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1999-04-21 Council Packet
Kenai City Counci 1 Meeting Packet April 21, 1999 ITEM A: · . 2. 3. 4. AGENDA KENAI CITY COUNCIL- REGULAR MEETING APRIL 21, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us CALL TO ORDER Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: ,, . . SCHEDULED PUBLIC COMMENTS (10 minutes) Richard DeMello -- Project Spur Presentation Kathy Tart-- Kenai Visitors & Convention Bureau, Inc. -- Report to the Community. 1998-1999 ITEM C: o , . PUBLIC HEARINGS Ordinance No. 1815-99 -- Amending Kenai Municipal Code, Chapter 8.05.010, to Adopt the Latest Editions of the National Fire Codes and the Uniform Fire Code. Ordinance No. 1816-99 -- Finding that Certain City-Owned Land Described as that Portion of the West ¥~. Southeast V4, Southeast V4 and the East i/o_ Southwest ¥4, Southeast ¥4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska, Is Not Required for a Public Purpose for the City of Kenai and Can Be Donated to the Kenai Peninsula Borough. Ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. -1- o e , o 10. 11. Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. Ordinance 1819-99 -- Finding that Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a Public Purpose. Ordinance No. 1820-99 -- Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project. (At the 4 / 7 / 99 council meeting, Ordinance No. 1820-99 was removed from the consent agenda for introduction. In preparing the minutes of the 4/7/99 meeting, it was found no vote. was taken on the introduction of Ordinance No. 1820-99. Though it was apparent council agreed to go forward with the introduction of the ordinance, no vote was taken.) Motion for Introduction Motion for Second Reading (Requires a Unanimous Vote) Motion for Adoption Ordinance No. 1821-99 -- Increasing Estimated Revenues and Appropriations by $261,000 for Sitework to Facilitate the Construction of a Multi-Purpose Facility. ae Substitute Ordinance No. 1821-99 -- Increasing Estimated Revenues and Appropriations by $242,000 for Sitework to Facilitate the Construction of a Multi-Purpose Facihty. Ordinance No. 1822-99 -- Increasing estimated Revenues and Appropriations by $344,970 for the Purchase of a Multi-purpose Airport Broom. Resolution No. 99-18 -- Donating That Certain City-Owned Property Described as That Portion of the West Vo_ Southeast ¥4, Southeast V4 and the East ½ Southwest V4, Southeast ~4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska, to the Kenai Peninsula Borough. Resolution No. 99-19-- Transferring $2,500 in the Animal Control Department for Utilities. Resolution No. 99-20 -- Awarding a Four-Season Lease (May 15, ~999 to October 1, 2002) of Kenai Dock Station No. 3 to R&J Seafoods for the Seasonal Base Bid of $15,300 Plus $0.0375/Lb. -2- 12. 13. 14. 15. 16. 17. Resolution No. 99-21 -- Approving a Contract to Foster Construction for the Project Entitled South Spruce Beach Parking for the Total Amount of $93,466. Resolution No. 99-22 -- Awarding the Bid to Totem Equipment & Supply, Inc. for an Asphalt Recycler for the Total Amount of $31,500. Resolution No. 99-23 -- Approving a Contract to Jackson Construction for the Project Entitled Multi-Purpose Facility/Challenger Learning Center Site Work for the Total Amount of $353,512.32. Resolution No. 99-24 -- Awarding a Contract for Professional Construction Services to Wince-Corthell-Bryson for the Project Entitled Multi-Purpose Facility/Challenger Learning Center Site Work for the Total Not-to-Exceed Amount of $49,275. Resolution No. 99-25 -- Transfemng $3,150.00 in the General Fund for City Hall and Public Safety Building Telephone System Software Upgrades. Resolution No. 99-26 -- Awarding a $342,974 Contract to Yukon Equipment, Inc. for a Multipurpose Sweeper for the Airport. ITEM D: , 2. 3. 4. 5. 6. 7. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: . MlllUTES *Regular Meeting of April 7, 1999. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS -3- ITEM H: o . , , , . . e . NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1823-99 -- Increasing Estimated Revenues and Appropriations by $246,069 for Street Improvements. *Ordinance No. 1824-99 -- Increasing Estimated Revenues and Appropriations by $142,000 for the Purchase of Land for the Kenai Public Health Center. *Ordinance No. 1825-99-- Increasing Estimated Revenues and Appropriations by $737,000 for the Construction of a Multi-Purpose Facility. Approval-- Special Use Permit/Alaska DiE-A-Car, Inc., d/b/a/ Payless Car Rental -- Car Rental Counter Space No. 14, Kenai Airport Terminal. Approval-- Purchase of City-Owned Property/Will & Becky Jahrig- Lot 5, Walkowski-Deland Subdivision. Approval-- Lot 5, Block 5, General Aviation Apron, No. 1 a. Assignment of Lease -- Wedge Energy Group, L.L.C. to Robert J. Johnson. b. Security Assignment of Lease -- Robert J. Johnson to First National Bank of Anchorage. Approval-- Amending Use of Lease -- Lot 6A, Block 1, Gusty Subdivision No. 4 -- Calvin & Nancy Gourley, d/b/a Groomingdales -- From Video Sales Store to Retail Business and Professional Offices. ITEM I: . 2. 3. 4. 5. 6. 7. ADMINISTRATION REPORTS Mayor City Manager Attorney (Settlement of McLane Bankruptcy Claims) City Clerk Finance Director Public Works Airport Manager ITEM J' . DISCUSSION Citizens (five minutes) Council -4- EXECUTIVE SESSION- Inlet Woods Bankruptcy Litigation, if necessary. ITEM K: ADJOURNMENT -5- MAYOR'S REPORT APRIL 21, 1999 REGULAR COUNCIL MEETING NOTE:. REPLACE: ADD AS: ADD AS: CHANGES TO THE AGENDA C-11, Resolution No. 99-20 -- The agenda states the length of the lease to be May 15, 9999 to October 1, 2002 -- obviously, it should be May 15, 1999. Please note the change on your agenda. H-2, Purchase Orders Exceeding $2,500 -- (Adding a purchase order to Kraxberger Drilling, Inc. in the amount of $9,950 for rehabilitation of Well No. 3. I-2, Draft resolution requesting the Alaska Railroad Corporation select an Alaska company for the design and construction of three rail barges 1-4, Career Fair Reimbursement bill from Kenai Chamber of Commerce. REOUESTED BY: Public Works City Manager City Clerk CONSENT AGENDA MAYOR'S REPORT Z 0 o~O~ 'o<o ~~~ ogO~ ~ Z 0 > 0~0 o~O~<~~ > 0~0 o~O~ ~~~ > o<o o~O~ Alaska Region Domestic Production Marathon Oil Company P.O. Box 196168 Anchorage, AK 99519-6168 Telephone 907/561-5311 April 19, 1999 Mr. R. DeMello Dear Mr. DeMello: It was a pleasure for Mr. Erwin and I to meet with you on April 8, 1999 and listen, with interest, to your ideas of future beneficial use of the Spurr and Spark Platforms. As we discussed in the meeting, Marathon is willing to discuss opportunities which will fully recognize the benefits those facilities may bring to the State and the Kenai Peninsula. We remain interested in continuing these discussions and reviewing your business proposal. If we can be of any assistance in this matter, please don't hesitate to call upon us. Sincerely, W. C. Barron Operations Superintendent M:tOPNS99~WCB419' A subsidiary of USX Corporation Environmentally aware for the long run. II : ...I I d o I-' t PROJECT SPUR WHAT' HOW; 3 phase project-electricity production via tidal movement-aquaculture Research~Resort development on the top level. R&D on feasibility of electricity production using tidal movement for power generation using specially devised generators adopted to high silt conditions. Develop an electrical system to manufacture water for consumption to supply a small population. Develop a waste disposal system also. R&D on feasibility to develop an aquaculture project to look into the enhancement of either or the species of king crab, king salmon, or halibut species that was once indigenous to the area. Develop research on the possibilisty of species growth acceleration by electronic means RESOKT development study along with looking into entertainment by Nat?e groups for a possible casino st_yle resort. By the utilization of Federal, State, private, and industrial grants and or investment by either private and or industrial / Native organization. A major oil company~Native Corp/business partner~for profit/non profit entity. FINANCING; 1 The incorporation of three entities; an investment group consisting of approximately ten people, including the project manager The research would be a means of acquiring government and or private foundation monies to finance the investment groups participation. a Native organization in partnership with a large cerporation C~l~l~ o~ ~ or an outright investment a major oil company that has possession of the property that includes a platform., and some capital investment. OBJECTIVE; To enhance the local fisheries, to build an attraction for tourists, and to create a new outlook into the use of new technology that can involve our local resources for further development, of our disappearing fishing resources. e or 0 e ommun Visitors & Convention Bureau, 11471 Kenai Spur Highway · Kenai, Alaska 99611 (907) 283-1991 · fax (907) 283-2230 e-mail: kvcb@alaska.net · www. visitkenai.com Table of Contents Page Miss ion Statement 4 About the Kenai Visitors & Cultural Center President's Message 6 Board of Directors Listing 8 Organizational Chart & Summary What Does a Convention & Visitor Bureau Do? 13 How Are CVBs Funded? 14 General Overview of the Proposed Restructuring of Alaska Tourism Marketing 16 Marketing Highlights 1998 19 Visitor Statistics & Monthly Visitations 1998 24 Kenai Cultural Center Highlights School Groups Permanent Collection Summary of Traveling & Temporary Exhibits 1998 Community-Related Events & Programming 26 27 28 30 32 Meetings & Conferences Highlights 34 Table oaf Contents Pa~.e Membership Highlights & Membership Listing 39 Financial Overview Revenue Detail Expense Detail 43 44 Kenai Visitors & Convention Bureau Affiliations 45 Appendix A --- Excerpts from the New Millennium Plan 46 Mission Statement The Kenai Visitors & Convention Bureau (KVCB) was · incorporated in 1988 as a private, 501(c) (6) not-for-profit corporation. The mission of the Kenai Visitors & Convention Bureau is: To promote the City of Kenai as a visitor destination; To promote the history and culture of Kenai; To serve as the professional facility manager of the community cultural center; To encourage economic development of the City of Kenai through the visitor and convention industry; To promote the membership of the KVCB with a focus on marketing the City of Kenai. About the Kenai Visitors & Cultural Center The Kenai Visitors & Cultural Cemer is one of Kenai's premiere public facilities and attractions. The Center is owned.by the City of Kenai and was opened in April 1992. The 9,600 square foot combination visitor information center and community cultural center is located in the heart of Kenai at 11471 Kenai Spur Highway. The Kenai Visitors & Convention Bureau serves as the professional facility manager of the Kenai Visitors & Cultural Center. The Bureau operates the Center under a professional management contract with the City of Kenai. In operating the Center, the Bureau provides the following services'. A comprehensive visitor information reference area is maintained. Area tourism-related businesses are promoted with a special focus on Kenai-based businesses. Educational presentations and programs are given to local school~ groups throughout the year. Meeting rentals are coordinated in the building and meeting rooms are set-up and rearranged accordingly. The City of Kenai's permanent and loaned collection of historical artifacts, art works, and exhibits are professionally cared for. The Bureau also maintains the cataloguing and recordkeeping of the entire collection. A wide variety of travelling and temporary exhibits are coordinated and organized for local residents and visitors to enjoy. Cultural programs are developed and organized year-round. (Note' More detailed descriptions of all of the above are found throughout the "Report to the Community.") President's Messa ge By Will Jahrig 1998-99 President Kenai Visitors and Convention Bureau Board of Directors I'm happy to report that this is my second President's Message for the Kenai Visitors & Convention Bureau. First, I want to' commend our staff as one of the best ever in serving the many people who pass through the front doors of the Kenai Visitors & Cultural Center. Last year's message discussed the possible development of an Aircraft Rescue Fire Fighting Facility in Kenai. It's now up and running bringing many groups of professionals to the City of Kenai for fire and rescue training. The Challenger Learning Center of Alaska was still a far off dream in 1997, but construction bids were recently issued and construction is due to start in June .... another visitor plus. Old Town Kenai received a needed facelift. The old gravel road, "Mission Street," which looped around the Church, is now paved and lit with olden day street lamps. The self-guided walking tour of. Old Town Kenai has proven to be very popular with visitors. As chairman of the Kenai Harbor Commission for the past three years, one of my goals has been to develop a project that would incorporate the creation of a boardwalk and the establishment of a new scenic viewing area along the water, while at the same time providing erosion control. The Harbor Commission recently solicited a preliminary engineering feasibility study on just such a project. There's strong support from many Kenai residents, and also with the Kenai City Council for the development of. a Kenai River Coastal Trail. The proposed Kenai River Coastal Trail would wind for 1.5 miles along the Kenai River and along the bottom of the Old Town Kenai bluff. The Kenai Coastal Trail would be a great attraction for visitors and would also have strong local usage. The trail could be used for future community activities such as "Fun Runs," cross country skiing, and biking. The Kenai Visitors & Convention Bureau is strongly in favor of developing a Kenai Coastal Trail and will following this project closely in 1999-2000. continued on next page 6 On April 29*, the Bureau is sponsoring the first, "Get to Know Kenai' meeting at the Kenai Visitors & Cultural Center. A wide variety of local businesses will attend a special presentation and catered buffet breakfast to learn about the new things to do and services offered in Kenai of interest to our summer visitors. By helping to inform local residents about what Kenai offers, we hope to keep visitors in Kenai longer. As always, we' re sponsoring and organizing many traveling exhibits and programs to keep the Kenai Visitors & Cultural Center an interesting and dynamic place to visit. For the first time beginning in June, free summer interpretative programs will be offered every Monday, Wednesday, and Friday at the Center from 3:00-3:45 p.m. through August. Featured daily topics are Alaska science (Monday), commumty artists (Wednesday), and Dena' ina heritage (Friday). Of course, without advertising, we would get nowhere in selling Kenai. We are pleased to report that the Bureau completed the City of Kenai's first travel web site in 1998. You can peruse the site yourself by going to' www.visitkena, i.eom. Remember to tell your friends and relatives about it before they come to visit! We are also pushing for the West Side of Cook Inlet to be a poim for furore tourism development with Kenai as the "gateway" city. My vision of Kenai is that it will become a more' important hub for transportation, commerce, culture, and tourism on the Kenai Peninsula. Through my work on the Harbor Commission, and as president of the Kenai Visitors & Convention Bureau, I will do what I can to help the City of Kenai ~ow and develop in a positive direction. o On behalf of the board of directors and the staff, we look forward to proudly showing off Kenai this visitor season, and in the years to come. Sincerely, Will Jahrig President Board of Directors 1998-99 Kenai Visitors & Convention Bureau Officers Will Jahrig, President Beaver Creek Cabins Rebecca Gabriel, Vice President Planit Alaska Diane Lofstedt, Secretary/Treasurer Harborside Cottages Ronald Malston, Immediate Past President Malston' s, Inc. James Bookey, Kenai City Council Liaison from City of Kenai (non-voting) Fred Braun Fred Braun's Lakeside Lodge Robert Fulton Kenaitze Indian Tribe, IRA Marion Nelson The Milepost Ron Rainey Ron's Alaska Lodge Directors Shirley Roberts South Central Air Louis Schilling Uptown Motel Jerilue Seekins-Hopley Alaskan Adventure Connections Becky Vandehey Longmere Lake B & B Sandra Vozar Beluga Lookout RV Park Old Town Village Restaurant Organ izational Chart Summary 1998-99 Membership --- There are 212 members-(as of March 31, 1999) of the Kenai Visitors & Convention Bureau (KVCB). Business members are from the City of Kenai, the central peninsula, and outlying areas. Most KVCB members provide a direct service or product in the visitor industry. Some businesses belong because they accrue indirect benefits from local tourism. Others want to show their general Support for the Kenai Visitors & Cultural Center, or the visitor industry in general in Kenai and in Alaska. (A membership listing is provided at the back of this report under Membership Highlights. ") Board of Directors --- A 14-member board of directors sets policy for the KVCB. The full board meets approximately six to eight times per year. An Executive Committee is comprised of the President, Vice President, Secretary-Treasurer, and the immediate past president. Board elections are held every fall. Board members serve two-year, staggered terms are elected by the full membership. Executive Director--- (Kathy Tart) Oversees the daily operation and financial management of the Kenai Visitors & Convention Bureau and the Kenai Visitors & Cultural Center. Responsible for hiring and directing all staff. Plans all advertising and promotion of the City of Kenai as a visitor destination. Serves on several boards including the Challenger Leaming Center of Alaska and the Alaska Visitors Association. Directly responsible for all KVCB board communications and meetings. Works closely with the president. Reports to the board of directors. Visitor Services Coordinator--- (Nancy Lathey) Responsible for the organization of the visitor information reference and resource areas. Supervises the visitor information assistant and the part-time, seasonal visitor services staff. Coordinates the KVCB member leads program. Regularly communicates with the Bureau's membership. Maintains monthly visitor statistics reports. Assists with retail sales and keeps the lobby and small retail area stocked and well organized. Reports to the Executive Director. 10 Manager of Exhibits & Education --- (Ricky Gease) Oversees the cultural and wildlife exhibit areas. Handles accessions and recordkeeping associated with "museum" policies and procedures. Coordinates traveling exhibits and designs and sets up temporary and permanent exhibits. Creates educational materials and programs for visiting school groups and the public. Works closely with community art and cultural groups such as the Kenai Fine Arts Center and the Kenai Peninsula Photographer's Guild. Reports to the Executive Director. Administrative Assistant--- (Amy Manuel) Assists the Executive Director in various administrative and clerical tasks. Assists with the production of the bi-monthly newsletter. Handles all bookings at the Kenai Visitors & Cultural Center. Is responsible for setting up meeting rooms and coordinating with organizations that rent space in the building. Maintains the master meetings schedule and master community calendar of events for visitors. Reports to the Executive Director. Manager, Games of Chance & Skill (permanent, part-time)--- (Peggy Baxter) Responsible for overall coordination and operation of the Bureau's Bicentennial Bingo held each Wednesday and Friday at the Peninsula Oilers' Hall. Supervises staff of six part-time bingo session workers. Maintains gaming records. Reports to the Executive Director. Bookkeeper (permanent, part-time) --- (Karin Olson) Responsible for all accounts payable and receivable for the Bureau. Responsible for the Bureau's payroll. Prepares quarterly and annual gaming reports for the State of Alaska. Prepares monthly financial and budget reports. Reconciles all bank accounts. Coordinates all banking and deposits, including general fund, retail, and gaming accounts. Reports to the Executive Director. Visitor Services Information Assistant--- (Mary Gabriel) Meets and greets all visitors to the Kenai Visitors & Cultural Center. Serves as the receptionist by answering all incoming telephone calls. Restocks brochures. Handles retail sales. Provides accurate information about the City of Kenai and surrounding areas to walk-in visitors and callers. Inputs computer data and manages large database on visitor inquiries and membership. Prepares mailings to members and potential visitors. Assists with meeting room set- up and logistics when Center is in use for various meetings. Reports to the Visitor Services Coordinator. 11 Summer Visitor Assistants --- (seasonal employees) Every summer, additional part-time staff are hired in visitor services to accommodate a 7-day per week operating schedule and extended evening hours. Volunteers --- (year round) Community volunteers assist with many duties at the Kenai Visitors & Cultural Center including the following' set-up of traveling art exhibits; answering questions at the visitor information desk; maintaining the flower beds; assisting with bulk mailings; and assisting with special events. Each spring a special orientation is held for seasonal visitor assistants and volunteers to prepare and update them for the start of the summer visitor season. · Other Involvement: Building Maintenance --- (Steve Ramberg, Andy Nyren, City of Kenai) The City of Kenai provides all building maintenance and general repairs which may be required for the Kenai Visitors & Cultural Center. Building Janitorial --- (Don Petrose, owner, Todally Unlimited) A private contractor, Todally Unlimited, was responsible for janitorial service at the Kenai Visitors & Cultural Center during the City of Kenai's FY99 budget. Todally Unlimited performed janitorial services according to the prescribed schedule and professional services contract. (A note about personnel changes in 1998' Mindy Lucas was the Administrative Assistant from September 1997 through September 1998. Maureen Baker was the Visitor Services Information Assistant through mid-February of 1999. Linda Dunn was the part-time bookkeeper through April 1998.) 12 What does a Convention & l/isitor Bureau Do? Throughout the coumry, Convention & Visitor Bureaus (CVBs) are responsible for marketing their cities, regions, or communities as a destination for leisure and business travelers. CVBs are not-for-profit organizatiOns governed by a voluntary board of directors and managed by a professional CEO or Executive Director. In Alaska, there are 13 CVBs' Anchorage, Fairbanks, Juneau, Ketchikan, Skagway, Sitka, Nome, Kodiak, Mat-Su, Unalaska-Dutch Harbor, Kenai, Valdez, and Haines. The Kenai Visitors & Convention Bureau is the only organization on the Kenai Peninsula officially incorporated as a CVB. The communities of Homer, Seward, and Soldotna have local chambers of commerce with unique dual roles. Each peninsula chamber has assumed the responsibilities of a CVB, while at the same time, they have served to promote the overall business climate and to sponsor and organize community events as chambers of commerce do everywhere. In Alaska, there are also two regional destination marketing organizations (DMOs): the Southeast Alaska Tourism Marketing Council which has no paid staff, and the Kenai Peninsula Tourism Marketing Council. KPTMC, which receives approximately 25% of its funding from a Kenai Peninsula Borough grant, is primarily charged with producing and distributing a vacation planner to help market the entire peninsula. Here is a general listing of the core functions of any CVB' *CVBs are regarded as the number one source of basic travel information on their respective destinations. CVBs provide thorough visitor information by printing information brochures, maintaining web sites, operating visitor information centers and kiosks, and by fielding daily inquiries from potential visitors by fax, phone, and email. *CVBs play an important role in local economic development. They work to expand tourism in their destination, and by doing so, help their local 13 tourism-related businesses to grow. In their economic development role, CVBs act as the liaison to governments and government agencies on issues concerning tourism development and infrastructure. CVBs often advocate for issues directly benefiting the visitor industry. *CVBs develop and implement the generic tourism advertising programs on their destination on an international, national, state, and local level. *CVBs within larger metropolitan areas often manage convention centers and have whole departments devoted to convention sales and marketing. In this capacity, CVBs work very closely with the hotel & motel industry. CVBs do not actually organize meetings or conventions, but instead assist meeting planners so that they make the best possible use of all the services the city has to offer. *CVBs often organize or sponsor a wide variety of local special events which help attract visitors such as art festivals, food rests, and other cultural events and programs. *CVBs also conduct marketing research to keep current on visitor industry trends, visitor preferences and profiles, and important statistics such as tourism growth rates, hotel occupancies, and advertising conversion studies. How are CVBs funded? The majority of Bureaus nationally are funded primarily with some percentage of public funding which generally represents TOT, or transient occupancy tax, more commonly referred to as bed tax. For example, according to the Western Association of Convention & Visitor Bureaus, out of the 94 CVBs that participated in WACVB's 1999 survey, over 95% said they were supported by some level of public funding traced directly to bed tax revenues. In Alaska, 10 of the 13 CVBs reported that they receive public fund monies generated from bed tax revenues. For example, Anchorage collects an 8% bed tax. In 1998, approximately .$9.6 million was collected, half of which went to the Municipality of Anchorage's general fund, and 14 half of which went directly to the Anchorage CVB to help generate more visitors. (Alaskan CVBs in communities without bed tax include: Haines, Kenai, & Nome. Seward is the only place within the entire Kenai Peninsula Borough which has a bed tax --- 4%. However, all of the money collected by the City of Seward in 1998 went directly to the city's general fund. The Seward Chamber of Commerce did not receive any portion of it for their budget.) Outside of bed tax funding, CVBs usually make up the rest of their budgets through any combination of: membership dues, membership programs, annual fundraising events such as travel auctions, private donations, and limited retail sales. (KVCB derives approximately $18-20,000 of its annual operating budget from membership and membership-related programs.) The Kenai Visitors & Convention Bureau is unique among Bureaus in Alaska. The Bureau's gaming manager and staff operate Bicentennial Bingo at the Peninsula Oilers Hall every Wednesday and Friday evening. Revenues from Bicentennial Bingo comprise an important part of the Bureau's budget. The profits from charitable gaming are used to support community and educational programs and to help sustain the operation of the Kenai Visitors & Cultural Center. (For more financial information, please refer to the Revenue and Expense Details at the back of this report.) 15 General Overview of g laska Tourism The Downward Trend of Alaska Tourism Marketing Since 1989, state funding for tourism has declined by 60%, from a high of $15 million in FY90 to under $6.7 million in FY99. Alaska faces increasing competition from other states and countries that have greatly increased their tourism promotion budgets. While these other visitor destinations are outspending Alaska in total promotion and advertising, Alaska has recently fallen to 29th place in the nation in total state support'spent on tourism promotion. According to the Alaska Visitors Association, the "most prevalent source for tourism promotion is state general funds, which were reported as the sole funding mechanism in 23 states. Of the remaining states, 17 have a dedicated portion of state lodging taxes, plus a variety of levies including: taxes on gross sales, admissions and amusements, car rentals, camping, recreation equipment rentals, lift tickets, tours and meals; membership fees; lottery funds; and highway and motor vehicle funds. Only a few states currently have a privately operating tourism office, including Colorado, Florida, and Virginia." As of March 1999 when this report was being prepared, the Alaska Visitors Association was proceeding with its support of the visitor industry's draft plan on tourism restructuring called "The New Millennium Plan." Since 1997, AVA, as Alaska's leading statewide tourism industry group with over 650 business members, has conducted research, sponsored numerous forums and work sessions, and has sought widespread, statewide input to develop the "New Millennium Plan." The plan outlines a new model for how to restructure Alaska's generic tourism marketing program. The basic premise of the plan is to increase the private sector's contribution for state tourism marketing in order to offset the declines in state general funds used for state tourism marketing. While the private sector's contribution is expected to grow, the current core funding from the state ($5.3 million in FY99) would need to be maintained throughout the transition and restructuring period. The AVA plan calls for the privatization to occur under a phased-in approach from FY00 to FY03. The "New Millennium Plan" describes as its overall goal an achievement of $10 million for tourism marketing, with the industry funding 60% ($6 16 million) and the state funding 40% ($4 million) by Year 3 (2003) of the plan's adoption and implementation. How the Convention & Visitor Bureaus Will Participate The Alaska Convention & Visitor Bureaus are a key component to the "private" source of funds needed to implement the "New Millennium Plan." The other private sector funds would come from the cruise ship industry ($2 million) and matching funds raised by the new Alaska Travel Industry Association. The CVBs generally support the consolidation of the Alaska Tourism Marketing Council and AVA into the new Alaska Travel Industry Association. They also generally support a reduced role for the State of Alaska's Division of Tourism, given the state's budget shortfall. Although the CVBs support the basic concept and spirit of the NMP, there is not across-the-board agreement among the CVBs as to what the best funding formula should be. Many of the CVBs are wrestling with how they would pay for their contribution toward state marketing as proposed in the "New Millennium Plan." In order for the new plan to work, all of the CVBs or DMOs across the state must participate at some voluntary funding level. One of the biggest challenges is how to devise the most equitable funding formula for the CVBs and their respective communities or regions. (Please refer to Appendix A, for a closer look at the funding formula beingproposed for Alaskan communities in the "New Millennium Plan" and how Kenai may be impacted) The proposed funding formula for CVBs is based on a percentage of the visitor expenditures known in a community or region. However, most of the baseline visitor expenditure studies are outdated as most of statewide studies were last completed in 1992-93. Basing the funding formula for CVBs on a percentage of visitor expenditures also causes some funding anomalies. For example, some communities may be asked to voluntarily contribute an unfair or disproportionate amount, as is the case of the Skagway CVB. Due to Skagway's saturation of cruise ships each summer and the high volume of visitors disembarking from cruise ships, the proposed formula shows Skagway at a New Millennium Plan funding level as high as $160,000 in FY03, the third year of the transition. This is an unrealistic "voluntary" 17 funding level and consequently, the City of Skagway (the CVB is a department of the city) was not in favor the proposal. Alaska CVBs have expressed concern that "one size does not fit all" when it comes to devising a funding formula. Most CVBs realize a majority of their their funding through revenues generated by local bed taxes, which are, in essence, public funds. Other CVBs, such as the Kenai Visitors and Convention Bureau, have no bed tax revenues and would have to contribute out of their current marketing budgets. It has been left to each community or region to develop its own strategy of financial participation in the new state marketing program. Most CIZBs are willing to increase their participation at the state level, once the marketing plan is developed under the consolidation, and they can be assured that there will be some return on their "pay to play" marketingprogram participation. As of this writing, there are two bills in the Alaska State Legislature which call for the consolidation of Alaska's tourism marketing by abolishing the Alaska Tourism Marketing Council' HB 136 and the companion measure, SB 107. Both AVA and the State of Alaska Department of Commerce are supporting HB 136 and SB 107. If passed, the state would let a contract to the Alaska Travel Industry Association which would use matching private sector funds to perform a majority of the state marketing functions. On the Kenai Peninsula, the Homer Chamber of Commerce and the Kenai Visitors & Convention Bureau, have both expressed support for the New Millennium Plan with the understanding that the draft plan is not without its flaws. Many of the structural, financial, and organizational details are still to be worked out once the new Alaska Travel Industry Association is formed and the board is elected. The Kenai Peninsula, as a region, will need to determine how it will financially participate in the tourism restructuring model. Several work sessions on The New Millennium Plan will be held in the Kenai Peninsula throughout 1999-2000. 18 Marketing H4ghlights One of the biggest changes to the Bureau's marketing program in 1998 was the introduction of Kenai's web site, www.visitkenai.com. The web site, hosted with Intemet Travel Guides, officially debuted on November 12, 1998. The Kenai Visitors & Convention Bureau's web site is divided into the following main categories: About Kenai, Visitor Information, Things to Do, Kenai Cultural Center, and The Fish Corner. (Also new in the summer of 1998 was the addition of The Fish Comer display and bulletin board in the lobby of the Kenai Visitors & Cultural Center. The Fish Comer serves to update visitors on the latest sportfishing information. Information is posted on the latest fisheries regulations and records. Current newspaper stories on Kenai-area fishing are also displayed at The Fish Comer.) All Bureau members are presently listed for free in the membership section on the web site. A "web links" program will be developed in 1999 so that web readers can click directly onto the business URLs of KVCB members. An additional fee will be charged to Bureau members who want a link from www.visitkenai.com. Plans are also being made for Kenai-based businesses to be highlighted. In 1998, a survey was completed by the Strategic Marketing Group with over 150 CVBs responding nationwide. According to the survey, 96% of destinations surveyed indicated they had a web site. The survey results also showed that "of those CVBs that have a web site, the most frequently mentioned method of measuring their web site's effectiveness was hits at 72%, email requests at 64%, and information requests at 58%. The average amount spent annually to upgrade a web site was $7,302." KVCB spends approximately $2,000 per year for web site updating, hosting of' the entire site, monthly search engine work, and electronic marketing reports. The Bureau monitors the effectiveness of its web site through electronic statistics reports supplied monthly by the server, and also through comments received on the Reader Response Form. (Many of the images that appear on www.visitkenai.com were generously donated by local photographers from the Kenai Peninsula Photographer's Guild.) The Bureau is also linked from several other web sites such as the State of Alaska Division of Tourism (a popular portal to www.visitkenai.com), the Alaska Visitors Association, the Kenai and Soldotna Chambers of Commerce, the Kenai Peninsula Tourism Marketing Council, and The Milepost. Target Market The Kenai Visitors & Convention Bureau has identified the following groups as the City of Kenai's primary target market' 19 *Independent travelers (An independent traveler is defined as any visitor who is not on a "pre-packaged" tour.) *Highway/RV travelers .... the "rubber tire" traffic * "Soft Adventure" enthusiasts *Anchorage and other in-state residents (both leisure and business travelers) *Small conferences and meeting groups Print Advertising 1998 The 1998 Advertising Budget was $27,500 (this includes ad placement fees and all related graphic design & photo fees). Display ads were placed in the following publications to promote Kenai: Anchorage Daily News 1998 & 1999 Visitor Guides, ¼ page B&W Anchorage Convention & Visitors Bureau, Anchorage Visitor Guide, 1998 & 1999, ¼ page B&W "Woodall's Campgrounds & RV Parks" 1999 edition, ½ page (new!) The Milepost 1998 & 1999 editions, full page color Kenai Peninsula Vacation Planner 1998 & 1999, 1/3 page color "On the Kenai" visitor guide published by the Peninsula Clarion, 1998 & 1999, ¼ page Alaska Journal of Commerce, special supplement on meetings & conventions Anchorage Daily News, special supplement on 1998 Peninsula Winter Games Adventure USA 1998 International Travel Planner, national publication distributed at adventure travel trade shows, ½ page ad, B&W, a cooperative ad placed with KPTMC. "North to Alaska," Special Sunday four-color newspaper insert on Alaska in eight major metropolitan newspapers, January 1999. (In a regional cooperative marketing effort, KVCB helped underwrite an ad on the Kenai Peninsula.) 20 Westem Association News, listing on the Kenai Visitors & Cultural Center to promote the Center as a meetings place. Other Advertising & Public Relations Throughout the year, the Bureau is contacted by various national and international travel writers, film and television producers, tour operators, and photographers for research purposes, as well as for general travel-related information. Here is a selected listing of some of those contacts the Bureau made in 1998 as well as some additional advertising opportunities the Bureau participated in: Great Alaska Sportsman Show, KVCB sponsored a booth at the state's largest recreational trade show for four days in April 1998 and will do so again in 1999. "National Tourism Week" was celebrated in May 1998. The Bureau hosted Tom Garrett, Director, State of Alaska Division of Tourism, for a familiarization tour of Kenai. As part of the National Tourism Week celebration, Mr. Garrett made a presentation to the Kenai Chamber of Commerce on the positive economic impacts of tourism in Alaska. After touring Kenai and vicinity, Mr. Garrett was the guest of honor at a reception with the Bureau's board of directors. KING-TV, Channel 5, Seattle --- Bureau staff assisted producers with historical information for several Alaska television programs during the summer 1998. The 30- minute specials aired in Seattle in the fall. German journalist, Ms. Ute Rotter, State of Alaska Div. Tourism .... Supplied extensive travel information on Kenai and vicinity. Outpost Books, Michigan --- KVCB met with the book author and supplied Kenai historical and travel information, summer 1998. New Zealand Consulate General --- Supplied the Consul General visiting from Los Angeles with a wide range of Kenai information, summer 1998. Charles Wohlforth, travel writer, Frommer's 2000 Alaska Travel Guide .... Supplied updated information on the self-guided walking tour & other Kenai activities Alaska Travel Fair IV --- KVCB met with German travel agents and tour operators who were visiting the Kenai Peninsula in September 1998 under a famliarization program sponsored by the Alaska Division of Tourism. .Bradley Reid Communications & Michael DeYoung Photography --- The Bureau assisted. a photographer hired by state tourism officials with developing the local shot list on the Kenai area, fall 1998. Assisted with photo shoot in Old Town Kenai and the interior of the Kenai Visitors & Cultural Center. 21 Studiosus, German tour operator--- Met on-site with tour coordinator when they brought German visitors to Kenai, summer of 1998. Kenai River Classic, July 1998 --- The Bureau organized the official "Welcome to Kenai" for the VIP participants who arrived for the Kenai River Classic at the Kenai Municipal Airport. State of Alaska Division of Tourism --- Kenai was featured as the "pick of the week" on state's travel web site. KPTMC 1999 Kenai Peninsula Discovery Vacation Guide .... Provided a write-up on the Kenai Visitors & Cultural Center for the new section of the vacation guide featuring "Educational Centers on the Kenai Peninsula." Alaska Visitors Association's "Sell Alaska Trade Show" .... October 1998. Immediately following AVA's convention, the Bureau represented Kenai at the first Alaska trade show held in California (Alaska's number one state for drawing visitors). The trade show was held in Los Angeles and was geared specifically to California Travel agents. The Bureau helped market the cemral Kenai Peninsula along with the Soldotna Chamber of Commerce. The Milepost's web site --- The Bureau took out a banner ad in the sportfishing section of the Milepost's newly revised web site (Morris Communications). The banner ad links to www.visitkenai.com. OTHER PUBLICATIONS The Kenai Townsite Historic District Board completed research for the new brochure on the self-guided walking tour of Old Town Kenai in the spring of 1998. The Bureau assisted by working with a local graphic artist to design an eye-pleasing format for the brochure. In May, 2,500 brochures were printed through the sponsorship of the Kenai Visitors & Convention Bureau. Due to the popularity of the walking tour, the Bureau is planning to reproduce up to 10,000 copies of the walking tour brochure for the 1999 visitor season. The new Meeting Planner was finalized at the end of 1998 and primed in early 1999. Information sheets on accommodations, attractions, things-to-do, meeting facilities, and transportation were created. The information sheets are inserted into custom designed and printed dark blue folders with an embossed Kenai logo on the front. The Meeting Planner is used as a promotional tool to assist professional meeting planners and conference coordinators with their arrangements and to update them on all the services and activities Kenai has to offer as a meetings location. 22 "Free and Inexpensive Things to Do in Kenai" .... back by popular demand, this small handout is packed full of information on visitor-related activities offered in Kenai and the central peninsula area. It is distributed for free at the visitor information desk and copies are included in the new Meeting Planner. (Note: In early 1997, 50, 000 copies of the full color Kenai "fireweed" brochure were produced by the Bureau. The "fireweed" brochure has been the Bureau's primary print marketing piece. It is mailed to every visitor lead received including to inquiries received through the web site. During 1999, the Bureau will begin developing plans to update and redesign Kenai's generic tourism brochure for the 2000 summer visitor season.) 23 Visitor Statistics 1998 iSiO.URCE!OF VISITOR INOUIRIES: ! :~ 1995 Phone 586 Mail 291 Fax 99 E-M a il 116 Web (began 11/14/98) 146 1997 582 404 179 14 n/a KPTMC ACVB Trailer Life 570 1,482 148 556 2 89 (no ad in '97) n/a (* 41% increase over previous year!) From the total number of visitor inquiries received in 1998, 1,238 were classified as "direct" inquiries, or leads. These leads came directly to the Bureau through phone, mail, e-mail, and via KVCB's web site launched on November 12, 1998. Web site readers have the option of filling out the Reader Response Form on www.visitkenai.com if they require additional information or have special requests not answered on the web . site. There were also 2,200 inquiries considered "indirect." These are the names & addresses supplied to the Bureau from various publications such as the Anchorage Convention & Visitors Bureau's 1999 Visitor Guide & the ! 