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1999-07-07 Council Packet
Kenai City Council Meeting Packet July 7, 1999 AGENDA KENAI CITY COUNCIL- REGULAR MEETING JIfY 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B' SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS . . . Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Preliminm~ Design Work on the Kenai Coastal Trail. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities from Two Years to Five Years and Changing Liquidity Requirements. Resolution No. 99-42 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Todaly Un!i_mited for the Period July 1, 1999 Through June 30, 2000. ITEM D: , 2. 3. 4. 5. 6. 7. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee -1- b, Historic District Board Kenai Visitors & Convent/on Bureau Board Alaska Municipal League Report ITEM E: , MINUTES *June 16, 1999 Board of Adjustment Hearing Minutes. *June 16, 1999 Council Meeting Minutes ITEM F: CORRF~PONDENCE ITEM G: OLD BUSINESS ITEM H: , , . , . , , . , NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval-- Lease of Ticket Counter Space and Airline Office/Kenai Municipal Airport Terminal -- Yute Air. ApprOval-- Change Order No. 1/Automated Flight Service Station/Blazy Construction - $8,402 Discussion -- Potential Training for 16 U.S. Coast Guard Ship Crews -- Possible Resolution and Letter of Support. Discussion -- Daubenspeck Property Use Possibilities Discussion-- Painting of Concrete Pillars/South Spruce Street Parking Lot. Discussion -- Alaska Travel Industry Association Membership Discussion -- Proposed Management/Operation Agreement for the Kenai Multi-Purpose Facility. ITEM I: . 2. 3. 4. ADMINISTRATION REPORTS Mayor City Manager Attorney City Clerk -2- 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUT~ SESSION- None Scheduled ITEM K: ADJOURNMENT -3- ~ o<o~~ ~~o~ < ~~~Z~~o ~~3o<O~= ~~o~ < ,,, >- ~ uJ ~3o ~~o~O > ~~>Z~ ~<~~~~o ~0~0 ~~o~O~z< Suggested by: Administration t/ City of Kenai ORDIN~C~ NO. 1832-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $55,000 FOR PRELIMINARY DESIGN WORK ON THE KENAI COASTAL TRAIL. WHEREAS, the. City received a proposal from Peratrovich, Nottingham & Drage, Inc. to prepare schematic design, mapping, cost estimation, and to conduct public hearings on a project to address the serious problem of bluff erosion and the need for a trail along the Kenai River; and WHEREAS, it is in the best interest of the City to do the preliminary design work, including a project presentation package, for this project so that funding sources can be obtained; and WHEREAS, the project will be accounted for in a capital project fund named Kenai Coastal Trail. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations' Non-Departmental - Transfer to Capital Project $55,000 $55~000 Kenai Coastal Trail Capital Proiect Fund Increase Estimated Revenues: Transfer from General Fund Increase Appropriations: Administration Engineering $55,000 $ 1,800 53,200 $55,000 Ordinance No. 1832~99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of July, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (6/10/99) id Introduced: 'Adopted: Effective: June 16, 1999 July 7, 1999 July 7, 1999 Suggested by: Administratio City of Kenai ORDINANCE NO. 1833-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, EXTENDING THE TERM FOR INVESTMENT MATURITIES FROM TWO YEARS TO FIVE YEARS AND CHANGING LIQUIDITY REQUIREMENTS. WHEREAS, current investment policy limits the length of time for any individual investment to a maximum maturity of two years; and WHEREAS, liqUidity needs are met by short term investments; and WHEREAS, interest revenue can be significantly increased by extending the allowable maturity from two years to five years on a portion of the portfolio. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Kenai Municipal Code Chapter 7.22 is hereby amended as follows' 7.22.040 Maturities. Investments shall have maturities, measured from the date of purchase, that do not exceed [TWO] five years, except for investments that shall be put to specific uses (such as defeasance of debt or establishment of a sinking fund) where the matching of maturity to the use is important. 7.22.060 Liquidity. Liquidity shall be assured through investments in marketable [U.S. TREASURY BILLS, U.S. TREASURY NOTES] authorized investments with existing maturities of one year or less, short- term repurchase agreements, a State authorized investment pool, or money market funds. At least twenty percent (20%) of the portfolio shall be held in such instruments. No more than thir .ty percent (30%) of the portfolio may be invested in securities with maturities of longer than two years. Ordinance No. 1833-99 Page Two PASSED BY THE coUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of July, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (6/8/99) kl Introduced: Adopted: Effective: June 16, 1999 July 7, 1999 July 7, 1999 Suggested by: Administration CITY OF KENAI RF~OLUTION NO. 99-42 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A JANITORIAL CONTRACT FOR THE ~NAI MUNICIPAL AIRPORT TO TODALY UNLIMITED FOR THE PERIOD JULY 1, 1999 THROUGH JUNE 30, 2000. WHEREAS, the following bids were received on May 11, 1999 for the contract year July 1, 1999 through June 30, 2000 (and may be extended for two successive one-year terms by mutual consent of the City and the Contractor); and, WHEREAS, the bid amounts received were as follows: Bidder Per Month Theresa McLeod d.b.a. Professional Janitorial Peninsula Janitorial Todaly Unlimited Keith Stuart Cleanway Janitorial $ 3,800.00 $ 3,471.66 $ 2,160.00 $1,979.00 $1,775.00 WHEREAS, Cleanway Janitorial and Keith Stuart, have withdrawn their bids; and Tod/dy Unlimited submitted the next lowest responsible bid for the Kenai Municipal AirpOrt; and, WHEREAS, the Council of the City of Kenai has determined that award to this bidder will be in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the janitorial contract be awarded to Todaly Unlimited for the Kenai Municipal Airport Terminal for the period July 1, 1999 through June 30, 2000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, seventh day of July, 1999. ATTEST: Carol L. Freas, City Clerk JOHN J. 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There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. SCHEDULED PUBLIC COMMENT: e CONSIDERATION OF PLATS: a. PZ99-25--Preliminary Plat--Redoubt Terrace Subdivision, Bluff View 4. PUBLIC HEARINGS: a. PZ99-24--Conditional Use Permit- Greenhouse, Gift Shop & Coffee Shop for the property described as Government Lot 111,202 North Forest Drive, Kenai, Alaska. Application submitted by Porter & Susan Jordan, 8950 Greenbelt, Anchorage, AK 99502. 5. NEW BUSINESS: 6. OLD BUSINESS: 7. CODE ENFORCEMENT: ge REPORTS: a. City Council b. Borough Planning c. Administration 9. PERSONS PRESENT NOT SCHEDULED: 10. INFORMATION ITEMS: a. "Zoning Bulletin"- May 25, 1999 b. City of Kenai 1998 Annual CLG Report c. Ordinance No. 1817-99 d. Ordinance No. 1818-99 Planning & Zoning Commission Agenda Page 2 June 23, 1999 11. COMMISSION COMMENTS & QUESTIONS: 12. ADJOURNMENT: Xe e ® CITY OF KENAI PLANNING/k ZONING COMMISSION KENAI CITY COUNCIL CHAMBERS June 23, 1999- 7:00 p.m. htm://www, ci.kenai.ak.us ?O o -D R Chairman Glick called the meeting to order at 7'00 p.m. a. Roll Call Members Present: Carl Glick, Phil Bryson, Ron Goecke, Barb Nord, Donald Erwin, Robert Newbry Others Present' Councilman Duane Bannock, Administrative Assistant Marilyn Kebschull, Contract Secretary Barb Roper be A~enda Approval: GOEC~ MOVED TO APPROVE THE AGENDA, INCLUDING THE HANDOUTS PROVIDED BEFORE THE MEETING AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY ERWIN. AGENDA WAS APPROVED AS PRESENTED. Approval of Minutes - June 9, 1999 BRYSON MOVED TO APPROVE THE MINUTES OF JUNE 9, 1999. GOEC~ SECONDED THE MOTION AND ASKED FOR UNANIMOUS CONSENT. THE MINUTES WERE APPROVED AS WRITTEN. de Consent Agenda - No Consent Agenda items. SCHEDULED PUBLIC COMMENT: None CONSIDERATION OF PLATS: PZ99-25 - Preliminary Plat- Redoubt Terrace Subdivision, Bluff View BRYSON MOVED TO APPROVE PZ99-25 PER STAFF RECOMME~ATIONS. MOTION SECONDED BY GOECKE. Nord indicated that she would abstain from voting on PZ99-25. Planmng & Zoning Commission June 23, 1999 Page 1 Kebschull brought attention to the letter from DeWayne and Diane Craig which provided clarification of the construction of the dwelling. Kebschull noted the Craig's were informed of the State statute stating the surveyor would be required to certify the construction. The City would not do the certification without an engineer's report or the building official seeing it first hand. No discussion. VOTE BRYSON ' ~ ERWIN YES GOECKE YES NORD ABSTAIN NEWBRY YES GLICK YES Motion passed. 4. PUBLIC HEARINGS: PZ99-24 - Conditional Use Permit - Greenhouse, Gift Shop and Coffee Shop for the property described as Government Lot 111,'202 North Forest Drive~ Kenai~ Alaska. Application submitted by Porter and Susan Jordan~ 8950 Greenbelt, Anchorage, AK 99502. NORD MOVED TO APPROVE PZ99-24. BRYSON. MOTION SECONDED BY Public Hearine ,, Verbatim Begins: Porter Jordan, 8950 Greenbelt, Anchorage, Alaska - The purpose of this evening is to propose amendments to the conditional use permit application and I only made, I apologize but I only made six copies of the changes that we'd like to make in there to. Could I... bring these up for your... GHck: Yeah. (Jordan hands out copies of his proposed changes) Jordan: The reason for the proposed amendments is more for clarification than anything else. Number i being the relocate of the RV dump station to the north side of the existing flower shop on Forest Drive. The exact location will be to... be determined based on the setback requirement for that area. Number 2; move Planning & Zoning Commission June 23, 1999 Page 2 the hen house closer to the center of the property, near the back of the new greenhouse. There will be a maximum of thirty chickens allowed on the property. (pause) Glick: Okay Jordan: And that's it. Glick: Oh, Jordan- Thank you very much. Gllck: Any... any questions.., from the Commissioners? Okay, thank you. Anyone else in the public wishing to speak to this? Jim Bookey, 1403 Second Avenue, Kenai, Alaska- Before you, Commissioners, you have a letter that I sent in last Friday asking for a continuance in this decision. I'd like to rescind that this evening. I've talked with Porter and his wife and I would like to at this time give my support for the project the way it's been presented providing that these changes and.., are included into the conditional use permit. Ah, I, I... I had some problems with it but I talked with him yesterday, I feel that they're confident people, they will do it (cough) they've indicated and so I, like I said, would hke to see those in the.., in the CUP and I have no problems with that. Thank you. Gllck: Okay, anyone else in the public wishing to speak? Keith H. Struempler, 1409 Second Avenue, Kenai, Alaska- I like Mr. Bookey, had some problems. I submitted a letter which I now rescind because of the proposed changes to the, to the, the use permit, so as... as of this time I have no problem, I support it as... as amended. Olick: Okay, thank you. Okay, anyone else in the public? Bruce Alumbaugh, 214 Forest Drive, Star of the North Subdivision, Lot #2, Kenai, Alaska - Haven't had a chance to talk with him, yet. I've been fairly busy lately. My only concern, I don't know if now's the time to ask with the revisions you're (question directed to Jordan) talldng about, where exactly would the dump station being going? I know you said to the north side of the store. Jordan: Actually it would be, um... and.., according to the.., the amended copy, if I could just bring this up to you... Alumbaugh. Sure. Planning & Zoning Commission June 23, 1999 Page 3 Jordan: The original idea was over here (pointing out the location on a drawing). Bryson: Excuse me, I wonder if you might speak to the Chairman. Jordan: Oh, I'm sorry. Oh, I'm sorry. Um, the original location on the RV dump was off of Second Avenue. We Ye moved it over here {pointing out on map) somewhere within the new parking area, more or less ... a free standing issue. Over here... Alumbaugh: Hmm. All right, correct. Well I... you know, I~l be the first to admit, I have a little bit a problem with 'that because I live right here (pointing out location on map). You know, to me it's moving away. I can understand why they object and that you moved it away from there, kinda closer to me cause I'm right up on this, on the northern end of your property.... Glick: Sir, you live in the next property adjoining this property... Alumbaugh: Yes... Glick: ...on Forest Drive, right? Alumbaugh: Yes Sir. And... you know.., you know, just stating my opinion though, I'm not overly thrilled to have an RV dump... dump site right there, close to us and... Jordan: I'm not exactly sure how much.., it's quite a bit of property here... Alumbaugh: Um-mm. Glick: Okay, ah, we need to bring it back to... comments to the... Alumbaugh: Oh, okay. Ah, as it.. my... my mare reservations are, you know, relocation of the RV dump site, of course, closer to our property that we have now and, my only other concerns are the increased traf.., if we,ll be getting in the way of increased traffic on Forest, it's already fairly busy there in the first place. Ah... that's the only comments I have. Sir? Newbry: at? How far are you from this line here? Where's your house Alumbaugh: Ah, if that is ah, top .... Newbry: Now thi.. Planning & Zoning Commission June 23, 1999 Page 4 Alumbaugh: ...line here represents the border of the property, I'm not sure how... (inaudible) maybe... Jordan: (from the audience) maybe in essence ah, total of 346 feet. Alumbaugh: Well, whichever, whichever... Jordan: ...center... centerline... Newbry: Okay. Alumbaugh: Does... if that line., if that top line there represents the.., comer of your.., the edge of your property, I'd be... I border their property... Newbry: Oh. Alumbaugh: ...so... Newbry: So you're to the north then are you? Alumbaugh: Yes Sir. Yes Sir. Glick: Okay. Jordan: (from the audience) Frankly, to be honest with you, our intent is to get it as close to the existing shop as possible... Alumbaugh: Um-mm. Jordan: ... because of the.., we21 save some money by being able to tap right into the existing sewer and there are trees in between.., between our properties there. Alumbaugh: Okay, were you plan on leaving the trees there or... Jordan: Our intent is... is to ah, leave the trees there and.., and.. we truly did want to buffer all the way around the property but... Alumbaugh: Okay. Jordan: ...obv/ously it... the farther away from the existing ah sewer, the more expensive it is... ' Alumbaugh: Right. Planning & Zoning Commission June 23, 1999 Page 5 Jordan: We just picked that spot'because we already., ah, planned on having parking ... and vehicles going in and out so the closer I get to the shop the less expensive it is going to be for me. Alumbaugh: Hmm. Jordan: ..and that is our intent. Alumbaugh: Okay. Glick: Okay. Anyone else in the public wishing to speak to this item? Okay, seeing none InA bring it back to the Commissioners. Is there ah, comments from staff?. Kebschulh Yeah, I'd like to ah, clarify the um, staff report as to these two concerns both the chickens and the dump station. When we first looked at this, we did not view these as... as we probably should have as being used as part of the business. We looked at them and the..', and the code.., any individual as a residence could have either of these two items, without a conditional use permit in the City. However, upon further review by Administration, as a part of the conditional use permit when they are specifically going to be used as part of the business they would be considered as part of that permit. So, it is something the Commission needs to determine and the Commission, could do, ah, has several options. They could um, approve with the amendments that they presented; you could deny any part of the permit or approve with your own conditions or stipulations, so that.., if you have questions about that later I could clarify it further. Glick: Okay. Discussion by the Commission. Mr. Bryson? Bryson: I have no problem with the modification of the grandfathered commercial use in the residential subdivision, though I do have a problem with poultry raising for commercial use and the RV dump. These are quasi-commercial and it would be my intent to propose an amendment to remove those from the perm/t. Glick: Okay, ah... putting that in the form of a motion? Bryson: I've not done that yet, I~l wait for other comments. GHck: Okay. Other comments first? Goecke: Mr. Chairman? Glick: Mr. Goecke? Planning/2 Zoning Commission June 23, 1999 Page 6 fioecke: Ah, I too, have a real problem. I seem to remember, something a year and a half ago or something there was, a complaint, about livestock in the City limits and I know we had 'ah, kind of, if I remember fight, had kind of a long serious discussion about that ah, this particular thing was ah, if I remember right, horses and pigs. But livestock is livestock and, chickens are.., to be fall under that, same heading. Ah, so, I will be in full favor of ah, Mr. Bryson if he, makes that amendment, to the floor and, same way with the, particular dump station, I don't know what that does for, this type of an operation. Glick: Okay. Anyone else.., discussion? Mr. Bryson? Bryson: (MOTIONI I propose an amendment to delete the approval of the poultry raising and the RV dumpsite from the apphcation. GHck: Okay, you want to add in their new plan> Well, that's the only thing that changed. ' Bryson: (inaudible) Gltck: That's the only thing that changed on that. Bryson: They were proposing to change the location... Gltck: Okay. Bryson: I'm proposing to ehminate them. GUck: So you're just eliminating them, okay. Do I have a second? Ooeeke: Second. GHck: Okay, discussion on the amendment? Nord: Mr. Chairman? GHck: Ms. Nord? Nord: This RV dump station, this would be going directly into the City sewer system am I correct? GHck: Yeah, that's City sewer there? Yeah. Nord: Then, therefore, I really don't have a problem with a RV dump station at the location. The... the chicken situation in a residential area, even though the City doesn't address it, this Planmng & Zoning Commission June 23, 1999 Page 7 being a business situation, I think they make noise.., lots of it so I'm definitely against having 30 chickens in a residential neighborhood. Glick: Erwin? Okay, anymore discussion on the amendment? Yes, Mr. Erwin: Ah, the RV dump, particularly if it's moved up closer to the existing flower shop would take care of the one gentlemen's concern. Ah, going into the, City sewer system, I don't have a problem with that the property is essentially going to be screened, I guess, two sides from what I... understand um, I don't have a problem with that. GHck: Mr. Newbry? Newbry: Um, as for it... now the.., the hen house, the chickens, there's 30 chickens there, I'm sure there's a buffer there that's going to keep the noise down anyway, ... just like any facility or business that's in a resident/al area, the RV dump, the only thing I would be concerned with would be odor but I guess you would have that in a... in any sewer situation. Um, or if, if there's, I don't know how fa... what type of RV dump it is, some are bad, some are good, just depends on the type but, if it's main... maintained and then it wouldn't be a problem. Glick: Okay. Anymore discussion.., on the amendment? Mr. Bryson? Bryson- Just to reiterate the point that this is a commercial, or a suburban residential district and it is in a nonconforming situation fight now but it is a grandfathered locat/on and the property across the street is commercial, so presumably they're looking at it from across the street as a commercial zone as opposed to us addressing it as a commer.., as a residential area. GHck: Okay. Goecke: Mr. Chairman? GHck: Mr. Goecke? Goecke: Yeah, the.., the chicken thing ah, re...and I.. I've been around, was raised on a farm and we had chickens so, I don't care what you do, you're going to have smell also from those chickens and, in an open, not always, I agree, but ah, for a dumpster site, or a dump site, not always but there's some of those that I've seen are pretty, pretW stinky and ah... I would hate to have something Planning & Zoning Commission June 23, 1999 Page 8 Se ® ® e like that in a residential area and that's basically what we're talking about here. Glick: Okay, we21 vote on the amendment, the amendment only, that's to eliminate the dump station and the hen house. VOTE: (Amended Motion) ERWIN NO GO~~ YES NORD NO NEWBRY NO BRYSON YES GLICK YES 3 Yes, 3 No. Motion failed. Glick: Okay, anymore discussion? Okay, we're voting on the Main Motion then. VOT_____~E: {Main Motion} GOECKE NO NORD YES NEWBRY YES BRYSON NO ERWlN YES GLICK YES 4 Yes, 2 No, Motion passed. Glick: Motion passed. Verbatim Ends NEW BUSINESS: - None OLD BUSINESS: - None CODE ENFORCEMENT: - None REPORTS City Council Councilman Bannock gave his report based on the June 16, 1999 City Council Agenda. A Board of Adjustment hearing was held regarding the Beaver Loop Partnership. Bannock reported that no new information was provided by those individuals who spoke at the Planning and Zoning meetings on the issue. A decision will be made within 30 days. Planning & Zoning Commission June 23, 1999 Page 9 Item C-1, Ordinance No. 1817-99 was passed. The ordinance will allow an Administrative Exemption for encroachments of up to a total of twelve inches. Item C-2, Ordinance No. 1818-99 failed. This ordinance would have allowed an Administrative Exemption for a reduction of up to a total of twelve inches from the setback requirements. Bannock expressed his disappointment that 1818- 99 did not pass but was pleased that 1817-99 did. $1,782 was approved for additional work on the Cunningham Park project. Council approved a lease to R&J Seafoods who would be taking over the area previously leased by Snug Harbor. The fine for late returns of library books was increased. Bannock thanked Glick and Erwin for attending the City Council meeting and for their input. bo Borough Planning Bryson reported a meeting was held on June 14, 1999. Items A through D were approved. Item E-1 was approved but there would probably be a Motion for Reconsideration. Item F-1 was postponed and all other items were approved. c. Administration Kebschull stated the two individuals who wrote regarding the conditional use permit had voiced concern over the notification. Although they were notified according to Code they felt the timeframe of the notice did not allow them sufficient time to respond or to get together with their neighbors. Kebschull continued, the Code requires that notices be sent by certified mail but after checking with other municipalities and cities, most places do not use certified mail because of the cost and time involved. If this issue was a concern, Kebschull thought ehminating the certified mailing would be a way to expedite the notifications and asked the Commission to give it some thought. Kebschull added, another option would be to extend the mailing time but then it would extend the deadline for people having to apply. Currently an individual has to apply three weeks before the meeting in order to process the permits and meet all the deadlines. 9. PERSONS PRESENT NOT SCHEDULED: None 10. INFORMATION ITEMS: "Zoning Bulletin" - May 25, 1999 Planning & Zoning Commission June 23, 1999 Page 10 11. be City of Kenai 1998 Annual CLG Report Ordinance No. ! 817-99 Ordinance No. 1818-99 COMMISSION COMMENTS ~ QUESTIONS: Commissioner Nord expressed concern with the approval of the conditional use permit since it was not amended to include the changes proposed by the applicant. Nord asked since that did not happen if it would go back to the original plan. Discussion took place on whether or not building permits would be required. Kebschull noted they would not be required for the dump station but permits from the water and sewer department would be. Discussion also took place on whether or not a permit was required for the hen house. Kebschull noted the permit requirement would depend on the size of the hen house. If it was larger than 10 x 12 feet a permit would be required. Commissioner Bryson thought the approved conditional use permit would be as originally proposed without the amendments suggested by the applicant. Kebschull stated she was confused with what happened as the original application intended to include a dump station and to raise chickens. Kebschull continued, because a site plan is not being considered and the applicant just provided an idea of what they were proposing, they're not tied to it as long as they stay within the use. Councilman Bannock stated it was his opinion the conditional use permit itself was not site specific, however, the applicant gave indication on record as to where the site is, thus, it was inclusive of the condition since it was part of the record. Bannock continued, the application for the conditional use permit didn't say anything to site location but the minutes did. Nord thought the Commission voted on the main Motion too quickly as she would have amended it by separating the two items; the RV dump site and the hen house. Glick apologized if the item was voted on to quickly. Commissioner Goecke requested staff ask the State Highway Department to consider putting turn arrows in the center lane in front of the Visitor Center. He added, it was a safety issue and indicated that he observed many vehicles not getting into the center lane to turn. Goecke witnessed many near accidents in the area. Goecke expressed concern with the congestion on Fathom Drive. Vehicles and boats are parked on both sides of the street which did not allow two Planning & Zoning Commission June 23, 1999 Page 11 vehicles to safely pass. Goecke also expressed concern for access of emergency equipment and/or vehicles. 