The URL can be used to link to this page

Home My WebLink About1998-11-04 Council PacketKenai City Council Meeting Packet November 4, 1998 ITEM A: , , AGENDA KENAI CITY COUNCIL- REGULAR MEETING NOVEMBER 4, 199 8 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us / CALL TO ORDER Pledge of Allegiance Roll Call OATHS OF OFFICE -- MAYOR WILLIAMS, COUNCILMEN BOOKEY AND MOORE Agenda Approval Consent Agenda *All items listed with an asterisk (') are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B' , . SCHEDULED PUBLIC COMMENTS ( 10 minutes) Bill CoEhill-- Mikunda Cottrell & Co./Audit Presentation Bob Seymour -- KCHS Hockey Booster Club ITEM C: o , . PUBLIC HEARINGS Resolution No. 98-77 -- Adopting Certain Street Name Changes Resolution No. 98-78 -- Awarding a Bid to Eastside Carpet Co. for Kenai Public Library Book and Shelving Removal and Replacement- 1998 for the Total Amount of $17,200. Resolution No. 98-79 -- Directing the Continuation of the Project Entitled, "Crow Court Street Improvement District" and Designating What Improvements Are to be Included in this Project. ITEM D: , COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission -1- . 4. 5. 6. 7. Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: o MIRUT~ *Regular Meeting of October 21, 1998. ITEM F: o CORRF~PONDENCE *R. Ross memorandum regarding Revised Professional Services Agreement/City of Kenai and James E. Carter/Professional Consulting Services at the Kenai Municipal Airport for the Project Called Airport Expansion and Development/A User Interest Survey -- FOR INFORMATION ONLY. ITEM G: OLD BUSINESS ITEM H: o , . , ITEM I: . NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1803-98-- Amending the Zoning Code at KMC 12.25.030 to More Clearly Define "Junk Vehicle." Discussion -- Public Opinion Survey Discussion -- Possible Purchase of Overland Avenue Property (Lot 2, Block 5/Three Lots). Discussion -- EDD/EDA -- ARFF Advertisement/Public Relations. ADMINISTRATION REPORTS Mayor City Manager -2- 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- MAYOR'S REPORT NOVEMBER 4, 1998 REGULAR COUNCIL MEETING ADD TO' ADD TO: CHANGES TO THE AGENDA D-6, Teresa Werner-Quade Letter of Resignation from Planning & Zoning Commission/Application for placement on Harbor Commission. D-6, Planning/k Zoning Commission -- Applications on file. H-4, Public Opinion Survey-- Library Commission suggested questions. REOUESTED BY: CLERK SMALLEY LIBRARY COMMISSION CONSENT AGENDA No changes. MAYOR'S REPORT o Charles Woodcock/East Aliak -- water bill. 0 I,,,I 0 I~ 0 ~ 0 SIGN IN SHEET PUBLIC HEARING- ,1998 NAME. ADDRESS Page 1 'MIKU & Co. CeedPublic Accountants CITY OF KENAI, ALASKA Management Letter June 30, 1998 Robert N. Mikunda David J. Cottrell Johnie F. Jones John M. Bost William S. Coghill O. Andrew Orien MIKUNDA, COTTRELL & Co. A Professional Corporation CERTIFIED PUBLIC ACCOUNTANTS 215 Fidalgo, Suite 206 Kenai, Alaska 99611 (907) 283-3484 FAX (907) 283-5842 Offices in: Anchorage Bethel Kenai September 11, 1998 Honorable Mayor and City Council City of Kenai, Alaska Ladies and Gentlemen: In planning and performing our audit of the general purpose financial statemems of City of Kenai, Alaska for the year ended June 30, 1998, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of' Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We have the following comment on other matters that came to our attention during the 1998 audit. Honorable Mayor and City Council City of Kenai, Alaska September 11, 1998 Page 2 Year 2000 Compliant Project Plan Current situation The Year 2000 Issue has been defined as the potemial failure of a company's information systems to provide accurate calculations beyond December 31, 1999 and the potential impact that this could have on an organization's ability to prepare reliable f'mancial statements and operate successfully. Management of the City has informed us that they have developed a Year 2000 compliance project plan and are in the process of modifying the City.'s information systems. We commend ti~e City's progress in ensuring the accuracy of its information systems and encourage you to continue with your Year 2000 Issue project plan to ensure that all of the City's information systems have been appropriately modified and tested well before January 1, 2000. In addition we would like to remind the City to continue implementing procedures to ensure the accuracy of information received from all vendors, customers and third party organizations who also must become Year 2000 compliant. This report is intended solely for the use of the City and should not be used for any other purpose. We would like to acknowledge the courtesy and assistance extended to us by the personnel of the City of Kenai during our audit. Should you have any questions concerning the matters presented herein, we will be pleased to discuss them with you at your convenience. Sincerely, MIKUNDA, COTTRELL & CO. KCHS HOCKEY BOOSTER CLUB Council Members; My name is Bob Seymour I am representing the KCHS hockey program, we are asking tbr your cominued support of this program by purchasing an add in our yearly program. The money raised by selling adds goes To pay for the ice bill. Thank you for your past support of our program. Sincerely Bob Seymour Suggested by: Planning & Zoning Commis~m~ City of Kenai RESOLUTION NO. 98-77 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALAS~, ADOPTING CERTAIN STREET NAME CHANGES. WHEREAS, Section 14.15.140 of the Kenai Code authorizes the Council of the City of Kenai to name and rename streets; and WHEREAS, during the 1996 "Enhanced 9-1-1 Mapping and Address Project, street names' predirectionals were changed to postdirectionals; and "certain WHEREAS, the United States Postal Service is requesting these names be changed to alleviate confusion by them and their postal customers; and WHEREAS, the Planning and Zoning Commission held a public hearing on October 28, 1998; and WHEREAS, the following street name changes are recommended: CURRENT NAME RECOMMENDED OFFICIAL NAME 1. Forest Drive - North 1.. North Forest Drive 2. Forest Drive - South 2. South Forest Drive 3. Spruce Street- North . Spruce Street- South 5. Tinker Lane - North 3. North Spruce Street 4. South Spruce Street 5. North Tinker Lane 6. Tinker Lane - South 6. South Tinker Lane 7. Willow Street - North 7. North Willow Street 8. Willow Street - South 8. South Willow Street 9. Gill Street- North 9. North Gill Street 10. Gill Street - South 10. South Gill Street NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the official street names, as noted above, be adopted by the City of Kenai. PASSED BY THE November, 1998. COUNCIL OF THE CITY OF KENAI, ALAS~, this 4th day of ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk CITY OF KENAI PLANNING & ZONING COMMISSION RESOLUTION NO. PZ98-53 A RESOLUTION OF THE KENAI RECOMMENDING TO THE COUNCIL CERTAIN EXISTING STREET NAMES. PLANNING & ZONING OF THE CITY OF KENAI, COMMISSION CHANGING OF WHEREAS, Section 14.1 5.140 of the Kenai Code authorizes the Council of the City of Kenai to name and rename streets, and WHEREAS, during the 1996 "Enhanced 9-1-1 Mapping and Address certain street names predirectionals were changed to postdirectionals, and Project" WHEREAS, the United States Postal Service is requesting these be changed so as to alleviate confusion by postal customers and their agency, and WHEREAS, the following street name changes are recommended: ,. CURRENT NAME 1. Forest Drive - North 2. Forest Drive - South 3. Spruce Street- North 4. Spruce Street- South 5. Tinker Lane - North 6. Tinker Lane - South 7. Willow Street- North 8. Willow Street- South 9. Gill Street- North 10. Gill Street- South RECOMMENDED OFFICIAL NAME 1. North Forest Drive 2. South Forest Drive 3. North Spruce Street 4. South Spruce Street 5. North Tinker Lane 6. South Tinker Lane 7. North Willow Street 8. South Willow Street 9. North Gill Street 10. South Gill Street NOW THEREFORE, BE IT RESOLVED BY THE PLANNING & ZONING COMMISSION OF THE CITY OF KENAI, ALASKA THE OFFICIAL STREET NAMES AS NOTED ABOVE BE ADOPTED BY THE CITY OF KENAI. Chairman:' - ' ~ PASSED BY THE PLANNING & ZONING COMMISSION OF THE CITY OF KENAI, ALASKA this 28th day of October, 1996. Attest CITY OF KENAI RESOLUTION NO. 98-78 Suggested by: Administra: A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A BID TO EASTSIDE CARPET CO. FOR KENAI PUBLIC LIBRARY BOOK AND SHELVING REMOVAL AND REPLACEMENT--1998 FOR THE TOTAL AMOUNT OF $17,200. WHEREAS, the following bids were received on October 28, 1998: BIDDER BASIC BID Eastside Carpet Co. Sigwold Transfer $17,200 19,720 WHEREAS, the recommendation from the City Administration is to award the contract to Eastside Carpet Co., and WHEREAS, the Council of the City of Kenai has determined that Eastside Carpet Co.'s bid is a responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE. IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a bid be awarded to Eastside Carpet Co. for Kenai Public Library Book and Shelving Removal and Replacement - 1998 for the total amount of $17,200. PASSED BY THE November 1998. COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: ~..Or' CITY OF KENAI RESOLUTION NO. 98-79 Suggested by: Administrati( A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DIRECTING THE CONTINUATION OF THE PROJECT ENTITLED "CROW COURT STREET IMPROVEMENT DISTRICT" AND DESIGNATING WHAT IMPROVEMENTS ARE TO BE INCLUDED IN THIS PROJECT. WHEREAS, the Council directs the City Administration to continue with this project; and, WHEREAS, the following is a list of major improvements that are scheduled to be completed under this project' o 2. 3. 4. 5. Excavation, Backfill, and Grading Curbs and Gutters Asphalt Paving Topsoil and Seeding Signage and Traffic Control; and, WHEREAS, the Council finds that the improvements are necessary and of benefit to the properties to be assessed; and, WHEREAS, the local improvement district costs will be allocated on a square footage basis extending one lot deep adjacent to improvements in this subdivided area; and, WHEREAS, the project is not objected to by owners of properties bearing fifty (50) percent or more of the estimated costs to be borne by property owners; and, WHEREAS, an account will be kept of all costs of the improvements and that after all costs are known, the City Manager shall prepare an assessment roll for the improvements; and, WHEREAS, all of the above improvements will be done in this area but only 25 percent of the total completed improvements will be assessed to the benefited property owners; and, WHEREAS, this resolution will be mailed to each property owner adjacent to the streets designated for improvements; and, WHEREAS, the property owner's name and address used will be that which is on record at the Kenai Peninsula Borough on this date, November 4, 1998. Resolution 98-79 Page 2 November 4, 1998 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City will continue with the project entitled "Crow Court Street Improvement District" and the improvements listed above. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of November 1998. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' '~X PRELIMINARY ASSESSMENT ROLL CROW COURT LID Below costs', are estimates. final ~0si will be' based on' the ~Ctual_ cost of the pro~ect. , Properties to be assessed KN830188' ~'06N R11W S34:cRow SUBDIVISION L~OTS 1-8 JuiCy 27,1998; i KK !Revised 8/7 & 9125&28198 ! I I I I i I I i. I OWNER Lot S.F. % of Total 7,301 100 % of Cost 125 % of Cost i Est.$Assessed . Cook Inlet Housing 1 7,996 0.126395 ! 7,583.70 ! 1,895.92 Linebarger 2 7,278 0.115045 ! 6,902.72 '~ 1,725.68 Caldwell 3 8,250 0.130410 i 7,824.60 i 1,956.15 Morse & Schaeffer 4 8,105 0.128118 ! 7,687.08 i 1,921.77 Jackson 5 8,086 0.127818!, 7,669.061 1,917.26 Crow 6 8,250 0.130410 ! 7,824.60 ! 1,956.15 Crow 7 0.115409 I 63,262 6,924.54 i 1,731.13 1.000000i Frazer . 8 7,996 0.126395! 7,583.70! 1,895.92 TOTAL ' i 60,000 ! 15,000 Muni Match Grant (70%) General Fund (5%) 42,000 3,000 Property Owners (25%) i 15,000 ' ' ' ' ; TOTAL, 60, RECORD OWNER ' Lot ' i L II Ii Land Value'~ Land + Imp.. '25% of Land '"25% of Total i i i 'Cook Inlet Housing 1 i 12,200 I 96,300 . 3,050 24,075 .Linebarger i 2 , 12,600; 94,500 ! 3,150 23,625 ; 3 13,1001 140,900 i 3,275 35,225 Caldwell I ~ . .Morse & Schaeffer 4 1 13,000 i 138,400 ~ 5 ,Jackson 12,700 I 98,100 3,250 3,175 2,200 34,600 24,525 Crow I 6 11,200 I new house ~ 2,800 Crow i 7 12,g00 i 120,300~ ~ 3,225 30,075 Frazer 119,400 3,050 Grading & Backfill IMPROVEMENTS' Curb & Gutters Asphalt Paving Topsoil & Seeding Sign.age . 29,850 Prepared by Keith Kornetis 9/25/98 Page 1 owners or, in me alternative, that it has been approved by at least six (6) members of the Council. The firings of the Council are conclusive. The resolution shall further require ttm aa account be kept of all costs of the improvement and that after all costs are known the City Manager shall prepare an assessment roll for the improvement. The resolution shall state the estimated percentage of the costs of the improvement to be assessed against the benefited properties. (Ord. 791) 16.10.080 A~sessment Roll: After the improvement has been completed and the costs of the improvement compute~, the City Manager shall prepare and file with the City Clerk an assessment roll for the assessment district. The assessment roll shall contain, as to each property to be assessed, a brief description or designation of the property, the name of the record owner of the property to be assessed, and the amount to be assessed against the property. The person in whose name property is listed on the municipal property tax r°H as owner is conclusively presumed to be .the legal owner of record. If the owner is unknown, the assessment may be made against the 'unknown owner.' (Ord. 791) 16.10.090 Setting Hearing on Assessment Roll: After the assessment roll is filed, the Council shall fix the time and place for a public hearing on objections to the assessment roll. (Ord. 791) f------~ 16.10.100 Notic~ of Public He~n~ on Assessment Roll: Notice shall be given for the public hearing on the assessment roll as-prescribed in KMC 16.10.040. The notice to be pubiished shall include a summary of the improvement, the designation of the properties to be assessed in the assessment district, the purpose of the public hearing, and the time and place fixed for the public hearing. The notice by mail, in addition to the information contained in the published notice, shall include the amount of ~e actual assessment against the property owned by the addressee. Each notice by mail shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (Ord. 791) 16.10.110 Pul~lic Hearing on Assessment Roll: At the public hearing, an owner of the property to be assessed shall have the fight to present his objections to the assessment roll by showing errors and inequalities in the assessment roll and by submitting any reason for amendment and correction of the assessment roll. (Ord. 791) 16.10.120 Correction ~d Determination of Assessment. Roll: After the public hearing, the Council may correct any error or inequality in the assessment roll. When the roll is finally determined, the City Clerk shall so certify and the roll shall be officially recorded. (Ord. 791) 16.10.130 Resolution Confirmin~ Assessment Roll and Fixing Payment: After the public hearing and determination of the assessment roll, Council, by resolution, shall confirm the assessment roll of the lw. al improvement district. The resolution shall provide for the ,mmmmmmmmmmmmmmmmmmmmmm'mmmmmmmmmmmm~mmmNmmmmemmmNm~mmNm~;:::mmmmmmm mmmmmmmmmmm mmmmmmmmm~mmmmmNem S48-07/15/88 16-7 CITY OF KENAI owners or, in the alternative, that it has been approved by at least six (6) members of the Council. The findings of the Council are conclusive. The resolution shall further require that an account be kept of all costs of the improvement and that aaer aU costs are known the City Manager shall prepare an assessment roll for the improvement. The resolution shall state the estimated percentage of the costs of the improvement to be assessed against the benefited properties. (Ord. 791) 16.10.080 A~sessment Roll: After the improvement has been completed and the costs of the improvement computed, the City Manager shall prepare and file with the City Clerk an assessment roll for the assessment district. The assessment roll shall contain, as to each property to be assessed, a brief description or designation of the property, the name of the record owner of the property to be assessed, and the amount to be assessed against the property. The person in whose name property is listed on the municipal property tax roll as owner is conclusively presumed to be the legal owner of record. If the owner is unknown, the assessment may be made against the "unknown owner." (Ord. 791) 16.10.090 Setting H~ring on Assessment Roll: After the assessment roll is filed, the Council shall fix the time and place for a public heating on objections to the assessment roll. (Ord. 791) 16.10.100 Notice of Public H~ring on Assessment Roll: Notice shall be given for the public hearing on the assessment roll as prescribed in KMC 16.10.040. The notice to be published shall include a summary of the improvement, the designation of the properties to be assessexl in the assessment district, the purpose of the public hearing, and the' time and place fixed for the public hearing. The notice by mail, in addition to the information contained in the published notice, shall include the mount of the actual assessment against the property owned by the addressee. Each notice by mail shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (Ord. 791) 16.10.110 Public H~ring on Assessment Roll: At the public hearing, an owner of the property to be assessed shall have the fight to present his objections to the assessment roll by showing errors and inequalities in the assessment roll and by submitting any reason for amendment and correction of the assessment roll. (Ord. 791) 16.10.120 CQrrecti0n and DeterminatjQn of Assessment R01!: After the public hearing, the Council may correct any error or inequality in the assessment roll. When the roll is finally determined, the City Clerk shall so certify and the roll shall be officially recorded. (Ord. 791) 16.10.130 Resolution Confirming Assessment Roll and Fixing Payment: After the public hearing and determination of the assessment roll, Council, by resolution, shall confirm the assessment roll of the loml improvement district. The resolution shall provide for the S48-07/15/88 16-7 CITY OF KENAI MEMORANDUM TO: Crow Court File FROM' DATE: Carol L. Freas, City Clerk City of Kenai f/~f/ // October 14, 1998 PROPOSED CROW COURT SPECIAL ASSESS/tiE/VT DISTRICT On this date, I mailed individual letters noting the public hearing on the proposed Crow Court Assessment District to the property owners listed below at the addresses indicated. Cook Inlet Housing 2600 Cordova St. 1 04515129 Authority Linebarger, Terry & Ellouise Caldwell, Sylvia Morse, Michael R & Schaeffer, Patricia Jackson, Wayne & Rebecca Crow, Zecee Crow, Zecee Frazer, William #210 Anchorage, AK 1005 Crow Ct. Kenai, AK 1007 Crow Ct. Kenai, AK PO Box 1884 Kenai, AK PO Box 3273 Kenai, AK 1004 Crow Ct. Kenai, AK 1004 Crow Ct. Kenai, AK 1002 Crow Ct. Kenai~ AK. 4 04515130 04515131 04515132 04515133 04515134 04515135 04515136 Carol L. Freas, City Clerk October 14, 1998 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Cook Inlet Housing Authority 2600 Cordova Street, #210 Anchorage, AK 99503 RE: CROW COURT PROPOSED ASSESSMENT DISTRICT Notice of Public Hearing A public hearing will be held at 7'00 p.m. on November 4, 1998 at the Kenai City Council Chambers in the City Administration Building for the purpose of a proposed assessment district for paving improvements on Crow Court. A preliminary assessment roll is on file in the office of the City Clerk. Objections to the proposed assessment district may be filed in writing with the City Clerk prior to November 4, 1998. Objections may also be voiced at the public hearing. The following properties, all lying within KN830188, T06N, R 1 lW, S34, Seward Meridian, Crow Subdivision, Lots 1-8 are proposed to be included in the assessment district: 1 Cook Inlet Housing Authority Linebarger, Terry & Ellouise Caldwell, Sylvia Morse, Michael R & Schaeffer, Patricia Jackson, Wayne & Rebecca Crow, Zecee Crow, Zecee Frazer, William 2600 Cordova St. #210 Anchorage, AK 1005 Crow Ct. Kenai, AK 1007 Crow Ct. Kenai, AK PO Box 1884 Kenai, AK PO Box 3273 Kenai, AK 1004 Crow Ct. Kenai, AK 1004 Crow Ct. Kenai, AK 1002 Crow Ct. Kenai~ AK. 04515129 04515130 04515131 04515132 04515133 04515134 04515135 04515136 Cook Inlet Housing Authority October 14, 1998 Page 2 According to Kenai Peninsula Borough property tax records, you are the owner of Parcel No. 04515129. Attached is estimated cost information for this proposed project. CITY OF KENAI City Clerk clf PRELIMINARY ASSESSMENT ROLL CROW COURT LID Below costs are estimates - final cost will be based on the actual cost of the project. Properties to be assessed' KN830188 T06N R11W S34 ~ROW SUBDIVISION 'LOTS 1-8 July 27,1998 i KK IRevised 817 & 9125&28198 OWNER Lot S.F. % of Total 100 % of Cost ;25 % of Cost i Est.$Assessed Cook Inlet Housing 1 7,996 0.126395 7,583.70! 1,895.92 Linebarger 2 7,278 0.115045 6,902.72 1,725.68 Caldwell 3 8,250 0.130410 7,824.60 1,956.15 Morse & Schaeffer 4 8,105 0.128118 7,687.08 1,921.77 Jackson 5 8,086 0.127818 7,669.06 8,250 Crow 6 1,917.26 0.130410 7,824.60 1,956.15 Crow 7 7,301 0.115409 6,924.54 1,731.13 Frazer 8 7,996 0.126395 7,583.70 1,895.92 TOTAL 63,262 1.000000, 60,000 15,000 Muni Match Grant (70%) 42,000 ~ General Fund (5%) 3,000 Property Owners (25%) 15,000 TOTAL . 60,000 RECORD OWNER ' Lot ' Land Value~ Land + Imp. i ~25% of Land 25% of Total i i I Cook Inlet Housing 1 12,200 96,300 3,050 24,075 Linebarger 2 12,600 94,500 3,150 23,625 Caldwell 3 13,100 140,900 3,275 35,225 Morse & Schaeffer 4 13,000 138,400 3,250 34,600 Jackson 5 12,700 I 98,100 3,175 24,525 Crow 6 11,200 ! new house 2,800 Crow 7 12,900 ' 120,300 3,225 30,075 Frazer 8 12,200 I 119,400 3,050 29,850 ~ , IMPROVEMENTS' Curb & Gutters Grading & Backfill Asphalt Paving Topsoil & Seeding Signage Prepared by Keith Kornelis 9/25/98 Page 1 COOK INLET HOUSING AUTHORITY 2600 Cordova Street, Suite 201 Anchorage, Alaska 99503 i907) 276-8822 Fax: (907) 258-49L October 20, 1998 Carol L. Freas, City Clerk City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Subject: Notice of Public Hearing for Crow Court Proposed Assessment District REF: City of Ken'Letter Dated October 14, 1998 Dear Ms. Freas: Cook Inlet Housing Authority (CIH) has received your letter dated October 14, 1998, regarding the above referenced Public Hearing. CIH is in favor of the proposed paving improvement on Crow Court. While CIH is in favor of this proposed action, please note that under the Cooperation Agreemem between CIHA and the Kenai Peninsula Borough, CIH is exempt from assessments. CIHA will therefore, not be responsible for any lot estimated assessment share. If you have any questions, please feel free to call on Diana Catalano, Program Services Manager, at (907) 276-8822. Sincerely, COOK INLET HOUSING AUTHORITY Frank Peratrovich, Jr Executive Director xc: File October 22, 1998 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Frank Peratrovich, Jr., Executive Director Cook Inlet Housing Authority 2600 Cordova Street, Suite 201 Anchorage, AK 99503 NOTICE OF P/)~~C I-IE~NG/PROPOSED CROW COURT DISTRICT - CITY OF Lot 1, Crow ~ubdi~ion, T~ Parcel ~04SIS129 We are in receipt of your October 20, 1998 letter in which you explained CIHA is exempt from paying assessments due to a Cooperation Agreement between CIHA and the Kenai Peninsula Borough. In reviewing our records, we fred that Ronald Petterson signed a petition requesting a special assessment district be formed in order to have Crow Court paved. Mr. Petterson's name was also included in our initial verification of property owners of Crow Court lots. We believe there must be some connection between CIHA and Petterson, however we are unaware of what that connection could be. We are also unaware of any cooperation agreement between CIHA and the Kenai Peninsula Borough which would exempt CIHA from assessments. We would appreciate your forwarding a copy of the agreement and any additional information you have in regard to the connection between Petterson and CIHA prior to the November 4 hearing date. Thanks for your help. CITY OF KENAI Carol L. Freas City Clerk clf el' A CC)OK INLET HOUSING AIJI'HORITY i im m 2600 Cordova Street, Suite 2.01 J&l_ i _ Anchorage, Alaska ~9503 (907) 276-8822 ' Fax: (907) 258-495, October 27, 1998 Carol L. Freas, City Clerk City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Re: Notice of Public Hearing/Proposed Crow Court Assessment District- Kenai Lot 1, Crow Subdivision, Tax Parcel g04515129 Kef. City ofKenai I.~er Dated 10/22/98 Dear Ms. Freas: Cook Inlet:Housing Authority (CHI) is illl reoeipt of your letter, dated October 22, 1998, regarding the'..above'referen .ced public hearing.. · · · CIHA'S 'origi'nal letter, dated October 20, 1998, incorrectly referenced the Cooperation Agreement'with the Kenai Penin..sula Borough. CIHA should have referenceA the:. Cooperation Agreement with the City of Kenai, dated Iune 8, 1990. .. A copy of. this Agreement is enclosed for your reference. Section 3(a) of the CooPeration Agreement states that CHI is exempt from assessments. C]HA is the legal owner of this property. Your letter noted that Mr. Ronald Petterson signed the petition and requested information regarding the relationship between Mr. Petterson and CIH~ CIHA cannot provide information regarding our client files and is unable to provide you information without a written consent from Mr. Petterson. If you have any questions, please feel free to call our offices at (907) 276-8822. Sinc~rely, COOK INLET HOUSING AUTH~O~ Frank PeraUovich, Jr. /~ Executive Director 10/30/98 FRI 10'13 FAX I 907 258 4957 COOK INLET HOUSING ~003 COOPERATION ~GRE.EM~ THIS AGREEMENT, made this ~ day of ~ , 19...~., by and between COOK INLET HOUSING AbT~ORITY (hereinafter called the "Authority") and the CITY OF KENAI (hereinafter called the "City") . WITNESSETH: In consideration of the mutual covenants hereinafter set forth, the parties hereto do agree as follows: 1. Whenever used in this Agreement: (a) The term "Project" shall mean any low-rent housing hereinafter developed or acquired by the Authority with financial assistance of the United States of America acting through the Secretary of Housing and Urban Development (herein called the "Government"); excluding any low-rent housing project covered by any contract for loans and annual contributions entered into between the Authority and the Government, or its predecessor agencies, prior to the date of this Agreement; (b) The term "TaXing Body" shall mean the State or any politiCal subdivision or taxing unit thereof in which a Project is situated and which would have authority to assess or levy real or personal property taxes or to certify such taxes to a taxing body or public officer to be levied for its use and benefit with respect to a Project if it were not exempt from taxation; (c) The term "Shelter Rent" shall mean the total of all charges to all tenants of a Project for dwelling rents and non-dwelling rents (excluding all other income of such Project), less the cost to the Authority of all dwelling and non-dwelling utilities; 2. The Authority shall endeavor to secure a contract or contracts with the Government for loans and annual contributions covering one or more Projects consisting of approximately thirty (3 0) units, which may include existing units. The Authority shall plan, develop, or acquire and administer the Project or Projects, which PAGE I OF FIVE PAGES CITY AUTHORITY .LU/OU/:~0 1'".K1ILl ' J.~1'"~ .L ULJ i Z:O0 ~0/' t;UUI'~ /1~1l.,~'1' l:i. UIJ~i/~l~ ~004 shall be loca=ed within ~he corporate limits of the Cit~ The obligations of the parties hereto shall apply to each such Projec= and the City shall have no. con,fac=ual responsibility with respect to the Project other than .as expressly provided in.this Agreement. 