999 Discovery Vacation Guide on the Kenai Peninsula published by the Kenai Peninsula Tourism Marketing Council. In both cases, the readers may fill out business reply cards to request additional information from the advertisers (such as the Kenai Visitors & Convention Bureau) that they are most interested in. The names are then forwarded to the Bureau. Each of the 3,530people in 1998 who inquired about the City of Kenai were mailed an up-to-date KVCB membership directory, a City of Kenai tourism promotional brochure, and various other supplemental information requested 24 enai Cultu ral Cen ter Highlights In its mission to serve as a community center and to promote the cultural and natural heritage of Kenai, the Kenai Visitors & Cultural Center provides these services: · Programs and guided tours for area school groups; · Maintenance of the permanent and loaned collections; Professional management of cultural and wildlife exhibit areas; Development and design of permanent, temporary and exhibits and; traveling Organization and sponsorship of community-related programming and events. The Kenai Visitors & Cultural Center also maintains active relationships with other education institutions and cultural organizations in the community, including the Kenai Arts and Humanities Council, the Kenai Peninsula Photographers Guild, the Kenai Townsite Historic District Board, the Kenai Historical Society, the Challenger Learning Center of Alaska, the Kenai Peninsula Borough School District, the Kenai Peninsula College, the Kenai Watershed Forum and the Kenaitze Indian Tribe. In addition, the Center maintains membership in these professional organizations' the American Association of State and Local History, the Association of American Museums, Museums Alaska, and the Western Museum Association. Though not officially accredited as a museum, the Kenai I/isitors & Cultural Center serves as the unofficial museum for the City of Kenai and maintains professional museum standards. 26 SCHOOL GR 0 UPS The Kenai Visitors & Cultural Center has a strong education outreach program and serves as a resource for schools throughout the central peninsula area. School groups, including foreign exchange students from Russia and visiting athletic teams from across Alaska, frequently take field trips to the facility. The Manager of Exhibits and Education serves as museum educator for school programs and guided tours, and designs curriculum for local teachers to use on-site, in accordance with local and state K-12 curriculum for social studies and science. School programs and guided tours make use of permanent, temporary and travelling exhibits, audio-visual aids, hands-on education displays and special talks. Whether to visit the Cultural Exhibit Room to observe and learn about the local oil industry or the history of the Dena'ina people, to view the extensive wildlife collection, or to leam about Alaska through watching one of 80 Alaskana videos available, students fortunate enough to come to the Kenai Visitors & Cultural Center always have an enjoyable leaming experience. 1998 Student & Teacher Visitors Total: 1,088 During the 1998-1999 school year, art teachers and students at the four area high schools and the Kenai Peninsula College were selected as a target audience for travelling and temporary exhibits. Response by art teachers and students to the invitation to make critical use of art exhibits was excellem. Attendance of this target audience was very good at the Natilie Forbes Reaching Home: Pacific Salmon, Pacific People photography exhibit, the second annual summer exhibition of the Kenai Peninsula Photography Guild, the alaskaWILD/98 outdoor nature photography show, the Alaska Positive 1998 photography show, and the Down Under Quilt Exhibition. In addition to the traveling and temporary exhibits, the Kenai Visitors & Cultural Center strives to offer exciting educational and cultural programs to enhance visits to the building. Many school visits take advantage of the extensive video library, which can be easily tailored to any age group. Teachers also take advantage of exploration sheets developed for the Cultural Room and the Natural History Room. The Manager of Exhibits and Education often presents special talks on selected themes, such as geology, Dena'ina heritage, natural history, and Russian America. The goal of the education program is to continue to work closely with teachers to ensure high quality, educational, fun visits. The result of this commitment to education is continued popularity and usage among local school groups. 27 PERMANENT COLLECTION The City of Kenai boasts an impressive permanem and loaned collection of cultural artifacts and wildlife displays at the Kenai Visitors & Cultural Center. The permanent collection contains approximately 1,400 objects on display and in storage, acquired primarily through girls and loans of materials collected by private citizens and donated to the Ft. Kenai Museum from 1968 to 1991, and to the Kenai Visitors & Cultural Center since its opening. The permanent collection falls imo these categories: 1. Ethnology: displays and materials collected from the Athabaskan, Yup'ik Eskimo, and Aleut cultures. 2. Russian Occupation of Kenai Area: collection numbers 25 items. 3. Early Homesteading: approximately 250 items, with origins as early as 1870. 4. Early Commercial Fishing and the Canneries' The collection includes photographs, tools, and the log books for 1925 through 1957 from Wards Cove Cannery. 5. Oil Exploration & Development. 6. Sister City (Okha, Sakhalin Island, Russia) display. 7. Gold Mining & Dog Sledding. The wildlife/natural history collection is comprised of: 1. Marine Life. The marine life display features mounts of king, red, silver, and chum salmon, a large Beluga whale with calf, halibut, harbor porpoise, and other marine life found in the Kenai area. 2. Lake Clark National Park display. (An impressive and large exhibit on the national park across Cook Inlet on loan from the National Park Service.) Kenai serves as a gateway community to the spectacular Lake Clark National Park on the west side of Cook Inlet. The display functions as the main interpretive point of contact with visitors in Kenai for the National Park Service. 3. Animal mounts. In this collection are two bears, two wolverines, a land otter, a beaver, mountain goat, four animal heads, a wolf, a weasel, and a red fox. A lynx pelt is in permanent storage. 4. Bird Display. The bird collection totals 67, including 13 American bald eagles. 28 PR 0 FESSIONA L M USE UM MA NA GEMENT The Kenai Visitors and Convention Bureau provides professional museum management to the City of Kenai for its permanent collection at the Kenai Visitors & Cultural Center. The Manager of Exhibits and Education serves in the capacity of registrar, curator of collections, and exhibits manager. Four significant events occurred during 1998' 1. Renovation of museum storage; 2. Acquisition plans for new collections management software; 3. Ordering of humidification and temperature controls to the building and; 4. Disbandment of the Kenai Cultural Council. Renovation of museum storage: Limited storage space exists in the building for the permanent collection. The existing storage room utilized oak shelving, which does not meet archival museum standards, as artifacts may be harmed by long term exposure to the oak tannins. The City of Kenai purchased replacement metal shelving of archival quality, which was installed by the manager with assistance from community volunteers. The new metal shelving is a significant upgrade allowing more efficient use of limited space and ensuring the long term care of the collection. The City of Kenai may budget funds in the next fiscal year to acquire archival storage boxes and containers, which will 'help safeguard the permanent collection for future generations. Acquisition plans for new collections management software: Using funds generated from the second annual Writer's Night in March, 1999, the Bureau plans to purchase PastPerfect Museum Software, a powerful relational database that encompasses every aspect of collections management. Developed and endorsed by the American Association of State and Local History, the software conforms to the latest standards for cataloguing archive, library, historic object, art, and photograph collections. The long-term goal (10 to 15 years) is to have the entire collection available for viewing and research on the Intemet; data entry of the permanent collection is the first phase, digital imaging for display and print the second, and Intemet access the last. The acquisition of the PastPerfect Museum Software is an important first step in that direction. Ordering of humidification and temperature controls to the building: The City of Kenai made a fundamental, crucial investment through the purchase order of humidification and temperature controls for the Kenai Visitors & Cultural Center. Extreme fluctuations of humidity in the building have posed a serious threat to the permanent collection, as identified in a Museum Assessment Program Survey (MAPS) conducted by the Association of American Museums in 1995. The new temperature and humidification control once installed will resolve a top priority concern and ensures that care of the collection conforms to museum standards. 29 Decision to disband the Kenai Cultural Council: The Board of Directors at the Kenai Visitors and Convention Bureau voted to disband the Kenai Cultural Council as a permanent advisory council for museum issues. The Kenai Cultural Council served as an advisory board to the Board for three years, and helped formulate the mission statement and museum guidelines of the Cultural Center. With input from the Executive Director, Manager of Exhibits and Education, and community members, the Board decided to disband the permanent advisory council in favor of appointing task force committees of specified scope and duration. The change in approach from a permanent advisory council which met monthly to temporary task force committees will help ease "burnout" of community volunteers and allows for participation on an as-needed basis. S UMMAR Y OF TRAVELING AND TEMPORAR Y EXHIBITS 1998 All Alaska Juried Art Show The 27th All Alaska Juried Art Show exhibited at the Kenai Visitors & Cultural Center April 25 through May 30. The exhibition showcased 46 pieces of original artwork from 36 Alaskan artists in 11 Alaskan communities. The show represented the highest quality artwork being produced by Alaskans in the categories of painting, watercolor painting, mixed media, drawing, sculpture, photography, and printmaking. BP Exploration was the corporate sponsor. Natalie Fobes "Reaching Home: Pacific Salmon, Pacific People" A wonderful photographic exhibition by professional photographer, Natalie Fobes, displayed at the Kenai Visitors & Cultural Center June 1 through July 15. The exhibition is a celebration of Pacific salmon and an exploration of our relationship with the fish around the Pacific Rim. Paul Dale and Brenda Stoops of Kenai's Snug Harbor Seafoods underwrote the rental fee to make it possible for the Kenai Visitors & Cultural Center to display the 43 photographs and the 10 banners by Natalie Fobes. A reception for the show was held in conjunction with the annual Kenai River Festival. Second Annual Kenai Peninsula Photographers Guild Exhibition Repeating the success of the first show in the summer of 1997, the Kenai Peninsula Photographers Guild sponsored an annual summer photography exhibition to display the finest photographic works of area photographers. The exhibition ran July 17 through September 10, with Jamie Lyon's photo "Every Mother's Son" winning the People's Choice award for Best of Show, and Greg Daniels' photo "Denali" and John Tobin's "Black Spruce Moonset" receiving Honorable Mention. 30 Veniaminov Exhibit On exhibition for six weeks in the fall of 1998. The bicentennial of the birth of Ioann (John) Veniaminov, the distinguished Russian Orthodox missionary, teacher, administrator, linguist, ethnographer, and architect, was marked in 1997. John Veniaminov served as the first priest at Unalaska, the first Orthodox bishop in Alaska, and the head of the Orthodox Church of Russia. In 1977 he was canonized as a saint --- St. Innocent, Apostle to North America and Siberia. The exhibit of ten panels contained historic information of his life in both Russia and Alaska. AlaskaWILD/98 Outdoor Photography Show Sponsored by the Alaska Society of Outdoor & Nature Photographers, the October show featured many striking images of natural beauty in Alaska. Local school photography students made good use of the show in learning the techniques involved in creating high quality black and white photos and color images. Alaska Positive Photographic Exhibit A statewide juried photographic exhibition sponsored by the Alaska State Museum was shown for seven weeks in November and December. Designed to highlight and promote photography as an art form, the show featured many traditional black and white images mixed with contemporary color compositions. The Gallery' Boats by Bill Hutchinson Photographer Bill Hutchinson, member of the.Bureau and of the Kenai Peninsula Photographers Guild, inaugurated The Gallery in the conference room. The Gallery is a place to display the talents of local artists on a rotating basis. During the fall, winter, and spring an artist will show for a two month period, while in the summer months artists scheduled for the summer interpretive program will display the week prior to their program. Bill started us of with a lovely twelve piece collection of boat photographs at various locations in Alaska. Exhibits in 1999 Down Under Quilt Exhibition Co-sponsored with Jane Odgers of Connecting Alaskans Internationally, the quilt exhibition in February showcased the talent of two renown Australian quilt artists, Cynthia Morgan and Hetty van Boven. Many area quilters came out during the winter cold spell to be charmed by the beauty these Down Under quilters. More than 150 people attended the reception for the artists, which included informative talks by both on their original styles of quilting. Workshops with the artists were held at the Kenai Fine Arts Center and Robin's Place Fabrics. The show was the first time an exclusive, large exhibition of international renown quilt artists was presented at the Kenai Visitors & Cultural Center. 31 The Gallery: Solotude by John Tobin John Tobin will display a wonderful, sixteen piece collection of scenic nature photography in March/April, 1999. Two of his display photographs won top honors at the first annual Kenai Watershed Forum Photography Contest. Across the Kenai The Kenai Visitors and Cultural Center is sponsoring its first Alaska Native Arts Show April 26 through May 23, 1999. The show is open to current Kenai Peninsula residents and is an open exhibition to showcase the varied forms of traditional and contemporary Alaska Native art. Earth, Fire & Fibre XXII This statewide eclectic collection of quilts and fiber art is a biennial event put together by the Anchorage Museum of History & Art, and runs at the Kenai Visitors & Cultural Center May 31 through July 8, 1999. The 3ra Annual Summer Exhibition of the Kenai Peninsula Photographers Guild The annual show will mn from July 15 through September 10, 1999. AlaskaWILD/99 The annual show will mn October 7 through November 30, 1999. COMMUNITY-RELA TED PROGRAMMING A ND E VENTS 1998 Central Peninsula Writer's Night The first-ever "Central Peninsula Writer's Night" was held at the Center on March 5, 1998 to showcase the literary talent in the central peninsula community. Thirteen writers, mostly from Kenai and Nikiski, read excerpts from their work. The event was conceived and organized by the Kenai Visitors & Convention Bureau. Sponsors included: KVCB, The Central Peninsula Writer's Group, Kenai Peninsula College, the Friends of the Kenai Community Library, the Peninsula Clarion, and the Kenai Cultural Council. Door prizes were donated by: Good Books & More, Todd Communications, Kachemak Country Publications, Corporate Express, and North Country Fair. Tesoro Alaska Petroleum generously donated all time, labor, and materials to build a portable "mini- stage" which is now a permanent part of the Center's large audio/visual room. Proceeds from the event were shared between the Friends of the Kenai Community Library and the Cultural Center. 32 Carver Demonstration by Michael Sausedo Local carver Michael Sausedo presented an afternoon demonstration in July of the techniques used by carvers working with a variety of antler, horn, and bone. Book Signing Event In August, former Alaska governor Keith Miller held a book signing event at the Center for his new book "Prudhoe Bay Governor." Events in 1999 Dena'ina Heyi Co-sponsored with the Kenaitze Indian Tribe, the winter gathering program "Dena'ina Heyi" was held in February at the Kenai Visitors & Cultural Center. The evening festivities featured song and dance performances from the Kenaitze Headstart Program, the Kenaitze Jabalina Dancers, and the Kenaitze Drum Group. The.family event was well attended, with a bountiful supply of desserts and refreshments. Second Annual Central Peninsula Writer's Night Repeating the success of 1998's event, the second annual Central Peninsula Writer's Night was held at the Center on March 4, 1999 to showcase the literary talent in the central peninsula community. With Alan Poynor as the Master of Ceremony, the writers read excerpts from their work. The event was organized by the Kenai Visitors & Convention.Bureau and the Central Peninsula Writer's Group. Sponsors included' KVCB, the writers' group, Kenai Peninsula College, the Friends of the Kenai Community Library, and the Peninsula Clarion. The evem helped celebrate the 50th anniversary of the Kenai Community Library, and retiring librarian Emily DeForrest was recognized for her long and distinguished service This year money raised at the event went to help the Cultural Center purchase PastPerfect Museum Software. The Friends of the Library once again shared in half of the proceeds raised. Photography Matte Class Co-sponsored with the Kenai Peninsula Photographers Guild, a photography matte class was presented in April at the Center for those who wished to leam how to prepare their own photographs for public presentation. Spinning Wool Demonstration In May, 1999 there will be a one day demonstration on spinning wool. Five wheel demonstrations with be situated throughout the Center during the day for all to come and learn how to spin your own yam. Summer Interpretive Programs - New for 1999! The Center is excited to present a regular series of summer interpretive programs. In June, July and August a weekly series of free imerpretive programs will be held at 3-3:45 pm on Mondays, Wednesdays and Fridays. Mondays will feature science topics, Wednesday will feature community artists, and Fridays will feature Dena'ina Heritage. 33 Meetings and Conferences Highlights Recap of Meetings at the Kenai Visitors & Cultural Center There were many special meetings held at the Center in 1998. U.S. Speaker of the House, Newt Gingrich, along with the Western States Coalition, met in Kenai on August 28. Over 75 guests attended the event including Alaska Speaker of the House Gail Phillips, Kenai Mayor John Williams, and Mayor Mike Navarre of the Kenai Peninsula Borough. The U.S. Senate Energy Committee held a public forum on August 21, with 75 people attending, including Senator Frank Murkowski and Congressman Don Young. Also participating were: Alaska Speaker of the House, Representative Gail Phillips, Representative Mark Hodgins, Mayor Mike Navarre, and representatives from several state environmental agencies. Over 30 people in the commercial fishing industry met at the Center on October 3 to discuss the E1Nino fisheries disaster in Alaska with officials from the U.S..Small Business Administration. Former NASA astronauts Pete Conrad and Joe Allen, and other distinguished guests from the Challenger Learning Center of Alaska, attended a VIP reception on March 26 at the Center. The total meeting attendance in the Kenai Visitors & Cultural Center in 1998 was 1,849. November was the most active month for meetings in 1998. Many of the groups that meet at the Kenai Visitors & Cultural Center on a regular basis are non-profits such as: the board of directors of the Volcano Learning Center, the Bed & Breakfast Association, the Challenger Learning Center of Alaska, and the Women's Resource & Crisis Center. Meetings are held year- round, although the larger meeting space, the Audio Visual Room, is primarily reserved for tourists during the summer months for viewing Alaskana videos upon request. New Marketing Tool The new Meeting Planner was completed at the end of 1998 and printed in early 1999. The planner includes information on Kenai lodging, dining, attractions and things to do. The Meeting Planner is given to professional meeting planners or meeting coordinators to assist them with their conference planning arrangements. The planner consists of a custom printed folder with an embossed Kenai logo and various easy-to-read information sheets. As a new promotional tool for Kenai, the planner will be used to help attract small conferences to Kenai. Early 1999 Meetin~ Highlights A delegation of Russian political leaders met at the Kenai Visitors & Cultural Center on March 20, 1999. The Russians were members of the Russian Federation's State Duma 34 Committee on Natural Resources and the Sakhalin Island Regional Duma. Important presentations were made on Alaska's oil industry by Mayors Williams, Lancaster, and Navarre. (The Kenai Visitors & Cultural Center is a frequent stop on the itineraries of many visiting Russian delegations.) A team of Unocal management and labor relation officials held daily meetings at the Center in March to negotiate Unocal's union contract. A special "Get to Know Kenai" familiarization program and buffet breakfast will be held at the Center on April 29th. The purpose of the program is to inform local businesses about the new programs, services and activities offered in Kenai of interest to tourists. The "Get to Know Kenai" event is being held in conjunction with National Tourism Week, May 2 -8, 1999. Speakers include: Will Jahrig, president of Kenai VCB's Board of Directors, Kathy Tarr, the Bureau's Executive Director, Ricky Gease, Manager of Exhibits & Education, Chris Degemes of Alaska State Parks, and Bob Frates, Director of Kenai Parks & Recreation. The Alaska Permanent Fund Corporation's Board of Trustees will meet at the Center on June 16, 1999. This is the first time the Permanent Fund Corporation has held a meeting in Kenai. KVCB will continue to provide excellence and professionalism when hosting meetings and conferences at the Kenai Visitors and Cultural Center, and will continue to positively represent the culture and community of Kenai throughout the coming year. For a complete breakdown of ali organizations which met at the Kenai Visitors and Cultural Center in 1998, please see the next page. 35 JANUARY FEBRUARY MARCH APRIL MAY Kenai Visitors & Cultural Center Meetings & Conferences Report- 1998 ORGANIZATION ATTENDANCE Challenger Learning Center 5 SOA Emergency Services 105 Kangas & Co. 25 Volcano Learning Center 12 B & B Assoc. 30 Kenai Medical Assoc. 8 Tesoro 28 KPBSD 48 Challenger Learning Center 10 Total 271 Challenger Learning Center Unocal Kenai Peninsula Art Guild Volcano Learning Center Nikiski High Seminar Frontier Business Machines Challenger Banquet Total 14 3O 5 15 32 5 5O 151 Volcano Learning Center Boys & Girls Club Alaska Humanities Forum Challenger Learning Center Challenger Banquet FAA Total 10 20 11 4 85 20 150 AK Human Res. Invest. Council Kenai Peninsula Borough Senator Frank Murkowski World Trade Center Alaska DEC Soldotna City of Kenai Total 15 30 12 22 26 50 155 Board of Directors Kenai Peninsula College Historical Preservation Tok Visitor Center/KVCB Challenger Architect Total 45 32 4 10 45 136 36 JUNE JULY AUGUST SEPTEMBER OCTOBER Kenai Visitors & Cultural Center Meetings & Conferences Report- 1998 ORGANIZATION ATTENDANCE Volcano Learning Center Kenai River Festival Reception City of Kenai Public Works Kenai Police Dept. Total 16 2O 18 44 98 Volcano Learning Center Peninsula Clarion Total 15 13 28 Volcano Learning Center Riordan Hand Society City of Kenai/Fitch Invest. Craciun & Assoc. Challenger US Senate Energy Committee Western States Coalition 10 2O 15 12 8 75 75 Total 215 SOA Community & Reg. Affairs United Way Kenai Peninsula Borough SD Alaska Travel Fair United Way Volcano Learning Center Kenai Peninsula Borough SD United Way 5 30 35 10 20 9 70 5 Total 184 SBA & Commercial Fishermen Volcano Learning Center SOA Enviro. Conser. B & B Assoc. Cook Inlet RCAC KPTMC & Communities JTPA (DCRA) 3O 7 12 2O 9O 6 5 Total 170 37 Kenai Visitors & Cultural Center Meetings & Conferences Report- 1998 NOVEMBER DECEMBER Total ORGANIZATION ATTENDANCE Volcano Board 5 Tesoro 36 Tesom 36 MLS Board of Realtors 30 B & B Association 30 Peninsula Reporting 7 Volcano Board 6 U.S. Small Business Administration 12 Challenger Tile Committee 25 KVCB Board 10 Total 197 Tesoro Sterling Home School Workshop Small Business Administration KVCB Board Total 28 42 9 15 94 Meeting Attendance for 1998 = 1,849 38 Membership Highlights How does an organization know if it's effective? How does a non-profit measure its on-going performance? One way to ascertain the health of a non-profit is to look at its membership base. Over the past two years, the Kenai Visitors & Convention Bureau has maintained a steady, solid core of 210-215 members. KVCB members either receive direct or indirect economic benefits from the visitor industry. Some members belong because they want to show their general support for the visitor industry. Others belong because they believe in the cultural and educational mission of the Kenai Visitors & Convention Bureau. This part of the mission is realized primarily through the Bureau's role in managing the Kenai Visitors & Cultural Center. (Please refer to "Kenai I/isitors & Cultural Center Highlights" within this report for more information on the Bureau's cultural and educational programming.) All members of the Bureau pay a flat $100/per year membership. (KVCB has never had a dues increase since its inception in 1988.) KVCB members support the Bureau because there is a recogniced personal or business value. Tourism-related businesses which belong to their local CVB gain marketing exposure. KVCB staff strive to provide the best possible customer service for each member. Membership and membership relations are not relegated to any one department or individual; helping and promoting members are the interest and responsibility of all employees. Briefly, here's what was accomplished in membership services in 1998' All KVCB members received an additional Jkee listing on the Bureau's new web site, www.visitkenai.com. Members and their pertinent contact information appear on the web site according to their selected business category. A "hot links" program for members will be developed in 1999. Kenai members will be highlighted. Toll free (800) numbers were added to the KVCB membership directory. "Membership Spotlight" features were included in every issue of the Bureau's bi-monthly newsletter. The New 1998 Leads Program was introduced and successfully managed with 54 members enrolling. Monthly membership reports were distributed to staff & to the board of directors. 39 The membership database was transferred from Macintosh to PC format using FileMaker Pro software. Membership update letters were mailed to members to be sure the Bureau's data on accommodations, business services, amenities offered, etc. were up- to-date. Membership directories were updated monthly, photocopied, and mailed to every visitor inquiry received throughout the year (3,530 packets were mailed in 1998). Membership directories were distributed at various trade shows. KVCB's new web site address was incorporated into all the Bureau's paid advertising once the domain name www.visitkenai.com was registered resulting in a wider marketing exposure for Bureau members. The Bureau continued to work toward its overall goal of improving membership communications. The Bureau redesigned its membership application, streamlined its membership directory, improved and personalized all correspondence to members, updated all membership "hard copy" files by keeping a better record of communications with individual members, and produced an informative newsletter to keep members abreast of local and state tourism news. 40 Kenai gisitors & Convention Bureau Membership - Accommodations & Tours Alaskan Style Adventure Alaska Aksala Bed & Breakfast Alaska Airlines Alaska Association for Historical Preservation Alaska Campground Owners Association Alaska Creative Vacations Alaska Historical Society Alaska Hotel & Motel Association Alaska Lodging and Adventures Alaska Mountain View Cabins Alaska Native Heritage Center, Inc. Alaska Railroad Alaska Rivers Company Alaska SeaLife Center Alaska Tire Warehouse Alaska Troutfitters Alaska West Air Alaska Wildland Adventures Alaska's Best Travel Alaska's Lake Clark Inn Alaskan Adventure Connections Alaskan Fishing Adventures Alaskan Gift & Gallery Alaskan Hospitality Ail Alaska Outdoors, Inc. Anchorage Convention & Visitor's Bureau Anchorage Daily News Anchorage RV Park AST Travel B&B Association of the Kenai/Soidotna Area Bay View Inn Beaver Creek Cabins Bed & Breakfast Cottages Beluga Lookout RV Park Betty's RV Park Big Sky Charter & Fishcamp Birch Ridge Golf Course & Cottages Birch Tree Gallery Bo's Fishing Guide Service Burger Bus Captain Biigh's Beaver Creek Lodge Captain Mike's Charters Central Peninsula Subway, Inc. Challenger Learning Center of Alaska Charley Charters Charlotte's, Inc City of Kenai Clearwater Air, Inc. Clearwater Creek Camp CnK Computer Solutions Cook Inlet Ferry Cook Inlet Region, Inc. Cooper Landing Floating & Fishing Company Corporate Express of Alaska Country Foods Country Liquor Crooked Creek Bed & Breakfast Crooked Creek RV Park D J's Log Cabins Dan's Alaskan Sportfishing Ventures Daniels Lake Lodge Bed & Breakfast Day's Catch Alaska Seafood Market Dere's Lodge & Family Charters Diamond M Ranch B&B and RV Park Discovery Cabins Don Jose's Mexican Restaurant Dreamtime The Duck Inn Eagle Rock Enterprises Echo Lake Lockers Eldridge Haven Bed & Breakfast ERA Aviation, Inc. Fields Fantasy Fishing & B&B First National Bank of Anchorage Fish On Inn & RV Park FISH ON! With Gary Kernan Foster's Fishing Adventures Fred Braun's Lakeside Lodge Funny Moose Vacation Rentals G & M Chevron Gallery 25 Gold Cache Good Books & More Great Alaska Car Company Great Alaska Fish Camp & Safaris Gulls Landing Bed & Breakfast Hallo Bay Camp Haborside Cottages Hi-Lo Charters & Riverside Lodge High Adventure Air Charter Homer Ferry Terminal Homer Stage Line Ididaride Sled Dog Tours Inlet Taxi Jacobsen's Guide Service JC's Bed and Breakfast Johnson Bros. Salmon Guides & Outfitters Jughead Salmon Charters Kachemak Bay Transit 41 Kasilof RV Park Keetah Fish Camp Kenai Aviation Kenai Backcountry Lodge Kenai Chamber of Commerce Kenai Chrysler Center, Inc. Kenai Custom Seafoods Kenai Fjords Tours, Ltd. Kenai Golf Course Kenai Kayak Apartment Rentals Kenai Kings Inn Kenai Legend Lodge Kenai Medical Center, Inc. Kenai Merit Inn Kenai Peninsula Eagle Press Kenai Peninsula Tourism Marketing Council Kenai Princess Lodge Kenai River Lodge Kenai River Raven Bed & Breakfast Kenai River Sportfishing Assoc. Kenai RV Park Kenai Senior Center Kenai Wash & Dry Kenaitze Indian Tribe, IRA King of the River Klondike Mike's Gift Shop Koob Chiropractic Krog's Kamp LLC on the Kenai River Kruegers Wildlife Adventures Lake Clark National Park & Preserve Land' s End Land's End RV Park Lee's Alaska Booking Service Log Cabin Bed & Breakfast Inn Longmere Lake Lodge Bed & Breakfast Longmere Lakeside Bed & Breakfast Loon Lake Resort Lure of Alaska Images Mackey Lake Co. Major Marine Tours Maiston's, Inc. Mat-Su Convention & Visitors Bureau McKinley RV and Campground Midnight Sun Guide Service Milepost Advertising Sales Representative Milky Way Bed & Breakfast & Charters Moose Hallow Bed & Breakfast National Bank of Alaska Natron Air New Peking Chinese Restaurant North Peninsula Recreation Service Area Northland Gallery Ocean Shores Motel Old Town Village Old Town Village Restaurant Orca Lodge Overland RV Park & Gifts Paradisos Restaurant Payless Car Rental Penelope's Pig Pen Peninsula Center Mall Peninsula Clarion Peninsula Insta Care Peninsula Oilers Baseball Pete's Fishing Guide Service & Lodging Phillips Cruises & Tours Planit Alaska! Posey's Kenai River Hideaway B&B Prince Williams Sound Cruises and Tours Puffin Lady, Inc. Puffin Place Studios & Suites R.W.'s Fishing & Sportsman Condos Reel 'Em Inn Cook Inlet Charters Renown Charters Riddle's Guide Service & Lodge Riverside House Robin's Nest B & B Ron Fay's Moose Creek Lodge Ron's Alaska Lodge Salmon Run Bed & Breakfast Saitry Inc. & Kachemak Bay Ferry Sean's Chenega Charter Service Seldovia Chamber of Commerce Seldovia Lodge Seward Windsong Lodge Ship to Shore Tours ~ Silver Salmon Creek Lodge Soldotna Chamber of Commerce SouthCentral Air, Inc. Sports Den Swiftwater Bed & Breakfast Tacklebuster Halibut Charters Tall Tales Charters Talon Air Service, Inc. Tanglewood Bed & Breakfast Tesoro Alaska Petroleum Company Tesoro Northstore Company 7-11 The Fish Hut Through the Seasons Totem Ocean Trailer Express, Inc. Toyon Villa Apartments Tundra Tours & Top of the World Hotel Unalaska/Port of Dutch Harbor CYB Uptown Motel Veronica's Coffee House Weigner's Backcountry Guiding Westmark Hotels, Inc. Whale Watch Bed & Breakfast Whiskey Gulch Taxidermy Whitewater Expeditions of Alaska William Heath Yvonne's Kenai River Belle House 42 Revenue Detail Kenai Visitors & Convention Bureau, Inc. 1998 Actual (Jan. 1, 1998 to Dec. 31, 1998) 1998 Budget Fundraising $ 103,000 $ 125,000 City of Kenai $ 57,500 $ 60,000 Membership $ 19,194 $ 19,500 Dues & programs Donations $ 10,275 $ 12,000 Facility rental fees $ 4,584 $ 7,000 Retail & miscellaneous $ 15,181 $ 13,000 Interest ,,$ 3,187 $ 2,600 $ 212,921 $ 239,100 Financial Notes: All figures are rounded. The Bureau operates on a calendar year budget. The City of Kenai operates on a fiscal year, July 1 to June 30. The City of Kenai, under a professional facilities management agreement, contracts with the Bureau to operate the Kenai Visitors'& Cultural Center. The City of Kenai's total funding for the Kenai Visitors & Cultural Center has averaged $118,000 per year since the building's inception in- 1992. The $118,000 includes the professional services fee of $65,800 per year to the Kenai Visitors & Convention Bureau, as well as the city's expenditures for building maintenance & repairs, utilities, snow removal, and janitorial. All other expenses, including personnel, office equipment & furniture, supplies, postage, advertising & promotional expenses, travel, printing, and telephone are covered in the Bureau's annual budget. Fundraising income is the money raised through the Bureau's Charitable Gaming Permit for Bicentennial Bingo held at the Peninsula Oilers' Hall each Wednesday and Friday evening in Kenai. Gaming revenues are highly unpredictable each year. The Bureau's 1998 Financial Statement was prepared by the firm of Mikunda, Cottrell & Company, CPAs, and was submitted to the City of Kenai under separate cover. 43 Expense Detail Kenai Visitors & Convention Bureau, Inc. 1998 Actual (Jan. 1, 1998 to Dec. 31, 1998) 1998 Budget Personnel & payroll taxes $ 156,929 $167,200 Advertising & Promotion $ 37,046 $ 41,200 Other operating expenses $ 31,241 $ 30,700 $ 225,216 $ 239,100 Financial Notes: All figures are.rounded. The Bureau operates on a calendar year budget. The City of Kenai operates on a fiscal year, July 1 to June 30. Personnel includes all full-time, part-time, and seasonal staff and does not include any staff associated with Bicentennial Bingo. The Bureau has (5) full-time employees, and one permanent, part-time employee. Seasonal staff are hired every summer. The building operates 7 days per week from mid-May through mid- September. The rest of the year it operates 6 days per week. None of the Bureau's regular employees receives any health or retirement benefits. Advertising and promotional expenses includes all print advertising placed, graphic design fees, photography fees, community-related advertising, trade shows, web site maintenance, postage for fulfilling visitor requests for information, and the printing of the membership directory and newsletter. "Other" operating expenses includes office supplies, telephone, professional fees, travel, equipment repairs, insurance, and costs directly related to the Cultural Center such as exhibit fi'eight and "museum-related" expenses. Utilities, building maintenance & repair, snow removal, and janitorial are provided by the City of Kenai, and are not included in the numbers above. The Bureau's 1998 Financial Statement was prepared by the firm of Mikunda, Cottrell & Company, CPAs, and was submitted to the City of Kenai under separate cover. 44 Kenai l~isitors & Convention Bureau Affiliations The Kenai Irisitors & Convention Bureau, Inc. belongs to the following organizations: *Alaska Association of Convention & Visitor Bureaus * Western Association of Convention & Visitor Bureaus *Alaska Visitors Association *American Association of Museums * Western Museums Association *Museums Alaska We also exchange memberships with: *Kenai Chamber of Commerce *Kenai Peninsula Tourism Marketing Council *Soldotna Chamber of Commerce & Visitors Center *Mat-Su Convention & Visitors Bureau *Alaska Hotel & Motel Association *Anchorage Convention & Visitors Bureau 45 Appendix A The followingpages are excerpts from the "New Millennium Plan," the visitor industry's proposal for restructuring Alaska's generic state tourism marketing program. The Alaska lZisitors Association has spearheaded the development of the New Millennium Plan over the past 2-3 years with input from its over 650 business members statewide along with other visitor industry representatives. For more information on the draft plan, or to receive a complete copy, please contact: Alaska Visitors Association 2525 C Street, Suite #400 Anchorage, AK 99503 Phone' 907-561-5733 * Fax: 907-561-5727 46 APR. -Lib' 99 {'ruIf} 15:41 l~. 00~, AFIA Or~m;~tional Outline, Demmb~ 1998 Ai~PENDIX Line M~mbcrships Company's Alaska p_.as~_eng, er cntlse da_es.* Total paasen§er cruse days* irt Alaska .market x $I.0 million ia FY01 x $1.5 million in FY02 x $2.0 million in FY03 °A passe~s~er cruise dar is the uttm~r oE avuibi=tc berths multiplied by ~ nttmbcr of days d~lo.ved. La 2003, a passenger-day .;ce would be established based au that year's Eormula. Subsequent years' assessments would be r.ke :stabiished per-pasier~er fee multiplied by the company's number of .maise days ia the marker. - Destination Marke~.g Or~zar. ic~ -~d Commtmides Memb~rskips CommunitT's % o~ Vi~itor ::xpendi:'ares x $ .50 million in F'Y0 x $ ~'5 million ha FY02 '~ . x $1.25 milll, on in In 2003, a ~unding goal would be ~tablished using a fi.xed percenr.~e of total visitar expenditures (su&t as tA o~ I percent). Subsequen: years' asseszments =rould be the community's percentage c.~ visitor ex~ndimres multiplied by the Thus, a community's ¢ontributien would be direcO r¢larect co the economic ben~£, received. Those commurgties that do par'.icipar~ =till not be exFected to pay more to make up {or communities tha: do nor. This formula would require more frequent visitor expenditure studies, including one at the au=et to determine each commu~tT's relative rankinl!;. Wkile dzis is an adclidonal exTense, ~ research, is needed by visizor kndus~ry businesses throul~haut the state. As a baseline re~erence, the mo~ curr. enr resc~ch (1993.94} indicatez visitor expenditures were distributed as follows, mg§esting ~!'.e escimac~ buy-in for years 200 l, 2002, and 2C03. /:/e~e naee d,.ar r. his is intended only as a rough guideline :and new research ~uld be needed ro determine the ac. ual AT/A Orpaiz~ional Oeec, December Pa~e 7 ,F.. BOARD OF DIR~CTQRS. Board Structure and Elections · Seats:. 21 tor~!- 17 elected mci ~ ~ppolnr~d by :he Chair o~ :he Board. Kepre~enmfioa: , 17 elected seats th~c cor:espond co cee regions in ~e Souse Vucadon Pl~er: 1 F~ Noah 1 Sou~wen 3 Sou~cent~, wi~ ~c [e~ one ouuide o~ M~cip~i~ of ~~orage 3 Interior, ~ ~t le=z one ou=ide of ~e F~rb~ks Noxh St~ Borough 3 I~ide P=~e, wi~, xt le~ one ouui~ :he Ci~ ~d Boroug~ of l~e~ ~~de Ag-L~e Electious & Terms: Di:~c'.o.~ wo~lct be ~!ecteci by the e=r. Lre membership, widt e~ch business reckon§ one vc:-.. Eleccect se~cs voted into sr,§gered r. hre~¥e~ terms. Appoin:mencs serve ~ne ye:'. Travel assistance woulcL be :v:ii:bie so -~:t no one is ex¢lucied from ~e,-win§ on the board. Co~rn~tte~:, A seven-member F_~ecutive Cort:..-vzi~ee oho:ed by the Boarc[ wmaki comirt of r. he Chair o/'. the Bo~rd, V:.:~ Ch,ir, Ch:ir of M~rk~ing, Ch~ir ~f Gove:nmen~ Relations, Secretary/Treasurer, Imme~:~e-.Pa~: Chair, ~d, Pre~iden~ (ckief sr~ adm;nistrator). The" mcc~_~ion m Chair o.; uhe Beard would require one year on ~he Execur. ive Commi~, r~en one year' as ~ice Char. Other sr:mding aa. ii advisory'commit-re= would be appointed [or one year on an =-needed basis. Dire~_COutributiona General Memher~kips DMOs/Communities Cruise Companie~ Par-to-Play Pro§r~ms Total Other Income _ ___ Convenr~ort ~ Sponsorships Total Or. her Income Total Budget FYOO 0 1.~ 5.3 6.7 1.0 1.~ 7.7 FYO1 · .3 .3 1.7 5.0 8.3 FY02 ,35 .7 1.5 2.0 4.5 9,05 .2 9,25 FY03 .4 133 2.0 2.4 4.0 10,0 ATIA Organizational Outli~ December 1~8 Implem~a~tazion of dais proposal would require approximatdy one full tradition y~ar, beginning in 1999. A rrmsitiou team comprising representatives from the ATMC, AVA, State of Alaslt~ De~.inadon Marke~ug Orgaz~tio?a, and Alaska Wildernms Tourism &: Recreation Association was formed in July 1998 co write bylaws, incorp, orar~ ',.he new orgardza6o~, and facilhare r. he e. lecdcm of the flnt board of directors. TI~ directors of each of the existing organizadom (AVA, ATMC, and DoT) also serve as advison co ~i~ cr-msidon reum To ensure a smoo~ tr-ansirion, the three current ort~niz~ons would continue co operar~ concurrently wi',.h the new orgmimdon ~or a period of 6 to 12 months. On or before July 1, 2000, the new org-.xriz~on would officially r..~ke over the m=kedn§ funcdons currently served by the existing or~.~iz~riom. Once seated, the Ahska Tourism Industry Association Board o~ Directors would hire the C~ef Staff Execuriv~ Staff of the current organizations would be given first priority for positions with the new organization. 1998 M~y Revised plm distributed to :-~vel and tourism businesses s~ewide for approval L~islarion in~oduced L.-gislarure ~djourns her%re enacrin§ plan Trmsirion ream formed to be~n work on byt~ws ~nd =dcies of incorporation 1999 W~rer SprL~ 2000 Spring New leg/sladon introduced Transi~on te~n coordinates .-lecdon.of £~r~ board of directors Near orgumzauon begins L,,.iri~l operariom Full plan take~ effect: marketing duties o£ A.'D/I. C and DoT are transferred co new org~xiz~rion md AV.~. and ATMC =e dismanded. APR. -06' 99 {TUI~) ATIA Org-~imtion~l Outline, D~.~ml~r 199~ Pale 15 Esfimat~ Esttm~t~ Cowr~tmiry % Cont~budon Con=ibu6on ~01 FY02 F~rb~ 9% 45,000 67,~ ]~u 8% ~,OOO 60,~0 gen~ 6% 30,CO0 45,000 Ke~hikm 5% ~,~0 37,500 Sk:g~ay 5% ~,000 37,500 K.~ / Soldoma 3% 15,000 2Z500 5i&a 2% 10,000 Homer 2% I0,000 15,000 Sew~d 2% 10,000 15,0~ O~r Co~uvJdes* 24% c~mbia~ Contribution $400,000 112,5¢0 lo0,0¢0 75,0¢0 62,5C0 62,$C0 37,$C0 25,0¢0 25,0C0 25,0C0 25,0C0 'lmtividuai commuaJrr p~.-cmr~{~ not av-~;]~ble., but c.~h r:c:iv~s le~ r{m~ 2 perceut · Kenai lZisitors & Cultural Center Public Hours of Operation In 1998, the Kenai Visitors & Cultural Center hosted 63,823 visitors. Winter Public Hours from October 1st through mid-May: Monday -- Friday: 9:00 a.m. to 5:00 p.m. Saturday:. 