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Home My WebLink About1999-02-17 Council PacketKenai City Council Meeting Packet February 17, 1999 ITEM A: ,, . 2. 3. 4. 5. AGENDA KENAI CITY COUNCIL- ~ULAR MEETING FEBRUARY 17, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us CALL TO ORDER Pledge of Allegiance Roll Call OATH OF OFFICE -- WILLIAM R. FRAZER Agenda Approval Consent Agenda *All items listed with an asterisk {*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: . SCHEDULED PUBLIC COMMENTS (10 minutes) Bill Nelson -- Wm. J. Nelson & Associates/Cunningham Park Improvements Update ITEM C' o e PUBLIC HEARINGS Ordinance No. 1811-99 -- Deleting the Age Requirement in KMC 23.40.095 for Eligibility for the Supplemental Retirement Program. Resolution No. 99-9 -- Awarding the Bid to Seekins Ford Peninsula for a 1999 Police Patrol Car for the Total Amount of $22,191. ITEM D: le 2. 3. 4. 5. 6. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning as Zoning Commission -1- . Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: , MINUT~ *Regular Meeting of February 3, 1999. ITEM F: CORRF~PONDENCE ITEM G: OLD BUSINGS ITEM H: o . o e , , NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1812-99 --- Increasing Estimated Revenues and Appropriations by $750 in the Council on Aging Borough Special Revenue Fund. *Ordinance No. 1813-99 -- Amending Title 4 of the Kenai Mumcipal Code Entitled, "Uniform Building Codes," to Adopt and Incorporate by Reference Therein the 1997 Editions of the Uniform Building Code, the Uniform Buflcling Security Code, the Uniform Code for Abatement of Dangerous Buildings, the Uniform Sign Code, the Uniform Mechanical Code, the Uniform Plumbing Code, and the 1999 National Electrical Code. Approval -- Library Director Appointee/Relocation Expenses. Approval -- Petition to Vacate a Portion of the 40-Foot Wide Frontage Road Dedicated by Shaginoff Subdivision (Plat 78-188); AND, Vacate the Ten Foot Walkway Easement Within Lot 4 of Said Subdivision. Portion of Frontage Road Petitioned for Vacation is Bounded by Lots 3 and 4, Shaginoff Subdivision; Being Within Section 6, Township 5 North, Range 10 West, Seward Meridian, Alaska; and Within the City of Kenai; KPB File-99-011. Approval -- FAA/AlP Snow Removal Equipment Grant -2- ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ,,, ITEM K: ADJOURNMENT -3- Z 0 ~<~~o~O ~~~3o<O ~<~~~~o ~~~3o<O ~<~~o~O ~° MEMORANDUM CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907..283-7535 FAX 907-283-3014 ~ TO: FROM' DATE' SUBJECT: Rick Ross, City Manager Keith Kornelis, Public Works Manage~~/-/,/~.,~., February 12, 1999 Cunningham Park Bill Nelson will be at the February 17, 1999, City Council meeting to discuss the attached revised Cunningham Park drawing. We met with the people at the Kenai River Center that included ADF&G, Fish & Wildlife, State Parks, and KPB. As a result of discussions (at the last City Council Meeting, at the Harbor Commission, and with the Kenai River Center), Nelson & Associates has revised the drawing of the Cunningham Park Improvements. The handicap path that is shown in the old boat launch area could be used for boats that do not require a trailer to launch and retrieve. KK/jet I i [ PROJECT: PROJECT NO: Wm. J. Nelson & Associates CUNNINGHAM PARK 985 CONSULTING ENGINEERS SmUCTURAL/CrVlL DATE: ENGINEER. SHEET: ~,~ ~o~o. s~. ~o~ ~-,~. ,~,,s~, ~,, (~o~) ~-~ 2-12-99 CEB 1 OF 1 ; .... ~ ~ . , ............................ /'~ P RKI~ PAD LAY~T . ~~' .~ ..... : ..... I ~ "-"-'-'-"--"' ........ ' ~ ~: · ....... "~m~ · / i '~ ' ~ ....... .. io~ ' /: ' ~: N ~ ~: N M.~ J ..... M ~ ~ ~ I~ . . . ~ ......... . ~ ~r ,~ ~ ~ . ~ ~ a ~ ~ ~ I ~ ~ ~ ~.~l~ ~ ~ ~ , I ,/// ~ ~~ ~~~,..'~: ............ . .... N. · -- -- , ~i , ~ ~,,(,,~t,,~ ~ ~~..~..~ ,', , . i ...... T- ~' ~ ,,,[ [ ~ ~:~ , ... ~. ,% ,' ,, __. ~,3- ' ~ ~'~ I : ~' , ~ ,' ,'/~,;5' ~- A~ .... ' .. ' ~ "' ----- . . ...... - _ ..... - KE~I R~R CUHHIHGHAH PARK SITE AND 6RADIH6 PLAN . I [ PARKIN6 PAD LAYOUT COORD · J COORO. COORO · I E ~.~ ~ Suggested by: Administr~ CITY OF KENAI ORDINANCE NO. 1811-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DELETING THE AGE REQUIREMENT IN KMC 23.40.095 FOR ELIGIBILITY FOR THE SUPPLEMENTAL RETIREMENT PROGRAM. WHEREAS, KMC 23.40.095 currently provides that employees with six months of service who are regularly scheduled to work fifteen (15) hours or more per week and are twenty-one (21) years of age or older are eligible for supplemental retirement benefits; and WHEREAS, the supplemental retirement benefit is four percent (4%) of the first $37,500 of annual base wages or a maximum of $1,500 per year; and WHEREAS, employees otherwise eligible under KMC 23.40.095 should not be excluded because of age; and WHEREAS, while now there are no employees excluded because of the age requirement, in the future such a situation could arise; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, Alaska, that KMC 23.40.095 is changed to read: 23.40.095 Supplemental retirement. All employees (21 YEARS OF AGE OR OLDER] with six months of service regularly scheduled to work fifteen (15) hours or more per week shall be eligible to participate in a supplemental requirement program to be selected by the City Manager. The City's contribution on behalf of each eligible employee shall be four percent (4%) of the first $37,500 of base wages earned in a calendar year. The contribution shall not apply to additional compensation to employees, such as overtime pay, holiday pay, and qualification pay. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of February, 1999. ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: February 3, 1999 Adopted: February 17, 1999 Effective: March 17, 1999 Suggested by: Administration. City of Kenai RESOLUTION NO. 99-9 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING THE BID TO SEEKINS FORD PENINSULA FOR A 1999 POLICE PATROL CAR FOR THE TOTAL AMOUNT OF $22,191. WHEREAS, the following bids were received: BIDDER Seekins Ford Peninsula Worthington Ford TOTAL $22,960 WHEREAS, Seekins Ford Peninsula's bid meets the bid specifications; and WHEREAS, the recommendation from the Administration is to award the bid to Seekins Ford Peninsula; and WHEREAS, the Council of the City of Kenai has determined that Seekins Ford Peninsula's bid is a responsible bid and award to this bidder would be in the best interest of the City; and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for a 1999 Police patrol car be awarded to Seekins Ford Peninsula for the total amount of $22,191. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17~ day of February, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: .,_~ (2 / 1 1 / 99) kl COUNCIL ON AGING February 4, 1999 10:00am Call Meeting to Order Agenda Approval Minutes from Prior Meeting Old Business-. 1. Change in Residency Requirements/Vintage Pointe New Business: 1. Handicap Vehicle 2. FEMA Grant 3. Election of Officers 4. Automatic Front Doors Person Wanting to be Heard: COUNCIl, ON AGING MEETING FEBRUARY 4, 1999 KENAI SENIOR CENTER 10:00 A.M. CHAIRMAN SAM HUDDLESTON, PRESIDING ITEM 1' CALL TO ORDER & ROLL CALL Chair Huddleston called the meeting to order at approximately 10:06 a.m. taken as follows: Roll was Present: Absent' Hollier, Weise, Huddleston, Nelson, Meeks, Arness and Billings. Enfield Also Present: City Clerk Freas, Councilwoman Swarner, Senior Director Kellie Kelso, Earl Jones, Eleanor Young and Sylvia Johnson. ITEM 2- AGENDA APPROVAL Member Hollier requested Borough Funding for Senior Centers be added as an Old Business discussion item. There were no objections stated. Huddleston accepted the agenda as amended. ITEM 3: APPROVAL OF MINUTF~ MOTION: Member Nelson MOVED to approve the minutes as presented and Member Hollier SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: OLD BUSINGS Discussion -- Borough Funding for Senior Centers Member Hollier noted the minutes of the prior meeting referred to discussions former Director Porter had with Borough Mayor Navarre in regard to continued funding from the Borough. Kelso explained, the issue Porter had been speaking to was a request from the Forget-Me-Not Center who wanted to receive funding from the Borough. She noted, the Forget-Me-Not Center had not requested funding before and initially were requesting funds from the same funds set aside for the senior centers on the Peninsula. A committee of Senior Center directors met with the Mayor and explained their concern that including other groups in the same group as the senior centers COUNCIL ON AGING MEETING FEBRUARY 4, 1999 PAGE 1 would diminish the funds allocated to the centers. The Committee suggested the Borough consider funding to other organizations, but keep those allocations separate from those set aside for the senior centers. Kelso continued, the original ordinance spoke to "senior programs" which the Committee felt was unclear and opened the funds to anyone serving seniors. The wording was changed to keep the funds separate and it was passed. She warned, there was no guarantee that in the furore they would all be vying for the same funds. Discussion-- Residency Requirements/Vintage Pointe A general discussion took place in which Meeks and Hollier stated their concerns that the lowering of the residency requirement from one year to six months would hinder long-time residents of the area from being able to move into the housing. It was explained, the Council on Aging had discussed the matter several months ago and recommended the residency requirement be changed from one year to one month. The reason for the residency requirement change was because there were apartments sitting empty and it was hoped lowering the residency requirement would help fill up the apartments. Swamer explained, the council felt a one-month residency was too short and changed it to a six-month requirement. Swarner and Kelso explained how the rent from the apartments was kept separate from the city's General Fund and how those rents were used for improvements, repairs and maintenance of the housing complex. Kelso also explained how dining room rentals funds were also kept separately, but included in the Senior Center budget. It was also explained that no changes were made to how the waiting lists worked (active and inactive). Also, Kelso explained those applying for housing had to be 62 or older, have been a resident for six months and can live independently. There was a short discussion where those attending stated their keen desire to have carports built for the Vintage Pointe tenants. ITEM 5' NEW BUSINESS Discussion-- Handicap Vehicle Kelso reported efforts were being made to purchase a handicap vehicle for the Center's use. She noted, a request for bids was advertised. Those responding bid the vehicle approximately $10,000 over what had been budgeted for the cost. At this time, the specifications for the vehicle were being rewritten to downsize the vehicle. A new bid will be requested shortly. COUNCIL ON AGING MEETING FEBRUARY 4, 1999 PAGE 2 b. Discussion-- FEMA Grant Kelso explained, in the past, the Center received large grants from FEMA. However, the FEMA organization now believes there are lots of duplications of services in the area for seniors and have informed her this year they would be forwarding only $750 and next year, they would not be funding senior centers at all. c. Discussion -- Election of Officers -Kelso reported, the City Council had discussions during several council meetings in regard to including student representatives to the city's boards, commissions and committees. Swarner explained, one of the commissions had a non-voting student representative and another commission had a voting student representative. The City Council decided to allow the boards, commissions and committees to have voting student representatives. However, if there are no students interested in being placed on a board, commission or committee, consideration would be given to other appointments. Swarner requested anyone knowing a student who would be interested in serving on the Council on Aging to contact the City Clerk to fill out an application. MOTION: Member Meeks MOVED to elect Peggy Arness as Chair of the Council on Aging. Member Nelson SECONDED the motion. There were no objections. SO ORDERED. MOTION: Member Hollier MOVED to close the nominations. There were no objections. ORDERED. SO MOTION: Member Hudclleston MOVED to elect Joanna Hollier as the Vice-Chair. Member Billings SECONDED the motion. There were no objections. SO ORDERED. Arness and Hollier were elected as Chair and Vice-Chair of the Council on Aging. d. Discussion -- Automatic Front Doors Kelso reported there were funds available to place automatic doors on the Senior Center in connection with making the Center ADA compliant. A general discussion followed in which some concerns were stated, i.e. cOld blasts of air coming into the Center when the doors stay open, doors getting stuck, moose triggering the automatic doors at the housing complex, the possibility of putting a heat curtain up in the foray to counteract the blasts of cold air, etc. COUNCIL ON AGING MEETING FEBRUARY 4, 1999 PAGE 3 It was suggested the group discuss this matter further after learning what kind of doors were being suggested. ITEM 6' PERSONS WANTING TO BE HEARD Councilwoman Swarner-- Swarner reported the Council had selected Bill Frazer to fill the vacancy on the Council from the resignation of Hal Smalley. She noted, Frazer has lived in the community since 1983 and works at Walters & Associates. Swarner also reported she would continue to be the Council on Aging's liaison and would continue attending their meetings. Swarner noted there was a vacancy on the Council on Aging and if there were people interested in being appointed, they should submit an application to the City Clerk. Swarner stated she would forward the Council on Aging's comments to the city council regarding building carports for housing tenants. She suggested the seniors consider inviting council members to lunch to discuss their concerns. Swarner also suggested the Council on Aging may want to make a formal presentation to council in regard to their request as well. Kelso suggested their request may be premature as there are maintenance concerns for the housing facility that may take precedence. Swamer reported the city departments were developing their budgets for the new fiscal year. She added, she requested council give some consideration to adding more employees to the summer Parks crews for working in the flower gardens and parks. ITEM 7: ADJOURNMENT The meeting adjourned at approximately 10:53 a.m. Minutes transcribed and prepared by' Carol L. Freas, City Clerk COUNCIL ON AGING MEETING FEBRUARY 4, 1999 PAGE 4 .% CITY OF KENAI KENAI SENIOR SERVICES 361 SENIOR COURT KENAI, ALASKA 99611 (907) 283-4156 Council on Aging Application Name Mailing Address Residence Address Phon%~ ~ '~- z}o 2' ~' Current memberships in organization: /L-e,.. c',~ c My involvement at the senior center: My interest in be~0ming a member ~of ~e advisory board came about b u~, 50. [, t~...c'~~ co~.,ot.a.'~i'~ .. .'~ "' [, i , ~'IIII I I ~ c(, (/....-,- ..", .. -- .-- " · . ---J Il Il Signature ,. 0': Date KENAI HARBOR COMMISSION MEETING FEBRUARY 8, 1999 KENAI COUNCIL CHAMBERS 7:00 P.M. CHAIRMAN WILL JAHRIG AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- January 11, 1999. ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5- REPORTS a. Director b. Dock Foreman ITEM 6- a. OLD BUSINESS Potter's Marsh Update Cunningham Park Update ITEM 7: NEW BUSINESS ITEM 8' COMMISSIONERS' COMMENTS/QUESTIONS ITEM 9' INFORMATION a. Kenai City Council Action Agendas of January 20 and February 3, 1999. b. 1 / 6 / 99 Kenai National Wildlife Refuge letter regarding Boardwalk Extension Assistance. ITEM 10' ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI HARBOR COMMISSION FEBRUARY 8, 1998 - 7:00 P.M. KENAI CITY HALL CHAIRMAN WILL JAHRIG, PRESIDING *** MINUTES *** 1. CALL TO ORDER AND ROLL CALL Chairman Jahrig called the meeting to order at 7'00 p.m. Members Present: Wemer-Quade, Clay, Thompson, Eldridge, Jahrig, McCune (arrived 7'05 p.m.) Members Absent: Spracher Also Present: Councilman James Bookey, III, Public Works Manager Keith Komelis, Contract Secretary Victoria Askin 2. APPROVAL OF AGENDA THOMPSON MOVED TO APPROVE THE AGENDA. MOTION SECONDED BY CLAY. TIlE AGENDA WAS APPROVED AS WRITTEN. 3. APPROVAL OF MINUTES Regular Meeting of January 11, 1999 CLAY MOVED TO APPROVE THE MINUTES OF JANUARY 11, 1999. MOTION SECONDED BY WERNER-~UADE. MINUTES WERE APPROVED AS WRITTEN. 4. PERSONS SCHEDULED TO BE HEARD - None 5. REPORTS Director s Report Komelis' stated his report would consist of Old Business items. b. Dock Foreman - None 7. OLD BUSINESS Potters' Marsh Update Komelis reported he had drawings of the Potters' Marsh project. The 1987 cost estimate was $213 / ft to $223 / ft. dahrig asked if costs were included with the drawings. Komelis answered affirmatively and the estimate was $113,600 for 510 feet. McCune asked if there was donated labor. Komelis stated originally there was volunteer labor but this estimate was for the later phase. The Commission members retired to the table to review the drawings Komelis had brought. General discussion ensued around the required use of pressure treated wood and the fact that 2" x 8" decking was used, resulting in labor costs being high. Clay related he had fished at the Russian River where a more composite type of fiberglass was used to encourage growth underneath the walks. The considerable increase in cost was discussed. Bookey stated he saw a letter that said the Department of Interior may be interested in this project. Komelis answered he thought it would result in technical assistance, but substantially little financial help. Jahrig felt something was needed here to bring people in the spring. Clay thought this would be a great bird observation area. Eldridge agreed, stating interest from the Audubon Society and Ducks Unlimited may result in some bird boxes being built in the area for bird watching. Komelis stated this project would be on the next capital improvement request list. Bookey felt the Commission should pursue any federal funding available. Komelis added, he spoke at a water quality meeting and met a Department of Interior representative who was interested in the project and thought they could assist some, but not a lot. Bookey stated he would like follow-up of what avenues to explore. Eldridge suggested the project be referred to area legislators and see if some funding could be acquired. Discussion ensued with agreement Komelis should follow up and see what can be done. Cunningham Park Update Komelis reported Wm. Nelson & Associates had presented the drawing the Commission had reviewed to the Council with the Commission's recommendations. He added, the Council would like to scale back the boat launch to a hand retrieval boat launch instead of power boat launch. Shortly after that, Komelis added, he and Nelson met with the Kenai River Center, AK Dept. of Fish & Game, Kenai Peninsula Borough, U. S. Fish & Wildlife and State KENAI HARBOR COMMISSION MEETING February 8, 1999 Page 2 Parks to review the drawings and get suggestions. They stated the pathway that went along the edge in front of the viewing platform was not according to regulations. It would require a special permit and even then, probably acquiring of the permit wouldn't be possible. Gravel paths within 50' of the high water mark require a special permit. The agencies then discussed moving the handicapped ramp to be used in conjunction with the hand-boat launch. Nelson did a preliminary drawing which Komelis distributed. It took the handicapped ramp in a circular pattern because there has to be a 12:1 pitch for wheelchairs. The map also showed decorative steps to access the ramp so people in the parking lot could use the same path or they could go to the observation ramp. dahrig asked if it was going to be a non-trailerable boat launch now. Komelis answered affirmatively. Bookey stated, with the new design, it wouldn't be possible to get a trailerable boat down the ramp. Clay asked if this was now going to be an area for handicapped persons wanting to fish. Komelis answered it would be hand-boat loading and unloading only and would be for rod and reel fishing along the bank with handicap access. General discussion ensued regarding the changes to the original drawing, the handicapped access aspect, and untrailerable boat launch. Agreement was reached that the Commission liked the new concept of Cunningham Park much better. Komelis went on to state he would continue working with Nelson on the design. Also permits will be submitted this winter to the respective regulatory agencies and he would bring the new drawings to the next meeting. Komelis also stated some improvements needed to be done to the parking lot itself. As time permits, most of the work will be done in-house by the street crew. They would still have to purchase gravel but will be done more inexpensively than a contract bid with Davis-Bacon wages. Bookey stated he felt Cunningham Park was one of the community's best kept secrets. The commencement of this project will certainly justify putting money into improving it. Birch Island Update Eldridge asked for an update on the Birch Island and Erosion Projects. KENAI HARBOR COMMISSION MEETING February 8, 1999 Page 3 Komelis reported Birch Island was submitted to the regional office of DOT and it passed it with fairly high recommendation. The State then reviews all the projects submitted by each region. This region submitted the Birch Island Project and the Overland Project from Mission to the Bicentennial Center. Komelis reported, both received pretty high priority points by the State. The Birch Island Project cost was estimated at $1.3 million and will be constructed by AK Dept. of Natural Resources and State Parks. Komelis noted, he received the updated STIP list that is up for public review until sometime in March. The review committee would be coming to Kenai on February 16 to discuss all the Kenai Peninsula Borough projects with the administration. Regarding the Bluff Erosion Project, Komehs indicated he has spoken with Dennis Nottingham and explained the Harbor Commission had reviewed the drawings and were pleased with them. The project was also mentioned at the council meeting. Komelis reported he asked Nottingham to continue with the project and informed him the Commission was looking forward to seeing the reports and cost estimates. He also asked Nottingham for some funding ideas. Nottingham indicated he was looking to the state for funding similar to that used to build the coastal trail in Anchorage. Komelis continued, stating he reported to Nottingham the Harbor Commission also discussed joining this coastal trail with another trail to meet somewhere near the Senior Center. Nottingham indicated it was a great idea and suggested Komelis speak with AK Dept. of Fish & Game. Komelis spoke with the department and they thought it was a great idea as well. The Commission continued with general discussion regarding the tie-in path, its connection to Old Towne, private property issues along the bluff, and other potential funding. Discussion ended with Eldridge suggesting the estimates be requested as soon as possible so the Harbor Commission could approve it and send it with Mayor Williams to hand deliver to area legislators and senators. NEW BUSINESS COMMISSIONERS' COMMENTS [ (~UESTIONS Councilman Bookey reported Bill Frazer was appointed to the vacant Council position. KENAI HARBOR COMMISSION MEETING February 8, 1999 Page 4 9. INFORMATION , b. Kenai City Council Action Agendas of January 20 and February 3, 1999 1 / 6 / 99 Kenai National Wildlife Refuge letter regarding Boardwalk Extension Assistance. 