3. (a) Under the Constitution and laws of the State of Alaska, the Project is exempt from all real and personal property taxes and sgecial assessments levied or imposed by any Taxing Body. So long as either (i) the Project is owned by a public body or governmental agency and is used for low rent housing purposes, or (ii) any contract between the Authority and the Government for loans or annual contributions or both, in connection with such Project remains in force and effect, or (iii) any bonds issued in connection with such Project or any monies due to the Government in connection with such project remain unpaid, whichever period is the longest, the City agrees that it will not levy or impose any real or personal proper~y taxes or special assessment upon such Project or upon the .Authority. with respect thereto. During such period, the Authority shall make annual payments (herein called "Payments in Lieu of Taxes") in lieu of' such taxes and sgecial assessments and ]~ payment for the publ.ic services and faciliti~ furnished from time to time without other cost or charge for or with resgect to such Project. (b) Each such annUal Payment in Lieu of Taxes shall be made at the time when real property taxes on such Project would be 9aid if it were subject to taxation, and shall be in amount equal to either (i) ten percent (10%) of the shelter Rent charged by the Authority in respect to such Project during the twelve months ~ period ending before such payment is made or (i'i~-t~e a~ount Permitted to be paid by applicable Sta~e law in effect on the date such payment is made, whichever amount is the lower. (c) This Agreement shall be construed in harmony with the April 11, 1985 Agreement between the Cook Inlet Housing Authority and the Kenai Peninsula Borough. Section 3(¢) of that Agreement provides that the ~orough 'Will collect Payments in Lieu of Taxes and distribu=e the money among 'taxing bodies pro rata. Accordingly, i~ is understood that the PAGE 2 OF FIVE PAGES CITY AUTHORITY 10/30/98 FRI 10:14 FAX I 907 258 4957 COOK INLET HOUSING ~005 Housing Authori=y will make only one Payment in Lieu of Taxes' annually and that such payment shall satisfy the Housing AuthOrity's obligations under both Agreements. No payment for any year shall be made which exceeds the amount of real property taxes which would have been paid ~o the Taxing Bodies if the Project were not exempt from taxation. If, during the term of this Agreement, title to a piece of property included in the Project is ~ransferred to a private person, said Property shall no longer be covered by this Agreement. (d) Upon failure of the Authority to make any Payment in Lieu of Taxes, no lien against any Project or assets of the Authority shall attach, nor shall any interest or penalties accrue or attach on account thereof. 4. During the period commencing with the date of the acquisition of any part of the site or sites of any Project and continuing so long as either (i) such' Project is owned by a public body or governmental agency and is used for iow-rent housing purposes, or (ii) any. contract between the Authority and the Government for loans or annual contributions, or both~ in connection with such Project 'remains in force and effect, (iii) any bonds issued in connection with such Project or any monies due to the Government in connection with such Project remain unpaid, whichever period is the longest, the City, without cost or charge' to the Authority or the tenants of such Project (other than. the Payments in Lieu of' Taxes), shall: (a) Furnish or cause to be furnished to the Authority and the tenants of such Project public services and facilities of the same character and to the same extent as are furnished from time to time without cost or charge to other dwellings and inhabitants in the City; (b) Cooperate with the Authority by such other lawful action or ways as the city and the Authority may find necessary in connection with the development and administration of such Project. 5. If by reason of the City's failure or refusal to furnish or cause to be furnished any public services or PAGE 3 OF FIVE PAGES CITY:~ AUTHORITY: J.u/ov/uo rz~ J.u--a i"~t.A .l. uu,' z;),~ ,i~a{' ~UUl~ l~i.,b;'l' HUUSING [~1006 facilities which it has agreed hereunder in 4(a) furnish or cause to be furnished to the Authority or to' the tenants of any Project, the Authority incurs any expense to obtain such services or facilities, then the Authority may deduct the amount of such expenses from any Payment in Lieu of Taxes due or to become due to the City in respect to any Project or any other low-rent housing projects owned or operated by the Authority. 6. The City agrees to exempt the tenants of the Project and the Authority from the payment of Sales Taxes in conjunction with rents. 7. Unless specifically approved in advance by the City, acquisitions made under the authority, of this Agreement shall be restricted to properties which have paved streets, plus City water and sewer service installed. 8. No Cooperation Agreement heretofore entered into between the City and the Authority shall be construed to apply to any Project covered by this Agreement. 9. No member of the governing body of the City or any other public official of the City who exercises any responsibilities or functions with respect to any Project during his tenure or for one year thereafter shall hay any interest, direct or indirect, in any Project or a~ property included or planned to be included in any Project, or any contracts in connection with such Projects or 'property. If any such governing body member or such other public official of the City involuntarily acquires or had acquired prior to the beginning of his tenure any such interest, he shall immediately disclose such interest to the Authority. 10. So long as any contract between the Authority and the Government for loans (including preliminary loans) or annual contributions, or both, in connection with any ProjeCt remains in force and effect, or so long as any bonds issued in connection with any Project, or any monies due the Government in connection with any Project remain unpaid, this Agreement shall not be abrogated, changed, or modified without the consent of the Government. The privileges and obligations of the City hereunder shall remain in full force and effect with respect to each Project so long as the beneficial title to such Project is held by the Authority or by any other public body or governmental agency, including the Government, authorized by law to engage in the PAGE 4 OF FIVE PAGES CITY AUTHORITY '10/30/98 FRI 10:16 FAX 1 907 258 4957 COOK INLET HOUSING ~]007 developmen= or administration of low-rent housing 9rojects. If a= any time, the beneficial title to, or possession of, any Projec~ is held by such other public body or governmental agency, including the Government, the provisions hereto shall inure to ~he benefit of any may be enforced by, such o~her public body or governmental agency, including the Government. IN WITNESS WHEREOF, the City and the Authority have respectively signed this Agreement and caused their seals to be affixed and attested as of the day and year first above written. SEAL CITY OF KENAI Its: C~ty Manager ATTEST: Carol L. teas, i y lerk SEAL COOK INLET HOUSING AUTHORITY By: Its: ATTEST: rts: secret-ary-Treasur'er PAGE 5 OF FIVE PAGES CITY AUTHORITY October 30, 1998 CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 IC~92 Frank Peratrovich, ,Jr., Executive Director Cook Inlet Housing Authority 2600 Cordova Street, Suite 201 Anchorage, AK 99503 RE: PROPOSED CROW COURT ASSESSMENT DISTRICT. CITY OF KENAI Lot 1, Crow Subdivision, Tax Parcel #04515129 We are in receipt of your October 27, 1998 letter in which you included a copy of the CIHA/City of Kenai Cooperation Agreement dated June 8, 1990. In your letter, you again stated CIHA is the legal owner of the above-referenced property and, referring to the Cooperation Agreement also stated, CIHA is exempt from assessments. In reviewing the Cooperation Agreement, we refer to Paragraph 1 (a) in which it refers to a "project" as "...any low-rent housing hereinafter developed or acquired by the ..." Please forward a written response why you believe the house situated on Lot 1, Crow Subdivision should be considered "low-rent housing." Also, we refer you to Paragraph 7 of the Agreement in which it states, Unless specifically approved in advance by the City, acquisitions made under the authority of this Agreement shall be restricted to properties which have paved streets, plus City water and sewer service installed. To our knowledge, no approval in advance was given by the City of Kenai when CIHA acquired Lot 1, Crow Subdivision. We also note, as indicated in Paragraph 7, the Agreement is restricted to properties with paved streets. As the material forwarded to you previously in regard to the formation of an assessment district for Crow Subdivision indicates, Crow Court is not presently paved. Because CIHA acquired the property on an unpaved street without advance approval by the City, the Agreement is not applicable to the Crow Court property. Frank Peratrovich, Jr., Executive Director Cook Inlet Housing Authority October 30, 1998 Page 2 If you or a member of your staff would like to speak to the Kenai City Council in regard to the Agreement and Lot 1, Crow Subdivision, you are welcome to do so during the public hearing on November 4, 1998. However, in reference to Paragraph 7, the City of Kenai considers CIHA responsible for assessments to the property described as Lot 1, Crow Subdivision, Kenai, Alaska, Tax Parcel No. 04515129. CITY OF KENAI Carol L. Freas City Clerk clf cc: Cary R. Graves, City Attorney Keith Komelis, Public Works Director Rick Ross, City Manager Larry Semmens, Finance Director AGENDA CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS October 14, 1998 - 7:00 p.m. http://www.¢i.kenai.ak.us 1. CALL TO ORDER: . a. Roll Call b. AgendaApprovai- ~x.,~,~Z ~t.,, c. Approval of Minutes: September 23, 1998 d. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by.. the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: 3. CONSIDERATION OF PLATS: a. PZ98-47--Preliminary Plat--Shoreline Heights Subdivision No. 2 4. PUBLIC HEARINGS: 5. NEW BUSINESS: a. *PZ98-48--Home Occupation Permit-Daycare--Jan Stiers--518 Pine Avenue (Lot 3, Block E, Woodland Subdivision), Kenai, Alaska. d'"~~-~,-v~-c.d. '-/-- /~/) ~' b. Amendment to KMC 12.25.030--Junk Car Ordinance--Discussion c. November meeting dates--Discussion ~-~ct3. ///// ,~/-,~. 6. OLD BUSINESS: 7. CODE ENFORCEMENT: a. Triple T Autobody- Tom Trible b. Peek A Boo Place Daycare - Home Occupation Permit - Shannon Fitt 8. REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: CITY OF KENAI PLANNING AND ZONING COMMISSION OCTOBER 14, 1998 -- 7:00 p.m. KENAI CITY HALL CHAIRMAN CARL GLICK, PRESIDING 1. CALL TO ORDER AND ROLL CALL Chairman Olick called the meeting to order at approximately time 7:00 p.m. Members Present: Carl Glick, Phil Bryson, Teresa Wemer-Quade, Ron Goecke, Barb Nord Members Absent: Art Gravelcy Also Present: Councilman Bannock, Administrative Assistant Marilyn Kebschull, Contract Secretary Alison Rapp bo A~enda Approval WER1TER-QUADE MOVED TO AP~OVE THE AGENDA AS WRI~EN AND ASKED FOR UNANIMOUS CONSENT. MOTION WAS SECONDED BY GOECKE. Goecke requested removal of Item 5a from Consent Agenda to the Regular Agenda. Chairman Glick clarified Item 5a, PZ98-48 -- Home Occupation Permit - Daycare -- Jan Stiers -- 518 Pine Avenue (Lot 3, Block E, Woodland Subdivision}, Kenai. Cha/rman Glick inquired if there were any objections to unami~ous consent on the agenda approval. None were raised. AGENDA WAS APPRO~D AS WRITTEN WITH THE ADJUSTMENT TO ITEM 5a. Approval of Minutes: September 23, 1998 NORD MOVED TO APPROVE THE MINUT~ OF SEPTEMBER 23, 1998. MOTION SECONDED BY BRYSON. VOTE Kenai Planning & Zoning Commission October 14, 1998 Page 1 BRYSON Yes WERNER-QUADE Yes GO~~ Yes NORD Yes MAHURIN Yes GRAVELY Absent GLICK Yes MINUT~ OF SEPTEMBER 23, 1998 WERE APPROVED BY UNANIMOUS VOTE. de Consent Agenda * All items listed with an asterisk {*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequences on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: -- None 3. CONSIDERATION OF PLATS: PZ98-47 -- PreUminary Plat -- Shoreline Heights Subdivision No. 2 GO~~ RECOMMENDED APPROVAL OF PZ98-47 -- PRELIMINARY PLAT -- SHORELINE HEIGHTS SUBDMSION. WERNER-QUADE SECONDED THE MOTION. Chairman Glick opened for discussion and asked if the staff had anything additional to add to the item. Kebschull noted the map read Kenai Road in error, it should read Kenai Spur Highway. VOTE BRYSON Yes WERNER-i~UADE Yes GOECKE Yes NORD Yes MAHURIN Yes GRAVELY Absent GLICK Yes Motion passed. 4. PUBLIC HEARINGS: -- None 5. NEW BUSINESS: Kenai Planning & Zoning Commission October 14, 1998 Page 2 PZ98-48 -- Home Occupation Permit - Daycare --Jan Stiers -- 518 Pine Avenue (Lot 3, Block E, Woodland Subdivision), Kenai, Alaska. BRYSON MOVED TO APPROVE PZ98-48. aY urEm EI -q ADE. MOTION SECONDED Chairman Glick informed the gallery it was not a Public Hearing but they are free to speak. Chairman Glick requested anyone wishing to speak to please step up to the microphone. Verbatim Begins Joe Harris, 520 Pine Avenue, Kenai, Alaska Some of the neighbors uh have taken a protest on this thing so I~l read a short letter we have. We the undersigned protest the application for a home occupation permit or conditional permit for daycare at 518 Pine Avenue, in Woodland Estates. This protest is based on the following: This business has been started prematurely without any application to the City. As we understand it, the City must notify neighbors before granting permits such as this. However, even notification wouldn't change our position. In our opinion it is illegal for the City to grant a permit to a renter. It would be more proper to grant the permit to the owners of the house. The requested business location is on one of the busiest streets in Woodland. Yet by City schedules, one of the last streets slated for snow removE. It is not going to be a good condition this winter. The original Woodland covenants disapprove of any offensive activities. We find this business to be offensive. Offensive can be "anY word that you choose it to be, 6:30 a.m. traffic idling in a driveway next to you or late at night fight next to you, well it's kinda noisy. Now we'd like this to be said publicly and for sure this protest is not intended as anything personal against the applicant rather we're voicing our opinions against any business on Pine Avenue. We request your approval of our protest. Chairman Glick: Thank you. Ha~s: Do you have any questions? Chairman Glick: Does anybody have any questions. Please sign the log with your name and address too, please. Once again, this is not a Public Hearing. Is there anyone else that would like to speak? (Indication from Gallery) Kenai Planning & Zoning Commission October 14, 1998 Page 3 Chairman Gllck: Yes ma'am, please come up.to the microphone. Kristine Schmidt, 513 Ash Avenue, Kenai, Alaska I also object to the.., as a home owner with my husband... I have a lot in Woodland Subdivision and being a street or so over from this proposed home occupation I also object to the issuance of this permit for several reasons. Number one, it violates Woodland Subdivision covenants. Per.. ut.. uses such as this are not permitted in the covenants, while we're very aware that the City doesn't enforce the covenants, the City alshud.., also should not be in the position of encouraging people to violate the covenants by issuing permits such as this. And that prohibition includes signs, no signs are permitted in the subdivision at all except realtor signs. It's not... It hasn't been proved that the owner of this property actually approves this use, or approves the application and until that happens the permit should not be issued. Third, I believe this use violates the intent of the ordinance which reads quote, that the average neighbor, under normal circumstances would not be aware of its existence other than for a sign as permitted in this chapter. The proposed use more than makes people aware that its around.., it... has... there's a constant flow of cars in the morning and the afternoon for picking up children. I also at.. as Mr. Harris testified I didn't see that there was notice of this permit in the newspaper or.. and there was certainly no umm.. I mean I looked at the paper for da... for the last several days and didn't see published notice of this meeting. You know maybe I missed it but in addition I think that its important that the people who live in the.., adjacent to the at.. a use like this get notified before a permit is issued. Thank you. Chairman Gllck: It's not printed because it's not a Public Hearing, ma'am. That's why it wasn't in the newspaper. Verbatim Ends Kebschull commented that the item was included with the agenda published in the paper. Discussion ensued from the gallery. Bryson requested any testimony be presented to the chairman. Chairman Glick further commented the item was in the paper under our regular agenda item. Chairman Glick opened for discussion, a gallery member indicated they would also like to speak. Verbatim Begins Kenai Planning & Zoning Commission October 14, 1998 Page 4 Jan Stiers, ~ 18 Pine Avenue, I~eaai, Alaska I have been doing daycare since 1955 in the Territory and the State of Alaska. Ah... it just so happens that my house burned out north which put me looking for a home and finding something in the City of Kenai. I lost glim then the this following January and this has put me under stress and duress on the fmc things. I am sure Mr. Harris' statement about nothing personal is because I finally had to.. because of all the harassment I have gotten to... to the extent of the man telling me he did not want me next door. Ah.. that I finally had to get an attorney to write him a letter to quit harassing me. ~Um... there are seven licensed daycare providers in Woodland there is also several unlicensed daycare providers in Woodland. Including the people directly across the street from me who have Kenai Child Development Center and it took me one morning to figure out that they are dropping off children. And when their children came to sell me a ticket for an event, I said does your parents do daycare? And they said, well we call it baby-sitting. Which is exactly the same thing as what I do. I have not tried to harass my neighbors. I have lived in the City a little over a year now with absolutely no problems until I moved next door. As I stated in the.., ah... minutes at the City Council meeting, I have several degrees, one of them being in Sexual Abuse and Domestic Violence, and when somebody tells you they don't want children next door, it reeks of having a problem. I am not saying that we do, but my children are all small children. Granted the parents come in, but they come in at the same time as the Rams' children come in in the mornings. On some mornings they're much later than theirs. And they're picked up basically all at the same time. Um... my children are young, for the most part they are kept in the house. Because of them being very young. They go outside only under supervision and we have a 8'... ah... 6' chain link fence around the entire back yard. They have walked out front with me while we were putting hi... Halloween decorations and things like this. But those children are not by any means noisy or anything else. I hear the.. the children catching school busses much more than I hear these children, even in the house. The people that own the house have been down to visit me. They gave me their whole-hearted approval told me that they even liked me and the lady asked if she could even hug me when she left. She went totally through the house they spent little over an hour with me. And there was no problems. Kenai Planning & Zoning Commission October 14, 1998 Page 5 It just seems to me Mr. Harris and Mrs. Harris, who have a vi.. a problem with this. Um.. Mrs. Schm/dt, I don't know what her problem is because there's two over on her street also .... Bryson: Ma'am, would you just talk about the facts of the daycare center. Personalities ..... (Ms. Stiers is speaking over Commissioner Bryson) Stiers: ...This is what I am saying. I don't see anyone else that is being called on the carpet. What started this was me putting my sign up, which has been up if you will see the minutes of the meeting. I put it up, nobody told me I could not have this sign. But then Mr. Smalley told me the other day, in the City itself I am allowed a 4 x 4 foot sign is what he said at the meeting the other night. My sign is not near that. My sign was to the house like it says, now they want to complain about signs. I brought in and showed and I've got some of the pictures with me if you would like to see 'em of signs all over Woodland. Including old vehicles. This makes signs in your window advertising you've got a child that needs assistance, that makes that illegal the way the covenants read. They haven't complained about the State Trooper on the other side of me. They just complain to him about me. But he's got two signs up saying he's got vicious dogs. With a 4' fence and a five rottweilers that you cannot breed according to their covenants. And this man sells them and his State Trooper car with the sign is illegal because the sign... Bryson: I request the testimony be to the fact of the request for the permit. Stiers: I am requesting the permit but I believe Mr. and Mrs. Harris brought up the sign bit. I have requested the permit. It says that I have been okayed. That I am telling you why Mr. and Mr. Harris seem to not want me there. Bryson: Your reference was not to Mr. Harris at this point, ah.. it W/iS... Stiers: ...Mr. Harris was the one that complained about the sign and she brought up the sign and so did the other lady or he did. And I was trying to tell you what was happening on this. I have asked for a permit, I am licensed by the State of Alaska. I have just been re-licensed by the State of Alaska. Like I said, I have done child care, I have taught school, I have severe degrees, I am not an idiot that doesn't know what they are doing and just trying to take care of children. I know what I am doing. My children are not noisy, they're not offensive. My children aren't barking early Kenai Planning & Zoning Commission October 14, 1998 Page 6 in the morning or causing my dog to bark when they're out in the yard. And I think I deserve this permit. I used to think Alaska was the nicest place to live and nobody bothered their neighbOrs, but IYe come to a rude awakening in the last month. Is there any questions on on... my permit? You have the copy of it, you have my floor plan. I would like to ask another question at this time because I don't know when this is brought up. But I do know that all the daycare givers will be in en masse for it. Uh.. it says in this that we're allowed no more than 30% of their space. Fortunately I have a large home. But on your planning and zoning, 30% for a day care giver, and most of us are licensed for eight children, most of us from birth to twelve years old. Now, if youYe got a 1,000 square ~foot home or less, 30%, do you lock them in the bathroom? Or where? You know, if I didn't have this home, I would like to see an exempt made for daycare providers because you have to feed the children. If they take naps, you have to nap them. Uh, they have to go to the bathroom. They have to have a place to play and for their toys. And 30% for most of these daycare providers is not enough. Like I said fortunately I have a large home and can do this. But have I.. had I been in a smaller home it would've taken a 100%. Chairman Glick: Okay, any questions for Mrs. Stiers? Bryson: I have a question. Has a written, actually it's for the staff. Has a written application been received from the owners of the property? Stiers- It is fight here in your agenda. Verbatim Ends Kebschull responded no, an application had not been received from the owners, they are not required to be a part of the home occupational use permit process. Kebschull further noted the owner was notified, although she had not received word back from them at that time. Verbatim Begins Bryson: Okay, uh, addressing one comment that was made there, uh, your application was for a home occupation permit... Stiers: Yes Kenai Planning & Zoning Commission October 14, 1998 Page 7 be Bryson: ...and its reviewed under that process. If ah you're looking at some other., ah.. use outside of what's covered for home occupations, an appropriate permit would be a conditional use permit. Stiers: I'm asking for the home occupation permit. Bryson: Okay, thank you. Stiers: What I was trying to explain, I would like to see daycare providers exempt under that. Because of the.., on the 30% part. Not exempt under being.., getting the permit. None of us mind getting a permit. But like I said, of a small home, 30% you know just is unreasonable. Chairman Glick: Okay, any Commissioners have any other questions of Ms. Steirs? Okay, I guess not at this time. Thank you. Stiers: Thank you. Verbatim Ends Kebschull reiterated property ownership is not reqUired for home occupation permits, the owner is not required to file for the permit. Kebschull noted the owner was notified Ms. Stiers applied for a permit. Kebschull further noted the Commission does not enforce or maintain covenants. Councilman Bannock noted Mrs. Stiers spoke at the Council meeting. He clarified Councilman Smalley's comments (reported by Stiers) explaining, signs are okay within the bounds of home occupation permits. There is not a unilateral sign approval. VOTE BRYSON Yes WERNER-(~UADE Yes GOECKE No NORD Yes MAHURIN Yes GRAVELY Absent GLICK Yes Motion passed. Amendment to KMC 12.25.030 -- Junk Car Ordinance -- Discussion Chairman Glick opened the item for discussion and inquired if everyone had a chance to look over the recommended changes. Kenai Planning & Zoning Commission October 14, 1998 Page 8 Bryson inquired if the intent was strictly for discussion. Kebschull responded for discussion and to determine if the Committee would like to hold a Public Hearing to amend the ordinance. Gallery member indicated desire to testify. Verbatim Begins Gus Rodes, 207 Birch Street, Kenai~ Alaska The comments from the City Attorney it says Rodes vs. City of Kenai, I'm the Rodes. So, uh, this particular ordinance that you have here, that has been written up, is similar to the one Anch... the City of Anchora§e had that was overturned by the court. Uh.. the amendments to it. There is no real reason for this ordinance to be under Title XII, it should be under Title XIV. In fact, this particular ordinance has got many things wrong with it. For instance- The court when it returned to the District Court, the.. my appeal, stated that the City, that the judge should determine what a non-operating car is. And the City Attorney said in his memo to the court, that a non- operating car was not a junk car. The definitions here are ones of junk cars. This particular ordinance will not stand, and believe me I have been through a lot of junk car ordinances. Um.. the uh.. problem with it is it is really vague. It gives no reason for having a quote junk car ord.., a junk ordinance. A junk yard? It could hold up. But a junk car ordinance, no, because it doesn't differentiate between just what is a... why a junk car is any more desirable or undesirable than a non-junk car. Is there any questions? I live in a very car orientated neighborhood. If you~l drive down Birch Street you can see how many cars we have. And as far as I know, it is going to stay that way. Chairman Olick: Thank you Mr. Rodes. Verbatim Ends BRYSON MOVED FOR A PUBLIC HEARING FOR AMENDMENT OF KMC 12.25.030 --JUNK CAR ORDINANCE. NORD SECONDED THE MOTION. Kenai Planning & Zoning Commission October 14, 1998 Page 9 Bryson commented the City Attorney felt the zoning was weak in the area of definition rather than intent and this is his proposal to make the ordinance more defensible. He added, a Public Hearing would be very appropriate. Wemer-Quade agreed with Bryson's comment. Nord noted under 2.4 the description is a description of essential components and suggested it be limited to engines, transmissions, drive shafts, etc. Chairman Glick responded the ordinance says "such as" and these are for instance items. Nord responded such wording leaves it open for interpretation and her understanding was they are trying to eliminate interpretation. Goecke commented he believes there has to be some level of latitude as it is impossible to list everything. He added, if a vehicle is sitting longer than 72 hours, it is a junk vehicle. VOTE BRYSON Yes WERNER-i~UADE Yes GOECKE Yes NORD Yes MAHIFRIN Yes GRAVELY Absent GLICK Yes Motion passed unanimously. November Meeting Dates -- Discussion Chairman Glick commented the November 11, 1998 meeting would be on a holiday and the November 25, 1998 meeting would be the night before Thanksgiving. Chairman Glick commented he thought they had canceled one of them the year before. Kebschull noted yes, one had been canceled last year. Bryson stated unless there is pressing business, he proposes canceling one of the meetings. Goecke suggested moving November 11 to the 17 and backing November 25 to the 17 and combine two meetings into one day. Kebschull commented that would make the shortest length between meetings if one is going to be canceled. Councilman Bannock commented issues of consistency and public awareness were raised at the last Council meeting. Councilman Bannock further commented he would rather see the Commission cancel one of the dates and maintain the regular schedule for the other date. Kenai Planning & Zoning Commission October 14, 1998 Page 10 ® Wemer-Quade stated she felt comfortable with eliminating the meeting of November 11 and meeting on November 25. Nord stated that would be fine with her. Goecke stated he did not have a preference. Bryson stated it was frae with him also. Chairman Glick stated by general consent, the Council will be asked to eliminate the November 11, 1998 meeting and the November 25, 1998 meeting will be held on schedule. OLD BUSINESS-- None CODE ENFORCEMENT ITEMS: Triple T Autobody-- Tom Trible Peek A Boo Place Daycare -- Home Occupation Permit -- Shannon Fitt Kebschull stated Mr. Trible came in and submitted/completed the conditional use permit, she noted she was holding it now because Mr. Trible' mother is the owner of the property. Kebschull further commented she had informed Mr. Trible when he fried his application, the next Planning & Zoning meeting may not be on the 11~ due to the Veterans' Day holiday. However, she would notify him of any changes. Kebschull reported she had received many home occupational permit applications in the wake of Ms. Stiers' permit. Kebschull noted Peek A Boo Daycare was an application that had been sent out. REPORTS City Council Counci!m__an Bannock reported at the last council meeting Mrs. Sfiers spoke and her comments are listed under Item B 1. Councilman Bannock further noted the land for the Public Health Center and part of the hospital (Item C 1) was becoming a reality. Councilman Bannock commented on the Preservation Plan, Item C6, was formally adopted. Also approved was $7,000 to complete the outside of the animal shelter for animal drop off. A resolution regarding the Capital Improvement Project List for the year 2,000- -2,002 STIP funding, dealing with paving issues and bike path issues, was also approved. Councilman Bannock reported under Old Business the residency requirement for Vintage Pointe Manor was changed, lowering the Kenai Planning & Zoning Commission October 14, 1998 Page 11 bo amount of time spent in Kenai prior to establishing eligibility for residency. The professional services contract with Mr. Carter garnered a lot of interest. The contract was referred back to the Airport Commission and would be dealt with at the City Council again on November 18, 1998. Councilman Bannock reported on Item 3, ESI has been formally inked for running airport rescue/fire fighting facility. They are the contracted people to manage the facility. Item 10, a proposal for a boardwalk, etc. at Birch Island (an idea that has been discused for many years) was discussed. The project would be built by the State. Councilman Bannock added, this project is still a long way off. Borough Planning Bryson reported there have been two meetings since the last City Planning meeting. The meeting of September 28, 1998 was short, all items listed for business were approved. Bryson reported, at the meeting of October 12, 1998, the consent agenda was approved. Item E 1, Petition to Vacate Right of Way, was postponed at the request by the petitioner. Item F 1, Vacation of Right-of-Way, was denied. He continued, Item F2, a Petition to Vacate a Right of Way, was a request of DOT to retain the highway intersection at 250' and not be vacated. That was generally approved but the 250' is going to be negotiated by the staff to make the best use of the property. Item F3 was approved for vacation. Item F4, Permit Application for a Sand and Gravel Site, was postponed. The remaining items were approved. Goecke inquired regarding Item E1 from the September 28, 1998 meeting requesting description of the property's exact location. Bryson responded it was on the projection of Ciechanski Road after it tums the 90°. 13ryson further noted there was a deed restriction because it was an agricultural tract, the decision was that it could be broken into 40 acre tracts and has been approved. Administration Kebschull reported Councilman Smalley had requested information on the TSH property ownership be provided. Kebschull drew attention tot he map on the wall. Kebschull invited the members to visit the web site. She added, meeting information is available there earlier than members could expect to receive their packets. Kenai Planning & Zoning Commission October 14, 1998 Page 12 9. PERSONS PRESENT NOT SCHEDULED: Verbatim Be~.ns Joe Harris, 207 Birch Street, Kenai, Alaska In reference to the ah.. new business on the home occupation permit, do I have any recourse for appeal in this? Or is this a final decision? Verbatim Ends Kebschull replied any decision made by the Planning & Zoning Commission can be appealed to the City Council. Kebschull stated appeals need to be in writing and submitted to the City Clerk within 30 days of the decision. Kebschull further noted, the City Council then has 30 days to hold a Board of Adjustment Hearing. 9. INFORMATION ITEMS: bo Board of Adjustment Decision -- Restrictions Placed on Variance in Five Iron Heights Subdivision. Ordinance 1797-98 -- Amending KMC 14.20.150 Conditional Use Permits. Planning/k Zoning Commission Roster. KPB Plat Committee Action of 9/15/98. 11. COMMISSION COMMENTS AND ~UESTIONS: Commissioner Nord reported the junked vehicle she previously reported about is gone. Nord also thanked Kebschull for putting together the Townsite information. Commissioner Goecke commented he must have gotten Nord's junk vehicle. Goecke further commented he had received a lot of phone calls regarding the home occupational use permit for the daycare and had hoped that another Commissioner would have turned it down also. 10. ADJOURNMENT: GOECKE MOVED TO ADJOURN. P.M. MEETING ADJOURNED AT 7:48 Respect~lly submitted, Alison Rapp Contract Secretary Kenai Planning & Zoning Commission October 14, 1998 Page 13 AGENDA CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS October 28, 1998 - 7:00 p.m. http://www, c i. kenai, ak. us ® CALL TO ORDER: a. Roll Call b. Agenda Approval c. Approval of Minutes: October 14, 1998 d. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: CONSIDERATION OF PLATS: a. PZ98-49--Preliminary Plat--Spruce Grove Subdivision- Murphy's Replat PUBLIC HEARINGS' PZ98-50--An application for a Conditional Use Permit to operate a Bed & Breakfast for the property described as Government Lot 176 (101 Highbush Lane), Kenai, Alaska. Application submitted by Rita Botelho, P.O. Box 615, Kenai, Alaska. PZ98-51--An application for a Variance Permit for rear yard setbacks for the property described as Lot l-A, Spruce Grove Subdivision, Hales Addition, 1806 4th Avenue, Kenai, Alaska. Application submitted by Marlena Murphy, 1806 4th Avenue, Kenai, Alaska. c. PZ98-52--An application for an Encroachment Permit for the side yard for the property described as Lot l-A, Spruce Grove Subdivision, hales Addition, 1806 4th Avenue, Kenai, Alaska. Application submitted by Marlena Murphy, 1806 4th Avenue, Kenai, (.:,~~''v'v~ Alaska. d. PZ98-53--a resolution of the Kenai Planning & Zoning Commission recommending to . ...~ City Council the changing of certain existing street names. Streets include those streets · ~ were to in 1996. For example, Willow ( ",~ Street North would be changed to North Willow Street. ~&~v v.~...c whose pre-directionals changed post-directionals e. PZ98-54--a resolution of the Planning & Zoning Commission recommending the Kenai ~ Municipal Code at 12.25.030 be amended to set clear standards for what constitutes a (~~~', ,.~x,~-.' junk vehicle. 5. NEW BUSINESS' a. PZ98-56--Landscape/Site Plan Review--8080 Kenai Spur Highway. Application Planning & Zoning Commission Agenda Page 2 October 28, 1998 submitted by Deanna L. Moore, Moore's Landscaping, P.O. Box 944, Kenai, Alaska. ., 4~ b. Discussion--Amendment to KMC 14.20.280--Public Hearings and Notifications 6. OLD BUSINESS: 7. CODE ENFORCEMENT: Se REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: 10. INFORMATION ITEMS: a. KPB Notice of Public Hearing on Petition to Vacate - 11/9/98 b. Memo from KPB Planning Department dated 10/15/98 c. KPB Plat Committee Action of 10/12/98 d. Memo dated 10/15/98 canceling November 11, 1998 Meeting 11. COMMISSION COMMENTS & QUESTIONS: 12. ADJOURNMENT: CITY OF KENAI ~-~ "D,~ E~._'~~ ,~ ,4~ 210 FIDALGO AVE., SUITE 200 TELEPHONE CZTY OF KEN~! DltTE: FAX BACKGROUND AND PERBO~ DATA - CANDZDATES FOR TO COMMITTEES AND COMMISSZONB Resident of the City of Kenai? y~~ Residence Address ,~/f ~/~/£1 c/~- KENAI, ALASKA 99611-7794 Telephone NO. --~, o03-"~ Telephone NO. Job Title ':,.~'~'~~~ N]tME OF SPOUSE'. Current membership in organizations: Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED WHY DO YOU W]~NT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? C~TY OF KENAI CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISSIONS Resident of the City of Kenai? Mailing Address :0'~'~~~ ~'(~ EMPLOYER: Job Title Telephone NAME OF SPOUSE: ~ ..... Current membershi~ in organizations: Telephone NO. /"~/-~ COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? / /~ ,',, -'~.- . C~-,'-~-~-'.~.-.?_~...' . .~...~ · . ,, ,, c,c~jT- -"~:~-~'z~'~'~ Signature OCT PO '96 04:27PM CITY OF K£MAI SS? 283 3014 p.2×2 CITY OF KENAI DATE: 210 FIDAI. GO AVE.. SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE g07.283-7535 FAX g07-283-3014 CZ'Tv__O? BACKGROUND AND PERSONAL DATA - CANDZDATES FOR TO CONMXTTEE~ AND COMMXSSXONS ~esident of the City of Keaai? ',j ~-% Hey long? Residence Address Mailing Address Telephone No. Business Address NAME OF SPOUSE: _~ current membership in organizations: RECEIVED Past organizational memberships: _ _ C~ITTEES OR CO~XSSION~ IN ~ICH YOU WlEY DO YOU WANT 'TO BE INVOLVED WI:Eli THIS CO~I{XSSION OR COIfM].'~TEE? - . Sign~nure ' CITY OF KENAI BACKGROUNI) AND PERSONAL DATA - CANDIDAT~ FOR APPOINT~NT TO COMMITTEES AND COMMISSIONS How Resident of the City of Kenai? Residence Address Mailing Address Business Address EMPLOYER: N~E OF SPOUSE: Telephone No. ~ .~3" 9 3 ~ ~ Home Fax No. ~ Telephone No. ~.72 - _~'~~' Business Fax No. -~ Current membership in organizations: Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTE~TED: WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? _, , . '/ . CITY OF KENAI BACKGROUND AND PERSONAL CANDIDATES FOR APPO INTENT TO COMMITTEES AND COMMISSIONS Resident of the City of Kenai? How lonE? Residence Address Mailing Address Business Address EMPLOYER: Job Title NAME OF SPOUSE: Current membership in organizations: Telephone No. ~~- ~TZ z. Home Fax No. Telephone No. Business Fax No. Past organizational memberships: · COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: WHY DO YOU WANT TO BE IT/VOLVED WITH THIS COMMISSION OR COMMITTEE? Signttture Nov. 2, 1998 City of Kenai Mayor Williams City Council I wish to thank you for the opportunity to serve as a member of the Planning and Zoning Commission. At this time, as discussed during our Sept. 98 work session, personal work constraints dictate that I resign. I am not able to research the issues that two meetings per month require. I have applied for a position on another commission and would like to continue to serve the community. Respectfully, Teresa Werner-Quade DATE: NAME: '~. rcSt~ CITY OF KENAI "Viligge with ~ p~st- City mith ~ ~umre." BACKGROUND AND PERSONAL DATA- CANDIDATES FOR APPOINTMENT ~=~)MMt,. ~~~ COMMISSIONS Resident of the City of Kenai? '~t ~ How long? /d ~/r", Residence Address ~0 ¢ /~ ~//~/~ Mailing Address .~; a r. e Home Fax No. 5~me Business Fax No. ~ Home Telephone No..-~ ~3 ...J- ~/2~ Business Telephone No ,5 4 ~ ~ Email Address: -~ Job Title C~f~'rlC NAME OF SPOUSE: Current membership in organizations: Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? Signature ITEM 1: ITEM 2: ITEM 3: KENAI BEAUTIFICATION COMMIT4~E OCTOBER 13, 1998 5:30 p.m. Kenai Counc/l Chambers Chairperson Susan Hett ***AGENDA*** CALL TO ORDER/k ROLL CALL AGENDA APPROVAL APPROVAL OF ]~t~-O~'ES -- SEPTEMBER 8, 1998 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a, Discussion -- Left Hansen Memorial Park/Rose Bushes ITEM 6: NEW BUSINESS a. 1998 Program Review Winter Meetings ITEM 7: REPORTS a, Committee Chair Parks & Recreation D/rector Kenai City Council Liaison ITEM 8: OUESTIONS AND COMMENTS . . ITEM 9: INFORMATION Parks & Recreation Commission Meeting Minutes - September 8, 1998 City Council Action Agenda - September 2 and 16, 1998 Updated Committee Membership List ITEM 10: ADJOURNMENT Xe e e 4~ e KENAI BEAUTIFICATION COMMITTEE OCTOBER 13, 1998- 5:30 p.m. KENAI CITY HALL CHAIRPERSON: SUSAN HETT MINUTES CALL TO ORDER AND ROLL CALL Chairperson Susan Hett called the meeting to order at time 5:30 p.m. Voting Members Present: Marilyn Dimmick, Jean Rogers, Barb Nord, Susan Hett, Helen Brown, Sylvia Johnson, Karolee Hansen (arrived at 5:54 p.m.) Non-Voting Members Present: Linda Overturf Also Present: Parks and Recreation Director Bob Frates, Councilwoman Linda Swarner (arrived at 5:40 p.m.l, Contract Secretary Alison Rapp APPROVAL OF AGENDA A~enda was approved as presented. APPROVAL OF MINUTES -- September 3, 1998 Minutes were approved as written. PERSONS SCHEDULED TO BE ItJEARD -- None OLD BUSINESS Discussion-- Left Hansen Memorial Park / Rose Bushes Director Frates opened the discussion regarding the proposed rose bed. Concerns arose regarding location of bed relative to powerline pole and proximity to roadway. Frates will investigate any possible setbacks or easements on the lot. Chairperson Hess required regarding the cost of the roses. Frates replied approximately $25.00 per bush. Frates further stated these are the larger bushes and there is a good variety. BEAUTIFICATION COMMITTEE MEETING OCTOBER 13, 1998 PAGE 1 ® DIMMICK MOVED TO APPROVE THE ROSE BED CONCEI~ AT LI~IF HANSEN M~MORIAL PARK. BROWN SECONDED THE MOTION. MOTION WAS APPROVED BY UNANIMOUS VOTE. NEW BUSINESS , ao 1998 Program Review DirecWr Frates presented photographs of the City's flower beds for the Committee's review. Chairman Hett directed Committee members to review the photographs pay/ng attention for new bed ideas or comments on existing beds they did not like. Triangle Visitors Center: The quality of the soil and weed prevention for this bed was discussed. Overturf commented that native plants would be a good choice for this bed. Dimmick volunteered wild geraniums from her yard. Circle Planters: Frates commented the lupine did very well this year. Discussion ensued about the lupine, poppies and lilies. Chairperson Hett stated the same design would be repeated next year except with the addition of trailing silene and perhaps a pirouette variety. Left Hansen: Frates noted he liked the defined borders. Discussion ensued regarding delphinium and best methods to stake them; 6' metal rods, tomaW cages and 6' bamboo stakes were suggested. Overturf suggested salvia to tie in the purples and blues in the bed. City Chamber: Chairperson Hett commented the walkway was very pretty and suggested possibly more purple and pink kale. Chairperson Hett further noted the area under the windows looked very n/ce this year. Overturf suggested more poppies of the shorter variety, along the walkway. Planter at the Blue Star Sign: Frates stated this bed was designed and planted by the staff and children at Deb's Daycare and the city provided the plants. This bed was discussed with consensus they had done a very good job, particularly regarding height relationships of the various flowers. Kenai Fire Station: Chairperson Hett commented she liked the island. Overturf suggested more ornamental kale. Brown commented the cosmos didn't seem to pull through this year. Kenai Beautification Committee October 13, 1998 Page 2 Frates stated that F/re Chief Elson wanted to replace the bed w/th the black peonies with a raised, sloped bed that spelled out "KFD' in flowers. Chairperson Hett stated that the Committee will wait to see if Elson comes up with a design plan, otherwise the Committee will have to create a new design for that area. Frates commented the grove of trees needs to be discussed at the next Committee meeting. Chairperson Hett stated the delphinium need to be removed. Frates commented on the aphid problem. Brown suggested using lady bugs to control the aphids. Recreation Center: Frates commented these beds were ma/ntained by the home school kids and that maintenance was consistent until about mid-July. Hansen suggested enlisting the Boy Scouts to help with seed planting and flower planting, particularly for the Erick Hansen beds. Frates replied he could make that work. Bean Bed: Chairperson Hett thought this bed worked well. Overturf commented she liked the rutabeckia. Sign at Left Hansen: Overturf commented that one side had quite a bit of color while the other side had nothing. Discussion ensued regarding the need to replant annually due to the salt from the road and what type of flower could successfully grow here. Dimmick suggested blue annual bachelor's buttons or mid-height daisies. Nord suggested pink bachelor's buttons. Overturf suggested mid-height rutabeckia. Rogers commented the little daisies have a very long blooming season. Raised Planter Boxes: Chairperson Hett suggested the soil be tested. Frates replied the soft will be replaced. Councilwoman Swarner inquired what type of fertilizer was being used. Frates replied a 8-32-16. Swamer suggested using Meg-Amp. She noted it is a little more expensive but definitely worth it. Overturf added she also uses Meg-Amp in her hanging baskets and it works very well. Frates commented the poor flowers had to be attributed to poor soil as they were from the same batches that were used throughout the City. Chairperson Hett suggested possibly since these are raised boxes the rainwater rapidly leeches the soft. Chairperson Hett further suggested using a gel type additive in the soft. Kenai Beautification Committee October 13, 1998 Page 3 e be Winter Meetings Chairperson Hett stated the Committee does not normally hold meetings in November and December as there is no business to discuss. DIMMICK MOVED TO DISPENSE WITH THE NOVEMBER AND DECEMBER MEETING. HAN~N ~ECONDED THE MOTION. MOTION WAS APPROVED BY UNANIMOUS VOTE. REPORTS a. Committee Cha/r Chairperson Hett advised the Committee to be thinking of goals and objectives and who could be the new chair. Hansen commented she was interested but would not be able to attend every meeting. Dimmick commented she was interested in helping. Chairperson Hett suggested Hansen and Dimmick could co-chair the Committee. b. Parks and Recreation Director Director Frates commented talk of the beds is exciting and thanked the efforts of the Committee. Frates stated there will be an Alaska Greenhouses and Nurseries conference in Fairbanks on June 24 and 25, 1999. There will be a Turf and Golf Course Management course in Anchorage during April. Frates further stated he would probably be attending the meeting in Anchorage and there would be somebody to represent Kenai at the meeting in Fairbanks. Councilwoman Swarner inquired ff Frates had noticed the lot for the proposed health center had some very nice small spruce trees on it. Frates replied he had seen them and they could go in and remove them in the spring. Councilwoman Swarner suggested contacting Ci.ty Attorney Cary Graves prior to removing the trees. Frates commented he had spoken with Tom Jones regarding the Community Gardens. The Garden has lost quite a bit of funding. They have plant material that was previously documented that is now being lost due to lack of manpower. Frates further commented there has been some vandalism there too. Kenai Beautification Committee October 13, 1998 Page 4 o 10. Cm Kena/City Council Liaison Councilwoman Swarner reported at the last Council meeting many residents were upset they were not involved in the process. It was suggested the public needs to be informed more than two days prior to meetings.. Swarner commented Mr. Carter's feasibiliW study had been referred back to the Airport Commission. She further noted that if an expansion were to take place, the airport would have to be moved. Swarner reported Planning and Zoning has a vacancy. Swarner reported the new Fire Training Center will be dedicated on Friday, OcWber 23, 1998 from 4:00 -- 8:00 p.m. ~UESTIONS AND COMMENTS Committee Member Overturf suggested putting lady's mantle under the roses at Left Hansen to cover their feet. Frates replied that could be done. INFORMATION be Parks/k Recreation Commission Meetin~ Minutes September 8, 1998. Kenai City Council Action Agenda -- September 2 and 16, 1998. Updated Committee Membership List. ADJOURNMENT MEETING ADJOURNED AT 5:50 P.M. Respectfully submitted, Alison Rapp Contract Secretary Kermi Beautification Committee October 13, 1998 Page 5 HISTORIC DISTRICT BOARD October 26, 1998 - 7:00 p.m. *** AGENDA*** Kenai City Hall Chair Dorothy Gray 1. ROLL CALL' 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES' September 21, 1998 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: a. Discussion--Reorganization Plan for Historic District Board 7. OLD BUSINESS' 8. REPORTS' a. City Council b. Administration 9. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: ~ 0. BOARD QUESTIONS AND COMMENTS.' INFORMATION: a. Historic District Board Roster b. Resolution No. 78-71 c. Kenai City Council Agenda of 10/21/98 d. Letter dated 10/9/98 from Judith Bittner, OHA e. Bluff Erosion Proposal Information f. STIP Information g. Preservation Advocate News, October 1998 h. Gold Rush Signage Project Correspondence 12. ADJOURNMENT: HISTORIC DISTRICT BOARD OCTOBER 26, 1998 - 7:00 p.m. KENAI CITY HALL CHAIR DOROTHY GRAY, PRESIDING *** MINUTES *** 1. CALL TO ORDER AND ROLL CALL Chairperson Gray called the meeting to order at 7:00 p.m. Members Present: Dorothy Gray, Ethel Clausen, Bill Kluge, Michael Huhndorf Members Absent: Cecelia Richard Also Present: Councilman Joe Moore, Administrative Assistant Marilyn Kebschull, Contract Secretary Alison Rapp 2. APPROVAL OF AGENDA Chairperson Gray requested information regarding Gold Rush Signage be added to the agenda under Item 7a. The agenda was approved with the addition of item 7a. ® APPROVAL OF MINUTES September 21, 1998 The minutes of September 21, 1998 were approved as written. 4. PERSONS SCHEDULED TO BE HEARD -- None 5. HISTORIC BOARD REVIEW -- None 6. NEW BUSINESS Chairperson Gray welcomed the new Contract Secretary, Alison Rapp and welcomed back Committee Member Michael Huhndorf. Discussion -- Reorganization Plan for Historic District Board Chairperson Gray opened a lengthy discussion regarding the number of meetings the Historic Board should have. Huhndorf expressed his desire to keep the meetings at twelve per year. Huhndorf commented monthly meetings keep the Board active and cohesive. Clausen commented if the meetings were not monthly, she would like to see them every other month. Historic District Board October 26, 1998 Page 1 Kluge commented he would like fewer meetings with more work being accomplished by co_m__~ttees. Kluge noted it is important the Board is available during the ti__m_es of anticipated construction. Kluge suggested four or six meetings during the year. Kluge noted, with well-defined goals, independent committees could accomplish the majority of the work. Their progress could be monitored during regularly scheduled quarterly meetings. Discussion ensued regarding committee work on the visitor center and possibly creating a miniature model of what the City used to look like. It was also suggested local residents or students from KPC could accomplish a photo essay. It was suggested a few Board members could meet to assist various committees. Kebschull commented that according to the City Attorney, the Board could not meet as a group without advertising the meeting under the Open Meetings Act. Chairperson Gray inquired if it was considered a meeting if two members wanted to get together to discuss a project. Kebschull replied she thought if two members met, it constituted a meeting, she will check with the City Attorney on that issue. Discussion continued regarding community members performing a substantial portion of the committee work. Huhndorf expressed concern over keeping Board Members appraised and supervising direction of work. Kluge commented well-defined goals would help with guiding the committees. Kebschull commented the committees could not do anything that has not been previously apProved by the board. KLUGE MOVED TO MEET QUARTERLY (JANUARY, APRIL, JIfY AND OCTOBER) UTILIZING COMMITTEES WITH SPECIAL MEETINGS AS NEEDED. CHAIRPERSON GRAY SECONDED THE MOTION. Huhndorf commented he did not feel four meetings were enough. Chairperson Gray noted extra meetings could be called as needed. Councilman Moore commented the City Council would like to see feWer meetings per year. He noted he liked the idea of the committee process. Kluge commented a special meeting could be called if the committees come across a stumbling block. VOTE Clausen Yes Huhndorf No Gray Yes Kluge Yes Richard Absent Historic District Board October 26, 1998 Page 2 ® 10. Motion passed. Chairperson Gray stated the November meeting could go ahead as scheduled, then the next meeting would be in January. Kluge commented the next meeting would be a good time to better define the goals and objectives. Chairperson Gray noted the existing goals and objectives were in the February 1998 minutes. Kebschull reminded the Board that City Council had requested them to not only decide the number of meetings a year they want to hold, but also a plan of action for the coming year. Kebschull al~o noted a copy of T&H Zone Code was included in their packet. She stated the Board might want to suggest changes needing to be made, i.e., review of building permits, etc. Gray and Kluge commented it was their proposal for the board to meet quarterly and set clear goals, performing business between meetings using committees. OLD BUSINESS Gold Rush Signage Kebschull updated the Board that she had been in contact with Rolfe Buzzell (OHA) and he is leaning toward the Visitors' Center as a location for the Gold Rush signage. Chairperson Gray commented she did not like that location for the sign and suggested the pull out on Bridge Access Road would be a more accurate location. A lengthy discussion ensued regarding potential construction in that area. Kebschull stated she felt the Board should be pleased the City is slated to possibly receive a sign. She added the Board should not do anything to jeopardize their relationship with the Visitors' Center since they print the walking tour. Kebschull suggested the Board could request the sign be moved after the construction is completed. REPORTS a. City Council b. Administration Chairperson Gray pointed out the reports were included in the packet. PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None BOARD COMMENTS/QUESTIONS Historic District Board October 26, 1998 Page 3 Huhndorf commented on packet information regarding lots for sale and inquired regarding the location of Lot #04703014. Kebschull indicated the location on a map on the wall. Kebschull commented they had just compiled the information on lot ownership and had recently been contacted by a woman in Kodiak wishing to sell two vacant lots. Huhndorf and Kluge expressed interest in obtaining copies of the maps. Kebschull will try to obtain copies for the Board Members. 11. INFORMATION Historic District Board Roster Resolution No. 78-71 Kenai City Council AEenda of 10/21/98 Letter dated 10/9/98 from Judith Bittner, OHA Bluff Erosion Proposal Information ST1P Information Preservation Advocate News, October 1998 Gold Rush Signage Project Correspondence 12. ADJOURNMENT Meeting adjourned at 8:15 p.m. Respectfully submitted, Alison Rapp / / Contract Secretary Historic District Board October 26, 1998 Page 4 CITY OF KENAI "oa 4 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMO: TO' FROM' Richard A. Ross, City Manager ~ Marilyn Kebschull, Planning & Zoning Administratio DATE' October 28, 1998 SUBJECT' HISTORIC DISTRICT BOARD The Historic District Board met October 26t~. At that meeting they discussed revising their meeting schedule. After considerable discussion, the Board voted to recommend to Council that they meet quarterly--January, April, July, and October. The Board would like to meet in November and begin this new schedule in January 1999. The Board plans to select specific goals and objectives at their November meeting. The plan would be to work on these goals via a committee format between meetings. Special meetings would be called as required. Please convey this request to City Council. ITEM A: . 2. 3. 4. 5. AGENDA KENAI CITY COUNCIL- RF~ULAR MEETING OCTOBER 21, 1998 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / / www.ci.kenai.ak.us / CALL TO ORDER Pledge of Allegiance Roll Call CERTIFICATION OF OCTOBER/5, 1998 CITY OF KENAI ELECTION Agenda Approval Consent Agenda *All items listed with an asterisk (*} are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. I/ ITEM B- ITEM C: . , . , . SCHEDULED PUBLIC COMMENTS (10 minutes) PUBLIC HEARINGS Ordinance No. 1797-98 -- Removing the Current KMC 14.20.150 and Replacing it With a New KMC 14.20.150 that is Compatible With Recent Changes in the Land Use Table and Which Provides for Closer Scrutiny of the Effects of Each Conditional Use Permit. Ordinance No. 1798-98 -- Appropriating $45,000 in the Senior Citizen - Borough Grant Fund for the Purchase of a Handicap-Accessible Vehicle. Ordinance No. 1799-98--Amending the Kenai Mumcipal Code, Chapter 6.05 by Adding Section 6.05.145 Entitled, "Absentee Voting in Person." Ordinance No. 1800-98 -- Amending KMC 6.05 to Allow and Set Procedures for Special Elections By Mail By Adding Subsections 6.05.300 Through 6.05.340. Ordinance No. 1801-98 -- Appropriating $113,000 for Improvements at Cunningham Park. . o , . Ordinance No. 1802-98 -- Removing From the Kenai Municipal Code the Word "Advisory" From the Names of the Harbor and Library Commissions and Deleting the Name "Advisory" From Certain references to the Planning & Zoning Commission. Resolution No. 98-74 -- Adopting the City of Kenai, Alaska 1999-2000 Capital Improvement Project (CIP) Priority List for Request of State Grants. Resolution No. 98-75 -- Awarding the Bid to Kachemak Electric, Inc. for the Kena/Recreation Center Fire Alarm System ADA Upgrade - 1998 for the Total Amount of $26,244. Resolution No. 98-76 -- Supporting a Joint Venture Effort of the City of Kenai and the Alaska Department of Parks & Outdoor Recreation in Developing a Wayside Park at Birch Island. ITEM D: . 2. 3. 4. 5. 6. 7. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: . MINUT~ *Regular Meeting of October 7, 1998. ITEM F: . CORRESPONDENCE .. *R.Ross Memorandum regarding dates the revised airport development contract will be submitted to Council and Airport Commission. ITEM G: ITEM H: , OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified e . Purchase Orders Exceeding $2,500 Approval -- Change Order No. 7/Alaska Regional Fire Training Center - Alcan General, Inc. / $66,787.00 Discussion -- Proposed Library Addition Fundraising Strategy ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUT~ SESSION- None Scheduled ITEM K: ADJOUR_NMENT KENAI CITY COUNCIL- REGULAR MEETING OCTOBER 21, 199 8 7:00 P.M. KENAI CITY COUNCIL CHAMBEI~ http://www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7'02 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk.. Present were: Bookey, Swarner, Moore, Bannock, Smalley and Williams. Absent was: Measles A-3o CERTIFICATION OF OCTOBER 6~ 1998 CITY OF KENAI ELECTION Clerk Freas reported the following information' CITY OF KENAI REGULAR ELECTION OF OCTOBER 6, 1998 WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the ballots for the Regular Election of October 6, 1998. FOR MAYOR: WILLIAMS, JOHN J. 552 WRITE-INS 58 FOR CITY COUNCIL: BOOKEY, JAMES C., IH 468 MOORE, JOE 464 ~NAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 2 WRITE-IN8 53 SPOILED BALLOTS: ABSENTEE BALLOTS RECEIVED: (In person, Personal Representative, Mailed) QUESTIONED BALLOTS RECEIVED: 67 10 ABSENTEE BALLOTS COUNTED: QUESTIONED BALLOTS COUNTED: POLL VOTER TURNOUT: TOTAL VOTER TURNOUT: REGISTERED VOTERS: % VOTER TURNOUT: 66 5 613 684 4,728 15% MOTION: Councilman Smalley MOVED to certify the City of Kenai Regular Election of October 6, 1998 and Councilwoman Swarner SECONDED the motion. Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: C-8, Resolution No. 98-75 -- 10/19/98 Brian D. Miller Letter, Arctic Lights Electric, protesting the bid process for the award of the Recreation enter fire alarm system upgrade bid to Kachemak Electric, Inc. SUBSTITUTE: H-2, Purchase Orders Over $2,500 -- Substitute includes amount for purchase order to Tundra Commumcations of $4,776 and adds a purchase order to Charlotte's Inc. for ARFF caterm§. REMOVE: H-4, Discussion -- Proposed Library Fundraismg Strategy {discussion will be held at a future meeting). MOTION: Councilman Smalley MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor reported he had no changes to the Consent Agenda. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 3 MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHED~ED PUBLIC COMMENTS-- None. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1797-98 -- Removing the Current KMC 14.20.150 and Replacing it With a New KMC 14.20.150 that is Compatible With Recent Changes in the Land Use Table and Which Provides for Closer Scrutiny of the Effects of Each Conditional Use Permit. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1797-98 and Councilman Moore SECONDED the motion. Mayor Williams asked permission to have council speak to the ordinance and then take the matter back to the public for comments. Councilman Smalley explained the information in the ordinance had been discussed at three Planning & Zoning Commission meetings and it received public testimony at each. Some of the concerns stated by the public were that changes to the ordinance would make acquiring a conditional use permit easier and an application would not receive as much scrutiny. Smalley continued, he believed the city addressed those issues as well as the Commission. Williams asked what the Commission's overall feeling was of the final document. Smalley answered, the Commission had mixed feelings as to what was being changed and why. Debbie Sonberg -- Sonberg stated she was more comfortable with the wording changes suggested by the Planning & Zoning Commission. She added, she was not sure why wording was used from the Seward Land Use Table as it was significantly different than Kenai's, i.e. more like Kenai's used to be with an added statement that blanks were not permitted. She suggested Kenai research back going into what the Borough had as it would be found the city's was constructed directly related to what was listed as conditional and permitted with the permitted receiving P's, conditional receiving C's and there was nothing put in for the blanks because it was assumed they were not permitted. Sonberg added, she felt the bigger issue was the Land Use Table. However, some of the wording changes made to the ordinance before them made the rest of them feel KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 4 more comfortable. Williams asked Sonberg if she were to apply for a conditional use permit after the ordinance was effective, what would be her comfort level with the ordinance (knowing she would have to comply with and adhere to the rules developed in the ordinance). Sonberg answered, she felt someone applying would have the same battle she and her neighbors went through in the past. She added, she didn't really think the ordinance would fix anything and the residents would be just as frustrated as her group was as well as the applicants. She continued, part of the problem was the application process where the applicant is supposed to bear the burden of proof, but there is nothing in the application process that clearly spells out how they meet guidelines. She suggested the application process be investigated more thoroughly and potential permit applicants and residents together with city administration help develop a new application process as it may ease the overall process. Williams stated the city was faced with a real dilemma in the platting requirement in regard to encroachments and easements. As it is now, the process is cumbersome. The city ouncil went through a long period of time when there were no safety checks and guards and it all came to light during the 80's crash. There were many encroachments needing conditional use permits. Williams added, the concern was how to write an ordinance strong enough to be workable, but lenient enough to please everyone. Sonberg stated it was more the whole package than the ordinance as areas have been fixed. She added, she was not sure how recently the whole ordinance had been reviewed and was not sure a situation like the one affecting her neighborhood could be avoided for either the applicant or residents. Moore asked Sonberg to give her suggestions of what could be done with the Land Use Table. Sonberg answered, si__m_i!ar to what she suggested with the application process. She added, she didn't think the public understood what was going on when the land use table was being changed. Advertisements on a specific issue do not give enough information. Before studying the city's zoning, a land use table to her was a statistical table of land uses. She added, she didn't think the public was aware every zone had been changed. Williams asked Sonberg if she felt comfortable enough with this document to move it in as an ordinance with other repairs to be made to the ordinance in the future. Sonberg answered, if it was the council's focus and goal, she thought it okay. Vesta Leigh -- Referred to her letter that was attached to the ordinance document. Leigh stated she didn't see any change of language that would give the citizens of the city a better chance of knowing when someone has applied for a conditional use permit. She suggested signs be placed on the applicant's property in order for neighbors and residents outside of the 300' radius to be better reformed. She added, she did not feel the 300' radius requirement of notice is enough. She requested her suggestion be addressed. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 5 Leigh referred to 14.21.050 which refers to what the applicant has to do before the Commission. During her neighborhood's concerns in January/February, she continued, the applicant did not describe the building, height, stories, width, etc. She stated, she believed if an applicant is to give descriptive information regarding the building to be built, the applicant should have to offer that information. She added, she did feel the ordinance was a better step than what the ordinance required prior to the changes made. Williams referred to Leigh's suggestion of a sign placed on the applicant's property. He noted there are vinyl signs available at a nominal fee. He asked, how the public or applicants might feel ff they had to post a sign on their property for 30 days in order to advise the citSzens of their application for a conditional use permit. Attorney Graves reported there were a number of communities in Washington and California that require a sign. Most of the communities on the Kenai Peninsula require the 300' radius notice as Kenai requires. Graves added, he could develop an ordinance to require a conditional use permit applicant to post a sign for two weeks or thirty days for introduction at the next council meeting. Swamer stated she felt that would be a good idea, however the problem she saw was in a subdivision with not many residents, there was no guarantee the sign would be seen. However, the certified notice would also be sent. Leigh suggested size of letters should also be specified. Swarner requested an ordinance be prepared. Williams agreed and requested the local sign companies be contacted to investigate pricing that may affect the applicants. Graves stated it was the administration's thought that if an ordinance be enacted, the city would make the signs available for the applicant. This would ensure one type of sign is used, pursuant to the city's standard for size and lettering. He added, there are companies from which these signs can be purchased for this type of use. Moore asked if the ordinance would delineate what information should be included on the sign. He noted, he did not want to see a sign that said "conditional use permit applied for" as no one will know for what matter the application has been requested. He added, he would like the sign to include wording, "contact City Hall." Graves stated, their thought was the sign would provide the location, applicant, the general nature of the application and notation for further information, "Please contact City of Kenai Planning & Zoning Department." If someone requests further information, a copy of the application can be provided. Smalley reported in Long Beach, Washington an affidavit from the city is posted on a property (a power pole, etc.) for which an application has been made along with the city's phone number. He added, he would like the city to post the sign in order to be sure the posting has been completed. Smalley noted, he supported an ordinance to that effect. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 6 Bannock referred back to Ordinance No. 1797-98 and stated, while he agreed with Sonberg the ordinance did not necessarily answer a problem, he disagreed the problem was with the Land Use Table. He used as an example, D(1) "the use is consistent with the purpose of this chapter and the purposes and intent of the zoning district." Bannock stated, there was no conceivable way a conditional use permit could be passed for a gravel pit in any type of residential area with that requirement in the ordinance. He continued, the city was faced with a dilemma: either eliminate the possibility of a gravel pit in a residential area from the Land Use Table (which would create an interesting situation since most of the gravel pits in Kenai are in a residential area), or allow the ordinance to stand as it is. He added, the council was trying to make the rules of a conditional use permit so that everyone moving into a residential neighborhood could be assured only another residence can move into the neighborhood. However, the Comprehensive Plan and Land Use Table may something different. Bannock continued when the debate opened on this document, he believed the goal was to eliminate the conflict between the code, Comprehensive Plan and the Land Use Table. He added, the ordinance before them did not do that and he would not support the ordinance. Bannock noted, he recognized the flaws of the ordinance now in place, he didn't believe this would f~x the problem. Williams stated, the question remained, how extensive of an overhaul would be needed to fuc the system using this ordinance and the upcoming ordinance regarding notification and how the whole issue could be addressed to develop a better overall planning program. Bannock suggested, if an overhaul is required, it would not be possible without looking at all three documents simultaneously (Comprehensive Plan, conditional use code, and Land Use Table) so all can be developed in harmony with each other. Williams suggested going forward with passage of Ordinance No. 1797-98 and during upcoming budget hearings, address the issue of additional funding for the Planning & Zoning Commission to use a professional consultant to help them review the code, Comprehensive Plan and Land Use Table. Moore stated he thought that would be an excellent approach. Bookey agreed and added, he believed all three documents have to be addressed at the same time as Bannock stated. Williams requested administration to include funding within next year's budget for an overhaul of the Planning & Zoning code, Comprehensive Plan and Land Use Table (including funding to hire a consultant to work with the Planning & Zoning Commission to do the work). VOTE: Bookey: Yes Swarner' Yes Moore: Measles: Absent Bannock: No Smalley: Williams' Yes Yes Yes ~NAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE ? MOTION PASSED. Graves asked if it was council's intention to forward the ordinance regarding conditional use permit application notification by signs to the Planning & Zoning Commission first. Answer was yes. C-2. Ordinance No. 1798-98 -- Appropriating $45,000 in the Senior Citizen - Borough Grant Fund for the Purchase of a Handicap-Accessible Vehicle. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1798-98 and Councilman Smalley SECONDED the motion. There were no public comments. Williams noted the ordinance stated $35,000 of Semor Center fund balance would be offset by a grant of $10,000 (if awarded) and any donations received. Swarner added, the $35,000 was in the Borough's unencumbered fund balance. Moore noted, he understood $10,000 would come from the Senior Connection and $35,000 would be from the Senior Center fund balance, which would be offset by the grant (if awarded) and any donations received. He questioned the grant "if awarded." Acting Senior Director Kelso explained, the Center submitted a grant proposal to the Rasmussen Foundation and if received, the amount could be for approximately $6,000. If this funding is received, it would go toward the $35,000 so that not all of the fund balance would be used. Moore noted, the ordinance would increase the unencumbered fund balance to cover the total cost of the van. Kelso answered yes. VOTE: Bookey: Yes Swamer: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams: Yes Yes Yes MOTION PASSED UNAN~OUSLY. C-3. Ordinance No. 1799-98 -- Amending the Kenai Municipal Code, Chapter 6.05 by Adding Section 6.05.145 Entitled, "Absentee Voting in Person." MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1799-98 and Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 8 There were no public or council comments. Clerk Freas explained, the ordinance added instructions for absentee balloting to the Kenai Municipal Code. The instructions were not anything different than what was already done, but only included the information into the code. VOTE: Bookey: Yes Swamer: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams: Yes Yes Yes MOTION PASSED UNANIMOUSLY. C-4. Ordinance No. 1800-98 -- Amending KMC 6.05 to Allow and Set Procedures for Special Elections By Mail By Adding Subsections 6.05.300 Through 6.05.340. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1800-98 and Councilwoman Swarner SECONDED the motion. Clerk Freas explained, the ordinance would add information into the code to allow the City of Kenai to have the ability to hold special elections by marl. Ballots would be marled out to all the registered voters within the city if council determined this to be the avenue they wanted to take for a special election. She noted, the Borough had been holding elections by mail for several years for special and service area elections and had great success. Freas added, with the initiative that came forward {with no petitions returned) several weeks ago, it would have given the city another vehicle in order not to have an election at which there would be poor voter activity, but expenses would be incurred. There were no public comments. Williams stated he would not vote in favor of the ordinance because he felt it was the responsibility of the voter to go to the polls to vote. He added, before doing a mail-in election, he would want the Division of Elections to purge the voter list to better identify the voters are in the area. Also, he was concemed with the wording regarding witnessing of ballot return envelopes. He noted, the wording did not delineate whether the witnesses were city residents, registered voters, from another country or state, etc. He asked if this should also be addressed in the ordinance. Freas explained, in absentee balloting by mail, the envelopes must be wimessed for the city, state and borough. This allows people who are in another state to be able to vote an absentee ballot. It would be doubt~l the person would have someone from the City of Kenai available to witness the envelope. Williams stated, he was looking for an attempt for someone to abuse the system in some way. KENAI CITY COUNCIL MEETING MINUTES OCT "-i",F_,R 21, 1998 PAGE ~ Bannock asked Freas if the ordinance was essentially the same as what the Borough had on their books. Freas answered, yes. Bannock asked, would the code change be used only for special elections. Freas answered, yes. Bannock asked how many special elections the city had held in the past 20 years. Freas answered, approximately two. Williams stated that could be more of reason not to include the ordinance in the code. Bannock stated he believed it might be better to have it on the books so that if the need for special election arises, it would cost less to hold the election by mail and easier for a write-in for a special election. He added, he didn't believe the city would hold a special election by mail if the matter was a $5 million bond issue. However, there may be times a special election may be required. Bannock stated, for special election purposes, he felt this would be excellent to have in the code should the need arise. Williams stated, the cost of democracy is being ever diligent in your watch and would not support the ordinance. VOTE: Bookey: Yes Swarner: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams: No Yes Yes MOTION PASSED. C-5o Ordinance No. 1801-98 -- Appropriating $113,000 for Improvements at Cunningham Park. MOTION: Councilman Bannock MOVED for the approval of Ordinance No. 1801-98 and Councilman Bookey SECONDED the motion. There were no public comments. Williams noted the total cost of the proposed improvements would be $100,000 and the $13,000 would pay for the engineering and administrative costs for the project. Moore asked what the project would entail. Public Works Manager Komelis explained they were investigating bank stabilization, a boardwalk and improvements to the existing boat ramp. He added, for a second phase, they were investigating the upgrade of the parking lot, but if that was done, it would be a separate project. Komelis also noted, the boardwalk would be wooden and would be placed in front of the city's one lot. Komelis added, the. Kenai River Classic had a subcommittee who would be involved with the planning and development of the plans. Swarner stated she was concerned costs often escalate on projects such as this. Bookey asked if the $13,000 the city was appropriating with the ordinance was in- kind donations or actual cash. Komelis answered, $12,000 would be for costs for KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 10 outside engineering. The remaining $1,000 will cover administrative costs, i.e. plan reproduction, advertising, etc. VOTE: Bookey: Yes Swamer: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams: Yes Yes Yes MOTION PASSED UNANIMOUSLY. C-6. Ordinance No. 1802-98 -- Removing From the Kenai Municipal Code the Word "Advisory" From the Names of the Harbor and Library Commissions and Deleting the Name "Advisory" From Certain references to the Planning & Zoning Commission. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1802-98 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Bookey: Yes Swamer: Yes Moore' Measles' Absent Bannock: Yes Smalley' Williams' Yes Yes Yes MOTION PASSED UNANIMOUSLY. C-7. Resolution No. 98-74 -- Adopting the City of Kenai, Alaska 1999-2000 Capital Improvement Project (CIP} Priority List for Request of State Grants. MOTION: Councilman Bookey MOVED for adoption of Resolution No. 98-74 and Councilman Smalley SECONDED the motion. There were no public comments. Williams informed the public the city was requesting state funding for road development ($2.5 million), design of a new maintenance shop ($1 million), offsetting and mitigating problems caused by the dipnet fishery ($1 million), and for remodeling City Hall after the Public Health Nurses move to their new building ($500,000). KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 11 Moore questioned whether the south side of the river was included in the dipnet fishery funding request. Komelis explained, the cost for the south side project would be approximately $800,000. It was not included because a request had been submitted to the Exxon Valdez Oil Spill Foundation (EVOS) for grant funds. Swarner asked if an answer had been received from EVOS in regard to the request for funds for the south side of the fiver. Komelis answered, he received a letter recently and they suggested the city consider applying for another grant for a study of the dipnet fishery problems. This would be funding for a study, not as a construction project. Swarner stated, she felt the south side of the river also needed to be addressed. Although the city was hoping to receive grant funds to be used on the south side, it was important the south side of the river be included in the future plan. Moore asked if access and parking could be added to the list and what affect it would have on the list. Bookey stated he had no problem putting a program together for the south side dipnet fishery, but during their last discussions, council had agreed on this list. He added, he would be hesitant to add anything to this list that might affect the city's chances of receiving EVOS funding. Bookey continued, he believed the city had a better chance of receiving EVOS funding for the south side than receiving funds from the state for the north side. Smalley agreed, he believed that was what their discussion included in making the list so the EVOS project funds would not be jeopardized. Smalley added, he would support not adding funds for the south side. He continued, if a study needed to be done, one could be done, but work could continue to be done on the south side. He agreed, this item needed continuing attention. Williams noted, the Salamatof Native Association was actively pursuing access to the beach from the Borough. He added, he was not sure if that will affect plans the city had with EVOS. Komelis explained, that was discussed during the hearing he attended. He noted, the present access was on a section line easement, north of Salamatofs proposed road to the beach. He added, there would be no change; people would be getting onto the beach further south and would still travel up the beach. The problems with vehicles driving on the dunes and private property, etc. would continue. Komelis added, the letter he received from EVOS suggesting the city submit a grant application to cover costs of a study suggested the study include both sides of the river (how to handle the dipnet fishery and the people). Moore stated, if the city is relying on EVOS to handle concerns regarding the south side of the river, he felt the city should shut the south side down for a season. That would get some reaction from those who wanted to fish and action beyond a study may be received from EVOS. He added, he didn't believe there would be any action on the south side if the city agreed to a study. Moore continued, he didn't oppose not adding the item to the list, but didn't want the south side ignored and rely on a study to answer the problems there. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 12 Smalley stated, he didn't think the city had the authority to shut the fishery down on the south side as it was a public beach. He added, he didn't have opposition to Moore's idea, but felt it would be difficult to do. Moore agreed and added, there were high tide and private property issues at question which could be enforced. VOTE: Bookey: Yes Swarner: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams: Yes Yes Yes MOTION PASSED UN~~OUSLY. C-8. Resolution No. 98-75 -- Awarding the Bid to Kachemak Electric, Inc. for the Kenai Recreation Center Fire Alarm System ADA Upgrade - 1998 for the Total Amount of $26,244. MOTION: Councilman Bannock MOVED for. approval of Resolution No. 98-75 and Councilman Bookey SECONDED the motion. There were no public comments. Acting City Manager Semmens reported, he, Attorney Graves, Building Official Springer, and City Engineer La Shot met and discussed the letter distributed to council and added to the agenda at the beginning of the meeting. (The letter was an objection from Arctic Lights Electric, protesting the bid process for the award of the Recreation Center fire alarm system upgrade bid to Kachemak Electric, Inc.). Semmens continued, relevant statutes were researched and felt the resolution presented was frae and that the concerns stated in the letter were addressed because the low bidder did have the required licenses and permits or had a subcontractor lined up who did have the licenses and permits. Semmens added, they also felt the bid process was in order. Moore stated, the issues raised in Arctic Lights' letter were very serious accusations. He added, he would rely on administration's opinion that everything was above board. He questioned the fact that Kachemak Electric was using an outside engineer/company to provide the required certification process on the system. He asked if that information was submitted with the original bid and if not or if so, how would that affect the awarding of the bid. Semmens explained, the city requested the appropriate licenses, etc. Received was a copy of the electrical contractor's license which was what they understood was needed. Later it was determined there was another permit needed. That permit was produced via a subcontractor. Administration felt that was adequate, even though that particular item may not have been included in the original bid. Semmens KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 13 continued, from time to time, there are items inadvertently omitted from bids, but if the item can be produced timely, administration feels it is in the best interest of the city not to throw out a bid for that kind of a technical infraction of the bid process. Moore asked if the bid then would be considered responsive instead of non- responsive. Semmens answered, correct. Mark Cialek - Kachemak Electric. Cialek stated, the bid process required the licensing and he provided it. State regulations for installation of fire alarm systems, the electrical administration license (which he submitted) was needed. To certify the system they needed to be under the "supervision of' and they were which also could be produced. Cialek added, he had been through the same process with the State DOT on several projects and the licensing had not failed as far as the state was concerned. Also, he had corresponded with the State Fire Marshall and had passed all state regulations. Cialek added, he had done certifications both in the City of Kenai and the City of Soldoma and they passed. As far as the credentials and licensing, it had been established for many years. He continued, he produced the forms requested in the bid process. Bannock referred to the letter from Arctic Lights Electric and requested clarification in regard to the bid of the project. He noted, it appeared the city requested bids for the project twice. According to Mr. Miller (Arctic Lights Electric), they were the low bidder the first time but the project was over budget. The city then requested a rebid using a more expensive system. Bannock asked if the project was rebid because the city was over budget and did the city rebid something more expensive than originally rebid. City Engineer La Shot explained, the first bid had specified a zone-type system. The second bid reflected a different addressable-type system. Originally, they believed there would be a great difference in material costs for the two systems. Later, they found the cost difference was not that great and for ease of maintenance they felt the second system would be best. At that time, the city put the project back out to bid. Bannock asked if La Shot agreed the system was more expensive or less expensive. La Shot answered, administration was led to believe the material costs would be less than $2,000 additional which was at what the second bid came in. He added, one bid increased and one decreased and the order of the bids changed. Bannock asked if it was true the Building Official claimed the project was over budget. La Shot answered, in speaking with the Building Official, he didn't believe that was the reason for rebidding. VOTE: Bookey: Yes Swarner: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams' Yes Yes Yes MOTION PASSED UNAI~OUSLY. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 14 Co9. Resolution No. 98-76 -- Supporting a Joint Venture Effort of the City of Kenai and the Alaska Department of Parks & Outdoor Recreation in Developing a Wayside Park at Birch Island. MOTION: Councilman Smalley MOVED for approval of Resolution No. 98-76 and Councilman Moore SECONDED the motion. There were no public comments. Williams reported he had secured letters of support from principals of four local schools in regard to using such a park as a student trip destination for historical and anthropological review. Letters had also been received from Alan Boraas, Kenai Chamber of Commerce and the Kenai Visitors & Cultural Center. The letters have been forwarded to Mr. Tolley at DOT. Williams stated he would also write a letter to the Kenaitze Indian Tribe (KIT) to inform them of the proposed activities and ask them for their comments. Bookey stated he was glad Williams would notify KIT because council had previously promised they would advise KIT of any future projects within the city that may affect their heritage. Bookey stated he would vote in favor of the resolution. VOTE: Bookey: Yes Swamer: Yes Moore: Measles: Absent Bannock: Yes Smalley: Williams' Yes Yes Yes MOTION PASSED UNANIMOUSLY. BREAK TAKEN: 8:14 P.M. BACK TO ORDER: 8:29 P.M. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Councilwoman Swamer reported Kellie Kelso had been hired as the new Senior Center Director and would begin work in that capacity November 19, 1998. Kelso stated she was excited to have the opportunity to serve as the director of the Senior Center. Council congratulated her on her new position. D-2. Airport Commission -- No report. (The Ross memorandum, included at F-1 on the consent agenda was acknowledged. Copies were available for the public.) KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 15 D-3. Harbor Commission -- Bookey reported a meeting was held on October 12. At the meeting it was reported the dock was closed and the floats pulled for the winter. Also, the Commission discussed enlarging the boardwalk at the duck fiats and asked if it would be possible to include that project with the Birch Island project. Williams stated it would be doubtful as the cutoff date for inclusion on the project list was October 12. However, the project could be included on the next list which would be developed in two years. Williams noted an error at Page 2, paragraph 5 -- Peter's Marsh should be Potters' Marsh. Clerk Freas noted the Harbor Commission had requested to change their November meeting from November 9 to November 2 due to expected absences. Council had no objections. D-4. Library Commission -- Councilman Moore reported the minutes of the last meeting were included in the packet. He reminded council and members of the audience, the Friends of the Library still had tickets to sell to their fund raiser. The Commission's next meeting would be held November 3. The Commission was still needing a student representative. Smalley stated he would pass the information on to the High School. He also suggested the school be advised and request a notice be included in the school paper. Williams reported he would be visiting the government classes on November 16 and will pass the information on as well. Moore also reported the library would be closed from November 19 through December 7 during painting and installation of new carpet. Williams referred to a rough draft of information regarding developing an RFP to hire a fund raiser consultant in regard to the proposed library expansion which was included in the packet. Williams stated, he spoke with a member of the Commission and made some suggestions. The Commission would like to delay discussing the matter until budget time because they would be requesting seed money from the city. The Commission was also requesting to have help from City Attorney Graves and administration in developing the RFP and job description. Williams added, more than half of the money to hire the consultant would come from donations from the Friends of the Library and other sources. There were no objections to including this discussion in the budget preparation work sessions. D-5. Parks/t~ Recreation Commission -- Councilman Bannock reported the next meeting would be held November 5. Director Frates reported a few members of the Commission toured the city parks, including the new student representative. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 16 They discussed what was done this year and the plans for the various parks for next year. D-6. Planning/k Zoning Commission -- Councilman Bannock reported for Councilman Smalley the Commission met on October 14. At the meeting, the Stiers Home Occupation Permit was reviewed. Public testimony was taken. The permit was approved. Bannock added, one of the neighbors required about the appeal process. Clerk Freas reported no appeal had been received to date. Bannock also reported the junk car ordinance was discussed. The matter will return for public hearing. It was noted the Commission's first meeting in November would fall on Veterans' Day. The Commission requested council to cancel the meeting. There were no objections from council. Swamer questioned where Triple T Autobody was located. Bannock answered, on Beaver Loop Road. Bannock added, both Triple T and Peek-a-Boo Daycare had applied for Home Occupation Permits which would be before the Commission for public hearing at their next meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Councilwoman Swamer reported the Committee met on October 13. During the meeting, they requested their meetings of November and December be cancelled (which is done yearly) and they reconvene in January. Council had no objections to the request. Swamer added, if any of the audience or council had suggestions for flowers for next summer, please contact her, Frates, or a member of the Committee. D-7b. Historic District Board-- Councilman Moore reported the next meeting was scheduled for October 26. He noted, one of the members had informed administration she would not be able to attend the meeting which would mean there would not be a quorum unless council appointed a new member. Council referred to the applications in the packet and noted Mike Huhndorf had recently been a member of the Board and had a desire to be reappointed. Williams stated his desire to reappoint Huhndorf. There were no objections from council. D-Tc. Kenai Visitors/k Convention Bureau Board-- Councilman Bookey reported the next meeting was scheduled for November 18. D-Te. Alaska Municipal League Report-- Councilman Smalley reported there was no meeting held since his last report. Smalley reminded council the AML Conference would begin on November 6 in Fairbanks. ) ITEM E: MINUTES KENAI CITY COUNCIL ME~ING MINUTES OCTOBER 21, 1998 PAGE 17 E-X. Regular Meeting of October 7, 1998. Approved by consent agenda. ITEM F: F-Xo R.Ross Memorandum regarding dates the revised airport development contract will be submitted to Council and Airport Commission. Item was included on consent agenda. Williams noted, the contract would be back before the Airport Commission at their November 12 meeting and council would formally address the contract at their November 18 meeting. ITEM G: OLD BUSINESS-- None. ITEM H: NEW BUSINESS H-X. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-2o Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED for approval of Substitute H-2 and Councilwoman Swarner SECONDED the motion. Clerk Freas reported the amount of the purchase order to the caterer for the ARFF grand opening was only a portion of the money budgeted for the celebration. At this time, the activity matter was under budget. VOTE: There were no objections. SO ORDERED. i-3. Approval -- Change Order No. 7/Alaska Regional Fire Training Center - Alcan General, Inc./$66,787.00 tCENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 18 Williams requested council review and act on each portion of the change order separately. Tim Orthmeyer-- Morrison-Maierle, Inc. Orthmeyer recommended approval of the change order. He continued, issues surfaced during the project. Some were previously denied, however Alcan General decided to pursue them with Momson- Maierle and the city in order to support the subcontractors. There were several negotiated settlements he wanted to identify which involved approximately $40,000 in costs. Item No. 1: Additional Snow Melt Tubing Costs. Orthmeyer explained, between the time the project was bid and the time the materials were ordered, the supplier sold out to another company and that company would not honor the original quotes. Momson-Maierle fully supported the requested increase costs of $17,377. The FAA had agreed and verbally approved the funding as an eligible cost on the project. Orthmeyer added, they felt it was something beyond the control of the contractor. The city portion of cost would be $543.00. Item No. 2: Effluent Building Electrical Equipment. Orthmeyer explained, Morrison-Maierle came to the conclusion from their discussions with Alcan, they would support the increased costs for this equipment. He added, they felt the information may not have been clearly identified on the electrical.., drawings, but felt they were defined on the mechanical drawings. They believe it was more of a coordination issue. FAA has also agreed to approve the additional costs. City cost would be $465.00. Item No. 3' Acoustic Sound Panels. Orthmeyer explained, this item had been discussed to a great extent between the contractor and supplier. Momson-Maierle denied their claim and requested the panels be replaced. In order to do this, the situation lent to a situation where the end result after the replacement of panels could be of poor quality again and the contractor would again ask for reimbursement on the whole amount ($15,000). In an effort to come to an agreement, Momson- Maierle felt if they agreed to split the cost and the contractor would do the best job possible in replacing the panels, everyone would come out ahead. Orthmeyer added, the cost increase was $7,500. The FAA agreed to participate in the cost. The city's cost would be $234.00. Orthmeyer explained, this was one of the items which was negotiated and they felt it would be in the best interest of all parties to come to an agreement on the replacement of the item. Item No. 4' Concrete Floor Cupping and Curling. Orthmeyer explained, the pouring of the concrete in cold weather didn't allow for good protection of the concrete. Momson-Maierle felt the contractor could have done a better job as the contractor had experience in pouring concrete in the winter. He added, this was another negotiated settlement to which Alcan had agreed. The actual cost was approximately $21,000 to correct the curling at the joints of the concrete. The KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 19 settlement cost Alcan agreed to was $8,571. The FAA did not agree to include this item m the eligibility part of the project. The $8,571 would be a full cost to the city. Item No. 5: Equipment Shelter Roof. Orthmeyer explained, this item was basically a communication problem between Morrison-Maierle and the contractor. A detail was shown on the drawing, but perhaps was not properly referenced. During construction, Morrison-Maierle was asked to provide an interpretation of the drawings and in doing so, gave the contractor the wrong elevations. Morrison- Maierle allowed the contractor to proceed with the work because it was a time and scheduling issue with Symtron in getting the equipment installed. They discussed the matter with City Engineer La Shot and agreed Morrison-Maierle would pay the costs if it would not be approved by anyone else. FAA agreed to participate in the cost of the item and the cost to the city would be $498.00. Item No. 6: Relocating the Air Compressor. Orthmeyer explained, during design it was decided to place the air compressor in an open area on the mezzanine level in the apparatus bay area. When classes began, it was decided having the compressor there was too noisy and it was relocated into the mechanical room. FAA denied participation in this extra cost. Cost to the city would be 100% or $2,513.00. Orthmeyer continued, the overall cost of the change order to the city would be $12,521 and Morrison-Maierle recommended approval of the change order. Swamer asked if all the items were completed before council was requested to approve the change orders. Orthmeyer answered, that was correct. Semmens pointed out, some of the items were not a typical type of change order council would normally expect to have an opportunity to approve in advance. Semmens continued, Item No. 1 would not be an item that could be brought to council in advance to request approval of the change. There were several of the items that were not the type to receive pre-approval. Moore stated he believed Item No. ! would be something that could have come to council for pre-approval due to the time between the award of the bid and the notice to proceed was issued. Williams noted Item No. 1 had been discussed extensively between the contractor, engineer, subcontractor, and city. He added, they were trying to clean up the remnants of change orders on the bOoks. Wil!~ams asked Semmens if the $12,521 would be appropriated from the Airport Fund. Semmens answered, yes, the funding for the project came from the Airport Special Revenue Fund and adequate funds remained in the contingency of the project. No additional appropriation would be required. A budget transfer would be required to the construction account. Williams stated his concern of the equipment shelter room because of the miscommunication regarding the concrete block wall and lowering of the roof which caused a drastic modification to the project. Williams asked who was at fault. Orthmeyer answered, a drawing in the drawing package identified the building KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 20 heights. The elevation shown and structural details did not clearly identify the elevation needed. When the contractor started to put this together, he called a member of Morrison-Maierle's staff who gave them the wrong elevation. Orthmeyer added, in essence Morrison-Maierle gave the wrong information and the responsibility falls on them. Continuing, Orthmeyer stated, Morrison-Maierle were prepared to absorb the costs in regard to this item if necessary. Since FAA was willing to share in the cost, they would be willing to share in the local costs. Bookey stated he could probably go along with all of the items in the change order except Item No. 4. He continued, it seemed this should have been a situation that was understood when the concrete work was begun in the middle of the winter. Bookey added, he would not support Item No. 4. Bannock stated, he was disappointed in that none of the items had changed since last discussed. He added, he didn't consider Items 2 through 6 any changes, but catch-ups. Bannock stated he would vote no on the change order. Williams noted, if council approved the change order, the costs would be covered on a 93/7 basis with FAA. He added, he thought Item No. 4 should be paid because the city requested a fast-tracked project and the contractor was trying to stay out of the weather and continue pouring the concrete. There was a lot of labor in the grinding of the floors, etc. to smooth the floors and ready them for tiling. There were all local subcontractors working on this item. MOTION: Councilman Bookey MOVED to pay all the change orders except Item No. 4. Councilman Moore SECONDED the motion. Bookey stated, unless there would be mitigating circumstances explained to him, he would vote in favor of the motion. Orthmeyer explained, the concrete curling issue was one his company denied, Kluge & Associates denied, and Wm. Nelson & Associates denied since the very beginning. Because Alcan General still felt it was a legitimate claim, they negotiated with Alcan. Momson-Maierle agreed to bring the $8,571 forw~d for council's consideration. Orthmeyer added, Alcan had incurred approximately $21,000 for this item. Swarner stated she did not support the motion because she did not support change orders coming after the fact. Purnal Whitehead -- Stated the concrete work was based on a risk factor the contractor took. The concrete contractor was try/ng to get a jump start on the project, but got caught with weather (which is the risk factor). He continued, they had to proceed on some items {electrical equipment} and couldn't stop to get approval from the council. Not all the costs were available and that was why the items were after the fact. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 21 Semmens reported, including this change order, there was approximately $321,000 in positive change orders added to the project, a $122,000.20 negative change order, and approximately $198,000 in change orders. Semmens continued, of the $321,000, $254,000 was grant eligible and approximately $67,000 (including this change order) was the amount the FAA chose not to participate in; and $37,000 of the $67,000 was a change order relating only to the ESI portion of the building. Williams noted from the information Semmens gave, $198,000 was actual payments in change orders of an $8 Million project or 2%. Se_m__mens added, the project began with approximately $300,000 in contingency. Prior to this change order there was $117,000 in the contingency account. If the entire change order was approved, there would be approximately $50,000 left in the contingency account. Bannock stated, to be fair, the $100,000 was not actually cost savings, but was the reduction in cost of the audio/visual equipment. Fire Chief Elson explained, in the beginning a proposed budget was presented to council that included a $400,000 audio/visual system. At that time, that price was deemed too high and denied. Subsequently, a figure of approximately $220,000 was presented, which was close to the actual cost. He added, he didn't think the $400,000 was ever used as part of the actual budget for the project. Williams encouraged council to strongly consider approval of the Whole change order. VOTE: Bookey: Yes Swarner: No Moore' Measles: Absent Bannock: No Smalley: Williams: Yes Yes No The vote was three yes and three no. MOTION FAILED. Orthmeyer explained, through the whole course of the project, they were fortunate to have Alcan General as the contractor. They were very professional, they absorbed a lot of costs they didn't bring forward, the project was one of the best managed he had seen, and the quality of work reflected the high quality end product the city received. Orthmeyer added, a large number of changes were owner-requested, i.e. the well system, etc. involving approximately $147,000. If the audio/visual system was not included, there was approximately $50,000 additional costs from change orders. Orthmeyer stated, Alcan and their subcontractors were very fair throughout the whole project. It was a very Complicated and unusual project. Some parts of the project were new to the subcontractors. In fairness to the contractors on a number of the issues, was why they are supporting the change order. He added, Alcan General is one of the best contractors, in his experience, w/th which Morrison- Maierle has worked. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 22 Bookey asked why FAA said no on the concrete. Orthmeyer answered, they basically felt the contractor being from Anchorage and having done a lot of work in Alaska, should have known better how to deal with worldng in cold weather conditions. Bookey stated he totally agreed and that was one of the reasons he would not support that item. Councilman Bannock offered a motion to approve the change orders, Items 1 and 2 but no second was received. Williams stated, all the work was done by local subcontractors and in cold weather. He continued, the amount of money spent on propane to keep the project going was above the $21,000 the contractor actually claimed the concrete work cost him. Williams added, he would vote to approve all the items. Swarner asked when the concrete was poured. Orthmeyer answered, in January. Swarner stated she probably would have supported the item if it had been brought to council at the time. She added, she objected to bringing the request forward after so many months had passed and after the work was completed Norm Kaas -- Norm's Plumbing & Heating. Kaas stated, he was on the project from the beginning to the end and Alcan General was one of the best contractors with which he had worked. He added, the subcontractor doing the concrete was from Soldoma. The weather in which he did the work included wind, rain and snow. The subcontractor spent far more money for cold weather protection than he had in his budget and never asked for additional reimbursement. Kaas added, if he remembered correctly, the problem with the concrete was discovered some time after the concrete was poured. It wasn't until they began laying the linoleum and carpeting the problem was discovered and this was why it took so long to bring it to council. Kaas continued, during the project he heard there were less change orders brought to council on this project than many of the projects the city has done in the past. The project was complex and Alcan used all local contractors that were qualified to do the work. That was what the council, city and community wanted. When looking at the overall costs of change orders against the total cost of the project, he believed it was small. Williams requested Orthmeyer to define the difference between claims and change orders. Orthmeyer explained, a change order is when something is not accounted for in the plan and a change needs to be made. A cost quote is then received for the contractor to provide the services. A claim may be submitted when work is done to meet the schedule, even though approval had not been received from project management. Orthmeyer noted, the concrete subcontractor could have chosen not to pour the concrete in December/January and waited until when the weather was more favorable, however the subcontractor was committed to meeting the project schedule and it cost extra to do it. Continuing, Orthmeyer stated, the subcontractor could have done the pour for less money if he had waited, however, he would then KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 23 have been fighting the schedule at the end of the project. In reality, the subcontractor completed his work two or three months in advance. Orthmeyer added, some of the items before council were costs involved when the subcontractor went ahead with work at their own cost and filed a claim later in the project, stating they felt they were entitled to the extra costs. Orthmeyer pointed out, the sound panels and concrete claims were negotiated in an effort to come to a conclusion of the project without going to litigation, etc. The subcontractors were offering to make a settlement on the items in order to complete the project. The negotiations of the settlements took several months. Orthmeyer added, FAA felt most of the items before council were legitimate claims and have agreed to support payments (sound panels, etc.) in an effort to complete the project. Semmens stated, from a financial perspective, the amount of change orders was very minimal for a project this large. He added, his personal experience had been that sometimes general contractors will get a bid with the intent to bring significant claims at the end of the project. Semmens added, it was the administration's recommendation that all the items be approved. He continued, he spoke with City Manager Ross prior to his leaving town and they discussed the change order requests. Ross had no objections to the approval of all the items and pointed out that with FAA participation in the majority of the items and that the money will be going to local contractors, should add weight in the decision. Bookey stated he concurred except for the one FAA did not approve. City Engineer La Shot stated, when the city-requested items were removed (well @ $147,000, support of the ESI structural trainer @ $137,000), the percentage of change orders to this large project was impressive. He added, he was instrumental in getting the project pulled together and saw the first four items discussed back and forth, some from almost the beginning of the project. Based on the project manual, the first four items could be denied, however in his experience, when there is an argument that stays with the project for a long time, there is some merit to the requests. La Shot noted, they waited intentionally to get a good knowledge of the budget before bringing the items to conclusion. They met with Mr. Fike of Alcan and was impressed Fike was concerned to have the cost of the subcontractors covered. Most of the money involved in the change order would go to subcontractors. MOTION: Councilman Smalley MOVED to approve Change Order No. 7 as submitted. Councilman Moore SF~ONDED the motion. Smalley explained, council had discussed each item of the change order individually. From the beginning the project was fast-tracked by council. He believed this was a situation where the contractor attempted to meet the city's request. It was a KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 24 tremendous boost to the local economy. The facility would continue to be a boost to the local economy. Smalley continued, he felt more comfortable after hearing the discussion, presentations and the city's position stated at this meeting. When the city fast-tracks a project with this magnitude, he added, he felt the city accepts some responsibilities. Two percent or less is a very low amount. Smalley stated he would support the motion and encouraged council to do so as well. Williams stated he agreed with La Shot's statement that an argument that survived to the end of the project had merit. He added, he would support the motion. Councilman Moore asked if this would be the last possible change order. Williams answered no. Williams noted, the funds to pay the costs would be from the project balance. No additional funds would be taken from the Airport Fund to cover these costs. Orthmeyer stated, they did not foresee any more major change orders, as far as the contractor's perspective. However, there may be some items the city may want to add to the project. It was their understanding Alcan General had no other outstanding issues to bring forward and Momson-Maierle saw no others related to Alcan General and the overall part of the project. Swamer asked if any unexplained change order items had already been purchased. Williams answered, no. Moore asked, if this change order was denied, could the items come back on a future change order. Williams stated he would hesitate to do that in order to find out what the residual funds would be to determine whether several clean-up projects could be done with the remaining funds (additional paving in front of the bay doors to keep gravel and dirt from being carried into the building on the heated concrete floor). Moore suggested the matter be tabled until the next meeting when there would be a full council. Williams stated he was hesitant to do that and felt the change order should be dealt with because months were taken to prepare the document, etc. Smalley stated, council was looking at the potential of a three/three vote which would be a no vote and the issue would gone. He added, the matter could be resolved at a meeting with a full council. Orthmeyer stated they would like to see the project come to a close as would the contractor. From their perspective, they would like to begin on project close-out paperwork. He added, there would be some seeding and clean-up that would be completed next spring. This change order embodied the major issues. AT EASE: 9:41 P.M. BACK TO ORDER: 9:50 P.M. Alan Poynor -- 509 Ash Avenue. Poynor stated he had never worked on a project of this magnitude, but on small projects. On his company's projects, they automatically build in a ten percent contingency and are happy when they stay KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 25 under. Poynor urged council, since the funds would go to local contractors and in order to support local contractors, to pay the change order. Williams reported there had been three local contractors who bid on the concrete work and two bowed out when finding out the risk in the cold weather concrete work. He added, with the contractor taking the risk and doing the concrete work early, the project was completed about three months sooner. The additional cost of $8,000 would probably have been offset by the cold weather work that would have been done by Norm's Plumbing, Jahrig Electric, etc. With that in mind, the completion of the project could have been pushed to February of 1999. Williams added, this was a cheap way to get out from under a fast-tracked project that would have cost a lot more if the contract had been delayed. Bookey stated, he felt there was some merit to Williams' statement, however he would not support Item//4 because it had been denied by the FAA, Kluge & Associates, and Nelson & Associates. He added, his concern was the merit of the request. Bookey noted, as a contractor and he had been on the other side of the table with similar matters. If the subcontractor had been in the audience to discuss the matter with council, it may have made a difference. MOTION TO AME1/D: Councilman Bookey MOVED to amend the motion to approve the change order less Item No. 4. Councilman Moore SECONDED the motion. VOTE: Bookey: Yes Swarner: No Moore: Measles: Absent Bannock: Yes Smalley: Williams: No Yes Yes Vote was four yes, two no. MOTION PASSED. Bannock stated he appreciated Poynor's comments in regard to costs. He added, he would have liked there to be a better name for the requests than "change orders" (he looks at change orders as something actually changing the plans, something being removed, actually differing from the original). Bannock added, he wished what they were voting on was a direct appropriation from the contingency fund. He asked, if the change order passed, would the monies come from the contingency fund. Semmens answered, all the money for the change order would come from the contingency fund and on the revenue side, the FAA would participate at the end of the project through an allowance for change orders up to 15% of the project (which the project will be under) through additional grant funds for those items they identified in which to participate. Semmens added, there will be a budget transfer in the amount of the change order to the construction account. Approximately $49,000 w/Il be then left in the contingency account. ~NAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 26 VOTE ON AMENDED MOTION: Bookey: Yes Swarner: No Moore: Measles: Absent Bannock: Yes Smalley: Williams: No Yes Yes Vote was four yes, two no. MOTION PASSED. Orthmeyer stated, on behalf of Momson-Maierle, he thanked council for their being a part of the city's project. He commended the city on proceeding with the project and were confident of the project's success. Orthmeyer also thanked the city staff as they were very professional, supportive and helpful throughout the project. They were second to none. This had been a very enjoyable project for him. Williams stated it had been a pleasure working with Momson-Maierle as well. Williams asked if council decided to do additional paving at the ARFF, would FAA participate in the costs. Orthmeyer stated additional parking at the building may be favorable to FAA, but without presenting it to them, it would be hard to say. Williams noted there is a parking problem at the building because they were unaware there would be as much of a need as it turned out. However, he was talking about additional paving from the bays. He added, he believed 30 to 40 feet of additional paving would be needed there. For additional parking, additional land would be required from the University. Williams. requested administration to determine what funds are left after the whole project is completed as well as existing needs for the project and see if additional paving could fit into that program. H-4. Discussion -- Proposed Library Addition Fundraising Strategy Removed from the agenda. ITEM I: ADMINISTRATION REPORTS I- 1. Mayor a. Economic Development Administration Discussion -- Williams reported Bernie Richert (EDA) visited Kenai recently and reminded him through others that EDA would have liked to have participated in one of the city's recent projects. Williams requested council's permission to continue discussions with Mr. Richert in regard to possible funding for either the ARFF or as a grant to the Challenger Learning Center. Williams added, EDA's. participation would depend on what the congressional delegation may be able to do in regard to funding for building KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 27 a warm storage building and hose tower for the ARFF as well as acquiring additional land (from the University) for the ARFF. Bookey stated he would like to head in that direction, but preferred being more favorable to the ARFF program than the Challenger project if there was a choice. Williams added, he would speak to the congressional delegation first. b. Public Opinion Survey-- Some suggestions were given in the updating of the Survey document: , Questions 2 & 3: Are redundant. Ouestion 17: Add Beautification (flowers) Ouestion 24: List all of the city parks individually; include the Senior Center; ski trails; and tent campground (there was some hesitation to include tent campground since the residents of Kenai will be receiving the survey and it is doubtful they are users of the campground.) Council was reminded, the survey would be a discussion item at the November 4 meeting and was asked to bring any additional suggestions to that meeting for discussion / review. Moore noted the Library Commission requested to include some questions on the survey in direct regard to the library. They will be preparing questions during their next meeting. c. FAA Football Field -- Williams questioned the placement of "Pop Warner Football" signs which had been placed at the FAA football fields. Parks & Recreation Director Frates explained, the Pop Warner Association wanted to place some sponsorship signs, however they did not receive approval prior to placing the signs. Frates added, the issue was being handled and the signs should have been removed. Frates continued, discussion still needs to take place with the Association in regard to approval of placement and whether they will be seasonal signs. Williams suggested a specific area where the signs will be placed be selected. Bookey suggested the construction and setting of the signs be specified, i.e. size, level, square, etc. Administration was requested to report back to council in regard to the signs at the November 4 meeting. d. Five Iron Heights Land Sale -- Attorney Graves reported approximately 20 information packets have been taken out from City Hall. There were also packets available at the Library. No bids had yet been submitted. The bid deadline is November 3. ~NAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 28 1-2. City Manager -- Acting City Manager Semmens reported they were pleased with the choice for the new Semor Center Director. He added, City Manager Ross would be back to work on Monday. I-3o Attorney-- No report. I-4. City Clerk-- Clerk Freas noted there had been 14 people who absentee balloted on October 19 and reminded council and audience absentee balloting was available up to the November 3 election in the council chambers or at the Borough building. I-5. Finance Director-- Semmens referred to the Quarterly Investment Report included in the packet. He cautioned, bond yields were dropping drastically and he added, he was not ready to make projections as to how this would affect the city's revenues. Semmens also reported the new IBM AS 400 computer was installed and the conversion was going well. I-6o Public Works-- No report. Airport Manager-- No report. ITEM J' DISCUSSION J-1. Citizens Debbie Sonberg-- 410 Cinderella Street. Sonberg noted the following: a. she enjoyed the flowers throughout the city during the summer and appreciated the efforts of the Beautification Committee; b. would get an application for the Student Representative to the Library Commission from the intemet; c. she gets excellent road service and would like the information passed on to the appropriate individuals; d. thanked City Clerk Freas for the meeting calendar. Williams noted the ARFF grand opening would be open to the public at 4'00 p.m. on Friday, October 23. Everyone was invited. J-2. Council Bookey-- No comments. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 21, 1998 PAGE 29 Swarner -- Thanked administration for the float plane basin information included in the packet. She noted, from July 1992 to June 30, 1998, $13,991.07 was received in float plane rental fees and construction cost was $1.6 milton. Moore -- Asked if the pavement break on First Avenue would be paved prior to winter. Komehs explained that it would not be paved until spring as the asphalt plant contractor had already put his machinery away for the winter. The area was too big for the city's equipment to pave. Bannock -- Thanked Tim Orthmeyer and Pumal Whitehead for attending the meeting, as well as Norm Kaas. He added, he appreciated the local hire issue and the economic spin garnered from the project. Smalley -- Also thanked Orthmeyer and Whitehead for their involvement in the project. Smalley also reminded council and mayor to review the draft AML Policy Statement. He encouraged them to bring comments and suggestions to the AML Conference in Fairbanks where it will be finalized. Airport Manager Atha stated he calculated it may take a century to pay off the capital expense for the float plane basra from user fees. However, he believed a lot could be done with the facility and it could be aggressively advertised, etc. He encouraged council not to give up on the facility. Swamer stated she supported the marketing of the facility, but was not interested in putting more money into it. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:26 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ M emoranClum Date' To: From: October 30, 1998 Mayor and City Council Richard A. Ross, City Manager ~ Airport Development- Consultant Services The proposed consultant services contract for airport development is included for your information only. The document is also available to the public for their information prior to its discussion at the Airport Commission meeting. The Airport Commission will review the proposed contract at their November 12th meeting, The Council will formally receive the proposed contract with comments from the Airport Commission at their November 18th meeting. The body of the contract has had some minor revisions for purposes of clarity. The Scope of Services has had a major rewrite to reflect the project phrasing as described at the June 3rd Council meeting. This re- write should also address many of the concerns expressed in public testimony at the October 7th Council meeting. RAR/kh PROFESSIONAL SERVICES AGREEMENT between THE CITY OF KENAI, ALASKA and JAMES E. CARTER, SR. for PROFESSIONAL CONSULTING SERVICES AT THE KENAI MUNICIPAL AIRPORT FOR THE PROJECT CALLED AIRPORT EXPANSION AND DEVELOPMENT--A USER INTERF~ST SURVEY THIS AGREEMENT is entered into this day of , 1998, by and between the CITY OF KENAI, Alaska ("City") and JAMES E. CARTER, SR. ("Consultant"). WITNESSETH WHEREAS, the City is desirous of obtaining professional services ~o provide professional consulting at the Kenai Municipal Airport for the project called Airport Expansion and Developtnent--A User Interest Survey ("Project"), and the Consultant is willing to perform such services within the time limits hereinafter specified; and NOW, THEREFORE, in consideration of the recitals and the mutual covenants agreements herein set forth, the City and the Consultant do mutually agree as follows: and I. RETAINER II. City does hereby retain the Consultant to perform the professional services herein specified, and the Consultant does hereby agree to perform said professional services within the time limits and as herein specified. SCOPE OF SERVICES Consultant shall fully and completely perform the services described in this Agreement and in Attachment A. No changes in the Scope of Services or amendments to the Agreement shall be made without prior written approval of the City. Upon conclusion of the Project, all submitted plans and documents prepared under this Agreement shall become the property of the City. III. TERM The term of the Agreement shall be one (1) year from the date of signing. AGREEMENT - Page 1 o£ 6 CONSLmTANT CITY IV. TIME OF PERFORMANCE Consultant shall commence work within thirty (30) days following approval of this agreement and City authorization to proceed. Subsequent to signing of the contract and prior to notice to proceed, the Consultant will submit a proposed scope of work for the first 90-day period. At each subsequent 90-day period, Consultant will provide a project stares report for the previous 90-day period, as well as a proposed scope of work and budget for the next 90-day period. Consultant shall not proceed to the next 90-day work period until the documents previously described have been submitted to the Airport Manager. Travel not within the scope of work for the current 90-day period, if not specifically approved in the budget, must be approved by the Airport Manager. CONTRACT ADMINISTRATION The City will work cooperatively with the Consultant through the Airport Manager's office. The Airport Manager will be the contract administrator and the contact for any direction sought by the Consultant or received by the Consultant from the City. COMPENSATION City shall pay Consultant not more than ONE HUNDRED THOUSAND DOLLARS ($100,000) to provide said professional services for the Project. The amount includes all out-of-pocket expenses, including but not limited to document preparation, airline travel, car rental, lodging, meals, telephone, copying and delivery. Consultant agrees to properly complete the project in its entirety with a cost to the City not to exceed $100,000. Consultant shall bill for services at an hourly rate of EIGHTY DOLLARS ($80.00) inclusive of administrative assistance. Each monthly billing from the Consultant will be accompanied with an itemized list of expenditures. Monthly billings are subject to review and approval by the Airport Manager and Finance Director. VII. METHOD OF PAYMENT Consultant shall be paid monthly no later than fifteen (15) days following receipt and approval by City of Consultant's monthly invoice. Consultant's monthly payment shall be a sum calculated on the basis of work completed during each month. AGREEMENT - Page 2 of 6 TERMINATION OF THE AGREEMENT The parties may terminate this Agreement at any time by mutual agreement in writing. City may terminate this Agreement with or without cause by giving written notice to Consultant of such termination and specifying the effective date thereof at least ten days before the effective date of termination. Consultant may terminate this Agreement with cause by giving written notice to City of such termination and specifying the effective date thereof at least ten (10) days before the effective date of termination. In the event of termination, all finished and unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant shall, at the option of the City, become its property; and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. IX. INDEPENDENT CONTRACTOR Consultant is an independent contractor, and nothing contained herein shall be construed as making such contractor an agent or employee of the City, or authorizing such Contractor to create or assume any obligation or liability for or on behalf of City. Further, Consultant assumes all rights, obligations and liabilities applicable t¢ it, as such independent contractor, hereunder. Xe INSURANCE The Consultant shall secure and maintain such insurance as will protect him and the City as a named additional insured from claims for bodily injury, death, or property damage. The Consultant shall also secure and maintain Worker's Compensation Insurance. The minimum limits of coverage shall be: (A) Alaska Worker's Compensation, and (B) Employer's Liability Insurance (A) Statutory (B) $500,000 per occurrence Comprehensive General Liability and Auto Liability with included Operations, Contractual Liability, and Owned, Hired, and Non-owned Vehicles $500,000 Combined Single Limit The Consultant shall secure certificate of insurance which shall be filed with this Agreement as an attachment and this certificate shall provide for not less than thirty AGREEMENT - Page 3 o£ 6 XIo XVe Ao days (30) written notice to the City of cancellation or substantial change in policy conditions or coverage. NOTICES Any notices between City and Consultant provided for herein shall be given in writing and by personal delivery or by prepaid first-class registered or certified mail addressed as follows: Steve Atha, Airport Manager City o f Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 James E. Carter, Sr. Consultant Kenai, AK 99611 RELEASE OF PROJECT MATERIALS Consultant shall not permit the publication, release or other distribution of reports, data, conclusions or other Project materials without prior written approval of the City, unless already publicly available. COPYRIGHT No reports, maps, or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant. IDENTIFICATION OF DOCUMENTS All reports, maps, and other documents completed as part of this Agreement, other than documents exclusively for internal use by the City, shall carry the applicable notation on the front cover or on a title page (or, in the case of maps, in the same block) containing the name of the City, the month and year the document was prepared, who prepared the document, and Kenai Mumcipal Airport. OTHER CONTRACT PROVISIONS Compliance le Consultant agrees to comply with all applicable federal, state and local laws and regulations. e City and the FAA, shall have access to any books, documents, papers, and records of the Consultant which are directly pertinent to the Project for the AGREEMENT- Page 4 of 6 purposes of making audits, examinations, excerpts, and transcriptions. Cit · requires Consultant to maintain all required records for three (3) years after City makes final payment and all other pending matters are closed. o Sanctions for Noncompliance' In the event of Consultant's noncompliance with the provisions of this Agreement, City shall impose such contract sanctions as it may determine to be appropriate, including but not limited to: ae Withholding of payments to Consultant under the Agreement until Consultant complies; and/or be Cancellation, termination, or suspension of the contract in whole or in part. Be Disadvantaged Business Enterprise (DBE) Assurances: le Policy' It is the policy of the Ci.ty and the DOT that disadvantaged business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with the Federal funds under this Agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to this Agreement. o DBE Obligation: Consultant agrees to ensure that disadvantaged business enterprises as del'reed in 49 CFR part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this Agreement. In this regard, all subcontractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to complete for and perform contracts. Consultant shall not discriminate on the basis or race, color, national origin, age, handicap, sex, or religion in the award and performance of DOT assisted contracts. C. Lobbying If registering with the Alaska Public Offices Commission is required, Consultam shall register properly and make all necessary reports in a timely manner to the proper authorities. XVI. INTEGRATION This Agreement represents the entire understanding of the City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the City Manager and Consultant. AGREEMENT - Page 5 of 6 CON~T~ CITY IN WITNESS WttEREOF, the parties hereto have caused the Agreement to be executed by their duly authorized representatives on the day and year first above written. CONSULTANT CITY OF KENAI James E. Carter, Sr. Richard A. Ross, City Manager Date: Date: ATTEST: ATTEST: (typed name) ( typed name) Approved by City Attorney Approved by Finance AGREEMENT- Page 6 of 6 Scone of Services Consultant will be responsible for, but not limited to, the described Scope of Services. These services are rendered in two distinct phases. In the first phase, the Consultant will be engaged in the following activities. , Survey the upper level management of air carriers (both domestic and international) and other appropriate sources to ascertain aviation industry plans for the future of aviation in Alaska. o Ascertain from the State of Alaska and the aviation industry the capabilities, present and planned, of the Anchorage and Fairbanks airports to meet the future needs and demands of the industry. e Provide assessments of development opportunities that may or may not justify the relocation of an expanded Kenai Municipal Airport. Provide 90-day stares reports, and other documents prepared for the City to the Airport Manager. Participate in public meetings of the Airport Commission and City Council in discussion of 90-day stares reports and proposed scopes of work and budgets for subsequent 90-day periods. After review of information received the Kenai City Council may determine to proceed with the study. Should the Kenai City Council make this determination, the consultant would be engaged in providing the following additional types of services. . Develop plans and strategies for obtaining funds necessary for site analysis for suitability of potential sites, and environmental assessment studies. , Seek support of State and local governments in receiving their endorsement for acquisition of necessary funding. 7. Arrange meetings between air carrier executives, State congressional delegation in support of funding for environmental studies of potential sites. officials, and our site analysis and PROFESSIONAL SERVICES AGREEMENT JAMES E. CARTER, SR. ATTACHMENT A Page ! of 1 ~o ~ z (/> uJ z ~ 0 ~ ~- <_~ 0 < < 0 0 0 0 0 0 0 uJ o -r' Z ~ ~ LU z z z Z <~ '- -- O3 n n Z Z ~ o oo z ~ z uJ 0 0 n (/> 0 u_ o~ Z 0 < 0 03 UJ O~ 0 "J 03 n" W W LU ~ < ~ ~ ~ 0 Z _~ 0 . < LU 0",' o o o o o o o o o t~l o o o 00 o o z ~ z z n,' uJ tv' I. IJ n,' Z U.I -- 0 LU n 0 ~ 0 ~ z 0 z W w w ~ n ~ w 0 < uJ w 0 m w 0 Suggested by: Administrau~,, CITY OF KENAI ORDINANCE NO. 1803-98 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE ZONING CODE AT KMC 12.25.030 TO MORE CLEARLY DEFINE "JUNK VEHICLE." WHEREAS, KMC 12.25.030 currently does not set clear standards as to what constitutes a junk vehicle; and WHEREAS, it is in the best interest of the City of Kenai to design clear standards so enforcement will be easier and more efficient; and WHEREAS, a better definition of a junk vehicle will provide the public with clearer notice of what is not allowable; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 12.25.030 be changed to read as follows: 12.25.030 Leaving of [W~C~D, DISCARDED, NON-OPERATING] Junked or Illegally Parked Vehicles: (a) No person shall leave any [PARTIALLY DISMANTLED, NON- OPERATING, WRECKED, OR] junked vehicle on any street, highway, or public property within the City. (b) No person shall leave any vehicle remaining on public property designated for parking in violation of regulations, ordinances, and/or posted times, periods, or conditions. Any such vehicle shall be subject to emergency impounding procedures pursuant to KMC 12.25.040(c). (c) No person in charge or control of any property within the City, whether as owner, tenant, occupant, lessee, or otherwise, shall allow any [PARTIALLY DISMANTLED, NON-OPERATING, WRECKED,] junked [, OR DISCARDED] vehicle to remain on such property longer than 72 hours; and no person shall leave any such vehicle on any property within the City for a longer time than [48] 7_~2 hours; except that this ordinance shall not apply with regard to a vehicle in an enclosed building; a vehicle on the premises of a business enterprise operated in a lawful place and manner, when necessary to the operation of such business enterprise; or a vehicle in an appropriate storage place or depository maintained in a lawful place and manner by the City. (d) Notwithstanding KMC 12.25.030(c), no vehicle may be removed from private property without the consent of the property owner or occupant. {e) Notwithstanding the provisions of subsection (c), ff the City Manager has reasonable grounds to believe that repairs c_au be made to render a iunk vehicle operable, that the registered owner or other person entitled to possession of the vehicle is willing to undertake or have Ordinance No. 1803- 98 Page 2 of 2 (2) elements: performed such repairs, that the vehicle does not pose any health or safety hazard, and that there is no reasonable means for removing the vehicle from public view while repairs are being performed, the City Manager may authorize a period of no more than thirty (30) days for the performance of such repairs. In no case, however, may this section be construed as authorizing the operation of a .iunkyard or other salvage or repair business where other requirements of the law have not been met. (f) "Junk vehicle" means a motor vehicle that is: (1) Not currently registered for operation upon the public roads of the Ci..ty; In a condition which exhibits two of the following glass; i. A substantial amount of broken or missing ii. Missing two or more wheels or fires; iii. Missing a body panel or body part, such as qu. arter panels, bumper, trunk lid or hood; iv. Missing an essential component such as the e.n. gine, transmission, carburetor, distributor, brake or wheel cylinder, brake shoe, generator, or alternator, starter, front passenger seat, or drive shaft. v. Stripped, wrecked or otherwise inoperable due to mechanical failure; or vi. Has not been repaired because of mechanical difficulties or because the cost of repairs required to make it operable exceeds the fair market value of the vehicle. PASSED BY THE November, 1998. COUNCIL OF THE CITY OF KENAI, ALASKA, this day of ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted' Effective' November 4, 1998 November 18, 1998 December 18, 1998 (10/29/98 sp) CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ 98-54 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALAS~, RECO~~ING THE KENAI MUNICIP~ CODE AT 12.25.030 BE AMENDED TO SET CLEAR STANDARDS FOR WHAT CONSTITUTES A JUNK VEHICLE. WHEREAS, KMC 12.25.030 currently does not set clear standards as to what constitutes a junk vehicle; WHEREAS, the Commission believes it is in the best interest of the City of Kenai to design clear standards so that enforcement could be easier and more efficient; WHEREAS, the Commission believes that clearer standards would provide the public with clearer notice as to what is not allowable. NOW, THEREFORE, BE IT COMMISSION RECOMMENDS .aMENDED AS FOLLOWS: RESOLVED THAT THE PLANNING AND ZONING TO THE KENAI CITY COUNCIL KMC 12.25.030 BE 12.25.030 Leaving of [WRECKED, DISCARDED, NON-OPERATING] Junked or Illegally Parked Vehicles: (a) No person shall leave any [PARTIALLY DISMANTLED, NON- OPERATING, WRECKED, OR] junked vehicle on any street, highway, or public property within the City. (b) No person shall leave any vehicle remaining on public property designated for parking in violation of regulations, ordinances, and/or posted times, periods, or conditions. Any such vehicle shall be subject to emergency impounding procedures pursuant to KMC 12.25.040(c). (c) No person in charge or control of any property within the City, whether as owner, tenant, occupant, lessee, or otherwise, shall allow any [P~~LY DISMANTLED, NON-OPERATING, WRECKED,] junked [, OR DISCARDED] vehicle to remain on such property longer than 72 hours; and no person shall leave any such vehicle on any property within the City for a longer time than [48] 72 hours; except that this ordinance shall not apply with regard to a vehicle in an enclosed building; a vehicle on the premises of a business enterprise operated in a lawful place and manner, when necessary to the operation of such business enterprise; or a vehicle in an appropriate storage place or depository maintained in a lawfid place and manner by the City. (d) Notwithstanding KMC 12.25.030(c), no vehicle may be removed from private property without the consent of the property owner or occupant. (Ord. 874) (e) Notwithstanding the provisions of subsection (c), if the Ci _t3r Manager reasonable grounds to believe that repairs can be made to render a junk vehicle operable, that _the registered owner or other person entitled to possession of the vehicle is willing to undertake or have performed such repairs, that the vehicle does not pose any health or safety hmrd, and that RESOLU~ON NO. PZ 98-54 Page 2 there is no reasonable means for removing the vehicle .from public view while repairs are being performed, the City Manger may authorize a period of no more than thin3, (30) days for the performance of such repairs. In no case, however, may this section be construed as authorizing the operation of a junkyard or other salvage or repair business where other requirements of the law have not been met. (f) "lunk vehicle" means a motor vehicle that is: (1) Not currently registered for operation upon the public roads of the City: _ (2) In a condition which exhibits two of the following element, s- i. A substantial amount of broken or miss'rog glass; ii. Missing two or more wheels or tires; iii. Missing a body panel, or body part, such as quarter panels, bumper, trunk lid or hood; iv. Missing an essential component such as the engine, transmission, carburetor, distributor, brake or wheel cylinder, brake shoe, generator, or a!temator, starter, front passenger seat, or drive shaft. (3) Stripped, wrecked or otherwise inoperable due to mechanical failure; or (4) Has not been repaired because of mechani~'cai difficulties or because the cost of repairs required to make it operable exceeds the fair market value of the vehicle. PASSED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALASKA, this 28th day of October 1998. Chairman: CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 M emoranCium Date: To.' From: October 9, 1998 Mayor and City Council Richard A. Ross, City Manager ~"-' Public Opinion Survey Attached is a copy of the Public Opinion Survey used in 1992. essentially the same instrument that was used in 1990. This is While there is a benefit for comparison purposes in using the same instrument, there may be questions you want to add or delete. If we could have your comments at the November 4 Council meeting, the questionnaire could be sent out by the first of December. Attachment RAR/kh October 22, 1992 1791 - 1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA. 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 KENAI All- America City ijjl' Dear Voter: Your name has been selected by a random sampling of the City of Kenai's voter registration list to participate in a public opinion poll. The poll is designed to find the opinions of voters on a variety of subjects. In order for the poll to be accurate, it is important for you to take a few minutes of your time and answer the questionnaire. You will find enclosed a stamped, addressed envelope, to return your completed questionnaire. Please return the questionnaire within 15 days of receipt. Promptness is of prime importance. Your questionnaire will remain anonymous. The results of the poll will only reflect the opinion of the total number of people polled. It is also important that only the person to whom the questionnaire is addressed fill it in. This poll is designed to give direction to the Kenai City Council as to what the citizens think are the City's greatest strengths and weaknesses within the operation of their city government. Sincerely, Charles A. Brown Acting City Manager CAB/kh Enclosures C: \WP51\WORK\SURVEY. LTR -2- Ouestionnaire It is important for local government to have as much local citizen input as possible regarding Kenai's operation. You have been selected at random to participate in this public opinion poll. We encourage you to fill out the questionnaire and return it in the enclosed stamped, addressed envelope. The results of this survey will be made public upon completion. 1. How long have you lived in Kenai? 2. You are in which of the following age brackets? (a) 18 - 30 (c) 41 - 50 (e) 61-70 (b) 31 - .40 (d) 51 - 60 (f) Over 70 3. How old are you? 4. If you have children, how many do you have? 5. On a comparison with other cities in Alaska, how do you rate Kenai as a place to live and/or raise children? ( a ) Exce 11 ent (b) Good (c) Fair (d) Poor 6. Do you own a home in Kenai? (a) Yes (b) No 7. If renting, do you plan to purchase a home in the City of Kenai in the next five years? (a) Yes (b) No (c) Don't know 8. Do you plan to move in the next two years? ( a ) Yes (b) No ( c ) Don ' t know 9. If yes, would that be to another location in Alaska? (a) Yes (b) No (c) Don ' t know 10. Any specific reason for moving in the near future? 11. Do you plan to live in the City of Kenai during retirement? ( a ) Yes (b) No ( c ) Don ' t know -3- 12. Are there pets such as dogs or cats in your household? (a) Yes (b) No 13. If your answer is yes, what kind and how many of each? (a) Dogs (b) Cats (c) Other 14. In your opinion, how well is the City functioning on behalf of the citizens of the City of Kenai? ( a ) Exce 11 ent (b) ..... Good (c) Fair (d) Poor 15. If you had to name one City service for which more of your tax dollars should be spent, which would it be? (a) (b) None 16. If you had to name one City service for which too many of your tax dollars are spent, which would it be? (a) (b) None 17. For the following services, do you think that the City of Kenai should spend more, less, or about the same as it is spending now? Senior Citizens Services Emergency Medical Services Fire Police Library Airport Water Sewer Animal Control Parks & Recreation Boat Ramp & Dock Street Maintenance Street Lighting Visitor & Cultural Facility More Less Same 18. If you indicated that the City should be spending more for one or more of the above services, which would you consider to be a fair means of obtaining the necessary revenue? (a) (b) (c) (d) Increase sales tax Increase property tax mill levy User fees Do not increase taxes or fees; reduce other expenditures -4- 19. Have you, or anyone you know, been restricted from any City program, activity, service or facility because of a disability? (a) Yes (b) No 20. If yes, please elaborate. 21. Have you contacted the City in the last 12 months with a citizen's request? (a) Yes (b) No 22. If the answer to Question No. 21 was yes, were you satisfied with the results? (a) Yes (b) No 23. Have you used any of .~the parks or recreation facilities in the last 12 months? (a) Yes (b) No 24. If your answer to question No. 23 was yes, indicate by a check mark which of the following parks and recreation facilities you have used in the last 12 months. (a) (b) (c) (d) (e) Softball Fields (f) Playgrounds (g) Municipal Park (h) Boat Ramp (i) Footpaths ( j ) Little League Fields Recreation Center Senior Citizen's Center Bernie Huss Memorial Park Other 25. Would you be willing to increase the sales tax rate, from 3% to 4%, for one or two years (raising approximately $500,000 additional per year), to support the construction, maintenance and operation of an ice rink in Kenai? ( a ) Yes (b) No ( c ) Don ' t know 26. Do you consider yourself a Library user? (a) Yes (b) No 27. If you ~answered yes to question No. 26, which of the following libraries have you used in the last 12 months? (a) (b) University (d) Public Schools (e) Soldotna City Kenai City Court House Law Library -5- 28. Have you ever had occasion to call upon the services of the Kenai Fire Department, for either fire suppression or emergency ambulance service? (a) ...... Yes (b) No 29. If your answer to question No. 28 was yes, was the need for medical services, fire services, or both? (a) Medical (b) Fire (c) Both 30. If you have called upon the Kenai Fire Department, were you satisfied or dissatisfied with the service and/or response time? (a) ........... Satisfied (b) Dissatisfied 31. If poor street maintenance is one of your major complaints, indicate which of the following should receive higher priority by placing a 1 in the category most needing improvement, a 2 in the category second most needing improvement and so on until you have ranked all of the areas listed below- (a) Patching Pot Holes (g) Flooded Streets (b) Grading (h) Lighting (c) . Dust (i) Sanding (d) Sweeping (j) Paint Striping (e) Repairing cracks (k) Paving (f) Snow Removal 32. Where is your first choice for shopping? ( a ) Anchorage ( b ) So 1 dotna (c) Kenai (d) Other 33. What percentage of your shopping dollar is spent in Kenai? % 34. If you spend 30% or more of your shopping dollars outside of Kenai, please list the primary reasons and types of products below: 35. What percentage of your shopping dollars are spent on catalog purchases? % 36. How do you find your personal finances as compared to 1 year ago? (a) .. Better (b) About the same (c) Worse -6- 37. Which of the following cities on the Kenai Peninsula do you think has the highest property tax mill rate? (a) Homer (b) Seward ( c ) Kenai ( d ) So ldotna 38. Which of the following cities on the Kenai Peninsula do you think has the lowest property tax mill rate? ( a ) . .. Homer (b) Seward ( c ) Kenai ( d ) So ldotna 39. If the State requires new taxes, which of the following means of obtaining revenue is your first choice, second choice, third choice, etc? State income tax State property tax State excise taxes State sales tax Increase oil taxes Elimination of permanent fund dividend Elimination of senior citizen longevity bonus 40. How do you think government treats senior citizens in Alaska? (a) (b) (c) Generous About right Not generous enough 41. If City government needed additional funds to function, which one of the following methods should be used? Additional property mill levy Additional sales tax Cut back services 42. If local governments were forced to cut back on spending, which branch of government should cut back first? Check one. Cities Schools Borough 43. If you were a member of the City Council, what do you think is the sinqle most important problem that the Council should address? Explain: The Mayor and members of the City Council want to thank you for taking time out of your busy schedule to fill out this Questionnaire. With your help, it is our hope to be able to better serve you. -7- Memorandum · Date- November 04, 1998 Subject: Public Opinion Survey l-Vl Attachment We respectfully submit these suggestions for consideration of inclusion in the purposed 1998 Kenai City Public Opinion Survey questionnaire. Omit 1992 questionnaire questions # 26 & # 27. Have you or a member of your family used your library in t~e past 12 months? If so what members? What services do they use? Wha~ services could your library r e? How could your library bette The Kenai Community Library Commission has determined the need for the expansion of your library/o best serve you. How should this be funded'~ Increase property tax Increase sales tax? Bonding? Other funding? (be specific) .r Omit 1992 questionnaire questions # 26 & # 27. Have you or a member of your family used your library in the past twelve months? If yes continue: Age(s) of users? Approximate number of visits in the last twelve months? What services do they use? What services could your library render that it does not currently provide?' How could your library better serve you? The Kenai Community Library Commission has determined the need for the expansion of your library to best serve you. How should this be funded? Increase property tax? Increase sales tax? Bonding?, Other funding? (be specific) RECEIVED 0~.._ 2 6 t998 ~ vE'NA! LEGAL DEPT. -~,~ ~ Elizabeth Grotecloss [ Jl~ (( -~ P.O. Box894 I Z UPLAND ST. Z N ST. MAIN DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CENTRAL REGION- PLANNING ? TONYKNOWLES, / ] / / " 4111 A VIA TION A VENUE ! / P.O. BOX 196900 ANCHORAGE, ALASKA 99519-6900 ~ (TDD 269-0473) / · (907)269-0520 (FAX269-0521) October 29, 1998 RE: Statewide Transportation Improvement Program (STIP) Nominations and Comments John Williams Mayor City of Kenai 210 Fidalgo Ave, Ste 200 Kenai, AK 99611 Dear Mayor Williams' Thank you for your response to the Department's Call for Nominations for the FY'00-02 Transportation Improvement Program (STIP). We will evaluate the comments and project nominations you provided and incorporate them into the Transportation Needs and Priorities in Alaska (Needs List) document. The highest priority projects will then be considered for funding in the new STIP. The new Needs List is scheduled to be released in January, 1999. It will include a draft six-year program to illustrate how the projects in the Needs List may be scheduled for development. In the mean time, we are working on a major STIP amendment for FY'99 and FY'00 to show changes in project funding levels and schedules. We expect to release the amendment for public review within the next several weeks. Again, thank you for participating in the STIP process. The information you provided will help us to better address Alaska's transportation needs. Sin Toiley ~f Planning & Administration JW/Im MEMORANDUM TO' Mayor Williams and Counc~i,~,embers THROUGH' Rick Ross, City Manager /~N~,¢,~ FROM' Keith Kornelis, Public Works Director DATE: October 29, 1 99~ SUBJECT: Telephone Poll The Public Works STP is requesting Council approval for a purchase order to HACH Company for the purchase of an autoclave and water bath. The autoclave machine sterilizes the instruments used to run required twice- weekly fecal coliform tests for the City's NPDES EPA Permit. The existing machine is blowing fuses, and the main heater and pressure switch are not working. There are no parts available to fix the machine as it is too old. HACH has one machine in stock, and they will hold it for two days. If we order the machine today, the City should be able to have the new machine in operation by Monday in order to complete the weekly tests. The water bath was a budgeted item and is also needed for the NPDES Permit tests. Auto Clave Machine $3,495 Water Bath 1,855 Shipping 94 TOTAL $5,444 Authorized By: R~k~R~ss, City Manager Finance Department Attest' Carol L. F~ea~ City Clerk Telephone Poll Page 2 October 29, 1 998 Mayor John Williams Ray Measles James C. Bookey, III Hal Smalley Linda Swarner Duane Bannock Joe Moore Yes No Comments Poll taken by: Carol Freas CONTINUOUS PRINTING OF ALASKA (907) 562-0446 PURCHASE ORDER IHITE. VENDOR LDENROD. ACCOUNTING NARY. ACCOUNTING U~IPPING & RECEIVINGI EEN . APPROVED COPY NK. REQUISITIONER CITY OF KENAI 210 FI DALGO ST. PHONE 283-7538 KENAI, ALASKA 99611 VENDOR NO. 13304 TO L Hach Company Denver, Colorado 80281 -q THIS PURCHASE ORDER' NUMBER MUST APPEAR ON ALL PACKAGES AND PAPERS RELATING TO THIS PUR. CHASE. NoD , CITY of KENAI 1450 KENAI AVENUE KENAI, ALASKA 99611-7794 SHIP VIA: Fed Exp BY · ~- ' , FINANCE DIR[.CIOR DELIVERY DAlE F O.B PER QUOTATION PREPAY SHIPPING . CHARGE PURCHASES AUTHORIZED ONLY WHEN SIGNED ABOVE BY SEPARATE ON INVOICE THE FINANCE DIRECTOR OR HIS AUTHORIZED AGENT · i i · ITEM NO. DESCRIPTION OR ARTICLE OUANTIT¥ OeOERED UNIT UNIT PRICE AMOUNT 3 shipping I ~ ~ ~.~ , TOTAL ~,~.m , , , ACCOUNT N~IMBER 010.67.8064 AMOUNT MEMORANDUM TO' THROUGH: FROM: DATE: SUBJECT: Mayor Williams and Council Members Rick Ross, City Manager Jack La Shot, Public Works Manage~ October 30, 1996 Telephone Poll The Public Works Shop is requesting Council approval for a purchase order to Oshkosh Truck Corp. for the purchase of a 250-amp alternator for the Fire Department's ladder truck. The truck is out of operation and ISO compliance. The cost is $2,499 with an estimated $200 for shipping. The Shop will have the old alternator rebuilt, and it can be used as a back up for three vehicles. -Rick Ross, City Manager F'inanceD~~~ Carol k. Freas, Citg Clerk Yes No Mayor John Williams Ray Measles James C. Bookey, III Hal Smalley Linda Swarner Duane Bannock Joe Moore Comments Poll taken ~: Carol CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 TO: FROM: DATE: RE: MEMORANDUM Mayor and Council Members Carol L. Freas, City Clerk, City of Kenai ~~ October 30, 1 DISPOSAL OF RECORDS In accordance with KMC 6.05.280, I am notifying you that the following items will be destroyed according to their retention schedule: 1992 Municipal Election - Conflict of Interest Forms 1994 Municipal Election - Reports, absentee ballot requests and registers, miscellaneous correspondence. Nominating petitions Precinct registers 1994 Special Election - Reports, absentee ballot requests and registers, miscellaneous correspondence. 1995 Municipal Election - Nominating Petitions Kenai City Council Meeting/Special Meeting and Work Session Tapes - 1992 INFORMATION ITEMS KENAI CITY COUNCIL MEETING NOVEMBER 4, 199 8 o o 10 / 21 / 98 Kenai City Council Meeting "To Do" List. 10/98 Resource Development Council, Inc., Resource Review. KENAI CITY COUNCIL MEETING OCTOBER 21, 1998 "TO DO" LIST CRG Develop an ordinance for introduction at 11/4/98 meeting requiring a sign be posted on conditional use permit applicants' property as a form of notification to other city residents. The sign should provide the location, applicant, the general nature of the application and notation for further information, "Please contact City of Kenai Planning & Zoning Department." The sign should be posted by the city. The ordinance should be forwarded to the Planning & Zoning Commission prior to introduction to council. Include funding within next year's budget for an overhaul of the Planning & Zoning code, Comprehensive Plan and Land Use Table (including funding to hire a consultant to work with the Planning & Zoning Commission to do the work). Include costs seed money to hire a fund raising consultant for the proposed library addition in upcoming budget documents. In preparing survey document: Questions 2 and 3 are redundant. Question 24, include all Parks & Recreation facilities/parks individually; list ski trails and tent campground; also include Senior Center. Question 17, add Beautification. JJW Write a letter to KIT advising them of the proposed project for Birch Island and request their comments. CLF Make arrangements to change Harbor Commission meeting to November 2. Make arrangements to cancel the Planning & Zoning Commission meeting scheduled for November 11, 1998. Send request to KCHS to have notice placed in school paper regarding student representative vacancy on Library Commission. Cancel meetings for Beautification Committee for November and December. Reconvene meetings in January. Send letter to Mike Huhndorf appointing him to the Historic District Board. BF Inquire who approved placing Pop Warner signs at FAA field, inform necessary people of allowable sign sizes, etc. Report to council at November 4 meeting. '~,~ ~~ $~,~~/~; ~leutian Seaiooel Processors Association A per,odlC publ,catlon of the Resource Development ~C: 'B/'rds of a feath ' - ..... By Stephanie Madsen RDC Board Member October is National Seafood Month for those of us in the seafood industry. But for members of the Aleutian Seafood Processors Association, October also represents the month in 1996 when the decision was made to join the Resource Development Council. Over the past two years, I have been surprised to learn of the similarities between the seafood industry and other RDC members. Some similarities, such as Alaska hire initiatives and school-to-work programs, exist because of the fact Like other Alaska industries, the seafood sector is reeling from the Asian crisis. that we all do business in Alaska. Some, like working our way through the permitting process and responding to hostile campaigns spearheaded by anti-development groups, come from the nature of being resource-based industries. As employers doing business in Alaska, with partnerships including the Departments of Labor and Health and Social Services, we all strive to develop programs that increase our Alaska hire, to provide employment opportunities for welfare recipients and to participate in school-to-work (Continued to page 6) Alaska's mining industry sees an other record year The Alaska mining industry, which topped $1 billion for the first time in 1996, continued its record growth in 1997, according to the latest edition of the annual report Alaska's Mineral Industry, released by the state last month. "Alaska's world-class mineral deposits continue to attract attention from around the globe," said Governor Tony Knowles. "The mining industry continues to show strong growth thanks to the healthy partnership between the industry and state." Knowles added. "That partnership means making Alaska open and ready for business by working with industry to expedite the permitting process while the mining industry works with the state to do development right, which means protecting Alaska's air. water and fish and wildlife habitat." The rise follows on the heels of a 10 percent improvement over 1995 levels. According to the report, exploration investment of $57.8 million in 1997 was up 30 percent from 1996, and production expenditures of $936.2 million were up 59 percent. Those increases combined to more than offset a 57 percent decline in development expenditures from $394 million in 1996 to $168.4 million in 1997. (Continued to page 7) ! 1 A record numoer of mines were developed arounO Alasl(a in 1997. despite falling metal prices. Picturec/ at~ove is the Red Dog Mine which is currently increasing production. Agencies move to implement federal Clean Water Action Plan The Clinton Administration's Clean Water Action Plan (CWAP)is becoming a reality. This summer federal and state agencies took one of the first steps toward implementing the plan. Under guidelines set forth in the CWAP? the Clinton administration requested each state prioritize its watersheds in anticipation of additional funding for water quality monitoring and restoration. The plan directed the Natural Resources Conservation Service (NRCS) and state environmental Resource Review is the official periodic publica- tion of the Resource Development Council (RDC), Alaska's largest privately funded nonprofit eco- nomic development organization working to de- velop Alaska's natural resources in an orderly manner and to create a broad-based, diversified economy while protecting and enhancing the envi- ronment. Executive Committee Officers President ................................. Allen Bingham Sr. Vice President ........................ Jim Branch Vice President ........................... Robert Stiles Secretary ...................................... Uwe Gross Treasurer ................................. John Sturgeon Past. President .......................... Scott Thorson Staff Executive Director .................... Ken Freeman Deputy Director .................... Cad R. Portman Finance/Membership ........... Steven Dougherty Special Assistant ......................... Tadd Owens RDC is located at 121 W. Fireweed, Suite 250, Anchor- age, AK 99503, (907) 276-0700. Fax: 276-3887. Material in this publication may be reprinted without permission provided appropriate credit is given. RDC'$ e-mail address: resources @ akrdc.org Writer & Editor Cad Portman agencies to convene a watershed prioritization process this past summer and to submit a list by October 1 ranking watersheds in need of restoration and protection. The plan's short time frame made it extremely difficult for the Alaska Department of Environmental Conservation (ADEC) to compile detailed information about dozens of watersheds. Many of our readers are familiar with the 303(d) impaired waterbody list, waterbodies identified by the state as not meeting federal water quality standards. ADEC did its homework on the most recent impaired waterbody list, but it took years to compile the information -- not months. As for the Clean Water Action Plan, NRCS and ADEC set forward a process to determine what watersheds in Alaska require either restoration (Category I) or protection (Category II). There are also pristine watersheds (Category III) and watersheds with insufficient data (Category IV), but initially NRCS and ADEC had set out to look at Categories RDC began closely tracking this effort in July, given the potential regulatory impact and greater federal involvement in water quality management in Alaska. The initial process of nominating the first list of watersheds had some problems. First, because of the rigidity in the timeline, certain essential stakeholders were not appropriately involved in the process. Second, many of the watersheds that were picked were initially selected on "best professional judgment" and not strict scientific Page 2 / RESOURCE REVIEW / October 1998 guidelines. After NRCS and ADEC took public input on the list, they convened a final work group meeting and submitted a draft to ADEC Commissioner Michele Brown who in turn submitted a list to EPA upon her final approval. The final product is a reasonable first step. Alaska's Unified Water Assessment submittal includes Category I watersheds/waterbodies,' presented in two groups. The first priority includes nine items, most of which are from the impaired waterbody list. The second priority consists of the remaining waterbodies on the 303(d)list. Using items from the impaired waterbody list for waters in need of restoration makes sense given the information available on those water,,' ADEC did not nominate any Category, watersheds at this time. Identifying those waterways in need of protection is much more difficult since many of the watersheds that were initially in this category were nominated because of potential development that might occur years from now. RDC will encourage EPA to simplify its efforts to regulate water use by coordinating the impaired water bodies program with the new Clean Water Initiative. A more thorough process could be created by slowing the evaluation cycle and coordinating the two programs. RDC believes one process and one list is sufficient. Also, clear definitions of watersheds and waterbodies need to be spelled out to the public. How are they the same, how are they different? Federal funding forthe Clean Water Action Plan is not assured. It is not clear at this time how much money will be directed to the various agencie.,' charged with administering the pla~ Also still unclear is the regulatory outfall of the program. RDC will keep you informed as other parts of the CWAP unfold. Thoughts from the President by Allen Bingham BP's newest field begins production Late in the afternoon of August 21 the first oil started flowing from BP's new Badami field, ushering in a new generation of smaller, remote oil fields that will help reverse a decade of de- clining oil production on the North Slope. Congratulations are in order to BP as Badami features state-of-the-art technology and engineering, reduced environmental impact and renewed emphasis on Alaskan jobs and spend- ing. Located about 35 miles east of Prudhoe Bay, Badami is a stepping- stone to the way BP wants to do ,business in Alaska in the future. .. ,,cording to Richard Campbell. , resident of BP Exploration Alaska Inc. Campbell says Badami is a model for the strides the company has made with Alaska hire and. Alaska spending, and how far the industry has come in minimizing the environmental impact of its activities. According to a recent brochure from BP. Badami is the first new stand-alone field on the North Slope in more than a decade. With an estimated 120 million barrels of recoverable oil, it is the ninth- largest among 14 North Slope fields currently producing oil or planned for development. Production is expected to peak at about 30,000 barrels a day. Badami and other fields like Northstar and Liberty are an important component of BP's investment plans in Alaska. BP is looking to these projects to help the company increase its Alaskan production by more than 100,000 barrels a day over the next few years. Oil from Badami will be processed '~-site and transported by pipeline to ..,Ye Endicott oil pipeline, which will carry .'it to Pump Station 1 of the Trans-Alaska Pipeline. The 26-mile. 12-inch Badami pipeline is buried at three river cross- ings and elevated elsewhere. The entire Badami develOPment .- a single onshore gravel pad-- covers only about 0.2 percent of the field area. (Photo by Randy Lissey) The entire Badami development covers about 0.2% of the total field area. The entire development occurs from a single onshore gravel pad. It's like parking a minivan on a football field. This has been made possible by high- tech drilling techniques, close well spac- ing, compact facilities and elimination of unnecessary infrastructure. There is no permanent road linking Badami to existing oil field infrastruc- ture to the west. The oil field is supplied by either truck using an ice road, by barge or by air, depending on the sea- son. The pipeline.was installed using ice roads, eliminating impacts to the tundra. With this new generation in oil field development, there is no surface disposal of drilling wastes and extended- reach drilling technology makes production possible from a single onshore gravel 'pad even though two- thirds of the oil is offshore, some as much as three miles. Alaskan contractors and vendors have played a key role in the project. Alaskan content of the project is 85 percent, excluding specialized materials that aren't produced in the state. Much of the fabrication work was performed in Alaska. Construction has provided more than 200 jobs and injected an esti- mated $200 million into Alaska's economy. Drilling is providing an addi- tional 100 jobs during the drilling phase, expected to last at least through 2000. Permanent operations will generate about 50 full-time jobs. The field also is projected to provide about $350 million in state revenues. Badami and other exciting North Slope projects, such as ARCO's Alpine, reaffirms that Alaska is truly open for business. North Slope oil producers are launching a new generation of North Slope oil fields that will grow Alaska production into the new millennium. October 1998 / RESOURCE REVIEW / Page 3 Red Dog, Nome host RDC Board RDC Board shares in the excitement of Nome's gold rush centennial and current expansion at world's I~rgest zinc~ mine Red Dog isn't just a mine. it's a world- class zinc deposit. Located 90 miles north of Kotzebue, Red Dog is the largest zinc concentrate producer in the world. The mine sits on lands owned by NANA Regional Corporation and leased by CominCO,'.Both NANA and Cominco are working together to expand Red Dog production by 40 percent while securing the mine's production life for 50 years. At top right, RDC board members, staff and guests gather at the mme. Pictured are Ken Freeman. Frank Brown. Amanda Marvin, Tara Candelaria, Mark Anderson. Rep. Jeannette James, Mark Hanley, Debbie Reinwand, Elizabeth Rensct~ and Allen Bingham. At bottom right. Alice Brown, Scott Thorson. Brent Horn and Robert Nelson join the group for a photo opportunity at the Red Dog port site on the Chukchi Sea. One of two large concentrate storage buildings can be seen h3 the background. Below, a conveyor tube carries the concentrate to barges offshore. Fifteen vessels a season ship the concentrates to foreign markets. 8omlfll]O RED O 06 MINE Page 4 / RESOURCE REVIEW / October 1998 The "Three Swedes" credited with the first discovery of gold at Anvil Creek near Nome in 1898, are honored in this new memorial in downtown Nome. (Photo by Frank Brown) Above, Ken Freeman, Allen Bingham, Scott Thorson, Frank Brown and Nome Mayor John Handeland pose on an old bridge on the Nome River at Ron Engstrom's Basra Creek claim. At bottom left, Gordon Depue and Chuck Hawley show RDC board members how to pan for gold. At bottom right, Elizabeth Rensch and Cheryl Engstrom's daughter explore an old historic gold dredge at Basin Creek. RDC extends its appreciation to Irene. Anderson of S/tnasuak Native Corporation and Mayor John Handeland for hosting the Nome tour. which inciuded a variety of historic and current mining operations. Nome is proud of its r/ch l O0-year mining heritage and is optimistic about its future. Frank and Alice Brown, as weft as Mark Hanley try gold panning on Anvil Creek. 1 (Photo by Frank Brown) October 1998 / RESOURCE REVIEW / Page 5 · ,, Agencies with regulatory overs,ght of seafood industry in Unalaska U.S. Environmental Protection Agency U.S. Food and Drug Administration U.S. Dept. of Labor, Occupational Safety and Health Administration U.S. Fish and Wildlife Se~ice U.S. Immigration/Naturalization Se~ices AK Dept. of Environmental Conservation AK Dept. of Fish and Game AK Dept. of Labor AK Dept. of Commerce & Economic Dev. AK Fire Marshall AK Dept. of Natural Resources AK Dept. of Revenue Division of Governmental Coordination Coastal Policy Council AK Board of Fisheries Aleutians West Coastal Resource Service Area City of Unalaska Unalaska/Dutch Harbor maintained its status as the port with both the highest volum and the greatest dollar value of fish in the nation. Commercial fishermen brough'~ 587.8 million pounds of fish worth $122.6 million. The Aleutian port netted the top landings slot for the tenth straight year. Similarities abound among Alaska's basic industries (Continued from page 1) programs. The largest employer in the state, the seafood industry is one of the few sectors in Alaska with entry-level positions available. People without much training or work experience can find opportunities. We take every chance to learn from other Alaskan employers what is working and what lessons they have learned. Involvement in organizations like RDC prevent us from "reinventing the wheel." The oil industry is the number one taxpayer in Alaska while seafood is number two. So we all have an interest in seeing the state spend its money wisely, and on programs we need .funded adequately to do business. The Alaska Departments of Environmental Conservation and Fish and Game are just two examples. Business needs to stick together. As the saying goes, "there is strength in numbers." RDC members, primarily resource-based industries, also have similar concerns related to permitting, especially when it comes to air and water quality issues, as well as extraction rights. We all need permits to conduct business. The process of permitting can be a critical issue if conducted in the wrong way. Glancing at the agencies listed in the chart above, it becomes very apparent the role regulators have in seafood operations. Page 6 / RESOURCE REVIEW / October 1998 Environmental groups have forced resource-based industries to become well-versed in public relations. Educating the public about who we are and what we do is an area consuming more of our time and. of course, our budgets. By belonging to groups like RDC, we are able to pool efforts to keep pace with campaigns opposing resource development. Another similarity among Alaska's basic industries is the market place. The seafood industry shares its primarily-Asian market with many other industries in Alaska, including mining and timber. The challenges Alaska's basic industries are facing today because of the Asian "crisis" have been a topic .of several RDC meetings. It will take many people using creative strategies to overcome the challenges posed by the global economic downturn. Birds of a feather do flock together and I believe the seafood industry is a logical component of RDC's long- established membership base. I believe it is important for all of us to learn more about each other's industry and to we closer together on common issues. It will help as we mov,, forward in finding solutions to our common problems. Since October is National Seafood Month, quit beefing and eat more seafood! Stephanie Madsen is Executive D/rector of the Aleutian Seafood Processors Association. Timber industry voluntarily adopts standards to protect salmon habitat Members of the Alaska Forest Association (AFA) have voluntarily adopted new habitat protection standards for timber harvests near salmon streams. "This is a very progressive move," said Executive Direc- tor Jack Phelps. "Our companies are again taking the lead in applying science to practical, on-the-ground activities. By voluntarily going beyond the current requirements of the law protecting fish habitat, they are demonstrating their commit- ment to scientific forest management and the spirit of the Forest Practices Act." AFA proposed new fish habitat protections to the Board of Forestry last January. The standards, developed in coop- eration with state agencies and commercial fishing interests. became the basis for legislation which the association fully supported. However, the bill stalled in the Senate and did not become law this year. AFA member companies have decided to implement the standards anyway, and will begin going so in the next operating season. The measures include adding 66-foot riparian buffers along ali streams containing salmon, imposing tougher slope stability standards on many streams, and encouraging op- erators to leave trees in place along the upper reaches of streams where it is both beneficial to the stream and eco- nomic to do so. "Our own studies helped identify the value of the new standards," said Phelps. "AFA members are dedicated to following the science." Pictured above is a buffer zone left along an Alaska stream. Phelps noted his association intends to pursue a change in the law adopting the new standards. "We plan to have the legislation reintroduced next ses- sion and I have written to Governor Knowles asking for his continued support of these amendments," Phelps said. "The Governor. the Board of Forestry and the Department of Natural Resources have been very supportive throughout the process. Their involvement and that of commercial fishing groups, conservation groups and other resource agencies resulted in a balanced proposal that we think makes good sense and will make good law. We are counting on that continued cooperation during the next legislative session." Alaska's mining industry sees record growth in '97 (Continued from page 1) Exploration was widespread throughout the state. High- lights included the addition of new reserves at the Red Dog mine near Kotzebue, doubling of the resource at Pebble Copper near Iliamna and at Donlin Creek near Iditarod, identification of a 4.5-million ounce high-grade gold resource at Pogo near Delta, and many exciting prospects throughout the Interior and Southwest Alaska. Development projects included work on the mine and port site at Red Dog, on the pit and leach pad at Illinois Creek south of Galena, on the tanks and tailings dam at Fort Knox, and permitting at the Kensington Mine near Juneau, which is now fully permitted. "Despite falling metal prices and market concerns, there )was a record number of mining locations established in · Alaska in 1997," said Department of Natural Resources Commissioner John Shivety. "Exploration and future produc- tion are vital, especially in rural areas where mineral develop- ment provides well-paid jobs." Zinc production from Greens Creek and Red Dog mines accounted for 53 percent of all commodity value, followed by gold (22 percent), silver (8 percent), sand and gravel (6 percent), lead (5 percent), coal (4 percent), and rock, copper, peat and jade. For the first time in over 50 years, the amount of gold derived from hardrock mines, 481,439 ounces, ex- ceeded the production derived from placer mines, 109,077 ounces. Mining employment increased by 3 percent overall to · 3,862 jobs, with decreases in the development sector, but increases in production jobs. These changes, along with higher lode gold employment, reflected Fort Knox and illinois Creek mines becoming operational during 1997. Hardrock mine employment also increased during the year, due to increased production at Red Dog and Greens Creek mines, and the commissioning of the Fort Knox and Illinois Creek mines. Coal mining and rock production employment was essentially the same as in 1996. but extensive road building in Southcentral ana Southeast Alaska caused a substantial increase in employment in sand and gravel production. October 1998 / RESOURCE REVIEW / Page 7 SEAFOOD ASSOCIATION Celebrating National S e afood Month proud to be among the world's leading producers of quality surimi and seafood products. Located in the #1 fisheries port in the United States. the Aleutian Seafood Processors Association (ASPA) members produce pollock and yellowfin surimi; pollock roe, pollock and cod fillets, salt cod. halibut, and king and snox crab that are shipped to markets in Asia, Europe and North America. Alveska Seafoods. Inc. UniSea. Inc. Westward Seafoods. Inc. "providing job opportunities for Alaskans, markets for Alaska's catcher vessel fleet and millions in tax reveaues to support the State and local governments." www. alaskanjoi~s.com Offices in Unalaska and Juneau and an employment office in Bethel Resource Development Council 121 W. Fireweed, Suite 250 Anchorage, AK 99503 ADDRESS SERVICE REQUESTED Page 8 / RESOURCE REVIEW / October 1998 Mayor John Williams Compiimenta. rY Since 4/98 City of Kenat 210 Fidalgo Ave., Suite 200 Kenai AK 996 [ l Bulk Rate t U.S. Postage t PAID Anchorage, AK} Permit No. 377! Alaska Resources 2000 Thursday,-Friday, November 19.20, 1998 Sheraton Anchorage Hotel "rhursday ................................ mm mmm m m mmmm mm m mmmm m mmmmmmm mmmmm 7:00 a.m. Registration/Check-in/Exhibits Open "Eye-Opener" Reception in the Exhibit Area hosted by Municipality of Anchorage 8'15 Anchorage Welcome. Mayor Rick Mystrom Opening Remarks, Allen Bingham, RDC President 8'30 Alaska's Economic Trends: 1999 Forecast, John Boucher, AK Dept. of Labor, Juneau 9'00 Module Makers:. Building,= New Industry in Alaska, Keith Burke, Director. Business Development and External Affairs, Natchiq. Inc.. John Conway, President, VECO Construction, Inc. Holiday Gourmet Break Hosted by Unocal Emerging Trends Shaping Alaska Industry . Tim Holt, Central North Slope Business Unit Manager, BP Exploration (Alaska) Inc. Dr. Robert Trent, Dean, School of Mineral Engineering, University of Alaska Fairbanks Walter Wirfs, President, Western Wood Products Association, Portland, OR. (Invited) John Iani, Vice President, Corporate Affairs, UniSea, Inc., Redmond, WA 9'30 9'50 Noon - 1:30 p.m. Keynote Lunch World Energy Outlook in the New Millennium The Honorable Bill Richardson Secretary of' Energy, Washington, D.C. (Invited) 2'00 Trends in Public Policy' Essential Fish Habitat: Ecosystem Management Without Limits? Robert Maynard, Attorney at Law, Perkins Cole, Boise, ID 2'30 Implications of the President's Clean Water Initiative Richard Albright, Director, Alaska Office, EPA ~ Charles Bell, State Director, Natural Resources Conservation Service, USDA ~:15 Gourmet Break Hosted by EXXON 3'45 Fee Collector to Fee Payer: Impact of State Permitting Fees Commissioner Michele Brown, AK Dept. of' Environmental Conservation, Juneau Rick Harris, Senior Vice President, Natural Resources, Sealaska Corporation, Juneau Friday ................................................................. 7:00 a.m. 8'15 9'00 9'30 9'50 Noon - 1'30 1'30 Re,,istration/Check-in/Exhibits= Open "Eye-Opener" Reception hosted by Petro Marine Services Future Prospects for Alaska North Slope LNG Project John Miller, Engineering Manager for Alaska North Slope LNG Project, ARCO Alaska, Inc. Larry Porter, Kenai Plant Manager, Phillips PetroleUm Company Bucking the Odds: Alaska's Mining Stampede, Commissioner John' Shively, Alaska Department of Natural Resources Break Between Two Worlds' Future Prospects for Native Industry Jacob Adams, President, Arctic Slope Re,,ional: Corporation Charlie Curtis, President, NANA Development Corporation .Morris Thompson, President, Doyon Limited William C. Prosser, Chairman, Cook Inlet Region, Inc., Keynote Lunch Spotlight on a New Investor- Cross Timbers Oil Company Steffen E. Palko, Vice Chairman and President, Cross Timbers Oil Company, Fort Worth, TX Keynote Address: Asia and the Pacific' The Challenges of Economic Recovery Barbara J. Griffiths, Deputy Assistant Secretary of State for International Finance and Development. Bureau of Economic & Business Affairs. State Department, Washington. D.C.. Grand Raffle Drawing Champagne & Sparkling Cider Toast hosted by Anchorage Convention & Visitors Bureau Overview In the unfoldings, drama of the =olobal economic downturn, the ability capture, comprehend and respond accurately to rapid and radical ' change is the difference between winning and losing in the current economic climate. to FERENCE SPONSOi S Plat(nj ARCO Alaska, x .... The Resource Development Council's 19th Annual Conference, "Alaska Resources. 2000: Opportunities. Challenges and Future Prospects," features a comprehensive look at the most important issues and global trends facino, Alaska industry. Join Alaska decision-makers as they examine internal opportunities, external challenges and future prospects for Alaska business at the new millennium. As with all RDC conferences, attendees will be treated to gourmet breaks and lunches, plenty of networking opportunities, an audience of decision-makers and excellent service. Several hundred people attend the RDC conference, including resource and Native corporation executives, state legislators, federal, state and local government officials, educators and the press. Don't miss this opportunity · mportant ~ssues and trends TO REGISTER: to join 3'our peers in exploring the facing Alaska industry. · Please take advantage of the special $150 EARLY BIRD rate! · Return this form by mail to: Resource Development Council 121 W. Fireweed Lane, Suite 250 Anchorage, .~ 99503 or FAX to (907) 276-3887 · Fees include a $50 non-refundable processing fee; no refunds after Friday, November 6, 1998 · Participant substitution is permitted, call RDC with changes · For additional information, call RDC at (907) 276-0700 most HOTEL ACCOMMODATIONS. Call the Sheraton Anchorage Hotel at (907) 276-8700 for reservations. Specify "RDC Conference" for the best rate. The rate is $90 for either a single or double. YES, I am registering for the great EARLY BIRD RATE of $150. BEFORE Friday, November 6, 1998: Early Bird Rate: $150 Monday, November 9, 1998: RDC Members: $175 & Non-members: $200. Nm'Be Title Company Mailing Addr'e"ss City State ,, Zip Phone ,, Fax Please Print or ~pe METHOD OF PAYMENT :Lmount $ Visa/MC/AmX # Expiration Date Signature Check # Cosponsors ..kl~ka Airlines Alaska Interstate Construction. tLC Alyeska Pipeline Service Company Arctic Slope Regional Corporation BP E~loration IAlaska) Inc. Bradley/Reid Communications Cook Inlet Region, Inc. Cross Timbers Oil Company EXXON Koncor Forest Products Company Municipality of Anchor'~e (Host City) Natchiq Inc. Northwest Airlines National Bank of Alaska North Slope Borough VECO Corporation General Sponsors Alaska Business Monthly Alaska Journal of Commerce CH2M Hill Harding Lawson Associates Kodiak Island Borough taborers Local 341 Temsco Helicopters/Southeast Stevede Tesoro Alaska Petroleum Com~ Underwriters Anchor~e Sand and Gravel .associated General Contractors Alaska Housing Finance Corporation Alaska Industrial Development & Export Authority Alaska Railroad Corporation Alaska Rural Electric Cooperative American Seafoods Company Anadarko Petroleum Company An'owhead Minerals Carlile/K&W Enterprises Inc. Chugach Alaska Corporation Doyon, Limited Deloitte & Touche, CPAs Era.~Mation, Inc. ENSR First National Bank of.~chora~e Fort Knox Mine H.C. Price Company Hartig, Rhodes. Norman, Mahon~' & E~'ards l~ulo~'an, Inc. Koniag, Inc. KPMG Peat >larwick LIP ~'nden. Inc. 5tAPCO Alaska Petroleum Inc. McKinley Capital Management. In,'. Minerals Management Se~ Cib' of Parker Drilling Comi:~y Peak Oilfield Service Company Phillips Petroleum Company Petro .Marine Services Placer Dome Inc. Sea~ Corporation Us(bell( Coal .',line. Inc. - AGENDA KENAI CITY COUNCIL- REGULAR MEETING NOVEMBER 4, 1998 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www. ct.kenai.ak.us/ o OATHS OF OFFICE -- MAYOR WILLIAMS, COUNCILMEN BOOKEY AND MOORE ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) o Bill CoghiH-- Mikunda Cottrell & Co./Audit Presentation Bob Seymour-- KCHS Hockey Booster Club ITEM C: PUBLIC HEARINGS ° , Resolution No. 98-77 -- Adopting Certain Street Name Changes Resolution No. 98-78 -- Awarding a Bid to Eastside Carpet Co. for Kenai Public Library Book and Shelving Removal and Replacement-1998 for the Total Amount of $17,200. Resolution No. 98-79 -- Directing the Continuation of the Project Entitled, "Crow Court Street Improvement District" and Designating What Improvements Are to be Included in this Project. ITEM F: CORRF~PONDENCE ° *R. Ross memorandum regarding Revised Professional Services Agreement/City of Kenai and James E. Carter/Professional Consulting Services at the Kenai Municipal Airport for the Project Called Airport Expansion and Development/A User Interest Survey -- FOR INFORMATION ONLY. ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS ° ° o Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1803-98-- Amending the Zoning Code at KMC 12.25.030 to More Clearly Define "Junk Vehicle." Discussion-- Public Opinion Survey Discussion-- Possible Purchase of Overland Avenue Property (Lot 2, Block 5/Three Lots). Discussion-- EDD/EDA--ARFF Advertisement/Public Relations. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, Suite 200 or visit our website at .http://www. ci. kenai, ak. us Carol L. Freas MAYOR'S REPORT NOVEMBER 4, 1998 REGULAR COUNCIL MEETING ADD TO. ADD TO: CHANGES TO THE AGENDA D-6, Teresa Werner-Quade Letter of Resignation from Planning & Zoning Commission/Application for placement on Harbor Commission. D-6, Planninll & Zoninll Commission -- Applications on file. H-4, Public Opinion Survey-- Library Commission suggested questions. REOU~TED BY: CLERK SMALLEY LIBRARY COMMISSION CONSENT AGENDA No changes. MAYOR'S REPORT , Charles Woodcock/East Aliak-- water bill. INFORMATION ITEMS KENAI CITY COUNCIL MEETING NOVEMBER 4, 199 8 Xe 2~ 10/21 / 98 Kenai City Council Meeting "To Do" List. 10/98 Resource Development Council, Inc., Resource Review. MAKE 22 PACKETS COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Fire Department Police Department Senior Center Library Parks & Rec. Attorney City Manager Finance Public Works Airport Engineer Clerk Taylor Springer Clarion AGENDA DISTRIBUTION STP Public Wks. Sec. Public Wks. Shop. Bldg. Maintenance Bldg. Official Streets Dock STP Official Bulletin Board Commissions P&Z to MK HDB to MK Fax by computer to: Assemblymembers KSRM (Atto: Dan Meeks) KBBI (Homer) Kenai Chamber of Commerce EDD Don Hunter, (Daily News/Anchorage) Betty Miller, BP Jon Little (Daffy News/Soldotna) Bill lies, HEA KVCC Joan McCoy, ARCO Fax by regular fax machine: _ KDLL, 283-6701 DELIVER Council Packets to Police Department Dispatch desk. The Clarion will pick their packet up at City Hall; usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5'00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are saved as HTML files and emailed and faxed to Bill Grimm on Friday afternoon. Directions are'