10'00 a.m. to 4:00 p.m. Sunday: Closed Summer Public Hours from mid-May through September 30th · Monday-- Friday' 9:00 a.m. to 8'00 p.m. Saturday: 10'00 a.m. to 7'00 p.m. Sunday: 11:00 a.m. to 5'00 p.m. Administrative Hours' Monday through Friday, 8:00 a.m. to 5:00 p.m. Suggested By: Fire Departm{ CITY OF KENAI ORDINANCE NO. 1815-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE, CHAPTER 8.05.010, TO ADOPT THE LATEST EDITIONS OF THE NATIONAL FIRE CODES AND THE UNIFORM FIRE CODE. WHEREAS, the Council of the City of Kenai previously adopted by reference the 1995 Edition of the National Fire Codes and the 1994 Edition of the Uniform Fire Code; and, WHEREAS, the National Fire Protection Association and the International Conference of Building Officials have updated the codes promulgated by them; and, WHEREAS, it would be most beneficial and in the best interest of the City if the latest codes be adopted to keep the City updated with all frre safety codes. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1' Pursuant to the provisions of Section 2-14 of the Charter of the City of Kenai, which allows for adoption by reference, the National Fire Codes, 1999 Edition, consisting of 13 volumes, promulgated by the National Fire Protection Association, is hereby adopted and incorporated by reference as part of the ordinances of the City of Kenai. Section 2: Pursuant to the provisions of Section 2-14 of the Charter of the City of Kenai, which allows for adoption by reference, the Uniform Fire Code, 1997 Edition, is hereby adopted and incorporated by reference as part of the ordinances of the City of Kenai. Section 3: as follows: That Kenai Municipal Code, Chapter 8.05.010 is hereby amended 8.05.010 Adoption of Fire Prevention Standards (a) The City of Kenai hereby adopts the following fire prevention standards: (1) The NATIONAL FIRE CODES of 13 volumes, [1995] 1999 Edition, of the National Fire Protection Association; (2) (Repealed by Ord. 798-82) (3) That certain bound volume known as the Uniform Fire Code [1994] 1997 Edition. (b) The above codes are available for inspection and use by the public in the Public Safety Building in an office designated by the Fire Chief. Ordinance No. 1815-99 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 st day of April, 1999. ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk clf Introduced: Adopted: Effective' April 7, 1999 April 21, 1999 May 21, 1999 CITY OF KENAI Suggested by: Administration ORDINANCE NO. 1816-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, FINDING THAT CERTAIN CITY-OWNED LAND DESCRIBED AS THAT PORTION OF THE WEST SOUTHEAST V4, SOUTHEAST V4 AND THE EAST V~ SOUTHWEST V4, SOUTHEAST SECTION 33, TOWNSHIP 6 NORTH, RANGE 11 WEST, SEWARD MERIDIAN, ALASKA IS NOT REQUIRED FOR A PUBLIC PURPOSE FOR THE CITY OF KENAI AND CAN BE DONATED TO THE KENAI PENINSULA BOROUGH. WHEREAS, the above described property ("the property") is the land upon which the Kenai Central High School is located; and WHEREAS, the property was transferred to the City of Kenai by the United States of America in Patent No. 1231816 dated May 7, 1963 for educational site purposes; and WHEREAS, the City of Kenai was authorized by the Bureau of Land Management on January 16, 1984 to transfer the property to Kenai Peninsula Borough for public education purposes if the City desired to make such a transfer; and WHEREAS, Kenai Central High School is operated by the Kenai Peninsula School District ) rather than the City of Kenai; and WHEREAS, the City of Kenai does not need the land for a public purpose but the Kenai Peninsula Borough has such a need; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, Alaska, that certain land described as that portion of the West V~ Southeast V4, Southeast V4 and the East Vo. Southwest V4, Southeast V4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska is not required for a public purpose for the City of Kenai and may be donated to the Kenai Peninsula Borough for public educational site purposes and subject to the deed restrictions and/or conditions contained in Patent No. 1231816 conveying the property from the United States of American to the City of Kenai. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of April ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 May21, 1999 SUBSTITUTE Suggested by: Council CITY OF KENAI ORDINANCE NO. 1817-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 14.20.185 BY ADDING A SECTION WHICH WOULD PROVIDE FOR AN ADMINISTRATIVE EXEMPTION FOR ENCROACHMENTS OF UP TO A TOTAL OF TWELVE (12) INCHES. WHEREAS, currently any request for an encroachment permit requires the application to go through a public hearing process before the Planning & Zoning Commission; and WHEREAS, that process can be unduly burdensome for applicants who request a permit for a small encroachment;' and WHEREAS, permits for encroachments of not more than a total of twelve (12) inches could be exempted administratively without violating the intent of KMC 14.20.185 provided the review criteria set forth in KMC 14.20.185(d)(1)-(4) are followed; and WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as contained in the Development Requirements Table; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 14.20.185 is amended by adding the following section' (i) Administrative Exemption. The Administrative Official may grant an encroachment permit without a public hearing if the total encroachment, inclusive of all front, rear and side setbacks, does not exceed twelve (12) inches, and provided that: (1) The allowed encroachment on any one front, rear or side setback mag not exceed ten percent (10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less; and The Administrative Official finds that the review (2) criteria in KMC !4.20.185(d) are met. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of April John J. Williams, Mayor Ordinance No. 1817-99 Page 2 of 2 ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 May 21, 1999 SUBSTI Suggested by: Council CITY OF KENAI ORDIN~CE NO. 1818-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE DEVELOPMENT REQUIREMENTS TABLE OF KMC TITLE 14 BY ADDING A PROVISION FOR AN ADMINISTRATIVE EXEMPTION FOR A REDUCTION OF UP TO A TOTAL OF TWELVE (12) INCHES FROM THE SETBACK REQUIREMENTS. WHEREAS, currently any request for a reduction in the setback requirements contained in the Development Requirements Table requires the applicant to go through the variance; and WHEREAS, the variance process can be unduly burdensome for applicants who request a small variation from the setback requirements; and WHEREAS, variances of a total of twelve (12) inches or less could be done administratively without violating the intent or purpose of the development requirement standards; and WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as contained in the Development Requirements Table; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Development Requirements Table is hereby amended by adding the following section to the Addendum to Development Requirements Table: Administrative Exemptions' The Administrative Official mai reduce setback requirements up to a total of twelve (12) inches, inclusive of all front, rear, and side setbacks, after submittal of a plot plan or an as-built survey stamped by a state registered land surveyor if the Administrative Official finds that the resulting lesser setback would meet the purpose of the standards set forth in the Development Requirements Table. However, the exemption on any one front, rear or side setback may not exceed ten percent (10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of April John J. Williams, Mayor Ordinance No. 1818-99 Page 2 of 2 ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 May 21, 1999 Suggested by: Administra' CITY OF KENAI ORDINANCE NO. 1819-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASIC~, FINDING THAT CERTAIN CITY-OWNED LANDS, DESCRIBED AS SIX LOTS IN SALTY DOG HEIGHTS SUBDIVISION LOCATED IN STERLING, ARE NOT REQUIRED FOR A PUBLIC PU~OSE. WHEREAS, the City of Kenai acquired title in 1998 through settlement of litigation proceedings to the properties identified as' Lot 3, Block 2, Salty Dog Heights Subdivision, Part 1 Lot 6, Block 1, Salty Dog Heights Subdivision, Part 2 Lots 2 -- 5, Block 1, Salty Dog Heights Subdivision, Part 7 located in Sterling and accessible from Scout Lake Loop Road; and WHEREAS, the Administration recommends the referenced properties be made available for sale; and WHEREAS, KMC 22.05.010 and 22.05.030 require that disposal or sale of lands shall be made only when, in the judgment of the City Council, such lands are not required for a public purpose, and WHEREAS, the Kenai Planning and Zoning Commission has reviewed the attached maps and has determined that the properties are not needed for a public purpose and recommends the properties be made available for sale. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that certain City-owned lands, described as six lots in Salty Dog Heights Subdivision, are not required for a public purpose. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 21 ~t day of April 1999. ATTEST: JOHN J. WILLIAM S, MAYO R Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 May 21, 1999 (3/19/99)kh STERL ./ /-' / :/ ' //,, × ,/ . PLANNER Mar 04, ~999 Kena i Pen insula Borougl~ ~"=~732' ~ .... ii .......... iii i ,, Il II r ' , , iii il Il II DEEO BOOK 0318 PAGE 8B6 LzJ DEED OEED E. MORGAN RD. ' i , 2C I EAOLE ,SUB., 3 4 ...JI OI ".'".~ O,/.~::, · , . /' 4 -A-2 , .' /' , \--------- x X .4/'~ :+.,.., _,/9,, :':~,, ,,.-.~ ,: .... ' ,.~: ~ ~'~lt. ~...~, ~.,;~.I.-., :...., ,.~ ~. ~/ _ ..x ...? ,/,./ T, a .) '"" '?' / / /,'~-'-'" · / ,' / · / WOODFIN AVE. t 2 3 4 5 6 ? B g OEED Tn. ~8 ,,"r:q.~.,j~.38i . :,B-I i'8-~ 8-3 / PLANNER Mar 04, 1999 Kena i Pen i nsu 1 a Borough ~ ":648' .:_,___.!_, , _r .... Z-=--'.-~Z..Z.' 7~-L_------'~F:'. _~.__,._ .... ,- ........ "_Z', ............... '_____~_ ._ T~_~'.:~:._--_. ....... '___7_- ........ , , Suggested by: Administration City of Kenai ORDINANCE NO. 1820-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF. KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $114,000 FOR THE SOUTH SPRUCE STREET PARKING PROJECT. WHEREAS, it is in the best interest of the City of Kenai to expand the recreational parking area at the end of South Spruce Street; and WHEREAS, the project will facilitate the future expansion of the Sewer Treatment Plant; and WHEREAS, funds are available in the General Fund fund balance and the Water and Sewer Special Revenue Fund fund balance; and WHEREAS, the expenditures for the project will be accounted for in a new capital project fund titled South Spruce Street Parking Capital Project Fund. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $ 57,000 Increase Appropriations' Transfer to Capital Project Fund 57,000 Water and Sewer Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: Transfer to Capital Project Fund 57,000 57,000 Ordinance No. 1820-99 Page Two South Spruce Street Parking Capital Proiect Fund Increase Estimated Revenues' Transfer from General Fund Transfer from Water and Sewer Special Revenue Fund $ 57,000 57,000 $114,000 Increase Appropriations: Administration Engineering Construction Contingency $ 1,000 4,000 99,000 10,000 $114,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (3 / 29 / 1999) Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 April 21, 1999 Suggested by: Administrat . __ City of Kenai ORDINANCE NO. 1821-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $261,000 FOR SITEWORK TO FACILITATE THE CONSTRUCTION OF A MULTI-PURPOSE FACILITY. WHEREAS, the City of Kenai desires to construct a Multi-Purpose Facility; and WHEREAS, Ordinance 1807-98 appropriated $60,000 for design services; and WHEREAS, the project is ready for sitework to commence; and WHEREAS, funding for the project will come from the General Fund fund balance; and WHEREAS, the sale of 5 Irons Heights Subdivision is expected to bring $675,000 to the General Land Trust Fund; and WHEREAS, General Fund revenues will increase as a result of this sale through property taxes and increased interest from the General Land Trust Fund. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues' Appropriation of Fund Balance Increase Appropriations' Non-Departmental - Transfer to Capital Project Fund $261,000 $261,000 Multi-Purpose Facility Capital Project Fund Increase Estimated Revenues: Transfer from General Fund Increase Appropriations: Administration Engineering Construction $261,000 $ 2,000 30,000 229,000 $261,000 Ordinance No. 1821-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (4 / 1 / 99) kl Introduced: Adopted: Effective:. April 7, 1999 April 21, 1999 April 21, 1999 City of Kenai OI~INANCE NO. 1821-99 SUBSTITU'; Suggested by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASIC~ INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $242,000 FOR SITEWORK TO FACILITATE THE CONSTRUCTION OF A MULTI-PURPOSE FACILITY. WHEREAS, the City of Kenai desires to construct a Multi-Purpose Facility; and WHEREAS, Ordinance 1807-98 appropriated $60,000 for design services; and WHEREAS, the project is ready for sitework to commence; and WHEREAS, funding for the project will come from the General Fund fund balance; and WHEREAS, the sale of 5 Irons Heights Subdivision is expected to bring $675,000 to the General Land Trust Fund; and WHEREAS, General Fund revenues will increase as a result of this sale through property taxes and increased interest from the General Land Trust Fund. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows' General Fund Increase Estimated Revenues: Appropriation of Fund Balance $242,000 Increase Appropriations: Non-Departmental - Transfer to Capital Project Fund $242,000 Multi-Purpose Facility Capital Proiect Fund Increase Estimated Revenues: Transfer from Genera/Fund Increase Appropriations' Administration Engineering Construction $242,000 $ 2,000 30,000 210,000 $242,000 Ordinance No. 1821-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (4 / 1 / 99) kl Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 April 21, 1999 Suggested by: Administration City of Kenai ORDINANCE NO. 1822-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $344,970 FOR THE PURCHASE OF A MULTIPURPOSE AIRPORT BROOM. WHEREAS, the Kenai Municipal Airport is in need of a Multipurpose Broom for runway maintenance; and WHEREAS, the FAA has awarded a grant in the amount of $267,816 for this equipment; and WHEREAS, the State of Alaska is expected to participate with a grant of $8,927; and WHEREAS, the remaining $68,227 is available in the Airport Land System Special Revenue Fund fund balance; and WHEREAS, a new capital project fund titled Airport Multipurpose Broom will be created to account for this purchase; and WHEREAS, award of this project is contingent upon State and FAA approval. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Airport Land System Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance $68,227 Increase Appropriations' Transfer to Capital Project Fund $68,227 Ordinance No. 1822-99 Page Two Airport Multipurpose Broom Capital Proiect Fund Increase Estimated Revenues: Federal Grant State Grant Transfer from Airport Land System Increase Appropriations' AdminiStration Equipment $267,816 8,927 68,227 $344,970 $ 1,996 342,974 $344,970 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (3/30/99) Introduced: Adopted: Effective: April 7, 1999 April 21, 1999 April 21, 1999 Suggested by: Administ CITY OF KENAI RESOLUTION NO. 99 - 18 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DONATING THAT CERTAIN CITY-OWNED PROPERTY DESCRIBED AS THAT PORTION OF THE WEST V~ SOUTHEAST V~, SOUTHEAST V~ AND THE EAST ¥~ SOUTHWEST V~, SOUTHEAST V~, SECTION 33, TOWNSHIP 6 NORTH, RANGE 11 WEST, SEWARD MERIDIAN, ALASICa,, TO THE KENAI PENINSULA BOROUGH. WHEREAS, the above described property ("the property") is the land upon which the Kenai Central High School is located; and WHEREAS, the property was transferred to the City of Kenai by the United States of America in Patent No. 1231816 dated May 7, 1963 for educational site purposes; and WHEREAS, the City of Kenai was authorized by the Bureau of Land Management on January 16, 1984 to transfer the property to Kenai Peninsula Borough for public education purposes if the City desired to make such a transfer; and WHEREAS, Kenai Central High School is operated by the Kenai Peninsula School District rather than the City of Kenai; and WHEREAS, the City of Kenai does not need the land for a public purpose but the Kenai Peninsula Borough has such a need; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, Alaska, that that certain land described as that portion of the West V~_ Southeast V~, Southeast V4 and the East V~ Southwest V4, Southeast V4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska, is donated to the Kenai Peninsula Borough for public educational site purposes. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of April, 1999. ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk [4/8/99 sp] Suggested by: Administration City of Kenai RESOLUTION NO. 99-19 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFER~NG $2,500 IN THE ANIMAL CONTROL DEPARTMENT FOR UTILITIES. WHEREAS, the new Animal Control Shelter's utility costs have exceeded budget estimates; and WHEREAS, funds are available for transfer from the Animal Control Machinery and Equipment account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made' General Fund From' Animal Control - Machinery and Equipment To' Animal Control- Utilities $2,500 $2,500 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 ~t day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: ~ (4/9/99) kl Suggested by: Administrau_.. CITY OF KENAI RESOLUTION NO. 99-20 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A FOUR-SEASON LEASE (MAY 15, 1999 TO OCTOBER 1, 2002) OF ~NAI DOCK STATION NO. 3 TO R & J SEAFOOD FOR THE SEASONAL BASE BID OF $15,300 PLUS $0.0375/LB. OVER 408,000 LBS. WHEREAS, the City of Kenai received the following bids for the lease of Dock Station No. 3 on April 12, 1999 at 2 p.m.' Company Snug Harbor Seafoods Inc. R & J Seafood Yearly Base Bid $15,100 plus $0.0375/lb. over 402,667 lbs. $15,300 plus $0.0375/lb. over 408,000 lbs. WHEREAS, the lease includes the dock area, parking area, office, and one crane; and, WHEREAS, the recommendation of the Public Works Department is to award the lease of Dock Station No. 3 to R & J Seafood; and, WHEREAS, the Council of the City of Kenai has determined that awarding the 1999 Lease of Dock Station No. 3 to R & J Seafood is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai award a Four-Season Lease (May 15, 1999 to October 1, 2002) of Dock Station No. 3 to R & J Seafood for the seasonal base bid of $15,300 plus $0.0375/lb. over 408,000 lbs. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April 1999. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk~/) Approved by Finance: CITY OF KENAI Suggested by: Administration RESOLUTION NO. 99-21 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI,' ALASKA, APPROVING A CONTRACT TO FOSTER CONSTRUCTION FOR THE PROJECT ENTITLED SOUTH SPRUCE BEACH PARKING FOR THE TOTAL AMOUNT OF $93,466. WHEREAS, the following bids were received on April 14, 1999: Bidders Foster Construction Jackson Construction Zubeck, Inc. Peninsula Construction, Inc. AA Dan's Construction, Inc. Alaska Road Builders, Inc. Ross Services Engineer's Estimate Basic Bid $ 93,466 106,929 107,585 114,715 120,792 125,500 136,515 99,600 WHEREAS, Foster Construction's bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from the City Administration is to award the contract to Foster Construction for the total cost of $93,466; and, WHEREAS, sufficient monies are appropriated by Ordinance No. 1820-99. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled South Spruce Beach Parking be awarded to Foster Construction for the total amount of $93,466. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April 1999. ATTEST: JOHN J. WILLIAM S Carol L. Freas, City Clerk/~ Approved by Finance: Suggested by: Administrat CITY OF KENAI RESOLUTION NO. 99-22 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENM, ALASKA, AWARDING THE BID TO TOTEM EQUIPMENT & SUPPLY, INC. FOR AN ASPHALT RECYCLER FOR THE TOTAL AMOUNT OF $31,500. WHEREAS, the following bids were received on April 14, 1999: Bidder Totem Equipment & Supply, Inc. Basic Bid Negotiated Total Reduction $37,586 $6,086 $31,500 WHEREAS, Totem Equipment & Supply, Inc. has reduced the price by $6,086 by eliminating the jack hammer, hydraulic valve for the jack hammer, hand-held thermometer, and substituting Totem equipment training instead of factory training; and, WHEREAS, Totem Equipment & Supply, Inc.' the negotiated reduction; and, s bid meets the bid specifications with WHEREAS, the recommendation from the Administration is to award the bid to Totem Equipment & Supply, Inc.; and, WHEREAS, the Council of the City of Kenai has determined that Totem Equipment & Supply, Inc.'s bid is a responsible bid and award to this bidder at the negotiated price would be in the best interest of the City; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for an Asphalt Recycler be awarded to Totem Equipment & Supply, Inc. for the total amount of $31,500. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April 1999. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk~ Approved by Finance: CITY OF KENAI RESOLUTION NO. 99-23 Suggested by: Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF ICENAI, ALASKA, APPROVING A CONTRACT TO JACKSON CONSTRUCTION FOR THE PROJECT ENTITLED MULTI- PURPOSE FACILITY/CHALLENGER LEARNING CENTER SITE WORK FOR THE TOTAL AMOUNT OF $353,512.32. WHEREAS, the following bids were received on April 14, 1999' Bidder Basic Bid Jackson Construction Foster Construction Zubeck, Inc. AK Road Builders C.I.C. Inc. Peninsula Construction, Inc. South Coast Inc. Ross Services Raven Contractors L & J Enterprises Excavating Engineer's Estimate $353,512.32 360,309.65 366,840.50 398,170.40 430,789.80 451,690.25 497,418.10 503,338.25 526,668,69 671,157.21 478,739.00 WHEREAS, Jackson Construction's bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, this award is contingent upon NASA approval; and, WHEREAS, the recommendation from the City Administration and the Challenger Leaning Center Joint Construction Committee is to award, the contract to Jackson Construction for the total cost of $353,512.32; and, WHEREAS, the City's share of 57 percent ($?01,502.00) is appropriated by Ordinance 1821-99 and the remaining 43 percent ($152,010.32) will be reimbursed by the Challenger Learning Center. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled Multi-Purpose Facility/Challenger Learning Center Site Work be awarded to Jackson Construction for the total amount of $353,512.32. PASSED BY THE COUNCIL OF THE CITY OF KENAI ALASKA, this 21st day of April 1999. , ATTEST: JOHN J. WILLIAM S Carol L. Freas, City Clerk Approved by Finance: ._x~' Suggested by: Administrati~.. CITY OF KENAI RESOLUTION NO. 99-24 A RESOLUTION OF THE COUNCIL OF THE CITY OF KEN~, ALASKA, AWARDING A CONTRACT FOR PROFESSIONAL CONSTRUCTION SERVICES TO WINCE-CORTHELL- · BRYSON FOR THE PROJECT ENTITLED MULTI-PURPOSE FACILITY/CHALLENGER LEARNING CENTER SITE WORK FOR THE TOTAL NOT-TO-EXCEED AMOUNT OF $49,275. WHEREAS, Wince-Corthell-Bryson's proposal was dated and received on April 15, 1999; and, WHEREAS, this proposal is to provide construction administration, surveying, and testing services required for the construction; and, inspection, WHEREAS, the contract award is contingent upon NASA approval; and, WHEREAS, the recommendation from the City Administration and the Challenger Learning Center Joint Construction Committee is to award the contract to Wince- Corthell-Bryson for the total not-to-exceed amount of $49,275; and, WHEREAS, the City's share of 57 percent ($28,087) is appropriated by Ordinance 1821-99 and the remaining 43 percent ($21,188) will be reimbursed to the City of Kenai by the Challenger Learning Center; and, WHEREAS, the Council of the City of Kenai has determined that the award to Wince- Corthell-Bryson would be in the best interest of the City of Kenai. NOW., THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for Professional Construction Services be awarded to Wince-Corthell-Bryson for the project entitled Multi-Purpose Facility/Challenger Learning Center Site Work for the total not-to-exceed amount of $49,275. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April 1999. ATTEST: JOHN J. WILLIAMS Carol L. Freas, City Clerk,~/~ Approved by Finance: Suggested by: Administratio~ City of Kenai ItF, SOLUTION NO. 99-25 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $3,150.00 IN THE GENERAL FUND FOR CITY HALL AND PUBLIC SAFETY BUILDING TELEPHONE SYSTEM SOFTWARE UPGRADES. WHEREAS, the current telephone systems for City Hall and the Public Safety Building are not Year 2000 compliant; and WHEREAS, the software release reqUired to bring both systems to the most current level, including materials and labor, is $1,575.00 for each building; and WHEREAS, money is available for transfer from contingency; and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made' General Fund From: Other- Contingency $3,~50.00 To' Non-Departmental- Repairs & Maintenance Police- Repairs & Maintenance Fire - Repairs & Maintenance Communications - Repairs & Maintenance $1,575.00 630.00 677.25 267.75 $3,150.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21~t day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (4/15/99) Ich CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memorandum Date: To' From: April 15, 1999 Richard A. Ross, City Manager ~~ Kim Howard, Administrative Assistant Telephone System Upgrades for City Hall & Public Safety Building Attached is a quote from the Account Manager of PTI for software upgrades they are selling to agencies that are preparing for Y2K. Ms. Woitel indicated that their attorneys prevent them from guaranteeing that the software will be Y2K compliant. Also attached is a resolution transferring the money from Contingency to the Non- Departmental, Police, Fire and Communications, Repairs and Maintenance accounts. Attachments 04/15/99 THU 11'16 FAX 907 262 7133 PTI COMMUNICATIONS ~]001 ilgPTl' COMMUNICATIONS 35126 K.B. Drive Sddetna, Alaska 99669 April 15, 1999 907 262-120 t FAX 907 262-7133 City of Kenai 210 Fidalgo Kenai, ~C 99611 ATTN: Ki rn Howard This memo is in regards to the software upgrmle for the 8x24 Dr3 systems. One located.at City Hall and the other at the Public Safety office. .. The soz~vare release required to bring both sy~,~em~q to the most current level is DR5.1. City Hall upgrade - materials and labor $1,575.00 Public Safety upgrade - materials and labor $1,575.00 Please 'allow four to six weeks for installation. If I can answer any questions please contact.me at 262-1149. Sincerely, Lori Woitel Accom~t Manager Suggested by: Administration City of Kenai RESOLUTION NO. 99-26 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING A $342,974 CONTRACT TO YUKON EQUIPMENT, INC. FOR A MULTIPURPOSE SWEEPER FOR THE AIRPORT. WHEREAS, it is the best interest of the City of Kenai to purchase a multipurpose sweeper for Airport runway maintenance; and WHEREAS, the State of Alaska recently bid the same equipment and the City is authorized to use that bid; and WHEREAS, Yukon Equipment, Inc. won the State bid for this equipment; and WHEREAS, sufficient funds to purchase the equipment are appropriated by Ordinance 1822-99; and WHEREAS, the City received an AIP Grant from the FAA for this equipment; and WHEREAS, the notice to proceed will not be given until receipt of confirmation of State of Alaska participation. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract in the amount of $342,974 be awarded to Yukon Equipment, Inc. for an Oshkosh Multipurpose Sweeper. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of April, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L Freas, City Clerk Approved by Finance: (4/15/99) kl KENAI AIRPORT COM1VIISSION APRIL 8, 1999 Kenai City Council Chambers Tom Thibodeau, Chairman 7:00 P.M. ***AGENDA*** ITEM 1' CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES - March 11, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BusnTESS ITEM 6: NEW BUS]NESS Discussion -- Special Use Permit Application for Counter Space at the Kenai Municipal Airport / Alaska DiE-a-Car, d/b / a Payless Car Rental. b. Discussion -- Yutana Bar§e lines/Yukon Fuel Company -- Acquisition and Assumption of Kenai Airport Fuel Service Leases. Co Discussion -- Alaska State Aviation Conference and Trade Show/Kenai Mumcipal Airport Participation. ITEM 7: AIRPORT MANAGER'S REPORT ITEM 8- COMMISSIONER COMMENTS AND OUF~TIONS ITEM 9. PERSONS NOT SCHEDULED TO BE HEARD ITEM 10. INFORMATION ITEMS a. Kenai City Council Meeting Action Agendas of March 3 and 17, 1999. Annual Volunteer Reception Invitation ITEM 11' ADJOURNMENT KRNAI AIRPORT COMI~SSION APRIL 8, 1999 Kenai City Council Chambers Vice-Chairman Henry Knackstedt, Presidin~ 7:00 P.M. ITEM 1: CALL TO ORDER AND ROLL CALL Vice-Chair Knackstedt called the meeting to order at approximately 7:01 p.m. Clerk Freas took roll as follows: City Commission Members present: Holloway, Bielefeld, Knackstedt, Favretto, Van Zee, and Lorenzen. Commission Member absent: Thibodeau Also present: Acting Airport Manager Holland, Council Member Bannock, and City Clerk Freas. ITEM 2: AGENDA APPROVAL MOTION: Commission Member Holloway MOVED for approval of the agenda as presented and Commission Member Favretto SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES - March 11, 1999 MOTION: Commission Member Bielefeld MOVED for approval of the minutes as presented and Commission Member Holloway SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion -- Special Use Permit Application for Counter Space at the Kenai Municipal Airport/Alaska DiE-a-Car, d/b/a Payless Car Rental. Acting Airport Manager Holland referred to information included in the packet which included a letter of request for counter space in the terminal building from Payless Car Rental (Jerry Vitale), a memorandum from Holland to Airport Manager Atha suggesting a special use permit be offered for Space Number 14, and a memorandum from Atha to the Airport Commission which discussed Payless Car Rental's requests. Holland noted, Vitale requested either a lease for Airline Counter Space No. 33 or Car Rental Counter Space No. 14. Holland stated, it was his and Atha's recommendation Space No. 14 be offered to Vitale as short-term location, until the rental car counter space contracts go to bid in the fall. Jen3r Vitale -- Payless Car Rental. Vitale stated, Counter Space No. 14 would be acceptable and would probably be a more appropriate location for his car rental business. He noted, several details would have to be worked out, i.e. signage and added security to discourage people from walldng behind the counter because there was no gate to this space. Knackstedt asked if a motion had been made when Vitale had last been before the Commission for consideration. Holland explained the Commission had recommended the space be considered for a Special Use Permit. Vitale waited for the expiration of the other lease spaces in order to get into a full space in June. Since that meeting, the current leases had been extended by the Airport and City Managers to the fall or early spring in order to eliminate changes being made during the peak of the summer rental season. All five current car rental leases will expire at the time designated in the fall or early spring. Holland added, the spaces will then go to bid. He explained, the leases had been based on square footage per space. Initially, who got what space was determined by drawing. The current leases had all be rolled over since that first drawing. He was not sure how the bidding process would be handled this time. Favretto stated he wanted to make sure Vitale and current leaseholders were aware of what would happen. He wanted to make sure all was handled fairly. He added, he didn't want the Commission to base their decisions and recommendations on a procedure that would be changed later. Bannock stated he understood the spaces would expire at the end of calendar year 1999. However, the bid process would take place in August and the new five-year leases would start running January 1, 2000. This would allow time for a company to remove itself from a space if theirs was not a successful bid. Bannock noted, during his tenure on council, there had been two airlines requesting one counter space. Administration determined the lease through a sealed bid dollar amount procedure. Bannock added, he suspected Administration would recommend this process for the car rental spaces. Van Zee reported, in other parts of the state, the procedure revolves a guaranteed annual minimum rate to the owner of the airport. He noted, this would give the city the ability to budget income from the rental car spaces. Van Zee added, in Anchorage, Fairbanks, etc. the bid is made on a guaranteed annual minimum. He added, he felt this would be an equitable way to handle the process. Bannock noted, he had no problem with what Van Zee suggested and would pass the information on to AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 2 Administration. Van Zee noted, this process had been suggested when the leases were to expire, however he was not aware of why administration didn't go to the bid process at that time. Favretto asked if Vitale would be able to bid on the lease spaces in August (lease starting January 1, 2000). Answer was yes. He asked Vitale if, until January 1, 2000, he planned to lease Counter Space No. 14. Answer was yes. Holland noted, he and Van Zee had discussed the procedure he mentioned. However, administration was wanting to investigate other possible bidding procedures. MOTION: Commission Member Holloway MOVED to recommend to the Kenai City Council to approve a Special Use Permit for Alaska Dial-A-Car, Inc., d/b/a Payless Car Rental as stated. Commission Member Favretto SECONDED the motion. Holloway: Yes Favretto: Yes Thibodeau: Absent. Bielefeld: Yes Knackstedt: Yes Van Zee: Yes Lorenzen: Yes MOTION PASSED UNANIMOUSLY. Holland stated, upon Commission's recommendation, the Special Use Permit would be developed and forwarded to council for their consideration. Favretto asked ff the cost of remodeling the counter space areas was that of the leaseholder. Van Zee answered yes. Favretto asked if Vitale could make changes to the space to accommodate his concems regarding security, etc. Holland answered, they had already discussed ways in which Vitale could change the space. He added, a decision on the sign would be made between Vitale and management, after deciding what would be appropriate. 6b. Discussion -- Yutana Barge Lines/Yukon Fuel Company -- Acquisition and Assumption of Kenai Airport Fuel Service Leases. Holland explained, Yutana Barge Lines assumed the Kenai Airport Fuel Service leases with the city. He noted, the city council had approved the lease assumptions at their April 7 meeting. Yutana did not anticipate making any changes at this time and would begin operating out of the Kenai Airport. He added, they do have some plans for future development of fuel transportation via air in this part of the state. Holland added, he met with Mr. Shelver, President of Yutana Barge Lines. He noted, Shelver seemed to be conscientious about the community and environment as well as having a long history of business in the State. Bielefeld asked ff there would be any change in the operation. Holland answered no, the intention was to move in and see how the business operates and go on from there. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 3 Discussion -- Alaska State Aviation Conference and Trade Show/Kenai Municipal Airport Participation. Holland reported, a space had been reserved for the trade show. He noted, the space would be shared with the ARFF. At this time, display equipment, promotional items, photos, brochures (from EDD and KVCC), and various other types of information was being gathered to incorporate into their display. Holland added, the airport's participation in the show was to get information out of what is available at the Kenai Municipal Airport, Float Plane Basin, and gravel strip, as well as recreational activities available in the area. Holland noted he and his administrative assistant would staff the booth, as well as representatives from the ARFF. Knackstedt reported he had attended the show last year and felt the Airport would acquire a lot of good exposure there. Holland requested the members to let him know if they had ideas for information and presentations at the show. Lorenzen suggested fliers be prepared to advertise events going on in the city during the summer. Holland noted, he would be working with the Industry Counts Committee for the possible development of a static display at the Airport during the Industry Counts picnic. He added, he was hoping the display could include military aircraft as well as local aircraft. ITEM 7: b. AIRPORT MANAGER'S REPORT Enplanement Reports -- Holland distributed an enplanement report from 1984 to present. Additional charts were being developed to break the information down more to see fluctuations in monthly enplanements, tracking them to the airline services' presence. AlP Funding -- Holland explained, a two-month extension had been given on AIP Funding. He noted, it was not known how much funding would be made available or how it would be divided. Holland added, it appeared this year most requests were for small-ticket items because there was no guarantee of what funds would be available in the future. He noted, that was why the City purchased the broom for the airport. The request had been on the city's list, there was funding available for it, and if it had not been purchased now, the funds would have been lost. Holland noted, an ordinance appropriating the funds for the broom had been introduced at the April 7, 1999 council meeting. The ordinance would be up for public hearing at the April 21 meeting. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 4 C. Holland added, a commitment had been received from FAA to fund a portion of the audio/visual equipment requested for the ARFF. He added, they are also hoping to acquire the remainder of the funds needed for the equipment from the funds to be awarded from the two-month AIP fund extension. If AIP funds are available for this equipment, the project should be able to be closed out, except for any pending litigation. Flight Service Station Heater-- Holland reported the bid was awarded for the purchase of the heater at the April 7 council meeting. ITEM 8: a, b, COMMISSIONER COMMENTS AND QUESTIONS Airport Manager Applications -- Holloway asked if any applications had been received for the position. Holland answered, approx/mately 16-18 applications had been forwarded to prospective applicants. He noted, several requests were from people who had previously applied. Cigarette Ashtrays -- Favretto noted, he had purchased ashtrays for his businesses that had worked very well. He suggested Holland stop by his business to look them over. He suggested the ashtrays could be placed by the front doors of the terminal building. Holland stated the type of ashtray Favretto described had been considered previously. He noted, the problem was not the type of ashtray used, but getting people to use the ashtrays. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10' INFO~TION ITEMS Kenai City Council Meeting Action Agendas of March 3 and 17, 1999. Annual Volunteer Reception Invitation ITEM 11' ADJO~NT MOTION: Commission Member Holloway MOVED for adjournment and Van Zee SECONDED the motion. There were no objections. SO ORDERED. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 5 The meeting adjourned at approximately 7'36 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 6 KENAI HARBOR COMMISSION MEETING APRIL 12, 1999 KENAI COUNCIL CHAMBERS 7:00 P.M. CHAIRMAN WILL JAHRIG AGENDA ITEM 1' CALL TO ORDER lk ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- MARCH 8, 1999. ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS Director Dock Foreman ITEM 6. OLD BUSINESS a, Discussion-- Kenai Coastal Trail Discussion -- Cunningham Park Discussion -- South Spruce/Beachin§ Parkin§ Project ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONERS' COMMENTS/QUF~TIONS ITEM 9: INFORMATION Kenai City Council Action Agendas of March 3 and 17, 1999. 3 / 9 / 99 Amy George, Kenai National Wildlife Refuge letter regarding possible funding for proposed boardwalk extension. ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI HARBOR COMMISSION APRIL 12, 1999- 7:00 P.M. KENAI CITY HALL CHAIRMAN WILL JAHRIG, PRESIDING lo CALL TO ORDER AND ROLL CALL Chairman Jahrig called the meeting to order at 7'00 p.m. Members Present: Wemer-Quade, Clay, Thompson, Eldridge, Jahrig, Spracher Members Absent: McCune Also Present: Councilman James Bookey, III, Public Works Manager Keith Komelis, Contract Secretary Victoria Askin ® APPROVAL OF AGENDA MOTION: SPRACHER MOVED TO APPROVE THE AGENDA WITH ADDITIONAL INFORMATION PROVIDED BY KORNELIS. MOTION SECONDED BY CLAY. THE AGENDA WAS APPROVED AS WRITTEN. ® APPROVAL OF MINUTES Regular Meeting of March 8, 1999 MOTION: WERNER-~UADE MOVED TO APPROVE THE MINUTF~ OF MARCH 8, 1999 AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY ELDRIDGE. MINUTES WERE APPROVED AS WRITTEN. ® PERSONS SCHEDULED TO BE HEARD ,, Paul Dale, Snug Harbor Seafoods Dale distributed a letter requesting the Commission entertain the possibility of a non-exclusive lease on a first come, first serve basis on City Crane # 1. As noted in the letter, Dale pointed out they were not the successful bidders at the April 12, 1999 Crane Lease Bid Opening and KENAI HARBOR COMMISSION MEETING MINUTES APRIL 12, 1999 PAGE 1 was interested in focusing on Crane # 1 as a backup to the lease they already maintain on Crane #2. Dale further justified his position by stating the city of Kenai only made $70 on Crane # 1 last year and considering this type of lease would ensure another $8,000 in City coffers. Snug Harbor Seafoods would operate the crane so City personnel would not be required for operation. Jahrig asked what the rates were for the two cranes currently leased. Komelis answered there is a minimum bid at$15,000 for Station No. 2, with an additional .0375/lb. levied once the minimum bid poundage amount is surpassed. Considerable discussion ensued regarding lease rates, fire lane access, and the fact Snug Harbor Seafood was not requesting additional office space, parking/staging areas or footage. Dock Foreman "Swede" Freden was asked his opinion. Freden stated he didn't have a problem with the crane being released for bid but if the City was expected to operate it, additional personnel would be required. The only use of the crane last year was by Western Geophysical. If Snug Harbor Seafood employees were going to operate the crane when in use, he saw no problems. Freden added, the problems currently being encountered at the dock include fueling at the dock, transferring commercial fish in totes to trucks on the loading ramp, or hand-pitching fish from the boats to a truck in the middle of the night. Boats also use the loading ramp to load and unload at no cost. He added, he felt the City was losing a lot of revenue. Additional discussion regarding liability, problems with using Crane # 1, fresh fish market fishermen using the Dock, sport fishermen using Crane # 1, and legal ramifications of awarding a third contract was held. This lengthy discussion concluded with a motion from Commissioner Eldridge. MOTION: ELDRIDGE MOVED THE COMMISSION RECOMMEND TO THE CITY COUNCIL AND ADMINISTRATION THEY CONDUCT A LEGAL REVIEW OF THE OPTIONS FOR A NON-EXCLUSIVE LEASE CONTRACT FOR THE USE OF CRANE NO. I FOR ONE YEAR TO ONE OF THE OTHER STATION LESSEES. IF IT CANNOT BE GIVEN TO EXISTING LESSEE, THEN PUT IT OUT TO BID WITH AN $8,000 MINIMUM. THOMPSON SECONDED. MOTION PASSED. Discussion concluded noting there was not enough time for this matter to come back to the Harbor Commission, so the Commission wanted administration to act on the matter and take it directly to council. KENAI HARBOR COMMISSION MEETING MINUTES APRIL 12, 1999 PAGE 2 5. REPORTS Director's Report Komelis reported the biggest issue was the Crane Lease Bid Opening and remaining items were in Old Business. b. Dock Foreman Freden reported the Dock had been plowed out and was ready to go. Jahrig asked when the bays would be opened. Freden answered when it dries out and activity starts. He added, there was still snow running down the launch ramp and appeared it would be another two weeks. He will be checking under the dock at a low tide to make sure there was no damage with the excessive ice experienced this year. e OLD BUSINESS a. Kenai Coastal Trail Komelis reported he met with Nottingham regarding the next step of their proposal which entails preliminary design with a reasonably good survey showing more information, such as property lines, topography and a much better cost estimate concerning quantities and unit prices for doing the work. He added, the goal is to get a package together to be used for presentations to the U.S. Congressional Delegation and State Legislature in seeking funds. He went on to explain specific points such as additional access points, raising the elevation of the trail in critical areas, grading of slope in steep areas, and brealavater to protect dunes at Alaska Avenue was needed. Komelis further discussed increased funding possibilities with the now T-21 funds. He noted, the state was getting more money and there a Trails Program was being offered. Komelis added, he was looking forward to receiving a preliminary design proposal by the next Commission meeting. Cunningham Park Komelis distributed the City of Kenai Resolution No. 99-13 showed the starred (*) activities being approved which included the boardwalk and ADA access at Cunningham Park. Kenai River Sportfishing and State Parks was reviewing work already begun and are very happy with the progress. KENAI HARBOR COMMISSION MEETING MINUTES APRIL 12, 1999 PAGE 3 Bookey noted he felt the three projects approved by the Kenai River Sportfishing Association to complete were the most important ones and would provide a much nicer park for the public to use. South Spruce/Beaching Parking Project Komelis directed the Commission to the drawing in the added packet and briefly reviewed the proposed parking area at the bottom of South Spruce. He noted, the package would be bid on April 14 at 10:00 a.m. The existing piling would be removed and then replaced when the parking area is completed. The City will relocate the fence at the top to put in fill and two existing trails will be rerouted. Damaged wetlands will be restored and the existing culvert will be cut back even with the existing fence. Komelis noted, the project was estimated to cost $99,000. The parking lot should be triple its original size. Bookey noted the parking lot may become paid parking during the summer and maintain its 12-hour maximum stay to help offset the cost of the parking lot. 7. NEW BUSINESS -- None. Se COMMISSIONERS' COMMENTS / QUESTIONS Commissioner Jahrig asked the Snug Harbor letter be included in the packet for the next meeting so the Commission has a copy. Councilman Bookey reported April 26 is the City's first budget meeting. He noted, the Legislature had decided to take all of the Municipal Assistance/Revenue Sharing out of their budget which amounts to about $500,000 for the City of Kena/. Depending on the Senate's decision, half of those funds may be replaced, or none at all. If a_ll the money is lost, the City would have a deficit of approximately $1 million. Council has been discussing what can be done but wouldn't decide until after the Senate makes their decision. ® 10. INFORMATION Kenai City Council Action Agendas of March 3 and 17, 1999. 