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HomeMy WebLinkAbout1999-06-16 Council PacketKenai City Council Meeting Packet June 16, 1999 AGENDA KENAI CITY COUNCIL- REGULAR MEETING JUNE 1~, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us BOARD OF ADJUSTMENT HEARING: Appeal of Beaverloop Partnership/Warren Polsky, Partnership Manager, Appellant ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS o Ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12} Inches. ao Remove from Table Consideration of Ordinance. o Ordinance No. 1818-99 -- Amending the Development Requirements Table of the Kenai Municipal Code, Title 14, by Adding a Provision for an Administrative Exemption for a Reduction of Up' to a Total of Twelve (12) Inches From the Setback Requirements. ao Remove from Table Consideration of Ordinance. . o Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the Airport Land System Special Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility (ARFF). Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. ao Substitute Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $724,467 in the '98 Water System Improvements Capital Project Fund. o Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunningham Park Capital Project Fund. , Resolution No. 99-35 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Keith Stuart for the Period July 1, 1999 Through June 30, 2000. ° Resolution No. 99-36 -- Approving a Contract to North Star Paving, Inc. for the Project Entitled Crow Court 1999 Improvements for the Total Amount of $30,511.55. . Resolution No. 99-37-- Transferring $2,450 in the General Fund for Document Imaging. , Resolution No. 99-38 -- Transferring $6,113 in the General Fund for a Telephone System Replacement. 10. Resolution No. 99-39 -- Approving a Contract to Zubeck, Inc. for the Project Entitled 1999 Water System Improvements for the Total Amount of $1,103,160.00. 11. Resolution No. 99-40-- Awarding a Four-Season Lease (June 17, 1999 to October 1, 2002) of Kenai Dock Station No. 2 to R&J Seafood for the Seasonal Base Bid of $8,200 Plus $0.0375/Lb. Over 218,667 Lbs. 12. ITEM G: Resolution No. 99-41 -- Transferring $3,000 in the Airport Land System Special Revenue Fund for Advertising the Kenai Municipal Airport. OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified , Purchase Orders Exceeding $2,500 . *Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Preliminary Design Work on the Kenai Coastal Trail. . , . Ordinance No. 1833-99 -- Extending the Term for Investment Maturities From Two Years to Five Years and Changing Liquidity Requirements. Approval-- Change Order No. 1/Peninsula Construction, Inc. - $1,782.00. Approval-- Kenai Community Library a. Amendments to Library Regulations b. Changes to Lending Policy o Approval -- Special Use Permit/Dottie Fischer, d/b/a Alaska Best Travel-- Space 36A, Kenai Municipal Airport Terminal. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT MAYOR'S REPORT JUNE 16, 1999 REGULAR COUNCIL MEETING CHANGES TO THE AGENDA REOUESTED BY: ADD AS: ADD TO: B-2, Persons Scheduled to be Heard-- Rick Baldwin regarding Multi-Purpose Facility Proposal. H-2, Purchase Orders Exceeding $2,500 -- Purchase Order in the amount of $9,008 to Cleanway Janitorial Service for Library janitorial service from July 1, 1~ to June 30, 2000. City Manager City Manager CONSENT AGENDA None. MAYOR'S REPORT Z 0 ~ >- Z ,,, _~ ~<~~o~O,,, ==~ o<o< <to<r ! Z 0 > > ~~>z~~ <~ ~o~ > ~~Z~~ ~~3o<O< <~~o~~~ ~~Z~~ ~~3o<O< AGENDA KENAI CITY COUNCIL- REGULAR MEETING JI~E 16, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / / www.ci.kenai.ak.us BOARD OF ADJUSTMENT HEARING: Appeal of Beaverloop Partnership/Warren Polsky, Partnership Manager, Appellant ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10.minutes) ITEM C' PUBLIC HEARINGS o Ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (121 Inches. Remove from Table Consideration of Ordinance. , Ordinance No. 1818-99 -- Amending the Development Requirements Table of the Kenai Municipal Code, Title 14, by Adding a Provision' for an Administrative Exemption for a Reduction of Up to a Total of Twelve {12} Inches From the Setback Requirements. Remove from Table Consideration of Ordinance. Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the Airport Land System Special Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility , Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. Substitute Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $724,467 in the '98 Water System Improvements Capital Project Fund. , Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunningham Park Capital Project Fund. Resolution No. 99-35 ' Awarding a Janitorial Contract for the Kenai Municipal Airport to Keith Smart for the Period July 1, 1999 Through June 30, 2000. . Resolution No. 99-36 -- Approving a Contract to North Star Paving, Inc. for the Project Entitled Crow Court 1999 Improvements for the Total Amount of $30,511.55. o Resolution No. 99-37-- Transferring $2,450 in the General Fund for Document Imaging. e Resolution No. 99-38 -- Transferring $6,113 in the General Fund for a Telephone System Replacement. 10. Resolution No. 99-39 -- Approving a Contract to Zubeck, Inc. for the Project Entitled 1999 Water System Improvements for the Total Amount of $1,103,160.00. 11. Resolution No. 99-40-- Awarding a Four-Season Lease (June 17, 1999 to October 1, 2002) of Kenai Dock Station No. 2 to R&J Seafood for the Seasonal Base Bid of $8,200 Plus $0.0375/Lb. Over 218,667 Lbs. 12. Resolution No. 99-41 -- Transfemng $3,000 in the Airport Land System Special Revenue Fund for Advertising the Kenai Municipal Airport. ITEM D: COMMISSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: o MINUTES *Regular Meeting of June 2, 1999. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINGS ITEM H: ,, NEW BUSINESS o Bills to be Paid, Bills to be Ratified . Purchase Orders Exceeding $2,500 , *Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Preliminary Design Work on the Kenai Coastal Trail. . Ordinance No. 1833-99 -- Extending the Term for Investment Maturities From Two Years to Five Years and Changing Liquidity Requirements. Se Approval-- Change Order No. 1/Peninsula Construction, Inc. - $1,782.00. 1 Approval-- Kenai Community Library a. Amendments to Library Regulations b. Changes to Lending Policy . Approval -- Special Use Permit/Dottle Fischer, d/b/a Alaska Best Travel -- Space 36A, Kenai Municipal Airport Terminal. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION .,. 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT MAYOR'S REPORT JUNE 16, 1999 REGULAR COUNCIL MEETING CHANGES TO THE AGENDA REOUESTED BY: ADD AS: ADD TO: B-2, Persons Scheduled to be Heard-- Rick Baldwin regarding Multi-Purpose Facility Proposal. H-2, Purchase Orders Exceeding $2,500 -- Purchase Order in the amount of $9,008 to Cleanway Janitorial Service for Library janitorial service from July 1, 1999 to June 30, 2000. City Manager City Manager CONSENT AGENDA None. o MAYOR'S REPORT SUBSTITU~ Suggested by: Council CITY OF KENAI ORDINANCE NO. 1817-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 14.20.185 BY ADDING A SECTION WHICH WOULD PROVIDE FOR AN ADMINISTRATIVE EXEMPTION FOR ENCROACHMENTS OF UP TO A TOTAL OF TWELVE (12) INCHES. WHEREAS, currently any request for an encroachment permit requires the application to go through a public hearing process before the Planning & Zoning Commission; and, WHEREAS, that process can be unduly burdensome for applicants who request a permit for a small encroachment; and, WHEREAS, permits for encroachments of not more than a total of twelve (12) inches could be exempted administratively without violating the intent of KMC 14.20.185 provided the review criteria set forth in KMC 14.20.185(d)(1)-(41 are followed; and, WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as contained in the Development Requirements Table. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 14.20.185 is amended by adding the following section' (i) Administrative Exemption. The Administrative Official ma.v grant an encroachment permit without a public hearing if the total encroachment, inclusive of all front, rear _and side setbacks, does not exceed twelve (12) inches, and provided that' (1.) The allowed encroachment on any one front, rear or side setback may not exceed ten percent (10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less; and, The Administrative Officia_l finds that the review criteria in KMC 14.20.185(d) are met. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 June 16, 1999 July 16, 1999 question were off Scout Lake Road. She added, code requires the Council determine the disposal of lands be made when they are not required for public use. Therefore, the Commission needed to make a recommendation to Council. C, OECKE MOVED THE LANDS PRE~ENTED BE DISPOSED OF, AS THERE IS NO NEED FOR THE CITY TO OWI~ LANDS THAT FAR FROM ITS CITY LIMITS. NORD SECONDED. Discussion Bryson asked if the land was acquired because of foreclosure or in lieu of outstanding debt. Bannock stated he believed it was Mr. Bradford's part of the McLane Partnership and involved the City's judgment in the Inlet Woods litigation. Bradford declared bankruptcy and assets were now being dispersed. Vote Goecke Yes Bryson Yes Newbry Yes Nord Yes Erwin Yes Glick Yes Discussion/Schedule Public Hearing- Building Setbacks- Adm~ist~tive F~emptions Glick noted this had been discussed, resulting in an ordinance being drafted. Glick asked Bannock if he had any comments. Bannock stated the ordinance came from Council action at its last meeting. An ordinance similar to this had been before the Council and the Commission in the past. Bannock stated he asked the ordinance come before the Commission because they' will actually be using the ordinance. He asked for comments/suggestions to take back to the Council before action is taken. Glick stated past discussions indicated reluctance to put an actual figure in the ordinance. Bryson stated he was concerned the measurement of inches was being used instead of feet or fractions of feet, as is typically required in plat terminology by the Borough. On the substance of the ordinance, Bryson stated he was never supportive of modifying the side setbacks; however, that is what the ordinance would do and would potentially allow a person to target that modification if his intent is to gain an extra foot. His intent was to eliminate the pesky problem of insignificant deviations. Bryson added, he felt Administration's original proposal did that but allowing a floating one-foot Planning & Zoning Commission March 24, 1999 Page 2 encroachment wouldn't change anything.. He stated he is in favor of what Administration had originally proposed and was not in favor of a blanket one-foot deviation. Building Official Springer commented it would be a problem if people were intending to take that foot. He added, he generally felt people who had encroachments had accidents during the course of construction and usually the proposed building got moved slightly. He felt Administration was trying to solve the accidental movement problems during construction of the building. Granted, they could possibly use that to try to take a foot but didn't see that as being the intent. Bryson stated he had no reason to believe the intent was always to conform to the setbacks. Problems could arise from casual measurement or lot comers measured inaccurately. That could happen as easily with the ordinance in effect as not. The Commission taking the time to address each of these issues was not the problem, but the steps an owner has to go through to clear up a 1/l0th foot encroachment is cumbersome and time consuming. For that reason, he thought a percentage approach addressed the situation more effectively. Nord stated she was uncomfortable with the 12' leeway. With a 1' encroachment on a 5' setback, it would be a 20% encroachment. She stated she preferred the 10% recommendation. Perhaps a solution was to make a different percentage for each type of setback. Bannock asked Springer what would be the worst case scenarios for minimum setbacks. Springer answered, R/S zones have a 5' side setback for a single story structure, 10' for a daylight basement, and 15' for a two story structure. In R/R, it is 15' side setbacks on all structure; the front setback is 25' and rear is 20'. Bannock suggested the ordinance be changed to read "one foot, not to exceed 10%' or "10%, not to exceed one foot" because this was a very valid concern. Glick clarified this was for comments only from the Commission. Bannock answered affirmatively and asked for any further suggestions or comments. Bryson stated, in disregarding relative distance on setbacks, the side setbacks affect neighbors and the front and rear don't usually significantly affect neighbors. He felt the side setbacks were more important to address. Kebschull noted if the Commission wanted to schedule a public hearing, she needed to know. The ordinances, as they stand, Planning & Zoning Commission March 24, 1999 Page 3 ® ® e would go to Council. She added, she understood Council wanted to hold public comment and then modify the ordinances as recommended after the April 7th meeting. She added, the resolution has to be published, along with changes to the ordinances, ten days before Council's meeting. She asked for direction on how the Commission wished to proceed. Goecke stated he is in favor of the percentage versus inches wording as suggested by Bannock. Erwin noted his agreement with the percentage versus inches wording and thought it a reasonable suggestion. Glick asked Erwin if he felt a public hearing should be held at the Commission level. Erwin stated he felt a public hearing could be held, giving the public two chances to express their concerns. Goecke disagreed and stated he didn't believe a public hearing was necessary as a public hearing would be held at the Council level. The Commission should pass their comments on to Council. Bryson stated he suspected an ordinance like this probably would not draw many people to a public hearing at the Commission level and thought it would be better served at a Council meeting. He asked Administration if, in a 5' setback situation, the entire 1' were taken off that side creating a 4' setback plus the eave, does it affect how the building code is applied to the construction of the building? Springer answered, it would by allowing only a 1' eave because up to a 3' eave can be butt. Nord stated she thought public comment was not necessary and felt Council would hear and consider Commission's recommendations. She added, she was in favor of some sort of ordinance to eliminate public hearings for 1" encroachments. OLI; Newbry stated he didn't feel a public hearing at the Commission level was necessary. He added, he felt Council would duly note the Commission's comments, as they have in the past. ~'~SINESS- None CODE ENFORCEMENT- None REPORTS , , City Council Councilman Bannock reviewed agenda of the March 10, 1999 Council meeting, noting the following: Planning & Zoning Commission March 24, 1999 Page 4 KENAI CITY COUNCIL- REGULAR MEETING APRIL 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Measles, Bannock and Frazer. Present were' Williams, Bookey, Swarner, Moore, A-3o AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: I- 1, 4 / 6 / 99 JW letter to Marco Pignalbery regarding city land formerly leased by The Continuum Corporation for assisted living facility. Williams explained, he had been notified by the previous developers that they had found additional partners and they requested the letter be forwarded to Pignalbery. He added, the letter to Pignalbery noted the city was still interested in having an assisted-hving facility on the property and also discussed the city's leasing procedures. Williams stated, he would be requesting council's approval to send the letter. MOTION: Councilman Bannock MOVED for approval of the agenda as amended. There were no objections. SO ORDERED. IAN-4. CONSENT AGENDA REMOVE FROM ONSENT AGENDA D SUBSTITUTE: H-5, Ordinance No. 1817-99 -- Amending KMC 4.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 2 REMOVE FROM CONSENT AGENDA AND SUBSTITUTE: H-6, Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a TOtal of Twelve (12) Inches from the Setback Requirements. MOTION: Councilman Bookey MOVED to remove Ordinance No. 1820-99 from the Consent agenda and place it on the regular agenda for discussion. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. Williams asked Councilman Bannock if he wanted Ordinances No. 1817-99 and 1818-99 removed from the consent agenda and substituted with Substitute Item H- 5, Ordinance No. 1817-99 and Substitute Item H-6, Ordinance No. 1818-99. CoRD Bannock answered yes. MOTION: ouncilman Measles MOVED to approve the consent agenda as amended and uncilwoman Swarner SECONDED the motion. There were no objections. SO ERED. ITEM B: SCHEDULED PUBLIC COMMENTS B-lo Charles K. Cranston -- Kenai Peninsula Youth Court Cranston thanked council for their support of the Kenai Peninsula Youth Court and distributed information of matters the Youth Court had undertook during the year. He noted, the city's financial support helped to finance the computer update used to compile the information distributed. Cranston gave an overview of cases forwarded to them by FDYS. Tomanika Haynes-- Reported she was running for Youth Court President. She ~noted, she had attended two Youth Court Conferences in the past, one out-of-state and one in-state. In attending those conferences, she learned how youth courts work out of state and added, their organization had been making changes to their constitution through what they learned at the conferences. Cranston added, over 100 youth had been trained for Youth Court since theft first year. The first National Youth Court Conference was scheduled to be held in Anchorage on May 11-13, 1999. Their organization would like to send five of their students to Anchorage for the conference. Costs for transportation and tuition would KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 7 would be out-of-town and unable to attend the meeting. offered to attend the meeting for Measles. Councilman Bannock D-3. Harbor Commission Councilman Bookey reported the next meeting was scheduled for April 12. Library Commission Councilman Moore reported the Library Commission met on April 6 at which time they were given a presentation of the preliminary report on the Library survey. He noted, although the results were being compiled, many of those included in the report shadowed the City's survey. Moore also reported the Commission passed a motion to recommend a $10.00 fee be charged for inter-library loans for non- residents. He noted, because the City of Kenai was the only library in the area that didn't charge for inter-library loans, people from out of the city come to Kenai to use the inter-library loan program. Moore noted, the new library director was en route. He also reminded council and the audience of the reception for volunteers scheduled for April 20. V-5. Parks/h Recreation Commission Councilman Frazer reported the next Commission meeting was scheduled for April 15. D-6. Planning/i~ Zoning Commission Councilman Bannock reported the minutes of the last two Commission meetings were included in the packet. He noted, during the March 24 meeting, properties in the Salty Dog Heights Subdivision were determined not needed for public purpose. He explained, the properties were out of the city and had come into city ownership through foreclosure proceedings. Bannock also reported the Commission discussed building setbacks/administrative exemptions which evolved into ordinances before council at H-5 and H-6 on the agenda. He noted, he requested the ordinances be taken off the council's consent agenda and substituted in order for the ordinances to go to the Commission for review prior to council's public hearings. D-7. D-7a. Miscellaneous Commissions and Committees Beautification Committee Councilwoman Swarner reported the next Committee meeting was scheduled for April 13 at 5:30. She noted a work session would be held prior to the meeting. Swarner also reported there were flowers growing in the greenhouse. Also, the Teen KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 9 ITEM H: NEW BUSINESS H-lo Bills to be Paid, Bills to be Ratified MOTION: Councilman Bookey MOVED to pay the bills and Councilman Measles SECONDED the mOtion. There were no objections. SO ORDERED. Purchase Orders Exceeding $2,500 MOTION: Councilman Measles MOVED for approval of the purchase orders exceeding $2,500 · and Councilman Bookey SECONDED the motion. Swarner questioned the purchase order to Attorney Haggart. City Attorney Graves explained, $50,000 had been budgeted. Of that, $17,000 had been used. He noted, he had been processing purchase orders in smaller increments in order to better track the costs. Bookey asked if Graves anticipated an end to the litigation. Graves explained, he hoped a proposal to disburse funds would be brought to council for review at their next meeting. If the proposal is approved by the bank and council, it would then go to the Trustees for review. The Trustees have indicated their approval to go ahead with the disbursement plan if the council and bank approve the plan. H-3o Ordinance No. 1815-99 -- Amending Kenai Municipal Code, Chapter 8.05.010 to Adopt the 'Latest Editions of the National Fire Codes and the Uniform Fire Code. Introduced by consent agenda. Ordinance No. 1816-99 -- Finding that Certain City-Owned Land Described as That Portion of the West ¥~_ Southeast ¼, Southeast 1/4 and the East Vo_ Southwest V4, Southeast ¥4, Section 33, Township 6 North, Range 11 West, Seward Meridian, Alaska is Not Required for a Public Purpose for the City of Kenai and Can Be Donated to the Kenai Peninsula Borough. Introduced by consent agenda. Ordinance No. 1817-99 -- Amending KMC 14.20.185 By Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. (Ordinance No. 1817-99 was removed from the consent agenda and substituted at the beginning of the meeting.) KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 10 MOTION: Councilman Bannock MOVED for introduction of Ordinance No. 1817-99 marked H- 5 Substitute and Councilman Measles SECONDED the motion. Bannock explained the difference between the original ordinance and substitute was in Item No. 1. The substitute ordinance would allow administration to give up to a 12-inch exemption without going to the Commission. He noted, the Commission had some concern with a 12-inch exemption because there have been scenarios when there is only five feet involved to start and if the entire exemption is used in a five- foot setback, it would be using 20% of the setback. Bannock continued, the Commission also discussed a ten percent exemption. It was noted ten percent of a 20-foot setback would be two feet. He added, the Commission discussed an exemption could not exceed 12 inches, and at the same time not exceed ten percent of the standard setback. Bannock noted, this would only be a tool and not a rubber stamp. There were safeguards included in the ordinance. An applicant for an encroachment would have the ability to go to the Commission for an exemption if the administrative official ruled against it. He noted, he requested the ordinance to be substituted and introduced in order for the Commission to review it at their April 14 meeting; prior to the ordinance going to public hearing at the April 21 council meeting. Williams stated, the substitute ordinance was basically his intent when he suggested the 12" figure and noted there may need to be a not-to-exceed amount included for side setbacks. He commended the Commission for recognizing this issue. There were no public comments. VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve {12) Inches From the Setback Requirements. MOTION: Councilman Bannock MOVED for introduction of Ordinance No. 1818-99 labeled H-6 Substitute and Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES APRIL 7, 1999 PAGE 11 Bannock explained, his reasoning for the substitute was the same, except Ordinance No. 1818-99 related to variances instead of encroachments. Measles questioned the ability to give an admimstrative exemption without notification of adjacent property owners. Attorney Graves expla/ned, under this ordinance, the adjacent property owners would not be required. Graves referred to the Code and verified notification of adjacent property owners was required for standard variance applications. Measles asked what guidelines administration would' use in granting or denying a variance exemption. He noted his concern there would not be notification to adjacent property owners. GraVes explained, the guidelines stated in the ordinance was that the variance would need to meet the purpose of the standards set forth in the Development Requirements Table. He noted, those were not a firm set of requirements. The remedy would be either to appeal a demal by the administrative official or apply for a regular variance and go through the regular process. Measles noted, more discussion would take place at the public hearing, however he was concerned the ordinance would make it easier to get a variance and to reduce setbacks on property lines. Building Official Springer explained, the ordinance would be used if a person wanted to build a house on a small-sized lot and to build the size house they wanted on the lot, they would come into a situation where they were a few inches short of having the house fit the lot. Williams asked if Springer had experienced occasions when a foundation was already set and due to rnisalignment of block, a house built with a two to three-inch encroachment. Springer answered yes, however that would be an encroachment and not a variance (a variance is requested prior to building, an encroachment is requested after construction). VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Ordinance No. 1819-99 -- Finding That Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a Public Purpose. Introduced by consent agenda. H-8o Ordinance No. 1820-99 -- Increasing Estimated Revenues and Appropriations by $114,000 for the South Spruce Street Parking Project. Removed from consent agenda at the beginning of the meeting. Discussion Administration noted the street name was incorrect and would be bringing that to the attention of the Borough and surveyor before it is finalized. VOTE: Bryson Yes Erwin Yes Glick Yes Nord Yes Goecke Yes MOTION PASSED UNANIMOUSLY. Councilman Bannock suggested that since the consideration had passed, the Commission might want to direct Administration to go back to the Conditional Use Permit and change the legal description because the description would probably change. Kebschull noted this was a problem that happens often; the City now files everything by street address because there are constant changes then the parcel number catches up. ® ® Se NEW BUSINESS- Considered under Consent Agenda. OLD BUSINESS Discussion -- Ordinance No. 1817-99 (Substitute) and Ordinance 1818-99 (Substitute) - Administrative exemptions for encroachments and setbacks. Bannock related the City Attorney had drafted the new ordinance regarding encroachment permits based on the Commission's recommendations. The ordinance was slated for public hearing at the 4/21/99 council meeting. The Commission unanimously agreed they were satisfied with the wording and thanked Bannock for letting them review the ordinance. CODE ENFORCEMENT - None REPORTS City Council Councilman Bannock directed the Commission to the Agenda of the Council meeting of March 31, 1999. PLANNING & ZONING COMMISSION MEETING MINUTES APRIL 14, 1999 PAGE 7 Borough was established, the schools were transferred to the Borough. It was found recently, the property had not been transferred. The ordinance would correct that omission. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Frazer: Yes Williams' Yes MOTION PASSED UNANIMOUSLY. C-3. Ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (121 Inches. MOTION: Councilman Bannock MOVED for adoption of Ordinance No. 1817-99 and Councilman Bookey SECONDED the motion. There were no public comments. Bannock reported the Planning & Zoning Commission had no additional comments in regard to the ordinance. Swarner stated she would not support the ordinance because she felt the current code was working well in dealing with encroachments. Williams stated he believed the objective of the ordinance was to make the process easier for administration and the general public. City Engineer La Shot stated he and the Building Official believed, with this change in the code, minor concerns would be able to be dealt with easier. He added, problems with encroachments were not always intentional and they believed the code change would ease the process for the public and administration. Moore asked if an adjacent property owner would have any recourse if a property owner is granted an exemption without a public hearing. Bannock answered, every decision made by administration would be subject to an appeal to the Board of Adjustment or the judicial system (after the appeal to the Board of Adjustment, depending on the outcome of the appeal). Moore asked if the adjacent property owner would be notified the exemption was going to be given administratively. La Shot answered, not the way the amendment was written. Bookey stated he was concemed this ordinance would eliminate an adjoining property owner to have any recourse because they would not receive any notification of the filing or the exemption. Williams asked if council wanted to recommend a sentence be added to the ordinance stating the administration would nOtify adjoining property owners of the administrative decision to allow an encroachment. Bookey stated, he believed something would need to be done because he would not support the ordinance as it was written. KENAI CITY COUNCIL MEETING MINUTES APRIL 21, 1999 PAGE 5 13annock stated, notification would defeat the purpose of having the administrative exemption. He added, if council did not want to give administration the authority to make an exemption, council should vote the ordinance down. Bannock added, the ordinance was not allowing a drastic departure from the norm because the Commission reviews many issues that would fall under this ordinance. The ordinance was developed to speed the process and eliminate the $100 fee. 13'ookey asked if a property owner is given an exemption for five roches, would it impact the future construction of a building on the adjacent lot. Williams noted, the owner of the adjacent propertT would have the same ability to request a five-inch exemption as the other property owner. Moore asked who of the administration would have the authority to grant the exemption. He noted, this was a question brought forward by Councilman Measles at the last council meeting. Williams noted, if administration was not wanting to make an exemption, the question could be taken to the Planning & Zoning Commission. He added, the issue was how to be assured any official in the future would be sufficiently honest to ensure there would be no conflict in granting an exemption. Frazer asked if an administrative exemption like this would be in the same vein as a building inspector deciding whether a structure is within the code, etc. It would be the same official granting the exemption. Ross stated, it was his understanding the administrative exemption could be used when the as-built showed there was a problem. He added, these would not be exemptions done in advance. Ross noted, the owner could be waiting up to six weeks for an exemption when the exemption would be for only a few inches. Bannock stated Ross was correct and asked Attorney Graves to read KMC 14.25.085(d). He added, an encroachment solves financing problems. Graves read, "...The Planning Department shall submit the apphcation of the Planning Commission for review and public hearing. The Planning Commission shall establish a finding that all the conditions set forth in subsections 1 though 4 of this section have been found to exist before issuing an encroachment permit. One, that an encroachment as defined in KMC 14.20.125(a) exists; two, that the encroachment does not encroach upon a federal, state or city fight-of-way or utility easement; three, the issuance of the encroachment permit will not authorize a ~use which is not a principle permitted use in the zoning district in which the property is located; or four, the encroachment is not located across a platted lot line." Graves added, the term administrative official was used in the ordinance because it was a term of art in the code, i.e. a defined term, meaning the person charged with administration and enforcement of the chapter. He added, it was basically the person the city manager designated with enforcement of the Planning & Zoning law. Currently, it was the building inspector. KENAI CITY COUNCIL MEETING MINUTES APRIL 21, 1999 PAGE 6 Barry Eldridge -- 2679 Bowpicker Lane, Kenai. Eldridge stated he recently had to request an encroachment for a Habitat for Humanity house which was not lined up as originally desired. The encroachment was 1.2 inches toward the street. They paid the fee and went before Planning & Zoning and the encroachment was granted. Eldridge stated, it seemed to be a lot of burden on the homeowner for an unintentional error. He believed the ordinance satisfied the needs and noted, an encroachment would not be able to be more than six inches on a side setback and 12" on a front setback. Eldridge added, he didn't think neighbors would have a concern about so small an encroachment. Moore stated he would support the administrative exemption if the neighbors were notified about the exemption. MOTION TO AMEND: Councilman Moore MOVED to add a requirement that the adjoining property owner be notified of the granting of the adminis~afive exemption. THERE WAS NO SF~OND. Ross asked Graves if an administrative remedy could be conditioned on consent knowing if it was not received, the applicant would have to apply to the Commission for the exemption. Graves answered, neighbors could not be offered veto powers of zoning. He offered suggested language, "The ^dm~istrative Official, after notifying adjoining property owners, may grant an encroachment permit without a public hearing..." Moore stated, he didn't want the neighbor to have veto power, but wanted the neighbor to know at the time of the application for exemption to go to the building official or council and object to the exemption. Ross asked, if the neighbor is opposed, what would be the opposing neighbors' remedy. Measles stated, he would rather put the burden on the applicant and not on the administration, i.e. if an applicant wants an administrative decision on an encroachment, the applicant would need to bring a letter from each of the neighbors who would be affected by the encroachment, either agreeing to the exemption or disagreeing to it. He added, if there was not agreement of all the neighbors, the exemption could not be issued and the matter would go to the Commission for consideration and go through the normal process. Measles added, the problem he had with the ordinance was that it would make it too easy and would take away a lot of incentive for a builder to be careful during the initial construction. Ross asked if council would prefer to table the ordinance and have the attorney rework the wording. MOTION TO TABLE: Councilman Measles MOVED to table Ordinance No. 1817-99 and Councilwoman Swarner S~ONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES APRIL 21, 1999 PAGE 7 Williams suggested Ordinance No. 1818-99 also be tabled for rewrite. C-4o Ordinance No. 1818-99 -- Amending the Development Requirements Table of KMC Title 14 by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. MOTION: Councilman Measles MOVED for adoption of Ordinance 1818-99 and Councilman Moore SECONDED the motion. There were no public comments. Measles stated he had more concern with this ordinance'because of the lack of notification to adjacent property owners when an administrative exemption is being considered. He added, neighbors should be notified, either by letter or Planning & Zoning process, if administration was going to allow a building to be built larger than allowed by code. MOTION TO TABLE: Councilwoman Swarner MOVED to table Ordinance No. 1818-99 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. C-5o Ordinance 1819-99 -- Finding that Certain City-Owned Lands, Described as Six Lots in Salty Dog Heights Subdivision Located in Sterling, Are Not Required for a' Public Purpose. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1819-99 and Councilman Bookey SECONDED the motion. There were no public comments. Ross noted, the properties were in Sterling'and would be offered in the next public land sale. He also noted, the properties did not have access to the Kenai River and they were a fair distance in from the highway. VOTE: Bookey: Yes Measles: Yes Williams' Yes Swarner: Yes Moore: Yes Bannock: Yes Frazer: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES APRIL 21, 1999 PAGE 8 . OLD BUSINGS: a® Ordinance No. 1818-99 and Ordinance 1817-99 (Administrative Exemptions for setback requirements.} GOEC~ MOVED TO APPROVE ORDINANCE NO. 1818-99 AND 1817-99. MOTION SECONDED BY NORD. Kebschull reported Council was concerned with the ordinances regarding administrative exemptions as they felt adjacent property owners wouldn't have the opportunity to comment. The last time council reviewed the ordinance, they requested administration to revise it to require the applicant to notify the adjacent property owners of the request for administrative exemption. If no objections were received, the applicant could return for the encroachment or variance. Bannock stated he wanted to hear comments from the Planning and Zoning Commission regarding administrative exemptions and reiterated Council was concerned adjacent property owners wouldn't have the opportunity to comment. He added, Council feared property owners would come back if they had problems with it. Goecke asked what Council was concerned about when the Building Official does a good job. He also asked why Council was reluctant to let the Building Official do his job. Bannock reaponded by stating the concern was with the adjacent property owners not being able to respond as there was no mechanism in place for that to happen. Nord asked if the Code could be amended to notify adjacent property owners who were 100 to 200 feet away from the property in question. Goecke indicated he would have a problem with a code change as the only properties that would be affected would be the adjacent owners. Bryson agreed with Goecke and added, if any one of the three objected, then the request would be rejected. Glick noted the ordinances were designed to make things easier for these types of variances or encroachments and this seemed to make it more difficult. Bannock stated the ordinances would allow the Building Inspector to become Planning and Zoning and this was just a shortcut to the process. Erwin stated the ordinances were an attempt to make things easier but if Council was uncomfortable with them there was no sense to go with it as everything pushed through would come back. Planning & Zoning Commission May 12, 1999 Page 2 ® VOTE: BRYSON NO ERWIN GOECKE NO NORD NEWBRY NO GLICK NO NO NO MOTION FAILED UNANIMOUSLY. be PZ99-10 - Preliminary Plat - Beaver Creek Lookout GOECKE MOVED TO APPROVE PZ99-10. BY ERWIN. MOTION SECONDED Kebschull noted the applicant was in attendance to answer any questions from the Commission. Kebschull reported Administration originally required a note be placed on the plat requiring the lots maintain single ownership due to the non-conforming lot size. Miller advised the City his financial agency indicated the note requiring single ownership would not satisfy the institution's requirement to qualify for a loan. Miller submitted the plat in an attempt to obtain financing to build a home and he reiterated he had no plans to sell Lot 1. Kebschull continued, Administration recommended the note regarding Lot 1 be changed as noted in the Kenai Peninsula Borough Subdivision Regulations, Chapter 210.14.080 as that would satisfy the Borough, ADEC, and the City's concerns. Miller stated the request would separate the lots by removing the restrictions from the larger lot (Lot 2). Bryson reported the items were on the Borough's Planning agenda on May l0th and both were recommended for approval. Bryson asked Miller if he discussed his plans with Borough personnel. Milled replied, he did not but he was aware the Borough would not change unless the City initiated it. Bryson indicated Miller would probably still have to go through the Borough. Miller answered, the item would go to the Borough for review once it was through this process. Bryson reported it was not an unusual situation for larger tracts to have such restriCtions. VOTE: ERWIN YES GOECKE YES NORD YES NEWBRY YES BRYSON YF~ QLICK YES MOTION PASSED UNANIMOUSLY. CODE ENFORCEMENT: None Planning & Zoning Commission May 12, 1999 Page 3 SUBSTITUTE Suggested by' Council CITY OF KENAI ORDINANCE NO. 1817-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 14.20.185 BY ADDING A SECTION WHICH WOULD PROVIDE FOR AN ADMINISTRATIVE EXEMPTION FOR ENCROACHMENTS OF UP TO A TOTAL OF TWELVE (12) INCHES. WHEREAS, currently any request for an encroachment permit requires the application to go through a public hearing process before the Planning &, Zoning Commission; and WHEREAS, that process can be unduly burdensome for applicants who request a permit for a small encroachment; and WHEREAS, permits for encroachments of not more than a total of twelve (12) inches could be exempted administratively without violating the intent of KMC 14.9.0.185 provided the review criteria set forth in KMC 14.20.185(d1(1)-(4) are followed; and WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as contained in the Development Requirements Table; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF' KENAI, ALASKA, that KMC 14.20.185 is amended by adding the following section' Administrative Exemption. The Administrative Official, after determining that all adjoining property owners have been notified and do not object, may grant an encroachment permit without a public hearing if the total encroachment, inclusive of all front, rea_r and side setbacks, does not exceed twelve (12) inches, and provided that: [1) The allowed encroachment on _a_ny one front~ rear or side setback may not exceed ten percent [10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less; _and [2) The Administrative Official finds that the review criteria in KMC 14.20.185(d) are met. A person denied an administrative exemption by the Administrative Official may still apply to the Planning and Zoning Commission for an encroachment permit using the public hearing process as outlined in KMC 14.20.185. Ordinance No. 1817-99 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of April ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 , 1999 ,1999 SUBSTITt ~ Suggested by: Co CITY OF KENAI ORDINANCE NO. 1818-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE DEVELOPMENT REQUIREMENTS TABLE OF THE KEN~ MUNICIPAL CODE, TITLE 14, BY ADDING A PROVISION FOR AN ADMINISTRATIVE EXEMI~ION FOR A REDUCTION OF UP TO A TOTAL OF TWELVE (12) INCHES FROM THE SETBACK REQURIEMENTS. WHEREAS, currently any request for a reduction in the setback requirements contained in the Development Requirements Table requires the applicant to go through the variance; and, WHEREAS, the variance process can be unduly burdensome for applicants who request a small variation from the setback requirements; and, WHEREAS, variances of a total of twelve (12) inches or less could be done administratively without violating the intent or purpose of the development requirement standards; and, WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as conta/ned in the Development Requirements Table. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Development Requirements Table is hereby amended by adding the following section to the Addendum to Development Requirements Table: Administrative Exemptions: The Administrative Official may reduce setback requirements up to total of twelve (12) inches, inclusive of all front, rea_r, and side setbacks, after submittal of a plot plau or _au as-built survey stamped by. a state registered land surveyor if the Administrative Official find~ that the resulting lesser setback would meet the purpose of the standards set forth in the Development Requirements Table. However~ the exemption on any one front, rea_r or side setback may not exceed ten percent [10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor Introduced: Adopted: Effective: April 7, 1999 June 16, 1999 July 16, 1999 SUBSTITUTE Suggested by: Council CITY OF KENAI Oltl)INANCE NO. 1818-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE DEVELOPMENT RE(~~MENTS TABLE OF KMC TITLE 14 BY ADDING A PROVISION FOR AN ADMINISTRATIVE EXEMPTION FOR A VARIANCE OF UP TO A TOTAL OF TWELVE (12) INCHES FROM THE SETBACK REQUIREMENTS. WHEREAS, currently any request for a reduction in the setback requirements contained in the Development Requirements Table requires the applicant to go through the variance process; and WHEREAS, the variance process can be unduly burdensome for applicants who request a small variation from the setback requirements; and WHEREAS, variances of a total of twelve (12) inches or less could be done administratively without violating the intent or purpose of the development requirement standards; and WHEREAS, the allowed exemption on any one front, rear or side setback could not be more than 10% of the setback for that front, rear or side as contained in the Development Requirements Table; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Development Requirements Table is hereby amended by adding the following section to the Addendum to De~,elopment Requirements Table: Administrative Exemptions' The Administrative Official, after determining that al! adjoining proper_ty owners have been notified a_nd do not obiect, may reduce setback requirements up to a total of twelve/12} inches, inclusive of all front, rea_r, and side setbacks, after submittal of a plot plan or an as-built survey stamped by a state registered land surveyor if the Administrative Official finds that the resulting lesser setback would meet the purpose of th,~. standards set forth in the Development Requirements Table. However, the exemption on any one front, rear or side setback may not exceed ten percent [10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less. A person denied an administrative exemption by the. Administrative Official may still apply to the Planning and Zoning Commission for a variance using the public hearing process as outlined in KMC 14.20.180. Ordinance No. 1818-99 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1999. day of April ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk Introduced: Adopted: Effective: April 7, 1999 ,1999 .., 1999 Suggested by: Administration City of Kenai ORDINANCE NO. 1829-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $10,000 IN . THE AIRPORT LAND SYSTEM SPECIAL REVENUE FUND FOR UTILITIES AT THE ALASKA REGIONAL AIRCRAFT FIRE FIGHTING FACILITY (ARFFI. WHEREAS, the ARFF has about 6,700 square feet of space that the City holds for lease; and WHEREAS, currently there is no tenant fOr that space; and WHEREAS, the City is responsible for the utilities allocable to this portion of the building; and WHEREAS, funds are available in the fund balance of the Airport Land System Special Revenue Fund. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Airport Land System Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance $10,000 Increase Appropriations' Land- Utilities $10,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (5/26/99) kl Introduced: Adopted: Effective: June 2, 1999 June 16, 1999 June 16, 1999 Suggested by: Administration City of Kenai ORDINANCE NO. 1830-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $424,467 IN THE '98 WATER SYSTEM IMPROVEMENTS CAPITAL PROJECT FUND. WHEREAS, Ordinances 1782-98 and 1805-98 appropriated a total of $745,650 for improvements to well houses, pump house, control systems and other water system improvements; and WHEREAS, the total project, including alternates, is estimated to cost $1.5 million; and WHEREAS, the City received Municipal Matching Grants in 1997 and 1998 for water system improvements; and WHEREAS, it is in the best interest of the City of Kenai to use these grants and the required 30% match for improvements to well houses, pump house, control systems and other water system improvements; and WHEREAS, the $127,340 match is available in the Fund Balance of the Water and Sewer Special Revenue Fund; and WHEREAS, grant funds available for the project and this local match total $1,170,117. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Water and Sewer Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance $127,340 Increase Appropriations' Water- Transfer to Capital Project Fund $127,340 '98 Water System Improvement Capital Project Fund Increase Estimated Revenues: Transfer from Water ga Sewer Special Revenue Fund Municipal Matching Grant 97/587 Municipal Matching Grant 98/587 $127,340 149,947 147,180 $424,467 Increase Appropriations: Construction $424,467 Ordinance No. 1830-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16~h day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (5/27/99) ld Introduced: Adopted: Effective: June 2, 1999 June 16, 1999 June 16, 1999 Subst Suggested by: Administration City of Kenai ORDINANCE NO. 1830-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $724,467 IN THE '98 WATER SYSTEM IMPROVEMENTS CAPITAL PROdECT FUND. WHEREAS, Ordinances 1782-98 and 1805-98 appropriated a total of $745,650 for improvements to well houses, pump house, control systems and other water system improvements; and WHEREAS, the total project is estimated to cost $1,470,117; and WHEREAS, the City received Municipal Matching Grants in 1997 and 1998 for water system improvements; and WHEREAS, Ordinance 1806-98. appropriated ADEC grant #47547 in the Wellhouse 4 Capital Project Fund; and WHEREAS, ADEC has authorized the use of a portion of grant #47547 for this project instead of the Wellhouse 4 project; and WHEREAS, it is in the best interest of the City of Kenai to use these grants and the required 30% match for improvements to well houses, pump house, control systems and other water system improvements; and WHEREAS, the $127,340 match is available in the Fund Balance of the Water and Sewer Special Revenue Fund; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Water and Sewer Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance $127,340 Increase Appropriations: Water - Transfer to Capital Project Fund $127,340 Ordinance No. 1830-99 Page Two '98 Water System Improvement Capital Project Fund Increase Estimated Revenues: Transfer from Water & Sewer Special Revenue Fund Municipal Matching Grant 97/587 Municipal Matching Grant 98/587 '99 ADEC Grant #47547 Increase Appropriations: Construction Wellhouse 4 Capital Project Fund Decrease Estimated Revenues: ADEC Grant #47547 Decrease Appropriations: Construction $127,340 149,947 147,180 ,3oo,ooo $724,467 $724~467 $300,000 $300,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (5/27/99) kl Introduced: Adopted: Effective: June 2, 1999 June 16, 1999 June 16, 1999 Suggested by: Administratio: City of Kenai ORDINANCE NO. 1831-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,782 IN THE CUNNINGHAM PARK CAPITAL PROJECT FUND. WHEREAS, Ordinances 1801-99 and 1814-99 appropriated $154,000 including $13,000 from the General Fund and $141,000 from Kenai River Sport Fishing, Inc.; and WHEREAS, an additional $1,782 is needed to £mish the project; and WHEREAS, the additional funds are available in the Non-Departmental contingency account of the General Fund. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: that the following budget transfers be made: General Fund From: Non-Departmental- Contingency To: Non-Departmental - Transfer to Capital Project Fund $1,782 $1,782 Section 2: that estimated revenues and appropriations be increased as follows: Cunningham Park capital Proiect Fund Increase Estimated Revenues: Transfer from General Fund $1,782 Increase Appropriations: Construction $1,782 Ordinance No. 1831-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: ~~ (5/27/99) kl Introduced: Adopted: Effective: June 2, 1999 June 16, 1999 June 16, 1999 Suggested by: Administration CITY OF KENAI RF~OLUTION NO. 99-35 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A JANITORIAL CONTRACT FOR THE KENAI MUNICIPAL AIRPORT TO KEITH STUART FOR THE PERIOD JULY 1, 1999 THROUGH JUNE 30, 2000. WHEREAS, the following bids were received on May 11, 1999 for the contract year July 1, 1999 through June 30, 2000 (and may be extended for two successive one-year terms by mutual consent of the City and the Contractor); and, WHEREAS, the bid amounts received were as follows: Bidder Per Month Theresa McLeod d.b.a. Professional Janitorial Peninsula Janitorial Todaly Unlirnited Keith Stuart Cleanway Janitorial $ 3,800.00 $ 3,471.66 $ 2,160.00 $ 1,979.00 $1,775.00 WHEREAS, Cleanway Janitorial, has withdrawn their bid and Keith Stuart submitted the next lowest responsible bid for the Kenai Municipal Airport; and, WHEREAS, the Council of the City of Kenai has determined that award to this bidder will be in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the janitorial contract be awarded to Keith Stuart for the Kenai Municipal Airport Terminal for the period July 1, 1999 through June 30, 2000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, 16th day of June 1999. ATTEST: Carol L. Freas, City Clerk JOHN d. WILLIAMS, MAYOR CITY OF· KENAI RESOLUTION NO. 99-36 Suggested by: Administrat: A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING A CONTRACT TO NORTH STAR PAVING, INC. FOR THE PROJECT ENTITLED CROW COURT 1999 IMPROVEMENTS FOR THE TOTAL AMOUNT OF $30,511.$$. WHEREAS, the following bids were received on June 9, 1999: Bidder North Star Paving, Inc. Alaska Roadbuilders, Inc. Engineer's Estimate Basic Bid $30,511.55 $31,419.30 $29,226.00 WHEREAS, North Star Paving, Inc.'s bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from Wm. J. Nelson & Associates and the City Administration is to .award the contract to North Star Paving, Inc. for the total cost of $30,511.55; and, WHEREAS, sufficient monies were appropriated by Ordinance No. 1808-98. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled Crow Court 1999 Improvements be awarded to North Star Paving, Inc. for the total amount of $30,511.55. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS Carol L. Freas, City Clerk~ Approved by Finance: Suggested by: Administration City of Kenai RESOLUTION NO. 99-37 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $2,450 IN THE GENERAL FUND FOR DOCUMENT IMAGING. WHEREAS, an effort is being made to image permanent documents to computer and CD-ROM; and WHEREAS, transferring of funds will enable additional documents to be imaged in this fiscal year. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Clerk- Printing & Binding Clerk- Miscellaneous Clerk- Advertising $1,300 500 650 $2,450 To' Clerk- Professional Services $2,450 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' .~(/ (6/9/99) kl Suggested by: Administratim City of Kenai ~OLUTION NO. 99-38 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TRANSFERRING $6,113 IN THE GENERAL FUND FOR A TELEPHONE SYSTEM REPLACEMENT. WHEREAS, the manufacturer has discontinued the current telephone system and a new system will allow for expansion and upgrades; and WHEREAS, a new system includes automated call handling which will increase efficiency; and WHEREAS, funds are available for transfer from Non-Departmental Professional Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL oF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Non-Departmental- Professional Services To: Non-Departmental- Communications $6,113 $6,113 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (6/10/99) kl CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: FROM: DATE: RE: Rick Ross, City Manager 1) Sheryl Legal Secretary Padilla, June 8, 1999 Phone System Proposal for City Hall The proposed phone system for City Hall is called "MICS"~it's a newer version of the system used by the school district. It would replace~not just upgrade--our current system. Following is a discussion of the new system and how it would benefit City Hall at this time. First, the manufacturer has discontinued the current phone system (the Norstar 824). While the Norstar still works, it was not Y2K compliant until we recently spent about $1600 making it so. Also, we have outgrown the Norstar. Nothing else can be done with it without adding new pieces at substantial cost. In fact, it will only support voice mail by adding new equipment to the tune of $6,208.50. On the other hand, the MICS as proposed (at a cost of $6,112.50, which includes a credit for the Y2K software we recently purchased and using a few components of the old system) is Y2K compliant; it will handle a voice mail system, while at the same time providing direct-dial lines to each department; it offers more "space" for incoming and outgoing calls to avoid busy signals; and it will allow for future expansion/upgrades for approximately the next 10 years. Of the features offered in this proposal, the voice mail system would have the most immediate, favorable impact on City Hall because it would provide much-needed relief from message taking and wrong numbers in every department. The main number for City Hall (283-7535) would be answered by a recording that would give callers a menu of options, but each department could also give out their "private" number for regular callers. Whenever a person is away from his or her desk, a message recorded bY that individual would greet callers and record messages. Not taking messages or hunting people down for phone calls would make a huge difference to many City Hall employees in terms of increased efficiency. Currently, whenever a phone rings more than once, five people stop what they're doing, lose their concentration, look and listen to see if someone is answering the call, and then either answer the call themselves or go back to what they were doing. One person commented after standing in the lobby of City Hall recently, "You guys have five receptionists!" because he could see that we all responded to the ringing phones. The new system should eliminate this problem. In summary, the MICS at the quoted price appears to be a reasonable solution to phone system problems currently being experienced at City Hall. /sp cc: Larry Semmens, Finance Director CITY OF KENAI RESOLUTION NO. 99-39 Suggested by: Administra6 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING A CONTRACT TO ZUBECK, INC. FOR THE PROJECT ENTITLED 1999 WATER SYSTEM IMPROVEMENTS FOR THE TOTAL AMOUNT OF $1,103,160.00. WHEREAS, the following bids were received on June 9, 1999' Total for All BB Sched. AA 1 - WH2 AA2 - Res. PH Paving AA3 - WH1 Paving AA4 - WH2 Paving AA5 - UPH Demolish AA6 -Pump VFD Trans TOTAL and Zubeck, Inc. $1,103,160.00 376,000.00 12,000.00 1,500.00 1,500.00 23,000.00 44,000.00 $1,561,160.00 BIDDERS Peninsula Construction, Inc. $1,129,332.50 450,000.00 11,500.00 1,250.00 1,250.00 18,500.00 34,500.00 $1,646,332.50 Rockford Corporation $1,139,730.00 365,000.00 17,000.00 3,300.00 3,300.00 9,500.00 27,500.00 $1,565,330.00 Engineer's ~stimate $1,059,772.00 403,558.00 17,588.00 1,181.00 1,181.00 26,804.0O 50,000.00 $1,560,084.00 WHEREAS, Zubeck, Inc.'s bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, this resolution is contingent upon ADEC approvE; and, WHEREAS, the recommendation from the City Administration and Wm. J. Nelson & Associates is to award the contract to Zubeck, Inc. for the total amount of $1,103,160.00; and, WHEREAS, sufficient monies have been appropriated by Ordinances 1782, 1805, and 1830. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled 1999 Water System Improvements be awarded to Zubeck, Inc. for the total amount of $1,103,160.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June 1999. ATTEST: JOHN J. WILLIAM S Carol L. Freas, City Clerk Approved by Finance: /'~'.i. Suggested by: Administr&__ CITY OF KENAI RESOLUTION NO. 99-40 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A FOUR-SEASON LEASE (JUNE 17, 1999 TO OCTOBER 1, 2002) OF KENAI DOCK STATION NO. 2 TO R & d SEAFOOD FOR THE SEASONAL BASE BID OF $8,200 PLUS $0.0375/LB. OVER 218,667 LBS. WHEREAS, the City of Kenai received the following bid for the lease of Dock Station No. 2 on June 10, 1999 at 2 p.m.: Company R & J Seafood Yearly Base Bid $8,200 plus $0.0375/lb. over 218,667 lbs. WHEREAS, the lease includes the dock area, parking area, office, and one crane; and, WHEREAS, the recommendation of the Public Works Department is to award the lease of Dock Station No. 2 to R & J Seafood; and, WHEREAS, the Council of the City of Kenai has determined that awarding the 1999 Lease of Dock Station No. 2 to R & J Seafood is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai award a Four-Season Lease (June 17, 1999 to October 1, 2002) of Dock Station No. 2 to R & J Seafood for the seasonal base bid of $8,200 plus $0.0375/lb. over 218,667 lbs. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: Suggested by: Administration_ City of Kenai RESOLUTION NO. 99-41 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TRANSFERRING $3,000 IN THE AIRPORT LAND SYSTEM SPECIAL REVENUE FUND FOR ADVERTISING THE KENAI MUNICIPAL AIRPORT. WHEREAS, the Kenai Municipal Airport wishes to support the Alaska Fire Chief Association and the Alaska State Firefighters Association Conferences to be held at the Alaska Regional Fire Training Center; and WHEREAS, the support of these conferences provides an opportunity to advertise the Kenai Municipal Airport and the newly opened Alaska i~egional Fire Training Center; and WHEREAS, funds are available for transfer. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made' Airport Land System Special Revenue Fund From' Administration- Professional Services $3,000 To' Administration - Advertising $3,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (6 / 11 / 99) kl CITY OF KENAI KENAI SENIOR SERVICES 361 SENIOR COURT' KENAI, ALASKA 99611 (907) 283-4156 Council on Aging Application Name Betty Curtis Mailing Address, ,381 Senior Court, #303, Kenai, AK Residence Address same Phone 283-1916 Current memberships in organization: Senior Connection ,, TOPS , , My involvement at the senior center: Various Volunteering My interest in beCOming a member of the advisory board came about because, ,I 're,alized if I wanted to make changes, I needed to participate. ' "' " '"~ ' i ,.i SignatUre Date CITY OF KENAI KENAI SENIOR SERVICES 361 SENIOR COURT KENAI, ALASKA 99611 (907) 283-4156 Name Mailing Address Council on Aging Application t / Residence Address Phone Current memberships in organization: My involvement at the senior center: My interest in beCOming a member of the advisory board came about ~,~ ~ ~ I. /n v~ I.ve~,,,,~. f ....... Signature .~~ ~ ' Da~ / KENAI HARBOR COMMISSION MEETING JUNE 7, 1999 KENAI COUNCIL CHAMBERS ?:00 P.M. CHAIRMAN WILL JAHRIG AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ,, ITEM 3' APPROVAL OF MINUTES - May 10, 1999. ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5- REPORTS Director Dock Foreman ITEM 6: OLD BUSINESS Discussion -- Kenai Coastal Trail/Boardwalk Discussion -- Kenai Harbor Rate Schedule ITEM 7: NEW BUSINESS Discussion -- Snug Harbor Leases ITEM 8: COMMISSIONERS' COMMENTS/(~UF~TIONS ITEM 9: a. INFORMATION , , Kenai City Council Action Agendas of May 5 and 19, 1999. Commissioner Wemer-Quade request memorandum. Top 25 United States Ports and attachment. ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI HARBOR COMMISSION JUNE 7, 1999 - 7:00 P.M. KENAI COUNCIL CHAMBERS VICE CHAIRMAN TOM THOMPSON, PRESIDING lo ® ® ® Se CALL TO ORDER / ROLL CALL Vice Chairman Thompson called the meeting to order at 7'00 p.m. Members present: Clay, McCune, Wemer-Quade, Thompson Members absent: Eldridge, Jahrig, Spracher Also present: Director Keith Komelis, Contract Secretary Vicki Fruichantie APPROVAL OF AGENDA MOTION: Commissioner Clay MOVED for approval of the Agenda as presented and Commissioner McCune SECONDED the motion. There were no objections. SO ORDERED. APPROVAL OF MINUTES - May 10, 1999 MOTION: Commissioner Wemer-Quade MOVED for approval of the minutes as presented and Commissioner McCune SECONDED the motion. There were no objections. SO ORDERED. PERSONS SCHEDULED TO BE HEARD- None. REPORTS a. Director Komelis reported Dock Foreman Swede Freden had the well up and running and the restrooms ready at the City Dock. He stated they were' working on the buoys and making changes to the signs and adding the new dock rates. McCune asked what course of action was taken with the bent stubs Freden had mentioned at the previous meeting. Komelis replied, there was only one missing far downstream and they would be minus one float. However it looked all fight. Thompson asked about the sign for the drop-off on the launch ramp. Komelis explained the Corps of Engineers allowed them to fill in the e be ® area, so there would no longer be a drop off. He added, Zubeck would be there with the backhoe to clean off the sides and noted there was not as much silt build-up this year as in the past. OLD BUSI17F~S Discussion - Kenai Coastal Trail/Boardwalk Komelis stated his intent to go before the City Council with an appropriations ordinance to do the work on the trail. He explained the ordinance takes two meetings in order to pass; the first meeting being June 16th and the second July 7th. Wemer-Quade mentioned the wording of the Coastal Trail/Boardwalk and asked if these were two separate items. Komelis affn-med, stating the Coastal Trail is an armored breakwater at the bottom of the bluff from Kenai Avenue and described the span bridge crossing a little creek, the trail running along the bottom of the bluff (which would be paved and 12 feet in width), and a parking area at Pacific Star. He explained, the Boardwalk would start on Boat Launch Road and go to the existing boardwalk on Bridge Access Road. Komelis stated if the funding is appropriated at the July 7~ City Council meeting, they would proceed contracting with Peratrovich, Nottingham and Drage, Inc. Discussion- Kenai Harbor Rate Schedule Komelis explained the City Council had chosen to proceed with higher. rates than what the Harbor Commission had recommended at their last meeting. He clarified the new rate schedule and passed around a copy to the members. Thompson thanked Komelis for his input. NEW BUSINESS Discussion- Snug Harbor Leases Komelis reported the City had received a request from Snug Harbor asking if they would be allowed to get out of their lease. He explained, the lease agreement contained a clause that, if mutually agreed, they could end the lease. Komelis stated his understanding was that included both the docks and the boat storage and added, Snug Harbor had not formally requested release but had requested the option to terminate the lease. Komelis reported he had advertised and would have a bid opening Thursday June 10th for Station #2, which was the Snug Harbor space. He added, he called local fish processors to spread the word and it would be bid under the same specifications as it had been before. Komelis ~NAI HARBOR COMMISSION MEETING MINUTES JUNE 7, 1999 PAGE 2 10. explained that Snug Harbor was investigating the possibility to buy Royal Pacific, which had their own boat storage area. Komelis went on to explain the City Council had already made the decision to release Snug Harbor from their lease agreement and felt it was in the best economic interest of all concerned. Thompson asked what recourse there would be if no bid came through for that particular station. Komelis replied, the City may operate it or it may not be operated at all. Komelis stated he felt they would get a bid. COMMISSIONERS' COMMENTS/QUESTIONS - None. INFO~TION b. Kenai City Council Action Agendas of May 5 and 19, 1999. Commissioner Wemer-Quade request memorandum. After a brief pause to look at Wemer-Quade's scrapbook of pictures to be included in the Kenai Coastal Trail portfolio, the members reconvened at the dais. Thompson encouraged members to bring in their photos of birds and wildlife to add to the scrapbook. He then asked how the members felt about contacting Ducks Unlimited or the Audobon Society. McCune stated he would contact Louie Schilling and encourage him to come to the next meeting. Wemer-Quade mentioned she would like to get names and addresses of potential supporters. Thompson suggested ultimately keeping the portfolio at the Kenai Visitors Center. c. Top 25 United States Ports and attachment. Members thanked Komelis for the information on the Top 25 Ports. Thompson announced the next Harbor Commission meeting would be held July 12, 1999. ADJOURNMENT Commissioner Clay MOVED for adjournment and McCune SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 7'35 p.m. Minutes Transcribed and Submitted by: Vicki Fruichantie, Contract Secretary KENAI HARBOR COMMISSION MEETING MINUTES JUNE 7, 1999 PAGE 3 KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 1, 1999 ~ 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/~ ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- May 4, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS a, Director Friends of the Library Library Improvement Committee ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINESS Discussion -- Library Policy Amendments Discussion -- July Library Commission Meeting ITEM 8: COMMISSIONERS' COMMENTS/QUESTIONS ITEM 9' INFORMATION a. Kenai City Council Action Agendas of May 5 and 19, 1999. ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI LIBRARY COMMISSION JUNE 1, 1999 ~ 7:30 P.M. KENAI COMMUNITY LIBRARY ACTMTY ROOM CHAIRMAN BOB PETERS, PRESIDING ITEM 1' ITEM 2' ITEM 3' ITEM 4: ITEM 5- CALL TO ORDER/ROLL CALL Chairman Peters called the meeting to order at 7:36 p.m. Members present: Kathy Heus, Carol Brenckle, Lorrene Forbes, Bob Peters Members absent: Janet Brown, Vince O~eilly, Janice Rodes Staff: Ewa Jankowska Also present: Ethel Claussen, Emily DeForest, Student Representative Melinda Haring, Joe Moore, City Clerk Carol Freas APPROVAL OF AGENDA BRENCKLE MOVED TO APPROVE THE AGENDA. FORBES SECONDED. THERE WERE NO OBJECTIONS. AGENDA WAS APPROVED AS WRI~EN. APPROVAL OF MINUTES -- Regular Meeting of May 4, 1999. FORBES MOVED TO APPROVE MINUTES OF MAY 4, 1999. BRENCKLE SECONDED THE MOTION. THERE WERE NO OBJECTIONS. MINUTES WERE APPROVED AS WRITTEN. PERSONS SCHEDULED TO BE HEARD - None. REPORTS a. Director Jankowska stated she had been working at the library for a month and was still learning. She was happy the budget DeForest prepared was approved by the City Council. Jankowska reported an electronic magnifier for the visually impaired and computer to service stand-alone CD's containing the Encyclopedia Britannia had been obtained for the library. She added, they also plan to purchase a computer for the children's reading area to replace the catalog system and two new computers for public use. ~Jankowska stated she was holding weekly staff meetings and some staff members were given new responsibilities. Jankowska reported the acid-free boxes for storing Peninsula Clarion papers had arrived and she would be needing volunteers to help collate the newspapers and place them in the boxes. Jankowska announced the library expansion was currently on the ~back burner.' She stated there was a need to trim collections and a need to develop a collection policy. Jankowska also mentioned the need to define which government documents will be kept and mentioned she would be seeking help from the State library for those answers. Jankowska reported she would be traveling to New Orleans for Dynix training, which she wants to complete before updating the computer software and Y2K conversion. Jankowska reported switching from the Western Library Network (WI,N) for cataloging materials. She explained the WLN was purchased by a larger company and this would change the way cataloging had been done. Jankowska stated there had been 12 Kenai school clasSes who visited the librai'y in May. She passed out the statistical report, which showed circulation was somewhat smaller, but close to last year's number. Peters asked where the children's computer would be stationed. Jankowska replied, it would be in the children's reading area and would be powered with a CD ROM drive and have a math fun and possibly a story creation program loaded. She explained there would be no Intemet access available on the children's computer. Moore stated the budget had not been approved yet but would be on June 2nd. Moore stated he had read through the council meeting and work session minutes and noted the Mayor had suggested it could be possible to add items that had been cut back into the budget, i.e. the Funding Coordinator for the library. Moore asked the Commission whether they wanted funding for the coordinator to be requested to be placed back in the budget. Moore noted, at their last meeting, the Commission felt they didn't want to take a chance on losing an employee or closing the library on Sundays and would prefer not having the council vote negatively on the funding coordinator position and decided not to push for funds for the coordinator position. KENAI LIBRARY COMMISSION MEETING MINUTES JUNE 1, 1999 PAGE 2 Forbes mentioned that if the'"State budget crunch didn't end and the requested amount was put back in the budget, the Commission would still need matching funds from the City. Forbes stated she felt that if the Commission was using a Funding Coordinator for a certain amount of time, it would be best to have that person available when they could look for grants and/or funds this year when they knew they would have the City's support. Brenckle noted the importance to see the economiC future of the City and State and remarked that the Commission couldn't build a library on grants alone. She stated the City was not in a good position financially now, and doubted voters would not support a bond for the library expansion. She noted everyone was concerned about funding and the outcome of the Permanent Fund decision. Heus mentioned the current needs assessment, explaining the Commission did not have the matching $25,000 in hand. She stated the Commission had $15,000 and she did not believe there would be a problem getting the rest. Heus asked if the Commission was really ready to proceed with their plans for the Library. A general discussion ensued among the Commissioners about the budgetary issues, and all agreed that Jankowska needed more time in her position before moving ahead with the expansion. Moore stated he wanted an indication from the Commission whether they wanted the $25,000 put back in the budget or left out. A consensus was not to ask for the money to be placed back into the budget. Jankowska reported the Library had received a reading machine as a donation from the Lion's Club and the Independent Living Center in Homer. DeForest noted it was purchased with funds from the Library ($5,000), the Lion's Club ($5,000), and the Homer Independent Living Center (paying the remainder). b. Friends of the Library Heus reminded the members the semi-annual book sale was scheduled for this weekend, with Friday being the members' preview. The sale would continue on Saturday and Sunday during regular library hours. Heus stated the following week there would be a book booth at the Kenai River Festive and also stated the need for a tent for that booth. Moore asked how the City could help. Heus stated KENAI LIBRARY COMMISSION MEETING MINUTES JUNE 1, 1999 PAGE 3 ITEM 6: ITEM 7: they needed a cover for the books and displays. Heus indicated she would check to see if a tent would be available. Brenckle suggested buying a canopy which could be used from year to year. DeForest mentioned they had applied for a space with power and discussed other items that could be handed out at the booth. Peters asked if the Friends had anything planned for the 4th of July. Heus answered, planning for July 4th was on their upcoming agenda and nothing had planned at this time. She noted, the Friends received their new banner. Brenckle suggested getting senior citizens involved in the library's July 4th activities. Library Improvement Committee - None. OLD BUSINESS NEW BUSINESS a. Discussion -- Library Policy Amendments Refemng to the information included in the packet, Jankowska explained she wanted to make the lending policy more liberal. She noted, complaints were the current lending time was not long enough to read books and because the staff was spread too thin, it was difficult to do renewals over the phone. Jankowska proposed the lending policy allow new books and rentals be borrowed for two weeks with one-week renewals and books from the regular collection be allowed to be borrowed for four weeks with a two-week renewal. She added, videos were another big problem since some patrons could not come to the library except on weekends. To alleviate that problem, she suggested the rental time for videos be extended to seven days. Jankowska also made a request to declare the 4th of July weekend an "amnesty" weekend so people could return books and get their fees waived. She stated there were some patrons who had enormous fees and probably would not return the books without an incentive. Jankowska explained the current library regulations also included a clause that if one person had their library card suspended, the whole family was suSpended. She suggested that if the offender was a minor, then the parents may have privileges suspended, rather than the entire family. Peters questioned the wording of ~may" regarding the suspension of privileges. Jankowska thought the word "may" sounded much less threatening. KENAI LIBRARY COMMISSION MEETING MINUTES JUNE 1, 1999 PAGE 4 Peters stated he felt the present rule was more versatile than the proposed language. Moore felt it was up to the City Attorney to correct the wording. Forbes stated she would like an extended'period to borrow books but was concerned two weeks, with a renewal of one week, for new books was a long period of time. Peters suggested the library charge for their services. Heus questioned why an amnesty weekend was necessary since the check-out period would be extended to four weeks. Heus asked, with the book drop, what kept people from returning books? Jankowska explained the amnesty would be a one-time event and felt frees kept people from returning the books. She added, she wanted patrons and books to come back. Forbes remarked, according to surveys, patrons would be pleased with the extension of the video lending policy. MOTION: FORBES MOVED TO APPROVE CHANGES TO LIBRARY POLICY. HARING SECONDED. MOTION TO AMEND: HEUS MOVED TO AMEND THE 'MOTION SO THAT THE PROPOSED AMNESTY WEEKEND FOR JULY 4r~ BE TREATED AS A SEPARATE ITEM FROM THE REVISED LENDING POLICY. FORBES SECONDED. THERE WERE NO OBJECTIONS. MOTION PASSED UNANIMOUSLY. VOTE ON MAIN AMENDED MOTION: THERE WERE NO OBJECTIONS. UNANIMOUSLY. MOTION PASSED Heus mentioned the wording on page 34 of the Library Regulations "endeavor six days" should be seven days. She also asked, under book selection, if the "board" of the library meant the same as Library Commission? She suggested the Commission review the Library Regulations during their next meeting. b. Discussion- July Library Commission Meeting Peters explained that it had been tradition to cancel one meeting of the Commission during the summer months and asked the members for input. Hating stated she would be gone both July and August (will be working as an intern for Senator Stevens in Washington, DC). It was noted a quorum probably would not be available for the regular July meeting. KENAI LIBRARY COMMISSION MEETING MINUTES JUNE 1, 1999 PAGE 5 ITEM 8: ITEM 9: ITEM 10: MOTION: ttEUS MOVED TO CANCEL THE LIBRARY COMMISSION MEETING IN JULY. FORBES SECONDED. THERE WERE NO OBJECTIONS. MOTION PASSED UNANIMOUSLY. COMMISSIONERS' COMMENTS/I~UESTIONS Commissioner Haring said she would see everyone in September. Commissioner Forbes asked what needed to be done as a commission to be prepared for next year's bud§et. Peters su§§ested the Commission members meet with Jankowska, the city engineer, and possibly an architect to evaluate costs for the proposed library expansion. He also su§§ested lobbyin§ the Friends to increase their donation for the fund raiser coordinator. Commissioner Forbes asked Moore about the possibility of forming a service area to support the library much like the Nikiski Recreation Service Area. Discussion followed in this regard. Heus remembered Mayor Navarre had discussed creating a service area for library services in the past. It was noted the creation of a library service area would probably need to be done through the Kenai Peninsula Borough. Commissioner Peters said he hoped Harin§ had a great time in Washington, DC and encoura§ed the other commissioners to enjoy the 4th of July and to encoura§e support for the library expansion. INFORMATION ADJOURNMENT MOTION: FORBES MOVED TO ADJOURN. THERE WERE NO OBJECTIONS. UNANIMOUSLY. BRENCKLE SECONDED. MOTION PASSED The meeting adjourned at approximately 9:15 p.m. Minutes transcribed and prepared by: Vicki Fruichantie, Contract Secretary KENAI LIBRARY COMMISSION MEETING MINUTES JUNE 1, 1999 PAGE 6 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 REPORT FOR THE MONTH OF MAY, 1999 CIRC~ATION Adult Juvenile Fiction 2096 Non-Fiction 1882 Periodicals 92 481 254 Cassettes Interact Access Kits 175 653 5 Total Primed Materials .... 6423 Total Circulation ..... 7901 Easy Books 1317 301 Misc. Puzzles Videos 105 17 523 ADDITIONS Docs Adult Juvenile Easy Books AV Gifts 7 13 .... 3 Purchases 3 5 6 1 11 Total Additions .. 76 INTERLIBRARY LOANS Ordered Books 29 Interlibrary Loans by our Library .. 23 Received 14 Returned 25 VOLUNTEERS Number.. 15 Total Hours.. 143 INCO~ Fines and Sale Books Lost or Damaged Books Xerox $1,363.43 172.45 241.00 Total income for May, 1999 ... $1,776.88 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 · Library Cards Issued May 1999 Kenai 54 Kasilof 9 Nikiski 9 Soldotna 14 Sterling 3 Other 2 Temporary 7 Total 98 Library Patronage ...... 4,428 Persons L- L n -el ::" C ~ I Zr' OOT ~ 0 I/id., .J I · · · i OJ · · . i [ i C u c UU · · · · ! r- tll c · ,w U~" OJOt~ v r'0 u--~ l- m 0 <r. $ ,.'h m 0') r,- ~- r-..r,3 ,--, ,,-., ,-., b-., t',3 ---, b3 ,~, 023 ,"U [1J :T, P'- 03 02) 03 ~ DJ ~ ~ ~ CO 03 .-', 03 .r... 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I--I-- I r.o f.J cl- Z W W ,'r' ~ WOI-- ..J U .J · ~' ZJ '.Z al %.- :ri +-' 0 · · · · · · · ! I I · · · · · · LI~ FU b")~ C'LI FU CO I I i ! I I Z 0 J J >- LIJ ~ i-.- Z Z CZZO LLi ','r' L~ ~ ..-'r' ~1-- ',Y' ~ ~1-- ~ Ld J f./) N -' Z W I b.l~W 'W I-- i...- Z~rj'.l~._l ZO'~W~-O _J L~ _l I-- .,-, 0. W~ C n.' ,¥ _~ I-- -,-, E ~'C O i.4.1 {~ ..-, <X2 ,~ C I >- >. ~ C OOT UI -,-' O I i I ,m · · · S, ~ ,S, L3J I t '-" I { I KENAI PARKS ~k RECREATION COMMISSION AGENDA JUNE 3, 1999 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - May 6, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Vince Wagner -- Cunningham Park Improvements ITEM 5' OLD BUSINGS a. Discussion -- Summer Maintenance Schedule ITEM 6: NEW BUSINESS Discussion -- Kenai Municipal Cemetery Regulations ITEM 7: DIRECTOR=S REPORT Summer Recreation Program Summer Maintenance Accomplishments to Date Summery Solstice Fun Run/Walk ITEM 8: OUESTIONS & COMMENTS ITEM 9' CORRF~PONDENCE ITEM 10' PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11: IRFORMATION Council Action Agendas of May 5 and 19, 1999. Beautification Committee Minutes of May 11, 1999. ITEM 12' ADJOURNMENT CITY OF KENAI PARKS/h RECREATION COMMISSION KENAI CITY COUI/CIL CHAMBERS JUNE 3, 1999- 7:00 P.M. CHAIRMAN RICHARD HULTBERG MINUTES Xe e CALL TO ORDER Chairman Richard Hultberg called the meeting to order at 7:00 p.m. a. Roll Call Members Present: Ron Yamamoto, Jack Castimore, Dale Sandahl, Richard Hultber§, Matthew Peters, Tim Wisniewski {arrived at 7:09) Members Absent: Kelly Gifford Others Present: Councilman Bill Frazer, Parks and Recreation Director Bob Frates, Contract Secretary Barb Roper be Agenda Approval: Agenda was approved as presented. Approval of Minutes - May 6, 1999 Minutes were approved as written. PERSONS SCHEDULED TO BE HEARD: a. Vince Wagner Vince Wagner explained that he was a drift boat guide on the Kenai River and was concerned the improvements made to Cunnmgham Park would not allow him and other drift boat users to pull out of the fiver at the Park. Wagner stated he'd been Using the Park as a pull-out for years and there was no other area on the fiver suitable for that purpose. Wagner showed a hand-drawn sketch of the Park that depicted a proposed solution. Wagner suggested that a block and tackle system be installed on or near the tree located next to the water. If the tree couldn't be used for that purpose then perhaps a concrete deadman could be placed near the tree. Discussion took place on the liability such a system would place on the City as well as the cost for including a pull-out system for drift boat guides. A lot of emphasis was put on the fact that the Kenai River Sport Fishing Association had donated the money for the improvements and a boat launch was not included. The original plans had a boat launch but it was removed due to cost. Wagner indicated he contacted Jim Golden with the Kenai River Sport Fishing Association and Golden instructed him to come back with a proposal. Bill Borgen arrived at 7'08. Tim Wisniewski arrived at 7'09. Borgen explained he was also a drift boat guide on the Kenai River and had permission for many years to pull his boat out at Cunnmgham Park. He was also concerned the new design would not allow him to continue to pull his boat out at the Park. Borgen suggested that perhaps skids or a rail system be developed. Borgen and Wagner both indicated they didn't believe in powerboats and they also use their drift boats for personal use. Wagner stated, as drift boat guides they were not very well received on the fiver by powerboat users and therefore didn't think his request would get much attention from Jim Golden with the Kenai River Sport Fishing Association. Frazer stated that during discussions, Golden didn't make any reference one way or the other with regards to drift boat versus powerboat fiver users. After much discussion Borgen and Wagner were asked to contact the City Public Works Director to develop a more formal plan and/or proposal for a drift boat pull-out in Cunningham Park. The proposal should also outline cost and liability issues. Once the proposal is developed it could be presented to the Parks and Recreation Commission for review and possible recommendation to the City Council. Frazer pointed out that nothing new would be added to Cunningham Park until after the current contractor has completed his project. He added, the anticipated completion date was July 1. Frazer also pointed out the project at Cunnmgham Park only went as far as the Kenai River Sport Fishing funding went. The City had no funds to support any other projects in the Park. Parks & Recreation Commission Meeting Minutes June 3, 1999 Page 2 Se ® Discussion took place on the area down river that Borgen reported as City property. Borgen indicated this would also be an ideal area for drift boats to pull out. Frates will check on the status of that area and will report back to the Commission. Frates asked that, in the interim, the drift boaters not use Cunnmgham Park as a pull-out due to the construction. OLD BUSINGS: a. Summer Maintenance Schedule Frates reported the volleyball court at Municipal Park was targeted for completion before July 31. A large user group was scheduled in for that date. Frates stated significant landscaping would be done near the restroom in Beaver Creek Park, including a handicap-accessible walkway to the restroom. Frates thanked Wisniewski for his input. Discussion took place on clearing the beetle kill trees out of the Bernie Huss Trail. Frates reported this would be accomplished with the help of the Boys and Girls Scouts and the City would haul the material out. It was noted that there were many trees in the City Park dead from beetle kill and it would probably be clear of trees in a couple of years. Discussion took place on the vandalism of the gate in Municipal Park during the late fall last year. Frates stated the gateposts were totally removed and the chains were missing. The new posts would be placed in concrete. Sandahl reiterated that he was livid with the vandalism taking place in Kenai. Castimore indicated drug dealers are again using the City Park since there was another way out again. They returned after the gate was removed in the back. Frates indicated the repair work should be completed by next week. NEW BUSINESS' Discussion- Kenai Municipal Cemetery ReEulations Frates requested the Commissioners read the memo from the City Clerk which was included in the packet. The memo referenced headstone and grave damage due to City snow removal equipment. After much discussion Frates noted that Mrs. Seibert Parks & Recreation Commission Meeting Minutes June 3, 1999 Page 3 was asked to provide replacement and/or repair cost information and the City would take care of the damage. It was noted the turn around area in the cemetery was so limited that it was difficult for equipment to turn around without causing some damage. It was suggested the City consider making a walldng path out of the road and only use the road when a funeral is taking place. Wisniewski indicated it would not be too much of a hardship if the road was made a walking path. Discussion also took place on landscaping the turnaround area at the island in the cemetery and making a parking area where vehicles and/or equipment can turn around. MOTION SANDAHL MOVED THE FOLLOWING OPTIONS BE RECOMMENDED TO'THE CITY COUNCIL: ® Set up a permanent gate structure and make the road into the cemetery a walking path. e Eliminate the circle around the island and make a parking area near the fence for turnaround purposes. YAMAMOTO SECONDED THE MOTION. VOICE VOTE: ALL IN FAVOR, MOTION PASSED UN~~OUSLY. Discussion took place on the Cemetery Regulations and it was noted that Section 1, item b. needed to be revised to increase the plot opening and closing charges. Wisniewski stated the cost is $400 per plot in the summer and $500 per plot in the winter. CASTIMORE MOVED TO CHANGE THE THIRD SENTENCE IN SECTION 1, ITEM b. IN THE CEMETERY REGULATIONS TO READ, "OPENING AND CLOSING CHARGES ARE $400 PER STANDARD PI, OT IN THE SUMMER AND $$00 PER STANDARD PLOT IN THE W~NTER. MOTION SECONDED BY YAMAMOTO. VOICE VOTE: ALL IN FAVOR, MOTION PASSED UNANIMOUSLY. Parks & Recreation Commission Meeting Minutes June 3, 1999 Page 4 ® Discussion took place on Section 3, item c. Frates indicated that no enforcement is done with regard to this regulation and didn't see any reason to continue. Allowable items were discussed and it was suggested that perhaps the paragraph should read that fences or articles not maintained are subject to removal. It was decided that Frates would develop a draft revision to be presented to the Commission at the July meeting for consideration. Discussion took place on Section 4, item b. It was noted the gates were not locked after 9:00 p.m. and when they are locked the City gets a lot of complaints. Wisniewski recommended the gates be left unlocked at all times during the period May through October. CASTIMORE MOVED TO REMOVE THE HOURS 7:00 AM. AND 9:00 P.M. FROM SECTION 4, ITEM B OF THE CEMETERY REGULATIONS. THE SENTENCE WILL READ, "THE VEHICLE GATE W~LL BE OPEN DAILY DURING THE MONTHS OF MA Y THROUGH OCTOBER. MOTION SECONDED BY PETERS. VOICE VOTE: ALL IN FAVOR- MOTION PASSED UNANIMOUSLY. Sandahl reported he received some negative remarks on the cemetery sign; people think it's a joke. Sandahl continued, the Buffington boys were welders and may be interested in doing a wrought iron sign for the cemetery. Frates stated he would look into the sign issue. DIRF~TOR'S REPORT: Summer Recreation Program Frates announced his staff had been hired and the summer program would begin on June 14. Summer Maintenance Accomplishments to Date The banners were out and planting begun. The planting had been slow getting started this year because of the cold temperatures. The dust bowl would be ready for use next week. Summer Solstice Fun Run/Walk The Fun Run/Walk was scheduled for June 19 at 10:00 p.m. The event would start in the Old Town Park. Frates noted there were only 32 to 35 participants last year because of the bad weather. Parks & Recreation Commission Meeting Minutes June 3, 1999 Page 5 ® ® 10. 