10. ADJOURNMENT ELDRIDGE MOVED TO ADJOURN. MOTION SECONDED BY CLAY. MEETING ADJOURNED AT 7:45 P.M. Respectfully submitted, Victoria Askin Contract Secretary KENAI HARBOR COMMISSION MEETING February 8, 1999 Page 5 KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM FEBRUARY 2, 1999 (~ 7:30 P.M. AGEKDA ITEM 1: CAI,I, TO ORDER/k ROLL CALL ITEM 2: ELECTION OF CHAIR AND VICE-CRAI~ , ITEM 3: AGENDA APPROVAL ITEM 4: APPROVAL OF MINUTES -- December 1, 1998 January 5, 1999. ITEM 5' ITEM PERSONS SCHEDULED TO BE HEARD REPORTS Director Friends of the Library Public Relations Committee ITEM 7: OLD BUSINESS ITEM 8: ao NEW BUSINESS Goals & Objectives Update ITEM 9: COMMISSIONERS= COMMENTS/OUF~TIONS ITEM 10: ITEM 11: INFORMATION Kenai City Council Action Agendas of January 6 and 20, 1999. ADJO~ENT Xe 2~ e ® REG~ MEETING OF THE CITY OF KENAI LIBRARY COMMISSION FEBRUARY 2, 1999 - 7:30 P.M. KENAI CITY HALL BOB PETE~, CHAIR *** MINUTF~ *** CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Bob Peters, Kathy Heus, Janet Brown, Vince O~eilly, Janice Rodes, Carol Brenckle, Lorrene Forbes, Melinda Haring Members Absent: None Also Present: Library Director Emily DeForest, Councilman Joe Moore, Contract Secretary Victoria Askin ELECTION OF CHAIR AND VICE CHAI~ FORBES MOVED TO RE-ELECT BOB PETE~ AS CHAIR OF THE LIBRARY COMMISSION. O'REILLY SECONDED. MOTION UNANIMOUSLY PASSED. BROWN MOVED TO RE-ELECT LORRE~ FORBES AS VICE CHAIR OF THE LIBRARY COMMISSION. BRENCKLE SECONDED. MOTION UNANIMOUSLY PASSED. APPROVAL OF AGENDA Director DeForest asked Julie Niederhauser be allowed to speak under Persons Scheduled to be Heard. BROWN MOVED TO APPROVE THE AGENDA AS AMENDED. SECO~ED. THE AGENDA WAS APPROVED AS AMENDED. RODES APPROVAL OF MINUTES ae Regular Meeting of December 1, 1998 FORBES MOVED TO APPROVE THE MINUTES OF DECEMBER 1, 1998. MOTION SECONDED BY BROWN. MINUTES WERE APPROVED AS WRITTEN. BECAUSE THE JANUARY 5, 1999 MEETING HAD NO QUORUM, NO ACTION WAS TAKEN. LIBRARY COMMISSION MEETING February 2, 1999 Page 1 5~ PERSONS SCHEDULED TO BE ~- Julie Niederhauser Julie Niederhauser gave a short presentation on the library's cooperative involvement with the Literacy Volunteers of America in the Incredible Reading Rally. She explained, part of the program is to provide a person to work with the library. Holly Wiley is currently working with the library with the goal to teach adults how to teach children and adults to read. Niederhauser distributed brochures for pledges, 40% of which is given to the Library. The kickoff is March 2 at 6:00 p.m. with door prizes to be given. In addition, prizes will be given to the participant with the most donations, as well as other prizes. Literacy baskets are being donated by Barnes and Noble. REPORTS a.. Director DeForest announced a new librarian, Ewa Jankowsky, has been hired and will start on May 1, 1999. Her background includes working at the New York Public Library and the last nine years as director of a reference librm'y in New York. June Penel Stevens was here January 17 and gave an InteLlectual Freedom Seminar. DeForest stated she learned that access to the internet or Library equipment cannot be denied to anyone, even if they have late frees on overdue books. However, she can refuse to check out additional books. The information was part of the American Literacy Act. DeForest related she received a subpoena requesting library records in a local criminal case. The City Attorney has advised her she does not have to relinquish that information. February 11, Larry Kaniut, author of Bear Tales, will speak at the Library and have books for sale. On February 17, Roxanne Clingman will be here to speak about Tax Aide. February 25, Para McIntosh with the Census Bureau will give a talk on how to f'md census information on the Intemet. Homer Library and Seldovia Library have contacted DeForest regarding a joint effort to purchase a closed-caption TV for their respective libraries. Money is available in the budget to match funds so the purchase will go forward. LIBRARY COMMISSION MEETING February 2, 1999 Page 2 b~ One bathroom is almost handicap-accessible. The ceiling tiles and carpeting around two posts needs to be completed first. DeForest reported she and Peters had spoken with~ City Manager Ross and it was suggested the Commission put $25,000 in the Library budget under Professional Services for future procurement of a consultant to pursue the library expansion. DeForest has received the grant applications for next year and will get them out. E-rate material is done. As a follow-up, communication companies will be offering credit with the use of Intemet communications. Some maintenance charges are also eligible for coverage. The amount received is dependent upon kids getting reduced meals in the school. Last year, the Library received 62% of monies requested. In response to O~Reilly's request for utility.figures for the library building, DeForest related HEA was $14,586.22, Peninsula Sanitation was $963.60, and Enstar was $1,200. A short discussion ensued regarding the low cost of heating the Library compared to other commercial buildings in the City. O'Reilly asked if the Library was on track with the budget process. DeForest responded the budget presentations wouldn't occur until April. DeForest also reported GCI had come in and installed cable TV capabilities at the library for programming. This is a requirement of GCI but until now they weren't willing to fund a cable from Willow Street. Friends of the Library Heus reported on the Friends of the Library February 2 meeting. March 7 will be their 50th Birthday celebration from 1'00- 4:00. Invitations will be mailed out shortly. Refreshment arrangements and the program are being arranged. The At-Home Tea membership drive is going very well. About $3,000 has been received in memberships this month. The drawing for the trip to Hawaii for those who got their memberships in by January 31 will be held Friday, February 5. Ideas for a banner have been completed and a professional artist will be retained to render a draft of the banner. March 4 will be a Writers' Night at the Kenai Visitor Center, hosted by the Writers' Group. Friends of the Library will be LIBRARY COMMISSION MEETING February 2, 1999 Page 3 Se providing refreshments. Cost is $20.00. The evening begins at 7:00. Proceeds are shared among the groups and last year Friends of Library received $800. A newsletter is tentatively scheduled to be out next week. Lastly, the staff is selling Sees Valentine candy. Friends of Library support this endeavor and everyone was encouraged to purchase Valentine candy. c. Public Relations Committee O~eilly inquired about the library survey and was told the surveys were available at the front desk and are being filled out. Peters related the library is in the process of sending the survey to non-Library users as well. O~eilly gave DeForest a copy of items the Library Commission has been involved in the last few years to pass along to Ms. Jankowsky for orientation upon her arrival. Heus asked Councilman Moore if any of the Commission's questions had been included in the survey being sent out by the City. Moore answered they had been. Heus clarified this is a Public Relations and Library Improvement Subcommittee. O~eilly stated he will schedule a Committee meeting prior to the April budget presentations. OLD BUSINF~S - None BUSINESS Goals ~k Objectives Update Forbes suggested several changes to Goal B, Objective 1, reword "Maintain library hours and keep Sunday hours." to "MaintEn current library hours including Sunday hours." Goal B, Objective 6, reword from "Maintain utilization of the activities room by library related groups" to read "Continue to promote utilization of the activities room by library related ~roups.' Goal B, Objective 7, reword from "Continue recognition of volunteer efforts... "to read "Continue recognition of efforts made by volunteers..., LIBRARY COMMISSION MEETING February 2, 1999 Page 4 e 10. Goal B, Objective 13, Heus suggested rewording from "Continue support of budget increases as they become necessary for additional library personnel." After discussion, consensus was to reword as "Support budget increases as they become necessary for additional library personnel and services." Goal B, Objective 14, Rodes suggested rewording from "Cooperate with... "to "Continue to cooperate with... ~ Goal C, Objective 1, Forbes asked if music CD library with player should be stricken or reworded because music CDs are considered materials, not equipment. After discussion, consensus was to modify 'Music CD library with player~ to "Music CD library equipment/materials.", add "Closed Circuit TV" and modify "More computer terrn~inals" to read "More public access terminals. computer ___'_ " After discussion, it was agreed Forbes would make the preceding modifications and distribute at the next meeting for review and adoption. In addition, a report of Library Co~~ssion accomplishments would be drafted for the Commission's review. COMMISSIONER COMMENTS/OUF, STXONS Counc~!m_an Moore gave a brief synopsis of the six Council candidates and answered several questions of the Com~ssion. He reported election of the new City Council member would occur at the February 3, 1999 meeting. Commissioner Brenckle stated she was glad to be back. Commissioner Browa asked everyone to remember the Birthday Celebration, the Reading Rally and Writers' Night. Commissioner O'Reilly expressed his concern regarding the decrease in the use of the library. Rodes suggested one cause might be the increase in home Interact use. DeForest felt the three weeks the Library was closed didn't help. Commissioner Rodes stated she was glad to see everyone come out in the cold (-20°) and prove they were Alaskans. INFORMATION Kenai City Council Action Agendas of January 6 and 20, 1999. LIBRARY COMMISSION MEETING February 2, 1999 Page 5 11. ADJOURNMENT · BROWN MOVED TO ADJOURN. MOTION SECONDED BY HEUS. MEETING ADJOURNED AT 9:00 P.M. Respectfully submitted, Victoria Askin Contract Secretary LIBRARY COMMISSION MEETING February 2, 1999 Page 6 KENAI PARKS/~ RECREATION COMMISSION FEBRUARY 4, 1999 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3- APPROVAL OF MINUTES - January 7, 1999 ITEM 4. PERSONS SCHEDULED TO BE HEARD b, Mark Epperheimer, Mike Gustkey, Orlando Mena-- Kenai Little League Helen Brown -- Summer Banners ITEM 5' OLD BUSINF~S ITEM 6' NEW BUSINESS ae Kenai Nordic Trail Lighting Budget Review ITEM 7: DIRECTOR'S REPORT ao b, c, Peninsula Winter Games -- Men's Basketball Tournament & Community Ski Event. February Program Activities -- Cross-Country Ski Clinic, Wallyball Tournament, men & Women's Basketball Multi-Purpose Facility ITEM 8' Q~TIONS & COMMENTS ITEM 9: CORRF~PONDENCE ITEM 10' PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11- INFORMATION a. Council Action Agenda -- January 6 and 20, 1999. Beautification Committee Minutes of January 12, 1999. ITEM 12: ADJOURNMENT ® ® ® ® REGULAR MEETING OF THE CITY OF KENAI PARKS/h RECREATION COMMISSION FEBRUARY 4, 1998- 7:00 P.M. KENAI CITY HALL VICE-CHAIR DALE SANDAHL, PRESIDING *** MINUTES *** CALL TO ORDER AND ROLL CALL Vice-Chair Sandahl called the meeting to order at 7'05 p.m. · Members Present: Kelly Gifford, Matthew Peters, Ron Yamamoto, Tim Wisniewstd (arrived 7:10 p.m.) Members Absent: Richard Hultberg, Jack Castimore Also Present: Councilman Joe Moore, Director Bob Frates, Secretary Victoria Askin Contract APPROVAL OF AGENDA THE AGENDA WAS APPROVED AS PRESENTED. APPROVAL OF MINUTES- January 7, 1999 GIFFO~ MOVED TO APPROVE THE MINUTES OF JANUARY 7, 1999. YAMAMOTO SECONDED. MINUT~ WERE UNANIMOUSLY APPROVED. PERSONS SCHEDULED TO BE HEARD Kenai Little League Brian Hoisington, Kenai Little League Board President, came to the Parks & Recreation Commission with concerns from the District Little League meeting held in Anchorage. There are some items the National Little League Board strongly suggested be improved at the Kenai Little League fields. He noted, at this time they were "strong suggestions," but would become requirements in the next two to three years and will be contingent upon Kenai Little League retaining their charter. These items include' a 10' warning track, rails on the bleachers, handicap accessibility, repair of holes in the field, improvements to the snack shack and food preparation area. Eventually the standard will require the fields be tournament quality. Kenai Little League fields are not tournament quality. The only two tournament fields on the Peninsula are Soldotna T-ball and Kenai Senior League fields. The Senior League field will be required to have a warning track as well. Hoisington added, it was his first year to the area and he was not familiar with what money was available to make these and other improvements to the ball fields. Hoisington noted he was aware there had been talk at one time to turn the landt'fll into a little league ballfield. The Kenai Little League thinks this would be an ideal location and were committed to doing all they can to see it happen. This year there will be 55 teams with 14 kids on each team. The League would like to host state tournaments in the future and bring money to the local economy rather than always traveling. He went on to state permanent toilets need to go into the facility. The two block buildings the City is going to surplus would be ideal but knew that wouldn't occur until next year. Hoisington added, he spoke with Parks & Recreation Director Frates regarding removing snow early so the fields can be accessed a little earlier to bring them into shape by late May for games. Frates stated he spoke with the Kenai Little League on several occasions and knew safety standards needed to be addressed. Section 36 for new fields has come up as a way of redirecting money to new fields rather than upgrading old fields. He suggested it be included in the Five Year Plan. He further noted extreme difficulty scheduling maintenance around the league schedule. Frates added, he felt tournaments in Kenai should happen as they stimulate the economy and welfare of the community. Gifford asked if the T-ball field could stay where it is currently and new fields built for the older players. Hoisington answered, that could happen, however, multiple children in families play and there is often a conflict in scheduling. Gilford asked if the suggestions from the National Little League were in writing. Hoisington answered affn-matively. Councilman Moore asked for clarification in regard to the comments made about using the old landfill. He noted, he understood it was Borough property and the other land was privately owned. Frates answered, the landfill was Borough owned, some of the property is City property and some is privately owned. Frates stated for this year, fixing the water fountain, relocating and upgrading the batting cage and snow removal will be addressed. The buildings will not become available until after July 1 so porta- potties will have to be used for one more year. A serious look needs to be taken at the handicap accessibility to the snack shack. Hoisington stated he approached the owner of a local plumbing supply house who stated he would give a discount for handicap- accessible stainless steel handrails. Frates noted one other item addressed was a sign. He acquired a sign from the Senior Center from a project that didn't go through to Kenai Parks & Recreation Commission February 4, 1999 Page 2 be used for a Kenai Little League sign. Mark Epperheimer will paint the sign. Also discussed was contacting the State DOT to have a blue information sign installed on the Spur Highway. Wismewski expressed his strong support for either improvements to the fields, or building new ones. Considerable discussion ensued with consensus being reached to have Frates look into costs for the suggested improvements and the Commission weighing its options when that research is completed. Helen Brown- Summer Banners Ms. Brown brought samples of the banners they had made the first year that did not last because of the weather. Last year, heavier fabric, more intense dyes were used, wind pockets were stitched, and they proved much more successful. These should last the required three seasons. Because the fabric is heavier, twice as much dye is required to complete the banners; therefore, prices have doubled. Brown gave Frates a detailed price list with the proposed cost for future banners be $175 with $25 to the artist for use of the originE design. New designs are not required every year; some of the existing designs can be worked in other colors. The prices quoted are significantly lower than a commercial banner company. Brown reiterated, the concept of the project was to serve as a fundraiser to help repair and maintain the Fine Arts Center building. Brown added, the Kenai Art Guild and Arts and Humanities Council have determined they need a part-time paid director to attend to day-to-day business. They know the Council has no money but are requesting they be allowed to utilize some of the City's assets in terms of Finance, grant writers, etc. to write grants. Foundation sources have been researched and requests have been made for pertinent information to apply for some operating grants. Frates advised Brown to contact the City Clerk. Gifford asked if the red, white and blue banners were displayed on the Spur Highway. Brown answered they were and the new ones had been on Airport Way and Willow Street. Yamamoto asked if the banners were susceptible to salt water. Brown answered the material was UV and mildew resistant. As long as the banners are stored dry, they shouldn't suffer damage. Sandahl and Gifford agreed the banners should be more concentrated in the City and not spread out in such a large area. Gifford further stated the big designs looked much better than the smaller, more detailed ones. Kenai Parks & Recreation Commission February 4, 1999 Page 3 ® After discussion, consensus was reached to concentrate the banners on Airport Way and Willow Street, with banners placed on a shorter length of Spur Highway, i.e. Carrs to the Visitor Center. OLD BUSINESS NEW BUSINESS Kenai Nordic Trail Lighting Dave Feeken reported he had received positive feedback from several people regarding lighting the Nordic Trail. He added, before cost issues are discussed, PTI has about 40 phone poles to donate and lights can probably be donated that don't meet highway requirements. One concern was having poles on the golf course and another was lighting the golf course and not Skyview. Feeken continued, the information he obtained indicated favoring the golf course over Skyview because it was more suited as a recreational skiing area, there are fewer hills and is easier to ski. He suggested late fall, just before freezeup, would be a good time to put the lights in. Frates reported he spoke with the lessee, who expressed some concern about the metal poles. He noted, after he explained the poles would be in the tree line and not interfere with the golf course, the lessee didn't see a problem. Frates added, the lights wouldn't need to be real close together to light the trails. Sandahl stated he thought the lessee should be allowed to designate where the poles should be placed. Feeken stated the number of lights required would be determined by the type of lights received. If the lights are real bright, less would be needed. Further, the intention is to put the lights just below the treeline. General discussion ensued with agreement that most of the project will involve donated material and that Frates should talk with Mr. Busey and report back to the Commission. be Budget Review Frates gave a short overview of the Parks and Recreation upcoming budget. He indicated major expense items this year will be machinery and equipment. Items to be included are a flatbed truck that has been requested in the past and a street sweeper designed to better clean bike paths. They will be looking for a good used one rather than a brand new one. Other items included a field maintenance groomer and a computer maintenance management program to ensure Y2K compliance. Frates added, with the Kenai Parks & Recreation Commission February 4, 1999 Page 4 ® Cunnmgham Park project, there will be some bench replacement. The batting cage has been discussed, Frates indicated he would talk with the Little League organization in regard to splitting the cost of the cage. Frates continue, the travel budget will be up a little bit to get the Teen Center supervisor to maintenance management school. There have been a lot of requests for more weight room equipment in the Recreation Center. An additional treadmill will be included because there has been increased usage since the club closed on North Road. A multi-fitness workout station to replace the existing universal machine will be submitted as well. Yamamoto related Dr. Barnes purchased all the exercise equipment owned by World Gym in Anchorage. The equipment was only used for a couple of years and is like new. Frates noted, a new cemetery fence will be submitted in the Beautification budget. Some discussion followed regarding wrought iron framing of the sign. No consensus was reached. Frates added, a request for new Christmas decorations will be submitted. Gifford noted, Disneyland has theme banners for Christmas and perhaps would be less expensive and last longer. After a short discussion, the Commission agreed the decorations should be in a more' concentrated area like the summer banners and the review of specific decorations should be tabled. Sandahl asked Frates to distribute copies of the proposed budget at the next meeting so Commissioners could review and be able to address questions from the public and Council members. DIItF~TOR'S REPORT Peninsula Winter Games- Men's Basketball Tournament and Community Ski Event Frates distributed the Basketball schedule. He noted, two games were scheduled for Friday night, continuing on Saturday and Sunday. Eight teams entered: three local, one from Fairbanks, one from Homer and three from Anchorage. He added, once again the Pooh Bears will be here who are probably one of the top teams in the state. Frates also reported a'community ski event had been scheduled for January 30. Dave Feeken and Frates attended, however, because of the cold weather, the Borough ski race was canceled. Three small children also attended but it was too cold. The event will be Kenai Parks & Recreation Commission February 4, 1999 Page 5 de scheduled again next year. Frates added, the Sial Clinic scheduled for this weekend had been postponed and may be moved to February 21,t. February Program Activities Director Frates reported a wallyball tournament was scheduled for February 23. He noted, this was the third annual tournament and six or seven teams had registered to participate. The men's and women's basketball program had about six weeks left until completion for this season. Multi-Us~ Facility Director Frates reported Peter Klauder of Klauder & Associates gave a presentation on the multi-use facility at the February 3 council meeting. He noted, there was a lot of work to be done in the design phase and the overall cost of the project was coming in a little high at about $1.2 million. Frates continued, the cost needed to come down to about $900,000. Three of the things raising the cost were retaining walls, the Zamboni room and a 15% contingency. The design committee and Klauder will be working to lower the cost. Councilman Moore interjected, the cost did not include the dasher board, Zamboni or scoreboard. Frates reported the Council gave direction to carry forward and probably sometime in March, form a committee to look at fee structures, user groups and other issues. Recognizing there would be the Denali Skaters, hockey league, general public, etc. using the facility, a lot of work needed to be done to address scheduling, fees, etc. Frates added, the timeline is August 1st for dirtwork and completion in November or December. General discussion ensued regarding affirmation of the multi-use philosophy; design being done without enough aforethought; user groups; and concerns it was only going to be a hockey rink. Consensus was reached to have Frates invite Mr. Klauder to the next Parks & Recreation meeting to discuss their concerns. Moore ended discussion by reiterating the multi-use facility design is a small NHL size and would not include extra conference or meeting rooms. Cunningham Park Frates reported the Council sent back the project for redrawing with a hand-use ramp for canoes, drift boats, etc. In addition, the state had an issue with the gravel pathway being below the bluff. Frates showed the new simplified design with a hand-use ramp and Kenai Parks & Recreation Commission February 4, 1999 Page 6 ® ® pathway on top of the bluff, taking a little parking space from the Park. He noted there was also some discussion regarding a request for additional playground equipment which the Commission would have to discuss it sometime in the future. Sandahl noted everyone he discussed the issue with almost unanimously did not want the boat ramp in the Park. Gifford agreed the "day park" flavor would be compromised, considering that was the original intention. COMMISSIONERS' COMMENTS / QUESTIONS Councilman Moore introduced Bill Frazer, who will be the new Council ad hoc member of the Commission. Commissioner Gifford thanked Frates for putting the cemetery fence in the budget. Commissioner Peters thanked Frates for the new video game in the Recreation Center. Frates reported he had spoken with Commissioner Peters earlier in the week and the new game has brought more kids in to the Center. Commissioner Yamamoto expressed his interest in being on the review committee for the multi-use facility. Commissioner Wisniewski reiterated his support for the golf course lighting project and offered to assist any way he could. Commissioner Sandahl thanked Frates for the cemetery fence in the budget and asked if snow had ever been removed or just pushed back. Frates answered the snow is not removed. Commissioner Sandahl stated for the record he goes to Cunningham Park every day in the summer and expressed strong concern that if another piece of playground equipment is placed at the Park, the City will be faced with a great deal of liability due to the vehicle traffic in and out of the park. He added, to accommodate more playground equipment, the park would have to be expanded to keep kids from the roadway in and out of the park. INFORMATION a. Council Action Agenda- January 6 and 20, 1999. Beautification Committee Minutes of January 12, 1999. Kenai Parks & Recreation Commission February 4, 1999 Page 7 10. ADJOURNMENT GIFFORD MOVED TO ADJOURN. MOTION SECONDED BY YAMAMOTO. MEETING ADJOURNED 8:55 P.M. Respectfully submitted, Victoria Askin Contract Secretary Kenai Parks & Recreation Commission February 4, 1999 Page 8 CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS February 10, 1999- 7:00 p.m. http ://www. c i.k¢ nai. ak. us le CALL TO ORDER: a. Roll Call b. Agenda Approval c. Approval of Minutes' January 27, 1999 d. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-comroversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: 3. CONSIDERATION OF PLATS: 4. PUBLIC HEARINGS' 5. NEW BUSINESS' 6. OLD BUSINESS: 7. CODE ENFORCEMENT: Se REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: 10. INFORMATION ITEMS: a. KPB Administrative approval NealSand Subdivision b. KPB extension for Original Townsite of Kenai Rainbow Addition c. "Planning Commissioner's Comer" from Jan./Feb. 1999 "Western Planner" d. Planning Commission Roster e. ADOT&PF Flyer 11. COMMISSION COMMENTS & QUESTIONS' 12. ADJOURNMENT: ® 0 ® ® Se ® ® REGULAR MEETING OF THE CITY OF KENAI PLANNING/k ZONING COMMISSION FEBRUARY 10, 19~- 7:00 P.M. KENAI CITY HALL CHAIRMAN CARL GLICK, PRESIDING *** MINUTES *** CALL TO ORDER Chainuan Glick called the meeting to order at 7'00 p.m. a. Roll Call Members Present: Ron Goecke, Barb Nord, Donald Erwin, Robert Newbry, Carl Glick Members Absent: Phil Bryson Also Present: Councilman Bill Frazer, Administrative Assistant Marilyn Kebschull, Contract Secretary Victoria Askin be Agenda Approval GOECKE MOVED TO APPROVE THE AGENDA WITH INCLUSION OF HANDOUTS PRESENTED AT MEETING AND ASKED FOR UNANIMOUS CONSENT. NORD SECONDED. AGENDA WAS UNANIMOUSLY APPROVED AS AMENDED. Approval of Minutes: January 27, 1999 GOECKE MOVED TO APPROVE THE MINUTES OF THE MEETING OF JANUARY 27, 1999 AND ASKED FOR UNANIMOUS CONSENT. ERWIN SECONDED. MINUTES WERE UNANIMOUSLY APPROVED AS WRITTEN. SCHEDULED PUBLIC COMMENT- None CONSIDERATION OF PLATS - None PUBLIC HEARINGS- None NEW BUSINESS - None OLD BUSINESS- None CODE ENFORCEMENT - None Planning & Zoning Commission February 10, 1999 Page 1 REPORTS City Council Councilperson Frazer directed the Commission to the Agenda of the council meetin§ of February 3, 1999. He explained, he was attendin§ their meetin§ informally as he had not yet been sworn in as council member. Frazer related Items C 1 - 5 of the A§enda had passed. On Resolution 99-8, Mayor Williams §ave a presentation on accessin§ the west side of Cook Inlet for tourism development. He noted, a copy of the Resolution would be forwarded to the Borou§h Assembly. Frazer for questions from the Commissioners. Goecke asked if there were any significant chan§es re§ardin§ H-1. Frazer related Duane Bannock will be the Ad Hoc for the Plannin§ and Zonin§ Commission and he {Frazer) will be Ad Hoc to the Parks and Recreation Commission. All the rest stayed the same. be Borough Planning-- No report. c. Administration Kebschull drew attention to the handout entitled "Statewide Transportation Improvement Program." She noted, the list includes all state projects planned for the Kenai Peninsula that are in this time period. She advised, the Commission may want to review the list and see if there are any they would like to have followed. Kebschull added, the Trail System and Forest Drive Improvements were noted in the report. In addition, Kebschull reported she included a memorandum regarding setbacks in the Commission's packets as a discussion item for information under her report in order to informally present and receive feedback from the Commission. She added, she discussed the topic with Bryson and he was in favor of the Commission reviewing it again. Kebschull briefed the Commission regarding the Council's wishes to do a major rewrite of Title 14. However, based on the fact this will have to go through fiscal year funding, it isn't known if it will be funded until July 1. Therefore, this would be a year-long project. She noted, the Commission had forwarded a recommendation to Council last year to include in the Development Requirements Table a ten percent setback administrative waiver. Kebschull added, Council was not in favor of the waiver, possibly because it would allow a 1.5' waiver on a 15' setback. She continued, at first glance this may effect one person and may not be worthwhile for the Commission's time. On the other hand, it seemed the person Planning & Zoning Commission February 10, 1999 Page 2 ® 10. would be held up 3 - 4 weeks or even longer because they have to close on a house which is a long time to wait. Kebschull added, it seemed more responsible for the City to consider an opportunity for those kinds of permits to be granted administratively. The Building Official asked Kebschull to note there were actually several more parties who came to him with small encroachments and when advised of the procedure, chose to change their plans to save time. Kebschull reported, this was a suggested draft. The Building Official will be out of town for a couple weeks and she would be on vacation and missing the next two meetings. She noted, if the Commission wanted to look at this again, the Building Official would like to be present and discuss it with the Commission. Goecke stated he thought that was a great idea and requested the Commission be provided with the setback information as it occurs so they are kept aware. Glick asked Kebschull if she thought the Council would be more receptive to a set figure instead of percentages. Kebschull stated she didn't know but the other concern the Building Official had was it would be acted upon like the home occupations are now; as a Consent Agenda item. She added, he felt if the Commission did that again, there was really no point in changing the code because if a person has to wait 2-3 weeks to get on an agenda for action, most people would just pay the $100 fee. The biggest issue is timeliness of closing on houses. Goecke asked if it might be better in Council's eyes if the Commission suggested a set dimension (perhaps up to one foot) in order to handle them administratively. Kebschull stated she thought the Building Official would agree and thought that may be why he changed it from ten percent. Nord stated she had been in favor of staff handling these small encroachments. Personally, she would like to see buildings to be built come before the Commission. However, if the building was already built and the setback was holding up a transaction, she would like to see it as an information items of agendas. Emrin stated he would be in favor of this as long as the encroachment itself is less than 12". Newbry stated he was in favor of the encroachment being 12" or less. PERSONS PRESENT NOT SCHEDULED - None INFORMATION ITEMS KPB Administrative approval Neal Sand Subdivision Planning & Zoning Commission February 10, 1999 Page 3 11. 