3/9/99 Amy George, Kenai National Wildlife Refuge letter regarding possible funding for proposed boardwalk extension. ADJOURNMENT ELDRIDGE MOVED TO ADJOURN. MOTION SECONDED BY CLAY. MEETING ADJOURNED AT 8:25 P.M. KENAI HARBOR COMMISSION MEETING MINUTES APRIL 12, 1999 PAGE 4 Respectfully submitted, Victoria Askin Contract Secretary KENAI HARBOR COMMISSION MEETING MINUTES APRIL 12, 1999 PAGE 5 .cT/]arbo. r' Seafoods, inc. Box 701 Kenai, Alaska 99611 907-283-6122 II Fax 907-283-6127 Kenai Harbor Commission Members April, 12, 1999 As you may have been apprised, Snug Harbor Seafoods was not the successful bidder at today's dock bid opening for Crane Station #3. Snug Harbor will need to seek alternative unloading arrangements in order to meet our anticipated volume. We are now more keenly interested in discussing a non-exclusive wharfage arrangement for City Crane # 1. The difficulty in utilizing the City Crane with the existing arrangements, from our perspective, is that we cannot staff and set up an appropriate off loading system of'a nature that will accommodate our volume. We would also note that your total wharfage income for the last season was down significantly from prior years. In addition R&J Seafoods, the successful bidder for Station #2, was often the only seafood user of the City Crane. Therefore, we believe that a non-exclusive wharfage lease for Crane # 1 would yield a significamly larger total wharfage income for the City, and minimally affe~ likely users of the City Crane at traditional rates. Therefore we propose: Snug Harbor Seafoods will lease Crane # 1 on a non-exclusive wharfage basis for the 1999 Salmon season under terms and conditions similar to those in place for Cranes #2 & #3. Non-exclusive use shall mean first come first served, as determined by the Harbor Master. 2. The wharfage lease shall be $8000 plus .0375/1b. for poundage in excess of 213,333 lbs. We believe this arrangement would meet our needs and those of the successful bidder while still providing reasonable public access to a commercial crane. We are hopeful you can agree to this concept in principle and direct your staff to finalize a contract. Sincerely, Paul Dale A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 v6i z zi-m ov Mn CI-I, 999 Circulation Adult JUVenile Easy Books Fiction 2530 Non-Fiction 2782 Periodicals 87 721 1954 385 583 Kits P~?~.ies Phonodises 9 4 2 Cassettes Videos Intemet Access 221 947 973 Total Primed Materials .. 9042 Total Circulation .. 11268 Misc. 70 Additions Gilts Purchases Docs Adult . - 33 - 284 Total Additions .. 354 Juvenile Easy Books 3 2 5 24 · AV .. Inteflibrary Loans Ordered Books 44 Received Returned 33 :: 22 Inteflibrary Loans by our Library .. Books 53 · Volunteers Number.. 19 Total Hours.. 185 Income Fines and Sale Books Lost or Damaged Books Xerox · · $1,641.58 204.34 348.75 Total Income for March, 1999 .. ..... $2,194.67 · I O0'I' cn C L~I U r,- ~.~ ru ~J tn ~ 0 r" !.0 fq 'D C '--" U C ~_ f--. ~U 'D '.~, ,~., ('~3 t',) OJ I~) rq . 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Z ~ r.rl ~3 ~_J ZOccww~-o ...J LO ,-, Z 0 '.."r" ,¥' r.O > b"). aJ KENAI PARKS/h RECREATION COMMISSION AGENDA APRIL 15, 1999 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - March 4, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS Discussion -- Cunnm~am Park ITEM 6: NEW BUSINESS Discussion -- Community Interest Survey Discussion -- Cemetery Clean-Up ITEM 7: DIRECTOR'S REPORT a. Summer Hire Maintenance Jobs Desk Attendant Openin§ KCHS After-Prom Activities at Recreation Center ITEM 8' 0UESTIONS/h COMMENTS ITEM 9: CORRESPONDENCE ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11' INFORMATION Council Action Agendas-- March 3 and 17, 1999 and April 7, 1999. Beautification Committee Minutes of March 9, 1999 Teen Center Calendar of Events Three-On-Three Basketball Tournament ITEM 12: ADJOURNMENT ® REGULAR MEETING OF THE CITY OF KENAI PARKS/k RECREATION COMMISSION APRIL 15, 1998 - 7:00 P.M. KENAI CITY HALL VICE-CHAIR DALE SANDAHL, PRESIDING *** MINUTES *** CALL TO ORDER AND ROLL CALL Vice-Chair Sandahl called the meeting to order at 7:03 p.m. Members Present: Kelly Gifford (arrived at 7'08 p.m.), Matthew Peters, Ron Yamamoto, Tim Wisniewski (arrived 7' 10 p.m.), Jack Castimore, Dale Sandahl Members Absent- Also Present: Richard Hultberg Councilman Bill Frazer, Director Bob Frates, Contract Secretary Victoria Askin ® APPROVAL OF AGENDA THE AGENDA WAS APPROVED AS WRITTEN. ® APPROVAL OF MINUTES- March 4, 1999 THE MINUTES WERE APPROVED AS WRITTEN. 4. PERSONS SCHEDULED TO BE HEARD ® OLD BUSINESS Discussion - CunninEham Park Frates reported the construction had begun on the Cunningham Park project about a week ago. The Kenai River Classic elected to go ahead and fund the additional $40,000. The additional funding would allow the boardwalk and the ADA-accessible ramp to be built. ® NEW BUSINESS Discussion - Community Interest Survey be Frates distributed the survey he intended to send out to selected City residents for input. He asked for suggestions or recommendations from the Commission as soon as possible. Castimore suggested leaving some on the counter at the Recreation Center for patrons to fill out. Yamamoto asked why one couldn't be sent to all the residents of Kenai for input. Frates answered it would be very expensive and felt 300 would be a good representa- tive sample. Sandahl noted the cover letter should begin letting the recipients of the survey know they are a limited number selected, to perhaps encourage them to complete and return the survey. He also suggested not requiring return postage, but the City pay the postage when the surveys are returned. Discussion - C~m~t~ry Cl~an-Up Frates reported May 20 would be Cemetery Clean-Up Day. The Boy Scouts would be helping plant flowers. He stated the Lions Club would be meeting on April 23 and he would announce the date at that meeting. Castimore suggested the Boys & Girls Club are always willing to help with these types of projects. Frates asked for suggestions to improve organization of the Clean-Up Day and briefly reviewed plans to enhance the front of the Cemetery. e DIRECTOR'S REPORT a. Summer Hire Maintenance Jobs Frates reported a lot of applications had been received for the summer hire maintenance jobs. He added, he wanted to hire several by mid-May. Yamamoto asked how applicants were selected. Frates answered, the minimum age is 17, returning applicants are looked at first, and then they look for kids with experience working with lawn equipment. He added, they should have another good group of youth this year. be Desk Attendant Opening Lee Hoogland has resigned and Autumn Newby has been hired for the Desk Attendant job. c. KCHS After-Prom Activities at Recreation Center Frates reported on May 1, the Recreation Center would be open from about 11:00- 4'00 or 5:00 a.m. for After-Prom activities. They are also considering After-Graduation activities. Castimore encouraged Frates to contact Judy Downs at the Borough regarding KENAI PARKS & RECREATION COMMISSION MEETING MINUTES APRIL 15, 1999 PAGE 2 de a grant she has available to help cover the costs of hosting these activities. Beautification Committee Goals/h Objectives Frates briefly reviewed the Goals and Objectives adopted by the Beautification Committee. . 2. 3. 4. 5. 6. 7. 8. , New flowerbed at the Fire Station Rose bed at Leif Hansen Memorial Park Improve beds and planters at Kenai Visitors Center Cemetery Cleanup and Planting Day Children's Garden Contest Bernie Huss Trail Renovation Project. Monitor planting and hanging baskets in Old Towne Focus on attracting new volunteers for planting and weeding and better expressing appreciation of volunteers Improvement of entrance at Cemetery ® COMMISSIONERS' COMMENTS / QUF~TIONS Commissioner Sandahl asked about the progress on the new park. Frates answered it was about 75% done with the seeding and flowers scheduled to be in by the third week of June. The statue, spotting scope and benches still need go be placed. Commissioner Sandahl inquired regarding the status of the budget. Frates answered this year the budget would likely be strictly a main- tenance budget. He didn't foresee approval of any extras. Commissioner Peters noted he knew someone at a greenhouse who would probably be happy to post signs regarding the Children's Gardening Contest the Beautification Committee is coordinating. Commissioner Wisniewski asked about sending letters to residents, encouraging them to keep their frontage areas clean. Frates answered he didn't think that would happen. Commissioner Wisniewski asked about the status of Bernie Huss Park. Frates related it should be done this summer as it is on the schedule. He added, he expected it would take most of the summer because there was a little smaller piece of the park that needed to be completed this year but it was more dense. Commissioner Castimore inquired regarding the status of the old Dairy Queen lot. Frazer answered, he asked about it yesterday and an engineering firm had been hired to survey the property. Castimore stated they could clear-cut that lot and take trees out right up to the park. He KENAI PARKS & RECREATION COMMISSION MEETING MINUTES APRIL 15, 1999 PAGE 3 ® 10. 11. noted, Dairy Queen deliberately left a lot of trees on the lot. Wismewski stated he knew the trees were required to be left standing on the narrow strip at the front of the property. Commissioner Yamamoto asked if the skateboard issue had been tabled. Frates answered he thought it was still a possibility, especially once the concrete was placed. Frates reported there would be a 3-on-3 Basketball Tournament on Saturday at the Recreation Center and volunteers were welcomed. Councilman Frazer showed the results of the site work bid for the Challenger Learning Center and the Multi-Use Facility and related the bid came in $125,000 less than the engineer's estimates. Councilman Frazer reported the State House had voted to eliminate all Municipal Assistance and Revenue Sharing from the state budget. Due to that cut, the City anticipated losing about $475,000 this year, which would result in a significant deficit for the City. These losses may have to be recouped with taxes. He encouraged all who could, to attend budget work sessions on April 26, May 3 and 17 at 6:00 in the Council Chambers. Frazer added, the Senate was conducting public hearings at this time regarding the Municipal Assistance and Revenue Sharing funds and the Council was hopeful at least part of that money would be put back in the budget. The Council also asked all non-profit groups who traditionally make oral requests for donations do so in writing this year because no extra money would be available. Commissioner Wlsniewski asked Frates to review the Kenai Little League situation. Frates answered, representatives from the Kenai Little League came before the Council requestin§ the City move a bufldin§ offered to them by the FAA. The bufldin§ had been slated for disposal. The League wanted to use the bufldin§ as a snack shack/clubhouse. Council decided not to request the bufldin§ be removed from the disposal list because of cost. It was estimated $14,000 was needed to move the bufldin§, and even more to demolish the old bufldin§ and brin§ the new one to meet specifications. The City Bufldin§ Official had looked at the bufldin§ and recommended it not be considered. CORRF~PONDENCE PERSONS PRESENT NOT SCHEDULED TO BE HEARD INFO~TION Council Action Agendas of March 3 and 17, 1999 and April 7, 1999 Beautification Committee Minutes of March 9, 1999 Teen Center Calendar of Events KENAI PARKS & RECREATION COMMISSION MEETING MINUTES APRIL 15, 1999 PAGE 4 de Three-On-Three Basketball Tournament 10. ADJOURNMENT CASTIMORE MOVED TO ADJOIrRN. MOTION SECONDED BY GIFFO~. MEETING ADJOURNED 7:50 P.M. Respectfully submitted, Victoria Askin Contract Secretary KENAI PARKS & RECREATION COMMISSION MEETING MINUTES APRIL 15, 1999 PAGE 5 CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS April 14, 1999- 7:00 p.m. http://www, c i. kenai, ak. us 1. CALL TO ORDER: a. Roll Call b. Agenda Approval c. Approval of Minutes: March 24, 1999 d. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-comroversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: 3. CONSIDERATION OF PLATS: a. PZ99-10--Beaver Creek Lookout 4. PUBLIC HEARINGS: a. PZ99-08--Variance Permit (Oversize Sign)--for the property described as Lot 3, Block 1, Gusty Subdivision (11504 Kenai Spur Highway), Kenai, Alaska. Application submitted by Michael Lott, Little Ski-Mo Burger-N-Brew, P.O. Box 1432, Kenai, Alaska. b. PZ99-11--Variance Permit (Minimum Lot Size)--for the property described as Portion of Government Lot 5 (New plat filed--Lot 1, Beaver Creek Lookout), 911 Ames Road, Kenai, Alaska. Application submitted by Harris N. (Nick) Miller, 911 Ames Road, Kenai, Alaska. c. PZ99-12--Conditional Use Permit (Welding & Metal Framing business)-- for the property described as Portion of Government Lot 5 (New plat filed--Lot 1, Beaver Creek Lookout), 911 Ames Road, Kenai, Alaska. Application submitted by Harris N. (Nick) Miller, 911 Ames Road, Kenai, Alaska. 5. NEW BUSINESS: a: *PZ99-09--Home Occupation Permit (Daycare)--for the property described as Lot 4, Amend Subdivision, 308 Haller Street, Kenai, Alaska. Application submitted by Kathy Rust, 308 Hailer Street, Kenai, Alaska. 6. OLD BUSINESS: a. Ordinance No. 1817-99 (Substitute) and Ordinance 1818-99 (Substitute)--Administrative exemptions for encroachments and setbacks--Discussion 7. CODE ENFORCEMENT: 8. REPORTS: a. City Council Planning & Zoning Commission Agenda Page 2 April 14, 1999 b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: 10. INFORMATION ITEMS: a. "Zoning Bulletin" Volume 47--March 10 & March 25, 1999 b. "Planners Casebook" - "Fiscal Impact Analysis in Local Comprehensive Planning" 11. COMMISSION COMMENTS & QUESTIONS: 12. ADJOURNMENT: REGULAR MEETING OF THE CITY OF KENAI PLANNING/h ZONING COMMISSION APRIL 14, 19~- 7:00 P.M. KENAI CITY HALL CHAIRMAN CARL GLICK, PRESIDING ® CALL TO ORDER Chairman Glick called the meeting to order at 7'00 p.m. a. Roll Call Members Present: Ron Goecke, Donald Erwin, Carl Glick, Phil Bryson, Barb Nord Members Absent: Robert Newbry Also Present: Councilman Duane Bannock, Administrative Assistant Marilyn Kebschull, Contract Secretary Victoria Askin be Agenda Approval MOTION: GOECKE MOVED TO APPROVE THE AGENDA WITH LETTERS OF SUPPORT DISTRIBUTED PRIOR TO THIS MEETING AND ASKED FOR UNANIMOUS CONSENT. ERWIN SECONDED. AGENDA WAS UNANIMOUSLY APPROVED AS AMENDED. Approval of Minutes: March 24, 1999 MOTION: BRYSON MOVED TO APPROVE THE MINUTES OF THE MEETING OF MARCH 24, 1999 AND ASKED FOR UNANIMOUS CONSENT. GO~~ SECONDED. MINUTES WERE UNANIMOUSLY APPROVED AS WRITTEN. d. Consent Agenda- PZ99-09 - Home Occupation Permit (Daycare} for the property described as Lot 4, Amend Subdivision, 308 Haller Street, Kenai, Alaska. Application submitted by Kathy Rust, 308 Haller Street, Kenai, Alaska. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 1 MOTION: NORD MOVED TO APPROVE THE CONSENT AGENDA AND ASKED FOR UNANIMOUS CONSENT. BRYSON SECONDED. Nord also noted for the record Kathy Rust had been a client of hers in the past and asked for a ruling regarding her voting on the matter. Glick asked if Nord was currently involved in a business transaction with the applicant. Nord answered no. Glick stated no conflict of interest had occurred and was Nord was granted right to vote on the matter. VOTE: There were no objections to the request for Unanimous Consent. SO ORDERED. e SCI~ED~ED PUBLIC COMMENT- None e CONSIDERATION OF PLATS Bryson suggested moving Consideration of Plats to after Public Hearings because two of the requests in Public Hearings would be affected by the Consideration of Plats. Commission unanimously agreed to wait until Public Hearings were completed. PUBLIC HEARINGS PZ99-08 - Variance Permit (Oversize Sign) - for the property described as Lot 3, Block 1, Gusty Subdivision (11504 Kenai Spur Highway}, Kenai, Alaska. Application submitted by Michael Lott, Little Ski-Mo Burger-N-Brew, P. O. Box 1432, Kenai, Alaska. MOTION: GOF~KE MOVED FOR APPROVAL OF PZ99-08. SECONDED. NORD Public Hearing- There were no public comments. Discussion Bryson asked Administration if the sign proposed would be the same as the previous sign. Kebschull answered it was the same, PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 2 only a newer version. She added they had replaced a part of the sign which was within size restrictions. The reader board required the variance. Nord asked for a ruling regarding her voting because Michael and Natasha Lott had been clients in the past. Glick ruled, because Nord was not currently involved in a business dealing with the applicants, there was no conflict of interest. Goecke stated the sign was close to his place of business and he felt it was without bounds and would vote in favor of the variance. VOTE: Nord Yes Erwin Goecke Yes Bryson GHck Yes Yes Yes MOTION PASSED UNANIMOUSLY. bo PZ99-11 -Variance Permit (Minimum Lot Size)- for the property described as Portion of Government Lot 5 (New plat filed - Lot 1, Beaver Creek Lookout}, 911 Ames Road, Kenai, Alaska. Application submitted by Harris N. (Nick} Miller, 91 Ames Road, Kenai, Alaska. MOTION: GOECKE MOVED FOR RECOMMENDATION OF PZ99-11 - VARIANCE PERMIT (Minimum Lot Size). BRYSON SECONDED. Public Hearing Nick Miller, 911 Ames, Kenai, Alaska. Mr. Miller identified himself as the applicant for the Variance Permit and stated he was in the process of obtaining a loan through AHFC to build a home on the lot in question. Another structure was currently on the property and AHFC required it to be vacant. Separating the portion with the structure makes it too small to legally meet water and sewer requirements. Glick asked Miller how many square feet would be left where the shop was to be located. Miller stated he wasn't sure but had given the City the back part of his property for a road right-of-way in 1985. He stated he believed the total of the two lots was about 1.364 acres. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL !4, 1999 PAGE 3 Bryson asked if he was proposing to create a lot such that Lot 1 and Lot 2 would be attached as far as transfer of rifle. Miller stated the intention was to be able to sell them as one unit to avoid two substandard lots that would require further permitting in the future. Bryson asked Miller if it was his intention to require a note on the plat. Miller answered his understanding was that would happen and if there ever was a sale, the lots would be together. Bill Bryant, 925 Ames, Kenai, Alaska. Bryant stated he lived adjacent to the Miller property and would like to see the permit approved. Discussion Glick asked for Administration comments. Kebschull asked the motion reflect Administration's recommendation to place a note on the plat requiring the lots maintain single ownership. MOTION: BRYSON MOVED FOR AN AMENDMENT TO HIS ORIGINAL MOTION RF~UIRLNG A NOTE BE ATTACHED TO THE PLAT b~I'ATING THE LOTS MAINTAIN SINGLE OWNERSHIP AND TRANSFERRED AS ONE PROPERTY. ERWIN SECONDED. Bryson asked it be noted in the record he was currently working with the Kenai Peninsula Borough and Miller was providing materials to a contractor also working on the same project. Bryson added, while he felt there was no conflict of interest, it was an ongoing situation. Glick clarified there was no tie between Bryson and Miller and neither were working for the other. Bryson stated one item had been purchased from Miller. Glick ruled there was not a conflict. VOTE ON THE AMENDMENT: Erwin Yes Bryson Yes Gllck Yes Goecke Yes Nord Yes MOTION PASSED UNANIMOUSLY. Glick reopened discussion on the original motion. the vote was taken. Seeing none, PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 4 VOTE ON THE AMENDED MAIN MOTION: Nord Yes Erwin Goecke Yes Bryson Glick Yes Y~s Yes MOTION PASSED UNAN~OUSLY. PZ99-12- Conditional Use Permit (Welding ~ Welding business}- for the property described as Portion of Government Lot 5 (New plat fries - Lot 1, Beaver Creek Lookout), 911 Ames Road, Kenai, Alaska. Application submitted by Harris N. (Nick} Miller, 911 Ames Road, Kenai, Alaska. MOTION: ERWIN MOVED FOR APPROVAL OF PZ99-12 -CONDITIONAL USE PERMIT. GO~KE SF~ONDED. Glick noted three different letters had been received from three neighbors in support of approval of the Conditional Use and Variance Permits. Public Hearing Nick Miller, 911 Ames Road, Kenai~ Alaska. Miller stated he was present to answer any questions and brought some pictures showing his property. He stated he was at the end of a dead end road. A 31-acre gravel pit, owned by Foster Construction, was adjacent to the property. He took pictures both from and toward the property. There were no signs on the property and no advertising was anticipated. He stated he was retired from another job and this was something he likes to do. He had no intention of expanding the business and had no regular employees. Erwin asked Miller if the lots went further back between two houses. Miller answered affurnafively and added, there was a lot of room between the two houses. One of the houses could barely be seen. Goecke asked Miller about an application some time ago that was denied because the land use table did not allow for this type of business and if that was the reason it was denied. Miller answered, there were circumstances that probably should have been addressed at that time but he didn't feel it necessary to bring up those issues now. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 5 Bill Bryant, 925 Ames Road, Kenai, Alaska. Bryant stated he is a nei§hbor of Miller and supported approval of the permit. Discussion Kebschull reported she reviewed the minutes and three present members were on the Commission at the time of the permit in question had originally been denied. The minutes alluded to the land use table. She added, the City had never, to her knowledge, received a complaint about the business there and had only received positive comments from neighbors notified. She further noted, for the Commission's information, in addition to the marl and paper notifications, signs had been posted. She added, she had received no additional comments. Bryson asked Administration if the Conditional Use Permit could transfer with the property. Kebschull answered it could be transferred upon request of the individual wanting it transferred if they agreed to operate under the same conditions set forth in the permit. If they deviate from those conditions in any way, a new permit application would be required. Kebschull added, a request to transfer would be required to have the Commission's approval. VOTE: Goecke Yes Nord Yes Glick Yes Bryson Yes Erwin Yes MOTION PASSED UNANIMOUSLY. Se CONSIDERATION OF PLATS a. PZ99-10 - Beaver Creek Lookout Bryson suggested moving Consideration of Plats to after Public Hearings because two of the requests in Public Hearings would be affected by the Consideration of Plats. Commission unanimously agreed to wait until Public Hearings were completed. MOTION: BRYSON MOVED TO APPROVE PZ99-10- BEAVER CREEK LOOKOUT. GOECKE SECONDED. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 6 Discussion , ,, Administration noted the street name was incorrect and would be bringing that to the attention of the Borough and surveyor before it is finalized. VOTE: Bryson Yes Erwin Yes Glick Yes Nord Yes Goecke Yes MOTION PASSED UNANIMOUSLY. Councilman Bannock suggested that since the consideration had passed, the Commission might want to direct Administration to go back to the Conditional Use Permit and change the legal description because the description would probably change. Kebschull noted this was a problem that happens often; the City now files everything by street address because there are constant changes then the parcel number catches up. e NEW BUS~S - Considered under Consent Agenda. ® OLD BUSINESS Discussion--Ordinance No. 1817-99 (Substitute) and Ordinance 1818-99 (Substitute) - Administrative exemptions for encroachments and setbacks. Bannock related the City Attorney had drafted the new ordinance regarding encroachment permits based on the Commission's recommendations. The ordinance was slated for public hearing at the 4 / 21 / 99 council meeting. The Commission unanimously agreed they were satisfied with the wording and thanked Bannock for letting them review the ordinance. CODE ENFORCEMENT - None REPORTS City Council Councilman Bannock directed the Com~ssion to the Agenda of the Council meeting of March 31, 1999. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 7 e 1. Item 13-1, Charles K. Cranston- Kenai Peninsula Youth Court. The Council voted to donate $450 for travel to the National Youth Court Conference in Anchorage. Items C- 1 and C-2, Resolution No. 99-15 - Transferring $32,000 in the airport Land System Special Revenue Fund for Repairs at the Flight Service Station and Resolution No. 99-16 - Awarding the bid to lBlazy Construction for the Kenai Automated Flight Service Station- HVAC Replacement for the Total Amount of $107,939.20. Both passed. 3. Item C-3, Resolution No. 99~ 17- Awarding the bid to Emmett Koelsch Coaches, Inc. for a Senior Center ADA-Accessible Activity Vehicle for the Senior Center for the total amount of $44,724.00 - passed. 4. Items H5 and H6, Ordinance No. 1817-99 and 1818-99, amendments to Encroachments just reviewed by the Commission- passed. 5. HT, Ordinance 1819-99 - Finding lands recently acquired by the City located on Sport Lake Road were not required for a public purpose- passed. 6. H8, Ordinance No. 1820-99 - Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project was removed from the consent agenda. Bannock explained, permits were currently held for this project and hold a twofold purpose; to help with traffic and parking and provide a place for expansion of the sewer treatment plant when required. He added, council was concerned the city may be spending money to "cater" to the dipnet fishery. Bannock noted, the city had the permits and considering the process to obtain those permits again, he didn't feel it was worth waiting to make the improvements. He added, the ordinance was slated for public hearing at the 4 / 21 / 99 council meeting. 7. H 11, Consent to Assignment of Lease from Kenai Airport Fuel Service, Inc. to Yukon Fuel Company, Inc. was approved. 8. H12, Set Budget Work Sessions. Bannock stated, it was probably more important this year than any other year for as many people to be involved in the budget process as possible. He announced April 26, May 3 and May 17 as dates set for budget work sessions to begin at 6:00 each evening in Council Chambers. Bannock also reminded everyone of the Volunteer Appreciation Reception scheduled for April 20 at the Kenai Visitors Center. Bannock also reported, the Legislature was slated to adjourn on May 19 and emphasized it was very uncertain what impact their actions would have on the city's proposed draft budget. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 8 e H13, Kenai Little League Request for Use of FAA Mobile Home- type building. Bannock explained, the FAA had included the building on their disposal list and had offered it to the City of Kenai in exchange for removing it about one year ago. The Building Official's recommendation was not to accept the offer and have FAA dispose of the building. FAA then offered it to Kenai Little League with the same consideration. Little League came to the Council asking to have the building moved to the Little League fields for their use. Bannock noted, while Council strongly supports Little League, they respectfully declined the offer because of the repairs and work that would need to be made to make the building viable. Goecke asked Bannock for an explanation of why the Council approved a $450 donation for travel for the Youth Court but refused to reimburse Planning and Zoning members for travel when they attend training sessions. Bannock stated he didn't consider the travel part of the donation, but rather looked at the summary of cases the Youth Court had conducted and a spreadsheet of the number of community service hours that had taken place, to the benefit of the City of Kenai. Borough Planning Bryson reported there was a plat meeting April 12, 1999. reviewed actions taken: le 2. 3. 4. Se 6~ The Consent Agenda was approved. C-la-c, Time Extension Requests were approved. There were no public comment items. E1 and FI, Ordinance 99-17: Authorizfl~g the Borough's Acquisition of Land off the North Fork Road in Anchor Point and Proposed Classification of Borough Land in the Homer area as heavy industrial. Bryson explained this involved a parcel of land in Anchor Point recently denied a heavy industrial permit. The applicant located a parcel in the Homer area and requested the Borough trade the 40 acres in the Homer area for his 20 acres in Anchor Point. The two parcels had about the same value. Both were approved and would go to the Borough Assembly for public review and approval. F2a, Proposed Street Naming/Re-Narn__ing. 2a, Johnson Avenue to be re-named Oehler Road was postponed pending additional information because of evidence the road was built in the wrong place. F2b, Unnamed Private Road to be named Full Curl Road- approved. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 9 , , , 10. 11. 12. 13. 14. 15. F2c, Gillas Street and Unnamed Ingress-Egress Easement to be re-named Alpine Meadow Drive - approved. F-3, Ordinance 99-19 -Approving the Long-Term Lease of Trails Adjacent to Skyview High School to Tsalteshi Trail Association was approved. G 1, approved vacation of a 10' easement in Stanley's Meadow subdivision. H 1, Plat Waiver Applications H la, Donald Lee Ledger was approved. H lb, Ruth L. Johnson, was approved H lc, Bill D. Thompson, Ciechanski Road was rescheduled for public hearing. Nine plat waiver requests before the committee - all were approved. Ten Prior Existing Use Permits submitted by the Seldovia Native Association. Nine were approved. One was recommended by staff to be denied. If they want to pursue the tenth one, they would have to go through current requirements. Administration Kebschull reported today two bid openings and pre-bids on the Challenger Learning Center and Multi-Use Facility were held at City Hall today. She reported the apparent low bidder on the South Spruce Parking Area was Foster Construction at $93,466 which was below previous estimates. The site work for the Multi- Use Facility had not been tallied by engineering. However, based on quotes presented in the bid opening, the apparent low bidder was Jackson Construction at $353,538. She noted, this was also well below the engineer's estimate. 9. PERSONS PRESENT NOT SCHEDULED - None 10. INFORMATION ITEMS "Zoning Bulletin" Volume 47 - March 10 and 25, 1999 ~Planners Casebook'- "Fiscal Impact Analysis in Local Comprehensive Planning" 11. COMMISSIONERS' COMMENTS / QUESTIONS PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 10 12. ADJOURNMENT GOECKE MOVED TO ADJOURN. MEETING ADJOURNED 7:50 P.M. Respectfully submitted, Victoria Askin Contract Secretary PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 11 REMINDER: , BEAUTIFICATION COMMITTEE WORK SESSION -- 5:00 P.M. ITEM 1' ITEM 2: ITEM 3: KENAI BEAUTIFICATION COMMITTEE APRIL 13, 1999 *** 5:30 p.m. Kenai Council Chambers Chairperson Marilyn Dimmick ***AGENDA*** CALL TO ORDER/h ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES -- MARCH 9, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' OLD BUSINESS a. Discussion -- Goals & Objectives Discussion -- 1999 Theme Discussion -- Flower Brochure ITEM 5: NEW BUSINESS a. Discussion -- Volunteer Orientation ITEM 7: REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8' QUESTIONS AND COMMENTS ITEM 9: INFORMATION Parks & Recreation Commission Meeting Minutes - March 4, 1999 City Council Action Agenda - March 3 and 17, 1999 Kenaitze Indian Tribe Greenhouse -- Native Flower List Kenai Visitors & Cultural Center/Gold Rush Site Plan ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI BEAUTIFICATION COMMITTEE APRIL 13, 1999- 5:30 P.M. KENAI CITY HALL CHAIRPERSON MARIL~ DIMMICK, PRESIDING 1. CALL TO ORDER AND ROLL CALL Chairperson Dimmick called the meeting to order at 6' 15 p.m. Members Present- Nord, Dimmick, Jung, and Rogers Members Absent: Brown and Johnson attended work session at 5'00 but not the meeting. Karolee Hansen was absent. Non-Voting Members Absent: Linda Overturf, Jeneane Benedict Also Present: Councilwoman Linda Swamer, Parks and Recreation Director Bob Frates, Contract Secretary Victoria Askin 2. APPROVAL OF AGENDA NORD MOVED TO APPROVE THE AMENDED AGENDA. MOTION SECONDED BY JUNG. THE AGENDA WAS APPROVED AS WRITTEN. 4. APPROVAL OF MINUTES , , Regular Meeting of March 9, 1999 Dimmick noted corrections to page 3, Bema Pratt should be Vema Pratt and Tom Johns should Tom Jahns. Minutes were approved with amendments. ® PERSONS SCHEDULED TO BE HEARD - None ,, 5. OLD BUSINESS Discussion- Goals and Objectives After a short discussion, it was unanimously agreed to accept Goals 1 through 6 with minor changes. The final goals and objectives read: . 2. 3. 4. New flowerbed at the Fire Station Rose bed at Leif Hansen Memorial Park Improve beds and planters at Kenai Visitors Center Cemetery Cleanup and Planting Day BEAUTIFICATION COMMITTEE MEETING MINUTES APRIL 13, 1999 PAGE 1 m , Children's Garden Contest Bernie Huss Trail Renovation Project. In addition, Goals 7, 8 and 9 were unanimously approved after a brief discussion about each: , Monitor planting and hanging baskets in Old Towne Focus on attracting new volunteers for planting and weeding and better expressing appreciation of volunteers Improvement of entrance at Cemetery Dimmick suggested Frates contact DOT to find out who did the seeding in Old Towne and offer to do watering and weeding if they will agree to replace anything that doesn't survive. It was unanimously agreed this was a good idea to ensure the Old Towne area was kept up and looked as nice as the rest of Kenai. b. 1999 Theme Dimmick read several themes submitted by Hansen including ~Kenai Blooms Again," ~Blossoms Take Over," ~Kenai, Celebration of Blooms," "Blooms Beautify Kenai' and "Kenai, Alive and Blooming". Jung contributed ~Kenai, Blooming with Pride." It was unanimously agreed the year's theme would be "Kenai, Blooming with Pride." Flower Brochure Dimmick asked for suggestions and comments for the year's Flower Brochure. She noted there was a suggestion to list major locations of flowers. She suggested highlighting the sentence in the brochure thanking volunteers and listing major donors. Nord suggested bolding flower color headings and names for easier reading. Dimmick asked if all the members' names could be made smaller to note the donations. Frates stated he would make the changes work and include the 1999 theme. NEW BUSINESS a. Discussion - Volunteer Orientation Dimmick read a list of ideas for volunteer orientation from Hansen for consideration at the volunteer orientation. Suggestions included a costume contest; Dimmick giving a short talk on the role of Beautification Committee members and volunteers; Brown giving a short talk on banners; and Frates showing some slides of past projects with Overturf narrating. Additionally, instead of a sign-in sheet, passing the hat for everyone to put their name in and BEAUTIFICATION COMMITTEE MEETING MINUTES APRIL 13, 1999 PAGE 2 the number of hours they can pledge to volunteer over the summer. It was stated Hansen would make the prizes for the costume contest and for the person who pledges the most hours. Frates noted his opposition to having people pledge hours when they are already there to volunteer. He suggested waiting and giving the prizes to the ones who volunteer the most hours. He noted, he did like the idea of the contest, however. Frates presented the idea that people who volunteered in the past had to sign up for a flowerbed. He thought people might shy away from taking on that much responsibility for an entire summer. He asked if people could just sign up and notices would be sent to them to tell them where the work group would be meeting. Swarner suggested invitations to a "gardening party" for everyone to get together and then disperse to do the weeding and watering as needed. It was unanimously agreed this was a better idea. Benedict asked if old photos were available to review for organizing the slide presentation into a story. Overturf volunteered to bring small plants for everyone to take home. Dimmick suggested going on "Sound Off' to advertise and request volunteers for the summer. Frates agreed to go on "Sound Off' with Dimmick if it could be arranged. Nord asked if there was money available to mail out a small invitation to people who volunteered in the last couple of years. Rogers asked if the Master Gardeners would be interested in volunteering. Dimmick stated she would call a Master Gardener representative and thought this would be a great way for them to connect with the Committee. Dimmick asked if someone could make a sign for the volunteers. Frates stated he could make small "teepee" signs for on the tables and the public service announcements. Rogers pointed out a name missed on the Volunteer Appreciation list and asked Frates to include it and get an invitation sent to her. Frates acknowledged and stated he would send the invitation. REPORTS Chair Report- No report b. Parks/h Recreation Director Frates reported five volunteers, organized by Lori Holleman at the Fire Department and Christopher Walker, had visited the BEAUTIFICATION COMMITTEE MEETING MINUTES APRIL 13, 1999 PAGE 3 greenhouse on Friday and planted some of the baskets for Old Towne. He added, he had a lot of anemones and rinoculas coming in later in the week. Frates noted, they always look nice in the circle planters. City Council Liaison Swarner had to leave early and encouraged everyone to attend the volunteer appreciation reception on April 20 at the Visitors Center. She also reminded everyone April 22, Rita Jo Schulz would be giving a presentation to the Master Gardeners. In addition, it was reported the volunteer orientation would be held on May 11, at 7:00, immediately following the next Beautification Committee meeting. Swarner also reported a budget work session was scheduled for Monday, April 26 at 6:00 p.m. in the council chambers. She stated she would contact Beautification Committee members if a representative is needed. ® COMMISSIONERS' COMMENTS / QUESTIONS 10. INFORMATION ae Parks & Recreation Commission Meeting Minutes- March 4, 1999. City Council Action Agenda- March 3 and 17, 1999. Kenaitze Indian Tribe Greenhouse- Native Flower List Kenai Visitors & Cultural Center/Gold Rush Site Plan 10. ADJOURNMENT NORD MOVED TO ADJOURN. MOTION SECONDED BY ROGERS. MEETING ADJOURNED AT 7:35 P.M. Respectfully submitted, Victoria Askin Contract Secretary BEAUTIFICATION COMMITTEE MEETING MINUTES APRIL 13, 1999 PAGE 4 Kenai Visitors & Convention Bureau, In~ Regular Board of Directors Meeting Tuesday, December 15, 1998 President Will dahrig, Presiding MINUTES Ae Bo Ce De ge F® CALL TO ORDER The December 15, 1998 meeting was called to order at 5:35 p.m. ROLL CALL Directors present: Diane Lofistedt; Ron Malston; James Bookey; Fred Braun; Robert Fulton; Ron Rainey; Becky Vandehey; Will Jahrig; Rebecca Godek Staff'presem: Kathy Tan: APPROVAL OF AGENDA M/S (Malston, Rainey) to approve the agenda with the following changes: Tom Wilkinson, Scheduled Persons to be Heard (added), and under Unfinished Business, Item 1 A, Executive Report, under New Business, information on the Board of Fish hearing scheduled for Soldotna (added). APPROVAL OF MINUTES, November 10, 1998 meeting M/S (Braun, Malston) to approve the minutes of November 10, 1998. CORRESPONDENCE Ricky Gease's letter to the Kenai Cultural Council was read. Gease reported that he did not receiv any comments since the letter was mailed. Director Braun reported that he and Mike Huhndorf spoke about the Kenai Cultural Council. Braun encouraged the Bureau staff to call upon Mike Huhndorf's expertise whenever possible for future projects. Staff assured Director Braun that there was excellent communications with Mr. Huhndorf. PERSONS SCHEDULED TO BE HEARD -- Tom Wilkinson, Cook Inlet Ferry Services Mr. Wilkinson gave a thorough report on the West Side of Cook Inlet and the potemial for future tourism developmem. He summarized previous studies done by the State of Alaska and the Kenai Peninsula Borough on the area. Access has been limited to air service only. The Kustatan Ridge area, 1-1/2 miles inland, has been selected by the KPB for disposal (10,900 acres). Both Mayor Navarre and Representative Gary Davis are in support of creating more access, according to Mr. Wilkinson, Salamatof Native Assn has agreed to allow easements on its 9,000+ acres for a 40-mile stretch which has no mudflats. Mr. Wilkinson said he has been trying to increase momemum and imerest on this project for the past four years. Many local businesses are interested in expanding to the West Side for "day trips" for scenic touring and bear & other Board of Directors December 15, 1998 Page 2 wildlife viewing. Kenai could be the "gateway city" to the West Side of Cook Inlet. There are eleven major rivers on the West Side with very few commercial fisherman operating. Most of the land is state-owned. Mr. Wilkinson reiterated his desire for the Bureau to help motivate the borough and the state to take some action to increase the access through deep water instead of mud flats. Five miles of road are needed to be attached to the current state lands system. A 300-foot floating dock is also needed to access millions of acres of state lands. The possibility also exists for the access to go into private hands. Mr. Wilkinson asked KVCB to contact the legislators to ask them for support to create the necessary public i~frastructure. M/S (Rainey, Braun) for KVCB to form an ad-hoc West Side Committee to study the concept of developing public access to the West Side of Cook Inlet, and to bring the committee's findings and recommendations back to the full KVCB board at the next meeting in February. Mr. Wilkinson agreed to supply copies of all the necessary West Side studies. The following KVCB board members agreed to serve on the West Side Committee: Ron Rainey, Fred Braun, Will Jahrig, and Rebecca Godek. G. UNFINISHED BUSINESS (A written Executive Director's Report was distributed in the board packets.) Other news Tarr. reported on .verbally: Tarr announced that the Alaska Permanent 'Fund had agreed to meet in Kenai on June 16, 1999. A fam or reception may be on their itinerary. Tarr passed out a memo on the New Millennium Plan on tourism restructuring and reported on the AVA Board of Directors retreat she attended and the work session on the NMP. Each year the State of Alaska spends less on tourism marketing, therefore the industry itself has devised a plan whereby more private dollars would be expended for generic tourism marketing. CVBs, cruise ships, businesses, etc., would be asked to contribute to the new cooperative marketing program. Tarr encouraged the directors to read the information on the New Millennium Plan. Tarr also reported on AVA's 13a~ Annual Travel Auction at the Sheraton Hotel. The KVCB November Membership Report was distributed and discussed. Tarr reported that a new educational display was needed in the Kenai Visitors & Cultural Center on the Kenai River watershed and the fish habitat of the central peninsula. Preliminary talks have been held with the Kenai River Sportfishing Association about possible funding of a Board of Directors December 15, 1998 Page 3 new educational exhibit. Information and photos were handed out on the new gold rash interpr~ive sign.proposed for the Kenai Visitors & Cultural Center's property for the summer of 1999 by the State of Alaska. A winter tourism conference is scheduled for Feb. 4-5 at Alyeska Ski Resort. Many CVBs are working toward expanding snowmachine trails in Southcenual Alaska, Tarr said. Kenai VCB will share a booth with the Soldotna Chamber of Commerce at the Great Alaska Sportsman Show at the Sullivan Arena April 8-11, 1999. Director Braun commented on the Kenai RV Park's new owners and encouraged the Bureau to speak with them about their business. 1. Review of Finances & Presentation of 1999 Draft Budget The November 30, 1998 Budget Report was reviewed. Fundraising from gaming revenues were tracking below projections for the year as there were no gaming profits in the momh of June. October & November's gaming revenues, however, were on target. In other financial matters, Tarr recommended that the savings account (budget reserve fund) be transferred to a certificate of deposit to earn a higher interest rate. KVCB's balance sheet was passed out and discussed. ~. Draft 1999 Budget---President Jahrig commented on the director's report concerning equipmem needs. The operating systems on the older Mac computers were upgraded. All computers are now Intemet accessible. Tarr reported that the Bureau needs to purchase some software programs such as Pagemaker & Filemaker Pro. President Jahrig suggested the Bureau convert to an all PC format. Tart commemed on the building's sound system. A cassette player was originally installed in the Center for mmic to be piped through the building's various speakers. The cassette player, which was actually a car stereo umt, is broken beyond repair. The Bureau recently spent $200 to replace the cassette player, although the building's speakers are inadequate. The Center lacks a multi-media projector to be used with PowerPoint software. A wall mounted projector screen and new overhead projector are also on the "wish list." Presidem Jahrig suggested that the professionals who worked with the new PRISM facility be contacted for their advice on any multi-media equipment. z. Adoption of the 1999 Budget There was discussion about the status quo budget as presemed. Gaming revenues for 1999 were projected lower than 1998 --- $112,00 per year rather than $120,000 which was budgeted in 1998. Membership leads were developed. Kenai Native Association and Salamatof Native Association were mentioned as potential new members. Board of Directors December 15, 1998 Page 4 M/S (Braun, Lofstedt) to approve the adoption of the 1999 Budget as presented. An Executive Session was called between 6:30- 6:55 p.m. to discuss the annual performance review of the Executive Director. H. NEW BUSINESS M/S (Rainey, Fulton) to approve the Employment Agreement on Kathleen Tarr as discussed. Passed unanimously. M/S (Braun, Fulton) to authorize the Executive Director to work on the modification of the annual lease with the Peninsula Oilers for the leasing of the Oilers' Hall. The Peninsula Oilers approved removing the equipmem replacement language from the currem lease and increasing the hall rental fee from $180 per session to $200 per session. The Oilers may provide the Bureau with a letter of intern to continue the current business relationship for the next three years. I. ELECTION OF KVCB OFFICERS M/S (Fulton, Braun) to maintain the present slate of officers for 1999. J. BOARD COMMENTS Director Rainey reported that the Board of Fish meeting will be held in Soldotna, February 16-23, 1999. Rainey commented on Dr. Gunnar Knapp's report on commercial fishing in Alaska. He also reported on the Cook Inlet Public Fisheries Council, of which he is a member. There are 10-12 organizations affiliated with the new group which is focused on fishing, not on tourism promotion. There was discussion about instituting an Equipmem Replacement Fund to cover future costs of personal computers, photocopy machines, printers, etc. There was discussion about purchasing new PC computers to replace the Macs. Future membership programs were discussed. The idea was discussed of offering members a chance to hear a program on the Internet and travel and tourism. Board of Directors December 15, 1999 Page 5 IL SCItEDULE OF NEXT BOARD MEETING. The next board of directors meeting was scheduled for sometime in February, TBD. The meeting was adjourned at 7:35 p.m. Respectfully submitted by, Kathleen Tarr Executive Director ITEM A: , 2. 3. 4. ITEM B: o . AGENDA KENAI CITY COUNCIL- REGULAR MEETING APRIL 7~ 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us CALL TO ORDER Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENTS (10 minutes) Charles K. Cranston -- Kenai Peninsula Youth Court Richard DeMello -- Project Spur Presentation ITEM C: o . e , , PUBLIC HEARINGS Resolution No. 99-15 -- Transferring $32,000 in the Airport Land System Special Revenue Fund for Repairs at the Flight Service Station. Resolution No. 99-16 -- Awarding the Bid to Blazy Construction for the Kenai Automated Flight Service Station - HVAC Replacement for the Total Amount of $107,939.20. Resolution No. 99-17-- Awarding the Bid to Emmett Koelsch Coaches, Inc. for a Senior Center ADA-Accessible Activity Vehicle for the Semor Center for the Total Amount of $44,724.00. '1999 Continued Operation of Liquor License -- OBJECTION WITHDRAWAL-- Alaskalanes, Inc. * 1999 / 2000 Liquor License Renewals a. Kenai Joe's -- Beverage Dispensary b. Peninsula Moose Lodge # 1942 -- Club c. Rainbow Bar-- Beverage Dispensary -1- ITEM D: o 2. 3. 4. 5. 6. 7. ITEM E: . ITEM F: ITEM G: ITEM H: , , . , , 6~ COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report MINUT~ *Regular Meeting of March 17, 1999. CORRF~PONDENCE OLD BUSINGS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1815-99 -- Amending Kenai Municipal Code, Chapter 8.05.010 to Adopt the Latest Editions of the National Fire Codes and the Uniform Fire Code. *Ordinance No. 1816-99 -- Finding that Certain City-Owned Land Described as That Portion of the West ¥~ Southeast V4, Southeast V4 and the East ¥~_ Southwest 1/~, Southeast ¥4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska is Not Required for a Public Purpose for the City of Kenai and Can Be Donated to the Kenai Peninsula Borough. *Ordinance No. 1817-99 -- Amending KMC 14.20.185 By Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12} Inches. *Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. -2- , . . 10. 11. 12. 13. *Ordinance No. 1819-99 -- Finding That Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a Public Purpose. *Ordinance No. 1820-99 -- Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project. *Ordinance No. 1821-99 -- Increasing Estimated Revenues and Appropriations by $261,000 for Site Work to Facilitate the Construction of a Multi-Purpose Facility. *Ordinance No. 1822-99 -- Increasing Estimated Revenues and Appropriations by $344,970 for the Purchase of a Multipurpose Airport Broom. Approval -- Consent to Assignment of Lease from Kenai Airport Fuel Service, Inc. to Yukon Fuel Company, Inc./Lot 3Al, FBO Subdivision South Addition, No. 2; and Lot 4, Block 1, FBO Subdivision. Discussion -- Set Budget Work Sessions Discussion -- Kenai Little League Request for Use of FAA Mobile Home- Type Building. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council F_,XECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL- REGULAR MEETING APRIL 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7'03 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Measles, Bannock and Frazer. Present were: Williams, Bookey, Swarner, Moore, A-3o AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: I- 1, 4/6 / 99 JW letter to Marco Pignalbery regarding city land formerly leased by The Continuum Corporation for assisted living facility. Williams explained, he had been notified by the previous developers that they had found additional partners and they requested the letter be forwarded to Pignalbery. He added, the letter to Pignalbery noted the city was still interested in having an assisted-living facility on the property and also discussed the city's leasing procedures. Williams stated, he would be requesting council's approval to send the letter. MOTION: Councilman Bannock MOVED for approve of the agenda as amended. no objections. SO ORDERED. There were CONSENT AGENDA REMOVE FROM CONSENT AGENDA AND SUBSTITUTE: H-5, Ordinance No. 1817-99 --Amending KMC 4.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 2 REMOVE FROM CONSENT AGENDA AND SUBSTITUTE: H-6, Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches from the Setback Requirements. MOTION: Councilman Bookey MOVED to remove Ordinance No. 1820-99 from the Consent agenda and place it on the regular agenda for discussion. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. Williams asked Councilman Bannock if he wanted Ordinances No. 1817-99 and 1818-99 removed from the consent agenda and substituted with Substitute Item H- 5, Ordinance No. 1817-99 and Substitute Item H-6, Ordinance No. 1818-99. Bannock answered yes. MOTION: Councilman Measles MOVED to approve the consent agenda as amended and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM B' SCHEDULED PUBLIC COMMENTS B-lo Charles K. Cranston-- Kenai Peninsula Youth Court Cranston thanked council for their support of the Kenai Peninsula Youth Court and distributed information of matters the Youth Court had undertook during the year. He noted, the city's financial support helped to finance the computer update used to compile the information distributed. Cranston gave an overview of cases forwarded to them by FDYS. Tomanika Haynes-- Reported she was running for Youth Court President. She noted, she had attended two Youth Court Conferences in the past, one out-of-state and one in-state. In attending those conferences, she learned how youth courts work out of state and added, their organization had been making changes to their constitution through what they learned at the conferences. Cranston added, over 100 youth had been trained for Youth Court since their first year. The first National Youth Court Conference was scheduled to be held in Anchorage on May 11-13, 1999. Their organization would like to send five of their students to Anchorage for the conference. Costs for transportation and tuition would ~NAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 3 cost $450 for the five who would be attending. He added, he thought the Conference would be an excellent way for Kenai representatives to get to know other Youth Court participants. He requested support from council for sending the five representatives to the conference. Cranston also noted, through the efforts of the Kenai Peninsula Youth Court President, a federal grant was received to initiate a statewide Youth Court Association. Julie Jenks -- Explained she was the secretary for the local Youth Court and was now running for Vice President. She felt it would be a good idea for representatives of the local association to attend the conference in order to better learn how to work with referrals. Mayor Williams stated he personally supported the efforts of the Youth Court and asked what the return would be to the community if council made an additional donation in comparison to the cost when a case goes to the regular court. Cranston explained a case that goes before the Youth Court would be one that would go before the Superior Court. There is no cost to the community when the case goes to the Youth Court. A Superior Court case would require costs to pay the judge, assistants, prosecutors, defenders, jury pools, etc. Plus, sentences from Youth Court are community service which involves thousands of hours given back to the community. Swarner asked if other communities on the Peninsula had been asked for support. Ginny Espenshade answered, they had received funding in the past from the City of Soldotna. The Homer Youth Court would be requesting support from the Homer City Council. She added, since they would be taking only representatives from Kenai, they did not plan on requesting funds from the other communities on the Peninsula. MOTION: Councilman Measles MOVED to grant the request for $450 to the Kenai Peninsula Youth Court. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. Richard DeMello -- Project Spur Presentation -- Not present. ITEM C: , PUBLIC HEARINGS C-1. Resolution No. 99-15 -- Transferring $32,000 in the Airport Land System Special Revenue Fund for Repairs at the Flight Service Station. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-15 and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 4 There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-2o Resolution No. 99-15 -- Awarding the Bid to Blazy Construction for the Kenai Automated Flight Service Station - HVAC Replacement for the Total Amount of $107,939.20. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-16 and Councilman Bookey SECONDED the motion. VOTE: Councilman Measles requested UNANIMOUS CONSENT. SO ORDERED. There were no objections. Resolution No. 99-17 -- Awarding the Bid to Emmett Koelsch Coaches, Inc. for a Semor Center ADA-Accessible Activity Vehicle for the Senior Center for the Total Amount of $44,724.00. MOTION: Councilwoman Swarner MOVED for adoption of Resolution No. 99-17 and Councilman Moore SECONDED the motion. There were no public comments. Councilman Moore asked how many passengers the bus would seat versus the 15-passenger raised roof van. Senior Director Kelso answered, it would seat more passengers. She noted, the main intention of purchasing this vehicle was for wheelchair accessibility. Kelso referred to the bid price of the vehicles and noted her first reaction was looking first at the 15-passenger van, thinking because it was a local business and 15 passengers could be serviced. However, in reviewing closer and what would need to be done to transport people in wheelchairs, only two wheelchair passengers and one other passenger would be able to be transported. She noted there was a problem with clearance involved with the mini-van and wouldn't service as many people as the bus. Kelso passed out a schematic of the bus for council to review. She noted, she was impressed with the bus. Councilman Frazer stated, it was his understanding the 15-passenger van, with two wheelchairs, would still be a nine-passenger van, plus the driver. Kelso stated she was referring to the information she received from the shop manager. She added, to be ADA- KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 5 compliant, three bench seats would need to be removed in order to allow enough room for the wheelchairs. Frazer stated his concern was the price difference, the bus company was a Seattle finn, repairs, and who pays for them, etc. Building Official Springer stated the passenger capacity of the bus was two wheelchairs and 12 passengers; the 15 passenger van with the raised roof, from what he had been told, was two wheelchairs and three passengers, not counting the driver. He added, the mini-van would hold two wheelchairs and only two passengers. Bookey asked what had been the intent of bidding the bus, the 15 passenger van and the six passenger van. Kelso answered, council appropriated the funds several months ago and a bid was advertised for the bus. All the bids came over the amount appropriated. The bid was re-advertised with more time to respond, and several scenarios were offered, hoping for a bid to come in under the amount appropriated. She added, the bus bid was lower and was under the amount appropriated. Kelso added, they were thinking long term and ease of use. Bookey stated he felt the three scenarios on the bid made it confusing. Moore asked what type of lift would be included with the bus, i.e. rear entry, side entry, etc. Kelso answered, the entry would be at the back side of the bus. Moore noted, he had ridden in this type of bus with wheelchairs and would rather ride in this type of bus than in a 15 passenger van. He noted, he would support the motion as made. Measles asked at what point in gross vehicle weight or passenger count was a CDL required for the driver. Springer answered, it was based on the amount of passengers in a vehicle. Measles asked if a CDL would be required to operate the bus. Springer answered no. Williams noted, there had been interest in the area to develop a transportation system and with this bus, the city could possibly join forces with the transportation group. He suggested there could be operational funds to draw from the group. Kelso explained, they had already been giving that some thought and believed the present wheelchair-accessible van could be donated to that cause with council's approval. Bannock stated, according to the safety person at Laidlaw, whether or not a CDL is required is determined by the maximum potential of seats and that was 15, including the driver. He requested the representative from Kenai Chrysler speak in regard to the seats available in the 15 passenger van. Jack Vicose, Kenai Chrysler Center -- Vicose explained the 15 passenger van would have a rear entry for wheelchairs and could accommodate two wheelchairs. He added, to hold one wheelchair, the back bench seat (which holds four passengers) would be removed; for two wheelchairs, the two back bench seats would need to be removed. Moore asked if seats would have to be removed to accommodate KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 6 wheelchairs on the bus. Kelso answered no. Kelso added, it was difficult for their drivers, because they are seniors, to remove the seats in the vans to accommodate wheelchairs. Swarner asked ff seats would have to be removed from the bus to accommodate wheelchairs. Kelso answered, if they were removed, it would be only once. She added, she anticipated leaving the bus with the two wheelchair capability and still have room for 12 passengers. Swamer asked if the 15 passenger van was purchased, seats would have to be moved in and out. Kelso answered, if she always wanted the capability of transporting two people in wheelchairs, only four additional passengers could be transported. Bannock stated it would be seven and the two wheelchairs and the driver. Frazer asked ff there was need for two wheelchairs in the same van. Kelso answered, with the population becoming more and more frail, she was trying to project what their needs would be in the future as well as the present. She added, two people in wheelchairs could be transported regularly. VOTE: Councilman Moore requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. C-4o 1999 Continued Operation of Liquor License -- OBJECTION WITHDRAWAL-- Alaskalanes, Inc. Approved by consent agenda. 1999 / 2000 Liquor License Renewals a. Kenai Joe's-- Beverage Dispensary b. Peninsula Moose Lodge # 1942 -- Club c. Rainbow Bar-- Beverage Dispensary All were approved by consent agenda. ITEM D: COMMISSION! COMMITTEE REPORTS V-Xo Council on Aging Councilwoman Swarner reported the Council's next meeting was scheduled for April 27 at 10:00 a.m. She noted, the Center was beginning once-a-month trips to Anchorage and to the library. D-2o Airport Commission Councilman Measles reported the minutes of the last Commission meeting were included in the packet. The next meeting would be held on April 8. He noted, he KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 7 would be out-of-town and unable to attend the meeting. offered to attend the meeting for Measles. Councilman Bannock D-3. Harbor Commission Councilman Bookey reported the next meeting was scheduled for April 12. 9-4. Library Commission Councilman Moore reported the Library Commission met on April 6 at which time they were given a presentation of the preliminary report on the Library survey. He noted, although the results were being compiled, many of those included in the report shadowed the City's survey. Moore also reported the Commission passed a motion to recommend a $10.00 fee be charged for inter-library loans for non- residents. He noted, because the City of Kenai was the only library in the area that didn't charge for inter-library loans, people from out of the city come to Kenai to use the inter-library loan program. Moore noted, the new library director was en route. He also reminded council and the audience of the reception for volunteers scheduled for April 20. 9-5. Parks tis Recreation Commission Councilman Frazer reported the next Commission meeting was scheduled for April 15. 9-6. Planning tis Zoning Commission Councilman Bannock reported the minutes of the last two Commission meetings were included in the packet. He noted, during the March 24 meeting, properties in the Salty Dog Heights Subdivision were determined not needed for public purpose. He explained, the properties were out of the city and had come into city ownership through foreclosure proceedings. Bannock also reported the Commission discussed building setbacks/administrative exemptions which evolved into ordinances before council at H-5 and H-6 on the agenda. He noted, he requested the ordinances be taken off the council's consent agenda and substituted in order for the ordinances to go to the Commission for review prior to council's public hearings. 9-7. D-Ta. Miscellaneous Commissions and Committees Beautification Committee Councilwoman Swarner reported the next Committee meeting was scheduled for April 13 at 5'30. She noted a work session would be held prior to the meeting. Swarner also reported there were flowers growing in the greenhouse. Also, the Teen KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 8 Center had been freshly painted and she encouraged council members to visit the facility. Historic District Board Councilman Moore reported the Board's next meeting was scheduled for April 19. D-7c. Kenai Visitors/k Convention Bureau Board Councilman Bookey reported the Board's next meeting was scheduled for April 12 at 5:30 p.m. D-7d. Alaska Municipal League Report Mayor Williams reported the Alaska Conference of Mayors met via teleconference on Friday at which the main topic was the Alaska State House's plan to delete all municipal assistance and revenue sharing from the state budget. He noted, this would represent $47 million taken from municipalities throughout the state which would effect a $500,000 loss of revenue to the City of Kenai. Williams added, he wanted the city population to understand the elimination of the municipal assistance and revenue sharing to the city would result in either eliminating some government services or raising taxes to keep the services now offered. If the taxes are raised, it would mean a 1.5 mill increase in the city. He noted, the council, administration and community needed to think about where to cut or raise additional funds and to remember, the need to make these decisions was brought on by the Alaska Legislature, not the council. Williams also reported he attended a Board of Governors meeting for the Alaska Challenger Learning Center. He noted, additional pledges were being received and major donations were being negotiated. Williams also reported nine bid packages had been taken out for the dirt work portion of the Challenger/Multi-Use Facility project. ITEM E: MINUTES , Regular Meeting of March 17, 1999. Approved by consent agenda. ITEM F: , CORRF~PONDENCE-- None. ITEM G: OLD BUSINESS-- None. BREAK TAKEN: 7:56 P.M. BACK TO ORDER: 8:16 P.M. IZ~NAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 9 ITEM H: NEW BUSINESS H-lo Bills to be Paid, Bills to be Ratified MOTION: Councilman Bookey MOVED to pay the bills and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. Purchase Orders Exceeding $2,500 MOTION: Councilman Measles MOVED for approval of the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. Swarner questioned the purchase order to Attorney Haggart. City Attorney Graves explained, $50,000 had been budgeted. Of that, $17,000 had been used. He noted, he had been processing purchase orders in smaller increments in order to better track the costs. Bookey asked if Graves anticipated an end to the litigation. Graves explained, he hoped a proposal to disburse funds would be brought to council for review at their next meeting. If the proposal is approved by the bank and council, it would then go to the Trustees for review. The Trustees have indicated their approval to go ahead with the disbursement plan if the council and bank approve the plan. i-3o ordinance No. 1815-99 -- Amending Kenai Municipal Code, Chapter 8.05.010 to Adopt the Latest Editions of the National Fire Codes and the Uniform Fire Code. Introduced by consent agenda. H-lo Ordinance No. 1816-99 -- Finding that Certain City-Owned Land Described as That Portion of the West 1/~ Southeast ¥4, Southeast ¥4 and the East ¥~. Southwest ¥4, Southeast ¥4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska is Not Required for a Public Purpose for the City of Kenai and Can Be Donated to the Kenai Peninsula Borough. Introduced by consent agenda. Ordinance No. 1817-99 -- Amending KMC 14.20.185 By Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. (Ordinance No. 1817-99 was removed from the consent agenda and substituted at the beginning of the meeting.) KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 10 MOTION: Councilman Bannock MOVED for introduction of Ordinance No. 1817-99 marked H- 5 Substitute and Councilman Measles SECONDED the motion. Bannock explained the difference between the original ordinance and substitute was in Item No. 1. The substitute ordinance would allow administration to give up to a 12-inch exemption without going to the Commission. He noted, the Commission had some concern with a 12-inch exemption because there have been scenarios when there is only five feet involved to start and if the entire exemption is used in a five- foot setback, it would be using 20% of the setback. Bannock continued, the Commission also discussed a ten percent exemption. It was noted ten percent of a 20-foot setback would be two feet. He added, the Commission discussed an exemption could not exceed 12 inches, and at the same time not exceed ten percent of the standard setback. Bannock noted, this would only be a tool and not a rubber stamp. There were safeguards included in the ordinance. An applicant for an encroachment would have the ability to go to the Commission for an exemption if the administrative official ruled against it. He noted, he requested the ordinance to be substituted and introduced in order for the Commission to review it at their April 14 meeting; prior to the ordinance going to public hearing at the April 9.1 council meeting. Williams stated, the substitute ordinance was basically his intent when he suggested the 12" figure and noted there may need to be a not-to-exceed amount included for side setbacks. He commended the Commission for recognizing this issue. There were no public comments. VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-6o Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. MOTION: Councilman Bannock MOVED for introduction of Ordinance No. 1818-99 labeled H-6 Substitute and Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 11 Bannock explained, his reasoning for the substitute was the same, except Ordinance No. 1818-99 related to variances instead of encroachments. Measles questioned the ability to give an administrative exemption without notification of adjacent property owners. Attorney Graves explained, under this ordinance, the adjacent property owners would not be required. Graves referred to the Code and verified notification of adjacent property owners was required for standard variance applications. Measles asked what guidelines administration would use in granting or denying a variance exemption. He noted his concern there would not be notification to adjacent property owners. Graves explained, the guidelines stated in the ordinance was that the variance would need to meet the purpose of the standards set forth in the Development Requirements Table. He noted, those were not a firm set of requirements. The remedy would be either to appeal a denial by the administrative official or apply for a regular variance and go through the regular process. Measles noted, more discussion would take place at the public hearing, however he was concerned the ordinance would make it easier to get a variance and to reduce setbacks on property lines. Building Official Springer explained, the ordinance would be used if a person wanted to build a house on a small-sized lot and to build the size house they wanted on the lot, they would come into a situation where they were a few inches short of having the house fit the lot. W~ams asked ff Springer had experienced occasions when a foundation was already set and due to misalignment of block, a house built with a two to three-inch encroachment. Springer answered yes, however that would be an encroachment and not a variance (a variance is requested prior to building, an encroachment is requested after construction). VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-7o Ordinance No. 1819-99 -- Finding That Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a Public Purpose. Introduced by consent agenda. Ordinance No. 1820-99 -- Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project. Removed from consent agenda at the beginning of the meeting. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 12 MOTION: Councilman Bookey MOVED for introduction of Ordinance No. 1820-99 and Councilman Measles SECONDED the motion. Bookey explained, he requested the ordinance be removed from the consent agenda in order for council to discuss whether they wanted to go forward with the project knowing the state would be making budget cuts and because the parking needs were due to the dip net fishing impacts to the city which have been caused by the state. He added, he was not comfortable in taking funds from the Water/Sewer and General Funds in order to fund the project. City Manager Ross explained the city has Corps of Engineer permits that were issued three years ago for enlarging the parking area over to the sewer treatment plant. Part of the justification of the project would be the expansion of the sewer treatment plant. He added, the permits would expire in November and the chance of getting permits other than only for expansion of the sewer treatment plant would be very limited. Ross continued, if the project went forward, it would be the intent to disallow parking on the street during the dip net fishery and continue with the 12-hour parking. Because of the state budget cuts and in trying to recover funds, a charge for parking would be levied in an attempt to recover revenues lost on the investment. Ross reminded council, prior to his hire, they had decided to proceed with the parking lot project and expand the sewer treatment plant in the future and it would be very difficult to get the Corps permits again for enlargement of the parking lot. Moore asked when the sewer treatment plant would be expanded. Public Works Manager Komelis answered, probably six or seven years, depending on how fast the city grows. Williams added, it would also depend on receiving funding for the $7 million project. Bookey asked if administration was confident the parking lot could be enlarged for the $114,000 discussed in the ordinance. Komelis answered, he was fairly confident and added, the cost of the project could change depending on the cost of sand and gravel. He noted, the plan included $12,000 for contingency. Moore asked if those in the audience were concerned with charging for parking and read a portion of the ordinance. Williams noted the ordinance would be up for public hearing at the next meeting and public testimony would be taken at that time. However, an opportunity was given for public testimony. Williams explained, the parking area would be almost tripled. He noted, the Board of Fisheries would not alter their condition of use in allowing the dip net fishery to take place in Kenai and no funding was being offered from the state to help in managing the influx of users of the fishery. Bookey asked if Ross thought it would be difficult to get permits for a plant expansion. Ross answered, he didn't think so, but felt future permits would be only for the area required for the plant expansion. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 13 Bannock stated it was his opinion it was in the city's best interest, regardless of what the Board of Fisheries did in regard to the fishery, to improve the infrastructure by enlarging the parking lot. He added, it was also in his plan to have more organized parking, for that area, and charge a fee. Debbie Sonberg-- 410 Cinderella, Kenai. Sonberg asked if the paid parking would begin right away or was it something to be done in the future. She noted, there was additional cost in placing marked posts and enforcement, etc. Ross answered, it was envisioned the parking charge would be only during the dip net fishery. During the fishery, there would be staff assigned for that area, plus Parks & Recreation Department summer employees. He added, administration planned to have a low- cost collection system used only during the dip net fishery season. Ordinance No. 1821-99 -- Increasing Estimated Revenues and Appropriations by $261,000 for Site Work to Facilitate the Construction of a Multi-Purpose Facility. Introduced by consent agenda. H-10. Ordinance No. 1822-99 -- Increasing Estimated Revenues and Appropriations by $344,970 for the Purchase of a Multipurpose Airport Broom. Introduced by consent agenda. H-11. Approval -- Consent to Assignment of Lease from Kenai Airport Fuel Service, Inc. to Yukon Fuel Company, Inc./Lot 3A1, FBO Subdivision South Addition, No. 2; and Lot 4, Block 1, FBO Subdivision. MOTION: Councilman Measles MOVED to approve the Consent to Assignment of Lease from Kenai Airport Fuel Service, Inc. to Yukon Fuel Company, Inc. and Councilman Bookey SECONDED the motion. Dan Pitts -- 403 North Willow Street, Kenai. Pitts explained they were requesting approval of the assignment of leases to Yukon Fuel Services, a subsidiary of Yutana Barge Line. He noted, Yukon was the second largest fuel distributor for Tesoro and their business in Kenai would add an air link for fuel distribution to southwest Alaska. Clayton Shelver -- Yukon Fuel Services. Shelver explained, his organization saw their airport business integrating with their barge service. He added, they want to expand their business to fly fuel where the barge cannot go. He believed the fuel service would fit in nicely with their current business. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 14 VOTE: Councilman Bookey requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-14. Discussion -- Set Budget Work Sessions Ross requested council set a tentative schedule for budget work sessions. He noted, the draft budget had been distributed to council at the beginning of the meeting. Ross added, the budget could change depending on what the Legislature did in regard to the municipal assistance and revenue sharing. If the municipal assistance and revenue sharing was eliminated, Ross suggested council could discuss raising the mill rate. He added, he didn't think council should wait to see what the Legislature decides, but go forward with the city's budget and changes could always be made. Williams asked if the budget was set and then the Legislature eliminates the municipal assistance and revenue sharing, could the budget be reconsidered and a mill rate change be made. Ross stated, from a planning point of view, some of the cuts council may have to make would be very deep in trying to absorb the cuts. He added, this should be a planned and well thought-out process. Ross stated, if council decided not to raise the mill rate because of the economic situation, administration would have to bring scenarios to cut services. He requested council set the work sessions, review the draft budget and look at contingencies. He noted, if a 50% cut is taken this year, the rest will probably be taken next year. If the mill rate is changed, it wouldn't take effect until January. He believed the cut would begin July 1. Semmens noted the mill rate would be billed as of July 1. The levy, he added, is effective January 1. He noted, the mill rate must be set by June 15 and the billing is done by the Borough on July 1. Ross stated, he believed council should go through the budget and at the same time, administration would have recommendations if the Legislature makes their cuts. By the time budget adoption take place, it should be known what will happen at the state level. Bookey asked if administration would have recommendations for both 50% and 100% reductions. Ross suggested that if a 50% reduction is made, the remaining 50% would be taken next year. He thought council should plan for the 100% deduction in this budget. Budget work sessions were scheduled as follows' April 26, 1999 -- 6:00 p.m., council chambers May 3, 1999 -- 6'00 p.m., council chambers May 17, 1999 -- 6'00 p.m., council chambers KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 15 Clerk Freas was requested to have food available for the sessions. It was noted, the budget would need to be introduced at the May 19 meeting and the ordinance passed by June 2, 1999. The annual resolution setting the mill rate must be passed by June 15. The budget must be adopted by June 10. Ross reported he would plan to offer a budget overview on revenues and look at major changes or big ticket items during the first work session. Individual budgets could be reviewed at the subsequent work sessions. Discussion followed regarding requests from non-profits for donations. Williams noted, he doubted council would be wanting to grant requests for funding to the non-profits. He asked council not to have the non-profits make their requests during the first meeting. Swarner asked if council had offered to look at new projects at budget time. She noted, if the budget is to be held, council needed to look at any future expenses. Bannock stated, he thought the council should hear the requests because it has done it in the past, even if the requests are denied. Bookey suggested giving a general statement at the beginning of the meeting that council would listen to the requests, but the request would probably be turned down. He suggested the requests be heard at the beginning of the first work session. Ross requested council, if they desired to listen to requests, to do it after the overview is presented, giving the general public the opportunity to hear what council would be · up against in determining budget needs. Moore suggested instead of hearing the requests, have all non-profits' requests for funding be in writing and council could review them during a work session. Williams suggested accepting the written requests or verbal for the May 3 work session. Freas suggested the letters of request be forwarded to her by Friday, April 30 in order for them to be included in Council's work session packets. Swamer stated she wanted only requests in writing and no oral without written information fried prior to the work session. Measles suggested only written requests be accepted and no oral. Council agreed only written requests would be considered and Williams set the deadline to accept letters of request as 12'00 Noon on Friday, April 30. Freas asked if the deadline for requests should be advertised. Williams answered no, however he believed the information would be forwarded to the public through word of mouth and inclusion in newspaper articles regarding the budget concerns and upcoming budget hearings. Finance Director Semmens requested council to review the budget draft before the April 26 hearing and contact him with any questions they may have. H-15. Discussion -- Kenai Little League Request for Use of FAA Mobile Home- Type Building. Ross explained, the Kenai Little League was asking the city to request FAA to remove a mobile home-type building from their disposal list. He noted, council discussed the use of this building previously, but decided not to request it for storage or other use KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 16 due to damage it had sustained to the roof. Ross added, both city maintenance and the Building Official inspected the building and their comments were included in the packet as far as damage, maintenance, costs for relocating and placing on a foundation, use as public restrooms, etc. Ross stated, administration did not want the building. Due to the damage sustained, it was seen as a high-maintenance item and didn't want to ask FAA to remove it from their disposal list. Ross added, council had until April 30 to request the building be removed from the disposal list. He requested council reaff~m their previous decision. Williams noted there were representatives from the Little League organization in the audience. He added, since discussing the matter with them prior to the meeting, there had been two days of teleconferences regarding the state budget. Williams stated, circumstances were changing rapidly, but there could still be some hope for helping the League. He asked what the League intended to do with the building and how it would be accomplished. Williams added, it was administration's opinion, it would cost approximately $14,000 to move the building, put it on a foundation, and hook it up to water and sewer. l~l~k lgpp~h~im~ -- Kenai Little League Safety Officer. Epperheimer stated the Kenai Little League needed some help. He noted the snack shack was unsafe and the fields needed improvements. He added, there were port-a-potties situated at the field, and at any time there could.be 300 people at the fields either using the field or as spectators. They have been using port-a-potties at the field for the past ten to fifteen years. The building had been offered by FAA. They needed a meeting place for the organization and a place for storing equipment. They thought the building would serve those purposes. Williams stated he thought the problem was whether there was a way for what is there to be updated and made to accommodate the Little League. Also, whether the upgrade would incorporate a building such as the FAA trailer. Epperheimer stated he was not sure why there had not been any major improvements to the field over the years. He