685 509,062 193,339 613,853 283,225 698,491 288,151 725,228 6W,705 687,637 Sewer Treatment Plant Dept. Total Expenditures 1,048,728 1,183,784 1,316,021 1,357,893 1=,104 1,322,%5 Contribution To/(From) Fund Balance 159,453 112,887 (27,461) (69,333) 66,456 (44,465) Beginning Fund Balance 221,185 649,298 903,185 903,185 903,185 969,641 Residual Equity Transfers 268,660 141,000 Ending Fund Balance 649,298 903,185 875,724 833,852 959,641 925,176 125 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 010 -Water And Sewer Fund Department: 65 - Water Department Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: Maintenance and Operations: 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous Total Maint. and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 8065 Computer Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: Original 3/1197 311197 Manager FY96 FY96 FY97 Amended Expended & Recommended Actual Actual Buda et Budget Encumbered FY98 $ 42,640 $ 43,934 $ 42,701 $ 44,979 $ 31,692 $ 56,454 5,408 7,117 8,000 8,000 4,011 8,000 2,825 3,945 5,084 2,512 952 3,134 286 331 368 368 259 539 2,292 526 3,213 3,213 2,153 4,434 - - 279 279 - 338 1,335 1,298 1,538 1,538 - 1,865 4,656 4,650 5,006 5,300 3,917 7,125 909 1,344 1,500 1,500 978 1,875 $ 60,351 $ 63,145 $ 67,689 $ 67,689 $ 43,962 $ 83,764 516 268 2,000 2,019 390 750 16,860 22,199 28,000 28,528 20,445 35,000 3,328 1,246 2,000 2,113 2,108 2,000 - - 1,000 1,000 - 750 4,378 3,047 9,700 10,227 3,601 9,000 1,891 1,917 2,250 2,250 1,442 2,500 798 810 1,500 1,500 536 2,000 183 - 200 200 - 200 - - 500 500 97 300 3,632 4,628 4,800 4,800 - 4,100 91,377 83,862 95,000 95,000 59,272 100,000 13,436 21,478 25,000 33,487 17,447 30,000 300 300 900 900 250 900 - 182 250 559 321 500 - - 200 200 - 200 - - 25,000 25,000 - 25,000 1,066 1,108 1,000 1,339 983 1,500 $ 137,765 $ 141,045 $ 199,300 $ 209,622 $ 106,892 $ 214,700 - 593 - - - - 26,460 - 3,500 - - - 18,691 19,070 6,500 9,887 9,699 550 - - 1,250 1,250 11 - 126,714 152,739 56,066 56,066 - 71,000 $ 171,865 $ 172,402 $ 67,316 $ 67,203 $ 9,710 $ 71,550 $ 369,981 $ 376,592 $ 334,305 $ 344,514 $ 160,564 $ 370,014 126 CITY OF KENAI 1997/98 BUDGET FUND: Water and Sewer DEPT: Public Works - Water CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies Water and sewer applications, door tags, daily receipts, utility bills 750 2022 Operating and Repair Supplies Foul weather gear, boots, fuel, gloves, hoses, visqueen, cleaning acid, masonry and metal saw blades, wire and chains, flashlights, cable clamps, locks and keys, pipe plugs, oxygen, acetylene, and supplies, oil, cement, lubricant, pipe, gate valves, couplings, iron, paint, valve boxes, curb stops, rods, etc., unions, fittings, water saddles, copper tubing, valves, fire hydrants, fire hydrant extensions and supplies, cement, gravel, asphalt, light bulbs, sodium hypochlorite, miscellaneous 35,000 2024 Small Tools and Minor Eauipment Socket sets, hammer, screwdrivers, pipe wrenches, end wrenches, come -a -longs, pipe cutters, chisels, gas cans, shovels, picks and bars, extension cords, and other miscellaneous items 2,000 2026 Computer Software 750 4531 Professional Services Lab testing of water and other miscellaneous tests, work on water charts and instruments, medical testing and exams 9,000 4532 Communication Utility bill postage, phone, fax, Internet charges 2,500 127 FUND: Water and Sewer A C 4533 4534 4535 4536 4537 4538 4539 4666 4667 4999 5041 8064 9090 CITY OF KENAI 1997/98 BUDGET DESCRIPTION Transportation Safety classes, SCADA training, water regulations seminars Advertising Printing and Binding Insurance Utilities Repairs and Maintenance Repair well houses, pumps, hydrants, and waterlines, etc. DEPT: Public Works -- Water CITY MANAGER COUNCIL RECOMMENDED APPROVED 2,000 200 300 4,100 100,000 30,000 Rentals Barricades, air compressor, compaction equipment, hoses, pumps, cleaning items and other miscellaneous rentals, well house site rental 900 Books 500 Dues and Publications 200 Contingency 25,000 Miscellaneous Laundry services 1,500 Machinery and Equipment Copy machine (1/3) 550 Transfer to Other Funds Transfer to general fund: Central Administrative Costs 44,333 W & S billing position (1/3 cost) 16,667 Shop services 10,000 71,000 128 DEPARTMENT NARRATIVE WATER AND SEW11,R FUND - SEWER The sewer collection system of the City of Kenai consists of five areas with fourteen lift stations. All areas eventually deliver to the treatment plant. Most of the system is gravity, the two exceptions are a semi pressure line from Broad Street lift station to the bottom of the bluff, ana the new interceptor line from Thompson Park into the golf course area. The collection system consists of two full-time employees and one summertime employee. The two full-time employees are required by the State DEC Department to be certified at a Level II Wastewater Collection. The operators must be certified to work in confined spaces. The duties of the Water and Sewer Department in this area are to make sure that all regulations are followed, the system is operated in the most economical manner, and that it is free from failure. Some of the duties of the operators are: Installing main lines and service lines Cleaning the lines for maximum service Operating and maintaining fourteen lift stations Unplugging lines Thawing lines Maintaining an electronic alarm system monitoring the lift stations Finding and bringing up to grade lost and misaligned manholes Working in trenches (must be certified) Operating heavy equipment Must maintain certification by continued education Work with the public Deliver notices of unpaid bills 129 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 010 -Water And Sewer Fund Department: 66 -Sewer Department Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: Maintenance and Operations: 2021 Office Supplies 2022 Operating 8 Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing 8 Binding 4536 Insurance 4537 Utilities 4538 Repair 8 Maintenance 4539 Rentals 4666 Books 4667 Dues 8 Publications 4999 Contingency 5041 Miscellaneous Total Maint. and Operations Capital Outlay & Tranfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery 8 Equipment 8065 Computer Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: Original 311197 3/1197 Manager FY95 FY96 FY97 Amended Expended & Recommended Actual Actual Budaet Budget Encumbered FY98 $ 55,304 $ 65,926 $ 62,408 $ 65,354 $ 41,868 $ 56,454 6,885 6,713 8,000 8,000 4,204 8,000 3,935 4,055 7,253 4,187 952 3,134 521 709 685 685 412 539 2,966 748 4,473 4,473 2,778 4,434 495 - 388 388 - 338 1,703 1,868 2,142 2,142 - 1,865 5,555 7,361 7,830 7,950 5,868 7,125 909 2,227 2,250 2,250 1,385 1,875 $ 78,273 $ 89,607 $ 95,429 $ 95,429 $ 57,467 $ 83,764 410 228 2,000 2,019 390 750 14,961 3,894 15,000 15,578 6,429 15,000 2,164 1,246 2,500 2,612 2,606 2,000 - - 1,000 1,000 - 750 197 68 980 980 905 300 1,798 1,691 1,700 1,700 1,302 2,500 467 810 1,500 1,500 619 2,000 - - - - - 200 - - - - - 300 - 3,452 3,600 3,600 - 3,000 8,234 13,039 9,500 9,500 5,822 12,000 7,516 9,009 36,000 39,855 31,079 30,000 - 229 500 500 - 500 - 133 250 250 12 250 - - 100 100 - 100 - - 25,000 10,717 - 25,000 974 630 750 1,224 935 1,500 $ 36,721 $ 34,429 $ 100,380 $ 91,135 $ 50,099 $ 96,150 - - 3,500 - - - 18,691 15,279 34,000 51,671 51,695 21,400 - - 1,250 1,250 11 - 36,000 54,024 48,666 48,666 - 64,000 $ 54,691 $ 69,303 $ 87,416 $ 101,587 $ 51,706 $ 85,400 $ 169,685 $ 193,339 $ 283,225 $ 298,151 $ 159,272 $ 265,314 130 FUND: Water and Sewer A/C # 2021 2022 2024 2026 4531 4532 4533 4534 4535 4536 4537 4538 4539 4666 4667 4999 5041 CITY OF KENAI 1997/98 BUDGET DEPT: Public Works - Sewer DESCRIPTION tcr,w11WM1v Lr,L, Office Supplies Water and sewer applications, door tags, daily receipts, utility bills Operating and Repair Supplies Small Tools and Minor Equipment Computer Software Professional Services Medical testing and exams Communication Utility bill postage, fax, phone and Internet charges Transportation Safety classes, SCADA training, wastewater collection regulations Advertising Printing and Binding Insurance Utilities Gas and electricity Repairs and Maintenance Repair pumps, motors, line testing Rentals Books Dues and Publications Contingency _ Miscellaneous Laundry services 750 15,000 2,000 750 300 2,500 2,000 200 300 3,000 12,000 30,000 500 250 100 25,000 1,500 COUNCIL APPROVED 131 CITY OF KENAI 1997/98 BUDGET FUND: Water an3 Sewer DEPT: Public Works - Sewer CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 8064 Machinery and Equipment Area velocity flow meter 7,650 Video camera system 13,200 Copy machine (1/3) 550 21,400 9090 Transfer to Other Funds Transfer to general fund: Central Administrative costs 37,333 W & S billing position (1/3 cost) 16,667 Shop services 10,000 64,000 132 DEPARTMENT NARRATIVE WATER AND SEWER FUND - WASTEWATER TREATMENT PLANT The City of Kenai Wastewater Treatment Plant is located on the beach at the end of Spruce Road. It currently employs three full-time personnel, all of which are State licensed. It also employs one additional full-time employee for six months in the winter. The plant was built in 1974, remodeled in 1980/81, added effluent disinfection/dechlorination in 1991/92. The treatment plant removes pollutants from wastewater discharged by the City of Kenai into Cook Inlet. The Environmental Protection Agency and the State of Alaska set and enforce requirements on the quality of water that may be discharged by the plant. The treatment plant achieves its purpose largely through biological means, primarily by bacteria and protozoa, which number in the billions. In the spring of 1992, the new effluent disinfection process was placed into operation. It allows for the discharge of the plant to be disinfected to remove any bacteria that may still be in the water after processing. 133 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 010 -Water And Sewer Fund Department: 67 - Sewer Treatment Plant Department Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: Maintenance and Operations: 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous Total Maint. and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 8065 Computer Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: Original V1197 3/1/97 Manager FY96 FY96 FY97 Amended Expended & Recommended Actual Actual Budaet Buda et Encumbered FY98 $ 145,724 $ 153,099 $ 156,077 $ 164,658 $ 106,320 $ 168,154 750 822 5,000 5,000 310 5,000 9,214 10,126 10,386 10,386 9,642 10,534 6,428 1,894 18,476 11115 - 8,820 2,212 2,434 2,754 2,754 1,736 2,792 7,426 1,724 10,908 10,908 7,221 12,638 - - 950 950 - 963 3,342 3,748 4,383 4,383 - 4,446 14,088 15,955 19,770 18,550 13,671 19,950 4,441 5,326 5,250 5,250 3,160 5,250 $ 193,625 $ 195,128 S 233,954 S 233,954 $ 142,060 $ 238,547 746 1,549 700 1,811 724 700 41,169 40,001 100,700 109,926 69,346 88,500 2,988 3,486 4,300 4,300 1,318 3,500 - - 200 480 431 1,500 14,696 9,236 12,000 23,510 13,355 19,720 1,927 1,895 2,500 Z609 1,635 2,500 884 4,180 5,300 5,300 1,873 4,000 - - 200 200 - 200 - - 500 500 - - 10,294 7,919 8,200 8,200 - 7,500 174,158 177,095 175,000 175,000 99,925 160,000 10,566 9,909 20,000 20,278 3,523 15,000 86 - 500 500 - 500 - 361 1,000 1,000 - 1,000 - - 370 370 349 370 - - 21,401 21,121 - 21,000 5,651 4,891 4,500 5,233 4,539 5,000 $ 263,165 $ 260,522 $ 357,371 $ 390,338 $ 197,018 $ 330,990 - - 4,000 4,000 4,000 - 16,272 7,237 9,000 12,770 6,252 2,100 - - 4,300 4,300 - - 36,000 150,966 89,866 89,866 - _116,000 $ 52,272 $ 158,203 $ 107,166 $ 110,936 $ 10,252 $ 118,100 $ 509,062 $ 613,853 $ 698,491 $ 725,228 $ 349,330 $ 687,637 134 CITY OF KENAI 1997/98 BUDGET FUND: Water and Sewer DEPT: Public Works - Sewer Treatment CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 700 2022 Operating and Repair Supplies Chemicals, lime, polymer, consumables, lab supplies, generator fuel, repair and maintenance supplies 88,500 2024 Small Tools and Minor Equipment Hand tools, power tools, .pumps 3,500 2026 Computer Software Wonderware, misc. upgrades 1,500 4531 Professional Services Miscellaneous testing and in-house training 19,720 4532 Communication 2,500 4533 Transportation State conference (2) Safety classes 4,000 4534 Advertising 200 4536 Insurance 7,500 4537 Utilities 160,000 4538 Repairs and Maintenance Instrument repairs, scale calibration, miscellaneous repairs 15,000 4539 Rentals 500 4666 Books 1,000 4667 Dues and Publications AWWA membership 250 WEF membership 50 Miscellaneous 70 370 135 FUND: Water and Sewer A/C # 4999 5041 8064 .#.s CITY OF KENAI 1997/98 BUDGET DEPm: Public Works - Sewer Treatment CITY MANAGER COUNCIL DESCRIPTION RECOMMENDED APPROVED Contingency 21,000 Miscellaneous Coverall Service, misc. 5,000 Machinery and Equipment Gas detector 2,100 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 89,333 W & S billing position (1/3 cost) 16,667 Shop services 10,000 116,000 136 DEPARTMENT NARRATIVE AIRPORT LAND SYSTEM FUND - MHO The Kenai Municipal Airport is the principal airport on the Kenai Peninsula. It has a 7,575 ft. x 150 ft. runway, a 3,500 ft. x 150 ft. float plane facility, and a 1,000 ft. x 75 ft. grass strip for summer use. Three main 75 ft. wide taxiways, A, B, and C, connect the runway to a paved 3,600 ft. x 325 ft. apron which parallels the runway on the east side. The 85,000 square feet at the southern end of the apron is designated as the itinerant aircraft parking rear and contains 20 tiedowns. The northernmost 410,000 sq. ft. apron is designated for large aircraft operations such as fish hauls in the summer and parking for weather diverted aircraft when Anchorage weather is below minimums. The secondary taxiways, F, G, and H give access to the general aviation apron. The general aviation apron is located off of taxiway A at the south end of the airport where aircraft owners lease parking spaces and/or tiedowns from individual fixed base operators. In this same area, the City owns and operates a paved and lighted 250 ft. x 500 ft. long term aircraft parking apron which contains 40 tiedowns. Maintenance of the airport lighting system, snow removal, and assistance in the removal of disabled aircraft from the operational areas of the airport are handled by one full-time airport maintenance and operations employee and the City's Public Works Street Department. In FY98, an additional employee for building maintenance is included. Keeping the airport grounds, such as mowing the lawn, planting flowers, emptying trash, etc., is done by the City's Parks and Recreation Department. The airport has eight pieces of machinery and equipment which are maintained by the City's maintenance shop and operated by the street department. The City's police and fire departments supply all necessary services for the airport. 137 City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Fund: 020 Airport Land System Manager Council Actual Actual Original Budget Current Budget Projection Recommended Approved FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 FY 97-98 FY 97A8 Revenues State Aviation Grant 1,810 33,920 7,000 7,000 14,758 Usaae Fees Fuel Sales - - - - 6.000 6,500 Float Plane 1.751 1.355 1,000 1,000 1,000 1.000 Tie Down 6,113 5,898 5,000 5,000 5,000 6,000 Landing 74,845 65,754 62,000 62,000 62,000 62.000 Plane Parking 1,935 1,628 1,100 1,100 1,600 1,500 Total Usage Fees 84,644 74,625 69,100 69,100 75,600 77,000 Rents and Leases Land 254,940 267,725 267,000 267,000 267,000 280,000 Fish Hauling 9,000 7,800 9,000 9,000 7,500 7,000 Total Rents and Leases. 263,940 275,525 276,000 276,000 274,500 287,000 Miscellaneous Penalty and Interest 4,574 3,497 4,000 4,000 5,000 4,000 Interest on Investments 719,869 924,000 876,000 876,000 960,000 973,000 Other 2,763 492,576 1,000 16,000 23,000 3,000 Total Miscellaneous 727,206 1,420,073 881,000 896,000 988,000 980,000 - Transfers In General Fund Lease Caps 1,849 5,286 1.600 1,600 1,600 1.600 Apt. Land Trust Fund Sales Interest 105,192 124,551 127,000 127,000 70,000 65,000 Total Transfers In 107,041 129,837 128,600 128,600 71,600 66,600 Total Revenues 1,184,641 1,933,980 1,351,700 1,376,700 1,424,458 1,410,600 - Expenditures Airport Maint. and Operations 500,343 660,972 1,014,724 1,148,095 848,095 1,153.133 Airport Administration 122,231 173,253 204,526 209,298 189,298 209,347 - Airport Land 106,015 95,883 142,450 665,752 841,752 114,550 Total Expenditures 728,589 930,108 1,361,700 2,024,145 1,879,145 1,477,030 Contribution To/(From) Fund Balance 456,052 1,003,872 - (647,445) (454,687) (66,430) - Beginning Fund Balance 5,787,498 6,553,234 7,738,787 7,738,787 7.738,787 7,284,100 - Residual Equity Transfers 309,684 181,681 - Ending Fund Balance 6.553,234 7,738,787 7,738,787 7,091,342 7.284,100 7,217,670 138 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 020 - Airport Land System Fund Department: 90 - Airport Maintenance & Operation Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 57,456 $ 57,835 $ 78,905 $ 81,649 $ 41,874 $ 105,964 0200 Overtime 17,496 11,090 12,000 12,000 9,441 12,000 0250 Holiday Pay - - - - - - 0300 Leave (1,629) 675 4,590 2,195 - 3,694 0400 Medicare 823 964 1,385 1,385 478 1,764 0450 Social Security - - - - - - 0500 PERS 3,575 710 5,626 5,626 2,051 8,116 0600 Unemployment Insurance 1,912 161 477 477 - 608 0700 Workers Compensation 3,441 2,021 4,527 4,527 - 4,987 0800 Health & Life Insurance 10,395 10,415 5,649 5,300 3,917 11,400 0900 Supplemental Retirement 1,980 2,067 2,602 2,602 692 4,080 Total Salaries & Benefits: $ 95,449 $ 85,938 S 115,761 $ 115,761 $ 58,453 $ 152,613 Maintenance and Operations: 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies 12,070 19,741 15,400 16,310 5,160 19,350 2024 Small Tools/Minor Equipment 678 846 500 500 131 3,545 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services - 2,400 - - - - 4532 Communications - 529 500 500 613 900 4533 Travel & Transportation 414 - - - - - 4534 Advertising - - 200 200 - 1,000 4535 Printing & Binding - - - - - - 4536 Insurance 47,200 43,588 44,200 44,200 34,872 53,200 4537 Utilities 34,213 49,718 45,000 45,000 14,908 38,000 4538 Repair & Maintenance 15,824 10,365 18,000 24,561 13,457 169,500 4539 Rentals 2,424 1,631 5,325 6,225 3,077 4,275 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 4999 Contingency - - 327,838 327,838 - 75,000 5041 Miscellaneous - - - - - - Total Malnt. and Operations $ 112,823 $ 128,818 $ 456,963 $ 465,334 S 72,218 $ 364,770 Capital Outlay & Transfers 8061 Land - - - - - 8062 Buildings - 27,484 - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment 6,088 5,232 1,000 1,000 - 124,750 8065 Computer Equipment - - - - - - 9090 Transfers Out 285,983 413,500 441,000 566,000 125,000 511,000 Total Capital Outlay and Transfers $ 292,071 $ 446,216 $ 442,000 $ 567,000 $ 125,000 $ 635,750 Department Total: $ 500,343 $ 660,972 $ 1,014,724 $ 1,148,095 $ 255,671 $ 1,153,133 139 CITY OF KENAI 1997/98 BUDGET FUND: ?airport Land System CITY MANAGER A/C # DESCRIPTION 2022 Operating and Repair Supplies Asphalt sealing oil, electrical supplies, gate repairs, fuel and nitrogen for fire training, AV gas at FPF 2024 Small Tools and Minor Equipment ARFF equipment, fog nozzles, firewalker boots (5), vehicle light bar, miscellaneous 4532 Communications Automated fuel phone lines 4534 Advertising Bids 4536 Insurance 4537 Utilities 4538 Repairs and Maintenance Cut browse & grass Fence repairs Crack seal runway Runway striping Vehicle painting 19,350 3,545 900 1,000 53,200 38,000 4,000 5,000 120,000 39,000 1,500 169,500 4539 Rentals Use of D-8 Cat, three portable toilets, rental of training props, helicopter rentals 4999 Contingency 8064 Machinery and Equipment ARFF positive pressure ventilator 1997 4 x 4 Utility Vehicle/Suburban Bulk material screening plant Utility vehicle 1,250 28,500 4,275 75,000 70,000 25,000 124,750 DEPT: M & O COUNCIL APPROVED 140 CITY OF KENAI 1997/98 BUDGET FUND: Airport Land System A/C # DESCRIPTION 9090 Transfer to Other funds To general fund: Fire, Shop and Building services Central administrative costs CITY MANAGER RECOMMENDED 412,000 99,000 511,000 DEPT: M & 0 COUNCIL APPROVED 141 DEPARTMENT NARRATIVE AIRPORT LAN) SYSTEM FUND - ADMINISTRATION The Airport Manager is responsible for the overall operations of the airport. Airport improvement projects are primarily funded through airport entitlement monies received from the Federal Aviation Administration. Funding for these projects are not a part of the annual budget process and are accounted for separately in capital project funds. Funding for the operation of the airport terminal is derived from terminal lease space rent and the Terminal Enterprise Fund. Similarly, funding for the maintenance and operation of the air field is derived from landing fees, tiedown fees, special use permits, land lease rents and interest from the Airport Land System Special Revenue Fund. Prior to the FY98 budget, the Airport Land System Fund - Administration funded an Administrative Assistant III responsible for the management of all airport land leases and land disposal. Airport Land is the real estate the Federal Aviation Administration (FAA) deeded to the City in 1963. The FAA requires that revenues from the Airport Land System be deposited in the Airport Land System account to support the Kenai Airport. The Administrative Assistant III also managed airport terminal leases and the City's Disadvantaged Business Enterprise (DBE) Program -as required by U.S. Department of Transportation regulations. The position has been shared with the City Manager for clerical support. Beginning with the FY98 budget, a direct transfer from Airport Revenue Fund to the General Fund will be made to cover the costs of providing the services described above. A restructuring will divide the duties of the Administrative Assistant III position. The Planning and Zoning Administrative Assistant will take on all land responsibilities, including Airport Land and General Fund Land. The Administrative Assistant III position will become Personnel officer/Assistant to the City Manager. This position will continue to coordinate the DBE program and monitor airport terminal leases. The Finance Department part-time Receptionist/Clerk will become a full-time Department Assistant II position providing routine clerical support for the Airport Manager and the City Manager. 142 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 020 - Airport Land System Fund Department: 91 - Airport Administration Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: Maintenance and Operations: 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4668 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous Total Malnt. and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 8065 Computer Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: Original 311/97 311197 Manager FY95 FY96 FY97 Amended Expended & Recommended Actual Actual Budaet Budaet Encumbered FY98 $ 97,699 $ 96,058 $ 98,396 $ 105,089 $ 71,793 $ 59,859 (348) (683) 12,751 6,755 - 4,109 610 670 691 691 467 7 4,656 989 6,295 6,295 4,329 4,118 - - 556 556 - 320 259 417 389 389 - 235 8,556 8,815 11,297 10,600 7,819 5,700 3,184 3,109 3,000 3,000 2,295 1,500 $ 114,616 $ 109,375 $ 133,375 $ 133,375 $ 86,703 $ 75,848 406 393 580 580 184 300 203 116 400 400 336 400 657 1,213 400 520 515 220 _ - 600 480 478 200 - 15,293 - 4,707 4,707 - 3,678 4,341 4,400 4,464 2,801 4,300 724 9,801 3,310 3,310 338 2,379 1,472 1,842 5,000 5,000 4,320 5,000 _ - 200 200 - 475 - 5,281 5,500 5,500 - 1,700 88 764 300 300 - 300 - - 200 200 - - - 350 - - 25,001 25,001 - 25,000 387 1,334 500 500 360 875 $ 7,615 $ 40,378 $ 46,391 $ 51,162 $ 14,039 $ 41,499 - - 3,760 3,761 - - - 23,500 21,000 21,000 3,701 92,000 $ - $ 23,500 $ 24,760 $ 24,761 $ 3,701 $ 92,000 $ 122,231 $ 173,253 $ 204,526 $ 209,298 $ 104,443 $ 209,347 143 CITY OF KENAI 1997/98 BUDGET ",UND: Airport Land System DEPT: Administration CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 300 2022 Operating Supplies 400 2024 Small Tools and Minor Equipment Desk top file holder 20 Miscellaneous 200 220 2026 Computer Software Anti -virus, miscellaneous 200 4532 Communication Telephone, fax, cell phone, Internet connection fees, postage, miscellaneous 4,300 4533 Transportation Airfare AAAE Conference Registration fees Per Diem Lodging 2,379 4534 Advertising 5,000 4535 Printing and Binding Toner and cartridges 475 4536 Insurance 1,700 4538 Repairs and Maintenance 300 4667 Dues and Publications AAAE Dues 275 Misc. publications 75 350 4999 Contingency 25,000 5041 Miscellaneous Court costs, judgments and damages, recording fees, college tuition 875 144 CITY OF KENAI 1997/98 BUDGET FUND: Airport Land System DEPT: Administration CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 9090 Transfer to Other Funds 92 000 Central administrative costs (G/F) , 145 DEPARTMENT NARRATIVE AIRPORT LAND SYSTEM FU M - LAND Prior to the FY98 budget, the Lands Department was staf f ed by an Administrative Assistant III responsible for the management of ail land leases and land disposal. There are two types of land, Airport Land and General Fund Land. Airport Land is the real estate the Federal Aviation Administration (FAA) deeded to the City in 1963. The FAA requires that revenues from the Airport Land System be deposited in the Airport Land System account to support the Kenai Airport. General Fund Land includes all other real estate owned by the City of Kenai that does not lie within the boundary of the Airport Lands. The Lands Department has also managed airport terminal leases and the City's Disadvantaged Business Enterprise (DBE) Program as required by U.S. Department of Transportation regulations. The salary for the position has been funded by the Airport Land System Fund - Administration. The position has been shared with the City Manager for clerical support. Beginning with the FY98 budget, a direct transfer from Airport Revenue Fund to the General Fund will be made to cover the costs of providing the services described above. A restructuring will divide the duties of the Administrative Assistant III position. The Planning and Zoning Administrative Assistant will take on all land responsibilities, including Airport Land and General Fund Land. The Administrative Assistant III position will become Personnel officer/Assistant to the City Manager. This position will continue to coordinate the DBE program and monitor airport terminal leases. The Finance Department part-time Receptionist/Clerk will become a full-time Department Assistant II position providing routine clerical support for the Airport Manager and the City Manager. 146 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 020 - Airport Land System Fund Department: 92 - Airport Land Original 3HI97 311/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budaet Encumbered FY98 Salaries and Benefits_ 0100 Salaries $ $ _ $ _ $ _ $ _ 0200 Overtime 0250 Holiday Pay 0300 Leave - 0400 Medicare 5 3 - - - - 0450 Social Security - _ 0500 PERS _ _ 0600 Unemployment Insurance - - 0700 Workers Compensation - - 0800 Health & Life Insurance - - 0900 Supplemental Retirement - - Total Salaries & Benefits: $ 5 $ 3 $ - $ - $ - $ - Maintenance and Operations: 2021 Office Supplies 196 1,009 500 542 241 500 2022 Operating & Repair Supplies 177 6 3,000 3,000 1,913 3,000 2024 Small Tools/Minor Equipment - - 200 200 50 _ 2025 Snack Bar Supplies - - _ _ _ _ 2026 Computer Software - - 550 550 70 200 4531 Professional Services 10,869 7,550 20,000 21,000 7,481 20,000 4532 Communications - _ _ _ _ _ 4533 Travel & Transportation 604 1,184 2,800 2,800 11 2,000 4534 Advertising 533 326 800 800 415 800 4535 Printing & Binding - - _ _ _ _ 4536 Insurance 4537 Utilities - _ _ _ _ _ 4538 Repair & Maintenance 5,081 12,147 12,000 27,032 20,922 12,000 4539 Rentals _ _ _ _ _ _ 4666 Books - - 100 100 - - 4667 Dues & Publications - _ _ _ _ _ 4999 Contingency - - 100,000 100,000 - 75,000 5041 Miscellaneous 969 993 1,300 1,300 304 1,050 Total Malnt and Operations $ 18,429 $ 23,215 $ 141,250 $ 157,324 $ 31,407 $ 114,550 Capital Outlay & Transfers 8061 Land - 8062 Buildings _ 8063 Improvements - _ 8064 Machinery & Equipment - 2,665 _ _ _ _ 8065 Computer Equipment - - 1,200 4,428 4,134 - 9090 Transfers Out 87,581 70,000 - 505,000 505,000 - 8065 Computer Equipment - - _ _ _ _ Total Capital Outlay and Transfers $ 87,581 $ 72,665 $ 1,200 $ 509,428 $ 509,134 $ - Department Total: $ 106,015 $ 95,883 $ 142,450 $ 6",752 $ 540,541 $ 114,550 147 CITY OF KENAI 1997/98 BUDGET FUND: Airport Land System CITY MANAGER A/C # DESCRIPTION RECOMMENDED 2021 Office Supplies 500 2022 Operating and Repair Supplies Supplies for Flight Service Station 3,000 2026 Computer Software Contingency 200 4531 Professional Services Surveying, platting and appraisal of land, litigation reports, site assessments 20,000 4533 Transportation DBE Seminar, other FAA meetings, real estate seminars, and other training 2,000 4534 Advertising Land sales, D.B.E. 800 4538 Repairs and Maintenance Includes flight service station 12,000 4999 Contingency_ 75,000 5041 Miscellaneous Recording fees, college tuition 1,050 DEPT: Land COUNCIL APPROVED 148 DEPARTMENT NARRATIVE SENIOR CITIZENS TITLE III FUND ACCESS - CONGREGATE MEALS - HOME MEALS The Senior Center directs their services to the elderly :•rith the greatest social and economic need, those persons aged 75 or older, frail, low-income or minority. Services and programs are available five days each week year round, from 7:30 a.m. to 5:00 p.m. The center remains open on all holidays. Our experienced and caring staff makes every effort to assure the continued independence of each individual. We are always available to provide emergency services no matter what time of the day or night. Special attention is given to encourage participation of the target group. We continue to work closely with other service providers, native organizations, medical groups and the local community to inform them of the services we provide. The following services are directed to ensure the continued independence of the elderly within our service district. Congregate Meals Home -Delivered Meals Telephone Reassurance Health Screening Volunteer Opportunity Recreation Outreach Transportation Nutrition Education Personal Advocacy Assessment Information Physical Fitness Passenger Assistance Form Completion Referral Letter Writing Escort Shopping Client Finding During the past year we identified 72% of program participants to be of our target group. We feel this percentage demonstrates our care in addressing the needs of the fr ail elder. Funding for Kenai Senior center is provided by the Alaska Commission of Aging, Kenai Peninsula Borough, United Way, USDA, City of Kenai, Program Income, Private Donation, Center Rentals and fund raising. The senior center is staffed with twelve employees, two of which are full-time and ten part-time. 149 Revenue State Grant USDA Grant Meal donations In-Knd Support Transfers In Total Revenue Expenditures Senior Citizen Access Congregate Meals Home Meals Preventive Health Senior Transportation Total Expenditures Contribution To/(From) Fund Balance: Beginning Fund Balance Ending Fund Balance City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Funds: 019 Senior Citizen Title III Grant Fund Manager Council Actual Aortal Original Budget Current Budget Projection Recommended Approved FY 94-96 FY 95-96 FY 96-97 FY 96-97 FY 96-97 FY 97-98 FY 97-98 124,463 117,910 111,890 118,106 118,106 118,106 9,647 7,754 12,432 11,908 11,908 11,908 46,797 43,956 51,986 43,918 43,918 46,756 13,814 13,261 13,814 14,123 14,123 14,123 3,082 6,000 - - " 197,803 188,881 190,122 188,055 188,055 190,893 44,357 38,620 45,861 46,219 46,219 47,489 113,620 108,933 96,845 94,938 94,938 99,430 34,080 35,118 34,173 33,613 33,613 34,865 2,500 2,400 - - - - 3,246 3,810 13,243 13,285 13,285 9,109 197,803 188,881 190,122 188,055 188,055 _ 190,693 _ 150 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 019 -Senior Citizens Title III Grant Department: 70 - Senior Citizen Access Original 311197 311197 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budaet Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 26,728 $ 28,610 $ 28,723 $ 30,483 $ 20,909 $ 30,922 0200 Overtime _ - _ _ _ _ 0250 Holiday Pay - - - - _ _ 0300 Leave 597 (1,731) 3,308 1,492 - 1,718 0400 Medicare 222 261 268 268 181 278 0450 Social Security - - - - 1,261 - 0500 PERS 1,394 319 1,838 1,838 - 2,127 0600 Unemployment Insurance 4,083 - 160 160 - 163 0700 Workers Compensation 77 98 106 106 - 108 0800 Health & Life Insurance 3,209 3,478 3,752 3,776 2,897 4,060 0900 Supplemental Retirement 999 954 799 1,034 156 1,051 Total Salaries & Benefits: $ 37,309 $ 31,989 $ 38,954 $ 39,157 $ 25,404 S 40,427 Maintenance and Operations: 2021 Office Supplies - - - _ _ _ 2022 Operating & Repair Supplies - - - - - - 2024 Small Tools/Minor Equipment - - - - - - 2025 Snack Bar Supplies - - - _ _ _ 2026 Computer Software - - - - - _ 4531 Professional Services - - - - _ _ 4532 Communications - - - - - 4533 Travel& Transportation 141 - - _ _ _ 4534 Advertising - - - _ _ _ 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance - - - _ _ _ 4539 Rentals 6,907 6,631 6,907 7,062 3,531 7,062 4666 Books _ _ - _ _ _ 4667 Dues & Publications 5041 Miscellaneous - - - _ - _ Total Maint and Operations $ 7,048 $ 6,631 $ 6,907 $ 7,062 $ 3,531 $ 7,062 Capital Outlay & Transfers 8061 Land - _ _ _ _ _ 8062 Buildings - _ - _ _ _ 8063 Improvements - - - - - - 8064 Machinery & Equipment - - - - - _ 8065 Computer Equipment - - - - _ _ Total Capital Outlay and Transfers $ - $ - $ - $ - $ - $ - Department Total: $ 44,357 $ 38,620 $ 45,861 $ 46,219 $ 28,935 $ 47,489 151 1201d�� A/C 4539 CITY OF KENAI 1997/98 BUDGET Senior Citizens, Title III DESCRIPTION Rentals In -kind building rent (1/2) DEPT: CITY MANAGER RECOMMENDED 7,062 Access COUNCIL APPROVED 152 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 019 - Senior Citizens Title III Grant Department: 71 - Congregate Meals Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 08M Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits: Maintenance and Operations: 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4666 Books 4667 Dues & Publications 5041 Miscellaneous Total Malnt. and Operations Original 3/1197 3/1197 Manager FY96 FY96 FY97 Amended Expended & Recommended Actual Actual Budoet Budget Encumbered FY98 $ 46,666 $ 39,357 $ 36,622 $ 34,678 $ 25,074 $ 34,942 (2,373) 3,802 3,776 1,607 313 1,529 515 601 574 515 361 517 124 281 266 - 141 - 2,131 359 2,069 2,091 1,374 2,404 2,909 - 202 181 1,120 182 728 676 794 684 - 680 6,023 5,589 3,566 5,896 4,104 6,341 1,651 1,319 1,221 1,377 474 1,387 $ 58,374 $ 51,984 $ 49,090 $ 47,029 $ 32,961 $ 47,982 48,340 50,319 40,848 40,848 21,190 44,387 6,906 6,630 6,907 7,061 3,531 7,061 $ 55,246 $ 56,949 $ 47,755 $ 47,909 $ 24,721 $ 51,448 Capital Outlay & Transfers 8061 Land 8062 Buildings _ 8063 Improvements 8064 Machinery & Equipment - - 8065 Computer Equipment Total Capital Outlay $ _ $ and Transfers $ - $ - $ $ Department Total: $ 113,620 $ 108,933 $ 96,945 $ 94,938 $ 57,682 $ 99,430 153 FUND: A/C DESCRIPTION 2022 Operating and Repair Supplies Food (80%) 4539 Rentals In -kind building rent (1/2) CITY OF KENAI 1997/98 BUDGET Senior Citizens, Title ITI DEPT: Congregate Meals CITY MANAGER COUNCIL RECOMMENDED APPROVED 44,387 7,061 154 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 019 - Senior Citizens Title III Grant Department: 73 - Home Delivered Meals Original 3/1/97 3/1/97 Manager Account Expense FY95 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budoet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 16,734 $ 17,897 $ 18,266 $ 18,342 $ 12,928 $ 18,429 0200 Overtime _ _ _ 0250 Holiday Pay - _ _ _ _ _ 0300 Leave 471 505 1,916 756 78 748 0400 Medicare 252 267 281 265 182 266 0450 Social Security 31 70 67 - 35 _ 0500 PERS 774 173 1,100 1,107 745 1,268 0600 Unemployment Insurance 1,651 - 101 97 280 96 0700 Workers Compensation 272 365 484 455 - 454 0800 Health & Life Insurance 1,250 1,395 1,074 1,656 1,345 1,781 0900 Supplemental Retirement 496 652 672 723 352 726 Total Salaries & Benefits: $ 21,931 $ 21,324 $ 23,961 $ 23,401 $ 15,945 $ 23,768 Maintenance and Operations: 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies 12,149 13,794 10,212 10,212 5,163 11,097 2024 Small TooWMinor Equipment - _ _ _ _ _ 2025 Snack Bar Supplies - _ _ 2026 Computer Software _ _ _ 4531 Professional Services _ _ _ 4532 Communications - _ _ 4533 Travel & Transportation _ _ _ 4534 Advertising - - - 4535 Printing & Binding - _ _ 4536 Insurance _ _ 4537 Utilities _ _ 4538 Repair & Maintenance - _ 4539 Rentals _ _ 4666 Books _ 4667 Dues & Publications - 5041 Miscellaneous _ _ Total Malnt. and Operations $ 12,149 $ 13,794 $ 10,212 $ 10,212 $ 5,283 $ 11,097 Capital Outlay & Transfers 8061 Land _ _ 8062 Buildings _ _ _ _ - - 8063 Improvements - _ _ _ _ _ 8064 Machinery & Equipment - _ _ _ _ _ 8065 Computer Equipment - _ _ _ _ _ Total Capital Outlay and Transfers $ - $ - $ - $ - $ - $ - Department Total: $ 34,080 $ 35,118 $ 34,173 $ 33,613 $ 21,228 $ 34,865 155 FUND: A/C 2022 CITY OF KENAI 1997/98 BUDGET Senior Citizens, Title III DESCRIPTION Operating and Repair Supplies Food (20%) DEPT: CITY MANAGER RECOMMENDED 11,097 Home Meals COUNCIL APPROVED 156 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 019 - Senior Citizens Title III Grant Department: 74 - Transportation Original 311/97 311/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budget Encumbered FY98 Salaries and Benefits 0100 Salaries $ 2,615 $ 2,686 $ 6,648 $ 7,057 $ 4,883 $ 7,144 0200 Overtime - - - - - 0250 Holiday Pay - - - - - 0300 Leave 326 34 700 270 - 315 0400 Medicare 41 39 95 95 64 97 0450 Social Security - - - - 3 - 0500 PERS 125 28 425 425 294 492 0600 Unemployment Insurance - - 37 37 - 37 0700 Workers Compensation 85 82 109 109 - 108 0800 Health & Life Insurance - - 619 596 434 641 0900 Supplemental Retirement 54 107 224 272 85 275 Total Salaries & Benefits: $ 3,246 $ 2,976 $ 8,857 $ 8,861 $ 5,763 $ 9,109 Maintenance and Operations: 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies - 834 4,386 4,424 2,074 - 2024 Small Tools/Minor Equipment - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services - - - - - - 4532 Communications - - - - - - 4533 Travel & Transportation - - - - - - 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance - - - - - - 4539 Rentals - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 5041 Miscellaneous - - - - - - Total Malnt. and Operations $ - $ 834 $ 4,386 $ 4,424 $ 2,074 $ - Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - - - - - - 8065 Computer Equipment - - - - - - Total Capital Outiav and Transfers $ - $ - $ - $ - $ - $ - Department Total: $ 3,246 $ 3,810 $ 13,243 $ 13,285 $ 7,837 $ 9,109 157 DEPARTMENT NARRATIVE SENIOR CITIZENS - BOROUGH FUND The Senior Citizens - Borough grant fund is composed of multiple funding sources. The largest contribution comes from the Kenai Peninsula Borough and Kenai Peninsula United Way. The Kenai Peninsula Borough funds are awarded according to the fiscal funds available and the number of elderly living within.our service district. United Way funds are generated through a grant process. Also included as revenue in this fund are Center rentals, ride donations, and miscellaneous contributions from the public and private sectors. 158 City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Fund: 025 Senior Citizen / Borough Grant Fund Manager Council Actual Actual Original Budget Current Budget Projection Recommenne Approved FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 FY 97-9,'.% FY 97-98 Revenues KPB Grant 50,253 50,253 50,253 62,818 United Way 19,253 14,352 12,000 22,461 22,818 2,461 22,2,461 Rents and Leases 16,471 18,385 16,000 16,000 16,000 16,000 Donations 17,339 16,570 6,087 7,015 7,015 2,000 Other 3,565 1,049 1,000 1,000 1,000 - Transfer -in from General Fund 19,924 46,895 24,000 24,000 24,000 24,000 Tel KPB Senior Fund 126,805 147,504 109,340 133,294 133,294 127,279 Expenditures 107,828 159,641 109,340 135,471 135,471 135,766 Contribution Tol(From) Fund Balance: 18,977 (12,137) (2,177) (2,177) (8,487) Beginning Fund Balance 28,689 47,666 35,529 35,529 35,529 33,352 Ending Fund Balance 47,666 35,529 35,529 33,352 33,352 24,865 159 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 025 - Senior Citizen/Borough Grant Fund Department: 74 - Senior Citizens/Borough Original 3/1197 3/1/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Buda et Budcet Encumbered Salaries and Benefits 0100 Salaries $ 45,736 $ 44,310 $ 43,013 $ 50,157 $ 36,011 $ 50,157 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - 0300 Leave 539 (730) 4,924 2,561 - 2,561 0400 Medicare 260 222 233 304 184 304 0450 Social Security 566 280 293 591 327 590 0500 PERS 1,746 410 2,450 2,450 1,641 2,794 0600 Unemployment Insurance (2) - 240 264 - 264 0700 Workers Compensation 357 500 234 408 - 408 0800 Health & Life Insurance 2,139 1,623 2,182 2,650 2,276 2,BW 0900 Supplemental Retirement T71 776 1,188 1,188 366 1,188 Total Salaries 8, Benefits: $ 52,112 $ 47,391 $ 54,757 $ 60,573 $ 40,805 $ 61,116 Maintenance and Operations: 2021 Office Supplies 427 624 710 615 543 1,360 2022 Operating & Repair Supplies 13,040 14,141 10,625 14,503 6,815 14,585 2024 Small Tools/Minor Equipment 1,040 1,235 1,050 1,000 896 1,000 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - 318 500 - 500 4531 Professional Services - - 3,700 3,700 3,600 3,700 4532 Communications 2,563 3,201 2,850 4,400 2,340 3,000 4533 Travel & Transportation 1,036 1,501 2,100 3,700 3,114 3,000 4534 Advertising - - 200 200 - 200 4535 Printing & Binding 595 268 575 2,075 1,797 300 4536 Insurance - - - - - - 4537 Utilities 19,924 21,565 24,000 24,000 12,680 24,000 4538 Repair & Maintenance 8,924 5,989 6,500 14,150 8,511 9,300 4539 Rentals - - - - - - 4666 Books - - 100 100 - - 4667 Dues & Publications - - 855 855 775 905 5041 Miscellaneous 5,085 4,677 1,000 3,800 300 1,000 Total Malnt. and Operations $ 52,634 $ 53,201 $ 54,583 $ 73,598 $ 41,371 $ 62,850 Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - ' 8064 Machinery & Equipment - 53,049 - 1,300 1,198 11,8W 8065 Computer Equipment - - - - - ' 9090 Transfers Out 3,082 6,000 - - - - Total Capital Outlay and Transfers $ 3,082 $ 59,049 $ - $ 1,300 $ 1,198 $ 11,800 Department Total: $ 107,828 $ 159,641 $ 109,340 $ 135,471 $ 83,374 $ 135,766 160 CITY OF KENAI 1997/98 BUDGET FUND: Senior Citizens, Borough DEPT: Borough CITY MANAGER COUNCIL A/C DESCRIPTION RECOMMENDED APPROVED 2021 Office Supplies 1,360 2022 Operating and Repair Supplies Paper products, food, gasoline, kitchen supplies, miscellaneous 14,585 2024 Small Tools/Minor Equipment Dishes 1,000 2026 Computer Software 500 4531 Professional Services Exercise instructor 3,700 4532 Communications Telephone and postage 3,000 4533 Transportation Training workshops 3,000 4534 Advertising 200 4535 Printing and Binding 300 4537 Utilities Financed by G/F Transfer 24,000 4538 Repair and Maintenance Equipment repair, janitorial 9,300 4667 Dues and Publications 905 5041 Miscellaneous Building security 1,000 8064 Machinery and Equipment Large TV 2,500 Computer 3,000 Restaurant range 6,300 11,800 161 DEPARTMENT NARRATIVE SENIOR CITIZENS FUND - SENIOR EMPLOYMENT The Title V Senior Employment Program provides training and part- time employment opportunities for low income individuals 55 years of age or older. The program provides the older person with an opportunity to gain work skills, employment and possible unsubsidized employment in the private sector. The Title V program is funded by the U. S. Department of Labor and the State of Alaska. The grant is administered by the Older Alaskans Commission. We are currently receiving funds to support four positions. The Outreach Worker visits senior citizens through home and hospital visits, provides information about the programs and services available, and assists with transportation to medical and shopping appointments. The Kitchen Helper/Janitor provides assistance in the congregate meal setting and light janitorial duties within the facility. The Kitchen Helper/Driver position provides transportation from the Kasilof area twice each week. When the Kasilof elderly are transported to Kenai, they are offered the opportunity to shop in our community. During the time the program participants are attending activities at the center, the Title V employee assists with the congregate meal program. The duties of the Nutrition/Escort Aide are to transport senior citizens to the meal program, medical appointments and shopping. Another important component of the job is to provide home and hospital visits and to promote interest in the services available through the senior center. All four positions are fourteen hours per week. 162 Revenue Expenditures Contribution To/(From) Fund Balance: Beginning Fund Balance Ending Fund Balance City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Funds: 028 Senior Citizen Title V Grant Fund Manager Council Actual Actual Original Budget Current Budget Projection Recommended Approved FY 94-95 FY 95-96 FY 96-97 FY 96-97 FY 96-97 FY 97-98 FY 97-98 19,374 18,610 19,307 19,307 19,307 19,307 19,374 18,610 19,307 19,307 19,307 19,307 163 City Of Kenai Fiscal Year 1998 Operating Budget Fund: 028 - Senior Citizen Employment Title V Grant Department: 75 - Senior Citizen Employment Original 3M/97 311/97 Manager Account Expense FY96 FY96 FY97 Amended Expended & Recommended Number Description Actual Actual Budget Budaet Encumbered FY98 Salaries and Benefits 0100 Salaries $ 17,370 $ 16,624 $ 17,384 $ 17,384 $ 11,153 $ 17,384 0200 Overtime - - - 0250 Holiday Pay 0300 Leave - - _ 0400 Medicare 252 241 252 252 162 252 0450 Social Security 1,077 1,031 1,078 1,078 691 1,078 0500 PERS - - - _ - 0600 Unemployment Insurance - 184 87 87 - 87 0700 Workers Compensation 521 380 306 306 382 306 0800 Health & Life Insurance - - - _ 0900 Supplemental Retirement - - - - _ _ Total Salaries & Benefits: $ 19,220 $ 18,460 $ 19,107 $ 19,107 $ 12,388 $ 19,107 Maintenance and Operations: 2021 Office Supplies - - - _ 2022 Operating & Repair Supplies - - - - _ 2024 Small Tools/Minor Equipment - - - - 2025 Snack Bar Supplies - - - _ 2026 Computer Software - - _ 4531 Professional Services 154 150 200 200 50 200 4532 Communications - - - _ 4533 Travel & Transportation - - - _ _ 4534 Advertising - - " _ _ 4535 Printing & Binding - - - - _ 4536 Insurance - - - 4537 Utilities - - - _ _ 4538 Repair & Maintenance - - - - 4539 Rentals - - _ _ _ 4666 Books - - - _ 4667 Dues & Publications - - - _ 5041 Miscellaneous - - - - _ Total Maint. and Operations $ 154 $ 150 $ 200 $ 200 $ 50 $ 200 Capital Outlay & Transfers 8061 Land - _ _ _ _ e 9062 Buildings - 8063 Improvements - 8064 Machinery & Equipment - 8065 Computer Equipment - Total Capital Outlay and Transfers $ - $ - $ $ - $ - Department Total: $ 19,374 $ 18,610 $ 19,307 $ 19,307 $ 12,438 $ 19,307 164 FUND: A/C 4531 CITY OF KENAI 1997/98 BUDGET Senior Citizens DESCRIPTION Professional Services Physicals DEPT: Senior Employment CITY MANAGER COUNCIL RECOMMENDED APPROVED MAN 165 DEBT SERVICE FUNDS These funds are established to account for the accumulation and disbursement of money needed to comply with the interest and principal redemption requirements for the general obligation bonds issued. The 1967 Water, Sewer, and Streets Debt Service Fund has a fund balance large enough to service all future principal and interest maturities. Debt related to the 1974 Advance Refunding Debt Service Fund has been retired. The 1984/1986/1993 Special Assessment Debt Service Fund is intended to be financed by special assessments. Debt Service Requirements to Maturity General Obligation Bonds 1967 Issue 1993 Refunding Principal Interest Principal Interest Due FYE 1 Sept. 1 March 1 Oct. 1 Oct. 1 Apr. 1 Total June 30 Sept. 1998 $ 85,000 $ 2,252 $ 195,000 $ 62,157 $ 344,409 - 185,000 53,659 238,659 1999 - - 175,000 45,294 220,294 2000 - - 170,000 36,887 206,887 2001 - - 165,000 28,389 193,389 2002 - - 160,000 20,020 180,020 2003 - - 150,000 11,963 161,963 2004 - - 150,000 4,012 154,012 2005 - Total $ 85,000 $ _ 2,252 $1,350 0 0 $ 262,381 $1,699,633 1967 Debt Service Fund Revenues Expenditures Acct. 7071 - Principal Acct. 7072 - Interest Acct. 7073 - Admin Fees Total Expenditures Contribution Tol(From) Fund Balance Beginning Fund Balance Residual Equity Transfer to Gen'I Fund Ending Fund Balance 1984186t93 Debt Service Fund Revenues City Of Kenai Fiscal Year 1998 Operating Budget Budget Projection Debt Service Funds Manager Council Actual Actual Original Budget Current Budget Projection Recommended Approved FY 94-95 FY 95-96 FY 96.97 FY 96-97 FY 96-97 FY 97-98 FY 97-98 75.000 80,000 80,000 80,000 80,000 85,000 14,973 10,865 6,625 6,625 6,625 2,253 250 750 535 535 500 250 90,223 91,615 87,160 87,160 87,125 87,503 (90,223) (91,615) (87,160) (87,160) (87,125) (87,503) 371,699 281,476 189,861 189,861 189,861 102,736 - - - - - (15,233) 281,476 189,861 102,701 102,701 102,736 Acct. 36630 - Principal 30,916 25,346 16,000 16,000 10,988 Acct. 36632 - Interest 14,590 7,990 8.000 8,000 7,455 - Acct. 39950 - Transfer from Gen'I Fund 294,579 286,259 270,417 270,417 270,417 257,158 Total Revenues 340,085 319,595 294,417 294,417 288,860 257.158 Expenditures Acct. 7071 - Principal 192,000 199,000 197,000 197,000 197,000 195,000 Acct. 7072 - Interest 102,579 87,259 73,417 73,417 73,417 62.158 Total Expenditures 294,579 286,259 270,417 270,417 270,417 257,158 Contribution Tol(From) Fund Balance: 45,506 33,336 24.000 24.000 18,443 - Beginning Fund Balance (328,531) 2�� (249,689) (249,689) 2( 49,689) (231,246) Ending Fund Balance (283,025) 24( 9,689) (225,689) (225,689) 231,246 (231,246) 166 APPENDIX CHART OF ACCOUNTS 2021 - Office Supplies - Office stationery, forms, items of office equipment costing less than $50, maps, drafting supplies, etc. 2022 - Operating, Repair & Maintenance supplies - Includes building materials and supplies; paints and painting supplies; structural steel, iron, and related materials; plumbing supplies; electrical supplies; motor vehicle repair materials; parts and supplies; agricultural supplies; chemicals, drugs, and veterinary supplies; animal feed; food and kitchen supplies; motor vehicle fuel and lubricants; custodial and institutional supplies; clothing, film, and ammunition. 2024 - Small Tools & Minor Equipment - Tools and items of equipment that cost between $50 and $1,000 per item and which have a useful life greater than one year. 2025 Snack Bar Supplies - Snack foods, beverages, paper products, (i.e., paper plates, napkins, plastic -ware), condiments and other supplies as needed to maintain the snack bar. 2026- Computer Software - Computer software packages costing less than $1,000. 4531 - Professional Services - Accounting and auditing services; management consulting services; surveying, engineering, and architectural services; special legal services; medical, dental, and hospital services; and other professional services. 4532 - Communications - Monthly telephone, cellular phone, and fax charges; Internet connection fees; postage. 4533- Transportation - Travel expenses, per diem, lodging expenses, and seminar expenses. 4534 - Advertising - Newspaper; other media advertising; promotions. 4535 - Printing & Binding - Copy machine rental and maintenance; professional printing charges; copy machine paper. 4536 - Insurance - All insurance policy expenses (other than personnel related). 4537 - Public Utility Services - Natural gas, electricity, cable, water, sewer, and solid waste disposal. 167 4538 - Repair & Maintenance service - Contracted repairs of buildings, vehicles, equipment, and improvements; inspection charges aid other contracted services; custodial services; and building security services. 4539 - Rentals Land, building, machinery, and equipment rentals. 4541 - Postage - Stamps and postage meter. 4666 - Books - Books, reference materials (including CD's), and other library materials. 4667 - Dues & Publications - Subscriptions to magazines and newspapers; dues for professional organizations. 5041 Miscellaneous - Court costs and investigations; judgments and damages; recording fees; information and credit services; taxes; uniform allowances; college tuition costs and reimbursements; other expenses not otherwise classified. 5048 Miscellaneous Intergovernmental Coordination Agency - Brochures and other lobbying materials for legislators. 8061 - Land - Costs of acquiring raw land. 8062 Buildings - Costs of construction or acquiring buildings, to include engineering, design, inspection, and other related costs. Costs of improving buildings, if improvements lengthen the useful life of the building or provide a new function. 8063 Improvements Other Than Buildings - Costs of improving land, if improvements provide a new function or lengthen the useful life of an existing improvement. 8064 - Machinery & Equipment - Equipment items costing more than $1, 000 and having a useful life in excess of one year. 168 CITY OF KENAI FY98 BUDGET CALENDAR December 20 Budget Preparation Packets Distributed January 14 Finance Director's Budget Update and FY98 Forecast to Council January 31 Overtime and New Positions January 2 - March 10 Finance Department Develops Revenue and Personnel Expense Estimates, Budget Formats & Tables February 10 City Administrator Decides On New Requests By This Date February 14 Departmental Budget Submissions Due to Finance March 3-6 Budget Draft Reviewed by Department Heads March 10 Consolidated Budget Submitted To Administrator March 13,14,17,18 Department Head Meetings With Administrator March 28 Administrator's Budget Draft Finalized April 10 Council Budget Work Session Additional Work Sessions Will Be Scheduled As Required May 7 Introduce Ordinance on Personnel or Pay May 15 Council Work Sessions Completed May 21 Introduction of Budget Ordinance May 21 Motion to Set City Manager, City Attorney, and City Clerk Pay, if Changing May 23 Advertise Public Hearing June 4 Public Hearing of Budget Ordinance June 4 Mill Rate Resolution Adopted June 20 Publication & Distribution of Budget Completed 1791-1991 1 CITY OF KENAI . _ W Cgdat ob �llu;rsk.a� —sue TO FROM /� 1�5 210 Fidalgo, Suite 200 Ke u-Aluka 99611-7794 Phone 907-283-7535 Fax 907-283-3014 r Date 1,/ J`~ / g Number of Pages o�? PUBLIC MEETING NOTICE The Kenai City Council has set the following dates for BUDGET WORK SESSIONS: THURSDAY, MAY 1, 1997 The work sessions will be held in the Kenai City Hall Council Chambers and will begin at 7:00 p.m. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 4/29/97 Community Calendar: 4/30/97 and 5/1/97 KENAI CITY COUNCIL MEETING BUDGET WORK SESSION MAY 1, 1997 List of Information for Distribution A. List of changes made to draft budget by council. B. 4/24/97 Budget Work Session Notes. C. 5/1/97 CRG memorandum regarding Applicability of the Davis -Bacon Act to Water and Sewer Grant to Habitat for Humanity. D. Draft letter to Major General Patrick Brady, Ret. regarding Fourth of July celebration. E. Draft information regarding suggested Economic Development Committee. New Page Account Manager Council Account Number Number Department Description Recommended Approved Difference Total 32 4531 Legislative Lobbyist 35,000 10,000 (25,000) 32 4531 Legislative City Brochures 15,000 0 (15,000) 36,500 33 4667 Legislative Kenai Pen. Tourism 1,000 0 (1,000) 9,175 33 5041 Legislative Tourism Promotion 15,000 0 (15,000) 33 5041 Legislative Challenger Donation 0 25,000 25,000 33 5041 Legislative Sears PTA Donation 0 2,000 2,000 46,650 Legislative Total: (29,000) 39 0100 City Manager Delete Personnel Officer 137,689 90,000 (47,689) 90,000 39 0300 City Manager Delete Personnel Officer 6,417 3,115 (3,302) 3,115 39 0400 City Manager Delete Personnel Officer 2,090 1,350 (740) 1,350 39 0500 City Manager Delete Personnel Officer 9,473 6,192 (3,281) 6,192 39 0600 City Manager Delete Personnel Officer 721 309 (412) 309 39 0700 City Manager Delete Personnel Officer 479 465 (14) 465 39 0800 City Manager Delete Personnel Officer 11,400 5,700 (5,700) 5,700 39 0900 City Manager Delete Personnel Officer 3,000 1,500 (1,500) 1,500 City Manager Total (62,638) 42 0100 Finance Delete Personnel Officer 238,284 223,040 (15,244) 223,040 42 0300 Finance Delete Personnel Officer 12144 11,440 (704) 11,440 42 0400 Finance Delete Personnel Officer 2,831 2,600 (231) 2,600 42 0500 Finance Delete Personnel Officer 16,415 15,366 (1,049) 15,366 42 0600 Finance Delete Personnel Officer 1,254 780 (474) 780 42 0700 Finance Delete Personnel Officer 833 1,174 341 1,174 42 0800 Finance Delete Personnel Officer 28,500 28,500 0 28,500 42 0900 Finance Delete Personnel Officer 7,230 6,620 (610) 6,620 44 8064 Finance Delete Personnel Officer 5,300 0 (5,300) 0 Finance Total (23,271) 79 2022 Shop Repair Loader 160,000 176,000 16,000 176,000 Shop Total 16,000 88 8062 Buildings Reduce ADA 50,000 25,000 (25,000) 25,000 Buildings Total (25,000) 102 8064 Parks Mower from Beautific. 0 9,000 9,000 23,750 Parks Total 9,000 105 2024 Beautification Banners 2,500 6,250 3,750 6,250 105 8064 Beautification Move mower to Parks 9,000 0 (9,000) 0 Beautification Total (5,250) 115 4538 Airport Terminal ADA Compliance 0 33,500 33,500 33,500 115 4999 Airport Terminal Reduce Conting. for ADA 60,000 26,500 (33,500) 26,500 Airport Terminal Total 0 140 8064 Airport M&O Screening Plant 70,000 0 (70,000) 0 141 9090 Airport M&O Transfer to General Fund 412,000 362,000 (50,000) 461,000 Airport M&O Total (120,000) 143 0100 Airport Admin. Delete Personnel Officer 59,859 105,409 45,550 105,409 143 0300 Airport Admin. Delete Personnel Officer 4,109 7,263 3,154 7,263 143 0400 Airport Admin. Delete Personnel Officer 7 713 706 713 143 0500 AirportAdmin. Delete Personnel Officer 4,118 7,252 3,134 7,252 143 0600 Airport Admin. Delete Personnel Officer 320 396 76 396 143 0700 Airport Admin. Delete Personnel Officer 235 563 328 563 143 0800 AirportAdmin. Delete Personnel Officer 5,700 11,400 5,700 11,400 143 0900 AirportAdmin. Delete Personnel Officer 1,500 3,000 1,500 3,000 145 9090 Airport Admin. Delete Personnel Officer 92,000 32,000 (60,000) 32,000 Airport Admin. Total 148 Parks Total 105 2024 Beautification Banners 105 8064 Beautification Move mower to Parks Beautification Total 18 RSMA General Fund Cut to 94% of 97 amount Charged to Other 18 Funds General Fund Delete Personnel Officer GENERAL FUND TOTAL CHANGES 115 4538 Airport Terminal ADA Compliance 115 4999 Airport Terminal Reduce Conting. for ADA Airport Terminal Total 140 8064 Airport M&O Screening Plant 141 9090 Airport M&O Transfer to General Fund Airport M&O Total 143 0100 AirportAdmin. Delete Personnel Officer 143 0300 Airport Admin. Delete Personnel Officer 143 0400 Airport Admin. Delete Personnel Officer 143 0500 Airport Admin. Delete Personnel Officer 143 0600 Airport Admin. Delete Personnel Officer 143 0700 Airport Admin. Delete Personnel Officer 143 0800 Airport Admin. Delete Personnel Officer 143 0900 Airport Admin. Delete Personnel Officer 145 9090 Airport Admin. Delete Personnel Officer Airport Admin. Total 9,000 2,500 6,250 3,750 6,250- 9,000 0 (9,000) 0 (5,250) 556,000 534,800 (21,200) 534,800 895,000 835,000 (60,000) 835,000 (75,612) 0 33,500 33,500 92,120 60,000 26,500 (33,500) 26,500 0 70,000 0 (70,000) 0 412,000 362,000 (50, 000) 461,000 (120,000) 59,859 105,409 45,550 105,409 4,109 7,263 3,154 7,263 7 713 706 713 4,118 7,252 3,134 7,252 320 396 76 396 235 563 328 563 5,700 11,400 5,700 11,400 1,500 3,000 1,500 3,000 92,000 32,000 (60,000) 32,000 148 Page Account Number Number Department Description 32 4531 Legislative Lobbyist 32 4531 Legislative City Brochures 33 4667 Legislative Kenai Pen. Tourism 33 5041 Legislative Tourism Promotion 33 5041 Legislative Challenger Donation 33 5041 Legislative Sears PTA Donation Legislative Total 39 0100 City Manager Delete Personnel Officer 39 0300 City Manager Delete Personnel Officer 39 0400 City Manager Delete Personnel Officer 39 0500 City Manager Delete Personnel Officer 39 0600 City Manager Delete Personnel Officer 39 0700 City Manager Delete Personnel Officer 39 0800 City Manager Delete Personnel Officer 39 0900 City Manager Delete Personnel Officer City Manager Total 42 0100 Finance Delete Personnel Officer 42 0300 Finance Delete Personnel Officer 42 0400 Finance Delete Personnel Officer 42 0500 Finance Delete Personnel Officer 42 0600 Finance Delete Personnel Officer 42 0700 Finance Delete Personnel Officer 42 0800 Finance Delete Personnel Officer 42 0900 Finance Delete Personnel Officer 44 8064 Finance Delete Personnel Officer Finance Total 59 0100 Police RIP 59 0200 Police RIP 59 0250 Police RIP 59 0300 Police RIP 59 0400 Police RIP 59 0450 Police RIP 59 0500 Police RIP 59 0600 Police RIP 59 0700 Police RIP 59 0800 Police RIP 59 0900 Police RIP Police Total 63 0100 Fire RIP 63 0200 Fire RIP 63 0250 Fire RIP 63 0300 Fire RIP 63 0400 Fire RIP 63 0500 Fire RIP 63 0600 Fire RIP 63 0700 Fire RIP 63 0800 Fire RIP 63 0900 Fire RIP Fire Total 79 2022 Shop Repair Loader Shop Total 88 8062 Buildings Reduce ADA Buildings Total 102 8064 Parks Mower fmm Deautific. Manager Council Recommended Approved 35,000 10,000 15,000 0 1,000 0 15,000 0 0 25,000 0 2,000 137,689 90,000 6,417 3,115 2,090 1,350 9,473 6,192 721 309 479 465 11,400 5,700 3.000 1,500 238,284 223,040 12144 11,440 2,831 2,600 16,415 15,366 1,254 780 833 1,174 28,500 28,500 7,230 6,620 5,300 0 869.013 814,211 54.500 54,500 47,210 43,955 50,928 47,377 7,950 7,95 387 38 66,356 104,40 5,108 4,78 26,763 25,03 91,200 85,50 24,496 22,9 New Account Difference Total (25,000) (15,000) (1,000) (15,000) 25,000 2,000 (29,000) (47,689) (3,302) (740) (3,281) (412) (14) (5,700) (1,500) (62,638) (15,244) (704) (231) (1,049) (474) 341 0 (610) (5,300) (23,271) (54, 802) 0 (3,255) (3,551) 0 0 7 0 5 38,049 2 (326) 5 (1,728) 0 (5,700) 96 (1,500) (32,813) 866,504 810,856 (55,648) 38,000 38,000 0 43,434 39,902 (3,532) 50,196 46,344 (3,852) 5,918 5,918 0 65,218 135,364 70,146 4,991 4,663 (328) 50,586 47,160 (3,426) 96,900 91,200 (5,700) 25,297 23,797 (1,500) (3,840) 160,000 176,000 16,000 16,000 50,000 25,000 (25,000) (25,000) 0 9,000 9,000 36,500 9,175 46,650 90,000 3,115 1,350 6,192 309 465 5,700 1,500 223,040 11,440 2,600 15,366 780 1,174 28,500 6,620 0 814,211 54,500 43,955 47,377 7,950 387 104,405 4,782 25,035 85,500 22,996 810,856 38,000- 39,902- 46,344 5,918 135,364 4,663 47,160 91,200 23,797 176,000 34,000 23,750 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. COUNCIL PRESENT: Williams, Smalley, Measles, Swarner, Moore and Bookey. Bannock was absent. STAFF PRESENT: Freas, Graves, Burnett, Semmens, Ross, DeForest, Morris, Kornelis, Frates, Springer, Reetz, La Shot, Backstrom, Porter. OTHERS PRESENT: K. Scott, C. Ward, L. Measles, K. Heus, G. Steffy ECONOMIC FORUM UPDATE: Colleen Ward and Kathy Scott gave a brief update of plans for the Economic Forum to be held on Saturday, April 26, 1997 at the Kenai Senior Center. They reviewed the day's agenda as well as information to be presented by Williams. They noted their program would include presentations from various industries in the morning and break-out sessions for smaller group discussion in the afternoon. The city budget information was reviewed by council. Swarner suggested the sales tax amounts owed to the city should be included for additional information. Scott explained, initially the attendees would be divided into smaller groups including small/medium retail; commercial fishing, agriculture, forestry, mining and construction; insurance/real estate; general services; professional services; transportation, communications, public utilities; and public administration. Scott asked if council wanted the city employees to mix into the other groups, have their own group, or move about. Ross stated he would like the department heads who would be attending to have the ability to listen to the groups and move from group to group. Scott noted, because registration was up, there was some concern the cost for food would pass the not -to -exceed amount determined by the sponsor. She asked, if the cost is more, would council approve paying for the additional costs. She did not think an additional cost would be more than $200. Council had no objections to paying extra costs, if any. Scott asked if council wanted a summary of the findings from the forum mailed to all attendees. Answer was yes. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 2 BUDGET DISCUSSION: LEGISLATIVE BUDGET: Kenai Chamber of Commerce Relocation Brochures: Laura Measles, Executive Director of the Kenai Chamber of Commerce discussed the Chamber's plan to update their relocation brochure. She explained, the Chamber Board wants to update the brochure and pay for the costs through purchases of advertising space in the brochure. The advertising space would be sold to members of the Chamber. Costs for different sized spaces would be $500, full page; $300, i page; $200, ; page; $125, 1/8 page; and business card -sized space. She added, the Clarion (who will do the printing) and Chamber will not make any money from the project. She noted, for $1,000, the City could have a two -page ad, with a picture, and logo. The City's advertisement would be in the middle of the brochure. Measles asked council if they had any suggestions as to what should be included in the brochure. Bookey stated he would like the City and Chamber to build a tri-fold brochure together, aside from the ad for the relocation brochure. He asked if Measles thought the Chamber would be interested in going together and developing a folded brochure. Measles answered, if funding was available. She also requested a representative from the city to be involved with the development/updating of the relocation brochure. Council agreed to use the $5,000 (included in the Legislative budget) for the development of a joint brochure of the city and Chamber (a two or three -fold brochure). Also agreed was to spend $1,000 for a two -page advertisement to be included in the relocation brochure. Williams suggested the tri-fold brochure also be slipped into the relocation brochure. DIRECTION: Leave the $5,000 in 5041 for Chamber Brochure. Remove $15,000 for City Brochure from 4531. Leave in $3,000 in 4531 for updating the city video. Remove $1,000 from 5041 for Tourism Marketing Council dues. Add $2,000 at Miscellaneous for donation to Sears Elementary PTA for upgrade of playground equipment (see discussion at Beautification Budget). Parent Support Group - Councilwoman Swarner reported she had received a call from Representative Davis' office in regard to the Parent Support Group. Federal funding for the program would KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 3 be expiring in August. There was some controversy within the HSS in Juneau of how to fund the group. In all areas of the State, except Kenai, funding is done by grants. However, the program didn't get budgeted statewide. Habitat for Humanity, water/sewer Project - Williams explained the group had received a proposal to place the water/sewer lines for $52,000. Williams noted he would like to have the project go forward and asked if the project could be funded through the water/sewer enterprise fund contingency. This would be a way to fund the project without doing an LID. There could be 11 houses constructed in that area after putting in the water/sewer lines. Ross noted Administration's concern that the project would have to be paid Davis -Bacon wages as it would be a city project. The question was how the city could legally buy water/sewer lines through a donation. Measles noted he did not think money could be taken from the water/sewer fund and donate it to a non-profit to build the lines. A donation could be made from the General Fund. Williams noted Habitat projects are done all over the country and the work is always donated. He suggested Administration investigate how similar projects are built without the concerns of the Davis -Bacon wage issue. Attorney Graves stated he would investigate the matter. Williams added, the labor for Habitat projects is always donated. The cost is the materials. Ross April 8 memorandum - Ross referred to his April 8 memorandum and noted additional cuts in municipal assistance and lower sales taxes expected. Ross reviewed his recommendations to cut some cost from the budget (which were included in the memorandum): a. Exclude hire of a lobbyist - agreed by council at previous work session. b. ADA modifications to city buildings - drop the amount to $25,000 - fund the priority items over a three-year period. C. Consider the RIP and delete the Battalion Chief position from Fire Department personnel. d. Don't fill the next vacant police officer position. e. Don't fund the personnel officer position and handle personnel matters between Kim Howard, Finance Director, Ross and Attorney Graves. Ross also stated department heads would have to justify filling future position vacancies and cap the health costs and stay KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 4 within the amount budgeted. He added, he will assign an employee group in the fall to work on a health care package. Those employees will not be department heads. Ross stated there may be one or two other employees to be recommended for the RIP, but would not be budgetary issues. RIPping two positions would save approximately $160,000 a year in personnel costs. Councilman Moore noted his concern that positions may be RIPPed, but then in a few years, with the ARFF developed, additional staff may be rehired -- the savings would be lost. Ross stated there would still be a savings on the salary. He added, the ARFF will not be a General Fund project and was supposed to be self- supporting. Williams stated he agreed the easiest way to lower the budget would be to cut personnel. He added, he thought it would be a better approach to ask for volunteers as he did not want to force anyone into taking the RIP. Ross stated that had been done. He added, if the Battalion Chief chooses not to take the RIP, a Captain has stepped forward and said he would volunteer. Ross noted, no one was in a lay-off position. He also noted, there was no capital equipment included in this budget and no COLA. Ross stated, the duties of the Battalion Chief would be absorbed into the remaining staff of the Fire Department. Smalley stated he saw the RIP as a voluntary measure and it could be effective in both the Fire and Police Departments. He added, the position would not be deleted. Ross added, he did not want to make up the costs (in the budget) by removing office supplies, travel, etc. Council agreed that shouldn't be done. Williams added, he wanted the deletion of personnel made under the best possible circumstances, using proper judgment. Williams asked if council agreed with the recommendations of included in Ross' memorandum with the caveats stated. Swarner stated she believed the City needed a personnel officer, but would look at it again in six months. Ross noted, the networking of city offices would not be recommended this year because of the labor involved. DIRECTION: Follow through with recommendations made in April 8, 1997 Ross memorandum (with caveats stated). KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 5 BREAK TAKEN: 8:35 P.M. BACK TO WORK: 8:46 P.M. CLERK BUDGET: Councilmen Moore and Smalley referred to discussions made during the last evaluation of Clerk in which council agreed to a two- step increase in salary. The second step should be reflected in the budget and would bring the salary to $54,411. Williams stated he recalled the discussion. Ross noted he and Semmens would not have been privy to that discussion, but would review the minutes. Clerk Freas stated she would supply the minutes. Clerk Freas noted the only big change in her budget was a $5,000 increase in Professional Services for the planned increase of contract secretarial services. DIRECTION: There were no changes to the Clerk budget (excepting the discussion in regard to salary). Budget approved. LEGAL BUDGET: Attorney Graves noted he spent considerably less than anticipated in Professional Services in regard to Inlet Woods litigation. He added, council could cut some there if needed. Council agreed the amount budgeted should be left as it is in case there was a need. Bookey questioned the $5,000 for bond counsel. Graves explained the amount was included in anticipation of the senior project. DIRECTION: There were no changes. Budget approved. CITY MANAGER BUDGET: Ross noted the salary and benefits would be reduced about $60,000. The salary estimated for the next city manager was included at $90,000. He added, the auto allowance had been negotiated in the past, but in this budget, it was included at the Code -allowed amount ($30 a month). If the position is advertised in the fall, there should be enough savings in the personnel account to allow latitude in negotiating a car allowance. Ross also noted the travel budget was lower and miscellaneous was lower. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 6 DIRECTION: There were no changes. Budget approved. FINANCE DEPARTMENT BUDGET: Finance Director Semmens noted the budget was $30,000 higher than last year, however $17,000 of the increase would disappear as it was linked to costs in regard to the personnel officer changes. He added, his travel budget was increased but believed the increase was justified. Semmens added, the $5,300 in the 8064 account would be removed as it too was linked to the personnel officer changes. Semmens explained the decision for not going forward with the networking was because the quote was $98,000 which would not include the wiring costs. $110,000 was estimated to do the whole project, but did not include the cost for maintaining the network. There was no one on staff available for maintaining the network. In order to maintain a network, a staff person would have to be hired or the work contracted out. Williams suggested specifications be established for purchasing of any new computers in order to ensure all new computers purchased will be compatible with any future network system. DIRECTION: Remove amounts in salaries and 8064 linked to the personnel officer changes. Budget approved. LAND ADMINISTRATION BUDGET: DIRECTION: No changes. Budget approved. NON -DEPARTMENTAL BUDGET: Semmens explained the transfers in non -departmental are from debt services on Inlet Woods. Grants to agencies are pass-throughs and could fluctuate. Also, it was found that the city was under - insured in some areas. Those amounts have been brought in line with replacement costs. Semmens stated he would like to investigate JIA insurance as an alternative for insurance for the city. He added, he believes there would be benefits to the city for belonging to JIA beyond the price of insurance. There were no council objections. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 7 DIRECTION: Semmens is to check 4536 the amount of Expended & Encumbered. quotes from JIA. Budget approved. PLANNING & ZONING BUDGET: as there may be a mistake in He is also to get insurance City Engineer Jack La Shot noted the biggest change in the budget was the $30,000 included in Professional Services for a new Comprehensive Plan. This amount would be used to match funds from the Borough to develop a Comprehensive Plan as the Borough has done for Homer and Soldotna. Ross noted, the $30,000 does not have to be spent this year, but can be encumbered. A professional planner would be developing the Comprehensive Plan. DIRECTION: No changes. Budget approved. SAFETY BUDGET: DIRECTION: No changes. Budget approved. KENAI POLICE DEPARTMENT: Chief Morris explained the biggest change in his budget was due to funding included for a new records management system for police records. They are unable to receive maintenance/parts for their present Kodak system. They received a list of vendors for other systems and found an average amount for a new system is $61,600. They are also requesting to purchase three personal computers to replace dumb terminals now used with the old system. The new computers will be needed to access the new records system. Morris also noted an increase in professional services due to increases in rape examinations. DIRECTION: No changes. Budget approved. COMMUNICATIONS BUDGET: Chief Morris explained the biggest change is for the logging recorder. The present equipment has had lots of down times, parts are unavailable, and it is ten years old. This purchase was discussed during last year's budget hearings. Cost was higher then -- prices for the equipment has come down. Bookey asked if the purchase of four personal computers was necessary. Morris answered, they will move the computers now in KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 8 Dispatch to other parts of the building, replacing the dumb terminals. The new computers will be a needed upgrade. DIRECTION: No changes. Budget approved. ANIMAL CONTROL BUDGET: Chief Morris noted the biggest increase was for utilities. If the new shelter is built, they estimated an increase of $7,000 for utilities. DIRECTION: No changes. Budget approved. FIRE DEPARTMENT BUDGET: Fire Chief Burnett explained the budget was higher in personnel, but down in maintenance and operation. There was also an increase in operation/repair supplies to cover costs to purchase fire retardant uniforms. There was a decrease in maintenance and operations as there are less air bottles needing to be replaced. Transportation costs were decreased as most travel in regard to ARFF has been completed. Burnett explained overtime may increase if staff is decreased by one. DIRECTION: No changes. Budget approved. PUBLIC WORKS ADMINISTRATION BUDGET: Public Works Director Kornelis explained the budget was decreased approximately $25,000. Costs for scanning blueprints was decreased to $4,000. Professional Services will be lower this year (last year's budget included funding for the ADA survey). Kornelis added, funds were included in Machinery & Equipment for a printer for the autocad. DIRECTION: No changes. Printer for autocad is to be a color printer, but no increase made in budget for the printer (other than what was already included). Budget approved. STREETS BUDGET: Kornelis explained the budget was decreased by $7,000. Council questioned what amount was included for dust control. Kornelis stated $38,000. Williams noted Cinderella, Princess, etc. were in need of dust control now and requested the Department keep an eye on their condition. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 9 DIRECTION: No changes. Budget approved. STREET LIGHTING BUDGET: Kornelis explained, $10,000 was placed in this budget for new street lights. He has a list of requests, one of which was from Karen Koester (copy included in council information) to place a light at Setnet in the VIP Subdivision. Council discussed this light last year during budget time. Williams suggested they go ahead with placing that light. Kornelis stated he would like to forward his request list (14 lights) to HEA for a cost estimate and bring that information back to council later in the summer. Lights to be added would be chosen at that time. Williams suggested council address the issue of new street lights next year. DIRECTION: No changes. Budget approved. SHOP BUDGET: It was noted $16,000 needed to be added to 4538 for repair of the 966 loader. The repairs would be made instead of purchasing a new loader. DIRECTION: Add $16,000 at 4538 for repair of 966 loader, budget approved. BUILDINGS BUDGET: City Engineer La Shot noted the ADA contingency should be decreased to $25,000. Repairs mandated by ADA will be made over the next two to three years. Building Official Springer explained the changing of lighting ballasts on the apparatus bay at the Fire Department was being mandated by the federal government. Halide lighting will be put in place which will save $7,000 in electricity costs. This will also be done at the library. DIRECTION: Decrease 8062, ADA Contingency to $25,000. Budget approved. LIBRARY BUDGET• bj( Librarian DeForest explained the 3M entry station will�be ADA approved. She also noted a ten -hour -a -week employee would be lost due to the loss of a federal grant (this employee worked KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 10 with Wildwood Correctional Facility). Swarner stated she thought the Library budget should be increased to keep the ten -hour -a - week employee. She noted, fine costs had been increased which could help pay for the person. Discussion followed in regard to Sunday hours. DIRECTION: No changes made. Budget approved. RECREATION DEPARTMENT BUDGET: Recreation Director Frates noted there could be adjustments made to his budget in the fall in regard to hours of use at the Rec Center. They have been tracking the use, types of use, etc. and will use the information to cut some expenses. He noted the biggest expense for the Rec Center is public services. They are up to $6,000. They include ski trips, etc. This year they will charge a fee to reimburse the city. DIRECTION: No changes made. Budget approved. PARRS DEPARTMENT BUDGET: Frates noted costs were included to place a restroom at Beaver Creek. It was found that it would cost approximately $40,000 to move the Cunningham house to downtown and was cut from the budget. Williams requested Administration to send a letter to the owner explaining why the city didn't want the building (cost restraints, etc.) in order for the owner to go forward with disposal of the building. Frates noted funds were included in the budget to place a drinking fountain at the Memorial Park. DIRECTION: Place riding lawn mower in Parks budget, removing it from Beautification budget (see discussion at Beautification budget). Budget approved. BEAUTIFICATION BUDGET: It was noted the riding mower listed at 8064 in this budget should be included at 8064 in the Parks budget instead. Williams noted the PTA at Sears Elementary was collecting funds to purchase new playground equipment for the school. They are needing to raise $21,000, have raised $7,000, and will be asking the Borough to donate $7,000. Williams requested council to include a donation of $2,000 for this purpose to offset the cost of the upgrade of playground equipment at Sears Elementary KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 PAGE 11 School. Council had no objections. The $2,000 should be included in the Legislative, Miscellaneous account. Frates requested $3,750 be added to the Beautification budget for the purchase of 30 additional banners. He explained, the Committee and banner makers had suggested 30 banners be purchased every year in order to change out 30 used ones (each year). Williams suggested 30 additional banners be purchased this year only. DIRECTION: Add $3,750 to the Beautification Budget at 2024, Small Tools & Equipment for the purchase of 30 additional banners. Place purchase of riding lawn mower in Parks budget and remove it from Beautification budget. Also, add $2,000 to the Legislative Miscellaneous account for a donation to the Sears Elementary PTA to go toward the upgrade of playground equipment at the school. ADDITIONAL BUDGET WORK SESSION: Council set another work session for May 1, 1997 to be held in the Council Chambers at 7:00 p.m. ADJOURNMENT: The budget work session ended at approximately 11:00 p.m. Notes prepared by: Carol L. Freas, City Clerk CITY OF KEF it Od Cap" 4 A 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 kylyrd WAmeri=Cft ,IIII► 1992 MEMORANDUM To: Mayor John Williams and Kenai City Council From: C a Cary R. Graves, City Attorney cc: Richard A. Ross, Larry Semmens Date: May 1, 1997 RE: Applicability of the Davis -Bacon Act to Water and Sewer Grant to Habitat for Humanity At the last budget meeting, the issue arose whether a grant to Habitat for Humanity to build water and sewer lines for its new houses would trigger payment of Davis -Bacon wages. As I understand it, the grant would be for $35,000 of the estimated $59,0001 cost of construction of the water and sewer lines. Once built, the lines up to the lots would be owned and maintained by the City. The key question is whether the project would be termed "public construction" under Alaska's Little Davis -Bacon Act. Alaska Stat. 1136.05.010, 36.95.010(3) (Michie 1996). Alaska's Little Davis -Bacon Act is similar to the federal Davis -Bacon Act (40 USC §276a) but includes the state and its political subdivisions. In Alaska State Federation of Labor v. State, Department of Labor, 713 P.2d 1208 (Alaska 1986), the Alaska Supreme Court set out a five -part test to determine whether a project was "public construction" under the Little Davis -Bacon Act. 1) Is the contract for a grant or for the construction itself? In our case the contract would be for a grant rather than direct construction. However, the Alaska Supreme Court has stated that to allow partnerships or grants to circumvent the intent of the Act would "impermissibly enable[ ] a public agency to profit at the expense of workers engaged in activities instrumental to a public construction project." Western Alaska Bldg. v. Inn -vestment, 909 P.2d 330, 334 (Alaska 1996) quoting City and Borough of Sitka v. Construction and Gen. Laborers Local 942, _ 644 P.2d 227, 232 (Alaska 1982). 2) Will the structure be used for a public purpose? In this case the water and sewer lines will be used for a public purpose. 3) Will the government entity control the structure after construction? The City will control the lines after construction. Mayor John Williams and Kenai City Council May 1, 1997 Page 2 of 2 4) Will the government fund the project after construction? The City will fund maintenance of the lines after completion of the project. 5) What is the relative portion of the project that is government financed? The City will contribute about 59% of the estimated project cost. In Western Alaska Bldg. v. Inn -vestment, 909 P.2d 330 (Alaska 1996), the Court held the construction of the Comfort Inn in Anchorage was subject to the Little Davis -Bacon Act even though the Alaska Railroad Corporation contributed only 18.3% to the project funding. The Alaska Supreme Court in Sitka, 644 P.2d at 232, stated its view of the Act, "The focus of the Act, quite clearly, is to the benefit of the employees, not the contracting principals." (Footnote omitted). Based on my review of the Alaska case law, it is my opinion that the courts would hold that the project as envisioned requires compliance with the Little Davis - Bacon Act. I also spoke with David Beckett, who is Pastor of the United Methodist Church and is associated with Habitat for Humanity. He indicated the regional office also thought it would have to pay Davis -Bacon wages. He said they hoped to cut some of the $59,000 cost by relying on volunteer labor. The reason some municipalities in other states may be able to give grants to Habitat for Humanity without being subject to the Davis -Bacon wage scale is, I suspect, that not all states may have a Little Davis -Bacon Act like Alaska. Therefore, municipal grants not involving federal money would not be covered. If you have questions or would like to discuss this issue further, please call or stop by. CRG/sp ' The $59,000 figure was provided by David Beckett. May 2, 1997 Major General Patrick Brady, Ret. P.O. Box 7197 Indianapolis, IN 46207-7197 RE: FOURTH OF JULY CELEBRATION Kenai, Alaska Dear Major General Brady: We were very excited to receive your acceptance to attend our Fourth of July celebration! We are in the process of finalizing your schedule of events with an eye on maximizing your exposure to our city. We hope to draw support of the military establishments in Anchorage in the form of air shows, bands, drill teams, etc. and request your assistance in making this possible. Anything you can do in this area would help make our celebration the best ever. Your contact in Kenai for details of your stay and any other concenis/wishes will be: Jeff Stadheim Rt. #1, Box 1605-8 Kenai, AK 99611 Home Phone: (907)776-8861 Pax: (907)776-2147 (24 hours) Work Phone (907)776-3276 (voice mail) The preliminary schedule follows which may be amended if necessary. Sunday, June 29, 1997 - Keynote speaker at "Happy Birthday America" presentation The program will begin at 6:00 p.m. This is a two-hour presentation put on by several church organizations and service groups from the Kenai/Soldotna area (Elks, VFW, Eagles, American Legion, Moose). It will feature you as the main speaker and include singing groups, Boy & Girl Scout flag bearers and other activities. This program is more descriptively called, 'A God -and -Country Rally" to kick off the weeks' activities. Pastor Duncan will be contacting you to discuss the details of your involvement at this event. Monday, June 30, 1997 - Welcome to Kenai Dinner. The dinner will be hosted by the City of Kenai and will include the organizers and sponsors of your visit. Dinner will begin at 6:00 p.m. Tuesday, July 1, 1997 - Oil platform visit. We are arranging for you to visit several oil platforms in Cook Inlet during the morning with lunch on one of the platforms. In the afternoon, you will tour a world -class ammonia/urea manufacturing facility. During the evening, the American Legion will host a dinner in your honor, beginning at 6:00 p.m. Major General Patrick Bradv, Ret. May 2, 1997 Page 2 Wednesday, July 2, 1997 - Guest speaker at Kenai Chamber of Commerce luncheon. You will be the guest speaker during the Chamber luncheon. The meeting begins at noon. That evening, the Peninsula Moose Lodge will host a dinner in your honor at their Kenai facility. The dinner will begin at 6:00 p.m. Thursday, July 3, 1997 - King Salmon Fishing. We have arranged a fishing trip for you to try your luck at catching a King Salmon from the Kenai River -- home of the world record 97 pound king. Your guide will be Sterling Eide (Private Eide), a retired Fish & Game Biologist from this area with extensive knowledge and experience fishing the Kenai River. A best bet for your success. Sterling is also the Chair of the Trustees for the Elks Lodge. This trip will start at 6:00 a.m. and will go until ? However, trips like this generally end at the Kenai Elks Lodge with fish stories and refreshments. That evening, the Kenai Elks Lodge will host a dinner in your honor, followed by their regularly scheduled Lodge meeting. Dinner will be held from 6:00-8:00 p.m. Friday, July 4, 1997 - Fourth of July Activities. You will be our Parade Marshall and we hope to use American Flag Alliance as the float theme (we will need your input and help on this). The parade will begin at 10:00 a.m. and will be followed by a get-together in the assembly area. The Mayors' Cup Stock Car Race will be held in the afternoon and you are a featured driver (a car will be provided). In the evening, the VFW will host a dinner in your honor at their Soldotna facility. Dinner is scheduled for 6:00 p.m. Saturday, Julv 5, 1997 - Halibut fishing. This halibut fishing trip will leave out of Homer, Alaska (80 miles from Kenai). You will need to be on board at 7:00 a.m. You will spend the day fishing Cook Inlet for world -class halibut. It is not unusual to hook fish in excess of 300 pounds. In the evening, the Amvets will host a dinner in your honor at their Soldotna facility. Sunday, July 6, 1997 - Sunday Brunch. Brunch will be hosted by the Eagles Lodge from 11:00 a.m. to 1:00 p.m. In the evening, the Kenai Chamber of Commerce will host a dinner in your honor beginning at 6:00 p.m. This will end the formal arrangements made relative to the Fourth of July. If you wish to extend your visit, we cannot at this time commit to additional guest accommodations. We will, however, be happy to help in arranging additional fishing opportunities or whatever interests you -- sightseeing, golf (there are two very nice golf courses in the Kenai/Soldotna area), etc. Clam digging will not be available due to uncooperative tides. We are particularly interested in what would be needed to provide an appropriate float theme for the American Flag Alliance. If you can provide banners or anything your organization has available, please let us know. Also, we would appreciate your assistance in influencing the military bases in Anchorage to provide their services during our celebration. CITY OF KENAI John J. Williams Mayor JJW/clf PURPOSE OF COMMITTEE TO SEEK OUT, DEVELOP AND IMPLEMENT A PLAN OF ECONOMIC DEVELOPMENT FOR THE CITY OF KENAI. TO USE EVERY MEANS AT THIS DISPOSAL TO ATTRACT NEW BUSINESS AND TO EXPAND OLD BUSINESS WITHIN THE CITY OF KENAI. Possible Agenda for Committee • Meet with EDD Board to get an overview of developing economic elements now underway on the Peninsula. All statistical and business data is already developed by EDD -- no need to reinvent the wheel. • Meet jointly with members of the banking community to review their outlook for the economy. • Meeting with all local utilities to review their growth potential and plans, R. including Homer Electric, Enstar, and all communication companies. • Meet with Anchorage Economic Development Board for overviews of Anchorage strategies -- Patty DeMarco, President, will assist. A • Travel to Seward to review development of Seward small businesses, tourism development plans, and the development of the new Seward Sealife Center. • Meet with representatives from State Department of Commerce and Economic Development to examine any potential clients for Kenai. • Review further the question of direct air service to Seattle. Possible combinations of air freight and passenger service, especially during the tourist season and the commercial fish processing season. ,,, • Examine any potential new businesses that might be associated with the new Fire Training Facility now under development. ECONOMIC DEVELOPMENT COMMITTEE STRATEGIES • The City shall participate in the creation of a select committee, comprised of seven members; six members from the Kenai business community and one from council. The Chamber of Commerce Board of Directors may select from their ranks, those most qualified to serve. Members must be dedicated and willing to put in a lot of time over the next 12 months. • The City shall not oversee or supervise the Committee. There shall be no conflict with the Open Meetings Act. The Committee shall have the right to conduct various elements of their business under executive privilege whenever necessary. Confidentiality between parties regarding discussions can be maintained. �� U • The Committee may report to council from time to time as they see fit. • Funding for the Committee to be developed: 1/3 from the business community, 1/3 from the City, and 1/3 from the Department of Commerce or others through grants for economic development. Suggested funding and budget to be developed by the Committee as first priority. The City shall participate up to a maximum of mm $15,000, as matched by the above method. • The Kenai Chamber of Commerce may act as the bookkeeping agent for the Committee and may oversee the budget if the Committee agrees. JA • If necessary, the City may act as the pass -through agent for any grants received. • The City, wherever possible, will lend its support, i.e. updating and producing the city video; providing government -to -government contact; furnishing space for meetings when possible and if necessary; providing necessary information on city lands, airport operations, and all other city functions as necessary; and, updating the city handbook as soon as possible after finalizing the budget. POSSIBLE CONTACTS FOR DISCUSSIONS (in no particular order) Richard Larew, ERA Aviation Norma Calvert, Marathon Oil Sherron Perry, Fairweather Forecasting John Donahue, Unocal Doug Brown, Tesoro Alaska Judy Brady, Alaska Oil and Gas Dave Haugen, Lynden Transport, Inc. Pat Burden, Northern Economics Debby Sedwick, State Department of Commerce Chuck Becker, U.S. Department of Commerce John Blomfield, Central Core Corporation Robert Martin, Carr Gottstein Properties Allan Norville, Developer Dave Feeken, Real Estate Clint Hall, Builder Jim Doyle, Transportation Bob Scott, Fish Processing Lou Schilling, Hotel, lodging. A MORE COMPLETE LIST TO BE DEVELOPED BY COMMITTEE POTENTIAL AREAS FOR DEVELOPMENT DISCUSSIONS • Airport development -- business related to or needing air freight services and staging areas near airport. • Possible development of new Industrial Air Park. • Custom seafood food preparation -- small and large processing facilities with potential for foreign markets. • Possible development of fish meal plant. p • Possible development of pet food plant -- pink salmon, local market, distribution through KMart, Wal-Mart, Fred Meyers statewide. • Potential for drawing people from Nondalton, Illiamna and others on the west side to Kenai for shopping -- transportation needs. • What to do with the old Carrs Mall. • Possible bonding for new water and sewer in Section 36 if Inlet Woods issue isn't settled soon. Pw.w.�zx • Develop contacts with Salamatof Native Association and Kenai Natives Association for clearer understanding of their role in the new economy. • Examination of a variety of high tech services with high -value products that can be transported easily and cheaply (relative to costs of product) by air. Who are the Ei people? would they relocate here because of small town atmosphere? What would it take to get them here? • Begin discussions with Alyeska Alloy to insure their people and their business locate in Kenai from the very start. Maintain close contact with their people. • Contact Force Energy to see how their operation is shaping up and whether or not they can stage out of Kenai for any part of their operation -- maybe they could use the dock or airport facilities. • Investigate potential for retailers to locate here, i.e. Sears, Penney's, a furniture store, other forms of commercial retail not now in the area. • Review Hydromex, Inc. potential -- Waste Management System -- Vern Brown, Kenai, 283-4413 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 24, 1997 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. PRESENTATIONS: 1. Kathy Scott/Colleen Ward -Economic Forum Update 2. Laura Measles -Kenai Chamber of Commerce/Relocation Brochures CORRESPONDENCE: 1. 4/21/97 Wini Crosby/Carol Manninen -Frontier Community Services/Early Intervention -Request for matching funds of $10,000. WORK SESSION NOTES: 1. 4/17/97 Budget Work Session Results BUDGET REVIEW: April 21,1997 Mayor John Williams City of Kenai 210 Fidalgo St. Suite 200 Kenai, AK 99611 Re: Matching Funds Dear Mayor Williams: RECEIVED F PR 2 3 1997 KENAI CITY CLERK Since July 1992 Frontier Community Services/Early Intervention in collaboration and partnership with community agencies and families have been serving children in Central Kenai Peninsula. Our current enrollment is 35 with 22 on the waitlist. With the continued reduction in our grant, we are worried that our quality services will be lessen and that we will not reach those families and children in need of our services. We need your help and are requesting $10,000.00 to support our families and children. Briefly, our overall mission is to preserve and enhance the developmental potential of children birth to three who are experiencing developmental delays, are at risk, and/or are medically diagnosed with a condition resulting in severe delays. Early Intervention is the key to success for our children at risk. FCS/Early Intervention Program operates year round with full services that include a choice of home, center, or combination of both for services We provide a play group, parent inservices, and a toy/equipment lending library (Project TELL). For further information, refer to the enclosed brochure. Due to the high number of children enrolled, increased waitlist, limited staff, and cuts, we are concerned. We further agonize that we will soon have to deny services to families and that children will age out before served. We realize that our nation is in a cut -back mode; however, we need your support to continue our efforts to serve Central Kenai Peninsula's families and their children. We are requesting the City of Kenai and Soldotna and the Kenai Borough $10,000 to match funds to hire a 20 hours q month specialist (Physical Therapist, Occupational Therapist, or Speech and Language Pathologist). We appreciate your time and consideration of our request. We would be happy to meet with you to discuss our services. Sincerely, CA a Wini Crosby Executive Director Frontier Community Services Carol A. Manninen Administrator/Special Educator Early Intervention BUDGET WORK SESSION APRIL 17, 1997 RESULTS 1. Presentations by public a. Ice rink facility (Nate Keil, Rick Baldwin) b. Visitors and Cultural Center (Kim Booth, Frank Fiala) C. Kenai River TV Show (Paul Gray) d. Beautification (Bob Frates re: Banners) e. Challenger Center (Ginger Steffy) f. Parents' Support Group (Sue Olsen, Joanne Hagen) 2. Airport funds: Accepted except for noted changes. a. Cut $70,000 from screening plant Maintenance & Operation. b. Move $33,500 from terminal Contingency to Repair. 3. Water/sewer funds: Accepted as recommended. 4. Boat fund: Accepted as recommended. 5. General fund: Legislative a. Cut $15,000 for TV show/video (from Miscellaneous). b. Move $25,000 from lobbyist to Miscellaneous (for donation to Challenger). C. City brochures ($15,000): Wait and talk to Clerk. d. Visitors Center: Accepted $10,000. CITY OF KENAI. Aw 210 Fidalgo, Suite 200 Kenai.Aiaska 996114794 Phone 907-283-7535 Fax 907-283-3014 PUBLIC MEETING NOTICE The Kenai City Council has set the fallowing dates for BUDGET WORK SESSIONS: THURSDAY, APRIL 24, 1997 THURSDAY, MAY 19 1997 (if needed) The work sessions will be held in the Kenai City Hall Council Chambers and will begin at 7:00 p.m. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 4/22 Community Calendar: 4/23 and 24/97 1791- I991 CITY OF KENAI. 0 74hAd r � � Vow .� r �► ..r J 210 Fidalgo, Suite 200 lc4aai,Alaska 9961 lm7794 �„� ` Phone 907-283-?535 �!� �' � Fax 907483-3014 11 141 / q7 Cl�rn '"I y ... 3 � � ...�:... per .,,.rs,:- �# i � ,�.:,. ; ,+�` .. s > _."" ! �. y Y�Y�. +tt'cH'il iP': Min YE PUBLIC MEETING NOTICE The Kenai City Council has set he following dates for BUDGET WORK SESSIONS: THURSDAY, APRIL 17, 1997 THURSDAY, APRIL 24, 1997 THURSDAY, MAY 19 1997 (if needed) The work sessions will be held in the Kenai City Hall Council Chambers and will begin at 7:00 p.m. The public is invited to attend and participate. Carol L. Freas City Clerk /7 Publish: 4/*/97 Community Calendar: 4/16 and 17/97 RECEIVED Visitors 8. '"` AN Convention Bureau, inc. CITYADMIN. OF KENAi April 9, 1997 Mr. Richard Ross, Acting City Manager CITY OF KENAI 210 Fidalgo Ave., Suite 200 Kenai, AK 99611 Dear Rick, I our meeting on Monday, March 17, 1997 you informed Kim Booth and me of your recommendation to reduce the City's 1998 contribution to the Kenai Visitors and Convention Bureau, Inc. (Bureau) for meeting/convention services from $25,000 to $109000. Please be advised that in August of 1992, the City of Kenai and the Bureau entered into a partnership to provide a meeting and convention promotional program on behalf of the City of Kenai. For the last five years, the City has contributed $25,000 which has been matched by the Bureau to provide a full-time position dedicated to meeting/convention promotional services. Last year we calculated that the efforts of this program returned approximately $1.6 million dollars to the local Kenai economy. In order for this program to continue, full funding for the City's share is required. The Bureau undertook this service on behalf of the City of Kenai; if funding is not adequate to sustain the program as originated, we have no alternative but to terminate the program. Please feel free to contact me should you require any additional information. Sincerely, Ronald Malston President 11471 Kenai Spur Highway • Kenai, Alaska 99611 - (907) 283-1991 • Fax: (907) 283-2230 - E-mail: kvcb@alaska.net Kenai Chamber of Commerce amine &/44,e 99"two Vi"" ""e;V 402 Overland Kenai, Alaska 99611 (907) 283-7989 (907) 283-7183 (Fax) April 7, 1997 Mayor John Williams and Kenai City Council Members City of Kenai 210 Fidalgo, Ste. #200 Kenai, AK 99611 Re: Covered ice rink Dear Mayor Williams and Council Members: RECEIVED { KENAI CITY CLERK The Kenai Chamber of Commerce Board of Directors discussed the need for a covered facility in the City of Kenai which could be utilized by several entities including an ice rink. Shortage of ice time at the Central Peninsula Sports Centers, as well as time schedules for our young people have affected the hockey program and created an unworkable situation for many parents. The idea of a "bare bones" facility could be easily accomplished and have the ability to be enhanced in the future as the need arises. We encourage the City Council to consider this type of facility and we stand ready to assist where needed to accomplish this task. If you wish to discuss this further, please don't hesitate to contact me or our office. Best regards, Lloyd Johnson, dent Kenai Chamber of Commerce Board of Directors April 4, 1997 RECEIVED To: Kenai City Council Members APR 41997 From: Kenai Recreational Ice Rink Task Force CITY ADMIN. OF lCEIVA9 We believe the time has come for the City of Kenai to provide its residents with a multi -purpose recreational shelter which can accommodate the growing needs of year-round recreational enthusiasts. The North Peninsula Recreation Service Area has provided its community with such a facility and witnessed a dramatic increase in the level of recreational participation among its members. The residents of Soldotna enjoy the Central Peninsula Sports Center as well as four maintained rinks. The City of Kenai's new Nordic Ski Trail program has provided residents with a much needed alternative in winter recreation. Conversely, the borough rink at KCHS has been difficult to use. Despite borough efforts, weather did not cooperate and the number of usable days were severely limited. The rink sits in the middle of an open field, encouraging only the bravest youth to battle the wind. The boards are rotting, and the frost heaves over the years have. made it difficult to flood and maintain ice. The attached proposal will show that a cost-effective facility will provide a variety of recreational opportunities, while at the same time meeting or exceeding operational costs. Unlike many of the recreational services provided by the City, this future facility will be self-sufficient and serve a broad user base. You will notice that our proposal is broken down into two phases. It is our hope that the entire project be funded at this time in cooperation with the Kenai Peninsula Borough or solely by the City of Kenai. Conversations with Borough officials have led us to believe that they might be supportive of meeting the City half way in funding this project. Regardless, we request that the City appropriate funding to construct Phase One of the project at this time. � The attached drawings reveal potential for growth of this facility in future years. Although it is a complete project as proposed, the building configuration has been designed to allow for future upgrades within the existing facility. Thus, Phase One focuses on site excavation, building foundation, rigid frames, steel roof, asphalt surfacing, and rink dasher boards. Phase Two includes construction of exterior and interior walls, restrooms, paved parking, and lockerooms Future upgrades might include a pro shop for equipment sales/rentals, construction of concessions stand, and purchase of a used zamboni. The committee makes however, we recommend KCHS/KMS complex. no recommendation as to the specific site; that any site be within walking distance of the We strongly urge Council to take this opportunity to construct a self- supporting facility that will provide expanded services. Given the relatively small capital investment involved in constructing this multi- purpose structure, we are proposing a direct appropriation from Council. Respectfully Submitted, Kenai Recreational Ice Rink Task Force Nate Kiel Rick Baldwin Karen Kester Tim Wisnewski Todd Duwe Vicki Coleman Sherry Nesslage Bill Nelson Youth Hockey Coach Recreational Skating Kenai Little League Association Kenai Parks &Recreation Liaison Kenai Peninsula Hockey Association Kenai Central High School Hockey Booster Club Denali Figure Skating Association Recreational Skating Site Development: KENAI RECREATIONAL ICE RINK FACILITY PROJECT COST Phase Excavation 260' X 170' X 3' NFS Sand Fill 260' X 170' X 3' NFS Gravel Fill 260' X 170' X 1' Natural Gas Electrical Service Total Site Development Building Foundation (Footings, Stem Wall, & Column Pilasters) 150' W X 240' L X 20' H eave USA Steel Frames & Roof Rink Lighting/Electrical Rink Dasher Board System (Economy) Warming Houses ($3,000 each) Asphalt Surfacing 150' X 240' (36,000 SF) Total Construction Sub -Total Project Contingency 1 0 % Design/Build Bid Package 8% Total Cost * Strong possibility exists that volunteer equipment/labor will reduce costs. Possible Options for Phase II Used Zamboni Exterior/Interior Walls Insulation Bleachers Restrooms/Lockerooms Paved Parking Track Marking Concrete Rink Floor Refrigeration System 12,000.00 22,000.00 15,000.00 1,000.00 53,000.00 34,000.00 240,000.00 40,000.00 15,000.00* 6,000.00* 30,000.00 365,000.00 418,000.00 41,800.00 33,440.00 493, 240.00 25,000.00* 125,000.00 82,000.00 709000.00 809000.00 20,000.00 2,500.00 475,000.00 ESTIMATED EXPENDITURES An open facility such as this will require minimal operating expenses, the majority of which will obviously be in the form of ice resurfacing during winter months. Our estimates are based on figures obtained from the Kenai Peninsula Borough and the North Peninsula Recreation Service Area. Extreme cold and/or warm spells could shorten the overall skating season and reduce overall expenditures. RINK MAINTENANCE The rink could be maintained either directly by the City of Kenai or contracted out. We have included the following information on expendi- tures for maintaining the ice rink during winter months. Estimates reflect the 1996-99 Borough contract award for maintenance of the SOHI, Skyview, and KCHS ice rinks. Figures are based on a twenty-four week skating season, beginning in the middle of October and ending in late March, and include two ice resurfaces each day Mondays through Saturdays. Hours Description U= cost P/H r Season Cost 40 Rink Prep per/season 25.00 1,000.00 10 Flooding per/season 22.00 220.00 2 Scraping per/week 65.00 3,120.00 12 Mopping per/week 65.00 18,720.00 Total Rink Maintenance 23,060.00 SCHEDULING We propose that the Kenai Department of Parks and Recreation be in charge of scheduling for this facility. The easiest and most efficient means will be to schedule blocks of time to user groups. Times for each group could easily be posted in a visible area for the public. By keeping it simple the scheduling workload for staff will be minimal. H urs Description Unit 20 Administrative monthly _UTILITIES Cost Per/Hr Monthly Cost 12.50 250.00 Utility expenses include rink and warming house lighting during winter months. Warming houses will be efficiently heated with natural gas. Overall use of facility lights will obviously dictate total expense. Electrical -costs are based on the following HEA billings for the Nikiski Rink in 1996: January 469.28 February 586.82 March 221 .88 April 38.51 May 44.05 June 24.00 July 24.00 August 24.00 September 2 5.7 8 October 6 9.6 3 November 4 6 8.3 0 December 4 9 2.2 q Total Electrical 2,388.48 Administrative Cost 3,000.00 Estimated Rink Maintenance 23,060.00 Miscellaneous Maintenance 1,000.00 Estimated Natural Gas Service 600.00 Estimated Electrical Service 3,000.00 TOTAL ESTIMATED EXPENDITURES 3 0, 6 6 0.0 0 ESTIMHTEO BEUENUES ICE RENTAL Winter months will provide a great deal of the overall revenues for this facility. The Nikiski Rink is booked with users at the current charge of $60.00 per hour fora resurfaced sheet of ice. The Central Peninsula Sports Center has a waiting list of users for ice at $120.00 per hour. Our facility will easily be able to rent three hours of resurfaced ice and two hours of uncleaned ice per day. This will still leave plenty of time for free recreational usage. Ha_ Description 3 hrs Resurfaced 2 hrs Uncleaned Total Ice Rental Revenues Hourly Rate Weekly Income Season Income 60.00 1080.00 25,920.00 30.00 360.00 8,640.00 SUMMER RENTAL 34,560.00 The Nikiski Facility has just begun to explore possibilities for the summer months. Priority should be given to City of Kenai recreational programs when setting up the summer schedule. Those recreation programs not sponsored by the City could be considered next for facility usage. (ie. Kenai Little League, Boys &Girls Club, etc.) There is no doubt a wide range of revenue possibilities for the summer months, and the City would have to set a philosophy on what the financial priorities would be. Our recommendation would be to use the facility for free or inexpensive recreational programs and activities as much as possible. Every adult and child in Kenai should have an opportunity to enjoy the facility regardless of income. Kenai is blessed with a tremendous number of non-profit organizations. Many of these have already indicated their potential use of this facility. The City of Kenai could rent out remaining days at a modest price in an equitable manner. This will provide shelter for hundreds of activities while at the same time ensuring financial stability. We recommend the following be considered in summer scheduling: April & May- Priority use be given to Kenai Little League, Kenai Softball Association, American Legion, and the Peninsula Oilers. A sheltered area is desperately needed during these months. Batting cages, bullpens, t-ball, and infield practice could take place for individuals as well as teams. June -Sept.- Priority use be given to recreation programs at a discounted rate. Remaining days rented at either half day or full day rates. We estimate the City of Kenai could easily rent out the facility a minimum of five full and five half days per month. H Description Daily Rate Season Income 20 Daily Rentals of Facility at $250.00 per day 5 , 0 0 0.0 0 20 Half Day Rentals of Facility at $175.00 per day 3.5 0 0.0 0 Total Facility Rental Revenues Ice Rental Revenues Facility Rental Revenues TOTAL ESTIMATED REVENUES 8,500.00 34,560.00 8.500.00 45,060.00 i i In developing a financial pro forma we have tried to be precise in estimating expenditures while at the same time using very modest figures to calculate revenues. Obviously, both ice rentals and facility rentals could be increased. However, our goal is to promote this facility first and foremost as a recreational facility, providing free and/or inexpensive use to all community members. We are convinced that the proposed facility can accomplish this while at the same showing a healthy return in its first year of operation. Ice Rental Revenues Facility Rental Revenues TOTAL ESTIMATED REVENUES Administrative Cost Estimated Rink Maintenance Miscellaneous Maintenance Estimated Natural Gas Service Estimated Electrical Service TOTAL ESTIMATED EXPENDITURES 34,560.00 s.5oo.00 45,060.00 3,000.00 23,060.00 1,000.00 600.00 =.000.00 30, 660.00 NET PROFIT $145400,00 } The following organizations support the proposed Kenai Recreational Ice Rink. Letters endorsing this proposal are currently on file with the City of Kenai or will be submitted in the near future. KENAI PARKS AND RECREATION COMMISSION KENAI LITTLE LEAGUE ASSOCIATION BOYS AND GIRLS CLUB OF THE KENAI PENINSULA ECONOMIC DEVELOPMENT DISTRICT* PENINSULA HELLFIGHTERS HOCKEY ORGANIZATION BENEVOLENT PROTECTIVE ORDER OF ELKS* KENAI SOFTBALL ASSOCIATION DENALI FIGURE SKATING ASSOCIATION PENINSULA EQUESTRIAN ASSOCIATION* 1 KENAI SUMMER SKATERS CLUB KENAI CENTRAL HIGH SCHOOL HOCKEY BOOSTERS USA HOCKEY ORGANIZATION PENINSULA OILERS ORGANIZATION* KENAI PENINSULA HOCKEY ASSOCIATION PENINSULA DOG OBEIDIENCE ASSOCIATION CENTRAL PENINSULA SOCCER CLUB* AMERICAN LEGION POST 20* KENAI RUNNERS ASSOCIATION* UNITED STATES FIGURE SKATING ASSOCIATION KENAI KENNEL CLUB* PENINSULA CRUISERS ASSOCIATION * Pending Board Approval Kenai Chamber of Commerce J&"e 0/44e 09now view" ""f;r 402 Overland Kenai, Alaska 99611 (907) 283-7989 (907) 283-7183 cF „ RECEIVED E: of� APR KENAI CITY CLERK April 7, 1997 Mayor John Williams and Kenai City Council Members City of Kenai 210 Fidalgo, Ste. #200 Kenai, AK 99611 Dear Mayor Williams and Council Members: Please be advised that at the regular Board of Director meetingFriday, April 4 1997 the on y p � Board of Directors of the Kenai Chamber of Commerce agreed to the concept of getting information to the public regarding habitat protection on the Kenai River. If you wish to discuss this further, please don't hesitate to contact me or our office. Best regards, V0LyN'd Johnhnident Kenai Chamber of Commerce Board of Directors rC>AO *Vr� 7k- Cl February 10, 1997 Kenai City Council Members RECEIVED FEB 1997 KENAI CITY CLERK I recognize that it is budget preparation time once again so I wanted to remind you of a prior street light request which is currently 2/3's complete. To refresh your memory, last year the council graciously approved the funding for 2 of 3 requested street lights for Set Net Drive in VIP Subdivision based upon the high number of children and safety concerns for the residents of our neighborhood. The 3rd proposed light location is at the corner of Bowpicker and Set Net Drive where there is an intersection and mail cluster box. When I approached the council with this street light proposal last year, the council was in agreement of their need and proposed light locations as being prudent, however, because of budget restraints and other lighting needs, 2 lights were granted with a verbal understanding that the council would attempt to approve the 3rd light this year. It is now "this year". I respectfully request that this project be brought to completion with the approval of funding for this 3rd street light. Finally, thank you Keith Cornelius for your helpful advice & guidance regarding the earlier street light request and to the City Council Members for having approved our 2 street lights when you had so many requests to consider. I look forward to working with you again this year. Respectfully Submitted, �--f71/✓I Karen Koester 845 Set Net Drive Kenai, Alaska 99611 BUDGET WORK SESSION April 10, 1997 7:00 p.m. Kenai Council Chambers Council present:: Williams, Smalley, Swarner, Measles, Bannock, Moore (arrived at 7:20 p.m.), Bookey (arrived at 7:30). Staff present: Ross, Semmens, Howard, Kornelis, Kohler, Burnett, Frates, DeForest, Porter, Ernst, Elson Others present: Colleen Ward, Steve Kadel (Peninsula Clarion) Kenai Economic Outlook Forum Colleen Ward (K. Scott and Associates) gave a presentation as to what was planned for the Kenai Economic Outlook Forum project to be held on April 26. Ward wanted to make sure the proposed Forum Outcomes were what the Council had in mind. She said if the Council had other ideas, to let her know as soon as possible. A Forum Draft Agenda was reviewed. There were no objections to the proposed agenda. Ward showed Council a list of proposed Forum Presenters. Mayor Williams asked Ward to contact Doug Jung with more details. Ward said Participant Packets would be sent out prior to the meeting but some will be available at the door for the public. Ward discussed the role of Councilmembers for the forum. She said K. Scott and Associates would like the Council to serve as recorders for the group breakout sessions. The small groups were to then go back into one large group and discuss results. Swarner said she would like information on how the airline schedules were impacting the community. Ward asked if the Council wanted K. Scott and Associates to come back in two weeks and give a wrap-up of how things are going before the forum. It was decided a presentation could be given at the April 24 work session. Golf Course Lots Ross reported the Kenai Recreational Ice Rink Task Force intended to make a presentation to the City Council for funds for an ice rink. Ross suggested the project be presented to Alaska State Parks and the National Park Service in Page 1 of 5 conjunction with the idea that revenues derived from the sale of the lots adjacent to the golf course be used to develop this recreational project. Ross said in that instance, money for a proposed rink wouldn't need to come from the general fund balance. He asked Council to consider the idea. Fire Rescue Helmets Ross reported he spoke with Dave Ahlberg (owner of Kitchen Express) regarding infra -red helmets. Ross said there would be a meeting on the 15th at 2:00 with Chief Burnett. The cost is $25,000 per helmet. Burnett had previously told Ross, two if any, should be purchased because two firemen were sent into burning buildings together. The helmets are not budgeted. Ross thought it would be helpful if a survey was done of groups that had purchased the helmets to find out their experiences if we determine to pursue this further. FY98 Budget overview Ross distributed a memorandum with budget revenue and projection scenarios for FY98 - FY03. He said there haven't been projections in past budgets. Ross said page 1 of his memorandum outlined the financial basis of the scenarios. Ross said he thought the FY98 budget was an optimistic one. Ross said he would like Council to discuss the enterprise funds first, then the general fund budget. He said the general fund budget was based on a 2% cut in municipal assistance and revenue sharing funding. It now looks as though there will be a 5% cut and the new numbers will be reflected in the final budget. Ross explained that Scenario 1 represents pulling out $1 million for the equipment reserve fund and $600,000 for the animal control shelter. He asked Council to review the scenarios and compare the mill rates and appropriations from fund balance. He said in Scenario 2, we would be in trouble as early as FY01. He asked Council to look at Scenario 3 at FY03; with an 8.20 mill rate, the fund balance is unacceptable. Ross then asked Council to look on page 2 of his memo at the section titled "Recommendations for Reductions in FY98 General Fund Budget". The bottom of Scenario 4 identifies what these reductions will do. Ross said he didn't think these reductions were draconian. He said, regarding FY02, we're still in trouble with over $1 million appropriated from fund balance and the unreserved/undesignated fund balance was unacceptably low. Regarding Scenario 1, Ross said if the administration makes these cuts and does as outlined in the memorandum, the FY03 appropriation of fund balance is $892,335. The unreserved/undesignated fund balance is nearly $3 million. Page 2 of 5 Ross asked that Council not cut operation portions of this budget. He said if training is cut, a few dollars will be gained, but not what is needed. He would like employees to have the tools and training to do their jobs. He asked the Council to consider next year's budget a guide for Council and Administration. If the economic picture goes up, we can change the plan. Attached to Ross' memorandum are justifications for personnel position reductions. He said when a position comes vacant he would like to take a look at the position and have it justified. He asked Council to read and examine the handout before the next work session and to contact him if they had questions. Williams stated he appreciated the time and effort that was put into the draft budget document. He pointed out that for many years the City has projected taking large sums from the fund balance but didn't use all of it. The fund balance continues to grow even when we are taking money out. Williams said he was optimistic about the economy and felt the draft budget was too conservative. Ross stated that we don't spend about 8% but that margin is narrowing. Semmens added because of the equipment reserve fund, we guarantee the City is not going to spend at least $300,000 of the budget. Ross reminded Council that $300,000 is not in this budget. Ross said the budget was based on the economic reality seen. He said if we are wrong, adjustments can be made. Williams asked if the $631,937 appropriation of fund balance for FY98 would be a true number or will we see it be less based on past history. Semmens answered he thought that close to 5-7 percent will not be spent but there will be approximately $200,000 of encumbrances. Ross said page 18 of the draft budget will be replaced. Williams said he thought the mill rate should be increased to match the loss of municipal assistance and fish tax. This way, the taxpayers would clearly understand why the, mill rate is going up. Finance Director Semmens reviewed the budget using the overhead projector. He distributed graphs showing the following funds: All Funds - Revenue Sources; All Funds - Expenditures by Object; General Fund - Revenue Sources; General Fund - Expenditures by Function; General Fund - Expenditures by Object; Enterprise Funds - Expenditures by Function; Enterprise Funds - Expenditures by Object; Special Revenue Funds - Expenditures by Function; and Special Revenue Funds - Expenditures by Object. Semmens stated there was to be a change in the draft document because expenditures were overstated by $50,000. He said in FY98 the City would pay off a debt service for 1967 bonds. Page 3 of 5 There was some discussion regarding the formula for motor vehicle registration. Mayor Williams felt the City was being shortchanged. Semmens stated fish tax was anticipated at 25% - 30% over last year. Of that, the State gets 50%; the Borough 25%; and the City 25%. Semmens said historically the number put in the draft budget is not out of line. Conareaate Housing Fund Porter reported there was money in the budget for repairing windows. They wished to replace windows in the living room. It may be necessary to replace windows in some of the bedrooms out of the FY97 budget. She said there was a small increase in Administration. She said Repairs and Maintenance is a guess. The building will be five years old in September. No changes were made to the draft budget. Senior Citizen Title III Grant Fund Porter said overtime has decreased. They have increased their fundraising. There is no City money involved in this account. Senior Citizen/Borough Grant Fund Porter reported some money may come out of the unencumbered fund balance (rather than from the general fund) to purchase a new stove, a N set and a computer. Other Discussion Ross reminded Council he would like some direction at the Council meeting regarding the lots on Lawton. Williams reported there would be representatives from BP at the next Council meeting to discuss fire training facilities and how to finance them. Williams said he would like to see about expanding services. Ernst reported Lisa and Bob Priewe wished to start a new airline passenger service at the Kenai Airport. Ernst said he would like to lease them the space between ERA and SouthCentral Air. Williams stated he would like to see more advertising money in the budget as soon as possible for the ARFF project. Page 4 of 5 Ernst said the FAA expects a decision to be made for $6.2 million in discretionary funds by July 1. Smalley stated he told Barb Nord to contact Ross regarding which meeting the Beautification Committee should attend regarding banners. ADJOURNMENT The work session ended at approximately 9:30 p.m. Notes transcribed and prepared by: Kim oward, Temporary Deputy City Clerk Page 5 of 5 1791-1991 CITY OF ]KENAI. FAX 210 Fidalgo, Spite 200 Keaai,Alaska 996114794 Phone 907-283-7535 � _ Fax 907483-3014 �- Ga Al ov (WOO&#" flo *47 qu,qj#�p cr#q PUBLIC MEETING NOTICE The Kenai City Council has set the following dates for BUDGET WORK SESSIONS: THURSDAY, APRIL 10, 1997 THURSDAY, APRIL 17, 1997 THURSDAY, APRIL 24, 1997 THURSDAY, MAY 19 1997 (if needed) The work sessions will be held in the Kenai City Hall Council Chambers and will begin at 7:00 p.m. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 4/8/97 Community Calendar: 4/9 and 10/97 CITY OF KENAI I" 0141 � 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 1�1 III' 1992 Memorandum Date: April 9, 1997 To: City Council and City Administration _ From: Mayor John J. Williams RE: Reception for Lieutenant Governor Ulmer and Governor Knowles' Children's Cabinet The City of Kenai and the Kenai Peninsula Borough are co -hosting a reception for Lieutenant Governor Ulmer and Governor Knowles' Children's Cabinet on April 16. The reception will be held at the Kenai Visitors Center at 6:00 p.m., just prior to the City Council meeting. You are invited to attend. JJW/kh ilk - It. W. APRIL 26, 1997 8:00 a.m. - 4000 porno Kenai Senior Citizens Center Council Work Session Packet • Questionnaire Results • Forum Outcomes • Leiters of Invitation • Forum Agenda • Forum Presenters • Participant Packets • Role of Council Members • Forum Funding • Project Timeline y QUESTIONNAIRE RESULTS Seven out of eight council members/management responded. • Educate/inform -revenue shortfalls? X — 6 = Yes 1 = No • Explore solutions - revenue shortfalls? — 4 = Yes 2 = No 1 = No response wwwwwwwww�wrwwwwwwwwwwwwwwwwwwwwwwwwwwrwwwwwwwwwwwww-wwwwwwwww.wwwwwwwwwww wwwwwwwww y • Educate/inform - services/spending implications? — 5 = Yes 1 = No 1 = No response Y • Explore solutions - services/spending implications? -- 4 = Yes 2 = No 1 = No response • Educate/inform - economy balance/diversification? 4 = Yes 2 = No 1 = No response • Explore solutions - economy balance/diversification? s — 5=Yes 2=No QUESTIONNAIRE RESULTS • IMPORTANCE OF ECONOMIC SECTORS TO FORUM FOCUS SECTOR EXTREMELY IMPORTANT IMPORTANT NEITHER IMPORTANT OR UNIMPORTANT OIL & GAS 5 1 1 TIMER - 1 6 TOURISM 2 5 - FISHERIES 5 1 1 RETAIL 7 - OTHER - - 1 QUESTIONNAIRE RESULTS • SCOPES OF T`IME TO BE EXPLORED - 3 =10-20 Years 6 = 5 years 3 = 1-2 years - 1 = write in of "5 - 10 years" • INTERESTED IN GENERALIZED ECONOMIC VISIONING? - 5 = Yes 1 = No 1 = write in of "somewhat" FORUM OUTCOMES • City leaders gain knowledge of forum participants': - needs as business and community members; - ideas on role of city government in addressing identified needs. • City leaders gain ( prioritized) suggestions regarding the future direction of Kenai in terms of balancing revenues and spending and economic diversification. • Participants gain an understanding of the economic overview of the city of Kenai. • Participants gain an opportunity to make their suggestions and concerns known and experience being heard by the city leaders. The community of Kenai benefits from participation of citizens and leaders collaboratively working towards a healthy, vital and enterprising economic future. CITY OF KENAI ►► Gil o� �q� ►► 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 bcftd 1992 April 3, 1997 «Title» «FirstName>> «LastName» «Company» «Address 1 >> «City>> , «State >> «Zi p_Cod e >> Dear «Title>> ((LastName»: The future of the City of Kenai is in the hands of private business, community leaders and state and city government. As we approach the twenty-first century the city council, administration and I want to be sure that we have done all within our authority to be responsible partners in the development of a healthy, vital and enterprising community. In order to work together on the strategic development of business and community infrastructure, the city will host the Kenai Economic Outlook Forum on April 26, 1997 at the Kenai Senior Citizens Center. The purpose of this forum is three -fold: 1) to understand pertinent economic status and trends and consider their impact on our local economy; 2) to explore solutions to economic challenges, anticipate changes and examine directions the city might pursue in promoting a healthy and enduring economy; 3) to communicate the perceptions and ideas of forum participants through structured group activities and reporting for guidance and use by the council, administration and mayor in establishing city goals and objectives. The City of Kenai and its sponsoring partner, First National Bank of Anchorage, specifically invite you, along with other community leaders and key representatives, because we believe your ideas and input will be of great value in shaping the future of our city. We are expecting the forum to result in a better awareness of what drives commerce in Kenai, the needs of business persons operating retail and service companies and what the City of Kenai must do to support businesses within the realm of its authority. Kenai is fortunate to have a diversified economy. Presenters from retail and service, commercial fishing, and the oil and gas sectors have been invited to share information, perceptions and projections about their future in our city. These presentations and basic support documentation will set the stage for small group discussions of solutions and recommendations for an improved business climate in Kenai. This forum will be an open public meeting. Our list of invited participants has been arrived at in collaboration with the Kenai Chamber of Commerce and through a study of the top sales, personal and real property tax payers of the city. We have contracted a professional consulting firm to design, implement and report the outcomes of the meeting. The Kenai Economic Outlook Forum being held at the Kenai Senior Citizens Center on April 26, 1997, will begin at 8:30 a.m. with a continental breakfast, continue through lunch and conclude at 4 p.m. Please RSVP your participation to K. Scott & Associates, Inc. at 283=51 30 or to XCEL at 283-6007 by April 23, at 5 p.m. Sincerely, John J. Williams Mayor FORUM DRAFT AGENDA • 7:30 Registration & Continental Breakfast • 8:00 Welcome & Opening - 8:15 Governor's Video - 8:30 Days Objectives, Agenda, Introductory Activity • 8:50 Mayor's Presentation • 9:20 Oil & Gas Briefing/Retail Briefing • 10:00 Break • 10:15 Fisheries Briefing/Retail Briefing • 10:55 Group Breakout Activity • 12:00 Lunch/Banking Briefing • 1:00 Group Breakout Activity • 1:50 Report Back • 2:15 Break • 2:30 Group Breakout Activity • 3:25 Report Back • 3:45 Summary and Conclusions • 4:00 Adjournment FORUM PRESENTERS • GOVERNOR TONY KNOWLES - 10 MINUTE OPENING VIDEO • MAYOR JOHN WILLIAMS - CITY ECONOMIC OVERVIEW • MARTIN MORELL - UNOCAL OIL AND GAS • DOUG JUNG (or representative) - CARRS • DAVE FEEKEN - REMAX REALTY • ???- FISHERIES* • BOB FAVRETTO - KENAI CHRYSLER • JASON ROTH - FIRST NATIONAL BANK OF ANCHORAGE (Lunch Keynote) * * UNCONFIRMED FORUM PRESENTERS a EACH PRESENTER WILL BE ASKED TO SPEAK 15-20 MINUTES (LONGER FOR KEYNOTE) • PRESENTERS WILL BE ASKED TO ADDRESS THREE TOPICS: - General and economic trends within their organization and/or industry; - Ways in which the city and its governance impacts their organization/industry; - Role the city plays or could play to promote economic stability and vitality within their organization/industry. PARTICIPANT PACKETS • COVER LETTER • MISSION STATEMENT • DRAFT BUDGET PAGES 17 AND 18 - ACTUAL AND PROJECTED YEARLY BUDGETS • TABLES OF ALL CITY REVENUE/INCOME (i.e. sources, amounts, historic trends) • TABLES OF ALL CITY SPENDING/EXPENDITURES (i.e. distribution, amounts, historic trends) • ADDITIONAL CHARTS (Possibilities include: population, employment by industry, gross and taxable sales, housing units authorized for construction) ROLE OF COUNCIL MEMBERS • WOULD YOU BE WILLING TO SERVE AS RECORDERS FOR THE GROUP BREAKOUT SESSIONS? • WHAT OTHER FUNCTIONS DO YOU DESIRE TO PLAY DURING THE FORUM? • WOULD YOU LIKE TO MEET WITH US AGAIN AT YOUR NEXT WORK SESSION OR COUNCIL MEETING? Forum Funding $ 27000 Sponsor - First National Bank $ 3,000 Grant - Department of Commerce & Economic Development, Division of Trade and Development (unconfirmed S 59260 City of Kenai $10, 260 TOTAL PROJECT COSTS PROJECT TIMELINE 3/ 19 > Council approual of project 3/28-25 > Circulation of council questionnaire 3/21-31 > Deuelop guest list, create data base, draft inuitation letter > Contact potential speakers > Establish scope of sponsorship 3/31-4/4 > Produce, sign and mail inuitations 4/5-4/24 > Take RSUPs 4/7-16 > Deuelop resource materials for participant packets > Produce and mail confirmation letter to speakers > Deuelop program/agenda > Establish site facility arrangements 4/ 16 > Pre -conference mailing of participant packets > Continue deuelopment of program components 4/25 > Set up facility 4/26 > Forum 4/27-5/2 > Deuelop final report of forum 0 cn (D tj L 0 U) a) Lo 00 1.L. Ll) Ln a N_ L �} OR Q U CO C >- cc LL m C LL M N s F4 u \ ° 0 to LL cc U) LO V- N N C LU 9 m cc LL g 0 .a. Q. co rn U v �o� :3 L >%00 Q to ♦= N U Q X W L cu L F- 06 cu 0 0-0 cc A U V_ L Q 0t W O U) V M cc C .cc OE: :F LL g X ca H > % o O Ljr) CL r O L- a. U C Mm�R W C co LL cQ U L O L L .�.r 2 O O`r � r X cu U) o O N v cc cu LY E L CD CL cn O cn U _J W u s U- S rn c U') O M c rj W U— c� N C� co 00 LL U 06 ci 4) w vi c� CL co O 0 .Q N 0 N N m C L O m m C O Q cn N L L O U L U a X w U- 0 f W co o V/ 7 U LL O a.. 2., M Co O N U � C C .O •c O Fu Q NO 0 CD cn (D N CL U) A, u L U_ JOR 1 0 0 cc LL Cri � M Cl) � � O O U L 00 CD� c0 w 0o L' w 16, Aj w r CD 0 r W a m m rn c c 0�1 a. od co v) a) 1*-- 2 c o c o CU ol 0 0) U) U) LLp LO }� c0 co L5 co c Q � W LL O O cc .- L V ) co LL c O U c LL A (0 .Q 0-) LO W X w L 4--0 m 3: - -. .'��,'.i' ..�su'__+,.+.�,�'� z:-�..'1,�%��ir .�•y44 � �.�'tr+.�ia, } `f`�- 1 >� W 0S O CL L I A, LJ 0 C LL v �v �U O CL U) 00 LL 0 N 0 N � M 0 ` .Q F- A, u CITY OF KENAI ►► Gil 4 41424" it � 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 � wEa.wair 1992 Memorandum Date: April 8, 1997 To: Mayor and City Council From: Richard A. Ross, City Manager kA--� RE: General Fund - Budget Planning FY98 - FY03 Attached are budget revenue and expenditure projection scenarios for FY98 - FY03. These were developed subsequent to budget submittal and are based on the criteria noted. These scenarios are not believed to be pessimistic in nature, and in fact, may be somewhat optimistic. Financial Basis of Scenarios 1. Tax revenue growth without a tax increase will continue at 2%. 2. Inflation will continue at approximately 3%. 3. FY99 reflects a 10% reduction in RS/MA from FY97. As you will note, projections beyond FY99 do not further reduce this revenue. 4. No allowance was made for operational subsidy to the Challenger Program, or facility maintenance costs, both of which may occur. 5. No allowance was made for operational support or subsidy to hockey and ice skating programs being proposed by citizen groups. Page 1 of 3 Bud et Projection Scenarios The projection of revenues and expenditures in these scenarios represent moving targets. They are not exact and adjustments may need to be made in each year shown. 1. This is the approach we recommend. It assumes moderate budget cuts beginning in FY98 and a one mil tax increase in FY99. Unreserved/undesignated fund balance declines, but FY03 still shows a healthy balance in this category. It allows for exercise of options over the years as the economy changes. 2. This is the projection if we do nothing at all in the way of budget reductions or tax increases. By FY01-FY02, the unreserved/undesignated fund balance is too low without drastic budget cuts, or major tax increases. 3. This projection is the same as Number 2, except it shows the 8.2 mil rate necessary in FY03 to support the General Fund budget. 4. This projection is the same as Number 1 in that moderate cuts are made in FY98. It does not raise the mil rate in FY99. The unreserved/undesignated fund balance becomes unacceptably low for General Fund operations in FY02. Recommendations for Reductions in FY98 General Fund Budget 1. The following specific budget cuts in the proposed FY98 General Fund budget are recommended: FY98 Savings A. Do not hire a lobbyist. ($35,000) B. Fund priority ADA requirements over a three year period (Report in 4/16 Council Packet). ( 25,000) C. Delete the Battalion Chief position in the Fire Department (Justification attached). ( 659000) D. Do not fill next vacant Police Officer position. Layoff 12/31/97 if no vacancy (Justification attached). ( 30,000) E. Do not fund proposed Personnel Officer proposal (Justification attached). ( 27,000) Page 2 of 3 2. Council and Administration Budget Policies. A. Department heads have been advised that all vacancies must be u ' � stifled to City Manager prior to advertising of vacancy. Positions determined to have low impact on delivery of services to public may be left vacant. ' .. Y This decision can be changed based on actual experience, or at direction . p of Council. During future budget work sessions, those positions left v . p scant during course of the prior year would be discussed as to need for futu re ure funding. B. Cap health insurance costs at FY98 appropriation level for next three to five years. An employee group could be formed to examine benefits and options available within this cap. Attachments RAR/kh Page 3 of 3 BUDGET PROJECTION - GENERAL FUND Projection Projection Projection Projection Projection Projection FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 00-02 FY 00-03 TOTAL ASSESSED VALUE 328,300,000 334,866,000 341,563,320 348,394,586 355,362,478 362,469,728 MILL RATE 4.50 3.50 4.50 4.50 4.50 4.50 REVENUE Property Tax 1,205,950 1,567,173 1,598,516 1,630,487 1,663,096 1,696,358 Sales Taut 3,400,000 3,468,000 3,537,360 3,608,107 3,680,269 3,753,875 State Revenue: Revenue Sharing and Muni Asst 556,000 509,147 509,147 509,147 509,147 509,147 Fish Tax 162,500 175,000 200,000 200,000 200,000 200,000 Other 54,500 55,000 55,000 55,000 55,000 55,000 Total State Revenue 773,000 739,147 764,147 764,147 764,147 764,147 Other Revenue: Hotel Motel Tax - - - - - - Licenses and Permits 37,400 50,000 50,000 50,000 50,000 50,000 Ambulance Fees 80,000 75,000 75,000 75,000 75,000 75,000 Interest 775,000 661,000 638,000 605,000 562,000 508,000 Other 279,300 280,000 280,000 280,000 280,000 280,000 Total Other Revenue 1,171,700 1,066,000 1,043,000 1,010,000 967,000 913,000 Total Revenue 6,550,650 6,840,320 6,943,023 7,012,741 7,074,513 7,127,380 Transfers From Other Funds Charges to other funds 895,000 921,850 949,506 977,991 1,007,330 1,037,550 Capital Projects Enterprise 7,764 50,000 50,000 50,000 50,000 50,000 Trust Fund 28,000 30,000 30,000 30,000 30,000 30,000 Total Transfers 930,764 1,001,850 1,029,506 1,057,991 1,087,330 1,117,550 TOTAL REVENUES AND TRANSFERS 7,481,414 7,842,170 7,972,529 8,070,732 8,161,843 8,244,930 EXPENDITURES/APPROPRIATIONS General Government 1,952,613 1,997,781 2,057,715 2,119,446 2,183,030 2,248,521 Public Safety 3,483,632 3,388,141 3,489,785 3,594,479 3,702,313 3,813,383 Public Works 1,668,929 1,693,997 1,744,817 1,797,161 1,851,076 1,906,608 Parks, Rec. & Cultural 1,008,177 1,038,422 1,069,575 1,101,662 1,134,712 1,168,753 Total Expenditures 8,113,351 8,118,342 8,361,892 8,612,749 8,871,131 9,137,265 Designation of Fund balance Total Expenditures & Transfers 8,113,351 8,118,342 8,361,892 8,612,749 8,871,131 91137,265 Approp. of Fund Balance (631,937) (276,172) (389,363) (542,017) (709,288) (892,335) Beginning Fund Balance 10,640,750 10,024,046 8,147,874 7,758,511 7,216,494 6,507,207 Fund Balance Adjustment - (1,600,000) - - - - Residual Equity Transfer 15,233 - - - - - Ending Fund Balance 10,024,046 8,147,874 7,758,511 7,216,494 6,507,207 5,614,872 Reserves and Designations (3,200,000) (2,700,000) (2,700,000) (2,700,000) (2,700,000) (2,700,000) Unreserved Undesignated Fund Balance 6,824,046 5,447,874 5,058,511 4,516,494 3,807,207 2,914,872 Changes Reduce Personnel Cost 200,000 decrease rsma 10% from 97 56,572 freeze health 13,410 Assumes 3% inflation Cut ADA to 251k 25,000 xfer 1 million to equip fund 1,000,000 xfer $600,000 for animal shelter 600,000 add 1 mill BUDGET PROJECTION - GENERAL FUND Projection Projection Projection Projection Projection Projection FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 00-02 FY 00-03 TOTAL ASSESSED VALUE 328,300,000 334,866,000 341,563,320 348,394,586 355,362,478 362,469,728 MILL RATE 3.50 3.50 3.50 3.50 3.50 3.50 REVENUE Property Tax11205,950 1,218,912 1,243,290 1,268,156 1,293,519 1,319,390 Sales Tax 3,400,000 3,468,000 3,537,360 3,608,107 31680,269 39753,875 State Revenue: Revenue Sharing and Muni Asst 5569000 5099147 509,147 5099147 509,147 509,147 Fish Tax 1629500 175,000 200,000 200,000 200,000 2009000 Off- 54,500 55,000 55,000 55,000 55,000 559000 Total State Revenue 773,000 739,147 764,147 764,147 764,147 764,147 Other Revenue: Hotel Motel Taut - - - - - - Licenses and Permits 37,400 50,000 50,000 50,000 50,000 50,000 Ambulance Fees 80,000 75,000 75,000 75,000 75,000 75,000 Interest 775,000 6251,000 561,000 484,000 394,000 288,000 Other 279,300 280,000 280,000 280,000 280,000 280,000 Total Other Revenue 1,171,700 1,0309000 966,000 889,000 799,000 693,000 Total Revenue 6,550,650 6,456,059 6,510,797 61529,410 6,536,936 6,530,412 Transfers From Other Funds Charges to other funds 895,000 921,850 949,506 977,991 1,007,330 1,037,550 Capital Projects Enterprise 50,000 50,000 50,000 509000 50,000 Trust Fund 28,000 30,000 30,000 30,000 309000 30,000 Total Transfers 930,764 1,001,850 11029,506 1,057,991 1,087,330 1,117,550 TOTAL REVENUES AND TRANSFERS 7,481,414 7,4579909 70540,303 79587,401 7,6249266 71647,962 EXPENDITURES/APPROPRIATIONS General Government 1,952,613 2,0119191 2,071,527 2,133,673 2,197,683 2,263,614 Public Safety 3,4839632 3,588,141 3,695,785 3,806,659 3,920,859 4,038,484 Public Works 1,6689929 19718,997 1,770,567 11823,684 11878,394 1,934,746 Parks, Rm & Cultured 19008,177 1,038,422 11069,575 11101,662 11134,712 11168,753 Total Expenditures 8,113,351 8,356,752 81607,454 8,865,678 9,131,648 9,405,597 Designation of Fund balance Total Expenditures & Transfers 8,113,351 8,356,752 8,607,454 8,865,678 9,131,648 9,405,597 Approp. of Fund Balance (631,937) (898,842) (19067,151) (19278,277) (19507,382) (117579636) Beginning Fund Balance 101,640,750 10,024,046 7,525,204 6,4589053 5,179,776 3,672,394 Fund Balarm Adjustment - (1,6009000) _ - - Residual Equity Transfer 15,233 - - - Ending Fund Balance 10,024,046 715259204 6,458,053 51179,776 3,672,394 11914,759 Reserves and Designations (3,200,000) (2,700,000) (2,700,000) (29700,000) (29700'000) (2'700,000) Unreserved Undesignated Fund Balance 61824,046 4,825,204 31758,053 2,479,776 972,394 (785,241) CHANGES xfer 1 million to equip fund 1,000,000 )der $600,000 for animal shelter 600,000 revenue sh. & muni asst. dec. 10% 56,572 BUDGET PROJECTION - GENERAL FUND Projection Projection Projection Projection Projection Projection FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 00-02 FY 00-03 TOTAL ASSESSED VALUE 328,300,000 334,866,000 341,563,320 348,394,586 355,362,478 362,469,728 MILL RATE 8.20 3.50 3.50 3.50 3.50 3.50 REVENUE Property Tax 19205,9W 1,218,912 1,243,290 1,268,156 1,293,519 3,091,142 Sales Tax 3,400,000 3,468,000 3,537,360 3,608,107 3,680,269 3,753,875 State Revenue: Revenue Sharing and Muni Asst 556,000 509,147 509,147 509,147 509,147 5099147 Fish Tax 162,500 175,000 200,000 200,000 200,000 200,000 Other 54,500 55,000 55,000 559000 55,000 55,000 Total State Revenue 773,000 739,147 764,147 764,147 764,147 764,147 Other Revenue: Hotel Motel Tax - - - - - - Licenses and Permits 37,400 50,000 50,000 50,000 50,000 50,000 Ambulance Fees 80,000 75,000 757000 75,000 75,000 759000 Interest 775,000 625,000 561,000 484,000 394,000 288,000 Other 279,300 280,000 280,000 280,000 280,000 280,000 Total Other Revenue 1,171,700 1,030,000 966,000 889,000 799,000 693,000 Total Revenue 6,550,650 6,456,059 6,510,797 6,529,410 6,536,936 8,302,164 Transfers From Other Funds Charges to other funds 895,000 921,850 949,506 977,991 1,007,330 1,037,550 Capital Projects Enterprise 7,764 50,000 50,000 509000 50,000 509000 Trust Fund 28,000 30,000 30,000 309000 30,000 30,000 Total Transfers 930,764 1,001,850 1,029,506 1,057,991 1,087,330 11117,550 TOTAL REVENUES AND TRANSFERS 7,481,414 7,457,909 7,540,303 7,587,401 7,624,266 91419,714 EXPENDITURESIAPPROPRJATIONS General Government 1,952,613 2,011,191 2,071, 527 2,1339673 2,197,683 2,263,614 Public Safety 3,483,632 3,588,141 3,695,785 3,806,659 3,920,859 4,038,484 Public Works 1,668,929 1,718,997 1,770,567 1,823,684 1,878,394 1,934,746 Parks, Rec. & Cultural 19008,177 1,038,422 1,069,575 1,1012662 17134,712 1,168,753 Total Expenditures 8,113,351 8,356,752 8,607,454 8,865,678 9,131,648 9,405,597 Designation of Fund balance Total Expenditures & Transfers 8,113,351 8,356,752 8,607,454 8,865,678 9,131,648 91405,597 Approp. of Fund Balance (631,937) (898,842) (1,067,151) (1,278,277) (1,507,382) 14,116 Beginning Fund Balance 109640,750 10,024,046 7,525,204 6,458,053 5,179,776 3,672,394 Fund Balance Adjustment - (1,600,000) Residual Equity Transfer 15,233 - Ending Fund Balance 10,024,046 7,525,204 6,458,053 5,179,776 3,672,394 3,6869511 Reserves and Designations (3,2W,000) (2.700,000) (2,700,000) (2,700,000) (2,700,000) (20700,000) Unreserved Undesignated Fund Balance 6,824,046 4,825,204 3,758,053 2,479,776 972,394 9869511 CHANGES xfer 1 million to equip fund 110009000 xfer $600,000 for an" shelter 6009000 revenue sh. & muni asst. dec. 10% 56,572 Assumes 3% inflation & 20/6 tax rev. inc. BUDGET PROJECTION - GENERAL FUND TOTAL ASSESSED VALUE MILL RATE REVENUE Property Tax Sales Tax State Revenue: Revenue Sharing and Muni Asst Fish Tax Other Total State Revenue Other Revenue: Hotel Motel Tax Licenses and Permits Ambulance Fees Interest Other Total Other Revenue Total Revenue Projection Projection Projection Projection Projection Projection FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 00-02 FY 00-03 328,300,000 334,866,000 341,563,320 348,394,586 355,362,478 362,469,728 3.50 3.50 3.50 3.50 3.50 3.50 11205,950 1,218,912 12243,290 1,268,156 1,293,519 1,319,390 3,400,000 3,468,000 3,537,360 3,608,107 3,680,269 3,753,875 556,000 509,147 509,147 509,147 509,147 509,147 162,500 175,000 200,000 200,000 200,000 200,000 54,500 55,000 55,000 55,000 55,000 55,000 773,000 739,147 764,147 764,147 764,147 764,147 37,400 50,000 50,000 50,000 50,000 50,000 80,000 75,000 75,000 75,000 75,000 75,000 775,000 640,000 592,000 533,000 462,000 378,000 279,300 280,000 280,000 280,000 280,000 280,000 1,171,700 1,045,000 997,000 938,000 867,000 783,000 6,550,650 6,471,059 6,541,797 6,578,410 6,604,936 6,620,412 Transfers From Other Funds Charges to other funds 895,000 921,850 949,506 977,991 1,007,330 1,037,550 Capital Projects Enterprise 7,764 50,000 50,000 50,000 50,000 50,000 Trust Fund 28,000 309000 30,000 30,000 30,000 30,000 Total Transfers 930,764 1,001,850 1,029,506 1,057,991 1,087,330 1,117,550 TOTAL REVENUES AND TRANSFERS 7,481,414 7,472,909 7,571,303 7,636,401 7,692,266 7,737,962 EXPENDITURES/APPROPRIATIONS General Government Public Safety Public Works Parks, Rec. & Cultural Total Expenditures Designation of Fund balance 1,952,613 1,997,781 2,057,715 2,119,446 2,183,030 2,248,521 3,483,632 39388,141 3,489,785 3,594,479 3,702,313 3,813,383 1,668,929 1,693,997 1,744,817 1,797,161 1,851,076 1,906,608 1,008,177 1,038,422 1,069,575 1,101,662 1,134,712 1,168,753 8,113,351 8,118,342 8,361,892 8,612,749 8,871,131 9,137,265 Total Expenditures & Transfers 8,113,351 8,118,342 8,361,892 8,812,749 8,871,131 9,137,265 Approp. of Fund Balance (631,937) (645,432) (790,589) (976,347) (1,178,865) (1,399,303) Beginning Fund Balance 10,640,750 10,024,046 7,778,614 6,988,025 6,011,678 4,832,813 Fund Balance Adjustment - (1,600,000) - - - - Residual Equity Transfer 15,233 - - - - - Ending Fund Balance 10,024,046 7,778,614 6,988,025 6,011,678 4,832,813 3,433,510 Reserves and Designations (3,200,000) (2,700,000) (2,700,000) (2,700,000) (2,700,000) (2,700,000) Unreserved Undesignated Fund Balance 6,824,046 5,078,614 4,288,025 3,311,678 2,132,813 733,510 Changes Reduce Personnel Cost 200,000 decrease rsma 10% from 97 56,572 freeze health 13,410 Assumes 3% inflation Cut ADA to 25k 25,000 xfer 1 million to equip fund 1,000,000 xfer $600,000 for animal shelter 600,000 no change in mill rate Justifications for Personnel Position Reductions 1. Deletion of Battalion Chief Position in Fire Department. Since FY93, four personnel have been added to the Fire Department. One of these positions was an administrative position. At present, the Fire Department has a total of 16 fire personnel, including the following administrative and command supervisory positions: A. Chief B. Assistant Chief C. Battalion Chief D. Fire Marshall E. Shift Captains (3) Based on review of job descriptions, classifications study task questionnaires, and my observations, I believe the duties of Battalion Chief can be absorbed by the six remaining administrative/supervisory positions without adverse impact to the delivery of Fire/EMS services. Manner of Implementation: The City could accomplish this through layoff as per Kenai Municipal Code, or through PERS' R.I.P. program. if through R.I.P., the first offer would be made to the affected employee. 2. Vacating of Police Officer Position Through Attrition or Lavoff by 12/31 /97. During FY97, the Police Department has been operating without one officer position in enforcement. In addition, one officer has been in training. The impact has proved minimal with public complaints limited to lack of traffic enforcement. Between now and December 31, 1997, personnel training should be complete and the position assigned to non -enforcement roles should be returned to those duties. Manner of Implementation: This would be accomplished through attrition, or layoff effective December 31, 1997. The vacated position would remain funded for FY98 in the event that Council determined during Spring/Summer of 1998 that service delivery to the public was adversely affected. XO• • WS • - 11000 1 MIR;• •1 •�• This is a position you have discussed in the past. A "Human Resources" position was also a recommendation of an arbitration panel this year (all of the recommendations of this panel will be discussed at the time we discuss this Page 1 of 2 position further). The recommendation to not fund this position is for budget reasons. Steps have been taken in order to meet the personnel administration needs of the City. The Administrative Assistant to the City Manager, the Finance Director, and the City Attorney have been and will continue to receive training in personnel law and human resource matters. These involve personnel law and personnel management courses and updates. Under Kenai Municipal Code, the City Manager is ultimately responsible for hiring, discipline, and termination of employees. It is proposed these issues can be effectively dealt with as follows: 1. The Assistant to the Manager would review all departments advertising, as well as proposed selection and interview processes. The City Manager would be advised of compliance or deficiencies. 2. The Finance Director and Department would continue responsibility of maintenance of personnel files. Processing of employees upon hire and termination would remain their responsibility. Auditing of compliance with FLSA would be continue as part of payroll preparation. 3. The City Attorney would remain as advisory on legal matters. The City Attorney becomes actively involved on all disciplinary issues and termination proceedings. This involves review and advice on processes and procedures. It is believed this approach will meet the personnel administration needs of the City. RAR/kh Page 2 of 2 4ft Resource Development Co ncil for Alaska,, Inc. 121 West Fireweed Lane, Suite 250, Anchorage, Alaska 99503.2035 (907) 276-0700 Fax: (907) 276.3887 e-mail: rdc@aonline.com Founded 1975 EXECUTIVE DIRECTOR Becky L. Gay 1996-97 EXECUTIVE COMMITTEE Scott L. Thorson, President Allen Bingham, Sr. Vice President John Sturgeon, Vice President Gerald G. Booth, Secretary Michael E. Stone, Treasurer Jacob Adams Cynthia Bailey Charlie Boddy James F. Branch Frank Brown Dennis Egan Roy S. Ewan Mano Frey Paul S. Glavinovich Uwe L. Gross David J. Parish William E. Pierce Elizabeth Rensch Jerome M. Selby Thyes J. Shaub Robert B. Stiles Cliff R. Taro DIRECTORS Will Abbott Irene A. Anderson Ernesta Ballard Richard F. Barnes Rex I. Bishopp James E. Carmichael James L. Cloud Jeffry J. Cook Edward E. Crane Marilyn Crockett Larry Daniels John T. Donohue James V. Drew Paula P. Easley Bill Elander Donald S. Follows William B. Goodhard Lennie Gorsuch Elary Gromoff, Jr. Arvid Hall John L. Harris Robert S. Hatfield, Jr. Joseph R. Henri Karen J. Hofstad David W. Hughes Jim Jansen John T. Kelsey John Key John A. Landrum Pete Leathard Dale R. Lindsey Robert W. Loescher Frank E. McQueary H. Raymond Measles Clarence "Rocky" Miller Wesley P. Nason John K. Norman Wilbur O'Brien Michael O'Connor Kenneth E. Peavyhouse Kenneth R. Pohle Troy Reinhart John A.L. Rense Ronald L. Ricketts Walt P. Schlotfeldt George R. Schmidt John Stein William A. Thomas, Jr. Scott B. Thompson Barry D. Thomson Leo A. Walsh David W. Walter Douglas M. Webb J.C. Wingfield George P. Wuerch Eric P. Yould 'HONORARY DIRECTORS Phil R. Holdsworth William R. Wood EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowski Congressman Don Young Governor Tony Knowles February 27, 1997 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 RECEIVED FEB 2 8 Via; KENAI CITY CLERK Re: Request for additional information on City of Kenai membership in Resource Development Council Dear Mayor Williams: Thank you for your request to provide additional information to the Kenai City Council on membership in the Resource Development Council (RDC). RDC is an Alaska, membership -funded, non-profit organization comprised of individuals, business associations, resource companies, labor unions, Native Corporations and local governments working on common issues together. RDC's efforts are directed at encouraging a strong, diversified resource development sector in Alaska and expanding the state' s economic base. RDC advocates and educates on behalf of Alaska's basic sectors, its communities and its people. RDC uses its funds for such purposes as promoting the sound development of timber, minerals, oil and gas, fishing and tourism. RDC also advocates on behalf of transportation, ports and power development projects. In addition to its regular program efforts, RDC spearheads the Alaska Wetlands Coalition and maintains the Alaska office of the Pacific Legal Foundation. RDC also administers the Alaska Mineral and Energy Resource Education Fund (AMEREF), a popular partnership between the State and private sector to provide students in grades K-12 with balanced information on Alaska's mineral and energy resources. Page 2, City of Kenai RDC provides weekly educational forums for the general public and � each November stages the largest two-day resource educational conference held in the state. Keeping our members informed and working together to overcome challenges facing all resource sectors are extremely important aspects of this organization. Quite frankly, the key to RDC's impeccable reputation for being highly effective and successful is its membership. RDC works statewide on issues that are important to every community. Wetlands regulation, water quality standards and Mental Health lands are examples of RDC issues which transcend every resource industry and Alaska community. On the Kenai Peninsula, RDC is taking apro-active role in oil and gas, tourism and timber issues, as well as transportation and power development projects. It is working closely with the National Park Service and the U.S. Forest Service on efforts to advance tourism and improve access for visitors and local residents to remote areas. RDC has worked for years with public and private foresters to address the deteriorating forest health situation in your area. Other efforts include RDC action encouraging state and federal oil and gas lease sales and legislative initiatives encouraging economic stability and growth in the fishing, mining, timber, oil and tourism industries. Because RDC is stronger and more effective by having communities like Kenai in its membership, RDC again requests the City of Kenai to become an active member. Kenai's membership will make RDC more capable and responsive to vital resource issues facing the Peninsula and the entire state. While any size membership contribution is welcome, suggested annual community dues are based on $.25 cents per capita. Again, the Kenai City Council may choose any level it feels appropriate. A data form and return envelope are enclosed. We can send an invoice if you prefer. Thank you for including this request in your budget. A special thank you for the opportunity to speak earlier this month before the Kenai City Council on RDC's behalf. Si c9rely, i ecky y RDC Exeti Director RDC Community Membership Application Welcome to RDC! We are "Alaskans working with Alaskans to improve the quality of life through sound resource development." Your involvement makes RDC more capable and responsive to vital resource issues of today and the future. Name: Title: Community: Mailing Address: City/ State /Zip:_ Phone numbers Wk: Referred by: Fax: Date: Annual Community Dues: Suggested $.25 per capita: Other: (total) (total) TOPICS OF INTEREST: (Please circle) Agriculture Energy Fisheries Labor Land Mining Tourism Oil &Gas Transportation Timber Wetlands H2O Method of payment: Enclosed is a check for: $ or 1MC/Visa/AnT_x# Name: Expiration date: The Resource Development Council for Alaska, Inc. is classified a non-profit trade association under IRS Code 501(c)(6). Membership dues and other financial support may be tax deductible as an ordinary and necessary business expense, however, 15.89% of the dues are non -deductible. Dues are not deductible as charitable contributions for federal income tax ur oses. Membership Application Resource Development Council for Alaska Inc. 121 W. Fireweed Lane, Suite 250 Anchorage, AK 99503 ` Phone: (907) 276-0700 Fax: (907) 276-3887 Welcome to RDC! We are "Alaskans working with Alaskans to improve the quality of life through sound resource development." Your involvement makes RDC more capably and responsive to vital resource issues of today and the future. Scott L. Thorson RDC President 1996-97 Name Title: Company: Mailing Address: City/State/Zip:— Phone numbers Wk: Fax: Referred by: Date: Annual Membership Categories Corporate Individual PLATRI�-TUM $2406 or more $500 or more GOLD $1200 $300 SILVER $ 600 $150 BASIC $ 300 $ 50 Please circle 1 or 2 topics of most interest: Oil &Gas •Timber 9 Mining * Fisheries Transportation * Agriculture Energy •Labor • H2O •Tourism • Land(Wetlands) Method of payment: Enclosed is a check for: $ or MC/Visa/An iEx# Exi0a te: The Resource Development Council for Alaska, Inc. is classified a non-profit trade association under IRS Code 501(c)(6). Membership dues and other financial support may be tax deductible as an ordinary and necessary business expense, however, 6.9% of the dues -are non-deductable. Dues are not deductible as charitable contributions for federal income tax purposes. WHAT DO RESOURCES GIVE US ? QUALITY OF LIFE. hen you stop and think about it, resources play an enormous role in our lives. The newspaper you're reading was made from a tree. The ink on the pages consists largely of oil. And the printing press couldn't have been made without minerals and petroleum pnxiucts. WHICH RESOURCE DO YOU RELY ON THE MOST? i TIMBER. Every time you read a or a book, you're counting can paper g I the timber industry. Just look around I your house. You'll see many wood products, including tables and chairs, baseboards, and perhaps a toy block or two. ENERGY. Imagine a winter in Alaska without heat. Your comfort depends can gas, coil, timber or hydro- electric power. Life without gasoline for your car, beat or airplane may have an adverse effect oil vour M"111111.... lifestyle. Even your bicycle tires are made from petroleum. The list of petwieum-related products you use oil a regular basis -- from fishing rods and rein gear to toothpaste and telephones — is amazingly diverse. FISHING. Life in Alaska can be quite tasty when you sit down to a fresh: salmon =f dinner, or �r a delicious plate of shellfish or sushi. MINING. Every time you check the time, you're probably looking at a mineral product. Most watches, jewelry, and wire rim glasses are composed of mineral elements — as are compasses, motorized vehicles, and assorted camping gear. DOES THE ECONOMY RELY ON RESOURCE DEVELOPMENT? As world demand increases, Alaska will play an increasingly vital role in supplying natural resources. Through sound resource development, Alaska can meet this challenge. And in doing so, we'll generate new jobs and increased wealth for our citizens — and for the nation. This task is not easy and we need your support. Weigh the facts. Understand the options. And consider the implications for the future. Our natural resources provide the quality of life we enjoy today, and it.-W uviswly, nNs wrces Irti fft all of its. ARes=ce DevelopmeM Counci M W. Fireweed I.n., suite 250 Anchorage, Alaska "503 907.276.OM Fax 907.276.3887 �S NATURAL RESOURCES IS A GROWING CONCERN. :: fr, for Alaska, Inc. 121 West Fireweed Lane, Suite 250, Anchorage, Alaska 99503-k,. (907) 276-0700 Fax: (907) 276-3887 e-mail: rdL@aonline.com Founded 1975 EXECUTi v'E DIRECTOR What is RDC ? Becky L. Gay 11996-97 EXECUTIVE COMMITTEE Scott L. Thorson, President Allen Bingham, Sr. Vice President John Sturgeon, Vice President Gerald G. Booth, Secretary Michael E. Stone, Treasurer Jacob Adams Cynthia Bailey Charlie Boddy James F. Branch Frank Brown Dennis Egan Roy S. Ewan Mano Frey Paul S. Glavinovich Uwe L. Gross David J. Parish William E. Pierce Elizabeth Rensch Jerome M. Selby Thyes J. Shaub Robert B. Stiles Cliff R. Taro DIRECTORS Will Abbott Irene A. Anderson Ernesta Ballard Richard F. Barnes Rex I. Bishopp James E. Carmichael James L. Cloud Jeffry J. Cook Edward E. Crane Marilyn Crockett Larry Daniels John T. Donohue James V. Drew Paula P. Easley Bill Elander Donald S. Follows William B. Goodhard Lennie Gorsuch Elary Gromoff, Jr. Arvid Hall John L. Hams Robert S. Hatfield, Jr. Joseph R. Henri Karen J. Hofstad David W. Hughes Jim Jansen John T. Kelsey John Key John A. Landrum Pete Leathard Dale R. Lindsey Robert W. Loescher Frank E. McQueary H. Raymond Measles Clarence "Rocky" Miller Wesley P. Nason John K. Norman Wilbur O'Brien Michael O'Connor Kenneth E. Peavyhouse Kenneth R. Pohle Troy Reinhart John A.L. Rense Ronald L. Ricketts Walt P. Schlotfeldt George R. Schmidt John Stein William A. Thomas, Jr. Scott B. Thompson Barry D. Thomson Leo A. Walsh David W. Walter Douglas M. Webb J.C. Wingfield George P. Wuerch Eric P. Yould HONORARY DIRECTORS Phil R. Holdsworth William R. Wood EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowski Congressman Don Young Governor Tony Knowles aYa RDC is the Resource Development Council for Alaska, Inc., a non- profit, membership funded organization made up of individuals, business associations, labor unions, native corporations and local governments. All of these interests work together for responsible development. RDC was formed in 1975, originally as the Organization for Management of Alaska's Resources (OMAR). After three years of work to obtain a trans -Alaska gas pipeline, RDC changed its name to reflect its broader agenda of education and advocacy on all resource issues in Alaska. • RDC is an issue -oriented organization that focuses on land, environmental and resource concerns which affect the Alaska economy. RDC's goals include, but are not limited to: • Promote and support sound resource development in Alaska. • Continue RDC's leadership position on land, resource and private property rights issues affecting multiple sectors of the Alaska economy. • Provide factual information on land, environmental and resource issues to RDC members, the general public, the media and government entities. • Include in RDC's membership the broadest base possible of individuals, organizations, corporations and communities interested in resource development in Alaska. • Advance the resource education of Alaska's youth. RDC works for all resource sectors, including mining, oil and gas, fisheries, timber, agriculture and tourism. It brings people together to debate issues and formulate policy to help guide Alaska in these areas, as well as in wetlands use, transportation, power development, land -use, wilderness, international trade and economic development. Resource Development Council � for Alaska, Inc, 121 West Fireweed Lane, Suite 250, Anchorage, Alaska 99503-2035 Founded 1975 (907) 276-0700 Fax: (907) 276.3887 e-mail:rdc@aonline.com EXECUTIVE DIRECTOR Becky L. Gay 1996-97 EXECUTIVE COMMITTEE Scott L. Thorson, President Allen Bingham, Sr. Vice President John Sturgeon, Vice President Gerald G. Booth, Secretary Michael E. Stone, Treasurer Jacob Adams Cynthia Bailey Charlie Soddy James F. Branch Frank Brown Dennis Egan Roy S. Ewan Mano Frey Paul S. Glavinovich Uwe L. Gross David J. Parish William E. Pierce Elizabeth Rensch Jerome M. Selby Thyes J. Shaub Robert B. Stiles Cliff R. Taro DIRECTORS Will Abbott Irene A. Anderson Emesta Ballard Richard F. Barnes Rex I. Bishopp James E. Carmichael James L. Cloud Jeffry J. Cook Edward E. Crane Marilyn Crockett Larry Daniels John T. Donohue James V. Drew Paula P. Easley Bill Elander Donald S. Follows William B. Goodhard Lennie Gorsuch Elary Gromoff, Jr. Arvid Hall John L. Harris Robert S. Hatfield, Jr. Joseph R. Henri Karen J. Hofstad David W. Hughes Jim Jansen John T. Kelsey John Key John A. Landrum Pete Leathard Dale R. Lindsey Robert W. Loescher Frank E. McQueary H. Raymond Measles Clarence "Rocky" Miller Wesley P. Nason John K. Norman Wilbur O'Brien Michael O'Connor Kenneth E. Peavyhouse Kenneth R. Pohle Troy Reinhart John A.L. Rense Ronald L. Ricketts Walt P. Schlotfeldt George R. Schmidt John Stein William A. Thomas, Jr. Scott B. Thompson Barry D. Thomson Leo A. Walsh David W. Walter Douglas M. Webb J.C. Wingfield George P. Wuerch Eric P. Yould HONORARY DIRECTORS Phil R. Holdsworth William R. Wood RDC's 19974998 Legislative and Administrative Priorities Land and Water Management • Water: Monitor and participate in regulatory and legislative arenas on water quality issues, community wastewater needs, mixing zones, watershed classification, NPDES, reclassification of water bodies, and wetlands. Continue to advocate for standards and methods which are technically achievable, economically feasible and which reflect realistic risk analysis for Alaska conditions. • Forestry: Support funding and increased action to address bug infestation and salvage options on state and federal lands. Support innovative forest management initiatives and the Reforestation Fund in Alaska. Support adequate funding and enforcement of the Alaska Forest Practices Act which includes private land. Advocate and educate on state and federal forestry issues, including a long- term timber supply and increased access. • Oil, gas, coal and mineral production: Support legislative and/or administrative initiatives to encourage new exploration and development, as well as enhanced production from existing fields. • Land designations/exchanges buy-outs: Analyze for direct or cumulative effect on resource industries, communities and Alaska's economic development future. Oppose withdrawals such as proposed habitat conservation areas. Transportation/Access • Transportation opportunities: Support access corridors, construction of new transportation facilities, maintenance of existing infrastructure and strong safety standards. Tourism: Support increased access to tourism opportunities throughout Alaska including helicopter landing sites, airports and rural airstrips, ports, docks and roadways which improve quality of life for residents and visitors alike. • Specific projects: Support improved service and maintenance of the Alaska marine highway, upgrading facilities for residents and visitors; funding maintenance and improvements to the Dalton EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowski Congressman Don Young Governor Tony Knowles RDC Legislative and Administrative Priorities - 1997-1998 page 2 highway,; construction of a Whittier road access through railroad tunnel with modifications for vehicle pullouts and improve tunnel for safety (DOT/PF Alternative Three); construction of State route 10 (Copper River highway) and a read to Shepard's Point (Cordova) foi deep water port access, improved spill response capability and economic diversification opportunities. • ANILCA Title XI: Work with Pacific Legal Foundation to ensure recent settlement is adopted through the federal regulatory process, supporting RDC position on access guarantees. • RS 2477 rights -of -way: Support actions to designate and sett -le historic RS 2477 rights -of -way across public lands in Alaska, respecting private property rights. Other Issues • ANWR education &advocacy: Support legislative effort on ANWR issue to open 1002 Study Area lands for oil and gas exploration. Work to stop Wilderness designation. Support funding to educate and lobby at the national level. • Regulatory: Streamline permitting, implement realistic regulations and generally improve the regulatory climate for resource industries. • Fisheries: Support shore -based processing and fisheries policies that assure access and revenues for Alaska's "home fleet." Support reducing waste and better by -catch management, protecting while utilizing resource. • Long-range planning: Support long-range state fiscal planning which includes revenue -enhancement by resource development. • Value-added opportunities: Support value-added opportunities wherever possible throughout Alaska, in all resource sectors. • Tax and royalties: Support fair, equitable taxes and royalties competitive with other national and global jurisdictions, which stimulate jobs, resident opportunities and economic development in Alaska. • Education: Support funding for Alaska -specific educational efforts at all levels about resources and their fundamental economic importance to Alaska and the nation. This includes state support for AMEREF at the K-121evels. • Automatic sunsetting of state standards if federal mandating standards are lowered or repealed. • Tort Reform: Support liability reform efforts which will improve Alaska's business climate for natural resource development. • Research, develop and marketing: Support the research, development and marketing of Alaska resources. • Privatization: Consider privatizing Alaska government services and assets for efficiency and economic benefits. Resource Development Council for Alaska, Inc. 1997=98 Issues and Activities Update RDC is actively involved in a wide range of issues of interest to Alaska's basic industries and critical to Alaska's economic future. RDC's efforts to educate on and advocate for Alaska resource development are supported by membership, events and special activities throughout the year. Oil and Gas: RDC continues to support legislative and administrative initiatives encouraging explora- tion new ex p tion and development, such as Northstar. RDC worked with the Legislature and the Governor to enact a royalty adjustment bill for marginal and smallerfields, as well as incentives to enhance production from existing fields. RDC continues to testify and comment on other issues affecting the oil and gas industry, including efforts to open the Coastal Plain of ANWR to oil and gas development. Forestry: RDC supports funding and increased action to address insect infestations and salvage timber harvests on state and federal lands. Efforts have supported innovative forest management initiatives, including HB212, a bill signed into law applying to the management and sale of state timber. RDC advocates a long-term timber supply and increased access on state and federal forest lands. RDC opposes land withdrawals which further diminish a dedicated timber base for harvest, and provides input to the Forest Service on the Tongass Land Management Plan. Mining: RDC supports legislative and administrative initiatives to encourage new exploration and development, as well as enhanced production from existing operations. RDC played a key role in the State's rulemaking on solid waste regulations, particularly the proposed waste disposal and permit fees. RDC works directly on water quality regulatory issues affecting mining, most recently commenting on proposed changes to mixing zones regulations. On the federal front, RDC continues to support reasonable Mining Law reform legislation in Congress. RDC has taken an active role in the extended process to re -open the A-J Mine near Juneau and to reclassify Red Dog and Ikalukrok Creeks in the Red Dog area. RDC is active in other key issues affecting the mining industry, such as RS-2477 rights -of -way, ANILCA Title XI access, the National Toxics rule as it applies to Alaska and natural background levels of pollutants like arsenic. RDC 1997-98 Activities, Page 2 Tourism: RDC staff and board continues to provide testimony and comment on a wide range of issues, projects and land r ianagement plans affecting tourism. Specific projects include the South Slope Denali Management Plan, the proposed road link to Whittier, the proposed Knik Glacier Visitors Center, Kenai Fjords National Park Plan, the Turnagain Arm Management Plan, Hatcher Pass Ski Resort development, the Seward SeaLife Center and related issues of access and management. Throughout 1997-98, RDC will continue to support increased access to tourism opportunities throughout Alaska, including helicopter landing sites on state and federal lands. Fisheries: RDC actively supports changes to the Magnuson/Stevens Act recently passed by Congress which strengthens value-added imperatives, inshore allocations and shore -based process- ing opportunities. RDC supports extension and expansion of the Community Development Quota (CDQ) program. Fisheries infrastructure is often built on coastal wetlands, so RDC comments on watershed issues such as wetlands use which directly affect commercial and sport activities. RDC continues to advocate for marine mixing zones and realistic zones of deposit for shore -based processing industries. RDC hosts educational forums on fisheries issues such as listing the Stellar Sea Lion on the endangered species list and by -catch management. Water Quality: RDC launched a broad effort to solicit comments on the state's administrative review of existing water quality standards. RDC supports the state standards and published in-depth comments. In 1997-98, RDC continues its active role to resolve other water regulatory issues, including rulemaking to establish standards for Alaska -specific human health criteria, mixing zones, ground water and contaminated sites regulations and community safe water and drinking water issues. RDC provided comments and continues to monitor the 305(b) report and the 303(d) list of impaired water bodies. RDC was instrumental in the development and passage of HB 342, an act relating to water quality which was vetoed by the Governor. Transportation; RDC continues to support construction of an all -Alaska gas pipeline, as well as access corridors, construction of new transportation facilities and maintenance of existing infrastructure to include airports, ports and highways. RDC has filed extensive comments on proposed regulations on helicopter access in the Tongass National Forest, traditional access in Denali State Park and on the proposed RS 2477 rules. RDC recently prevailed in negotiations with U.S. Department of the Interior on ANILCA Title XI access regulations. Resource Education: RDC administers the Alaska Mineral and Energy Resource Education Fund (AMEREF), which produces the highly -acclaimed Alaska Resources Kit, a mufti -disciplined, K-12 education program which teaches the importance of mineral and energy resources. In 1997-98, RDC's goal is to produce 100 new kits to be distributed statewide to Alaska schools. AMEREF recently completed its new energy and environment module for the kits and is updating other materials. Teacher training programs are underway. RDC 1997-98 Activities, Page 3 RDC's Annual Resource Conference: Each November,. RDC's Annual Conference fea'Ures a wide range of speakers discussing the global competitiveness of Alaska's resourcox industries, forecasts and updates on projects and trends for Alaska's economy. This is RDC's largest educational forum. RDC's 1997 Conference will be November 20 and 20 at the Sheraton Anchorage Hotel. Thursday Breakfast Forums & Speakers Bureau: RDC hosts weekly breakfast presentations in Anchorage for the public (September -May) on a variety of statewide resource and economic issues. RDC staff and board members are active in making presentations across Alaska and the Lower 48 on a wide range of resource development issues. Classroom presentations for students and teachers are a vital aspect of RDC's educational efforts. Community Outreach: RDC Board and staff recently visited Glenallen and Valdez to meet with local business and community officials, as well as tour industrial sites and other local facilities. Presentations have been made most recently for local groups and media in Sitka, Kenai, Nikiski, Juneau, Anchorage and Fairbanks. Task Forces: RDC Board and staff serve Alaska in a variety of ways, including the DEC Alaska Wetlands Working Group, the Pacific Legal Foundation Board of Directors, the Minerals Information Institute, Endangered Species Act Reauthorization Advisory Group, the Public Relations Society of America, the Heritage Land Bank, Anchorage Planning and Zoning Commission, the Alaska Royalty Oil and Gas Advisory Board, the Anchorage Municipal Library Advisory Board and the Optimist Club of Fairbanks. CITY OF KENAI ►, Gil 4 4&dza ►► � 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 hyttid I�II'1 MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: March 24, 199 RE: EFFECTIVE MEETING TECHNIQUES WORKSHOP Attached is a letter and information pamphlets from Margery Price, Professional Registered Parliamentarian. About a month ago, I received notification that Ms. Price would be presenting her two-part, six -hour seminar on "Effective Meeting Techniques" as well as a five -hour seminar on "Minutes- Taking Techniques." The two seminars were scheduled for April in Anchorage. Because there has been interest in training for the city's boards, commissions and committees (67 members) holding effective meetings, I contacted Ms. Price with the idea in mind for her to present her seminars in Kenai sometime in the fall (much cheaper than sending participants to Anchorage). To help defer the city's cots, boards, commissions, and committee members of the Cit of Soldotna, Kenai Peninsula Borough and School District, and area non-profit organizations could be invited and charged a fee. I spoke to Mayor Williams about this idea and he suggested the information be forwarded to you with the budget information. He also suggested the Visitors Center could be involved through the coordination of the event and use of the building. Mayor and Councilmembers March 24, 1997 Page 2 Estimated costs are: Seminar Fee (both seminars) $2,500.00 Hotel (three nights) 275.00 Airfare 350.00 Meals 100•00 Incidentals 50.00 $39275-00 KVCC Room Rental 500.00 Refreshments 250•00 $49025-00 Mayor Williams suggested the cost would be included in the Legislative budget. Cif Margery A. Price CA9C/AAE, PRP Professional Registered Parliamentarian 5711 West Payette Kennewick, Washington 99336 509-783-3727 Much 15, 1997 Ms. Carol L. Freas City Clerk 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear Carol: More than anything else, awell-conducted meeting will establish a City Councils' or Band of Commissioners' credibility and enhance its public image. As a registered parliamentarian, I have seen, that statement proven many times as I teach elected and appointed officials and staff to properly conduct and participate in foal board meetiformalgs, as well as informal staff meetings. I am enclosing my promotional brochure on my two-part, six -hour seminar on "Effective Meeting Techniques. It is presented with humor and audience participation in a non -intimidating format. The seminar is appropriate for any business, social, or governmental organization to aid in ro erl p p y conducting and participating in meetings. Participants receive a 29-page. reference manual, and may receive .6 Continuing Education Units in the field of Management, and, three Academy credits from the Inter- national Institute of Municipal Clerks. Also enclosed is my brochure on "Minutes -Taking Techniques." This five -hour seminar is beneficial to anyone who is responsible for recording meetings from city clerks to secretaries of social organizations. Participants may receive .5 Continuing Education Units, or credit toward Certified Municipal Clerk or Academy designation from the International Institute of Municipal Clerks. My fee for each seminar is $1, 500.00, plus expenses. If both seminars are given, my fee is $2, 500.00 plus expenses. Since your meetings will be more effective if all members know the rules, there is no Unit on the number of participants from your organization. You may include officials from other municipal entities in your area. My expenses include airfare, a hotel room for the required nights, meals, incidental travel expenses, and copying of my manuals for your participants. If you refer, I can . Y P fin ish manuals for $2. 00 each. I ask that -you furnish a meeting room set classroom e, and provide coffee and pastries. �� Sincerely, Marg ri MGPRP MARGERY PRICE, CMC/PRP Professional Registered Parliamentarian 5711 West Payette Kennewick, Washington 99336 509=585-4273 or 509-7R?-3727 Parliamentary Law Background . Member of National Association of Parliamentarians, October 121985 Registered Parliamentarian with the National Association of Parliamentarians, July 1989 Past President of the Tri-Cities Unit of the National Association of Parliamentarians Parliamentarian for: Association of Records Managers and Administrators Association of Washington Cities Benton County Republican Committee City of Kennewick, Washington, City Council since 1985 Garden Villa Condominium Association Girl Scouts, Mid -Columbia Council International Institute of Municipal Clerks Oregon Association of Municipal Recorders Pasco, Washington School District Puget Sound Regional Council Southeast Chapter of National Management Association ..Washington Coalition of Sexual Assault Groups T Washington Municipal Clerks Association _ M Conducted seminars for. r Alabama Municipal League Alaska Municipal League Association of Records- . Managers and Administrators Region X Leadership p "Conference Association of Washington Cities Benton County, Washington, Board of Commissioners Benton County, Washington, Boards and. Committee Members Ci*iPs of Bandon and Klan.-Ith Pally nrobor Cities of Ellensburg, Grandview, Poulsbo, and Pu allu Washington Y p City :of Willard, Ohio 30P City of Valdez, Alaska _.. Columbia Basin College Student Body Officers County Council, Whatcom County, Washington ' y International Institute of Municipal Clerks.:. y . Anchorage, Alaska Biloxi, Mississippi Charlotte, North Carolina s r Louisville, Kentucky' Montana State University / Spokane, Washington _ 4_ ,_ International Institute of Municipal Clerks (Continued) University of Kentucky, Lexington. University of Missouri, Jefferson Municipal League of -South Carolina National League of Cities, Houston, Texas National Rural Electric Cooperative Association Oregon Association of Municipal Recorders Regional Citizens Advisory _Council, Anchorage, Alaska Washington Fire Commissioners Association Washington Municipal Clerks Association Washington State Softball Association Washington State Association of Hospital Auxiliaries Public Seminars in Kennewick, Kent, Bellingham, SeaTac, Spokane, and Tumwater, - ., x Expert Witness for City of Jackson, Mississippi `(Craig Brasfield,, City Attorney) Employment and Professional Background City Clerk, Kennewick, Washington, 20 years Owner of Parliamentary Law Consulting Business: "Effective Meeting.Techniques", State of Washington, Department of Revenue #601 346 144, ,August 1991 Past President, International Institute of Municipal Clerks (an organization of more than 10,000 municipal clerks .throughout the world) Certified Municipal Clerk and Member of the Academy for Advanced Education of the International Institute of Munici al Clerks Served on a number of IIMC Committees, inc ludin State Legislative Liaison Committee Academy Committee, Education Committee for 4 years as Chairman) Charter Member of the Municipal Clerks Education Foundation MCEF Scholarship Awards Committee (2 years) Education Colloquium Planning Committee and participant in the Colloquium for Directors of the IIMC Municipal Clerks Institutes Member of the Washington Municipal Clerks Association since 1976, (held all offices; six years as Chairman of -its Education Committee) t. Board of Directors of the Municipal Research and Services Center for the State of Washington since 1988- International Training in Communication (Toastmistress) since 1976 Association of Records Managers and Administrators ( \j/■ since 1976 Advisory Board of Retired Senior Volunteer Program since 1982 Board of Directors of Benton -Franklin .Volunteer Center National Management Association (Recipient of Silver Knight Awards, 1991 w; .....:. Recipient of Pasco -Kennewick Soroptimist "Woman. of Distinction" Award, 1993 Certified Facilitator of Zenger Miller Frontline Leadership Seminars Certified National Management Association Course Facilitator4fi 'Washington Municipal Clerks' "Association Award of Distinction 1996 Personal , Married to Robert Price; mother of six children. z cn U •� �_ N C7 o 41 5 y co th Co oc �� . ti L J - -p ' Y Q) CF)0) Q LO Lu •-p V n to C� O LIJ I.L. _. y '�-CL cn W� uj .� LO V � O O L Gn J •� • r �W/� �� Qj Arm•.. .� •v *Ono v _ too o� �.. •.� Q ,{.a ;� + Iwoy a ui u J o J _ V/ • �„� �1 W ui C^Q ccm ) V � Zf v o� ZZ O . ,,,, 4 � U OwAk <CU p � _"'' O � � � o� cd � O '•� � cv � O � • � � � O � � O boo �, �, .., c o 'Zs ' .4" .r .� PIN cu vN ATM PIN `4.� �► .'► y 0-0 LN R, — r- �, �° —� — --� • C ITS - o oroPoll PIT, ONION A" Z W :3 Q bodoo rod Q 'PON Er_ ror o � ..0 f ^ op :3 M M :r = C) • X � a..� a.M.r . ..w. iV A� "No C y O a) = rD 2. � ►mot monle 0 o.0 M � Z moo �1oopom rot- .... M a _ . ..... G t'D rt fl.. O �• �s O ,r. Cn CL Poo. Z poole PIWM* for, _ O � � � = �•, 7'r W T rt O r f'Z'' ' .... d4 1, '� v i� ..+ �� 0 -40 v Ul O Zs `' �. .. .� o n y to -- Soft. �. � oo� ONES GONG WO ONNI � � '' --A m -ow.Pftft .� ' ' r C �'7 ^ �`. .�''& P.A. � � ell' _ a � �• � �F IV Poo .`� C A . soft vONES ob. pt zo, ZZ CL Aft v Not. V" . V-0. WINDS - (ID v_ 1-416 VMA • _ !� 'r A `. 4 • J ^ Vfti .r . MO. ow. o ZL JG wood do"- l000M C C eD �Q 00 n � ..r .� n C J f � • � • �' c Poo. Poo. 0 C r Pot 'n nnnnnnnnn> > >Cn'b Z.,^. _ T boo n .r. O.S. .... O n° O � C O C C C O o. � maml ~_• on v 3. O "• C rD " GC!rrt.1C o o ,,.. O" " r..etSoo ..caC OO CXO �n' aE w P.O �' • O' C O rt ` C) G ?Q O raft f�11 O C/ I n �' C . ft 3. [•� --.r, .-• cn O Q• On -- �.MO n Mir. '11 O O � n O C rn Nor% �• G n Z' Poo" -�Poo. %.0 M . Sold 3 Pot TPot Imo. • I • ../ W° r O "... c%i ti two ~ r .� rr^^ W .� .. M �...., V c� ao � a?o)LO , 0) o) CL Deft4 - J a� 4. .� c � c -p .0 � V � cc 9EE66 dM `)ID!Mauua}i GUGABd GM L U-S , a "lid � � � o � � • ts cu, *mm Uw .�d �'tJ � � ao c� o� � � ►•may `+.! � v � • wr .■►� 1►t � •i.+ Q .� • Y�r • • Pei O n« lz W O o A o a. ca was O A lot ca A • p o 0 � � �. � to �• �.oQ v 0��W � � � n n rp Z 073O+ {p C alk � Q. r,- slod 0-4 no 0-4 • � 00 Nb x �' >= > > > z C No. "'. o n n .� n> �. �,. O �, rA �y �: rA w a rft waftn or y ..• �. M �o c � o 0 0 o .�sm. ..� r" M Ca rf V) Mai tow 0 ... to n .r. .r •� C C rD -, � �• .� r' r ram. , o O y C cii i-" °, a C p °, ,� a° � V.�r ��. � P.O. WOO �. rrr rr rD w YV Y 0-k 'w 0 �• m waft C) _ N Owe cn o '... r �' �• �, a. o art CA p Yr • 1: February 14, 1997 Paul Gray Gray Publishing, Inc. 35555 Kenai Spur #232 Soldotna, Alaska 99669 Kenai City Council Kenai, Alaska 99611 Subject: Alaska's Kenai River Show Dear Council Members: My name is Paul Gray, owner of Gray Publishing, Inc. which has been in the publishing business for sixteen years, beginning with the Buyer's Corner, Buyer's Guide, Dispatch News and the Sight Seer magazine. Our next product will be a 30 minute weekly television show about the Kenai River to be broadcast on a major Anchorage TV station from May through September. The format of the show will be on habitat protection, fishing, nature, rafting, etc. The purpose of the show will be to create a desire to visit the Kenai/Soldotna area. It will also serve as a forum to present the river as open and friendly to the Anchorage market. Anchorage holds the largest reservoir of increased sales tax revenue. Resident Visitors Market The Fox Practical Marketing and Management Report developed for the Kenai Peninsula Tourism Marketing Council states; "We conservatively estimate that visitors from Anchorage spend an average of $97.52 per person, per trip to the peninsula. This represents an average expenditure of $49.26 per day, per person, per trip. Total expenditures on the Kenai Peninsula by Anchorage visitors are estimated to be approximately $76.42 million per year,. It's recommendation; "It is critical to promote the many and substantial assets of the Kenai Peninsula to the Anchorage market because: -- it is currently the borough's dominant market, generating substantial revenues; -- one of the peninsula's key competitors, the Mat -Su region, is engaged in an aggressive marketing campaign targeting Anchorage residents; -- Anchorage residents play a key role in stimulating trips to the peninsula by visitors visiting friends and relatives and business travelers." Non -Resident Visitors Market Research done by the McDowell Group, Patterns, Opinions, and Planning, (Summer 1993) found Anchorage was host to more than a half million visitors. The survey also suggests that 31 % of this group planned day trips after they arrived in Anchorage (see Attachment A.) This is an opportunity for Soldotna and Kenai to consolidate their efforts and to promote the area as one destination so the viewers do not get the impression the river is in one town or the other. I am respectfully requesting funding of $30,000 from the budget of 1998 to produce and air this program. Half the amount, $15,000 would come from the City of Soldotna and the other half from the City of Kenai. Sincerely, Paul Gray KENAI PENINSULA TOURISM MARKETING COUNCIL, INC. A study by: Fox Practical Marketing & Management y> \S...... \ What Did You Do In Alaska That You Had NOT Planned To Dot Many VP visitors added unplanned attractions to their trips. More than three of ten stated they saw additional attractions or added day excursions on their trip. Most Inde-Package (40%) ai td Package (35%) visitors were likely to add an extra attraction to their itinerary. This was also true for visitors from the Eastern U.S. (43%) and Canadians (34%). Recreational activities were also added to trip itineraries. One-third of European visitors scheduled additional recreational activities. Among domestic visitors, visitors from the East (27%) and those from the Western U.S. (22%) were likely to add more activities to their schedules than they had originally planned. Flightseeing was also added to schedules by 16% of all summer VPs. Other VPs found they were able to visit areas they had not previously included on their original itinerary, made unplanned purchases or added a fishing trip to their schedules. Table III-E What Did You Do in Alaska That You Had NOT Planned To Do? Vacation/Pleasure Visitors - Summer 1993 Did NOT Plan To Do While In Alaska, But Did Do: Percent of Visitors 1. Additional Attractions/Day Trips 31 2, Recreational Activities 18 3, Flightseeing 16 4. Include Additional Towns/Areas 7 5. Make Specific Purchases/Shop in General 6 6. Fishing 4 7. See Wildlife 2 8. Night-life/Entertainment 2 9. Changed Length of Stay/Budgeted Time Differently 1 10. Take Train I 11. Take Ferry <1 12. Wilderness Camping <1 13. Other 12 Pa►tte= Opinlonx and Planning • Summer 1993 AVSP Ill McDowell Group.. Inc. • Page 129 G r�tAy Pub[ish!Nq, INC. Paul Gpv.Ay March 1 g, 1997 Kenai City Council Kenai, Alaska 99611 Subject: Update on the_Kenai River Show Dear Council Members: 35555 SPUR HighwAy, #232 SoLdOTNA, AIAskA 99669 PhN: 907-262-9008 The Kenai River Show will be a 30 minute weekly television show about the bio-hydraulics of the Kenai River to be broadcast on a major Anchorage TV station from May through September. The objectives of the show will be on habitat protection, the watershed ecosystem, and the day-to-day activities that directly affect the conditions. Both natural and human disturbances of the environment will be covered from a ichthyologist point of view directing the public where they can fish. The program will cover the concerns of the lower river such as bank erosion, sand dunes, boat wakes, canneries and commercial fishing. The program will also feature fishing in a safe and responsible manner, rafting, and the nature and the beauty of the Kenai River. I have checked with several state and federal agencies concerned with the Kenai River to get their input on the value of this TV Program. Here are some of their quotes: �' "There is a great need of getting the information about habitat protection to the public who are willing and able to help preserve their resources. We can't stick our heads in the sand and think the problem will go away. There is still time to shape behavioral patterns. Last summer there were noticeably more people fishing from in the river than from the banks of the river. The river resources can be maintained. There is still time to do it right." John Lyman Alaska Water Watch Alaska Department of Fish and Game "There needs to be a program with varied community spirit. People need to be informed where they can fish." Kenai National Wildlife Refuge Manager: Robin Page 2 of 2 "There is no way our agencies can get out the information to the masses without help. This type of program would be a great way to show the problems and solutions of the Kenai River." Kenai River Certcmr Gary Liepitz Habitat Biologist Projects Review Officer "Great idea. Would be glad to see a program like what you're talking about. So much information needs to be available." United States Fish & Wildlife Services Bev Graffel Anchorage "A video has much more educational value than just text. People read but have a hard time relating it. The TV program would be great to help form an opinion about what's so special about the Kenai River and its five healthy species of Pacific Salmon found here." State Parks Suzanne Fisler Park Ranger II I believe this will be a great asset to the Kenai River being featured on television bringing this worthwhile program to Alaska's largest market of resident viewers and visitors. I look forward to working with you. Sincerely, Paul Gray KENAI CITY COUNCIL - REGULAR MEETING j MARCH 19, 1997 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING http://warw.Kenai.net/city ITEM A: CALL TO ORDER }_ Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2 . ROLL CALL Roll was taken by the City Clerk. Present were: Williams, Bookey, Swarner, Moore and Bannock. Absent was: Measles. A-5. AGENDA APPROVAL Smalley, Mayor Williams requested the following changes to the agenda: ADD AS: B-3, Persons Scheduled to be Heard - Aleja DeVito, EDD Update. MOTION: Councilman Smalley MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. A-6. CONSENT AGENDA Mayor Williams noted he had no changes to the consent agenda. MOTION: Councilman Smalley MOVED to approve the consent agenda as presented. There were no objections. 80 ORDERED. ITEM Be PUBLIC CENT B-1. Paul Gray -.Kenai-River Video Mr. Gray ref erred to. the inf ormation included in the packet. He explained he had been . in the publishing business for f ifteen years . He started out publishing the Buyer's Corner (now the Buyer's KENAI CITY COUNCIL MEETING MINUTES MARCH 19, 1997 PAGE 2 Guide) , and now publishes the Dispatch. He is now compiling a 30- minute weekly television show about the bio-hydraulics of the Kenai River to be broadcast on a major Anchorage TV station from May through September. The program will discuss habitat protection, the watershed ecosystem, and day-to-day activities that directly affect the conditions. Also, habitat and human .disturbances of the environment will be discussed, where people can go to fish, and it will cover local concerns of the lower river, i.e. destruction of sand dunes, bank erosion, boat wakes, canneries and commercial fishing. The program will also feature fishing in a safe and responsible manner, rafting, and the nature and beauty of the Kenai River. He requested council consider splitting the cost of producing and airing the show with the City of S o ldotna ($15 , 0 0 0) . He noted the City of Soldotna showed a strong favorable response, but at this time, no indication of contributing to the effort. He also explained, if the City contributes, it would receive two 3 0-second commercials (during each program) in which it could feature the airport, ARFF, floatplane basin, senior center, etc. Gray -was asked if the agencies he quoted in his information had offered financial support. Gray answered no, there had been no offer. Gray also explained, there would be a different program every week and if the city contributed $15,000, half of the programs would be about Kenai. The program is to air at 2:00 p.m. on Saturday afternoons. Councilman Moore asked if Gray had talked with any of the local user groups (Chambers,, Kenai River Sportfishing, UCIDA). Gray answered, he had talked with them and Ben Ellis would be involved with habitat protection segments and a representative from the canneries offered to write some of the script. He is only focusing on the Kenai River this year. Councilman Bannock stated he felt the cost was a bargain for the air time the city would receive. Councilwoman Swarner stated she was concerned that an RFP had not been issued for videos. Gray stated, videos could be made from the programs for city's distribution. Council noted further discussion of the item should be during the budget hearings as the funding for such a project would came from the 97/98 budget. Kenai Peninsula Youth court, Inc. 145 Main Street Loop, Suite 146 Kenai, .AK 99611 RECEIVED MAR 2 7 1997-- �ENAI CITY CLERK judge Charles Cranston Program Coordinator Dear Mayor Williams & City CouncilMembers, 3/ 22/ 97 Thank you again for letting myself and Ken Lord present before the Council Jeff i de n ter President information about Kenai Peninsula Youth Court in February.I apologize f o r not getting this letter to you sooner but trust your enthusiasm for this excitin venture g has not waned since I spoke to you last. Bin! Evans I wanted to brief you on what has been happening with our youth court am ro gr p Lice President over the last two months as well as humbly request funds from the Cityof Kenai to help keep our Kenai Peninsula Youth Court program in operation. KPYC graduated its first class February mod! Graduation ceremonies were held it Kris Johnson Kenai as well as in Homer cutting down on the travel distance for the students and Secretary their families. Chief Justice Alen Compton, Judge Brown, Judge Link, Judge Neville, and Judge Cranston were all there to help welcome the students into the Kenai Peninsula Bar Association. Chief Justice Compton swore in over 70 students Sara Pearson peninsula wide and they are ready to get started hearing cases. We expect ICPYC will Freas u rer be in full operation at the beginning of April. I have been traveling the peninsula informing other cities of the benefits youth court can have in their own communities and am excited about the response. The cke ! , TcmAr� cities of Soldotna and Homer, and the Kenai Peninsula Borough Assembly all drew ' up resolutions expressing support for KPYC and have all at least verbally told me monetary support would be on its way. The city of Seward has informed us of its interest and we expect to have their students activelyinvolved b this fall. Alecia Brewer I don't think anyone can den the benefits this program can have in our Y Y p g communities to reduce juvenile crime. The most rewarding thing about it all is that the students themselves are doing all the work! No one is getting a free Chuck Crapuchcttes handout and their only incentive is that they genuinely want to stop the rise of juvenile crime. I want to help as much as I can to see a program like this take root and I believe you do too. Gordan GcxArnan Enclosed is the budget for KPYC for 1997-98. Please take a moment to look it over and carefully consider what the City of Kenai can give to Kenai Peninsula Youth Inc. am�*Court, I would like to suggest a $10,000 gift but anything more or less would be gratefully Leroy Hcinch appreciated. Look at this as an investment in our kids as a means of cutting crime Y � g .pp M your town. There are a lot of worthy causes out there, but none that are more self motivated and self driven by the youths in our area. Terri Spigelmyer Thank you for considering this gift. Please call me if there is anything you would like answered at 262-9640. I would be happy to talk to anyone who needs more information and will do my best to help clarify any questions. wrigl,t SMc ely, Sara Pearson KPYC / Treasurer PROGRAM BUDGET DETAIL BY SOURCE OF FUNDS Kenai Peninsula Youth Court COST CATEGORY Personal Services A. Coordinator B. Travel Allowence C. Assistant Coordinator (part-time) D. Legal Advisor E . Clerical Employee (part-time) F. Bookkeeper G. Travel H . Insurance ( Board Members) Facilitv Expense A. Office Space (Kenai/Homer) B. Telephone ( equipment /operating) C. Insurance Ectuioment A. Computer/Printer B. Desk/Chairs C. File Cabinets E . Copier F. Record, Tapes for Court Room G. Equipment Maintenance Supplies/Materials A. Supplies/Copying B. Student Materials C. Postage D. Full trial cases/materials E. Arraignment/Sentencing/materials Other A. Contingency Total SOURCE OF FUNDS Need/Raise In -Kind Total $ 36,000 $ $ 36,000 $ 11500 $ $ 11500 $ 12,480 $ $ 12,480 $ $ 75,000 $ 75,000 $ 71250 $ $ 71250 $ 11200 $ $ 1,200 $ 21000 $ $ 2,000 $ 2,500 $ $ 2,500 $ 31600 $ 11281 $ 41881 $ 11200 $ $ 11200 $ 1,000 $ $ 11000 $ $ 3,000 $ 31000 $ $ 1,000 $ 11000 $ $ 200 $ 200 $ $ 2,000 $ 21000 $ $ 11000 $ 11000 $ 31000 $ 31000 $ 6,000 $ 21000 $ 2,000 $ 41000 $ 300 $ $ 300 $ 400 $ $ 400 $ 1,800 $ $ 1,800 $ 71500 $ $ 71500 $ 83,730 $ 88,481 $172,211 - Memorandum To: Richard A. Ross, City Manager cc: Carol Freas, Kim Howard From: Sheryl A. Paulsen, Legal Secretary Date: February 24, 1997 Re: Holiday Party Planning Councilwoman Swarner asked for information about the planning of the City's annual holiday party. Attached is a breakdown of expenses for the party for the last three years. I have talked with Carol Freas and Kim Howard to gather the information which follows. Some years ago the parry was planned by the City Clerk, but over time the task was shared with the Administrative Assistant and the Legal Secretary. For the past several years, those three people have scavenged for door prizes, and planned, coordinated and "put on" the parry almost exclusively by themselves. Memos have been sent to employees asking for menu preferences, ideas and help. Over the years employees have played piano and organ, designed and completed art work for invitations, sung solos, led group participation activities, donated door prizes, emceed, etc. For a number of years, letters were sent to various restaurants asking for catering bids. Kitchen Express has catered for us since 1992. This year, because a Mexican menu had been requested (only two suggestions were offered from employees —Mexican and Cajun), Don Jose's was contacted first and theft, because Don Jose's declined, Kitchen Express was contacted. Kitchen Express prepared a menu. The menu was reviewed by a number of employees and was approved. Decorations are sometimes provided by the Senior Center and sometimes purchased. Contracted music entertainment has been made available at the parties —earlier, by a DJ playing recorded music chosen by employees, and more recently by local bands. It should also be noted that at one time the Christmas parties were held at private establishments. Because of the cost and liability concerns, the party was moved to the Senior Center. If you have any questions or need further information, I will be glad to help. /sp Attachment DATE OF FARTY NO. OF DINNERS PAID FOR NO. OF PEOPLE ATTENDING CATERER BAND LIQUOR SODAS DOOR PRIZE DECORATIONS CANDY FOR PINATAS CLEAN-UP TOTAL EXPENDITURE BUDGETED AMOUNT OVER/UNDER BUDGET HOLIDAY PARTY REPORT . anuar -$5 . pua�ry-96 ,��uary-97 115 120 135 108 116 115 $ 29695.00 $ 2,608.80 $ 29872.13 $ 550.00 $ 550.00 $ 450.00 $ 312.72 $ 346.59 $ 421.72 Unknown $ 30.69 $ 36.40 $ 75.00 $ 100.00 $ 99.00 $ - $ - $ 34.37 $ - $ - $ 27.83 $ - $ - $ 58.00 $ 39632.72 $ 39636.08 $ 39999.45 $ 4,000.00 $ 4,000.00 $ 49000.00 $ (367.28) $ (363.92) $ (0.55) MEMORANDUM TO: MAYOR AND COUNCILMEMBERS FROM: Carol L. Freas, City Cler City of Kenai DATE: March 28, 1997 RE: BUDGET WORK SESSIONS The attached three-ring binder is for your use during budget hearings. I have included information that has come to me in regard to the Legislative budget and a couple other g p things. I have asked the city manager to three -hole punch any additional items he will be distributing to you for future budget sessions so that you will be able to lace them in . Y p the binder for the appropriate session. After the sessions, you may return the binders to . Y Y me and they will be stored for another day. Rick told me he will ' be distributing a draft of the budget, aloe with some written g material at the April 2, 1997 council meeting. I will be keeping in touch with Sheryl and Kim. If you have an questions, ass them on. Yq �p clf CITY OF KENAI Iiiiillllll� III IIIIIIIIII111 It '9"Cat, ff yil it Z042A IIIIIJ � 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1III'1 1992 MEMORANDUM TO: ALL CONCERNED FROM: Carol L. Freas, City Clerk DATE: March 7, 1997 RE: BUDGET WORK SESSIONS The Kenai City Council has set the following dates for budget work sessions: THURSDAY, APRIL 10, 1997 THURSDAY, APRIL 17, 1997 THURSDAY, APRIL 24, 1997 THURSDAY, MAY 1, 1997 (if needed) The work sessions will be held in the Kenai City Hall Council Chambers and will begin at 7:00 p.m. Council has requested backup information for requested budget items, donation requests, etc. be forwarded to this office by APRIL 3, 1997. Copies of that information will then be included in a budget packet and distributed to department heads and Council on Friday, April 4 for review prior to the April 10 work session. Additional packets for work sessions will be distributed as needed. cif DEPARTMENT HEAD MEETING NOTES April 15, 1997 @ 2:00 p.m. Library Conference Room Present: City Manager Ross, Kim Howard, Bob Frates, Randy Ernst, Cary Graves, Larr y Semm ens, Pat Porter, Dan Morris, Jack La Shot, Sheryl Paulsen, Emily DeForest Packet The City Council packet was discussed. Frates said he supported the plan for an ice rink. He handed Ross a report discussing his maintenance concerns. Ross mentioned the mopping could be contracted out. Frates supported that. Ernst stated Priewe Air Service would be under Yute Air Service. C-1, Resolution No. 97-18 - Award of the Kenai Dock Station lease - Ross asked if the attorney was aware there was a bid envelope that was not opened because there was no address on the bid envelope. Graves said that was a defect that could have been waived. C-2. Liquor License Renewal - Kenai Joes's - Protest. Kenai Joe's is delinquent in sales tax so this item was not placed on the consent agenda. D-6, Parks and Recreation Report - Frates reported the KCHS after -prom activities were scheduled to be held at the Rec Center on April 26. He said Bannock would bring it up at the Council meeting. g H-1. Payments Over $2,500. Semmens explained that Dain Bosworth was an investor he has dealt with. H-2. Purchase Orders Exceedina $2,500. Ross said a purchase order would be hand carried in for a police car. The car was a budgeted item. Airport Manaaer's Report. Ernst confirmed with Ross that he would report to Council the City would be contributing $1,500 for a reception to promote the ARFF. Ernst also stated there was a need for a transfer of money for additional brochures. ADA. Ross asked Howard to send a copy of our ADA report to the group in Homer that requested it. Info 8 -Chances in Dock Rate Schedule. Semmens thought the staff working at the dock would be more impacted if we had a $7 fee versus a $5 or $10 fee. Other. Ross said the Visitors Center, Ice Rink, Enterprise Funds and General Funds would be discussed at the budget session on Thursday. He said he would ask Council to address his April 8 memo. /kh 1 DEPARTMENT HEAD MEETING NOTES April 9, 1997 @ 10:00 a.m. City Council Chambers Present: City Manager Ross, Kim Howard, Bob Frates Randy Ernst, Keith Kornelis, Larry Semmens, Pat Porter and Jeff Kohler MiffMe- City Ross said other things will still need to come out of the Unreserved Undesignated Fund Balance. He said $1 million will need to be removed for the equipment reserve fund. Another $600,000 will need to come out for the animal control shelter. Approximately $56,000 will need to be pulled into the fund balance depending on what the .Legislature does as far as revenue sharing and municipal assistance. Scenario 1 includes a 1 mill increase next year. Combined with cuts there is still nearly $1 million that must be appropriated out of fund balance. Scenario 2 more accurately reflects what is going to happen. Ross said these . 9 g pp ese were optimistic numbers. Revenues were projected at 2% and 3% inflation. The budget i o g S up 4.9 /o without COLA; PERS is up 15% and will continue to rise. Kornelis asked if there was $1 million for the equipment reserve set aside every year. Ross answered no. Scenario 3 shows the mill rate in FY03 at 8.20, if we do nothing. g Ross said he didn't want Council to cut training, travel and small tools. He wants ants employees to have the tools they need to do their jobs. Ross asked department head s ds to let him know if from previous discussions there were "hot" items that Council may y go Ross said he was going to propose the following budget et cuts to the Council: 1. Eliminate funding for a lobbyist. 2. Don't fund personnel proposal. Instead, department heads will send the advertising for positions to Howard and she will assist in the interview 1 process; Semmens' department will continue with payroll, hiring and terminations; Ross will continue to handle discipline issues; and after letters of reprimand, personnel issues will go to the attorney. 3. Fund priority ADA requirements over a three year period. 4. Fund this year's medical increase at 8% but cap the dollars over the next 3 - 5 years. Currently we are paying $5,700/employee for health insurance. 5. Ross said he is not looking at pulling down personnel drastically, but he wants to look at what we can do. As positions are vacated, Ross wants to discuss with department heads options such as not filling the position for a while or eliminating positions through attrition. He said we may be able to pick up $200-250,000 out of a $5.4 million budget. Burnett asked if Ross was talking about the R.I.P. program when he mentioned attrition. Ross said it is an option that can be looked at. He said it probably would apply to the Fire Department and possibly the Police Department. Burnett suggested that some employees may be unhappy if the R.I.P. doesn't apply to all eligible employees. Ross explained that only if a position is eliminated should the R.I.P. be an option. Ross said we are looking at fees for Parks and Recreation activities and doing some things to get a higher collection rate for ambulance fees. Ross also said he is recommending against a subsidy for Challenger and is cutting the Visitor's Center's miscellaneous budget. Ross said Scenario #1 is the one Administration is recommending. He said if revenues increase then it can be tweaked. Semmens said the Administration will be preparing a planning document creating a schedule of major equipment purchases over the next 25-30 years. He intends to project the cost, discount it back and determine what to put in today to cover the cost. Ross added the $1 million reserve fund is a start. Ross said the networking estimate was $110,000, plus an administrator. Semmens is looking at putting a system in the Finance Department for about $15,000 and seeing how it works out. Ross said once the Police system is up to speed next year, we will look at that, as money becomes available. Ross stated his memo to Council would be available to department heads the next day. He asked department heads to call him or Larry if they had any questions. /kh 2 DEPARTMENT HEAD MEETING NOTES April 1, 1997 @ 10:30 a.m. City Council Chambers Present: City Manager Ross, Kim Howard, Cary Graves, Bob Frates Em ily DeForest, Dan Morris, Randy Ernst, Keith Kornelis, Jack La Shot Larr y Semmens, Sheryl Paulsen and Pat Porter Packet City Manager Ross reviewed the City Council packet with those present. No problems anticipated for the only ordinance on the agenda dealing with Council on Aging. There was a memo in the packet from the Planning and Zoning Commission asking for Council approval for a work session to discuss the land use table. Mrs,e- Ross said in the draft budget there is still $640,000 that will need to be taken from the fund balance. This amount doesn't include $300,000 for the equipment reserve. Ross s said this budget should be looked at with some long range budget planning in mind. He g P 9 wants Council to address where they want to be in five years. Ross said compared to the 1993 budget, some departments have stayed level and some have gone up considerably. Ross stated there are options available such as adjusting the mill rate and increasing user fees and the rent for congregate housin . g Ross said we may want to put an employee team together to review medical benefits and consider capping benefits at the present rate. City ends$5,700Current) , the Ci s Y P per employee, per year, for medical benefits. Ross said he didn't want to skimp on resources such as operating supplies, equipment . P g PP � and training. There are no proposed personnel reductions in this budget. The Personnel Officer proposal and a maintenance person (out of the Airport) are the only personnel changes that have been added. There is no cost of livingallowance built in , but health insurance costs are up. Building maintenance went u considerably. P Y Semmens said the network design study estimate was $110,000. Money was not put in . Y the budget for it. The cost for the 1" phase was $35,000 which was outside the range . g he felt comfortable asking for at this time. Ross stated the cost outweighed the benefits and we have no one on staff that does data processing. It won't be brought forward in 1 the FY98 budget. Ross said we would complete the stud and build a foundation for . Y networking in the future. There are some funds available in this ear's budget for a . Y g preliminary plan for records management. The draft budget was to be distributed at the April 2"d Council meeting. Department Head Comments DeForest said she had a copy of a judicial study for records management for the Court System if anyone was interested in seeing it. Semmens said he would like to review it. DeForest said the Clerk had already looked at it. Porter asked if municipalities ever did two year budgets. Semmens said the Borough g used a two year budget for their capital plan. Ross said two year budgets were not done for operating budgets. /kh 2