12. b. de KPB extension for Original Townsite of Kenai Rainbow Addition "Planning Commissioner's Comer" from Jan. / Feb. 1999 "Western Planner~ Planning Commission Roster ADOT&PF Flyer COMMISSIONERS' COMMENTS / QUESTIONS Assistant Kebschull reported she would be absent from the next two meetings but La Shot would be attending. In addition, there would be three public hearings scheduled for the next meeting. Commissioner Nord welcomed Bill Frazer to the Council. Commissioner Nord welcomed Frazer to the Council. ADJOIntNMENT GOECKE MOVED TO ADJOURN. P.M. MEETING ADJOURNED AT 7:15 Respecffu~y submitted, Victoria Askin Contract Secretary Planning & Zoning Commission February 10, 1999 Page 4 ITEM 4: ITEM 5' ITEM 6: a. ITEM 7: ITEM 1- ITEM 2' ITEM 3: 1999 KENAI BEAUTIFICATION COMMITT~ FEBRUARY 9, 1999 *** 5:30 p.m. Kenai Council Chambers ***AGENDA*** CALL TO ORDER/h ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES -- JANUARY 12, PERSONS SCHEDULED TO BE HEARD OLD BUSINESS Flower Selection NEW BUSINESS Banners Budget Review Fertilizer Program REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: OUESTIONS AND COMMENTS ITEM 9' a. b, INFORMATION Parks & Recreation Commission Meeting Minutes - January 7, 1999 City Council Action Agenda - January 20 and February 3, 1999 ITEM 10: ADJOURNMENT ® ® REGULAR MEETING OF THE CITY OF KENAI BEAUTIFICATION COMMITTEE FEBRUARY 9, 1999 - 5:30 P.M. KENAI CITY HALL CHAII~ERSON MARILYN DIMMICK, PRESIDING *** MINUTES *** CALL TO ORDER AND ROLL CALL Chairperson Dimmick called the meeting to order at 5'35 p.m. Members Present: Barb Nord, Marilyn Dimmick, Sylvia Johnson, Karolee Hansen, Jean Rogers Members Absent: Helen Brown, Dorothy Jung Non-Voting Members Absent: Linda Overturf, Jeneane Benedict Also Present: Councilwoman Linda Swarner, Parks and Recreation Director Bob Frates, Contract Secretary Victoria Askin APPROVAL OF AGENDA NORD MOVED TO APPROVE THE AGENDA. MOTION SECONDED BY ROGERS. TttE AGENDA WAS APPROVED AS WRITTEN. APPROVAL OF MINUTES Regular Meeting of January 12, 1999 Dimmick noted corrections to page 1, Linda Overturf was present, Jean Rogers was absent, Jeneane Benedict was absent. Page 5, 7~h paragraph, 2nd line, "libatia" should be "godetia". NORD MOVED TO APPROVE MINUTES WITH AMENDMENTS. HANSEN SECONDED THE MOTION. MINUTES OF JANUARY 12, 1999 APPROVED AS AMENDED. PERSONS SCHEDULED TO BE HEARD OLD BUSINESS a. Flower Selection Frates related flowers were ordered and should be arrive in another week. From review of last year, geraniums were started the first week in March. That was a little late but getting the order placed earlier this year will enable him to start those a bit earlier. He added, he expected to start planting the geraniums and possibly other perennials needing to be started early in another week. The bulk of what is planted are annuals so some 'good selections should come in before long. Frates related the heat has been on in the greenhouse for about a week. The bulk of heat loss is through the gravel floor but with it being on, it should be in good shape to being planting. Rogers asked if a thick plastic on the floor would help at all. Frates stated it was a good idea and didn't know how much it would help with the heat but would help control some of the weeds. A short discussion ensued regarding use of carpet on the floor of the greenhouse. Frates stated they anticipated a bigger heater than what was purchased but it is working fine. NEW BUSINESS a. Banners Frates read a statement of costs from Helen Brown. The cost now will be $175/banner with $25 artist design. The original charge was $125 - $135. Heavier material and more intense dyes are now being used. There will be 15 new banners ordered in addition to the 15 made last year. Dimmick clarified the $25 was for a new design not if the same design was used over again. Frates added, this year there will be a total of 30 total new banners that will be put on Airport Way and Willow Street. The 30 banners are more than adequate for the two streets and the question now is if the Committee wants to consider placing the new banners at other areas. Frates related the Parks and Recreation Commission was a bit hesitant to put these banners on Spur Highway right now, thinking they could be damaged as happened in the past. Parks and Recreation also recommended simplified designs. Dimmick asked where the other 15 banners would be placed (other than Airport Way)? Frates suggested swapping out banners to keep them fresh. He added, Parks and Recreation had recommended rotating the banners. Frates noted, the All-America City and the red, white and blue silhouettes would go on the Spur Highway. He added, four banners were put up at the Visitors Center last year and the poles broke loose because of the wind. Rogers suggested, it would be nice to have banners on the park strip because there are so many activities there but no place to hang them and the wind is strong in the area. Frates stated the banners were on every other pole last year. With the additional banners, they would be able to put up banners at more than every other pole on at least one of the streets. Discussion continued with consensus reached to go with Parks and Recreation 's recommendation. Swarner noted she wanted to see it BEAUTIFICATION COMMITTEE MEETING FEBRUARY 9, 1999 Page 2 kept in the budget process and be an ongoing expense. Frates agreed and asked if the Committee wanted to budget for an additional number. NORD MOVED THE BEAUTIFICATION COMMI~EE REQUEST AN ADDITIONAL 15 BAN~RS BE INCLUDED IN THE FY99 BUDGET. ROGERS SECONDED. MOTION PASSED. Budget Review Frates stated he would budget for the additional banners. Continuing, Frates informed the Committee this year's budget closely matches FY98. One big item in the Parks & Recreation budget is the inclusion of a wrought iron fence for the cemetery which will cost approximately $20,000. He added, the Commission also wanted to do away with the existing sign at the entrance and go with a wrought iron type of look, much like what is over the Offers Park. The fence would cover the road frontage and would be a pre-fabricated fence. Dim____rnick asked about the use of aluminum. Frates answered from his research, the cost would be a little more, even though money would be saved on freight. Frates continued with budget amounts: Operating/Repair Supplies - the same as last year's at about $8,000; Small Tools and Minor Equipment- $3,000; Printing/Binding- $300; Utilities jumped up a little bit to $2,000. Frates stated the other big item to be discussed is the Christmas decorations. He explained, the wiring on a lot of the decorations had gone bad and open sockets cause fuses to blow out, often resulting in transformers needing to be replaced. The other option mentioned was stripping down silhouettes and sandblasting them. This would be very time consuming and not cost effective. Currently, the City has 55 decorations hanging. This many new ones would cost about $18,000 with shipping. He added, another suggestion would be to concentrate on placing the decorations only along the Spur Highway. Nord asked if 22 were salvageable. Frates answered, he believed 22 could be salvaged and used for one more year. Discussion continued regarding removal of the garland, checking lights, purchasing sturdier ones this time, and doing this project in phases. ROGERS MOVED TO INCLUDE IN THE BUDGET COSTS FOR 55 CHRISTMAS SILHOUETTES. NORD SECONDED. MOTION PASSED. BEAUTIFICATION COMMITTEE MEETING FEBRUARY 9, 1999 Page 3 Frates added he had found a local supplier of the Christmas decorations, as well. He added, he had submitted an additional 500 hours for beautification summer hire. This should get someone started a little earlier to help alleviate some of the burden working on the flower beds in the spring, etc. Frates noted, the old animal control shelter could now be used for maintenance. The Committee will probably be addressing the Arts Center as well. Frates stated he wanted to mention the Committee had taken a close look at adding another underground water service line to Leif Hansen Park and would probably cost about $7,000 for a two-inch line. He added, he felt that cost would be extremely difficult to justify. Acquiring walking water sprinklers was another option and could probably be done within the existing budget. The Committee could also consider getting additional larger hose to run from the spigot out with a big sprinkler head to cover the area. In addition, Frates noted where snow is being piled this winter, might be a little close to where the rose flowerbed is planned. This flowerbed may have to situated more easterly. NORD MOVED TO APPROVE THE BEAUTIFICATION BUDG~ AS AMENDED. JOHNSON SECONDED. MOTION PASSED. Fertilization Program Frates explained he had been researching different kinds of ferti!_/zer to be used. Referring to a fertilizer study by Tom Johns which was included in the packet, Frates indicated the 22-11-11 fertilizer was found to be the best for turf density and a rich green look. Local landscapers agreed that using the 22-11-11 was the best route. For the last 7-8 years, the city has been using 16-16- 16. Some of the lawns look good, but not as good as they could. Several pH samples were taken last year and came in at 7.0, which is ideal. The areas tested were the ballfield, green strip, at Leif Hansen Park. Frates stated he had also been looking at the increase in the dandelion population. He noted, he believed the city's horticulture practices were sound. However, he felt the biggest contributor was other lawns in town aren't maintained, i.e. the field on the bluff next to Leif Hansen Park. Frates added, there are several Iow volatility herbicides that can used that don't require the handler to be certified, however he is investigating certification of several of his workers. BEAUTIFICATION COMMITTEE MEETING FEBRUARY 9, 1999 Page 4 e Rogers asked if a lot of dirt would be needed for the Fire Station project. Frates answered he had not yet received an estimate from the Fire Department, but felt what is required shouldn't be a problem. REPORTS Chair Report Dimmick stated she tried to get a student representative but wasn't able to find one. However, in the meantime, council appointed Dorothy Jung to the vacant seat. She added, both she and Frates had spoken with the City Clerk who noted, it wouldn't do any good to fred a student member when all the seats are filled (if the student is to be a voting member). Frates commented, it might be difficult to keep a student's attention for the summer as they are on vacation, playing ball, etc. and not available. Dimmick felt another reason to make it a separate seat and not part of the group was quorum requirements. That way, the Committee wouldn't be dependent upon a student representative being available. b. Parks/l~ Recreation Director Frates inquired about the plants planted in front of the Russian Orthodox Church and was informed it is Bishop's Weed. He noted, the State was responsible for that project and believed Ward's Landscaping did the planting. He added, according to Steve Booth, this plant is extremely hardy for Alaska. Frates added, four additional flower boxes have been finished. There are now a total of eight. He added, he is going to approach the Art. Center about placing some of the boxes in their doorway. Frates reported he went to Kenai River Nursery and they are carrying Prene this year. They have probably 10-12 jugs and cost $12.98. Dimmick stated it was $9.99 at Kmart last year. Frates spoke with Susan Miller and while they don't use this product, they use one similar and warned him not to expect miracles. It will control the seeds and prevent them from sprouting. As far as the mature chickweed, it will have no effect. In addition, if you use it for about three years in a row, you will see a difference but it will take time. It is put in the soil fight at the time of planting and watered liberally and won't hurt any of the plants and flowers. Frates also reported, during last weekend the City hosted the Peninsula Winter Games Basketball Tournament. Eight teams BEAUTIFICATION COMMITTEE MEETING FEBRUARY 9, 1999 Page 5 ® 10. 10. participated and everything went really well. Three of the four teams stayed at the Merit and a steak dinner was held at the Elks Club for them. It was a success. COMMISSIONERS' COMMENTS / (~UF_,STIONS Councilperson Swarner noted she thought the student representative should be a non-voting representative but that did not pass the Council. She added, if the Committee members knew of someone who might be interested, they can apply and could be appointed as a non-voting member. Swarner added, she was appointed to serve as Ad Hoc to the Committee for another year. The Council has appointed Bill Frazer to the Council. Commissioner Dimmick thanked Councilperson Swamer for remaining with the Beautification Committee for another year. Director Frates stated in FY01, the Committee will have to consider expanding or adding sidewalk at Lei/Hansen Memorial Park. There are drawings coveting additional sidewalk if needed. Commissioner Hansen related she had spoken w/th Frates regarding a Boy Scout, Christopher Walker, who is interested in taking over maintenance of the flowerbed at Eric Hansen Scout Park as part of his Eagle Scout Project. He has done gardening before with his family. Frates asked Hansen to have the student contact him. Frates asked if Walker was in the process of submitting this project for approval. Hansen answered affirmatively and, in addition, she would invite him to the next Beautification Committee meeting. INFORMATION a. b. Parks & Recreation Commission Meeting Minutes- January 7, 1999. City Council Action Agenda- January 20 and February 3, 1999. ADJOURNMENT NORD MOVED TO ADJOURN. MOTION SECONDED BY ROGERS. MEETING ADJOURNED AT 6:40 P.M. Respectfully submitted, Victoria Askin Contract Secretary BEAUTIFICATION COMMITTEE MEETING FEBRUARY 9, 1999 Page 6 ITEM A: lo 2. 3. 4. AGENDA KENAI CITY COUNCIL- REG~~ MEETING FEBRUARY 3, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us CALL TO ORDER Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. r/ ITEM B: ITEM C- . . . e e SCHEDULED PUBLIC COMMENTS (10 minutes) PUBLIC HEARINGS Ordinance No. 1810-99 -- Finding That Certain City-Owned Land, Described as Lot l-B, Block 2, Pavilion Subdivision, is Not Required for a Public Purpose. Resolution No. 99-5 -- Transferring $35,822.15 to the '98 Water System Improvement Capital Project Fund. Resolution No. 99-6 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Crow Court Street Improvements to Wm. J. Nelson & Associates for the Not-To- Exceed Amount of $7,900. Resolution No. 99-7 -- Requesting Safe Communities Funding From the Department of Community and Regional Affairs. Resolution No. 99-8 -- Supporting the Establishment of Public Access to State Lands on the West Side of Cook Inlet. -1- ITEM D' COMMISSION/COMMITTEE REPORTS , 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: MINUTES , *Regular Meeting of January 20, 1999. ITEM F: CORRRSPONDENCE ITEM G: o OLD BUSINGS Discussion -- Appointment of Council Member. e Discussion -- Multi-Use Facility Update (Peter Kdauder) ITEM H: NEW BUSINESS o Bills to be Paid, Bills to be Ratified . Purchase Orders Exceeding $2,500 . *Ordinance No. 1811-99 -- Deleting the Age Requirement in KMC 23.40.095 for Eligibility for the Supplemental Retirement Program. , Discussion -- Council Liaison Assignments (Boards, Commissions and Committees) . Discussion -- Airport Terminal Restaurant/Draft Request for Proposals. , Discussion -- Sewer Treatment Plan Expansion/Parking Area. -2- ITEM I: ADMINISTRATION REPORTS , , 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J- DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF~SION- None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL- ILEGULAR MEETING FEBRUARY 3, 1999 7:00 P.M. KENAI CITY COUNCIl, CHAMBERS h,ttp' //ww .ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-X. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Bookey and Swarner. Present were' AGENDA APPROVAL Moore, Measles, Bannock, Williams, Mayor Williams stated he had no changes to the agenda. MOTION: Councilwoman Swamer MOVED for approval of the agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4o CONSENT AGENDA Mayor Williams reported he had no changes to the consent agenda. MOTION: Councilman Bannock MOVED for approval of the consent agenda as presented and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS-- None. ITEM C: PUBLIC HEARINGS KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 2 C-1. Ordinance No. 1810-99 -- Finding That Certain City-Owned Land, Described as Lot l-B, Block 2, Pavilion Subdivision, is Not Required for a Public Purpose. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1810-99 and Councilman Bookey SECONDED the motion. There were no public comments. Mayor Williams explained the property was on Mackey Lake Road and was property the city received through a foreclosure. There had been an offer to purchase the property.. VOTE: Moore: Yes Measles: Yes Bannock: Yes Williams- Yes Bookey' Yes Swarner: Yes MOTION PASSED UNANIMOUSLY. C-2. Resolution No. 99-5 -- Transferring $35,822.15 to the '98 Water System Improvement Capital Project Fund. MOTION: Councilman Moore MOVED for approval of Resolution No. 99-5 and Councilman Measles SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED. 0-3. Resolution No. 99-6 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Crow Court Street Improvements to Wm. J. Nelson & Associates for the Not-To- Exceed Amount of $7,900. MOTION: Councilman Bookey MOVED for approval of Resolution No. 99-6 and councilman Measles SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 3 VOTE: There were no objections. SO ORDERED. C-4o Resolution No. 99-7 -- Requesting Safe Communities Funding From the Department of Community and Regional Affairs. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-7 and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. Resolution No. 99-8 -- Supporting the Establishment of Public Access to State Lands on the West Side of Cook Inlet. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-8 and Councilman Bookey SECONDED the motion. Mayor Williams requested to pass the gavel to Vice Mayor Measles in order to speak to the resolution. John Williams -- Williams referred to the resolution included in the packet and noted, a similar resolution had been circulated throughout the community and state. The resolution was brought about by a major study paid for by the Kenai Peninsula Borough tiffed, West Side Recreational Use Development Project which has been reviewed by the Department of Natural Resources. Williams continued, the Borough has requested transfer of a large parcel of land above the Forelands, known as the Kustatan Ridge from the State to the Borough. The area is renowned for its extreme beauty, wildlife, habitat, etc., however access is a problem. He noted, there are some pioneer and oil company roads and several airfields. Those people who have been developing the resolution believe it is the time to open that area up because it will begin to position the City of Kenai as the gateway city to the Kustatan and the Lake Clark National Park. t~NAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 4 Williams added, because of the state's desire to encourage tourism, this would be an excellent step to take. However, no government agency has brought forward a resolution in support of the effort. Williams noted, resolutions in support would aid in setting in motion a plan by which to assist the Borough, the city and state in recognizing there are many who would like to see this area open up. Williams referred to background information attached to the resolution which noted support from various groups, individuals and organizations in the area. Williams pointed out the Forelands area, noting the areas owned by the Salamatof Native Association, the State of Alaska, Bureau of Indian Affairs, and privately-owned property. He noted the Salamatof land had an existing airport on their property. He pointed out existing roads and noted the Kustatan Ridge was approximately two miles wide and 8-10 miles long. Williams noted the proposal in requesting the State to open the property up and funding it was to develop a port facility, pave the existing airport on Salamatof property, tie the airport to the existing road system, and then open the road system to the center of Kustatan Ridge which would al/ow the Borough to subdivide the properties and sell them as high-value retreats, lodges and home sites. Williams reported, a value of $3 million had been placed on 'the project as a start. Williams reported, a similar resolution would be considered by the KVCC Board of Directo. rs at their next meeting and the Economic Development District at an upcoming meeting. Moore asked what would happen with existing or potential oil and gas leases. Williams answered, with the State owning all of the Kustatan Ridge and wildlife habitats, it would be hard to get any leases in that area. He added, any existing leases would flow with the transfer of the land except for the royalties that would stay with the state. Williams noted, the State wants to see access available and in helping to broker a deal between the Salamatof Native Association and the State, access must always exist. The gavel was passed back to Mayor Williams. Tom Wilkinson -- P.O. Box 2598, Soldotna. Wiltdnson stated he felt the plan was a very good concept. He noted, this property was only 14 miles from Kenai, it has eleven major rivers where all types of salmon can be enjoyed, and concentration of bears is higher than anywhere else in the world. He added, the primary goal of Fish & Game is to increase high-quality recreational areas. Wilkinson discussed the need for deep-water access, noting the extent of the mud flats, etc. He noted, the area offers a great opportunity for economic development. A KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 5 visit to this area is much like the Denali experience. Wilkinson added, most of the property is state lands. Providing access through the area would make the value of the Kustatan Ridge. He noted, with access to the area, the acreage would be valued to from $5,000 to $8,000 / acre. Willdnson stated he supported the effort and knew of several people wanting to start businesses in the area {guides, rental cabins, etc.). He noted, if dredged a small amount, the dock would only have to be 50 feet even at low tide. Also, it would be a 40 minute boat trip to the area from Kenai. Tom Kruger -- P.O. Box 398, Soldoma. Reported he started a hovercraft business in that area. He noted, the potential is fantastic for the area with hunting, fishing, site- seeing, etc. He added, the area is very unique and the potential to bring money into the Borough is great. Tess Whelan-- Executive Director, Economic Development District. Whelan noted there is a great deal of interest from the private sector to develop the land. However, without a public dock, access would be a serious problem. In order to keep the area from being acquired by private developers, the public needs to be aware of the potential. Whelan urged council's support of the resolution. Fred Braun -- P.O. Box 7148, Nikiski. Braun stated, during the years he has lived in the area, he has hunted in the area and has gone site-seeing. He noted, the area is one of the most beautiful sites as it sits at the base of Mt. Redoubt. He noted, with the downfall of the oil industry, fishing and logging, tourism needs to be promoted. Williams stated he expected a tremendous amount of tourism through the development of this area. He added, he didn't want this project to take years to develop. With public hearings and pressure from local government bodies to the state administration, this project could be brought to fruition in a timely manner. Bannock asked who would be receiving copies of the resolution. Kathy Tarr, Executive Director of the KVCC reported the resolution would be forwarded to the areas' legislators and then to other state agencies, as well as the Borough. VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Councilwoman Swarner reported the Council on Aging was scheduled to meet on February 4 at 10'00 a.m. at the Senior Center. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 6 D-2. Airport Commission -- Councilman Measles reported the Airport Commission was scheduled to meet on February 11 at 7'00 p.m. in the council chambers. He noted he would be out of town and unable to attend the meeting. Measles requested another council member attend the meeting in his absence. D-3. Harbor Commission -- Councilman Bookey reported the Harbor Commission was scheduled to meet on Monday, February 8 at 7:00 p.m. in the council chambers. D-4. Library Commission -- Councilman Moore reported he attended the Library Commission's meeting of February 2 at which Bob Peters and Lorene Forbes were reelected as Chair and Vice Chair of the Commission. Also, Librarian DeForest reported the new hire of Eva Jankowska to take her place. City Manager Ross noted, the hire had not come before council because they were still negotiating salary and relocating program. He added, he expected the information to come to council at their next meeting. Moore reminded council of the 50~ birthday celebration for the library scheduled for March 7. Also, the Writers' Night would be held at the KVCC on March 4. Moore also reported the Commission reviewed its goals and objectives and 'was in the process of updating them. The new list will be forwarded to council for their review. D-5. Parks/l~ Recreation Commission -- Councilman Bannock reported the Commission was scheduled to meet on February 5 at 7'00 p.m. in the council chambers. He noted, he would be out of town and Councilman Moore agreed to attend the meeting in his place. D-6. Planning/l~ Zoning Commission -- Councilman Bannock reported the Commission met on January 27 and the minutes of the meeting were included in the packet. Bannock reviewed the actions taken by the Commission which included the approval of a conditional use permit for the Challenger and Multi-Purpose Facility. Bannock also reported: a. A landscape site plan had been approved for a print shop and automobile restoration center; b. A fight-of-way and easement in Shaginoff Subdivision had been brought forward. The Commission separated the items. The right-of-way was approved and the easement failed. The Commission felt the ten foot wallavay easement should be extended to the Spur Highway. c. The Commission discussed setbacks and gravel pits with the City Manager. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 7 Bannock noted, though he was not the official liaison to the Commission, he had been attending the meetings since the departure of Councilman Smalley. He reported he would not be in town to attend the next Commission meeting and requested another council member attend for him. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner reported the Committee would meet again on Tuesday, February 9, 1999 at 5:30 p.m. in the council chambers. D-7b. Historic District Board-- Moore reported the minutes of the Board's last meeting were included in the packet. The next meeting was scheduled for March 15. D-7c. Kenai Visitors/h Convention Bureau Board-- Bookey reported the next meeting was scheduled for February 8 at 5:30 p.m. at the KVCC. D-7d. Alaska Municipal League Report -- Mayor Williams reported he would attend an Alaska Conference of Mayors meeting the week of February 8 in Juneau. He noted, the meeting was requested by the Governor in order to familiarize the mayors and other AML Legislative Committee members with the state's budget concerns. BREAK TAKEN: 7:53 P.M. BACK TO ORDER: 8:06 P.M. ITEM E: MINUTES E-X. Regular Meeting of January 20, 1999. Approved with consent agenda. ITEM F: CORRESPONDENCE-- None. ITEM G: OLD BUSINESS G-X. Discussion -- Appointment of Council Member. Williams explained the council had given a great deal of thought to how they could fairly select a candidate for appointment to council. He noted, council had been reluctant to go into an executive session and state law forbids executive sessions of a nature that would not be democratic in its process and agreeable by all involved. Williams clarified, in order to go into an executive session, each candidate would KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 8 have to give their permission to enter into an executive session with a clear understanding that only characterizations of the candidate and not personalities would be discussed. Williams explained earlier in the day he, with the City Attorney and City Clerk devised a plan for making a selection. He requested council, after hearing the election plan to offer a motion of approval ff the process was found to be acceptable. Williams added, criteria requirements for the process were: A public meeting, a public vote be taken, and all elements of the public vote would clearly be understood and viewed by the general public. Williams explained, each council member would place their name in the space provided on every ballot voted and the ballots would then become a public record and available to the public. Each council member would then rank the candidates by applying six points to their highest choice, five to their second choice, etc. He added, every council member was required to vote for each candidate, not leaving any out and everyone had to vote. Concerns for a tie was unlikely. Williams continued, the two candidates with the highest points would then proceed to Round Two when each council member would then vote for one of the two candidates with the highest points from Round One. He noted, the vote would be a written "yes" beside the candidate's name. MOTION: Councilman Measles MOVED to approve the method outlined by the Mayor for the replacement of the city council seat tonight and Councilman Bookey SECONDED the motion. Bookey asked how were the names chosen for placement on the ballot. Williams answered, there had been some concern and the Clerk (also Director of Elections for the Cityl and the Deputy Clerk drew the names from a hat, randomly. There were no comments from the public. VOTE ON THE MOTION: Moore: Yes Measles: Yes Bannock: Yes Williams' Yes Bookey: Yes Swarner: Yes MOTION PASSED UNANIMOUSLY. The votes were tallied by Clerk Freas and Finance Director Semmens. The findings were: KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 9 Brown: 7 votes Castimore: 15 votes Eldridge: 29 votes Donahue: 28 votes Frazer: 28 votes Schrag: 19 votes Freas noted the standing after the first vote was: Eldridge (first), Donahue and Frazer (tied at second), Schrag (third), Castimore (fourth), and Brown (fifth). Williams noted, council needed four votes to have a clear-cut decision. Leaving three names on the ballot may cause a problem in getting the four votes. Williams suggested either a 3-2-1 vote (highest rank, second, and third) could be taken, or have a "yes" vote. Measles stated, with a 3-2-1 vote, council would still have to do a "yes" vote on the last two, making three rounds of voting either way. Another ballot was distributed to council. They were directed to only rank Eldridge, Donahue and Frazer. The findings of the second vote were: Eldridge: 13 votes Donahue: 10 votes Frazer: 13 votes A third vote was taken with Eldridge and Frazer as the candidates. directed to write "yes" beside one of the candidates on their ballots. Council was The final vote was as follows: Frazer: 4 yes votes Eldfidge: two yes votes Williams noted William Frazer was elected to the position. He congratulated all the candidates and thanked them for taking part in the process. He noted Frazer would be sworn in at the February 17, 1999 council meeting. Swarner thanked all the candidates for taking part in the process, answering questions, and taking the time. She added, she appreciated their attending the meetings and was glad they participated. Measles thanked all the candidates for showing an interest. He added, making this selection was one of the toughest decisions council had had to make in a long time. He encouraged all those participating to take out a petition for the October election. Measles added, there were periodically positions on boards, commissions and committees and urged them to get involved and volunteer. It was noted there was one position available on the Planning & Zoning Commission and the remaining candidates were urged to state their interest. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 10 Discussion -- Multi-Use Facility Update (Peter Klauder) Ross reported Mr. Klauder gave a very good presentation to the Rotary Club. He added, there were several issues brought up at the meeting and he and Klauder had discussed them later. Ross added, Klauder would be representing a Phase Two concept to show what the building can become as there had been some concern stated that "from a shell, where do you go." He added, this design had received limited review as to how space would be utilized, potential uses, etc. Additionally, it is not known for sure this would be what would be planned for the future or when it would occur. Ross noted, there was nothing included in Klauder's contract to cost out what a Phase Two would be. Ross continued, another item discussed at Rotary was operations. He noted, it was not anticipated additional city employees would be needed to maintain the project. The user groups, in their presentation to council a year ago, gave suggestions for alternatives through revenues generated. After the project is underway, the user groups would be meeting with administration to investigate those alternatives further. Klauder distributed copies of the site plan, floor plan, cost estimate, etc. to council and put up larger drawings for the audience to view. Klauder noted, the reason why they did a Master Plan was that it is imperative in such a large building as this, that a fair amount of thought go into what the building could become. He added, there are certain functions and uses that if they are not accommodated in a phased project, won't be able to be done later. As an example, Klauder noted they were proposing an elevated running track. If the loads were not included into the metal framework of the building in the first phase, they could not be easily added later. Additionally, room for mechanical equipment, clearances, exiting, code issues, etc. need to be thought out in advance and then do Phase I. Klauder noted, with the Multi-Use Facility, Challenger and high school, the area would be developed more like a college campus design. In keeping with that idea, they tried to develop a campus theme and in landscaping, site improvements, etc. they tried to complement the existing high school facility. They also were trying to f'md ways of keeping the overburden to be removed from the site to be incorporated into landscaping schemes. Additionally, Klauder explained, the School District was being very helpful in sharing parking with both facilities in order that not as large a parking lot would need to be developed. Klauder explained, the Phase I building was essentially a three-sided metal shell covering an ice hockey rink. The Phase II concept wraps around the shell and will give it a new look and caliber. He added, the upper level would include a running track and the lower level a walking track. The back two comers of the Phase I building had been designed as rock-climbing areas (to be added sometime after the initial Phase I). KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 11 Klauder noted, Master Plan also included a number of locker rooms and in designing that, the size of the water lines, plumbing, etc. would be sized to accept those plumbing requirements and future sprinkler system. He added, the upper level would also house exercise equipment, changing rooms, running track/viewing balcony, multi-purpose room, as well as the necessary utility rooms. He noted the multi-purpose room could double as a sleep-over room for hockey teams. Klauder referred to the Phase I portion of the plans and noted it included a cost estimate for Phase I only. He noted the plan left an area north of the building for future expansion. Site utilities (water/sewer) come onto the site from Rogers Road. Due to fire lane requirements, this utility corridor will also be accessed as a fire lane. He added, this fire lane was not included in the cost estimate. The work to turn the area into a fire lane would add $26,000 for both the north and south fire lanes. In reviewing the floor plan, Klauder explained Phase I is an open-air building and unheated. There is no elevated track in this phase, a/though the structure will be built to support it. He noted, there is no refrigeration or paved floor in the design as it is a bare-bones concept. The initial budget he was given was $600,000 and he noted, the Phase I portion of the building would cost $1.2 million. He noted, the design is constantly changing due to cost adjustments, etc. There had been two additive alternates included, however the landscaping was being reconsidered. Because a room for a Zamboni has to be heated and have hot water accessible {water drain, hot water heater, etc. which is estimated at approximately $73,0001. In removing the two additive alternates, the cost is at approximately $1 million. He noted, he was not aware of any place the design could be cut down any more and suggested additional funding would be needed to go forward with the project. Klauder continued, discussing the site elevations, landscape berms, proposed climbing areas, etc. Ross asked Klauder, by the phase described, what would be lost from Phase I as far as cost. Klauder answered, he wasn't aware of anything that would have to be removed in order to go from Phase I on to Phase II. Klauder noted, when first putting together the budget analysis, he included a contingency of 15%. Since then he met with the Fire Marshall and he required service drives be added which added $26,000 which was not in his budget. He added, the building contingency may be a little high. Ross asked La Shot if, when putting out the bid for site work for both the ice facility and Challenger building, could it be put out as a separate bid from the buildings. La Shot answered, they had discussed this at length and felt it would be the cleanest and best way to go in doing the site work bid first. He added, the shared cost mostly come from the site work. In order to control those costs, he added, they felt it would be best to go out with a separate contract, split the cost at a decided ratio based on KEN~ CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 12 quantities and then carry forward with the buildings. He noted, they felt there was time this summer to do it that way if an August 1 completion date on the site work was required. Soon after that, go to bid for the building contracts which would give the contractors one to two months to order materials for the buildings and be able to begin the buildings August 1. La Shot added, separating the site work bid would be a nice package for local earthwork contractors and get away from a general contractor mark up. Moore noted, one of the reasons his company was chosen to do the design was due to the cost savings that could be involved with doing the Challenger and ice rink projects together. He asked, in his estimate, what would those cost savings be because Challenger is on the same site. Klauder noted: ao be ce d~ There would be one access for both buildings (both projects would pay for widening of the road); With both buildings the parking lots could be downsized because of the shared area and being adjacent to the high school, the paving costs will be reduced; Site utilities (water/sewer) may be split 50/50 depending on the quantities; Excavation, i.e. back fill for the parking lot, clearing on the site, entry points, etc. If a single-site contract can be developed, the mark-up and bonding associated with a general contractor can be eliminated and the site work bids should come down because the excavation contractors will like to work direct; They are proposing to bid the Challenger and ice facility as linked but separate bids which will enable the Challenger to act independently if they want. However, they will also request the contractor bid it as a lump sum amount as well. This will simplify the process and hopefully the unit costs would then decrease. Moore asked if the Challenger would only be sharing the cost of the sewer/water main line. Klauder indicated at this time they were wanting to split the cost. Also, the Challenger is now including a sprinkler system to their design and they are in the process of deciding what portion of the water Challenger will pay. Klauder noted, the cost estimate is evolving and has been more complicated due to the relationship of the two buildings and the phasing of the buildings. Swamer stated she was glad to see the tree buffer as she has had comments from citizens who want a tree buffer to remain. She asked why the fire access lane was needed off of Rogers Road instead of using the access road. Klauder answered, the fire code requires access from all around the back of the building, so there has to be a way to allow a fire truck to get behind the building. He added, that land will require being cleared for the utility lines, it will meet the fire code, is the least disruptive on the residential neighborhoods, and least expensive way to provide the ~NAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 13 necessary access. Swamer questioned costs for asphalt paving and Klauder noted, it was to patch Rogers Road where a cut will need to be made to place the utilities. Swarner stated she was concerned the cost of the building was above the amount given to Klauder as a budget figure. Measles asked if the ice facility is required to have a sprinkler system. Klauder answered, only for Phase 2. He explained, the Phase I design was just below the square footage requiring a water sprinkler. Ross explained the $600,000 amount had been proposed by the user group. It was anticipated $650,000 to $680,000 would be raised on the sale of the lands. The numbers not given to Klauder, but council had seen, were between $800,000 and $900,000. He added, he believed council had discussed the possibility of having to add an amount to the money raised from the land sale. Ross noted, the cost exceeding $1 million was a surprise, but with removing additive alternates and possible lowering of the contingency, costs will decrease. Ross stated he was confused with the idea of bidding the buildings as a lump sum. La Shot explained, the details would have to be worked out, however they would like to bid the buildings so that each party could select their own contractor. He noted, the city is somewhat tied to the low bid and Challenger may have a different way to do it. However, they would like to link the buildings, but have a figure in case one contractor gets both jobs, a savings could be shown. La Shot added, deductive alternates could be worked in so there would be a bottom-line figure. Ross asked if it would be an option for either party and the council would have the option of making their decision on their own bid. La Shot answered, yes and if the site work is completed first, there would be a clearer picture of the costs. If the site work is done and for some reason neither party funds their buildings, he didn't think anything would be lost later. Williams stated he liked the idea of joint-venturing the site work, regardless of the outcome of the decision to build either buildings. He noted the Challenger had put off their proposed completion date to April based on the concern for construction and costs. He added, the shared site work would be an excellent way to begin the project. Williams continued, whether to bid the buildings together, etc., could be worked out based on the negotiations between the city and Challenger. He added, he believed there would be a great deal of savings in doing it that way. However, there was still concern for both sides of funding both projects. Williams stated the $1,278,000 was way beyond the anticipated costs. Council and administration would have to determine where to fred the additional funds. He added, he spoke with administration and Klauder about a wrap-around figure to build all the building. Williams added, he was hesitant to start a building that would only be half there. He would like to see the whole building completed, however that cost could be approximately $2.5 to $3 million. In order to do that would require tr~NAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 14 borrowing money, a vote of the people, and an increase in the mill rate. Williams stated, he would like to move ahead with the finalization of the costs and be prepared in the spring to break ground and do the clearing. But, until he sees better cost breakouts, he would be reluctant to say go ahead. In regard to the whole building, Williams stated he would like to see the plans developed over the years and administration develop a plan for what the cost of bonding would be and the mill rate to fully cover the cost of bonding the building itself. He added, he would hke the receipts from rental of the building to cover the operation of the entire facility, but the debt service be paid by a bond issue. Williams noted, there were extremely low interest rates and it could be possible to bond the project. However, he did not believe it was in the best interest of the city to present to the citizens, user groups, etc. as a show-place piece, a half-finished building. Bookey stated, council had acknowledged to the user groups the council would do the best it could to get them a facility and they asked for a bare-bones facility. He added, due to the economic position of the entire state, he didn't think a bond issue would pass for this facility. Bookey added, he would like to press ahead as planned. He noted, he didn't look at the building as half a building, but one built the way the citizenry wanted it. Additionally, he stated, he believed if a bond issue was proposed, the project would die and did not think that would be fair to the people. Moore stated he agreed with Bookey. He added, he believed the original designed building would say, "here I am, finish me." Then, perhaps the citizens and users would want to finish the building. Ross recommended to proceed with the recommendation of putting the site work out as one package for both facilities at the same time. He added, he believed there would be significant cost savings over trying to do the sites individually. Doing the site work bid separate from the building bid would also give an opportunity for local contractors and reduce the costs. MOTION: Councilman Measles MOVED for administration to proceed (as recommended by administration) and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM H: H-I. NEW BUSINESS Bills to be Paid, Bills to be Ratified KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 15 MOTION: Councilman Bookey MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-2o Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500 and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. H-3o Ordinance No. 1811-99 -- Deleting the Age Requirement in KMC 23.40.095 for Eligibility for the SupPlemental Retirement Program. Approved by consent agenda. H-4. Discussion -- Council Liaison Assignments (Boards, Commissions and Comm/ttees) Swarner stated she believed in order for council members to learn more about the business of the commissions, committees and boards, the liaison positions should be randomly drawn. Bookey disagreed as some of the commissions take more time than others. After a brief discussion, the following assignments were made: Planning & Zoning Commission -- Councilman Bannock Harbor Commission -- Councilman Bookey KVCC Board of Directors -- Councilman Bookey Library Commission -- Councilman Moore Historic District Board -- Councilman Moore Airport Commission -- Councilman Measles (Frazer as alternate) Beautification Committee-- Councilwoman Swarner Council on Aging-- Councilwoman Swarner Parks & Recreation Commission -- Councilman Frazer Kenai River Special Management Advisory Board -- City Manager Ross Alaska Municipal League -- Mayor Williams Economic Development District -- Mayor Williams Challenger Board -- Mayor Williams/Councilman Bannock (Frazer was assigned as Bannock's alternate to the Board.) Councilman Moore explained the Kenai River Special Management Advisory Board (KRSMA) discusses mostly boat wakes, land use plans, etc. and avoids political issues of the River. He suggested the representative attend only when there is an KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 16 issue that directly affects the city and the River. Ross offered to be the city's representative to KRSMA as he believed it important to protect the interests of the city. Williams suggested consideration of hiring a person as a City Planner who would then be able to attend meetings of the Challenger Board, KRSMA, Hospital Board, etc. Swarner suggested the job responsibilities could also include human resources, assistant city manager as well as the planner. Frazer offered his assistance as alternate to any of the commissions, etc. as needed. He noted, he intended to visit the various meetings in order to better acquaint himself with them. Discussion -- Airport Terminal Restaurant/Draft Request for Proposals. Ross explained, the draft request for proposals (RFP) included in the packet was the same as was used the last time. He noted, from time to time council made suggestions as to what they felt the RFP should include (hours of operation, etc.). He requested council give some parameters to what should be included in the RFP. Bookey asked if there had been any comments of interest in the restaurant. Airport Manager Atha reported he spoke with the present lessee. The lessee reported he had been contacted by a person who was interested in assuming the lease. Atha added, he understood details could be worked out in the next few days. Bookey stated, until a determination was made in regard to the possible assumption of the lease, the RFP would have to wait. Ross explained, there was no way of knowing how long the negotiations between the lessee and interested party would go on. The restaurant would be closed until there was an agreement for assumption of the lease or the RFP is advertised. He requested council give some suggestions for what they wanted in the RFP in order to be ready to advertise. Swarner suggested hours of operation be included in the RFP. Attorney Graves explained, the last time the RFP was developed, council dropped the hours of operation from the document because there was no way the city could hold the lessee to the hours. Bookey suggested the matter be placed on hold until the next meeting and bring it back if no agreement for the lease assumption is worked out. Measles noted, if the lease is paid through March and an assumption was being negotiated, the council couldn't do anything anyway. Ross noted there were two issues' At their last meeting, council stated they wanted to proceed and without council's direction during this meeting, it would delay the matter a month and then the matter wouldn't be able to go before the Airport Commission until March. Measles suggested the matter go to the Commission f'n'st. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 17 Ross explained, he was hoping council could give suggestions of parameters for the restaurant lease and those ideas could then be taken to the Commission for review. Ross noted, in the past, council had stated they wanted hours of operation addressed and if the restaurant should be in its current space. Bannock recommended the matter be forwarded to the Airport Commission for their review and by that time a lease assumption might be negotiated. Bannock added, if the Commission reviews it, it could then be returned to council in March. Council agreed to send the draft RFP to the Airport Commission for their next meeting for review and comments. Discussion -- Sewer Treatment Plan Expansion/Parking Area. Ross explained, this project had been discussed and determined to be needed several years ago prior to any discussions with EVOS for grant funding (in regard to the dip net fishery concerns). Ross added, there would be no funding from EVOS. The city had permits for the project, however those permits were due to expire in November. New permits would be hard to acquire. Ross noted, the project was expected to cost $150,000 which could be divided between the General and Water/Sewer Funds as furore expansion of the Sewer Treatment Plant would require fill work to be done anyway. Ross added, if council decides to go forward with the project, he would have Public Works Manager Komelis and Parks & Recreation Director Frates discuss with him the possibility and mechanics of charging a parking fee during dip net fishery season. He noted, a parking charge would be a means of recovering the interest the city would be loosing on the investment on the funds with which to do the work. Williams suggested administration consider creative financing and factor in the percentage of the flow into the sewer Treatment Plant from Airport Fund-owned city buildings in order to charge some of the cost of a future expansion of the STP to the Airport Fund. Measles noted, that could be considered for every city building which would then affect the General Fund. Ross stated, administration believed the cost of the Project would break out very closely at a 50% split. He noted, the only reason to expand the parking area is to accommodate the dip net fishery. Consensus of council was to move ahead with the plan to develop additional parking space this spring and a plan be brought back to them. It was noted, the design, etc. would go to bid. Moore asked if there was any possibility of tying the excavation costs in with the multi-use facility site work. Answer was no. Bookey asked if bore tests would be taken of the site. Komelis stated no borings had been taken, however they had taken into consideration the excavation in the area close to the STP. They plan to use filter fabric in developing the parking lot. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 18 ITEM I: I-1o a. be ce d~ I-2o be Co ADMINISTRATION REPORTS Mayor -- Planning/l~ Zoning Commission Opening-- Williams requested the other council candidates be contacted as to whether they would be interested in being appointed to the Planning & Zoning Commission. Northern Edge 99 -- William noted he had been invited to attend Northern Edge 99, a joint field training exercise to be held in Seward on March 8. He added, he would be out of town during this training and invited council to attend. Sears Roebuck -- Williams reported he had not received any comments back from correspondence he sent to Sears and asked council if they wanted him to stop in Chicago on his way back from Washington, DC. He added, he believed Kenai needed to be aggressive in encouraging Sears (and Walmart) to move operations to Kenai. Measles suggested Williams stop in Chicago. Williams stated he would try to contact them for an appointment. He added, while in Juneau, he would find out how many shares of Sears stock the Permanent Fund owns and how many shares Alaska residents own. Old Library Building/Kenai Arts/h Humanities Lease -- Williams requested to look at the lease for the building. City Manager-- Seagraves Fire Truck -- Ross referred to his memorandum included in the packet in regard to the Seagraves fire engine. He added, along with the memorandum was information regarding the mechanical condition of the engine, etc. which is being sent out to anyone interested in the engine. Ross also noted, his memorandum discussed the rationale used in the city's negotiations with ESI in regard to their acquiring the ~n~in(~. Fire Department/Airport Response -- Ross reported he would travel to Anchorage on February 18 with Atha and Elson to talk with FAA regarding the Fire Department's response time to the airport and how to address concerns. Emergency Management Relocation -- Ross reported a decision of whether the Emergency Management Office is moved to the ARFF will be decided by the end of February. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 19 d. Gravel Pits -- Ross reported he discussed the history of gravel pits with the Planning & Zoning Commission and asked if there had been concerns regarding gravel pits in the past as well as if they would have any objections to consideration of placing side buffers of pits and providing rear buffers on pits bordering city land. Ross added, the Commission did not send up any hurdles so he would be discussing the matter with Attorney Graves. He planned to meet with the gravel pit owners as well. If it is determined an ordinance should go forward, Ross reported, he will bring the information back to council. Librarian Hire -- Ross reported an offer had been made to fill the librarian position. He noted, Librarian DeForest was extremely helpful in screening applications. Ross added, he anticipated making an announcement at the next council meeting. DeForest will continue working through April. Miscellaneous -- Ross reported he would be out of the office on Friday. He noted, the Seagraves resolution would be back before council on March 3. I-3o Attorney-- No report. I-4o City Clerk -- No report. I-$. Finance Director -- Semmens referred to a commercial fishing report of information distributed to council before the meeting. He noted, the information was compiled from Borough property tax rolls. I-6. Public Works -- Komelis reported he and Bill Nelson met with permit agencies in regard to the draft plan for improvements to Cunningham Park. He noted, the tentative plans were to remove the gravel path (as it is now} and move it more in the area of where the boat ramp is. Als'o, the plans will be changed to make the ramp a haul-your-own and have the handicap access path come up in the same area. Komelis added, all the agencies recognized there is an existing boat ramp and seemed pleased the plan did not include a power boat launch ramp. He noted, Nelson was working on the updated plans which should be back before council at their next meeting. I-7. Airport Manager-- Atha reported he was still trying to contact Airline Support, Inc. in regard to adding another commuter service to Kenai. ITEM J: DISCUSSION J-1. Citizens ~NAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 20 Jill Liplm -- 1606 Salmo Circle, Kenai. Lipka asked why AT&T were wanting to move their operation t° Soldotna. Williams answered they felt they would get more traffic in Soldoma from which to draw. Lipka stated she was in favor of the multi-purpose ice facility. She asked at what point would the facility begin to pay for its own construction and whether that was taken into consideration. Williams answered, numerous studies had been done over the years in regard to cost allocation, proposed charges, etc. He added, the cost of operation of the bare-bones facility should be less than $70/hour. If a full facility is built through a bond issue/mill increase, the operational costs would run close to $100/hour. However, if a bond issue were used to fund the building, Williams added, he thought it would take most of the revenues to retire the bond and didn't believe that to be feasible. Ross added, it is probably very rare with most ice facilities that revenues cover operations and amortization. Lipka asked what types of fees were being considered, i.e. track, ice, exercise room, climbing wall, etc. Williams answered, they would have to be considered on an individual basis, similar to the Recreation Center. Mark Schrag -- 312 Princess, Kenai. Schrag stated he had not been happy with the process of choosing Plarmmg & Zoning Commission appointments, but was with the choosing of the council position appointment. He added, he commended council in regard to the appointment process and the time and energy taken in making the decision. Bill Frazer-- Stated he appreciated council's appointing him to the council position. He noted, this would be a new venture for him but he would try to become an effective council member. Frazer added, he was happy to serve. J-2. Council -- Bookey -- Congratulated Frazer on his appointment and added, he appreciated the other candidates' interest as well. He hoped to see more people involved and running for council positions. Swarner-- Congratulated Frazer and thanked Schrag for staying and attending meetings. She noted, she planned to attend a portion of the Kenai Water shed Forum on Saturday at the KVCC. Swamer also reported Susan Hett received her plant and thanked council for it. Moore -- Congratulated Frazer and thanked Schrag for staying through the process. KENAI CITY COUNCIL MEETING MINUTES FEBRUARY 3, 1999 PAGE 21 Measles -- Congratulated Frazer and urged the other candidates and attendees to keep coming back to meetings. Bannock-- Echoed the other council members' comments. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10'20 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk ' I.IJ u.I 0 o 0~ o o4 z ~ !-- o9 z :3 0 ..-J 0 o,) 0 LU Suggested by: Administration City of Kenai ORDINANCE NO. 1812-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $750 IN THE COUNCIL ON AGING - BOROUGH SPECIAL REVENUE FUND. WHEREAS, the United Way has awarded the City a grant for emergency food and shelter. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Council on Aging- Borough Increase Estimated Revenues: United Way Emergency Food Grant Increase Appropriations: Operating Supplies $750 $750 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of March, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (2/9/99) kl Introduced: Adopted: Effective: February 17, 1999 March 3, 1999 March 3, 1999 Unil;ed~U Kellie Kels° Kenai Senior Center 361 Senior Court Kenai, Alaska 99611 December 23, 1998 BENCO BLDG. Ste. $$101 11355 Frontage Road Kenai, Alaska 99611 Phone: (907) 283-9500 Fax: (907) 283-8000 Dear Kellie: " · The local' Federal Emergency Food and Shelter Board met on December 16, 1998, The Allocations Committee reviewed all of the applications of the Senior Centers carefully. .. , After muCh discussion and a review of the criteria for the dollars allocated to emergency food .and shelter programs, the committee made the decision to decrease the grant amount for all' of the senior centers this year and will not. provide any funding next.year, The Kenai Senior Center will receive $750.00 for Phase 17 (FY99). · , . . The discuSsion centered on why Federal Emerge'ncy Food and Shelter would allOcate funds to Senior citizen Centers and if in fact these funds are used for emergency food and shelter. The FEMA Allocations Committee discussed at length the senior program and did not make this decision hastily. The COmmittee feels there is a duplication of services in the community and under the criteria for funding, the senior centers am not in need of emergency funding. The senior, programs are .important to our community and hopefully this does not cause any undue hardship to your center. Sincerely, John Alcantra, Chairman FEMA Board of Directors · . ue, Executive Director Kenai Peninsula Unit'ed Way Suggested by: Building O. CITY OF KENAI ORDINANCE NO. 1813-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING TITLE 4 OF THE KENAI MUNICIPAL CODE, ENTITLED "UNIFORM BUILDING CODES," TO ADOPT AND INCORPORATE BY REFERENCE THEREIN THE 1997 EDITIONS OF THE UNIFORM BUILDING CODE, THE UNIFORM BUILDING SECURITY CODE, THE UNIFORM CODE FOR ABATEMENT OF DANGEROUS BUILDINGS, THE UNIFORM SIGN CODE, THE UNIFORM MECHANICAL CODE, THE UNIFORM PLUMBING CODE, AND THE 1999 NATIONAL ELECTRICAL CODE. WHEREAS, the City of Kenai has been operating on 1993 and 1994 building codes; and WHEREAS, the International Conference of Building Officials, the International Association of Plumbing and Mechanical Officials, and the National Fire Protection Association have updated the codes promulgated by them; and WHEREAS, it would be most beneficial and in the best interest of the City if the latest codes were adopted; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT the 1997 editions of the Uniform Building Code, the Uniform Building Security Code, the Uniform Code for Abatement of Dangerous Buildings, the Uniform Sign Code, the Uniform Mechanical Code, the Uniform Plumbing Code, and the 1999 National Electrical Code as amended by the City of Kenai, Alaska, are adopted by reference and incorporated in the Kenai Municipal Code, Title 4, as stated in Attachment "A." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of March, ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted: Effective' February 17, 1999 March 3, 1999 April 3, 1999 TITLE 4 UNIFORM CODES Chapter 4.05 UNIFORM BUILDING CODES 4.05.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations for the construction, alteration, removal, demolition, equipment, use and occupancy, location, and maintenance of buildings and structures, including permits and penalties, those certain bound volumes known as the "Uniform Building Code," [1994] 1997 Edition, of the International Conference of Building Officials, including the appendices, except for such portions as are herein deleted, modified, or amended, and the same is hereby adopted and incorporated as fully as if set out verbatim herein. 4.05.025 Application for permit. Section 106.3.2 of the Uniform Building Code as adopted by this chapter is amended by adding the following: "As a requirement for obtaining a building permit for a new or enlarged structure the property owner is required to submit a site plan [STAMPED BY A STATE 'REGISTERED LAND SURVEYOR] which accurately shows by dimensions and to scale the location and outline of the proposed structure in relationship to the property lines, setbacks, and easements." If at initial building inspection for construction the site plan is not accurate or due to site conditions it cannot be ascertained if the vrovosed building will be in compliance with the building setback requirements of the Kenai Planning and Zoning Code~ the administrative authority shah require the permit holder to provide a state registered land surveyor's stamped site plan. 4.05.027 Permits issuance. Section 106.4.3 Validity of Permit of the Uniform Building Code as adopted by the chapter is amended by adding the following: "It is the property owner's responsibility to have the property comers physically located and marked [BY A STATE REGISTERED LAND SURVEYOR AND] to make sure that the structure is accurately placed on the site as per the submitted site plan." 4.05.030 Permit fees. The first paragraph of Section 107.2 of the Uniform Building Code adopted by this chapter is amended to read as follows: Attachment A Ordinance No. 1813-99 Page 1 of 4 "Section 107.2 Building Permit Fees. The fee for each building permit shall be paid to the City as set forth in Table No. i-A of the Uniform Building Code, except that fees for [NEW] construction of Group R-3 and Group U-1 occupancies, or portions thereof as follows: (1) Group R-3 ...... $0.14 per square foot (2) Group U-1 ...... $0.07 per square foot" 4.05.031 Plan review fees. The last sentence of the first paragraph of Section 107.3 of the Uniform Building Code adopted by this chapter is amended to read as follows: "Said plan review fee shah be 65% of the building permit fee as shown in Table l- A for new commercial construction and 20% of the building permit fee charged in KMC 4.05.030 for new construction of Group R-3 and Group U-1 occupancies." 4.06.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations for building security that certain code known as the "Uniform Building Security Code," [1994] 1997 Edition, of the International Conference of Building Officials, except for such Portions as are hereinafter deleted, modified, or amended, and the same is hereby adopted and incorporated as fully as if set out verbatim herein. 4.10.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations for the abatement of dilapidated, defective buildings which endanger life, health, property, and public safety, that certain code known as the "Uniform Code for the Abatement of Dangerous Buildings," [1994] 1997 Edition, of the International Conference of Building Officials, except for such portions as are hereinafter deleted, mod/fled, or amended, and the same is hereby adopted and incorporated as fully as if set out verbatim herein. 4.15.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations to promote the development of better sign construction and to provide minimum standards to safeguard life, health, property, and public welfare, by regulating structural requirements for all signs and sign structures located outside of buildings, that certain code known as the "Unifom Sign Code," [1994] 1997 Edition, of the International Conference of Building Officials, except for such portions as are hereinafter deleted, modified, or amended; and the same is hereby adopted and incorporated as fully as if set out verbatim herein. Attachment A Ordinance No. 1813-99 Page 2 of 4 4.20.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations for the installation and maintenance of heating, ventilating, cooling, and refrigeration systems, that certain code known as the "Uniform Mechanical Code," [1994] 1997 Edition, of the International Conference of Building Officials, including the appendices, except for such portions as are hereafter deleted, modified, or amended; and the same is hereby adopted and incorporated as fully as if set out verbatim herein. 4.20.030 Fees. Section 115.2 of the Mechanical Code adopted by this chapter is amended to read: "If a building permit is issued, these fees shall be considered as paid as a part of such permit fee. If no such building permit is issued, the fee shall be computed according to Section 107.2 of the [1994] 1997 Edition of the Uniform Building code." 4.25.010 Adoption. There is hereby adopted for the purpose of establishing rules and regulations for the qualification of persons engaged in the business of plumbing and the installation, alteration, or repair of plumbing systems, that certain bound volume known as the "Uniform Plumbing Code", [1994] 1997 Edition, of the International Association of Plumbing and Mechanical Officials, including the appendices, except for such portions as are hereinafter deleted, modified, or amended; and the same is hereby adopted and incorporated as fully as if set out verbatim herein. 4.25.020 Fees. Section 103.4.1 Permit Fees of the Plumbing Code adopted by this chapter is amended to read: "If a building permit is issued, these fees shall be considered as paid as a part of such permit fee. If no such building permit is issued, then the fee schedule shall be computed according to Section 107.2 of the [1994] 1997 Edition of the Uniform Building Code." 4.25.040 Plumbing material standards. Table 14-1 of the Plumbing Code, adopted by this chapter, is amended by deleting therefrom the following: (a) "Homogenous bituminized fiber drain and sewer pipe." (b) "Polybutylene piping." Attachment A Ordinance No. 1813-99 Page 3 of 4 (c) "Polyethylene, Acrylonitrile-Butadiene-Styrene {ABS}, Chlorinated poly {vinyl chloride} {CPVC), Poly {vinyl chloride) {PVC) used for building supply {water service lines) (installation)." 4.25.070 Protection of piping materials and structures. Section 313.0 of the Uniform Plumbing Code adopted by this chapter is amended to add the following: "313.9 Water service pipe shall have the thaw wire connected at the water main, and brought to the surface at the curb stop or other convenient location. Such wire shall not be smaller than 4/0 AWG.' 4.30.010 Adoption. There is hereby adopted for the purpose of establishing standards governing the installation of electrical equipment within or on public and private buildings and premises, that certain code known as the "National Electrical Code," [1993] 1999 Edition, including the Uniform Administrative Code Provisions, except for such portions as are hereinafter deleted, modified, or amended; and the same is hereby adopted and incorporated as fully as if set out verbatim hereto. 4.30.060 Fees. Section 304(a) Permit fees of the Uniform Administrative Code provisions for the National Electrical Code adopted by this chapter is amended to read' "If a building permit is issued, these fees shall be considered as paid as a part of such permit fee. If no such building permit is issued, the fee shall be computed according to Section 107.2 of the [1994] 1997 Edition of the Uniform Building Code." Attachment A Ordinance No. 1813-99 Page 4 of 4 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memorandum Date: To: From: February 10, 1999 Mayor and Council Richard A. Ross, City Manager Library Director Appointee- Relocation Expenses Ms. Eva Jankowska has accepted the appointment as Library Director for the City of Kenai. Relocation expenses were an issue in negotiation for Ms. Jankowska's acceptance of the employment offer. We have agreed to the following: Ms. Jankowska will seek reimbursement for actual expenses of relocation not to exceed $10,000. All expenses must be documented with receipts to be eligible for reimbursement. Ms. Jankowska will sign a transportation agreement in compliance with the requirements of KMC 23.30.120. Relocation expenses are appropriate to fill this position with a qualified applicant. APproval of Council is requested for authorization to proceed with a transportation agreement with Ms. Jankowska. KENAI PENINSULA EIOROUG ~44 N. BINKLEY SOLDOTNA, ALASKA -~ 99669-7599 BUSINESS (907)262-4441 FAX (907)262-1892 · Februarv 9~ 1999 Kenai City Council 210 Fidalgo, Suite 200 Kenai, Alaska 9961 I MIKE NAVARRE MAYOR Dear City Council Members: RE: Petition to vacate a portion of the 40 foot wide frontage road dedicated by Shaginoff Subdivision (.Plat 78-188): AND. vacate the ten tbot walkway easement within Lot 4 of said subdivision. Portion of frontage road petitioned for vacation is bounded by Lots 3 and 4. Shaginoff Subdivision' being within Section 6. Township 5 North, Range l0 West. Seward Meridian, Alaska: and within the City of Kenai' KPB File- 99-011 [Whitford] In accordance with AS 29.40.140, no vacation of a city right-of-way and/or easement may be made without the consent of the city council. The Colnmission approved vacation of the 40 foot wide frontage road subject to staff recommendations during their regularly scheduled February 8, 1999 meeting. Staff's recommendations are included in the minutes. A roll call vote was taken with all Commissioners present voting yes. This petition is being sent to you for your consideration and action. The motion to approve the vacation of the 10 walkway easement failed by a majority vote. The petitioner's representative attended the February 8 meeting. The petitioner as well as his representative were notified in writino of the vacation denial ~ · The City, Council has 30 days from February 8, 1999 in which to veto the decision of the Planning Commission. If no veto is received by the Commission within the 30-day period, the decision of the Commission will stand. Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached. Sincerely, P4annin~ Director LMP'ria Attachments cc: Dwayne Benton w/minutes only Roy Whittbrd w/minutes only AGENDA ITEM F. PUBLIC HEARINGS . Petition to vacate a portion of the 40 foot wide frontage road dedicated by Shaginoff Subdivision (Plat 78- 188); AND, vacate the ten foot walkway easement within Lot 4 of said subdivision. Portion of frontage road petitioned for vacation is bounded by Lots 3 and 4, Shaginoff Subdivision; being within Section 6, Township 5 North, Range 10 West, Seward Meridian, Alaska; and within the City of Kenai; KPB File - 99- 011 [Whitford] Staff report as read by Lisa Parker. PC Meeting 2~08~99 Petitioners: Dewayne J. Benton of Kenai, Alaska. Purpose as stated in petition' Frontage Road not needed. Each lot is currently served with individual driveways to the Spur Highway. Public notice appeared in the January 27 and February 3, 1999 issues of the Peninsula Clarion. Twenty certified mailings were sent to owners of properly within a 300 foot radius and to other interested parties. Eighteen of the receipts have been returned. Other notifications include 11 first class mailings and three interdepartmental notifications. Kenai Planning and Zoning Commission. · On January 27, 1999, the Kenai Planning and Zoning Commission reviewed the petition to vacate the frontage road and the walkway easement. The motion to vacate the frontage road right-of-way passed. The motion to vacate the ten foot walkway easement failed. A motion to extend the walkway 40 feet to the highway, if the frontage road is vacated, passed. Statement(s) of non-obiection · None received Statement(s) in support of the vacation · None received Statement(s) of objection to the vacation · None received Review Agency Comments/Recommendations · Homer Electric Association had no objection but requested a 10 foot wide clearing easement as indicated be reserved. · PT! Communication returned a copy of the notification; however, they did not make any comments. · State of Alaska, Department of Transportation & Public Facilities did not respond as of 2/4/99. · KPB Trails Commission did not respond as of 2/4/99. KPB inter-department comments/recommendations · Coastal Management Program ~ No CMP issues were identified in relation to this vacation request. FINDINGS---Frontage Road Right-of-way . 2. 3. 4. 5. 6. Per the petition, the right-of-way has not been constructed and is not in use. The frontage road is adjacent to a State right-of-way and does not appear to be in use. Based on air photos, it appears that both lots have access from Kenai Spur Highway. Vacating the right-of-way will not cause any properties to become landlocked. No statements of use or proposed use were received. The Kenai Planning and Zoning Commission has recommended the vacation of the frontage road. Staff has no reasons upon which to base a recommendation of denial and has no objections to the vacation of the portion of the frontage road adjacent to Lots 3 and 4, Shaginoff Subdivision. Staff is recommending and requesting that if the Commission approves the vacation of the frontage road, approval KENAI PENINSULA BOROUGH PLANNING COMMISSION FEBRUARY 9, 1999 MEETING PAGE be subject to' a) b) providing utility easements as requested; and submittal of the final plat within one year of approval per 20.28.120. FINDINGS--Ten foot wide walkway easement 1. The walkway does not appear to be in use at this time. 2. The walkway does provide for pedestrian access from the interior of the subdivision to the highway. 3. With the increase in walking and jogging as a means of recreation, the walkway will provide access to the highway and a trail along the highway should it be developed. 