12. QUESTIONS/k COMMENTS: · Commissioner Castimore ~sked ?r~es if he w~s still interested in the li§h~ poles for the §olf course. He no,ed, ~her¢ were six wooden poles with li§h~s behind Sears Elcmen~~. Frames indicated he w~s interested and I-tul~bcr§ would proceed with §¢~tin§ them moved. Commissioner Sandahl stated he'd seen the Park workers out and they were doin§ a great job. The sidewalks look §ood. Student Representative Peters thanked Councilman Frazer for his support of the Coastal Bike Trail. Frazer reported Council approved the cost estimate and plans. Commissioner Wisniewski asked about the status of the ice fink. Frates replied the City was looking for potentiaJ grants and Nate Kiel's group was lookin§ for private lundin§. The clearin§ currently takin§ place was for both the Challen§er Learnin§ Center and the Multipurpose Facility. Wisniewski noted the tree damage in Leif Hansen Memorial Park was done by the moose and asked if the trees would be replaced. Frates stated the trees would grow but they won't look the way they should. Wisniewski asked about the status of the Erik Hansen Park. stated HEA moved the pole and all other work was on line. Frates Wisniewski asked if there had been any volunteers for maintaining the bike paths. Frates stated that was a good idea and if anyone knew of someone interested they should call his office. Wismewski noted the bike paths were in good condition except at the intersections. Frates noted · for the record the bike paths were not being maintained for roller bladers. Commissioner Yamamoto stated the Commission and the Park and Recreation Department need to concentrate on the cemetery issues. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: - None INFORMATION: Council Action Agenda of May 5 and 19, 1999. Beautification Committee Minutes of May 11, 1999. ADJOURNMENT: Meeting Adjourned at 8:55 p.m. Parks & Recreation Commission Meeting Minutes June 3, 1999 Page 6 The meeting adjourned at apprommately 9:29 p.m. Minutes transcribed and prepared by: Barb Roper, Contract Secretary Parks &~ Recreation Commission Meeting Minutes June 3, 1999 Page 7 · CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS May 26, 1999.- 7:00 p.m. · : http://www.ci.kenai.ak.us. CALL TO ORDER: a. Roll Call b. Agenda Approval c. Approval of Minutes: May 12, 1999 d. Consent Agenda * All items listed with an asterisk (*)'.are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: o CONSIDERATION OF PLATS: a. PZ99-15--Preliminary Plat--ShaginoffSubdivision, Add. No. 1, Lot 3A & 4A e PUBLIC HEARINGS: a. PZ99-14--Encroachment Permit--For the property described as Lot 6, Block 5, Inlet View Subdivision (312 Rogers Road), Kenai, Alaska. 'Application submitted by Dennis and Kelly Gifford, 312 Rogers Road, Kenai, Alaska. o NEW BUSINESS: a. PZ99-16--Landscape/Site Plan Review--Kenai Church of God (Dan Eagon)--Tract A, Carl F Ahlstrom Church of God Replat, 14143 Kenai Spur Highway. b. PZ99-17--Landscape/Site Plan Review--Mike Taurianinen, P.E. for Genuine Parts Company--Tract B-1, Kenai Spur Highway Lease Property, 10704 Kenai Spur Highway. c. PZ99-18--Landscape/Site Plan Review--John P. & Karin Gensel d.b.a. Creative Childcare--Lot 3, Block 4, Fidalgo Commercial Center-- 135 Bidarka Street. d. Lease Application--Lot 9, block 2, Cook Inlet Industrial Air Park OLD BUSINESS: a. Ordinance No. 1818-99 & Ordinance No. 1817-99 (Administrative Exemptions for setback requirements.)- -Scheduled for June 16~ Council meeting 7. CODE ENFORCEMENT: go REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: 10. INFORMATION ITEMS: a. Memo from City Clerk Freas dated 5/20/99 b. Appeal information regarding Beaver Loop Parmership Conditional Use Permit c. KPB Plat Committee Action of May 10, 1999 - Beaver Creek Lookout d. KPB Notice regarding Windhaven Estates 11. COMMISSION COMMENTS & QUESTIONS: 12. ADJOURNMENT: ® e ® CITY OF KENAI PLANNING/k ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS May 26, 1999 - 7:00 p.m[ http' //www. ci.kenai.ak.us CALL TO ORDER Chairman Glick called the meeting to order at 7'00 p.m. a. Roll Call Members Present- Carl Glick, Phil Bryson, Ron Goecke, Barb Nord, Donald Erwin, Robert Newbry Others Present: Councilman Duane Bannock, Administrative Assistant Marilyn Kebschull, Building Inspector Bob Springer, Contract Secretary Barb Roper be Agenda Approval: GOECKE MOVED TO APPROVE THE AGENDA WHICH INCLUDF~ THE MEMO PROVIDED PRIOR TO THE MEETING AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY ERWIN. AGENDA WAS APPROVED AS PRESENTED. Approval of Minutes- May 12, 1999 ERWIN MOVED TO APPROVE THE MINUTES OF MAY 12, 1999 AND ASKED FOR UNANIMOUS CONSENT. GOEC~ SECONDED THE MOTION. WITH NO OBJECTIONS NOTED THE MINUTES WERE APPRO~D AS WRITTEN. de Consent Agenda- No Consent A§enda items. SCHEDULED PUBLIC COMMENT: None CONSIDERATION OF PLATS: PZ99-15 - Preliminary Plat- Shaginoff Subdivision, Add. No. 1, Lot 3A and 4A Cd)ECKE MOVED TO APPROVE PZ99-15. BY NEWBRY. MOTION SECONDED PLANNING &; ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 1 ® Kebschull stated the vacation was previously reviewed by the Commission. Staff would like the record to show the City required the plat to verify there were no encroachments. The plat, as submitted, showed no distances from structures on the lot. Bryson asked if it was sufficient for the surveyor to state there were no encroachments in the side setbacks or was there a dimension requirement. Kebschull answered, the City doesn't require the dimensions be stated but the plat needed to verify it either by a note or by dimensions. VOTE BRYSON YES ERWIN YF~ GOECKE YES NORD YF~ NEWBRY YES GLICK YES MOTION PASSED UN~OUSLY. PUBLIC HEARINGS: PZ99-14- Encroachment Permit - For the property described as Lot 6, Block 5, Inlet View Subdivision (312 Rogers Road), Kenai, ~slm. Application submitted by Dennis and Kelly Gifford, 312 Rogers Road, Kenai, Alaska. GOECKE MOVED TO APPROVE PZ99-14. MOTION SECONDED BY BRYSON. Glick opened the meeting for public hearing. public hearing closed. No comments made, Nord pointed out a 5 x 5 or 3 x 5 structure stuck out from the house which appeared to be a firePlace. Nord asked if the encroachment permit should be given from that point. Glick stated the note indicated it was a chimney chase and asked for confn'mation from the Building Inspector. Springer confn'rned it was just for the chimney and the code allows it as an architectural feature so it shouldn't be considered in with the other encroachment. Kebschull brought attention to the memo that was provided prior to the meeting and noted the ordinance required signs be visible from each improved street and it was unclear whether or not the sign posted met the requirement. Kebschull also pointed out 22 notices were sent out with no response or feedback from any of them. PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 2 Erwin stated he didn't think the sign, which was placed by the garage, met the intent of the ordinance as it appeared the sign would only be visible from the street if going in one direction. Bryson disagreed stating a person would have to go in and out on the same street so for all practical purposes the sign was visible. Bryson continued, the sign wasn't intended to be read from a vehicle and it appeared the sign was 30 to 35 feet from the street which would be in conformance. Goecke reminded the Commission he did not vote for posting signs in the beginning as he thought it was ludicrous and still did, however, he felt the sign was in conformance as it was posted as required by code. Nord stated she drove by the property on May 26, 1999 and did not see a sign posted. Gifford announced she took the sign down as she thought she fulfilled the posting requirement. Nord pointed out the photographs showed the sign was posted and since there was no objection from 22 neighbors she didn't have a problem with it. Newbry stated he did not have a problem with the location of the sign. Discussion began on the encroachment permit. Kebschull reported the variance previously received by the builder had been specific, asking for exactly what was needed. If the request had not been for the exact distance, this encroachment would not be an issue. The encroachment was for a couple of inches and it probably shouldn't even be before the Commission as a lot of time and expense had gone into it. Staff recommended approval. VOTE ERWIN YES GO~~ YES NORD YES NEWBRY YES BRYSON ~ GLICK ~ MOTION PASSED UNANIMOUSLY. Goecke asked if this was a situation where the builder didn't have knowledge of the code or was unaware the sheeting or siding would stick out further than the foundation. Springer responded by saying yes, it was possible and this was probably a twofold issue. The applicant probably should have asked for a larger variance in the first place. PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 3 0 Goecke agreed but pointed out that 95 out of 100 applicants for new construction go on information provided by the builder and asked if that would be a fair assumption. Springer agreed that it would. Goecke thought that Springer should inform the builder he should pay closer attention to the information he gives to his clients. Springer stated the owners had originally had a certain sized home in mind for the lot but it turned out the design was larger than what the lot allowed so they would have had to ask for a variance of a couple of feet on both sides. When they were made aware of the requirement they decided to downsize in order to build without the variance. Bryson asked if Springer interpreted the right side of the building as requiring 5 or 15 feet. Springer answered, at the time it was 15 feet but now it was 5 feet. NEW BUSINESS: PZ99-16 - Landscape/Site Plan Review - Kenai Church of God (Dan Eagon} - Tract A~ Carl F. Ahlstrom Church of God Replat, 14143 Kenai Spur Highway. ERWIN MOVED TO APPROVE PZ99-16. BY BRYSON. MOTION SECONDED Kebschull stated staff had nothing additional but would like to note the applicant was required to submit the plan because the addition was valued over ten thousand dollars. VOTE GOECKE YES NORD YES NEWBRY YES BRYSON YES ERWIN YES GLICK YES MOTION PASSED UNANIMOUSLY. be PZ99-17 - Landscape/Site Plan Review - Mike Taurianinen, P.E. for Genuine Pa~:s Company- Tract B-l, Kenai Spur Highway Lease Property, 10704 Kenai Spur Highway. BRYSON MOVED TO APPROVE PZ99-17. TItE MOTION. GOECKE SECONDED Kebschull stated staff felt the detailed site plan took in all the requirements of the zoning code. Kebschull pointed out three PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 4 do large copies of the site plan were available for the Commission to review if necessary and Henry Knackstedt was also available to answer any questions. Glick asked for clarification because under the location for planting it stated some of the spruce trees would be trimmed for the sales agreement but the plat showed the trees would be removed. Knackstedt stated the trees would be removed as two were actually in the parking and one was so close and may fall over. Knackstedt continued, three trees would remain as indicated by the surveyor. VOTE NORD YES NEWBRY YES BRYSON YES ERWIN YES GO~~ YES GLICK YES MOTION PASSED UNANIMOUSLY. PZ99-18 - Landscape/Site Plan Review - John P./k Karin Gensel d.b.a. Creative Chtldcare - Lot 3, Block 4, FidalEo Commercial Center- 135 Bidarka Street. BRYSON MOVED TO APPROVE PZ99-18. THE MOTION. GOEC~ SECONDED Kebschull stated the plan was required because the addition was over $10,000. The lot was fully landscaped and there would be no additional landscaping. VOTE NEWBRY YES BRYSON YES ERWIN YES GO~~ YES NORD YF~ GLICK YES MOTION PASSED UNANIMOUSLY. Lease Application - Lot 9, Block 2, Cook Inlet Industrial Air Park. BRYSON MOVED TO APPROVE THE LEASE APPLICATION FOR LOT 9, BLOCK 2, COOK INLET INDUSTRIAL PARK. NEWBRT SECONDED THE MOTION. Kebschull noted the Code required the Planning Commission to review the lease application request. Kebschull pointed out the last paragraph in the comments section indicated the proposed PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 5 development in this lot, even though it was in a commercial zone and didn't require a building permit, would not require landscaping. Kebschull stated the Commission could recommend to Council that as a part of the lease they be required to do something similar to what they put on the lot next to them. Kebschull continued, the landscaping done on the other lot included planting grass along the road and placing planters. GOF~KE MOVED TO AMEND THE MOTION TO INCLUDE LANDSCAPING. MOTION SF~ONDED BY NORD. VOTE {Amendment} BRYSON YES ERWIN YES GOECKE YES NORD YF~ NEWBRY YES GLICK YES AMENDED MOTION PASSED UNANIMOUSLY. VOTE (Main Amended Motion) ERWIN YES GOECKE YES NORD YES NEW'BRY YES GLICK YES BRYSON YES MAIN AMENDED MOTION PASSED UNANIOUSLY. OLD BUSINESS: Ordinance No. 1818-99 and Ordinance 1817-99 (Administrative Exemptions setback requirements} - Scheduled for June 16th Council meeting. Bannock stated he took the Planning Commission comments regarding the ordinances to the last Council meeting and Council agreed to bring both of them up for discussion at the dune 16th meeting. At that time the ordinances would be in the form the Commission had approved and not the version turned down. Bannock indicated the Mayor had asked that Planning and Zoning Commissioners be at the dune 16th meeting. Glick announced he would be at the meeting and Emrin was to check his schedule. Bannock thought that if Council would hear from Planning and Zoning that they were comfortable with Administration making the kind of decisions the ordinance allowed them to make, Council may be willing to go with it. Bannock continued, there were fears of it being abused or the City being taken advantage of but he was confident the Administration would refer it back to Planning and Zoning if deemed necessary. Bannock stated for the record that PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 6 ® So he will not, as a Council member, support the amended version as it was not what the original intent was. CODE EI~'FORCEMENT: None REPORTS City Council Councilman Bannock gave his report based on the May 19, 1999 City Council agenda. Bannock reported the most important issue at the Council meeting were Ordinances 1818-99 and 1817-99. The conditional use permit for Beaver Loop Partnership which was not approved by the Planmng and Zoning Commission was appealed and Council set the Board of Adjustment hearing for June 16, 1999. be Borough Planning Bryson reported the Borough Platting and Planning meetings were held on May 24, 1999. Of the nme platS presented, three were deemed routine and approved in one motion; one was withdrawn and reschedUled, and the others were approved. At the regular Planning meeting, Item 5, a, (3), was the Trading Bay State Game Refuge proposal to use hovercraft for tours. The item originally had considerable objection but by the time of the meeting those in opposition, most notably Tyonek village, changed their position and the item was approved for a one-year period. It will go back to the Coastal Zone review process after one year if there are any problems. Item E-1 was requested to be postponed one more time and will be voted on at the next meeting. The petitioner was informed. The public hearing items were all approved with the exception of Item 4. c. Administration Kebschull reported staff was continuing to receive several calls on code violations to include debris, junked vehicles, etc. Letters were being sent and a lot of those were being handled. The house on Phillips Way questioned by Commissioner Glick had been moved and was now within the guidelines. PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 7 10. 11. 12. Kebschull reported she and the City En~neer attended GIS training in Anchorage and it was anticipated the City's GIS would be online within a month. PERSONS PRESENT NOT SCHEDULED: None INFORMATION ITEMS: Zoning Bulleting {April 10/k April 25, 1999} KPB Administrative Approval- Spruce Grove Murphy's Replat COMMISSION COMMENTS/is QUESTIONS: Commissioner Glick stated he heard Doyle's Fuel had moved out to Wildwood Road and a new business had moved into the original location. Glick indicated the property was originally zoned residential but the fuel business was grandfathered in there. Glick asked if the new business was automatically grancifathered when it moved in. It was noted the new business would not be grandfathered. Bryson reported the property was .an exception situation a few years ago but it had since been rezoned. ADJOURNMENT GOECKE MOVED FOR ADJOURNMENT. 7:35 P.M. MEETING ADJOURNED AT Respectfully submitted, Barbara L. Roper, Contract Secretary PLANNING & ZONING COMMISSION MEETING MINUTES MAY 26, 1999 PAGE 8 CITY OF KENAI PLANNING & ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS June 9, 1999- 7:00 p.m. http://www, c i. kcnai, ak. us le CALL TO ORDER: a. Roll Call b. Agenda Approval c. Approval of Minutes: May 26, 1999 d. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: e CONSIDERATION OF PLATS: a. PZ99-22--Preliminary Plat--Baron Park Doyle Addition 4. PUBLIC HEARINGS: ® NEW BUSINESS: a. PZ99-19--Landscape/Site Plan Review--Challenger Learning Center of Alaska--That portion of the W 1/2 SW 1/4 SE 1/4 Lying South of Kenai Spur Road--9711 Kenai Spur Highway. b. PZ99-20--Landscape/Site Plan Review--Harbor Enterprises, Inc. for G&M Chevron-- Alyeska Sub Part 1, Lot 1, 11152 Kenai Spur Highway. c. PZ99-21--Landscape/Site Plan Review--Homer Electric Association--Tract B-2 Baron Park Sub No. 10--214 Marathon Road. d. PZ99-23--Landscape/Site Plan Review--Swan Surveying for Pat Doyle--Tract 1A-8A Baron Park Subdivision No. 11--10230 Kenai Spur Highway 6. OLD BUSINESS: 7. CODE ENFORCEMENT: 8. REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: Planning & Zoning Commission Agenda Page 2 June 9, 1999 10. INFORMATION ITEMS: a. KPB Planmng Committee Action of May 24, 1999 - Windhaven Estates b. "Zoning Bulletin"-May 10, 1999 11. COMMISSION COMMENTS & QUESTIONS: 12. ADJOURNMENT: CITY OF KENAI PLANNING ~ ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS June 9, 1999 - 7:00 p.m. http://www, ci.kenai.ak.us 1. CALL TO ORDER Chairman Glick called the meeting to order at 7:00 p.m. a. Roll Call Members Present: Carl Glick, Phil Bryson, Ron Goecke, Barb Nord, Donald Erwin, Robert Newbry (arrived at 7'03) Others Present: Councilman Duane Bannock, City Engineer Jack La Shot, Contract Secretary Barb Roper be Agenda Approval: MOTION: GO~~ MOVED TO APPROVE THE AGENDA AND ASKED FOR UNAITIMOUS CONSENT. MOTION SECONDED BY BRYSON. AGENDA WAS APPROVED AS PRESENTED. Approval of Minutes - May 26, 1999 MOTION: GOECKE MOVED TO APPROVE THI/I MINUTES OF MAY 26, 1999 AND ASKED FOR UNANIMOUS CONSENT. ERWIN SECONDED THE MOTION. THE MINUTF~ WERE APPROVED AS WRITTEN. d. Consent Agenda - No Consent Agenda items. 2. SCHEDULED PUBLIC COMMENT: None 3. CONSIDERATION OF PLATS: PZ99-22- Preliminary Plat- Baron Park Doyle Addition MOTION: PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 1 BRYSON MOVED TO APPROVE P'Z99-22 PER STAFF RECOMMENDATIONS. MOTION SECONDED BY ERWIN. La Shot indicated that staff had nothing additional but announced the surveyor was present to answer any questions. Newbry arrived at 7:03. No discussion. VOTE BRYSON YES GOECKE YES NEWBRY YES ERWIN NORD GLICK MOTION PASSED UNANIMOUSLY. 4. PUBLIC HEARINGS' None 5. NEW BUSINESS: PZ99-19 - Landscape / Site Plan Review - Challenger Learning Center of Alaska That portion of the W ¥~ SW ¥~ SE ¥~ LyinE South of Kenai Spur Road- 9711 Kenai Spur Highway. MOTION: NORD MOVED TO APPROVE PZ99-19. KEWBRY. MOTION SECONDED BY La Shot noted staff recommended the dumpsters be screened. La Shot continued, this was an item that was not included in the project so if the Commission required screening around the dumpster it would be something the Challenger group would have to approve. This would probably be taken on as a change order to the construction project. Bryson noted he would abstain from voting as his company was involved in the design. MOTION TO AMEND: GOECKE MOVED TO AMEND THE MOTION TO INCLUDE SCREENING AROUND THE DUMPSTERS PER STAFF RECOMMENDATION. MOTION SECONDED BY ERWIN. PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 2 be VO?E (Amended Motion) ERWIN YES GOECKE YES NORD YES NEWBRY YES BRYSON ABSTAIN GLICK YES AMENDED MOTION PASSED UNANIMOUSLY. VOTE (Main Motion including the amendment) GOECKE YES NORD YES NEWBRY YES BRYSON ABSTAIN ERWIN YES GLICK YES MAIN MOTION PASSED UNANIMOUSLY. PZ99-20 -- Landscape/Site Plan Review- Harbor Enterprises, Inc. for G/bM Chevron- Alyeska Sub Part 1, Lot 1, 11152 Kenai Spur Highway. MOTION: GO~KE MOVED TO APPROVE PZ99-20. MOTION SECONDED BY NEWBRY. Staff had nothing additional. Glick noted a representative from Harbor Enterprises was present. Bryson asked if there was any clearing involved in the project and if so where would it be. Darrel Jelsma, P.O. 1312, Soldotna, Alaska- Introduced himself as the Vice President of Harbor Enterprises d/b/a. Alaska Oil Sales. Jelsma stated there was no foliage or trees in the area at this time and they would be coming back with a new building, island, canopy, etc. Jelsma continued, the landscaping would also be new. Bryson asked if there presently was grass along Atria Way. delsma replied there was not. Bryson asked .if the proposal included planting grass in the area. Jelsma answered, planting along Atria Way was not proposed but it was planned along Willow and the Spur Highway. Jelsma continued, one of the challenges they would face with any vegetation was the thawing of the snow Which could cause problems on the perimeter of the property. Jelsma didn't think there would be any type of plant life that could live under the snow berm. PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 3 Glick asked where the dumpster would be placed. Jelsma replied it would probably go in the far comer and added that although screening wasn't an issue, one could be added. Bryson asked staff if grass would suffer from snow stockpiling if it was established along Atria Way. La Shot answered it would probably be no different than any other fight-of-way unless they concentrated the snowplowing from the parking in the back. Bryson asked Jelsma if it was his intent to place snow removal in the fight-of-way of Atria Way. Jelsma replied no, it would go in the back. Jelsma stated the area where the propane tank would be located to service motor homes in the summer would be used for snow storage in the winter. Excessive snow would be hauled away. MOTION TO AMEND: BRYSON MOVED TO AMEND THE MOTION TO RECOMMEND THAT THE RIGHT OF WAY ALONG ATTLA WAY IS SEEDED AND GRASS ESTABLISHED IN THE AREA. MOTION SECONDED BY NORD. Goecke asked Jelsma if it was the intent to pave all the way to the curb on Atria Way. Jelsma indicated they would prefer to go all the way but if the Commission wishes, they would plant grass. Glick requested that Jelsma approach the table to view the plat and point out where Atria Way was and where the plat showed the paving to end. Jelsma agreed the plat was correct but they would still like to take the paving all the way if possible. Jelsma reiterated that if it was the wishes of the Commission to include a grass strip, they would certainly try to include it and noted that it would look nice. Goecke indicated he would like to defer the strip in question to the company since Jelsma indicated he would rather have the asphalt go all the way to the curb which would preclude any grass in the area. Goecke felt that if he didn't want to take it all the way it should be his prerogative, however, if he didn't pave all the way to the curb, then grass should be planted. Bryson disagreed that it was the prerogative of Jelsma to pave and utilize that area as a parking area; the decision belonged to the Commission. VOTE {Amended Motion) PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 4 de NORD YES NEWBRY YF~ BRYSON YES ERWIN YES GOECKE NO GLICK YES AMENDED MOTION PASSED. VOTE {Main Motion as amended) NEWBRY YES BRYSON YF~ ERWIN YES GOECKE YES NORD YES GLICK YF~ MAIN MOTION PASSED UNANIMOUSLY. PZ99-21 -- Landscape / Site Plan Review - Homer Electric Association - Tract B-2 Baron Park Sub No. 10--214 Marathon Road. MOTION: ERWIN MOVED TO APPROVE PZ99-21. BY NEWBRY. MOTION SECONDED Glick announced an enlarged plat was available for review. Staff had nothing additional but pointed out a representative from HEA was present to answer any questions. Glick asked for clarification that Cricket Drive would not be developed and it was noted from the audience that it would not. VOTE BRYSON YES ERWIN YES GOECKE YES NORD YES NEWBRY YES GLICK YF~ MOTION PASSED UNANIMOUSLY. PZ99-23 -- Landscape/Site Plan Review- Swan Surveying for Pat Doyle - Tract 1A-8A Baron Park Subdivision No. 11-- 10230 Kenai Spur Highway. MOTION: PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 5 ® e BRYSON MOVED TO APPROVE PZ99-23 PER STAFF RECOMMENDATIONS. MOTION SECONDED BY GOECKE. Staff had nothing additional. Glick noted the way the Motion was made it would include screening for the dumpster. Mike Swan, Swan Surveying indicated the prelimin~ plat reviewed at the beginning was in connection with this request so the legal description was for the large parcel. However, what was actually being dealt with was the parcel that would be created which was near the Spur Highway. Swan continued, part of the problem with this was the continuation of the Baron Park Subdivision and the lot descriptions continually went on and on. Swan reported he was working with Borough staff to renumber the lots so it could vary a bit from the preliminary plat. Swan also stated the client was still having difficulty deciding on the exact design so the dimension of the building could vary slightly. Swan continued, this being a commercial lot it may shift slightly toward Marathon Road but all the necessary landscaping would be taken care of. Glick asked where the pines and grass were going to be placed. Swan answered the intent was to put the shrubbery along the Spur Road to hold the asphalt back from the property line. They would also be placed near the approaches. Glick asked if the design was such that a person could drive in one approach and out the other. Swan replied, the intent was to expand the approach by the hotel an' additional 24 feet, then have it go through the back and out on Marathon Road. This should eliminate traffic congestion on the Spur Highway. VOTE ERWIN YF~ GOECKE YES NORD YES NEWBRY YES BRYSON YES GLICK YF~ MOTION PASSED UNANIMOUSLY. OLD BUSINESS: - None CODE ENFORCEMENT: None REPORTS PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, !999 PAGE 6 ® 10. City Council Councilman Bannock gave his report based on the June 2, 1999 City Council agenda. Bannock reported Vince Wagner spoke to Council on behalf of the Kenai River drift boat fishermen. They were concerned the changes made to Cunningham Park eliminated them from pulling their drift boats out. Wa~er attended the last Parks and Recreation CommisSion meeting and presented some proposals that could accommodate their needs. Representative Smalley gave a report on what took place in Juneau with regards to the budget and the City's share of municipal revenues. Ail items under Public Hearings were approved. Item C-1 was the approval of the annual budget for FY 2000. The total budget was in excess of $12 m~!!ion and the General Fund stood at $7.8 million. Bannock also reported there was some discussion on a one mill increase that would take place in 2001 rather than 2002 as originally planned. Under Old Business, discussion took place on the c°astal trail design. A proposal would be brought to Council at the next regular meeting and Council would be asked to fund $53,000 to do a more thorough financial study of the project. Items H-1 through H-10 were approved. Item H-11 requested an increase to the Kenai Harbor Rate Schedule. The rate to launch a boat was increased from $7.00 to $10.00. A seasonal pass is $75.00. Item H-12 referred to the Forest Drive/Redoubt Drive rebuild. Bannock reported the City would probably spend some money putting in the water and sewer main crossings while the State was redoing the road. Bannock pointed out, as the area developed, the City wouldn't have to cut the highway up as had been done previously to install water and sewer mains. be Borough Planning- No report Administration- No report PERSONS PRESENT NOT SCHEDULED: None INFORMATION ITEMS: PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 7 11. 12. be KPB Planning Committ~ Action o£ M~y 24, 1999 - Windhav~n Estates "ZoninE Bulletin" - May 10, 1999 COMMISSION cOMMENTS/k QUF~TIONS: Councilman Bannock reminded Commissioners Mayor Williams requested their attendance at the next City Council meeting scheduled for June 16. The request had been made as the administrative appeal ordinances were up for discussion. Bannock noted the meeting would start at 7:00 but the Beaver Loop Parmership appeal would be heard first, So it was possible the ordinance discussion wouldn't take place until 7:30 p.m. ADJOURNMENT MOTION: GOECKE MOVED FOR ADJOURNMENT. 7:30 P.M. MEETING ADJOURNED AT Respectfully submitted, Barbara L. Roper, Contract Secretary PLANNING & ZONING COMMISSION MEETING MINUTES JUNE 9, 1999 PAGE 8 ITEM 1' KENAI BEAUTIFICATION COMMI JUNE 8, 1999 *** 5:30 p.m. Kenai Council Chambers Chairperson Marilyn Dimmick ***AGENDA*** CALL TO ORDER/g ROLL CALL ITEM 4: ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- MAY PERSONS SCHEDULED TO BE HEARD 11, 1999 ITEM 5: OLD BUSINESS ITEM 6: a. NEW BUSINESS Discussion -- Planting Update Discussion -- Airport Triangle Greenstrip ITEM 7: REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: OUESTIONS AND COMMENTS ITEM 9: a, INFORMATION Parks & Recreation CommiSsion Meeting Minutes - May 6, 1999 City Council Action Agenda - May 5 and 19, 1999 ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI BEAUTIFICATION COMMITTEE JUNE 8, 1999 - 5:30 P.M. KENAI CITY HALL CHAIRMAN MARILYN DIMMICK, PRESIDING Xe CALL TO ORDER/ROLL CALL Chairman Dimmick called the meeting to order at 5:42 p.m. Members present: Dimmick, Rogers, Brown, Jung Members absent: Hansen, Nord, Johnson Non-voting members present: Overturf Non-voting members absent: Benedict Also present: Bob Frates, Parks and Recreation Director, Councilwoman Linda Swamer, Contract Secretary Vicki Fmichantie 2. APPROVAL OF AGENDA MOTION: Rogers MOVED for approval of the Agenda as written. Brown SECONDED. There were no objections. SO ORDERED. e APPROVAL OF MINUTES MOTION: Dimmick MOVED to correct Item #5. OLD BUSINESS. She stated she did arrive at that time, but did not take the chair as indicated. Jung S~ONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD - None. 5. OLD BUSINESS- None. 6. NEW BUSINESS Discussion- Planting Update KENAI BEAUTIFICATION COMMITTEE MEETING MINUTES JUNE 8, 1999 PAGE I Dimmick stated the bean bed still needed to be planted and she had helpers coming from the Juvenile Care Center for that project. She had spoken with Frates about them helping with cleaning the Bernie Huss Trail as well. Frates asked when the bean bed could be finished. It was decided the bean bed and the small bed next to Dan's TV could be completed on Thursday at 4 p.m. Some discussion followed about which types of flowers and plants to use. Swarner mentioned officials from the Permanent Fund Division would be arriving next week and the planters should be full of flowers. Dimmick reported she would have kids to help with the Kenai Visitor Center Thursday to clean out and fill in the beds with forget-me-nots and calendulas. She noted, she planned to move the iris. Frates reported he had spoken with KVCC Director Kathy Tarr about the native bed, and it was decided the bed would be planted in July. He stated he would visit the Kenaitze Nursery to see what types of native plants were available. He suggested painting the plant names on the rocks in the bed rather than using stakes. Brown suggested using permanent marker rather than paint, as paint would peel off. Discussion followed about the dimensions of the beds at KVCC, labeling plants, which types of plants to put in, and the possibility of putting stepping stones in the beds. Frates mentioned the window planter at the Chamber should be done this week. He stated the circle planters near Paradisos really took a beating from the wind and would need replanted. Swarner suggested nasturtiums be used as they seem to be hardy. Dimmick asked about the status of the Fire Station. Frates reported crews were working on it and making good progress. ' b. Discussion - Airport Triangle Greenstrip Frates introduced Acting Airport Manager Holland, who had just arrived. DimmJ. ck thanked him for contributing hanging baskets. Frates passed around a photo of the airport greenstrip and explained the scene in the photo of the spruce trees planted there. He asked the members for input on pulling the trees out, as they would continue growing tall enough to block the view of the plane and flagpoles. Low-growing evergreens, and lilacs were suggested. Frates stated lilacs could be pruned so they would not get too tall. Brown suggested preparing the trees, but not moving them until next year. Dimmick reported the soaker hoses were missing from the Visitors Center and asked if any members knew where they were. Brown suggested with staff changes and the remodeling there, the hoses could be stored somewhere new. KENAI BEAUTIFICATION COMMITTEE MEETING MINUT~ JIH/E 8, 1999 PAGE 2 ® REPORTS a. Committee Chair Dimmick reported when she and Swarner were interviewed on the radio at Kenai Chrysler Center, she mentioned the need for volunteers. She also stated someone mentioned to her a type of planting fabric to hold in the heat, and suggested the members think about using it for future plantings. Overturf noted that fabric would not shield the flowers from the wind. b. Parks & Recreation Director Frates passed around a photo of the flower baskets to be put in Old Town and reported the floWer boxes were almost done and were being kept outside to harden off the plants. He suggested constructing a wind block for planting boxes with visqueen for next year's plants. It was also suggested PVC pipe be used for framing and hoops with both ends able to be covered if needed. Frates reported the banners were in place. He stated mowing crews had been out, the grass had been fertilized and they were preparing to lime. Frates stated the Parks & Recreation Commission had been discussing the Cemetery. He reported the burial site fee had remained at $200 for a very long time. He also mentioned the section in the City Code regarding trinkets, personal articles and fences had not been enforced and explained the problems encountered with sites which are not being maintained. Frates explained there was also an issue with the Cemetery gate hours, and noted there would probably be revisions in the City Code due to these situations. He also mentioned the road in the cemetery was too narrow and the commissioners were discussing making changes to improve it. c. Kenai City Council Liaison Swarner repOrted she had been interviewed on KSRM by Merrill Sikorski. She talked about planting and asked for volunteers and grass clippings. ~UESTIONS AND COMMENTS Frates asked the Committee about plans for the 4th of July parade. He stated last year they had discussed borrowing a flatbed truck from Feldman's. Frates informed the members of the theme: Kenai- Dandelion Capital of Alaska. 'He suggested some of the kids from the Summer Recreation Program might like to be included. Dimmick stated she would make some calls to get others revolved as well. KENAI BEAUTIFICATION COMMITTEE MEETING MINUTES JI~E 8, 1999 PAGE 3 Brown asked Frates about banner placement and reported the Peninsula Offers had donated the pipe for the poles. Swarner asked members what they suggeSted for a weeding schedule. Dimmick suggested they continue with Tuesdays and Thursdays and it was decided they would work at Leif Hansen P~rk June 17th at 6 p.m. and work Tuesdays at 4 p.m. 'and Thursdays at 6 p.m. Dimmick stated the next meeting of the Commission would be July 13th. 9. INFORMATION a. Parks & Recreation Commission Meeting Minutes- May 6, 1999 City Council Action Agenda- May 5 and 19, 1999 10. ADJOURNMENT MOTION: Dimmick MOVED for adjournment and Swarner SECONDED. were no objections. SO ORDERED. There The meeting adjourned at 7' 10 p.m. Minutes transcribed and submitted by: Vicki Fruichantie, Contract Secreta_r~ KENAI BF~UTIFICATION COMMITTEE MEETING MINUTES JUNE 8, 1999 PAGE 4 CITY OF KENAI 1998 ANNUAL CLG REPORT A. LOCAL PRESERVATION ORDINANCES: There were no new ordinances, amendments or proposed amendments made to the local historic preservation ordinance. 2. There were no changes to the City of Kenai's Comprehensive Plan during 1998. B. LOCAL HISTORIC PRESERVATION COMMISSION OR BOARD' The City of Kenai's Historic District Board membership changed during the year. Michael Huhndorf resigned from the Board in May; however, he rejoined in October. Gloria Wik resigned from the Board in September. At the end of 1998, there was two Board vacancies. Board members during 1998 were' Dorothy V. Gray Ethel Clausen Michael Huhndorf Bill Kluge Gloria J. Wik Vacant Joe Moore Duane Bannock MEMBER POSITION Member--Chair Person Member Member~Histonan Member~Architect Member--Resigned 9/98 Member Council Person---Ad Hoc Council Person~Ad Hoc During the past year, the Board has been able to meet quorum requirements more consistently; there were only two meetings wherein quorums were not established. This can be attributed to the change in number of Board members from nine to seven. Since Alan Boraas resigned his seat, the Board has been acting without the benefit of an archaeologist. However, Mr. Boraas continues to remain available to the Board to fulfill the needs of the archaeologist. At the conclusion of 1998. the Board consisted of the following members' Dorothy V. Gray Ethel Clausen Michael Huhndorf Bill Kluge Cecelia Richard Vacant Vacant Joe Moore Duane Bannock MEMBER POSITION Member Chair Person Member Member---Historian Member~Archiiect Member Member Member Council Person---Xd Hoc Council Person~Ad Hoc 2. No new members were seated on the Board. 3. The Historic District Board operated without the benefit of a full board again during 1998. There ~vas one vacancy for the majority of 1998. When Ms. Wik resigned in September, there were two vacancies for the remainder of the year. The City Clerk is responsible for the City's Board and Commissions. Vacancies are advertised by word of mouth, public information advertisements, and by mailing information to citizens whom have served on various boards and committees in the past. 4. During 1998, the Historic District Board meetings were scheduled for the third Monday of the month. During 1998~ the following meetings were held: MEETING Regular Meeting Regular Meeting Work Session Regular Meeung Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Work Session Regular Meeting Regular Meeting DATE January 19, 1998 February 17, 1998 March 16. 1998 March 16, 1998 April 20, 1998 May 18, 1998 June 15, 1998 July 20, 1998 September 21, 1998 September 21, 1998 October 26, 1998 November 16, 1998 Copies of the minutes from these meetings are attached. Note that in May and July quorums were not established and no meeting was held. No meeting was held in August due to lack of business. The September 21, 1998 work session was a joint session with City Council. City Council scheduled the meeting to discuss the direction and furore of the Board and its relationship to the Planning and Zoning Commission. After the session, Council directed 1998 Annual CLG Report Page 2 to Board to provide suggestions on how the Board should proceed. At the October meeting, the Board voted to meet quarterly, unless a special meeting was necessary. Council agreed with this recommendation and beginning in January 1999, the Board's meeting schedule was changed. There were no other changes to the Board's function as result of these discussions. 5. The board did not participate in any CLG training or conferences during 1998. C. SURVEY AND INVENTORY OF HISTORIC PROPERTIES' This information did not change during 1998. In July 1996, Preservation North completed the survey of the Townsite Historic District, which was funded through a CLG grant. The area surveyed was approximately 70 acres and included 32 properties in the Townsite Historic District and 12 properties in the adjacent area. 2. Thirty-two historic properties were surveyed. AHRS cards were completed for these properties. 3. This was the first survey of historic properties for the City of Kenai. The survey cataloged historic properties providing the City with information as to what properties existed, their condition, owner, etc. This information will be used when revising or preparing development guidelines for the historic district. For the properties surveyed, there were 28 different property owners. D. PRESERVATION PLANNING ACTIVITIES' The Townsite Historic District Board began working on defining the City of Kenai's Preservation Plan during 1995. Topics were assigned to Board members. This has been a slow process. In 1996, the Board reviewed their goals and objectives/mission statement, made changes, and accepted the revised statement. The Board continued working on the Preservation Plan in 1997 and 1998. In October, at~er extensive effort, a finished product was presented to the Kenai City Council. On October 7, 1998, Kenai City Council approved Resolution No. 98-71 accepting the preservation plan. (Copy of Resolution No. 98-71 attached.) The Plan was sent to the Office of History and Archaeology on November 12, 1998. 1998 Annual CLG Report Page 3 £. NATIONAL REGISTER PROGRAM PARTICIPATION' The CLG did not evaluate any properties for listing on the National Register of Historic Properties during 1998. F. PROTECTION OF HISTORIC PROPERTIES' The Townsite Historic Board reviewed two applications for development in the Township Historic District. The first review was restoration of a garage. The second review was the restoration of an office building in the district. The Board approved both plans. 2. The Mission Street upgrade was completed during the Fall of 1998. This project included parking areas fbr the Russian Orthodox Church as well as sidewalks and ornamental lighting. The Board had revie~ved this project prior to the start of construction. The walking tour winds along Mission Street and the upgrade makes the walk much pleasanter. 13. PUBLIC EDUCATION PROJECTS: 1. The walking tour brochure for Old Town was completed and available in time for Historic Preservation Week. This walking tour guides citizens through Old Town past the historical properties that were recognized as part of the signage project. As was noted in last year's report, the brochure was primarily the responsibility of board member Michael Huhndorf. Mr. Huhndorf, using the data contained in the survey document, and local sources prepared a draft for the walking tour. The Board as well as other long-time citizens of the area reviewed this draft and provided input. The Kenai Visitors & Convention Bureau provided funding to have the brochures printed. The brochures are available at the Kenai Visitors & Convention Bureau. The tour begins at the Center where Moosemeat John's Cabin (the Chamber of Commerce) is located. 2. A guided walking tour was held on May 9, 1998, to kick off preservation week and to introduce the Old Town Kenai Walking Tour. A reception was held at the Kenai Visitors & Convention Bureau after which the guided tour was offered. John Williams, Mayor of - Kenai, issued a proclamation proclaiming the week of May 10-16, 1998 as Preservation Week. (Copy of proclamation attached.) go The Board was given the opportunity to provide input for the Central Region Gold Rush Sign Project. The Board suggested possible sites for a sign to be placed in Kenai to commemorate Peter Doroshin's discovery of gold on the Kenai River. As result of the Board's recommendation and working with the Kenai Visitors & Convention Bureau and Office o f History. and Archaeology a gold rash commemorative sign will be placed at the 1998 Annual CLG Report Page 4 Kenai Visitor & Convention Bureau. It is hoped to add the gold rash sign to the walking tour and eventually (funding permitted) place a sign at the Center near the gold rush sign to provide a visual representation of the walking tour. . The Board and City Council have discussed the possibility of obtaining a parcel of land in the historic district to provide a location for displaying historic equipment. The Board will explore land acquisition for exhibit oppommities in Old Town during 1999. H. HISTORIC PRESERVATION GRANT ACTIVITIES' The City of Kenai did not apply for any CLG Historic Preservation Fund grants during 1998. 2. The City of Kenai did not apply for other (non-CLG) preservation grants. I. OTHER PRESERVATION ACTIVITIES' As was noted in last year's report, the City of Kenai has been working with the Kenaitze Indian Tribe of Kenai in an effort to preserve the historic Dena'ina village at Shk'ituk't. Past efforts have included the beginning stages of designing a park for the area. A sign was placed at the site as part of the signage grant in 1996. The city has postponed any future development in the area pending the removal of a FAA antenna farm. The FAA is currently in the process of cleating the site. After the FAA has vacated the site, the city will re-evaluate the proposed park. 1998 Annual CLG Report Page 5 Emily DeForest CITY OF KENAI ' Il'diane with apas~ - Ci.tr ~ith a [un, we." BACKGROUND AND PERSONAL DATA- CANDIDATF~' FOR APPOINTMENT ~~AND. COMMISSIONS · -'. .DA?E: 20 Hay 1999 Resident of the City of ltenai? Yes How long? 30 years ReIidenceAddreIs 515 Pine Street Mailing Address Home Fax No. Business Fax No. P. O. Box 1~2§ EMPLOYER: R e t i r e d Home Telephone No. Business Telephone No Email Address: 283-4780 Job Title NAME OF SPOUSE: N / A Current membership in organizations: Alaska Higtoric~l gnt-~ry Alaska Library ~ssociation PaCific Northwest Library Association asr organizational memberships: COMIIIITI'TF, F~ OR COMMISSIONS IN WHICH YOU ARE INTERESTED: HISTORIC DISTRICT BOARD , . W~ilf DO You WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? An interest ~n ~laska/Kenai higrnr,, rh~ ~o~r~,~~ ~ t-he ~,-, ~o~~~ . ' · ........................... buildin[s and of Old Town ~-~. WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? Several Years of tryinK to loca~e information on K~n~'{ h~.~rnry Signature AGENDA KENAI CITY COUNCIL- REGULAR MEETING JUNE 2, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in' which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) , Vince Wagner-- Proposed Change to Cunnmgham Park ITEM C: PUBLIC HEARINGS le e , , Ordinance No. 1828-99 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1999 and Ending June 30, 2000. Resolution No. 99-31 -- Awarding a Janitorial Contract for the Kenai Visitors Center to Todaly Unlimited for the Period July 1, 1999 Through June 30, 2000. Resolution No. 99-32 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1999 and Ending June 30, 2000. Resolution No. 99-33 -- Transfemng $1,100 in the General Fund for Travel to Dynix Training in New Orleans. Resolution No. 99-34 -- Transferring $25,000 in the Kenai ARFF Capital Project Fund for Additional Engineering/Inspection Fees. ITEM D: . COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission -1- . 5. 6. 7. Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: o MINUTES *Budget Work Session of April 26, 1999. *Budget Work Session of May 10, 1999. *Regular Meeting of May 19, 1999. ITEM F: CORRESPONDENCE ITEM G: o OLD BUSINESS Discussion -- Petratrovich, Nottingham & Drage Proposal/Kenai Coastal Trail. ITEM H: , . . , . , , NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the A~irport Land System Special Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility (ARFF). *Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. *Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunningham Park Capital Project Fund. Approval-- Special Use Permit/Alaska Call Connection, Inc. Approval-- Special Use Permit/Dottie Fischer d/b/a Alaska's Best Travel. -2- o . 10. 11. 12. Approval -- Lease Application / Dan Van Zee, d/b / a Hertz Rent-A-Car - Lot 9, Block 2, Cook Inlet Industrial Air Park. Approval -- Amending the Engineering Services Agreement with Momson Maierle, Inc./Alaska Regional Fire Training Facility -- Approval-- Change Order No. 8/Momson Maierle, Inc./Alaska Regional Fire Training Facility-- $10,864.00 Discussion -- Kenai Harbor Rate Schedule Discussion -- Forest Drive/Redoubt Avenue -- Water and Sewer Main Crossings. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL- REGULAR MEETING JUNE :2, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http'//www.ci.kenai.ak.us ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:05 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Swarner and Bannock. Present were' Bookey, Moore, Frazer, Williams, Absent was: Measles. A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS' B-2, Persons Scheduled to be Heard-- Representative Hal Small..ey-- Report from the Legislature MOTION: Councilwoman Swarner MOVED for the approval of the amended agenda and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA Mayor Williams reported he had no changes to the Consent Agenda. Agenda was accepted as presented. The Consent ITEM B: SCHEDULED PUBLIC COMMENTS B-X. Vince Wagner-- Proposed Change to Cunningham Park Reported he would be meeting with the Parks & Recreation Commission at their next meeting to present a small plan (to incorporate a pull-out for drift boats). He added, he wanted council to know he and others were continuing to work on a plan and that Councilman Bannock suggested he discuss the plan with the Commission prior to the council. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 2 Mayor Wilhams reported he went to Cunningham Park with Wagner and others and felt if there was a way to incorporate a pull-out and everyone agreed to the design and location, having a pull-out for drift boats may work. However, the biggest concern would be the cost and funding. Councilwoman Swarner stated her concem adequate parking would be available in the Park. Wagner noted, it would be a pull-out only and they would have someone meet them at the Park and pick them up. Councilman Moore asked if the residents of Beaver Loop Road were involved in the discussion at this point. Williams noted, if any changes were being considered, the residents wouId have to be included in the discussions. He added, he had already discussed this with Wagner. B-2o Representative Hal Smalley-- Legislative Update Representative Hal Smalley, 105 Linwood Lane, Kenai. Representative Sma/ley reported on the State budget, Kenai area projects and the State balanced budget plan. He noted, as a Representative, it was interesting being on that side of the table instead of as a council member. He added, he enjoyed it and was looking forward to returning. Smalley stated the Governor presented his budget in January and after the House and its committees reviewed it, they cut approximately $34 million from that budget. The Senate then reviewed the budget and cut $40 million from the budget. A major area of difference between the Senate and House in regard to the budget was the municipal assistance and revenue sharing funds; the House cut all of that funding and the Senate added back $32 million. The Conference Committee then settled on that figure. Smalley added, he would have liked to see more municipal assistance/revenue sharing added back into the budget, but knew there would have been some cuts. Smalley speculated the Legislature would look to the mumcipal assistance/revenue sharing as a source of cuts for the future. Smalley also reported approximately 278 General Fund positions m state government would be cut, and other cost-saving mechanisms would be considered (a privatization bill, labor contract review, consolidation of two departments, etc.). Smalley reported the Capital Budget was $1.12 billion and of that the Peninsula would be receiving approximately $7 million for projects. To the City of Kenai, approximately $250,000 would be received for the design and engineering of the city maintenance facility. Smalley noted when the budget left the Senate, this project was not listed and when the budget left the House, it was in the budget. Smalley also reported $1.7 million was re-appropriated for the development of the Public Health Facility; the Forest Drive/Redoubt Avenue rehabilitation project received $2.5 million which would added to another $3.5 million which had already been set aside; KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 3 the North Kenai Spur Highway rehabilitation would receive $95,000 this year to clean up right-of-way problems; and the Sterling Highway/Soldoma bridge project received $14.3 million for its rehabilitation. Smalley reported the TRAK program received $1.4 million for the Unity Bike Path/Trail; municipal street improvements matching grant would receive $149,911; and Kenai Peninsula Borough-wide road projects would receive approximately $500,000. Smalley noted, other than the funds for the maintenance facility, the other funds and projects had been in "the works" for some time and came to fruition during his tenure in the Legislature. Smalley also reported the largest discussion taking place in the Legislature was the fiscal gap and what to do. He reviewed 'discussions which took place and noted there were several plans suggested. The plan settled on by the Legislature incorporated ideas from several of the suggested plans and to use the earnings reserve of the Permanent Fund. What they wanted was a plan that was sustainable, long-term, protected dividend checks, protected the Permanent Fund and resolve the gap. The plan settled on is called the "Balanced Budget Plan of Alaska" and would be voted on as an advisory vote by the voters of Alaska in a special election to be held on September 14, 1999. Smalley explained the structure of the plan. He added, he supported this plan because it included items which were concerns of constituents and others that had contacted him, i.e. high-dividend yield, protect the Permanent Fund, bring a closure 'to the gap and the right to vote on the matter. He added, what sold him on the Balanced Budget Plan of Alaska was that it would protect the Permanent Fund, allowed it to continue to grow, and took into consideration future budget cuts, including $30 to $40 million for the next two years. Smalley stated, the ballot question would say, "After paying annual dividends to residents and inflation-proofing the Alaska Permanent Fund, should a portion of the Permanent Fund Investment Earnings be used to help balance the State budget? Yes or No." Smalley added, he would be traveling the Peninsula to talk with residents about the Plan so they will be informed when they go to vote. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1828-99 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1999 and Ending June 30, 2000. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1828-99 and Councilwoman Swarner SF~ONDED the motion. There were no public comments. Williams noted the total budget was approximately $12 million of which $7.5 million affected the General Fund. Williams thanked the KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 4 administration for their efforts in preparing the budget. Bookey agreed and added, he had been concerned the mill rate would need adjusting but was pleased it was able to be held. He added, he believed the public would be grateful, as well as council. VOTE: Measles Absent Bannock Williams Yes Bookey Moore Yes No Frazer Yes Yes Swarner Yes MOTION PASSED. C-2o Resolution No. 99-31 -- Awarding a Janitorial Contract for the Kenai Visitors Center to Todaly Unlin~ted for the Period July 1, 1999 Through June 30, 2000. MOTION: Councilman Moore MOVED for approval of Resolution No. 99-31 and Councilman Bannock SECONDED the motion. There were no public or council comments. VOTE: Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. C-3o Resolution No. 99-32 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1999 and Ending June 30, 2000. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 99-32 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. It was noted, the mill rate had been maintained at 3.5 for approximately seven years. Williams noted, council had studied the budget issue and believed a mill rate increase would be required and slated it for 2002. However, due to the revenue decreases, he wanted the public to be aware the increase may come in 2001. He added, the residents needed to recognize the cost attributed to the services they now enjoy. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 5 C-4o Resolution No. 99-33 -- Transferring $1,100 in the General Fund for Travel to Dynix Training in New Orleans. MOTION: Councilman Moore MOVED for approve of Resolution No. 99-33 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. Resolution No. 99-34-- Transferring $25,000 in the Kenai ARFF Capital Project Fund for Additional Engineering/Inspection Fees. MOTION: Councilman Bannock MOVED for approval of Resolution No. 99-34 and Councilman Moore SECONDED the motion. There were public comments. It was apparent there was some hesitation in proceeding with discussion on the resolution and it was suggested the resolution be heard immediately after discussion of Item H-9, a request 'to amend the engineering services agreement with Momson Maierle, Inc. Bannock withdrew his motion. Council agreed to hearing the resolution after discussion of H-9. ITEM D: COMMISSION[COMMITTEE REPORTS D-1. Council on Aging -- Swarner reported there had not been a meeting since councirs last meeting. D-2. Airport Commission -- Bannock reported the minutes of the May meeting were included in the packet. D-3. Harbor Commission -- Bookey reported the next meeting would be held on June 7, 1999. D-4. Library Commission -- Moore reported a meeting was held on June at which a report from the Friends was given and the Commission unanimously approved mending to the lending policy for the library. Moore also reported the Commission recommended the July 4th weekend be "amnesty days" for returning overdue books to the library; fines will be waived. Also, the Friends of Library book sale would be held June 4-6. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 6 Moore noted, because there would be no quorum available for the July meeting, a request was made to cancel the Commission's July meeting. Council had no objections to the cancellation. He added, he was interested in learning the library was the only possessor of past paper editions of local newspapers. D-5. Parks ih Recreation Commission -- Frazer reported the Commission would be meeting next on June 3, 1999 at 7'00 p.m. in the council chambers. D-6. Planning/h Zoning Commission -- Bannock reported the Commission last met on May 28. He reviewed actions taken by the Commission: · Old Business: A final re-plat and encroachment permit were approved. · New Business' Landscape Site plane reviews were approved for the Dairy Queen property, Church of God and Creative Child Care; a lease application for Lot 9, Block 2 of the CIIAP Subdivision was approved with amendments from administration. · Further review of Ordinance No. 1818-99 and 1817-99 allowing for administrative exemptions for encroachments and variances. Bannock noted, he informed the Commission the ordinances would be before council again at their June 16 meeting and invited the Commission members to attend the meeting. Bannock also noted the encroachment requested for one of the Commission's agenda items would not have had to go before the Commission had Ordinances No. 1817-99 and 1818-99 been in place. Bannock added, he Wanted to assure council the Commission was confident administration would handle such items fairly and would not abuse their authorization. Moore asked if neighbors of the applicants commented on the encroachment request. Bannock answered no and added he would be bringing Ordinance No. 1809-99 (requiring applicants to post variance or encroachment requests) up for review in the near future. He passed out a memorandum which had been distributed to the Commission from administration regarding the posting ordinance. D-7. Miscellaneous Commissions and Committees D-Ta. Beautification Committee -- Swarner reported the Committee would meet next on June 8. She noted, the Committee members and volunteers had been planting and were in need of fresh cut grass for use in the flower beds. D-Th. Historic District Board -- Moore reported the next meeting would be held on July 19. D-7¢. Kenai Visitors/h Convention Bureau Board -- Bookey reported there was no meeting scheduled for the immediate future. He reminded council the Alaska Permanent Fund Board of Trustees would be holding their meeting at the KVCC on June 16. He noted a reception was scheduled for June 15 from 4'45 to 6:00 p.m. at the ARFF. D-7d. Alaska Municipal League Report -- No report. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 7 ITEM E: MINUTES Budget Work Session of April 26, 1999. Approved by consent agenda. Budget Work Session of May 10, 1999. Approved by consent agenda. Regular Meeting of May 19, 1999. Approved by consent agenda. ITEM F: CORRESPONDENCE-- None. ITEM G: OLD BUSINGS Discussion -- Petratrovich, Nottingham & Drage Proposal/Kenai Coastal Trail. Williams noted, council entered into an agreement with Petratrovich, Nottingham & Drage (PND) for $5,000 in order for them to do a preliminary study for bluff erosion. He noted the information included in the packet from Komelis indicating the Harbor Commission's recommendation to proceed with the project proposal as well as the proposal letter from PND. Williams suggested council ask administration what they thought would be the total amount to have bid-ready documents prepared. Ross explained, the $53,200 would purchase a pre-engineering design and would give the city a package which could be used to market the project. He also recommended council appropriate the funds from the fund balance in order to have the work done. Ross added, the Coastal Trail Plan, with the current views on Outer Continental Shelf (OCS) funding was probably council's best bet to procure funds to do this type of project, i.e. addressing of erosion in combination with the coastal trail fits under the OCS legislation now before Congress. He continued, getting Corps of Engineers funding was very doubtful. Ross stated, the pre-engineering design would develop a package which could be marketed, presented to Senator Murkowski and others, and after receiving OCS impact money or federal funds, the project could go to actual design engineering. He added, this portion of the project would help delineate the overall cost of the project. Bookey stated he believed, with the congressional leverage Alaska, now was the time for this project to proceed. He added, if this opportunity was missed, he didn't believe another one would come. Through bank stabilization, the project offered KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 8 more potential and new direction for Old Town than ever before. He added, he was not comfortable with the cost ($53,200), but would support proceeding with the project. Bannock suggested an additional sponsor of this portion of the project be located because the city had co-sponsors of projects in the past (ARFF, Cunningham Park, Challenger, etc.). He added, he believed now would be the easiest time to take on a co-sponsor, but as the cost escalates for the actual work, it would be harder for an organization to get involved. Bannock added, he believed the project (at this point) was doable and the $53,200 was not an overwhelming amount of money, and would be very comfortable in going forward with the project if a co-sponsor could be found. Ross proposed to go forward with the $53,200 to get a product to sell. After that, funds would be necessary for lobbying the congressional delegation in order to acquire the funds. He added, without spending the $53,200, the city wouldn't have anything to sell and suggested to bring in sponsors after receiving something to show them. Bannock stated he disagreed with that philosophy and added, if the project failed because no one was willing to get involved as a co-sponsor, it could be deemed as an unworthy project from the beginning. Bannock suggested other state departments may be interested in co-sponsoring the project. He added, he wanted the funds to come from somewhere other than the General Fund. Frazer stated he agreed with the partnership idea between the public and private sector. However, he didn't believe this portion of the project fit that idea; there needed to be something in the project for the partner. He added, this portion would be a limited part of the project and when comparing $53,200 to $5 million, he didn't believe the $53,200 a large amount of money. Frazer added, he supported the project and felt council should go forward with it. Bookey stated, he believed there would be business people or groups willing to support the project after this level (lobbying, etc. in conjunction with the council). added, he agreed with Frazer that this was not the appropriate time to fred co- sponsors. Bookey added, he agreed with Bannock that at some time it would be worthwhile for the city to explore co-sponsoring the project with the State Department of Parks or others. He Ross reported Komelis gave a presentation on the project to the Kenai River Special Management Advisory Board (KRSMA) and it was well received. He added, once the documents are in hand, he believed the Board would invite him back and would increase their involvement with the project. As far as putting the project out before agencies, it was a case of which would come first. Ross added, he believed the project should proceed. Swarner suggested administration contact the Kenai Watershed Forum as she thought they would also be interested in the project. Moore noted PND's letter proposed to do the work at their time and material rate and asked if the city was KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 9 getting into more than the $53,200. Komelis answered, when he discussed the project with PND, it was decided to go with a not-to-exceed amount, based on hourly rates, but not going over $53,200 which is the normal way the city does a lot of engineering work. Frazer clarified his earlier statement regarding a partnership in doing the project and stated, he thought it was something to be pursued. However, this portion of the project should be done in order to pursue a parmership. Bookey stated, he would want the firm to have an understanding the amount would not go to more than the $53,200 and a document would be required at that amount to be used for marketing and not have any surprises in the costs. Komelis referred to his letter included in the packet which explained to PND's what the city wanted as a project presentation package to include a detailed preliminary schematic design, a good survey and detailed cost estimate with quantifies, prices and cost for right-of-ways. He added, also requested were two public hearings. Noted also in the letter was that the city usually works with consultants on a rate-fee schedule with a not-to-exceed amount. Komelis added, during his meeting with PND, it was also stated they could work to the $53,200 amount and anything over would have to be requested in writing and approved by council. The not-to-exceed wording would also be included in the contract with PND. Bookey stated he wanted to be sure a complete document would be developed to present to the congressional delegation and use for a marketing tool. Ross explained, if council directed, an appropriation ordinance would be prepared and included in the next meeting packet for council consideration. Then, documents would be prepared and the engineer involved would make a presentation to council at the time of the contract approval and award. Williams stated he believed this would be a tremendous project for the city and agreed with the possible development of a parmership in the furore. He suggested the parmers could include groups who would benefit from the project other than the property owners, i.e. visitor groups, KRSMA, Exxon Valdez, etc. Williams suggested a group be formed to lobby the project in the future. Williams noted, the project would be an off-budget item and come from the General Fund. He added, he believed council was directing administration to bring back a budget ordinance, have a public hearing, and representatives from the engineering firm would be present. Ross noted, it would be company representatives being present at the time the contract was brought forward for consideration. Williams agreed and there were no objections from council. BREAK TAKEN: 8:22 P.M. BACK TO ORDER: 8:35 P.M. ITEM H: NEW BUSINESS H-Xo Bills to be Paid, Bills to be Ratified KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 10 MOTION: Councilman B°okey MOVED to pay the bills and Councilwoman Swamer SECONDED the motion. There were no objections. SO ORDERED. H-2o Purchase Orders Exceeding $2,500 MOTION: Councilman Bookey MOVED to approve the purchase orders exceeding $2,500 and Councilman Moore SECONDED the motion. Bannock noted the purchase order for paving repair work needed at First and Float Plane Basin Road and asked why the pavement was cut. Komelis answered, it was cut because of a storm dram problem as well as large dip in the roadway. He noted, the work to take out the dip included digging out bad material in that area. He added, there had been a number of complaints about the dip and there were some who felt a deadly accident happened along that road because of the dip (it was noted the driver was also speeding). Bannock stated he was disappointed the work to take the dip away was now causing the city an additional $10,500 to patch. He added, he would support the purchase order because the cut in the pavement was unacceptable. Bookey questioned whether the price for asphalt was a negotiated price. Komelis explained, he requested prices from three companies. Of the three prices received, this was the lowest. Also, the asphalt work would include the cut at First and Float Plane Road (curb/sidewalk and paving), Cohoe Circle and Granite Pointe. Kornelis added, Davis- Bacon wages were being paid for amounts over $2,000. Swarner stated her concern the work should be done during the summer. Komelis stated the contractor would be notified when the purchase order was approved and a completion date noted. VOTE: There were no objections. SO ORDERED. H-3o Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the Airport Land System Specie Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility (ARFF). Introduced by consent agenda. H-4o Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 11 Introduced by consent agenda. Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunningham Park Capital Project Fund. Introduced by consent agenda. H-6o Approval-- Special Use Permit/Alaska Call Connection, Inc. Ross explained, action would continue the present Special Use Permit to Alaska Call Connection, Inc. He added, administration recommended approval. Bookey asked how much revenue was received, from the permit. Acting Airport Manager Holland reported, revenue generated last year was $524 which was 15% of the permittee's revenue. MOTION: Councilman Bannock MOVED for approval of the Special Use Permit to Alaska Call Connection, Inc. as indicated and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. i-7o Approval-- Special Use Permit/Dottle Fischer d/b/a Alaska's BeSt Travel. MOTION: Councilman Bookey MOVED for approval of the Special Use Permit to Dottle Fischer, d/b/a Alaska's Best Travel and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. H-8o Approval -- Lease Application/Dan Van Zee, d/b/a Hertz Rent-A-Car - Lot 9, Block 2, Cook Inlet Industrial Air Park. MOTION: Councilwoman Swarner MOVED to approve the lease application submitted by Dan Van Zee as presented and to include the Planning & Zoning Commission's recommendation for minimal landscaping to match the adjacent lot. Councilman Bookey SECONDED the motion. Ross explained, administration recommended the approval of the lease agreement in order to proceed with the leasing process. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 12 Approval -- Amending the Engineering Services Agreement with Momson Maierle, Inc./Alaska Regional Fire Training Facility -- $25,oo0. Ross referred to a report and request from Momson Maierle, Inc. included in the council's packet. He noted, City Engineer La Shot instructed Morrison Maierle to document their request. He added, the report/request was also forwarded to the FAA and they consented to participate in all of the change orders. The level of their participation would vary. Ross added, an additional $53,000 had been received from FAA for the project and would be applied to the project. He noted, the justification for many of the change orders were as a result of increased inspection activities as a result of earlier approved change orders. Ross suggested council discuss the matter further with Architect Bill Kluge, La Shot, or Semmens. Williams referred to Page 2, Paragraph 3 where it discussed $3,000 for sub- consultant fees and $1,900 for a final trip to Kenai to close out the project (if requested by city staff). WiRiams asked La Shot if he believed the trip would be needed and La Shot answered it was likely it would not be necessary. La Shot added, over the course of the project, Momson Maierle had deferred some of the inspections to the local firms and that could be done in finishing the project. He added, he believed the amounts were included in the budget in case it was necessary for final project closeout. Bill Kluge -- Stated he was the point-man in the absence of Momson Maierle's on- site representative. He noted, for the majority of the project, they had a full-time inspector on site however there were several times when Nelson & Associates and he had filled in for inspections. Kluge added, the project had an extremely exorbitant amount of paperwork [approximately 300 Design Clarification Requests (DCR)]. He noted, the majority of the requests for information from the contractor were included in the work and if they had not been, there would have been an increase in change orders for the project. Kluge added, the letter indicated the percentage of change orders compared to the total of the project; the building was eight-tens of one percent, which was extremely low. He noted, to accomplish that, they defended their documents against claims a number of times. Kluge added, with having several inspections requested and were rescheduled and defending claims, etc., extended the length of the project. He noted he had approximately $2,500 in outstanding invoices. Williams asked if council approved the request for payment, would part of the money go to Kluge and could he arrange to do the final inspection in order to negate the need for a Morrison Maierle representative to travel to Kenai. Kluge answered, he thought that could be done because only topsoil, seeding, and miscellaneous items were remaining to be done. He added, he requested the lessee of the facility, ESI, to keep a list of defective items in order to be included in warranty work. Kluge suggested to hold an inspection just prior to the end of the year warranty date and have the contractor take care of those items. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 13 Williams noted council is always concerned about change orders and added, there were 42 change orders were requested but many were denied. He noted, there were 230 DCR's and he thought that was a high number. Kluge stated, when it can't be pointed out in the documents where an item is required, it ends up as a change order before council. Bannock referred to the letter and noted Morrison Maierle was asking for $25,000, however delineated in the letter were other amounts ($17,800 for the well design, $19,224 for labor costs, and $3,000 for sub-consultant fees). He asked if they were asking for those amounts, but were willing to settle at $25,000. La Shot explained the $25,000 would be the total requested amendment. The letter explained the various reasons they arrived at that figure. He noted, one of the important items to note was they overpaid their sub-consultants by approximately $28,000. This had been noted by Morrison Maierle in previous discussions. At that time it had been agreed they would try to absorb as much of that cost as possible. In summary, the letter was requesting $25,000 to cover the difference in their original contract and what they believe it would take to close the project. La Shot added, he assumed half of the money would go to the subcontractors and the rest to project closeout and preparation of as-builts. La Shot noted, that would be the last request for additional payments from Morrison Maierle. Bannock referred to the second paragraph of Paragraph 1 of the letter where it was noted "Normally you could expect a design and construction management fee of about 12%-15% of the Total cost of a construction project..." Bannock asked' if the project was done on a percentage basis or a flat fee and if something was done abnormally. La Shot answered, he believed the writer was trying to relate the actual cost to the percentage basis of construction. It was a negotiated fee at the beginning of the project as the project was known at that time. La Shot noted, the city's share of the $25,000 would be $781.25 (FAA paying the remainder). MOTION: Councilman Moore MO~D to amend the engineering services contract with Morrison Maierle in the amount of $25,000 and Councilman Frazer SECONDED the motion. Bookey asked, out of the $25,000 what was the city's share. Ross answered the city's share was $781 and the balance would be paid by the federal government. VOTE: There were no objections. SO ORDERED. Resolution No. 99-34-- Transferring $25,000 in the Kenai ARFF Capital Project Fund for Additional Engineering/Inspection Fees. MOTION: ~NAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 14 Councilwoman Swamer MOVED for approval of Resolution No. 99-34 and Councilman Bookey SECONDED the motion. There were no public comments. Semmens reported, before this transfer there was $37,847 remaining in the contingency budget. Semmens explained, money came to the city through amendments to the grant which were not appropriated and the project had not exceeded its original budget. Ross noted, in addition to the $210,000 which had been received in revenue, $135,000 would be coming. Semmens also stated, he estimated $300,000 {the amount of the contingency) in unappropriated revenue would be returned to the Airport FUnd after the project closed. VOTE: Measles Absent Bannock Williams Yes Bookey Moore Yes Yes Frazer Yes Yes Swarner Yes MOTION PASSED UNANIMOUSLY. H-10. Approval-- Change Order No. 8/Momson Maierle, Inc./Alaska Regional Fire Training Facility -- $10,864.00 Will/ams noted the change order dealt w/th one of the subcontractors for ventilation revisions and snow-melt system valves. La Shot noted a portion of the change order would take care of the problem with the air movement in the upper level of the building from opening and closing the doors; a portion having to do with the snow melt system; and deletion of an exhaust system in the apparatus bay. La Shot added, representatives from the companies in regard to these items were in the audience. La Shot reported the percentage of participation by FAA on Item 1 would be 68% (instead of the 80/20 split) because the improvement would be specific to the administration area of the building and didn't have an effect on the apparatus bay. The cost to the city would be approximately $2,600. The split of cost for Items 2 and 3 would be the normal 3.125% to the city, however Item 3 was a credit item. The cost to the city for Item 2 would be approximately $117. Semmens reported the funds to cover the change order amounts would be covered from the construction account. No changes would be made from the budget. Swamer asked how much of the work had been completed. La Shot answered, Item 2. Swarner stated she would not support the change order because she did not support change orders that are completed prior to notification to the council. Williams noted there was a policy in regard to payments and asked if there was a mitigating reason for the snow-melt system valves done prior to the authorization of the change order. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 15 Terry Kaas, Norm's Plumbing -- Kaas explained the valves were for isolation purposes for repair and maintenance and were not part of the original design. He added, normally the valves would be considered as balancing valves but balancing valves were not needed on that system because it was a self-balancing system. In discussions with the designers, it was agreed with them valves would be a good idea and they put the valves on and shipped the manifolds to them in that condition. They were pre-constructed at the designers' request. Bannock noted the change order was coming from Radiant Engineering and he appreciated them stating in their letter that the addition of the valves was meant to save time and money in the future on service work. Bannock added, he had no objection to the $1 17 (city's portion) for this portion of the change order. Bannock suggested Item 2 be separated from the other items due to Swarner's objection to the work having been done. Williams suggested the items not be separated and the vote taken. VOTE: Measles Absent Bannock' Yes Williams Yes Bookey Yes Moore Yes Frazer Yes Swarner No MOTION PASSED. H-11. Discussion -- Kenai Harbor Rate Schedule Bookey explained he was not able to attend the meeting at which the Commission made their recommendations for amendments to the rate schedule. He added, he believed administration's recommendations were more realistic and more appropriate than those suggested by the Commission. Bookey added, he didn't think the private sector should be put at a disadvantage and the city's rates should be more in line with the private sector. Also, if it was desired to keep the dock in operation, revenue needed to be raised. Bannock asked if the money collected at the dock was placed into the Harbor Enterprise Fund. Semmens answered, yes and noted the deficit in the Fund was approximately $85,000. Williams asked where the funds collected from parking fees at the beach would be placed. Ross explained, the fee wOuld be $5.00 for 12-hour parking. An iron maiden and envelope system would be used to collect the money. The fees collected would be placed in the General Fund. The fees would be collected only during the dip net season to cover costs for personnel, dumpsters and port-a-potties needed during that time period. KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 16 Swarner recommended the dock fees be raised as Ross had suggested and possibly a sign be placed at the dock defining why the fees are collected, etc. in order to educate the public why the prices were raised. MOTION: Councilman Bookey MOVED to maintain administration's recommendation for dock fees at $10, $100, $100, and $7.00. Councilwoman Swarner SECONDED the motion. There were no objections. ~O ORDERED. H-12. Discussion -- Forest Drive/Redoubt Avenue -- Water and Sewer Main Crossings. Komelis explained the crossings were mainline crossings for possible future extensions of roads. Ross reported, the work would prevent problems to occur and put the road be in the shape it currently was in. He added, Komelis would be reviewing the list to see if there could be some reductions in the amount of crossings and then submit it to DOT. He added, once the road was reconstructed, they didn't want cUts made for future development along the road. Based on the crossings listed, the city's exposure would be $92,000. Bookey asked if the estimates were DOT's and Komelis answered yes. Bookey added, because of the depths of the present mains, he thought the $92,0b0 wasn't a realistic number for the amount of crossings needing to be made. He added, he was concerned the cost could come back at $150,000-$200,000 and asked if the Water/Sewer Fund could sustain that cost. Komelis suggested the city have an agreement with DOT that the city would decide whether to go forward with the crossings after the bids are received (an additive alternate to the specifications}. Ross added, these were extensions Public Works suggested would be or could be needed in the future based on the properties. Komelis would review them again to see if reductions could be made, but those listed were what he thought were potential future cuts necessary to service properties and get mainline across the street. Frazer asked if the list could be prioritized and brought back to a reasonable funding level. Ross stated that could be done and noted, they also discussed possibilities of cost recovery against properties. He added, he would hate to cut back the number of crossings past what was projected for future need in order to not cut the road. Williams suggested administration keep council informed of the project when the agreements are ready. Swamer asked if concrete sidewalks were still planned for the project. Kom'elis answered, for Forest Drive reconstruction would also include two driving lanes; six-foot paved shoulders; curb and gutters; storm drains; and four-foot concrete sidewalks on both sides of the road. He added, Redoubt Avenue reconstruction would include an eight to ten-foot asphalt bike path on one side which would be excavated first. Williams noted this project began at a $2 million level and was now to $6 million which was one of the reasons the project had been stalled. Administration was KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 17 requested to keep council informed and bring back information as it became available. ITEM I: I-1o b. I-2o ao ADMINISTRATION REPORTS Mayor State Gas Pipeline -- Williams reported he attended a meeting with several mayors from across the state regarding the development of a plan to build a state-owned or partnership gas line. He noted, meetings had been held with the CSX Corporation {extremely interested in joining with the mayors) who hold the only in-place permits for building such a pipeline. Two concerns for developing the pipeline would be the cost {approximately $12 billion) and the abundance of gas on the wOrld market. Williams added, the window of opportunity to accumulate long-term partners was only two to three years. He noted, the plan would be to finance as much of the pipeline through state revenue bonding (the revenue from the pipeline would retire the state bonds). Also, the plan suggested as much non-taxable or tax-reduced funding as possible to be used for the purposes of lowering the overall amortization. He noted, there were people who believe that if the state is able to run the Permanent Fund Corporation, it should be able to run this type of parmership business. Also, the mayors decided the discussions with CSX should continue and with other possible partners, as well as with the Department of Natural Resources and the Legislature and encourage them to strongly consider the construction of a state-owned pipeline. Williams added, the indicated profits to the state had been estimated at $12 billion. Economic Development District -- Williams reported the EDD Board of Directors voted to terminate the.executive.director on the basis of mutual understanding and difference in philosophy. He noted, in his opinion there was a great amount of politics involved from both sides. The main concern was the EDD budget, which he reported, had been approved at $533,000 by the Borough Assembly at their last meeting. City Manager Project Impact Grant/FEMA-- Ross reported the Borough received a Project Impact Grant from FEMA for disaster mitigation programming in the area of education. One of the major targets is the potential for wild land fires from the Spruce Bark Beetle-killed trees. He noted Fire Chief Elson had been working with the Borough and developed a proposal for Kenai to participate in-kind by providing the Impact Program office KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 18 space at the ARFF free of charge. The Program would pay for their telephone costs. Ross added, he had reviewed the documentation and believed it a good program for the city's participation and good for the program to be administered from within the City of Kenai. He noted, the Program was for one year and because there were subdivisions within the City for which there was concern due to the beetle-killed trees, it would be good to be involved in the program. Ross stated, unless council had objections, the space would be made available for the program. There were no objections from council. City Hall Telephone System -- Ross explained that during the review of the phone system for Y2K compliance, discussions took place in regard to call-handling problems in City Hall, i.e. multiple people handling the same call, call load, etc. He continued, in the next two weeks investigation would take place to install a voice-mail system from the present budget. Ross requested council to listen to systems they access, noting what they liked and disliked in order to speak to the proposal. Tree removal/City Hall-- Ross reported some of the raggedy trees would be felled at the comer of the City Hall property (most of the trees will remain standing). Swarner asked how much square footage at the ARFF would be used for the Impact Program. Chief Elson answered, they would be using one of the smaller offices and use of the conference room from time-to-time. Swarner stated she thoUght it a great idea to have the Borough involved with using the ARFF. Swarner added, she also thought it a very good idea to upgrade the phone system and use voice mail. She requested the system include the ability to place a recorded message on the phone while a person was on hold. She noted, the message could have information about the city which could be changed occasionally, i.e. information regarding municipal assistance/revenue sharing cuts, etc. Williams asked if the company supplying the phone system was a local company. Ross answered, it would be an upgrade to the present system through PTI. He noted, the anticipated cost was $8,000. The telephone system would not be replaced. Ross added, the administrative assistants who dealt with the phone problems, had been working with the local PTI representatives on a solution. Ross added, if council wished, a system change could be made at the time of the City Hall remodeling. He noted, what would be added to the system now would not be lost. One of the criteria was that if a major KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 19 upgrade was done in the future (tying other departments together), money wouldn't be lost in the upgrade. PTI assured administration that would not happen. I-3. Attorney-- No report. I-4o City Clerk -- No report. I-$. Finance Director -- Director Semmens reported the auditors were working on the city audit. The interim review would be finished during the week and they would return for the final work the first two weeks of August. I-6o Public Works-- No report. I-7. Airport Manager -- Acting Airport Manager Holland referred to the minutes of the last Airport Commission meeting and noted there were some issues discussed regarding space lease rates, etc. He added, those concerns would be discussed with the Commission and council at a later date. ITEM J: J-Xo bo DISCUSSION Citizens Linda Mci/air -- McNair introduced herself as a city employee working at the library. McNair requested council consider the hiring of an employee to handle computer systems/software problems. She noted, a lot of time was spent hiring various consultants to help with software problems, as well as employees trying to patch problems, etc. McNair added, if an in-house person was available, there wouldn't be so much duplication of effort and a lot less frustration with programs. Williams stated he wasn't sure council was ready to consider a full-time employee as a computer system administrator. He asked Ross if there had been some consideration in regard to contracting this type of work out locally. Ross answered, presently administration was investigating the contracting with a local consultant to provide that type of service. He added, a purchase order had been issued and the departments had been advised to use the individual. Ross stated, he did not support adding an additional person to staff when the private sector could be used. Bob Peters -- Peters asked if there would be a charge for using the existing parking area at South Spruce. Ross answered, consideration was being given to setting aside an area for limited time parking which would not be charged during July. This area would be for people to park and eat their lunch, etc. He added, the bulk of the parking would KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 20 J-2o be 12 hours and charged. Also, the road would be posted for no parking on either side of Spruce from the top of the hill down to the parking lot. Peters stated he supported charging a parldng rate and questiohed the enforcement of the parking, i.e. would there be 24-hour supervision. He noted, previously people came with their campers at 8'00 p.m. and stay all night. When the attendant comes to work the next morning, the camper is noticed and given another 12 hours. Ross answered, there would not be 24-hour supervision of the parking area. He added, 12-hour supervision was fairly successful last year. The same level of enforcement was planned for the coming season as used last year, i.e. one full-time person, use of part-time personnel and possibly Parks & Recreation employee help. Peters suggested the Youth Court community service sentences could e help with that work. Council Bookey -- a. be Burned Buildings -- Bookey asked what the procedure was for disposing of burned buildings in town. Bookey noted a burned trailer in Old Town. Elson answered, he was aware of the building and the Building Official was working toward condemning he building. Bookey stated he was aware they were private property, but was concerned they were a nuisance and a danger to the community. He noted, he had observed two children playing in the trailer. Elson noted there 'were severe buildings in town that were a nuisance concern and they were investigating having them razed. KVCC Request -- Bookey requested the parking lot at the KVCC be swept prior to the Permanent Fund Board of Trustees Meeting and other visitors coming to town. Swarner -- Requested sand at sidewalk/bike trail intersections and wheelchair access areas be swept as well. Moore -- No comments. Bannock -- No comments. Frazer-- No comments. Williams -- Noted the DOT letter included at I-1 in the packet which noted the reconstruction to take place during the summer along the Sterling Highway between the Seward "Y" and Kenai Lake. He noted, during meetings with KENAI CITY COUNCIL MEETING MINUTES JUNE 2, 1999 PAGE 21 Commissioner Perkins and Assistant Commissioner Parken, they agreed that anytime there was to be substantial work going in areas of the Seward and Sterling Highways, they would make sure signs would be placed noting the number of miles to Kenai. Williams requested administration correspond with DOT and remind them of the promises made by Perkins and note the city would appreciate placement of more mileage signs to Kenai. EXECUT~ SESSION- None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:09 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk 0 0 0 Z w ~ w ~ 0 0 w ~ 0 W -r n z LU ~o o o 0~1 o o I,~ o ~, o o~ cD o o o o o~ o uJ w w uJ uJ uJ 0 0 0 uJ w -r -r 8 0 0 8 O~ '~' CD 0 0 0 0 CO ,i,-:. 0 U3 CD ii PURCHASE ORDER IHITE- VENDOR OLDENROD- ACCOUNTING I ANARY- ACCOUNTING LUE - SHIPPING & RECEIVINGI REEN - APPROVED COPY INK- REQUISITIONER , ,. TO CITY oF KENAI 210 FIDALGO STE. 200 PHONE 283-7538 KENAI, ALASKA 99611 VENDOR NO. 17.491 Cleanway Janitorial Service 1105 Colonial Dr Kenai, AK 96111 I/THIS PURCHASEORDER NUMBER MUST APPEAR ON ALL PACKAGES AND PAPERS RELATING TO THIS PUR- CHASE. J'~J~ Ju~y 1, 99 k,... Dote Kenai Community Library 163 Main STreet Loop Kenai, Ak 99611 DELIVERY DATE ITEM NO. SHIP VIA: BY PREPAY SHIPPING - CHARGE SEPARATE ON INVOICE DESCRIPTION OR ARTICLE PER QUOTATION FINANCE DIRECTOR PURCHASES AUTHORIZED ONLY WHEN SIGNED ABOVE BY THE FINANCE DIRECTOR OR HIS AUTHORIZED AGENT UNIT UNIT PRICE AMOUNT Library janitorial services as per contract beginning July 1, 99 -- June 30,2000 9008.00 9008.00 TOTAL 9008.00 ACCOUNT NUMBER AMOUNT 001-40-4538 9008 00 , , DEPARTMENT lib rary /! DEPARTMENT HEAD Suggested by: Administratic City of Kenai ORDINANCE NO. 1832-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $55,000 FOR PRELIMINARY DESIGN WORK ON THE KENAI COASTAL TRAIL. WHEREAS, the City received a proposal from Peratrovich, Nottingham & Drage, Inc. to prepare schematic design, mapping, cost estimation, and to conduct public hearings on a project to address the serious problem of bluff erosion and the need for a trail along the Kenai River; and WHEREAS, it is in the best interest of the City to do the preliminary design work, including a project presentation package, for this project so that funding sources can be obtained; and WHEREAS, the project will be accounted for in a capital project fund named Kenai Coastal Trail. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: Non-Departmental- Transfer to Capital Project $55,000 $55,000 Kenai Coastal Trail Capital Proiect Fund Increase Estimated Revenues: Transfer from General Fund Increase Appropriations- Administration Engineering $55,000 $ 1,800 53,200 $55,0oo Ordinance No. 1832-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of July, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (6/10/99) kl Introduced: Adopted: Effective: June 16, 1999 July 7, 1999 July 7, 1999 Suggested by: Administration City of Kenai ORDINANCIg NO. 1833-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, EXTENDING THE TERM FOR INVESTMENT MATURITIES FROM TWO YEARS TO FIVE YEARS AND CHANGING LIQUIDITY REQUIREMENTS. ~. WHEREAS, current investment policy limits the length of time for any individual investment to a maximum maturity of two years; and WHEREAS, liquidity needs are met by short term investments; and WHEREAS, interest revenue can be significantly increased by eXtending the allowable maturity from two years to five years on a portion of the portfolio. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Kenai Municipal Code Chapter 7.22 is hereby amended as follows' 7.22.040 Maturities. Investments shall have maturities, measured from the date of purchase, that do not exceed [TWO] five years, except for investments that shal/be put to specific uses (such as defeasance of debt or establishment of a sinking fund) where the matching of maturity to the use is important. 7.22.060 Liquidity. Liquidity shall be assured through investments in marketable [U.S. TREASURY BILLS, U.S. TREASURY NOTES] authorized investments with existing maturities of one year or less, short- term repurchase agreements, a State authorized investment pool, or money market funds. At least twenty percent (20%) of the portfolio shall be held in such instruments. No more than thirty percent (30%) of the portfolio may be invested in securities with maturities of longer than two years. Ordinance No. 1833-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of July, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (6/8/99) kl 'Introduced: Adopted: Effective: June 16, 1999 July 7, 1999 July 7, 1999 . CONSULTING ENGINEERS 215 FIDALGO AVENUE SUITE 204 (907) 283-3583 May 26, 1999 Keith Kornelis City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 Re' Cunningham Park - Change Order No. 1 STRUCTURAL CIVIL ENVIRONMENTAL KENAI, ALASKA 99611 FAX (907) 283-4514 , ~ ~ ...... [ ,-' "-" 'JUN ' i q :"' " ,. .,.. Dear Keith, Change Order No. I for the Cunningham Park project is attached Explanation for each item is as follows: 1. Decrease the quantity of fence from 235 lineal feet to 187 lineal feet. Redundant fencing was eliminated. 2. Decrease quantity of dormant branch cuttings from 8,000 to 7,900. Only 7,900 were required to complete the planting. 3. Increase the number of root wads from 96 to 100. In order to custom fit the root wads to the bank conditions, it was necessary to add 8 extra root wads. The Contractor is only charging the City for 4 of the extra root wads. Increase the quantity of Brush Layer from 711 feet to 750 feet. The brush layers were extended back into the draws a little further for a better tie in connection to the existing slopes. 5. Decrease Contractor Furnished Soil Mix from 200 cy to 196 cy. Only 196 cy were needed to accomplish the work. Increase quantity of 3"-6" Rock from 130 cy to 168 cy. Additional rock was placed at the stair landing to avoid muddy conditions. Add an item for 4" pertbrated sub drain. When the path was excavated, a water seep was found in the slope. The seep runs down the bank and saturates the path. If left unchecked, the seep would damage the path subgrade. The drain has been proposed in order to collect the water at the edge of the path and conduct it down to the river bank. . o o A cost summary for each change order item is attached. Sincerely, Bill Nel:-'son C,O. sent to on C.O. approved by: on~ Page 1of 1 CHANGE ORDER NO. 1 Cunningham Park Habitat Restoration PROJECT: CITY OF KENAI 210 FIDLAGO KENAI, AK 99611 CONTRACTOR: Peninsula Construction, Inc. . . . o o o . Decrease quantity of Fence from 235 If to 187 if @ $18.50 per If. Decrease quantity of Dormant Cuttings from 8,000 to 7900 @ $1.25/each. Increase quantity of Root Wads from 96 ea to 100 ea @ $155/ea. Increase quantity of Brush Layer from 711 If to 750 If @ $25/If Decrease quantity of Soil Mix from 200cy To 196 cy @ $15/cy Increase quantity of 3"-6" Rock from 130~ cy to 168 cy. Add 200 If of Perforated Drain Pipe @ $2.50 per If. Net Change in Contract Price due to this Change Order ($888.oo) ($125.00) $620.00 $975.00 ($60.00) $760.00 $50O.OO $1,782.00 Increase Change in Contract Time Change in Contract Amount Original Completion Date: July 1, 1999 Previous C.O.'s: None This C.O. No Change Revised Contract time: July 1, 1999 Original Contract Amount:: Previous C.O.'s: This C.O.: Revised Contract Amount: $140,617.50 0.00 1,782.00 $142,399.50 A full justification of each item on this change order is attached, including it's effect on the operation and maintenance costs, if applicable. This change order is not valid until signed by both the Owner and the Engineer. Kenai City Council has to approve all Change Orders. Contractor's Signature indicates his agreement herewith, including any adjustment in the Contract Amount or By: .'-. ~---/> By' By: .F_~i~eer . Owner Contractor Dat~': ;~/,¢'¢/,/~,~,~ Date' Date' ~/~j] c~, _ . 2'7 99 II:OGa Biii lie!son (90'7) 28:3-45!~ City of Kenai Change Order #1 - Backup Basic. Bid Schedule item Description Cunningham Park Habitat Restoration Contractor: Peninsula Construction, Inc. Estimated Unit Bid Total Actual Total Quantity Price Bid Quantity Cost i iii i i J i i i i i · i 70.07 Fence 235 $18.50 $4,347.50 1 ~7 $3,45~.50 ......... LF ' ' 11 ' ' l, , ,1, 70.08 Stairs 31 $275.00 $8,525.00 $0'00 LF 70.09(a) Eievated Walkway 36 $135.00 $4,860.00 $0.00 . LF 70.09(~) 2" Pipe Piles ' 30 $1'75.00 $5,250.00 ' $0,00 ... Each , 1,111 , 70.11-01 Dormant Branch Cuttings 8,000 $1.25 $10,000.00 7900 $~1875.00 ._Each , , , 70.11-02 'Root Wad g6 $155.00 $14,880.00 100 $15,500.00 Each _ , , , ,,, ,, , 70.11-03 Ancl3°r/Footing Log 800 $3.00 $2,400.00 800 $2,400.00 , .. LF , ,,, 70.il-04 Brush Layer 711 $25.00 $17,775.00 750 $18,75{3.00 , LF , , 70.11-05 Vegetative Mat 400 $1,45 $580.00 $0.00 SF 70.11-06 Slope Stabilization 2800 $2.00 $5,600.00 $0.00 ... SI= 70.11-07 Helical Anchor 24 $150.00 $3,600.00 24 $3,600.00 ...... . ... Each ,, 70.11-08 Seeding 21300 $0.10 $2,13(~.00 $0.00 ... SF , , , ,,, 70.11-09 Soil Mix - Contractor Furn. 200 $15.00 $3,000.00 196. $2,940.00 CY , , , , 70'11-10 Maintenance 1 $3,000.00 $3,000.00 $0.00 ....... All Req_ 70.11-11 Temporary Erosion Cont. 1 $1,000.00 $1,000100 50% $500.00 . All Req_. 70.1 1-12 Excavation , 1 $7,500.00 $7,500.00 50% $3,750.00 ..... All Req_ ,2, oo.oo ' ..... CY , .... 70.13 Gravel Path 320 $20.00 $~,400.00 $0.00 LF , 70.14 Demolition ~ $500.00 $500.00 ' ' $0.00 , , LS -- ' i~1 i ii i i $103,947.50 $64,134.50 ............. i i i ii i i . i11 i i i Overrun (Underrun) ($888.oo) ($125.oo) $020.00 $0.00 $975.OO ($6O:O0) $760.00 B i 1 1 ~e 1 City of Kenai Cunningham Park Habitat. Restoration Contractor: Peninsula Construction, Inc. Additive Alternate No.3 Additional Walkway and Stairs __ . I [i i i i [ [ ill] j I [I [ I ].nil , ...... Item Description Estimated Unit Bid T0tai Unit Bid :T°iat Ouantity Price ' Bid Price Bid . . i ,1 i . . il i i ·i i i .... 70.08' ~Stairs 16 $230.00 $3,680.00 $0.00 _ LF il , , ,1 ,L, 11 , , 1, , 70.09(a) ~levat'edWa'l'kway 120 $1;10.'00 $i3,200.00 ~0.00 LF =± · 70.0O(b) 2" Pipe Piles 46 $18'5.00 $8,51'0.00 $0.00 ~ Each ~ $o.oo Additive Alternate No.4 ADA Access Item Description ADA Accessible Grating/Ba ble Grating Estimated Quantity 36 LF Price $80.00 $7O.OO Bid $2,880.00 $8,400.00 Unit Bid Price .al Bid $0.00 $0.00 $0.00 Basic Bid: Additive Alternate No. 3 Additive Alternate No. 4 Contract Amount $103,947.50 $25,390.00 $11,280.00 $140,617.50 Completed Overrun $64,134.50 (U nderru n) $0.00 to date $0.00 $64,134.50 51,282.00 Extra Work (No Bid Item)' Perforated Pipe Subdrain Quantity 200 If Cost $2.5O per If $500.00 Total for CO#1 $1,782.00 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 MEMORANDUM TO: Rick Ross. Ci.ty Manager FROM: DATE' Ewa Jankowska. Library. Director June 8. SUBJECT: Changes in the Kenai Commumty Librars. r's Regulations We would like to submit a request for the following changes in the LibmDr Regulations. which would reflect our new lending policy: 1. BORROWERS' CARDS a. All transactions will require the presence of a valid library, identification card which will be issued to a resident filing an application, and accepting responsibili .ty for the usage thereof. No card will be issued to a minor under eighteen (l_L~)years of age unless the application, and acceptance of responsibilit3.~. is signed by the minor and ',dso by a parem or [PERSON STANDING IN PLACE OF PARENT] legal ~uardian. The responsible adult must be a current cardholder and be willing to assume the responsibility for the minor for misuse or abuse of the privileges of library, usage. b. Upon application for a card. the borrower will be permitted to check out one [BOO Ki item. After receivinu the card lIS RECEWED! through the mail. the borrower may check out as man.v as four IBOOKS! items each library. visit if all materials previously loaned have been returned and no frees, charges: or penalties are noted on library. records. c. Where privileges have been suspended on a card of a [MEMBER OF FAMILY GROUP] minor., privileges on [ALL CARDS IN THE FAMILY GROUP] a card of a parent or legal guardian with legal custody of the minor may be suspended by giving prior written notice of suspension to [Al such parent [FIGURE1 or a legal guardian at the address on the library, record, and will remain [SOl in effect until the overdue mated'ds have been returned, and/or the fines, charges, or penalties on the suspended card have been paid in full. 2. FINES a. Ten cents ($.10) per day on [FOURTEEN-DAY] four-week books. b. Twenty-five cents ($.25) per day on [SEVEN-DAY] fourteen-day books and/or other library.' materials such as maps, periodicals or AV materialS. c. Five Dollars ($5.00) per day on non-book materials such as videos, cassette players, screens or projectors. ) 3. SERVICE CHARGES The [BOARD OF THE LIBRARY] Library Commission recognizing the pluralistic nature of this communiF and the varied backgrounds and the needs of the citizens, declares as a matter of book selection policy that: a. Books and/or other library material selection is and shall be vested in the librarian. Anv book and/or library material so selected shall be held to be selected by the Commission. b. Selection of books and/or other library, material shall be made on the basis of their value of interest, information. and enlightenment of all the people of the commumty. No book and/or library, material shall be excluded because of the mc, e, nationality, or the political or social views of the author. c. This Commission believes that censorship is a purely individml matter and declares that while anyone is free to reject for himseffbooks of which he does not approve, he cannot exercise this right of censorship to restrict the freedom to read to others. cl. This Commission defends the principles of the freedom to read and declares that whenever censorship is involved no book and/or library material shall be removed from the library, save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it will adhere to and support: 1. The Library. Bill of Rights, and 2. The Freedom to Read Statement adopted by. the American Library Association. both of which are made a part hereof. Gifts will be accepted with provisions as to addition to the collection upon examination of materials. Non-usable gifts will be given the disposition that is of most value to the library.. PUBLIC RELATIONS Cooperation will be given to other libraries to advance the usage of aH libraries and to provide additional services to the readers of our commumty, and to publicize the value of library, services to all. (Revised by Res. 91-26) a. Ten Dollars ($10.00) handling charge for books or other materials that are lost or damaged beyond repair. This is in addition to full replacement costs. Costs for out-of-print books are as follows: $45.00 for Alaskana. $35.00 for non-fiction books. $25.00 for fiction or children's books. b. $5.00 handling charge for damaged books that may be rebound, in addition to rebind charges. c. $2.00 for each mailed notice or telephone call that is necessary, to effect return of overdue books and/or other libraly. materials, or settlement of other charges. 4. REPLACEMENT CHARGES a. $1.00 for each [POCKET] library identifier. b. $2.00 for lost library ID. c. $3.00 for record sleeves, hang-up bags or AV or cassette containers. 5. DAMAGES a. $2.00 per page for tom or defaced pages or covers. (Pages or covers containing scribbling, writing or pages that have been mended with scotch tape or like material are considered defaced.) b. If librar3.' materials are 'damaged to the extent that any part of it is illegible, charges under paragraph 3(a) above will be applicable. 6. LIMITED CIRCULATION Books designated "Limited.Circulation" are to be loaned only to borrowers with responsible librar3' usage for the immediate past six momhs. A $5.00 charge will be imposed if any such book is deposited through the book drop. 7. RENEWALS Books and/or other library, materials may be renewed in person or by. telephone once if not reserved. KENAI COMMUNITY LIBRARY POLICIES THE KENAI COMMUNITY LIBRARY WILL ENDEAVOR: a. To provide free service to even resident in the community.. b. To support the Libm~ Bill of Rights and the American Library Association Freedom to Read Statement. c. To assemble, preserve, and administer books and/or other library materials. cl. To serve the community as a center of reliable information. e. To provide non-residents the same services. f. To have the library, open [6] _7 days a week for at least a total of [63.51 68 hours. MATERIALS Books and other library, oriented materials will be added to the present collection to provide information. entertainment, intellectual development and enrichment to all the people of the community.. PERSONNEL Salary schedule, holidays, vacation and sick leave shall conform to those rules outlined in the Personnel Regulations of the City of Kenai. BUDGET. OPERATIONAL The budget shall be presented to the City. by the Library staff. BUDGET, [CAPITOL] CAPITAL IMPROVEMENTS The initiation of a budget for [CAPITOL] Capital Improvements shall be done by the Librao' Commission and the Library.' Staff. BOOK SELECTION A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 MEMORANDUM TO: Rick Ross, City. Manager FROM: Ewa Jankowska. Library Director DATE: June 2. 1999 SUBJECT: Changes in the Kenai Commtmi .ty Library's lending policy. \, ,, The Kenai Community Library would like to propose the following changes in its lending policy' New books - can be borrowed for 2 weeks and renewed for 1 additional week Rentals - can be borrowed for 2 weeks and renewed for 1 additional week ($0.50 plus $0.25 for additional week) Books from the regular collection - can be borrowed for 4 weeks and renewed for 2 additional weeks Reference books - will be consulted in the Library and cannot be borrowed Videos - can be borrowed for 7 days, limited to 4 per family - no renewals Audiocassettes - can be borrowed for 2 weeks and renewed for 2 additional weeks Government documents - can be borrowed for 2 weeks - no renewals All renewals can be done in person or by telephone. Renewals will not be permitted for items on hold. KENAI MUNICIPAL AIRF LLOW'ST. SUITE2133 KEI~I, ALASKA g;;b"11 TELEPHONEg37-3~Tg51 FAX 907-~ Memo To~ Fi,ol~ R~ Rick Ross, City Manager ~'-" ' Keith Holland, Acting Airport Manager. '__~~ 06/08/99 Alaska Best Travel Space Request. Our office has received from Alaska Best Travel requests for additional space in the terminal building. The Airport Terminal is currently leasing 100% of designated tenant space with exception of aidine ticket counters and offices. We are now leasing two of the six aidine ticket and counter offices. In the past ten years, only four of the six offices have been leased. The airport management office moved into one empty office last year to provide public and handicap accessibility. Dudng this last winter we put up a temporary wall to divide a second empty office for our use. This caused office 36 to be divided into 36A and 36B. This now leaves two airline offices with counters and offices 36A & B available for lease. Ms. Fisher and I have discussed several methods of acquiring additional space for her operation, one of which was, leasing an empty ticket counter office. One whole office was more than she required and carded a dsk of being pushed out if an airline choose to move in. We did agree, however that should she lease one of the small offices created from office 36, that her needs could be met. The chances of being moved out would be limited, based on historical use of those offices. This also leaves two aidine ticket counters with offices available for lease. These two available offices for lease are also the prime locations for airline services. Attached you will find a terminal layout plan showing Alaska Best Travels existing office and the proposed, 36A, lea.so space. Mi~s Fisher would like to enter a one year non-exclushte leaso for the additional space. This lease must carny a clause for vacating this space should airline service space be required and no other airline se~tico space exist. The lease rote would be the established $1.65 per square foot. It would not include common use area phvileges or fees unless added by addendum. DOES THE KENAI CITY COUNCIL WISH TO APPROVE A SPECIAL USE PERMIT FOR SPACE 36A TO MS. FISHER d/b/a ALASKA BEST TRAVEL? Cary R. Graves City Attorney CITY Of KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 (907) 283-3441 FAX (907) 283-3014 SPECIAL USE PERMIT DATE' The CITY OF KENAI ("City") for the considerations and pursuant to the conditions and requirements set forth below hereby grants to' Dottie Fischer 305 N. Willow, Suite 120 Kenai, AK 99611 Hereinafter sometimes referred to as the PERMITTEE, the right to operate a travel agency at the Kenai Municipal Airport at the location shown as Space 36A on Exhibit A, which is attached. 1. Term: The term of the Special Use Permit is for 1 year, commencing on the 1st day of July 1999 through the $0th day of June 2000. 2. Rental Payment: The rental specified herein shall be payable as follows: A. Right of entry and occupancy is authorized as the 1st day of July 1999. B. Rental shall be a monthly fee of $207.90 based on $1.65 per square foot for 126 square feet, for the privilege of conducting business authorized herein, plus any applicable tax. C. The payment shall be made to the City of Kenai, 210 Fidaigo Avenue, Suite 200, Kenai, Alaska, or by mailing to the following address' Finance Department, City of Kenai, 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611-7794. 3. Use: The use by the PERMITTEE of the premises described above is limited to the purposes specified herein and is not intended to grant any exclusive use to the described premises unless otherwise provided above. This use is also subject to the reasonable administrative actions of the City of Kenai for the protection and maintenance of the premises and of adjacent and contiguous lands or facilities. ,, Regulations- The exercise of the use granted herein is at all times to be subject to the regulations governing the Kenai Municipal Airport titled "Kenai Municipal Airport Regulations", issued in 1976 or any amendments thereto. By signing this Permit, the PERMITTEE acknowledges that he has received a copy of said regulations and has familiarized himself therewith and will comply with the requirements of said regulations. Special Use Permit Page 1 of 4 ~ry R. Graves City Attorney CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai. Alaska 99611-7794 (907) 283-3441 FAX (907) 283-3014 5. Solicitation: Solicitation of donations or the promotion or operation of any part or kind of business or commercial enterprise not contemplated by this Special Use Permit upon, in, or above airport lands without the written consent of the CITY, is prohibited. . Removal of Property: Any or all personal or real property placed or used upon lands or in facilities in violation of the preceding prohibitions may be removed and/or impounded by the City of Kenai, and when so removed and/or impounded, such property may be redeemed by the owner thereof only upon the payment to the CITY of the costs of removal plus storage charges of $25.00 per day. 7. Reassignment/Relocation' Should it be necessary to reassign PERMITTEE to a different area of the airport terminal, the parties agree as follows' It will be the intention of the CITY to give PERMITTEE as much notice in advance as possible of such reassignment. The costs of relocation, including the costs of moving 'and setting up counter and related facilities, shall be borne by the PERMITTEE. Should reassignment and relocation be necessary, PERMITTEE shall be provided and afforded equivalent space, in terms of both area and location, as that which it presently occupies, to the extent found feasible by the Airport Manager. PERMITTEE agrees to vacate space 36A, should no designated airline office or counter space be available to a requesting air service provider. 8. Ri.sks: PERMITTEE will provide all proper safeguards and shall assume all risks incurred in performing its services hereunder. 9. Hold Harmless' PERMITTEE agrees to save the CITY harmless from all actions, suits, liabilities, or damages resulting from, or arising out of, any acts of commission or omission by the PERMITTEE, his agents, employees, customers, or invitees, or arising from or out of the PERMITTEE's occupation or use of the premises demised or privileges granted, and to pay all costs connected therewith. 10. Forbearance' Failure to insist upon a strict compliance with the terms, conditions, and requirements herein contained, or reforred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such terms, conditions or requirements. 11. Insurance' The PERMITTEE shall provide proof of insurance coverage on the travel agency and its contents. Such insurance coverage shall be in an amount satisfactory to the Airport Manager. 12. Unit Maintenance' The PERMITTEE shall be solely responsible for the maintenance and for keeping the unit clean. Special Use Permit Page 2 of 4 Cary R. Graves City Attorney CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 (907) 283-3441 FAX (907) 283-3014 13. Disadvantaged Business Enterprise Participation' PERMITTEE (concessionaire) is required to take all necessary and reasonable steps to foster Disadvantaged Business Enterprise participation in its airport concession activities. A. This agreement is subject to the requirements of the U.S. Department of Transportation's regulations, 49 CFR Part 23, Subpart F. The concessionaire agrees that it will not discriminate against any business owner because of the owner's race, color, national origin, or sex in connection with the award or performance of any concession agreement covered by 49 CFR Part 23, Subpart F. B. The concessionaire agrees to include the above statements in any subsequent concession agreements that it enters and cause those businesses to similarly include the statements in further agreements. 14. Cancellation' Permits in good standing may be canceled in whole or part at any time upon mutual written agreement by PERMITTEE and the City Council or by the PERMITTEE upon thirty (30) days PERMITTEE notice. CITY OF KENAI' By: Richard A. Ross City Manager PERMITTEE' By: Name Title Special Use Permit Page 3 of 4 ~Y R. Graves _ City AI1omey CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 (907) 283-3441 FAX (907) 283-3014 STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this~ day of ,1999, RICHARD A. ROSS, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires' STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this~ day of .., 1999, , , Title, of , being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said Corporation. Notary Public for Alaska My Commission Expires' Special Use Permit Page 4 of 4 James A. Elson P.O. Box 278 Kenai. Alaska 9961_ USA F&x 907-283-0900 .Home Phone 907-283-7970 Email jaelson~:!.ptialaska, net June 03, 1999 Mayor John Williams City of Kenai Board of Directors Kenai Peninsula BOrough Economic Development District Dear Honorable Mayor and Board Directors: This letter is to inform you that effective immediately, I am resigning from the Kenai Peninsula Borough Economic Development District Board of Directors. I have thoroughly enjoyed my ten year relationship with the District in several capacities. I have found it very rewarding, challenging, and loved working with the diverse peoples representing different parts of the Borough. I have learned something wonderful from each person with whom I have served. I hope my replacement will enjoy it as much as I have. Thank you so much in the confidence you had in supporting me over the years. I am very grateful to have had the experience. $iTcerely, A. Elson JUN-04-I999 FRI 09:62 AM KENAI EDD FAX NO. 907 283 3913 P, 01/01 PRESS RELEASE KENAI PENINSULA BOROUGH ECONOMIC DEVELOPMENT DISTRICT ELSON NAMED AS INTERIM MANAGER With the recent resignation of Tess Whalen as the CEO of the Kcnai Peninsula Borough Economic Development District, the board of director~ moved swiftly to fill the vacancy on an interim ba~i~ while they begin the ~earch for a permanent CEO. The Board of Directors selected James A. Elson who has served over ten years on the Board of the Directors of the KPBEDD. Five of those years he has served as President of the Board. He offered his resignation from the Board to fill the position of interim CEO to in~ure the eontinnity of programs, such as, business assistance and community infrastructure development. Elson is a 32 year resident of Kenai, and a former Mayor of the City of Kenai from 1973 to 1976. He retired from Homer Electric Association after eighteen years of service. Contact Elson 283-333 5 City of Soldotna 7 North Birch ® Soldotna, Alaska 99669 ® Phone' (907) 262-9107 June 7, 1999 Mayor John Williams City of Kenai 2 ! 0 Fidalgo Avenue Suite 200 Kenai, AK 99611 Dear john: I am requesting your attendance at a meeting on June 24th at 1:30 PM at the Soldotna City Hall, 177 N. Birch Street. The meeting is to discuss the position of each city and borough to the Kenai Peninsula Borough Economic Development District. The level of commitment for EDD has varied tlu'oughout the years. I believe it is important to determine if the local governments of the Kenai Peninsula support an area wide economic development program and what it takes to make the program work. I ask your comments be directed toward the future and not dwell on where EDD has been in the past. My invitation is to the mayors and managers, but if you have any council members who wish to attend they are most welcome. If you cannot attend, please send someone in. your place. Please contact my office to let us know if you will be attending. My phone is 262- 9107 or you may send email to: boedeker~ci.soldotna, ak.us. Thomas R. Boedeker City Manager To strengthen and promote cities as centers of opportuni~ leadership, and governance. National League of Cities 1301 Pennsylvania Ave., N.W. Washington, D.C. 20004-1763 202-626-3000 Fax: 202-626-3043 Internet: www. nlc.org 1999 Officers President Clarence E. Anthony Mayor, South Bay, Florida First Vice President Bob Knight Mayor, Wichita, Kansas Second Vice President Dennis W. Archer Mayor, Detroit, Michigan Immediate Past President Brian J. O'Neill Councilman, Philadelphia, Pennsylvania Executive Director Donald J. Borut Recycled Paper May 3, 1999 To: From: Subject: . JUN - 7 Board of Directors ' Advisory Council Executive Directors of State Municipal Leagues Mayors of Member Cities Don ~ Ne~NLC Publication I am pleased to enclose a copy of How To Market Your City, as a benefit of your community's membership in the National League of Cities. This new booklet provides tips for local officials on how to prepare a plan for marketing a city's assets, products, and services. It precedes a marketing case study book~ which we expect to publish later this year. Produced in collaboration with the City-County Communications and Marketing Association (3CMA), How To Market Your City shows the importance of involving citizens in the early marke~ng planning stages. It includes discussions on topics such as what marketing is and how it works, the importance of research and how to conduct it, and how to develop and implement a marketing plan. It also includes a few examples of how cities are marketing their cities. Additional copies are available for $5/each from the NLC Publications Sales office, 1-888-571-2939. Bulk-purchase discounts on this book also are available by calling Mae Davis at 202/626-3150. Good reading! Enclosure Past Presidents: Glenda E. Hood, Mayor, Orlando Florida. Sharpe James, Mayor, Newark, New Jersey · Gregory Leshutka, Mayor, Columbus, Ohio · Cathy Reynolds, Cib/Council President, Denver, Colorado · Directms: Arnie Adamsen, Councilman, Las Vegas, Nevada · Kenneth A. Alderson, Executive Director, Illinois Municipal League'· E. H. Alexander, Commissioner, Red Springs, North Carolina · John B. Andrews, Executive Director, New Hampshire Municipal Association · La~ A, Bakken, Council Member, Golden Valley, Minnesota · James T, Benham, Councilman, Baton Rouge, Louisiana · George D. Blackwood, Jr., Mayor Pro Tem, Kansas City, Missouri · George A. Brown, Jr., Councitmember, Lexington- Fayette, Kentucky · Maxine Childress Brown, Councilwoman, Rochester, New York · John P. Bueno, Councilman, Pontiac, Michigan · Michael Cathey, Alderman, Senatobia, Mississippi · Frank Clinton, Mayor. Paris, Illinois · Hal Daub, Mayor, Omaha. Nebraska · Sue Donaldson, City Council President, Seattle. Washington · Francis H. Duehay, Mayor, Cambridge, Massachusetts · Ron Gallegos, Councilman, Longmont, Colorado · John A. Garner, Jr., Executive Director. Pennsylvania League of Cities and Municipalities · Nell G. Giuliano, Mayor. Tempe, Arizona · Thomas J. Gredy, Executive Director, Nevada League of Cities and Municipalities · Becky L Haskin, Council Member, Fort Worth, Texas · Patsy Jo Hilliard, Mayor, East Point, Georgia · Michael Keck, Vice Mayor, Little Rock Arkansas · Jack Lynch, Chief Executive, Butte, Montana · Harriet Miller, Mayor, Santa Barbara, California · James I,. Miller, Executive Director, League of Minnesota Cities · Linda A. Morton, Mayor, Lakewood, Colorado · William A. Moyer, Executive Director, Oklahoma Municipal League · Jim Naugle, Mayor. Fort Lauderdale, Florida · Lou Ogden, Mayor, Tualatin, Oregon · Jenny Oropeza, Councilmember, Long Beach, Cahfornia · Willie J. Pitt, Councd Member, Wilson, North Carohna · Mary C. Poss, Mayor Pro Tern, Dallas. Texas · Rebecca J. Ravine, Council President, Fort Wayne. Indiana · Johnny Robinson, Councilmember, College Park. Georgia · Michael Sittig, Executive Director. Fionda League of Cot~es · Leon Smith, Mayor, Oxford, Alabama · Daniel M. Speer, Mayor, Pulaski, Tennessee · Connie Sprynczynatyk, Executive Director, North Dakota League of Cities · Evelyn WrigM Turner, Councilor, Columbus. Georgia · Jerrilyn S. Wall, Council President. Evanston, Wyoming June 10, 1999 City of Kenai Kenai, AK 99611 KENAI CENTRAL HIGH SCHOOL 9583 Kenai Spur Hwy.- Kenai. Alaska 99611 (907) 283-7524 FAX (907) 283-3230 Sal'[l Principal Hank Ovenuff Assistant Principal Craig Jung Athletic Director Cathy Zorbas Activin. Director RE: Program Ad My name is Jim Beeson and I am the head football and girls basketball coach at Kenai Central High School in Kenai, Alaska. I am writing you this letter in hopes that you will help support these two programs at Kenai Central by purchasing an ad in the 19~/2000 KCHS Football and Basketball Program. The ad size and price breakdown is given below. ONE SPORT BOTH SPORTS 118 PAGE AD (Business Card) $40.00 $60.00 1/4 PAGE AD $75.00 $110.00 lie PAGE AD $140.00 SZO0.O0 FULL PAGE AD $225.00 $325.00 The programs are printed on 8.5 by 11 inch paper and are on the average ~ 6 to 20 pages long. They include, pictures of all the teams and individual pictures of all of the varsity players. A total of 600 programs will be printed up for football and another 600 for basketball. All programs are given away free at home games. The city purchased a ~/£ page ad for both sports last year. If you do buy ad in the program, your business name will also appear as a sponsor on 100 football and basketball poster schedules that will printed and distributed throughout the community. All of the proceeds from the ad sales goes directly to the kids. The money will be used to help purchase new uniforms, practice gear, and other needed equipment. Thank you for your consideration in this matter. Any help that you could give would be greatly appreciated. · . Sincerely ~,t-, '. --"::-. Jim Beeson -~--_.~ HOME OF THE KARDINALS CITY OF KENAI ,,et ~ ,4,,~,~" 210 Fidalgo Ave., Suite#200 Kenai, Alaska 99611 Gooe~ L~ck Kenai For T~e ,~ 998-99 Office: (907) 283 -7535 Fax: (907) 283 -3014 inals Season Kenai Municipal Airport Enplanements MAY 1999 7,354 I II O% 100% 1999 Monthly Enplanements I I II I I I I .I I Month ;?,-~ Coming Soon Jan 7,862 0 0 Feb 6,994 0 0 Mar 8,901 0 0 Apr 6,862 0 0 May 7,354 0 0 Jun Jul Aug Sep Oct Nov Dec Totals . ..'~ ~i.~,'? ~ 0 0 Monthly Totals 7,862 6,994 8,901 6,862 7,354 0 0 0 0 0 0 0 37,973 NOTE: Yute started service May 24, 1997 Yute ends service February 7, 1998 [~ INOTE' SCA ends service August 15, 1998 INFORMATION ITEMS KENAI CITY COUNCIL MEETING June 16, 1999 . . . 6 / 10 / 99 Public Works Department Project Status Report. 6/99 Dena'ina Point Estates Ownership List. 6/99 Greater Soldoma Chamber of Commerce, Your Chamber Today. Project status Report A=Active NC=Non-Construction F=Future STIP=State Trans. Imp. KK- Keith Kornelis JL- Jack La Shot RS - Robert Spdnger MK- Madlyn Kebschull Jet- Jan Taylor A/NC/F/ City Contact Prejeet Name A KK 1999 Water System Improvements (WH 1 & 2 & PH) Stat s Bid opening 6/9/99. Ord 1830-99 appropriating funds and Res to award construction to Council 6/16/99. A JL Alaska Regional Fire Training Facility, ARFF Contract amendment to M-M and change order approved. Seeding and CO work should be completed by mid summer. A JL/RS Challenger Learning Center Project rebid. G & S Construction was the Iow bidder. A MK Comprehensive Plan $60,000 appropriated in Capital Project Fund. A JL Contaminated Soils- Shop Pete Campbell finalizing report to ADEC. A KK Crow Court Public plan review 6 p.m., 5/13/99 .... Bid opening 6/9/99. A KK Cunningham Park Project started. July 1, 1999 completion date. Elevated walkway 90%, gravel pathway 90%, CO#1 and appropriating ordinance to Council 6/16/99. A JL K.M.A. Taxiway "C" Extension North Project complete...ALP has been submitted to FAA for approval. A KK Kenai Coastal Trail Received Phase Il schematic design and cost estimate from P/N. Appropriation Ordinance for project presentation package for introduction at 6/16/99 Council Meeting ($53,200) a KK Mission Bluff W & S Relocation Locating manhole elevations. A JL Multi-Purpose Facility Land has been transferred to City ownership .... Bids received over budget .... Project on hold. Thursday, June 10, 1999 Page I of 3 ~NC~/ CityCOm~ STIP KK Prejeet Name DOT- Unity Trail Pathway Sties Pathway along Kenai Spur from MP 2.8 to 8.1. Design FFY 00 at $200,000...ROW FFY 00 at $100,000... Const. FFY 01 at $1,700,000. , , Thursday, June 10, 1999 Page 3 of 3 'l- r~ LIJ 7 0 I. IJ o~ U.l 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ -r w Z LU W Z 0 W ~ xO Wwwwwww ~ O00wOOOOwwO0000~O0000000000~ ~ ---~ .... ~ ..... ~~ <<< <<<< <<<<< wwwwwww~~ ~ ZZZ ZZZZ ZZZZZ ~~~~Z ZZ ~ ~~~~¢~~~~~ooooooo~~ ~ 0000 00000000000000000000000 0 ~ ~ i 00000000000000000000000000000 0 We keep you informed Business News Political Events' Community Issues Volume 12 ............. Issue 6 YOUR ':' / / ...... A monthly pul:, ~'~ - ./ CHAMBF _ . produco, :,," _ --__Gr.,ate r Su~u'orna Dm'~ ~--'! "~Cham'ber of Commerce On Saturday, June 19, at 11:00 AM, in the Bailey's Furniture parking lot, ping pong balls will be dropping from the sky in honor of Father's (Pop's) Day! Catch the bouncing balls to win special discounts and prizes. Ping pong balls are available to businesses for $25 for 25 balls. Call the Soldotna Chamber office at 262-9814 to order your ping pong balls. There is a limited number available, so you'll want to get your order in soon. You do not need to be a chamber member to pa in this merchant promotion. ~~ ,; .~~ ~~~ Betty Obendorf Retires ~ '~ ~ ' ~o~.~,, ~ Betty Obendorf recently announced her ~ ~O retirement after managing the Soldotna Visitor Center since 1989. ? ~ On May 5th, friends and co-workers gathered at ~ the Soidotna Visitor Center to wish her well, swap stories "' ~ and share fond memories. President, Norm Blakeley, presented Betty with a plaque expressing the appreciation ~fJ'~$., ]'~]~ 2.4 (~ 8 ~IV[ of the Board and staff for all of her hard work. Betty & ~"RI. ~ JUN1E. ~.~ promises that she won't be going far, which is reassuring @ 4, 6 & 8 PM to Kim Bumgarner who has moved into Betty's position as $OLDOTNA SPORTS CENTER Visitor Center Manager. For those of you who don't already know · .... :'"'!~'~':. them, we A. DVANCE TICKETS' i ~ encourage you to FREE' 10 yrs & under stop in and meet $8- 11 to 14 & 65+ Kim and the & $10 - 15 + summer staff; (come early, doors open 1 hr. before show time) Karen Gregeine, Amy Simons, and $10 & $12 at the door Sara Burdick. Tickets available at: They stand ready $oldotna Chamber of ~ommer¢o to welcome visitors and answer their 44290 Sterling Hwy. Board President, Norm Blakeley presents questions. For information~ call 262-9814 Betty Obendorf with a plaque. June After Hours 3~~ JqLC~.CC'~~L~ If you haven't attended one of the recent j~.CCO._.~"/..~//O~[).~["'/']'O._~f' O~'.~..9~/" ..~Or~./oc~' After Hours, Chamber Mixers, you are J U ~ E ~ & 8 missing out. on the 17th, from 5 - 7pm our hosts will be Kachemak Heritage Land 10'00 AM - 5'00 PM Trust, the Peninsula Clarion and the Blood Here's your chance to get a first-hand look at the Bank of Alaska, located in the Blazy Mall. So mark your calendars, we'll see you wonderful variety of excellent accommodation services there! that our members have to offer. Lists of participating members along with maps directing you to these Chamber After Hours is another opportunity businesses are available for pick up at the Soldotna for chamber members to Chamber of CommerceNisitor Information center. For showcase their ~ _ additional information call 262-9814. businesses. If you would like information about hosting this event at your business, just give us a call at 262-9814. THE FOLLOWING MEMBERS RENEWED THEIR MEMBERSHIP DURING THE MONTH OF MAY THANKS FOR CLEANING UP Thanks to everyone who got out and cleaned up those highways and byways. It's wonderful to see so many folks taking pride in Aksala Bed & Breakfast their commUnities. People came in to pick up over 6,000 bags to Alaska's Kenai Peninsula Reservations Alaskan Adventure Connections ~(~.} cleanup from Sterling to Clam Gulch. Thanks to the Kenai Chamber, Peninsula Sanitation, Kenai Amvets Post 4 ~'~ Peninsula Borough Solid Waste and the Soldotna Arby's - Soldotna Area Senior Citizens for joining us in the promotir Best Transit Mix, Inc. of the 1999 Cleanup Week. Birch Tree Gallery Blockbuster Video /~[[TING SLA?ED TO DISCUSS Central Peninsula Engineering SOLDOTNA SIGN CODE REVISIONS Crooked Creek RV Park DeVito's Lodging Following their regular meeting on June 16, the Planning and Edgewater RV Park Zoning Commission will conduct a work session to discuss Harborside Cottages proposed sign code revisions. The work session Hill's Charter Fishing Service will begin at approximately 7:00 PM. Copies of the Hospice of the Central Peninsula proposed revisions are available at the Soldotna Iliamna Lock & Key Mobile Locksmith Public Library and at Soldotna City Hall. For Kenai Chrysler Center, Inc. additional information, contact Dick Bower, "' Kenai Lake Cruise Tours, LLC Soldotna Building Official at 262-9107. Kenai River Raven -,- -,- -,- -,- -,- -,- -,- -,- -,- -,- -,- -,- -~- -~- ,~- ,~- ,~ ,~ ~'~'~~r~~~~~~~~~~~~~~-`~~:v~~~~`:~~~~ Lynden Transport .~ Mary's Hairstyling ~ ~1~~~ ~:=O~:~ c~~_., ~I~O~/-~R~ Marydale Manor ..~ We would like to thank Fred Meyer for Geri Roberson of the Fred Natron Air .~ Meyer Garden Center who has been sharing her expertise on Orca Theater, Inc. .s~ preparing and planting of our flower beds. Klm and Geri have River Quest RV Resort {~ some very big plans, so you'll want to stop by in a few weeks to .)~ The Rusty Rooster ~ see what's blooming. Solid Rock Bible Camp & Conference Center ~_~~_~.~_~.),,,~.)~~~~~~~~~~~~ Soldotna Area Senior Citizens Stephan's Tool Rental ~..~ ~' 1999 ITB LEADS Taco Bell ~ The Alaska Division of Tourism has released Women's Resource & Crisis Center Woody Bird Circle B & B the 1999 International Tourism. Berlin leads. .~ ~ We have over 125 leads from all over the world, many being travel agencies and tour operators, THANKS FOR YOUR available. You may pick up a copy at the CONTINUED SUPPORT Soldotna Chamber office. Alaska Canoe Max Finch 35292 Sterling Hwy. Sterling, AK 99672 262-3583 Canoe Rentals IdidaRide Sled Dog Tours Janine Seavey PO Box 2906 Seward, AK 99664 800-478-3139 Sled Dog Tours Kenai Peninsula Homestead Trophy Lodge Cathy Campbell PO Box 1515 Soidotna, AK 99669 283-2665 Lodges/Resorts Lake Creek Lodge Dennis G. Aanensen PO Box 190123 Anchorage, AK 99510 240-0101 Wilderness Lodge Molly's Flower Factory Molly Hahurin 44619 Sterling Hwy. Soldotna, AK 99669 260-5355 Florist YOUTH APPRECIATION PICNIC On the 21st & 22nd the Youth Restoration Corp will be coming to the end of a 4 week restoration project that began with work on the Russian River. They have been working to restore riparian habitat along the lower river below the Grayling parking area. They will be re- vegetating old trails that over time have caused severe damage to the ecosystem' of the Russian River. On the 22nd the YRC will complete a bank restoration behind the Phillips Petroleum Swiftwater Park fish walk. This is where the Youth Appreciation Picnic will take place. There will be a Barbecue at noon and the community is encouraged to come and show their support ~ for these hard working kids. For information, call Kelly Wolf at 262-1032. How would you like the whole world to have access to your business information in a matter of minutes! As a member, you receive a free listing on the Soldotna Chamber/Visitor Center web site. For just $50 per year you can have your page linked to the Chamber page. Your web address is highlighted, letting folks know that all they have to do is click and go to your page. Since July 1997 we have had over 19,000 hits to our web page! Now that's exposure! If you arE, interes:ed in getting linked, fill out the enclosed "Web Site Enhanced Listing Order Form", and mail it, along with your payment, to Soidotna Chamber of Commerce, 44790 Sterling Hwy., Soldotna, AK 99669. VOLUNTEERS NEEDED The City of Soldotna is seeking volunteers for the Community Watch and Stream Watch Programs. ~ Volunteers are trained in greeting visitors, and answering questions about responsible stream and river usage. For additional information contact the NEW TOURISM MARKETING ASSOC. CREATED As you may be aware, legislation that restructures tourism's statewide cooperative marketing passed the state legislature earlier this month. The basis of this legislation has been presented to communities over 'the past two years as the New Millennium Plan. As called for in the plan, a new, statewide trade association - the Alaska Travel Industry Assoc. (ATIA) -is being created. This association is being formed with the intent that it will replace the Alaska Tourism Marketing council, Alaska Visitors Association, and the marketing programs currently managed by the Division of Tourism. (~I) ,~~ The first, critical step in creating ATIA is to recruit a ~ statewide membership of visitor industry businesses. These charter members will shape the direction of ATIA by electing the first board of directors. While the New Millennium Plan outlines much for the new organization, the first board of directors will be empowered to develop the specific duties of the organization independently. This is an opportunity for Visitor industry businesses to become involved to ensure that your region and interests are well represented in ATIA from the outset. Membership enrollment forms are available here at the chamber office, 44790 Sterling Hwy., by the bridge in Soldotna. iK~nai 17qv~r F~$tivat iEnjoy good music and food while you learn about the Kenai River. There are lots of fun things for kids to do. l l June 12 & 13 at the park strip by the ball fields in Kenai. II ,Il For information, call Donna at 262-6037. m i i -- ! i m m I m ! JUNE CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, RIVERSIDE HOUSE June 1 John Dahlgren, outgoing Superintendent of Scho°ls & Donna Peterson, incomin Superintendent June 8 To be announced June 15 Chris Degerness, Alaska State Parks June 22 AT PARADISOS in Kenai- The.Peninsula Alliance hosts Tim Holt, Vice President, Business Unit Leader, C'enlral North Slope, BP Exploration, Inc. June 29 Allen Norviile, Kenai River Sportfishing, inc. City of Kenai Mayor John Williams 210 Fidaigo Ave. Kenai, AK 99611 i BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 Printed courtesy of Thc ¢opyworks, 405 Overland Street, Suit~ #102, Kenai Alaska 99669, 283-6503 President Past President President Elect Vice President Sec./Treas. 1999 BOARD OF DIRECTORS Norman Blakeley Mike Sweeney Dan Mortenson Terry Coval Richard Brown Jocelyn Coghiii Sammie Cole Mike Frost Paul Gray Mark Gregory Kurt ©lson Diana Spann Alaska Trading Company Sweeney's Clothing Four D Carpet One K-WAVE/KPEN/KGTL Radio Soldotna Historical Society Peninsula Clarion SouthCentrai Title 1st National Bank of Anchorage Gray Video Publishing KPB Small Business Development Center Kenai Chrysler Center MACtel Cellular Systems 262-6100 262-5916 262-9181 283-7423 262-9322 283-7551 262-4494 260-6000 262-9008 283-3335 283-3949 262-3500 Executive Director Visitor Services Member Services Store Manager Justine Polzin Kimberley Bumgarner Randi Smith Rebecca Hanson Diane Fielden Soidotna Chamber ...................... Fax ....................................... · ...... The Rippie Chamber 262-9814 262-3566 260-6100 E.Mail' info@SoldotnaChamber, com Web Page' www. SoldotnaChamber. com zcl?. 0,,~ z o=~ 0 ~o u.. .-- r~Z Mon_da~SkF~iSi~i!eclule30pm · Weight Room Satu~dai 9:00 ;.m. :6i00 i.m.' ' ~ ~ '~ · Aerobic Room [ Sunday 10:00 a.m.-5:00 p.m. ] ~ · Aerobic Equip MembSeUrs_m_ mcr.Specials Cycle-Classe ] 3 Montl~s $99.00 ! · ) /"~~l* Tia-Chi °[ l onem2~er~nths$79'00 [ [_ ,' /"',,.!, Tanning / ! ,oth g / ,,.best loeat=on goe all your t~=tness needs I IL/ l"'l_l_/il lB l~l~-ill ! I / ! ~l ! ! / /' l~ i] .... NAME' ADDRESS: HOME PHONE: CONTACT PERSON IN CASE OF EMERGENCY: PREFERRED DAYS TO SERVE: NUMBER OF HOURS AVAILABLE EACH DAY: If you enjoy talking and have a few extra hours a week, we would love to have you in our Visitor Center. Fax or bring this form into the Chamber office. FAX # 262-3566 / / /-I-/l/-/-/-/-I-l~-i-]_ ~[/1~]~__/]/I .__//__/~ !-//]] Carol Freas From: Sent: To: Subject: Carol Freas [cfreas@ci.kenai.ak.us] Friday, June 11, 1999 12:04 PM Terri (Business Fax) June 16, 1999 Council Agenda Microsoft Word - Document1 erri -- Please publish the following agenda on Monday, June 14, 1999. Questions? Call me at 283-7539. Thanks. Carol MAKE 22 PACKETS COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE' Mayor and Council Attorney Fire Department Police Department Senior Center City Manager .. Finance Pubhc Works Library Parks & Rec. Airport Engineer Clerk Taylor Springer Clarion AGENDA DISTRIBUTION STP Public Wks. Sec. Public Wks. Shop Bldg. Maintenance Bldg. Official... Streets Dock STP Official Bulletin Board Commissions P&Z to MK HDB to MK Fax by computer to: Assemblymembers KSRM (Atto: Dan Meeks) KBBI {Homer) Kenai Chamber of Commerce EDD Don Hunter, (Daily News/Anchorage) Betty Miller, BP Jon Little (Daily News/Soldoma) Bill lies, HEA KVCC Joan McCoy, ARCO Fax by regular fax machine' KDLL, 283-6701 DELIVER Council Packets to Police Department Dispatch desk. The Clarion will pick their packet up at City Hall; usually on Mondays. The pomon of the agenda published by the Clarion is faxed before 5:00 p.m. Home Page documents (agenda, resolutions and ordinances for public hearing) are saved as HTML files and emailed and faxed to Bill Grimm on Friday afternoon. Directions are'