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HomeMy WebLinkAbout1998-04-08 Council Packet - Work SessionKenai City Council Work Se~~ion April 8, 22, 29, 1998 Budget BUDGET WORK SESSION APRIL 29, 1998 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 2- Ce g. h. i. j. k. 1. rll. ri. o. p. q. r. t. 11. V. DEPARTMENT BUDGETS - CONTINUED Legal City Manager Finance Land Administration Non-Departmental Planning & Zoning Safety Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Street Lighting Library Recreation Parks Beautification ITEM 3: a. SPECIAL REVENUE FUllS Water/Sewer Fund Airport Land System Fund Senior Citizens Title III Grant Fund Senior Citizens Borough Grant Fund Senior Citizens Title V Grant Fund ITEM 4: DEBT SERVICE FUNDS Debt Service Funds Budgets -1- ITEM 5: ENTERPRISE FUNDS Boating Facility Fund Airport Terminal Fund Congregate Housing Fund ITEM 6' FIDUCIARY FUNDS Land Sales Trust Funds Budgets ITEM 7: INFORMATIONAL ITEMS 4/22 / 98 Budget Work Session Notes AML Fax Alert - What You Can Do Before May 12~. -2- BUDGET WORK SESSION APRIL :2:2, 1998 KENAI SENIOR CENTER 7:00 P.M. ITEM 1' ITEM 2' a. c, ITEM 2: a, §. h. i. j. k. 1. m. n. o. p. q. r. AGENDA KE,,, NAI VISITORS CENTER BUDG~ REVIEW PRESENTATION LARGE BUDGET ITEMS COLA Increase Personnel Changes 1. Library Assistant (20-hour part-time). 2. Library Department Assistant 1 to Library Assistant 1. 3. Finance Department Receptionist/cashier from part-time to full- time. 4. Public Works Department -- Two Public Works Manager Positions. 5. Other Finance Department- New computer system. Animal Control- Rent and pick-up truck purchase. Street Department- Asphalt Recycler Parks Department- New park and tractor purchase. DEPARTMENT BUDGETS City Clerk Legislative Legal City Manager Finance Land Administration Non-Departmental Planning & Zoning Safety Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Street Lighting -1- S, ITEM 3: ITEM 4: ,, ITEM 5: ITEM 6: Library Recreation Parks Beautification SPECIAL REVENUE FUNDS Water/Sewer Fund Airport Land System Fund Senior Citizens Title III Grant Fund Senior Citizens Borough Grant Fund Senior Citizens Title V Grant Fund DEBT SERVICE FUNDS Debt Service Funds Budgets ENTERPRISE FUNDS Boating Facility Fund Airport Terminal Fund Congregate Housing Fund FIDUCIARY FUNDS Land Sales Trust Funds Budgets ITEM 7: be de INFORMATIONAL ITEMS 4 / 7 / 98 memorandum from the Kenai Advisory Library Commission requesting budgeting of Sunday hours. 4 / 8 / 98 Budget Work Session Notes 4 / 3 / 98 Peratrovich, Nottingham & Drage, Inc. letter regarding Kenai River erosion problems. 4! 16 / 98 L. Semmens memorandum regarding cost of pay increase for water/sewer personnel. KTUU-TV Station Programming and Rate Card Information. -2- K~NAI CITY COUNCIL BUDGE~ WORK SESSION APRIL ~, 1998 K~NAI SENIOR CENTER ?:00 P.M. COUNCIL PRESENT: STAFF PRESENT: OTHERS PRESENT: Williams, Bookey, Smalley, Bannock, Swarner, Moore and Measles. Freas, Porter, Elson, La Shot, Graves, Semmens, Ross, Moms, DeForest, Young, Springer, Frates and Holland. E. Claussen, L. Forbes, R. Malston, R. Godek, D. Lucas (Peninsula Clarion), M. Nelson, L. Oberts, W. Jahrig, and B. Peters. Additional Information: Mayor Williams noted there were two pieces of additional information: LIO notice regarding teleconference hearing for SB 292 (where language regarding Kenai Health Center would be includedl and marked as Item 7f; and, a proposed floor plan for CIC^D^'s drug/alcohol treatment center, marked as Item 7g. Williams explained, he was asked by the director of CICADA that the city give consideration to donating property on which their drug/alcohol treatment center could be built. Williams advised him the matter would have to be brought to the council and Williams requested the matter be included as a discussion item on the May 6 council meeting agenda. When asked, Williams noted property along Marathon Road or by the Airport could be considered. He requested council review the floor plan and give some consideration of whether the city would want to participate by donating land. He noted, it did seem odd a new building would have to be built when that portion of the hospital formerly used for a similar operation, was sitting empty. CHANGES TO THE AGENDA: There were no changes to the agenda presented. Ross noted, the budget document discussed a deficit of $504,000, if all revenues were received as projected and the budget is fully expended. The projections where they believe the lapses would lie were at $110,000. However, with changes from the dip net fishing costs and decrease recently noted to be made in Municipal Assistance, he suggested council should work from a deficit of $150,000. Also, if the bluff erosion grant is received, an additional $75,000 should be added to the budget as the city's match. He added, there were no funds included in the budget in regard to the golf KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 1 course properties or municipal matching grants for street maintenance. Ross added, when council discusses the municipal matching grants, he will ask them to consider saving a couple years of matching grants so that there will be enough to fund projects. Also, the Inlet Woods bond payment ($200,000) could be converted to this and then there would not be anything owing to the deficit or taken from operating to do a road maintenance program. He again noted, council should start with the $150,000 deficit and know th~ it could increase by another $150,000 during the year (as explained above). ITEM 1. KENAI VISITORS CENTER BUDGET REVIEW PRESENTATION Ross noted, the KVCC budget before them is not what was originally submitted. Ross explained, since 1991, the contract for professional services was $50,000 a year. For FY99, he is proposing the amount be increased $5,000 a year. He pointed out, miscellaneous was eliminated. The $10,000 which had been in miscellaneous over the years had been used for convention bureau promotions, etc. That amount was moved to professional services, bringing that total to $65,800. Ross continued, he was requesting this change in light of drafting a new contract (if the budget is approved by council), first reviewed by council and then by the KVCC. The new contract would remove some of ambiguities which have arisen in interpreting the current contract, i.e. including the cultural center/museum displays in the contract. Also, the convention bureau will be included and explained that it will be coordinating, managing those services, etc. Also to be included in the contract will be that minutes, annual reports and financial reporting will be required. Also, even though the KVCC does not come under the Open Meetings Act, that the meetings held in conjunction of carrying out of the contract, should be open to the public. Ross noted, the only other increase in the KVCC budget is under small tools for building display cases. The UV and humidification issue will be funded through the current year buildings' budget (if some carpeting bids come in lower than anticipated), or the FY99 budget. Kathy Tart, KVCC Executive Director- Tarr introduced officers of the KVCC board who were present and referred to the Report of the Community which was prepared by KVCC and included in the council's packets. She noted, this the first report of its kind from KVCC and it has been recommended sira__i!~ reports be a regular part of their information exchange and communications with the city and the com_m__unity. She noted, she supports the proposed contract changes as Ross had recommended. The board has discussed the changes and are also in agreement. Also, the minutes are already being shared with the city and their meetings are open to the public and have now begun making a place available on the agenda for ~Unscheduled Persons to be Heard." KEN~ CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 2 Tarr continued, the KVCC considers their partnership with the city of the utmost importance and feel they have a very good partnership with the city and council. She noted, the Report to th, Communit~ includes a report of all their activities during 1997 and also gives a prelude of upcoming events in 1998. Tarr noted, in their projected FY98 advertising budget, the advertising funds will be used for developing a web page, advertising, and producing their first travel and trade show, etc. Tarr noted visitor inquiries have increased substantially and they have already filled 100 mailings for 1998. With the development of their intemet website, the inquiries will increase. Tarr reported they recently hired Ricki Gease as manager of exhibits and education. Tourism is one of their primary missions, however they also serve the community with cultural programs throughout the year. There has been an increase in school groups visiting the center and they have an active meetings program {:2,800 people there for meetings throughout the yearl. There is a def'mite increase in use of the Center. Tarr added, there are more and more people traveling to museums and cultural attractions which puts the KVCC in a prime position for visitors. They are working hard to promote the KVCC as a stop on the Kenai Peninsula, working closely with the Sea Life Center and other facilities on the Peninsula, as well as advertising. Swarner asked what effect the non-profit groups, who do not pay user fees, have on her staffs time. Tarr answered, they handle the fee concern on a case-bY-case basis. Swarner asked, what the effect on the employees time and their presence and other expenditures associated with a meeting for those who are not charged. Tarr answered, they have more of a problem when the meeting is held after hours and they are handled on a case-by-case basis. The staff helps each other out in preparations and cleaning up. They replenish supplies used by those not charged from rental fees received. Swarner noted, the council had been requested to make a donation to the Peninsula Winter Games and asked what the Center's participation will be with the Games. Tarr answered, they want to help promote activities taking place in the city. She noted, there is money in their advertising budget for community-related events. Tart noted, they had not set aside the 1t12,500 the city had been requested to donate, but could discuss that for their 1999 budget. Discussion continued regarding the fiscal year of the KVCC. It was noted, the KVCC budget was based on the year ending July 1 for the 1997 budget. It was changed to ,January to December for all of 1998. It was also noted, the KVCC receives monthly payments from the city (12 payments}. They didn't project more funding from the city when their 1998 budget was prepared {December, 1997). KEN~ CITY COUNCIL BUDGE~ WORK SESSION April 22, 1998 Page 3 Councilman Bannock asked, in redrafting the contract with the KVCC, what will the amount be for funding from the city. Ross answered, the amount will be $65,000 flat fee, plus $800 for their annual audit costs. Bannock asked council to consider, looking at the line item from the perspective of where they wanted to be five to ten years from now, to cap the $50,000 and then decrease the amounts from there. Bookey stated, part of the facility belongs to the City of Kenai and there is no way the city could operate the facility with the amount of money the KVCC Can. He added, he didn't want to go in that direction at all. Ross noted, as tourism has taken large cuts from the state, the KVCC has had to produce more funds to do what they have done in the past. Discussion followed regarding the changes to the contract. It was noted, the contract would be amended if council approves the KVCC budget. The budget will not change, but the new contract will come back to council for their review. Direction: KVCC budget approved at $104,750. ITEM 2: LARGE BUDGET ITEMS a. COLA Increase Finance Director Semmens noted, the budget was reflecting a two percent COLA increase based on the Anchorage CPI, increasing three percent in 1996 and 1.2% in 1997. The amount included in the budget for the salary increase is $103,000. However, PERS affects the total change in personnel services which would be less than this actual figure. Measles asked if the increase includes additional PERS, life insurance, etc. answered, yes. Semmens Direction: COLA increase was approved. be Personnel Changes Xe Library Assistant (20-hour part-time}. Ross explained, last year the Library lost a position through the discontinuation of a grant for the Wildwood project and who also worked some hours in-house. In last year's budget, he did not recommend the city pick up that position. During the course of this year, he made observations and reviewed the hours used to cover leaves, illness, etc. and is now recommending this 20-hour position be included in the budget. Library DeForest noted, this permanent person would take over some of the assignments now done by temporary part-time people. KEN~ CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 4 Direction: The Library Assistant (20-hour part-time} was approved. Library Department Assistant 1 to Library Assistant 1. Ross reported, in 1995-96 a pay classification study was done. A recommendation included in the study was that the Library Department Assistant 1 be considered a training position (it's one of the lowest paid positions in the city). The position was to be used for training. The same person has been in the position since then and is no longer in training. The person is performing Library Assistant 1 work. DeForest requested the pOsition be raised and based on the work being performed, etc. he was recommending the change. The budget increase indicates a raise of the position from a Range 3 to a Range 6. Bannock noted, it was not council's position to decide whether a person should be promoted from one position to another. Ross noted, since the position had not been budgeted for the raise in range, it required an increase in dollars. Direction: No objections. Position upgrade approved. ® Finance Department Receptionist/cashier from part-time to full-time. Ross explained, this would increase a 25-hour a week receptionist position 15 additional hours to have a central person for the public to go to at city hall. This change is based on council comments, as well as others. In addition, some of the duties from Public Works Department, which are f'mancial in nature, would be moved to this person (dog licenses, et¢.l. Also, over the next few years, there will be a turn over in the Finance Department and an effort needs to be made to train people in- house to take over other positions in the Department as they become available. Semmens added, he expects to do more and more in the area of the computer network. Robin Feltman, who is qualified, will do some additional work of his, and another in the Department can pick up items that Robin is now doing, etc. Swarner asked, if this position would help in increasing the number of hours city hall is available to the public (opening before 8:00 a.m. and closing after 5:00 p.m.). Ross answered, he was unaware of this interest. He added, a problem in doing that, the person on duty is not being fully utilized. He noted, there's a drop box for payments and the office is always covered during the noon hour, and open until 5:00 p.m. Swarner noted, she has heard comments that it is hard for people working out of the city to do business at the city before or after work. Ross added, if council wants him to look into this concern, he will. Councilman Smalley suggested this question could be asked in the next opinion survey done by the city. Ross noted, the survey is normally done in October/November. One was not done this year, but is planned for next year. KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 5 Williams asked if the position as it is now, receives benefits. Semmens answered, yes. Semmens noted, the range of this position is a seven. Swamer asked what the lowest position at the Library is and Semmens answered a Range 6 for the Library Assistant 2. Swarner asked if anyone at City Hall is working at lower than a Range 7. Ross answered, the seasonal engineering technician, but no full-time positions are below the Range 7. Swarner noted, the Library has full-time people at Range 6 and asked what the difference was between those duties and the finance position. Semmens answered, the current position is the equivalent of a part-time seven. This will be adding hours to that position. Ross noted, the finance position will be advertised and Semmens will be looking for someone with some financial background which may differentiate that position from the library positions to which Swamer was referring. Direction: No objections to the Finance Department part-time position to full- time. ® Public Works Department -- Two Public Works Manager Positions. Ross explained, a year ago the Public Works Department was restructured and was described to council in last year's budget. At that time he made no financial recommendations of what had been done. At this time, the department is under two managers- one managing utilities, harbors, streets, street-lighting and safety. The other is managing Planning & Zoning, Public Works Administration, building inspection, building maintenance and shop. This was also described to council at the time they authorized the positions. In the budget, he is presenting what has been done and recommending the two positions be funded. Direction: No objections- the two Public Works manager positions were approved. 5. Other Library -- Swarner asked DeForest if, to do Sunday hours at the Library, would additional personnel be needed. DeForest answered, if the part-time person is funded, she will not need additional personnel for Sunday hours. Personnel Officer/Assistant City Manager- Smalley stated, he believed in the next year or so, council should consider filling a personnel officer/assistant city manager position. Ross explained, he didn't ignore those positions, but felt, based on the budget, filling those positions would have added approximately $100,000 to the deficit. This year, he, Semmens, Howard, Feltman and Graves, have met and worked ~NAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 6 on how to handle personnel concerns, who gets what training, handling procedures, handling grievances, etc. At this time, he believes they can make what they are doing, work, considering the budget deficit the city now has. Smalley stated, he appreciated those efforts, but believes at some time the city will have to go forward with those positions. Bookey stated, he agreed with Smalley, but encouraged council to stay with Ross' program at this time and look at it in another year. He added, he believed $100,000 could be better utilized in other existing budgets. Salary Step Schedule- Ross explained, there had been comments from council during a work session some months back in regard to the salary step schedule and how compact it is. He looked at a system of how to lengthen the schedule out. Smalley gave him information as to what the School District has done and his insights into those issues. The Department Heads reviewed his suggestion with their employees. No one agreed lengthening the schedule would be acceptable. He learned, the employees have a good sense of value of money (get advancements early in the career when needed more) and that it could be a factor for the reduced turn-over in the city which has been a positive to the city. Suggestions instead of lengthening the schedule is to increase leave for those worldng over 20 years or a lump sum monetary recognition. Semmens is to investigate what other municipalities and industries do. Williams added, just because someone has reached 20 years of service, does not mean their talents are not continuing to grow. At this time, monetarily, there's nothing to encourage that person to continue. Williams added, he was glad to see administration was going investigate the issue. Differential Pay Between Departments - Williams reported, he had discussed this matter with Ross previously. He was concerned that there are those in one department who have like responsibilities, but are not compensated the same. He noted, ROss told him he would investigate the matter, along with the previous issue. Williams referred to the Water/Sewer Departments, the Foreman and Operator I's are paid at Ranges 13, 12 and 12's. In the STP, the Operators III, II and I are paid at Ranges 15, 14 and 13. He noted, there may be a disparity in those positions as new sewer lines have been added, man holes, boxes, equipment, etc. He added, the water/sewer department is maybe more critical than the STP department and with as much or more responsibilities. He requested the matter be investigated. Ross explained, approximately two years ago a reclassification schedule was done by a committee of employees. This year, in preparation of the budget, he instructed department heads there would be no range changes unless it involved a promotion or functional change in the job description. He added, he spent a lot of time reviewing the classification study, the system used, gave sample job descriptions to the KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 7 committee for their review, held simulated job interviews, etc. He felt the system was very imperfect, but felt the group did a very good job of comparative work. Ross noted, the water/sewer and STP are two different systems which are classified at two different levels. Unless council wants to review the work, he felt these should be left with administration. He added, his biggest problem with the classification study is that it does not have a market-based reality, i.e. what pay levels should be. Ross continued, he has asked the salary study committee (this year or next) to take the AML studies and use them as a market reality check for like positions against the city's positions. The study then would be opened up to review these positions, as well as others he has been requested to review. Smalley stated he believed using the AML's study will be beneficial. He noted, he believed there are some discrepancies that should be reviewed in the future. Williams stated, he believed some areas need to be revisited. Smalley noted, the dock manager is paid at Range 13 and the Animal Control Officer at Range 11. He added, with changes at the Animal Shelter, perhaps the animal control officer positions should be reviewed as well. Williams noted, he requested information (included as Information 7b) which indicates the difference in overall pay to upgrade the water/sewer positions to those of the STP. Williams asked Ross when he planned to have the study revisited. Ross answered, unless directed otherwise, he would wait until next budget year or the next. Ross added, the factors that were evaluated somewhat validated the system now in place. He noted, there are some spots that may need reevaluated. Williams stated, he was concerned about some of those spots. Smalley stated he would not want to wait another two years. Measles stated he didn't think council should be making adjustments to position ranges for city manager employees. He added, if an adjustment needs to be made, the city manager should bring his recommendation to council for consideration. Smalley stated, he was not referring to grade adjustments, etc. Measles stated, council should not even be talking about it. Smalley and Williams disagreed. Bookey stated he agreed with Measles and added, he thought it's a personnel issue and should stay with the city manager. Finance Department- New computer system. Semmens explained, the request is due to the current vendor sending a letter stating the city needed to commit to an upgrade of their software or fred other software. Since then, he has done some investigating, but not requested proposals. He noted, the software now being used is not year 2000 compliant. The current vendor does not have a year 2000 compliant software, but is promising to deliver one before the end of FY98. Semmens continued, either a new system needs to be purchased or an ~NAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 8 upgrade with the existing vendor. He added, he has not made any decision at all and had no recommendation whether to stay with the current vendor or seek another vendor. Semmens noted, the amount included in the budget is a ballpark amount. He estimates a new vendor will be in the neighborhood of a $60,000 which would include the new software and training. Also, Semmens added, there is $20,000 included at Machinery & Equipment for the actual computer on which to run the program. Semmens noted, a new computer system will be needed whether he stays with the current vendor or chooses a new one. It was noted, there was an upgrade purchased approximately five years ago for approximately $18,000. Semmens added, computer technology has changed a lot in five years and he could not guarantee another upgrade will not be needed in another five years. He noted, if he stays with the current vendor (which would not require training or conversion costs), then he would think an upgrade would be needed in five years. He added, the current vendor is not really keeping up with technology, but the computer it runs from is very technologically advanced. He noted, this will be part of the evaluation process -- whether to go with newer technology which will cost more, but maybe will last longer, but has more risks, more training, conversion issues, etc., or stay with the present vendor. Semmens added, the costs included in the budget are conservative, but a thorough review of what's available will be made and he will be diligent in making a decision. Bookey noted, when breaking down $85,000 over five years, it's $17,000 a year for a computer program for only the Finance Department. He noted, he doesn't mind spending the money, but felt it not acceptable considering its $17,000 a year. Swarner asked if this computer system could be involved in the city hall network or would that be an additional cost. Semmens stated the AS400150 IBM computer is a machine that is capable of networtdng, but he was not sure how all that works. However, he is sure the system could be networked to other people in city hall to retrieve financial data. He added, any system chosen will be network capable. Swarner noted, there were several departments that were planning to purchase Windows 95 upgrades and Windows 97 upgrades. She asked what the plans are for networldng in city hall. Semmens answered, there is a peer-to-peer network in city hall with all stations except the city attorney, manager and clerk. With a peer-to-peer network, each computer must have its own software. In the future, there will likely be a server where software packages reside. Swamer asked how much that would cost. Semmens answered, the IBM computer is supposed to be able to handle that type of network. KENAI CITY COUNCIL BUDGET WO~ SESSION April 22, 1998 Page 9 Williams asked council if they were comfortable including $80,000 in the Finance Department budget to purchase the software, hardware and training for a new finance computer system. Smalley asked if the $80,000 would be for a new vendor. Semmens answered yes. Smalley asked an approximate cost to stay with the current vendor. Semmens answered, the software costs would be about $20,000 (instead of $46,000); the support and training will vary a little bit; and the hardware costs will be about the same. Williams suggested council accept the concept of a new computer system, but before purchased and the bill comes to council for consideration, Semmens will provide more information as to what was decided. Direction: No objection to the purchase of the finance computer system. BREAK TAKEN: 8:35 P.M. BACK TO ORDER: 8:50 P.M. de Animal Control- Rent and pick-up truck purchase. Ross explained, council had already decided to pay when the new shelter was built on airport lands. The rental amount is generated based on a six percent return ($43,350, based on six percent of the value of the building, construction costs and value of the land). Williams noted the budgeted amount for the truck was set at $28,000. Bookey asked if this truck will replace the current pick-up or will this be a second pick-up. Chief Moms answered, there will be two pick-ups. He added, the current truck is a 1989 Ford with 104,000 miles on it. At this time, as calls increase, the employees are using their own vehicles (for picking up supplies, making city hall/police department rounds, hauling carcasses, etc.) when the city pick-up is on a call. Moms added, he believed the current truck could be used another five years if it is used for close-end runs. Bookey stated he was not com/ortable with the employees using their own vehicles. He was concerned whether there was anything else in the system that could be used from one department to animal control (he suggested one from STP). Ross answered, he would not recommend the STP truck being transferred as there were some problems with that truck (clutches and U-joints). Ross added, he believed the purchase is justified. Bannock asked if administration had considered piggy-backing purchases of vehicles (new or used). Ross answered, they have in the past for police cars, but not this year. Bannock noted, the City of Homer purchased two used trucks for less than the city was going to spend on one truck. KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 10 Direction: No objections to rent and purchase of new pick-up, Street Department- Asphalt Recycler City Engineer La Shot explained the asphalt recycler now used by the city is about 18 years old and pretty well worn out. An amount of/;31,500 is included in the budget to purchase a new one. If there is no recycler, local suppliers will not sell a supply of hot mix. Ross noted, the amount in the budget will cover the cost of a new recycler, however there is new technology that Komelis has been requested to investigate. When the purchase comes to council, the purchase may be for a new technology, but an amount is needed to place in the budget. Bookey stated he would like administration to investigate a preventative maintenance for the city streets, i.e. rubberizing, overlays, etc. He added, he looked at the old machine and feels there is not much to repair, but is not sold on the purchase of this new machine. He believes the same repair could be done with a smaller machine and taking the same amount of money and purchasing a crack sealer for the rubberizing program. Ross stated he concurs with Bookey, but also knows the city will always have to have some kind of patch system. He added, need of a road maintenance program is on target and he plans to bring a program for council to consider which will require the accumulation of at least a couple years of capital matching grants. Direction: No objection to purchase of an asphalt recycler for the Street Department. Parks Department - New park and tractor purchase. Ross reported, to begin with, the budget reflected $30,000 for development of the new Hansen Park. They then identified approximately $3,500 of work that can be done in- house. They also removed $6,500 for an underground sprinkling system. Capital costs for this year (but can be done in a two-year phase) were set at $20,000. Swarner asked how the park would be seeded. Frates answered, they have a seeder which they have used to seed other areas in town. He added, to water the park, the water line already in existence will be stubbed out to the park. Swamer asked the cost to have the park hydro-seeded. Frates answered he had not checked into those prices as it is expensive. Swarner stated, she understood it's more expensive but was concemed about the quality of the seed. Frates also noted, an advantage of hydro-seeding in a windy area such as the bluff, is that the seed will stay in place better. Bookey estimated it would cost about $1,000 for hydro-seeding the park. KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 11 Smalley asked if the placement of a tank at the cemetery (for watering) will be an additional cost. Frates noted, the tank has already been purchased. Ross added, the tank will be placed prior to Memorial Day. In regard to the mower, Frates noted it will be used as a mower, for fertilizing, seeding, aerating and can be used to pull a rake for cleaning the beach. Frates added, the mower attachment is already on hand. Since it's a utility tractor, attachments such as backhoe, front-end loader, etc. can be added. Swarner stated she would like the new park to be hydro-seeded. Ross noted, he would look into that and added, a better product would be received if it is hydro-seeded. Direction: No objections to new park costs and the purchase of the tractor. ITEM 2. DEPARTMENT BUDGETS a. City Clerk Swarner asked if any prices were received in regard to imaging equipment presentations made recently. Freas replied, no and explained, the first presenter was asked for price information, as well as a list of users, etc. No information has been submitted. Freas also noted, she had not included any costs for large-scale imaging equipment in this budget as it was submitted prior to this new recent interest. Freas noted, increases in her budget would cover conversion of some microfilm to cd- rom (for searching purposes) as well as back fries. The funds for a Laserfische upgrade could be used toward another program, if after review process, etc. it was found another program would be better. She noted, if imaging equipment is purchased in the future, she will want it to be non-proprietary, etc. Direction: No objections. Budget approved. b. Legislative It was noted by Ross and Semmens, the increase (since the original budget) in Professional Services could be due to carry-overs from the Health Nurse study and the Challenger study and that there have been no appropriations from fund balance had been made until recently. Measles noted, professional services has always been higher. Williams noted the cost for lobbyist services was less (now at $10,000 instead of $25,oo0). Swarner requested $500 be added for the Library Open House. Swarner asked Graves if the Youth Court has affected his court issues. Graves answered, it does not affect traffic court issues, but would affect District Attorney criminal issues. Swarner asked if the Youth Court had some affect on Police Department issues. Chief Morris KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 12 answered, their interest involves the first-time offenders. Although the program does not alleviate any of their work load, it does assist in juvenile intake. Swarner asked if it helps decrease the city's budget in some area or increase the budget if it was not in place. Moms stated he couldn't answer that and that it would be difficult to know what the Youth Court's impact is to the city. Williams requested the ALPAR program be increased to $1,000 and decrease the city pm purchase $200 ($1,600). He asked if council wanted to continue to support the Youth Court. Swamer stated, she was concerned the city is supporting the program and while there is an office in Homer, the City of Homer is not financially supporting it. Williams noted council has been requested to increase the support to the Peninsula Winter Games to $2,500. Swarner stated she believed they should contact the KVCC. It was decided to leave the amount at $300. Smalley stated he would prefer giving some support to the Food Bank as their program coverage is far greater. Bookey stated, if the program pertains hard-core to the City of Kenai, he wouldn't have a problem supporting it, i.e. Boy Scouts, KCHS Graduation Party, etc. However, from United Way on (on the list}, he didn't feel it was appropriate to donate public monies to non-profits because there are people who support the organizations and those who do not. He asked council to take a hard look at all the donations because he was not comfortable donating to the Food Bank (although he believes in the program), etc. He added, he believes the support for these programs should come from the private sector. Bookey noted, he did not want to support any of the programs (from United Way on). Bannock requested council to consider including funding to hold a scaled-down version of the Economic Summit as there was a lot of positive spin-off from the Summit. He added, he would like this to be an annual program. Discussion followed regarding the amount of costs to the city for the Summit. It was noted, there was a state grant involved, as well as funding from the First National Bank of Alaska. Williams stated, he believed it would be a good idea to have a follow-up Summit, but it would need to be contracted out as staff did not have time to commit to its preparation and coordination. Council did not object to doing a follow-up Summit. It was decided $10,000 could be taken from the $30,000 in Miscellaneous "Other" for this purpose and placed in Professional Services. Bannock noted he had many of the same concerns as Bookey did in regard to donations to non-profits. He noted, he was not in opposition to employee donations to United Way, but did not feel council should be donating taxpayer funds to the program. He felt it 'is like an unfair tax to the taxpayers and doesn't feel council has KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 13 the fight to mandate the taxpayers to pay it. He noted the donation requests were all well-deserving programs, but he did not feel the council should be donating taxpayer funds to them. Williams suggested the United Way match could be designated as to where its donation goes. Bannock disagreed and added, that would be the same thing, although it would insure where the funds would go. Williams noted, it was requested to increase the city's match to United Way to $5,000. Bannock disagreed. Smalley stated, using that argument, he suggested council only support the Christmas cards, city pins, CIP brochures, Library Open House and delete everything else. He added, there are people 'in the community who don't care about the Alternative School, KCHS graduation party, Boy Scouts, River Festival, etc. Williams noted, when council supports programs like these, it is supporting large contingencies in the community. He added, one of the things that keeps the city running smoothly is because the council supports the community as it supports the city. He noted, he would not want to cut any of the programs because of those reasons. Bannock stated he believed the donations have a snowball effect and there is a world of difference between a $300 donation to up to $5,000. Bookey stated he agreed, and because of the escalation, at some point council will have to be hard core and stop. He noted, the Legislative Miscellaneous was set at $48,525 which is almost 1/3 of the city's deficit. He added, he totally supports all the non-profit programs from the private sector, but doesn't believe the tax dollars should be spent on them. Williams went down the list of donations and asked council whether to increase, decrease or remove: Kenai Alternative School KCHS Graduation Party Boy Scouts- Flags ALPAR Litter Control Kenai River Festive Industry Counts Picnic KCHS Hockey Booster Ad KCHS Basketball Booster Ad Peninsula Winter Games United Way Match Christmas Cards City Pins $300 (no objection) $300 (no objection) $300 (no objection) $1,000 (increased from $800, no objection) $300 (Bookey objected/no further objections/stays in) $500 (no objection) $200 (no objection) $200 (no objection) . $300 (no objection) $2,000 (Bannock/Bookey objected, stays in) $225 (no objection) $1,600 (no objection, decreased from $ ,8oo) KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 14 Employee Appreciation Dinner Presentation Gifts Youth Court Support Capital Improvement Brochures Library Open House Other* $5,000 (no objection) $500 (no objection) $5,000 (Bannock/Bookey suggested $500, stays at $5,000) $300 (no objections) $500 (no objections) $20,000 (moved $10,000 to professional services; $500 goes to Library Open House) *Williams referred to the letter included in the packet from Nottingham, Petratrovich & Drage regarding bluff stabilization. The letter discussed $5,000 to give some additional data, including availability of sheet piling, design for placement and aerial photos, etc. He noted, those are types of things that council should have some backup funds in their budget to cover if it comes up. Direction: Add $500 for Library Open House; increase ALPAR Litter Control to $1,000; decrease city pins by $200; leave Peninsula Winter Games at $300; take $10,000 from Miscellaneous "Other" and place in Professional Services for Economic Summit II; move $500 from Miscellaneous "Other" to Library Open House. Smalley asked if the "Other" also had to cover travel costs for AML Board of Directors from the city. Freas answered, they are included in the Legislative travel budget. ADJOURNMENT: The work session ended at approximately 9:55 p.m. Notes transcribed and prepared by: Carol L. Freas, City Clerk KENAI CITY COUNCIL BUDGET WORK SESSION April 22, 1998 Page 15 APR-Z4-98 06::~ From:ALASKA MUNICIPAL LEAGUE 90746:~5480 T-73~ P.01/OZ Job-831 217 Sacond Street. Suite 200 · Juneau, Alaska 998C 1 · Tel (907)586-1325, Fax (907)-463-5480 FAX ALERT To: Mayor and Assembly/Council Members IPlease deliver ASAP) ~ Board and Lek, islafive Committee From: Kcvin Ritchie, Executive Director Legislative Session Countdown WHAT YOU CAN DO BEFORE MAY 12th (end of lek, islative session) Contact your legislator and cncouraRe othcrs in your communit~ to call to: SAVF~ S~?E COMMUNIT~W- -$/REVF-NUE SHARING CUT ! Thc House has passcd a 5% cut in Safe Comm~fie~Kevcn~ ,~ hamag. Thc Senate Finm~.c Committee will also takc up a rccommcndarion to cut it 5% u~is wcck. This is iu~ a l¢l~is!a_tive tax increa~c on thcir con~t~tue, n~. Afar a 70% cu~al~tive cut to "Safe i2ommunifi~'', (tho larll;~t ~ut to any major stat~ program), ~¢~ .,' i~ no longer an cxcme that munidpalifi~ can ~imply em cxpe~¢~. For example, a~l' ~ is ~ le['t~r from Mayor Ricl~ Mystrom. There is still time to turn around thh bad dec ision if leRislators unders~nd flaat tJa~ir ¢omtituent~ oppose more let~lafive p 'operty trix increases. .~_~.OUAT~.I N FUND EDUCATION This year the legislature ~ add more money to cducatior w 10artially make up for ten ycars of inflation, but _re#St not take money from one cc mm.unity and distribute it to another. Encomagc the legislature to consider the propo$cd cducatio ~ formula compromise resolution of thc Alaska Confcrencc of Mayors and the AM L Board of Dirccwrs. School Bond Debt must be rcimburscd at thc ?0%state/30~. t, local taxes level by thc ~ to avoid even higher local taxes. IMPLgMF. NT A DKFKR~ .~._n M~,INT~_ NANCE PR.OGR.a M No matter what the price of oil, deteriorating public faciliti~ :s must be fixed or else they will only cost us more to fix later. STATK ,,.B~~KT G ,~P"/STATE -nl~ C-~T CUTS Citizens do not w~t ~rc cum to b~ic s~~a o~ mom 1o~ ~ in~e~~ I~ad, ~e Legislat~c shoed propose creative ways of using ~c c~ng~ from Al~~'s v~ sav~gs. ~ inclu~s ~c U~oca~ E~ngs of~c Peak.mt 'F~d (The ~ount left ov~ ~r ~, ~~ PFD'~ ~e p~d ~ ~ PF is ~11~ infl afl, n-proofed). Tho im~r~ ~lon, o~ th, ~rr, m $1 hilton ~~io~d E~in g~ h $$0 ~o $80 million per year which could be us~ instead of more le~slafive pr ope~ tax increases, or cu~ to c~tical publ~ se~ices. ~~ir co~fi~cnt~ arc read.~ to consider iC Member of the National League of Cities and the National A~ sociation of Counties APR-Z4-$8 06:Z2 From:ALASKA MUNICIPAL LEAGUE 90i'4636460 1'-i'36 P. 02/02 04/22/08 WAD ].s-36 F.*~, 901' 34,3 4,1..1.0 ANCll ~IJN I MGR Munieip Anc xorage Job-631 IZioo]. April 22, 1998 Alaska State L~gistamre Sate Capitol luncau, AX. 99801 Dear Caucus Member: Earher thts ses?.on.' ~he leadership of both houses mdi~ ted. dmt we should expect Safe Commumues ~cl.R~vcnuc Sharing ~un~~~ remain at ~e lrY 98 level. Based on this informauon, we moved forw~ wire new :lopment of our recommended property tax levies. Now I unclc~ there is a proposal m ~ed~¢ those p.~'~S.. ,.sa~s..~by .i~°/..o-, .T~:~t will mcan.a reduction to 'the Municipality of Anchoragc require a corresponding increase in property rexes for 1998 and beyona. We arc ~ch~duled to set millage rates for 1998 on. Tues, iay, April 28. W.e are also preparing our 1999 budget, on which public hearings uill be conducted m October. have now, the only prod= :t a~tion w~ oan tek, is to Based on thc ir~onw.~tion wc increase taxes to maine up for the prop. osed.funding red lcti[on. If you have any information indicathtg the $% reduction will not occur please let us know prior to Noon on Tuesday, April 25 so we can ~espond appropr lately. · We've worked herd 'to keep o.ur budg~ in line, Over ti :e past ten ye. ars, the population of AnchoraGe has mcrcasect by over 10%, )et thc Muntctpal budget, in reel dollars, has dec~eased by 19~. It's time to stop cu~ti ng thc State budget by increasing local property taxes. Please · oppose efforl:s to cut the Safe Communities a.nd Raven ue Shsring Programs. Sinc~el¥, "City of Lights and Flow,;rs' BUDGET WORK SESSION APRIL 22, 1998 KENAI SENIOR CENTER 7:00 P.M. ITEM 1' ITEM 2: Ce ITEM 2: a, §. h. i. j. k. 1. HI. ri. o. p. q. r. AGENDA KENAI VISITORS CENTER BUDGET REV~g'-W ~ PRESENTATION LARGE BUDGET ITEMS COLA Increase Personnel Changes 1. Library Assistant (20-hour part-time). 2. Library Department Assistant 1 to Library Assistant 1. 3. Finance Department Receptionist/cashier from part-time to full- time. 4. Public Works Department -- Two Public Works Manager Positions. 5. Other Finance Department- New computer system. Animal Control- Rent and pick-up truck purchase. Street Department- Asphalt Recycler Parks Department- New park and tractor purchase. DEPARTMENT BUDGETS City Clerk Legislative Legal City Manager Finance Land Administration Non-Departmental Planning & Zoning Safety Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Street Lighting -1- S, ITEM 3: ITEM 4: ITEM 5: a. ITEM 6' a. Library Recreation Parks Beautification SPECIAL REVENUE FUNDS Water/Sewer Fund Airport Land System Fund Senior Citizens Title III Grant Fund Senior Citizens Borough Grant Fund Senior Citizens Title V Grant Fund DEBT SERVICE FUNDS Debt Service Funds Budgets ENTERPRISE FUNDS Boating Facility Fund Airport Terminal Fund Congregate Housing Fund FIDUCIARY FUNDS Land Sales Trust Funds Budgets ITEM 7: ,, a. bo d. INFORMATIONAL ITEMS 4/7 / 98 memorandum from the Kenai Advisory Library Commission requesting budgeting of Sunday hours. 4/8/98 Budget Work Session Notes 4/3/98 Peratrovich, Nottingham & Drage, Inc. letter regarding Kenai River erosion problems. 4/16 / 98 L. Semmens memorandum regarding cost of pay increase for water/sewer personnel. KTUU-TV Station Programming and Rate Card Information. Report to the Community Kenai Visitors & Convention Bureau, Inc. 1997- 1998 Visitors & Convention Bureau, ~ 11471 Kenai Spur Highway · Kenai, Alaska 99611 · (907) 283-1991 · Fax: (907) 283-2230 E-mail: kvcb@alaska.net Table odf Contents Mission Statement President's Message · Board of Directors Organizational Chart · Explanation of Organizational Chart · General Overview of Alaska Tourism Marketing Highlights Visitor Statistics 1997/1998 Visitor Inquiries Kenai Visitors and Cultural Center Statistics School Group Usage · Kenai Cultural Center Highlights Meetings & Conferences Highlights Meetings By Month, 1997-1998 Membership Highlights KVCB 1998 Membership Roster Financial Highlights Revenue & Expense Details Kenai Visitors & Convention Bureau Affiliations Mission Statement The Kenai Hsitors & Convention Bureau (KVCB) was incorporated in 1988 as a private,. 501(c)(6) non-profi~ The mission of the Kenai Visitors & Convention Bureau, Inc. ts. To promote the City of Kenai as a visitor destination; To promote the history & culture of Kenai; To serve as a community cultural center; To encourage economic development of the City of Kenai through the visitor and convention industry and; To promote the membership of the KVCB with a focus on marketing the City of Kenai. About the Kenai Visitors & Cultural Center The Kenai Visitors & Cultural Center is one of Kenai's premiere attractions. The Center, which is owned by the City of Kenai, was opened in April 1992. The 9, 600 square foot combination visitor center and community cultural center is located in the heart of Kenai on the Kenai Spur Highway. The Kenai Visitors & Convention Bureau serves as the facility manager of the Kenai Visitors & Cultural Center. The Bureau operates the Center under a professional management contract with the City of Kenai. The Kenai Visitors & Convention Bureau provides the following services at the Center: programs and guided tours for area school groups, comprehensive visitor services, meetings and conferences services, professional management of the cultural and wildlife exhibit' areas, maintenance of the permanent and loaned collections, development and design of temporary and permanent exhibits, and organization and sponsorship of community- related programming and events. Preside nt :s Message The Kenai Visitors & Convention Bureau is pleased to provide you with this "Report to the Community," a concise look at the Bureau's activities in 1997 and highlights of what's ahead for 1998. As a Kenai resident of 33 years, I have seen many areas of change and development. In' the last 10 years, tourism has experienced steady growth while some other segments of the economy have stayed the same or declined. The progression from the past to the furore looks to be a bright and positive one. Tourism has brought into the city several RV parks and new development into Old Town. Tourism also helped create our wonderful Kenai Visitors & Cultural Center, not to mention a new Kmart and expanded Carrs grocery store. -~ Kenai has potential to grow in many directions. We will work together to support the new regional fire training facility as well as the development of the Challenger Learning Center of Alaska. By helping to promote these new and proposed facilities, we Will not only help their revenue, but will also increase the city's tax base. In spring of 1997, I attended the City of Kenai's Economic Outlook Forum where approximately 100 community activists and civic leaders were asked to rank their priorities for local economic development. At the forum, support for the tourism industry was evident. Participants chose as their number one priority the development of infrastructure to promote Kenai as a year-round destination. Expanded parks, bike trails, the development of Old Town Kenai's self-guided walking tour, better highway signage, possible furore enhancements to Kenai's airport--- these are all positive indicators that Kenai is paying attention to the development of its tourism infrastructure. President's Message continued .... Our board's goals are outlined in the following pages. One of my personal goals as president is to work with the Harbor Commission to create a boardwalk from the Kenai Bridge to the city dock to create a bird sanctuary viewing area from spring to fall. Bird watching is listed as one of the top activities enjoyed by Alaska's tourists, and is environmentally friendly. This past year, the Bureau has worked hard to increase the City of Kenai's reputation as a visitor destination for both leisure and business travelers. We've undertaken many new projects to help increase Kenai's marketing reach on a state, national, and even international level. A few examples' we're developing the Bureau's first travel web site which will be officially launched in mid-year, we've increased our overall advertising and promotion budget to get our message about Kenai out in the marketplace, we've designed a new meetings and conferences sales piece, and we're actively engaged in regional cooperative marketing. -- Our mission to promote tourism is not our only mission. As facility manager of the Kenai Visitors & Cultural Center, we are also committed to bringing the residents of Kenai an excellent mix of high-quality, educational and cultural programming throughout the year. In this report, we discuss many of those activities planned for 1998. The City of Kenai has entrusted our organization to be the tourism promotion ann for the city. We consider our partnership with the city to be of the utmost importance. As the new president of the Bureau's board of directors, I look forward to helping the city grow and to provide a strong economic base to work from. In closing, I want to thank my fellow board members for the time and energy they devote to the Kenai Visitors & Convention Bureau. We have a great board with many, many years of local family background. I also want to thank the Bureau's staff for getting the job done with professionalism and enthusiasm for Kenai. W ill Ja h rig 1998 President KVCB Board of Directors Board of Directors 1998 Kenai Visitors & Convention Bureau Officers Will Jahrig, President Beaver Creek Cabins Diane Lofstedt, Secretary-Treasurer Harborside Cottages Rebecca Gabriel-Godek, Vice President Corporate Express Alaska & Planit Alaska Ronald Malston, Immediate Past President Malston's, Inc. James Bookey, Kenai City Council Liaison from City of Kenai Directors i Shirley Roberts SouthCentral Air Fred Braun Fred Braun's Lakeside Lodge Robert Fulton Kenaitze Indian Tribe, IRA Louis Schilling Uptown Motel Jerilue Seekins-Hopley Alaskan Adventure Connections Marion Nelson Pickle Hill Public Radio, KDLL Becky Vandehey Alaska Creative Vacations Ron Rainey Ron's Alaska Lodge Sandra Vozar Beluga Lookout RV Park Old Town Village Restaurant Org'anizational 1998 Chart Summary Membership --- There are 210 members of the Kenai Visitors & Convention Bureau (KVCB). Members are from the City of Kenai, the Central Pemnsula, and outlying areas. Most KVCB members provide a direct service or product in the visitor industry. Some members belong to the Bureau because they indirectly benefit from the visitor industry. Others want to show their general support for Kenai and Alaska's tourism industry. (A membership listing is provided in the back of this report under "Membership Highlights. ") Board of Directors --- A 14-member board of directors sets policy for the Bureau. The full board meets approximately 8 times per year. An Executive Committee is comprised of the President, Vice President, Secretary-Treasurer, and the immediate past president. Executive Director --- (Kathy Tarr) Oversees the daily operation and financial management of the Kenai Visitors & Convention Bureau and Kenai Visitors & Cultural Center. Responsible for hiring and directing all staff. Plans all advertising and promotion of the City of Kenai as a visitor and meeting/convention destination. Serves as a community liaison on several boards, including the Kenai Peninsula Tourism Marketing Council and the Challenger Learning Center of Alaska, Inc. Directly responsible for all KVCB board communication and meetings. Works closely with the President. Reports to the Board of Directors. Visitor Services Coordinator --- (Nancy Lathey) Responsible for organization and operation of extensive visitor information reference area. Supervises visitor services assistant, volunteers, and part-time summer visitor service personnel. Coordinates KVCB member leads program. Coordinates the visitor inquiry program. Regularly communicates with Bureau members. Maimains monthly visitor statistics repons. Assists with retail sales and keeping retail area stocked and well organized. Repons to the Executive Director. Manager Exhibits & Education ---(Ricky Gease) Oversees the cultural and wildlife exhibit areas. Handles all cataloguing of accessions and recordkeeping associated with standard museum policies and procedures. Coordinates traveling exhibits and designs temporary and permanent exhibits. Creates educational materials and programs for visiting school groups and the public. Liaison to the Kenai Cultural Council, an advisory group to KVCB's Board of Directors on matters pertaining to the Cultural Center. Reports to the Executive Director. A,d. ministrat, ive Assistant/Meetings &,Conferenc, es Coordinator --- (Mindy Lucas) Assists the Executive Director in tourism promotion, advertising, communications, and administration. Responsible for the layout and design of the bi-monthly newsletter. Handles all bookings of the Kenai Visitors & Cultural Center. Coordinates all meeting room set-ups. Works closely with the executive director to develop leads and contacts to promote the City of Kenai as a meetings destination. Responsible for the content and design of the meetings portfolio (sales piece). Maintains a master community calendar of events of interest to potential visitors. Repons to the Executive Director. M, anagler~ .Games of Chance & Skill (permanent, pan-time) --- (Peggy Baxter) Responsible for overall coordination and operation of the Bureau's Bicemennial Bingo on Wednesday and Friday evenings at the Peninsula Oilers~ Hall. Supervises staff of six part-time bingo session workers. Maintains gaming records. Reports to the Executive Director. Bookkeeoer (permanent, part-time)--- (Linda Dunn) Responsible for all accoums payable and receivable for the Bureau. Responsible for the Bureau's payroll. Prepares all State of Alaska charitable gaming reports. Prepares momhly financial reports for the Executive Director and the Board of Directors. Reconciles all bank accoums. Coordinates all banking, including the general fund, retail, and gaming. Reports to the Executive Director. Visitor S,,e~,ices,lnfor,mation Assistant --- (Maureen Baker) Meets and greets visitors to the Center. Serves as the receptionist by answering incoming telephone calls. Restocks brochures. Handles daily retail sales. Provides accurate information about the City of Kenai and surrounding areas to walk-in visitors and callers. Inputs computer data and manages large database on visitor inquiries and membership. Prepares mailings to members and potential visitors. Assists with meeting room set-up and logistics when Center is in use for various organizations. Reports to the Visitor Services Coordinator. Summer Visitor, Assistants --- (temporary employees) Additional visitor services staff are hired each summer to accommodate a 7-clay per week operational schedule and extended evening hours. Reports to the Visitor Services Coordinator. Docent Pro~ram & Other V.0!u.nteers --- The Manager of Exhibits & Education coordinates the docent program. Docents are volunteers specially trained to guide visitors through the cultural and wildlife exhibit areas. The Kenai Visitors & Cultural Center has an active volunteer program year-round. Volunteers assist with many duties, including the following: set-up of traveling exhibits, answering questions at the visitor services desk, maimaining the flower beds, preparing bulk mailings, and assisting with special events. Each spring a volunteer orientation is held to prepare and update volunteers in time for the start of the summer tourism season. VolUnteers report to the Visitor Services Coordinator and/or the Executive Director. Other Involvement: Building Main,tenanc, e --- (Steve Ramberg, employee, City of Kenai) The City of Kenai provides all building maintenance and general repairs as may be required for the Kenai Visitors & Cultural Center. Building Janitorial Service--- (Don Petrose, owner, Todaly Unlimited) Todaly Unlimited, a private contractor, works under contract to the City ofKenai. Todally Unlimited is responsible for janitorial service at the Kenai Visitors & Cultural Center according to the prescribed schedule and contract. TOTAL NUMBER OF VOLUNTEER HOURS SPENT AT THE KENAI VISITORS & CULTURAL CENTER: MAY 1997 TO DECEMBER 1997 ONLY: 255 HOURS General Overview.of Alaska Tourism The typical Alaskan visitor is approximately 50 years in age, comes from a moderately well-to-do household and cited vacationing and visiting friends and relatives as their primary reasons for visiting. 1.2 million visitors travel to Alaska every year- about 70% of which come during the expanding "peak" summer season, May through September. The Kenai River ranks as one of the 15 most visited attractions with the Southcentral region being the top most visited region in Alaska. Visitors want a lot of the same things Alaskans want: better roads, more ways of getting around, enhanced public recreation, and new experiences. Alaskans benefit from tourism by gasoline taxes, improved transportation due to demands from visitors, monies spent on non-resident licenses and permits, and monies spent at Alaska State Parks. Visitor activity generates about $54 million for city and borough governments through sales taxes, bed taxes, property taxes and other fees which means more money for local services and reduced mill rates for property owners. Tourism remains the state's fastest growing industry, both in terms of visitor volume and tourism business start-ups. Tourism supports 27,000 jobs during the peak April-to-September season, and employs 15,300 Alaskans full-time, year-round. It also impacts another 52,000 jobs in other sectors of the economy statewide. Visitors and tourism businesses generate $1.6 billion each year in revenues. Visitors spend nearly $700 million directly in-state. On average, each visitor spends about $714 in state, per trip. About $124 million is contributed each year to state and local governments through taxes, fees and other assessments paid by visitors and tourism businesses. Tourism enterprises invest heavily in Alaska, spending hundreds of millions of dollars annually on capital expenditures, construction and equipment. The big business of tourism is based in small business which accounts for 90% of the industry. Just about every city engages in some form of collective marketing in which the destination is the featured product. In Alaska, private industry has participated with state government to fund and implement generic marketing campaigns. This "cooperative marketing" allows the tourism industry to collectively reach the broad national and international market that would be too costly for one business to reach alone. Marketing is not the only challenge in generating north-bound travel. A recent study conducted by the Alaska Tourism Marketing Council found about 18 million U.S. adults who are "high potentials" for visiting. However, many would-be visitors think Alaska is too costly or too cold to visit. Alaskans are positive about tourism. In a 1997 survey of Alaska voters, half picked tourism as the first or second most important industry to the state's economy. They also picked tourism as the industry they would most like to see grow in the next five years. (Source: Report, "Tourism Wise", March 1998, Alaska Visitors Association, Anchorage, Alaska.) Special Note on Alaska Tourism Since 1989, state funding for tourism programs has declined by 60%, frown $15 million in FY90 to $6.7 million today. Competition from other states, and other countries has increased. These other visitor destinations are outspending Alaska in terms of promotion and advertising. As a result, Alaska is at a competitive disadvantage. On April 1, 1998, the Alaska Visitors Association (AVA) sponsored a "legislative fly-in" to Juneau to present "The New Millennium Platt, A Concept For Shaping the Future of Tourism Pro,notion in Alaska." The restructuring platt was developed in 1997 and 1998 with input from the 600+ AVA tnembers statewide, all Alaska CVBs, and others involved in Alaska's tourism industry. Under A VA's plan for bringing more privatization into Alaska's touris~n marketing, the state's contribution to generic touris~n ~narketing would decrease and the industry share would increase, with ~nore industry control over how tourism advertising dollars are spent. The AVA bill was introduced in the House (HB478) and Senate (SB350) at the end of March 1998. The bills also propose a consolidation of AVA, Alaska Touris~n Marketing Council, and the Alaska Division of Tourism. Who Advocates Tourism in Alaska ? The Alaska Visitors Association.-- Incorporated in 1951, the Alaska Visitors Association is a.statewide organization representing the common interests and concerns of all components of Alaska's visitor industry. For more information, contact: Alaska Visitors Association 3201 'C' Street, Suite 403 Anchorage, Alaska 99503 (907) 561-5733 fax: (907) 561-5727 email: ava@alaska.net website- http ://www.visitalaska.org Who Advocates Tourism on the Kenai Peninsula? The Kenai Peninsula Tourism Marketing Council.-- For more information, contact: KPTMC 150 North Willow Kenai, Alaska 99611 (907) 283-3850 fax: (907) 283-2838 email: kptmc@alaska.net website' http ://www. KenaiPeninsula.org Marketing Highlights In early May 1997, work was completed on a new, full-color, promotional brochure on the City of Kenai. With a $25,000 grant from the City of Kenai in FY96, the Bureau was able to design and produce 50,000 copies of the "Do It All From Alaska's City of Kenai" brochure. The brochure features a beautiful cover shot of a field of fireweed by a Kenai photographer. The Bureau uses the brochure as the primary print showpiece for marketing the City of Kenai as a visitor destination. The brochure is widely distributed. It is mailed to eve~ potential visitor who contacts the Bureau throughout the year (over 2,000 inquiries in 1997). In addition, it's also given away at various trade shows, such as the Great Alaskan Sportsman Show at the Sullivan Arena, and is on display at various visitor centers around Alaska. (The brochure be updated and reprinted in 1999.) The Bureau has broadened its marketing scope by increasing its advertising and promotion budget in the 1998 calendar year budget from $16,000 (est.) to $28,000 (est.). Part of the 1998 advertising and promotion budget will be expended to develop and launch the Bureau's first travel web page. The purpose of the web page is to market and promote the City of Kenai for leisure and business travelers. Once completed, KVCB's web page will help generate more national and international exposure on Kenai as a visitor destination. print Advertising Print advertising continues to be the focus of our marketing program. In 1997, ads were placed in the following publications: Anchorage Daily News 1998 Visitors Guide, ¼ page Anchorage Convention & Visitors Bureau, Visitors Guide 1998, ¼ page Trailer Life "Campgrounds/RV Parks" 1998 edition, ½ page The Milepost (1997 & 1998 editions), full page Kenai Peninsula Travel Planner (1997), ½ page; Kenai Peninsula Travel Planner (1998), ~/3 page vertical; (Note: Both of the Travel Planners are produced by the Kenai Peninsula Tourism Marketing Council (KPTMC). Due to improvements in their distribution system, KPTMC anticipates that over 80,000 of the 1998 Travel Planners will be delivered to a targeted "hit list" of potential Alaska and Kenai Peninsula visitors by May 1, 1998.) Alaska Journal of Commerce, "Explore the Kenai," ¼ page Print Advertising continued .... "On the Kenai" --- annual visitor guide produced by the Peninsula Clarion newspaper Alaska Journal of Commerce, first-time, special supplement for Alaska Visitors Association's annual statewide tourism conference, October 1997, ¼ page "Peninsula Winter Games" --- special supplement, Anchorage Daily News, January 18, 1998 (The Bureau advertised the ceremomal start of the Tustemena 200 in the City of Kenai.) Kenai Peninsula Travel Planner (1999), ~/~ page (produced by KPTMC) Western Association News, April '97 & October '98, two listings on Kenai (publication is targeted to meeting planners) Qth er, A dy, ertising To help kick-off the 1997 visitor season, KVCB ran professionally produced radio spots in May 1997 on two peninsula radio stations. The radio spots were humorous reminders to "Be Friendly to Visitors." The paid spots aired a total of 56 times during the week before Memorial Day. KVCB is also developing the Bureau's first traveling trade show display on the City of Kenai to be used at various consumer travel shows both in-state and out-of-state. Once the trade show booth is designed, KVCB members will be able to take advantage of national trade shows in a special cost-saving, cooperative marketing arrangement with the Kenai Visitors & Convention Bureau. In time for the start of the 1998 visitor season, the Bureau is producing a new handout, "Free and Inexpensive Things to Do in Kenai" to give visitors more ideas of what they can do while visiting the City of Kenai. The self-guided walking tour of Old Town Kenai will be a reality in the summer of 1998. The Members of Kenai's Townsite Historic District Board have completed their research and have drafted the text which explains the historic area of the city. KVCB is assisting with the project by underwriting the cost of the self-guided walking tour brochure (up to $600) and by providing some input on graphic design of the new brochure. The brochure will be given away free at the Kenai Visitors & Cultural Center to all interested persons. Target Markets The Kenai Visitors & Convention Bureau has identified the following groups as the City of Kenai's primary target market: · Independent travelers (any visitor who is not a "pre-packaged" tour) · Highway/RV independent travelers (the "robber tire" traffic) "Soft adventure" enthusiasts Anchorage residents (leisure and business travelers) Meeting groups (small conventions and conferences, corporate retreats, statewide non-profits) lrisitor Statistics 1997 Source o,f, visitor io, quiries Phone Mail Fax Email Advertising leads (1997) KPTMC ACVB Number of inquiries 582 404 179 14, 556 289 Total 1997 visitor inquiries: 2,024** From the total number of visitor inquiries received in 1997, 1,179 were classified as "direct" inquiries, or leads. These leads came directly to the Bureau through phone, mail, email, or fax. There were also 845 inquiries considered "indirect." These were names & addresses supplied to the Bureau from various publications such as the Anchorage Convention & Visitors Bureau's 1998 Visitor Guide in which KVCB placedpaid advertising. In many travel-related publications, readers may use business reply cards to request additional information from advertisers they are most interested in. The publisher then forwards these names to their advertisers, such as the Kenai Visitors & Convention Bureau, if we have placed a paid print ad on Kenai.. EaCh of the 2, 024 people in 1997 who inquired about the City of Kenai were mailed a KVCB membership directory, a City of Kenai tourism promotional brochure, and other supplemental information they may request. *The Bureau began keeping official count of email requests in October 97. **During the first three months of 1998, the Bureau sent 1,123 mailings on the City of Kenai. P is itor Statistics 1998 (danua~ 1 through March 31, 1998) Source,of visitor inquiries Phone Mail Fax Email Advertising leads (1998) Trailer Life (new!) KPTMC ACVB Number,,o,f inquiries 199 115 30 34 43 290 412 Total visitor 1998 inquiries January-March only: 1,123 Of the total number of visitor inquiries received thus far in 1998, 378 are classified as "direct" inquiries, or leads. These inquiries came directly to the Bureau through phone, mail, email, or fax. Through March 31, 1998, the Bureau received 745 "non-direct" leads. These are the names & addresses supplied to the Bureau from various publications in which KVCB has placed paid advertising. For example, new in 1998, is KVCB's ~/'~ page ad in the 1998 edition of Trailer Life, the national RV & Campground Directory. Each month, Trailer Life sends the Bureau a list of names and addresses generated as a result of the ~ page ad. The Kenai Peninsula Tourism Marketing Council (KPTMC) and the Anchorage Convention & Visitors Bureau also mail the Bureau the names and addresses of individuals who have filled out and returned business reply cards requesting additional information on the City of Kenai. · All of the potential visitors who inquire about the City of Kenai are mailed a KVCB membership directory, a City of Kenai tourism promotional brochure, and other supplemental information they may request. Other Fisitor Statistics F o re ign, I n q u i, ,ries KVCB has also recently started tracking the numbers of foreign inquiries. During the fa:st three months of 1998, 18 foreigners requested information on Kenai. Once the Bureau's web page is launched, the number of foreign inquiries should continue to grow. Travel Agent Inquiries Within the first three months of 1998, over 30 "custom" packets were sent to travel agents in the Lower 48. Travel agency packets include more comprehensive information than typical visitor inquiries and are "customized" according to the specific travel agency requests. Internet Inquiries Obtaining travel information has become one of the most popular consumer reasons for using the Intemet. All destination marketing organizations (DMOs) in Alaska report a high number of their leads are generated from the Intemet. KVCB is. currently developing its own web site to help increase national and international exposure on the City of Kenai. With the Bureau's web page up and running, the annual number of visitor inquiries will undoubtedly increase. The Bureau presently advertises its email address in all paid print advertising. has also proved a good source for inquiries. This Please turn to the next page for a breakdown on the numbers of visitors to the Kenai Visitors & Cultural Center 1993 to present. Kenai Visitors & Cultural Center Visitor Statistics 993 - 1997* 80,000 70,000 60,000 50,000 visitors 40,000 30,000 20,000 10,000 0 1993 1994 1995 1996 1997 60,000 50,000 40,000 visitors 30,000 20,000 10,000 Summer Season May - August 1993 1994 1995 1996 1997 * Center opened April 1992 Every year, visitor numbers to the Kenai Visitors & Cultural Center have increased. In 1997, the Center had a record-breaking summer season and a record-breaking year. "0 0 School Group Visits The Kenai Visitors & Cultural Center serves as a resource for schools throughout the central peninsula area. School groups, including foreign exchange students from Russia, frequently take field trips to the Center. Under the direction of the Manager of Exhibits & Education, curriculum has been specially designed for local teachers to use on-site at the Center. Several hands-on educational displays have also been developed. KVCB staff has organized a strong outreach program to serve area schools. Visiting school children and teachers are often treated to special talks and customized tours by the Manager of Exhibits & Education. Whether to visit the Cultural Exhibit Room to observe and learn about the local oil industry or the history of the Denai'ina people, to view the extensive wildlife collection, or to learn about Alaska through watching one of 68 Alaskana videos available, students fortunate enough to come to the Kenai Visitors & Cultural Center always have an enjoyable learning experience. 1997 Student & Teacher Visitors Total: 1,017 During the first three months of 1998, 474 students and teachers came to the Kenai Visitors & Cultural Center. Each year, the Kenai Visitors & Cultural Center offers new educational and cultural programming and, as a result, the Center has experienced an increase in the usage among local school children. Kenai Cultural Center Highlights The Kenai Visitors & Cultural Center is more than a visitor information center and meetings place. The facility also functions as the City of Kenai's community cultural center. Although not officially accredited as a "museum," the Kenai Visitors & Cultural Center boasts an impressive permanent and loaned collection of cultural artifacts and wildife displays. The Center offers both visitors and residents a feast for the eyes and the intellect by sponsoring cultural programming year-round, and by hosting a number of traveling art and educational exhibits. Permanent Collection Within the exhibit area are displays and materials collected from the Athabascan, Yup'ik Eskimo, and Aleut cultures. The ethnology collection contains approximately 1,375 objects, acquired primarily through girls and loans of material collected by private citizens and donated to the Ft. Kenay Museum from 1968 to 1991, and to the Kenai Visitors & Cultural Center since its opening. The historic collection falls into these categories' 1. Early Homesteading: approximately 250 items, with origins as early as 1870 2. Russian Occupation of Kenai Area: collection numbers 25 items 3. Early Commercial Fishing and the Canneries' The collection includes photographs, tools, and the log books for 1925 through 1957 from Wards Cove Cannery. 4. Oil Exploration & Development 5, Sister City (Okha, Sakhalin Island, Russia) display 6. Gold Mining & Dog Sledding The wildlife/natural history collection is comprised of: 1. Marine Life. The marine life display features mounts of king, reck silver, and chum salmon, a large Beluga whale with calf, halibut, harbor porpoise, and other marine life found in the Kenai area. 2. Lake Clark National Park display. (An impressive and large exhibit on the national park across Cook Inlet on loan from the National Park Service.) 3. Animal mounts. In this collection are two bears, two wolverines, a land otter, a beaver, mountain goat, four animal heads, a wolf, a weasel, and a red fox. A lynx pelt is in permanent storage. 4. Bird Display. The bird collection totals 67, including 13 American bald eagles. Summary of Cultural programs & Activities 1997 "Dena'ina Heyi' Co-sponsored with the Kenaitze Indian Tribe, the program, "Dena'ina Heyi" was held in February 1997. The festivities included Violet Mack, a tribal elder demonstrating how "moose hock boots" were made. Elders told stories of making and wearing the moose hock boots. Elders advised participants of the correct naming for birds and animals in the Cultural Center displays using the Dena'ina language. A salmon and rice lunch was served. Introduction to Yup'ik Basketry The "Introduction to Yup'ik Basketry" class was held on January 25th and and was offered free to the community members with Patrick Monroney donating his services and all materials. The class was full with 17 people. Birch Bark Basket Class KPC Instructor Patrick Monroney presented a birch bark basket-making class in spring of 1997. Alaska WILD/96 Exhibition A juried photographic exhibition of 39 color and black and white, landscape, and wildlife images by members of the Alaska Society of Outdoor Nature Photographers was hung in January 1997 with a reception and slide show grand opening. Approximately 65 residems attended the reception. The slide presemation, "Photographic Journey Across Alaska" by Michael Young and Judy Blair was featured. Film Series The Kenai Visitors & Cultural Cemer features 68 Alaskana videos on such diverse topics as the history of Russian America, the story of commercial fishing, and the beauty and wonder of the northern lights. All videos are shown free of charge upon request. New videos are regularly added to the library. "Voices of the People" The very well-received Communities of Memory Voices Program, sponsored by the Alaska Humanities Forum, was held at the Center. Earth, Fire & Fibre XXI This statewide eclectic collection of quilts and fiber art was set up with the help of volunteers Betty Ames, Libby Berezin, Evelyn Boulette, and Loreta Eaton in March 1997. 1997 "Images of the Kenai Peninsula" --- First Kenai' Peninsula Photographers Guild Summer Photo Exhibition --- Summer 1997 The Kenai Peninsula Photographers Guild presented their first collection of 24 images by 12 local photographers. The second annual exhibition showcasing the works of local photographers is scheduled for late summer 1998. Whiskey Gulch Taxidermy Taxidermist Bob James and his wife Ann have worked closely with the Kenai Cultural Center since its inception by generously donating taxidermy services from his business, Whiskey Gulch Taxidermy. In spring 1997, the James' donated a new bird mount for the wildlife room which includes a Bohemian Wax Wing, a Pine Grosbeak (male), and Least Flycatcher. All three specimens were collected and can be seen in this area. Nichil The Kenai Cultural Center also acquired a replica of a nichil (a model of a Dena~ina dwelling of long ago) constructed by Sid Cox, a Soldotna Middle School student, under the direction of his teacher Charlie Stevens using Osgood's publication, "The Ethnography of the Tanaina." Storytelling "A Solstice Storytelling: Stories of Alaskan Native Cultures and Other Traditional Stories" was held on June 23, 1997 at the Center by Paul Sugar, an educator and storyteller from Bethel. Alaska WILD/97 This traveling juried photographic exhibit was on display at the Center from October 97 through January 1998. The exhibition was juried bY Kennon Ward, nationally known wildlife and nature photographer. Multicultural Education Father Michael Oleksa delivered an address to a packed room of 70 at the Kenai Visitors & Cultural Center in September on "Public and Multicultural Education in Alaska." Father Michael is a distinguished educator, respected consultant, and revered priest who has been working in Alaska since 1971. The free program was open to the public and was made available in part through the Alaska Humanities Forum Speakers Bureau. "Once Upon a Dena'ina Time" On November 1 st, local author and Kenaitze Tribe member, Claire Swan, read from her published children's storybook. Claire's daughter Bunny Swan Gease joined in the program by singing. Holiday Gathering An old-fashioned holiday storytelling was held at the Center with members from the Russian Orthodox Church, the Kenaitze Indian Tribe, and the general public on Saturday, December 13th. Local Carver Donates Artwork Mike Sausedo of Sterling, and his family, donated eight original moose and caribou antler carvings to the Kenai Visitors & Cultural Center's permanent collection. A thank-you reception was held in Mike Sausedo s honor on behalf of the City of Kenai on December 18 . Summary of Cultural.Progra,,ms & Activ, ities 1998 Kenai Cultural Council Mike Huhndorf is the current president of the Kenai Cultural Council, an advisory board to Bureau's Board of Directors. The Kenai Cultural Council is comprised of local residents who volunteer their time and expertise in "museum" and art-related matters such as exhibit design and development, anthropology, and Alaska Native history. The Kenai Cultural Council meets once a month at the Kenai Visitors & Cultural Center. Anyone is welcome to attend or to be involved. Central Peninsula Writers Night The first-ever "Central Peninsula Writers Night" was held at the Cemer on March 5, 1998 to showcase the literary talent in the central peninsula community. Thirteen writers, mostly from Kenai and Nikiski, read excerpts from their work. The evem was organized by the Kenai Visitors & Convemion Bureau and the Central Peninsula Writers Group. Sponsors included: KVCB, the writers' group, Kenai Peninsula College, the Friends of the Kenai Community Library, the Peninsula Clarion, and the Kenai Cultural Council. .. Door prizes were donated by: Good Books & More, Todd Communications, Kachemak Country Publications, Corporate Express, and NorthCountry Fair..Tesoro Alaska Petroleum generously donated all time, labor, and materials to build a portable "mini-stage" which is now a permanent part of the Center's large audio/visual room. The literary event, which drew over 50 people on a Thursday evening, may be held again in March of 1999. All Alaska Juried Art Show The 27th All Alaska Juried An Show will open at the Kenai Visitors & Cultural Center on April 25th and will mn through May 30. The exhibition of over 45 pieces of original artwork from 37 Alaskan artists from 11 differem Alaskan communities was recentlY shown at the Anchorage Museum of History An. The show represents the highest quality artwork being produced by Alaskans in the categories of painting, watercolor painting, mixed media, drawing, sculpture, photography, and printmaking. BP Exploration is the corporate sponsor. Snug Harbor Seafoods Sponsors Photographic Show "Reaching Home: Pacific Salmon, Pacific People", a photographic exhibition by professional photographer, Natalie Fobes, Seattle, will open at the Kenai Visitors & Cultural Center on June 1 and will mn through July 15, 1998. The exhibition is a celebration 'of Pacific salmon and an exploration of our relationship with the fish around the Pacific Rim. Paul Dale and Brenda Stoops of Kenai's Snug Harbor Seafoods are underwriting the rental fee to make it possible for the Kenai Visitors & Cultural Center to display the 43 photographs and the 10 banners by Natalie Fobes. The show will coincide with the Kenai River Festival in the month of June. It is free and open to the public. 1998 Second Annual Kenai Peninsula Photographer's Guild Exhibition Repeating the success of the first exhibition in the summer of 1997, the Kenai Peninsula Photographer's Guild has reserved space at the Kenai Visitors & Cultural Center to once again display the finest photographic works of' area photographers beginning in late summer 1998. North to Alaska! Centennial Gold Rush In commemoration of the 100th anniversary of' the Klondike Gold Rush, the Center is making plans to develop special programming on the gold rush theme. Cultural Tourism Workshop In fall and winter of 1998, the Bureau may sponsor a series of workshops for local arts and heritage-related groups on the theme of cultural tourism. Public Hours of Operation In 1997, the Kenai Visitors & Cultural Center hosted 70,460 visitors. The Center's public hours of operation are' Monday through Friday, 9:00 a.m. to 5'00 p.m. and Saturdays, 10'00 a.m. to 4:00 p.m. (closed Sundays) from October 1 through mid-May. From mid-May through September 30, the Center's public hours of operation are' Monday through Friday, 9'00 a.m. to 8'00 p.m., Saturdays 10:00 a.m. to 7:00 p.m., and Sundays noon to 5:00 p.m. The Bureau's admimstrative hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Meetings & Conferences Highlights Recap of Meetings at the Kenai Visitors & Cultural Center 1997 saw strong sales for the Meetings Program. Total meeting attendance for 1997 in the Kenai Visitors and Cultural Center was 3,369 representing approximately 50 different groups. February through April were the strongest months for meetings and conferences. The larger Audio Visual room is not rented during the summer months to allow for viewing of Alaskana videos, a popular activity for Kenai's tourists. Trends The Bureau is seeing an increase in bookings for non-fee use primarily due to the increased interest in our meeting rooms and Cultural Center from non-profit groups, educational groups, or others wanting to hold community or culturally-related events. Rentals are mainly comprised of groups and companies who are the Center's "repeat customers." Some companies and organizations such as the Kenai Peninsula Borough School District, Phillips Petroleum, Unocal, Marathon Oil, and Tesoro have utilized the facility every year since 1992, when the Center opened. Marketing The City of Kenai Program Changes KVCB has refocused its Meetings and Conventions Program to target smaller meetings and conferences. This niche market is comprised of groups 100 or smaller such as state agencies, board retreats, associations, non-profits, clubs, educational seminars, and other small company meetings. One full-time Meetings & Conventions position changed to one full-time position split between administration and meetings and conferences in 1997. The Bureau experienced a $15,000 cut from its $25,000 Meetings & Conventions grant from the City of Kenai in the city's FY98 Budget. Updated Materials The standard rental information and contract for groups who wish to meet at the Center were revised and updated in 1997. Plans for an all new 1998 Meeting Planner are underway. KVCB is currently conducting an assessment of area accommodations. This information, strategic to convention planning, will include Kenai's room capacity, meeting facility logistics, etc. The Meeting Planner will be loosely bound in professional presentation folders, simple in design and will be used as part of the overall marketing package. Meetings & Conferences Goals for 1998 KVCB is currently reviewing the process by which its meetings leads are received, tracked, and developed. In addition to smaller meetings and conferences, we will continue to develop and target convention leads. Upon completion of the 1998 Meeting Planner, the Bureau will be able to better target these leads. Some of the top leads include: Alaska State Chamber of Commerce Governor's Council on Vocational & Career Education Alaska State Housing Finance Corporation Alaska Permanent Fund Corporation Alaska Academy of Family Physicians KVCB will also contact local organizations and businesses who have not met at the Kenai Visitors & Cultural Center and will mail an introductory packet including rental information to promote an awareness of the facility. One facet of the Bureau's new web site will be information for meeting planners. The overall site will be geared towards travel agents, meeting planners, agencies and groups involved in tourism, as well as visitors interested in traveling to Alaska. KVCB will continue to provide excellence and professionalis~n when ho'sting meetings and conferences at the Kenai Visitors and Cultural Center, and will continue to positively represent the culture and community of Kenai throughout the coming year. For a complete breakdown of all organizations which met at the Kenai Visitors and Cultural Center, please see the next page. Kenai Visitors & Cultural Center Meetings & Conferences- 1997 JANUARY ORGANIZATION ATTENDANCE Heritage Place 7 Boys & Girls Club 1 5 Unocal 4 Phi Delta Kappa Fraternity 30 Total 56 FEBRUARY Junior Achievement of Alaska 1 0 ADEC 20 U of A Marine Advisory Board 25 Tesoro 30 Phi Delta Kappa 50 Total 135 MARCH Kenai Fire Dept 1 0 Awareness Corporation 75 Merill Lynch 48 Central Peninsula General Hosp 60 Merill Lynch 1 2 ADEC 6 0 West Side Task Force 1 4 Kenai Peninsula Borough 1 2 Total 291 APRIL Kenai River Festival Board of Realtors Division of Forestry Kenai Police Dept West Side Task Force Cook Inlet Keepers Kenai River Festival Governor's Children Cabinet Alaska's People Mannatech Natural Foods KPBSD DEC-Environmental Health Alaska Division of Parks KPBSD-Assessment Department Kenai River Festival B & B Association Total 10 25 6O 40 15 50 8 100 100 60 35 25 30 50 10 40 658 MAY JUNE Kenai Visitors & Cultural Center Meetings & Conferences- 1997 ORGANIZATION' ATTENDANCE AK SOA Quarterhorse Assn 2 5 B & B Association 40 Board of Realtors 25 Kenai Cultural Council 1 2 Elder Hostel 4 0 Kenai Peninsula Historical Society 40 Kenai River Festival 7 United Way 1 5 Tesoro 40 Primerica 1 5 ADF&G 30 Kenai Art Guild-Banner Reception 40 McCarthy Retirement 100 Kenai Native Association 120 B & B Association 40 Wilderness Way 60 Kenai River Festival 8 Primerica 3 Nikiski Elementary Staff 30 Total 690 Cultural Council Birch Bark Classes Total 12 13 25 JULY City of Kenai Phillips Petroleum Total 5O 40 90 AUGUST FAA Alaska Municipal League Total 6O 4O 100 SEPTEMBER United Way Father Oleksa Taiwan Fish Delegation Volcano Learning Center Bed & Breakfast Assoc. Idaho Students/School Group AK Correctional Industries KP Women's Political Caucus RID AK Child Sexual Abuse Dames & Moore City of Kenai Parks & Rec Total 35 8O 25 12 3O 35 12 55 2O 25 10 339 Kenai Visitors 8: Cultural Center Meetings & Conferences- 1997 OCTOBER NOVEMBER ORGANIZATION ATTENDANCE KPBSD 1 50 Kenai Cultural Council 1 0 Volcano Learning Center 1 2 Korean Delegation 1 0 KVCB Work Group 1 1 Challenger Learning Center 5 Total 198 Volcano Learning Center 1 8 Kenai Cultural Council 1 0 State Chamber Exec. Comm. 3 5 Unocal 2 0 Central Peninsula Gen. Hospital 25 Unocal 8 Unocal 8 AK Music Educators Assoc 500 Total 624 DECEMBER ADEC 2 0 Kenai Cultural Council 8 Love Inc. 5 0 Volcano Learning Center 1 0 KVCB Christmas Gathering 2 5 Sausedo Reception 5 0 Total 163 Total Meeting Attendance for 1997- 3,369 Kenai Visitors & Cultural Center Meetings & Conferences- 1998 JANUARY ORGANIZATION ATTENDANCE Challenger Learning Center 5 SOA/Div Emerg Serv 1 05 Kangas & Co. 2 5 Volcano Learning Center 1 2 Bed & Breakfast Assoc 30 Kenai Medical Assoc 8 Tesoro 28 KPBSD 4 8 Challenger Learning Center 1 0 Total 271 FEBRUARY Challenger Learning Center Unocal Kenai Peninsula Art Guild Volcano Learning Center Nikiski High Seminar Frontier Business Machines Challenger Service Club Total 14 3O 5 15 32 5 5O 151 MARCH Volcano Learning Center Boys & Girls Club Alaska Humanities Forum Challenger Learning Center Challenger- Banquet FAA Total 10 2O 11 4 85 20 150 Total Meeting Attendance for 1998 To-Date = 572 Membership Highlights Recap / Program Changes Over the past two years, the Kenai Visitors and Convention Bureau's membership has held steady between 210 - 225 members. In 1997, KVCB staff met regularly to discuss ways of improving the overall membership program. The philosophy, that membership is not any one department or individual's responsibility, but the interest and responsibility of all KVCB employees was set forth. As a result, the Bureau has: · Spotlighted Kenai-based businesses in the Kenai Visitors & Culture Center's lobby by grouping these brochures together in a more prominent place. · Worked to improve overall communication with members. KVCB redesigned and added information about the organization to its membership application, streamlined its membership directory which goes out to all visitor inquiries, improved and personalized all .response letters to members and other interested parties, and placed a "communication log" ~n each member file as a means of keeping all staff abreast of important news from and about our members. · Introduced a new 1998 Leads Program which received a good response among the membership. There are 54 members currently enrolled in the more streamlined program. · Published the KVCB newsletter, containing tourism information and other news vital to our member businesses, on a more regular schedule (six times per year). The "Member Spotlight" became a regular feature of each edition. · Hosted an "End of Summer - Take A Breather" Membership Mixer in September, 1997. · Devised monthly membership reports detailing member activity such as new members, renewing members, dropped members, etc. Reports are distributed to the Board of Directors and staff to keep everyone up-to-date. Goals for 1998 In the months to come, KVCB will continue to improve member communications and promotions through the following: · Increasing advertising capabilities and extending coverage of our member businesses through the future KVCB web site and traveling trade show display. · Hosting 1998 "End of Summer- Take a Breather" Membership Mixer (tentatively set for September). · Conducting a KVCB staff FAM (or Familiarization Trip) including several member hotels, motels, cabins and lodges. · Continuing to improve upon the Membership Directory (possibly adding 800 numbers and URL's where space allows). · Reviewing the efficiency and organization of our computer system and membership database. · Examining membership retention rate through newly developed membership reporting. Kenai Visitors 8: Convention Bureau Memb'e rship as ¢3-31-98 Accommodations & Tours Alaskan Style Adventure Alaska Aksala Bunk & Breakfast Alaska Airlines Alaska Association for Historic Preservation Alaska Campground Owners Association Alaska Creative Vacations Alaska Gift & Gallery Alaska Historical Society Alaska Hotel & Motel Association Alaska Mountain View Cabins Alaska Railroad Alaska Rivers Company Alaska SeaLife Center Alaska Seawatch Lodging Alaska Troutfitters Alaska West Air Alaska Wildland Adventures Alaska's Best Travel Alaska's Lake Clark Inn Alaskan Adventure Connections Alaskan Fishing Adventures All Alaska Outdoors, Inc. Altland's Kenai Guide Service Anchorage Convention & Visitors Bureau, Inc. Anchorage Daily News Anchorage R¥ Park AST Travel B&B Association of the Kenai / Soldotna Area Bay View Inn Beaver Creek Cabins Bed & Breakfast Cottages Beluga Lookout RV Park Betty's RV Park Big Sky Charter & Fishcamp Birch Ridge Golf Course & Cottages Birch Tree Gallery Bo's Fishing Guide Service Captain Bligh's Beaver Creek Lodge Captain Mike's Charters Central Peninsula Subway, Inc. Challenger Learning Center of Alaska Charley Charters City of Kenai Clearwater Air, Inc. Clearwater Creek Camp CnK Computer Solutions Concepts for the Visitor Industry Cook Inlet Ferry Cook Inlet Region, Inc. Cooper Landing Floating & Fishing Company Corporate Express Alaska Country Foods Country Liquor Crooked Creek Bed & Breakfast Crooked Creek RV Park D J's Log .Cabins Dan's Alaskan Sportfishing Ventures Daniels Lake Lodge Bed & Breakfast Day's Catch Alaska Seafood Market Dere's Lodge & Family Charters Destinations In Travel Diamond M Ranch B&B and RV Park Dogfish Bay Sportsmans Lodge Don Jose's Mexican Restaurant The Duck Inn Eagle Rock Enterprises Echo Lake Lockers Eide's Guide Service Eldridge Haven Bed & Breakfast ERA Aviation, Inc. Fields Fantasy Fishing & B&B First National Bank of Anchorage Fish On Inn & RV Park FISH ON! With Gary Kernan Foster Fishing Adventures Fred Braun's Lakeside Lodge Funny Moose Vacation Rentals G & M Chevron Gallery 25 Good Books & More Great Alaska Fish Camp & Safaris Greatland Guide Service Gulls Landing Bed & Breakfast Hallo Bay Camp Harbor Terrace Inn & Key's Wilderness Outpost Harborside Cottages Hi-Lo Charters & Riverside Lodge High Adventure Air Charter Homer Ferry Terminal Homer Stage Line Ididaride Sled Dog Tours Inlet Taxi Jacobsen's Guide Service Johnson Bros. Salmon Guides & Outfitters Jughead Salmon Charters Kachemak Bay Lynx Kasilof RV Park Keetah Fish Camp Kenai Chamber of Commerce Kenai Chrysler Center, Inc. Kenai Custom Seafoods Kenai Fjords Tours, Ltd. Kenai Golf Course Kenai Kings Inn Kenai Visitors & Convention Bureau Membership Kenai Legend Lodge Kenai Magic Lodge Kenai Medical Center, Inc. Kenai Merit Inn Kenai Peninsula Tourism Marketing Council Kenai Princess Lodge Kenai River Lodge Kenai River Raven Bed & Breakfast Kenai RV Park Kenai Senior Center Kenai Wash & Dry Kenaitze Indian Tribe, IRA King of the River Kodiak-Katmai Outdoors, Inc. Koob Chiropractic Krog's Kamp Krueger's Alaskan Big Game Guides Lake Clark National Park & Preserve Land's End' Land's End RV Park Log Cabin Bed & Breakfast Inn Longmere Lake Lodge Bed & Breakfast Longmere Lakeside Bed & Breakfast Loon Lake Resort Lure of Alaska Images Mackey Lake Bed & Breakfast Mackey Lake Co. Major Marine Tours Malston's, Inc. Mat-Su Convention & Visitors Bureau Midnight Sun Guide Service Moose Hollow Bed & Breakfast National Bank of Alaska Natron Air New Peking Chinese Restaurant North Peninsula Recreation Service Area Northland Gallery Nuka Island Cruises Ocean Shores Motel Old Town Village Old Town Village Restaurant Orca Lodge Overland RV Park & Gifts Paradisos Restaurant Parson's Lake Lodge Bed & Breakfast Penelope's Pig Pen Peninsula Center Mall Peninsula Clarion Peninsula lnsta Care Peninsula Oilers Baseball' Pete's Fishing Guide Service & Lodging Phillips Cruises & Tours Planit Alaska! Posey's Kenai River Hideway B&B Puffin Place Studios & Suites R. W.'s Fishing & Sportsman Condos Raven's Nest Bed & Breakfast Reel 'Em Inn Cook Inlet Charters Renown Charters Resurrect Art Coffee House Gallery Riddle's Guide Service & Lodge Riverside House Ron Fay's Moose Creek Lodge Ron's Alaska Lodge Sadie Cove Wilderness Lodge Salmon Cache Salmon Run Bed & Breakfast Saltry Inc. & Kachemak Bay Ferry Sandie's Screaming Eagle Scenic Mountain Air, Inc. Seldovia Chamber of Commerce Seldovia Lodge . Seward Bus Line Seward Windsong Lodge Shandy & Sons Charters & Cabins Ship To Shore Tours Silver Salmon Creek Lodge Soldotna Chamber of Commerce SouthCenteral Air, Inc. The Sports Den Stan Stephens Cruises Swiftwater Bed & Breakfast Tacklebuster Halibut Charters Tall Tales Charters Talon Air Service, Inc. Tanglewood Bed & Breafast Tesoro Alaska Petroleum Company Tesoro Northstore Company 7-11 Thai Lotus Restaurant The Fish Hut Through The Seasons Restaurant Totem Ocean Trailer Express, Inc. Tours On the Kenai Toyon Villa Apartments Tundra Tours & Top of the World Hotel Unalaska/Port of Dutch Harbor CVB Uptown Motel Weigner's Backcountry Guiding Westmark Hotels, Inc. Whale Watch Bed & Breakfast Whiskey Gulch Taxidermy Whitewater Expeditions William Heath Yute Air Revenue Detail Kenai. Visitors & Convention Bureau Actual FY 97 (July 1, 1996- June 30, 1997) Projected 1998 (Jan. 1, 1998- Dec. 31, 1998) Fundraising $ 85,200 $125,000 City of Kenai (professional management services/ meetings/conventions grant support) $ 75,000 $ 60,000 KVCB memberships/programs $ 19,804 $ 19,500 Donations Box revenue $ 8,568 $ 12,000 Facility rental fees $ 6,885 $ 7,000 Retail sales/misc, income $ 1,837 $ 13,000 Interest $ 2,570 $ 2,600 $199,864 $ 239,100 Notes: All figures are rounded. The Bureau changed its fiscal year in 1997 and now operates on a calendar year budget. Fundraising income is an estimate only. Money raised through the Bureau's Charitable Gaming Permit is irregular at best. Estimates are based on current State of Alaska regulations and local market conditions which are subject to change at any time. Income from the City of Kenai is based on KVCB's current professional services contract & meetings/conventions grant. As the City prepares its FY 99 Budget (effective July 1, 1998) these amounts could vary. KVCB's Financial Statement (compilation report) for FY97 has been prepared by the firm of Mikunda, Cotrell & Co. CPAs and submitted to the City of Kenai under separate cover. Expense Detail Kenai isitors & Convention Bureau Actual FY 97 (July 1, 1996- June 30, 1997) Projected 1998 (Jan. 1, 1998 - Dec. 31, 1998) Personnel / Payroll Taxes Advertising / Promotional Expense Operating Expenses $145,128 $167,200 $ 42,000 $ 35,000 $ 38,285 $ 36,900 $ 225,413 $ 239,100 Notes: All figures are rounded. Personnel covers all full-time, part-time, and seasonal staff and does not include any staff associated with Bicentennial Bingo. There are 5 full-time employees, and one part-time bookkeeper. Seasonal staff are hired every summer. There is an active volunteer program. The building operates 7 days per week, mid-May through October 1. None of the employees receive health or retirement benefits. Advertising/Promotional Expense includes all print advertising, graphic design fees, photography fees, community advertising, trade shows, web page design & maintenance, and postage for visitor inquiries & mailings on the City of Kenai. FY 97 advertising expenses included an additional $20,000 in development and printing costs associated with KVCB's new full color brochure ( 50,000 copies ) on the City of Kenai. This expense was covered by a grant from the City of Kenai which was received in FY 96. Operating Expenses includes costs of supplies, telephone, professional fees, travel, equipment repairs, general postage, printing, and costs related to the Cultural Center. Utilities, building maintenance & repairs, and janitorial are provided by the City of Kenai and are not included in the numbers above. KVCB's Financial Statement (compilation report) for FY97 has been prepared by the firm of Mikunda, Cotrell & Co. CPAs and submitted to the City of Kenai under separate cover. Kenai Visitors and Convention Bureau Affiliations The Kenai Visitors and Convention Bureau, Inc. belongs to the following organizations: · Western Association of Convention & Visitors Bureaus · Alaska Association of Convention & Visitors Bureaus · Kenai Peninsula Tourism & Marketing Council · American Association of Museums We also exchange memberships with: · Kenai Chamber of Commerce · Anchorage Convention & Visitors Bureau · Soldotna Chamber of Commerce · Mat-Su Convention & ViSitors Bureau · Unalaska / Dutch Harbor Convention & Visitors Bureau · Alaska Hotel & Motel Association TOURISTS ... are these guys an.d · Well-educated College graduates (25%) Attended graduate school (27%) · Moderately well-to-do Average household income $60,000 · Average Age 50 ~ · Gender About half female; half male. · Employment About half are employed (52%) · Where They Come From United States (83%) Canada (10%) Overseas (7%) · Reason for Visiting Vacation (72%) Visiting friends & relatives (11%) On business (10%) Business and pleasure (7%) DEMOGRAPHIC CHANGES AMONG VISITORS -1 AGE INCOME RETIRED VISITOR GROWTH ... Alaska vxsa[ors. ANNUAL VISITOR GROWTH (IN MILLIONS) I-"~- SUMMERt I 1 I I I I I I I t I t An estimated 1.2 million visitors travel to Alaska every year m about 70% of which come during the expanding "peak" summer season, May through September. The past two decades have seen tremendous growth in the number of visitors to Alaska. However, the rate of growth has declined in recent years. Annual growth between 1989 and 1994 averaged 10%. In 1993 and 1994, the number of visitors jumped 12% each year. Visitor volume increased 4% in 1995 and an estimated 3% in 1996. For insight into why growth is slowing, read on inside ... visitors :, g,o? Alaska's. tourism~j industw'~ is truly statewide- It, s no wonder ... our vast and varied territory offers com- pletely different experiences, depend- ing on the region. That's probably one reason Alaska gets so many repeat visitors. It's just not possible to see it all on one trip. According to state stud- ies on visitor arrivals, about 20% of Alaska's current-year visitors have traveled here before. 25 MOST VISITED ATTRACTIONS (in % of Visitors) Inside Passage Portage Glacier Mendenhalt Glacier- Ketchikan Totems Denali/McKinley Skagway Gold Rush District Glacier Bay Anchorage Museum Transalaska Pipeline Sitka's Russian Church University of Alaska Museum Sitka National Historical Park Prince William Sound Kenai River Alaska Highway Alaska State Museum Columbia Glacier Chugach State Park Resurrection Bay Valdez Pipeline Terminal Lake Hood Air Harbor Alyeska Ski Resort Chena River Trips Alaskaland College Fjord 46 44 4O 4O 36 35 31 26 24 22 2O 2O 2O 2O 19 17 16 15 15 13 13 13 13 12 12 SPREADING THE WEALTH ... How do they Alaska's visitors do a lot of things --from touring the state's metropoli- tan hubs to enjoying Alaska's great outdoors. According to the latest stud- ies, the following are our visitors' favorite things to do (The % range indi- cates the region with the lowest to highest participation). Activity % Participating Shopping 49-81% Visitor Information Centers 58-71% Restaurants/Nightlife 52-70% Wildlife Viewing 37-58% City Tcurs 32-54% Day Cruises 25-29% Bird Watching 17-29% Hiking 13-22% Flightseeing 5-27% Freshwater Fishing 7-18% Rafting 2-13% Hunting 0-1% MOST ABOUT HALF SOME LITTLE REGIONAL VISITATION As a percentage of all annual summer visitors ~LASKANS' QUALITY OF LIFE ... flow do from visitors? Alaskans want what visitors want -- reliable transportation, adequate services along trans- portation systems, and a variety of ways to experience Alaska. Demand from visitors has been the catalyst for improvements in all three areas. · Road Improvements. Visitors pay nearly $8 million a year in gasoline taxes. For every dol- lar paid in federal gas taxes, Alaska gets at least $5 back from the feds to improve roads, trails and the marine highway system. · Air Transportation. Major airlines have responded to visitor travel needs by offering more regular air service to dozens of communities across the state. In rural Alaska, a number of tourism businesses are partnering with public agencies to improve safety and access to remote airports. · Rail Transportation. Visitors and tourism businesses generate nearly $9 million each year for the Alaska Railroad, a self-sustaining public entity. The increase in visitor use and revenue has been the impetus behind an expanded passenger schedule and service to more areas. · Marine Highway. Non-residents spend about $20 million on Marine Highway passage. Again, greater demand has spurred a more conducive schedule and reservation system. · ~ Enhanced Public Recreation. Visitors support recre- ) ~. ational enhancement efforts of public agencies. For instance, the Alaska Department of Fish & Game gets over $12 million each year from non-res- ident licenses and permits ... money spent on building our resources. Alaska State Parks gets about $600,000 each year from user fees and permits paid by visitors and tourism businesses ... again money used to maintain and improve park facilities. · New Experiences. Tourism businesses invest hundreds of millions of dollars each year to develop or improve lodges, restaurants, adventure excursions, marine and flightsee- lng charters, cultural and historical attrac- tions and other activities that residents also enjoy. · New Dollars for Local Governments. Visitor activity generates about $54 million for city and borough governments through sales taxes, bed .,,,) taxes, property taxes and other fees. That means more money for local services and · · reduced mill rates for property owners. · Total $52 Total $70 million VISITOR VOLUME ASIDE ... y? is the Alaska tourism industr Pretty big -- the visitor industry is Alaska's fastest-growing. It's the third biggest eco- nomic contributor, and second biggest employer in the state. Number One Growth Industry · Tourism remains the state's fastest growing industry, both in terms of visitor volume and tourism business start-ups. · Tourism is truly statewide. It is a leading industry in Southcentral, Southeast and Interior Alaska; and is a growing industry in the Southwest and Far North regions. Number Two Employer · Tourism supports 27,000 jobs during the peak April-to-September season, and employs 15,300 Alaskans full-time, year-round. · Tourism activity impacts another 52,000 jobs in other sectors of the economy statewide. · With an 84-percent local hire rate, the visitor industry employs the highest percentage of Alaska residents, compared to all other industries. Number Three Economic Powerhouse · Visitors and tourism businesses generate $1.6 billion each year in revenues. Visitors spend nearly $700 million directly in-state. An additional $900 million is spent on trav- el to and from the state, much of which comes back to Alaska in landing and docking fees, fuel taxes, wages, capital investments and other expenditures by visitor industry businesses. · On average, each visitor spends about $714 in state, per trip. Summer visitor spend- ing has grown 82% since 1985; and per-person, per-trip spending has increased 30% over the same time period. · About $124 million is contributed each year to state and local governments through taxes, fees and other assessments paid by visitors and tourism busi- nesses. About $52 million of that goes directly to the state, while $54 million goes directly to municipal and borough treasuries. · Tourism enterprises invest heavily in Alaska, spending hundreds of millions of dollars annually on capital expenditures, construction and equipment. ,, , 1985 The Big Business of Tourism is Based in Small Business · Small business accounts for 90% of the industry. · About 6,000 Alaska business licenses can be attributed to travel and tourism. · There is some indication that the growth in the number of tourism business- es is surpassing the growth in visitors. For example, the Alaska Bed & Breakfast Association reports there are over 2,000 B&Bs statewide. The Alaska Campground Owners Association says a good number of new prop- erties are coming on line every year. Sportfishing lodges have increased from 15 to 150 in the past 20 years. This proliferation is not surprising given tourism's entrepreneurial nature and tourism's reputation as a bright spot in the economy. · ~RIMING THE PUMP ... vi.sitors to Alask Cooperative Marketing. -- Like any "product," tourism busi- nesses need to market themselves. What is different about tourism is that consumers need to be enticed to an area before individual businesses- such as a bed & breakfast or gift shop -- can bring them directly to their door. Thus, just about every country, state or city engages in some form of col- lective marketing in which the destination is the featured prod- uct. Often this destination marketing is coordinated and funded by government. In Alaska, the private industry has participated with state government to fund and implement generic marketing cam- paigns. This "cooperative marketing" allows the tourism industry to collectively reach the broad national and international markets that would be too costly for one business to reach alone. And, at the local level, convention & visitors bureaus, chambers of commerce and other community organizations participate by cooperatively marketing their own regions to visitors that are first attracted by statewide efforts. Competition is Increasing.- Alaska is also losing ground due to increased competition from other states, Alaska is Losing Ground. g Since 1989, state funding for tourism programs has declined by 60%, from $15 million in FY90 to $6.7 mil- lion today. At the same time, other states have increased their tourism romotion by 26% in the last five years. State tourism spending by .ne Alaska Tourism Marketing Council (ATMC) and Division of Tourism countries and new destinations. While our most direct competitors are foreign countries, other states and even cities are outspending Alaska in terms of promotion and advertising. The result is an Alaskan industry at a com- petitive disadvantage. (DOT) combined has been: FY90 $15,029,050 FY91 $12,446,571 FY92 $10,526,171 FY93 $10,933,387 FY94 $10,913,338 FY95 $8,038,963 FY96 $8,384,047 FY97 $7,990,100 FY98 $6,728,950 If the 1997 budget process is any indication, funding support for tourism will continue to decline. Last session pre- $35 $30 $25 $20 $15 $10 $5 $0 TOP 20 STATE TOURISM BUDGETS, 1997 In millions of dollars 1991 Alaska ranked 7th 1997 Alaska ranked 20th IL HI TX PA VA FL MA SC LA NY TN MO MS WI MI AR MN MD NC AK sented a virtual roller coaster ride for the industry. One version of the state budget eliminated the DoT; another restructured all tourism pro- grams and combined the ATMC and DoT; while yet another proposal reduced the Division of Tourism into an "Office of Tourism." In effect, tourism restructuring was occurring 'through the budget process, ~tther than through thoughtful planning and discussion with the indus- 'try. Given the legislature's increasing focus on budget cuts, we can Growth Rate Is Declining. m Decreasing market competitiveness is taking its toll on Alaskan tourism businesses. While overall visitor num- bers have contin- ued to rise, the rate of growth has slowed. Some segments of the industry- most notably highway-dependent enterprises -- are experiencing the first downturn, with highway traffic falling for the second year in a row. The visitor industry believes that state government should continue to pursue its role of promoting economic development by investing in tourism, as it does for Alaska's other basic industries. realistically expect the state's tourism program to remain a target for further reductions. KEEPING THEM COMING ... is marketing the to generating north-bOund travel? Absolutely not -- A trip to Alaska takes a lot of planning, and a good chunk of money. So getting people to make the trip means convincing them that it's worth their while (marketing) and then delivering on the goods (providing a quality experience). Alaska certainly has its work cut out on both counts. Future expansion of the visitor industry must address many chal- lenges while also providing new opportunities. Creating new business opportunities requires infrastructure, government policies that are conducive to business, access to public lands, and hospitable resi- dents who welcome visitors and delight in sharing Alaska. Some of the challenges the industry currently faces are: · Traveler Perceptions. Results from a recent study commissioned by the Alaska Tourism Marketing Council were a mixed bag. The good news is there are about 18 million U.S. adults who are "high potentials" for visiting. The bad news is that many of these would- be visitors think travel to Alaska is too costly and the weather is too cold. Those are tough perceptions to overcome. · Time and Distance. Alaska's very location may cause travelers to postpone their trip. Surveys show that Americans in particular are seeking shorter vacations, closer to home. This pervasive trend increases the difficulty in drawing travelers up north. · Tourism Taxation. Visiting Alaska is expensive and is comparable to the cost of an adventure tour to Southeast Asia, Costa Rica, Scandinavia, Nepal, China, Italy, etc. In recent years, the traveler has become an increasing revenue target as governments seek to impose taxes on the voice-less, non-voting visitor, thereby making Alaska less attractive as a destination. Communities have sought ways to fund local government through bed taxes (up to 9%) and other assessments on visitor activities. At the state and federal level, governments have increased park entrance and camping fees, aviation and tour bus fuel fees, and non-resident fishing and hunting permits. Recent legislative proposals seek to impose fur- ther taxes. · More Slices from the Same Pie. As other industries decline, more residents and communities are looking to tourism to replace lost income. The result is that tourism businesses are entering the mar- ket at a faster rate than visitor growth. Expectations for new jobs and profits will be difficult to meet without a boost in visitor num- bers. · Expanding Infrastructure. The state has many infrastructure challenges to meet the basic needs of our visitors. These include road, air and marine access to visitor attractions and communities as well as adequate rest stops along our road system. WHY THEY HAVEN'T VISITED Biggest ReaS°nsA'm°ng' Potential Visitors:.. 57% 42% 33% 25% · Increasing the Range of Visitor Experiences. Alaska is largely made up of public lands and there is growing pressure to further restrict commercial purposes of all kinds in these areas. Tourism businesses are working with public land managers to facilitate responsible development while maintaining the wild and scenic nature of our environment. The need for increased access is clear- ly demonstrated by one of Alaska's premier attractions, Denali National Park, where visitation demand has reached current capacity. Improved access to areas such as South Denali, Wrangell-St. Elias National Park and Prince William Sound will help relieve congestion at Denali and other popular locations within the state. This will benefit residents, too, by providing new business opportunities and new experiences for in-state travel. · Enhanced Wildlife Viewing. Many visitors come for the opportu- nity to view wildlife, but they are often disappointed. While there are some excellent viewing spots in the state, most are not easily accessible due to the cost of air access. To meet visitor expecta- tions, Alaska must create wildlife viewing areas that are readily accessible and developed in an environmentally sensitive manner. The Alaska Visitors Association has created a long-range strategic plan (Destination: Alaska) that addresses many of these challenges. With responsible planning, Alaska can become a world-class destine tion of unparalleled natural beauty and cultural diversity; a place that offers a spectrum of high quality experiences for anyone interested in visiting. ~UBLiC OPINION ... What do By and large, Alaskans think tourism is good. -- Public opinion poll after public opinion poll has shown that Alaskan residents believe tourism is an important part of Alaska's economy. .... ab tourism The most recent survey, a statewide March 1997 Minute Poll of 400-plus Alaska voters, indicates that tourism is seen as a positive and promising industry for the state. When asked which of Alaska's industries is currently the most important to the state's economy, half picked tourism as their first or second choice. When asked which one industry they would like to see grow in the next five years, tourism ranked highest with 54% of the first and second choice votes. RESIDENT VIEWS ON "MOST IMPORTANT" INDUSTRY In percentage of those who selected an industry as either their first or second choice [Oil/Gasl !Tourisml I Fishingl i Mining [ I Timber I Other RESIDENT VIEWS ON INDUSTRY THEY WOULD LIKE TO SEE GROW I Oil/Gasl I Tourisml I Fishingl [ Mining 1 I Timberl I'other'l "Think about the future, 10-15 years from now. Which industry do you think will be most important to Alaska's economy then?" Tourism --- 44% Oil & Gas---36% Fishing --- 13% Mining --- 4% Timber--- 1% Decima Research Survey of 300 Alaskan adults October 1994 8 FOR MORE INFORMATION ... Who ....... ...... in Alaska? The Alaska Visitors Association. --Incorporated in 1951, the Alaska Visitors Association (AVA) is a statewide organization representing the common interests and concerns of all components of Alaska's visitor industry. As a trade association, AVA: · Provides tourism businesses and organizations with a collective voice, communicating the industry's per- spective during land management, transportation planning and other public policy processes; · Develops strategic plans to facilitate responsible growth of Alaska's visitor industry; · Coordinates private sector efforts to promote travel to and within the state; · Delivers professional training, networking opportunities, and other cost-saving benefits to its members; · Provides a grassroots forum for communication and problem-solving at the local level through chapter organizations in Anchorage, Fairbanks, Juneau, Ketchikan and the Pacific Northwest. Established as a 501(c)6 non-profit, AVA is funded entirely by private sources, including proceeds from membership dues and annual fund-raising events. Its some 650 member businesses employ over 25,000 Alaskans. For more information on the Alaska visitor industry, AVA and/or association membership, contact the AVA office at the address/phone below. Note: Sources for the statistical data presented in "Tourism Wise" are available for review at the AlasRa Visitors Association Resource Library. Produced as a Public Service by the ALASKA VISITORS ASSOCIATION 3201 'C' Street, Suite 403 Anchorage, Alaska 99503 (907) 561-5733 · Fax (907) 561-5727 Email: ava@alaska.net Web Site: http://www, visitalaska.org MEMORANDUM Mayor John Williams and Councilpersons FROM: Kenai Advisory Library Commission DATE: April 7, 1998 RE: Budget Request for Sunday Hours The commissioners have reviewed information concerning the extension of library hours to include Sunday openings. We offer the following points for consideration by council members. · Sunday openings in April for 1997 and 1996 averaged 112 patrons per Sunday. These Sunday hours were staffed by volunteers from Friends of the Library along with one volunteer from the salaried staff members. Advance advertising was minimal. · During 1997-98, 28% of postcard comments forwarded to Mayor Williams and the council included requests for Sunday library hours. · A 1996 survey of library patrons included numerous requests for expanded hours, specifically Sunday openings. The library staff receives repeated calls inquiring about Sunday library hours. · During the 1996-97 fiscal year, the total gate count of patrons was 87,912. This figure, again, shows an increase over previous years, as well as demonstrating the popularity of this public facility. The Kenai Community Library is a valuable resource for public schools and our local college. At this time no library in the area is open on Sunday. Our library could fill this vacancy at minimal expense. The Kenai Recreation Center maintains Sunday' hours from 1:00 - 10:00 p.m. with a staff of four employees. It is certainly of equal importance that the community be able to utilize library facilities which may be provided at a much lower cost. Sunday hours are important to families, students, and patrons with jobs that preclude library usage during the remainder of the week. The Library Advisory CommissiOn unanimously recommends that sufficient money be included in the 1998-1999 budget to allow operation of the Kenai Community Library on Sundays. cc: List council members BUDGET WORK SESSION APRIL 8, 1998 KENAI SENIOR CENTER 7:00 P.M. AGENDA ITEM 1' BOROUGH PRESENTATION/PERSONAL PROPERTY TA~ CHANGES ITEM 2' OVERALL BUDGET REVIEW- City Manager Ross and Finance Director Semmens. ITEM 3' DONATION REQ~T PRESENTATIONS: ae g. h. i. j. k. 1. Industry Counts Association - Appreciation Day Picnic United Way- Helen S. Donahue, Executive Director Kenai Community Library- Holiday Open House Boy Scout Troops 152 and 652 - Flags. KCHS Hockey Booster Club Peninsula Winter Games Kenai Peninsula Youth Court, Inc. Kenai Peninsula Food Bank, Inc. Kenai Alternative High School- Graduation donation. Kenai Central High School - Graduation donation. ALPAR Litter Control Kenai River Festival ITEM 4: DEPARTMENT BUDGETS Informational Items: d. RR memorandum regarding Dip Net Fishery. 11 / 6 / 97 United Fishermen of Alaska letter regarding membership. Resource Development Council for Alaska, Inc. letter regarding membership. 1/28/98 After-the-Party Holiday Party Meeting Minutes. KENAI CITY COUNCIl, BUDGET WORK SESSION APRIL 8, 1998 KENAI SENIOR CENTER 7:00 P.M. COUNCIL PRESENT: Williams, Bookey, Smalley, Measles, Swarner, Bannock (arriving at approximately 8'50 p.m.) COUNCIL ABSENT: Moore. STAFF PRESENT: Frcas, Semmcns, Porter, Graves, Frates, DeForest, Walden, Komelis, Lawyer, Morris, Holland and Elson. OTHERS PRESENT:, David Lucas (Peninsula Clarion), L. Measles {Kenai Chamber), Jim White {KCHS Hockey), S. Little (Boys/Girls Club), Aleja DeVito and other representatives from KPB Finance Department), E. Claussen, Lorrene Forbes/Bob Peters {Library Commission), Helen O~)onnell (United Way), Gene Brookman/Linda Parker {Food Bank). Opening Remarks: Mayor Williams explained no direct actions would be taken on budget items during this work session. He noted a presentation regarding sales tax would be made by representatives from thc KPB Finance Department, Finance Director and City Manager Ross would present an overview of the budget, and then council would listen to requests for donations. SALES TAX PRESENTATION: Finance Director Jeffrey Simmins of the Kenai Peninsula Borough was introduced, as well as Aleja DeVito who had been contracted by the Borough to develop the presentation. Other representatives of the Borough Finance and Assessing Department introduced were Troy Tankersley, Sales Tax Department; Erin Lockwood, Sales Tax Department; DeRay Jones, Auditor; Terri Eubanks; and Jim Lawyer, Assessor. DeVito gave a presentation regarding the sales tax system, how monies are collected and distributed, general code requirements, audit processes, individual rights, and changes to the property tax code. CITY OF KENAI BUDGET OVERVIEW:. Finance D/rector Semmens passed out a packet of information which included FY 99 revenue and expenditure summary of all funds; schedule of COLA vs. CPI, budget projections for the general fund; municipal assistance and revenue sharing; and, recaps of the general fund for FY 99, including special revenue funds and enterprise funds. Revenue & Expenditures/Summary of All Funds:. Total expenditures for the year are $12.2 million, revenues $11.5 million, and the deficit is close to $700,000, but is moderated by the credit for depreciation. At the end of the year, the city should have approximately $30 million in fund balance {which is a very healthy fund balance). Revenue Sources: Revenue sources are similar to last year, they expect 31% of the revenues from taxes. Other sources are water/sewer fees, interest, transfers in, and contributions from fund balance (the same as last year). Expenditures: Expenditures are similar to last year. As expected, personnel services (wages) is about half of the expenditure budget. Schedule of COLA from 1984 through 1998 vs. CPI: The CPI used is the Anchorage CPI. Last year, there was no COLA adjustment and the CPI for Anchorage increased 3% during 1996. The City lags about one year. In 1997, the most recent CPI available, Anchorage increased 1.2 %. There is about a 4.2% increase since the last COLA adjustment and the 1999 budget proposes a 2% COLA. Noted was that under any of the cumulative differences of 15, ten or five years, the COLA is a little bit behind Anchorage CPI. Budget Project - General Fund' The Fiscal 98 budget projection was revised to show a $22,000 increase in sales tax and an increase in fish tax estimate by $40,000. The interest revenues were also amended, which recognizes the transfer out of $1.5 million to the equipment replacement fund. For the FisCal 99 budget, assessed values which drive the property tax revenues, are up slightly (based on Borough calculations, but are not final due to adjustments being made through the year). However, the $329,138,000 projected will be close and any adjustment would result in less than a $10,000 variance. Sales tax is projected for a 2% increase. In regard to state revenues, it was learned the Department of Community & Regional Affairs would be taldng a hit and five percent will be cut from the Municipal Assistance & Revenue Sharing. This equals an approximate $27,000 decrease. Fish tax is estimated to decrease from $200,000 to $120,000 (based on information from Fish & Game that the 1998 value of catch will be 60% of the 1997 catch). This year, $95,000 is expected from ambulance fee revenues and $100,000 next year. At this time, there are delinquent, uncollected ambulance fee revenues of $114,000, although the City's policy is not to aggressively collect these delinquent fees. However, the procedure includes reporting to a credit bureau which seems to be getting results. Interest revenues are down due to the transfer of $1.5 million to the equipment replacement fund. The revenue is based on an interest rate of 5.7% which is approximately where the two-year treasury note is today. Smalley asked if the five percent cut to Municipal Assistance and ReVenue Sharing was the same potential cut expected for the Safe Communities program. Smalley added, the cut to the Safe Communities program is to be five to seven percent. Semmens stated, the programs are the same and he thought, up to this week, there was a commitment to hold those at last year's level. Smalley noted, the commitment was from Representative Phillips, Senator Miller and Governor Knowles. Williams noted, the City began receiving $1.5 million in assistance and revenue sharing, but that amount has steadily decreased over the years. This year, with the $27,000 cut, the amount the city will receive is $504,000 (both Municipal Assistance and Revenue Sharing). Williams continued, last year the Legislature seemed to have made an agreement to not cut Municipal Assistance and Revenue Sharing. Now it has been learned there is no deal. As a result, a community dividend program is hoped to be developed which will fund municipalities from the losses taken in Municipal Assistance and Revenue Sharing. To guarantee funds set aside for such a program will take a constitutional amendment which will need a vote from the people. He explained, a statutory amendment can be made by the Legislature, but not necessarily held from Legislature to Legislature. Revenues to General Fund' They are very similar to those last year. of revenue. Sales tax continues to be the largest source Expenditures to General Fund: The current budget shows a deficit of $646,356 because encumbrances from the year prior have been rolled over and added to, without any additional revenue source. However, year after year, the large budget deficits don't materialize partially due to governmental accounting rules and room in the budget. This year, administration is trying to estimate the lapse in the budget so that when the financial statement comes out under generally accepted accounting principles, the deficit that will be seen in the financial statement will be similar to the projected budget balance deficit. The current budget is $8,069,000. It is estimated $484,000 of that will not be spent in the current year. Projections for fiscal year 1998 is approximately $60,000. The budget for FY 99 is $7,965,499, $186,000 more than in the prior year's beginmng budget (2.4%). If the revenues come in exactly as projected and all the appropriations are spent, there would be a deficit of $508,559 (which won't happen). It is believed, not all the budget will be spent and it will be nearer to the $110,000 lapse. Over the next five years, if revenues increase at 2% and expenditures at 3%, a continued budget deficit will be seen and at some point, it will have to be balanced out either by reducing services and expenditures or increasing revenues. A proposed one mill increase in 2002 was noted. It was also noted, general fund expenditures will level out (over the next five years) by using the equipment replacement fund. Water/Sewer Fund: It was noted the Fund is projected to show a deficit of $50,967, but actually has $71,000 in its contingency. With that, it is thought the deficit will not materialize. It's basically in good shape. No change is proposed for the rates. Airport Land System' It was noted, this Fund is also in good shape. There had been some concern because approximately $2 million was transferred out to build the Animal Shelter and contribute to the ARFF. Due to that, interest on investments will be lower next year. However, the Fund will end up with nearly a $6 million fund balance. Williams noted council expected a drop in the earnings because of the transfer out, but anticipated the regeneration of funds. It was also noted a change of rents and leases is due to the Dairy Queen not being rented, and the general fund paying rent to the Airport Land System for the Animal Control Shelter. Enterprise Funds: It was noted there is an increase in the Boating Fund of $45,000 (based on depreciation). Administration is trying to get-the Enterprise Funds on the same basis as the financial statements. Without the change, the real increase to the Fund is $?,ooo. Airport Terminal: Down a little bit, but in good shape. Congregate Housing: Up a little bit, but in good shape. Boating Fund: Not in good shape financially. Revenues this year are better than projected due to a lot of activity from fuel sales to one particular customer. This is not expected to happen next year, so the revenues have been moved back to a more historic average. Expenditures will be up a little bit. The Fund is projected to end FY98 with negative retained earnings of $47,000. From a practice standpoint, the Fund will run out of cash and the General Fund will have to subsidize it. It was suggested this fund be changed from an enterprise fund to a special revenue fund so depreciation will not be involved. An advantage to an enterprise fund is that revenues will cover the expenses including depreciation and that will not happen. Changing the type of fund can happen anytime with an ordinance. But, from a budgetary perspective, it really doesn't matter whether it is a special revenue fund or enterprise fund. As a special revenue fund, it would be on the same level as the water/sewer fund. Wi!l/ams asked if council discussed the privatizing of the boating facility. Wi!l/ams passed information to the city manager and finance director to review. The information was developed by a group interested in privatizing the dock. Williams asked them to review and decide whether a third option might be to go into a public/private enterprise situation in which the operations of the dock would be privatized. Airport Terminal Fund: In good shape. FY98 revenues are expected to come in $25,000 which is higher than budgeted. Next year's revenues have been budgeted less than budgeted this year, but are still in line with historical averages. The Fund is expected to generate an income of $36,000 plus another $49,000 in its depreciation credits. ~NAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 5 Congregate Housing Fund' The Fund produces negative net income (from an accounting standpoint). But there is depreciation from the grant funded portion of the facility which is added back to the fund balance. In the end, the Fund will add $72,000 to retained earnings this year and $71,000 is projected for next year. Retained earnings are earned up to $500,000 as a reserve for maintenance of the facility. When the $500,000 is reached, the surpluses will go to the General Fund. In summary, the General Fund maximum deficit projected and the budget deficit legally is projected at $508,000 although it is projected to come in much lower than that (possibly $110,000). Williams thanked administration for the very good budget document. Ross noted, Semmens was trying to show council the projections to frae tune the budget. It is a deficit budget, but they don't believe the deficit will be as bad as projected. Without the development of the Equipment Reserve Fund made last year, the deficit could be $400,000. Also, the development of the reserve fund delayed the need for a tax increase for at least two or three years based on the level of expenditures. Ross added, the major changes in the FY99 budget are in personnel, finance computer software package, asphalt recycler, development of the Erick Hansen Park, and the purchase of a tractor. Ross noted, the budget is basically a maintenance budget, but is a deficit budget. Williams commended Ross, Semmens and the entire staff for the preparation of the document. BREAK TAKEN: 8:20 P.M. BACK TO ORDER: 8:34 P.M. DONATION REQUESTS: Industry Appreciation Day/Suzanne Little - Little reported this year the celebration would honor the fishing and oil industries. Expenses will be incurred for entertainment and prizes for the children's activities that have been planned. She requested council's best discretion for donating to the project. Williams noted, the All-State Softball Tournament is also scheduled to be held the same weekend. Also, conflrma~on has been received from Senator Murkowski and they expect the Governor to also attend. United Way/Helen O'Donnell- O'Donnell thanked council for matching City employee donations up to $2,000. She noted, they would like to see the employee KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 6 payroll deductions continue. O'Donnell reported, the United Way goal was $425,000 and they reached $444,000. Of that, the city's contribution from both employees and the council's match was $8,450 which was a small decrease from the past. O'Donnell, referring to her letter included in the packet, noted, they would like council to consider increasing their match. She noted, United Way serves 26 agencies in the community. O'Donnell also reported the co-chairs of the 98 campaign are Mayors Williams, Lancaster, Satin and Cushing. Matches from the other municipality's councils would also be requested. Kenai Community Library Open House/Emily DeForest- DeForest reported the donation to the Library Open House had inadvertently been omitted from the budget document. She requested council's donation of $500 (which was given in December, 1997). Boy Scouts- No presentation made. It was noted, council has donated $300 in the past for the purchase of flags which the troops place along the highway on national holidays. KCHS Hockey Booster Club/Jim White - White reported the city had been very generous in the past years in purchasing space in the hockey programs. He noted the School District budgets $5,000 each year for purchase of ice time and a stipend for the hockey coaches. He also noted, the Booster Club donated $5,400 during the last year which mostly goes to ice fees. The Club holds two major fund raisers during the year and have had wonderful support from local businesses. White noted, this year the team has two new coaches and a positive hockey program. He added, the city's donation goes to good use. Peninsula Winter Games/Laura Measles- Measles, Executive Director of the Kenai Chamber of Commerce, reported she had been requested to work with the Games group to try to enhance the games/n the City of Kenai. In the past, most of the activities have been held in Soldotna. However, with holding the start of the Tustamena Sled Dog Race from the city dock this year, the potential for more activities to be held in Kenai has increased. Measles noted, it is her goal to increase the events to be held in Kenai and focus on Kenai. Activities suggested are ice carvings, street dance, cooking contests, etc. Also, KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 7 they are trying to coordinate airfare packages with airlines and local hotels. She added, there is a great potential for helping the hotels and bed/breakfasts in the community as well as increasing sales tax collections. Measles noted, the City of Soldotna donated $2,000 last year. She requested council consider increasing their donation to $2,500 for the 99 Peninsula Winter Games. Peninsula Youth Court/Virginia Espenshade- Espenshade referred to information included in the packet and explained most of their expenses are from personnel services. There is a court in Kenai and Homer. Some of the past donations were used for purchase of equipment. She noted, the program Wains seventh through twelfth- grade students by judges, local lawyers, and police officers. Espenshade explained, they receive a $29,000 grant from DFYS which is seed money (a two-year grant. Their budget is based on a projected cost of $76,000. They have been asking corporations and municipalities to fill the gap. Espenshade explained how the Youth Court project works, noting youth found guilty of crimes are sentenced to community service, writing essays, etc. Compliance checks are made. They have very good success. She noted the program is based on two ideas: ff the child completes the youth court sentence, their case is closed and nothing is placed on their permanent record; the youth court puts the responsibility back on the offenders. Espenshade also noted benefits to the community include student attorneys receiving a law course; it's a hands-on civics lesson; it provides intervention to first-time offenders; and the community services provides volunteered labor and is a deterrent to other children. Williams asked what the Borough's level of funding has been. Espenshade answered, they have offered $1,000 stipends for teachers. Swarner asked ff other municipalities have funded the program. Espenshade answered $7,500 was received from the City of Soldotna and a Homer foundation. However, no funding was received from the City of Homer. Williams asked if a different attitude is seen from youth offenders who are involved with this program versus those involved in the adult system. Espenshade answered she finds that kids in their program seem to get a reality check and sees an impact made by Youth Court. Kenai Peninsula Food Bank/Gerry Brookman and Linda Parker- Parker explained, the Food Bank has been in existence since 1990. Information included in the packet reviewed services provided. She noted a value of food exceeding $600,000 was distributed to people in the City of Kenai, i.e. Kenai Care Center, WRCC, etc. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 8 Parker noted, they had never received funding from the city, but due to increases on the Food Bank have encouraged them to make a concerted effort in contacting all types of businesses and government offices. Parker also noted, their Soup Kitchen Program is staffed by volunteers, community service workers, etc. Many of those working in their program have increased their self- confidence, gone on to apply for other jobs, learned basics in holding jobs, etc. She noted, they have seen more and more organizations sponsoring a meal a month at the Soup Kitchen for $100. Parker also reported, they are developing a summer lunch program in which they will prepare lunches and deliver them to the Boys & Girls Club and North Peninsula Recreation Program. Williams asked how they qualify a person as a potential recipient for food or soup. Parker answered, they don't judge. Anyone coming in can receive food. There is a donation cup available ff someone feels they can pay even a small amount. Kenai Alternative High School/Phyllis Halstead- Halstead thanked council for the support they have shown in the past. She noted, they are a bare-boned, no frills high school which is housed at the Kenai Elementary School. No dances or proms are held at their school. They have a celebration when students complete their programs and they purchase caps and gowns for the students ff they can't afford them. She noted, the council has donated $100 in the past and they appreciate the donation very much. It was noticed the budget document showed a donation of $300 for the school. Williams requested additional donation be made to the Alternative School if the budgeted amount for the 97/98 budget was set at $300. KCHS After Graduation Party- No presentation made. Al,PAR Litter Control/Suzanne Little - Little explained, in 1996 the ALPAR program was turned over to the Boys &, Girls Club. They employ five to ten kids who clean along the highways, concentrating on Kenai and Soldotna. Last year they helped to clean up the Kenai beach during the dip net season. They have also cleaned the Huss Memorial Park and other access points to the River in both Kenai and Soldotna. Little requested the city's donation be increased to $1,000 for both the current budget year and the 98/99 budget year. Smalley asked if the City of Soldotna participates. Little answered, yes and they are requesting $1,000 from the City of Soldotna this year as well. She added, all the money donated to the program is used to pay for gas and payroll. Little also noted KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 9 they received $500 from Soldoma last year and they anticipate $3,500 from the Borough's Solid Waste Department and they also receive a $3,000 grant from ALPAR of Anchorage. Kenai River Festival/Suzanne Little - Little explained, for the past several years, the Festival has been held in Kenai and celebrates the River and the wildlife along the River. She noted, the Festival is mostly an educational event, i.e. Fish & Game present programs, there are puppet shows regarding River issues, music is provided by local entertainers, etc. Some of the funds are used to help defray costs for the fish hat booth for purchase of the materials to make the hats. INFORMATION ITEMS: Williams noted the informational items included in the packet, i.e. RR memorandum regarding dip net fishery; 11/6/97 United Fishermen of Alaska letter regarding membership; Resource Development Council for Alaska, Inc. letter regarding membership; and, 1/28/98 After-the Party Holiday Party Meeting Minutes. Williams noted the minutes were interesting reading and appropriate comments made. COUNCIL COMMENTS: Bookey -- Stated he believed the budget was in excellent condition and council would have an easy budget session all the way through. However, he had some concerns of individual budgets. Swarner-- No comments. Bannock- No comments. Smalley - Agreed with Bookey, adding he believed the budget was a good document however there were some areas which will promote some good discussion. Measles- No comments. Williams thanked those who attended the work session and noted, the next budget work session was scheduled for April 22, beginning at 7:00 p.m. and to be held at the Senior Center. Ross noted, as a matter of process, last year council took the budget memorandum that identified the big items and that was where most of the discussions were centered. He asked council to let him know by Wednesday night if that was the approach they wanted to take or did they want him to schedule the departments to ~NAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 10 come before council (if they wanted to do department by department). He added, either do that or go with the budget memo on the big items, i.e. personnel, COLA, equipment, park, and computer program for the Finance Department, as they were really the major changes in the budget. Williams noted, the next budget session (April 22) is scheduled to be held at the Senior Center. Williams noted, in the past two years, council put into play discussions for each member of the council to pull out those items they had the greatest amount of heartache with in the budget and present those and take care of the administration's big numbers first, getting them out of the way, and then go on and complete the rest of the budget. Williams asked council if they wanted to do that or would they rather take a look at administration's big valid budget items and then take each department individually as they often do. Bookey stated, he would like to stay with that part of the program. Williams stated, then they would go ahead with administration's big budget items and full discussion of those and then once that's finished we~l complete the individual budgets. ADJOURNMENT: The budget work session ended at 9:31 p.m. Notes transcribed and prepared by: Carol L. Freas, City Clerk U&/UO./~O ~£-~ ~2'~ £ UUI OOJ ~U ~ UUZ · '~;h No_.tti gha Or. ag.e, Inc ·.~ rov~ , n rn & · nchorage, Alaska ggs03 · go7-561 .lOll · Fax g07-563-4220 PN&D 98A-037 April 3, 1998 Honorable John Williams Mayor of Kenai 210 Fidalgo Ave., Suite 200 Kenai, AK 99611'7794 R,ECEiVED - APR - 8 I998 · KENAI CITY CLERK ........ . .... Dear Mayor.Williams: For. several years we have discussed Kenai fiver-erosion problems near the mOuth. In paralioi with that PN&D 'has very successfully produced erosion control Works along Cook Inlet and elsewhere; Salamtof DOc, k' .Chevron Wall and 'Unocal Wall being examples. In addition PN&D have visited :the problem area and thought about .multiple use solUtions. We believe we can produce an acceptable Concept level drawing and cost estimate which will meet your needs. The plan would be 'illuStrated on a 24x36 aerial reproducible .photo with enough detail to inform reviewers. Also with subconsuitant Paul Fuhs we can invo,tigate potential funding sourc.~s. A fixed fee bUdget of $5000.00 is proposed for this study including one trip to Kenai.- We hope this proposal will be adequate for you needs. SincerelY, . M &DRAGE, INC., .Dennis Nottingham, P.E., President DN/rk CITY OF KENAI ~~ ~~ "oa 4 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: FROM: CC' Carol Freas, City Clerk Larry Semmens, Finance Director~ Rick Ross, City Manager DATE' April 16, 1998 SUB J: Cost of Pay Increase for Water/Sewer Personnel Here is the information that you requested regarding increasing the ranges of water/sewer positions to equal the sewer treatment plant positions. The first year cost for the increase is as follows: Salaries and benefits Increase in accrued leave expense $6,273 $ 60O Total $6,873 There would be increases in salary and benefit costs as step increases are earned, particularly since one of the people is at the top of the range and would now have three more steps. / PR. 17-98 FRI O1: 38 PM KTUU Sales NO, @07 581 0874 KTUU -TV KTUU-TV Station Programming and Rate Card These rates s~persede all previous rates. Rates are for programs end [[me periods. Product separation guaranteed within break. :60 is twice [he :30 rate :10 is 65% I~e :30 rate ;15 is 80% the :30 rate where available Additionc~120% to Specify Breaks ._A_dditio_n_ai 10% to Specify. Units Oaypart Monday "7-730pm' 730-8prn" 8-8:30pm' 8:30-9pm' 9.10pm' Tuesday '7-730pm' 730-8pm' 8-830pm · 830-9pm' 9-10pm" Wednesday- '7-7:30pm' 7:30-8pm' 8-8:30pm' 8:30-9pm' 9.10pm' Programming Suddenly Susan House Rules Caroline in the City The Naked Tn,Ih Dateline Mad About You For Your Love Frasier Lateline Dateline Tuesday NewsRadio Sein~eid 3rd Rock from the Sun Working Law and Order Market: Anchorage Date: February 23~ 1998 R.C. 98B R.C. 98C Mar 30-May 31 Jun-1 Jul 27- Sep 13 Jul-26 ..c..sd-- ^ Sep 14- Dec 24- Dec-~ Mar-29 ' Thursday '7-730pm' 730-8pm '8-830pm' 830-9pm' g-10pm' ' Friday '7-Spin' · 8-gpm' 9-10pm' Saturday · 7-8pm' ~ 8-9pm" 9-10pm *10-11pm" Sunday · 7-8pm' ~ 8-8:30pm' 830-9prn' g-llpm Fdends $675 $575 $800 $650 Just Shoot Me N/A N/A N/A N/A Seinfeld $800 $700 $950 $750 Veronica's Closet $650 $525 $800 $600 ER $e75 $775 $1,200 $900 Players $325 $275 ,~350 $325 Dateline Friday $375 $350 $400 $350 Homicide: Life on the Street $300 $275 $325 $300 TV Censored Bloopers $325 $275 $350 $,300 Pretender $300 $275 $325 $300 The Profiler $325 $,300 $3~ .'~300 St~r Trek: Deep Space 9 $400 $300 $425 $350 Dateline $375 $350 $400 $350 Various $375 $350 $400 $350 Various $375 $350 $400 $350 NBC Sunday Night Movie $325 $300 $350 $300 Mon-Fri Sam - 7pm 5-6am 6-630am 630.7am', 7-gum 9-10am 10-10:30am 10:30-11 am 11-12N 12N-1pm:" 1-2pm 2-3pm 3-4pm 4-Spin 5-530pm 6-7pm Nightside (1) NBC News at Sunrise Ch. 2 Morning Edition Today Show Regis and Kathie Lee Martha Stewart Gayle King Leeza Sunset Beach Days ct Our Lives Another World Star Trok: DS9 Star Trek: Next Generation The 5:00 Report Channel 2 NewsHour $25 $20 $30 $25 SSO $45 $65 SSO $110 Si(X) $125 $100 $80 $70 $9O $70 $4O $40 $5O $40 S40 $4O SSO $40 $3S' $35 $4O $35 Sas $35 $40 $35 $3; $35 $40 $35 $66 $60 $75 $65 SSo $40 $5o $4o $6o Sso $70 $60 SeO $7o $80 $7o $2oo $200 $250 $200 $4s0 $425 $500 $425 $300 $275 $325 $275 $~}0 $275 $325 $275 $3OO $275 $325 $275 $300 $275 $325 $275 $375 $3~ $400 $350 $4S0 $425 $500 $4S0 $400 ~75 ~ $6~ $575 $750 -$375 ~25 $4~ $~s ~75 $5~ ~ $375 ~~ ~00 ~7S $~5 ~25 ~50 PR-17-98 FR I 01: 38 PM KTUU Sales NO, 907 661 0874 P, 03/06 KTUU-TV Stotlon Pmgrommlng and. I~ole Cord Additional 20% to Specify Breaks Additional 10% to Specify Units Daypart Programming Mon-Fri 10pm - Sign-Off 10-1035pm Channel 2 Late Edition 1035.110$pm Seinleld 1105p-1205am The Tonight Show 1205-105am 105-135am 135-205am 105-205am 205-235am 2am + Saturday 5-7am 7-garn 2-3pm 3-Spm 5-6pm 6-630pm 630-7pm. 11-1130p 1130p-1 am 1-2a 2am + Sunday 2-3pm 3-5pm S.6prn 6-~30pm 630-7pm 11-1130pm 1130p-12M 12M-1 am 1-2am 2am + Rotators Corian O'Brien Later (M-Thu) Repeat of Late Edition (Mon-Thu) Friday Night Videos (Fri Only) Repeat of Late Edition (Fd Only) NBC Nightside Market: Anchorage Date: February 23, 1998' R.C. 98B R.C. 98C Mar 30-May 31 Jurt-1 JUl 27 - Sep 13 Jul-26 $55O $6OO S3m) $30O $125 $110 $3O $30 $3O $30 N/A N/A N/A N/A S2S $25 R.C. 98D Sep 14- $525 $325 $125 $4O $30 N/A $4O N/A $3O Daytime . Early Fringe News Access Primetime Late Fringe Late Night Saturday Today $2S $25 $,30 Teen Programs ,~.~- $25 $35 Sports (See Sports Rate Card) Inside Stuff/Hang Time $30 $30 $40 K-2 Movie $,30 $30 $40 Star Trek: NG SilO $70 $80 Channel 2 News $200 $200 $250 NBC Nightly News N/A N/A N/A Seinfeld $175 $150 $200 Saturday Night Live $70 $70 $80 Star Trek: Original $35 $35 $40 NBC N_!ghtside .... Sunday Today/Meet the Press $35 $35 Sports (See Sports Rate Card) Star Trek: Next Generation $40 $40 K-2 Movie $30 $30 Star Trek: NG SSO $70 Channel 2 News $200 $200 NBC Nightly News N/A N/A Sports Macl~ine $125 $125 Coach $,5O ~ Star Trek: Dsg $3S $35 Star Trek: Odginal $30 $,30 NBC Nighfside 6am-3pm (Mon-$un) 3-$pm (Mon-Fri) 3-5pm (Sat/Sun) $4O $50 $40 $8o $250 N/A $150 $35 R.C. g8A Dee 24- Mar-29 $45O $275 $100 $30 $25 N/A $30 N/A $25 $7O $20O N/A $150 $7O $35 $35 $40 $70 $200 N/A $100 $50 $35 5-6pm (Mon-Fd) $150 $150 $200 $150 6-7pm (Mon-Fri) $375 $325 $400 $325 5-7pm (Sat-Sun) $80 $80 $100 $80 658-1030pm (Mon-Fri) $300 $275 $325 $275 658-11pm (Sat-Sun) $300 $275 $325 $275 1035pm-1205a (Mon-Fd) $125 $110 $125 $100 11pm-lam (Sat) $70 $70 $80 $70 11pm-lam (Sun) $50 $50 $60 $50 Mid-4am (Mon-Sun) $25 $25 $25 $25 $35 $3O $35 $35 $,5O $5O $6O $5O $30 ~ $4O $30 flPR-17-98 ~RI O1: 38 PI~ KTUU Sales FaX NO, 907 561 0874 P, 04/06 Second Quarter Efficiency Package KTUUoTV ANCHORAGE, ALASKA 20x Daytime Late 5:00a-3pm 12Mid - 4am lam - 4am Monday-Sunday Monday-Friday Saturday-Sunday 3x Early Fringe 3-Spin Monday-Friday 2x Early Fringe 3-Spin Saturday-Sunday 2x News Access (A) 5-6pm Monday-Friday 2x News Access (B) 6-7pm Monday-Friday 5x News Access (C) 5-7pm Saturday-Sunday 2x Late Fringe I 0:30p- 12M Monday-Friday 3x Late Fringe 1 lp- 1 am Saturday-Sunday 2x Pdmeti me 7- I 0: 30pm. Monday-Friday 7-11pm Saturday-Sunday Sub Total 41 x $2,985 Bonus: Book April, May and June. by May 1~t and cam an additional five :30 second cormnercial announcements sign-on to sign-off per package. Total 46x $2,985 Schedule may air in the first three weeks of the broadcast month subject to availability, and may be pre-empted. Accepted by Date Submitted to KTUU-TV Accepted by KTUU-TV s28 _I s4.~. _s*o.. I s~40 _I s~so l- $70. - s~o . [ s~s.o Section 6 level. For contract discounts add fzequency. ~/30/98 Channel 2 Broadcasting Company 70 t Fast Tudor Road · Suite 220 · Anchorage, AK 99503-7d88 Sales (907) 762.9217 · Fax (907) 561-0874 ..... 'l 90/qo 'd I~LSO 1:98 LO6 'ON XV:I J. Id 8g: [ 0 ! ~ld 86-L J-~td~ aPR-17-98 FRI O1: 39 PM KTUU Sales FhX NO, 907 561 0874 P, 06/06 Ratings People 25'-54 KTUU -TV CHANNEL 2 OFFERS FLEXIBLE AND EFFICIENT STRATEGIES Channel 2's unique stren~hs give your bus/ness the ability to utilize a combination of placement strate~es while achieving enough frequency to make a mem~in~ul impact. Ratings People 25-54 Daypart Averages Monday- Friday 6a-3p Dal~lme BKIMO-13 3-Sp Early Fringe mKTBY-4 5-7p News Access B KTUIJ-2 7-10:30p Prlmetime oKTVA-11 Source: November '97 Nielsen 10:30p-12m Late Fringe ~KYES-5 BUDGET WORK SESSION APRIL 8, 1998 KENAI SENIOR CENTER 7:00 P.M. AGENDA ITEM 1' BOROUGH PRESENTATION/PERSONAL PROPERTY TAIK CHANGES ITEM 2: OVERALL BUDGET REVIEW- City Manager Ross and Finance Director Semmens. ITEM 3: DONATION REQUEST PRESENTATIONS: ao g. h. i. j. k. 1. Industl~ Counts Association - Appreciation Day Picnic United Way- Helen S. Donahue, Executive Director Kenai Community Library - Holiday Open House Boy Scout Troops 152 and 652 - Flags. KCHS Hockey Booster Club Peninsula Winter Games Kenai Peninsula Youth Court, Inc. Kenai Peninsula Food Bank, Inc. Kenai Alternative High School- Graduation donation. Kenai Central High School- Graduation donation. ALPAR Litter Control Kenai River Festival ITEM 4: DEPARTMENT BUDGETS Informational Items- a. de RR memorandum regarding Dip Net Fishery. 11 / 6 / 97 United Fishermen of Alaska letter regarding membership. Resource Development Council for Alaska, Inc. letter regarding membership. 1 / 28 / 98 After-the-Party Holiday Party Meeting Minutes. PUBLIC MEETING NOTICE The Kenai City Council has set the following dates, times and places for BUDGET WORK SESSIONS: WEDNESDAY, APRIL 8, 1998 {7:00 P.M., SENIOR CENTER) WEDNESDAY, APRIL 22, 1908 (7:00 P.M., SENIOR CENTER} WEDNESDAY, APRIL 29, 1998 (7:00 P.M., COUNCIL CHAMBERS) MONDAY, MAY 11, 1908 (?:00 P.M., COUNCIl., CHAMBERS) The public is invited to attend and participate. Carol L. Freas City Clerk CITY OF KENAI FY 99 BUDGET CALENDAR April 6 Budget packet to council. April 8 First Council budget work session. April 22 Second Council budget work session. April 29 Third Council budget work session. May 6 Introduce ordinance on personnel or pay. May 11 Fourth Council budget work session (if required). May 20 Introduction of budget ordinance. Motion to set City Attorney and City Clerk pay, if changing. June 22 Publication & Distribution of budget completed. I- uJ IJJ 0 0 .~- 0 0 't- 0 E~ E~_ 0 0 o o -r- April 6, 1998 City of Kenai City Council 210 Fidalgo Kenai, Ak 99611-7794 REQUEST FOR CONTRIBUTION IN SUPPORT OF INDUSTRY APPRECIATION DAY. For the past three years there has been a community celebration honoring the Oil Industry and supporting businesses. This celebration has been free to all participants. Entertainment, food and the opportunity to meet and thank our neighbors in the Industry has been provided through contributions from businesses, government, and private cit~ens throughout Alaska. The City of Kenai contribution has been used to offset the cost of entertainment and food. Each year between two thousand and three thousand residents have participated.' This years celebration has been expanded to honor not only the Oil Industry but to inclUde the Fishing Industry. It is anticipated that the attendance will increase. It will again be provide free food, entertainment and information to all. There will be additional community involvement. The Kenaitze Organization will provide cultural information and native dancing and several local bands will provide-the entertainment. The Boys and Cdds club will provide special activities for children with prizes awarded. Organizations throughout Alaska'will be invited to have booths and provide information about their caust~s. Many prominent Alaskans will be present to meet with the residents attending. This group will include Governor Knowles, Senator Murkowski, Representative Don Young, Mayor Navarre, Mayor Williams, Mayor Lancaster, Representative Hodgins, Senator Ward and others. The contribution from the City of Kenai will be used to offset the cost of entertainment and food that is not donated. Checks should be made payable to Industry Appreciation/People Count, Inc. We are a non-profit organization, the tax exempt number is 920088849-(501©3). Mark. NeCesssary· :, :..? ,:,,, i,~,i ! .. n/JUStFY j pPFGc at o/l , . Kenai Softball Fields Schedule of Events 9:00 A,M. Softball Tournament Booth Setup 11:00 A.M. Food Games Sign-up for .Door Prizes ( must be present to win ) 12:30 P.M, Drifters and Coasters 1:00 P.M. M. C.- Representative Mike Navarre Guest Speaker Senator Ted Stevens Awards Presentation Drawing for Door Prizes 2:00 P.M. Bull .Don and The Moose NUggets 7:00 P.M., Drifters and Coasters Concert Kenal Central lligh School Auditorium Ste~vart Pelroleu m Arco 6'hem l'esoro Marathon .11. P. Unocal Phillil~s S~pt~mb~r Znd, 1995 {ill Day S;turting at 1Z:OOpm L~if Hansctn Parl~ ¢iaron Goforth & Jack Brown, Organizers Liver Music with 3 Bands Fund~tl by Small ilusin~ss fiiwa rds Given Fre~ BBQ Sponsored by lilaslta Pcttrol~um Institut~ P~opl~ Count Inc. I/l/ct Support A'N'W'R' Flyer Do.at, ed Dy The CoFYworke · 405 Overland 51;. #102. Kenal, Alaeka 99611 · (907) 2/53-0§0;5. Fax (907} 2B3-9007 Kenai Peninsula Unil;ed~~l Mayor John Williams & Kenai City Council Members City Manager City of Kenai 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 April 3, 1998 BENCO BLDG. Ste. # 101 11355 Frontage Road Kenai, Alaska 99611 Phone: (907) 283-9500 Fax: (907) 283-8000 Dear Mayor Williams & City Council Members' On behalf of the Kenai Peninsula United Way, I would like to thank the City of Kenai for their continued support of United Way. In the past the Council has approved a match to the City Employee's contributions to United Way up to $2,000. This has been a great contribution to United Way. You have requested information on the use of these dollars. United Way supports 26 agencies on the Kenai Peninsula. I have attached a list of those agencies that are served. The dollars that are matched by the City are used toward providing these agencies with the opportunity to serve our communities. As you can see the agencies range from youth services to senior centers. The services the agency's provide is an integral part of our communities. Your continued support is always appreciated. As you know, any contribution is always welcomed to our organization. If this is the opportunity to request an increase, I would like to request that the dollar amount that is matched be raised to $3,000 for this year. The employees of the City of Kenai have always been generous and it is always a pleasure to let them know the City Council supports their efforts by matching their contributions. It's a win/win situation for all of us. I will be at the budget work session on April 8 to discuss this further. Thank you for the opportunity to make a presentation. Sincerely, L. ~.. ~..,~,....~.- Helen Donahue, Executive Director Kenai Peninsula United Way 1997 Campaign MEMBER AGENCIES Boys & Girls Club of the Kenai Peninsula Women's Resource & Crisis Center Salvation Army Cook Inlet Council on Alcohol & Drug Abuse (CICADA) Kenai Senior Services , Central Peninsula Counseling Svcs.' Forget-Me-Not Care Center Kenai Civil Air Patrol Kenai Peninsula Community Care Center Kenai Peninsula Foo;:l Bank Frontier Community Services Hospice of the Central Peninsula Soidotna Senior Services South Peninsula Women's Services South Peninsula Mental Health Kachemak Bay Family Planning Hospice of Homer Homer Children's Services Homer Senior Citizens' The Friendship Center Homer Civil Air Patrol Seward Life Action Council (SLAC) Seward Senior Citizens Niniichik Senior Center Sterling Senior Services Boys Scouts - Western AK Council Girl Scouts - Susitna Council Campfire Boys & Girls Kenai Peninsula United Way 1997 Campaign MEMBER AGENCIES Boys & Girls Club of the Kenai Peninsula Women's Resource & Crisis Center Salvation Army Cook Inlet Council' on Alcohol & Drug Abuse (CICADA) Kenai Senior Services , Central Peninsula Counseling S¥cs.' Forget-Me-Not Care Center Kenai Civil Air Patrol Kenai Peninsula Community Care Center Kenai Peninsula Foo;:l Bank Frontier Community Services Hospice of the Central Peninsula Soldotna Senior Services South Peninsula Women's Services South Peninsula Mental Health Kachemak Bay Family Planning Hospice of Homer Homer Children's Services Homer Senior Citizens' The Friendship Center Homer Civil Air Patrol Seward Life Action Council Seward Senior Citizens (SLAC) Ninilchik Senior Center Sterling Senior Services Boys Scouts - Western AK Council Girl Scouts - Susitna Council Campfire Boys & Girls April 3, 1998 Kenai Peninsula Unil;ed Wa~l BENCO BLDG. Ste. # 101 11355 Frontage Road Kenai, Alaska 99611 Phone: (907) 283-9500 Fax: (907) 283-8000 Carol Freas, City Clerk City of Kenai 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 Dear Carol' Thanks for the opportunity to make a presentation to the City of Kenai during the budget work session scheduled for April 8. United Way would like to be placed on the agenda, I have attached a letter that should be included with the information you present to the Council explaining past donations and the use of those donations. I look forward to making the presentation for future dollars. Sincerely, Helen S. Donahue, Executive Director CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 March 3, 1998 Virginia Espenshade, Coordinator Kenai Peninsula Youth Court, Inc. 145 Main Street Loop, Suite 146 Kenai, AK 99611 Re: Letter of March 2, 1998 Dear Ms. Espenshade: In response to your letter of March 2, 1998 I must advise you that at the present time there is not funding appropriated in FY98 available for this project. Your request for additional funding will be included for consideration in preparing of the FY99 budget. Those budget preparations are currently underway. The City Council will be considering the requests in April or May. If approved, the funding will be available after duly 1, 1998. Your letter of request has been forwarded to the City Clerk for inclusion in the FY99 budget preparations. Sincerely, CITY OF KENAI City Manager Cc: Carol Freas, City Clerk RAR/kh KP YC March 2, 1998 KENAi PENINSULA YOUTH COURT, lNG. Richard A. Ross City Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611-7794 RE' 1998 Appropriation for Kenai Peninsula Youth Court, Inc. Dear Mr. Ross: On behalf of Kenai Peninsula Youth Court, Inc., I ask that the City of Kenai consider a second appropriation to the Youth Court program, in an amount commensurate with the first appropriation ($5,000). As you can see from the enclosed case summary, our Youth Court program has processed over 40 case referrals from the Kenai Youth Corrections Office. We have also just sworn in 24 new Youth Court attorneys for our court in Kenai, which handles cases from the entire central peninsula area. Our rsvp. of referrals is increasing, and we need municipal funding such as yours to complement our .P..FYS grant, which funds less than half our budget. Iwill gi~,dly provide any further information you need to process this request. Thank you again for the support of the City of Kenai. Si?.cere!y, Espenshade Coordinator MAIN OFFICE' 145 MAIN STREET LOOP, SUITE 146, KENAI, ALASKA 99611 (907) 283-4017 HOMER OFFICE' 1 26 WEST PIONEER AVE, SUITE 8, HOMER, ALASKA 99603(907) 235-4985 Kenai Peninsula Youth Court, inc. March 1997 -March 1998 Fact Sheet Number of Cases: Total Peninsula wide: 75 Kenai Police Department Referrals: 17 Community Work Service Performed' Total Peninsula Wide' 1,247 hours Kenai cases: 359 hours Students in KPYC classes: Total Peninsula wide: 96 Kenai' 25 (15 first year, 10 second year) Number of Youth Court offenders that reoffended: 2 Number of cases sent back to DFYS for non-compliance' 4 Kenai Peninsula Food Bank Inc. February 25, 1998 City of Kenai Mr: John Williams, Mayor 154 Fidalgo Ave. Kenai, AK' 99611 RECEIVED KENAI CITY CLERK Dear Mr. Mayor and City Council Members: The. Kenai Peninsula Food Bank has been working in this community since 1990. In these past eight years the community has come to recognize the ability of the Food Bank to help those in need with emergency food when life gets tough. We all have had times in our lives that a hand up from a friend has given us.the hope to keep on going. We all want to provide enough healthy food to our children so they can grow up strong and learn in school. This is a wonderful community and we are working together to provide, a good quality of life for us all.' Each Thursday a truck from the Food Bank arrives at Kenai Peninsula College, filled with food to help students at the college. It is only food' but to a single parent trying to-get a degree and training t° get a better job, the food eases living stresses. It's just a few basic necessities we all take for' granted, bread, a few fruits and vegetables, sometimes milk or potatoes. For many families the gift of food is a very big help. Every afternoon from Monday through Friday families come to the Food Bank to get. a '.gi!t from the community, the gift of food to help when times get tough. Eac~ box is filled with bread, fresh fruits and vegetables, beans, rice, fish and some dairy items, about 20 pounds of food per person in the family. With the changes in welfare the demands on the Food Bank have increased. We provide food as well as a safe place to work and learn basic job skills as people strive to be trained and enter the job market. A major focus with welfare reform is to get people off public assistance and into the. work force. People have the choice of schooling,, training or work experience to continue receiving their 'assistance cheeks.. In 1997 the Food Bank provided, work experienem for t7 peopteflmmgt~~~~ ~ ~~.. We provide a work place experience to help train people in basic work' practices.. People learn to be on time to work, drt~s appropriately and call if they wilt not bein on-time. Some people have to ~ learn these basic skills to be. employable. These are considered very basic skills, but p~pte have to learn them somewhere. The Food Bank is there to help and is top on the list of places to put people on public assistance to work. Sometimes a person will not stay with us very long. They tell 'us' the work is too hard and if they are going to work that hard they might as well get paid for working, so go out and get a job. We couldn't be happier forthem. That is what' we all want, happy,, productive self-reliant people, able to 'take care of themselves. , A united Way Agency 33955 Community College Drive Soldotna, Alaska 99669 (907) 262-3111 FAX (907) 262-6428 Our local, economy is doing better this winter. More people have jobs and fewer people are collecting unemployment paymems. Many of the jobs are part time and hours are ems during the off season. The higher paying jobs are fewer in this area and the new job opportunities are with lower wages, increasing the numbers of working poor. It is very difficult to support a family on a few hours of work per week. We have many~"work poor" families, making minimum wage and trying to make ends meet. The help the Food Bank provides in the community is essemial. The Food Bank is totally community supported, through United Way, donations and many fund-raisers. I know, it seems, like I am on every street comer with my. hand out, promoting the Food Bank and asking you to be a partner as we work to ensure our e~dten have enough food to grow up healthy and strong. In January the Soup Kitchen opened in service to those in need. The word is spreading, and we are experiencing an increase in people served. We provide soup to between 25 to 30 people per day, seven days a week. Low income families, homeless people, and other people in need come for a bowl of hot soup and a friendly smile. We need your support. Please include the Food Bank as a program vital to providing a better quality of life for the people of Kenai. In 1997 the Food Bank provided over $600,00 in food value to the citizens of Kenai. The Food Bank board of directors set our 1998 budget at $210,000. Please consider supporting the Food Bank with 10% of the budget or $21,000. As you prepare the annual budget, with support for Little League, city beautification, Kenai Senior Center, Kenai Library, and other wonderful services that provide a better quality of life, please discuss including the Food Bank. Your investmem of $21,000 returns to the people of Kenai $600,000 worth of food but more than food, the gif~ of healthy children with enough food to eat. Thank you for your time and consideration. I am available to answer any questions you might have and as always, you are encouraged to visit our facility and learn more about this essential program in our community. Your support as a partner will be greatly appreciated. Most Sincerely, Einda S. Parker Executive Director KENAI KENA! RIVER FESTIVAL ORGANIZIRG COMffliTTEE PO BOX SOLDOTNA, ALASKA 99669 (907) 262-9225 February 28, 1998 Dear Friend of the Kenai River, I -- RECE,!VI ! , , CITY OF KENAI ADMINISTRATION The Kenai River Festival has become a permanent bright splash on the fabric of our summer life. We invite you to join us in supporting this 8th annual family event. The Festival will be held June 13 and 14, 1998. With your help this family celebration of our magnificent river will continue to grow in scope and participation. We need your help to make this year's festival the best family event ever! The festival grew out of our desire to learn more about the river, how we impact it by our human activities, and what we might do to keep our river healthy and productive for generations to come. Previous information booths have been staffed by Fish and Game, State Parks, U.S. Fish and Wildlife Service, The Nature Conservancy of Alaska, Hah-Pro, ReGroup, U.S. Coast Guard Auxiliary, and local Historical Societies. People can listen to live music on center stage, experience live birds, enjoy a hands-on demonstration from the Imaginariurn, enjoy local art, watch the puppet show, meet our local artists, and taste the first sockeye salmon of the season. Suq'ah, the colorful 29 foot salmon opens the festival and remains with us for the entire two day event. There is no entrance fee or charge for any activities. Numerous volunteers offer their time for the weekend, but their labor of love is not quite enough. We still need funds for the professional puppeteers, for the free children's art projects, and for as much advertising as possible. We rely on the financial support of people like you, people who care about the river and depend on a healthy river for their livelihood. Whatever contribution you can make will be put to good use. We need Major Sponsors for several events (list attached), and acknowledge through print advertising all contributors of $100 or more. The local non-profits, the K enai Watershed Forum and ReGroup, are co-sponsoring this event and your contribution is tax deductible. We look forward to including you as a partner in this effort! Please feel free to call me at 283-8462 if you have any questions. Sincerely, I Fund Raising Chair for the Kenai River Festival '98 c/o ReGroup P.O. Box 2861 Soldotna, Alaska 99669-2861 BE A FRIEND OF THE KENAI RIVER KENAI RIVER FESTIVAL '98 Yes, I want to help preserve the health of our extraordinary river! Hero is my tax deductible donation. As a Major Sponsor, my name will be featured at the festival and will appear in all rolated advertising. MAJOR SPONSORS Imaginadum - Hands on Science ..$1000 River Music / Center Stage ............... $500 Professional Puppet Theater ........... $600 River Information Tent ........................ $200 Salmon Hats for Kids ... $500 Costume Making ........... $200 Activities for Children .. $400 CONTRIBUTORS I am not able to be a Major Sponsor, but I want to contribute to this worthwhile event! Name' Address: Amount of contribution enclosed' . Please make checks out to the Kenai'Watershed Forum and mail to P.O. Box 2937, Soldotna, AK 99669. · I can volunteer my labort I would like to help with Call me at ...... ......................................... we will return this portion to you, please return the entire page ....................................................... RECEIPT FOR DONATION Thank you for your contribution to the Kenai River Festival '98, an educational and entertaining event dedicated to proserving the health of the Kenai River. Date Amount ..... Signed' M~an O'Neill, Fund Raisin.cl chair Kenai Watershed Forum P.O. Box 2937 Sddotna, AK 99669 501 (C)(3) tax number: 91-1829284 LLI o ~ LIJ ~ W E CITY OF KENAI ,, 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ M emoranclu Date: To.' From: April 6, 1998 Mayor and Council Richard A. Ross, City Manager Dip Net Fishery '-" RECEIVED : ,. KEn, IAI CITY Attached is a copy of the management plan for addressing dip net fishery issues. Lt. Kohler prepared this report as a result of collaborative work with Keith Komelis and Bob Frates. It outlines each department's responsibilities. We were scheduled to meet with Mr. Dave Nelson of Fish and Game to finalize some joint enforcement planning issues. This meeting has been delayed until the middle of April. The goal will be to coordinate officer presence as best as possible to maximize the effort, as well as to get as much Fish and Wildlife enforcement effort as possible. You will be advised of the results. The proposed course of action requires an additional $7,500 in the FY99 Police Department budget for a fully sworn seasonal officer, in addition to the limited enforcement position now authorized. No other budgets will be increased at this time. The Parks and Recreation budget is projected to be able to absorb the impacts of trash collection and portable toilets. If we have underestimated demand, adjustments can be made. Beach cleaning with the use of a tractor presumes the replacement of the old tractor in the proposed Parks budget. Memorandum to Council April 6, 1998 Page 2 Expenditures will be tracked as well as boat launch revenues for the dip net period. Parking fees for South Spruce were considered, but due to limited parking availability we are recommending this not be done. It is labor intensive for the limited parking spaces available. This issue should be re-visited once South Spruce parking facilities are in place. After you have had an opportunity to review this plan we can discuss areas of concern. Attachment RAR/kh Kenai Police Department Memorandum To: Rick Ross, City Manager From: JeffKohler, Lieutenant Date: 03/27/98 Management plan for the July, 1998 Personal Use Fishery. The personal use fishery will begin on July 10 and end July 31, 1998. Over the past several years this fishery has become increasingly popular attracting many participants, including local residents. The problems associated with managing such a large group of people in a small area are not unusual. The fishery does impose additional demands on city resources at an already hectic time of year. It is important that the fishermen have a safe, enjoyable experience, and at the same time, the interests of the city's residents and property owners need to be protected. Bob Frates, Keith Komelis, and I prepared a summary of the primary problems city personnel will face this summer and a list of strategies to address each one. A. Damage to the grass dune on the South Spruce Street beach. 1. The elimination of parking along the beach access road and installation of the concrete barriers and walkways have reduced wear and tear on the vegetation. Officers will continue to enforce the prohibition of off'road vehicles east of Spruce Street. Signs will be posted prohibiting fires in the grass. 2. Parks and Recreation personnel will disperse and re-mediate fire rings if they appear. In addition, attempts will be made using beach logs to direct foot traffic to existing pathways. 3. Parks and Recreation personnel will post, on the covered bulletin board, interpretive information stressing the need to protect the dunes. The bulletin board, supplied by ADF&G, is currently being delivered to Kenai. Press releases will be prepared to assist in educating the general public about this and other issues of concern to .the city. · Page 1 B. Parking, congestion, and camping on South Spruce Street. 1. Addressing the parking, congestion, and camping problems in this area is labor intensive. During peak days of the fishery, near constant monitoring is required to maintain clear access for emergency vehicles and users. The area has been saturated with regulatory signs. The seasonal enforcement officer and seasonal police officer will work in conjunction with Parks and Recreation personnel directing motorists to legal parking areas and insuring the loading zones are clear. 2. The addition of the six-week seasonal police officer position will allow law enforcement presence on the beach seven days a week, with extended weekend hours. Parks and Recreation personnel will provide similar seven-day a week coverage. It is preferable police personnel deal with most violations since vehicle owners occasionally become agitated. Officers generally will impound unattended, illegally parked vehicles. Efforts will also focus on insuring commercial fishermen have clear access on and off the beach. C. Litter and fish waste on the beach 1. Alaska Department ofFish and Game has provided the city with two fish waste dumpsters. One of those dumpsters will be placed at the end of the beach access road at all times with the conventional dumpsters. The second fish waste dumpster will be "in transit" insuring an empty dumpster is always available. Additional dumpsters will be placed near the bathrooms. ADF&G will supply "No Litter" signs, which address both fish waste and general litter control. The signs will be posted in high visibility locations. Acceptable methods of fish waste disposal include throwing the offal into the fiver or disposal in the dumpsters designated "Fish Waste Only". The borough landfill has confirmed they will accept the fish waste from the special dumpster even if it is bagged. o Police personnel will enforce the recently revised litter ordinance prohibiting depositing fish waste on the beach or in a non-designated dumpster. 3. Two Parks and Recreation seasonal employees will be responsible for litter control. If large amounts of fish waste begin to accumulate at the tide line, attempts will be made to rake it up with a tractor and remove it. This method has not been tested. 4. Parks and Recreation personnel, using Public Work's 4x4, will place trash barrels on the south (Cannery Rd.) side of the Kenai River and conduct regular litter pickups in that area. Police personnel will patrol this area on a daily basis. D. Bathroom facilities on the beach 1. In addition to the restrooms at the end of Spruce Street, Parks and Recreation will place three portable toilets at the tm-around on Beach Access Road. The restrooms and portable toilets will be checked daily. The portable toilets will be serviced twice weekly. · Page 2 2. Public Works will place three portable toilets at the boat ramp. They will be checked daily and serviced twice a week. E. Safe access on and off South Spruce Street for commercial fishermen Commercial set net fishermen haVe expressed a legitimate safety concern regarding the beach access off the end of Spruce Street. Trucks heavily laden with fish must exit the beach at this location. The area is comprised of soft, loose sand requiring fish tracks to maintain some momentum to keep from getting stuck. This area is frequently congested with pedestrians walking between the parking area and the beach. Set net fishermen are womed someone may be hit under these circumstances. Potential solutions include: , A second access to the beach could be created near the fence adjacent to the wastewater treatment plant. This would require cutting one of the concrete piers to allow vehicles to pass. A portion of the existing grass dune extends west of this location. Traffic routed into this area may increase the damage to the dune. This option would also require a change to the existing municipal ordinances that regulate beach access in that area (KMC 13.30.080 & 090). 2. The other option discussed is to dump gravel in the existing access firming the beach up to allow the tracks to pass through without going so fast. F. Trespassing on private lands by fishermen trying to gain access to river via the bluff 1. Attempts are being made to identify private property owners along the bluff. If they can be contacted, permission will be sought to post no trespassing signs on their land. This posting would allow police to pursue misdemeanor criminal trespassing charges against violators. Enforcement actions of this type needs to be handled by sworn police officers since it is an arrestable misdemeanor offense. . If the property owner cannot be located or identified, advisory signs will be posted directing people away from the bluff to Spruce Street for access to the beach. Those signs will be removed at the end of the season. Criminal prosecution of persons in these areas will not be possible. G. Enforcement of Fish and Game regulations associated with the personal use fishery ADF&G has money available to fund enforcement efforts on the Kenai River. Based on local newspaper reports Fish and Wildlife Protection will rotate troopers from other parts of the state to the Kenai River. The funds from ADF&G will be used to pay travel and per diem expenses. · Page 3 H. Crowding and delays at city boat ramp - access for commercial fishermen During the height of the fish mn, waiting lines at the boat ramp become very long. This creates an occasional problem for commercial fishermen who need to launch or retrieve a deep draft-fishing vessel at the peak of the high tide. Harbor employees work extended hours during the fishing season, but are sometimes unavailable to move the commercial boats to the front of the line. le Notices will be posted at the canneries and dock facilities that in the event a drift fisherman is unable to access the ramp when the water is high, police should be notified and an officer will respond to assist them getting access to the ramp. e Harbor officials will again mark the parking and staging areas adjacent to the boat launch. 3. The seasonal officers will provide extra patrol presence. . Parks and Recreation or Public Works personnel will assist in directing fishermen to parking areas and collecting fees on peak use days. · Page 4 UN ITED FISH ERM EN OF AL N4 The Honorable John Williams, City Council lVlembers City of Kenai 2_10 Fidalgo, Suite 200 Kenai, AK 99611 Dear Mayor Williams: Mayor NOV ,' 97 211 Fourth Street, Suite 112 Juneau, Alaska 99801 9071586-2820 Fax: 9071463-2545 United Fishermen of Alaska (UFA) would like to express its appreciation to the City of Kenai for its hospitality to the UFA board members during the recent meeting in Kenai. The City of Kenai's assistance with the reception was especially appreciated. In return, we would like to extend to you an invitation for the City of Kenai to become a contributing member of UFA. Contributing members are listed in our quarterly newsletter (sent to our 420+ members, 2:2_ member organizations, and contributing members), and are thanked annually in the Alaska Fishermen's Journal, which has a wide circulation. They are also able to run a free ad annually in our quarterly newsletter. The dues for your annual membership are considered paid, however we would like to hear from you before acting on your membership. We have had. a number of local government members in the past, and the Kodiak Island Borough is currently a member. If you would like the City of Kenai to become a member, just fill out the enclosed application and return it to us. Thank you once again for your support. S.i~cerely, K~e Troll Executive Director MEMBER ORGANIZATIONS Alaska Longline Fishermen's Association · Alaska Trollers Association · Bristol Bay Driftnetters Association · Concerned Area "M" Fishermen ° Cook Inlet Aquaculture Association Cordova District Fishermen United ° Kenai Peninsula Fishermen's Association · Kodiak Regional Aquaculture Association · Kodiak Seiners Association · North Pacific Fisheries Association Northern Southeast Regional Aquaculture Association ° Northwest Setnetters Association · Peninsula Marketing Association · Petersburg Vessel Owners Association Prince William Sound Aquaculture Corporation · Purse Seine Vessel Owners Association · Seafood Producers Cooperative · Southeast Alaska Seiners Association Southern Southeast Regional Aquaculture Association ° United Cook Inlet Drift Association ° United Southeast Alaska Gillnetters UNITED FISH ERM EN OF ALASKA CONTRIBUTING MEMBERSHIP FORM 211 Fourth Street, Suite 112 Juneau, Alaska 99801 9071586-2820 Fax: 907'/463-2545 Contributing memberships are available to businesses, municipalities and persons who provide a service to and/or receive benefits from the fishing industry. A contributing member is not entitled to vote. UFA Mission: · To promote the common interests of Alaska's commercial fishing industry · To encourage positive relationships among all sectors of the industry from harvester to consumer · To maintain a statewide trade association of commercial fisheries organizations · To increase the use of salmon/crab and fish by-products by the geners~ public · To protect the fishing industry from attacks by initiatives and legislation · To preserve the resource through research, development, and habitat protection · To educate the general public and Alaska Legislature about the commercial fishing industry Name/Business Contact Person Street Address Mailing Address c~ty / state / z~p Phone ( ) Type of Business Services Offered FAX ( ) Title Please be sure to provide complete information as this information may be used in a directory. Please designate your contact person. This person will receive UFA Newsletters, the UFA certificate of membership, a UFA decal, and membership renewal information. Contributing membership is $300 annually. Please send your check and completed form to: UFA, 211-4th Street, Suite 112, Juneau, Alaska 99801. Thank you for joining UFA! UFA- Where Fish Defines Us; Not Divides Us MEMBER ORGANIZATIONS Alaska Longline Fishermen's Association · Alaska Trollers Association · Bristol Bay Driftnetters Association ° Concemecl Area 'M" Fishermen · Cook Inlet Aquaculture Association Cordova District Fishermen United ° Kenal Peninsula F~shermen's Association · Kodiak Regional Aquaculture Ass~tion · Kodiak Seiners Association ° North Pacific F~sheries Association Northem Southeast Regional Aquaculture Association · Northwest Setnetters Association · Peninsula Marketing Association · Petersburg Vessel Owners Association Prince William Sound Aquaculture Corporation · Purse Seine Vessel Owners Association · Seafood Producers Cooperative · Southeast Alaska Seiners Association Southern Southeast Regional Aquaculture Association · United Cook Inlet Drift Association · United Southeast Alaska Gillnetters Resource Development for Alaska, Inc. ,~, west Fireweed Lane, Suite 250, Anchorage, ,.. ....... Founded 1975 EXECUTIVE DIRECTOR Kenneth J. Freeman 1997-98 EXECUTIVE COMMITTEE Allen 8ingham, President John Sturgeon, Sr. Vice President Gerald G. Booth, Vice President Uwe L. Gross, Secretary Michael E. Stone, Treasurer Jacob Adams Cynthia Bailey Charlie Boddy James F. Branch Frank M. Brown Marilyn Crockett Dennis Egan Mano Frey Paul S. Glavinovich H. Raymond Measles David J. Padsh Elizabeth Rensch Jerome M. Selby Thyes J. Shaub Robert B. Stiles Cliff R. Taro Scott L. Thorson DIRECTORS Will Abbott Irene A. Anderson Don Argetsinger James S. Amovitz James E. Carmichael James R. Chatham, Ph.D. William H. Cheek James L. Cloud David C. Cobb Stet}hen M. Connetly Jeffry J. Cook Larry Daniels John T. Donohue Paula P. Easley Bill Elander George I.. Erickson Jeffrey Y. Foley Donald S. Follows Stanley T. Foo Lennie Gorsuch Elary Gromoff, Jr. Arvid Hall John K. Handeland Joseph R. Henri Karen J. Hofstad David W. Hughes Jim Jansen Charles W. Johnson Darryl F. Jordan John Key James W. Konst Pete Leathard Brian J. Lettich January 28, 1998 Mayor John Williams City of Kenai 210 Fidalgo Ave., Suite 200 Kenai, AK 99611 Dear John' (907) 275-0700 Fax: (907) 276-3887 e-mail: rdcilaonline.corn ... - · , .. Hello! We have enjoyed introducing you to the Resource Development Council (RDC) as one of our complimentary members. RDC would like to extend an invitation to you to become an active member. RDC is a pro-development non-profit organization which is made up of individuals, business associations, resource companies, labor unions, Native corporations and local governments working on common issues together. The investment of your time, opinion and membership within our organization is of extreme value to us! RDC is not state-funded, so our paying members are even more important to us and, quite frankly, the key to RDC's reputation for being fair, effective and successful. RDC's mission is to grow Alaska through responsible resource development. RDC's diverse statewide membership works together effectively to solve problems affecting all resource sectors, the support industries and community development. We' ve been sending you the following member services: · Resource Review Newsletter - Our periodic publication of the latest issues affecting all resource sectors, including timely legislative updates. · Thursday Breakfast Calendar - A weekly meeting September through May. An opportunity to meet, interact and hear first-hand about events and issues affecting all resource sectors. During the summer, in lieu of Thursday breakfast meetings, RDC coordinates special forums once a month. · "Action Alerts" - Giving YOU the chance to participate in a collaborative, Dale R. Undsey Rob,rt W.I. oeacher pro-development effort and voice your opinion. Frank E. McQueary Clarence *Rocky" Miller Bo.i.m~nP.N~o.~ Mark your calendar, for RDC's 19th Annual Conference! A two day event featuring Wesley P. Nason John K. Norman top-notch speakers, critical repons, economic forecasts, issue debates, industry updates and Wilbur O'Brlen M~=~,,~ o'co..or exhibits. The dates set for RDC's 1998 Conference are November 19 - 20th at the Gary L. Paxton Kenneth E. Peavyhouse William E. Pierce John A.L. Rense Ronald L. Ricketts George R. Schmidt Robert I. Shoaf William A. Thomas, Jr. Scott B. Thoml:}Son Barry D. Thomson Steve Wells J.C. Wingfield George P. Wuerch Eric P. Yould HONORARY DIRECTORS Phil R. Holdsworth William R. Wood EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowski Congressman Don Young Govemor Tony Knowles Sheraton Anchorage Hotel. You will receive a member discount if you join RDC! We sincerely hoPe you have had time to "check us out." It is our members that make RDC strong and effective. An information form is enclosed to start your membership today. Thank You! RESOURCE DEVELOPMENT COUNCIL for 1 ~ska, Inc. Executive Director INFORMATION FORM YES, I would like to become a member of RDC, my payment for 1998- 1999 is enclosed!! (Please fill out the information below.) As a non member, I am interested in receiving the Resource Review and the Thursday Breakfast Schedule, enclosed is $35.00 to cover the cost. lam not interested in becoming a member, please remove my name from the mailing list. Is your mailing label correct? Please make the needed changes. Name: Title' Company' ....... Mayor John Williams City of Kenai .210 Fidalgo Ave., Suite 200 Kenai AK 99611 Mailing Address' Phone Numbers: Wk: Fax: e-mail: Referred by: ,Method of Payment: Enclosed is'$ MC/VISA/AmX#. Name: ,Expiration' MEMBERSHIP CATEGORIES: C~RPORA ,"EE: PLATINUM $2400 or more annually ~ $1200 or more annually SILVER $ 600 or more annually BASIC $ 300 or more annually INDIVIDUAL: $500 or more annually $300 or more annually $150 or more annually $ 50 or more annually TOPICS OF INTEREST: (Please circle) Agriculture Energy Fisheries Labor Land Mining Tourism Oil & Gas Transportation Timber Wetlands H20 The Resource 'Development Council for AlaSka, Inc. is classified a non-profit trade association under IRS Code 501(c)(6). Membership dues and other financial support may bo tax deductible as an ordinary and necessary business expense, however, 15.89% of the dues are non-deductible. Dues are not deductible as charitable contributions for federal income tax purposes. - Resource Development Council for Alaska,Inc, ,~ West Fireweed Lane, Suite 250, Anchorage, Alaska 99503-2035 (907) 276-0700 Fax: (907) 276-3887 e-mail: rdc@aonline.com Founded 1975 EXECUTIVE DIRECTOR Kenneth J. Freeman 1997-98 EXECUTIVE COMMITTEE Allen Bingham. President John Sturgeon, Sr. Vice President Gerald G. Booth, Vice President Uwe L. Gross. Secretary Michael E. Stone. Treasurer Jacob Adams Cynthia Bailey Charlie Boddy James F. Branch Frank M. Brown Marilyn Crockett Dennis Egan Mano Fray Paul S. Glavinovicl~ H. Raymond Measles David J. Parish Elizabeth Rensch Jerome M. Selby Thyes J. Shaub Robert B. Stiles Cliff R. Taro Scott L. Thorson DIRECTORS Will Abbott Irene A. Anderson Don Argetsinger James S. Amovitz James E. Carmichael James R. Chatham, Ph.D. William H. Cheek James L. Cloud David C. Cobb Stephen M. Connelly '\ Jeffry J. Cook Larry Daniels John T. Donohue Paula P. Easley Bill Elander George L. Erickson Jeffrey Y. Foley Donald S. Follows Stanley T. Fao Lennie Gorsuch , Elary Gromoff, Jr. Arvid Hall John K. Hancleland Joseph R. Henri Karen J. Hofstad David W. Hughes Jim Jansen Charles W. Johnson Darryl F. Jordan John Key James W. Konst Pete Leathard Brian J. Lettich Dale R. Lindsey Robert W. Loescher Frank E. McQueary Clarence 'Rocky" Miller Benjamin P. Nageak Wesley P. Nason John K. Norman Wilbur O'Bden Michael O'Connor Gary L. Paxton Kenneth E. Peavyhouse William E. Pierce John A.L. Rense Ronald L. Ricketts George R. Schmidt Robert I. Shoaf William A. Thomas, Jr. Scott B. Thompson Barry D. Thomson Steve Wells J.C. Wingfield ~ George P. Wuerch ,,l Eric P. Yould HONORARY DIRECTORS Phil R. Holdswonh William R. Wood EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowski Congressman Don Young Governor Tony Knowles Resource Development Council, for Alaska Inc. 1998-1999 Legislative and Administrative Priorities General Issues Access · Advocate for increased access to public lands for resource development. · Encourage no net reduction in private, state and federal lands currently available for resource development. · Support improvements and additions to the state's land, marine, and air transportation infrastructure. Fiscal .PoUc¥ · Encourage a responsible, long-range state fiscal plan. · Promote value-added opportunities in all resource sectors throughout Alaska and provide for the research, .development, and marketing of Alaska resources. · Support fair equitable tax and royalties policies which stimulate resident job creation, capital investment, economic development in Alaska. · Further efforts to privatize Alaska state government se[v-ices. Education · Educate business leaders, government officials, school children, and the general public on resource issues in Alaska. · Administer a forum for discussion and analysis of responsible resource development activities in Alaska. · Provide factual information on land, environmental and resource issues to RDC members, the general public, the media, and government entities. Specific Issues Fisheries · Support fisheries policies which improve access, markets, and revenues for Alaska fishermen and a healthy competitive environment for an Alaskan seafood processing indust~. · .Advance shore-based processing and fisheries policies that ensure access and revenues £or Alaska's "home fleet." · Support reduced fisheries waste and better utilization of Alaska fishery resources. Page 2 RDC 1998-99 Legislative and Administrative Priorities · Promote improved product value, development of new product forms and resource management policies ensuring the long-term health of Alaska fishery resources. ' Forestry · Advocate for a reliable long-term federal and state timber supply. * Support adequate funding and enforcement of the Alaska Forest Practices Act which includes private land. · Encourage funding of forest management initiatives to address beetle infestation and the Reforestation Fund. Mining · Support legislative and/or administrative initiatives to encourage new exploration and development of the state's mineral deposits. · Advocate for expansion of the airborne geophysical mapping program. Oil & Gas · Advance legislative and/or administrative initiatives to encourage new exploration and development of the state's oil and gas deposits, as well as enhanced production from existing fields. · Advocate for the continued use of the area-wide leasing program. · Encourage public policy decisions which may improve the commercial viability of developing Alaska's stranded natural gas resources. · Promote full leasing of the National Petroleum Reserve-Alaska with no new Special Areas. · Educate and advocate the opening of ANWR to off and gas development. · Further federal legislation which provides impact assistance to state and local government from OCS funds. Tourism · Support increased access to tourism opportunities and improved infrastructure throughout Alaska. · Advocate for construction of additional helicopter landing sites, airports and rural airstrips, ports, docks, and roadways. Transportation * Promote access corridors, expansion of road, raft, port and air infrastructure and facilities, maintenance of existing infrastructure and strong safety standards. · Focus federal and state transportation funds on community needs not wants. · Work with Pacific Legal Foundation to ensure settlement of ANILCA Title XI through the federal regulatory process. · Support actions to designate and settle historic RS 2477 rights-of-way across public lands in Alaska. Regulation/Permitting * Advocate for clear streamlined state and federal regulations and permitting processes based on sound science which allow for responsible development of Alaska's resources. o Monitor and participate in the regulatory arena on water quality issues, community, wastewater needs, mixing zones, watershed classification, NPDES. reclassification of water bodies, and wetlands. HOLIDAY PARTY MEETING JANUARY 28, 1998 10:00 A.M. Committee Members Present: Freas, Lawyer, Padilla, Kebschull, McNair, and Holland Committee Members Absent: Kelso, Echtemach, Laird, and Macvie 1. HOLIDAY PARTY- WHAT'S IN A NAME The party committee discussed the suggestion the name of the party be changed from Holiday Party, to Employee Appreciation Dinner. Freas explained there were several employees who requested a separate invitation which did not designate the dinner as a ~holiday party" so they could attend. If the invitation had not been changed, they would not have been able to attend due to their religious affiliation. The committee had no objections to changing the name. 2. MIXER Committee members agreed the mixer was very successful and all seemed to have a really good time with it. Comments had been made by some attendees that it would have been fun to know some of the answers to the questions. It was noted, there were some flaws with playing the game (bom of the 4~h of July question/no one there who had that birth date), but the intention of the game was very successful. It was noted, there some tables that really "got into" the game with great enthusiasm. It was also thought the mixer helped people be more social, even waiting in the buffet line. ® ENTERTAINMENT C. d. Master of Ceremonies - All agreed, Scott Walden did a wonderful job. Program - It was suggested correct pronunciation of employee names should be reviewed with the reader of the certificates. Entertainer- All agreed, the magician was a really good idea. Everyone (who could hear him) seemed to enjoy the program. It was suggested the sound system be checked prior to the program beginning. There were people in the back of the audience who could not hear him at all. Suggestions for Future - Padilla suggested a future "entertainment" could be an employee talent show. Discussion followed- no one objected, however discussion included a "gong show" atmosphere could be employed. ® MENU/CATERER- Generally, the committee felt the food was very good and the buffet service quick. Meal Planning - Freas reported she found out from this party's caterer, the price of the meal would have been the same for either a buffet or sit- HOLIDAY PARTY COMMITTEE MEETING JANUARY 28, 1998 PAGE 2 ® ® down dinner. Freas suggested next year's invitation to caterers for proposals request a price for both- buffet or sit-down dinner. The committee suggested the chosen caterer make assurances he will have a large enough staff to serve everyone simultaneously (as much as possible). be Attendance - The question was asked, how can we better assure people who have RSVP'd will come to the dinner. It was noted, 33 reservations were made but ended up as no-shows. That equaled $660 which was paid to the caterer for meals that were not eaten. The committee agreed, the list of employees who RSVP could be split up and the employees called about four days prior to the dinner. If there are some changes in plans, the caterer could still be called to lessen the amount of meals within the 72-hour constraints for changing the amount of meals normally required by the caterer. It was also suggested the amount of meals be cut back 15% when ordering the dinners and a note included in the confn'mafion of acceptance of proposal to the caterer that all leftovers be left with the Senior Center, as well as making a general announcement to those attending to go back for seconds (if a buffet-style meal). ALCOHOLIC BEVERAGF~ - It was generally thought the no-host bar was acceptable. However, there were some concerns voiced that the price of the wine was high considering the quality of wine that was served. It was suggested that a price limit be given to the caterer, as well as a suggested list of wines to be offered. Also, it was suggested the caterer offer bottles of wine to be sold in order that one might buy a bottle to share with others at the table. The committee discussed the problems that were detected after the party, i.e. hard liquor and wine brought in by attendees, and liquor won as door prizes drunk during the party. The concerns stated were that the city had an agreement with the caterer that only wine and soda would be served and was to be purchased from the caterer. Discussion included "bring-your-own" but it was decided that wouldn't be a good idea. It was agreed on that a notice should be sent to employees with the invitation explaining that no liquor should be brought into the party with a short explanation of why. That, along with the city's price determination for wine/soda, should clear up the problem. DOOR PRIZES, Use of City Funds for Purchase of Door Prizes - Freas reported she had received some comments of surprise that the city purchased door HOLIDAY PARTY COMMITTEE ME~ING JANUARY 28, 1998 PAGE 3 prizes (Lands' End overnight and dinners). She added, door prizes had been purchased with party funds for approximately the last four years. The committee suggested a budget of costs be given to council at budget time and if there is concern raised by them, it would be their decision to discourage use of party funds for door prizes. ® GENERAL OVERVIEW - Generally, it was felt the committee worked very well. It allowed input from all the departments {which was requested in past years, but not done very much) and spread responsibilities to many instead of one or two. It was also a good way for inter-departmental appreciation and cooperation. It was also suggested that those who brought liquor to the party, knowing there was a no-host bar available should be placed on next year's committee - a way for them to better appreciate the time and effort put into making the decisions that were made, etc. e ADJOURNMENT The meeting adjourned at approximately 11:00 a.m. Minutes prepared by: Carol L. Freas, ~i~f Cl~rk O0 0000 oo I i o.o.o.o. ~ ~ 0~00~ c~u~ I , o00o~ 0 0 CO O~ cD 0 c~ 0'~ 0 0 00 I~oo I I~ CD 0 City Of Kenai Fiscal Year 1999 Operating Budget FY 99 Revenue and Expenditure Summary of All Funds REVENUES General Special Debt Enterprise Fund Revenue Service Funds Fiduciary Total Funds All Funds Taxes $4,708,940 $ - $ - $ - $ - $ 4,708,940 State/Federal 703,600 149,425 853,025 Interest 700,000 875,000 - 113,000 64,300 1,752,300 Other 455,400 1,863,065 - 639,500 - 2,957,965 Transfers In 889,000 76,900 238,659 - 1,204,559 Total Revenues 7,456,940 2,964,390 238,659 752,500 , ........... 64,300 11,476,789 EXPENDITURES/EXPENS 7,965,499 2,997,317 238,659 897,897 64,300 12,163,672 Contribution to (from) Fund Balance/Retained Earnin! Add Credit From Deprecia' (508,559) (32,927) - (145,397) 212,373 (686,883) 212,373 Beginning Fund Balance/ Retained Earnings 9,531,346 7,075,798 (228,976) 1,752,396 11,936,006 30,066,570 Projected lapse/encumbra~ 398,.275 . .. - .. - 398,275 Ending Fund Balance/ Retained Earnings 9,421,062 $ 7,042,871 $(228,976) $1,81,9,372 $11,936,006 $29,990,335 o ITl mO m~ 8~ 0 .--I rn ~', ,_.o z --, c:: (" ~..~0 rn ~, (I) ~.-, Z Z · (i> ~~lx (I> c ~ c (~ -o rn (n (1) Z C~ rn C~ C~ ITl -' I'll ._ ...q ! m Z 5' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ;arum (-.- .,,,. o ..A CD .:. CIO --~ 0 0 ~ --~ ~ 0 O~,1~ 0 CIO -,~ 0 lDO lDO -' o.q. m -- --'l ~.. C:: Z 0 CD CD CD FY 99 General Fund Recap General Govemment City Clerk Visitors' Center Legislative Legal City Manager Finance Land Administration Non-Departmental Planning and Zoning Safety Total General Govemment Pemonal Services 1997-98 1998-99 Difference 65,865 $ 67,767 $ 1,902 25,336 25,584 248 150,403 156,406 6,003 105,121 103,244 (1,877) 281,110 312,434 31,324 ,. ,. 46,853 48,970 2,117 37,088 35,540 (1,548) 711,776 749,945 38,169 Public Safety Police Fire Communications Animal Control Total Public Safety 1,176,075 1,178,610 2,535 1,181,700 1,124,261 (57,439) 426,073 429,275 3,202 111,994 116,365 4,371 2,895,842 2,848,511 (47,331) Public Works Public Works Admin Shop Streets Buildings Street Lighting Total Public Works Library Parks and Recreation Recreation Parks Beautification Total Parks and Rec. Total General Fund 246,321 247,007 686 198,215 202,747 4,532 312,223 324,563 12,340 117,843 123,851 6,008 874,602 898,168 23,566 227,218 254,476 27,258 269,958 282,~1 13,033 113,093 119,538 6,445 23,534 24,028 494 406,585 426,557 19,972 $ 5,116,023 $ 5,177,657 $ 61,634. FY 99 General Fund Recap Capital Outlay & Transfers 1997-98 1998-99 Difference" ..... - 4,400 4,400 - 25,000 25,000 282,758 2C:~,809 (15,049) 1,000 3,500 2,500 283,758 299,7.0...9 15,951 97,350 26,500 (70,850) 3,500 5,500 2,000 31,310 4,800 (26,510) - 30,400 30,400 ...... 132,160 67,200 (64,960) 3,000 - (3,000) 2,650 18,200 15,550 9,950 31,500 21,550 34,000 30,000 (4,000) 10,000 10,000 - 59,600, 89,700 30,100 12,000, 6,000 (6,000) 2,500 - (2,500) 35,250 51,250 16,000 ....... $ 525,268 $ 513,859 $ (11,409,,) General Government City Clerk Visitors Center Legislative Legal City Manager Finance Land Administration Non-Departmental Planning and Zoning Safety Total General Govemment Public Safety Police Fire Communications Animal Control ..... Total Public Safety 'i Public Works Public Works Admin Shop Streets Buildings Street Lighting Total Public Works Library Parks and Recmati~ Recreation Parks Beautification Total Parks and Rec. Total General Fund Water and Sewer Fund Water Sewer Sewer Treatment Plant Total Water and Sewer Airport Land System Fund Maintenance & Oper. Administration Land Total Airport Recap of Special Revenue Funds Pemonal Services 1997-98 1998-99 Difference $ 81,251 $ 97,830 $16,579 81,251 97,829 16,578 231,383 205,38.8. (25,995) 393,885 401,047 7.162 · $148,012 $!56,257 $ 8,245 167,640 146,446 (21,194) 315,652. 302,703 (12,949) Senior Citizen Funds Title III 117,720 122,508 4,788 Council on Aging/Borough 59,533 73,510 13,977 Title V 19,107 19,1 ! 9 ! .2. Total Senior Citizen Funds 196.360 215,137 18,777 Total Special Revenue $905,89_7 $918,887 $12,99q, Recap of Special Revenue Funds Capital Outlay & Transfers 1997-98 1998-99 Difference $ 71,550 85,400 118,100 275.050 72,000 $ 450 64,000 (21,400) 154,800 36,700. 290,80O 15,750 515,750 492,000 (23,750) 32,000 36,000 4,000 . 547,750 528,000 (~19,75.0.) 11,800 . 11,800 5,ooo (6,8oo) . 5.000 (6,80O) $834,6OO $ 823,800 $ i o, Water and Sewer Fund Water Sewer Sewer Treatment Plant Total Water and Sewer Airport Land System Fund Maintenance & Oper. Administration Land .. Total Airport Senior Citizen Funds Title III Council on Aging/Borough Title V Total Senior Citizen Funds Total Special Revenue Revenues Usage Fees Resiclential Water Commercial Water Residential Sewer Commercial Sewer Total Usage Fees - City Of Kenai Fiscal Year 1999 Operating Budget Budget Projection Fund 10: Water and Sewer Fund Actual FY 96 Odginal Current .~-.lual Budget Budget FY 97 FY 98 - FY 98 11,440 214,670 98,248 593,406 265,324 5,2OO S 12.060 219,503 216,000 105,302 102,000 606,524 598,100 274.825 274,700 1,183,088 1,211,354 1,202,860 12,060 216,000 102,000 598,100 274,700 1,202,860 Proiection FY 98 4,500 220,000 110,000 605,000 285,000 1,224,500 Manager Recommended FY 99 5,000 220,000 115,000 610,000 285,000 1,235,000 Miscellaneous Revenues KPB Grant - 5,412 .... Penalty and interest 17,931 18,835 17,200 17,200 19,000 19,000 Spec. Asmnt. Principal 89,896 49,473 31,000 31,000 52,000 28,000 Spec. Asmnt. Interest 548 12,932 35,000 35,000 21,000 19,000 Sale of Assets 2,585 .... Other 2,622 18,493 2,500 2,500 2,000 2,500 Total Miscellaneous Revenues 113,582 105,145 85,700 85,700 94,000 68,500 Total Revenues 1,296,670 1,316,499 1,288,560 1,288,560 1,318,500 1,303,500 Expenditures WeterDepartment 376,592 298,751 367,501 370,501 333,451 393,030 Sewer Department 193,339 243,142 262,801 275,134 247,621 261,029 Sewer TreatmantPlantDepL 613,853 602,591 680,473 690,694 621,625 700,408 Total Expenditures Contribution To/(From) Fund Balance Beginning Fund Balance Residual Equity Transfers Ending Fund Balance 1,183,784 1,144,484 1,310,775 1,336,329 1,202,697.00 1,354,467.00 112,886 172,015 (22,215) (47,769) 115,803 (50,967) 903,184 . 1,075,199 S 1,075,199 $ 1,052,984 ,, 1,075,199 $ 1,027.430 649,298 141,000 1,075,199 $ 1,191,002 $ 903.184 1,191,002 $ 1,140,035 , Revenues State. Aviation Grant City Of Kenai Fiscal Year 1999 Operating Budget Budget Projection Fund: 020 Airport Land System Original Current Actual Actual Budge{ Budge{ FY 95-96 FY 96-97 FY 98 FY 98 $ 33.920 $ 40,977 $ - $ $ - $ UsaRe Fees Fuel Sales - 5,125 6,500 6,500 7,5(30 7,000 Float Plane 1,355 2,298 1,000 1,000 1,800 1,000 T'~ Down 5,888 5,781 6,000 6.000 3,500 4,000 Landing 65,754 64,449 62,0(X) 62,0(X) 63,000 63,000 Plane Parking 1.628 1.209 1.500 1,500 1.000 1.000 To[al Usage Fees 74.625 78.862 77.0(X) 77.000 76,8430 76,000 Rents and Leases, Land 267,725 282,590 280,000 280,000 267,000 305,0(X) F'~h Hauling 7,800 4,800 7,000 7,000 4,000 4,000 Tolal Rents and Leases 275,525 287,390 287,000 287,000 271,000 309,000 Miscellaneous Penalty and Interest 3,497 5,673 4,000 4,000 6,000 4,000 Interest on In~es~s 924,000 984,089 973,000 973,000 964,000 875,0(X) Other 492,576 74,760 3,000 3,000 26,000 2,000. Tolel Miscellane(~s 1.420,073 1.064,522 980,000 980,000 996,000 881,0(X) Transfers In General Fund Lease Caps ApL Land Trust Fund Sales Interest Total Transfers In 5,286 1,624 1,600 1,600 1,600 1,600 124,551 76.670 65,0(X) 65.0(X) 61.000 51.300 129,837 78,294 66,600 66,600 62,600 52,900 1,933,980 1,550,045 1,410,6(X) 1,410,600 1,406,400 1,318,900 660,972 797,955 1,028,532 1,030,251 955,251 173,253 176,764 241,139 243,164 218,164 95,~83 795,427 114,550 1,940,203 1,900,203 Expenditures Aiqxxt Maint. and Operations Airport Administration Airport Land 887,937 226,546 177,500 Tc~l Expenditures 930,10~ 1.770,146 1.384,221 3,213,618 3,073,618 1,291,983 1,003,872 (220,101) 26,379 (1,803,018) (1,667,218) .: 26,917 6,553,240 7.73~,793 7.518,692 7.518,692 7.518,692 5,851,474 $ 5,715,674 Contribution To/(From) Fund Balance Beginning Fund Balance 181.681 $ 5,8,5!,474 Residual Equity Transfers Ending Fund Balance $ 7,738,793 $ 7,5,,1,8,e92 $ 7,545,071, $ 5,878,391 Recap of Enterprise Funds Boating Facility Terminal Congregate Housing Total Enterprise Funds $ 61,761 $ 66,596 $ 18,240 18,781 $ 80,001 $ 85,377 $ Recap of Enterprise Funds 51,000 31,000 (20,000) iiiiiiii!iiiiii~!ii!!ili!i!iiiii!iiii!ii~~ii~i!iiii!!i!iiiiiii~i~!il Terminal 26,764 45,000 18,236 iiiiiiiii!~i~!iiiii!ii!ii!ii!!!iii~iiiiiiiiiiiiiiii!i!!iiiii~!i!i Congregate Housing $ 30,600 $108,364 City Of Kenai Fiscal Year 1999 Oper~ing Budget Fund: 007- 60 Boating Facility Description Original 3/1/97 Manager FY96 FY97 FY98 Amended FY98 Recommended Actual Actpa! Budqet ~ Proiel;tion FY99 REVENUES Rents and Leases Wharfage Petroleum Sales Boat Ramp Fees Miscellaneous $ 21,550 $ 27,725 $ 24,000 $ 24,000 $ 26,000 9,736 12,223 15,000 15,000 14,500 37,943 60,175 57,000 57,000 80,000 9,049 16,959 20,000 20,000 20,500 8,585 3,505 12,000 12,000 5,500 .... 24,000 12,000 60,00O 21,000 6,000 Total Revenues 86,863 120,587 128,000 128,000 146,500 123,00,0,, EXPENSES 199,838 228,658 206,371 215,814 243,319 252,096 Add Capital Expense 9,600 9,600 9,600 Net Income (loss) (112,975) (108,071) (68,771) (78,214) (87,219) (129,096) Add credit from Depreciation 38,296 38,296 - - 38,296 .38,296 Contribution to (from) Retained Earnings (74,679) (69,775) (68,771) (78,214) (48,923) (90,800) Beginning Retained Eamings 146,347 71,668 15,825 1,893 1,893 (47,030) Ending Retained Earnings $ 71,668 $ 1,893 $(52,946~) $(76,321) $ (47,03,0,) $ !137,830) City Of Kenai Fiscal Year 1999 Operating Budget Fund: 008 - 61 Airport Terminal Description Original 211/98 FY96 FY97 FY98 Amended A ct ,u, al A ct,ual Budeet Budeet Projection FY 98 Manager Recommended FY99 REVENUES Parking Fees Rents and Leases Penalty and Interest Interest on Investments Car Rental Commissions Advertising Commissions Miscellaneous 72,062 $ 66,883 $ 75,000 74,814 64,556 63,000 1,763 1,331 2,000 76,954 87,861 86,000 160,009 130,994 125,000 3,734 6,000 337 310 20O ,. 75,000 63,000 2,000 86,000 125,000 6,000 200 77,000 73,000 1,500 95,000 135,000 8,000 200 75,000 70,000 1,800 92,000 130,000 8,000 200 Total Revenue 385,939 355,669 357,20..0 357,200 389,700 377,000 EXPENSES 345,642 336,336 348,523 354,048 373,990,,,, 340,375 ,, Net Income (loss) 40,297 19,333 8,677 3,152 15,710 36,625 Add credit from Depreciation Contribution to (from) Retained Earnings Beginning Retained Earnings 49,990 49,990 49,990 49,990 90,287 69,323 8,677 3,152 65,700 86,615 1,000,848 1,181,422 1,113,046 1,160,458 1,320,068. 1,385,768 $1,181,422 $1,320,068 $1,121,723 $1,385,768 Ending Retained Eamings $1,163,610 $ 1,472,383 City Of Kenai Fiscal Year ~ 999 Operating Budget Fund' 009 -62 Congregate Housing Fund De~crir)tion FY96 FY97 Actual Actual Original 2/1/98 FY98 Amended Bud_~et BudQet Projection FY 98 Manager Recommended FY99 REVENUES Rents and Leases Interest on Investments Miscellaneous Total Revenue $228,389 $229,239 $228,000 $228,000 16,138 19,583 19,000 19,000 409 550 - - .......... 244,936 249,372 $235,100 22,000 247,000 247,000 257,10.0. ..... 231,500 21,000 252,50O EXPENSES Net Income (loss) Add credit from Depreciation 303,936 302,826 303,421 322,086 309,187 (59,0(X)) (53,454) (56,421) (75,086) (52,087) 125,138 123,037 126,000 ,, 124,087 305,426, (52,926) 124,087_ Contribution to (from) Retained Earnings Beginning Retained Earnings 66,138 69,583 69,579 (75,086) 72,000 205,937 272,075 340,075 341,658 341,658 71,161 413,658 Ending Retained Earnings Reserved for Repair & Repl. 272,075 341,658 409,654 266,572 413,658 484,819 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 2~, 1998 KENAI SENIOR CENTER 7:00 P.M. .ADDITIONAL INFORMATION ADD AS: Informational Item 7f, Notice of teleconference hearing, Thursday, April 23 regarding SB 292, which contains language regarding funding for a new public health center. Informational Item 7g, Proposed floor plan for drug treatment center in Kenai. NOTICE TO HEALTHY COMMUNITIES/HEALTHY PEOPLE STEERING COMMITTEE AND OTHERS INTERESTED IN PUBLIC HEALTH On Thursday, April 23, there will be a teleconference at the Legislative Affairs Office regarding SB 292' Capital/Reapprop/Funds/Operating. This bill has the language regarding funding for a new .public health center. Public testimony will be taken, beginning at 6:00 PM. This is the time for community members to express their opinions about this issue. If you need more information, contact LIO at 283-2030. You can also fax testimony to 283-3075. II  ii II II tl CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO' FROM' DATE: RE' Larry Semmens, Finance Director Carol L. Freas, City Cl~rk City of Kenai ~ April 15, 1998 ¥ IIVFO~ TION REQ U~$T Mayor Williams requested I ask you to prepare a document to show the overall increase of cost to bring the Water/Sewer Department employees (Foreman Range 13; two Operator I, Range 1:2} up to the same level of pay as the Sewer Treatment Plant employees {Operator III, Range 15; Operator II, Range 14; Operator I, Range 13}. Please forward the information to me session packet. by Friday noon in order to include it in the work Thank you. CC' R. Ross, City Manager BUDGET WORK SESSION APRIL 29, 1998 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 2' Co g. h. i. j. k. 1. rn n. o. p. q. r. S. t. U. V. DEPARTMENT BUDGETS- CONTINUED Legal City Manager Finance Land Administration Non-Departmental Planning & Zoning Safety Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Street Lighting Library Recreation Parks Beautification ITEM 3' ao SPECIAL REVENUE FUNDS Water/Sewer Fund Airport Land System Fund Senior Citizens Title III Grant Fund Senior Citizens Borough Grant Fund Senior Citizens Title V Grant Fund ITEM 4: ao DEBT SERVICE FUNDS Debt Service Funds Budgets -1- ITEM 5' ENTERPRISE FUNDS ao Boating Facility Fund Airport Terminal Fund Congregate Housing Fund ITEM 6' FIDUCIARY FUNDS ao Land Sales Trust Funds Budgets ITEM 7- INFORMATIONAL ITEMS ao 4 / 22 / 98 Budget Work Session Notes AML Fax Alert- What You Can Do Before May 12t~. -2- 1791 .. 1991 CITY OF KENAI. FAX 210 Fidalgo, Suite 200 ~.Alnska 99611-7794 · ~' Phone 907=283-7S35 · ' Fax 90%283-3014 TO FROM Dlte Number of Pages KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 2 2, 19 9 8 KENAI SENIOR CENTER 7:00 P.M. ADDITIONAL INFORMATION ADD AS: Informational Item 7f, Notice of teleconference hearing, Thursday, April 23 regarding SB 292, which contains language regarding funding for a new public health center. Informational Item 7g, Proposed floor plan for drug treatment center in Kenai. NOTICE TO HEALTHY COMMUNITIES/HEALTHY PEOPI.E .STEERING COMMITTEE AND OTHERS INTERESTED 1N PUBLIC HEALTH .... On Thursday, April 23, there will be a teleconference at the Legislative Affairs Office regarding SB 292' Capital/Reapprop/Funds/Operating. This bill has the language re~arding fimding for a new public health center. Public testimony will be taken, beginning at 6:00 PM. This is the time for community members to express their opinions about this issue. If you need more info .rmation, contact LIO at 283-2030. You can also fax testimony to 283-3075. BUDGET WORK SESSION APRIL 22, 1998 KENAI SENIOR CENTER 7:00 P.M. ITEM 1' ITEM 2' ao Co ITEM 2: ao g. h. i. j. k. 1. m. 11. o. p. q. r. AGENDA KENAI VISITORS CENTER BUDGET REVIEW PRESENTATION LARGE BUDGET ITEMS COLA Increase Personnel Changes 1. Library Assistant (20-hour part-time). 2. Library Department Assistant 1 to Library Assistant 1. 3. Finance Department Receptionist/cashier from part-time to full- time. 4. Public Works Department -- Two Public Works Manager Positions. 5. Other Finance Department- New computer system. Animal Control- Rent and pick-up truck purchase. Street Department- Asphalt Recycler Parks Department- New park and tractor purchase. DEPARTMENT BUDGETS City Clerk Legislative Legal City Manager Finance Land Administration Non-Departmental Planning & ZOning Safety Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Street Lighting -1- So ITEM 3: ao ITEM 4' ao ITEM 5: ao ITEM 6' ao Library Recreation Parks Beautification SPECIAL REVENUE FUNDS Water/Sewer Fund Airport Land System Fund Senior Citizens Title III Grant Fund Senior Citizens Borough Grant Fund Senior Citizens Title V Grant Fund DEBT SERVICE FUNDS Debt Service Funds Budgets ENTERPRISE FUNDS Boating Facility Fund Airport Terminal Fund Congregate Housing Fund FIDUCIARY FUNDS Land Sales Trust Funds Budgets ITEM 7: ao bo do eo INFORMATIONAL ITEMS 4/7/98 memorandum from the Kenai Advisory Library Commission requesting budgeting of Sunday hours. 4/8 / 98 Budget Work Session Notes 4/3/98 Peratrovich, Nottingham & Drage, Inc. letter regarding Kenai River erosion problems. 4/16 / 98 L. Semmens memorandum regarding cost of pay increase for water/sewer personnel. KTUU-TV Station Programming and Rate Card Information. 1791 o 1991 CITY OF KENAI. 210 Fidalgo, Suite 200 ~.Alaska 99611-7794 '~ Phone 907-283-7~3~ · ~ Fax 90%283-3014 TO FROM Date Number of Pages 1'/91- 1991 CITY OF KENAI. FAX 210 Fidalgo, Suite 200 K~i,..Alask_a 99611-7794 · ~ Phone 907-2K~-7~3~ . ~ .~ Fax 907-283-3014 TO Date Number of Pages 4"/, /'F !,'~~' PUBLIC MEETING NOTICE The Kenai City Council has set the following dates, times and places for BUDGET WORK SESSIONS: WEDNESDAY, APRIL 22, 1998 (7:00 P.M., SENIOR CENTER) WEDNESDAY, APRIL 29, 1998 (7:00 P.M., COUNCIL CHAMBERS) MONDAY, MAY 11, 1998 ('/':00 P.M., COUNCIl., CHAMBERS} The public is invited to attend and participate. Carol L. Freas City Clerk TO' FROM' DATE' RE: CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM ALL CONCERNED Carol L. Freas, City Clerk City of Kenai April 15, 1998 APRIL 22, 1998 BUDGET WORK SESSION I will be preparing a budget work session packet on Friday, April 17. If you have any information you want included in the packet, please have it to me by NOON, April 17. Remember, the purpose of the packet is to avoid handouts at the work session and allow council to have time to review the information prior to the work session. I will appreciate your attention to and consideration of this request. clf 1506 West 36th Avenue · Anchorage, Alaska 99503 · 907-561-1011 · Fax 907-563-4220 April 3, 1998 PN&D 98A-037 Honorable John Williams Mayor of Kenai 210 Fidalgo Ave., Suite 200 Kenai, AK 99611-7794 Dear Mayor Williams' For several years we have discussed Kenai river erosion problems near the mouth. In parallel with that PN&D has very successfully produced erosion control works along Cook Inlet and elsewhere; Salamtof Dock, Chevron Wall and Unocal Wall being examples. In addition PN&D have visited the problem area and thought about multiple use solutions. We believe we can produce an acceptable concept level drawing and cost estimate which will meet your needs. The plan would be illustrated on a 24x36 aerial reproducible photo with enough detail to inform reviewers. Also with subconsultant Paul Fuhs we can investigate potential funding sources. A fixed fee budget of $5000.00 is proposed for this study including one trip to Kenai. We hope this proposal will be adequate for you needs. Sincerely, ,.!SERATROVICH, NOTTINGHAM & DRAGE, INC., Dennis Nottingham P.E. President ' ' / DN/rk April 17th 1998.. Dear Council members; Because some members of the council are so quick to jump to the defense of the city manager and leave the mayor dangling in the wind as happened at our last meeting I have elected to write this short note to all of you. Enclosed please find the verbatim minutes of our last budget session. You will note that the minutes reflect the intention of the council to set the agenda just as I stated. The agenda was prepared as the cotmcil instructed. Because of a lack of communication it is obvious that the city manager did not see the agenda prior to the meeting. That is not my faul.t nor the fault of the clerk. In the future get your facts straight before you take me to task again. Please understand I have absolutely no difficulty in amending the agenda in any way the council may so choose. That is up to you. As far as I am concerned the incident is closed. John; KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 9 they received $500 from Soldotna last year and they anticipate $3,500 from the Borough's Solid Waste Department and they also receive a $3,000 grant from ALPAR of Anchorage. Kenai River Festival/Suzanne Little - Little explained, for the past several years, the Festival has been held in Kenai and celebrates the River and the wildlife along the River. She noted, the Festival is mostly an educational event, i.e. Fish & Game present programs, there are puppet shows regarding River issues, music is provided by local entertainers, etc. Some of the funds are used to help defray costs for the fish hat booth for purchase of the materials to make the hats. INFORMATION ITEMS: Williams noted the informational items included in the packet, i.e. RR memorandum regarding dip net fishery; 11/6/97 United Fishermen of Alaska letter regarding membership; Resource Development Council for Alaska, Inc. letter regarding membership; and, 1/28/98 After-the Party Holiday Party Meeting Minutes. Williams noted the minutes were interesting reading and appropriate comments made. COUNCIL COMMENTS: Bookey -- Stated he believed the budget was in excellent condition and council would have an easy budget session all the way through. However, he had some concerns of individual budgets. Swarner-- No comments. Bannock- No comments. Smalley - Agreed with Bookey, adding he believed the budget was a good document however there were some areas which will promote some good discussion. Measles- No comments. Williams thanked those who attended the work session and noted, the next budget work session was scheduled for April 22, beginning at 7:00 p.m. and to be held at the Senior Center. Ioss noted, as a matter of process, last year council took the budget memorandum at identified the big items and that was where most of the discussions were entered. He asked council to let him know by Wednesday night if that was the proach they wanted to take or did they want him to schedule the departments to KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 8, 1998 PAGE 10 come before council (if they wanted to do department by department). He added, either do that or go with the budget memo on the big items, i.e. personnel, COLA, equipment, park, and computer program for the Finance Department, as they were really the major changes in the budget. Williams noted, the next budget session (April 22) is scheduled to be held at the Senior Center. Williams noted, in the past two years, council put into play discussions for each member of the council to pull out those items they had the greatest amount of heartache with in the budget and present those and take care of the administration's big numbers first, getting them out of the way, and then go on and complete the rest of the budget. Williams asked council if they wanted to do that or would they rather take a look at administration's big valid budget items and then take each department individually as they often do. Bookey stated, he would like to stay with that part of the program. Williams stated, then they would go ahead with administration's big budget items and full discussion of those and then once that's finished we'll complete the individual budgets. ADJOURNMENT: The budget work session ended at 9:31 p.m. Notes transcribed and prepared by: Carol L. Freas, City Clerk CITY OF KENAI FY 99 BUDGET CALENDAR April 6 Budget packet to council. April 8 First Council budget work session. April 22 Second Council budget work session. April 29 Third Council budget work session. May 6 Introduce ordinance on personnel or pay. May 11 Fourth Council budget work session (if required). May 20 Introduction of budget ordinance. Motion to set City Attorney and City Clerk pay, if changing. June 22 Publication & Distribution of budget completed. PUBLIC MEETING NOTICE The Kenai City Council has set the following dates, times and places for BUDGET WORK SESSIONS: WEDNESDAY, APRIL 8, 1998 (7:00 P.M., SENIOR CENTER) WEDNESDAY, APRIL 22, 1998 (7:00 P.M., SENIOR CENTER) WEDNESDAY, APRIL 29, 1998 (7:00 P.M., COUNCIL CHAMBERS) MONDAY, MAY 11, 1998 ('/:00 P.M., COUNCIl., CHAMBERS) The public is invited to attend and participate. Carol L. Freas City Clerk BUDGET WORK SESSION APRIL 8, 19 9 8 KENAI SENIOR CENTER 7:00 P.M. AGENDA ITEM 1' BOROUGH PRESENTATION/PERSONAL PROPERTY TAX CHANGES ITEM 2: OVERALL BUDGET REVIEW- City Manager Ross and Finance Director Semmens. ITEM 3' DONATION REQUEST PRESENTATIONS: ao g. h. i. j. k. 1. Industry Counts Association - Appreciation Day Picnic United Way- Helen S. Donahue, Executive Director Kenai Community Library - Holiday Open House Boy Scout Troops 152 and 652 - Flags. KCHS Hockey Booster Club Peninsula Winter Games Kenai Peninsula Youth Court, Inc. Kenai Peninsula Food Bank, Inc. Kenai Alternative High School- Graduation donation. Kenai Central High School - Graduation donation. ALPAR Litter Control Kenai River Festival ITEM 4: DEPARTMENT BUDGETS Informational Items: ao do RR memorandum regarding Dip Net Fishery. 11 / 6 / 97 United Fishermen of Alaska letter regarding membership. Resource Development Council for Alaska, Inc. letter regarding membership. 1/28/98 After-the-Party Holiday Party Meeting Minutes. CITY OF KENAI FY99 BUDGET CALENDAR December 22 Budget Preparation Packets Distributed January 21 Finance Director's Mid-Year Budget Review to Council January 30 Overtime and New Positions Due to Finance January 2 - MarCh 9 Finance Department Develops Revenue and Personnel Expense Estimates, Budget Formats & Tables February 10 City Administrator Decides On New Requests By This Date February 14 Departmental Budget Submissions Due to Finance March 2-5 Budget Draft Reviewed by Department Heads March 9 Consolidated Budget Submitted To Administrator March 11-19 Department Head Meetings With Administrator March 27 Administrator's Budget Draft Finalized April 6 April "1,4~' -~Budget Package to Council Council Budget Work Session Additional Work Sessions Will Be Scheduled As Required May 6 ~Introduce Ordinance on Personnel or Pay May 20 Council Work Sessions Completed May 20 Introduction of Budget Ordinance May 20 Motion to Set City Attomey and City Clerk Pay, if Changing June 3 Public Heating of Budget Ordinance June 3 '/Mill Rate Resolution Adopted June 22 Publication & Distribution of Budget Completed CITY OF KENAI "oa ol 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO. FROM' DATE' RE' ALL CONCERNED Carol L. Freas, ~ March 31, 1998f BUDGET WORK SESSIONS The Kenai City Council has set the following dates, times and places for budget work sessions: WEDNESDAY, APRIL 8, 1998 (7:00 P.M., SENIOR CENTER) W'EDNESDAY~ APRIL 22~ 1998 (7:00 P.M.~ SENIOR CENTER} WEDNESDAY, APRIL 29, 1998 (7:00 P.M., COUNCIL CHAMBERS) MONDAY~ MAY 11~ 1998 (7:00 P.M.~ COUNCIL CI-I~MBERS} Budget packets will be prepared and distributed on April 6, along with the draft budget document. If there is any particular information you want included in the packet, please forward it to me {through the City Manager) by ~oon, ~pril 6, 1998. clf 1~1- 1991 CITY OF KENAI. FAX I 210 Fidalgo, Suite 200 I~-'_6nn_i,.Alnsk~ 99611-7794 · ~ Phone 90%283-7535 · ~ Fax 907-283-3014 TO Number of Pages 1791 o 1991 CITY OF KENAI. FAX 210 Fidalgo, Suite 200 .K~nak.Alaska 99611-7794 · ~ Phone 907-283-7~35 . ~ Fax 907-283-3014 Date Number of Pages PUBLIC MEETING NOTICE The Kenai City Council has set the following dates, times and places for BUDGET WORK SESSIONS: WEDNESDAY, APRIL 8, 1998 (7:00 P.M., SENIOR CENTER) WEDNESDAY, APRIL 29, 1998 {7:00 P.M., COUNCIL CHAMBERS) MONDAY, MAY 11, 1998 (7:00 P.M., COUNCIL CHAMBERS) The public is invited to attend and participate. Carol L. Freas City Clerk