4. The Kenai Planning and Zoning Commission has recommended retaining the easement. Staff recommends' a) retaining the ten foot wide walkway easement; and b) extend the easement 40 feet to the highway right-of-way if the frontage road is vacated. NOTE' The City Council of the City of Kenai, has thirty days in which they may veto Planning Commission approval of the vacation. NOTE: If the vacation is denied, the petitioner has eight calendar days in which to appeal the Planning Commission denial. Written appeal must be submitted to the Kenai City Clerk. While reading the staff report, Ms. Parker advised that staff received a memo dated February 7, 1999 from the Trails Commission regarding the proposed vacations. The Trails Commission deferred to the City of Kenai on the 40' frontage road and recommended retention of the 10' walkway easement to the Spur Highway. END OF STAFF REPORT Chairman Hammeiman opened the meeting for public comment. Roy Whitford, Whitford Surveying, Box 4032, Soldotna Mr. VVhitford said he was the surveyor representing the owner. Kenai Planning and Zoning Commission and their staff recommended approval of the frontage road right-of-way so his comments were for the 10' walkway easement. The walkways were created in 1968 on the original plat and were intended for residential use because the entire subdivision was zoned rural residential. About three years ago Lots 3 and 4 were rezoned general commercial. One person owns both lots. Storage units are on Lot 4, and a plumbing and electrical shop is on Lot 3. One driveway serves both lots. Much of the lot is a large gravel pad used for access, parking, snow removal, etc. Mr. Whitford commented that it seemed to be a real liability to the property owner to have a pedestrian walkway in the middle of his commercial operation, it is not a safe place for pedestrians to walk or jog because of service trucks and other vehicles in the area. The property owner wants to install a chain link fence around the two lots for security purposes. Putting up the fence would be difficult with the pedestrian easement through the middle of his property. Commissioner Skogstad asked if the property owner would consider relocating the pedestrian easement around the perimeter of the lot. Mr. Whitford said the storage units and the shop were about 20 feet from the outside lot lines. It would be difficult to have a pedestrian easement that close to the buildings on either side. He doubted this would be feasible. Mr. Whitford thought it would be preferable to leave the walkway in its present location rather than re-route it to the outside. He added that if the pedestrian easement is retained, the property owner will have to construct two fences ten feet apart to isolate the walkway, which would hinder the property owner from going between his two businesses as well as snow removal. Also, the property owner will have to put in another approach off the highway to access the other lot. Mr. Whitford added that this was feasible. Commissioner Whitmore-Painter asked if the property owner knew about the easement when he KENAI PENINSULA BOROUGH PLANNING COMMISSION FEBRUARY 9, 1999 MEETING PAGE 6 purchased his property. Mr. VVhitford responded yes. The property owner requested a rezone from the City of Kenai, which was approved. Nothing was in the city plan for the building permits to isolate the walkway easement in any way, e.g. provide a vegetative screen. The City approved the property owner's commercial operation. The property owner made sure he did not encroach into the easement. Seeing and hearing no one else wishing to speak, Chairman Hammeiman closed the public hearing and opened discussion among the Commissioners. In response to a request from Ms. Parker, Chairman Hammelman asked the Commission to address the two vacation requests separately. Chairman Hammelman entertained a motion for the frontage road right-of-way. MOTION: Commissioner Gannaway moved, seconded by Commissioner Whitmore-Painter, to concur with, accept the findings, and grant the vacation of the frontage road, subject to staff recommendations. Vice Chairman Bryson advised that the Kenai Planning and Zoning Commission thought the right-of-way was behind the area being used by the highway department. It was created as a frontage road. The road appeared to be less than 800 feet long. The City Commission did not think it Was necessary for developing access to the properties. The normal highway right-of-way is sufficiently appropriate. VOTE: The motion passed by unanimous consent. HAMMELIVIAN BRYSON YES YES COLEMAN GANNAWAY ABSENT YES WHITMORE-PAINTER YES HENSLEY YES BOSCACCI YES JOHNSON ABSENT CARPENTER CLUTTS YES ABSENT SKOGSTAD EIGHT YES YES THREE ABSENT Chairman Hammelman entertained a motion for the pedestrian walkway easement. MOTION' Commissioner VVhitmore-Painter moved, seconded by Commissioner Gannaway, to grant the vacation of the 10' wide walkway easement. During the Kenai Planning and Zoning Commission it was pointed out the easement existed on the original plat. The two lots are under different titles. The walkway is not developed behind the subject lots and is probably not used at this time. The Kenai Commissioners believed nonuse of the walkway was not a rationale to vacate it. Vice Chairman Bryson commented during that it was about 600 feet from the roadway behind the lots to the highway using the easement. If someone walked to the highway to the intersection to the north, it was more than 2,000 feet. He thought it was premature to be vacating walkway easements. Commissioner VVhitmore-Painter said the Trails Commission thought the easement was a perfect feeder from the subdivisions to the highway. Although the walkway easement was not developed, the Trails Commission did not believe it should be vacated since it was a direct access to the highway. The Trails Commission decided to defer to the City of Kenai regarding the proposed vacation of the frontage road. Commissioner Gannaway wondered how an adjacent property owner would know about the pedestrian walkway since it was undeveloped. He asked if Phillips Drive was constructed. Vice Chairman Bryson responded yes. Ms. Parker referred to Page 180-16 of the desk packet, which was an aerial photo that showed Phillips Road as constructed. Vice Chairman Bryson said the Kenai Commission commented about the awkward position for the owner of the two lots; however, the two lots are developed with different commercial activities that will not necessarily be transferred to the same party in the future if they are sold. He commented that the City was not in a position to restrict development on the lot after it was rezoned if the development was in conformance with the zoning. Although City may prefer to retain the walkway, it may or may not be developed in the future. Commissioner Skogstad supported staff's findings and opposed the vacation. Even if the walkway is not constructed or used at this time, the surrounding subdivisions indicate that pedestrian activity may become significant at some point in the future. He thought it was a good idea to retain the walkway and see what kind of KENAI PENINSULA BOROUGH PLANNING COMMISSION FEBRUARY 9, 1999 MEETING PAGE 7 development takes place during the next several years. VOTE' The motion failed by a majority vote. HAMMELMAN BRYSON NO NO COLEMAN GANNAWAY ABSENT NO VVHITMORE-PAINTER BOSCACCI NO NO HENSLEY JOHNSON YES ABSENT CARPENTER CLU'I'TS NO ABSENT SKOGSTAD SEVEN NO NO ONE YES THREE ABSENT MOTION' Commissioner Skogstad moved; seconded by Commissioner Whitmore-Painter, to concur with and accept staff findings 1-4 in conjunction with denial of the vacation of the 10-foot walkway easement. VOTE: The motion passed by unanimous consent. HAMMELMAN BRYSON YES YES COLEMAN GANNAWAY ABSENT YES VVHITMORE-PAINTER BOSCACCI CARPENTER CLUTTS YES YES YES ABSENT HENSLEY JOHNSON SKOGSTAD EIGHT YES YES ABSENT YES THREE ABSENT KENAI PENINSULA BOROUGH PLANNING COMMISSION FEBRUARY 9, 1999 MEETING PAGE 8 COMMENTS RECEIVED TOO LATE FOR INCLUSION IN STAFF REPORT TO: Robbie Harris, Platting Officer FROM: Margaret Spahn DATE: February 7, 1999 Fromage Road and Walkway Easement Vacation petition- Shaginoff Subdivision On February 4, 1999, the Kenai Peninsula Borough Trails Commission discussed the petition to vacate a 40' Frontage road Right-of-way and 10' walkway easement in Shaginoff Subdivision. The proposed vacations are within Section 6, Township 5 North, Range 10 West, Seward Meridian, within the City of Kenai. The KPB Trails Commission is advisory to the borough on matters pertaining to trails and public access. The following points were brought up during the Trails Commission discussion: · The frontage road and'walkway are separate issues. · Lots 3 and 4 are shown as having a commercial use. Commercial use is also occurring across the Spur Highway. The surrounding land use is residential. Surrounding subdivisions appear to be 60- 75% developed. · The 1996 aerial photo shows what appears to be a worn path between lots 13 and 14. This path does not appear to follow the straight line of the 10' dedicated walkway. · The City of Kenai may have plan for the fromage road or walkway that we are unaware of. · The 40' frontage road may be useful in developmem of the Unity Trail as a separated trail along the Spur Highway. Also, if the Unity Trail is routed along the highway, the 10' walkway could serve as a feeder trail from the residemial area. · There is another 40' roadside easement approximately 1/8 mile north of the subject area, and the Spur Highway ROW itself includes an additional 40' approximately ¼ mile noah of the proposed vacation~ The KPB Trails Commission recommends that the City of Kenai be given deference regarding the vacation of the 40' Frontage Road. The Trails Commission recommends that the 10' walkway easement be retained to provide through access to and from the subdivision. Should the 40' fromage road be vacated, the walkway easement should be extended to the Spur Highway Right-of-Way. Thank you for the opportunity to comment. ADVISORY PLANNING COMMISSION January 29, 1999 Robbie Harris, Platting Officer Kenai Peninsula Borough 144 N. Binldey Soldoma, AK 99669 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASK& 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 REe Petition to vacate portion of Frontage Road and a ten foot walkway dedicated and granted by Shaginoff Subdivision (Plat 78-188 KRD) within the City of Kenai - KPB File 99-011 Dear Ms. Harris: The City of Kenai's Planning and Zoning Commission reviewed the above-referenced petition at their meeting on January 27, 1999. The Commission voted to recommend vacating the right-of-way. However, they voted not to vacate the walkway easement. In addition, they recommend that the walkway easement be extended 40 feet to extend it to the Kenai Spur Highway if the right-of-way is vacated. Attached are copies of this section of the minutes. If I can provide further information, let me know. S,~,~~ere~, ,. Marilyn Kebschull Planning & Zoning Administration Attachment Excerpts from the City of Kenat Planning Commission meeting of 1/27/99: ae Ri~ht-of-Way & Easement Vacation- Lots 3 6s 4, Shaglnoff Subdivision, 5584 & 5616 Kenai Spur Highmy, Kenai, ~!~__u~__. Application Submitted by Roy Whitford, P.O. Box.4032, Soldotna, Alaska. Property Owned by DeWayne J. Benton, P.O. Box 2646, Kenai, Alaska. GOECKE MOVED TO APPROVE THE RIGHT-OF-WAY EASEMENT VACATION. ERWlN SF~ONDED. DiscUssion Bryson clar/~ed the motion was to approve the fight-of-way vacation and was separate from the walkway, he expressed his preference to address them separately. Goecke stated he moved only to approve the right-of-way and would probably have moved for both had he thought it tl~ough. However, since Bryson had noted his preference to separate them, he asked for concurrence from the second and it was left as the fight-of-way only. Glick clarified the Commission was discussing the right-of-way vacation only. Bryson noted he felt the right-of-way vacation was appropriate. VOTE NEWBRY Yes BRYSON Yes GOECKE Yes NORD Yes NEWBRY Yes GLICK Yes MOTION PASSED BRYSON MOVED FOR APPROVAL OF Tl~r~ EASE~NT VACATION. GO~KE SECO~ED. Discussion Bryson noted there is probably not a walkway u~!ized through that area and for pedestrians, from the point the easement leaves Phillips Drive, there is a 2,000' walk to get to the highway rather than 500'. Even though it's not constructed and not supposed to be constructed, he asked the Commission to keep in mind it is an easement and not a right-of-way and it should remain. Glick stated it appears to follow through on the other side of Phillips Drive, back to the other property. Goecke stated the problem he had with not vacating the easement is if there is an easement through that property, the landowner is responsible at this time of the year to make sure it is open to get through. He added, a case in point would be the owner of the commercial property cleaned everything out up to the road and now has to keep the road open even though he no longer the commercial property in order to give others an opening through his property to get to the property behind him. Goecke stated he would vote in favor of this vacation based on that premise. Nord asked for clarification if the 40' frontage road is vacated, would it elfm~uate ~he walkway 40' from the Kenai Spur. Jack La Shot suggested if the 40' frontage road were to be vacated and the 10' easement retained, that it be extended to the Kenai Spur. Glick clarified since the walkway has not been built, there is just an easement there and it doesn't have to be kept clear unless a walkway is built. La Shot stated he wasn't sure the property owner had the respon- sibility to plow snow but did have the responsibility to keep the area clear of structures, etc. Glick asked for an amendment to the motion to extend the ease- ment to the Kenai Spur Highway. Bryson proposed to vote on the motion and if it failed he would then introduce a new motion. E~ noted his being in favor of keeping walkway easements as they allow a way for young people to get back and forth. The ease- ment makes it easier for people in the back rows to walk to either the highway or other access. He added, he wanted to see foot traffic encouraged, not blocked. Goecke stated his concern whether or not the 10' easement is being used because it if is not plowed, there is a berm, which means the people are going to be coming out of their regular driveways because they are plowed. He stated he would still vote to vacate because he didn't feel the easement was necessary at this point. VOTE BRYSON No ERWIN No GOECKE Yes NEWBRY Yes NORD Yes GLICK No MOTION FAILF~. BRYSON MOVED THE 10' WALKWAY EASEMENT EXTEND TO THE ~AI SPUR HIGhwAY IF THE RIGHT-OF-WAY IS VACATED BY COUNCIL. NORD SECONDED. VOTE GO~KE No i~w~RY Yes NORD Yes BRYSON Yes ERWIN Yes GLICK Yes MOTION PASSED. STAFF REPORT To: Planning & Zoning Commission Date: January 18. 1999 GENERAL INFORMATION Applicant: Owner: Roy Whitford P.O. Box 4032 Soldotna, AK 99669 DeWayne J. Benton P.O. Box 2646 Kenai, AK 99611 Prepared By: JL/mk Requested Action: Legal Description: Parcel No.: Street Address: Existing Zoning: Current Land Use: Land Use Plan: Right-of-Way & Easement Vacation Lots 3 & 4, Shaginoff Subdivision 04922031 and 04922032 5584 & 5616 Kenai Spur Highway GC--General Commercial Commercial Low Density Residential ANALYSIS City Engineer: The 40' Frontage Road right-of-way and 10' walkway easement are currently not utilized. They are not needed to city streets or utilities in the present configuration. Building Official- No building code issues. RECOMMENDATIONS Recommend approval'. ...... ATTACHMENTS.: KPB Information Letter Application Maps REVIEW AGENCY COMMENTS THE PENINSULA CLARION KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF PUBLIC HEARING PUBLIC NOTICE iS HEREBY GIVEN THAT A PETITION HAS BEEN RECEIVED TO VACATE PUBLIC RIGHT-OF-WAY AND A PUBLIC WALKWAY WITHIN THE CITY OF KENAI. AREA UNDER CONSIDER- ATION IS DESCRIBED AS FOLLOWS: LOCATION AND REQUEST: VACATE A PORTION OF THE 40 FOOT WIDE FRONTAGE ROAD DEDICATED BY SHAGINOFF SUBDIVISION (PLAT 78-188); AND, VACATE THE TEN FOOT WALKWAY EASEMENT WITHIN LOT 4 OF SAID SUBDIVISION. PORTION OF FRONTAGE ROAD PETITIONED FOR VACATION IS BOUNDED BY LOTS 3 AND 4, SHAGINOFF SUBDIVISION; BEING WITHIN SECTION 6, TOWNSHIP 5 NORTH, RANGE 10 WEST, SEWARD MERIDIAN, ALASKA; AND WITHIN THE CITY OF KENAI. PURPOSE AS STATED IN PETITION: FRONTAGE ROAD NOT NEEDED. EACH LOT IS CUR- RENTLY SERVED WITH INDIVIDUAL DRIVEWAYS TO SPUR HIGHWAY. C. PETITIONER(S)' DEWAYNE J. BENTON OF KENAI, ALASKA. PUBLIC HEARING WILL BE HELD BY THE KENAI PENINSULA BOROUGH pLANNING COMMISSION ON MONDAY, FEBRUARY 8, 1999; COMMENCING AT 7:30 P.M., OR AS SOON THEREAFTER AS BUSi- NESS PERMITS. MEETING TO BE HELD IN THE BOROUGH ADMINISTRATION BUILDING, SOLDOTNA, ALASKA. ANYONE WISHING TO TESTIFY MAY COME TO THE ABOVE MEETING TO GIVE TESTIMONY; OR MAY SUBMIT A WRITTEN STATEMENT TO THE ATTENTION OF LISA PARKER, OR ROBBIE HARRIS, KENAI PENINSULA BOROUGH PLANNING DEPARTMENT- 144 N. BINKLEY STREET- SOLDOTNA, ALAS- KA 99669. WRITTEN TESTIMONY SHOULD BE RECEIVED BY THE PLANNING DEPARTMENT NO LATER THAN WEDNESDAY, FEBRUARY 3, 1999. [VVRI~EN COMMENTS MAY ALSO BE SENT BY Fax TO 907-262-8618] IF THE PLANNING COMMISSION APPROVES THE VACATION, THE CItY COUNCIL OF THE CITY OF KENAI HAS THIRTY DAYS FROM THAT DECISION IN WHICH THEY MAY VETO THE PLANNING COM- MISSION APPROVAL. IF THE PLANNING COMMISSION DENIES THE VACATION, PETITIONERS HAVE EIGHT CALENDAR DAYS IN WHICH THEY MAY FILE A WRITTEN NOTICE OF APPEAL WITH THE KENAI CITY CLERK. FOR ADDITIONAL INFORMATION CONTACT ROBBIE HARRIS OR MAX BEST, RESOURCE PLANNING DEPARTMENT, 262-4441 (1-800-478-4441 TOLL FREE WITHIN KENAI PENINSULA BOROUGH). ROBBiE HARRIS HEA REOUESTED EASEMENTS PLATTING OFFICER DAT~ PUBLISH 2X (WEDNESDAYS; JANUARY 27, AND FEBRUARY 3, 1999.) 10' WALKWAY EASM'T TO BE VACATED 4-0' FRONTAGE RD TO BE VACATED 1. b 3 i · · . .: · .. o · ,ii-' ~ ! THE PENINSULA CLARION JAN KENAI PENINSULA BOROUGH '-"'~1 PENIN BORO NOTICE oFPLANNiNGpuBLIcCOMMISSiONH EARl N G: ' ' '-'?~iNG...; DEPT....? ?'~'~ PUBLIC NOTICE IS HEREBY GIVEN THAT a PETITION HaS BEEN RECEIVED TO VACATE PUbLiC RIGHT-OF-WAY AND A PUBLIC WALKWAY WITHIN THE CITY OF KENAI. AREA UNDER CONSIDER- ATION IS DESCRIBED AS FOLLOWS: Ae LOCATION AND REQUEST: VACATE A PORTION OF THE 40 FOOT WIDE FRONTAGE ROAD DEDICATED BY SHAGINOFF SUBDIVISION (PLAT 78-188); AND, VACATE THE TEN FOOT WALKWAY EASEMENT WITHIN LOT 4 OF SAID SUBDIVISION. PORTION OF FRONTAGE ROAD PEIITIONED FOR VACATION IS BOUNDED BY LOTS 3 AND 4, SHAGINOFF SUBDIVISION; BEING WITHIN SECTION 6, TOWNSHIP 5 NORTH, RANGE 10 WEST, SEWARD MERIDIAN, AI.~Si~; AND WITHIN THE CI'i~ OF KENAI. Be PURPOSE AS STATED IN PETITION: FRONTAGE ROAD NOT NEEDED. EACH LOT IS CUR- RENTt. Y SERVED WITH INDIVIDUAL DRIVEWAYS TO SPUR HIGHWAY. Ce pETITIONER(S)' DEWAYNE J. BENTON OF KENAI, ALASKA. PUBLIC HEARING WILL BE HELD BY THE KENAI PENINSULA BOROUGH PLANNING COMMISSION ON MONDAY, FEBRUARY 8, 1999; COMMENCING AT 7:30 P.M., OR AS SOON THEREAFTER AS BUSI- NESS PERMITS. MEETING TO BE HELD IN THE BOROUGH ADMINISTRATION BUILDING, SOLDOTNA, ALASKA. ANYONE WISHING TO TESTIFY MAY COME TO THE ABOVE MEETING TO GIVE TESTIMONY; OR MAY SUBMIT A WRITTEN STATEMENT TO THE ATTENTION OF LISA PARKER, OR ROBBIE HARRIS, KENAI PENINSULA BOROUGH PLANNING DEPARTMENT- 144 N. BINKLEY STREET- SOLDOTNA, ALAS- Ka 99669. WRITTEN TESTIMONY SHOULD BE RECEIVED BY THE PLANNING DEPARTMENT NO LATER THAN WEDNESDAY, FEBRUARY 3, 1999. [VVRITTEN COMMENTS MAY ALSO BE SENT BY FAX TO 907-262-8618] IF THE PLANNING COMMISSION APPROVES THE VACATION, THE CITY COUNCIL OF THE CITY OF KENAI HAS THIRTY DAYS FROM THAT DECISION IN WHICH THEY MAY VETO THE PLANNING COM- MISSION APPROVAL. IF THE PLANNING COMMISSION DENIES THE VACATION, PETITIONERS HAVE EIGHT CALENDAR DAYS IN WHICH THEY MAY FILE A WRITTEN NOTICE OF APPEAL WITH THE KENN CITY CLERK. FOR ADDITIONAL INFORMATION CONTACT ROBBIE HARRIS OR MAX BEST, RESOURCE PLANNING DEPARTMENT, 2624441 (1-800-478-4441 TOLL FREE WITHIN KENAI PENINSULA BoRouGH). · . · ,. ROBBIE HARRIS PLATTING OFFICER PUBLISH 2X (WEDNESDAYS; JANUARY 27, AND FEBRUARY 3, 1999.) KPB DEPARTMENT COMMENTS AND FINDINGS INTER OFFICE MEMORA ND UM To: Robbie Harris CC: Glenda Landua From: Nancy Carve../ Date: February 4, 1999 Subject: Shaginoff Subdivision Vacation KPB Coastal Managemem Program (CMP) staff reviewed the above preliminary vacation plat. No CMP issues were identified in relation to this vacation request. Thank you for the oppommity to comment. FaOM Tm~ DzzK Oz... COASTAL MANAGEMENT 36130 FomAi S~'u~ Hw~ Sot.myr~A, At. ASr, X 99669 907-260-4882 Fax: 907-260-5992 THE PENINSULA CLARION KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN THAT A PETITION HAS BEEN RECEIVED TO VACATE PUBLIC RIGHT-OF-WAY AND A PUBLIC WALKWAY WITHIN THE CITY OF KENAI. AREA UNDER CONSIDER- ATION IS DESCRIBED AS FOLLOWS: A. LOCATION AND REQUEST: VACATE A PORTION OF THE 40 FOOT WIDE FRONTAGE ROAD DEDICATED BY SHAGINOFF SUBDIVISION (PLAT 78-188); AND, VACATE THE TEN FOOT WALKWAY EASEMENT WITHIN LOT 4 OF SAID SUBDIVISION. PORTION OF FRONTAGE ROAD PETITIONED FOR VACATION IS BOUNDED BY LOTS 3 AND 4, SHAGINOFF SUBDIVISION; BEING WITHIN SECTION 6, TOWNSHIP 5 NORTH, RANGE 10 WEST, SEWARD MERIDIAN, ALASKA; AND WITHIN THE CiTY OF KENAI. a. PURPOSE AS STATED IN PETITION: FRONTAGE ROAD NOT NEEDED. EACH LOT IS CUR- RENTLY SERVED WITH INDIVIDUAL DRIVEWAYS TO SPUR HIGHWAY. C. PETITIONER(S): DEWAYNE J. BENTON OF KENAI, ALASKA. PUBLIC HEARING WILL BE HELD BY THE KENAI PENINSULA BOROUGH PLANNING COMMISSION ON MONDAY, FEBRUARY 8, 1999; COMMENCING AT 7:30 P.M., OR AS SOON THEREAFTER AS BUSI- NESS PERMITS. MEETING TO BE HELD IN THE BOROUGH ADMINISTRATION BUILDING, SOLDOTNA, ALASKA. ANYONE WISHING TO TESTIFY MAY COME TO THE ABOVE MEETING TO GIVE TESTIMONY; OR MAY SUBMIT A WRITTEN STATEMENT TO THE ATTENTION OF LISA PARKER, OR ROBBIE HARRIS, KENAI PENINSULA BOROUGH PLANNING DEPARTMENT- 144 N. BINKLEY STREET- SOLDOTNA, ALAS- KA 99669. WRITTEN TESTIMONY SHOULD BE RECEIVED BY THE PLANNING DEPARTMENT NO LATER THAN WEDNESDAY, FEBRUARY 3, 1999. [VVRITTEN COMMENTS MAY ALSO BE SENT BY FAX TO 907--262-8618] IF THE PLANNING COMMISSION APPROVES THE VACATION, THE CITY COUNCIL OF THE CITY OF KENAI HAS THIRTY DAYS FROM THAT DECISION IN WHICH THEY MAY VETO THE PLANNING eOM- MISSION APPROVAL. IF THE PLANNING COMMISSION DENIES THE VACATION, PETITIONERS HAVE EIGHT CALENDAR DAYS IN WHICH THEY MAY FILE A WRITTEN NOTICE OF APPEAL WITH THE KENAI CITY CLERK. FOR ADDITIONAL INFORMATION CONTACT ROBBIE HARRIS OR MAX BEST, RESOURCE PLANNING DEPARTMENT, 262-4441 (1-800-478-4441 TOLL FREE WITHIN KENAI PENINSULA BOROUGH). ROBBIE HARRIS PLATTING OFFICER PUBLISH 2X (WEDNESDAYS; JANUARY 27, AND FEBRUARY 3, 1999.) )OG~'OOD RD. PRIMROS 9 IOL :~. --F') ADDN. PROPOSED 9 10 11 12 13 28 27 26 4-0' FRONTAGE RD TO BE VACATED 1 O' WALKWAY TO BE VACATED EASM'T 15 ./ ! PETTT:EON TO VACATE PUBLIC RTGHT-OF-~/AY/SECTZON LTN£ EASI[M£NT PUBL:[C HEARTNG REQU:ERED UPON RECEIPT OF COMPLETE APPLICATION WITH FEES AND ALL REQUIRED ATTACH- MENTS; A PUBLIC HEARING BEFORE THE PLaNNZNa Co~zsszo~ ~ZLL SE SCHEDULED. FEES - ~NON-REFUNDABLE FEE TO HELP OEFRAY COSTS OF ADVERTISING PUBLIC HEARING. *NY REGUZRED PLAT FEES WILL BE ZN ADDITION TO VACA- TION FEES. PUBLIC RIGHT-OF-WAY PROPOSED TO BE VACATED TS DEDICATED BY PLAT OF ~~~%~ ~~. SUBDIVISION, FILED AS PLAT NO. ~ -~% ZN ~~'~ RECORDING DISTRICT. [ ] EASEMENT FOR PUBLIC ROAD OR RIGHT-OF-WAY AS SET OUT IN (SPEC:ZFY TYPE OF DOCUMENT) . AS RECORDED IN BOOK PAGE OF THE RECORDING DISTRICT. (CoP~' OF - RECORD'ED DOCUMENT MUST BE SUBMITTED WITH PETITION) ' [ ] SECTION LINE EASEMENT SUBMIT THREE COPIES OF PLAT OR MAP SHOWING AREA PROPOSED TO BE VACAT- ED. TF RIGHT-OF-WAY OR EASEMENT WAS GRANTED BY DOCUMENT; ONE COPY OF RECORDED DOCUMENT MUST BE SUBMITTED. HAS RIGHT-OF-WAY BEEN FULLY OR PARTIALLY CONSTRUCTED.9 [] YES ~/No IS RIGHT-OF-NAY USED BY VEHICLES/PEDESTRIANS/OTHER? HAS SECTION LINE EASEMENT BEEN CONSTRUCTED? IS SECTION LINE EASEMENT BEING USED.9 [] YES 1~ No [] YES [] No [] YES [3 No THE PETITIONER MUST PROVIDE REASONABLE JUSTIFICATION FOR THE VACATION. REASON FOR VACATING ~"~'"'~X..q.~'"L,. '"'~.~ ~*"~-. ~.~.~.r~.~. ~..¢%~-., ~~ ...... ~o ~~r ~~a '- ~ , THE PETITION MUST BE SIGNED (WRITTEN SIGNATURE) BY OWNERS OF MA3ORITY OF THE FRONT FEET OF LAND FRONTING PART OF RIGHT-OF-NAY OR SECTION LINE EASEMENT PROPOSED TO BE VACATED. EACH MUST INCLUDE MAILING ADDRESS AND LEGAL DESCRIPTION OF HIS/HER PROPERTY. SUBMITTED BY' SIGNATURE PHONE PETZ TZONER,~ .~~,! Q~~ ~ SIGNATURE S I GNATU R E NAME ~ ~ ~~ ~ ~T ~ ~~-v~ NAME ADDRESS ~J'~-~- ~ ~ ~G~' - ADDRESS · SIGNATURE ,i SIGNATURE NAME . NAME ADDRESS - ADDRESS OWNER OF OWNER OF 5/91 o,. KENAI PENINSULA BOROUGH 144 N. BINKLEY ° SOLDOTNA, ALASKA ° 99669-7599 BUSINESS (907) 262-4441 FAX (907)262-1892 MIKE NAVARRE MAYOR February 9, 1999 Mr. Dwayne Benton P.O. Box 2646 Kenai, Alaska 99611-2646 i 21999 ! Dear Mr. Benton: RE: Petition to vacate a portion of the 40 foot wide frontage road dedicated by Shaginoff Subdivision (Plat 78-188); AND, vacate the ten foot walkway easement within Lot 4 of said subdivision. Portion of frontage road petitioned for vacation is bounded by Lots 3 and 4, Shaginoff Subdivision; being within Section 6, Township 5 North, Range 10 West, Seward Meridian, Alaska; and within the City of Kenai; KPB File - 99-011 [Whitford]; Certified Mail No. Z 291 123 395 The proposed vacation of the 10 foot pedestrian walkway was considered by the Borough Planning Commission during their regularly scheduled meeting of February 8, 1999. This vacation was denied by the Planning Commission. Draft unapproved minutes are enclosed. ' According to KPB Chapter 20.28.110, the petitioner may appeal in writing with the Kenai City Clerk within eight (8) calendar days of the Planning Commission action. Sincerely, Planning Director Enclosures CC: Kenai City Clerk Roy Whitford, Certified Mail. No. Z 291 123 394 KENAI MUNICIPAL AIRP mo To= Rick Ross r-q~--~ From: Steve Atha ~'i'~ Dat~ 02/09/99 Snow Removal Equipment Grant The Snow Removal Equipment listed on the approved Airport Master Plan has been programmed by the Federal Aviation Administration for Federal funding. Federal legislation, however, was only for a six month authorization and has placed gmat pressure on the federal process This requires Kenai to have the request for equipment funding under grant by March 1~t. Federal representatives have requested and received a copy of the application (attached) in order to meet their deadlines. Should you choose to pursuit this funding, the Council will need to authorize $68,227.23 ($8,927.23 as federal grant local matching funds and $59,300 from the sale of surplus Airport equipment) at the February 17 Council meeting. Due to the unique characteristics of this funding legislation, if we do not use this entitlement money, it will NOT be carded over to the next funding pedod but be lost. APPLICATION FOR FEDERAL ASSISTANCE , Legal Name: City, of Kenai Address (give city, county, ~ and zip cocle): 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA. 99611 6. EMPt. OYER ~~ ~ (FJN): 3. [:)ATE ~ BY STATE ,~. DATE R:ECE~ BY AGENCY Organizational Unit: Appllcan[ :clentlfier OMB .a~al No StAte AppacaiJoR identifier Federal laermfier Name and telephone of the person to be contacte~ .~ mattersinVOlV]ng this application (give area coae) KEITH HOLLAND, ASSISTANT AIRPORT MANAG -.~ (907) 283-7951 7. TY~ OF N~IKJC_,AN~. (enter ~ ppropnate letter in I~ "1" New I~ Contmuat~..n If Rews~on, ~- a~,,-~-'mT~ leltm~s) in A. Increase Award B. Decrease Award O. Decrease ~ E. Other (speary): I;;;]1 Revision C. Increase Duration 1(~ CATALOG OF FF.,J~ DOMESTIC ASSkSTANCE NO. TITLE: AIRPORT IMPROVEMENT PR~ 12. N~.AS~U~=C'"rEDBYI=RCME~ (cities, counties, states, etc.): KENAI, NIKI$1KI, SOLDOTNA, STERLING 13. ~ ~-----o~r~ i4. O.