12. ADJOURNMENT GOECKE MOVED FOR ADJOURNMENT. MEETING ADJOURNED AT 7:40 P.M. Respectfully submitted, Barbara L. Rope~, ~ovit~act Secretary Planning & Zomng Commission June 23, 1999 Page 12 Kenai Visitors & Convention Bureau Regular Board Meeting Monday, February 8, 1999 President Will Jahrig, Presiding ,,MINUTES A. The meeting was called to order at 5:40 p.m. B. Directors present: Will Jahrig; Rebecca Godek; Ron Malston; Jim Bookey; Fred Braun; Robert Fulton; Shirley Roberts; Ron Rainey; Jerilue Seekins-Hopley; Sandra Vozar. Staff present: Kathy Tarr, Executive Director Guests present: Tom Wilkinson, West Side Development Task Force C. Approval of Agenda. M/S (Malston/Rainey) to approve the agenda. D. Approval of Minutes The minutes from the December 15, 1998 board meeting were not available. E. Correspondence. There was no correspondence to read. F® Board Action- "Resolution in Support of Creating More Public Access on the West Side Of Cook Inlet." Director Braun reported on the Kenai City Council's adoption of the resolution. The West Side is "virtually untapped" and one of the most scenic areas in the state. Braun said he would like to see the area opened up for more access and development occur gradually and with care. It's important for the Kenai Peninsula Borough to get control of some of the land over there (Kustatan Ridge), and for. Kenai to become the "gateway" to the West Side. Mayor Williams made a very good presentation on the West Side to the Kenai City Council, said Braun. Thus far, there hasn't been any major opposition to the ideas presented in the resolution. President Jahrig and Braun commented on their personal experiences and observations on the West Side. Board Minutes February 8, 1999 Page 2 M/S (Rainey/Godek) to adopt the West Side Resolution. Motion passed without opposition. There was discussion about what to do next. The City of Kenai has distributed their copy of the resolution. KVCB will draft a cover letter and will also distribute the resolution to interested parties. EDD is to take this up on their agenda on February 25, 1999. More legislative attention will be paid once the different groups mail out their resolution. Director Rainey asked specifically what we need to do after that. President Jahrig said going to the borough would most likely be the next step. The KPB needs encouragement to continue the process. Mr. Wilkinson thanked everyone for their support. KVCB was the first organization which showed interest and took action. He reminded everyone that the West Side Development Task Force made five recommendations in the final report to the borough. The West Side is a "bright spot" which can actually add some revenues to the government. The 11 rivers on the West Side have different run dates. There are also possibilities for developing more winter tourism. Natron Air has offered to do some flightseeing familiarization trips later in the spring to the West Side. There was discussion about keeping KVCB's West Side Development Committee as an active committee. Mr. Wilkinson reported that the borough has made the selection of Kustatan Ridge a priority. There are a lot of small commercial operators who want to do more business in the area. The first thing that must happen is that access must be provided. Director Rainey said there would be more pressure for access, once the land is sold. The assessed value of the land is $500/acre in the Kustatan Ridge area. Once access is established, the assessed value is much higher. Tarr reported on Tom Krueger's Hovercraft Adventures. Krueger recently attended the RV Supershow in Tampa and he helped promote the central peninsula. Marlowe's on the Kenai is targeting British birdwatchers, according to Wilkinson. Both of the~e businesses are interested in expanding more into the We~t Side to Board Minutes February 8, 1999 Page 3 Ge to provide more of a "Denali Park" experience. Krueger is also targeting the German visitors. Tarr asked about the distribution of KVCB's West Side resolution. The suggestion was made to send it to key legislators. PERSONS SCHEDULED TO BE HEARD. None UNFINISHED BUSINESS Tarr gave her Executive Director's report: *The "Get to Know Kenai" program was outlined. There are a lot of new things going on in Kenai which are important to update residents about, particularly those who work in the tourism industry. "Get to Know Kenai" would also be a kick-off to National Tourism Week, Ma people who y, 2-9. In 1998, 678 signed the Kenai Visitors & Cultural Center s guest book said they knew about the Center because of their friends or relatives. Board members agreed that the "Get to Know Kenai' program was a good idea. Thursday, April 30 was suggested as the program's date. Director Malston said we need to tell locals what there is to do in Kenai. Tarr said a targeted list of businesses and employees would be invited to the special program. Director Bookey said a lot of people don't understand ' what's taking place in the tourism industry--- for example, they forget we have Cunningham Park. We need to get more education out, he said. Director Seekins-Hopley suggested ADF&G employees be invited. *~- Peninsula Clarion Tourism will have a special section. KVCB will advertise for the first time. A series of three small ads are planned with the web site listing: "We're Hooked on Kenai'" , We re Crazy for Kenai" "We're Energized by Kenai." The ads are targeted to residents. *Member Program. Plans are underway to do a membership seminar on tourism and the In~ernet. *Winter Tourism Conference_ Tarr gave a brief report on the statewide conference held at Alyeska. Tarr was part of the CVB panel and made a presentation on winter tourism in the central peninsula. Over 125 people attended. The in-state market is the biggest market for winter tourism, i.e., Alaskans traveling to Mat-Su or Valdez. Peak winter season is February- Board Minutes February 8, 1999 Page 4 March. November-Dec-January is the "deep freeze" or "extreme winter." Mat-Su CVB did a good job by taking an inventory of ali their winter services and activities. It's important that the Kenai Peninsula do the same thing, said Tarr. Winter events do not necessarily have to do with winter. For example, there could be a garden seminar in Kenai held during the winter. One of your best groups to market to in winter, are Alaska's summer visitors. Anchorage cross-markets to Kenai and Mat-Su. At the winter tourism conference, the idea of connecting Anchorage and the Kenai Peninsula by snow machine trails was mentioned. *Australian Quilt Show- reception is February. 11m. Approximately 400 invitatiOns were sent out. Dena'ina Heye is scheduled for Friday. *Storage-- KVCC's storage capacity was improved this winter. The City supplied shelving materials under the Center's "Small Tools & Equipment" budget and Ricky Gease provided the labor to add new shelving in three different rooms. *Finances-- KVCB is not requesting any changes in the Bureau's management contract within the City of Kenai's FY2000 Budget. The "Report to the Communty" is due to the City April 15e~. Visitor inquiries in 1997 totaled 2,024. In 1998, the inquiries were up 41% to 3,438. The web site did not go on-line until November. The largest generator of inquiries is KVCB's ad in the Anchorage CVB visitor guide. The "hot links" program for Bureau members has not yet been developed on www. visitkenai.com The web site membership section is updated once each month. The 1998 year-end financial reports were discussed. Gaming revenues were below projections for 1998. Expenses were status quo with 1997. Gaming is budgeted lower for 1999. The Equipment Replacement Fund was established for future purchases of such items as a new photocopy machine (KVCB's machine is 10 years old), overhead projectors, eta, when new equipment is needed. *The Second Annual Central Peninsula Writer's Night is March 4 and' is a benefit for the 50m anniversary of the Kenai Library and the Cultural Center. Door prizes will be given. *(The new custom meeting folder with the embossed Kenai logo was shown to the board.) Board Minutes February 8, 1999 Page 5 *There was more d/scussion about KVCB's web site. Directors Vozar and · Seeidns-Hopley suggested an "auto-response" mechanism be set up on the web site so that all email inquirers automatically receive a message, "KVCB thanks you for your inquiry. Your information packet is on the way, etc., etc." *Tarr commented that the Kenai Peninsula Borough has not undertaken a regional tourism economic impact study s/nee 1991. BOARD COMMENTS The Board of Fish meets on February 16-28 in Soldotna. SCHEDULE OF NEXT BOARD MEETING The next board of directors meeting Would be in April but no date was decided. ADJOURNMENT The meeting was adjourned at 7:15 p.m. newly-improved storage areas. Board members took a brief tour of the Resp.ectfully submitted by, Kathy Tarr Executive Director Kenai Visitors & Convention Bureau, Inc. April 12, 1999, Regular Board Meeting, 5:30 p.m. President Will Jahrig, Presiding .MINUTES A~ Be CALL TO ORDER The meeting was called to order at 5:40 p.m. ROLL CALL Directors present_: Will Jahrig; Diane Lofstedt; Rebecca Gabriel; Ron Malston; Fred Braun; Jim Bookey; Robert Fulton; Marion Nelson; Jerilue Seekins-Hopley; Becky Vandehey; Sandra Vozar Staff present: Kathy Tart Ce D~ Ee APPROVAL OF AGENDA M/S (Malston, Gabriel) to approve the minutes of December 15, 1999. APPROVAL OF MINUTES M/S (Malston, Fulton) to approve the minutes of December 15, 1999. PERSON SCHEDULED TO BE HEARD None. Fe CORRESPONDENCE Unocal sent a thank you note and floral bouquet acknowledging the patience and cooperation of KVCB's staff during their labor/management negotiations held at the Kenai Visitors & Cultural Center over a period of three weeks in March. A letter was received from the City of Kenai stating that the Birch Island Park project was approved to move to the next level with state planning agencies. EXECUTIVE DIRECTOR'S REPORT Kathy Tart gave her Executive Director's Report. Tarr attended AVA' s board meeting and statewide, tourism industry fly-in meeting in Juneau on March 30-31 to discuss the New Millennium Plan. Most of the AVA meeting was focused on the New Millennium Plan for the state's restructuring of tourism marketing. Tart explained the currem status of the NMP and the process of how the new plan would be implemented, once it is officially adopted. Tart said that more private sector dollars would be raised through local contributions of convemion and visitor bureaus around the state. CVBs would contribute based on a percentage of visitor expenditures in a community. Although the voluntary funding formula was not entirely worked out, Tarr encouraged the KVCB board to support the NMP in concept. A new statewide tourism organization would be formed, called the Alaska Travel Industry Association to commct to the state to coordinate all tourism marketing. M/S (Malston, Vozar) for the Kenai Visitors & Convention Bureau, Inc., to support the concept of the New Millennium Plan. (unanimous) PRESIDENT'S REPORT President Will Jahrig reported on the proposed Kenai Coastal Trail. Jahrig, who serves as chairman of the Harbor Commission, reported on a preliminary engineering study done on the development of a coastal trail. Jahrig said that the trail would be approximately 1.5 miles long and would begin at Pacific Star and Minutes Board of Directors April 12, 1999 Page 2 L end at Kenai Dunes Beach. The trail would serve dual purposes of creating more recreational opportunities while also helping to prevent further bluff erosion and estuary habitat. The trail would be handicap accessible and would connect to other trails or outlets. Costs were expected to range above $10 million and the project, if federal funds were received, would take about 3-5 years to complete. UNFINISHED BUSINESS *Report to the Community. Tan' reported that KVCB's annual "Report to the Community" would be delivered to the City otc Kenai and mailed to the membership and select community organizations by April 15~'. Several new sections were added to the report and 350 copies were printed. *Great Alaska Sportsman Show. Tart said that KVCB shared a booth at the "Great Alaska Sportsman Show" on April 7-11 in Anchorage with Soldotna Chamber of Commerce and Visitors Center. She reported that staff members distributed Kenai logo bags with brochures and membership directories and that many valuable contacts were made. Tarr also stated that the relationship between KVCB and Soldoma Chamber & Visitors Center was friendly and supportive. Tarr said that the booth was very successful and that the same arrangements may be made for the year 2000. *West Side Cook Inlet Fam Trips. Temative plans for a West Side Cook Inlet sightseeing FAM trip for KVCB directors, staff, and other business people, were underway. Tom Wilkinson, West Development Task Force, is working with a local air taxi operator on some discoum flightseeing over the West Forelands and Kustatan Ridge area. Tarr said she would notify directors about the trip details at a later date. *Board Insurance. There was discussion about board liability insurance. KVCB does not carry board liability insurance. Director Fulton said he felt uncomfortable without such insurance coverage. Director Braun explained his experience with board insurance. Braun explained that as long as the KVCB complies with the bylaws and the organization's policies and procedures as best as possible, that board members should be protected, especially when serving as a voluntary board member on a non-profit. Tarr was instructed to collect more legal information on this matter. *Financial Reports. Tarr reviewed the March financial repons. Gaming revenues were meeting projections for 1999 through March. Tan' said advertising costs were way below budget because most of the ads for 2000 publications would not be paid until July. Sometime in 1999, it will be necessary to use savings in the Equipment Replacement Fund to purchase a new photocopy machine. Tarr reported that retail inventory at the beginning of 1999 was valued at approximately $5,000. Total retail sales for March were $360.00. New KVCB t-shirts and note cards were ordered for the 1999 summer season. M/S (Braun, Lofstedt) for KVCB to donate $100 to the family of the Center's deceased janitor. *Challenger Learning Center of Alaska. The groundbreaking ceremony for the Challenger Learning Center of Alaska is set for July 8, 1999. A Challenger Kids Day at the Oilers' Ball Park (Coral Seymour Memorial Park) is scheduled for July 9th. Local Little League teams and Boys & Girls Club ball teams will participate in a ceremony with astronaut Pete Conrad at the Oilers ball field in Kenai. *Get to Know Kenai. Tart said that 40 RSVPs had so far been received for the April 29th "Get to Know Kenai" program. The program will kick-offNational Tourism Week, May 2-9, and would feature several speakers with information on the new activities in Kenai, including an update on the city's parks department. KVCB will provide a catered buffet breakfast for everyone. Minutes Board of Directors April 12, 1999 Page 3 NEW BUSINESS Director Seekins-Hopley asked about KVCB's plans to change the membership section of the www.visitkenai.com web site. There was previous discussion about highlighting Kenai businesses on the website. Tarr said all members were listed equally, with the same format, and that no special asterisks had been added to Kenai-based businesses. It was agree~ that more discussion would need to take place on proposing any changes to the membership section. The "hot links" program has not yet been developed either, Tart added. ADJOURNMENT The meeting was adjourned at 7:50 p.m. Respe;t fu¢~ed by, Kathy Tarr Executive Director BOARD OF ADJUSTMENT HEARING JUNE 16, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBER APPEAL OF KENAI PLANNING i~ ZONING COMMISSION DENIAL OF CONDITIONAL USE PERMIT FOR A STORAGE YARD, 1801 CONE AVENUE (APPROXI]WATEL~ .. BEAFERLOOP PARTNERSHIP, INC., Warren Polsky, Partnership Manager, Appellant Mayor Williams opened the Board of Adjustment Hearing at approximately 7'02 p.m. Roll was called and Board of Adjustment members present were Williams, Frazer, Bookey, Swamer, Moore, Measles and Bannock. Staff present were Attorney Graves, City Clerk Freas, Public Works Director Komelis and City Manager Ross. Williams explained the council would act as a quasi-judicial body (Board of Adjustment) and would investigate, review and listen to the appeal of Beaverloop Partnership. Williams noted the reformation included in the packet which was distributed to the board members as well as the appellants. Williams reviewed the memorandum included in the packet which gives direction as to the responsibilities of the Board of Adjustment. He noted, the Board would draw information from the documents received as well as from testimony given. From that, the Board would render a decision within 30 days of the hearing date. Williams also noted, those giving testimony would be first sworn in. He asked that anyone giving testimony sign in, giving their name and address for the record prior. Williams read a letter to the City Clerk from the Beaverloop Parmership received May 18, 1999. "Dear Ms. Freas: I am requesting an appeal to the City Council of Kenai on the decision of the Planning & Zoning Commission meeting of April 28, 1999 at which time the Planning & Zoning Commission denied our request for a conditional use permit. Signed by the Beaverloop Parmership, Inc., Mr. Warren H. Polsky, Partnership Manager." Williams invited Mr. Polsky to begin the public testimony. Verbatim Begins' Clerk Freas: Do you solemnly swear or aff~rn the testimony that you are about to give in the case now before this Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Warren Polsky: I do. My name is Warren Polsky. My address is Box 258, Seldovia, Alaska. The business address for Beaverloop Parmership {BLP) is 4150 Vista Court, Anchorage, Alaska 99508. The minutes of the meeting of the Planning and Zoning Commission are before you and I see everybody on the Council had it. I would just like to back up and reiterate a little bit about what took place overall. In 1985 when we purchased this property from Bud Dye, Better Concrete Products, at that time there was no zoning in that area and it was Better Concrete Products--was a concrete plant. They had a lot of equipment in the yard and it Minutes of Board of Adjustment Meeting of June 16, 1999 Page 2 of 10 was a real mess, frankly, when we purchased it. We were approached by Grace Drilling in 1991 about renting them storage space when the City of Kenai had requested that they move off the courthouse site that the courthouse now sits on. We were one of three sites that were recommended to them by the city of Kenai. Up until we were notified that we needed a conditional use permit in December of 98, I was never aware of it. Nobody had ever made us aware that we needed one. And we have been running this yard has been in place as a storage since 1992 when they moved off of the courthouse site onto this site. The City of Kenai of participated in some of this and they were supposedly to have fenced it in. That was part of the original agreement. And then, when we found the contamination of benzene, which on August 18, 1992, Keith Komelis assured us that the benzene contamination was not caused by Grace Drilling. It had been caused by a previous tenant of that property. The City of Kenai wrote me .a letter stating that they agreed to compensation of not to go ahead and build their own fence through the compensation of $40,000. The compensation of $40,000 was only for them to release the City of Kenai from their lease, which was recorded in book number 0396 on page 471 on the 14th day of January 1992. At that point, there is nothing in this agreement, Mutual Release Agreement, that the compensation was for anything other than to break the lease with Grace Drilling by the City of Kenai. We spent $10,000 plus I gave away all the equipment that was on the yard. I have pictures of that equipment if you want to see what that yard would look like today if I had not, if our group had not spent the money to make this a useable storage site. It is totally fenced in. There is contaminates on the property. It's been there for years. It's not something that anyone tried to hide; it was there visually. There was nothing -- the closest home is Mr. Wilcox's, which is approximately 700 feet from the site. Granted his property line backs up to our property line. Even Mr. Wilcox, a few years, had approached me about buying the property after it was already being used for a storage yard he approached me about buying it, which he never did anything more than approach me on it. I wrote him and gave him some numbers and that was the last I heard of him. We have been paying property taxes over all the years. Part of the property is under -- has surface water. We're paying taxes on that. You know it's not useable for anything other than what it was originally--a gravel pit because of the standing water on it. There's no contaminates that get into the water. The -- when Nabors Drilling purchased Grace Drilling, they made a, they had brought environmental engineers up from Houston who inspected the property, did samples, and there were no contaminates. Nabors D~!!~ng, if the land becomes contaminated down the road, Nabors Drilling is the responsible party to make it right. Other than that the property is only used for that particular item in their storage yard, which they well maintain and they emploY people here locally. And I would think, you know, as soon as I got notified that we needed a conditional use permit, I applied for it. I paid for it up front and everything. And I would think that the declining revenues from the State of Alaska, the City of Kenai would be interested in maintaining the oil capital of Alaska and they would be interested in the revenues that the taxes that are generated from us and Nabors Drilling remaining coming into your treasury. · Minutes of Board of Adjustment Meeting of June 16, 1999 Page 3 of 10 Basically, I am asking you to issue the permit. Thank you. Mayor Williams: Are there any questions regarding the matter? Councilwoman Swarner: I guess I would like to hear from the Administration regarding Mr. Polsky's comment about the City -- if Beaver Loop was not zoned at the time of purchase. Polsky: Zoning came about in 1988. Ross- I'll refer that to Mr. Komelis. Mr. La Shot isn't here tonight as being able to answer the zoning and when it became--when it was zoned. KebschuH: The City of Kenai took over the zoning from the Borough in 1984 and I researched this issue and a letter was sent to Mr. Polsky dated January 11, 1999. At that time, the zoning was Rural/Residential, and the zoning has not changed to date. Swarner: Ok. I guess my point is that it has always been zoned. It was never unzoned. Also, I went out there this evening. Do you own the house, the yellow house, next to the fenced-in area? Or is that someone else's property? Polsky: No. That is on a separate hunk of ground that we do own. Swarner: Ok. And then also I noticed in the fenced-in yard there was a storage umt with the door open, even though the gates were all locked. Do you know why that storage unit door was open? Polsky: In the fenced yard? Swarner: Yes. Polsky: Mr. (unintelligible) from Nabors would have to answer that question. don't have access to the 'fenced-in yard. Swarner (to someone in audience): Do you know why that was open? (Unknown): No, I don't. It's one of the storage units in the yard? Swarner: Right. (Unknown): The wind might have blown it open. Swarner: Thank you. Williams: Further questions? Polsky: I have one further request that you hear from Nabors Dr/lling. Minutes of Board of Adjustment Meeting of June 16, 1999 Page 4 of 10 Williams: Thank you. All right. Thank you for your testimony. Do we have someone else from NaborS Drilling with us? Please come forward. State your name for the record -- name and address. Lance Leibole: My name is Lance Leibole. Street, Suite 200, Anchorage 99503. I represent Nabors Drilling, 2525 C Clerk Freas: Do you solemn/y swear or affirm the testimony that you are about to give in the case now before this Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Letbole: I do. In the Planning & Zoning meeting it was brought up that some of the drill pipe in the yard may have what's called NORM, which is "naturally occurring radioactivity material." We don't store our tube pipe in the yard; we store it down at Tuboscope. I got a letter from Tuboscope stating that there is no NORM on our drill pipe, and that was one of the concerns that the Planning and Zoning Commission had. Also, it was brought up that diesel fuel was a hazardous material. And I've got an MSDS sheet here that really doesn't state that it is a hazardous material. I realize if it gets in the ground water it is a contaminate, but it's not a hazardous material. We did have some used oil drums in the yard. They've since been removed and put in a containment area for disposal. It was.., one of the members thought that there was some open drums in the yard, but there is no open drums. It was a few used drums, and they have been taken care of. And also the equipment in the yard is two drilling rigs, which we do pay taxes on, and when they work they employee about 48 people directly and several more people indirectly. Like I say, we do pay taxes on those. If we were forced to move, we would probably have to move outside the City and, I don't know, I assume that tax base would be lost, for whatever that's worth. It is a storage yard. That's all we do is store equipment there. There is no diesel storage, no oil storage, just what's in the equipment. That's all I have. Williams: Questions from the Council? Administration have anything to add to this gentleman's testimony? {no reply) All fight, thank you very much. We're still open for testimony. Is there anyone else from the general public wishing to be heard regarding this matter? Yes. Please come forward. State your name for the record. Wilcox: I am Kurt Wilcox at 3329 Beaver Loop Road. Clerk Freas: Do you solemnly swear or affirm the testimony that you are about to give in the case now before this Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Wilcox: I do. First of all, I did approach Mr. Polsky about purchasing a piece of property. That's the piece that has the yellow house on it and a shop--it's about an acre. Just to clarify that, that I had no intent of owning a storage yard. My only problem with the storage yard, of course, is possible contamination to my well. That's the only issue I really want to address. I don't lmow if there shOuld be a test. I think the City Engineer recommended an environmental monitoring of the site, and I would like to see that if you grant the conditional use permit to Mr. Polsky. As far as I can tell, Nabors has been a good neighbor for me. I had one problem with some equipment that had been Minutes of Board of Adjustment Meeting of June 16, 1999 Page 5 of 10 abandoned on my property and I called them up and they removed it. So I know that they're trying to run a good business. I just have a problem with contamination of the groundwater. Thank you. Williams' Any questions of Mr. Wilcox? Mr. Wilcox, in looking just briefly through the record, you indicated that you had been there for some time. Let's see. You bought the property after the storage yard was already established. What year did you buy your property? Wilcox: I think it was 92 or 93. Williams' Have you seen any marked changes in the conditions of operation of the storage yard since you have lived there? Wilcox: It seems to be business as usual. Williams: Which is? Wilcox: Occasionally they will bring a truck in and transfer equipment. They one time cleaned up the yard, and they had a recycle outfit come in and cut up some large metal pieces of equipment, and that was when I had my problem with some miscellaneous pieces of metal stored on my yard that they took care of. I also took some pictures showing what I thought were the unlmown substance of drums storage. And I really don't know if it was off or... it was just the fact that there were some drums being stored there that I was curious about. And I never really did pursue what was in those drums. Williams- Ok. Thank you. Further questions from Council--from the Board? Does Administration have anything at all? All right. Thank you very much, Mr. Wilcox for coming down this evening. Is there anyone else from the general pubhc that would like to be heard on this issue? Compton: My name is Nolan Compton. I live at 2785 Beaver Loop Road. Clerk Freas: Do you solemnly swear or affirm the testimony that you are about to give in the case now before th.ia Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Compton: I do. I'm joining in with Mr. Wilcox as far as what I consider to be the biggest problem with the storage yard in the Beaver Loop area and that has to do with the well systems. I know the City has no plans, or never mentioned any plans, of bringing water or sewer down in the Beaver Loop area. If they do, that would be good news especially with all the development that seems to be going on industrial-wise in our area. Contamination of water once it occurs there's really no correction to it other than to provide us water. The City is planning on spending another $725,000 for water and another $1,100,000 on water--water is very crucial, and clean water is very important. I live basically directly downstream towards the Kenai River from the storage yard. There has never been any problems--anything that I have been aware of. I bought my property in 1992. I didn't know the storage yard existed at that time. I didn't know that there Minutes of Board of Adjustment Meeting of June 16, 1999 Page 6 of 10 was equipment that had been used for contamination cleanup parked in that yard. I wasn't aware of that until this year. That's when my concern became--is because of the fact that I have a well system and I am directly downstream. Also, I guess my .biggest concern is the future. If it's set up and established as a storage yard today, what can be there tomorrow? Can there be junk cars and what else can go into a storage once it files into that category? I don't know if Nabors has plans of continuing forever to be there. I do plan on being here. And if Nabors says--as it was mentioned earlier--that they are responsible for any contamination that occurs there, how long is their responsibility? If it did occur, how does the City tie in to that responsibility if that was in their application for the permit? It sounds like there has been concern in the past because they have already checked it for contamination. I guess that can be something that's acquainted with storage yards. And, as I say, even the owner states that there is standing water there on the ground, which if it was at one time a gravel pit, I believe that the City in future planning--if they are going to allow gravel pits--then there should be a reclamation of areas that have natural resources removed. And I don't think that a storage yard with a fence around it is considered as a reclamation. I believe it should be brought into a natural state, especially in it's proximity to the Kenai River. And, other than that, my basic concern has to do with water. I have to have good water where I live and without it my property's not worth anything. Thank you. Williams' Questions from the Council? Ok. You just briefly mentioned-all of the industrial development that's going on along Beaver Loop. Would you care to elaborate on that at all? Comptem: Well, with the gravel pit operations, the asphalt plants, there's--of course, that was not permitted--but there's been a body shop come in to apply for a permit. It just seems like there's a lot more things of that nature that have been down on the Beaver Loop area. In the past, there was a radiator shop operation going on. I don't think a permit was ever applied for there. That's just one of those things that in the past I've seen. In fact, the radiator shop was right there on Cone Blvd. fight across from the current location. In fact, it was in the.., by the yellow house in the building that's located there. That was a radiator shop at one time. Those are things that.., it just seems like there's fuel storage that goes on on a few of the dead areas there. All things that I feel could lead to contamination of the water. ~l~ams: Thank you very much. Is there anyone else that would like to testify this evening? Please come forward to testify. Sievert: My name is Laura Sievert, 3329 Beaver Loop. Clerk Freas: Do you solemnly swear or affirm the testimony that you are about to give in the case now before this Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Slevert: Yes, I do. I would like to echo the concems of the last two speakers, and I won't reiterate what they have said--concerns about the water. And I also appreciate and respect the comments of Mr. Polsky and the representative of Nabors that the yard is a clean one and that they are taking care not to dump any hazardous waste there. And I realize that it does make an important contribution to the economy of the area, but for Minutes of Board of Adjustment Meeting of June 16, 1999 Page 7 of 10 me just the word of the owner and the occupant isn't really enough to protect the property in the future. As the last speaker mentioned, there waa a radiator shop that was in that yellow house--or next to the yellow house there--I believe the property is owned by the partnership there and I am now real concerned about what went on back there because I don't know that there was ever a zoning variance given for that shop to be operating there. In the City's original response to Mr. Polsky's application for the variance, the City Engineer did recommend regular testing of the area to make sure that there were no contaminants. And I would just like the City Council to take that one step further and maybe to consider that by the time testing shows that there's been a spill, it's already too late. The water table is basically at ground level back there because of the gravel pits. So I would like to ask the Council that ff they do... in their consideration of this request to rely on the expertise of the City as far as making some regulations about what can be stored back there and what can't be stored back there. I think, if you've had a chance to go back and look, there's a lot of stuff stored under tarps. It's real hard to know exactly what is back there. So, I'd just like to urge the Council to take into consideration the concerns of Planning & Zoning. Thanks. W~l!fams: Board Member Bannock has a question for you. Bannock: Ma'am. I appreciate your concerns and I have a question. If it would help - - you mentioned how comfortable you would, be -- as this application is for a conditional use permit, Planning & Zoning or the Board of Adjustment has the ability to place conditions on said permit. How would your comfort level be if part of that permit--I'm sorry, part of those conditions included no bulk storage of fluids--fuel or fluids? Sievert: That would be great. But, to be honest with you, that whole area of contamination is way beyond my -- you know, I don't know anything about it. So, but I would like to err on the side of being real conservative. Bannock: Thank you. Sievert: Thanks. Williams: Further questions from the Board? Seeing none, someone else from the general public? All right. Please come forward. Polsky: The only thing I wanted to bring back up was the radiator shop that had been in the building? We were the landlord; the City of Kenai issued a business license for that shop. As far as I know. Williams: The City of Kenai doesn't issue business licenses. Polsky: Ok. Well, excuse me. license program. I thought they were like all cities that had a business Williams: The Kenai Peninsula Borough has that honor. Polsky: Ok. I thought the City had a license also. Anyway, the man that had the shop did have a business. The fluids that he used in the radiator repair--I know, I Minutes of Board of Adjustment Meeting of June 16, 1999 Page 8 of 10 questioned him before he ever went in there. And he took some of that fluid and he drank it. He says, "That's how safe it is." That's all I have to say. Williams: All fight. Is there further testimony from the general public--anyone at all that wants to be heard on this issue? Council have any comments before we close? Yes. Please come forward. Krein: Jim Krein, 365 Dolchok, Kenai. Clerk Freas: Do you solemnly swear or'~ the testimony that you are about to give in the case now before this Board, to be the truth, the whole truth, and nothing but the truth under pain and penalty of perjury? Krein: I do. I'm late to this situation. I just read it in the paper the other day about tonight. But I'm wondering if you've got two drilling rigs stacked out -- is that the full dr/lling figs, the draw works, the power, everyth/ng? My concern then would be then what's reside all those engines, that {indecipherable), if there's a maintenance schedule on those over there. If you have a list of what has been used (indecipherable) -- ethylene glucol? You've got diesel tanks with diesel in them, hydraulic systems. A lot of places like a car sitting out in a Yard with rubber hoses that go bad and in our climate, by the time you go and look, you've got how many gallons of ethylene glycol from your CAT generators and everything else there. So, that would be a concern of mine--it would be fight in the ground and it would be gone and too late. Drip pans or whatever, some sort of system that monitoring that's not just coming out once a year and looking on the ground, but actually physically looking at that equipment. Do you have a list of what's actually stored there? (Leibole?} Most of the vehicles out there do have drip pans or tarps underneath them. All the buildings that have engines in them have tarps underneath them. And they are just--their engines, yes, they've got a little bit of... they've got hydraulic fluid in them; they've got oil in them; but there's been nothing put in them for pickling and, no, there is no maintenance schedule on them. Krein: Now, tarps? Are they just laying on the ground? Or have you actually got a burned area for containment? Leibole' A couple of the vehicles have drip pans that do have a berm on them. of the vehicles just have tarps on them. Some Krein: I mean the tarps--are they like blue tm-ps you buy at... Leibole: There're pit liners made for that. Krein: And those are under your CAT generators and... Leibole: They are under the generators; they are under the vehicles, in Visqueen. Krein: And are they-- do you know, do you guys go out there once a year or.. ? Minutes of Board of Adjustment Meeting of June 16, 1999 Page 9 of 10 Leibole: There's people in the yard off and on looking for equipment, yes. Kreia: Still a concern. Leibole: The yard looks real good. Williams: Anyone else from the general public wish to be heard? Let me just say that the City of Kenai, the Council and the Planning Commission, all of us are acutely aware of the problems that can be associated with contamination. We built a beautiful courthouse on a piece of ground that had been used for years in the old method of storing oil field equipment. And we found in our research that it wasn't just the off companies that had contributed to the contamination. It has been an accumulation of materials that could date back as far as the 1940's. rye even heard some stories of the kids that were involved in adding to the contamination over the years through certain use of appropriations of fuel from the area and things of that nature. So we're very acutely aware of it. The responsibility of these types of contaminations have long since been pointed out by the courts who stand by their decision. There were a number of people involved in the last episode--some that you would never suspect but who had an ownership interest in it. So for all of you be aware of the fact that there is a tremendous amount of responsibility; it's well recognized by the courts if contamination does occur it must be mitigated in the proper manner and all those things are pretty well covered by law in this day and age. So, asking one more time if there are any more comments from Council. Moore? Councilman l~loore' Just a question-- in our areas of the City that are zoned, our land uses that are permitted for manufacturing, fabricating, assembly and storage, do we have requirements tl~at they be monitored or that certain things have to be within the site such as drip pans or -- is there any requirements placed, on those areas? Attorney Graves- There aren't any zoning mandates in the regular zoning ordinances to the various zones. However, as I believe Board Member Bannock pointed out, as a condition of granting conditional use permits, this Board has authority to attach conditions to them--that aren't otherwise contained in the code. Williams: Any further comments, further discussions? (nothing) I was just rechecking the land use table for correctness in that conditional use permit is allowed for your particular operation. All right, we have no more testimony from the general public. Council is satisfied with the testimony we have and has no further comments. We'll therefore move to the next level of this hearing and that is to advise you all that, as I said earlier, we'll work very closely with the ^~istration. We'll continue to review the packet and the materials made available to us. And I want to thank the ^dm~istration and all involved for putting together such a good packet. This is a tremendous amount of information; it's al/ very timely at this time. And I want to thank all of you who were involved in that. We will render a decision. It will be in writing; and it w/Il be within the 30 day period prescribed by the code. The decision will be mailed out to all of the witnesses, all of the Minutes of Board of Adjustment Meeting of June 16, 1999 Page 10 of 10 principals involved, and it will also be placed on our web page on the Intemet. Again, I might tout the Intemet for you, for those of you who like to get into that situation, virtually all of the City's business can be seen through the web pages on the Intemet from our budgets to personnel to people to decisions of this sort, and so forth. So, with that, thank you all for coming to the Board of Appeals hearing this evening, and we will be getting back with all of you. Thank you very much. Verbatim ends. Hearing adjourned at 7'42 p.m. Minutes/verbatim transcribed and prepared by: Sheryl A. Padilla, Acting City Clerk AGENDA KENAI CITY COUNCIL- REGULAR MEETING JUNE 16, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us BOARD OF ADJUSTMENT HEARING: Appeal of Beaverloop Partnership/Warren Polsky, Partnership Manager, Appellant ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: ITEM C: SCHEDULED PUBLIC COMMENTS (10 minutes) PUBLIC HEARINGS , ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. a. Remove from Table Consideration of Ordinance. . Ordinance No. 1818-99 -- Amending the Development Requirements Table of the Kenai Mumcipal Code, Tire 14, by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. Remove from Table Consideration of Ordinance. , Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the Airport Land System Special Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility (ARFF). ,, Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. , . o , 10. 11. 12. ITEM D: , 2. 3. 4. 5. 6. 7. ITEM E: 1. a~ Substitute Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $724,467 in the '98 Water System Improvements Capital Project Fund. Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunningh~ Park Capital Project Fund. Resolution No. 99-35 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Keith Stuart for the Period July 1, 1999 Through June 30, 2000. Resolution No. 99-36 -- Approving a Contract to North Star Paving, Inc. for the Project Entitled Crow Court 1999 Improvements for the Total Amount of $30,511.55. Resolution No. 99-37-- Transferring $2,450 in the General Fund for Document Imaging. Resolution No. 99-38 -- Transferrin§ $6,113 in the General Fund for a Telephone System Replacement. Resolution No. 99-39 -- Approving a Contract to Zubeck, Inc. for the Project Entitled 1999 Water System Improvements for the Total Amount of $1,103,160.00. Resolution No. 99-40-- Awarding a Four-Season Lease (June 17, 1999 to October 1, 2002) of Kenai Dock Station No. 2 to R&J Seafood for the Seasonal Base Bid of $8,200 Plus $0.0375/Lb..Over 218,667 Lbs. Resolution No. 99-41 -- Transferring $3,000 in the Airport Land System Special Revenue Fund for Advertising the Kenai Municipal Airport. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report MII~UT~ *Regular Meeting of June 2, 1999. ITEM F: ITEM G: ITEM H: . , , . , , , ITEM I: CORRF~PONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Prelimin~ Design Work on the Kenai Coastal Trail. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities From Two Years to Five Years and Changing Liquidity Requirements. Approval-- Change Order No. 1/Peninsula Construction, Inc. - $1,782.00. Approval-- Kenai Community Library a. Amendments to Library Regulations b. Changes to Lending Policy Approval-- Special Use Permit/Dottie Fischer, d/b/a Alaska Best Travel -- Space 36A, Kenai Municipal Airport Terminal. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager DISCUSSION ITEM J: 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL- REGULAR MEETING JUNE 16, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING BOARD OF ADJUSTMENT HEARING: Appeal of Beaverloop Partnership/Warren Polsky, Partnership Manager, Appellant ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7'50 p.m. in the Council Chambers in the Kenai City Hall Building. A-X. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Swarner, Moore and Measles. Present were: Bannock, Frazer, Williams, Bookey, A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: B-2, Persons Scheduled to be Heard -- Rick Baldw/n regarding Multi-Purpose Facility Proposal. ADD TO' H-2, Purchase Orders Exceeding $2,500 -- Purchase Order in the amount of $9,008 to Cleanway Janitorial ervice for Library janitorial service from July 1, 1999 to June 30, 2000. MOTION: Councilman Bookey MOVED to approve the agenda as amended and Councilman . Bannock SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA Mayor Williams noted he had no changes to the consent agenda. MOTION: Councilman Measles MOVED for approval of the consent agenda as presented and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Rick Baldwin -- Baldwin gave his address as 3080 Kim-N-Ang, Kenai, AK. Baldwin reported on the progress of the user group in regard to the proposed multi-purpose facility. He noted, in May, the council appropriated funding for the construction of the facility; bids for the project came in well over the estimated cost; council proceeded with the ground work but decided not to proceed with the construction of the facility until an additional $275,000 {needed to complete the project) was identified. Baldwin continued, rather than leave the project die and miss the construction season, members of the user group decided they wanted to develop a funding mechamsm for the construction of the facility and take advantage of the bids submitted. He noted, the user group was requesting council to direct administration to continue with the development of a funding agreement, if their funding proposal was acceptable to them. Baldwin noted, over several years, some of the city citizens advocated construction of a covered facility large enough to house an ice rink. At least two proposals were submitted and failed because the citizens were unwilling to bond for a facility of that size. In order to go forward with the project, the council decided to go forward with a more modest-scaled project and city secured funding through the sale of recreational lots. Baldwin added, he believed the idea of having such a facility was a catalyst for obtaining the property beside the high school for the facility's site and the sale of the lots. Baldwin reviewed the group's proposal: Ten interested people have agreed to develop a Limited Liability Company (LLC) to underwrite the project. They have substantial means to get loans which would provide the city with the $275,000 needed to complete the first phase of the project with the condition the city would construct a facility, including the alternative Zamboni room (was an additive alternate of the original bid). He noted, for the project to work, the Zamboni room was needed to be added because resurfaced ice would be the revenue source for paying the debt service against the loan. Baldwin added, the LLC would purchase a used Zamboni and would be responsible for ice resurfacing. In return, the city would lease the project to the group (suggested 20-year leasel. He noted, the leasehold interest in the project was important to the group because it was needed for collateral for the loan, if a secured loan is sought. The LLC would then enter into an operation and maintenance agreement with the city so the city would perform the routine scheduling and maintenance services for the facility, collecting the user fees, insure the facility, etc. except the ice resurfacing. Also, the LLC would be responsible for the ice resurfacing and would receiVe the revenues from the ice sales. Other revenues, such as summer/fall usage, etc. would be negotiated with the city {how to allocate those resources}, recognizing the city could use those revenues to offset its operation and maintenance costs. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 3 Baldwin added, the group would propose the lease could terminate at any time by the city paying off the loan. He noted, the group was not asking to make any money .on the project and have mostly agreed the LLC would be a for-profit LLC so losses could be taken personally. Any profits would be placed back into the city either by donations to youth groups, etc. Baldwin added, the effort was to make sure the facility would be available for the area children. Baldwin stated he spoke with the project contractor who felt there were some savings available (approximately $45,000 to $50,000) through modifications of the project which would not have any significant impact on the design or functionality of the facility. He pointed out this was, in the group's view, stage one of a project which would hopefully continue to grow over the years and develop a constituency so it could at some time, have refrigerated ice with a nice faqade and rooms designed by the architect. However, it was important to them the project get started. Baldwin added, if this was a proposal of interest to council, the group definitely wanted to follow up on it. Councilman Moore asked if the revenues from the sale of ice time would be dedicated to debt service by the LLC. Baldwin answered, the LLC would be obligated to pay a certain amount of debt service. He added, he didn't think they would want to use it as a dedicated revenue stream in case they were able to attack the principal of the debt. He noted, since it would be an LLC, the members of the for-profit LLC would have to pay taxes if the revenues would be dedicated to amortizing the principal. He noted, their idea was to create a bridge for the city to get to the next stage. He added, they really wanted the city to take the facility over and continue to search for other revenue sources to take them out of it as none.were excited about operating an ice rink. Moore asked what expenses they anticipated the LLC to have other than fuel for the Zamboni. Baldwin answered, they would try to do it with volunteers and if a profit is shown, it would make it easier to pay off the debt and would make them -feel more comfortable. He added, they didn't see a great deal of expenses for the LLC. Moore stated he would like the group to work with administration and return with a proposal. Baldwin added, the group would love to show what they believe to be true; that the facility will have a large revenue stream and then the city could do its own revenue bond and take the LLC out of the facility. Councilman Frazer asked if the bank was preliminarily committed to this amount of loan. Baldwin stated, no preliminary commitment had .been made by the bank, but they were interested. He noted, the local personnel Were interested but the package would have to be reviewed by the Anchorage loan committee. However, he was told approval of the package seemed very likely. Frazer stated he liked the concept and wanted administration to work with the group. Councilman Bannock stated he had seen the proposal and commended the author of the proposal. He added, he believed there was an excellent chance the proposal could and should be the model of the way the city would be doing business now and KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 4 in the future through public/private partnerships. Bannock stated he would support the concept as best he could and encouraged administration to work with the group as well. Baldwin listed those who had agreed to undensrrite the proposal as' himself, Nate Kiel, Ron Kiel, Vic Tyler, Dave Schilling, Bob Favretto, Jack Castimore, Clint Hall, Bobbie Behrens and Robert Peterkin. He noted, the names showed the amount of support as well as the broad base of support for the facility. He urged the city to recognize the support and move forward with the project. Williams questioned the city collecting the user fees. Baldwin noted, the city had a staff and the group wouldn't. He noted, Parks & Recreation would handle the facility as if it was theirs under an operation and maintenance agreement. Williams noted, the Parks & Recreation budget was the third largest in the city and with the fiscal restraints, Council would have to plan on substantial cuts or property tax increases to maintain the services now offered. He noted, if the city had to act as the user fee collectors, it would add to the issue of the budget. Williams added, he supported the administration's review of the proposal, but noted, administration would have to work to bring the proposal around to fit the city's financial picture for the future years. Williams asked Baldwin how the group would feel about a third partner if the project moved ahead, which would assume the financing of the remaining port/on and take over the operation of the facility. Baldwin answered, they would love to be able to surrender the facility to someone else and take it to the second stage at any time of the year. Williams noted, because there were no descending votes from council, they were requesting administration to proceed with negotiations and develop a plan to be brought back to council for review. Moore asked if there was a deadline for their obtaining their financing. Baldwin answered, based upon the sense of the council, they had enough to go forward to make loan applications and would do so in parallel of working with administration to develop the necessary agreements. Councilman Measles asked if an agreement was reached with administration and approved by council, how long it would take to get it to construction. Ross answered, he believed there would be enough time if it was resolved by the end of July to still have the facility up in the first part of December. He added, he was aware the contractor was prepared to move on the project. ITEM C: C-lo PUBLIC HEARINGS Ordinance No. 1817-99 -- Amending KMC 14.20.185 by Adding a Section Which Would Provide for an Administrative Exemption for Encroachments of Up to a Total of Twelve (12) Inches. ~NAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 5 C-l-a. Remove from Table MOTION: Councilman Measles MOVED to remove Ordinance No. 1817-99 from the table and requested IH/ANIMOUS CONSENT. Councilman Bannock SECOKDED the motion. There were no objections. SO ORDERED. C-l-b. Consideration of Ordinance MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1817-99 and Councilman Bannock SECONDED the motion. There were no public comments. Councilman Bannock noted he requested members of the Planning & Zoning Commission to be attendance and asked for their comments on Ordinance 1817-99. Carl Gllck, P.O. Box 528, Kenai, Planning & Zoning Commission Chair. Glick explained, the Commission's original thoughts were to lessen the amount of paperwork for small encroachments which would not substantially affect the neighboring properties. The Commission wanted to do something simple and easy and felt if administration could take care of the matter, a public hearing would not be required, etc. He noted, some of the concerns of council were that a person may try to take advantage of the process, but the Commission felt the Building Official would catch them or could Send the application to the Commission for their review. He added, the Commission discussed those concerns and felt confident with the admimstration handling the process. He added, currently if there was an encroachment of 2/10ths or 5/10ths on one side, notices had to be sent to property owners on the back and other side of the property who were not really affected. Glick added, the Commission was trying to simplify the process. Williams stated he believed the ordinance was much like he had originally anticipated when a 12" maximum was set. He noted, he understood that if a five foot side yard was required, it was only a maximum of ten percent of the five feet or 6". He noted, only the total amount allowed could be 12", and no one side could be more than ten percent of the setback. Glick stated that could come into play in the 15% setbacks versus the five and that was what made it fair. Don Erwin, 1603 Fathom. Erwin noted, the intent of the ordinance was to simplify the process for the applicants. He noted, the city hires people in administration who are competent and could handle the process. He added, the Building Official would still have thc ability to forward the matter to Planning & Zoning if there were concerns. Erwin added, he didn't believe additional notification was required. He KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 6 noted, the records show there never are objections for small requests. He added, making the notifications, etc. would be like what is already required and would negate what their intent. Williams noted, council was considering Substitute Ordinance No. 1817-99. Bannock noted there were two ordinances marked substitute in their packets. Attorney Graves explained, when the original ordinance was on the agenda to introduce it was taken from the consent agenda and substituted which was subsequently tabled by council. He noted, the second substitute was the one drafted with council's comments and sent to the Commission who rejected it. That second substitute never came to council for consideration. Williams noted, Substitute No. 1 would be the ordinance on the front of the packet with the note "Tabled 4/21/99" which was the ordinance before council for consideration. Swarner stated she wanted the neighbors notified of anything done by administration. Moore stated his mind had not changed either and he believed the Commission could still have some relief on public hearings on these types of setbacks, even though they are required to notify the neighbors. Moore stated he would not support the ordinance. Bannock referred to comments made by Glick in regard to the 12" and ten percent where Glick stated "whichever is more." Bannock noted, he should have stated "whichever was less" as it made its own limit. He added, the ordinance which was before council for consideration (Substitute No. 1) had been approved unanimously by the Commission. Bookey noted, neither of the ordinances addressed the concerns of notification. Bannock stated the Substitute No. 2 addressed it and made it incumbent upon administration to devise a plan to allow the neighbors to veto. He noted, he was not comfortable with that portion of the ordinance. Attorney Graves explained, it was intended in Substitute No. 1 and made explicit in Substitute No. 2. He added, in No. 1, ff a person applied and was denied, they could still go through the formal process and there was nothing in the ordinance to prevent the formal process. Frazer noted a comment was made that very rarely had exceptions not been granted in the past. He asked ff there was recourse ff an exemption was granted and a neighbor disagreed with it. Graves answered, the code provided that decisions of the administrative office (building official) could be appealed by an interested party. He noted, he believed some of the concern was that a neighbor may not know an exemption had been granted if there was no public hearing until after the appeal date ran if it was a variance. If it was an encroachment, the neighbors may never find out there was an exemption. MOTIOI~: KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 7 Councilman Moore MOVED to substitute Ordinance No. 1817-99 Substitute No. 1 with Substitute Ordinance No. 1817-99, Substitute No. 2. Councilwoman Swarner SF~ONDED the motion. Moore stated his intent was to get back the public notice (not public hearings). Bannock asked for administration's comments on Substitute No. 2, i.e. who would be responsible to implement the ordinance. Building Official Springer stated he would do that and would have to notify all the neighbors adjacent to the property which would take more administrative time. Also, responses may not be received or could be slow in being received which would slow the process more than taking the matter to the Commission for approval. Swarner asked if the matter went to the Commission, what would happen if the neighbors were out of town. Springer answered, they would not be involved in the process. He explained, if administration had to wait for neighbors to remm to the area in order get an approval for the administrative exemption, it could be months at a time. Swarner suggested placing a time limit on the process. Springer stated, it would still slow the process to the extent of the current system. Swarner suggested the same time frame be used as if it was going to the Commission for review, i.e. using the same time limit for a response. Bannock noted, there was no time limit for response included in the ordinance. Ross asked the Attorney whether the language in the substitute stating, "...having been notified and do not object..." would restrict administration if no affirmative response of non-objection was received. He added, the Commission only sends out the notices and then has the public hearing. Williams noted, the development of the ordinance was to simplify the process so a person would not have to go before the Commission which could slow the process to close a loan, eliminate continuation of interest on construction money, and to eliminate the need for a resident to pay a fee because they were one or two inches out of compliance. Measles stated he didn't have as much objection to the public notice on this ordinance as he did not the next because the building would already be there and out of compliance. He added, for something less than 12", whether it would be administration or the Commission, the owner would not have to cut eight inches off the building to bring it into compliance unless it would be a new building and the builder intentionally did it knowing an exemption could be received. Measles noted, in that case, the eight inches would have to be removed. He added, he did have a problem with the next ordinance as it would be granting an exemption from setback requirements before the building is constructed. Frazer stated he objected to having an affirmative response from all the neighbors as he thought it defeated the purpose of the ordinance. He added, council should either approve the ordinance or not. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 8 Moore noted Ross' comment about the lack of response would be a non-objection. Graves stated the Substitute No. 2 required the neighbors to affirmatively indicate a non-objection. Otherwise, the applicant would have to go through the whole process. Bookey asked, in any instance with either of the ordinances, could the adjacent property owners be affected to the point that property owner would be requesting an encroachment in the future. Springer stated he didn't know why that would happen. He added, it would affect only the adjacent property owner. Bookey stated, that alleviated his concerns in regard to notifying property owners on the other sides. He added, if the encroachment did not impact them in any way as far as development of their properties, he would not object. Springer stated, they wouldn't be impacted at all. Moore asked, what if the six inches would take out the view from the property owners' back porch. Measles noted, the building would have already been there and the view would have already been impacted. Williams noted there was a motion on the floor to amend by substituting Substitute No. I for Substitute No. 2. MOORE WITHDREW HIS MOTION FOR AMENDMENT AND THE SECOND ALSO WITHDREW THE SECOND. Williams noted, council was again considering Substitute No. 1 (in the front of the packet) with the notation "Tabled 4 / 21 / 99." VOTE: Bannock Yes Bookey Yes Measles Yes Frazer Yes Williams Yes Swamer No Moore No MOTION PASSED. C-2o Ordinance No. 1818-99 -- Amending the Development Requirements Table of the Kenai Mumcipal Code, Title 14, by Adding a Provision for an Administrative Exemption for a Reduction of Up to a Total of Twelve (12) Inches From the Setback Requirements. C-2-a. Remove from Table MOTION: Councilman Measles MOVED to remove Ordinance No. 1818-99 from the table and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. C-2-b. Consideration of Ordinance. IZ~NAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 9 MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1818-99 (Substitute marked "Tabled 4/21/99"). Councilman Bannock SF.~ONDI~D the motion. (~arl Gllck-- Glick stated the Commission's thoughts were the same as the first ordinance, however the difference would be because the building would not yet be built. Glick noted, there had been buildings in which builders were having problems fitting buildings onto the lot. He added, if property owners are to be notified for a five-inch variance on one side of a building, it would only affect the property owner on that side. If a property owner didn't want a house to be built next to his, even though it would not affect him, he could object to it even though the conStruction would not affect his property. Glick noted, his recommendation would be, if notification needed to be made, it would be appropriate to notify only the person being affected on the side requiring the variance. He added, the Commission approved a variance for a building and when the as-built was submitted, the house was still 2/10t~ a foot over and was required to get another variance. Again, the Commission felt administration was capable of handling this type of an exemption. Glick noted, if it was something that would substantially affect the neighbor, he understood why the property owners would be notified. However, he encouraged council that the notification be only to the property owner on the side of the building the variance would affect. He noted, that was his personal opinion, but felt the Commission's thoughts were the same as the encroachment ordinance, i.e. because applications for variances are made for only a very small amount of footage and they are still covered by the percentage rule. Bannock asked Glick if in his last eleven years on the Commission, had there been any time a variance was requested for 12" or less and received objections. Glick .answered, he did not recall of objections to anything under 12". He noted, objections had been received for variances where they were very close to property lines. Measles stated, historically, whether from change in attitude or more public awareness, there used to be very few objections to conditional use permits and now there seem to be many more and many of those end in an appeal to the Board of Adjustment. He added, he didn't think the historical aspect of non-objections would fit into the future. He asked, assuming the ordinance was passed as it was written, was there any possibility of someone using the two together to end up with as much as a 24" variance or 20% (getting an administrative exemption to reduce the setback requirements prior to building and build over and later request an exemption for the encroachment). Graves answered, there was nothing explicit in the ordinances that would prohibit that and it would be something that the Building Official would catch. Theoretically, it would be possible. Bannock pointed out the last sentence of the ordinance where KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 10 it noted, "... the exemption on any one front, rear or side setback may not exceed'ten percent (10%) of the setback as contained in the Development Requirements Table, or twelve inches, whichever is less." He added, the requirement would not change unless the development table changed. Graves stated, he understood Bannock's comments, but the question would be how an encroachment was defined, i.e. is an allowed variance over the line an encroachment. He added, it was not the intent to provide both the variance and encroachment back to back. Frazer noted, he believed they would be leaving some judgement for the administration and didn't think a building official would approve an encroachment that someone would be doing intentionally to take advantage of the ordinance. Measles stated he wasn't alluding to an intentional encroachment, but someone could know they have an exemption from the setback and believe they could go six more inches over the line, but goes 12" over the line and it may not be caught during the building inspection. In five or ten years it could be caught and at that point, would it apply. Springer noted, the Code requires an as-built survey prior to the final inspection and they were actively requesting the as-built surveys as well as actively looking for final inspections on each building prior to occupancy. He added, at that time would be when possible encroachments would be caught, over and above what was already granted. Measles stated, he understood that and believed a better job of that was being done than ever before but noted many were missed over the years. Swarner asked Springer if he was not in the office, who would grant building permits. Springer answered, City Engineer La Shot. Swarner asked if La Shot would then also do setback administrative exemptions. Springer answered yes. Swarner stated she also believed administration was doing a better job than in years past, but there had been times when items "slipped through the cracks." She stated she still had concerns and would not support the ordinance. Williams noted, he agreed with several members of council in not passing the ordinance because ff one should be right, they should be fight the first time' He added, he liked the idea of forgiveness after the fact, but not permission before the fact and would not support the ordinance. Bannock stated, he had full faith and confidence in the administration who dealt with Planning & Zoning and had a quality and historical grip on Planning & Zoning matters. He noted, if council was comfortable with the people and process at the city, the ordinance should be supported. If council was not comfortable with the ordinance and worried a bad decision would be made by administration, they should defeat the ordinance. Measles stated his concern was not the administrative people, but it seemed to be opening the door to a more-or-less automatic exemption because a bigger house may be wanted to be built than what the lot size would allow. He added, if ten percent KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 11 was being discussed (6" on a house), he felt the plans could be modified for a six-inch structure. Measles added, he didn't know why council would want to make that offer. Williams noted, the ordinance was not a review of whether administration could do the work. He added, he thought by not passing the ordinance, it would take a burdensome issue off the building inspector. Williams noted, he had confidence in administration's abilities. Bannock agreed with that and added he was not interested in increasing or decreasing the workload of the administration. He added, he was supporting the ordinance to make the process easier on the applicant. Bannock added, the process was not an automatic; the administrative process available would not mean the exemption would be automatic whoever the building official would be. If the building official would not be comfortable with the application, the Commission could approve the exemption. Williams stated, it would, hoWever, open the building inspector and administration to a lot of criticism and perhaps legal involvement in regard to the building owner being affected on either side. Graves stated the adjacent property owner would have the right to file an administrative appeal. Measles stated, they wouldn't know about it because they wouldn't be notified until the building was built. Graves agreed. Williams suggested that would be a potential problem in regard to commercial buildings. Springer noted it wouldn't have an impact on the neighbor because there were no municipal setback requirements in commercial zones. The requirements were those of the Building and Fire Codes and they were non-negotiable. Frazer asked if a person was not pleased with the decision of the appeal, they could appeal through the court system. Graves answered yes, however the concern was the person couldn't appeal because they wouldn't be notified about the application for the exemption. VOTE: Bannock Yes Bookey No Measles No Frazer Yes Williams No Swarner No Moore No MOTION FAILED. Ordinance No. 1829-99 -- Increasing Estimated Revenues and Appropriations by $10,000 in the Airport Land System Special Revenue Fund for Utilities at the Alaska Regional Aircraft Fire Fighting Facility (ARFF). MOTION: KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 12 Councilman Measles MOVED for adoption of Ordinance No. 1829-99 and Councilwoman Swamer SECONDED the motion. There were no public or council comments. VOTE: Bannock Yes Bookey Yes Measles Yes Frazer Yes Williams Swamer Yes Moore Yes Yes MOTION PASSED UNANIMOUSLY. C-4. Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $424,467 in the '98 Water System Improvements Capital Project Fund. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1830-99 and Councilman Moore SECONDED the motion. There were no public comments. C-4-a. Substitute Ordinance No. 1830-99 -- Increasing Estimated Revenues and Appropriations by $724,467 in the '98 Water System Improvements Capital Project Fund. MOTION: Councilman Measles MOVED to amend Ordinance No. 1830-99 by replacing it with Substitute Ordinance No. 1830-99. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. City Manager Ross explained, the bids came in over the amount of funds that were set aside for the project. Administration requested and received permission from the Department of Environmental Conservation (DEC) to apply a portion of the Wellhouse No. 4 grant to this project and with the understanding the city may apPly for supplemental funds for the Wellhouse No. 4 grant when that project proceeds. Public Works Manager Komelis noted, $600,000 would remain in the Wellhouse No. 4 project fund. Williams asked how using some of the Wellhouse No. 4 funds would affect the wellhouse project. Komelis answered, the wellhouse project would be done in phases; Phase 1 would include an exploratory well, production well, water lines into the well, .and Phase 2 would include the construction of the wellhouse building He added, DEC did not have a problem in using Wellhouse No. 4 funds and the current money in the project was all grant money and this would be additional grant money. He noted, there would be city matching funds of 30%. ~NAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 13 Komelis added, the original ordinance was to appropriate the 1997 and 1998 municipal grants. The bids came in over the estimate, however the city's estimate was based on the grants for the project and the city's experience with Wellhouse No. 3 project. Moore asked how the ordinance related to Resolution No. 99-39 yet to be considered. Ross answered, Ordinance No. 1830-99 was appropriating the funds and Resolution No. 99-39 would award the bid. Komelis noted two previous ordinances (1782-98 and 1805-98) appropriated a total of $745,650 toward the project. He added, they would be using five grants to fund the project. Williams asked Ross and Semmens if they were comfortable with the flow of the funds and the amounts. Ross explained, when the bids came in over the estimate, the options were to use money from the Water/Sewer Fund balance or ask DEC if the city could use a portion of the appropriation from Wellhouse No. 4 for this project since it was part of the water well system and, if that was possible, if DEC would then be amenable to a supplemental grant request to replenish the funds for the wellhouse project. DEC answered yes, funds could be used from Wellhouse No. 4 and they were amenable to a grant request for supplemental funds for the wellhouse project. Ross added, they were attempting not to go to the Water/Sewer Fund balance to fund the project. He added, although there was no guarantee from DEC, they did give permission to use Wellhouse No. 4 funds. Semmens stated he felt using a portion of the Wellhouse No. 4 funds was the best option because city funds would not have to be spent at this time. Moore asked how much the bid was over the engineer's estimate and Komelis answered, the bid was $1,103,160 plus $66,795 (needed for some equipment) plus $20,000 (programming) plus $83,682 (contingency) which totaled $1,273,673. He added, the funds needed to cover that cost was $300,000 which was being taken from the Wellhouse No. 4 project. Moore noted, the city went to bid for the project knowing it would cost more than the funds already available. Komelis answered, it was close, but yes. He added, the estimate they had at the time of the bid was a little under and that was why there were many alternates. He added, a professional estimator was used and came up with close to $1,000,000. Semmens noted, adrni~s~afion did know it had other municipal grant monies which were available if the project would come in higher than the budget. Ross added, he also had concerns when he was looking at the other ordinances which appropriated the funds. He noted, when submitting a grant, it is done without the benefit of engineering and estimate. He added, Public Works Department uses an estimate, submits a grant, grants are added together, and then the project goes to design and engineering. VOTE: Bannock Yes Bookey Yes Measles Yes Frazer Yes Williams Yes Swarner Yes Moore Yes KEN~ CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 14 MOTION PASSED IrNANI~OUSLY. Ordinance No. 1831-99 -- Increasing Estimated Revenues and Appropriations by $1,782 in the Cunnmgham Park Capital Project Fund. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1831-99 and Councilman Measles SECONDED the motion. There were no public or council comments. VOTE: .Bannock Yes Bookey Yes Measles Yes Frazer Yes Williams Yes Swarner Yes Moore Yes MOTION PASSED UNANIMOUSLY. Resolution No. 99-35 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Keith Stuart for the Period July 1, 1999 Through June 30, 2000. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-35 and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. Resolution No. 99-36 -- Approving a Contract to North Star Paving, Inc. for the Project Entitled Crow Court 1999 Improvements for the Total Amount of $30,511.55. MOTION: Councilman Frazer noted he lived in Crow Court and requested consideration of whether he had a conflict in regard to the resolution. Mayor Williams stated he represented others living on the street and determined there was no conflict. MOTION: ~NAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 15 Councilman Frazer MO~D for approval of Resolution No. 99-36 and Councilwoman Swarner 8ECOKD~D the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-8o Resolution No. 99-37-- Transferring $2,450 in the General Fund for Document Imaging. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 99-37 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. Resolution No. 99-38 -- Transferring $6,113 in the General Fund for a Telephone System Replacement. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 99-38 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. Ross referred to his memorandum included in the packet in which it explained the telephone System was reviewed in two phases in response to Y2K concerns. They were; total upgrade of the system which was found to be too expensive, and upgrade of the software and evewtking available through the system except the hardware, which was approximately $1,600. He noted, the latter was done for the Y2K upgrade and an $1,800 credit would, be received against the package. The software upgrade for the system would allow for automated handling of calls and would provide voice mail for City Hall. Ross added, the cost of the package was lower because of the credit. Ross noted, he envisioned the process of call handling to be like the Borough's; a recording would answer the phone directing the caller to enter the extension and the ability to leave a voice mail message to that person. Bannock asked if a person would be designated to answer the phone. Ross answered, at the present time no because the desks are close together and it is difficult to tell whose line is ringing. KEN~ CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 16 He added, the present City Hall telephone system was very inefficient. Bannock stated he would reluctantly agree to the upgrade, but preferred a person answering the phone. There were no public comments. VOTE: There were no objections. SO ORDERED. C-10. Resolution No. 99-39 -- Approving a Contract to Zubeck, Inc. for the Project Entitled 1999 Water System Improvements for the Total Amount of $1,103,160.00. MOTION: Councilman Moore MOVED for approval of Resolution No. 99-39 and Councilman Bookey SECONDED the motion. There were public comments. Moore stated he believed this was clarified earlier. He noted, the engineer's estimate was within $1,000 of the total project with the additive alternates. He added, it was nice to see, but not enough money was available. Ross explained the city's estimate was based on grant estimates and not engineering estimates. That was why there was a difference. VOTE: There were no objections. SO ORDERED. C-11. Resolution No. 99-40-- Awarding a Four'Season Lease (June 17, 1999 to October 1, 2002) of Kenai Dock Station No. 2 to R&J Seafood for the Seasonal Base Bid of $8,200 Plus $0.0375/Lb. Over 218,667 Lbs. MOTION: Councilman Bookey MOVED for approval of Resolution No. 99-40 and Councilwoman Swarner SECOKDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-12. Resolution No. 99-41 -- Transferring $3,000 in the Airport Land System Special Revenue Fund for Advertising the Kenai Municipal KEN~ CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 17 MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-41 and Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. BREAK TAKEN: 9:27 P.M. Councilman Measles departed from the meeting. BACK TO ORDER: 9:43 P.M. ITEM D: COMMISSION! coMMITTEE REPORTS D-1. Council on Aging-- Swarner reported no meeting had been held recently. She referred to applications of Betty Curtis and Richard Jurgensen for appointment to the Council on Aging which were included in the packet. Council approved the appointment of Richard Jurgensen. D-2. Airport Commission -- Bannock reported he attended the meeting for Councilman Measles. He noted the item of discussion for approve of office space rental at the airport was included on the council agenda for this meeting at Item H-7. D-3. Harbor Commission -- Bookey reported the meeting minutes for the June 7 meeting were included in the packet. Komelis added, the Commission was informed of council's decision regarding dock fees. Williams noted he had been asked again why the city didn't consider selling the fiver basin property it owns (wetlands above the bridge). Ross explained, a State Commercial Appraiser was in Kenai in the past week doing appraisals on the property. The State would be putting a proposal together and submit it to the city, but he believed they were reviewing 1,200 acres. Williams added, he never objected to selling the land, but had concerns about the federal government's perceived value of the land. Bookey asked if they were proposing to sell the lower half of the fiver property as well. Williams answered no, only 1,200 acres above the bridge, but he was not aware of which 1,200 acres of the 1,800 acres the city owns. D-4. Library Commission -- Moore reported the minutes of the last meeting were included in the packet. He noted several of the issues discussed by the Commission were before council at Item H-6. Moore also reported the next Commission meeting was scheduled for August 3. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 18 D-5. Parks/h Recreation Commission -- Frazer reported the minutes of the last meeting were included in the packet. He noted, the meeting was lengthier than usual with a presentation by Vince Wagner regarding a pull-out at Cunnmgham Park for drift boats and subsequent discussion. Frazer stated Wagner was directed to develop his plans and present them to Administration and the Commission. From there, a recommendation could be made back to the council. Frazer noted, a portion of the conversation was regarding a small piece of property the city owns in the wetlands which might accommodate Wagner and others. Also discussed was the road into the Municipal Cemetery and damage to graves from snowplowing the road. He noted, the Commission was considering the closure of the road and making it a walking path (other than for funerals). Also, the charge for opening and closing of graves was increased and the Commission discussed the cemetery sign, though no resolution of that matter was made. Williams complimented the Parks & Recreation Department and staff for the care taken at the cemetery. He asked Clerk Freas how many plots were still available. Freas answered, there were quite a few available plots in the new portion of the cemetery on the right. She noted, people were encouraged to purchase plots in the new area and not the Pioneer area due to a lack of records for plots in the Pioneer area. She added, there were additional plots in the back comer which had been platted and that area was on the list of summer jobs for the Parks crew to clean out and ready for use. Bookey asked what Administration would be doing to protect the graves from damage by plows along the cemetery road. Parks & Recreation Director Frates answered, the Commission discussed either abandoning the circle part of the roadway making it a walkway or put a parking lot area in the back area using a portion of the turnaround road. However, that would only allow space for two or three vehicles in that parking area. He added, something definitely needed to be done. D-6. Planning/h Zoning Commission -- Bannock reported the minutes of the May 26 and June 9 Planning & Zoning Commission meetings were included in the packet. He noted, the Commission had several site plan reviews and Administration requested screening be placed around dumpsters for the reviews before them and for future site plan reviews. The site plan reviews before them at the June 9 meeting were approved. Bannock also noted, the Commission reviewed the plans for the Chevron station at Willow and the Spur Highway. He noted, the station was to be remodeled to be a mini-mart and gas station. He added, Items C and D were also approved. D-7. Miscellaneous Commissions and Committees D-7-a. Beautification Committee -- Swamer reported volunteers and members of the Committee had been busy planting and weeding. It was noted, the KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 19 raised flower box at the Kenai Fire Department was being prepared for planting. It was noted, the idea for the box was from one of the fire fighters and the plantings would be arranged to spell out "KFD." D-7-b. Historic District Board -- Moore noted the Annual Certified Local Government Report was included in the packet for council's review. He also noted an application from Emily DeForest for appointment to the Historic District Board was included in the packet. There was no objection to the appointment of DeForest to the Board. D-7-c. Kenai Visitors/~ Convention Bureau Board-- No meeting. D-7-d. Alaska Municipal League Report -- No report. ITEM E: MINUTES Regular Meeting of June 2, 1999. Approved by consent agenda. ITEM F: ,, CORRESPONDENCE-- None. ITEM G: OLD BUSINESS-- None. ITEM H: NEW BUSINESS H-Xo Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swamer MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swamer MOVED to approve the Purchase Orders Exceeding $2,500 and including the purchase order to Cleanway Janitorial Service in the amount of $9,008. Councilman Bookey SECONDED the motion. Bannock noted a possible conflict and noted one of the vendors on the list was a wholly-owned subsidiary of the company for which he works and was an officer. Attorney Graves stated Bannock wouldn't have a direct financial interest in the KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 20 approval of the purchase order, but it would be one on which the courts would require disclosure. Since Bannock made the disclosure, there would be no direct conflict. Williams directed there was no conflict and Bannock's vote would be accepted. VOTE: There were no objections. SO ORDERED. H-a. Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Preliminary Design Work on the Kenai Coastal Trail. Introduced by consent agenda. H-4. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities From Two Years to Five Years and Changing Liquidity Requirements. MOTION: Councilwoman Swamer MOVED for introduction of Ordinance No. 1833-99 and Councilman Bookey SECONDED the motion. Finance Director Semmens explained, after Councilman Moore's discussion at a recent budget work session regarding the return on investments, he recommended this ordinance be offered. He noted, he had thought since he first started working at the city, these changes could be made. Semmens stated, with the amount of funds the city has ($12 million in trust funds), it didn't make sense to invest those funds for only two years. He explained, the ordinance would allow investment up to approximately $9 to $10 million in securities which would have maturities between two and five years. Also, there was a limit to the portfolio of what could be invested in securities longer than two years. If $10 million would be invested for five years, the spread would earn an additional $50,000 to $80,000 a year on that money. He noted, there would be no credit risk for securities invested at two years. The risk would be ff an investment was made in the five-year area and during that time, the two-year rate would surpass the five-year rate. He noted, he felt there would be little risk in extending the maturity to take advantage of the higher rate. Semmens added, he didn't think there would be a problem in regard to cash flow since there was another $20 million of the city's portfolio. He noted, the ordinance was not included on the consent agenda in order to discuss it prior to the public hearing and give council time to think about it and ask questions between the meetings. Bookey noted the $10 million could not be used for anything more than investment purposes anyway. Semmens answered yes, and added, it couldn't be spent (although KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 21 ' it is co-mingled with other city funds). He noted, the city could consider developing its own permanent fund like the City of Valdez, but he was not familiar enough to recommend doing that at this time. Semmens added, currently the city had to have 20% of its portfolio in short-term (under one year) investments to guarantee cash flow. He added, he was recommending the restriction of those investments be limited to US Treasury Bills and US Treasury Notes because there were other authorized investments offering the same level of liquidity, but at a higher interest rate and the same type of security. He noted, US Treasury Notes and US Treasury Bills were guaranteed by full faith and credit of the US Government. Their agencies and instrumentalities which, although not fully guaranteed in the same way, provide the same credit guarantee that treasuries did. The code allows other investments to be made, but the liquidity requirements direct they be either US Treasury Bills or Notes or repurchase agreements or investment pool. Semmens added, the change would be to allow any of the city's authorized investments that are under a one-year maturity, to meet the liquidity requirements. He noted, he saw no disadvantage to that. Semmens added, the other change was to make it so that no more than 30% of the portfolio could be invested for longer than two years. Also, the only bank the city currently did repurchase agreements with was the National Bank of Alaska (monies in the checking account which are invested overnight). Semmens added, there was no change being made to the authorized securities and no change in anything other than the maturity. Graves noted the Charter stated, "... City. funds may be invested only in the following: general obligation bonds and other general obligation evidences of the indebtedness of the United States, State of Alaska, of other states in the United States, of this city, of other cities of this state, and of boroughs of this state and other such securities as may be authorized by law." VOTE: Bannock Yes Bookey Yes Measles Absent Frazer Yes Will,ams Yes Swarner Yes Moore Yes MOTION PASSED UNANIMOUSLY. Approval-- Change Order No. 1/Peninsula Construction, Inc. - $1,782.00. MOTION: Councilman Bookey MOVED for approval of Change Order No. 1 to Peninsula Construction, Inc. in the amount of $1,782.00. Councilman Frazer SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 22 Swarner stated she visited Cunnmgham Park before the meeting and thought it looked very nice. She asked if the work included on the change order had been done and Komelis answered, all of it. Moore asked if council had not, some time ago, directed that'change orders under a certain amount did not need council approval. Ross explained, because the funding for the project was a donation and because the engineering had been done by the city, the council earlier appropriated the excess money. There was no contingency or construction account and that was why the change order was before the council. He noted, the costs of the changes were below $2,500 and the total amount of the change order was below $2,500. Ross added, had the money been in a construction contingency account, the change order would not have been brought to council for approval. VOTE: There were no objections. SO ORDERED. H-6o H-6-a. Approval-- Kenai Community Library Amendments to Library Regulations MOTION: Councilman Moore MOVED for approval of the amendments to the Library Regulations and Councilwoman Swarner sECONDED the motion. Moore noted, the changes to the regulations had been unanimously approved by the Library Commission. VOTE: There were no objections. SO ORDERED. H-6-b. Changes to Lending Policy MOTION: Councilman Moore MOVED for approval of the lending policy changes and Councilwoman Swarner SECONDED the motion. Moore noted, the Commission also approved the changes to the lending policy. VOTE: There were no objections. SO ORDERED. i-7o Approval -- Special Use Permit / Dottie Fischer, d / b / a Alaska Best Travel -- Space 36A, Kenai Municipal Airport Terminal. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 23 Acting Airport Manager Holland explained, Dottie Fischer, d/b/a Alaska Best Travel was currently renting space for her travel agency business, however she wanted to also rent additional office space (Space 36A) where she could work after hours and not have the public interrupt her work and to house the ticket printer. He noted, Fischer wished to continue rental of the current space as well. Ross noted, the lease agreement provided for a means of vacation if the space was requested by an air carrier. Bannock noted, the matter was addressed at the Airport Commission meeting and was unanimously approved by the Commission. MOTION: Councilman Bannock.MOVED for the city to approve a Special Use Permit to Dottie Fischer, d/b/a Alaska Best Travel, Space 36A at the Kenai Municipal Airport Terminal. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. ITEM I: I-1. a. b. ADMINISTRATION REPORTS Mayor Industry Days Picnic -- Williams noted the picnic was moved to August 7. Possible Construction of Hotel and Convention Center-- Williams noted, he had a discussion with a party who was interested in building a hotel and convention center in the city. The person was a major stockholder in the Nike Corporation and would be visiting the area on July 5 to look at property, etc. The investor likes domed buildings and stated if the project would go forward, it would be butt by a local contractor who builds domed buildings. Williams added, he was taken on a tour of one of the domed buildings and was surprised by the look of the inside of the structure. Williams continued, possible tracts of land to be considered would be city property adjacent to the FAA property and Daubenspeck property. It was noted by Building Official Springer, engineer-approved drawings would be required for this type of building. Williams requested council to tour one of the domed buildings in the area with him and they set 6'00 p.m., June 23 as the date for the tour. He requested Springer, Ross and City Engineer La Shot to attend if possible. I-2. City Manager -- KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 24 b, C. d. Dena'ina Point Estates Ownership List -- Ross noted, the list was included as Information Item No. 2 at council's request. Dock Boat 8forage Yard -- Ross reported the lease of the boat yard was extended to August 30 to allow for the lessee to remove his equipment. He noted, the rent would be the same and there had been no other requests to rent the property. Ross added, the lessee owns the fencing and it may be removed. Airport Manager Hire -- Ross reported Rebecca Cronkite was hired as the new Airport Manager and she would begin work on July 19. FAA Flight Service Station -- Ross reported a change order would be coming forward at the next council meeting for relocating conduit and wiring in the roof at the Flight Service Station. He explained, the work was required due to the conduit and wiring being in the way of the installation of the HVAC units. He noted, the work would be completed prior to the next council meeting. I-3o Attorney-- No report. I-4. City Clerk -- Clerk Freas referred to a request from the Kenai Central High School requesting the purchase of an add in the 1999/2000 KCHS Football and Basketball Program. Freas noted, council included $200 in their budget for this purpose and asked if council wanted to proceed with the donation. Council had no objections to the donation. Councilwoman Swarner suggested the city's website be added to the information in the advertisement. Freas also informed council she would be out of the office for the next week .due to family visitors to the area. council. Finance Director-- Semmens distributed the 1999-2000 budget to Public Works-- No report. I-7o Airport Manager-- No report. ITEM J: DISCUSSION J-X. Citizens-- None J-2. Council Bookey -- Bookey noted Bannock had suggested a certain ordinance be re- evaluated in the future and in retrospect he knew of some he would like to review as well. He requested a work session to review these and any other ordinances the commissions, administration, etc. felt should also be reviewed. He requested the commissions and committees review codes in which they are involved and offer their suggestions. KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 25 a. Requested evaluations be scheduled for the City' Manager, City clerk and City Attorney. b. Asked if the lawn repair and reseeding had been completed on private yards around the city (brought about from snow plows). Komelis answered he believed they had except for a lawn just reported on Norman Street. Frates noted, the Parks Department had not completed all the reseeding, but were working on the list. Swamer stated she would like the dirt and reseeding work done as soon as possible. c. She noted she had driven on Kaknu and noted there was a home which had a number of geese on the property. She asked if that was allowed. Attorney Graves explained the city had no regulations regarding animals other than cats and dogs. He noted, a proposed ordinance in this regard was brought forward several years ago and defeated at Planning & Zoning. Swarner noted there had been some grass damage at Kaknu and the Spur Highway in front of the Middle School and dirt pried on one end of James Street (off Kaknu). Komelis noted the city did not maintain James Street. Frazer asked about the section on Tinker where there was grass damage from a former resident driving over the grass instead of using the driveway. Komelis answered, dirt and grass seed was to be placed. Swarner noted the flower baskets had been hung in Old Town and looked very nice. d. Moore -- Noted the parking lot at South Spruce Street looked good and asked if signage would be placed. Ross answered, Frates, Lt. Kohler and Komelis were working on how the parking would be arranged and the signage should be placed by July 1. He noted, there would be no parking allowed on either sides of the road on South Spruce. There had been an attempt to get in touch with the private proper~ owner on whose land people had been camping to do some restrictive measures there. He added, that should be all in place by July 1. Komelis noted, parking spaces would be painted in for the summer. Bannock -- Reported he had toured the Fire Department (built in 1972) with someone from out of the area and it was noted what a nice new building it was. Bannock stated he believed the Department did an outstanding job of caring for the building on the outside and inside. Frazer -- No comments. Williams -- Noted a the letter of resignation of Jim Elson (included in the packet} from the Economic Development District. He explained, Elson had been hired as the Interim Manager and because Elson was representing the city, an appointment would have to be made by council to fill the seat. Williams noted Councilman Frazer had stated interest and wanted to attend some meetings to learn more about the organization. Williams requested council's permission to have Frazer KENAI CITY COUNCIL MEETING MINUTES JUNE 16, 1999 PAGE 26 attending some. meetings. Also, Williams would fred out if the city's representative could be an elected official. Williams also noted a meeting regarding the future of the EDD would be held at Soldoma City Hall on June 24. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURlqMENT The meeting adjourned at approximately 10'50 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk o ~o Z r~ i-, Z 0 r~ LU Z r~ LU IX, I.- Z UJ Z Z Z Z Z 0 LLI Z I.U Z ::3 0 Z o o La r~ LU Z Z 0 0 0 0 ~0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 wi'0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~X)w- ~NINO ~0 0 ~NI0 0 0 0 ~0 0 0 v- ~0 NO ~ ~Z 0 0 ~ 0 ~ ~ 0 0 0 NO 0 0 0 0 ~' ~' 0 o~ ~0 wi' W U_ ill LU =~ ~o ~o~ o~ ~° Z ~-0 I I i ! ! ! 0 0 O~ 0 ~ 0 n w o~ Oo oo o n,, LU LI. 00. -r- W KENAI MUNICIPAL AIRPG ST. SUITE 21:33 KENAI, ALASKA g;t611 TEI. EPHONE g~-2~3.~1 FAX g37-~7 Memorandum From: Rick Ross, City Manager~/<-~ Keith Holland, A~g Airport Manager Date: 06/30/99 Yute Air Proposal to Lease Space Yute Ak has made a request to lease ticket counter and office space in the Kenai Airport terminal. They intend to service the Kenai - Anchorage rome. Mr. Stephen Wamke, Yute Air Vice-President of Business and Finance, has indicated they intend to use Cessna 208 Caravans (9 passenger aircratt) to serve the route. They have asked to begin service on July 9, 1999, which we will attempt to meet should the Council choose to approve a coumer lease with Yute Air at their July 8~ meeting. A lease with Yute Ak for ticket counter and office space would be the standard lease done with existing and past amines here in Kenai. The airport currently has two (2) spaces available. Does the Kenai City Council wish to lease one ticket counter and one airline office to Yute Air? IR June 30, 1999 Mr. Keith Holland Airport Manager Kenai Airporl Kcnai, Alaska 9961 ] Fax 283-3737 Dear Mr. Holland. Thnnk you for thc information you provided to me this morning during our telephone convcrsation, in regard m ticket coanmr m~d gate spacc at the Kenai Airport. We have had numerous calls from Kcnai residents who ltave voiced their conce~ over tack of competition on the Kenai to Anchorage route. Yum Air Alaska has, therefore, decided to service this route. Please accept this letter of intent fi'om Yute Air Alaska, to lease the space we discussed. We would like to begin service on July 9, 1999 and would appreciate your a.~sistance in expediting n lease between Yute Air and the Kenai Aieport. If your need any other information, you may contact me directly at (907) 342-3030. Sincerely, Stephen Warnke Vice President of Business and Finance P.O. Box 190169, Anchorage, Alaska .99519 Anchorago Tolcphunc (90~) 243-1011 ,, FAX: (907) 243-2811 C.O. SENT TO ON C.O. APPROVED BY ON PAGE 1 OF CITY OF KENAI CHANGE ORDER NO. PROJECT: AFSS HVAC Replacement- 1999 DATE: 6/28/99 CONTRACTOR' Blazy Construction YOU ARE HEREBY REQUESTED TO COMPLY WITH THE FOLLOWING CHANGES FROM THE CONTRACT PLANS AND SPECIFICATIONS: ITEM DESCRIPTION OF CHANGES - QUANTITIES, UNITS, UNIT PRICES, INCREASE OR NO. CHANGE IN COMPLETION SCHEDULE, ETC. (DECREASE) 1 Move conduit that conflicts with HVAC unit installation $3,031.00i 2 Move plumbing pipe that conflicts with HVAC unit installtion 768.00 3 Install service wiring as redesigned by Electrical Engineer due to FAA Service panel requirements 3,103.00 4 Extra construction time and expenses required by Blazy Construction to complete above changes 1,500.00 NET CHANGE IN CONTRACT PRICE DUE TO THIS C.O. $8,402.00 CHANGE IN CONTRACT TIME ORIGINAL TIME July 19, 1999 PREVIOUS C.O.S 0 THIS CHANGE ORDER 14 days REVISED CONTRACT TIME August 2, 1999 CHANGE IN CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT $107,939.20 PREVIOUS CHANGE ORDERS THIS CHANGE ORDER 8,402.00 REVISED CON'rRACT AMOUNT $116,341.20 ATTACHED IS JUSTIFICATION OF EACH ITEM ON THIS CHANGE ORDER. THIS C.O. IS NOT VALID UNTIL SIGNED BY THE OWNER. CONTRACTOR'S SIGNATURE INDICATES HIS AGREEMENT HEREWITH, INCLUDING ANY ADJUSTMENT IN THE CONTRACT SUM OR CONTRACT TIME. BY: BY: ENGINEER DATE: DATE: CONTRACTOR BY: DATE: OWNER Revised 5/26/99 Blazy Construction 445,39 Sterling Hwy., Ste. 301 Soldotna, AK 99669 Fun: (9()7) 262 - 3810 Fax: (907) 262 2691 Building Aiiska Since 1959 'F~: t 5~ y ~1' K~:~i Attn: Bob Springer F'on: 28.'3 - 7537 Fa~: 283 3014 As requo_¢~e.d, following is our propo,-'~i for the ex~ra work on the AFSS project. I£ you have my questions, please give Randy a c,dl at d~c number above. Proposal for Extra Work Required to Install HVAC Units on the Automated Flite Service Station '1'o move cx~ndui! out ol' the way of thc IIVA(: units ,'md wire uniss a,s redesigned hy ~he Elecrric~l Engineer, Tt, move pipe oul of the way for Iht same reaaon, For extra rental t~.ea incurred by Blazy t;on.~tructiun tbr thc,. portable toilets (additional two weeks rental required), and for additional time required by Bla~y Construction (since ali 4 uttits couldn't be. done at once), we propose to do the extra work for: TOTAL ................................................................................ $8,402 B ~ 'r3:~kdown Kachemak Electric (Move Conduit) ........................... $ ],0] ! Peninsula Plumbing .............................................. $ 768 Kachemak Electric (Wire Units) ............................... $ ~, 103 Em,fa Blazy Time ................................................. $1,5¢10 i~O'd 1169~-~9~-L06 uo.t%~n.,~c~suo3 £ZelB d~i'l~ :~0 66-9I-un[' Z '~,N$3 NO]/~3S ,CC C) -C) ~ ~- 0 · -- © 0 n z / Visitors & Convention Bureau,,, . J uno 25, 1999 Dear KVCB Member, As you aware, Alaska tourism marketing is undergoing major changes. A new tourism industry restructuring plan, referred to as The New Millennium Plan, has been adopted which matches private sector tourism dollars with state fi~nds to increase tourism marketing. Legislation (SB 107) ,,vas passed this year to privatize and streamline the state's tourism marketing program. The State of Alaska will contract to one statcwide tourism industry association to conduct the state's tourism marketing programs. These programs arc currently conducted by lhr¢~.: entities: the Alaska Tourism Marketing Council, AVA, and thc D/v/sion of Tourism. Under the restructuring, the ALASKA VISITORS ASSOCIAIION WILL BE DISMANTi.,ED. A brand new trade organization is being created called thc Alaska Travel Industry Association. Tourism-related businesses statewide are being asked to join ATIA at the special, charter membership of only $25. Targeted mailings have been sent out to tourism- related businesses around the state. To-date, approximately 500 businesses have joined ATIA. Sometime by the end of this summer, candidates will be announced l'or the new statcwide board of ATIA. ATIA's charier members will shape the direction of ATIA by electing the first board of directors. (The current AVA Board of Directors will have to run for re-election should they wish to serve in ATIA.. The Alaska Visitors Association ~viil remain in tact during the transition period.) Only businesses that belong to ATIA will be able to vote in the upcoming board election. Recent statistics have shown that the growth rate for Alaska visitors is slowing. Alaska laces more competition from other destinations. In thc future, it's going to be even more important to have a' strong national and international advertising and marketing program in place. The restructuring plan depends on the tourism industry's ability to achieve widespread, solid, private sector support in partnership with the state. If you haven't yet enrolled in ATIA, please do so now. I've enclosed a membership enrollment form. Please take a moment and fill it out and return it with your check or credit card information to the Kenai Visitors & Convention Bureau. We will then forward them as a group to ATIA, along with other Kenai Peninsula ATIA members, as a demonstration of support and commitment from this region. Thanks for your ti.me and interest. Please tieei flee to call me ifyou have questions or concerns. C2' Sincerely, ,a Executive Director 11471 Kenai Spur Highway · Kenai, Alaska 99611 · (907) 283-1991 · Fax: (907) 283-2230 · E-mail: kvc. i~alaska, net Alaska Travel Industry Association (A T/A) Initial Enrollment Form Contact Information Name of Business Name as it appears on Bus,ness License Name of Company Re,~resent~uve Address Phone Fax E-ma~l Interested in running for a seat on B~ard of Directors Company Information Type of Business (please check all that aootv~' [-'I Hotel/Motel I~I Remote Lodges I~ RVPark . E] Fishing Charter i~ Transportation E3 Other t"'1 Visitor Information/DMO E3 B&B's/Cabin Rentals r"l Dining f"] Retail E~ Tours & Attractions # of Employees' Dates of Operation' Primal. Reqion of Operation' I~ Far North E3 Inside Passage rq Interior ~ Southcentral KenaiPeninsula l"'1 Southwest Initial Enrollment Fee' $25 Payment Enclosed Charge to credit card VISA Mastercard American Express Discover Credit Card # Authorized Signature: Make checks payable to: A-l~'~k~Vi~l~O-~---A~-s-o'EiaE~h'(A VA} ~ · All fund will be held until the Alaska Travel Industry Association (A TIA) Board of Directors is selected, name is approved, and an account is established. Expiration Mail or fax form to (907) 283-2230 by July 30, 1999 Kenai Visitors & Convention Bureau * 11471 Kenai Spur Highway * Kenai, AK 99611 m~ ~.0 0 0 . C) O~i',--OOC~I..OCOLOr, OLO 0 CklCO C~I.O(.O~-- OLOO, IOCO'd' 03',--00 LO00'~'~' ~-- 0 I"- ~-- IM IM Alaska Travel Industry Association (A TIA) Initial Enrollment Form· Contact Information Name of Business Name as it appears on Business License Name of Company Representative Address Phone Fax E-mail --~ Interested in running for a seat on Board of Directors Company Information Type of Business (please check all that apply)' Hotel/Motel Remote Lodges RV Park Fishing Charter Transportation Cruise Ships Other -~ Visitor Information/DMO B&B's/Cabin Rentals ' _~ Dining .... !Retail .... Tours & Attractions Primary Region of Operation' Far North Inside Passage Interior Southcentral - Southwest # of Employees' Dates of Operation: Initial Enrollment Fee' $25 ': Payment Enclosed W Charge to credit card VISA Mastercard __ American Express Discover Make checks payable to: Alaska Visitors Association* *All funds will be held until the Alaska Travel Industry Association Board of Directors is selected, name is approved, and an account established. Credit Card # Authorized Signature' Expiration Mail or fax form to (907) 561-5727 by June 30, 1999. Alaska T.I.A. ~ PO Box 143361 ~ Anchorage, AK 99514-3361 MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY The parties of this agreement are the CITY OF KENAI ("City") whose address is 210 Fidalgo Avenue, Suite 200, Kenai, Alaska'99611 and the PHASE I, LLC ("LLC") whose address is , Kenai, Alaska 99611. Ae MUTAL RECITALS: WHEREAS, the City is a home rule munidpal corporation of the State of Alaska duly created, organized, and existing pursuant to AS 29.10, and authored by law to construct facilities for the benefit of its citizens; and WHEREAS, the City is authorized to enter into agreements to operate and maintain facilities for the benefit of its citizens; and WHEREAS, PHASE I, LLC as the lessee of the Kenai Mtdti-puspose Facility ("Facility") has the authority to mm over the operation and maintenance of the facility to the Ci~, and WHEREAS, the City has agreed to operate and maintain the facility in accordance with the terms and conditions of this agreement; Be NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: DEFINITIONS: For purposes of this agreement, the following definitions apply: lo "Agreement" means this agreement. 0 "City" means the City of Kenai and any successor agency thereto and, unless the contexx otherwise requires, such officers and agents of the City that may be delegated responsibilities and dudes under this agreement. e "LLC" means, Phase I, LLC or its assignee or successor in interest. t "Party" or "Parties" means each or both of the signat6ries to this agreement. e "Facility" means the Kenai Multi-purpose Facility, located upon the and induding the following described real property:. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 1 of 8 City: _____ LLC' C. TERM: De E® The term of this agreement is for TWEN'~ (20) years, or until termination under the terms or conditions of this agreement, beginning on the ~ day of ,1999 to the~ day of ,2019. OPTION TO PURCHASE MANAGEMENT/OPERATION AGREEMENT: The City has the option to purchase this agreement during its term at the following schedule: During the first year: $275,000 plus any operating deficit incurred by the LLC for irs operation of the facility. ge During the second year: $256,250 plus any operating deficit incurred by the LLC for ks operation of the facility. Ne During the third year: $237,500 plus any operating deficit incurred by the LLC for ks operation of the facility. ge During the fourth year: $218,750 plus any operating deficit incurred by the LLC for ks operation of the facility. e During the fifth or subsequent year, until expiration of the term of the agreement: $200,000 plus any operating deficit incurred by the LLC for its operation of the facility. The term "operating deficit" in this agreement means the shortfall of revenues to cover the expenses of debt service and operating expenses directly related to maintaining the ice surface of the rink and marketing of the facility as set out in this agreement. OPERATION AND MAINTENANCE; During the term of this agreement the City will perform the .following duties at its sole cost and expense. Operate and maintain the facility so as to make the facility available to the public ar all reasonable times wid~ the limitations imposed by facility capability, available ice, and the scheduling procedures adopted by the City in cooperation with the LLC. ge Perform or cause to be performed such work on the facility as shall be required to maintain the facility in the condition existing as of the effective date, reasonable wear and tear excepted. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 2 of 8 City: LLC: 4~ e ,, 10. 11. 12. 13. 14. Schedule the facility by users in accordance with such scheduling procedures and crkeria as the City shall establish in cooperation with the LLC. Collect fees from users of the facility in such amounts as the City and LLC by mutual agreement shall establish. The City shall remit such fees to the LLC as required under Paragraph F. If the City and LLC cannot reach a mutual agreement as ro the amount of user fees, they shall resolve such dispute by arbitration. Coordinate operation, maintenance,, and repair and other work schedules with the LLC. Pro. vide all material, labor, and technical support, subcontract management anct. training to operate, maintain, and repair the facility, and all tools, eqmpmenr, spare parts, materials, and supplies needed to perfo~ the City's obligations under this agreement. Comply with all applicable federal, state, and local government laws, regulations, and permks relating to the use of the facility. If the City elects to contest an order issued by a local government, or state or federal agency relat~g ro the facility, the City shall prompdy notify the LLC. Provide security and access according to a mutually agreed plan. Prepare a monthly and year-end schedule of fees collected from the multi- purpose facility. Provide qualified personnel with ability to perform the duties assigned to the City under this agreement. Take prudent measures to protect equipment, personnel, and the general public from the hazards arising from vandalism, misuse or abuse of the facility. Pay for utility Services as a cost of operation and maintenance. Perform such other additional dudes related to the opera~., n, maintenance and repair of the facility as may be reasonably nece~-a~~. ~ out the intent and purpose of this agreement. ~~~ LLC's Duties: Ice maintenance: Notwithstanding any provision to the contrary, the LLC shall be exclusively responsible for maintainhg the ice surface of the rink, and the City shall have no responsibility therefor. The LLC shall be responsible for providing and maintaining all ice resuffacing apparatus and equipment and training all operators. The MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 3 of 8 City: LLC: Fe Go sole responsibility of the City in this regard shall be to provide an adequate supply of water and electric service, and to maintain and repair the perimeter wall and subsurface of the rink, and the Zamboni Room. COLLECTION AND DISBURS~ EMENT OF FEES: All fees collected for rental of ice time shall be the property of the LLC. ,, Fees collected by the City for other uses of the facility shall be divided equally between the City and LLC. e The City shall prepare a summaw identifying the funds collected from users of the facility in a format mutually agreeable to the City and LLC. The summary shall be furnished to the LLC within thirty (30) days following the month in which the funds are collected. All such summaries shall be subject to audit by the LLC, which shall be responsible for the costs of any such ~tudil;. 4. The City shall pay any amounts collected by it for the account of the LLC at the time it provides a sunu'nary statement of such amounts as provided above. Any amounts not paid within thirty (30) days of the due date shall accrue simple imerest at the legal rate of interest ar the time payment was due until paid by the City. ~ INSURANCE; ~~~~~, '~ .City, ar the expense of City', shall keep in force, during the term of this agreement, insurance issued by responsible insurance companies authorized to do business in Alaska, in forms, kinds and amounts as determined and directed by the City for the protecdon of City and the LLC where allowed. Insumce requirement hereunder shall be subiect to the provision of this paragraph. Said insurance may indude, but need not be limited to insurance coverages commonly known as, or similar in kind to, public liability, products liability, property damage, cargo, fire, workmen's compensation, comprehensive, builders risk, and such other insurance coverage as deemed required in the determination of the City. All policies or endorsements thereto shall in all cases where possible name LLC as Additional Named Insured thereunder and shall contain a waiver of subrogation against the City. LLC understands that, nekher it, ,nor ks officers, employees, or volunteers shall be covered by the City s workmen s compensation policy. No policy of insurance shall be cancelled or amended with respect to the City without thirty (30) days written notice by registered or certified mail to the LLC as additional insured by the insurance company. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 4 of 8 City: LLC: H. I. J. K® L® M® City shall provide certificates of insurance within thirty 00) days of the date hereof as follows: Comprehensive General Liability Combined Single Limit (Bodily Injury and Property Damage). $5,000,000 Workmen's Compensation - Statutory Limits NO PARTNERSHIP OR JOINT VENTURF. CRFATED; It i.s .expressly understood that the City shall not be construed or held to be a parmer or lomt venturer of the LLC in the condu~ of the business on the premises of the £acili~, and k is expressly understood and agreed rhar the relationship between the 'parties is, and shall at all times remain, as defined in this agreement. MODIFICATIONS; This agreement may not be modified in any manner other than by an agreement in writing, signed by all parties in interest, or their successors in interest. Any such modification shall require Council approval. ASSIGNMENT_... Neither party may assign this agreement to mother party without the prior written permission of the other party, which shall not be unreasonably wid~eld. However, no assigranent shall relieve the original contracting party from irs obligations hereunder without the express written consent of the other part~. The assignee shall be subiecr to all terms and conditions of this agreement. RIGHTS AND_ REMEDIES~ The. fights and remedies of the parties contained in this section are not exclusive and are tn addition to all other remedies available to the parties at law or equity. NON-WAIVER: The failure of either party at any time to enforce a provision of this agreement shall in no way constitute a waiver of the provision, nor in any way affect the validity of this agreement or any part hereof, or the right of such party thereafter to enforce each and every portion hereof. MARKETING; It shall be the responsibility of the LLC to provide marketing for the use of ice time of the £a.cility. It shall be the responsibility of the City'to provide marketing for the use nonqce time of the facility. Either par~, however, with the consent of the other MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 5 of 8 City: ____. LLC' Ne O® Pe Q® Ro Se party, may engage in additional marketing efforts for the facility. The marketing efforts under this section will be performed with the idea of attracting new business to the facility and to retain any established business for the facility. CITY'S OBLIGATION TO BUIID: The City shall Construct a multi-purpose facility on the demised premises in accordance with the Phase I of the plans and specifications dated March 22, 1999, prepared by Klauder & Company, and the Bid Proposal of G & S Construction, incorporating the facility described in the basic bid and the additive alternate referred to as the Zamboni Room. LLC TO PROVIDE $275,000 OF CONSTRUCTION FUNDS; On or before ,1999, the LLC shall Pay $275,000 to the City to be used in construction of the facility as partial consideration for the City entering into this agreement with the LLC. Prior to the signing of this agreement, the LLC must provide such assurances or guarantees of the availability of the $275,000 as required by the City Manager. THIRD PARTY BENEFICIARIES: This agreement gives no fights or benefits to anyone other than the parties, as a third party beneficiary. MULTIPLE COPIES: This agreement shall be executed in several counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. AVAILABILI~ OF INFORMATION: lo The parties shall make available to each other for inspection and copying during business hours all books, records, plans and other information relating to any calculation or determination to be made under this agreement. 2. Prior to June 1 of each year, LLC shall provide the City with a copy of a statement from the bank detailing prindpal and interest payments d the current balance of the loan. ~~~ ACCESS TO THE FACILITY; D~ The LLC and its agents shall have reasonable access to the facility and ks equipment and facilities for the purpose of resurfacing the ice. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 6 of 8 City: LLC: Te INTEGRATION: This agreement and all incorporated attachments and append/xes hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are not promises, terms, conctidons, or obligations other than those contained herein, and this agreement shall supercede all previous communications, representations, or agreements, either oral or written, between the parties. U® NOTICES: All notices required by tiffs agreement shall be in writing and shall be sufficiently given and served upon the other party if sent 'by registered or certified United S~ares mail, postage prepaid, and addressed as follows: IF SENT TO CITY: City Manager City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Or such other place as the City may, from time to time, designate by notice to LLC. IF SENT TO LLC: CaR. Baldwin 125 N. X$r, llow Street, Suite 100 Kenai, AK 99611 Or such other place as LLC may, from time to time, designate by notice to City. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands, the day and year stated in the individual acknowledgments below. CITY: CITY OF KENAI By: Richar City Manager PHASE I, LLC: By: (Print) MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 7 of 8 City: LLC: STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of , 1999, RICHARD A. ROSS, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notar~.~i.'*t~li} ~for Alaska My Commission Expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of , 1999, Name: , Title: , of , being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said corporation. Notary Public for Alaska My Commission Expires' Approved as to lease form by City Attorney' Approved by Finance Director: Approved by City Manager: Agreement approved by Council on Carol Freas, City Clerk MANAGEMENT/OPE~TION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 8 of 8 City: LLC: Alaska's' KEN INSULA June 17, 1999 John Williams City of Kenai 210 Fidalgo Ave Ste 200 Kenai, Ak 99611 Dear John: September 24- 25, 1999 KPTMC- Regional Tourism Conference The Kenai Peninsula Tourism Marketing Council was founded based on the perception that by combining our often limited resources with others, we would have a collective presence in the marketplace; which would allow for a strong, consolidated voice. Eight full years later, we have turned this perception into a reality. The KPTMC consists of individuals, businesses and communities who created a Kenai Peninsula Cooperative Marketing Program for the purpose of increasing prosperity and improving the quality of life within the Kenai Peninsula Borough. Our annual KPTMC Regional Tourism COnference allows members the opportunity to network and discuss issues pertinent to the Kenai Peninsula and Alaska. This year, the Regional Tourism Conference takes place in Homer on September 24th and 25th. Members, supporters, state VIP's and local community leaders will attend this event which include educational sessions, networking opportunities and the popular awards banquet and auction. One crucial element to the success of our meeting is the ability to offset costs incurred with staging such an event. In order to accomplish this, we are offering members and affiliates the opportunity to gain exposure through sponsorship of the various activities. If you are interested in gaining valuable exposure for your business, please complete the attached form or contact me at the KPTMC office at (907) 283-3850. Thank you in advance for your continued support. Sincerely, _~~,.a.~jenny Carr Event Coordinator, KPTMC phone (907) 283-3850 fax (907) 283-2838 e-mail kptmc@alaska.net 150 North Willow, Ste. 42 Kenai, Alaska 99611 1999 SPONSORSHIP OPPORTUNITIES Aftemoon Social Awards Business Roundtable Coffee Service (afternoon) Coffee Service/Pastries (morning) Educational Sessions Evening Entertainment Key Note Speaker Programs Trade Show Welcome Reception $ 750 $1ooo $ 500 (2 Available) $ 200 $ 400 $ 250/session (4 Available) $ 500 $2500 $ 500 $1000 $ 750 Yes! Please Note: Any of the above may be jointly sponsored I would like to sponsor an event during the 1999 KPTMC Regional Tourism Conference, Awards Banquet and Auction. Selected Event Amount Business Contact please contact me concerning in-kind donations ~ Phone KPTMC greatly appreciates your support. Mail or fax completed form to (907) 283-2838; 150 North Willow, Suite 42, Kenai, AK 99611. CiTY OF KEN/ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memorandum Date: To' From: June 29, 1999 Mayor and Council Richard A. Ross, City Manager Code Revisions At the June 16th Council meeting, the Administration was asked to conduct a review of ordinances. This request comes at the busiest time of the year so departments have been given three months to accomplish the review. Attached is a copy of the memorandum sent to the department heads. Let me know if the review criteria outlined meets your intent. You will note that the memorandum does not address the issue of whether or not an ordinance is good public policy. That is a legislative prerogative. If there are specific ordinances you would like to consider from that perspective, let us know. We will gather information from other jurisdictions so that you can compare and make your own judgements as to whether the Kenai ordinance is appropriate. Attachment CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-779~ TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memoranclum Date: 'Fo: From: June 28, 1999 Depam'nent Heads Richard A. Ross, City Manager Code Revisions The City Council has requested that the Administration review City ordinances and prepare recommendations on sections of the Code that should be revisited. We will conduct this review similar to the manner in which we have looked at internal policies and procedures. Over the next three months, you and your staff review sections of the Kenai Municipal Code that your department is charged with enforcing. As a guide, apply the following criteria in your review. o Does the need for the ordinance, from an enforcement perspective, justify the burden imposed on the citizen? Is there an alternative approach that would achieve the desired result but would be less intrusive or costly to the public? . Does the enforcement of the ordinance require a great deal of discretion in order not to cause' an unnecessary burden or an unintended or illegal result? For example, we are not requiting as-built surveys for all structures (sheds, etc.); or, full enforcement of the itinerant merchants' ordinance would be a violation of civil fights. o From an enforcement perspective, does the ordinance address what should be an occasional, individual problem by applying a regulatory burden on all citizens? The results of our review will be forwarded to the City Council who will ultimately decide whether the Code should be changed. The Council has solicited your input since Memo to Department Heads June 28, 1999 Page 2 of 2 you have the frontline view of the effects of application of the ordinances. What might seem like a good idea in a legislative setting may have unintended or unforeseen impacts when applied in the field. The Council wants to hear about ordinances that have problems in enforcement and those with adverse affects and impacts on the public. Kenai Municipal Airport MAY 1999 7,354 II1_ I II I I O% 100% 1999 Monthly Enplanements II I I I1~111 _ I Coming Soon 0 0 0 0 0 0 0 0 0 0 0 0 Month ... ~.~.~ Jan 7,862 Feb 6,994 Mar 8,901 Apr 6,862 May 7,354 Jun Jul Aug Sep Oct Nov Dec Totals i-" .?'? ~ , i Monthly Totals 5 Yr. Average 7,862 8,480 6,994 7,790 8,901 9,048 6,862 8,039 7,354 8,829 0 10,552 0 13,673 0 12,096 0 9,709 0 9,628 0 9,492 0 8,771 37,973 116,112 INoTEi Yute ~tarted Service May' 24, i997 Yute end~ ~ice Febma~ 7, 1~ r~j JNOTE: SCA ends"se~ice, Augast 15, 1998 Kenai Municipal Airport Enplanements JUNE 1999 9,091 O% 100% 9,091 ERA 1999 Monthly Enplanements II Soon 0 0 0 0 0 Month ~?~ Coming Jan 7,862 0 Feb 6,994 0 Mar 8,901 0 Apr 6,862 0 May 7,354 0 Jun 9,091 Jul Aug Sep Oct Nov Dec Totals .~ ;.- 'i~ :~ 0 Monthly Totals 7.862 6,994 8,901 6,862 7,354 9,091 0 0 0 0 0 0 47,064 NOTE: Yute started service May 24, 1997 Yute ends service February 7, 1998 r;-] INOTE: SCA ends service August 15, 1998 ! Kenai Municipal Airport Yearly Composite of Enplanements 1983 - 1996 1983 1984 1985 1986 1987 1988 1989 1990 January 8,073 6,906 8,176 7,491 6,446 5,198 6,578 5,908 March 7,840 6,829 8,138 5,982 5,869 6,268 6,253 6,768 May 7,623 7,591 9,117 7,054 6,209 6,393 6,797 7,875 July 10,498 11 489 12,767 8,639 9,009 8,992 9,753 12,279 September 7,422 8,059 9,220 6,670 6,555 6,537 7,476 9,175 November 7,335 8,482 7,353 6,150 6,345 6,711 6,937 9,867 Totals 98,052 98,389 107,930 ~,22S 81,789 81,396 86,109 102,872 1991 1992 1993 1994 1995 1996 1997 1998 January 8,358 7,958 7,645 8,211 9,570 8,263 7,937 8,423 March 8,457 9,463 7,637 9,012 11,350 8,419 7,838 8,625 May 9,473 8,009 7,781 8,626 10,028 8,507 8,386 8,600 J~ly 12,069 11,684 11,654 12,294 14,498 13,545 14,958 13,070 September 8,557 8,565 9,513 10,653 10,~4 8,~3 9,916 8,172 November 8,623 7,913 9,083 10,585 11,580 8,471 9,009 7,816 o~m~r.:::,."~:'::'::'~::-:-';': :.::::.; ::.?".'::":':. ... , .. .. ........ ~0,5~?~.::~''- :8~::?~:?~."'8~:~:,:::'::- · To~ls 110,~ 106,7~ 106,004 117,689 130,3~ 111,111 114,73~ 106,671 Yearly Composite of Enplanements 130,000- 120,000; 110,0(X). 100,000. 90,000. 80,00O 70,0O0 1984 1985 1986 1987 1988 1989 1990 1991 Year 1992 1 1994 I Mark Air ends serv:,: 1:1}95 ] lSCA st&rts servl 12/98 ] 1996 1997 1998 Yute Air starts serv. 5/97 .,and ends serv. 2~98 , J SCA ends serv. 10/98 -I , e , , o INFORMATION ITEMS KENAI CITY COUNCIL MEETING JULY 7, 1999 6/21/99 Eric E. Wohlforth, Alaska Permanent Fund Board of Trustees, thank- you letter for hospitality of the City and Kenai Visitors & Convention Bureau, Inc. 5/99 Kenai Fire Department Consolidated Monthly Report. 6/11 /99 Kenai River Festive thank you letter. 7/99 Greater Soldotna Chamber of Commerce, Your Chamber Today. 6/99 Kenai Peninsula Tourism Marketing Council, Inc., KPTMC Update. Eric E. Wohlforth 900 West 5th Avenue, Suite 600 Anchorage, Alaska 99501 Telephone: (907)276-6401. Facsimile' (907)276-5093 June 21, 1999 Kathleen Tarr Executive Director Kenai Visitors & Convention Bureau, Inc. 11471 Kenai Spur Hwy. Kenai, Alaska 99611 Dear Kathleen' i want t:o thank you very much for your hospitality and help during our Permanent Fund visit to Kenai last week. The help you and your associates provided was really soup to nuts. Thank you very much for everything. I look' forward to visiting Kenai again. Sincerely yours, Eric E. Wohiforth EEW:gb AGG0091F.WP5 KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CLASSIFICATION OF ALARMS Month' May 1999 i HIS J LAS i MONTH MONTH JlHIS MON. lEAST YEARITHIS YEAR1 LAST YEAR! TO DATE [ TO DATF FIRES Structural Out Buildings Brush or Grass ~sters Vehicles Hazardous Materials Alarm Malfunction Good Intent Mutual/Auto Aid Miscellaneous 0 0 0 0 Medical Rescue Routine Transport Good Intent Mutual Aid 37 34 38 213 212 -1- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CAUSES OF FIRES Month' May 1999 THIS I LAST YEAR MONTHI TO DATE NUM. ! EST. LOSS THIS YEAR TO DATE NUM. ! EST. LOSS Buildings & Mobile Homes ' . . Chimneys, Soot, Flues 0 1 $20,000.00 2 $5,100.00 Sparks 0 0 $0.00 0 $0.00 , Defective Heaters 0 0 $0.00 0 $0.00 , ,,, Combustibles Near Heaters 0 0 $0.00 1 $100.00 ....... Open Lights, Flames 0 0 $0.00 0 $0.00 Hot Ashes 0 0 $0.00 1 $500.00 , , , Oil burners/Furnaces 0 0 $0.00 1 $95,000.00 ,, Careless Smoking 0 0 $0. O0 0 $0.00 ,,, , Children With Matches 0 1 $0.00 0 $0.00 Careless Use Of Matches 0 0 $0.00 0 $0.00 ,,,, , Defective Electrical Wiring 0 0 $0.00 0 $0.00 ,, , Appliances & Motors/Elec. 0 0 $0.00 0 $0.00 , , Flammable liquids 0 0 $0.00 0 $0.00 , , , Cooking Appliances 0 1 $25.00 2 $150.00 Rekindle 0 0 $0.00 0 $0.00 , Spontaneous. Ignition 0 0 $0.00 0 $0.00 Fireworks 0 0 $0.00 0 $0.00 ,, Tools (Cutting, Welding). 0 0 $0.00 0 $0.00 , Incendiary 0 0 $0.00 0 $0.00 Misc. Known Causes '0 0 $0.00 0 $0.00 S..U spicious . 0 0 $0.00 0 $0.00 Unknown 0 0 $0.00 0 $0.00 , , ITotaI.Buildin..g Fires I 0 I 3 I $20,02s.00 I [ 1 -2- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CALLS BY DAY OF WEEK Month' May 1999 SUN' MON. TUES. WED. THURS. FRI. SAT. TOTAL 6 _.__._._____~ 6 9 7 3 5 51 CALLS BY TIME OF DAY Month' May 1999 0000 0100 0200 0300 0400 0500 0600 2 0 3 0 1 2 0800 0900 1000 1100 1200 1300 1 3 3 2 2 2 1600 1700 1800 1900 2000 2100 3 4 5 7 1 2 TOTAL CALLS 1400 2200 4 ! O7OO 1500 2300 KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT OCCUPANCY TYPE Month: May 1999 THIS YEAR TO DATE INSP. IF,RE, SI SLO,SS LAST YEAR TO DATE INSP. I FIRESl $ LOSS !PUbLic , , I Local Government 0 0 $0.00 1 0 $0.00 State Government ' 0 0 $0.00 0 0 $0.00 Federal Government 0 0 $0.00 0 0 $0.00 Schools 1 0" $0.00 3 0 $0.00 Pre-Schools 5 0 $0.00 2 0 $0.00 ChurChs i 0 $0.00 1 0 $0.00 Amusement/Recreation 2 0 $0.00 0 0 $0.00 IBWELLING5 ' iI S Lodging ems/Multi Dwel s Stores/Dwellings Four Plex's es 0 0 2 0 3 0 0 $0.00 , , $0.00 $0.00 $100,750.00 $0.00 $0.00 $0.00 2 0 4 0 0 4 0 0 0 2 1 0 0 0 $0.00 $0.00 $25.00 $20,000.00 $o.oo $0.00 $0.00 ~ng Small Retail Stores Restaurant/Bars Large Single Mercantile Storage Warehouses Malls es 29 6 6 4 3 0 $1 00.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 3 2 1 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 '$0.00 Metal Fabrication Misc. Manufacture Lumber Yards Filling Stations Repair Garages Aircraft Hangers HEAVY INDUSTRIAL chemical WOrks Petroleium Plants Wharf Properties Fish Processing Refineries Misc. structure~ ' 1 2 1 0 61 7 '0 1 0 0' 0 1 0 0 0 0 0 o 0 0 0 'o 'o 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 o 0 1 0 0 0 ol 0 0 0 0 0 0 0 0 '0 0 0 0 0 $0.00 $0.00 $0.00 So.bo $0'.0o $0.00 $0.0'0 $o. Oo $0.00 $0.00 $0.00 $0.00 $0.00 94 00,850.00 27 025.00 -4- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT BUREAU OF FIRE PREVENTION Month- May 1999 ~pection Letters ~spections ;pections Violations Noted Notice of Violations Issued Violations Corrected Extensions Granted Extensions Denied Plan Reviews Fire Drills Supervised Fire Prevention Classes Total Class Audience Station Tours Tour Audience Burning Permits Issued Land Cleari Permits Court Actions Instituted Arrest Resulted From Convictions ints Recieved Acted On Fire Watches Ordered rations Accidental Fires Natural Fires Incendiary Fires Undetermined Fires 6 22 5 8 6 17 1 0 2 0 1 8 5 117 47 0 0 0 0 1 1 0 3O 22 4 11 4 8 0 0 0 0 1 2 2 40 32 0 0 0 0 3 3 0 9 18 0 32 12 2 0 0 0 0 1 6 118 106 0 0 0 0 7 6 0 17 65 27 94 8 14 4O 51 14 25 21 65 0 3 0 0 2 1 0 25 7 218 100 16 12 216 161 164 86 0 0 0 0 0 0 0 0 11 7 10 7 0 4 4 0 0 0 166 KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH- May 1999 THIS MONTH LAST frillS MONTI-~ LAST YEAR MONTH FAST YEAR! TO DATE THIS YEAR TO DATE "Physical FitneSs 30 31 ' 79 441 181.5' Area Familiarization 3.5 10 4 81.5 65.5 , Fire Fighter Safety 10.5 6.5 1 31 24 Officer Training 63 9 67.5 277.5 ' 112 Apparatus 109 111 112.5 535.5 525 Operating Apparatus ' 105 86 ' 69.5 309.5 407.5 Portable Fire Extinguishers 1 0 2 6 11 Forcible Ent ,ry 3 1 2.5 27.5 19 R.opes & Knots 8 8 4 25.5 16 ...... Ladders 8 0.5 21 47 13.5 Hose Maintenance 21.5 25.5 22 138 72.5 , , Hose Lays 4 5.5 13 80 60 , Salvage & Overhaul 5.5 8 8 53 44..5 , Firestreams 5 9 6.5 51 46.5 Hydraulics 4.5 2 5.5 32 32 , Water Supply's 4 10 5 60.5 76.5 Ventilation 0 0 2 38 1.5 ~reathing Apparatus ' 5 2 1.5 33.5 23.5 ,, Rescue Operations 11 7 21.5 57 42 Fire Prevention/Arson 24.5 11 ' 25.5 106 79 Pre- Fire Planning 3' 16 ' 6 47 38.5 Sprinkler Systems 0 16 0 8 18 Fire Tactics & Strategy 11.5 915 6.5 72.5 3'3 Hazardous Materials ' 0 215 5.5 35.5 '24 ,, , , Confined Space Entry 0 0 0 11 0 Multi- Company Drills 0 0 0 21 14 Formal Schools 0 0 15 88 0 , , Live Fire Operations 16 14 7 65.5 49- , 'Total Class Hours 74.5 32 101.5 464.5 151.5 Total Field Hours ' 382 369 412 2'314.5 1878 ..... , i~ u ~AL CLA$SIPIELL) I 456.5! ! 513.5! ,277 I 2029.5I -6- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH- May 1999 Anatomy & Patient Assesment . e Chest Injuries Shock & I.V. Thera Hemorrhage Control Basic Life Su Fractures & Dislocations Head & Neck Injuries Abdominal & Genital Systems Cardiac/Arri~ kes spi ystems Management Childbirth Patient Handling Heat & Cold In,iuries -Radiation & Electrical Injuries Poison & Alle, ~ies Pediatrics Pharmocology Advanced Life Support Diabetes ity Assurance Medical/Legal Terminol' Rules & Responsibilities EMS & Communication Mast Pants Alcohol & D Abuse Behavioral E rencies Infectous Disease Control 22 20.5 32 0 0 0 1.5 0 0 16 5 19.5 0 3 1 10.5 7 8.5 5.5 2 2 9 0.5 4.5 2.5 0 9.5 7.5 5 8.5 10 9 0 0 22 13.5 0 2 0 0 3 1 0 0 1 5 0 10 0 2 '0 0 12.5 5.5 0 0 0 0 6 0 0 0 0 4 0 0 8.5 8 210.5 1 0 139 13.5 51.5 25 27 1 7 9.5 70.5 13.5 48 19 114 0 10.5 24.5 149.5 0 6 0 0 0 13.5 1.5 13 5.5 41.5 0 6 O.5 12 6 61 12 65.5 1.5 38 1 14 1 24.5 0 0.5 2 9 0 18.5 11 71 154 3 4 89.5 10.5 7O 14.5 27.5 9 80.5 42 102 3 128 6.5 1 11.5 5 56 172.5 6 17 62 14 4 10 1 12 11 48 -7- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH- May 1999 THIS '1 LAST [rillS MONTI-~ LAST YEARI THIS YEARI MO NTHIMO NTHI LAST YEAR! TO DATE, T© DATE I , , , I ,-,- I Airport Familiarization $7.5 44 2.5' 23.5 .' 148 Aircraft Familiarization 36 44 2.5 3.5 90.5 , Fire Fighter Safety 3.5 3 , 4.5 11.5 , 11.5 Emergency Communicaiions 4.5 . 16 2.5 13 . .25.5 Hose, Nozzle, Turret Operation,, 6 24.5 0 31.5 50.5 Agent Applications 6 6.5 0.5 26 27.5 Aircraft Evacuation 3 ~ 5.5 0.5 0.5 8.5 , , , , Fire Fighting Operations · 6 2 1 17 22 , Structural Adaptation 2 1 0 0.5 5 Cargo Hazards. ' 0 0 ' 0 0 0 Airport Emergency Plan 7.5 4 0 2.5 11.5 Hazardous Materials 0.5 0 0 0 0.5 , Alerts I, II, III 7.5 3.5 0 10 13 , Multi - Company Drills 0 14 0 16 35 Formal Schools 0 0 0.5 0.5 0 , , , , TOtal Class Hours 42.5 25.5 3 3 69 Total Field Hours 107.5 142.5 11.5 153 380 ~ , ITOtal Class/Field 15°! lS81 4"5 1l SSl 4491 -8- KENA[ PO BOX 2937 SOLDOTNA, ALASKA 99669 (907) 260-~9 ~.KENAIWATERSHED.ORG June 11, 1999 Mayor John Williams/ City Council Members City of Kenai 210 Fidalgo Suite 200 Kenai, AK 99611 Dear Mayor Williams and City Council Members: On behalf of the Kenai River Festival Organizing Committee, we would like to thank you for your support and generous donation of $300 towards the 199 9 Kenai River Festival. Your Contributor level donation will go a long way in k~ping the Festival a vital part of our commumty. Although there are many volunteers that help to bring about the Kenai River Festival, donations are also needed to help support the activities for children, music, fiver information, advertising and much more. Without your help this great and growing festival would not be possible Your support is truly appreciated! Kelly Shea Kenai River Festival '99 Orgamzing Committee Kenai Watershed Forum "{]ITIZENS WORKING TOGETHER FOR UOMMUNITY VITALITY IN A HEALTHY WATERSHED" We keep you informed Business News Po!!t!ca_! News ~-nmm~,nitv I=~/_~ nt~ Volume 12 .................Issue 7 A monthly publication Pro_duced by the Greater So!dot.n.a ~-hnmh.~r nf ~-nmm-rr~ July 1999 & THE M!AG..IiiC' C O NTINU ES Showcase your club, organization, business, pets, kids, or yourself and enter the annual Progress Days Parade. All you have to do is fill out the enclosed parade application and fax, mail or bring it to the. Chamber office by July 22. Who knows, you could even win a ribbon. .~.~ Ribbons will be awarded for 1st and 2nd 'i~ places in each category, and one Grand ~~ Overall Ribbon. (This year's theme is "40 ~ Years & the Magic Continues") On Saturday, July 24, the City of Soldotna Chamber of Commerce, once ~again, bring you the Annual Progress Days ~ Celebration. Festivities will begin with a parade at 11:00 AM. Parade line- up will begin at 9:00 AM on Aspen Street, it will then go down Marydale to Binkley, and will follow Binkley, with The reviewing stand in front of the Borough Building, where the judging takes place, and will end on West Wilson and Warehouse. West Park Avenue (between the Soldotna Senior Center and the Borough Building) will be completely blocked off and will host the vendors, entertainment, arts and crafts and much, much more. So plan on joining us for a day of fun in the sun, (be it liquid or otherwise). Local media will be announcing schedules of · · Soldotna and the ~ElmendorfAir Force Band'k Don the Magician ~Ravinwoif~ 'kSki To Die~ 'kWes, Matt & Dave~ ~Acousticats~ .enclosed entry form. For information, call Penny McClain at 262-6257. $100 for an 18' width X 12' deep, space or only $50 if you are a non-profit organization. Spaces are limited and it's first come, first serve, so you will want to get your contract in as soon as possible. If you would like more information, or to have a vendor packet sent to you, call the Chamber office at 262-9814. can wander over to the east end of the airport tarmac to view a Static Display of WWll and Experimental Aircraft. TSALTESH! TRAIL CHALLENGE At 2:00 PM you can work off those i pancakes by running or walking in the :Tsalteshi Trail Challenge. All proceeds i go to the maintenance of ~the trail system. See There is a minimal fee of · VENDORS WELCOME ] EAA PANCAKE BREAKFAST ......... I From 8:00 AM to noon Experimental Aircraft Association, ;~rY~~r~ll~ol~K~o~u°rr~ragK:n~z°a~:n,ms~;YI Chapter 975, will be holding their Annual Pancake Breakfast .......... I fund raiser at the Samaritan Air hangar at the Soldotna Airport v~eYn[c~oe~namDer °rr'ce an° P'cK uP al For information, call Genevieve Klebba at 776_8505. After contract. ' ........................................................................ breakfast, from 8:00 AM to 2:00 PM, you ,T'.~?.~ /-bl'Zb~¥'mq ~usi'nesses ~'~newed-t~ieir ~?~emt~e'r~'i~ip_ ,,~xrin~q ~,.~e. montt~ of ~lne Aalaska Treetop B & B Kachemak Bay Ferry "Danny J" Al Gagnon & Sons Kenai National Wildlife Refuge Alaska AdventuRes Alaska Fishing Club/Sunset Park Fish Camp Alaska Oil Sales Alaska RoadBuiiders, Inc. Alaska Trophy Fishing & Hunting at Denise Lake Lodge Alaska USA Federal Credit Union Alaska Wildland Adventures Arkey's Locksmith B & B Assoc. of the Kenai/Soldotna Area Birch Tree Gallery Chocolate Drop B & B Deal's Den Dream Time B & B The Duck Inn Eagle Island Lodge Fish Happens Freedom Realty Girl Scouts Gray Video Publishing Halibut King Charters Harvest Traditions Hi-Lo Charters & Riverside Lodge Ingrid's Inn B & B Irish Lord Charters Jackinsky, George & Jeanne Johnson Brothers Guide Service Jughead Salmon Charters Kenai Peninsula Condos & Apts. Kenai Peninsula Eagle Press Kenai River Lodge Kenai River Sportfishing Lodge King's Kitchen MACtel Major Marine Tours McDonald's of Soldotna Midas Auto Systems National Bank of Alaska Packaging Store Pier One Theatre Peninsula Moose Lodge Peninsula Physical Therapy Pepsi Cola Ridgerunner B & B The Riverside House .Rod.n Reel Charters Safeway Scent 'Sations Soldotna, City of Soldotna Medical Clinic Spruce Ave. B & B Senator John Torgerson Ulu Maker FOR yO"LJP~ CO.BIT!~"tlED SUPPO~ POP DROP A SUCCESS! The Soldotna Chamber of Commerce, Merchants Committee would like to express their appreciation to all the many individuals and businesses who assisted in making our "Pop Drop" a success. Thanks to the Central Emergency Services crew for dropping the Ping-Pong balls from their big ladder truck; thanks to Bailey's Furniture store for sharing their parking lot, and to all of the local merchants who purchased balls and contributed prizes. - 1999 Pop Drop contributors include: 4D-Carpet One; Alaska Railroad Co.; Alaska Tire Warehouse; Alaska Trading Company; Arby's; Beemun's Variety; C & C Glass; Children's Medical Center; Christy's Dollar Store; Coca Cola Kenai; Class Act Guide Service; Coffee Concepts; Columbia Paint & Decorating; Craig Taylor Equipment; Custom Seafood Processors; First National Bank of Anchorage; Foto Quick; Frontier Physical Therapy; Godfather's Piz~za; The Golf Shop; Great Alaska Car Company; Jersey Subs; Ken's Alaskan Tackle; Kenai Peninsula Harley Davidson; The Master's Vineyard; Midas Auto system experts; Molly's Flower Factory; Mykel's .... ~ ........ .,..~ Restaurant; Natron Air; Odies; Obendorf, Tuter, Moore & Lambe; Penny Gean Cuts' Pizza Pete's;' Radio Shack; Red Diamond Lumber; Red Diamond Video; Renew U Day Spa Salon; Sears Roebuck & Company; Shod Stop; Soldotna McDonald's; Soldotna "Y" Chevron; Soldotna Police Dept.; The Sports Den; Stephen's Computer Service; Soldotna Subway; Sweeney's Clothing; Teriyaki Express; The Fitness Place; The Some on the Soldotn,3Chamber Merchant's Committee: Terry (?,oval, Justine Map Shop; Trustworthy Hardware; Zeny's Hair Polzin, Norm Blakeley & Paul Gray Design Studio; and, Zumwalt's Music Store. KING & QUEEN Richard & Edna Brown MARSHAL Charlie Weimer _n"rrrrrr,r-rrrrrjzE 202 Annual Peninsula Relay Run will take place Beautiful 5oldotna, Alaska,. the home of the .' ' .~-'~,~11 World Record King 5olmon COASTAL CLEAN-UP PLANNED ~ ' ) ~ The Center for Marine Conservation in Seward and. I the Kenai Peninsula Borough are looking for organizations or individuals interested in helping ~ 5eptembe~ 5, 1999 o1' 1 '013 p.m. the ace course will consist of 15 legs, except for the modified divisions where the teams just need ~ minimum of 6 runners. All te~ms start ~t the 5oldotn~ Middle School in 5oldotn~. For the modified divisions the b~ton still needs to be h~nd~d over to the next teammate ~t one of the official checkpoints. The finish will be ~t the 5oldotna High School in 5oldotn~. For ~ddition~l information, or to pick up ~n entry form you c~n c~ll' Soldotna Chamber of Commerce Phone' 262-9814 Fax: 262-3566 Happy Trails to Funny River The Annual Funny River Festival begins with a cribbage tournament on Friday' ,Tull/30th. On 5aturda¥, ,Tuly 31st, there will be e parade, fun & games, horseshoe tournament, and children's games, during the day, with e dinner, auction end dance that evening. Sunday, Augus~ 1, holds ~h¢ pionee~ breakfast, church, golf tournament, end picnic. ~f you would like more information or would like to help with the festival, call Rose Marie at 262-9190 ... organize a coastal clean-up in each Peninsula ~ community. The clean-up is scheduled for ~ ~ September 18, 1999. The Kenai Peninsula ~i ~ Borough is providing coaStal clean-up kits and ~, ihelping to organize the trash pick-up points. If ~ you are interested, contact Mr. Berklund at 224-2887, or ~ Nancy Carver at the Borough, 262-4882. R long course. The race has 15 challenging legs. The 15 leg cross- count~, relay run will be run along a 26-mile long course f~om 5oldotna to Kenai and back. Imme- diately following the relay ~un, a marathon and a wheel chair race will take place. A similar event takes place in asia Norway in May every year, with ~bout 30,000 participants over a 10.6 mile KENAI RIVER CLASSIC COMING SOON The Kenai River Classic is an invitational fishing tournament that raises funds for the Kenai River Sportfishing Assoc. The Kenai River Sportfishing Assoc. is a membership organization of sport fishers conservationists , and others dedicated to preservation and improving salmon habitat on the Kenai River. Members raise funds and dispense them as grants for projects fostering Kenai River fish habitat. This year the sporffishing group presented the City of Soldotna with $300,000 in new grants to pay for riverbank restoration and park improvements. The Sixth Annual Kenai River Classic will be taking place July 7- 9 and the Soldotna Chamber will be there serving breakfast and lunch. The Soldotna Visitor Center Summer Report .... Hello, thc Soldoma Visitor Center would like to invite you into thc Logo Store to check out our 1999 merchandise. ~ust to mention a few items that wc currently have on sale... (Get a 10 % OFF coupon at thc 4th of July Parade) ~ Logo Cribbage Boards ~ Embroidered Hooded Sweatshirts ~ "New" Logo T-Shirts ~ t~cflcctions Alaska Prints ~ 1999 "Bear" Christmas Ornament ~ 1999 "Bear" Medallion Our summer staff has been very busy sharing information with all our visitors. They have had visitors from over 8 Countries and $0 States. you or relatives If have friends coming to Soldotna, be sure and send them to thc Visitor Center to gather all their information they may need to make this trip a "trip to remember." 12TH ANNUAL KENAI PENINSULA RUN FOR WOMEN The Women's Resource & Crisis Center's 12th Annual 5K/10K Run for Women will be held August 14th at the Kenai softball fields green strip, on Main Street Loop. This year's race is held in honor of Helen Fisher, and all funds support services to victims of violence or sexual assault. Volunteers will be needed to assist in many capacities both on race day and prior to race day. Those interested in sharing their time and efforts may contact Deb or Millie at 283-9479. Entry forms are available at many locations, including the Soldotna Chamber office. I.I PPY RIGI'IP, D BIJZZY The Board and staff of the $oldotna Chamber of ~ommerce would like to congratulate Richard and Edna Brown on their 50th Wedding Anniversary. Richard is very active in our community, serving on many boards and committees, including 5 years of dedicated service on the Soldotna Chamber Board. ANOTHER SOLDOTNA CHAMBER MEMBER BENEFIT Real Solutions, a video production company will be placing a touch-screen video kiosk in the Soldotna Visitor Information Center.. The entire Soldotna Chamber membership will be listed and visitors will be able to access your information by category and sub-category. Chamber member businesses will be able to purchase full electronic brochure packages that will consist of a complete business description, photo, location map, video clip, audio narration and a laser copy printout. The custom theme and background graphics used in the kiosk presentation will be designed to compliment the Soldotna area. IN ADDITION TO THAT... John Toppenberg will be offering a special discount on the use of photographs from his personal photo bank to Soldotna Chamber members interested in purchasing the electronic brochures. This year Board Member, Kurt Olson, will be heading up the Annual Summer Beautification Contest to judge the prettiest yards in Soldotna. Judging will be held on July 19th & 20th, and prizes will be awarded for 1st, 2nd, and Honorable Mention in both business and residential categories. If there is a place that you want to make sure the judges view, you can call the chamber office at 262-9814 and leave the address and phone number and we will be sure the judges get the information. :'~ ~'. The Soldotna Chamber would like to thank, Elaine Kellum, Linda Story, Ryan Simons, and Todd Hughs for all of their '" hard work volunteering at the Soldotna Chamber and Visitor Center. These hardworking folks help wherever needed, from greeting visitors, to making copies and watering plants. We couldn't do it with out them. And .... the Soldotna Visitor Center Staff would also like to thank the Spruce Ave. B & B for recently treating them to a wonderful breakfast. y O U ' R INVITED WHAT' Kenai River Center Ground Breaking WHEN: July 9, 3:00 PM WHERE' 4730 Funny River Rd FOR INFORMATION, CALL 260-4882 MI MBI R Alaska Sprucewood Lodge Robert Giroux PO Box 3956 Soidotna, AK 99669 349-3092 Lodges/Resorts Black Forest B & B Erving Baumgarner 224 Kenai Ave., Ste. #101 Soldotna, AK 99669 262-2254 Bed & Breakfast Eagle River Rafting Dave Pexche PO Box 771343 Eagle River, AK 99577 689-7238 Rafting Tours Harry Gaines Kenai River Sportfish- ing Kelly Hanke PO Box 624 Soldotna, AK 99669 262-5O97 Fishing Charters w/Accommodationsl va's Place Iva Phillips PO Box 227 Soldotna, AK 99669 262-7303 RV Parks & Campgrounds Sno Shoe Shuttle Service Jim & Kit Miller 43977 Sterling Hwy., Ste. H Soldotna, AK. 99669 260-5881 Transportation Spit Road Lodge Addie Klemke 1570 Spit Road Homer, AK 99503 235-6764 Bed & Breakfast Ribelin Lowell & Company Darlene LaMothe 35571 Kenai Spur Hwy. Soldotna, AK 99669 260-6246 Insurance Agency The Sterling Needle B & B Paul & Sandra Hecht PO Box 4051 Soldotna, AK 99669 262-3506 Bed & Breakfast Silvertip Lair Rosemary Renner PO Box 3667 Soldotna, AK 99669 262-2234 Stress Busters of Soldotna Noel S. LaMothe PO Box 1665 Soldotna, AK 99669 260-4969 Health Care July 6 July 13 July 20 July 22 JULY CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, RIVERSIDE HOUSE Robin West, Kenai National Wildlifo Refuge Representative Gary Davis Len Malmquist, Central Emergency Services- "Fire Wise" Matt Rowley, Real Solutions- Touch Screen Marketing BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 City of Kenai Mayor John Williams 210 Fidalgo Ave. Kenai, AK 99611 Printed courtesy of The Copyworks, 405 Overland Street, Suite .,¢¢, ~.02, Kenei Alaska 99669, 283-6503 1999 BOARD OF DIRECTORS President Past President President Elect Vice President Sec./Treas. Norman Blakeley Mike Sweeney Dan Mortenson Terry Coval Richard Brown Jocelyn Coghill Sammie Cole Mike Frost Paul Gray Mark Gregory Kurt Olson Diana Spann Alaska Trading Company Sweeney's Clothing Four D Carpet One K-WAVE/KPEN/KGTL Radio Soldotna Historical Society Peninsula Clarion SouthCentral Title 1st National Bank of Anchorage Gray Video Publishing KPB Small Business Development Center Kenai Chrysler Center MACtel Cellular Systems 262-6100 262-5916 262-9181 283-7423 262-9322 283-7551 262-4494 260-6000 262-9008 283-3335 283-3949 262-3500 Executive Director Visitor Services Member Services Store Manager Justine Polzin Kimberley Bumgarner Randi Smith Rebecca Hanson Diane Fielden Soldotna Chamber ...................... Fax .................................. · .......... The Rippie Chamber 262-9814 262-3566 260-6100 E.Mail' info@SoldotnaChamber, com Web Page: www. SoldotnaChamber. com .o. The healthy edge company Blazy Mall, 2nd Floor #207*260-4969 !1 V Release Stress .,t _z. ]',~_-J.. ,~.,~,~--~ I ~ T..,.,,.,..,-,..- T_T..,-,1;,.,,~ ]:),-,,,~.,+-;,~1 Special. Me bership Offer * ""t~'u~ ~'~~'~~'~""~'~ 2 memberships for the price of 1 $59.00 monthly membership [ Offer expires July 31, 1999 Take a relaxing break from your busY day and immerse yourself in a magnetic field generated by a Matrix II System. This unique instrument creates a magnetic field at a frequency of 7.83 Hz., the same frequency as the earth. Enjoy this vitalizing I h~en~i s'b m a~~ Och!~~ sOT~~~i s~O dttu~i i!; lam~ilaz'~m~.~st ;i j h~uts ~!oi~!ei '0~ kru!~i!~eJ~~ t°m'tb~ea~sdan~cPwe~~i iEanl :e '~; ~~~L~ ~A~e~;!e ~fillEarrnsd~ ~Btd~ ~imu~~~hsl~ ahi~:i Ii Stop by and say HI. I'm looking forward to making you LOVE yourselP. Owner/Operator, Noel Lamothe '"· CALL NOW!!! 262-6790 ,, . Servicing Alaska for over 4 years, we at Mavrik Air¢ pride ourselves on providing a premier transportation service and quality customer service. You will not find a more personable and caring staff in the state of Alaska. You can relax and feel at ease while flying with us. we are located on the Sterling Hwy. in the heart of Soldotna in front of The Riverside House and next to Sal's Klondike Diner. Stop in and see us today! SUMMER SPECIALS! *Harding Ice Field Scenic Tour $59.50 Per Person *Big River Lakes Scenic Tour $59.50 Per Person Each tour approx. 1-Hour Flight *Price based on a 4-person minimum (Other promotional offers do not apply to this special) deo Sales In an effort to increase marketing dollars, KPTMC exposure to the membership, and Peninsula emotional experiences for the i potential visitor, the KPTMC began selling the Alaska Video Postcard "Alaska's Kenai Peninsula". When potential visitors i receive the vacation planner, there is an insert offering the video for sale. If the visitor purchases the video, and visits the Peninsula the KPTMC will give them a gdt certificate valued at $20.00 that they can i redeem at any member business. To date, we have sold over 100 videos that have generated over $2,300 worth of additional revenue. Increased ln tern et Exposure With over 67% of potential Alaska visitors ~sing the lnternet to research their vacation options, the KPTMC has begun the process of increasing the web site fi.om five pages to close to 300. In addition to the expanded site we have instructed our web designer to place an emphasis on search engine work and in fact we have acqtfired additional domain names just to increase performance in the search engines. To date the old web site has produced over 1,100 inquiries at a cost per inquiry of $0.50. The expanded site is expected to produce over 5,000 inquiries and it will include a mechanism tbr direct inquiries to member businesses which will all be listed and linked to thesite. i;;peThe and Peninsula Communities worked ~t~e: ooperativelY..to purchase:and place an ad in the North to Alaska tinted newspaper insert that' has produced in excess of 4, 900 ct: inquiries from P otentiali visitors wanting, to vacation on the peninsula.. TOK VISITOR CENTER KIOSK IS IN PLACE On May 10th, the Tok Visitor Center opened with the Kenai Peninsula Video Kiosk in place and operational. Each year, the Tok Visitor Center hosts close to 50,000 visitors, 50% of whom do not have a planned itinerary. Realizing this is a huge potential market for the Kenai Peninsula, the KPTMC developed a video kiosk to attract some of these visitors. The kiosk plays an informative video on the Kenai Peninsula on a continuous loop. Three sides of the kiosk have the Discovery Guide and community brochures. The other three sides have 63 slots for member brochures. If you'would like the opportunity to tap into this potential lucrative market, please contact Autumn Eagle at 283-3850 for the specifics. There are only a few spaces left, so if you are interested call immediately. 1999 KPTMC Membership Directory Is Out And Better Than Ever The 1999 Membership Directory is out and was mailed in April. The new layout includes some new features such as; a breakdown of the different membership levels, a complete listing of membership benefits, the travel planner ad sales kit, a 1999 Peninsula calendar of events, legislative contact information, sample correspondence and a"frequently asked questions" section. If you have not received your copy please call the office and we will send you one. As we cOntinue to develop our comprehensive web site we will be continuously adding new Internet programs. We are currently preparing the 2000 narrative listings to be posted on the site so we have developed two programs to coincide with this. The first is a discount coupon section and the second is posting your brochures as a graphic on the site by your listing. If you would like to offer po. tential visitors a discount on your goods or services via th~ Interact, please email the specifics to faron@kenaipeninsula, org. If you would like your rack card posted as a graphic, please mail'it, attention: Faron, 150 N. Willow St., Suite 42, Kenai, AK 99611. There is no charge for either of these programs and if you have any questions please feel free to call me. Thanks to everyone that attended ~ membership luncheons. They were a big success and will resume again this October. KPTMC WELCOMES ITS Two NEWEST EMP _OYEES Once again KPTMC is operating with a full staff and Faron and Teresa are excited! Please Welcome Autumn Eagle, our new Member Services Manager, and Jermy C~a-r our new Distribution Manager. Autumn comes to us fresh out of Fort Lewis College in Durango, Colorado with a degree in tourism. She is a long time resident of the peninsula, 'graduating Autumn Eagle from Soldoma High School. Her past summers were spent working as the fee attendant at Jenny Carr Member Services Crooked Creek State Campground, so she is no stranger to peninsula tourism. She will be out in Distribution Manager j the communities, so if you see her, take a minute to say hello. Manager Jenny comes to us from the Goodnight Inn, where she spent nights on the tourism front lines. She grew up in northeast Alaska, but has traded in the bitter northern winters for our balmy peninsula ones. She did fund-raising for the CVB in Bremerton, Washington. So in addition to making sure the vacation planners are m the hands of potential visitors in a timely manner, she will be helping to coordinate KPTMC events like the Regional Tourism Conference and the Halibut 100. She is usually the first voice you hear when you call, so pick up the phone and welcome her when you get a chance. Alaska Web Art Alaska Lodging & Adventures Alaskan Experience Resort Ninilchik Charters Howard & Wing RW Fishing Alaska's Pristine Charters Smb's Office.Supply Bed & Breakfast Cottages Frontier Paper, Inc.' Polar Campground Alaska Sea Ventures Jerry Bowen Enterprises Travel Planner Distribution As of June lst: 90,478 Direct Inquiries Since January lst: 24,316 Remember, as a full member all direct inquiries are available to you at no charge. June 12th & 13th Kenai River Festival 262-9225 June 19th Solstice Fun Run Kenai 283-7926/Nikiski 776-8800 Family fun in the Midnight Sun 776-8800 June 24th- 27th Quilting on the Kenai 262-5438 Kasilof Music Festival 262-5917 June 27th Homer Spit Run 235-7740 July 4th 72nd Mt Marathon Race 224-8051 Kenai Celebration 283-7989 July 23rd- 25th Soldotna Progress Days 262-9814 Clearly the best. Ii": ""' ~ ma~,ng associatiOnand~th~iS your (::.':.' :ett'a. nk~ :tohaVe'a.: xaYi on.the- futureof : i~i~. ' .. . ~ .A~ka state tourism.m~g: . ~ Ch'a .rter..: t : : : ' ~ ' . :: m e m :b. ers hip is o n lY $ 2 5; O O i ' a a d~ apP ~i° n s i : . . Millennium Plan Passes Legislatur Recently the Senate passed SB 107 and the House passed HB 136. This is the legislation that leads to what the tourism industry has been calling the Millennium Plan. While you may or may not agree with the plan, the fact is that the legislation has been passed so the industry must react with someihing. Now is the time to get involved if you have questions, Concerns, or ideas for the future of state marketing. KP~C is working with the transition team to establish a dedicated peninsula board seat, but if peninsula businesses don't get involved the seat won't matter. If you need a copy of the current proposed Millennium Plan, have questions about its impact or just in general call Faron at 283-3850 and he will get you a copy and.make his best attempt at answering your questions. KPTMC Board of Directors Announces Its Newest Fund Raiser In an effort to maximize profits from the Anchorage travel auction market, the Board of Directors has decided to move the spring 2000 travel auction to October of this year. The move is primarily due to permanent fund dividend checks coming out in the fall. Traditionally, vacations are purchased out of disposable income and many Alaskans treat their dividend checks as just that. By moving the auction, we hope to increase both participation and profits. Donation requests will be coming out late this summer, but if you would like to donate now just give Jenny or Teresa a call. The donations will be for the 2000 season and we will not be requesting donations next spring like usual. · 1st Place 89.61bs $2,575 2nd Place 88.31bs. $1,236 , , 3rd Place 86.61bs. $618 ~,, ~ ~ ~ 4th Place 84.41bs. $309 5th Place 122lbs. $206 CONGRATULATIONS TO THE WINNERS! Dale Seekins AK Luxury Charters 'John Phillips Sea Bear Charters Tony DeMichele AK Halibut Charters' Gary Levin/Joe Malone Robert Shire Silver Fox Charters Largest 122lbs. $1000 Robert Shire Silver Fox Charters THANK You TO OUR SPONSORS!!! Central Charter Booking Agency ' Port of Homer ......... ~~/~ Comn, Eood~ ~_~~/oj "~' ~"~ KPEN ERA Aviation o.~. ~== S~n, ~~ NaU'onal Glacier Brewhouse Homer Ferry Terminal W E Homer High School of ~a~~~o. quns, Bank Alaska Chrysler Center Peninsula Clarion Peninsula Sanitation ...... l_.,c~ ~ eo~i -- - Unocal Anchorage D ulv News Coffee Roasters 'DIALLd~ 3H,L =40 SI.HOAA~ OMLLHOddIIS HOA OMV MOIJ.VH~IdOOD HflOA HOwl fflOA ~MVHJ. 'SHOJ.ISIA V~IflSlqlNI~Id HOA ~IOO~L SMOI&V~I~tH Dl~lllfld ~I~~iOlqOA~_ V SI ,LI O!qV FIOA 0£ ,LSOD OM SI ~I~£ SV 'S~LLVDIAI,LH~ID ~IS~iH~L HOMOH ~ISV~IHJ '00'0~$ no£an?.~ llt. m a,~ puv Dl~Id3I ut. lt. u. tm 'qsvo a~a,~ t.tf.t sim l! utaapa.t 'ssaut. snq fo aavld.tno£1v alvot./..tl, tao ]J.t.,Y aaoqv atll sluasa.td.tol!s?.,t v uaqA{ ilq~t..t st. lVtl,Z i HSV~) O0'OZ$ flOX :~IAI9 03., S~LNV/~ ~)IA[ .... : :~ KPTMC ~:~ .... 150 N. Willow St.,Suite 42 Kenai, AK 99611 Carol Freas City of Kenai 210 Fidalgo Ave., Ste. 200 Kenai, AK 99611 MAKE 22 PACKETS COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council /f Fire Department /~ Attorney City Manager Police Department Senior Center Library. Parks & Rec. Finance Public Works Airport Engineer Clerk Taylor Springer Ke~ull Clarion AGENDA DISTRIBUTION STP Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Dock STP Official Bulletin Board Fax by computer to {see Microsoft Fax from printer list; Address Book; Contacts; Agenda List' Assembly Members Jon Little (Daily News/Soldotna) KSRM (Attn' Dan Meeks) KVCC Bill lies, HEA KDLL Kenai Chamber of Commerce EDD DELIVER Council Packets to Police Department Dispatch desk. The Clarion will pick their packet up at City Hall; usually on Mondays. The portion of the agenda published by the Clarion should be faxed as soon as possible after Noon on packet day. Home Page documents (agenda, resolutions and ordinances for public hearing) are saved as HTML fries by each department to Clerk's HTML file. Place them there onto the city's website from there as soon as possible. Carol Freas From: Sent: To: Subject: Carol Freas [cfreas@ci.kenai.ak.us] Friday, July 02, 1999 1:03 PM Terri (Business Fax) July 7, 1999 Council Meeting Agenda Advertisement Microsoft Word - Document2 erri-- Here's the 7/7/99 council agenda for publication on Monday, July 5 (if you have a paper that day) or Tuesday, July 6. Questions? Call me at 283-7539. Carol AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us ITEM B: ITEM C: . , , ITEM G: ITEM H: o . . o . , , , SCHEDULED PUBLIC COMMENTS (10 minutes) PUBLIC HEARINGS Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Prehminal~ Design Work on the Kenai Coastal Trail. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities from Two Years to Five Years and Changing Liquidity Requirements. Resolution No. 99-42 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Todaly Unlimited for the Period July 1, 1999 Through June 30, 2000. OLD BUSINESS ,, · · NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval-- Lease of Ticket Counter Space and Airline Office/Kenai Municipal Airport Terminal -- Yute Air. Approval-- Change Order No. 1/Automated Flight Service Station/Blazy Construction - $8,402 Discussion -- Potential Training for 16 U.S. Coast Guard Ship Crews -- Possible Resolution and Letter of Support. Discussion-- Daubenspeck Property Use Possibilities Discussion -- Painting of Concrete Pillars/South Spruce Street Parking Lot. Discussion -- Alaska Travel Industry Association Membership . Discussion -- Proposed Management/Operation Agreement for the Kenai Multi-Purpose Facility. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, Suite 200 or visit our website at htm'//www, ci.kenai.ak.us Carol L. Freas City Clerk