noted, they were citizens and live in the community. He noted, the children involved in the organization should have safe fields in which to play, etc. llfl~ It~i~i~gt~ -- Kenai Little League President. Hoisington explained, the building was offered to the League at no charge. They ran into snags when they requested the city move the building because the fields were city property and it would be a city building. Hoisington added, the building wouldn't be used as a residential living space or get a lot of traffic. He asked what the city would be willing to do in gutting the present building at the fields. He noted, they were not asking the FAA building have bathroom facilities in it as it would be used for housing the snack shack (stove, refrigerator, cash register), storage area for uniforms, and a meeting KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 17 place. Hoisington noted, they were unaware, when the building was offered to them, it would cost $14,000 to move it, place it on a foundation, and hook it to water and sewer. Hoisington noted, if the fields were not brought into compliance with the National Little League certification w/thin three years, they could lose their charter with the League. He noted, there were also electrical concerns with the snack shack; an accessibility ramp was needed for the snack shack; port-a-pottle use; fence protection requirements; warning tracks and railings on bleachers required; and electrical concerns at the batters' cage. Hoisington asked council for help. Swarner asked what the organization could do in regard to funding improvements. She noted the city did fertilize and mow the fields, etc. Hoisington answered, they acquire business sponsors for the teams, but raising $50,000 from the business community for improvements to the field was unlikely. Epperheimer noted, costs for new uniforms would be approximately $30,000. Also there were 425 players and all pay a $35 registration fee. Epperheimer stated they do try to get organization volunteers to help with the fields, however sometimes they create more work. Hoisington added, they have offered to lime the fields before the games and would do whatever they could to do with sweat equity to keep the organization going. Williams stated, even in a budget-cutting situation, there was a need to balance the revenue gap with the necessary essential services. He added, he believed the concern for the Legislature was revenue enhancement by readjusting the financial structure to operate in the manner in which it should be operated. Williams noted, he believed the city would be faced with the same situation and added, at this t/me it was unknown how much revenue enhancement the citizens would want to put in with regard to the services they will require. Williams noted, the Little League represented a large percentage of the children of the community. He noted, there had been discussion in the past to build new fields and abandon the old ones, however he didn't think that would happen in the near future. He continued, discussion would be needed to decide how to cut the budget and how to raise funding to fund a budget that retains a semblance of the lifestyle the community now has, i.e. Little League, Beautification Committee, etc. Bannock stated he supported the Little League organization as a child playing on the fields and now with children who play on the same fields. He noted, he believed it would be a bad investment to acquire the building based on the information distributed by administration. Bannock asked Parks & Recreation Director Frates, in the new budget draft, was there anything specifically earmarked for the Little League fields (maintenance, upgrades, etc.). Frates answered, there was nothing KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 18 specific, however there was some funding for repair and maintenance (about $1,000 for fencing repair work). Bannock stated, if there was a way for the city to participate in the continuation of the League, he would do his best to help. Swarner asked if there was any money in the budget for improvements to the softball fields. Frates answered, there was a small amount included for batting mats and repair to fences. Swarner asked if it was the same amount of money. Frates answered, in fence repair work, he noted there was probably more of a need at the Little League fields, however the funding was about the same as there was for last year. Swamer asked if the Little League use the softball fields. Frates answered, it would be a scheduling problem in the summer. It was noted, softball practices begin in May and Little League games start in May. Swarner stated she would like to see use of the softball fields by the Little League teams if it was possible. Hoismgton noted, the softball fields were not compatible in size to the Little League fields either. Moore asked if the League had compiled costs to do the improvements they wanted to make. Hoisington no, but they had first thought there were going to be new fields and didn't want to ask the council for funds to improve the current fields if there were going to be new fields. Moore asked if the National organization had grant funds available. Hoisington answered, no, because they are also a non-profit organization. Williams requested Hoisington and administration to prepare a cost estimate to bring the fields up to standard, repair the snack shack, etc. by April 27. Williams noted, he had an idea for funding. Ross stated, they would meet with the League representatives to assist them in preparing a cost estimate. He added, the snack shack had been examined and some preliminary costs had been generated in regard to gutting the facility, bringing the restrooms back to ADA standards and doing a small add-on. Administration would work with the organization in developing a cost estimate to address the safety issues discussed. Ross suggested prioritizing those items and put them in manageable packages for attention. Williams asked if city equipment could be used in hauling in gravel, etc. Ross stated, the city had received a lot of criticism for the time and costs put into caring for either the softball or Little League fields compared to the demands to the other parks, etc. He noted, the Little League would be competing for limited resources in the summer Parks & Recreation program. Williams noted, he believed all were in agreement that something needed to be done but the question was how to do, how much it would cost, and how the plan could be expedited. He noted, he didn't believe a new restroom could be built this year. He asked who paid for the port-a-potties. Hoisington answered, the League did and pays to have them serviced. Ross asked why the restrooms had been removed. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 19 Epperheimer answered, he believed due to overflow problems from debris thrown in them, etc. It was noted, the Softball Association also pays for placement of the port- a-potties at their fields. Mike Esky-- 1903 East Aliak. Esky suggested developing the new Little League fields and use the old fields for a parking area for use during the dip net season. He noted Spruce Street gets very congested during that time of the year from fishery users and from overflow Little League parking along the street. ITEM I: ADMINISTRATION REPORTS I-1. Mayor Williams requested council's approval to send the letter to Pignalbery which he discussed at the beginning of the meeting. Council stated no objections. 1-2. City Manager a, Ross noted his memorandum included in the packet. questions were offered. No comments or b, Challenger/Multi-Use Facility -- Ross stated he would not be involved on any issues regarding the site work portion of the building projects due to a family member's (for whom he worked) plan to submit a bid. City Engineer La Shot and Finance Director Semmens would be handling administration of this portion of the project bid. C, State Budget Teleconference -- Ross reported he participated in a teleconference with the House Finance Committee on April 6. He offered his and council's concerns regarding the elimination of municipal assistance and revenue sharing. Moore asked Ross if his removal from the Challenger/Multi-Use Facility projects was only for the site work. Ross answered, yes. I-3o Attorney-- No report. I-4. City Clerk Freas noted invitations to the Volunteer Reception scheduled for April 20 at the KVCC had been marled and a copy was included with council's packet. She also reported a Peninsula Coalition meeting had been scheduled for April 20 and a copy of the meeting packet was distributed to council. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 20 I-5o Finance Director Semmens reported Aurora Gas notified him the city saved $10,044 through buying from them instead of Enstar. 1-6. Public Works Komelis reported the following project bid dates' Dock Lease station No. 3, April 12 at 2'00 p.m. South Spruce/Beach Parking, April 14, 10:00 a.m. Asphalt Recycler, April 14 at 2:00 p.m. Challenger/Multi-Purpose Building 1. Site Work, April 14 at 2'00 p.m. 2. Building, April 28 at 2:00 p.m. Komelis also reported the State DOT would be holding a Forest Drive/Redoubt Avenue workshop on April 15 from 3:00 - 7:00 p.m. Airport Manager Acting Airport Manager Holland reported the airport terminal restaurant should be opened for business on April 10. ITEM J: DISCUSSION ,, J-lo Citizens-- None. J-2. Council Bookey -- Requested a report to specify how much money is spent on the softball fields in contrast to the Little League fields. Swarner-- Suggested the information about the softball fields include materials (lime, fertilizer, etc.) and labor, etc. Moore -- Noted there were some obvious safety concems regarding the Little League fields reported during the meeting. However, he was aware of the good changes that had been made to the fields as well. Measles -- No comments. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 21 Bannock -- a. Car Rental Leases -- Bannock noted, there were three car rental stations in the terminal and five leases representing the spaces. He asked, when the leases expire, would the spaces be released as three stations or five. Answer was five leases. b. Department Head Hires -- Bannock requested the topic of department head hires be included on the next agenda to discuss the possibility of the council confirming those people selected by the city manager for department positions. He noted, the department heads would continue to be under the authority of the city manager, however. A lengthy discussion followed. Bookey stated he had no objections in discussing the matter, however he felt it was part of the responsibilities of the city manager to make those decisions and it was not the council's position to micromanage. Williams stated he believed there was room for discussion because there were times the acceptance of responsibility of hiring and firing rests with the council because the public views it that way. He added, he didn't want to interfere with the management, but he felt council should be more informed of the experience .and qualifications of those to be hired. Swarner stated she had no problem with the current process and did not want to micromanage. She added, council's recourse was to remove the city manager. Bannock stated, he was not refemng to anyone in specific, but only wanted to discuss the matter. Ross suggested council review past history of the city as well as other municipalities. He noted, it had been the city's procedure to have council involved in the hiring/firing of department heads until 1977-78 at which time there were some specific difficulties. Due to those problems, the personnel code was added to the Municipal Code. Williams suggested not all the department head positions should be included in the discussion and pointed out the airport manager position because the airport is separate and aside from the General Fund. He noted, he had heard concerns from the community that out-of-state hires had been made. He believed council should be privy to an airport manager's credentials and ideas for the future of the airport, as well as the airport manager understanding what council wanted for the airport. He added, this should be known prior to the hire. Bookey stated he believed that could be done by council through the city manager. Ross noted, he was aware of concerns there had been out-of-state hires. He added, in the past three years, all the department head hires made had come from within the employees at the city. Ross added, the city was a good organization that developed department head material. He noted, the goal when reviewing candidates, to hire the best person for the position. He added, that doesn't happen all the time. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 22 Ross continued, if council wanted to go in the direction of confn-ming hiring of department heads, they would also have to go through the mechanics of firing as well. Williams read from the Charter, "...he shall execute the laws and ordinances administer the government of the city and in case of city manager, shall be responsible therefore to the council. He shall and appoint (emphasis added) and when deemed necessary for the good of the service, lay off, suspend, demote or remove all directors or heads of administrative departments and all other administrative officers and employees of the city except as this Charter provides, otherwise subject to such merit system regulations as the council may adopt." "...have such other powers, duties and functions as this Charter may prescribe and such powers, duties and functions consistent with this Charter as the council may prescribe." Williams noted, the council could prescribe the city manager to do anything they want. Williams added, it was obvious he had only four votes on the issue and he had wanted unanimous consent. He added, in all sincerity, he wanted to know everything about the persons considered for the airport manager position and wanted to be privy to the interviews. Ross noted, applications were public information and council could look at them at any time. Measles stated he believed council involvement in the hiring of department heads would place the council in a precarious position. Bookey agreed. Bookey asked ff council was going to discuss the matter further as he thought it was a dead issue. Williams noted, he had only four votes and wanted seven. He added, he didn't think he would pursue it. However, he would know a lot more about the next airport manager than he did the previous one. Frazer-- No comment. EXECUTIVE SESSION- None Scheduled ITEM K: · ADJOURNMENT The meeting adjourned at approximately 10:15 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk Z ~ z n,, z LU uJ uJ 0 I-. z z Z 0 0 ul ~o 0 0 Z Z ~ C~ Z Z n z ~: ~ z n,' W W w Z Z LLI n," W w n,,' o ~ < Z <~ w 0 0 LLI Z ~-. I-- 03 Z o Z 8 0. IJJ LL! I-- ::3 n,' I-- Z o 0 w o Z 1.1.1 0 0 C~ LU C~ W W Z N 0. ! Z Z LLI n 0 0 I- IJJ o Z Z 5 o IJJ < Z 0 0 C~ LLI LLI Z o ! w o o 0 13 Z n_ 0 o Z Z I.-- Z 0 z 0 0 Z 0 0 o o o z o. w z w ~ uJ I- ~.< w w ::3 Z z I-, I- z 0 uJ z LU Z 0 LU 0 Z o C~ UJ o IJJ uJ Z 133 ::3 13. n z Z Z z uJ 13_ (.9 o o I-- LU 0 LU Z c~ o n,' 0 0 < < 0 z ILl ~w © > wo Zl,~ uJ 0 I,- 0 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 19~2 MEMORAND TO: FROM: DATE: RE: Mayor John J. Williams and CityJ~.o. uncil Members Richard A. Ross, City Manager ~ April 13, 1999 Old Animal Control Building The Parks and Recreation Department has proposed that the old animal control shelter be renovated to an acceptable level for use as a summer staging area for its crews, storage, and work area. Attached is a summary of the work necessary to accommodate the usage proposed. Under Purchase Orders in Excess of $2,500 is a P.O. for $8,500 for the labor and materials necessary to do the work. At present the Parks and Recreation Department uses whatever area is made available to them by the various departments at the Shop yard. This may vary from week to week. The lack of efficiency in this arrangement has been evident. The building, once renovated as proposed, would have an effective life that would warrant the cost. The proposed use was discussed with Mr. Godek in view of past utilization. From a safety point of view, there is no known reason it cannot be utilized as requested. The question comes down to whether or not there is a known better use for the land in the foreseeable future, i.e. the next five years, that would relate to the cost effectiveness of the proposal. The rationale being that, if there is, the investment in renovation would be lost, as the building would probably be demolished rather than moved based on its construction. If there is no alternative use for the land that Council foresees in the next five years, it is the recommendation of the Administration that the building be put to the requested use with the proposed renovations. RAR/sp Attachment CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO: FROM- DATE' Richard A. Ross, City Manager Robert J. Frates, Parks & Recreation Director~ March 30, 1999 USE OF THE OLD ANIMAL CONTROL BUILDING The Parks & Recreation Department has a continued need for a facility that will accommodate our summer maintenance crews. Historically, we have held our morning and afternoon meetings in the Street Department building. During the past two seasons, we have been using warm storage II as our staging area. Conditions at the warm storage II are less than ideal and make it very difficult to facilitate crew meetings. There were a number of occasions in which we needed to remove summer gear, equipment and supplies in order to make room for heavy equipment to maneuver in and out of the building. Use of the old animal control building as a staging area would eliminate many of the inconveniences associated with warm storage II. The extra space coupled with a restroom and running water makes this building a favorable place for crews to meet. Parking is sufficient and self-contained, eliminating the volume of traffic entering and exiting the main shop entrance. Additionally, the building could be used during the winter months to support winter maintenance activities. M MORANDUM To' Richard Ross, City Manager From' Robert Springer, Building Official Date' 3-25-99 Subject: Old Animal Control Building Below are the items that the P.O. to Sterchi Construction will repair. By doing these repairs it should increase the useful life of the building, the roof replacement should last at least twenty years. OLD ANIMAL CONTROL BUILDING REPAIRS 1. Install 15-1b. felt, drip edge, and metal roofing 2. Remove dog kennels -interior and exterior 3. Remove roof over exterior dog kennels 4. Remove kennel doors, insulate openings, and re-side with T 1-11 siding 5. Remove interior double doors and wrap opening 6. Install 7116-inch OSB on intedor walls of old kennel area Separate price for: 1. Moving water heater to different location to allow garage door installation 2. Installing 9 x 7 garage door behind existing water heater !ocation Suggested by: Administration City of Kenai ORDIN~CE NO. 1823-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $246,069 FOR STREET IMPROVEMENTS. WHEREAS, the City received a matching grant (#99-587-8-001) from the State of Alaska in the amount of $214,248 for street improvements; and WHEREAS, the City must provide a 30% match in the amount of $91,821; and WHEREAS, Ordinance 1808-98 appropriated $60,000 of these funds for the Crow Court Project; and WHEREAS, the balances of the grant, $172,248, and match, $73,821, are available for appropriation for unspecified street improvement projects; and WHEREAS, the City has five years to identify specific street improvement projects to be funded with this grant; and WHEREAS, it is in the best interest of the City to appropriate the matching funds annually rather than only when specific projects are identified; and WHEREAS, a new Capital Project Fund entitled '99 Street Improvements shall be created to account for this grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $ 73,821 Increase Appropriations: Non - Departmental - Transfer to Capital Project Fund $ ,73,821 Ordinance No. 1823-99 Page Two '99 Street Improvement Capital Proiect Fund Increase Estimated Revenues' Transfer from General FUnd State Grant Increase Appropriations' Construction $ 73,821 172,248 $ 246,069 $246,069 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5~h day of May, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: ~,~ (4/8/99) kl Introduced: Adopted: Effective: April 21, 1999 May 5, 1999 May 5, 1999 Suggested by: Administratior City of Kenai ORDINANCE NO. 1824-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $142,000 FOR THE PURCHASE OF LAND FOR THE KENAI PUBLIC HEALTH CENTER. WHEREAS, it is in the best interest of the City of Kenai to provide a site for the Kenai Public Health Center; and WHEREAS, Lot 2, Block 1, Etolin Subdivision, Addition # 1 has been selected as the site for the Kenai Public Health Center and this parcel is available for this purpose; and WHEREAS, this is Airport land which the City General Fund must purchase in order to use it for non-airport related purposes; and WHEREAS, funds are available in the fund balance of the General Fund. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $142,000 Increase Appropriations: Land Administration - Land $142,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of May, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (4/13/99) kl Introduced: Adopted: Effective' April 21, 1999 May 5, 1999 May 5, 1999 Suggested by: Administ City of Kenai ORDINANCE NO. 1825-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $737,000 FOR THE CONSTRUCTION OF A MULTI-PURPOSE FACILITY. WHEREAS, the City of Kenai desires to construct a Multi-Purpose Facility; and WHEREAS, Ordinances 1807-98 and 1821-99 appropriated funds for design and site work; and WHEREAS, the project is now ready to proceed with the building construction phase; and' WHEREAS, funding for the project will come from the General Fund fund balance. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: Non-Departmental - Transfer to Capital Project Fund $737,000 $737,000 Multi-Purpose Facility Capital Proiect Fund Increase Estimated Revenues: Transfer from General Fund Increase Appropriations: Administration Engineering Construction $737,000 2,000 35,000 700,000 $737,000 Ordinance No. 1825-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of May, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' Introduced: Adopted: Effective: April 21, 1999 May 5, 1999 May 5, 1999 DRAFT SPECIAL USE PERMIT DATE: The CITY OF KENAI for the considerations and pursuant to the conditions and requirements set forth below hereby grants to' Alaska Dial-A-Car, inc. D/b/a Payless Car Rental 340 Airport Way, No. 3 Kenai, AK 99611 Hereinafter sometimes referred to as the PERMITTEE, the right to operate a car rental agency at the Kenai Municipal Airport at the location shown as Space 14 on Exhibit "A," which is attached. 1. Term: The term of the Special Use Permit is for approximately 8 months, commencing on the 1st day of May 1999, to the 3 lStday of December 1999. 2. Rental Payment: The rental specified herein shall be payable as follows' A. Right of entry and occupancy is authorized as the 1st day of May 1999. B. Rental shall be $750.48, for the term of this permit, based on $1.65 per square foot for 59 square feet, for the privilege of conducting the business authorized herein, plus any applicable tax. C. The payment shall be made to the City of Kenai, City Administration Building, Kenai, Alaska, or by mailing to the following address: City of Kenai, 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611-7794. o Use' The use by the PERMITTEE of the premises described above is limited to the purposes specified herein and is not intended to grant any exclusive use to the described premises unless otherwise provided above. This use is also subject to the reasonable administrative actions of the City of Kenai for the protection and maintenance of the premises and of adjacent and contiguous lands or facilities. 4. Regulations' The exercise of the use granted herein is at all times to be subject to the regulations governing the Kenai Municipal Airport titled "Kenai Municipal Airport Regulations", issued in 1976 or any amendments thereto. By signing this Permit, the PERMITTEE acknowledges that he has received a copy of said regulations and has familiarized himself therewith and will comply with the requirements of said regulations. 4/15/99 Special Use Permit Page 1 of 6 DRAFT 5. Solicitation: Solicitation of donations or the promotion or operation of any part or kind of business or commercial enterprise not contemplated by this Special Use Permit upon, in, or above airport lands without the written consent of the CITY, is prohibited. 6. Removal of Property: Any or all personal or real property placed or used upon lands or in facilities in violation of the preceding prohibitions may be removed and/or impounded by the City of Kenai, and when so removed and/or impounded, such property may be redeemed by the owner thereof only upon the payment to the CITY of the costs of removal plus storage charges of $25.00 per day. 7. Reassignment/Relocation' Should it be necessary to reassign PERMITTEE to a different area of the airport terminal, the parties agree as follows: It will be the intention of the CITY to give PERMITTEE as much notice in advance as possible of such reassignment. The costs of relocation, including the costs of moving and setting up counter and related facilities, shall be borne by the PERMITTEE. Should reassignment and relocation be necessary, PERMITTEE shall be provided and afforded equivalent space, in terms of both area and location, as that which it presently occupies, to the extent found foasible by the Airport Manager. 8. Risks: PERMITTEE will provide all proper safeguards and shall assume all risks incurred in performing its services hereunder. 9. Hold Harmless' PERMITTEE agrees to save the CITY harmless from all actions, suits, liabilities, or damages resulting from, or arising out of, any acts of commission or omission by the PERMITTEE, his agents, employees, customers, or invitees, or arising from or out of the PERMITTEE's occupation or use of the premises demised or privileges granted, and to pay all costs connected therewith. 10. Forbearance: Failure to insist upon a strict compliance with the terms, conditions, and requirements herein contained, or referred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such terms, conditions or requirements. 11. Indemnification and Insurance' PERMITTEE covenants to save the City harmless from all actions, suits, liabilities or damages resulting from or arising out of any acts of commission or omission by the PERMITTEE, his agents, employees, customers, invitees, or arising from or out of the PERMITTEE's occupation or use of the premises demised, or privileges granted, and to pay all costs connected therewith. PERMITTEE, at the expense of PERMITTEE, shall keep in force during the term of this agreement, insurance issued by responsible insurance 4/15/99 Special Use Permit Page 2 of 6 DRAFT companies authorized to do business in Alaska, in forms, kinds and amounts as determined and directed by the City for the protection of City and/or PERMITTEE. Insurance requirement hereunder shall be subject to the sole determination of the City. Said insurance may include, but need not be limited to insurance coverage's commonly known as, or similar in kind to, public liability, products liability, property damage cargo, aircraft, fire, workmen's compensation, comprehensive, builders risk, and such other insurance coverage as deemed required in the sole determination of the City. All policies or endorsements thereto shall in all cases where possible name City as Additional Named Insured thereunder and shall contain a waiver of subrogation against the City. Upon approval by the City of ali insurance required, in the forms, kinds and amounts directed to be procured, PERMITTEE shall deliver all policy originals or duplicate originals and endorsements thereto to the City for incorporation within this agreement as attachment thereto, in any event, PERMITTEE is not to commence to exercise any of the rights and privileges granted under this agreement until such time as all insurance directed and required to be furnished by PERMITTEE is in full force and effect. PERMITTEE expressly understands and agrees that any insurance protection furnished by PERMITTEE hereunder shall in no way limit its responsibility to indemnify and save harmless PERMITTEE under the provisions of this agreement. No policy of insurance shall be cancelled or amended with respect to the City without thirty (30) days written notice by registered or certified mail to City of the insurance company. Until otherwise directed in writing by the City Manager, PERMITTEE shall provide certificates of insurance within thirty (30) days of the date hereof as follows' Comprehensive General Liability Combined Single Limit (Bodily Injury and Property Damage) $5O0,OOO.OO Workmen's Compensation- Statutory Limits Automobile Liability Combined Single Limit (Bodily Injury And Property Damage) Statutory Limits AS 28.20.070 4/15/99 Special Use Permit Page 3 of 6 DRAFT Notwithstanding anything to the contrary, if PERMITTEE fails or neglects to secure required insurance or if said policy or policies are terminated, altered, or changed in any manner not acceptable to the City, then and in that event this lease may be cancelled and terminated without penalty, on five (5) days written prior notice to PERMITTEE. 12. Unit Maintenance: The PERMITTEE shall be solely responsible for the maintenance and for keeping the unit clean. 13. Disadvantaged Business Enterprise Participation' PERMITTEE (concessionaire) is required to take all necessary and reasonable steps to foster Disadvantaged Business Enterprise participation in its airport concession activities. A. "This agreement is subject to the requirements of the U.S. Department of Transportation's regulations, 49 CFR Part 23, Subpart F. The concessionaire agrees that it will not discriminate against any business owner because of the owner's race, color, national origin, or sex in connection with the award or performance of any concession agreement covered by 49 CFR part 23, Subpart F." B. "The concessionaire agrees to include the above statements in any subsequent concession agreements that it enters and cause those businesses to similarly include the statements in further agreements." 14. Cancellatic)n; Permits in good standing may be canceled in whole or part at any time upon mutual written agreement by PERMITIEE and the City Council or by the PERMITTEE upon thirty (30) days PERMITTEE notice. CITY OF KENAI: By: PERMITTEE: Richard A. Ross City Manager By' Name Title 4/15/99 Special Use Permit Page 4 of 6 DRAFT SCHEDULE A Special Use Permit dated the 1st day of May, 1999, between the CITY OF KENAI, a home-rule municipal corporation of Alaska hereinafter called "CITY" and Alaska Dial-A- Car, Inc., d/b/a Payless Car Rental, 340 Airport Way, No. 3, Kenai, AK 99611. o In addition to the rents specified on the per square foot basis, PERMITTEE agrees to pay to the CITY an additional charge of ten percent (10%) of PERMITTEE's gross receipts on a monthly basis for the privilege of conducting businesses authorized herein. ,, Each vehicle for hire transaction shall be by a separate agreement, and any extension of use of the period of time originally contracted for shall be considered a separate transaction. The Contractor shall furnish to the Airport Manager, for auditing purposes, the block of contract numbers that will be used for agreements for covering business originating at the Kenai Municipal Airport, and shall further advise the Airport Manager when additional contract numbers are assigned for the Airport operations. , Gross receipts of the vehicle for hire business shall include, but are not limited to, the total amount of the time and mileage charges and sales of insurance on vehicle for hire transactions, but shall exclude reimbursement for vehicular damage and fuel. ,, All payments shall be made monthly within ten (10) days after the end of each month; and shall be accompanied by a separate certified statement showing gross receipts from each of the businesses herein authorized for the month for which payments are made. if any such certified statements are found to be incorrect statements of gross receipts for the month involved, any additional amount determined to be due the CITY shall be immediately paid to the CITY by the Contractor and any amount of overpayment by the PERMITTEE shall be credited against the next monthly payment due the CITY under this agreement. The purpose for this Special Use Permit is as follows. (a) The right to conduct a business on and from the Airport for vehicles for hire and sale of personal accident insurance. (b) The right to conduct the business of making arrangements for hunting and fishing trips, for air taxi services, for charter flights, for rent-a-plane services, for motel and hotel reservations, and for long distance telephone and telegraph services. (c) To occupy counter space in an area and in a size designated by the Airport manager. Such counter to be constructed by the PERMITTEE with size and design to be approved by the Airport Manager. Such space shall 4/15/99 Special Use Permit Page 5 of 6 DRAFT not be used for any other purpose except pursuant to a separate agreement for authorization from the City. (d) The right to use parking space for fifteen (15) vehicles at spaces in parking areas as designated by the Airport Manager. (e) If PERMITTEE requests additional parking spaces and if the Airport Manager is able to provide additional spaces, such spaces will be billed at $5.00 per space per month. 4/15/99 Special Use Permit Page 6 of 6 MUNICIPAL AIRPORT Memo To: From: Rick Ross, City Manager Keith Holland, Acting 'Airport Manager Date: 04/15/99 Re: Payless Car Rental Mr. Jerry Vitale, representing Alaska Dial-A-Car Inc., d/~/a Payless Car Rental, has requested COunter spaco in the terminal building. The issue went before the Kenai Munidpal Airport Commission at their Apdl meeting. The Airport Commission has agrood with the .airport's recommendation of Iomtion and has recommended this Special Use Permit until such time when all car rental spaces are rebid. Attached is a draft Special Use Permit to present to the City Council with copies of supporting memo's and letters. emorandum 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Date: To.' From: April 14, 1999 Mayor and Council Ross, City Manager ~ Richard A. Lot 5, Walkowski - Deland Subdivision Will Jahrig has offered a cash price of $6,500 for this parcel. It is the recommendation that this offer be accepted. This is a small, irregular parcel, which was requested for purchase by the adjacent landowners, Will and Becky Jahrig. It was authorized for sale'at the appraisal value of $9,700. The sale was not finalized and Mr. and Ms. Jahrig have since been leasing the parcel from the City. The history of Council action on this parcel is as follows. January 1992 The Planning and Zoning Commission recommended that the parcel was not needed for a public purpose and could be sold. February 1992 The Kenai City Council passed Ordinance 1474-91 declaring this parcel not needed for a public purpose and available for sale. May 1992 The Kenai City Council passed Resolution 92-28 authorizing sale of the parcel to the adjoining parcel owner for the appraised value. As previously 'stated, this sale did not occur. December 1998 Mr. Jahrig submitted an appraisal performed by Ed Warfle Real Estate Appraisals in which the value was set at $4,000. This was discussed at the December 16, 1998 Council meeting. Council was advised that the Administration was seeking an appraisal of the property. An appraisal conducted by Alaska Certified Appraisal Services has set the value at $9,300. · After review of the appraisals, Mr. Jahrig has offered $6,500 on a cash sale. Attachments KENAI CITY COUNCIL MEETING DECEMBER 16, 1998 PAGE 26 a. Lot ~, ~lkow~kt/Delnnd Subdivision -- Ross explained, Will Jahfig approached b~ regarding this property which he had been leasing and is now interested in purchasing. (The lot was the small triangular piece of land which was cut off when Beaver Loop was reahgned into Bridge Access Road.) Ross noted, in 1992 council passed an ordinance declaring this property not needed for public purpose and in May, 1992 a resolution was passed which found the property was such a small and irregular size and shape that it was of no value to the city and could not be developed (not enough room with setbacks, water/sewer, etc.) and stated it could be sold to the adjacent property, owner, Jahrig. The sale was authorized at that time, but did not proceed. Ross continued, Jahrig was now interested in purchasing the property and presented an appraisal for the property which was reviewed by administration. Based on the city's past appraisal, a second appraisal will be ordered. After review of the second appraisal, a decision would be made to go with the city's appraisal or negotiate a sale price with Jahrig. That sale price decision would come back to council in the form of a resolution which would reiterate council's 1992 position and proceed with the sale. Ross asked council if they had any issues or facts of which they were aware surrounding their prior decisions of which he was not aware. Williams asked ff there was any possible way a building could be built on that piece of ground. Ross suggested ff there was room, it would be for a very small building. There would be a problem in placing a well and septic and getting the lot approved. Williams stated he asked to see ff there was some Way to shortcut the process as there would not be enough room on the property to build anything substantial and the adjoining property owner could make use of the property. Ross stated it would return to council as a resolution with a price either from the appraisal or a negotiated price, but was curious if there was any additional information council had in regard to the property and their prior decisions. Williams suggested administration review the utility fight-of-ways and reserve the area needed ff it would go down the road on that side of the road. Ross noted, the ut~!~ty easement there runs perpendicular to the road and not parallel on that lot and took out a fairly large piece of the triangle (on the property) for that easement. Bannock asked what Jahrig's appraisal was and Ross answered, $4,000 which he felt was too low and chose not to accept it. He added, the appraisal was done locally. Ross noted, administration had requested an estimate for the new appraisal. The 1992 appraisal set the worth at $9,800. Administration was requesting an appraisal review -- reviewing the 1992 appraisal and Jahrig's appraisal so that a negotiated price can be set. KENAI CITY COUNCIL MEETING DECEMBER 16, 1998 PAGE 27 There were no objections to proceeding with the appraisals and Ross was directed to proceed. Police Grant -- Ross reported the Kenai Police Department had received aknot~cation of award for a $75,000 grant to partially fund an officer's position ov~ the next three years. The award is contingent upon the city agreeing to the local ma~h and including the amounts in the budget. Ross continued, he wanted counc~ to be aware of the grant award because there may be a press release from the federa~overnment. c. Miss~n Street Utility Relocations -- Ross reported he met with propert7, owners along Mission Street, as well as Kometis to discuss a plan for alternative water/se~r service for the residences that will not be subject to destruction by erosion.~He added, the plan will come to council in January. The matt. er will also come to ~unc/1 during budget for removal and relocation of the services. \ _ .... d._ -- poned ome of notices th.a.t th. ey _ _x~_ Be ¢lo~irlg~rloon on Cllri~tm~ ~d New Ye~'s Eves. e. l~odtfl~,d A~atton l~q'-- Ro~ reported, h.e will have copies of the RFQ available in the Clerk's Office on Monday for anyone who want~ to review and Moore aske. d if tl~.e '.Ai~ort Commission ~uld have to review the RFQ. Ross stated.' he did not have _th.e do_cument forwarded t~the Commiasion for review because there would be a m__ember _of the Commi~aion on t~¢ committee ,co review the submitted proposals. When asked, Meaales stated he s~ no need for it to go to the I-~, &~:oma~y Attorney Gr_ave~ reported- ..... the hard copy of the new K¢/~ City Code had been received. The CD Roms and electronic version for the hiSxme page will be ready for a. _ _ ~ Dn~ -- Clerk Freaa referred to a copy of the btt~ for 1999 membership duea to ^ML which was included in the packet. Frea~noted the bill was for $6,660 and council had included $6,000 in the budget to cover t3Ce cost. Council directed the bill for the dues be paid. Suggested by: Administration RESOLUTION NO. 92-28 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE SALE OF LOT 5, WALKOWSKI-DELAND SUBDIVISION, AT APPRAISED VALUE, TO THE OWNER OF THE ADJACENT LAND, PURSUANT TO KMC 22.05.075. WHEREAS, the City of Kenai has received a request from the adjacent property owner to purchase Lot 5, Walkowski-Deland Subdivision, and WHEREAS, the City Council, through Ordinance 1474-91, determined that the property is not required for public use, and WHEREAS, the parcel of land is of such small size, shape or location that it could not be put to practical use by any other party. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, that the sale of Lot 5, Walkowski-Deland Subdivision, is approved, at appraised value, to the owner of the adjacent land, pursuant to KMC 22.05.075. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of May, 1992. ATTEST: Carol L. Freak, City Clerk 0H~ WILLIAMS, MAYOR 4/28/92 kh Suggested by: Administration CITY OF KENAI ORDINANCE NO. 1474-91 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, FINDING THAT LOT 5, WALKOWSKI-DELAND SUBDIVISION, CITY-OWNED LAND, IS NOT REQUIRED FOR PUBLIC USE. WHEREAS, KMC 22.05.010 states "Disposal or sale of lands shall be made only when, in the judgment of the City Council, such lands are not required for a public purpose.", and WHEREAS, the City Administration has received a request by the adjacent property owner asking that the referenced property be made available for sale, and WHEREAS, it is the recommendation of the City Administration and the Planning and Zoning Commission that the property be made available for sale. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that Lot 5, Walkowski-Deland Subdivision, City- owned Land, is not required for public use. PASSED BY THE COUNCIL OF THE CITY OF .KENAI, ALASKA, this 15th day of January, 1992. ATTEST: Carol L. Freas, City Clerk First Reading: January 15, 1992 Second Reading: February 5, 1992 Effective Date- March 5, 1992 KENAI PLA/FRING AND ZONING COMMISSION January 9, 1992 Page 2 Vice Chairman- Commissioner Scott nominated Carl Glick for Vice Chairman. Commissioner Bryson seconded. Hearing no other nominations, Landeis moved for unanimous consent. Maker of the motion and second concurred. Passed unanimously. Vice Chairman-for 1992 -Carl Glick b. Lot 5, Walkowski-Deiand S/D Proposed Land Sale Klm Howard, Administrative Assistant reported that the land purchase.:-was requested by Will Jahrig who-.wanted 'to use this piece for another access'to his shop area. City Administration felt this piece was not needed for public purposes and were asking for a recommendation from. the Commission to Council regarding the land sale. MOTION: Commissioner Bryson moved to recomm'end to Council approval of sale of Lot 5, Walkowski-Deland S/D. Commissioner Glick seconded. Commissioner sCott noted that this infringement may be related to business, of Salamatof so requested to abstain from voting on this issue .... . · VOTE: Bannock: Yes, Glick: Yes, Gravele¥: Yes, . Bryson: Yes, Landeis: Yes, Scott: Abstain Passed unanimously. 8. PLANNING **PUBLIC HEARING** a. PZ Resolution 92-1 - Rezone Lots 10-14 CIIAP S/D Jack La Shot, City Engineer, reported that this area was the proposed site for the State of Alaska Court House. La Shot had asked the Commission at a previous meeting if this project were to take place if the Commission would like the Court System to have a Conditional Use Permit or if the area should be rezoned. The Commission had requested that the area be rezoned. Thus the application to rezone the area from Light Industrial (IL) to General Commercial (CG). The Council has awarded the 1st 2 phases of design work for the Courthouse, contingent upon State concurrence. Chairman Graveley asked if there were any environmental problems on these lots, since the current lessee is a drilling company. La Shot said an environmental assessment 'was currently being conducted. Commissioner Bannock asked if the rezoning may be premature if the State decides not to build on these lots. He expressed concern that the City may be losing a lessee before they are sure of a new d ALASKA CERTIFIED APPRAISAL SERVICES LAND SALES SUMMARY CHART COMPARABLE # SUBJECT I 2 3 4 5 TAX ID NO. 049-011-06 055-430-23 055-430-05 055-330-54 055-330-88 049-092-8&9 LEGAL L5, L3, L3, L20, Hall #8, L24, Hall L8&9, B2, Walkowski- Kalifonsky Kalifonsky Add #1 ~, Add #3 Thompson Deland Bus. Park 2 Com. Park Park TITLE DA TA BUYER NA SELLER NA INSTRUMENT NA BOOK/PAGE NA Giesler Rogers WD 539~384 Hoskins Christopher Beckley M S Powers Hall Hall WD WD WD 526~570 535198 543~688 Wisnieski McCormick WD 535/649 LAND SALES DETAILS DATE NA 9~98 SALES PRICE NA $32,000 CASH EQUIV. PRICE NA $32,000 SITE SIZE (Usable SF) 14,332 40,075 PRICF_./SQ FT NA $0.80 ,,,, 4/98 $5O,OOO $50,000 66,647 $0.75 7/98 10/98 $29,500 $29,500 $29,500 $29,500 49,223 43,560 $0.60 $0.68 7/98 $20,000 $20,000 29,621 $0.68 CHARACTERISTICS AREA SOILS TOPOGRAPHY SHAPE ZONING EASEMENTS LOCATION Bridge Access Adequate/Fair Level to Rolling Triangle H. Industrial Road Average K-Beach Adequate/Sup Level Superior None Typical Average K-Beach Adequate/Sup Level Superior None Typ~ Average K-Beach Adequate/Sup Level Superior None Typical Average K-Beach Adequate/Sup Level Superior None Typical Average Spur Hwy Adequate/Sup Level Superior Commercial Typical Average IOVERALL COMPARISON DISCUSSION OF COMPARABLE SALES Because of the subject's unusually small size and irregular shape, there are no truly similar comparables. This required the use of the most similar sales and then accounting for the dissimilarities between the subject and the comparables. The five sales selected for use in this analysis are all recent sales and are Iocationaily very similar to the subject. They differ from the subject in two major areas. First, their sizes, ranging from approximately .68 to 1.56 acres, are larger than the .403 acres of the subject of which only .33 acres is usable. Even comparable 5, which is smaller than typical at .68 acres, has much more File No. 1183 Page 11 ALASKA CERTIFIED APPRAISAL SERVICES development potential than does the subject. The subject's utility is further impacted by its triangular shape. Normally, smaller sites sell for more per unit than larger sites. If this was the usual case then all of the comparables would require an upward adjustment because of their larger size. Doing so in this case, however, would result in an erroneously high value conclusion unless a significant offsetting downward adjustment was made to account for the inferior utility of the subject. In actuality there is little hard evidence to quantify a specific adjustment for either size or utility differences. I therefore believe it is more appropriate to make neither a size adjustment nor a utility adjustment as these tend to be offsetting. The comparables indicate a value range from $0.60 to $0.80 per square foot. Even though the subject is much smaller than the comparables, I believe that it is appropriate to lean towards the lower end of the value range when analyzing the subject because of its significant limitations. This is true even when considering that a likely purchaser of the subject may be an adjoining property owner who would use the subject to better access his property and to increase his road frontage. After analysis of the data and leaning towards the lower end of the indicated value range for the reasons previously discussed, I have reached the conclusion that the market value of the subject's usable area is $0.65 per square foot. This results in an estimated market value for the subject of $9,300, developed as follows: 14,332 usable square feet at $0.65 per square foot = $9,316 Rounded to: NINE THOUSAND THREE HUNDRED DOLLARS ($9,300) File No. 1183 Page 12 SUMMARY OF ANALYSIS AND VALUATION Sales Comparison Approach' A summary of the data on comparable land sales is illustrated below. SALE #1 SALE #2 SALE//3 Location: L2.Edgington L8,B7,Inlet Woods Kenai Kenai GL 32.T6N, T11W, Kenai Proximity to Subject: 1 Mile 1 Mile 1/2 Mile Sales Price: $9,500 $13.000 $4.000 Date of Sale' 6-96 7-97 4-97 Site Size: .23 acre .27 acre .26 acre Zoning: Suburban Suburban Rural Residential Residential Residential Water and Sewer: Yes Yes No Easements: Typical Typical Extensive Access- Gill Channel Way Kenai Spur Subject: Usable Land Estimate: Zoning: Water and Sewer: Easements: Access: .20- .25 acre Rural Residential None Extensive Bridge Access Because of the subject's severe functional obsolescence due to easements, wetlands, shape and not having sewer and water, few sales have occurred. There is no practical reason for purchasing such a lot that cannot be utilized in the immediate furore, and therefore, typically the market does not respond to such properties. A search of comparables was conducted among realtors, the MLS system and the Kenai Pemnsula Borough which did reveal sales that show a significant market difference for these various amemties. Comparables #1 and//2 are typical single family residential lots located within the City of Kenai. serviced by sewer and Ed Warfle Real Estate Appraisals SUMMARY OF ANALYSIS AND VALUATION, continued water and natural gas in a typical residential subdivision. Comparable //3 is similar to the subject in zomng, usable land. fronts on a main highway, has excessive easements and is not serviced bv sewer and water. CONCLUSIO~ OF VALUE: As a conclusion of my analysis, I have formed the opinion that emphasis must be placed on Comparable//3 as it is the most similar sale that has occurred and also indicates a reasonable conclusion. As a conclusion of my analysis. I have formed the opinion that the subject, in fee simple estate, as of August 25, 1998, had an estimated market value of: $4,000 Four Thousand Dollars 5 Ed Waffle Real Estate Appraisals CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ M emoranClum Date: April 14, 1999 To' From: Richard Ross, City Manager Klm Howard, Administrative Assistant ~ P~ Lot 5, Block 5, General Aviation Apron, No. 1 (a) Assignment of Lease, Wedge Energy Group, L.L.C. to Robert J. Johnson (b) Security Assignment of Lease, Robert J. Johnson to First National Bank of Anchorage Attached are a proposed Assignment of Lease from Wedge Energy Group, L.L.C. to Robert J. Johnson, and a Securit!~ Assignment of Lease between Johnson and First National Bank of Anchorage. The property is located on Willow Street and is shown on the attached map. The lease between the City and Wedge Energy Group, L.L.C. states the lessee shall not "assign his lease or any part, nor let, nor sublet, either by grant or implication, the whole part of the premises or any part without written consent of the City." Council has recent years. approved the following transactions regarding this property in April 1998 September 1997 December 1996 Landlord Consent Wedge Dia-Log, Inc. to Wedge Energy Group, L.L.C. Assignment of Lease from Wedge Dia-Log, Inc. to Johnson (transaction was never finalized) 'Lease Agreement between Wedge Dia-Log, Inc. to Johnson. Memorandum to Richard Ross April 14, 1999 Page 2 of 2 The lessee is current in lease payments and property taxes on this property. The City Attorney has reviewed the documents and has no objections. If Council approves the Assignment of Lease and Assignment of Lease for Security Purposes, consent agreements can be prepared for signature. Cc: Patsy Mizera, TransAlaska Title Attachments /kh ASSIGNMENT OF LEASE This assignment, entered into between WEDGE ENERGY GROUP, L.L.C., who originally acquired title as WEDGE DIA-LOG, INC. whose address is 1415 LOUISIANA, STE. 3000, HOUSTON, TX 77002, hereinafter referred to as the Assignor; and ROBERT J. JOHNSON, an unmarried man, whose address is P.O. BOX 2750, KENAI, AK 99611, hereinafter referred to as the Assignee. Assignor does hereby assign and transfer all of their interest in the leasehold estate as evidenced by that certain Lease Agreement with the CITY OF KENAI, as Lessor, recorded JUNE 23, 1967, in Book 27, page 16, and recorded APRIL 20, 1976, in Book 94, page 339, and any amendments and/or modifications thereto, Kenai Recording District, and covering the following- described property' Lot Five (5), Block Five (5), according to the Plat of GENERAL AVIATION APRON, NO. 1, filed under Plat No. 73-68, in the Kenai Recording District, Third Judicial District, State of Alaska. To have and to hold the same from the date hereof, for and during all of the remainder yet to come of the term of said Lease Agreement. Assignees agree to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the said Assignor has hereto set his hand and seal this ,1999. day of ASSIGNOR' WEDGE ENERGY GROUP, L.L.C. BY: TITLE' ASSIGNEE: ROBERT J. JOHNSON Assignment of Lease Wedge Energy/Johnson Page Two STATE OF TEXAS ) )SS, COUNTY OF ) THIS IS TO CERTIFY that on this day of , 1999, before me appeared , to me known and known to me to be the of WEDGE ENERGY GROUP, L.L.C., the Limited Liability Company who executed the above document and acknowledged to me that he/they did sign the same voluntarily and of their own free will and are authorized to execute the same on behalf of Company for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal, the date and year first written above. No'tary Public in and for Texas My commission expires: STATE OF ALASKA )ss. THIRD JUDICIAL DISTRICT THIS iS TO CERTIFY that on this day of , 1999, before me appeared ROBERT J. JOHNSON, to me known and known to me to be the person named in and who executed the above document and acknowledged to me that he did sign the same voluntarily and of their own free will for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal, the date and year first written above. Notary Public in and for Alaska My commission expires: AFTER RECORDING, RETURN TO ASSIGNEE HEREIN SECURITY ASSIGNMENT OF LEASE KNOW ALL MEN BY THESE PRESENTS that ROBERT J. JOHNSON, whose address is P.O. BOX 2750, KENAI, AK 99611, Assignees under that certain Assignment of Lease recorded , in Book ~, at Page , and hereafter referred to as Assignor, covering the following described property: Lot Five (5), Block Five (5), according to the Plat of GENERAL AVIATION APRON, NO. 1, filed under Plat No. 73-68, in the Kenai Recording District, Third Judicial District, State of Alaska. does hereby assign, for good and valuable consideration, a security interest, in the Lease recorded JUNE 23, 1967, in Book 27, at Page 16, and recorded APRIL 20, 1976, in Book 94, at Page 339, and any amendments/modifications thereto, to FIRST NATIONAL BANK OF ANCHORAGE, whose address is 11408 KENI SPUR HWY., KENAI, AK 99611, hereafter referred to as Assignee, and assigns, for the term commencing on the ~ day of ,1999, until Deed of Trust is paid in full. Said Deed of Trust being recorded , in Book ~, at Page ~. The Assignee herein agrees to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. day of IN WITNESS WHEREOF, the Assignors and assignee has hereunto set their hands this , 1999. ASSIGNEE: FIRST NATIONAL BANK OF ANCHORAGE ASSIGNOR: BY: TITLE: ROBERT J. JOHNSON Security Assignment Johnson/First National Bank Page Two STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT THIS iS TO CERTIFY that on this day of ,1999, before me appeared ,to me known and known to me to be the of FIRST NATIONAL BANK OF ANCHORAGE, the Corporation named in and who executed the above document and acknowledged to me that he is authorized to execute the same on behalf of said Corporation and did sign the same voluntarily and of his own free will on behalf of said Corporation for the purposes stated herein. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the date and year first written above. Notary Public- State of Alaska My Commission expires' STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss. ) On this day, personally appeared before me ROBERT J. JOHNSON to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed, for the uses and purposes therein mentioned. 1999. GIVEN UNDER MY HAND and official seal this day of Notary Public in and for the State of Alaska. My Commission expires: AFTER RECORDING, RETURN TO ASSIGNEE HEREIN SUBJECT PROPERTY CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MemoranCtum Date: To: April 13, 1999 Richard A. Ross, City Manager ~' From: Kim Howard, Administrative Assistant Amending Use of Lease- Lot 6A, Block 1, Gusty Subdivision No. 4 On January 20, the City Council approved an assigmnent of the above referenced ' property to Calvin and Nancy Gourley, d/b/a Groomingdales. The property is located on the Spur Highway and is the location of the former VTV video store and the Veteran's Center. An amendment to the lease, dated June 1986, states the purpose of the lease is for a Video Sales Store. Attached is a draft Amendment to Lease which would change the purpose for which the lease is issued to Retail Business and Professional Offices. These uses meet the zoning code. The City Attorney has reviewed the document. If Council approves the change in purpose both parties can sign the agreement. AMENDMENT TO LEASE That certain lease between the City of Kenai and SUZANNE ROBERTS and MYRON ENGEN, and subsequently assigned to CALVIN and NANCY GOURLEY, d/b/a GROOMINGDALES, 503 Ash Street, Kenai, Alaska 99611, dated April 4, 1985, and recorded at Book 258, Page 761, encomPassing the following property located in the Kenai Recording District, Third Judicial District, State of Alaska: Lot 6A, Block 1, Gusty Subdivision No. 4, according to Plat No. 86-76 is hereby amended to reflect that the purpose for which the Lease is issued is Retail Business and Professional Offices. LESSOR: CITY OF KENAI By: Richard A. Ross City Manager LESSEE' CALVIN & NANCY GOURLEY d/b/a GROOMINGDALES By: Calvin Gourley By: Nancy Gourley AMENDMENT TO LEASE - PAGE 1 OF 2 STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss ) THIS IS TO CERTIFY that on this~ day of ., 1999, CALVIN GOURLEY, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for Alaska My Commission Expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss ) THIS IS TO CERTIFY that on this~ day of ,1999, NANCY GOOEY, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing insmanent. Notary Public for Alaska My Commission Expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss ) THIS IS TO CERTIFY that on this day of ,1999 RICHARD A. ROSS, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alas My Commission Expire~ AMENDMENT TO LEASE - PAGE 2 OF 2 Suggested by: Administr~ City of Kenai RESOLUTION NO. 99- A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA REQUESTING THAT THE ALAStC~ RAILROAD CORPORATION SELECT AN ALASKA COMPANY FOR THE DESIGN AND CONSTRUCTION OF THREE RAIL BARGES. WHEREAS, the Alaska Railroad Corporation has issued a request for proposal for the design and construction of three rail barges; and WHEREAS, the Alaska Railroad Corporation is a public corporation owned by the State of Alaska; and WHEREAS, Alaska Petroleum Contractors, Inc. has the ability to perform this work; and WHEREAS, the State economy has been adversely affected by downtums in the oil and fishing economy resulting in job losses in both the private and public seCtors; and WHEREAS, in the current economic environment it is important that Alaskan workers and contractors be given preferential treatment by this publicly owned Alaska corporation. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that it requests that the Alaska Railroad Corporation support the Alaska economy by selecting Alaska Petroleum Contractors, Inc. for the design and construction of the three rail barges; and BE IT FURTHER RESOLVED, that the Alaska bidder's preference should only · be given to an Alaskan company with a history of doing business within the State of Alaska; and BE IT RUTHER RESOLVED, that copies of this resolution shall be sent to the Honorable Bill Sheffield, President, Alaska Railroad Corporation; to the Honorable Joe Perkins, Commissioner of Transportation and Public Facilities; to the Honorable Deborah B. Sedwick, Commissioner of Commerce and Economic Development; to Jacob Adams, Edward L. Bauer, Jr., Johne Binkley, Jack Burton, and Dale R. Lindsey, Members, Board of Directors, Alaska Railroad Corporation. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this of , 1999. day ATTEST: Carol L. Freas, City Clerk (4/21/99) kh JOHN J. WILLIAM S, MAyOI~ KENAI ~P.o.B°x 2937 Soldotna, AK. 99669 (907) 260-54.~,9 www. kenaiwatershed.org April 12, 1999~ Dear Friend of the Kenai River, i ARt 1 61999 KEI',.JA! CITY C'LERK _- , we. invite you to join us in_supporting the 9th annual. Kenai River Festival, to be held' June -12 and' 13th, 1999. With. your help this family celebration of Our magnificent fiver will Continue to grow in. scope and particiPation. We.need your financial helP to make '-. this year's festival the best community event ever!' : .~ ~" _.; , . ' The festival has grown °utOf our desire to learn more about the fiver, how we affeCt.it in our daily activities, and what we might do to keep our fiver healthy and .prOdUctive generations to Come. The Festival begins with a'.Parade led by a colorful 29 foot-salmOn who remains ~with us the entire two day event. Throughout the event, People'can listen to' 'live mmic on center stage, enjoy handS-on. activities' for children, meet live birds, Watch' the puppet. show, meet our local artists and view their work, and taste, the first sockeye: salmon .of the-season. In'previous years, information booths have been staffed by Fish - and Game, State Parks, U;S. Fish and Wildlife serVice, The NatUre COnServancY of Alaska, Hab-Pro, ReGroup, U.S. COast Guard Auxiliary, and l°calHistorical Societies. "' There is no entrance fee or charge for.any actiVities. .. -' ' Numerous VOlunteers offer their time for the Weekend, but their labor ofl°ve is not' enoUgh. We still need funds for the puppeteers, for'the free children's arts and Science _ projects, and fOr as-much advertising as possible.. We. rely on the financial suppOrt of '~' people like you, PeoPle who care about 'the. fiver and depend on a healthy fiver for-their" liVelihood. ' .... ' . -~' ~ · . How can 3ton help? WhateVer.contribution you can make will be put to good use. Please see the enclosed sheet to see the levels of support available. Sponsors and'con- 'tribUtors will be acknowledged through print advertising. The.Kenai Watershed FOrum, a local non-profit, is organizing and administering the Festival. Your.contribution is. tax deductible. We look forward to including you as a partner in this effort! Please feel free to call Robert or Kelly at 260-~d9 if you have any questions. ~ ly,'~'ncere-- '" Fund Raising Chair for the Kenai River Festival "99 Kenai Watershed Forum · P.O. Box 2937 Soldotna, AK 99669 "Citizens working together for community vitality in a healthy watershed" lie A FRIEND OF THE KENAI RIVER KENAI RIVER FESTIVAL '99 Yes, I want to help maintain the health of our extraordinary river! Here is my tax deductible donation. SPONSORSHIP LEVELS ., (If you are donating at the Major Sponsor, Sponsor or Contributor level please mark the event(s) listed below your sponsorship level for which you would like to be named as a sponsor/co-sponsor. All names will appear with sponsorship level on the tent holding the event and in the Festival advertising/br~hum.) '1-'] MAJOR.SPONSOR ...... $I000 and up Hands on Science Salmon Hats for Kids River MusiC/Center Stage --'-'~' Puppet'Theater. Activities for Children' ~' . 'Costume Making , , ..-: River infonnafi0n Tent' Advertising...- .. .... '. ' .Undesignated :'":'.':',' 'pl~(/'keep my donation anonymous ...... - .... '.i ' '"'.:"".....'. ' "" "'"' :':~'""'"'"'~' · ' · .F ;: . , ,: ;:,~ ';.,; , .~-~. . , . . .. . ... .... · ',~ . .. , .- · . ..~. "'"" ~'~ "' ' ~''~ ' ...... ';~ :;~'"~ V- ' ' -" ' '. ....: ............... · '" ......... ' ....... ";"~' ...... ~':' '°:""'"" ' · .. ,... , · .... , ~_~ :' ...:. ~, · ~.. . ~. ... ,. ; . , . · ,,~ . . :,~ .. ,0, .,. . ... . ...... . [-!' SP6iqg0R.. ..... .:':..i .... ,$500 t° $999"":"." '.. ":..?:.':'. ":[ ;.':" ' · :. ~"':, Ri~;'~x~'lVlUSic/Cenmr Stage · ' PuppetTheater ":;' "': ...... AcfiVifi&'s' for Children ...... · CoStume Making. · ~-River Infonnafion'Tent' .- Advertising.. '" Unit~s_ignated~ ' Please keep my donation anOnymous~ "-.-... · '- '"'" '" "' '"-..?.%~...';~',.':i.;:.,-'. '--"' ' ... ' ...... '" ~'-~.,., :',:-" · .... ' .... ' [==! CONTRIBUTORt ../'[$'200 'to ~49'9""':' :":?':.";'i':'.:':..?.' '" "-'::[?;":':'"'::.'::".'~' "' ' C0~tiime Making River Inforrnati°n'Tent ""' ' Advertisin~ Undesignated Please keep my donation anonymous ..,. ;~ : :.':~,'.. - . ,, ,,-.. I am not able to be a Major SPonsor,'Sponsor or Contributor, butI want to contribute to this worth~hile event! ' " .. ' , ;'.'. ,~,~.. .._...;,,~..~,i,,~ .'. , ' .. ..,-, , , · . .., .... ' . . , . " . , .- ..... . .. · ": ,.:':'..';.~:;i~:.,-;:'..~,"'-'? .' . . : ....(" . : . . : '-. ', .' ..... ' '.' ." '" .,.' . '.,'. · ' .,~ , · ;, ,.,,~,'-L, ,-~,, . .. . - · -. .. ~ ,.'..~ ...- . ~ .. . ...... . . . .... , ,, . , . ., ~..,...,..t~-! B.US.! ,N...ESS .................. $100 to$ I:99'.:'..,.:, :':~. :i' .:"!..'::'":,i.(.:.-.' '-"-'.. ','?,.(?:;:./~..' ~ ":.': .:.. '; .' -'":..::"(' ~-:,'....."'. ~-"':'?~'. ' W,q'iil~l'You like to be acknowledged as a d°n°r or~ site' and in 6U~'newsletter? 'YeiF"l NO .'"" ., · :',..*'&~;.?,:,'..~. :.',. !i,;.[~,,,~'i' '~.'..'.'~ ,' ',- ~3' .... '" .....'" ' ',- ....'~'-,';.'t - '; .... -.. -.~.., ........... ~ . . ' '.:~::,.."-~,,~!~~".ac_.., ...... ... .,, -."..----'..-:,::...-..:.-.v...:".' .. ".:,'.. :-,:,,',--.,.....,~...,-', . .,. '.::..'-',-. ........ '...:',,','.',.., ...... · ·.. : ...... :,~=.. ~:"i'" ...... ' .......... " "' ~" ""'."~' "~ ;,': -'?2i'-;::':'"':(":":d-"'-.: -.' ...... :;"".' . ..-'.' :'.' ' . ': ." .,'i'_,,..'."~,t:;;:. · , '. · '. · .1221 FA~¥;..;; .... ;.; ........... $50 to $99-'-'":'r:::',.,::'.,'.:?-*%,,n:~,-'' ~ :- ..';'.- "; ' .":','.2 ..... , .' .... ."..:,:.7' .,-:'" :.--. '. ' .'~r"3~;-. ' · '0 '-','' '"';~'~' , · ' · ,,:,:~;'/.'jS. .... ' W°~. yOU hke to be acknowledged as a do,or on site and in our newsletter? 'Yes'F=l NoF']. ... '"-:(:-"'.:';:-'~':'¢?;~~?:L'?.~ -':",-:i ": .'.i...:---.: .-..,?.;:.;,,./' .? :., ..":-"~:-: "...,::',Z:.'::5,".~.:'.!.['~:::::"'..:?:~(-,...i: ::':':i",2;!:/"::.,'::. ,': ....'....?'....'::'i.:'!t;z.-..:~.,..'.!s....'.:.., , t=a INDIVIDUAL.,..:., ......... $25 TO $49" .... :i:--.,."::.. '.: t.. ;:' · ".'::,". ':'. .... "', ,:'. "".'":-:'..',' --" Wo~il'y0u like to be acknowledged as a'd0nOr on site. and in oUr'newsletter? yeSl'=] NoF=! '"'".': ;~". :it'. · · '~ ~ Namei ' , ,, Organization: ~...~ : · .. , . .. · Addr%s: · · '~'.'v ' .~. ,. - .; · ~... :~.'~' ~ . , . .. .. . . . . .. . ... .~ .:. ,.~.. !'".,:' ;:'"~ ,i.i,..~::',~,':.-'., ' · ... -. '. ' .... '.'"" " ........ :~ .... Amount of Contribution enClosed: ':: .... :"7":"-" '(Make'checks out to the. Kenai Watershed :"" '~...; .... ,..-.'-:-,';..~::,:::?.;..~::,':":':.......:.?:..'-".. ' . .. Forum and mail to P.O. Box 2937, Soldotna, AK 99669.) ~ ..,,x,,~.,,'~..-.~,~... .. , . . ,.. · -~t~.,.':..4'~. e:;~.,. ~ ~ ."~, ; .' .. , ' . . _ , , '.... · ...,-.::/.'... Card'#"~', " Expirati0nDate- Mastercard[,[ Visa ["'1 · . - .....'...4~,~....) ,1 ,~, , ,.' .... "'"':":"';:'"""':'~:~';?~'i"~S4~" .... ' · . 'i. '-: ,," -' ' ' "' " "' ., ,..' . .. .... Signature . .... t::;.~'.': .l'.' ' ..."" /::.?' ~..,: ":. .... · I'-I :,.:'f'~in'vol~nteer my labor Call me at " . I can help with ...................... .' ': . · Food Prep ~__ · Friday afternoon setup (tents, tables, booths)~ , ° Staffing an eduCational booth ,,, · Working with kids on children's activities , . · Staffing food booth, . · Organizing committee · ° Anything else that comes up, · Sunday afternoon take down . THANK YOU! A RECEIPT FOR YOUR TAX DEDUCTIBLE DONATION WILL BE SENT TO YOU. 501(C)(3) tax number:. 91-1829284 RECEIVE ......... . · , ~ 1999 CITY OF' K~NAI ADM, IN! ,S,.TRATION __ April 6, 1999 Mr. Richard A. Ross, City Manager City of Kenai 210 Fidalgo, Suite #200 Kenai, AK 99611 P.O. Box 2221 247 Frontage Road Kenai. Alaska 99611 907~. 283-2682 · a07~ 283-8190 Fax '-gcKp @ alasKa.net Re: ALPAR Litter Crew Program Dear Mr. Ross; The Boys and Girls Club of the Kenai Peninsula is honored to operate the ALPAR youth litter patrol crew covering the Central Peninsula area during the Summer of 1999. We are grateful for the Kenai Peninsula Borough's long-standing support of this important program that not only teaches young people personal responsibility, but is also a positive economic development tool. We know that businesses and visitors are more likely to locate and enjoy a community that cares about its appearance. The Boys and Girls Club's Youth Litter Patrol is a symbol of local pride and respect of this beautiful state we call home. We will receive $3,500 from Alaskans for Litter Prevention and Recycling and approximately $3,000 from the Borough but need $10,000 to fully operate the program. We respectfully request that the City of Kenai consider a donation of $500 dollars to the Boys and Girls Club ALPAR Litter Patrol Crew. The funds will go directly to the kid's wages. Last year our litter patrol crew operated from June 6~ through August 15~ and removed over 2,000 bags of trash from our roadways and parks. The group was awarded the Outstanding Litter Patrol Award and in 1998 has been recognized by the Alaska State Legislature. We intend to keep our program strong and the peninsula looking clean. This year we are also looking for the donation of a king-cab pickup for 2 1/2 months in which our crew can travel with their adult supervisor. If you have such a vehicle or have any leads on one, please let me know as soon as possible. Thank you again for your commitment to the ALPAR program and to youth on the Peninsula. Please do not hesitate to contact me at (907) 283-2682 if you have any questions about our request. S-uza~n~ Li ttlExec, la(lve Direector United Way Agency April 13, 1999 City of Kenai 210 Fidalgo Street, Suite 200 Kenai, Alaska 99611 Dear Council Members: The KCHS "After Graduation" Committee is planing an alternative for students to celebrate their graduation in an environment that is safe and free of alcohol, tobacco, and other drugs. Following graduation on Monday, May 24, 1999, approximately 200 graduating semors and their guests will be invited to participate in the celebration at the Kenai Recreation Center from 11 PM to 5 AM. The celebration will be supervised by adults and offer a variety of activities to participate in. Once students are checked in at the door, they will not be allowed to remm if they leave the premises. By providing alternative activities at a supervised location, our youth are not apt to engage in high risk behaviors, drive from one place to another, and parents will know where their child will be. We hope that you will join up in presenting a unified and visible commitment toward keeping our youth safe and drug-free by appropriating the $300 that has been allocated in the budget for the KCHS "After Graduation" activities. We are requesting that checks be payable to KCHS After Graduation and mailed it to KCHS, 9583 Spur Highway, Kenai, AK 99611, Attention: 1999 "After Graduation Committee. Thank you for your consideration of this request. We appreciate your support of our youth. Without your contribution this memorable event would not be possible. Please consider leaving this allocation for "after graduation" activities in the budget for future graduating classes at KCHS. Although a small amount, it is a tremendous show of support and financial assistance. Sincerely, Judy Downs KCHS "After Graduation" Committee Kenai Chamber of Commerce 402 Overland Kenai, AK 99611 USA Voice' 907-283-7989 Fax: 907-283-7183 Apr 14, ,er: 38 re: 1999 Page: 1 City of Kenai 210 fidalgo, Ste. Kenai, AK 99611 #200 Customer ID CITY Payment Terms Due at end of Month Due Date 4/30/99 Quantity Item Description Career Fair Reimbursement Unit Price Extension 2,219.92 Check No: Subtotal Sales Tax Total Invoice Amount Payment Received TOTAL 2,219.92 2,219.92 0.00 2,219.92 Hi OoodOoo ! 108 Deepwood Court Kenai, AK 99611 907.283.3830 / 907.283.3831 fx . Invoice BILL TO Kenai Chamber of Commerce Laura Measles 402 Overland Street Kenai, Alaska 99611 i SHIP TO I~enai Chamber of Commerce Laura Measles 402 Overland Street Kenai, Alaska 99611 ,, i P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT - Due on receipt TRD 2/8/99 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT 1 Printing/PaPeJob Fair Flyer ' 318.50 318.50 000 0.00~ 17.18+~ ~/ , 27.93+ ,, 1499.'76+ '~ ~ 318.50+ 317.91+ OO6 2219-92~ 'hank you for chooSing Hispeed Gear! " Total $318.50 111 11 , , , , 1, , ,,~; Box 3009 q~a, AL~ro, 99611 51 * FAX (907) 283-3299 KIEi",.!¢~I C:H¢~I'IBER OF COhIlflERCE mo13 STATEMENT 402 OVERL¢~i".!O KENA I. ~:~K. '7,'9~ 11 · sloe ,,,C, eu.~ os a$![ ,il.rep as: tm.re, ds ~atllaqa~ '?/25_. :,'99. 8~L~::~I"4CE I-:ORN(~R[: 2~'~,:.~ ,. 20 5/0 = E) I ~PL¢,"¥' ~ ' ·.:, '" ,. 6. O0 4.8601 174 .96 ONE C:OLOR 1, O0 '7.5. 000 75. O0 Z / 07 D ']: SpL~..~ Y 56. O0 4. 860 17 4. T~40 COLOR. 1 . O0 7.., ~' . 000 75. O0 · · ,-5/(38 D I SPLAY 56. O0 4.86(3 174. Oi'J,E COLOR 1. O0 '75. 000 '7.5. O0 5/'09 D I SF'L('~Y ,56. Or.:) 4. 860 174.96 0 NE ,-:0 L OR 1 O0 '7.5 000 .-r,.:,.~. O0 · 3./10 D'I ,:,PLP, Y 36, O0 4. 860 174.96 ONE COLOR 1. O0 7.5,000 7.5. O0 ~,/11 D l SF'I_r:~Y 5~,. O0 4. 860 174.96 ONE COL OR 2., O0 7.5. 000 7.5. O0 5/.1.5 PAYMENT-THANK YOU 222.'20- · .! · ,1 ~,:,'".~',.'i '~' 'F~. ..... : .... . ~,::?~¢.~,i '- ..... · ....... , ~_ ~~.¥:~¢..,,~ ......... ....... _ ...... ...,..., .... 1495, .. '7,5 .. - oo , oo .. oo z, 499 .. '7,5 , , ~u.m~m aJ!I s.rq s~ · ~aql~,l s!q asa pre ) l~u[J atp u! ,([uC · atp ptre so.rqla.zo ~ O[Pld tum, s~.,~. ,1o ~ - meoe,,, gal cle~ esf · , :us.sqppnE 'figs 'ao' ... ' ;~[3 q3ns s~es ,, ms~pn~ sno~au ca a~ s~aj~o p~: pa~j 'sJa~znqasa~ l~a~ s~q~ ~apu5 i~t~o doq~ a ~ p~s ,,'qo~ PW I P~ s~c e uo uaaq peq I,, , ~ zo s~ld ~upea ' .~Ol[O~ go pa~ ~m~de u~ s,~I Payment Due by the 25th of each month ' ~ .... . . 'ssaI ~~o[~ jo mops!~ a~ uopsanb . ma~ sa,o[ ~ aaa~ ~ou plnoqs n~op~nN'~mqnop a~ aldoad lq~a~aao gu!Xes 'ao~ 'p~ a~moH ~ a~., ~0 io~n~ 'a[8~ as~ as!o~axa' au a~ aza~ :sa~o~o gu! ~ ~OLba~ s~ asa~ ~uo~ -1~oo au s,a~a~ 'a~o · za&~d q~no~ ~Id~S ~ou 'XI '~uo!ssaJo~ ~~a ~ p~oqs 1~. ' ' SlUauodmoOu~o e~azo~l~3~°l°qo~sdm ~!s~o mo~a~eqs~ap ' ~epuno~ doqs~o~ u~od' qfi~e~. 'u~lqmeqs. ue~D-- .... ~.'a~~ ,"=~ ~ ~m · LuPlnOO nail leq~ nail Ilal al lealfi os IlamS ~ .a~om ~un~a dn pua a~ p~ loffdoln~ ' ? uo lea ~ amp am }o ~so~,,a~em pue q~eg slqi ua uooeq ;nd 1,up!p poe · . .. '[[~ uaq~ alqm ' i i elq!E! 5u!'Sn ef' 'n S/a! f~L-~f IRRRL'C: UOJ~UU 'tlnll~.l~t ~lnef iff fa ,a COUNTRY FOODS 140 S. WILLOW ;ST. KENAI, AK 99611-7775 PHONE: (907) 283-4834 · FAX: (907) 283-2670 INVOICE 12-7828 ADDRESS: CITY/STATE: DATE: REMARKS: QUANTITY DESCRIPTION PRICE AMOUNT - ,, , , , / _ \ ./ i A FINANCE CHARGE OF 10% WILL BE APPLIED IF INVOICE IA ',6~i.,~ ~.~~ I~~~~~~HI~30 DAYS ~ ~-- COUNTRY FOODS 140 S. WILLOW ST. KENAI, AK 99611-7775 PHONE' (907) 283-4834 · FAX: (907) 283-2670 INVOICE 127573 ACCT.: DATE: ADDRESS: REMARKS: THIS SLIP MUST ACCOMPANY ALL CLAIMS AND RETURNED GOODS I i' _PAGE CUSTOMER ORDER NO. IWHS. ! SALESPERSON F.O.B. ., r"l[~] CASH ~ C.O.D.cHARGE r-! CREDIT QUANTITY DESCRIPTION pRIcE AMOUNT - 3 6 , / 12 13 16 / 19 ',,, ~0 ', ,, A FINANCE CHARGE OF 10% WILL BE APPLIED IF INVOICE TAX IS NOT PAID WITHIN 30 DAYS i i"'c''v~''~ ,,, ,o~^, ii COUNTRY FOODS 140 $. WILLOW ST. KENAI, AK 99611-7775 PHONE: (907) 283-4834 · FAX: (907) 283-2670 ADDRESS: CITY/STATE: DATE: REMARKS: INVOICE 127601 ~'~ ' ('"["?[ / ~'' b D CHARGE r-~ CREDIT -- QuA'~iTiTY ' DESCRIPTION PRICE AMOUNT - I , , 2 4 , , 5 , 6 '7 8 9 10 , 11 , 12 , 13 .... 14 , 15 16 20 A FINANCE CHARGE OF 10% WILL BE APPLIED IF INVOICE TAX IS NOT PAID WITHIN 30 DAYS T = &~ ~ ~ZC~Z TOTAL $ ~ /', ~ THIS SLIP MUST ACCOMPANY ALL CLAIMS AND RETURNED GOODS CUSTOMER HC 01. BOX 25 · KENAI. ALASKA 99611 TELEPHONE (907~ COMPLETE WHOLESALE .I:'OOD PRODUCTS t'(IENA i 402 CIUIEFi;I_.AN.I.) KIENA ]:: Al<. (:),. 9 6:1. :1. [)i::' [:.'.OMMIEI:;~C I!!: LOCATION (if other than above) S/:l. :L/99 I NVO I CIE "':,0[ .OC, ! ~ & ov~' ~' ov~ ~ ' TOTA~ ~XT~ ¢~A~S .... I .... : '~., ,"',., I "Z 'J '? (~., 'i ., (.),:..'~ J ,."~ J. I' *. '? .I. ..;;, .:. ,'., 'z' .l. OVER 7 CURRENT .. DELIVERED FILLED RECEIVED :: ~;~' ?'' '~'' NO. PKGS. ,WEIGHT ..~ BY BY MEMORANDUM TO: Rick Ross, City Manager FROM: La~ Semmens, Finance Dir~'tor~-~ SUBJ: Health and Life Insurance Broker RFP DATE: April 14, 1999 Last year we extended the health and life insurance broker contract with Last Frontier Instamace Cache for one year beyond the three year contract period which was expiring. At that time we increased the contract amount for FY 1999 from $2,500 to $5,000. We indicated to the council (and Last Frontier) that I was going to attend a risk management class and that we planned to go to bid for these services for FY 2000. Health insurance rates have climbed each year at the rate of about 8% the last two years. We have been notified by Blue Cross that our Fy 2000 rates will increase an average of 16.3%. The health insuran~ committee has been working on options, and will make a recommendation after we obtain further information fi'om Blue Cross. I recommend that we move ahead with last year's plan of putting the health and life insurance broker contract out to bid. It is possible that this procx~s will yield other options or possibly new carriers for the insurance. The attached RFP will be delivered to all insurance brokers in Kenai April 15, if you have no objection. City of Kenai Request for Proposal Health and Life Insurance Broker Services April 1999 PURPOSE A. This request tbr proposal (RFP) is being issued to select an insurance broker for health and life insurance for the City of Kenai. The contract will be for a fixed fee for one year with options to renew as agreed upon by both parties. The contract period will be July l, 1999 to June 30, 2000. INSTRUCTIONS TO PROPOSERS A. All proposals must be submitted to: Lawrence A. Semmens, Finance Director City of Kenai 2 l0 Fidalgo Ave., Suite 200 Kenai, Alaska 99611 Bo Questions or comments regarding this proposal shall be directed to Lawrence A. Semmens at the above address. Informal questions or clarifications may be discussed by calling Mr. Semmens at 283-7538. Ce All proposals must be submitted in a sealed envelope and clearly marked in the lower left hand comer "Sealed Proposal- Insurance Broker". All proposals must be received by 3:00 P.M. April 27, 1999 in the Finance Department at 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 9961 I. Three copies of the proposal must be submitted. No proposals or modifications to proposals may be made by telephone or fax. A proposal may be withdrawn and resubmitted if done prior to the above deadline. Such request for withdrawal shall be in writing. LOCAL BROKER REQUIRED A. The City of Kenai is soliciting proposals firom brokers with offices in the City of Kenai. Other brokers with offices within 15 miles of the City of Kenai may submit proposals. The successful broker must maintain an office within 15 miles of the City of Kenai throughout the contract period. MINIMUM QUALI~CATIONS Proposals will be accepted from local brokers with these minimum qualifications: ho Licensed as an insurance broker or agent in the State of Alaska, with at least 5 years of experience in providing services as outlined in this RFP. Be Errors and omissions insurance with a minimum limit of $1,000,000 per occurrence. Ce Access to sufficient markets to obtain quotes ~om A-rated companies. De Ability to act as broker in procuring insurance fi'om the City's current providers. ilNS~CE TO BE PLACED- EMPLOYEE BENEFIT PLANS A. Health insurance, including drugs, mental, dental and vision similar to the existing plan. The City currently has 90 employees covered under its Blue Cross Blue Shield of Alaska plan. A copy of the plan and its projected 1999 renewal rotes is enclosed. The successful broker must be able to quote this plan, and to obtain at least one competitive quote as per Section VI of this RFP, for the period July l, 1999 to June 30, 2000. The City will provide authorization to act as broker for the City if necessary. Be Mandatory Life Insurance similar to the existing plan. Permanent employees are covered by insurance provided by Life Insurance Company of North America. A copy of the demographic information and current premium is enclosed. The succ~sful broker must be able to quote this plate and to obtain at least one competitive quote as per Section VI of this RFP, for the period July 1, 1999 to June 30, 2000. The City will provide authorization to act as broker for the City if necessary. Vle REQUIRMENTS OF BROKER ge To annually obtain quotes fi'om at least two quality insurance companies for both health and life insurance and compare and evaluate coverages and premiums. Be To bind, order, and deliver in a timely fashion, policies of coverage. Ce To provide advice and expertise regarding the type of insurance requested in this RFP. Do To answer, or refer to the appropriate party, questions regarding coverage under these policies. VII® COMPENSATION Each proposal must include the Fee Proposal enclosed at Appendix "A". Compensation will be in the form of a fixed fee. The broker agrees to remm all commissions received to the City of Kenai · or make other arrangements with the carriers to reduce the premium by the amount of the commission. The City will pay the fee prior to July 31 of each contract year. CONTENT OF PROPOSALS Each proposal shall include: ge Firm name, address, phone, and date established. Names and addresses of owners or significant stockholders (greater than 15%). Co Names of office principals and their experience in providing insurance of the type described in this RFP. Do The name of the account executive who will service the City's account, including that individual's experience and qualifications. Ee A detailed list of insurance companies that you can access and from which you can obtain quotes for Health and Life insurance similar to current City policies. Fo A discussion of how you will handle the procurement of insurance and a description of services that you will provide under this contract. G. A copy of all licensing required. Evidence of insurance coverage as required above. Appendix A- Fee Proposal signed by authorized individual. References of three commercial clients that can be contacted regarding the quality and competency of your firm and the account execmive. · SELECTION Proposals will be evaluated by the City Manager and Finance Director. Oral presentations may be requested. The City administration intends make a recommendation for contract award to the City Council on May 5, 1999. Selection criteria will include the fee proposal, experience and qualifications of the finn and account executive assigned to the City's account, the description of how you will handle the account, access to markets for health and life insurance, and overall clarity and responsiveness of the proposal to this RFP. The City Council will make the final selection based upon what is in the best interest of the City of Kenai. ASSURANCES By responding ~o ~his RFP, each proposer assures the Cit~ that, if selected as a City broker, he or she will: he Bo Co De E~ Fo Make a diligent effort to place all insurance requested by the City at the lowest possible price consistent with adequate breadth of coverage and stability of insurers. Advise the City of ways in which coverages proposed or provided differ fi'om that currently in place. Broker agrees to disclose to the City all commissions he or she is eligible to receive or has received from insurers providing coverage to the City under this contract. Whenever the broker must receive commission from an insurer such commissions must be returned to the City or reduce the fixed fee in an equal amount. Ifthe cost of the policy is the same with or without a commission, the broker will take the commission and remm it to the City or reduce the fixed fee in an equal amount. Not assign or transfer the City's account, or any portion of the City's business, without the City's prior written approval. Fully disclose to the City all quotes received from insurers, acting in the City's best interest at all times. Comply with all provisions of this RFP and their proposal throughout the term of appointment. Appendix "A" Fee Proposal The contract will be annual for a luted fee payable by July 31, of each contract year. Fixed Fee amount in numbers $ In words Annual commission expected to be returned to the City $ Name of Firm Name of Broker Signature of Broker Date CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM 1992 To: From: Through' Date: Subject: City Council Larry Semmens, Finance Director Rick Ross, City Manager April 15, 1999 Quarterly Investment Report At March 31, 1999 the City investment portfolio is $33,617,889.36 and the current rate of return is 5.29%. The portfolio yield is about 90% of what it was a year ago. During the quarter rates have bounced around in the 5% to 5.40 range. Inflation is Iow and problems in the world economy have increased demand for US securites which tends to force yields down. My strategy for investments is to purchase both callable securities and fixed maturites such that yields are enhanced yet liquidity needs are met. Callable securities offer a premium for the call feature, and can sometimes be purchased with attractive yields, especially when purchased at a discount to par value. The downside to callable securities is that if they are called, the investor is going to have to reinvest at a lower interest rate. Fixed maturities, referred to as bullets, generally have lower yields, but if the market declines the investor continues to receive the higher yield because the issuer cannot call the bond early. Both types of securities are very common and are issued by the U.S. Treasury or U.S. Government Agencies. The make up of the portfolio at March 31, 1999 is: US Agency Securities AML Investment Pool Repurchase Agreements $ 32,377,188.78 $ 754,O68.68 $ 486,631.90 A copy of the portfolio is attached. Please feel free to contact me with any questions or comments about the City's investments. CITY OF KENAI CITY OF KENAI INVESTMENTS 3/31/99 SECURITY 6~30~98 Market Value EFFECT. RATE DATE DUE AT MATURITY (PAR) FICO Stdp FHLB 6.27% FNMA 5.81% FNMA 5.74% FHLMC pool 7.50% FHLB 4.5 % PEFCO 7.9% FICO Strip FNMA Strip FICO Strip FHLMC 5.645% FNMA 5.67% FHLMC 5.718% FHLB 5.56% FHLB FHLB 4.495% FHLB 5.21% FHLB 4.98% FHLMC 5.12% FNMA 5.125 FHLB 5.165 FNMA 5.27 FNMA 5.36 FNMA 5.36 FICO Strip FNMA 5.375 989,450.70 1,091,444.90 451,440.00 1,000,800.00 656,113.87 1,474,508.55 1,039,190.00 932,940.00 1,391,370.00 550,698.00 2,003,200.00 2,001,250.00 2,005,000.00 2,002,074.00 1,003,125.00 992,900.00 1,000,000.00 1,000,370.00 1,000,000.00 2,000,000.00 1,499,'765.63 1,000,000.00 1,495,546.88 996,250.00 1,800,220.00 999,531.25 5.71 5.51 5.53 5.70 5.81 5.71 4.91 5.00 5.00 5.00 5.55 5.60 5.58 5.56 5.13 4.88 5.21 4.96 5.12 5.13 5.17 5.27 5.52 5.56 5.40 5.40 4~6~99 612/99 11/12J99 12/23199 2/1100 3122/00 3/31/00 4/5/00 4/8/00 6~6~00 6/21/00 7/21/00 7128100 8~24~00 8~24~00 10116/00 10/20/00 11/17/00 11/24/00 11/30/00 12/11100 1/12/01 2/23/01 2/23/01 3/7/01 3/27/01 1,031,000.00 1,085,000.00 450,000.00 1,000,000.00 644,829.37 1,500,000.00 1,000,000.00 1,000,000.00 1,500,000.00 600,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 2,000,000.00 1,500,000.00 1,000,000.00 1,500,000.00 1,000,000.00 2,000,000.00 1,000,000.00 SUB TOTAL 32,377,188.78 AML POOL 754,068.68 33,131,257.46 REPO 486,631.90 TOTAL 33,617,889.36 4.71 4.35 32,810,829.37 TOTAL CURRENT YIELD 5.29% INFORMATION ITEMS KENAI CITY COUNCIL MEETING APRIL 21, 1999 I, 4/16 / 99 Fire Chief Jason Elson memorandum regarding American Cancer Society "Relay for Life", May 7-8, 1999. , 3 / 31 / 999 1998 Police Activities Report. , 4/15/99 agenda for Kenai River Special Management Area Advisory Board Meeting. o 4/14/99 Public Works Department, Project Status Report. o Senate Joint Resolution relating to the removal of beaver from Washington, D.C. INTEROFFICE MEMORANDUM KENAI FIRE Date' To: Through: From: Subject: DEPA R TMENT April 16, 1999 Mayor Williams and City Council Members Rick Ross, City Manager ,,,.--.,~ . Jason Elson, Fire Chief-~~)~' American Cancer Society's Relay For Life On May 7th - 8th, 1999 the American Cancer Society will have their first Relay For Life here on the Kenai Peninsula. This relay is an annual event in Anchorage that has been growing for the past 7 years. This year, the Kenai Peninsula's relay is the first held nationwide. The relay will be held at Skyview High School's track and the purpose is to raise funds for cancer prevention, research, detection and treatment, and patient family services. What this entails is having a team of 8 to 24 people together as a relay team to walk hourly periods for 24 hours. The idea is to have fun while raising money to fight cancer, as well as provide services to cancer patients and their families. If you would be interested in joining the team, or provide donations for the team, please contact Rhonda Baisden at 283-3286 or Lori Holleman at 283-7236. The Kenai Fire Department has challenged the other fire departments in the borough. Our team is called the "Heart and Sole of Kenaf' and we welcome all city employees, the mayor, and counciimembers in order for the first Relay For Life to be a success. Attachment LAY FOR LIF Part, pant Name ~ Addrm _ Team Nam Catm,ln Complete this registration ~orm by asking people lo sponsor'you ~r-o single amount, regardless of the distance you may coven Please remember to brir/g your donations with ~ when registering in oder to collect your prizes. · · Date paid Nome ' .' Addri~~//Sfate Ep Code Check .. Company' Mak;ng Match;rig Company Name _ , Mdreu __ , .. ~ compony's mof~ng gi~f' is 'l'ofal Amounf KE NA 1 P 0 L I CE D EPA R TME N T MEMORANDUM To: Richard A. Ross City Manager Fromm)Iii, Daniel Morris Chief of Police 'RECEIVED i ~ 2_. 1999 CITY OF KENAI ADMINISTRATION Date: March 31, 1999 Subject: 1998 Police Activities Report Attached is the Annual Police Activities Report for 1998. The report includes statistics for a three year period (1996-1998) for comparison purposes. During 1998 calls for police services decreased 6.5 % and reported crimes decreased 16%. Adult and juvenile arrests were also down. Traffic collisions and injuries increased in 1998 with a large increase in December due to poor driving conditions. Although we will not have a state grant for traffic enforcement in 1999 we will be addressing traffic safety issues during the year. DLM/rr 1998 POLICE ACTIVITIES REPORT REQ UES T FOR POLICE SER VICES/INVES TIGA TIONS Requests for police services decreased 6.5% in 1998. Criminal offenses represented 46% of the total request for services, which is 6% higher than the historical average. Service Requests 1996 1997 1998 6591 6827 6386 CRIMINAL OFFENSES Criminal offense statistics are separated into three categories, which correspond with the system used by the State of Alaska and the Federal Uniform Crime Report (UCR). Part I Offenses Homicide, rape, robbery, assaults, burglary, larceny and vehicle theft. 1996 1997 721 772 1998 610 The majority of Part I crimes investigated in 1998 were property crimes. Pan I crimes decreased 21% between 1997 and 1998. Assaults were down 44% in 1998. Thefts decreased 14 % in 1998. Reported rapes remained the same while robberies decreased. Part II Offenses Arson, fraud, vandalism, drugs, disorderly conduct and sex offenses (other than mpc). 1996 1997 1998 1436 1373 1212 This category represents half of all reported crime. There was a 12% decrease between 1997 and 1998. Part III Offenses Criminal traffic offenses (except DWI) and warrants. 1996 1997 371 584 1998 466 There was a 20% decrease in 1998. This category is greatly affected by traffic enforcement efforts. During 1997 the department had a full calendar year Alaska Highway Safety Grant for traffic enforcement overtime. During calendar year 1998 the department had a similar grant that ended in September. Part III offenses in 1998 would have been closer to 1997 numbers with a full year grant. Total Parts I, II, III 1996 ,!997 1998 2528 2729 2288 1998 POLICE ACTIVITIES REPORT The total reported crimes in 1998 decreased 16%. ARRESTS Table 2 represents the number of arrests in each category of crime. Arrests are not always an accurate measure of activity for the following reasons: le 4~ one arrest can clear multiple offenses. Multiple arrests can clear one crime. Warrants issued for an offense committed in Kenai and served in another jurisdiction are not always counted. Warrant arrests made by Kenai police officers committed elsewhere are included in the Part III category. In 1998 there were 996 arrests, compared to 1243 in 1997. JUVENILE ARRESTS Juvenile arrests decreased 30% in 1998. 1996 1997 1998 335 264 186 The following numbers represent the percent of total arrests which were juveniles: CRIMES 1996 1997 1998 All 30% 20% 18% Burglary 100% 60% 25% Larceny 51% 55% 42% Drugs 40% 38% 24% Vandalism 65% 57% 63% Note' In previous years minor consuming alcohol was counted as an arrest. Beginning in April 1998 the new computer system came online and'minor consuming alcohol was no longer counted as an arrest, (Table 2 liquor laws), to reflect state statutes changes regarding minor consuming. 1998 POLICE ACTIVITIES REPORT TRAFFIC COLLISIONS Traffic Collisions Injuries Reported Collisions w/moose !996 1997 1998 354 300 332 95 58 80 64 41 31 In 1998, traffic collisions increased 10% and injuries increased 38%. Traffic collisions and resulting injuries are impacted by several factors. Factors include weather, road conditions, traffic density, traffic law enforcement and seatbelt use. Weather was a major factor in December as KPD investigated 44 collisions with 15 injuries. During 1998 our traffic enforcement efforts were based on traffic collisions and statistics which identified the time, date and location of areas with the highest number of collisions. Enforcement focused on excessive speed, DWI, and seatbelt use. The local media cooperated by providing public service announcements and articles regarding traffic safety. Traffic collision investigations revealed that 88% of vehicle Occupants involved in collisions reported using seatbelts. During 1998 two traffic collisions resulted in two fatalities. On 7/10/98 Benjamin Copple was killed when his 4-wheeler rolled on him. On 9/13/98 Robin Moore died at mile 13.2 Kenai Spur Hwy. when a suburban crossed the center line and struck her sedan head on. TRAFFIC ENFORCEMENT 1996 1997 1998 Verbal warnings 2815 4491 4011 Citations 1110 1248 1492 DWI 106 113 117 Other traffic arrests (reckless driving, hit & run, suspended license) 227 302 221 4258 6154 5841 Total Enforcement Contacts In 1998, traffic enforcement contacts decreased 5%. A State Highway Safety Grant for overtime expired in September 1998 POLICE ACTIVITIES REPORT COMMUNITY PROGRAMS D,A.R.E. The Drug Abuse Resistance Education (D.A.R.E.) program continues to receive support fi'om the children, parents, teachers, and administrators involved in the program. The Youth Services officer presents the program to six 5th grade classes at Mountain View Elementary School. The program teaches the children how to resist drugs and other illegal activity. Approximately 25 to 30 percent of the Youth Services officer's time is spent with the D.A.R.E. program. In the fall of 1995, the department began instructing a follow-up D.A.R.E. program to the 7th grade students at the Kenai Middle School. This program reinforces lessons taught at the 5th grade level. Police Explorer~ In 1993 the Kenai Chapter of the Alaska Peace Officers Association started a Police Explorers program in cooperation with the Boy Scouts. Local high school students interested in law enforcement careers participate in the program. Officers fi'om the Kenai and Soldoma Police Departments and the Alaska State Troopers provide the training and coordinate the program. After the students complete the basic training, they are able to assist local police agencies with minor tasks. S.A.R,T In October 1998 the Sexual Assault Response Team (S.A.R.T.) became operational at CPGH. Prior to that sexual assault victims were transported to South Peninsula Hospital in Homer for a S.A.R.T exam. In 1997 a S.A.R.T steering committee was established to pursue instituting S.A.R.T program at CPGH. The steering committee consisted of members from the local Law Enforcement Agencies, District Attorneys Office, Kenai Women's Crisis Center and CPGH. The committee obtained a state grant to purchase some examination equipment and CPGH provided additional equipment and examination rooms. The program has provided better service to victims and reduced costs associated with transporting victims to Homer. Other Prom:ams During 1998. officers have provided crime prevention presentations on a variety of subjects including' home security, robbery prevention, drug use, motor vehicle laws and bicycle safety. The East Aliak Neighborhood Watch Program continues to interact with the police department. In 1998 officers served on the advisory boards of the Women's Resource Crisis Center, Drug Free Schools Committee, Domestic Violence Task Force, E-911 advisory board, Cook Inlet 1998 POLICE ACTIVITIES REPORT Council on Drugs and Alcohol, Kenai Care Center, statewide law enforcement committees, and Kenai Youth Court. A mutually beneficial working relationship exists between the police department and the educational/social service providers in the community. COMMUNICATIONS DEPARTMENT The communications department provides critical services to the police and fire departments. Their duties include: answering emergency and administrative calls for public safety; radio operation for public safety and public works; data entry; typing all written and taped repons, interviews and interrogations; use of the state and national crime computer systems and monitoring water and sewer alarm systems. The communications department employs 8 personnel including the dispatch supervisor. It usually takes 3-6 months to train a new dispatcher to function on their own. ANIMAL CONTROL During 1998 animal control officers handled 1922 animals and euthanized 1351 animals (see attached report). The shelter has maintained several long term volunteers which allows the officers more time to respond to service requests. The total number of animals handled has steadily increased during the past five years. SUMMARY In 1998 Kenai experienced a decline in most crime categories. These numbers reflect a national downward crime trend. There are a number of factors which affect the volume and type of crime occurring' · Composition of the population, particularly youth concentration. · Economic conditions and job availability. · Effective strength and emphasis of law enforcement. · Policies of other components of the criminal justice system (ie., prosecutorial, judicial, correctional and probational.) · Crime reporting practices ofcitzenry. In January 1999 the statewide "Crime Reported in Alaska 1997" was distributed. This report indicates that while the state population increased 0.6% the crime rate decreased 11.5% between 1996 and 1997. 1998 POLICE ACTIVITIES REPORT During th~ummer of 1998 two officers retired. Two officers were hired and completed training in January 1999. One officer had 5 years of experience, the other officer had to attend the police academy and completed the training as the Honor Graduate. · In September 1998 the Kenai Peninsula Drug Enforcement unit began operation. This unit receives 75% funding fi'om a federal grant and a 25% match from each municipality on the Peninsula. All four law enforcement agencies have agreed to apply for the grant again in the next fiscal year. In 1999 the Kenai Police Department, Communications Department and Animal Control will remain responsive to community needs and strive to provide the best possible services to the citizens of Kenai. DLM/rr Attachments TABLE OF CEIMINAL OFFENSES Par~ Homicide ! Rape Robbery Assaults Burgl.ary Larceny Motor Vehicle Theft Total Part I 1996 242 66 374 32 721 10 272 65 393 26 772 10 198 46 320 33 610 Part II Arson Forgery Fraud Embezzlement Receiving Stolen Property Vandalism Weapons Sex Offenses Drags Family Offenses DWI Liquor Laws Disorderly Conduct *All Others Total Part II 11 12 219 53 55 82 54 104 105 223 5O8 1436 24 10 222 52 37 66 52 112 73 224 493 1373 182 21 28 77 25 117 47 203 426 1212 Part III Traffic (DWI not included) Warrant Service Total Pari 111, Excludes Fugitive & PC Total Parts I, II, III 227 144 371 2528 326 258 584 2729 *includes harassment, custodial interference/kidnap, trespass, and miscellaneous other offenses. 221 245 466 2288 TABLE Part I Homicide Rape Robbery ,, Assaults ,, Burglary Larceny Motor Vehicle Theft Total Part I Part II Arson Forgery Fraud Embezzlement Receiving Stolen Property Vandalism Weapons Sex Offenses Drags Family Offenses DWI ,, Liquor Laws, Possession by minors not included on 1998 Disorderly Conduct *All Others Total Part II, Excludes runaways Part III Traffic (DWI not included) Warrant Service Total Part III Total Parts 1, II, III TABLE OF ARRESTS 1996 125 19 93 249 1997 147 I0 112 267 38 19 82 106 40 60 113 114 20 99 494 7O 14 98 413 227 145 372 1115 302 261 563 1243 1998 82 96 190 35 59 117 29 12 73 340 221 245 466 996 *includes harassment, custodial interference/kidnap, tresspass, and miscellaneous other offenses. TABLE 2 KF'NAI ANIMAL CONTROL 1998 ANNUAL REPORT TOTAL ANIMALS HANDLED: 1,922 Intake Impounded' 955 Received from Owners: 873 D.O.A.-94 Composition DoRs: 1,223 Cats: 670 Other Animals: 20 Disposition Claimed: 203 TOTAL CALLS: 7,732 INFORMATIONAL CALLS,,,: 6,360 SERVICE REQUESTS: 885 LOST/FO~ REPORTS: 487 LIVE TRAP LOCATIONS: 81 CITATIONS: 18 BITE iNVESTIGATIONS: 13 KNOWN BORO ANIMALS..-.. 68205%) Adopted' 267 Euthanized- 1,351 Witdtife Reteased, etc.' 7 KENAI RIVER ,Special Management Area "Working together...for the river" I. CALL TO ORDER II. ***Meeting Agenda*** Thursday, April 15, 1999 7-00 p.m. City of Soldotna City Council Chambers A. Roll Call ~ Approval of 3/~ ' .... ~8/99 mznutes C. Agenda Changes and Approval PUBLIC COMMENT III. NEW BUSINESS CITY CLE:T ' IV. HB 108 - Boating Safety Bill Timber Harvest in Special Use Area Kenai River Center Building Update OLD BUSINESS KRSMA lands m . C. D. E. F. Discussion of Board of Fish's Proposal Guides/Districting Commercial Use Committee Report - Jeff King Permit Committee Report - Suzanne Fisler Legislative Committee Report - Ken Lancaster Borough Committee Report - Tim Navarre Water Quality Framework Committee Report - Les V. PUBLIC COMMENT regarding Buchholz A. Board Comments B. Date/Agenda of Next Meeting. NOTE: Tentative Agenda Degernes before 4pm on this agenda. only. Please contact Ted Wellman or Chris April 13 to make changes or additions to Also Note: Location at Soldotna City Hall's Council Chamber this month. Kenai Area Office, Box 1247, Soldotna, AK 99669, Soldotna 262-5581 Kenai Peninsula Borough, Box 850, Soldotna, AK 99669, Soldotna 262-4441 Alaska Division of Parks and Outdoor Recreation, Department of Natural Resources, in cooperation with the Kenai Peninsula Borough. KENAI RIVER SPECIAL MANAGEMENT AREA ADVISORY BOARD Thursday, March 18, 1999 Cook Inlet Aquaculture Association Building I. CALL TO ORDER A. Roll Call' Chairman Wellman called the meeting to order at 7:06 p.m. Members Present: Jeff King, Ted Wellman, Vince O'Reilly, Brannon Ames, Ann Whitmore-Painter, Tim Navarre, Ken Lancaster, Mark Chase, Ron Freernan, Lance Trasky, Rick Ross, Les Buchhoiz, Chris Degemes Members Absent: Jim H. Richardson, Peggy Mullen B. Approval of2/11/99 Minutes' The minutes were approved as submitted. C. Agenda Chanaes and Approval: None ) H. PUBLIC COMMENT Dennis Randa spoke regarding water quality on the Kenai River. He recently completed a water quality analysis on the fiver. There are sensitive organisms below Mile 28 at risk and in decline. He wondered why conditions had to decline before anyone pays attention. He hoped this Board and other agencies would be proactive and would help to establish aquatic habitat standards for the Kenai River. He further spoke about other programs currently being adapted in the Lower 48. III. NEW BUSINESS A. Summary of Recent Board ofFish Decisions- Dave Athons, ADF&G Dave Athons reported there were two proposals before the Board of Fish to place some restrictions on guides in fresh and salt water, mainly involving designated districts. There was a lot of testimony about crowding, and urging for the Board.of Fish to take action on limiting guide impacts. The Board of Fish deferred any action until October in order to work with the guides and organizations. He addressed the biological escapement goal for early run chinook salmon. Tackle was restricted to the use of single hook, with "no bait" restrictions continuing. If escapement is poor, then the fishery will be restricted to catch and release only. If escapement is good, then the use of bait and multiple hooks may be allowed. Guided anglers currently may not fish on Sundays in July and have restricted hours of operation in June and July. Beginning in 2000 guided anglers will no longer be allowed to fish on Sundays in May or June and hours also will be restricted during the month of May. Also, beginning in 2000, guides will be restricted to only four clients per boat. Athons spoke about 24-hour closures for the commercial fishery and that these closures will be based on the run strength. Kenai River Special Management Area Advisory Board Minutes- March 18, 1999 -1- Language was clarified making the angler and the guide subject to prosecution when fishing with an unregistered, illegal guide. Language was also added that would make it unlawful for a third party to arrange for guiding with illegal guides. An additional bank closure was instituted from river mile 27.3 upstream to river mile 28.0 from July 1 through August 15. This was to protect riparian habitat. On Mondays in May, June and July, the river below Skilak Lake will be open to non-motorized, non- guided fishing. Previously, the river was closed to fishing from boats on Mondays. Slikok Creek will be closed to all salmon fishing to help protect the coho salmon spawning in this drainage. The area adjacent to Slikok Creek has now been designated as a fly-fishing only area during January 1 through July 14 and fishing will only be permitted from shore. Beginning the year 2000, the Kasilof River downstream from the Sterling Highway bridge will be closed to guided angling on Sundays during July. This will reduce the crowding on Sundays when guides from the Kenai River might tm'get the KasilofRiver? Personal Use Dipnetting from shore will be closed on the north shore from Main Street upstream to the City dock. Regarding when a harvest record must be recorded, the definition was adopted of "immediately" to mean "before concealing the salmon from plain view or transporting it from the fishing site." This definition will also apply to when the tails must be clipped for the personal use regulations. The size of a king salmon to be recorded was increased to 20 inches or greater in length. All but the first 300 yards of Russian River will now be closed to fishing during August to provide protection to spawning sockeye salmon. Navarre requested a written summary of the Board of Fish decisions for both commercial and sport fisheries. King noted that there was confusion regarding the districting of the river relating to how one fishery affects another. Athons agreed there was a lot of discussion regarding districting. The idea of limited entry was also discussed and the Board does want to look at the crowding issue. O'Reilly asked if the decisions and actions of the Board were based upon the competing economies on the fiver or the biological consideration of the fishery. Athons stated' ADF&G manages the fishery to protect and conserve the resource but also serve the people of Alaska. While they don't make social decisions, they do look at both issues and the diversity of the river. Ross stated the Board ofFish is very much concerned with the biological issues, habitat, and protection of stocks but they were also very concerned about the in-fiver competition between guides and non- guides and congestion within the river. They are also very interested in the boat wake study. Regarding the Monday drift fishing role, Athons stated that the Board made it very clear that non- motorized meant no motor on the boat. If a motor is attached and not used, it is still motorized. Navarre commented that the Department of Law should look at the non-motorized definition. He hoped that no motor would be allowed in the boat. Fisler noted that above Skilak it has been traditional for drift boats to have a motor attached in order to ferry across Skilak Lake. The motor is out of the water while in the river. Degemes stated that it is not an issue above Skilak Lake. Degemes agreed with Navarre regarding a motor not being allowed in a boat. Kenai River Special Management Area Advisory Board Minutes- March 18, 1999 -2- MOTION: NAVARRE MOVED TO RECOMMEND THAT THE DEFINITION OF A NON-MOTORIZED BOAT WOULD NOT ALLOW A MOTOR TO BE ATTACHED OR IN THE BOAT. DEGERNES SECONDED. King pointed oUt that once people are out of the management area in the lower fiver, they.might also want to power over to the Kenai boat dock. He felt the use of a motOr would enhance safety. Ross stated that the Board of Fish intended that the only way a non-motorized boat could have a motor was if it was used as an anchor! VOTE ON MOTION TO RECOMMEND: MOTION PASSED: UNANIMOUS WITHOUT OBJECTION IV. OLD BUSINESS mo Commercial Use Committee Report; Discussion of Board of Fish Mandate to Address Guide Issues. Discussion of Rental Boats Wellman reported that he, Degemes and King met with John Baker of the Attomey General's office. Their discussion was focused upon the implementing of limitations on guides. They discussed the information that needed to be developed to withstand a legal challenge. The 1992 Carrying Capacity Study did not provide a sufficient basis to effect guide limitations. Wellman commented that during the development of the comprehensive plan, several proposals were received to limit guides. There was a great deal of input during public meetings that there were too many guides on the river. Wellman felt that the AG office might now support the premise of limited entry for guides on the fiver based upon the existing constitutional amendment for the commercial fishery. The wording is broad enough to encompass other commercial interests other than just commercial fishing. Mr. Baker cautioned that a number of hurdles exist for this to be implemented, including Legislation that would apply guides to this constitutional amendment clause, and disagreement among folks on whether the amendment would really apply to guides Mr. Baker urged the group to pursue solutions on more than one front, and stated he is willing to work with the Board on establishing criteria and a viable study. The meeting encouraged Wellman. Degemes added that several options were discussed. They were advised they needed justification to treat guides differently from non-guided anglers and that the solution that's proposed is likely to "fix" the problem. Methods to implement the limitation could be lottery or concession contracts or a combination of both. 'Wellman added that a guide board'would have to be established to deal wifn these issues. hard to do now because of the current legislative budgetary difficulty. o It may be King desired that the Board keeps focused on its priorities and not lose sight of implementing the KRCMP. He thought this could possibly fit in with the Board of Fish districting and felt their input was needed. The recreation impact committee, which consists of Degemes, King, West, Trasky, and Wellman, will meet during the summer to work on this issue. King ;vill ask a couple of representatives from the Guide Association to assist the committee. B. Conservation & Reinvestment Act of 1999 Degemes explained that both Congressman Young and Senator Murkowski have introduced versions of Kenai River Special Management Area Advisory Board Minutes- March 18, 1999 -3- this bill. This program would take funds generated from federal off shore oil and gas royalties and return a percentage to states for various programs, including the stateside Land and Water Conservation Fund and wildlife conservation efforts as well as to communities for mitigating the impacts of oil and gas activities .nearby. Dependent upon the formula used for distribution, either based on population or acreage, $5 to $16 million would be distributed to Alaska for the stateside LWCF portion alone. Funds could be used for land acquisition, recreation or access development, or facility rehabilitation. In the .past, a number of recreational developments and land acquisitions on the Peninsula were acquired with LWCF monies. She requested Board support of the program. MOTION: TRASKY MOVED TO SUPPORT THE CONSERVATION & REINVESTMENT ACT OF 1999. AMES SECONDED. Ross commented that the bill tries to get a 50/50 split from offshore revenues. A large portion of the bill ;vould go to coastal communities. It would help the City of Kenai with some of their bluff erosion issues as well as to establish trails. He stated the City of Kenai passed a resolution in support of this program. Navarre encouraged support of the bill. Trasky also supported the bill and noted, the local community support. Trasky believed funds could be directed towards the fiver. VOTE ON MOTION TO SUPPORT BILL- MOTION PASSED- UNANIMOUS WITHOUT OBJECTION B. Permit Committee Report- Suzanne Fisler Fisler reported that the state Coastal Zone Review process pending for the Cooper Lake dam turbine replacement has been stopped for more information. During the past month, several agencies and interveners noted concerns and questions regarding the amendment, and how it might affect future decisions regarding relicensing of the dam. Chugach requested 90 'days to reSpond. In the meantime, the Board sent the letter requesting to be an intervener in the turbine process so We can be informed when actions are taken. On this day, a letter was received from Chugach Electric stating it is withdrawing its application to raise the dam and lower the spillway until the relicensing process is formally started. O'Reilly asked if the new turbines would be more efficient even at the current level of the dam. Fisler stated they would. She stated the concern of many of the interveners is that these projects should all be considered at one time when the current licensing expires. It is believed that if the improvements are made before the relicensing process, that it could be used as a persuasive argument to re-license the dam, and preclude rehabilitating Cooper Creek. Shuster cOmmented that Chugach Electric considers the turbine replacement a maintenance item, and that they state the expense would be' amortized before relicensing occurs.. Ross asked if the Board would still want to remain as an intervener on the turbine project now that Chugach Electric has withdrawn its application for the dam modification. Wellman stated he could not participate in the discussion and passed the gavel to Lancaster to conduct this portion of the meeting. Lancaster believed the Board should remain as an intervener just for informational purposes. Navarre stated the Board's comments are now a part of the record; however, if the Board remained an intervener, the Board could still modify its comments. Kenai River Special Management Area Advisory Board Minutes - March 18, 1999 -4- Fisler stated that an objection to a project isn't the only reason to request intervener status. help to keep the Board informed. It would Ross stated it was not fair for the Board to object to a ChUgach Electric maimenance project. Trasky stated the Board was not objecting to the upgrade of the turbines, just using the upgrade as a consideration in the future relicensing process. He did not believe the Board should withdraw its request to be an intervener. Having no further discussion, Lancaster returned the gavel to Chairman Wellman. C. Legislative Committee Report- Ken Lancaster commented on his recent trip to Juneau. He reported that the Comprehensive Plan was presented to Representatives Davis and Torgerson. He stated that neither representative was excited about adding more land into KRSMA so Director Stratton will have someone else introduce the KRSMA lands bill. Degemes presented some flyers that were produced to give the public information regarding the bill. D. Borough Committee Report- Tim Navarre Navarre reported he would be calling a meeting next month. The Borough will soon complete their review on the plan and so far it does not appear there will be many problems. He hoped to have an ordinance before the Assembly in May. He noted that the Cities of Kenai and Soldotna should be invited to any discussions. Wellman voiced concern that only certain parts of the plan would be sUpported. He wanted the whole plan to be passed and would be happy to assist in explaining the plan to anyone. Fisler stated some of the discussion was whether the plan would be better adopted into an AMSA or into the Borough's CZMP. Navarre stated that was not his intent, he was not interested in playing with areas of special interest. He asked Lisa Parker to review the whole plan before making any comments. King suggested preparing an executive summary of the plan and Navarre stated the Borough is doing that in the review process. Ames requested a copy of the synopsis for Board members. Navarre requested that Whitmore-Painter be added to the Borough Committee. E. Water Quality Framework Committee Report- Les Buchholz Buchholz reported that the Kenai River Water Quality Framework is in the process of being distributed for signatures on the Statement of Cooperation by the various agencies. This plan will allow for greater stares applications for grant monies. V. PUBLIC COMMENT Shuster introduced Ron Freeman, Acting District Ranger of the Seward Ranger District. He announced a Chugach Forest planning meeting on March 23 at 7 p.m. at the Borough Building VI. ADJOURNMENT Kenai River Special Management Area Advisory Board Minutes- March 18, 1999 -5- A. Board Comments Freeman stated the forest planning meeting will try to get some understanding on behalf of the public concerning the types of tools used in a forest planning document. Degemes reported that Director Stratton is still trying to get the Govemor's Boards and Commissions Office to fill the two vacant board seats. She noted that it is becoming difficult to reach a quorum with public members. Three names have been submitted for the vacant seats, however, Juneau is so concerned with the budget at this time, that they are not doing anything else. Lancaster stated the Kenai River Center contract is almost completed and groundbreaking should be July 9. He voiced concern about the continuing contamination at the DOT site, and the City's reluctance to accept a contaminated site. His administration is holding a work session to discuss the site. King believed that Board selections are fairly easy decisions. He stated that if Juneau can't make easy decisions as this, it was no xvonder the,:, can't deal with the complications of the budget. Ross would like one of the lower fiver users, such as a processor or a drift operator, to be considered for a board seat. Degemes stated she had hoped that O'Reilly would fill that role with his experience in the processing industry. Paul Shadura, a member of the public, spoke up and asked to be considered for a board seat. He could represent the commercial fishermen. He is a member of the RCAC, CIAA, and is a fifth generation fisherman. B. Date/Agenda of Next Meeting The next meeting will be at 7 p.m., April 15, 1999, in the City of Soldotna Council Chamber. Having no further business, Chairman Wellman adjourned the meeting at 9:30 p.m. Respectfully submitted, Earlene Reed, Recording Secretary for the Division of Parks and Outdoor Recreation Kenai River Special Management Area Advisory Board Minutes - March 18, 1999' -6- Project status Report A=Active NC=Non-Construction F=Future STIP=State Trans. Imp. KK- Keith Komelis JL- Jack La Shot RS - Robert Springer MK- Madlyn Kebschull Jet- Jan Taylor A/NC/F/ City Contact Project Name A JL Alaska Regional Fire Training Facility, ARFF Status Building occupied... Training sessions taking place... Props completed... Remaining site work items to be completed in the Spring...Contract amendment to M-M and change order forthcoming. A JL/RS Challenger Learning Center Bid Opening 4/28. A MK Comprehensive Plan $60,000 appropriated in Capital Project Fund. A JL Contaminated Soils - Shop Kent & Sullivan preparing reports. A KK Crow Court Engineering stage. A KK Cunningham Park A JL K.M.A. Taxiway "C" Extension North Project started. July 1, 1999 completion date. Project complete... Close out Change Order $15,305.05 credit. ALP work in progress. A KK Kenai Coastal Trail Requesting Phase II schematic design and cost estimate from P/N. A KK Mission Bluff W & S Relocation Locating manhole elevations. A JL Multi-Purpose Facility Waiting for site to be transferred to City ownership. ...Bid 4/28...Award 5/5. A JL Multi-Purpose/Challenger Site Work A KK S. Spruce Beach Parking Bid opening 4/14/99. Award 4/21/99. Corps permit process complete...Bid 4/14...Funding & award construction...4/21/99. A KK STP Expansion/Planning Have received DEC Grant... Start late this summer. Wednesday, April 14, 1999 Page 1 of 2 II~IIC/[/ A JL City Contact Preject Name Underground Storage Tank- Airport Status Tank pull complete...Approximately 300 yds. of soil stockpiled for future cleanup. Draft report has been submitted to DEC...They are requiring additional work...Pete Campbell will estimate cost for additional work. A KK WH 1 & 2 and Pumphouse Modifications Engineering design is ongoing. Received ADEC grant for additional funding. A KK WH 4 Received ADEC grant funding...Waiting for Borough on land ownership, Swires & Lawton. F JL City Maintenance Facility Schematic design complete...awaiting funding. F JL New Kenai Health Center Waiting for Borough and State to reach memorandum of agreement... Design RFP's are ready. F MK Title 14 Review Revisions pending funding. F KK NC JL/RS Water Quality/Quantity Development Program ADA City Building Study Waterline loops only remaining project. Several items underway...Hardware & doors at vadous facilities...Making one bathroom at the Library ADA accessible. STIP KK DOT- Bridge Access Pathway Pathway along Bridge Access Road from K-Beach to Spur 3.3 miles...Design FFY 00 at $250,000...ROW FFY 00 at $100,000...Constr. FFY 01 at $1,400,000. STIP KK DOT- Forest Drive DOT in design stage .... Design ongoing. Construction maybe FFY 99...Completed the first plans-in-hand review. Public Workshop 4/15/99 3 p.m. to 7 p.m. in Council Chambers. STIP KK DOT- Unity Trail Pathway Pathway along Kenai Spur from MP 2.8 to 8.1. Design FFY 00 at $200,000...ROW FFY 00 at $100,000...Const. FFY 01 at $1,700,000. Wednesday, April i4, 1999 Page 2 of 2 Bill Text http://www.legis.state.ak.us/s/basp 1100.dll?Txt& Bill Text BILL ID: SJR 20 00 SENATE JOINT RESOLUTION NO. 20 01 Relating to the removal of beaver from Washington, D.C. 02 BE IT RESOLVED BY THE LEGISLATURE OF THE STATE OF ALASKA: 03 WHEREAS the National Park Service is attempting to remove a young solitary beaver 04 from the vicinity of the Potomac Tidal Basin near the national Mall in Washington, 05 because the beaver has downed four cherry trees and five white cedar trees; and 06 WHEREAS the National Park Service has declared the beaver to be a very evasive 07 and wily tree predator; and 08 WHEREAS the beaver is only doing what beaver naturally do; and 09 WHEREAS the federal government is reintroducing grey wolves, grizzly bear, lynx, 10 and bald eagles in several states in order to enhance the biological diversity in t 11 and 12 WHEREAS the return of beaver to Washington, D.C., can only enhance the biological 13 diversity of the nation's capital; and 14 WHEREAS the National Park Service is closing Glacier Bay National Park and 01 Preserve to fishing for crabs because the crabs are an essential element of the eco 02 the park and the long established and sustainable crab fishery is inconsistent with 03 preservation of natural crab populations; and 04 WHEREAS the policy of the National Park Service in Alaska is to remove people 05 rather than the animals when there is a conflict between people and wildlife; and 06 WHEREAS Washington, D.C., and the nation as a whole, would benefit from greater 07 efforts on the part of the National Park Service to assist and protect wildlife by 08 people from areas where wildlife is attempting to reestablish a foothold in the nat 09 BE IT RESOLVED that the Alaska State Legislature respectfully requests that the 10 National Park Service cease its efforts to remove the beaver from the Potomac Tidal 11 in Washington, D.C., and assist the reestablishment of a healthy beaver population 12 nation's capital; and be it 13 FURTHER RESOLVED that the Alaska State Legislature respectfully requests the 14 National Park Service to investigate the habitat requirements for beaver in Washing 15 and the adaptions that beaver have made to cope with the unique urban environment o 16 Washington, D.C., establish protected beaver habitat areas in Washington, D.C., and 17 science in its actions regarding beaver in Washington, D.C. 18 COPIES of this resolution shall be sent to the Honorable A1 Gore, Jr., Vice-Presid 19 of the United States and President of the U.S. Senate; to the Honorable Bruce Babbi 20 Secretary, U.S. Department of the Interior, to Robert G. Stanton, Director, Nationa 21 Service, U.S. Department of the Interior; to all members of the U.S. Congress; and 22 Honorable Ted Stevens and the Honorable Frank Murkowski, U.S. Senators, and the 23 Honorable Don Young, U.S. Representative, members of the Alaska delegation in Congr Root" ................................................ '-~ ..................... DiSPlaY HistorY/Action ..... . ........... ciear i~il, Ro~' Bill .! .................. ! ............................................................................................................................. ]<< .................................... iRetum to iBA. SIS Main Menu(21st Legislature) BASIS Last Updated 4/09/99 9:00 AM 4/9/99 9:09 AM 210 Fi~o, $uim,200 I~..43,~ 99611-7'/94 Phone F~x :907-'2~1~3014 Dale Numner of P~ ITEM B: o o ITEM C: o , o o ° , AGENDA KENAI CITY COUNCIL- REGULAR MEETING APRIL 21, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http' //www.ci.kenai.ak.us SCHEDULED PUBLIC COMMENTS (10 minutes) Richard DeMello -- Project Spur Presentation Kathy Tarr -- Kenai Visitors & Convention Bureau, Inc. -- 1998-1999 Report to the Community. PUBLIC HEARINGS Ordinance No. 1815-99 -- Amending Kenai Municipal Code, Chapter 8.05.010, to Adopt the Latest Editions of the National Fire Codes and the Uniform Fire Code. Ordinance No. 1816-99 -- Finding that Certain City-Owned Land Described as that Portion of the West ½ Southeast IA, Southeast IA and the East ½ Southwest lA, Southeast ¼, Section 33, Township 6 North, Ran§e 11 West, Seward Meridian, Alaska, Is Not Required for a Public Purpose for the City of Kenai and Can Be Donated to the Kenai Peninsula Borou§h. Ordinance No. 1817-99 -- Amendin§ KMC 14.20.185 by Addin§ a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. Ordinance 1819-99-- Finding that Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a Public Purpose. Ordinance No. 1820-99 -- Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project. (At the 4/7/99 council meeting, Ordinance No. 1820-99 was removed from the consent agenda for introduction. In preparing the minutes of the 4/7/99 meeting, it was found no vote was taken on the introduction of Ordinance No. 1820-99. Though it was apparent council agreed to go forward with the introduction of the ordinance, no vote was taken.) ao Motion for Introduction Motion for Second Reading (Requires a Unanimous Vote) Motion for Adoption . o 10. 11. 12. 13. 14. 15. 16. 17. ITEM G: ITEM H: o o . Ordinance No. 1821-99 -- Increasing Estimated Revenues and Appropriations by $261,000 for Sitework to Facilitate the Construction of a Multi-Purpose Facility. ao Substitute Ordinance No. 1821-99-- Increasing Estimated Revenues and Appropriations by $242,000 for Sitework to Facilitate the Construction of a Multi-Purpose Facility. Ordinance No. 1822-99 -- Increasing estimated Revenues and Appropriations by $344,970 for the Purchase of a Multi-purpose Airport Broom. Resolution No. 99-18 -- Donating That Certain City-Owned Property Described as That Portion of the West ½ Southeast ¼, Southeast ¼ and the East ½ Southwest ¼, Southeast ¼, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska, to the Kenai Peninsula Borough. Resolution No. 99-19-- Transferring $2,500 in the Animal Control Department for Utilities. Resolution No. 99-20 -- Awarding a Four-Season Lease {May 15, 9999 to October 1, 2002) of Kenai Dock Station No. 3 to R&~J Seafoods for the Seasonal Base Bid of $15,300 Plus $0.0375/Lb. Resolution No. 99-21 -- Approving a Contract to Foster Construction for the Project Entitled South Spruce Beach Parking for the Total Amount of $93,466. Resolution No. 99-22 -- Awarding the Bid to Totem Equipment & Supply, Inc. for an Asphalt Recycler for the Total Amount of $31,500. Resolution No. 99-23 -- Approving a Contract to Jackson Construction for the Project Entitled Multi-Purpose Facility/Challenger Learning Center Site Work for the Total Amount of $353,512.32. Resolution No. 99-24-- Awarding a Contract for Professional Construction Services to Wince-Corthell-Bryson for the Project Entitled Multi-Purpose Facility/Challenger Learning Center Site Work for the Total Not-to-Exceed Amount of $49,275. Resolution No. 99-25 -- Transferring $3,150.00 in the General Fund for City Hall and Public Safety Building Telephone System Software Upgrades. Resolution No. 99-26 -- Awarding a $342,974 Contract to Yukon Equipment, Inc. for a Multipurpose Sweeper for the Airport. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1823-99 -- Increasing Estimated Revenues and Appropriations by $246,069 for Street Improvements. . *Ordinance No. 1824-99 -- Increasing Estimated Revenues and Appropriations by $142,000 for the Purchase of Land for the Kenai Public Health Center. . *Ordinance No. 1825-99-- Increasing Estimated Revenues and Appropriations by $737,000 for the Construction of a Multi-Purpose Facility. . Approval-- Special Use Permit/Alaska Dial-A-Car, Inc., d/b/a/ Payless Car Rental -- Car Rental Counter Space No. 14, Kenai Airport Terminal. o Approval -- Purchase of City-Owned Property/Will & Becky Jahrig - Lot 5, Walkowski-Deland Subdivision. . Approval-- Lot 5, Block 5, General Aviation Apron, No. 1 a. Assignment of Lease -- Wedge Energy Group, L.L.C. to Robert J. Johnson. b. Security Assignment of Lease -- Robert J. Johnson to First National Bank of Anchorage. , Approval -- Amending Use of Lease -- Lot 6A, Block 1, Gusty Subdivision No. 4 -- Calvin & Nancy Gourley, d/b/a Groomingdales -- From Video Sales Store to Retail Business and Professional Offices. EXECUTIVE SESSION- Inlet Woods Bankruptcy Litigation, if necessary. ITEM K: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, Suite 200 or visit our website at http://www, ci. kenai, ak.us Carol L. Freas City Clerk MAKE 22 PACKETS Mayor and Council Fire Department Police Department Senior Center / Attorney / City Manager Finance Public Works Clerk Taylor Springer Library /' Airport Parks & Rec. ,,-- Engineer Clarion AGENDA DISTRIBUTION STP Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Dock STP Official Bulletin Board Commissions P&Z to MK HDB to MK Fax by computer to: Assemblymembers KSRM (Atto: Dan Meeks) KBBI (Homer) Kenai Chamber of Commerce EDD Don Hunter, (Daily News/Anchorage) Betty Miller, BP Jon Little (Daily News/Soldoma) Bill lies, HEA KVCC Joan McCoy, ARCO Fax by regular fax machine: KDLL, 283-6701 DELIVER Council Packets to Police Department Dispatch desk. The Clarion will pick their packet up at City Hall; usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5'00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are saved as HTML files and emailed and faxed to Bill Grimm on Friday afternoon. Directions are'