~G~ESS~ I:~'mlCTS OF: Start Date ] Er.~-~l ~e a. ~nt J~ 15 1~9~ Nov ~ 1~9 A~S~ 15. EST~i~ ~: A. State B. County C. Municipal D. Township E. Interstate F. Intermunicipal a. Federal c. State d. Local e. Otl~er g. TOTAL $~/',817.14 $8,927.23 $8,927.23 .00 $285,671.60 H. Independent School Dist. I. Stale Controlled Institutlo, of Higher Leaming J. Private University K. Indian Tribe L Individual M. Proht Organization N. Other (Speedy): 9..;,,~c~~~: ' FEDERAL AVIATION ADMINISTRATION 11. ~TNE TITLE OF APPLICANT'S PROJECT: SRE-MULTIPURPOSE RUNWAY BROC,~$ L, 13. Projec~ ALASKA 16. ~s ~TION SLJSJECT TO REVIEW By STATE EXE~TIVE ORDER 12372 PROCE, .? a. YES. THIS I~mN~JC. ATKN~N~C..ATIQN WAS ~ AV~ TO THE STATE EXE~ ORDER 12372 ~ FOR REVIEW ON' DATE FEBRUARY 1. 199.9 b. NO. [~ 1~~ISNOTCQVERE~BYE.O. 12372 Q OR f~X~M HAS ~ BEEN ~LECTED B ~, STATE RCI~ REVIEW 17. ~ THE~aUC,*NT~ON~~OEB'[? I~1 Yes, If "Yes', attach an explanation '~' No l c. etepl~one ' ,. ~07) 283-7951 Standara: ~rm 424 (REV 4-88) ~ b., )MB Circular A-102 Steven T. Atha d. Signature~e Previous Editions Not Usable Authorized for Local Reproduction ,, lb. Title Airport Manager a. Typed'Name of Autho~-b.~1 Representative 18. TOT',~-~-~..~TOFMY~AND~, NJ.I~TAIN THI~~~~~ TRU~I~IO~EGT, THE~~. THE GOVERNING BOOY OF THE APPiJC~IT AND THE APPUCANT Wltl_ C_~Ca~Y WITH THE ATT .AC= .u~=~_P A-_~,-$URAt~._-r:_S IF THE AS 5~STM~_-E IS AWARDFn PART III - BUDGET INFORMATION - CONSTRUCTION SECTION A - GENER~ ~ ,1, ,! ,, , 1. Federal Dorne~ Assistance Catalog No ..................................... , , 2, Functional or Other Breakout ......................................................... ,, , SECTION B -CAL~~~ OF FEDERAL GRANT Co~ Classification , ,, 1, 1. Administration expense I I i i ! Z ~inary expense ,, , , , 11 , , 3. Lancl. structures, rigN. of-way , 4. Arc,~tecturai engi~ 13a~c fees 5. Other)~'cJait~-tuml emji~ng fees 6. Project in~pectlon f~ ii I I i 7. Lancl clevelopment , , ,, ,[ , , 9. R~?,ation p,~flt~ to Individuals and Businesses 10. ~ ~ r~no~al , ~ ~ ! , , 11. Con~m~on and p~ lm;~v~ment ,, , _ , Equ~ ,,, , ! m 13. Miscellaneous T~ (~s 1 ~ 13)- i , , , 15. E~mat~ I~ 0f ,~ , , 16. ~~~(~ 14~ 15) _ i I I II i i 17. Less: Ineligi~e ~usions (Sa~ of AlP fund~ SR~ i , 18. A~d: ~~ 19. Total Pro~ ~. ~~i~ R~abill~t~n Grants) 21. Add Rehabil~ati~ Om~ R~uest~ (1~ Pem~t) ,,, , ~ ~ , ,,, = ~ , , To~IF~~~ (~~&21) _ , 23. Grant. sham ($.125~) , , 25. Total Project (Lines 22, 23 & 24) $ FAA Form 5100-100 (6-?3) SUPERSEDES FAA FORM 5100-1- PAGES 1'THRU 7 A~ent +or(-) Toml Ammmt Requited $1~997.60 ii $342,974.00 $344,971.60 $344,071.60 $59.3~ i $285,671.60 $267,817.14 $267,.8!7.14' $8,.927....23 $8,927.23 $285,671.60 Page 4 SECTION C - EXCLUSIONS Co eo ! go To~ls ,$ Pm~pat~m .... F-taluded Fmm (2) i i i i SECTION D - PROPOS~ METHOD OF FINANCING NON-FEDERAL SHARE 2;. Gramee S~re a. Secud~s 11 i _ 1111 , b. Mortcjage$ c. ~prop~fions (By A~.icant) d. ~nds i i _ ii e. Tax Levies f. Non Cash other h. TOT~ - Grantee sham 28. O~er Shares ~ a. State b. Other c. Total O~ S~res 29. TOI^L ~927.23 ~,927.23 $8~g27.23 ~,927.~ $17~8~...~ SECTION E. REMARKS PART IV PROGRAM NARRATIVE (Attach - See Instructions) ' ' ' , , , i i FAA From 51~1~ (~73) SUPERSEDES FAA FORM 51~10 PAGES 1 THRU 7 i i ..~::.~.. "- ___.~. YUKON EQUIPMENT , INC. 2020 E. 3rct Avenue. Anchorage, AK 99501-2994 (907} 277-1541 FAX 276-6795 hlNCE 1945 December 30, 1997 City of Kenai 210 Fidalgo Ste Kenai Ak 99611 ~00 Attention: Keith Per your request, following below is the Data Quest Green Guide value on your Elgin Eagle F -314-D-714779 Sweeper, Yin #JSDM7AIU9N3200559. 1991 '"-... Average resale $58,000.00 $62,000.00 Quick sale $34,500.00 ~37,250.00 Should you require further information, hesitate to call. please do not Sincerely, Y~ON EQUIPMENT, INC. ~ ~ ." es Representative FINAL Sale Locatio c~.,.~-,,',e i ii ii P~$ ~F SALE= Cash ...................... $ Checks .............. ~;_- .......... · , · Ml~ellenea~s (see attached list) TOTAL PROCEEDS OF ,SALE ~ Seller~m Expenml Advm~ by A~mflmm Mbcellanema (see attached list) .................... ~..~, oEoucr TO,AL sm.m sA~ Ex~ms~_ _. · /~ 77 /,.,~ TOTAL NL=T P.OCEED$ TO ' ' 7,.~,~, i i i i i i I I. (Or we), fha ~elle, of goods, merchandise, and/or ~)?oc~s sold at public auction on above d.~ 0~ ~fl~ ~n~l~ge a~ a~pt this se,lement of of sale. I (~ we) ag~ ~ ~~ all ~ ~1~ ~ p~ldlng me~nntnble title to .11 g~s. me~n~ise, end/or p=~ mid, end ~- rifle m ~ pu~a~r. / 4b~'~i' - ' " · :, . (~eller's Signature) ~/--..- /..~ ~ 4L~,.~, ' ~~m ~~leFs Slgflamre ~lleKs ~gnmmm) FINAL 8~EMENT~Form Ne. FS~g. ~2.~ per pad, 10 ~a at ~1.~ ~, ~ et ~1.~ m~ R~~ I~= MI~OURI AUOTION 8~HOOL · 1~ Gen~a~ I ~ Olty, MO ~1~ I P~e 81~21.7117 .February 1.7,..!999 CITY.COUN.Cl .L M .E...ETING P. UBLIC WORKS ,DIRECTOR REPORT ...... State DOT held a meeting at the KPB s the draft amendment #11 to the FY 98-2000 STIP. / can make a copy of the information for anyone that wants it. The amendment did change the start of construction for the Forest Drive/Redoubt project from 2000 to 1999. DOT is planning on getting the authorization to issue funds before September 30, 1999. Kalifornskv .Beach Road .MP .1.6.4.22.4 Rehabilitation and Safety Improvements is scheduled [or 1999 Construction at $? million. Kenai.. Sieur .Reh.ab.. .... MP !Q.6.-29.,7 Design ROW CONST. $700,000 FFY 99 100,000 FYY 00 4,500,000 FFY 01 2~o Ke~, ~e~ /14aVo~ FOztti_4m~: FOe t~ o~, 31~ ~o. a~e able to i~ina~ciattq Adp .~, ptea~e make the check paqaI~ to Ke~u /Itte~atzve d'li~ ,.Bchool ~d ~e~l i~ to the add~e~ above. c~amk ¥o. l~o~ ~o.~ coa~ide~a~io~ a~ ~.pport o~ o.~ p~of~am. CLF: KENAI CITY COUNCIL MEETING FEBRUARY 3, 1999 "TO DO" LIST ~ Kenai Arts & Humanities lease for the old library building.in packet for counc;2 rc;4cw. ~~-~ Send Airport Restaurant RFP to Airport Commission for review and recommendations and bring back discussion regarding airport restaurant lease if an agreement is not worked out for an assignment of the lease. Go forward with proposal to enlarge the STP/beach parking lot this spring. Try to contact Sears and if possible, visit at their Chicago office on the return from the Washington, DC trip in March. Send notification to KRSMA that the city's representative has changed to Rick Ross. Contact other council position applicants as to their desire to be appointed to the Planning & Zoning Commission, as well as other boards, commissions or committees needing appointments. Hope/Sunrise Emergency Medical Services, Inc. correspondence address · ;t£ope/$unrise Emergency Services, Inc. 28204 Y£ope y.fivy .Trope, A~99605 Voice/fax (907) 782-3174 physicaladdress 7£ope/Sunhse Bmergency Services, Inc. Logman Lane y£ope, AK99605 February 6, 1999 Kenai Fire Department 105 S. Willow St Kenai, AK 9961 1-7745 The residents and emergency responders of the Hope and Sunrise communities are grateful for the generosity of the Kenai Fire Department and the City of Kenai for donating the LifePak 5 to our area. As the number of tourist increases coupled with our own aging population, this LifePak means a great deal to us. It will allow us to render life saving defibrillation as well an overall higher level of care. It could not have been available to us without your kind charity. Thank you for sharing with our communities. Sincerely, Valerie DeFrance, EMS Chief Hope/Sunrise EMS cc: City o f Kenai Project status Report A/NC/F/ City Contact ProJoot Name S1F A JL Alaska Regional Fire Training Facility, ARFF A=Active NC=Non-Construction F=Future STIP=State Trans. Imp. KK- Keith Kornelis JL - Jack La Shot RS - Robert Springer MK- Madlyn Kebschull Jet- Jan Taylor Status Building occupied... Training sessions taking place... Props completed... Remaining site work items to be completed in the Spring. A KK Bluff Erosion P/N doing study...Waiting for report & cost est. A JL/RS Challenger Learning Center 95% preliminary design complete... Waiting for site to be transferred to City ownership...CUP approved 1/27/99...Bid schedule: Sitework ad 3/15, Bid 4/14 .... Building ad 3/15, Bid 4/28. A MK Comprehensive Plan $60,000 appropriated in Capital Project Fund. A JL Contaminated Soils- Shop A KK Crow Court Kent & Sullivan preparing reports. Engineering stage. A KK Cunningham Park Engineering design ongoing...Nelson will present revised drawing to Council 2/17/99. A JL K.M.A. Taxiway "C" Extension North Project complete...Close out Change Order $15,305.05 credit. ALP work in progress. A JL Multi-use Facility Waiting for site to be transferred to City ownership. ...Preliminary plans have been reviewed...See Challenger bid schedule. A KK STP Expansion/Planning Have received DEC Grant... RFP tentative 3/99. A JL Underground Storage Tank- Airport Tank pull complete...Approximately 300 yds. of soil stockpiled for future cleanup. Draft report has been submitted to DEC...They are requiring additional work. A KK WH 1 & 2 and Pumphouse Modifications Engineering design is ongoing. Received ADEC grant for additional funding. Thursday, February 11, 1999 Page 1 of 2 A/NC/F/ a KK City Contact Project Name WH 4 Status Received ADEC grant funding...Waiting for Borough on land ownership, Swires & Lawton. F JL City Maintenance Facility Schematic design complete...awaiting funding. F JL New Kenai Health Center Waiting for Borough and State to reach memorandum of agreement... Design RFP's are ready. F KK S. Spruce Beach Parking Corps permit process complete...No funding appropriated as yet. Grant application submitted for Exxon Valdez Funds. EVOS Commission did not select project for funding... EVOS director suggests a study. F KK South Side Kenai River Road and Parking For Southside dip netters...Submitted grant application for Exxon Valdez Funds...EVOS Commission did not select project for funding. EVOS director suggests a study. F MK Title 14 Review Revisions pending funding. F KK Water Quality/Quantity Development Program Waterline loops & Mission Street Water & Sewer Relocations only remaining projects. NC JL/RS ADA City Building Study Several items underway... Fire alarm system at Rec Center 99% complete...job extended to 2/8/99...Hardware & doors at various facilities...Making one bathroom at the Library ADA accessible. STIP KK DOT- Bridge Access Pathway Pathway along Bridge Access Road from K-Beach to Spur 3.3 miles...Design FFY 00 at $250,000,..ROW FFY 00 at $100,000...Constr. FFY 01 at $1,400,000. STIP KK DOT- Forest Drive DOT in design stage .... Design FFY 98. Construction FFY 00...Completed the first plans-in- hand review. STIP KK DOT- Unity Trail Pathway Pathway along Kenai Spur from MP 2.8 to 8.1. Design FFY 00 at $200,000...ROW FFY 00 at $100,000...Const. FFY 01 at $1,700,000. Thursday, February 11, 1999 Page 2 of 2 Alaska State Legislature Official Business Phone: (907)465-2689 Fax: (907)465-3472 January 28, 1999 Representative Gail..Phillips Mayor John Williams & Member of the City Council 210 Fidalgo Avenue, Suite 200 State Capitol Room 411 Juneau, Alaska 99801-1182 Kenai, AK 99611 Dear Mayor Willia~~ouncil Members: ~"~'~~ ~- ~ ~-- Thank you for the beautiful green plant. It really helps brighten up my l~ew office, and it was very thoughtful of you. The 21 st Legislature is starting up slowly; however, as you are aware, we have much work to do and big challenges lie ahead. I look forward to working with you and hope you will continue to share with me those issues of concern to Kenai. My door is always open, and you are welcome at any time. Again, thank you for the wonderful plant. Sincer.ely, illips REPRESENTATIVE GP:jmj KENA! RIVER Special Management Area "Working together_for the river" ***Meeting Agenda*** Thursday, February 11, 1999 7-00 p.m. Kenai Peninsula Borough Assembly Chambers I. CALL TO ORDER Ao Roll Call Approval of 1/14/99 minutes Agenda Changes and Approval I I. PUBLIC COMMENT III. NEW BUSINESS A. Easement Request Through KRSMA Lands - Suzanne Fisler IV. OLD BUSINESS A. Boat Wake Impact Study Proposal - Joe Dorava, USGS Bo Co Commercial Use Committee Report - Jeff King Legislative Committee Report - Ken Lancaster D. Borough Committee Report - Tim Navarre Eo Fo Water Quality Framework Committee Report - Les Buchholz Permit Committee Report - Suzanne Fisler V. PUBLIC COMMENT VI. ADJOURNMENT A. Board Comments B. Date/Agenda of Next Meeting. NOTE: Tentative Agenda only. Please contact Ted Wellman or Chris Degernes before 4pm on Feb. 9 to make changes or additions to this agenda. , Kenai Area Office, Box 1247, Soldotna, AK 99669, Soldotna 262-5581 Kenai Peninsula Borough, Box 850, Soldotna, AK 99669, Soldotna 262-4441 Alaska Division of Parks and Outdoor Recreation, Department of Natural Resources, in cooperation with the Kenai Peninsula Borough. KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD Thursday, January 14, 1999 Kenai Peninsula Borough Assembly Chambers i FEB F'" ................. Jlgg9 Cl.-FY CLEP < Ie CALL TO ORDER A. Roll Call: Chairman Wellman called the meeting to order at 7:07 p.m. Members Present: Jeff King, Ted Wellman, Jim H. Richardson, Peggy Mullen, Vince O'Reilly, Brat,non Ames, Ann '&qfitmore-Painter, Tim Navarre, Ken Lancaster, Mark Chase, Duane Harp, Lance Trasky, Les Buchholz, Chris Degemes Members Absent: Joe Moore Bo Approval of 11/12/98 Minutes: Hearing no objections, the minutes were approved as submitted. C~ Agenda Changes and Approval: None II. PUBLIC COMMENT - None III. NEW BUSINESS mo Update on Cooper Lake Hydro Project - Burke Wick, Chugach Electric Assoc.: Chairman Wellman stated he would not participate in this discussion due to a possible conflict of interest. He turned the meeting over to Vice-Chair Richardson. Richardson introduced the new Board members, Ann Whitmore-Painter and Vince O'Reilly, and also introduced Director Stratton and Deputy Commissioner Rutherford. Richardson congratulated Harp on his acceptance of a new position in Helena, Montana. Degemes presented Harp with a signed copy of the Kenai River poster and thanked him for all of his hard work and effort in protecting the fiver. Phil Stier and Burke Wick of Chugach Electric began the discussion of the Cooper Lake hydroelectric plant by giving a brief history and then discussed the proposed Cooper Lake dam project improvements, explaining the benefits of the improvements. Chugach Electric uses all of the power generated at Cooper Lake, Bradley Lake, and Ekluma Lake. Kenai River Special Management Area Advisory Board January 14, 1999 Page 1 These hydroelectric generation systems are the most efficient units within CEA's holdings. If any of those plants were taken out, the energy supplied would be from gas generated power from Beluga, Soldotna, or Bernice Lake~less efficient units. Wick noted that the longer the power lines are, then the more problems that could arise. The location of Cooper Lake, 100 miles from Anchorage and 75 from Soldotna, helps to control those problems and stabilizes the system. Stier noted that the railbelt grid is operated on a grid-wide basis. Power from one plant does not flow just to one area, it flows to where it is needed at the time. Half the time the power flows north towards Anchorage and half the time it flows south. It is operated for the benefit of all customers. All the resources on the railbelt grid are necessary and the most efficient power generation is used first. Wick commented that while the 500-year flood concept was mound in the 1950s, there are now better calculating methods and there is more historical rainfall information available. They are proposing to lower the spillway 4 feet, plus install a splash guard on top of the dam. CEA is concerned that if a significant flood event occurs, and the water level is at it's permi~ed mzximum level of !210 feet, there is a possibility of the dam being overtopped, and damaged. CEA has voluntarily maintained the lake level at 1194 feet or less to prevent possible flooding problems. With the improvements proposed, they will be able to maintain a lake level between 1167 and 1206 feet, and will be better able to maximize production during low water months of the winter. He noted that if the water had not been held back at Cooper Lake during the Sept. '95 flood, the Kenai River ~vould have realized 10% more water in the flood. Wick stated there may be ways to put water back into Cooper Creek in the future, but did not know if it could be returned to the same condition of the 1957 creek. Besides the contribution of Stetson Creek, the only time there is water in the creek is during flood stage. There are no gates to the dam to permit periodic releases from Cooper Lake. There was discussion of the costs of running a hydroplant versus a gas-generated or coal plant. With a hydroplant, capital costs of building the plant are embedded in it. As the plant is used and it ages, the cost of operation goes down. Richardson thanked the gentlemen for their presentation and then asked for public comment. PUBLIC COMMENT Jim A. Richardson, representing the Fish for Cooper Creek Coalition, believed the facility never should have been built. The way projects are reviewed today, the facility would not have been built. He wanted to see Cooper Creek rehabilitated and the dam removed. He did not believe that Chugach Electric Association has a concern for the Kenai River. He felt there is no willingness to mitigate the damage that has occurred in the past. Cheap electricity may be great, but it is at a great social cost. Jim A. Richardson spoke of two amendments attached to the re-licensing process. One deals with the increase in dam height and another deals with the improvements to the turbines. He felt they should be looked at in conjunction with the re-licensing process as CEA will try to use the capital improvement Kenai River Special Management Area Advisory Board January 14, 1999 Page 2 costs as justification for re-licensing in 2002. He spoke of KRSMA Board comments that have been disregarded in the past. He noted Chugach promised a public meeting with FERC, but it has not happened. Jim A. Richardson commented that American Rivers has requested to re-open the FERC process. If that is granted by FERC, that would re-start the licensing review based upon the fact that fish and wildlife impacts were not considered when they were given the original license. Navarre inquired if any fish information was available on Cooper Creek. Jim A. Richardson commented there were no formal studies but just vignettes from speaking with the locals. Due to the skimpy level of review the project received in 1957, he did not believe Cooper Creek could ever be what it once was in the past. A more realistic assessment would be to view it as to what the fiver could become. Jim H. Richardson asked if there was anyone else who wished to speak and there was none. Richardson stated the Board will continue to monitor the process very closely and then tamed the meeting over to Chairman. Wellman. Be Kenai River Water Quali _ty Framework presentation - Michelle Brown, TNC' Michelle Brown passed out the final copy of the Framework for Water Quality, Monitoring of the Kenai River. She stated the Kenai Water Quality Coalition Group would like: 1) to become a sub-committee of the KRSMA Board and report their findings to them; 2) to find funding to get the program going; and 3) for the agencies to sign a Statement of Cooperation committing to share their data so that duplication of efforts will not occur. · . Trasky recommended endorsement of the monitoring framework. He stated the Kenai Watershed Forum has talked about overseeing the monitoring and 5-year updates. He also recommended setting up a sub-committee. Brown stated a budget has not yet been set up but she estimated it to be about $10-12,000/year. The framework will monitor the mainstream of Kenai River. Tributaries may be monitored by non-profits with volunteers. ACTION TAKEN: MULLEN MOVED TO ESTABLISH THE KENAI WATER QUALITY COALITION SUB- COMMITTEE OF THE BOARD AND TO WORK TOGETHER ON WATER QUALITY ISSUES. LANCASTER SECONDED. Harp felt that as time goes on, the Coalition would become more and more important. Buchholz noted additional benefits with 319 grant being available for funding. Chase also noted that Fish & Wildlife Service might be able to match any non-federal partner's funding. Navarre questioned how the Coalition was created and how it operated. Coalition. Navarre had concerns as to who would manage the funds. Brown gave a history of the Brown commented that the Kenai River Special Management Area Advisory Board January 14, 1999 Page 3 Borough was willing to have the funding go through them. Wellman stated that if the Coalition was to be a sub-committee of the Board, then who approves the appointments to the group. He asked Mullen to be a liaison between the Board and the Coalition. Wellman further stated these types of issues could be refined by next meeting. Ames commented that the Coalition has been one of the most popular and supported volunteer groups. The Coalition has always been faithful in reporting their activities to the Board. Harp thanked Brown for her work. Jim H. Richardson expressed support for the Coalition. VOTE ON MOTION TO ESTABLISH SUB-COMMITTEE: MOTION PASSED: UNANIMOUS WITHOUT OBJECTION. [Break 8:35 p.m.- 8:50 p.m.] Ce presentation by Jim Stratton. Director. DPOR and Martw Rutherford,.Depu _ty Commissioner. DNR Director Stratton announced that the Kenai River Special Management Area received the "Outstanding Public Partnership Award" from the Alaska Land Managers Forum. This award was won for the KRSMA staff working with the fifth grade class at Sterling Elementary School on the rehabilitation of the riverbank at Izaak Walton. It was a showcase project and the community was very involved. Director Stratton apologized for the length of time it took to get the Kenai River Plan published. He noted budget staff cuts were partly to blame. Now that the plan is out, the Board can focus on implementing the plan. Director Stratton discussed the proposed addition of 7,950 acres of land to KRSMA. A bill will be introduced shortly. He stated the legislative delegation from the Peninsula will need to support it and should also take a lead role in shepherding the bill through the process. He stated DNR can help by producing maps and informational flyers, but the Board needs to rally local constituent support and needs to communicate that support to the local legislators. He requested a legislative sub-committee be appointed to monitor the progress of the bill. Dep. Commissioner Rutherford noted that certain lands will not be added if the Kenai Peninsula Borough selects them and also that lands northeast of Cooper Landing will not fall under the normal KRSMA mineral closure order, but would be managed under a leasehold location order, as agreed upon during the development of the plan. Chairman Wellman asked Lancaster to chair the legislative committee and appointed Mullen, Navarre, O'Reilly, and Moore to the committee. There was discussion about the bill and how it will be imroduced. Navarre will introduce a resolution of support for the Borough Assembly. Lancaster has already begun working on a draft and will work with Kenai River Special Management Area Advisory Board January 14, 1999 Page 4 IV. Navarre. Chairman Wellman thanked Dep. Commissioner Rutherford and requested her to exercise some influence in getting the other two public seats appointed. OLD BUSINESS me Prioritization of Proiects 1999 Degemes gave a brief breakdown of the 1999 project priority ranking and explained how the issues were ranked. Criteria use to develop the ranking included public sentiment, the level of threat to habitat and resources, public safety, resource or funding availability and political expediency. Richardson noted that land additions ranked second so the issue Director Stratton spoke of was already on the minds of people. He also noted that rehabilitation of Cooper Creek ranked in the top ten. He commented that some issues were self-motivated and wouldn't occur unless the Board and Parks initiate the progress; other issues were reactionary - we would have to respond to schedules developed by others. Navarre commented that efforts to accomplish all 20 issues wouldn't be successful, as they are too broad. He believed the Board should focus on the top three issues. King responded to ranking according to political expediency. He believed that just because an issue is tough to accomplish doesn't mean it shouldn't be attempted. ACTION: RICHARDSON MOVED FOR THE BOARD TO ADOPT THE FIRST TEN ISSUES AS AREAS OF INTEREST AND FORM COMMITTEES TO FACILITIATE PROGRESS ON THEM. HARP SECONDED. Mullen had no problems with focusing on the first ten issues but cautioned the board to be open and flexible to look at other issues. Lancaster spoke for the City of Soldotna and stated that proposal to explore an alternate sewage outfall system wasn't very realistic at this time due to the 50K cost to conduct the feasibility study. Wellman stated these issues are all recommendations out of the Comprehensive Plan and he felt that the Board needs to start focusing and working on accomplishing those recommendations. He noted that some of the issues are still vague, such as the reference to rehabilitating Cooper Creek. VOTE ON MOTION TO ADOPT THE FIRST TEN ISSUES: MOTION PASSED: UNANIMOUS WITHOUT OBJECTION Kenai River Special Management Area Advisory Board January 14, 1999 Page 5 Bo Boat Wake Impact Committee Report Due to time constraints, Chairman Wellman requested postponing discussion until the next meeting. He suggested asking Joe Dorava to the next meeting. However, since people came to speak on this issue, he asked that public testimony be taken. Jim Isham (sp?) stated he fully supports the study as he operates a bed & breakfast on the Kenai River and has watched his bank erode away. He would like consideration of adding drift boats to the study in order to document the difference between powerboats and drift boats. Trasky noted that drift boats don't usually have wakes. He added if the study was to be meaningful, data from both types of boats are needed for comparative purposes. He felt it would lend credibility to the study. Commercial Use Committee Report King reported that improvements on the Cornmerciai Use Program are continuing. The.three mandatory orientation meetings have been set for March 6 and May 8 in Soldotna, and June 5 in Cooper Landing. There was discussion of offering a video to those who absolutely could not attend. There would be a charge for the video as well as an examination. The videos would not be allowed until all three meetings had concluded. The committee also discussed rental boat fees. Currently the fee is $250/business no matter how many boats he owns. The Committee recommends making it $250/business plus a $50/boat fee. PUBLIC COMMENT Arthur Schmidt, of Smitty's Salmon Safari, has been a guide on the river for many years. Due to health reasons, he no longer guides but rents four boats. The boats are generally rented for less than three weeks per year. He noted that a guide uses the fiver the whole season and not just a couple of weeks. He approved of the $250/operator fee but objected to the $50/boat fee. He didn't think rental boats and guides should be targeted for extra fees. Don Cho, Kenai River Bend Resort Campground, stated they have a lot of rental boats on the river. He recommended $250/operator for a certain amount of boats and then a per/boat charge for excess boats. That way the smaller bed and breakfast owners wouldn't be hit as hard. Fisler commented she received comments from: 1) Steve Kohler, who owns four or five boats, saw no problem with the proposal; 2) Bill Switzer also had no problem; and 3) Ray Geerin, who rents four boats for two weeks out of the year in the upper fiver, believes the $250/operator plus his insurance costs are a fair contribution to parks and the fees should not be raised. MOTION. KING MOVED TO ADOPT THE COMMITTEE'S RECOMMENDATION OF $250/OPERATOR PLUS $50/BOAT FOR THE BOAT RENTAL FEES. DEGERNES SECONDED. Harp felt there should be a small operator exemption with a minimum fee up to so many boats. Kenai River Special Management Area Advisory Board January 14, 1999 Page 6 Buchholz would also like to see a graduated scale. Chase felt the real issue is the number of days the boats are on the fiver, and rental boats are very limited. He favored a flat fee for small operators because four boats on a fiver for three weeks will do less damage than one guide boat on the river all season. Navarre discussed out-of-state guides and boat rental operators and the fee scheduled charged. He felt there should be more study. Wellman stated after listening to testimony, he would favor $250/operator with up to five boats and then $50/boat for each additional boat. This issue can be revisited next winter after seeing how it works during this summer. King felt it was unacceptable to allow some commercial users an incremental rate and not the others. Mullen believed anyone in a business takes a risk. She did not feel $50/boat was unreasonable. Navarre suggested the $250/operator with two boats and then $50/boat. He did not see how rental boat operators would ever make as much as guides make. King argued that rental boats create the same type of boat wakes and leave the same types of damage. He felt they were getting a deal. Ames left the meeting at 9:56 p.m. VOTE ON MOTION TO ACCEPT PROPOSAL: Yes: King, Wellman, Mullen, O'Reilly, Whitmore-Painter, Lancaster, Trasky, Degernes No: Richardson, Navarre, Harp, Buchholz Abstain: Chase MOTION PASSED: 8 Yes, 4 No, 1 Abstain Do Kenai Mountains National Heritage Area - Jim H. Richardson Richardson reported that a sub-committee of the Kenai Historical Association has developed a proposal for a management group and more support from several organizations has been rendered. Wellman stated he has examined the material provided and he is satisfied that the Board would not be overstepping limits by supporting the proposal. MOTION: LANCASTER MOVED TO BRING THE ISSUE BACK TO THE TABLE. BUCCHOLZ SECONDED. VOTE ON MOTION TO BRING ISSUE TO TABLE: MOTION PASSED: UNANIMOUS WITHOUT OBJECTION Kenai River Special Management Area Advisory Board January 14, 1999 Page 7 Ve VOTE ON MOTION TO SEND LETTER: MOTION PASSED: UNANIMOUS WITHOUT OBJECTION Ee Permit Committee Report Fisler reported on the Chugach Electric re-licensing for Cooper Lake dam. The second amendment has been submitted for re-licensing as discussed earlier. She stated the Division of Governmental Coordination asked if the application should be reviewed under the auspices of the Coastal Zone Management Plan. After discussion, it was decided to stay with the first process since they were all interveners anyway and there would be a risk of having project determined as inconsistent and then elevated up. Fisler also reported on the Funny River road paving. Various agencies are giving DOT their comments on the project. Parks has requested the issues of salmon habitat and brown bear migration corridors be addressed. Chase commented that the refuge also addressed issues within the environmental evaluation. Fisler commented that more specific language is being developed for Nationwide Permit # 12 regarding local utilities. The US Corps of Engineers does not plan to have the permits in place until fall so the Kenai River Center sent announcements to utility companies to be prepared to apply for permits for construction this summer. The final plans for the highway project near Quartz Creek have been received. DOT will apply for permits for the material site, gravel pit, and road alignment. Issues still concerning the agencies are: spur dike construction, the depth of the channels, adequate buffers along the creek, the ponds and water table, open arch culverts, and the beaver pond. It is difficult because DOT is relying on the contractor to go to DEC for the asphalt permit if he wants to use the site. So at this time, the whole scope of the project is unknown. DOT claims there are no reasonable alternatives for gravel sites other than what they have chosen. Wellman felt another letter needed to be sent to DOT. The general public has restrictions to what can be done along the fiver and now a state agency is selecting a sensitive habitat area as a material site along the river. If the general public is restricted from it, why should a state agency be allowed? Wellman cannot believe that that is the only site in the area. He would rather spend extra dollars than mn the risk of destroying a sensitive riverbank and habitat. Chase left the meeting at 10'15 p.m. Lancaster agreed if a response was not received, then another letter with stronger language needed to be sent. The letter should also request a response. The rest of the Board was in concurrence. (Later Note- Board letter on this issue was sent to DNR, Div. of Lands in response to the Kenai Area Plan Public Review Draft. DOT was cc'd, but was not directly asked to respond. Chris) PUBLIC COMMENT - None Kenai River Special Management January 14, 1999 Area Advisory Board Page 8 Vie ADJOURNMENT A. Board Comments Trasky stated he was sorry to see Duane Harp go but wished him well. Degemes stated she has learned a lot from Duane. She thanked him for his sUpport and work on the river. Buchholz wished Duane the best of luck. Lancaster noted it was nice to have the plan in hand and thanked Duane for his efforts. Richardson stated he appreciated Duane's work. Navarre requested a new board members list showing their numbers ,~md listing wNch committees they serve. O'Reilly appreciated the oppommity to serve and is looking forward to working on the Board. wished Duane good luck in Montana. He King stated that Duane was a "voice of reason" and thanked him for his work on the fiver. Harp stated he has served on the Board for close to ten years. When one looks back ten years, you can see the Board is making a difference--especially the change in the public perception and concern about the fiver. The Board has been a catalyst in that change. He told the Board to "keep their eye on the prize" which is the Kenai River. Wellman also appreciated the efforts of Duane and wished him the best. He thanked Jim and Marry for coming to the meeting. Bo Date/Agenda of Next Meeting The next regularly scheduled meeting would be February 18, which is during the Board of Fish meetings. Chairman Wellman requested the next meeting be February 11, 1999. Having no further business. Chairman Wellman adjourned the meeting at 10'25 p.m. Respectfully submitted, Earlene Reed, Recording Secretary for the Division of Parks & Outdoor Recreation Kenai River Special Management Area Advisory Board January 14, 1999 Page 9 AAI/ENGINEERING SUPPORT, INC. Pacific Rim Institute Of Safety and Management February 8, 1999 City Council 210 Fidalgo St., Suite 200 Kenai, AK 99611 Dear City Council Members' FEB I 11 99 I would like to address the issue of the 1971 Seagrave Fire Engine. This is a recommendation only. To accommodate the needs of the fire training center and the partnership between the City of Kenai and ESI, I do believe it is in the best interest of the City to maintain ownership of the above mentioned vehicle. I understand the history of this vehicle and understand the city's replacement of this vehicle, i.e. non-reliable in an emergency situation, however this vehicle is mechanically safe for training operations. I would further like to suggest that the City maintain ownership with an addendum to the ESI management agreement to state that ESI will pickup all preventative maintenance and minor repairs. If any repair exceeded $2000.00 or above then those would be the City's responsibility and at that time the City could make the decision to de-commission the vehicle. I can not stress enough the importance that this vehicle is to the partnership between the City of Kenai and ESI. Your consideration on this issue is greatly appreciated. If you have any questions or comments concerning this issue please feel free to contact me. Respectfully Submitted, David C. Bumett, Director cc' Richard A Ross, City Manager P.O. Box 3670---450 Marathon Rd Kenai? AK 99611 907-283-3054--1-877-283-3054 Durin8 Session: State Capitol, Room 510 Juneau, Alaska 99801-1182 (907) 465-3709 (v) (907) 465-4714 (f) www: akrepublicans.org/wilken.htm E-mail: Senator_Gary_Wilken@legis.state.ak.us GARY WILKEN SENATOR West Fairbanks Interior: 119 N. Cushman St.. Room 213 Fairbanks. Alaska 99701 (907) 452-3421 Fax (907) 452-3426 January 29, 1999 Honorable John J. Williams, Mayor City of Kenai 210 Fidalgo Ave, suite 200 Kenai, AK 99611-7794 Dear Mayor Williams, I appreciated receiving your City Council resolution adopting Kenai's 1999-2000 city capital improvement projects. It's important to me that I hear from the various representative bodies, as well as from individual citizens, on matters that are of particular interest to you. I assure you that when the time comes, I will take your position into careful consideration. Thanks again for the resolution, and please stay in touch. Sincerely Yours, Senator, West Fairbanks Alaska Department of Revenue Income and Excise Audit Division PO Box 110420 Juneau, Alaska 99811-0420 Telephone (907) 465-2320 ORGANIZATION INFORMATION Federal EIN State of Alaska 1999 Gaming Permit Application AS 05.15.020 Organization Name Zip Code Number Fax Number Address TYPE OF ORGANIZATION (check one box. For definition see AS 05.15.690) , ,, I~1 Charitable I~1 Fishing Derby Association [~ Nonprofit Trade Association ~ Religious I~1 Civic or Service I~ Fraternal I~ Outboard Motor Association I~1 Veterans [~ Do~ Mushors Assooation [~ Labor [~l Polico or Firo Department [~ IFl~Nativo Village I~Educatlonal I~ Municipality . ~.. Politi_r~/ ~ ORGANIZED AS , , , I.' I~(~orporation I~1 Partnership . ~ Association TYPE OF GAMES (check all games that you will conduct. For definitions see AS 05.15.690) l{~.go I~"~flos & Lolterles ~l-Tabs I~ D~g. Musher's Contest ~ Fish Derbies [~1 Snow Machine Classic PERSONS IN CHARGE OF GAMES. Persons must be active members of the organization, or an employee of the municipality, and designated by the or.qanlzation. Members may not be licensed as an operator, vendor, or employee of a vendor. Contest of Skills Rain Classic iDa)time Telephone Number Primary.,~Member Name I yt me etephone Numi~e/ Social Security Number IMalling Address ~ ICily, Slale and Zip Code I IHa,,4. prlm,, member~en :nd ;ass, the ,es~ ~e's a No IP.rm. number under whi~ the test was taken. . ~ ~ ~ ,5_~ Alternate Member Name So~l',a~irlty Numbi~r Malli .ng Address City~State ~d Zip Code Has the ~ternate mem~lak~n and passed the test? ~es Permit number under whi~ the test was taken. ~ No THESE QUESTIO/NS MUST BE ANSWERED. (see instructions) [~1 Yes ~ No Has any member of management or any person who Is responsible for gaming activities ever been convicted of a felony, exlortion, or a violation of a law or ordinance of this state or another jurisdiction that Is a crime Involving theft or dishonesty or a violation of gambling laws? I~1 Yes [~No Does any member of management or any person who is responsible for gaming activities have a prohibited financial Interest n.~ dnfinRd hv 1 ~ AAC 1R0..Cl.~.~? We declare under penalty of unsworn falsification, that we have examined this application, Including any attachment, and that to the best of our knowledge and it is true and We understand that any false statement made or any is Dunishable bv law. M~ignature Printed Name President or Vice President Signatur,e (see instructions) Mailing Address of President or Vice President Printed Name Daytime Telephone I Peimit Fee: Check the apPr°pdate box and enctose the correct amount. The permit fee is based on 1998 estimated gross receiPts. ' ' ~ I ., ,: Make checks payable to the State of Alaska See Instructions for mandatory attachments. 04-826 (revised 10/98) Iron! A copy of this application must be sent to all applicable municipalities and boroughs. 1999 Gaming Permit Application I~rganization Name ' ' ' Game Type (use for completing Information below.) Bingo ' Deep Freeze Classics Raffles Dog Musher's Contest Puli-Tabs Dog Mushing Sweepstakes Contest of Skills Fish Derbies · Canned Salmon Classics , , , ACTIVITES CONDUCTED BY ORGANIZATION Fa~lity Name Physical Address ,, , Goose Classics Ice Classics King Salmon Classics Mercury Classics Game Type IPermit Number q .0 53 Race Classics Rain Classics Salmon Classics Snow Machine Classics Is Facility I~1 Owned I~'Leased ~ Donated I.,~wned I~1 Leased ~ Donated l~~ned [~ Leased I~1 Donated I~1 Owned I~ Leased I~ Donated I~ Owned I~1 Leased Donated Owned Leased Donated ACTIVITIES CONDUCTED BY VENDOR (pull-tabs are the only games a vendor can conduct) Vendor registration and fee must be attached. N~'ne of Vendor PhysicaJ Location ' Vendor Number .I ACTIVITIES CONDUCTED BY OPERATOR IName of Operator Physical Localto~ .. .. ACTIVITIES CONDUCTED BY MULTIPLE-BENEFICIARY PERMITTEE IName of MBP Physical Location .. Game Type(s) Operator's License Number Game Type(s) MBP Number DEDICATION OF NET PRocEEDS. The organization must plan to use the net proceeds from gaming activities for political, educational, civic, public, charitable, patriotic or religious uses In Alaska. (See statutes and regulations for specific rules.) In the space provided, tell how your organization Intends to use the net proceeds from ,(laming activities.. {Be specific) , 04-826 (revised 10/98) back .) We keep you informed Business News Political Events Community Issues Volume 12 ............. Issue 2 YOUR · C, HAM.BER · · TO'DAY A monthly publication nrod,~ceri hv the Greater Soldotna Chamber of Commerce .... February 1999 The 40th Annual Soldotna Chamber of Commerce Awards Banquet was a "magical" event with a record number of folks in attendance to honor our award recipients. BUSPERSON OF THE YEAR Mike Sweeney INESS PERSON OF THE YEAR Paul Gray EXCELLENCE IN PROFESSION Chief Shirley Warner VOLUNTEER OF THE YEAR Marjorie Torgerson GOVERNMENTAL & CIVIC AFFAIRS Tom Boedecker DEVOTED SERVICE TO YOUNG PEOPLE & YOUTH ACTIVITIES Allan Miller & Alan Boraas OUTSTANDING STUDENT AWARDS Sheila Honeyseth, Skyview HS Tim Merrill, Skyview HS Elisabeth Ann Schirmers, Soldotna HS PIONEER AWARD Dolly Farnsworth · Outgoing board members were acknowledged for their service to the Soldotna Chamber of Commerce and for dedicating their time assisting with programs and events, as well as being involved with setting goals, making policy and overseeing the operations of the Chamber. Linda Kuiper - First American Title of Alaska - Transalaska Title Insurance Co. , was elected to the Board for a three-year term in 1995 and a one-year term in 1998. Ken Lancaster - Lancaster Enterprises, has been serving on the Board since 1992 and has served as the president twice during his time on the board. Linda Parker - Kenai Peninsula Food Bank, was elected to the Board in 1996 and served a three-year term. Michael Mishou - Copyworks & The Peninsula Market Place, was appointed to the Board in 1998 for a one-year term. Barbara Ruckman - Superstructures, Inc., was appointed to the Board for a one-year term. We would like to thank everyone who helped to make this year's Awards Banquet reflect the special recognition due the award recipients. The 1998 Awards Committee: Norm Blakeley, Linda Kuiper, and Diana Spann; the 1998 Scholarship Committee- Linda Kuiper, Richard Brown and Hike Sweeney; Sammie Cole for all her decorating ideas and preparation, and everyone else that pitched' in to help decorate.. Thanks to' Father Tero for delivering the invocation, Pat Cowan, our Emcee, and to Wes Roberts for the entertainment and for assisting with the sound system. The Elks lodge deserves a round of applause for not only cooking and serving a delicious meal, but assisting with the set up and clean up. Lori Chase with the Chase is Over Catering Service, set an impressive array of appetizers and Don the Magician entertained us with a Magic Show. A special thanks goes to all of you who braved the sub zero temperatures to attend the banquet to show your appreciation to some of the hardest working folks in our community. Alaska Oil Sales EZ Limit Guide Service Family Charters & Dere's Lodge GF Sherman Signs Gull's Landing B & B Kenai.Peninsula Assoc. of Realtors Kenai Watershed Forum Lo°mis, Fargo Minnesota Life Norwest Financial Parker Horn Company Peninsula Community Services Peninsula Crafter's Co-Dp Rainbow Tours Redline Sports Soidotna Police Dept. Tesoro Petroleum Co., Inc. Wilderness Way St. Pnteick's DoM ...... p~an on ~oinin9 th~ fun. ThC usua~ fistiviti~s ar~ p~ann~ ith a parade, Irish ~inn~r, auction, entertainment and fireworks (this lear's disp~a~ promises to be bi99~r an~ b~tt~r than ~v~r). ~ou are int~rest~a in ~n~in9 a h~pin9 han~ an~ servin9 on a ~ommitt~¢, or hav~ an item that ~ou ~ou~ ~i~ to' contribut~ to th~ auction, ~ust 9iv~ us a ~a~ at ~b~-q~14. WATCH YOUR MAIL FOR CHAMBER ANNOUNCEMENTS Members will soon be receiving 1999 Soldotna Chamber Membership Directories. We hope that as a member of the Soldotna Chamber of Commerce you will use this handy desk reference to easily locate and suPport other members. The advertising contracts for the 1999 Visitor & Recreation Guide will be in the mail soon, this is a member exclusive advertising opportunity that you will definitely want to check out. Advertising space sells rapidly in this publication so you will want to act M AI L promptly. Staff is in the beginning stages of planning for the Spring Accommodations Open ,. House and will be sending information about ~:~-': participating in this event. r CAN Y0U BELIEVE IT? Il i Durin tr,.. So,. otr . Cr. .r er res on .. to / I visitor in,uiri. , s..n. ing inrorr'n .tion & / 998 Recreation & Visitor Guides. / !AND... .. .I'll lFrom July 1997 to January 19,99 there were 14,650 / I s ! ' ~ ", '.... '~. ......... ~ ........... ' ...... '_ .,i ..................... BOARD HOLDS ANNUAL PLANNING RETREAT The Soldotna Chamber board of directors met on Wednesday, January 20th for a work session to set goals for the year and to come up with some new ideas for representing our membership and promoting the community. The board decided to increase the production of the 1999 Recreation & Visitor Guide to 40,000 which is 5,000 more copies than last years. Last year, for the first time ever, everyone who made a visitor inquiry received a Recreation Guide. Guides were also distributed at the Visitor Center in Tok, and throughout Anchorage and the Peninsula. Other topics addressed were: signing up board members t~, the standing committees, where to distribute advertising funds, how to increase membership, and setting some of the dates for annual chamber events. It was decided that Diana Spann would serve as the representative to the Alaska State Chamber. The board also decided to increase the amount of scholarships awarded by the chamber, and that the theme for the 1999 Progress Days event will be "40 Years & The Magic Continues" and will be held on the last weekend of July. Janet Boyce, from The Power Within, presented a seminar on Team Building. We will be representing the membership at the Great Alaska Sportsman Show in Anchorage on April 8th through 11th and the Fairbanks Outdoor Show, April 16th through the 18th. Ies ~'~e co ~ ~o,e ~ w~ ~e a ~ ~,~pp~ of yo~ur cax~rerrt brae, rcrc~ ca~d, or l'w~ae4s ca,rd. in th~ ~ arwl ~taff w~ re4t~ yor~r brae $OLDOTNA-KENAI - C~R055 COUNTRY RACE COMING THI.~ .S~RING! A very ambitious group of area athletes ' have already formed a committee and begun organizing just such an event and the Soldotna Chamber has agreed to host it. Proceeds from the race will fund a College Athletic Scholarship fund. The Cross Country Race will include a Marathon and a Wheelchair Race. The race would be a potential draw to early season visitors and involve local accommodation ~ and transportation providers. The~ committee talked about merchant promotional events, such as extended store hours and special sales. If you would like to become involved in this event or are seeking additional information, the next meeting will be ,,/ on February 5, at noon at the Riverside House. EMPLOYEE OF THE MONTH Dean Mitchell of Sweeney's Clothing was honored as the January Employee of the Month. Employees of the Month are recognized on the fourth luncheon of the month. They are presented with a certificate and treated to lunch. If you have an employee that you would like to ~ recognize, you can call the chamber office at 262-9814 to make arrangements. Travel al as ka. com The Alaska Tourism Marketing Council (ATMC) unveiled its latest travel resource, travelalaska.com, opening another door to Alaska travel for millions of potential visitors. Serving as Alaska's official tourism web site, travelalaska.com will act as an umbrella for over 650 tourism related private sector businesses that cater to Alaska's growing visitor industry. The major feature of the site is an interactive travel planner. With Alaska's sheer size and variety of activities and attractions, visitors like to take time to plan their trip carefully. The site uses an interactive database to help visitors narrow their choices, then select, collate and print or save a checklist of resources and suppliers for their trip. Check it out! STUDENTS HONORED The January Students of the Month were Jenna Syverson of Soldotna Middle School, Tara £utting of Soidotna High School, and Nereossa Arbucci of Skyview High School. The Soldotna £hamber feels that these exceptional students deserve special recognition. On the third. luncheon of the month they are presented with a certificate and a meal. We would like to thank the Bank of America for continuing to sponsor the ., Soldotna Chamber Student of the Month program. IT'S REUNION TIME FOR THE ALASKANS ~,The Alaskans will celebrate their 23rd Annual ~ convention at the famous Golden Nugget .Hotel in Las ~, Vegas from March 14- 19th. There will be in excess of ~, 650 present and former Alaskans participating in such ~ activities as Bingo, Golf, Bowling, Cribbage and Slot ~ Tournaments. There is also a Las Vegas show planned ~, along with sightseeing and banquets. ~ The Alaskans social club was formed in 1958 by a small ~, group of former Alaskans interested in keeping in touch ~ with each other. It is the largest club of Alaskans in the ~, United States, with members from Mexico to Barrow ~ and other parts of the world. It has grown to 3,500 and funds scholarships to Alaskan born students through the University of Alaska. The club also donates to the Pioneer Homes and a variety of educational missions .) :throughout Alaska. For additional information you can contact Joseph A. Dandona, Convention Chairman, PO ~ Box 3128, Santa Barbara, CA 93130- (805)964-2005 ~'" or e-mail' dandona@silcom.com. KENAI PENINSULA FAMILY ADVENTURE AUCTION A Kenai Peninsula Tourism M; Council event designed to promote the Kenai Peninsula as a Premier Visitor Destination to Anchorage residents, travel agents & wholesalers. Be sure to check out the enclosed flyer for details. February i i i i FEBRUARY CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, RIVERSIDE HOUSE 2 Borough Mayor Mike Navarre, Borough Update February 9 Mike Miller, Prostate Cancer Awareness February 16 Kristin Lambert, Central Peninsula Transportation Task Force February 23 Brad Taylor, Alaska Ultrasound Associates, Diagnostic Imaging BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 City of Kenai Mayor John Williams 210 Fidalgo Ave. Kenai, AK 99611 Printed courtesy of The ¢opyworks, 405 Overland Street, Suite #102, Kcnai Alaska 99669, 283-6503 1999 BOARD OF DIRECTORS President Past President President Elect Vice President Vice President Sec./Treas. Norman Blakeley Alaska Trading Company 262-6100 Mike Sweeney Sweeney's Clothing 262-5916 Dan Mortenson Four D Carpet One 262-9181 Rik Bucy Kenai River Sportfishing Association 283-8160 Terry Coval K-WAVE/KPEN/KGTL Radio 283-7423 Richard Brown Soldotna Historical Society 262-9322 Jocelyn Coghill Peninsula Clarion 283-7551 Sammie Cole SouthCentral Title 262-4494 Mike Frost 1st National Bank of Anchorage 260-6000 Mark Gregory KPB Small Business Development Center 283-3335 Kurt Olson Kenai Chrysler Center 283-3949 Diana Spann MACtel Cellular Systems 262-3500 Executive Director Office Assistant Member Services Store Manager Justine Polzin Kimberley Bumgarner Randi Smith Rebecca Hanson Diane Fielden Soldotna Chamber ...................... Fax .............................................. The Rippie Chamber 262-9814 262-3566 260-6100 E-Mail: info@SoldotnaChamber, com Web Page: www. SoldotnaChamber. com ! I"~ :'""':~1 . ~ '~ ~ ~ · : I--- ~o~O:Z .0_ ~'~ ~-~.~u~ ~ ~, o r~ o : ~ : ~ ~ . '~~Z I M / -- " Iii ! ~ ' ~ ' ~. m~~~o ~~ ~ --~o~ ~ ~ o..~ ~ ~° ~ I~ I I ~0 0~, '~ . ~ ........ ~e '~--- ~1F~~w ~~o ~~~ ~~._!_ ~~ _, ~ o~ .~.. I 210 F*uhlgo, Shim 200 ~,mi.,Ahski 99611.7'794 %. Phone 907-2L3."/535 " ' .. F:Sl 90%7.83-3014 TO FRDM Numi2er of' ~a~m AGENDA KENAI CITY COUNCIL- REGULAR MEETING FEBRUARY 17, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us ITEM A: CALL TO ORDER 3. OATH OF OFFICE -- WILLIAM R. FRAZER ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) . Bill Nelson -- Wm. J. Nelson & Associates/Cunningham Park Improvements Update ITEM C: PUBLIC HEARINGS o Ordinance No. 1811-99 -- Deleting the Age Requirement in KMC 23.40.095 for Eligibility for the Supplemental Retirement Program. . Resolution No. 99-9 -- Awarding the Bid to Seekins Ford Peninsula for a 1999 Police Patrol Car for the Total Amount of $22,191. ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS . Bills to be Paid, Bills to be Ratified , Purchase Orders Exceeding $2,500 , *Ordinance No. 1812-99 -- Increasing Estimated Revenues and Appropriations by $750 in the Council on Aging Borough Special Revenue Fund. . *Ordinance No. 1813-99 -- Amending Title 4 of the Kenai Municipal Code Entitled, "Uniform Building Codes," to Adopt and Incorporate by Reference Therein the 1997 Editions of the Uniform Building Code, the Uniform Building Security Code, the Uniform Code for Abatement of Dangerous Buildings, the Uniform Sign Code, the Uniform Mechanical Code, the Uniform Plumbing Code, and the 1999 National Electrical Code. . Approval-- Library Director Appointee/Relocation Expenses. , Approval -- Petition to Vacate a Portion of the 40-Foot Wide Frontage Road Dedicated by Shaginoff Subdivision (Plat 78-188); AND, Vacate the Ten Foot Walkway Easement Within Lot 4 of Said Subdivision. Portion of Frontage Road Petitioned for Vacation is Bounded by Lots 3 and 4, Shaginoff Subdivision; Being Within Section 6, Township 5 North, Range 10 West, Seward Meridian, Alaska; and Within the City of Kenai; KPB File-99-011. o Approval -- FAA/AIP Snow Removal Equipment Grant EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT