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HomeMy WebLinkAbout1999-07-21 Council PacketKenai City Council Meeting Packet July 21, 1999 ITEM A: . 2. 3. 4. AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 21, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBE~ http: //www.ci.kenai.ak.us CALL TO ORDER Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B' , SCHEDULED PUBLIC COMMENTS (10 minutes) Kelly Shea -- Kenai Watershed Fomm/"All Drams Lead to Kena/River" Project. ITEM C' . . . PUBLIC HEARINGS Ordinance No. 1836-99 -- Increasing Estimated Revenues and Appropriations by $426,750 in the Multi-Purpose Facility Capital Project Fund. Motion for Introduction Motion for Second Reading (Requires a Unanimous Vote) Motion for Adoption Resolution No. 99-43 -- Formally Accepting FY2000 Mumcipal Capital Matching Grant Number 00/587-8-001 From the State of Alaska, Department of Administration in the Amount of $149,911.00 for a Street Improvement Program, and Accepting the Conditions of the Grant Agreement. Resolution No. 99-44 -- Approving an Amendment Adding Engineering and Architectural Services, Construction Management, and Inspection to Architects Alaska/K lauder & Co.'s Professional Services Agreement on the Project Entitled Multi-Purpose Facility for the Not-To-Exceed Amount of $33,424. -1- . Resolution No. 99-45 -- Awarding a Contract to G&S Construction for the Project Entitled Multi-Purpose Facility for the Total Amount of $1,066,750, Which Includes .Alternate No. lb, Alternate 2 and Project Reductions. Resolution No. 99-46-- Awarding a Contract for Professional Consulting Services to Peratrovich, Nottingham & Drage, Inc. for the Preparation of a Project Presentation Package for the Kenai Coastal Trail for the Lump Sum Amount of $53,200. ITEM D: . 2. 3. 4. 5. 6. 7. COMMISSION! COMMITTEE REPORT~ Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: ,, , MINUTES *Regular Meeting of July 7, 1999. ITEM F: ,, CORRESPONDENC. E ITEM G: ,,,, , OLD BUS]NESS Approval -- Concession and Management/Operation Agreement for the Kenai Multi-Purpose Facility. ITEM H: le , , NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1834-99 -- Increasing Estimated Revenues and Appropriations by $214,159 for Street Improvement Grants. -2- o e , o *Ordinance No. 1835-99 -- Increasing Estimated Revenues and Appropriations by $7,946 in the General Fund for Library Computer Equipment. *Ordinance No. 1837-99 -- Appropriating a $1,500 Donation From the Kenai Elks Lodge #2425 for Recreational Equipment. Discussion -- Request for Development Proposals for Daubenspeck Property. Approval-- Tract B, Kenai Tidelands Survey No. 2 be Assignment of Lease -- Marvin Dragseth and Royal Pacific Fisheries, Inc. to Snug Harbor Seafoods, Inc. Security Assignment of Lease -- Snug Harbor Seafoods, Inc. to National Oceanic and Atmospheric Administration, National Marine Fisheries Service, Financial Services Division. ITEM I: ., ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION . 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- MAYOR'S RE~RT JULY :21, 1999 REGULAR COUNCIL MEETING CHANGF~ TO THE AGENDA REOUESTED BY: ADD TO: C- 1, Ordinance No. 1836-99 -- Additional information regarding project costs and funding sources. City Manager SUBSTITUTE: H-7a & b -- Approval -- Tract B, Kenai Tidelands Survey No. 2, Substitute Assignment of Lease and Security Assignment of Lease. City Attorney CONSENT AGENDA None. MAYOR'S REPORT ..j 0 ~ 0 zZN > ~ 0 ~ 0 N ~o~O~<~ ~0 ~N ~ogO~ FROM ' KHLT-KWF PHONE NO. ' 90?2605412 Jul. 06 1999 1; Kenai Watershed Forum PO ~ox 2937, Soldotna, *AK 99669 ~el 260-5449 £ax 260-5412 h~tD: //WWW. kenaiwatershed, erg . "OtJzens Worldng Together for CommUnity Wtal!ty ~n a Healthy WaterShed. Suly 6~ 1.999 ., , . Vi~e' Ch'~r ' ' . . .. ., . . ,. . S~' /, Treas. , 'Catherine' 'Cass. id¥ · .. Benj amin' Jackinsk¥ .. · . Ke~ Marlow .. ~A,~' Russell , .. . Dr. Dav£d wa~tinbee , .. .. , Arm:" May0r.$olm Williams. and City Council Members 210 Fidalgo St. Suite 200 .. K~'a/, AK 9961' 1 Mayor ,Williams and 'City.Coundl Members: · I r°e'ently spoke with Keith Komelis ~0m your. Public Works Department and he . Pointed out whi. ch City. of Kenai.storm. drains to include in .the stenciling 'project.' ApParently, the storm drams in thc.W0odland Subdivision run into :'no,name" cr~k which .then' empties 'into the Kenai River. In' 1999, KWF would, target.storm drains in .the Woodland Subdi.vision a~ pat~ of a pilot, mn¢iling project for the 'City of Kenai. · · B,low I havo., ex~clo.~e,~l a sample Work~§ Agr~'n~t that could be' u~e,d'to b,gin a.. st,n¢iling project. '?1~ !0ok over and let m~ know ifa ~mrm 'drain ~tcn¢iling. would be agrceabl~ to.You, and any chanSe~ that would n~ed to be ma& ~o th, Working. Agreement. ., .. : Thank you for your time. Kenal. Watershed Forum ,..M~...m...bershiP Coordinator . We ,would like to' invite the City of Konai to enter into' a Working Agreement' With'.tho KWF that would . initiate, a storm dram stenciling.'projeet incun4ng no cost or additional remu.ree~ fi'om .th~ City. Th, proj~:t would .~ fiflly coordinated and funded by KWF. · Under this' agre,ment, KWF. would purchase, th, 'stencils and addi'fional supplies, aS well .as, 'contract with the Boys & Girls Club'ofKenai tO 'oaxxy .out. thc stencil pairing. Thc 'stencil~ .would read "All Di- .ams Lead to Kenai.Ri.v. er' on.top, .with a Salmon Silhouette in the middle and."City of Konm'; at th,.b°ttom. Ydlow traffic lin~ spraY paint would b,.u~¢d to paint th, stcn~ls 'on thc 'asphalt next to th, storm drains. · .. . . In 1998, 'thc' Kemai Watershed Forum' (KWF)...entoredint0 a working Agreement with. the City .of Sold0ma tbr a pilot projegt to stend125.storm drains that .ultimately lead. ' to. the Kenai River wixh the.meSsage ':All ' · Drains'Lead to Kenai River" ' This · educational effort was' e'°°rdinatexl, and funded'by tile Kenai Watershed Forum wlth'the goal ofpr~Vent~g the dumping of material in.storm drains that could,be harmful to the . River and.those that depend on it..,This year the K'WF is expm~ding this..projeet for .the City 'ofSoldoma and also.wanted to.work with the City of. K6mai and the Alaska' Department Of.Transportation to begin similar st°rm drain stenciling efforts,. FROM : KHLT-KWF PHONE NO. : 9892685412 Jul. 06 1999 12:23PM P3 Wo rki ng. Agreem en t City of Kenai and the Kenai Watershed Formn- The Kenai Watershed Forum (KWF) proposes to coordinate an cffort to promote public awareness of storm drain issues in the Kenai River Watershed. This. agreement is specific to the City of Kenai, although we have a similar atg, eement with the City of Soldotna and will be approaching the Alaska Department of Transportation w/th a similar proposal. K WF proposes to stencil storm drains that ultimately lead to the Kenai River with a short message stating: "All Drains Lead to Kenai River" (silhouette of salmon) "City of Kenai" New stencils w/Il be purchased this year and it may be possible to work out a different design that would be agreeable to all part/es wanting to part/c/pate in this program. Stencils will be designed and stenciling will be conducted such that it meets all city and .state codes regarding signs and painting in the r/ght of way. KWF will obtain approval of the stencil and storm drain locations pr/or to painting from the City Manager or the Public Works Director. In Kenai, KWF will work w/th Keith Komelis, the Public Works Director, to choose drains for both, visibility in the community and areas KWF suspects people have introduced comaminates into the city dram system. Together, the City of Kenai and KWF will chose no more than 25 city drains in the first year to stencil and gauge the level of annual maintenance required .for each stencil. KWF agrees to maintain these drains in an attractive manner or remove them at the request of the City. KWF anticipates and may use volumeer assistance from the Boys & (}ids club or other similar organizations. As KWF Membership Coordinator, I, Kelly Shea, will personally oversee the project. KWF will provide all the equipment and supplies necessary to complete the project and all services flee of charge to the city. Stenciling would begin in August 1999 and may be expanded in subsequent years with approval from the City Manager or Public Works Director. (Signature of C}~ Manager or Public Works Director, City of Kenaj)' (Date) (Project CoordinatOr or Membership Coordinator, Kenai Watershed Forum) (Date) Suggested by: Administrati_.. City of Kenai ORDINANCE NO. 1836-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $426,750 IN THE MULTI-PURPOSE FACILITY CAPITAL PROJECT FUND. WHEREAS, bids for this project were higher than expected and an additional $426,750 needs to be appropriated; and WHEREAS, Phase 1, LLC has agreed to provide $275,000 toward the construction of the faciliW; and WHEREAS, the additional $151,750 needed to fund' the project is available in 'the General Fund Fund Balance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: Non-Departmental - Transfer to Capital Project Fund $151,750 $151,750 Multi-Purpose Facility Capital Project Fund Increase Estimated Revenues: Miscellaneous Revenue Transfer from General Fund Increase Appropriations' Construction $275,000 151,750 $426:750 $426,750 Ordinance No. 1836-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of July, 1999. ATTEST: H. RAYMOND MEASLES, VICE MAYOR Carol L. Freas, City Clerk Approved by Finance' (7/15/99) kl Introduced: Adopted: Effective: July 21, 1999 July 21, 1999 July 21, 1999 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: FROM: DATE: SUBJECT: Kenai City Council Larry Semmens, Acting City Manager July 16, 1999 Multipurpose Facility Status This memo is to outline the status of the Multipurpose Facility Project. . The draft Concession and Management/Operation Agreement with Phase I, LLC (LLC) is included in this packet for your review. . The bank has approved a loan to Phase 1, LLC contingent upon assignment of the Concession and Management/Operation Agreement and the completed formation of the LLC. , The contractor, G & S Construction (G & S), agrees to guarantee their bid price for longer than the 60 days stipulated in their bid. However, the completion date of the project is moved out one month to December 1, 1999. This completion date is contingent upon the building package being ordered on Thursday, July · 22, 1999. . Modifications to the structure have been made resulting in a cost reduction of $35,250.00. o Due to the one month delay in the completion date, the LLC will not receive revenue that was anticipated. They have proposed that the parties share equally in the anticipated revenue loss of $10,000. For every day past November 1, 1999, the City and G & S would each pay $110. After December 1, G & S would pay the City $500/day under the liquidated damages clause of the construction contract. The City Council needs to be aware that there is a possibility that Phase 1, LLC will not actually have the bank loan in hand by July 22, 1999. If the City signed a contract with G & S to build prior to having access to the loan proceeds, there is a risk that the LLC will not get the loan and the City will be obligated to G & S for the full contract amount. Time is the rub in this situation. If we wait until the loan proceeds are guaranteed to be available to the City, the project will likely be delayed, possibly for a year. IVatJonal Banl ¢Ala a July, 15, 1999 Kenai Branch P.O. Box 1969 Kenai. AK 99611-1969 Phone (907) 283-7581 Fax (907) 283-4082 ., Phase I, LLC 125 N Willow St. Kenai AK 99611 Rick Baldwin RE' Multi Purpose Facility Financing Dear Rick, I am pleased to inform Phase I, LLC. National Bank of Alaska has approved your loan request of $350,000 for the Multi-Purpose Facility. The request is approved conditioned on the following: The Bank receives the signed and enforced concession/management agreement between Phase i, LLC and the City of Kenai. The agreement must be assigned to the bank as security for the loan and acknowledged by both parties. Phase I, LLC is established as a for profit entity under current State laws and signs a note with the bank with the 12 members listed on the agreement as guarantors. The terms of the loan are $350,000 at NBA Prime +2% (currently 10%) for 24 months. The loan will convert to a 10 year term at the same interest rate at the end of the 24 month period. The bank will charge a one time $2,500.00 loan origination fee. If there are any questions regarding the loan I can be contacted at the Kenai BranCh 907-283-7581. SincerelY, Bond Stewart Vice President FROM ' BALDWI N&BUTLER, LLC PHONE NO. ' 90? 2838435 Ju 1. 16 1999 11' 55AM P2 AGRE~NT TO PROVIDE SUPPLEMENTAL FUNDING TI~ agr~~mxt ~nt~r~d imo as of the 21'~ day ofluly, 1999, between the City o£ ~ ("C.,ixy"), ~$ Co~ction Company ("G&S") and Phase I, IIC ("Phase I"). ~ The City i~~ to e~er imo a contract with G&S for the construction of the ~ 1~,~~~ F~:ili~. P~ I and the City haw ~m~red imo a concession agrmmm~ fur the otmmfi~m afthe ice rink at tl~ umltipurpos~ ~ which provides for Phase I m asaist in the fundh~ of the ~ and in return to r~w.~ve the income from the ice ri~ concessio-- Th~ faaflity may not be completed within the time origin~y pmj~ by Phase I in calcula~g ks pro forma r~v~es ~rom g~e cxmaession. The pani~ have ag~ed to equally bear ~ ri~ ~ ~he ~,ilit~ will not be completed by the amiaipaIed November 1 complelion daie. Therefore the parties agree as follows: 1. The C~ and G&S will each pay to Phase I the sum of S110 per day begimfing on Novembel' 1, 1999 and contim~g until the date the Pacility is substamially completed and possession thereof is deliver~ by G&S to the City. 2. Phsse I will execute the C~sion Agreemem referred ~o above and diligently ac~ to compl~ all necessary acis required by fl~e National Bank of Alaska as a condition of rosking the loan fi~nds available as sef forth in ~he commitment letter daIed Iuly 16, 1999. This agreemeni is in addkion w and does not ame~ or modify any o~her agreemen~ m~m~l imo b~een or among all or some of the parties hereto. In ~e ~vem of a conflict between the terms of this agreement and any other agreement, the terms of the other agreement shall comrol.. cn-y OF KENAI G&$ CONSTP. UC~ON PHASE I LLC i ii Title Detail for Ordinance 1836-99 Odginal bid Modifications: Zamboni Room Credits - G&S Const. 1,012,000.00 90,000.00 (35,250.00) Revised Contract 1,066,750.00 Utilities 30,000.00 Contingency .30,000.00 Total Construction 1,126,750.00 Appropriated by 1825-99 7oo,ooo.0o Additional Appropriation for Construction needed 426,750.00 To Be Provided by Phase 1, LLC 275,0O0.00 To Be Provided by General Fund 151,750.00 Total 426,750.00 Suggested by: Administrat City of Kenai ~OLUTION NO. 99-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA FORMALLY ACCEPTING FY2000 MUNICIPAL CAPITAL MATCHING GRANT NUMBER 00/587-8-001 FROM THE STATE OF ALASKA, DEPARTMENT OF ADMINISTRATION IN THE AMOUNT OF $149,911.00 FOR A STREET IMPROVEMENT PROGRAM, AND ACCEPTING THE CONDITIONS OF THE GRANT AGREEMENT. WHEREAS, the State of Alaska has offered the City of Kenai a grant in the amount of $149,911.00 to assist in our street improvement program; and WHEREAS, the State requires that the Kenai City .Council formally accept the grant and the conditions of the grant by ordinance or resolution; and WHEREAS, the City has agreed to contribute $64,248.00 as its share of this project; this share will be in the form of cash. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the 'City formally accepts FY2000 Mumcipal Capital Matching Grant Number 00/587-8-001 from the state of Alaska, Department of Administration in the amount of $149,911.00 for a street improvement program, and accepts the conditions of the grant agreement. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of July, 1999. ATTEST: H. Raymond Measles, Vice Mayor Carol L. Freas, City Clerk Approved by Finance' ,~f (7/9/99) kl DEPARTMENT OF ADMINISTRATION D/VISION OF ADMINISTRATIVE SERVICES TONY KNOWLES, GOVERNOR P.O. BOX 110208 JUNEAU. ALASKA 99811-0208 PHONE: (907)465-2277 FAX: (907)465.2135 The Honorable John Williams City of Kenai 209 Fidalgo Avenue, Suite 200 Kenai, Alaska 99611-7793 July 1, 1999 ' RE: FY 2000 Municipal Capital Matching Grant Dear Mayor Williams: The Department of Community and Economic Development is pleased to inform you of the following grant award under AS 37.06.010: Grant 00/587-8-001 Project Street Improvement Program Your municipality must Pass an ordinance or resolution formally accepting the grant and sign both copies of the agreement to indicate acceptance of the grant and its conditions. This is a separate resolution or ordinance from the one you submitted with your project list. This resolution must include a section stating that the City agrees to contribute the local share and list the dollar amount of the local sham and its soume. · Send both original copies of the signed grant agreement and a copy of the accepting ordinance or resolution to this office. These procedures must be completed before any payment of grant funds will be made. Upon receipt of the above documents, we will begin processing the grant agreement. Once approved, we will mail a warrant for 20% of the grant amount and return a copy of the signed grant agreement for your records. Please remember that these funds may only be used for the specified purpose of the grant. No grant payments will be made if we i3ave not receivecl your signed Affidavit of Compliance for the new statutory Preventative Maintenance requirement. If you have any questions, please do not hesitate to call. Since the physical transfer of the grant programs from the Department of Administration to the new Department of Community and Economic Development has not yet taken place, my number is still (907) 465-5647. My fax number is (907) 465-2194. You can send e-mail to Lena_Simmons~Admin.s~te. ak. us. For current information on the status of your grants, check out our homepage at www. state.ak, us/Iocal/akpages/ADMI N/das/gu/home. btm. Sincerely, i_~n~ L. Simmons Grants ^dmini~tmtor 02-B12LH ~D~ STATE OF ALASKA RTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT IClPAL CAPITAL PROJECT MATCHING GR~NT PROGI~M GRANT AGREEMENT ._ This agreement is executed between the State of Alaska, Department of Community and Economic Development, (hereinafter called the "State") and the City of Kenai, (hereinafter called the "Grantee"). WITNESSETH that: Whereas, the Grantee is willing to undertake the performance of this grant under the terms of this agreement; and Whereas, the Grantee has the authority under state law or local charter to provide the services for which funds were appropriated; and Whereas, the State has the authority to enter into this agreement under AS 37.06.010; and Whereas, this agreement contains a grant allocation statement (Exhibit 1), submitted by the Municipality, stating the purpose of the grant as well as the budget proposals. This grant allocation statement is the project application submitted by the Municipality to the Governor's Office of Management and Budget (Forms A and B). 'Once this agreement is signed by both the Grantee and the State, Exhibit 1 becomes a binding part of this agreement; and Whereas, the grant number is the state sham is · the local sham is the grant purpose is 00/587-8-001 $149,911.00 $64,248.00 Street Improvement Program Therefore, the parties to this agreement agree as follows: ARTICLE I The Grantee will: (1) (2) (3) GRANT CONDITIONS spend the grant only for the purposes specified above; contribute the local sham, as set out above, to the cost of this project and identify the amount and the source of the local sham. Local sham sources may include: a. federal, municipal or local money; b. labor, land, materials and equipment used directly in the construction of the project. "' The grantee acknowledges that approval of the project grant is contingent upon provision of the local sham as required by AS 37.06.030; comply with State and federal guidelines to determine the value of land, labor, materials and equipment used to satisfy the local sham requirements and submit appropriate documentation to verify the information as follows: a. the value of labor contributed as local sham will be determined by the prevailing wage standards established by the Department of Labor; Suggested by: Administrati CITY OF KENAI RESOLUTION 99-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING AN AMENDMENT ADDING ENGINEERING AND ARCHITECTURAL SERVICES, CONSTRUCTION MANAGEMENT, AND INSPECTION TO ARCHITECTS ALASKA/KLAUDER & CO.'S PROFESSIONAL SERVICES AGREEMENT ON THE PROJECT ENTITLED MULTI-PURPOSE FACILITY FOR THE NOT-TO-EXCEED AMOUNT OF $33,424. WHEREAS, Architects Alaska/K lauder & Co.'s proposal dated July 8, 1999 has been reviewed; and, WHEREAS, the recommendation of the City Administration is to amend Architects Alaska/Klauder & Co.'s agreement; and, WHEREAS, this amendment is to provide engineering and architectural services, construction management, and inspection; and WHEREAS, the Council of the City of Kenai has determined that approval of the amendment to Architects Alaska/Klauder & Co.'s agreement would be in the best interest of the City. WHEREAS, sufficient funds have been appropriated by Ordinance No. 1825-99; and, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the amendment adding engineering and architectural services, construction management, and inspection to Architects Alaska/Klauder & Co.'s Professional Services Agreement for the project entitled Multi-Purpose Facility be approved for the not-to-exceed amount of $33,424. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 21st day of July 1999. ATTEST: H. RAYMOND MEASLES, VICE MAYOR Carol L. Freas, City Clerk.,~ Approved by Finance: Suggested by: Admini -4. CITY OF KENAI RESOLUTION NO. 99-45 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASIC~, AWARDING A CONTRACT TO G & S CONSTRUCTION, INC. FOR THE PROJECT ENTITLED MULTI- PURPOSE FACILITY FOR THE TOTAL AMOUNT OF $1,066,750, WHICH INCLUDES ALTERNATE lB AND ALTERNATE 2 AND PROJECT REDUCTIONS. WHEREAS, the following bids were received on April 28, 1999: Lump Sum Alternate Alternate Alternate Bidder Sched. Base Bid la lb 2 Collins Constr., Inc. I $1,097,950 $125,000 $120,000 $1,049,000 2 $1,057,950 $125,000 $120,000 $1,009,000 Blazy Construction 1 $1,070,000 $160,000 $158,500 $1,067,000 2 $1,070,000 $160,000 $158,500 $1,067,000 G & S Construction 1 $1,037,000 $92,150 $90,000 $1,012,000 2 $1,037,000 $92,150 $90,000 $1,012,000 Note: Schedule 1-Apl~licable if awarded the Multi-Purpose Facility only Schedule 2-Applicable if awarded the Multi-Purpose Facility & Challenger Center Base Bid - Building with CMU perimeter curb wall Alternate ia- Zamboni enclosure with CMU curb wall Alternate lb - Zamboni enclosure without CMU curb wall Alternate 2 - Building without CMU perimeter curb wall; and, WHEREAS, G & S Construction agrees to $35,250 in project reductions; and, WHEREAS, G & S Construction agrees to a new completion date of December 1, 1999; and, WHEREAS, G & S Construction's bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from Administration is to award the contract to G & S Construction for the total amount of $1,066,750; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled Multi-Purpose Facility be awarded to G & S Construction for the total amount of $1,066,750. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of July 1999. ATTEST: H. RAYMOND MEASLES, VICE MAYOR Carol L. Freas, City Clerlc~; Approved by Finance: Jul-15-gg 10~'56A Klauder and Company 2831919 P.01 Associated Architects 6o6 Pet=s~ Way, ~ Ah~a 99611 (907)2~1919 FAX (907)283-0450 FAX SHEET Date: . . 7- l. 4-99 .... # of nh~ets..with cover: Jack.La Shot, D_.an_ Green, Jo..h~__ Crittende_n_ F_~x ~ 283-3014 · Sub/ectl Kenai Multi Purpose F~__eili.W VP Delive.ry Date. s _~nd G~S,Cred!~_s . LJ Co!)stAdmin ! 1 !n .sgection ! ! DesPaLh Other c ,, _ Remarks: Jack La Shot, Per phone conversation with' Dan Green: Del/very dale at thts point is as follow~, Sh/p from VP factory on Friday, Oct 8m, 1999. On s/te at the earliest Oct 13m or 14m more likely on Oct 184 or 194, 1999. Four to Five weeks to erect. Be~t date at this point is Dec 1mt for occupancy. Hockey ~iat/on could have access to rink to inmall daaher boards during ia~ week or possibly last two week~ of Nov. It is intend~ t. lmt I~c l,t i~ ice irt place re~ to ~. Possible cred/ts to construct/on contract as follows: 1.) Cha~e north end wall frame to standard end wall condition 2.) Reduce number of snow mops 3.) Delete pa/nt of secondary steel members 4.) Delete 20 year warrantee requirement 5.) Delete load washers $11,000.00. $~ ~,ooo.oo $ 7,000.00. $ 4,ooo.oo. $_ 2.250.00. ~5,2so.oo. Call with any questions. Sincerely, Peter Klauder Principal Architect PK Facility Planning Inte~tor Archttecture CITY OF KENAI Suggested by: Administration RF~OLUTION NO. 99-46 A RESOLUTION OF THE COUNCIL OF THE CITY OF KEN~, ALASKA, AWARDING A CONTRACT FOR PROFESSIONAL CONSULTING SERVICES TO PERATROVICH, NOTTINGHAM & DRAGE, INC. FOR THE PREPA~TION OF A PROJECT PRESENTATION PAC~GE FOR THE ~NAI COASTAL TRAIL FOR THE LUMP SUM AMOUNT OF $53,200. WHEREAS, a proposal dated April 30, 1999 Nottingham/2 Drage, Inc. for this project; and, was received from Peratrovich, WHEREAS, awarding a contract to Peratrovich, Nottingham & Drage, Inc. is in the best interest of the City; and, WHEREAS, the recommendation from the City Administration is to award the contract to Peratrovich, Nottingham &, Drage, Inc. for the preparation of a Project Presentation Package for the Kenai Coastal Trail for the lump sum amount of $53,200. WHEREAS, sufficient monies were appropriated with Ordinance No. 1832-99. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the preparation of a Project Presentation Package for the Kenai Coastal Trail be awarded to Peratrovich, Nottingham & Drage, Inc. for the lump sum amount of $53,200. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21~t day of July 1999. ATTEST: H. RAYMOND MEASLES, VICE MAYOR Carol L. Freas, City Clerk ~) · Approved by Finance: ,.~ PROFESSIONAL CONSULTING SERVICES AGREEMENT between CITY OF KENAI, ALASKA and PERATROVICH, NOTTINGHAM & DRAGE, INC. for the preparation of a PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL THIS AGREEMENT, entered into this day of ., 1999, by and between the City of Kenai, Alaska (hereinafter referred to as the "City") and Peratrovich, Nottingham & Drage, Inc. (hereinafter referred to as the "Consultant"). WITNESSETH WHEREAS, the City is desirous of obtaining the professional services of the Consultant to prepare a project presentation package for the Kenai Coastal Trail (hereinafter referred to as the "Project") and the Consultant is properly qualified and willing to perform such services within the time limits hereinafter specified; WHEREAS, the City has appropriated $53,200 for engineering in Ordinance 1832-99 to fund the Project; NOW, THEREFORE, in consideration of the recitals and the mutual covenants and agreements herein set forth, the City and the Consultant do mutually agree as follows: I. RETAINER The City does hereby retain the Consultant to perform the professional services herein specified, and the Consultant agrees to perform said professional services within the time limits hereinafter specified. II. SCOPE OF SERVICES The Consultant shall fully and completely perform the services described in this Agreement and the following attachments (with the Request for Proposal taking precedence if there are conflicts) which are incorporated herein: Attachment A: Attachment B: Attachment C: Attachment D: Attachment E: PND Kenai Coastal Trail Reconnaissance Study, March 1999 Request for Proposal, April 20, 1999 (Komelis) Proposal with Scope of Work, April 30, 1999 (Nottingham) City Resolution No. 99-46 Awarding Contract to Consultant Certificate of Insurance PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL - Page 1 of 6 CONSULTANT CITY No changes in the Work Program or amendments to the Agreement shall be made without prior written approval of the City. Upon conclusion of the Project all plans, pictures, drawings, and documents prepared under this Agreement shall become property of the City. III. TIME OF PERFORMANCE Consultant shall commence work within ten (10) days following approval of this Agreement and City authorization to proceed. The various tasks involved in the Project shall be completed as indicated in the proposal with scope of work, and within the lump sum amount. Consultant shall complete the performance of its obligations under this Agreement no later than twelve (12) weeks after receipt of written authorization to proceed from the City, unless the City grants extension of time in writing. IV. RESPONSIBILITIES OF THE CITY The City shall cooperate with the Consultant on all 'phases of the work covered by this Agreement and will make available any useable drawings, plans, maps, topographic maps, current aerial photographs, repons, economic and financial data, demographic data and other similar data in possession of the City relevant to the Project. Ve FEDERAL STATE AND LOCAL INVOLVEMENT The consultant shall immediately notify, in writing, all federal, state and local agencies that have an interest in this Project or the project's scope of work. They will also notify any organizations they think may be interested in this Project. The consultant will conduct a minimum of two public heatings to gather information and ideas on the Project, plus a meeting to present the final Project to City Council and the Public. The meetings will be held in Kenai with the facility provided by the City. VI. NEW INFORMATION The Consultant shall be responsible for the incorporation in the Project of the effects of all pertinent data made available to the public by any governmental agency having jurisdiction within the scope of this Agreement, provided such data are available at the date the work is performed. If such data are made available to the public after the date of this Agreement, the Consultant shall incorporate the effects of the data in its Work Program, provided no unreasonable costs or costs or time delays will result. If the incorporation of the effects of data made available after the date of this Agreement will significantly alter costs or scheduling, the Consultant shall so notify the City, as early as is practicable, so that the City may make a timely determination as to the inclusion of such data. Such determination shall be in writing before the work is done. In such event, the Consultant's efforts resulting therefrom shall be deemed extra services for which the consultant shall be paid in accordance with Paragraph X. PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL - Page 2 of 6 CONSULTANT CITY VII. COMPENSATION City shall pay Consultant not more than $53,200.00 to prepare a Project presentation package for the Project assessment. The amount includes all out of pocket expenses, including but not limited to document preparation. The consultant understands that this Project presentation package is only usable by the City as a complete package and that the entire package must be completed in a usable form for the lump sum amount. Completion of less than the entire Project presentation package in a usable form for the lump sum amount shall be a breech of this agreement. VIII. METHOD OF PAYMENT The Consultant shall be paid monthly no later than thirty (30) days following receipt by the City of the Consultant's monthly progress report and invoice. The Consultant's monthly payment shall be a sum calculated on the basis of the percentage of the Project completed during each month. The consultant shall submit with the monthly pay request a detailed status report on each task of the Project. The total lump sum cost of the Project is $53,200. The last ten percent (10%) ($5,320) of the Project will not be paid until the Project is complete and accepted by the City. IX. PROJECT DELAYS Should the City incur any delays in the performance of the services as a result of actions bythe City, the Consultant's obligation for Project completion shall be extended by an amount of time equal to the delays. X. ADDITIONAL SERVICES If the City requests any professional services other than those set forth in this Agreement, the cost of the additional services shall be based on a mutually agreed amount. The Consultant will not undertake any additional services unless first authorized in writing by the City. Additional services performed without written consent from the City will not be compensated. XI® LIQUIDATED DAMAGES City and Consultant recognize that time is of the essence of the Contract and that city will suffer financial loss if the Work is not substantially complete within the time specified above, plus any extensions thereof allowed in accordance with Contract Documents. They also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by City if the Work is not substantially complete on time. Accordingly, instead of requiring any such proof, City and Consultant agree that as liquidated damages for delay (but not as a penalty) Consultant shall pay City ONE HUNDRED DOLLARS ($100.00) for each day that expires after the time specified above until the Work is substantially complete. PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL - Page 3 of 6 CONSULTANT CITY XII. TRANSFER This Agreement is not transferable by the Consultant to any third party without the prior written consent of he City. The Consultant will not subcontract for services set forth herein without the prior written consent of the City. XIII. TERMINATION OF THE AGREEMENT FOR CAUSE The City may terminate this Agreement by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least ten (10) days before the effective date of termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and repons prepared by the Consultant shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Said payment to the Consultant shall be determined by negotiation between the City and the Consultant. XIV. INDEPENDENT CONTRACTOR The Consultant is an independent contractor, and nothing contained herein shall be construed as making such contractor an agent or employee of the City, or authorizing such contractor to create or assume any obligation or liability for or on behalf of the City. Further, the Consultant assumes all fights, obligations and liabilities applicable to it, as such independent contractor, hereunder. XV. INSURANCE Ao Consultant shall maintain the following insurance coverages in effect during the term of this Agreement: le A policy of comprehensive general liability insurance with limits of not less than $1,000,000 per occurrence coveting injury to or death of any person or persons, and with limits of not less than $500,000 per occurrence coveting property damage. e Worker's Compensation and Employer's liability insurance in accordance with applicable laws. Be Said liability insurance shall provide that such insurance may not be canceled or reduced until thirty (30) days after City shall have received notice of such cancellation or reduction. Ce Consultant shall maintain said insurance policies in effect and shall cause all PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL - Page 4 of 6 CONSULTANT CITY parties supplying services, labor, or materials to maintain insurance in amounts and coverage not less than those specified above, in effect. Consultant shall file certificates of such insurance with the City of Kenai prior to the commencement of its performance under this Agreement naming the City of Kenai as additional insured. XVI. COMMUNICATIONS Any communications between the City and the Consultant provided for herein shall be given in writing and by personal delivery or by prepaid first-class registered or certified mail addressed as follows: The City' Keith Komelis, Public Works Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611-7794 The Consultant: Dennis Nottingham Peratrovich, Nottingham & Drage, Inc. 1506 W. 36~ Avenue Anchorage, AK 99503 XVII. RELEASE OF PROJECT MATERIALS The Consultant shall not permit the publication, release or other distribution of reports, data, information, conclusions or other Project materials without the prior written approval of the City unless already publicly available. XVIII. COPYRIGHT No reports, maps, or other documents produced in whole or in pan under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant. XIX. IDENTIFICATION OF DOCUMENTS All reports, maps, and other documents completed as part of this Agreement, other than documents exclusively for internal use by the City, shall can'y the applicable notation on the front cover or on a title page (or, in the case of maps, in the same block) containing the name of the City, the month and year the document was prepared, who prepared the document. XX. OTHER CONTRACT PROVISIONS me The Consultant agrees to comply with all applicable federal and state provisions. PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL- Page 5 of 6 CONSULTANT CITY Bo The City or any duly authorized representatives shall have access to any books, documents, papers, and records of the Consultant, which are directly pertinent to a specific grant program for the purpose of making audits, examinations, excerpts, and transcriptions. City requires the Consultant to maintain all required records for three (3) years after the City makes final payment and all other pending matters are closed. XXI. INTEGRATION This Agreement represents the entire understanding of the City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the City and Consultant. IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by their duly authorized representatives on the day and the year first above written. ATTEST: CITY OF KENAI Typed Name By: Richard A. Ross, City Manager Date: ATTEST: Typed Name PERATROVICH, NOTTINGHAM & DRAGE, INC. By: Typed Name & Title Date: Approved by City Attorney Approved by Finance Written by Public Works PLANNING SERVICES AGREEMENT FOR PROJECT PRESENTATION PACKAGE FOR THE KENAI COASTAL TRAIL - Page 6 of 6 CONSULTANT CITY 04/30/99 13-22 FAX 1 907 $63 4220 PI~'D A~CRORAGE ~ool/oo$ Apdl 30, 1999 Keith Kometis Public Works Manager 210 Fidaigo Avenue, Suite 200 Kenai, Alaska 99611-7794 PN&D 99A-039 Re: Kenai Coastal Trail Dear Mr. Kornelis: We are in receipt of your request for proposal for the next step work on the Kenai Coastal Trail. The general statement of work would include project topographic surveys and mapping showing properly lines and important features, preliminary plan(s), two public hearings and a good cost estimate for the various components are shown in the attached RFP. The following describes the work in' more detail and present budgets for each part. , TASK 1 SCHEMATIC DESIGN would include several variations tO account for access at Meeks Crossing, Old Town at Mission Street, Kenai Joe's and the Old Harbor View. The layouts would be presented on a large aedal photo suitable for use at the public hearings. In addition to plan layouts, important details would be shown including cross sections, slopes, trail sections, elevations, armor and revegetation. Budget for schematic design and plans $17,000 TASK 2 SURVEYS AND UPLAND TOPOGRAPHIC MAPPING will be obtained using new spring 1999 photography, flown as soon as weather will allow. This photo mission will be flown by AeroMap of Anchorage. They propose new natural color photography at a scale of 1:6,000 to a~commodate 2' contour mapping. Budget for aerial topographic mapping $9,000 Ground control will be required for AemMap to accomplish: Aerotrangulation. The ground control a~ivifies will include setting, monitoring and positioning up to eight photo panels throughout the mapping area and providing that information to the photograrnmetdst by PN&D surveyors. ~ Budget for mapping and suntey control $16,000 , ANCHORAGE ~]002/005 Keith Komelis April 30, 1999 Page 2 LIMITED PROPER. TY OWNERSHIP AND MAPPING will be created by AeroMap will be merged with property ownemhip information provided to PN&D by the Kenai Peninsula Borough, to create a base sheet that indicates topography, rights-of-ways and approximate boundary lines. Some of this information v~ll be field verified by sunteying with GPS, which will allow gathering of large amounts of data in a short time frame. Budget for property information $4,700 All products obtainecl during these activities will be available in electronic as well as hard copy formats. The mapping in the computer format will be useful for the design phase and trail easement exhibits. Because Photogrammetdc mapping is much mare accurate with no foliage, we would suggest at least mar~ing and flying as soon as possible to t~k® advantage of nb leaves and good weather that might be available during these first days of spring. TASK 3 COST ESTIMATE will be based upon accurate quantities taken from the survey information. An accurate survey ~11 allow accurate computer c~lculations of vadous material volumes and land areas including cut/fill, armor, paving, revegetation areas and right-of-way takes. This will in turn lead to an a~urate cost estimate. Unit pdms typical of the Kenai area will be applied to quantities to produce and accurate cost estimate. To the construction cost estimates a factor for administration, engineedng and contingencies will be added to produce a total project cost estimate. Budget for estimates $3,500 TASK 4 PUBLIC HEARINGS Two hearings are planned to initially gather ideas ancl desires of the community followed by a second meeting to relate the results of input in the form of presentation drawings and photos. Budget for public hearings and r3reDaration $3,000 Total Budget amount to perform all services $53,200 04/30/99 13-23 FA.[ I 907 563 4220 PNI) ANC~0RAGE 1~003/005 , Keith Kornelis April 30, 1999 Page .3 We would propose to perform the work on a time and materials basis using our standard rates (attached). We hope this proposal will be adequate for your needs and should you have any questions, ploase call at any time. Sincerely, Dennis Nottingham, P.E. President DN/rk Attachment Engineering Consultants April 20, 1999 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ Mr. Dennis Nottingham, P.E. 1506 West 36th Avenue Anchorage, Alaska 99503 Dear Mr. Nottingham' Subject: Kenai Coastal Trail Thank you for meeting with me to discuss the Reconnaissance Study on the Kenai Coastal Trail that your firm did for the City of Kenai. The City Administration would like to pursue the next step in this project. We would like a proposal from your firm to put together a Project Presentation Package. The City would use this to seek funding through the U.S. Congressional Delegation and the Alaska State Legislature. We would also use it to seek funding through Federal and State agency programs. This Project Presentation Package should include: 1. A detail preliminary or schematic design. 2. A reasonably good survey that shows' a. Property line locations and ownership. b. Topography- existing and proposed for construction. 3. A complete detailed cost estimate of the project including- a. Detailed estimated quantities. b. Estimated unit prices. c. Estimated right-of-way costs. Mr. Dennis Nottingham Page 2 April 20, 1999 Items that we ask you to consider: 1. Reducing the grade or slope and adding vegetation on the bluff behind the trail to reduce the rate of erosion after the project is completed. (additional right-of-way will be needed.) 2. Raising the elevation of the Coastal Trail to make sure that water during a high tide with storm waves does not go over the trail. This is especially true near the mouth of the river where waves sometimes exceed eight feet. 3. Additional access paths to the trail in locations such as: a. Meeks Crossing b. Old Town at Mission Street c. Near Kenai Joe's d. Near the Old Harbor View 4. Adding a breakwater (rock, gabions, concrete) to proteCt the existing dunes along the beach and Alaska Avenue. I have received input from the CitY Council, City Harbor Commission, City Manager, and others concerning this project. The City wants to continue receiving input from. everyone and, therefore, requests that you include at least two (2) public hearings to be conducted by your firm while developing the Project Presentation Package. This is at the initial stage of this next step and financial commitment has to be approved by the City Council. The City normally works with consultants on a rate fee schedule with a not-to-exceed amount. Please inClude this cost in your proposal. I will give your proposal to the City Manager. If acceptable, he will send it on to the Mayor and City Council for discussion and funding consideration. Again, thank you for the time you spent going over the project with me. l look forward to receiving your proposal. Sincerely, Keith Kornelis Public Works Manager KK/jet cc: Richard Ross, City Manager KENAI AIRPORT COMMISSION JULY 8, 1999 Kenai City Council Chambers Tom Thibodeau, Chairman 7:00 P.M. ITEM 1: CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - June 10, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS , , ITEM 6: NEW BUSINESS Discussion -- Airport Regulations Review Discussion -- Foreign Trade Zones ITEM 7: AIRPORT MANAGER'S REPORT ITEM 8: COMMISSIONER COMMENTS AND 0UESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ITEMS Kenai City Council Meeting Action Agendas -- June 2 and 16, 1999 5/99 Kenai Municipal Airport Enplanements 6/99 Kenai Municipal Airport Enplanements ITEM 11: ADJOURNMENT KENAI AIRPORT COMMISSION JULY 8, 1999 Kenai City Council Chambers Tom Thibodeau, Chairman 7:00 P.M. VICE CHAH/HENRY KNACKSTEDT, PRF~IDING ITEM 1' CALL TO ORDER AND ROLL CALL Vice Chair Knackstedt called the meeting to order and roll was taken as follows: Commissioners Present: Knackstedt Commissioners Absent: Thibodeau, Holloway, Lorenzen, Van Zee, Bielefeld, Favretto Others Present: Acting Airport Manager Holland and Contract Secretary Barb Roper Due to a lack of quorum, the meeting was cancelled. ITEM 11: ADJOURNMENT The meeting adjourned at approximately 7'05 p.m. Minutes transcribed and prepared by: C~r~)~ £.~ F~-ea~, 'City-Clerk KENAI HARBOR COMMISSION MI/IETING JULY 12, 1999 KENAI COUNCIL CHAMBERS 7:00 P.M. CHAiI/MAN WILL JAHRIG AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVALOFMINUT~- June7, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS Director Dock Foreman ITEM 6- OLD BUSINESS ITEM 7: NEW BUSII/ESS a. Discussion -- Cunmn~am Park/Concept Plan for Drift Boat Launch ITEM 8: , , COMMISSIONERS' COMMENTS/QUF. STIONS ITEM 9: INFORMATION a. Kenai City Council Action Agendas of June 16 and July 7, 1999. 6 / 25 / 99 Dock Rate Schedule. Boat Launch and/or Retrieval Permit ($5 and $10 envelopes). ITEM 10: ADJOURNMENT KENAI HARBOR COMMISSION ME~~G JULY 1:2, ~1999 KENAI COUNCIL CHAMBERS 7:00 P.M. CHAIRMA~ WILL JAHRIG, PRESIDING ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Jahrig called the meeting to order at approximately 7'00 p.m. called as follows: Roll was Present: Jahrig, Spracher, Werner-Quade, Thompson, Clay (arrived at 7'02 p.m.), Eldridge (arrived at 7:03 p.m.) Absent: McCune Staff present: City Clerk Freas, Public Works Manager Komelis, and Councilman Bookey ITEM 2: AGENDA APPROVAL Commissioner Wemer-Quade requested she be added to the agenda at Old Business in order to discuss the portfolio development. MOTION: Commissioner Wemer-Quade MOVED to approve the agenda as amended and Commissioner Spracher SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES - June 7, 1999 MOTION: Commissioner Wemer-Quade MOVED to approve the minutes as presented and requested UNAKIMOUS CONSENT. There were no objections. SO ORDERED. It was noted Commissioners Clay and Eldridge and Councilman Bookey arrived. ITEM 4: PERSONS SCHEDULED TO BE HEARD · None. ITEM 5: REPORTS 5-a. Director Dip Net Fishery -- Komelis reported, to date approximately $1,200 had been collected as launch fees at the dock and $1,500 had been collected at South Spruce Street during two days of the dip net fishery. Komelis also reported the South Spruce Street parking lot project came in close to the bid amount. He added, ten additional piles had to be moved from the dock to the parking area and additional signs and posts were purchased to mark off parking spaces. Komelis noted, there were 15-20 spaces for one-hour free parking and an Iron Ranger was placed where fees were being collected. Komelis referred to copies of the fee collection envelopes being used at the dock and South Spruce parking lot which were included as information items in the Commission packet. Komelis noted the parking areas were being patrolled by two Police Department summer hires (one a retired police officer) and there were also Parks & Recreation summer hires helping both at South Spruce and the dock. Komelis added, both operations were currently going smoothly. Dock Entrance Sign -- Komelis reported the Dock sign had been removed in order for the State to lay asphalt. The sign will be placed again by the entrance but because the wooden posts were deteriorating, they would be replaced by pipe. Komelis also noted the dock parking lot had been marked with lines denoting parking spaces. Dock Foreman -- None. ITEM 6- OLD BUS]NESS 6-a. Portfolio -- Wemer-Quade passed around the scrapbook and informational items she had collected for inclusion. She requested the Commission to bring her any other information they would like included in the portfolio, including pictures. Wemer-Quade noted a newspaper editorial she had clipped about a clean boating brochure being developed and asked if the Commission was interested in getting additional information on the item. The Commission felt it pertained to the Commission's work and Wemer-Quade was to request additional information. ITEM 7: NEW BUSINESS 7-a. Discussion -- Cunningham Park/Concept Plan for Drift Boat Launch The Commission discussed the letter from Wm. J. Nelson & Associates which was included in their packet. The letter described a concept plan for a drift boat launch to be added to Cunningham Park. HARBOR COMMISSION MEETING JULY 12, 1999 PAGE 2 dahrig commented he had no objections to the development of the drift boat launch as long as it would not interfere with the ability for people to fish from the bank at Cunnmgham Park. Eldridge agreed and added, it was his feeling that within a few years the river would be drift boats only due to the problems of wake damage, etc. caused by motored boats. He believed adding the launch ramp in the same park, but separate from the bank fishing area, was an excellent alternative. Councilman Bookey stated he agreed with Eldridge's comment the river would be going to drift only but was concerned the launch ramp design for the park would not be big enough to service all the drift boats that would be needing the area when the fiver becomes drift only. He noted, the city tried to get a permit to develop a launch on a piece of property owned by the Cone's but was not successful. He believed a permit could be acquired to develop a launch ramp for drift boats at Cunnmgham Park but was concerned that if one was developed now it would be too small to handle the traffic in a few years and then the city would be unable to enlarge the facility. Bookey stated he discussed his concerns with Mayor Williams and he suggested adjacent property be purchased. He added, there was sti~ time to develop alternative ideas and suggested exploring other ideas, such as tying into the Birch Island project, etc. Bookey continued, he didn't want to go forw~d with developing a launch for six people's use when the launching and retrieval of their boats would interfere with the number of people fishing from the banks at Cunningham Park. He added, more space was needed for the launch/retrieval area than was available at Cunnmgharn Park. Jahrig suggested the space designated for a launch at Cunningham Park could be used for additional parking space instead. I3ookey added, there was still time to review other ideas. He added, if all indications were accurate, the Birch Island project would proceed and suggested the parking area there could be enlarged and a boat launch/retrieval area could be combined with that project. He noted, it would be best for the State to have the launch/retrieval area because there would be no revenue stream for the City of Kenai (only costs attributed to restrooms and garbage collection). The money would mostly be collected in Soldotna and they would receive the sales tax. MOTION: Commissioner Thompson MOVED the Harbor Commission recommend the Cunningham Park drift boat ramp facility be delayed until a more suitable location and facility can be actively explored, i.e. Birch Island, private sector involvement, etc. Commissioner Clay 8~ONDED the motion. There were no objections. ~O ORDERED. Bookey stated he believed within three years power boats would not be allowed on the Kenai River and it would restricted to drift boat use only. The city could work with the State or private sector to put in a boat launch which would be good for everyone. It HARBOR COMMISSION MEETING JULY 12, 1999 PAGE 3 was noted the Sportfishermen's Association would probably donate funds to develop the drift boat launch, but it was felt it would be better to explore other alternatives. Also noted was the Association could be helPfUl in acquiring support for such a project. ITEM 8: COMMISSIOI~RS' COMMENTS/Q~TIONS Jahrlg -- Reported he attended the July 7 council meeting at which the appropriation of $55,000 was approved for the Coastal Zone Trail Study. He added, everyone he discussed the project with had been very positive. Kornelis added, Dennis Petratrovich (Petratrovich, Nottinham & Drage) would be attending the duly 21 meeting to discuss the project and contract. He noted the contract was currently being developed, dahrig requested a copy of the draft contract for his review as well. Bookey asked Komelis if administration was confident the proposal would provide the information the city needed to make the presentations required to request funding. He added, everyone needed to be aware there.probably would be only one opportunity to acquire the funds and he wanted to be sure the information needed would be included in the study. Bookey also noted the public sentiment of the project was very positive and those he spoke with were very pleased an effort was being made to get funding that would tackle bluff erosion concerns as well as incorporate trails, etc. to it. Komelis stated the only thing that would not be included in the proposal would be additional costs for travel, brochures and publications needed for the lobbying effort. Bookey noted, he brought council's attention to the fact there would be additional funding needed for those items when he made the motion to appropriate the $55,000. Council had no comments or objections. Komelis noted the study would include the schematics, cost estimate, survey, property ownership, estimate of real estate costs for purchase or condemnation, slope protection, and drawings. With the study, there would be one full package of information. How many additional packages and to whom they would be sent was not known at this time and the costs for additional packages and postage would be borne by the city. dahrig suggested Meeks' Crossing be named Meeks' Trail when the area was developed more fully, dahrig also thanked the efforts of the Harbor Commission and City Council as he felt it was a good f~rst step. Werner-Quade -- Stated she was sorry she missed the Cunnmgham Park dedication. She was out-of-town and unable to attend. Komelis reported both the Cunningham Park and Erik Hansen Scout Park were dedicated and both look very nice. Bookey noted, if an additional five acres could be acquired for a launch area separate from Cunnmgham Park it would be one thing, but HARBOR COMMISSION MEETING JULY 12, 1999 PAGE 4 thought it would degrade the Park if a launch was developed as it was now being presented. Jahrig noted, Cunmn~m Park had the easiest access to take children fishing. Bookey agreed and added, a launch added to the Park wouldn't work for both user groups and he was convinced there would be another place for a launch and the private sector may need to be involved. Councilman Bookey noted Councilman Measles resigned from the City Council effective July 31, 1999 and that Measles would be chairing the council meeting on duly 21. The Com__mission was invited to attend. ITEM 9' 9-8. IKFORMATION Kenai City Council Action Agendas of June 16 and July 7, 1999. 6/25/99 Dock Rate Schedule. Boat Launch and/or Retrieval Permit ($5 and $10 envelopes). ITEM 10: ADJOURNMENT Jahrig noted the next meeting would be held on August 9, 1999. MOTION: Commissioner Wemer-Quade MOVED for adjournment and Commissioner Thompson SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 7:45 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk HARBOR COMMISSION MEETING JULY 12, 1999 PAGE 5 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 . REPORT FOR FISCAL YE~ 1998-1999 CIRC~ATION Adult Juvenile Fiction 26443 Non-Fiction 24382 Periodicals 1006 6844 3647 Cassettes Intemet Access Phonodiscs 2250 8384 27 Kits 141 · Total Printed Materials .... 86840 Total Circulation ....106916 ADDITIONS Docs Adult Juvenile Gifts 63 587 76 Purchases -- 1176 232 Total Additions .... 2688 Easy Books 19660 4858 Misc. 950 Puzzles 58 Easy Books 123 231 Videos 8266 AV 107 93 INTERLIBRARY LOANS Ordered · Books 332 Received 256 Returned 232 INTEI~IBRARY LOANS BY OUR LIBRARY .... 416 VOLUNTEERS Number .... 23 average Total Hours .... 2222 INCOME Fines and Sale Books Xerox Lost or Damaged Books $18,597.37 3,340.00 1,874.21 Total Income for Fiscal Year 1998-1999 .... $23,811.58 A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 · Library Cards Issued Fiscal Year 1998-1999 Kenai 730 Anchor Poim 5 Clam Gulch . 5 Cooper Landing 5 Homer 6 Kasilof 66 Nikiski 197 Ninilchik 17 Soldotna 279 Sterling 59 Other 181 Total 1550 Library Patronage .... 95,057 Persons KENAI PARKS &, RECREATION COMMISSION AGENDA JULY 1, 1999 CITY HALL COUNC~ CHAMBERS CHAIRMAN RICHARD HULTBERG ITEM 1' ITEM 2: ITEM 3: ITEM 4: ITEM 5' a. ITEM 6: ,. ITEM 7: a. ITEM 8- ,-- CALL TO ORDER &; ROLL CALL AGENDA APPROVAL APPROVAL OF MINUT~ - June 3, 1999 PERSONS SCHEDULED TO BE HEARD Rick Baldwin' Kenai Multi-Purpose Facility OLD BUSH/ESS Kenai Cemetery NEW BUSINESS DIRECTOR'S REPORT Summer Solstice Fun Run/Walk Dip-net Fishery Preparation - Spruce Street QUESTIONS/is COMMENTS ITEM 9' ITEM 10: CORRESPONDENCE Memorandum to Parks & Recreation Commission Regarding Cemetery Regulations. PERSONS PRESENT NOT SCHEDULED TO RE HFA_ l~r) ITEM 11: INFORMATION Council Action Agenda -- June 2 and 16, 1999 Beautification Committee Minutes of June 8, 1999. ITEM 12: ADJOURNMENT CITY OF KENAI PARKS/is RECREATION COMMISSION KENAI CITY COUNCIL CHAMBERS JULY 1, 1999- 7:00 P.M. CHAIRMAN RICHARD HULTBERG MINUTES ® CALL TO ORDER Chairman Richard Hultberg called the meeting to order at 7:05 p.m. Members Present: Richard Hultberg, Ron Yamamoto, Jack Cast/more, Matthew Peters Members Absent: Dale Sandahl, Kelly Gilford, Tim Wisniewski Others Present: Parks and Recreation Director Bob Frates, Contract Secretary Barb Roper e AGENDA APPROVAL: Castimore requested that item 4 a. be removed as Mr. Rick Baldwin would not be attending the meeting. Agenda was approved as amended. ® APPROVAL OF MINUTES - June 3, 1999 Minutes of June 3, 1999 were approved as written. ® PERSONS SCHEDULED TO BE HEARD: - None 5. OLD BUSINESS: ao Kenai Cemetery Frates reported the recommendations made at the June 3, 1999 meeting regarding the Kenai Municipal Cemetery Regulations were taken informally to Council. The City Manager requested that all Departments review Code items and in three months bring them to the City Council with suggested revisions. The cemetery regulations will be formally presented at that time. MOTION: CASTIMORE MOVED TO RE(~UF~T APPROVAL OF TItE CHANGES TO SECTION 2, ITEM C OF THE KENAI MUNICIPAL o o CEMETERY REGULATIONS REGARDING MAINTENANCE. MOTION SECONDED BY YAMAMOTO. VOTE ,, SANDAHL ABSENT YAMAMOTO YES GIFFORD ABSENT CASTMO~ YES WIS~WSI~ ABSENT PETE~ ~ HULTBERG YF~ MOTION PASSED UNAI~nVlOUSLY. Discussion took place on the recommended changes and Frates reported the City Attorney thought the revisions achieved what the Commission desired. It was asked if the existing materials in the cemetery were grandfathered. Frates indicated they were, however, faded plastic flowers and other deteriorated items will be removed at the discretion of the Parks Department. NEW BUSINESS: - None DIRECTOR'S REPORT: Summer Solstice Fun Run/Walk Frates announced this year's Fun Run/Walk was very well attended and a lot of fun. Approximately 44 individuals participated. b® Dip Net Fishery Preparation- Spruce Street Frates reported the dip net fishery would begin on July 10 and would go through the end of the month. Parking was currently available at the end of Spruce Street and there would be a charge of $5.00 to park for 12 hours. Pay envelopes are to be available as well as a drop box. The enforcement responsibility for the parking lot would be shared between Parks and the Police Department. Frates announced that one hour free parking would also be available. Discussion took place on the rate and it was felt by most Commissioners the rate should have been higher; perhaps ten to twenty dollars. Discussion took place on advertising the new parking arrangements and Frates reported press releases would be forthcoming. Parks & Recreation Commission Meeting July 1, 1999 Page 2 Frates indicated that although _the State would provide some assistance with staff, it wouldn't be as much as last year due to limited funding. Frates announced the tr'ash receptacles located on the south side of the beach would not be available this year. However, signs are to be posted requesting users to take their trash out with them when they leave. Multi-purpose Facility Frates reported approximately 15 individuals came together to raise funds for the multi-purpose facility. Castimore, a member of the group, stated they developed a non-profit company called a Limited Liability Corporation and was set up like a business. As a business, it could borrow money for a specific reason and as a non-profit business it would have more leeway than a standard private corporation or business. Castimore continued, the people in the group were guaranteeing a loan and not actually fronting the money. A lengthy discussion took place on the multi-purpose facility and Castimore stated the corporation's goal was to make it work for the kids. Any profit from this venture would go back to the kids via the Boys and Girls Club, Scouts, etc. The Commissioners thought a sign should be placed on the highway to indicate the area by the high school would be the future home of the Multi-Purpose Facility and Challenger Learning Center. It was noted a sign was there for the Learning Center but it was small. Frates indicated the fee structure for the facility would be discussed in the near future. Frates continued, the time line for completion had not changed and the facility should be available this winter. de Community Interest Survey Frates reported the Parks Community Interest Survey was mailed to approximately 250 individuals and approximately 30 were returned with incorrect addresses. Frates indicated responses had already been received. ~UESTIONS/h COMMENTS: Commissioner Yamamoto stated the area between the sidewalk and highway from the Katmai Hotel to Forest Drive was a very high maintenance item requiring a lot of attention from the Parks staff. Parks & Recreation Commission Meeting July 1, 1999 Page 3 Yamamoto suggested that perhaps the sidewalk could be widened to eliminate the extra work. During discussion it was determined the State had responsibility for that area. Castimore thought the State should be contacted since $1.2 billion was appropriated for Alaska highway projects next year. It was also suggested that if the sidewalk couldn't be extended, then perhaps wildflowers could be planted instead. MOTION: YAMAMOTO MOVED TO PURS~ UPGRADES FOR THE ESTIMATED THREE-FOOT AREA OF THE ROAD (BOTH SIDES) BETWEEN THE SIDEWALK AND THE SPUR HIGHWAY FROM THE KATMAI HOTEL TO FORF.~T DRIVE. MOTION SECONDED BY PETERS. VOICE VOTE: MOTION PASSED UNANIMOUSLY. Yamamoto commended the Parks Department for the excellent work ethics of the summer hires. He noted, they wear their safety equipment appropriately and the City looks good. Yamamoto asked that Frates contact the contractor for the Multi- purpose Facility and the Challenger Learning Center to see if a larger ~future home~ sign could be placed near the projects. Commissioner Castimore reported he witnessed several children playing on the Big Toy at the Offers' Field and thought it should remain in place. Castimore asked how much more money the City provided for the Erik Hansen Scout Park. Frates answered, $20,000. Castimore thought it wouldn't hurt to request $20,000 each year for park projects and asked that it be on the agenda for the next meeting. Commissioner Hultberg asked how much more additional work would be required of Parks after the Multi-purpose Facility was completed.' Frates reported the only extra work would be the grounds. Hultberg asked about the "Adopt a Highway" program and thought that more businesses would .get involved if it was properly advertised. Hultberg asked if the Community Interest Survey could be ready for discussion at the next meeting. Frates answered it would be and would he would have it on the agenda for the next meeting. Student Representative Peters stated the Scout Park looked great and several people were utilizing it. He asked if benches were planned for the park. Frates replied they would be installed during the summer. Parks & Recreation Commission Meeting July 1, 1999 Page 4 0 10. 11. 12. cORRF~PONDENCE Memorandum to Parks ~ Recreation Commission Regarding Cemetery Regulations. PERSONS PRESENT NOT scHEDULED TO BE HEARD: - None INFORMATION: Council Action Agenda - June 2 and 16, 1999 Beautification Committee Minutes of June 8, 1999 ADJOURNMENT: Meeting Adjourned at 8:55 p.m. 1999. Next meeting will be held on August 5, Respectfully Submitted, Barbara L. Roper, Contract Secretary Parks & Recreation Commission Meeting July 1, 1999 Page 5 ITEM 1' ., , ITEM 2: ITEM 3: KENAI BEAUTIFICATION COMI~TTI[ JULY 13, 1999 *'~' 5:30 p.m. Kenai Council Chambers *'~'AGENDA*** CALL TO ORDER ~ ROL~ CAL~. AGENDA APPROVAL APPROVAL OF MINUT~ -- June 8, 1999 ITEM 4: PERSONS SCHEDULED TO _u~. H~.A~n ITEM 5- OLD BUSINESS Discussion -- Planting Update Discussion -- Airport Triangle Oreenstrip ITEM 6' a. l~W BUSINF~S Discussion -- Volunteer Thank-You Discussion-- Plant Swap ITEM 7: a. REPORTS Committee Chair Parks & Recreation Director Kenai City CounCil Liaison ITEM 8: O~IONS AND COMM~_ -NTS ITEM 9' a. INFORMATION Parks & Recreation Commission Meeting Minutes of June 3, 1999. City Council Action Agendas of June 16 and July 7, 1999. ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI BEAUTIFICATION COMMITTEE JULY 13, 1999 -5:30 P.M. KENAI CITY HALL CHAIRMAN MARILYN DIMMICK, PRESIDING ® CALL TO ORDER/ROLL CALL Chairman Dimmick called the meeting to order at 5:42 p.m. Members present: Dimmick, Rogers, Brown, Jung, Nord, Johnson Members absent' Hansen Non-voting members present: Non-voting members absent: Overturf Benedict Also present: Bob Frates, Parks and Recreation Director; Councilwoman Linda Swarner; Deputy City Clerk Sheryl Padilla as recording secretary. 2. APPROVAL OF AGENDA Dimmick stated she wanted to add an item under New Business and discuss plantings at Leif Hansen park. MOTION: Dimmick MOVED to approve the agenda as changed. SO ORDERED. No objections or comments. 3. APPROVAL OF MINUTES MOTION: Dimmick MOVED to approve the minutes of the June 8, 1999 meeting. no objections or comments. SO ORDERED. There were 4. PERSONS SCHEDULED TO BE HEARD - None. 5. OLD BUSINESS a. Discussion- Planting Update Dimmick reported that she had tried using "Preen" at the Visitors Center, but she didn't think it worked. Others stated the same experience. Dimmick also said she is still working on gathering plants for the native bed. She has some plants at home that she is bringing back to health before planting. e Frates stated that the sod cutter is now available for use. It cuts a swath of about two feet. Dimmick said he could use it to extend the bed at the Visitors Center. Overturf said that planting at the Chamber was not finished--there is a window box, the space under it, and a barrel planter on the deck that have not been planted. Frates said he would take care of it. He said the hose rack seems to be pulling the window box down, and he suggested storing the hose under the box. Overturf suggested planting Lychnis there because it would always come back--even if damaged or pulled out. Overturf also stated that the island bed at the fire department was ~ dry last week. She set up a soaker hose herself. Frates said he would talk to the fire department again about watering. Overturf told Frates she has quite a few extra annuals that can be used in the City beds if needed. Frates reported that he is planning to plant more in the Remax bed and the "Welcome to Kenai" sign bed next year. Discussion followed about astilbe, salvia, trollius, Lady's Mantle, and other plants that would be suitable for those locations. Frates stated that Feldman gave him a beautiful Lygularia that can be used somewhere. b. Discussion- Airport Triangle Green strip Frates reported that the spruce trees in the greenstrip now almost block the view of the jet and the terminal when driving toward the airport on Airport Way. He said he thinks the trees' roots could be pruned this year and the trees could be moved next year to new locations. He would like to see roses and/or lilacs in the greenstrip. He said the lilacs could be pruned to stay short. He said he didn't know where he would move the spruce trees--possibly to the softball strip near the new restrooms. It was noted that this would also be a good time to replace the matting in the triangle. NEW BUSINF~S a. Discussion--Volunteer thank you Dimmick suggested that the August or September meeting would be a good time to thank the volunteers this year. be Discussion--Plant Swap Dimmick said she had the idea for everyone to bring plants that they have good luck with (old or new) and tell the group how to grow them, and then trade plants with BEAUTIFICATION COMMITTEE MEETING JULY 13, 1999 Page 2 of 5 each other. She said that if this event would be held in August (in good weather) the gazebo could be used. Co Discussion--Leif Hansen Park Plantings Dimmick said that the center of one of the mounds is rather bare this year. The delphiniums have stayed small so far (first year). She said that maybe some taller plants could be found to fill in. Dimmick said she has an Arnold Red Honeysuckle that is very nice and would do well there. Maltese Cross was also suggested because it gets tall and works well in clumps. Overturf stated she has some that she could put in there. It was suggested that the volunteer thank you and the plant swap could be tied together, and it Could be done at the next meeting on August 10. Or the decision cOuld be made at the next meeting. REPORTS a. Committee Chair Dimmick said she found the soaker hoses she had been looking for. She stated that the dedication of the Erik Hansen Scout Park went well and was well attended. She told Frates the roses at that park were beautiful. Frates was asked if the parking curb would be fixed or marked to be more clear. He said it would. Dimmick also said she had talked to a manager at Carr's about them donating a sign for the Bernie Huss Trail. She was told to send a letter to management in Anchorage, which she will do. It was decided that she would use Parks & Rec letterhead. b. Parks & Recreation Director Frates told the group that he had visited Bobby Jackson who has a variety of roses for the planned Leif Hansen Park rose bed. Frates announced that Industry Appreciation Day would be on August 7, 1999. He said Parks & Rec is sponsoring a softball tournament, and they are looking for players. They also need volunteers to run the tent, handing out information, etc., he said. Frates said he would have someone call volunteers during the week before with reminders. Frates talked about the watering program. The weather has been very dry, he noted, and his crew has logged 406 hours planting and watering since early June. They have a 300-gallon tank to drag around town and do all the watering. He said it takes 1,200 gallons and 1-½ days to water everything once. The regular schedule is Monday, Wednesday and Friday, he stated, but they water every day during hot, dry weeks; and they have even worked on Saturdays sometimes. He said that on Friday, dune 9, a fire truck was used to spread 20,000 gallons of water; and on the same day the Street Department water truck was used for 30,000 gallons of water. Frates BEAUTIFICATION COMMITTEE MEETING JULY 13, 1999 Pa~e 3 of 5 Se noted that the flower boxes are left until last because they seem to hold the moisture longer. The dead lobelia in the hanging baskets in Old Town will be replaced, Frates said. was discussed that maybe next year the hanging baskets should be plastic instead of paper so they would hold water better. Frates said the wind seemed to blowing right into the holes where the plants were. It (Barb Nord left at 6:40 p.m.) Frates also said he talked to Trinity Nursery about the dead lobelia. that it could be over watered, as well. He was told The dipnetting is going well, Frates reported. He said they would be putting a sand volleyball court at the end of Forest Drive. He also said the P&R survey is coming back from the public now. It appears that people like the beautification efforts and would like to see more, he noted. Frates said he would report on the full results when the tally is final. There was a discussion about the feasibility of "Y" connectors being put on the spigots near all of the beds. Frates said he didn't know how much good it would do because of the decreased water pressure it would cause, but he would try it. c. Kenai City Council Liaison Swarner announced that there would be four seats open for Council this fall. She said that hers and Bannock's terms are up this year; Measles' seat will be open because he resigned and is moving out of town; and Frazer's seat will be open because of the timing of Hal Smalley's resignation. She stated there would be a community party for Measles on Sunday, duly 25, at the Oilers field. Swarner reported that the groundbreaking for the Challenger center went well and was impressive. Also occumng recently were the re-dedication of Cunningham Park and the dedication of Erik Hansen Scout Park. OUESTIONS AND COMMENTS Brown asked about the budget for the banners for next summer. responded that it had been approved. Overturf asked about the yard judging for this year. A discussion followed about when the judging should take place. It was decided that Dimmick would talk with the new Chamber Director and see what ideas she had. Frates announced that P&R won second place in the organization category for the 4th of July parade. (Brown left at 7:04) BEAUTIFICATION COMMITTEE MEETING JULY 13, 1999 Page 4 of 5 ® Overturf noted that the delphiniums in the Rotary bed need to be tied up right away before it rains any more. Dimmick stated the committee needs more volunteers for weeding. maybe she should call people more often to remind them. She thought that Dimmick also asked about turning on the water at the Chamber. She was told it is just a normal faucet with no lock. She said that from now on she would pay attention to the watering needs at the Chamber when she is at the Visitors Center beds. INFORMATION a. Parks & Recreation Commission Meeting Minutes- May 6, 1999 b. City Council Action Agenda- May 5 and 19, 1999 10. ADJOURNMENT ,, , MOTION: Rogers MOVED for adjournment and Jung SECONDED. There were no objections. SO ORDERED. The meeting adjourned at 7' 12 p.m. Minutes transcribed and submitted by: She Padilla, Deputy City Clerk BEAUTIFICATION COMMITTEE MEETING JULY 13, 1999 Page 5 of 5 AGENDA KENAI CITY COUNCIL- REGUIAR MEETING JIfY 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us ITEM A: ,, CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C' o . e PUBLIC HEARINGS Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Preliminary Design Work on the Kenai Coastal Trail. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities from Two Years to Five Years and Changing Liquidity Requirements. Resolution No. 99-42 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Todaly Unlimited for the Period July 1, 1999 Through June 30, 2000. ITEM D: , 2. 3. 4. 5. 6. 7. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee -1- b, Historic District Board Kenai Visitors & Convention Bureau Board Alaska Municipal League Report ITEM E: MINUTES , *June 16, 1999 Board of Adjustment Hearing Minutes. *June 16, 1999 Council Meeting Minutes ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS , Bills to be Paid, Bills to be Ratified , Purchase Orders Exceeding $2,500 . Approval-- Lease of Ticket Counter Space and Airline Office/Kenai Municipal Airport Terminal -- Yute Air. . Approval -- Change Order No. 1/Automated Flight Service Station/Blazy Construction - $8,409. e Discussion -- Potential Training for 16 U.S. Coast Guard Ship Crews -- Possible Resolution and Letter of Support. . Discussion-- Daubenspeck Property Use Possibilities . Discussion -- Painting of Concrete Pillars/South Spruce Street Parking Lot. . Discussion -- Alaska Travel Industry Association Membership , Discussion -- Proposed Management/Operation Agreement for the Kenai Multi-Purpose Facility. ITEM I: ADMINISTRATION REPORTS . 2. 3. 4. Mayor City Manager Attorney City Clerk -2- 5. Finance Director 6. Public Works 7. Airport Manager ITEM J' DISCUSSION 1. Citizens (five minutes) 2. Council F.3g~CUTIV~ SF~SION- None Scheduled ITEM K: A~JOUI~gMENT -3- KENAI CITY COUNCIL- REGULAR MEETING JULY 7, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7'02 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Moore, Measles and Bannock. Present were' Frazer, Williams, Bookey, Swarner, A-a. AGENDA APPROVAL Mayor Williams noted there were no changes to the agenda. MOTION: Councilman Measles MOVED for approval of the agenda as presented and Councilwoman Swarner SECONDED the motion. There were no objectiOns. ORDERED. SO A-4. CONSENT AGENDA Mayor Williams noted there were no changes to the consent agenda. MOTION: Councilman Measles MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM B' SCHEDULED PUBLIC COMMENTS --'None. ITEM C: PUBLIC HEARINGS C-1o MOTION: Ordinance No. 1832-99 -- Increasing Estimated Revenues and Appropriations by $55,000 for Prehminary Design Work on the Kenai Coastal Trail. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 2 Councilman Bookey MOVED for adoption of Ordinance No. 1832-99 and Councilman Measles S~ONDED the motion. win Jahrig-- Jahrig noted he was Harbor Commission Chair and a member of the Kenai Visitors & Convention Bureau Board of Directors. Jahrig reported those citizens of the area to whom he spoke were all in favor of the project. He added, he was very interested in the project and believed the project would be good for the city and would emphasize what the city has to offer. Councilman Bookey stated he strongly endorsed the project and believed it was long overdue. He added, he believed the project would put Kenai in a position it has not been in before. Bookey added, he wanted council to understand the $55,000 being appropriated by the ordinance would only be a part of the future financial obligation to the city to bring this project to fruition. He noted, other costs would be involved in sending a team of members of the council to Washington, DC to present and promote the project in seeking funding. Bookey stated, he believed it was the responsibility of the council to explain and promote the project and was not in favor of hiring someone to accomplish that work. Councilman Bannock stated he believed the project was a wonderful idea and would probably happen someday, but thought the process to develop the project was wrong. He explained, he would prefer the project be funded through public/private involvement much like the Challenger Project, Cunningham Park improvements, Erik Hansen Park and Multi-purpose Facility. He added, if the last step of the project was to acquire $5 million to fund the project, and if there were no partners at this level of the project, he suggested it may not be a good project. Bannock suggested this would be the wrong way to financially begin the project. VOTE: Frazer Yes Williams Yes Bookey Yes Swarner Yes Moore Yes Measles Yes Bannock No MOTION PASSED. Ordinance No. 1833-99 -- Extending the Term for Investment Maturities from Two Years to Five Years and Changing Liquidity Requirements. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1833-99 and Councilman Moore SF~ONDED the motion. There were no public comments. Acting City Manager Semmens was asked what he foresaw as improvements for the city through passing this ordinance. Semmens KENAI CITY COUNCIL ME~ING MINUTES JULY 7, 1999 PAGE 3 explained, with the passage of the ordinance, he believed over the next year, as investments matured, he would invest up to $10 million of the $33 million in the city's portfolio in securities with maturities longer than two years. He noted, securities currently alloWed by code for investments would yield 6.03% with a two- year maturity and similar investments with a five-year maturity would yield 6.72%. If $10 million was invested, it could earn an increased yield of $50,000 to $80,000 (if it was deemed appropriate and prudent to make the investment at the time). Semmens noted, it was unknown if it would be appropriate and prudent when it was ti~e to make the investment, but the change in the code would allow flexibility for making the choice.. Bookey asked if the $10 million could be used for anything but investment. Semmens answered, all the city funds were co,mingled, however monies in the city's trust fund (approximately $12 million) could not be spent at all. That portion of the portfolio would be available to revest for more than two years (these funds would not be available for cash flow). Williams noted, it had not been too many years prior at which time the City had only $800,000 in the bank and the mill rate was 21. He added, it was a compliment to past administrations and councils who set the city on its current investment program. VOTE: Frazer Yes Swarner Yes Bannock Yes Williams Yes Bookey Yes Moore Yes Measles Yes MOTION PASSED UNANIMOUSLY. C-3. Resolution No. 99-42 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Todaly Unlimited for the Period July 1, 1999 Through June 30, 2000. MOTION: Councilman Measles MOVED for adoption of Resolution No. 99-42 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. ITEM D: COMMISSION! coMMITTEE REPORTS KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 4 D-X, Council on A~lng Councilwoman Swarn~r stated there had been no meeting of the Council on Aging since the last council meeting. It was noted, the Senior Center received first place for their float entered in the Fourth of July Parade and earned approximately $2,500 at their pie and hot dog sale. D-2o Airport Commission Councilman Measles reported the Commission would meet at 7:00 p.m. on July 8, 1999 in the council chambers. D-3o Harbor Commission Councilman Bookey reported the Commission would meet at 7'00 p.m. on July 12 in the council chambers. D-4o Library Commission Councilman Moore reported there would be no July meeting (cancelled by council) and the next meeting was scheduled for August 3. Parks/i~ Recreation Commission Councilman Frazer reported the next meeting was scheduled for July 8, 1999. Planning/l~ Zoning Commission Councilman Bannock reported the minutes of the last Commission meeting were included in the packet. He noted discussion regarding a conditional use permit application on North Forest Drive and suggested council review what had taken place. He added, it was his understanding a request for reconsideration would be made at the next Planning & Zoning Commission meeting. D-7-a. Miscellaneous Commissions and Committees Beautification Committee Swarner reported the next meeting was scheduled for Tuesday, July 13. D-7-b. Historic District Board Moore reported the next meeting was scheduled for July 19, 1999. D-7-c. Kenai Visitors/h Convention Bureau Board Bookey reported a meeting had been held last week. He noted the minutes of the Board's February and April meetings were included in the packet. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 5 Kathy Tart, KVCC Executive Director -- Tarr reported the KVCC was awarded a $6,000 grant from the State Division of Museums which would be used to purchase and install track lighting in the facility. She noted, this track lighting would be beneficial for many activities at the facility, but especially for a wildlife artists show the KVCC would be hosting during the su_m_mer of 2000 (May, June and July). Tarr also reported the facility had been busy with activities (Project Impact signing, Permanent Fund, welcoming participants of the Kenai Classic, summer informational programs, etc.) She noted, summer visitation started off slow, but the June and. July numbers were similar to those for the same time last year. Tarr also reminded council and the audience of the Challenger Project groundbreaking scheduled for July 8 at 3'30 p.m. D-?-e. Alaska Municipal League Report -- No report. ITEM E: MINUTES June 16, 1999 Board of Adjustment Heating Minutes. Approved by consent agenda. June 1/5, 1999 Council Meeting Minutes Approved by consent agenda. ITEM F: CORRF~PONDENCE-- None. ITEM G: OLD BUSINESS-- None. ITEM H: NEW BUSINESS H-Xo Bills to be Paid, Bins to be Ratified MOTION: Councilman Bookey MOVED to pay the bills and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. Purchase Orders Exceeding $2,500 MOTION: KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 6 Councilman Bookey MOVED for approval of the purchase orders exceeding $2,500 and Councilman Moore SECONDED the motion. Swarner referred to the purchase order to J&D Painting for staining the Senior Center and asked if it had been done since it was built. City Engineer La Shot answered, he believed it had been but didn't have specific information with him. Swarner requested information of when it was last stained, who did the work, and why the staining didn't last. Swarner also questioned the painting to be done on the exterior of the Library building and asked if the trim work would be included in the work. La Shot answered, he was not aware and would check and forward that information to Swarner. Moore questioned the purchase order for overages for dust control. Public Works Manager Komelis explained the truck arrived with a load of product (which was not expected) and it was used when training the drivers. The purchase order previously approved was to cover product purchased from Doyles. VOTE: There were no objections. SO ORDERED. Approval -- Lease of Ticket Counter Space and Airline Office/Kenai Municipal Airport Terrn__inad -- Yute Air. Acting Airport Manager Holland referred to the letter of request from Yute Air which was included in the packet. He noted, a representatiVe from Yute Air contacted him on Friday and there was no time to prepare the draft lease to include in the packet. He noted, the lease would be standard and that Yute Air were current in payments when they curtailed their last operation in the City. Holland also explained there were two counter space areas available in the terminal. MOTION: Councilman Measles MOVED to direct administration to proceed with the lease agreement for the ticket counter space for Yute Air. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. Approval-- Change Order No. 1/Automated Flight Service Station/Blazy Construction - $8,402 Semmens noted, at the June 16 council meeting, City Manager Ross explained this change order would be coming to council at this meeting. Semmens added, the contractor found electrical conduits in the ceiling which were not on the drawings. It was a situation where the work had to be done in order for the contractor to proceed with the work. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 7 MOTION: Councilman Measles MOVED for approval of Change Order No. 1 at the Automated Flight Service Station to Blazy Construction in the amount of $8,402. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Discussion -- Potential Training for 16 U.S. Coast Guard Ship Crews -- Possible Resolution and Letter of Support. Mayor Williams suggested council hold a work session to redevelop its five-year plan and strategies to be held prior to the AML Conference in November. He noted, there had already been changes in the area and many changes were on the horizon. He urged council to consider a work session. Williams reported there was a plan being formulated to tram 16 U.S. Coast Guard ship crews at the Fire Training Center in Kenai. He requested council send a letter of support and a resolution asking the city to be joined as a partner in the training when the plan is formulated. Williams requested permission from council to also speak to the Kenai Chamber of Commerce, Economic Development District and Borough Assembly in this regard and to request letters and resolutions in support of the plan. He noted, he had already discussed the potential for marine fire fighting training in Kenai with Senator Stevens and he indicated his support. Williams reported he met with the President of United Industries, the parent corporation of Engineering Services, Inc. and interest was expressed in the training opportunity. There were no comments or objections from council. Discussion-- Daubenspeck Property Use Possibilities Williams explained, there had been discussions over time in regard to the Daubenspeck properties and future uses for the properties. He noted, in the past the city requested a letter from Mr. Daubenspeck asking if there were any limitations to the uses of the properties they donated to the city (which was handed out to council at the beginning of the meeting). Williams noted, Daubenspeck answered and a copy of his August 28, 1995 letter was distributed to council. Williams noted the letter stated, "... you may consider this letter to be a notice to the City of Kenai that I place no restrictions of their use of the property involved in my gift. You are free to make whatever use is best for the City of Kenai." Williams noted, there had been some discussion of using the property for the development of a hotel/convention center, etc. and thought the timing maybe was ripe for something of that nature. He noted, he had discussions with two groups who expressed interest in such a development. Williams requested council's permission to draft a genetic letter of interest to groups who may be interested in developing the Daubenspeck property. He added, the letter would not be for a specific project but would state the city had available sufficient lands and was interested in discussing the possibilities of construction of a facility. ~NAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 8 He noted, the letter would not obligate the city in any way. He hoped to follow-up the letter with a package of information about the city, including the developments made to the city in the last ten years, etc. and use it as a sales tool for the city. Williams suggested the Daubenspeck property and unsubdivided city properties in that area and available for development involved approximately 21Y~- acres (the most valuable piece city property in Kenai). There were no comments or objections from council. H-7. Dl~etmsioa-- Painting of Concrete Pillars/South Spruce Street Parking Lot. Williams explained, last year he had a request from a group of local artists interested in painting fish scenes on the pillars used at the parking lot. They were interested in doing the painting if the city would purchase the paint. They would be using volunteer labor to do the painting. He noted, the Public Works Department indicated they could hydro-wash the pillars in order for them to be painted. He noted, if council had no objections, he would contact the painters to have the work done. Bookey stated he had no objection if the pillars were to be painted with a theme, but didn't want the pillars to be painted all one .color, etc. Moore stated he had no objection, but thought the time for painting would have to be dictated by the amount of people involved in the dip net fishery. Williams stated, he understood the painting would be more of a border much like what had been painted at the airport terminal. There were no objections from council. Bannock referred to the map of the Daubenspeck property included in the packet and noted he Saw no reference to Tract D of that specific property. Discussion followed in regard to identification of the properties. Williams asked Attorney Graves to research the correspondence from Daubenspeck to determine what was intended by adding "Tract D" to the letter. Graves stated he would include that information in the next council packet. Williams noted the major projects ongoing in the city presently were the Challenger Center, Coastal Zone project, and interest in extending the development of Cunningham Park. He referred to Councilman Bookey's earlier remark regarding a team lobbying effort for the Coastal Zone project and wholeheartedly agreed. Williams suggested some funds could be made available through the Denali Fund (created by Senator Stevens to be used for health and safety issues in the villages) to develop a long-term endowment for a training program through the Fire Training Facility. The planned program would include three levels; funding to train 25 students the first year, 50 students the second year and a $1 million endowment for the third year. Williams noted, when he discussed the idea with the director of the Denali Fund, the plan was brought together when he explained one of the training units was using equipment which could convert 30 gallons of water into 600 gallons of foam which could be pulled behind a four-wheeler. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 9 Williams also reported he took James Lee Witt, Director of the Federal Emergency Management Agency on a tour through the ARFF facility. Witt stated there may be some federal funding available to increase the amount of communications gear, etc. at the facility and was very interested in continuing contacts on that issue. Williams suggested a team effort would be needed to make all the necessary contacts in Wash/ngton, DC in regard to funding for the Coastal Zone Trail funds. He noted, federal and state agencies would have to be contacted but he wasn't sure who would be included in the team making the contacts. · Williams added, he believed there were a lot of federal dollars available and who would be awarded the money, would be those who aggressively sought the money. He noted, he believed the city was in a good position to acquire funding. Williams-requested council to consider the items he discussed and give thought to how to approach lobbying and future projects. l)iseussion -- Alaska Travel Industry Association Membership Williams reported the Alaska Visitors Association was being restructured and a new trade organization created; Alaska Travel Industry Association. He invited Kathy Tarr to discuss the matter future. Kathy Tart-- Tarr noted the industry came forward with a new plan to use private sector funds to match core funding at the State level. She added, legislation was passed during the past session to restructure tourism marketing. The statewide trade industry association, Alaska Visitors Association, would be dismantled and the new organization was being formed at the grassroots level. Tarr continued, in the first year they were asking people to join at a $25.00 level and then the following years the cost would be increased. She noted, it was important to join the new organization now as they would be electing a new statewide board of directors. Tarr added, on July 1, 2000 the State of Alaska would let out a contract to a private organization to handle most of the tourism marketing (Alaska Travel Industry Association). She noted, the Division of Tourism would remain in place and the State would continue to fund some tourism activities (from $4 to 5 million). Over the next three or four years, the industry would then put more money in the pool to match the state's funding in order to return to a level of $10 million in tourism marketing funding in the future. Tarr reported the KVCC had already joined, as well as several other members in the area. She added, the more Kenai businesses who join would increase the chances for a local person to be elected to the new board and it would show the Peninsula had a strong tourism component as part of its economy. Swarner asked what Tarr expected the dues to be next year. Tarr answered, she believed they would begin at about $300 a year, but would be determined on how ~NAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 10 many businesses join. She added, the state would be hesitant to go forward with the plan if there were not enough memberships to the new organization. Tarr added, throughout the state other funding proposals were being discussed, i.e. seasonal sales taxes, bed tax increases, etc. At this time, Tarr stated, the industry was opposed to those proposals becaUse the taxes invade the local municipalities' positions in trying to get funds on the local level as well as because those funds would not be used for tourism marketing, but go into the State's General Fund. Bookey stated, because Kenai Visitors Convention Bureau, Inc. was an arm of the city's and was a member, he didn't think the council or city needed to be a member. He added, if in the future the council wanted to help the KVCC, they could increase their funding to cover their dues. Tarr also noted, part of the restructuring would include the convention and visitor bureaus in different regions throughout the state and funding to the organization would have an impact on the KVCC, as well as other entities on the Peninsula. Williams stated he believed it would be worth the city joining the Alaska Travel Industry Association to improve the numbers to the overall organization. He added, approximately one-half the city's budget was generated from sales tax and he thought more than half of the city's sales tax was generated during the summer months when tourism is busiest. Williams suggested the city join the organization to show support and the city's active position. Measles stated he agreed with Williams and added, he believed the city should join the organization. MOTION: Councilman Measles MOVED to direct administration to join the Alaska Travel Industry Association. Councilman Frazer SECONDED the motion. VOTE: Frazer Yes Swarner Yes Bannock Yes Williams Yes Bookey No Moore Yes Measles Yes MOTION PASSED. H-9, Discussion -- Proposed Management/Operation Agreement for the Kenai Multi-Purpose Facility. Semmens reported administration was continuing to work on the operating agreement for the multipurpose facility and the draft agreement was included in the KEN~ CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 11 packet for council's review. He added, he believed by the July 21 meeting, the agreement should be in final form for council's consideration. Semmens noted, there were some issues with the project being investigated; the timeline and additional costs involved with adding the Zamboni room, utilities and contingency. He explained, administration contacted the general contractor who submitted the low bid and asked him if the project could be completed by November 1. The contractor was unable to answer the question as the completion date would depend on whether the steel building could be delivered in time for erection and completion by November 1. Semmens also explained, the original construction bids came in higher than the estimate. He noted, an additional $150,000 needed to be added to the estimate to include the Zamboni room (which was included in the operating agreement), $30,000 for utilities, and $30,000 for contingency. Semmens added, the bottom line was that after the contribution of $275,000 from the LLC, the council would need to come up with $187,000 from the General Fund fund balance. He noted, they were in discussions with the general contractor on some issues where costs may be able to be reduced by approximately $30,000. Semmens requested comments from council regarding the use of $187,000 from the General Fund fund balance. He added, if the project could be completed close to or at the original time frame and if the operating agreement was completed, he planned to have an ordinance to appropriate the additional $462,000 needed for the project for council's consideration at the July 21 council meeting. Semmens added, if the ordinance was brought forward, both readings of the ordinance Would take place at that meeting. He noted, if that wasn't done, he doubted the project could be completed by November 1. Semmens continued, he had discussed a line of credit with the LLC or a commitment from a bank prior to signing a contract with the general contractor. Swamer asked if the contractor indicated when he could give an answer on the completion date. Se_re_mens answered, the contractor had been out of town and was expected back in the morning; he would speak with him then. He added, the supplier of the building had not made any positive statements as to the ability to deliver the steel building in the near future. Semmens noted, he believed the LLC would be very interested in knowing when the building could be delivered as it would be important to the maintenance agreement as far as collecting revenues from the rink. Swamer stated she would be very disappointed if the building was not erected this winter and was also aware there would be many disappointed children and parents in the community. She added, she would like to proceed as Semmens suggested. Semmens indicated $737,000 had been appropriated for the project, of which $700,000 was identified for construction and $37,000 for administration and inspection. Of the $1,162,000, $187,000 was needed to complete the construction. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 12 Frazer stated he was 100% in support of the project and agreed with Swamer the project should proceed in order to be in use this winter. He added, he reviewed the draft agreement and asked if the revenues from the skating portion of the year would go to the LLC. Se_rn__~ens answered yes. He continued, the operating costs, labor, etc. would be footed by the city. Se~ens answered yes, except for the maintenance of the ice surface. Frazer asked if the year's maintenance costs, including labor, etc., would be an additional cost. He noted, if the city were collecting the ice maintenance fees, those funds would come to the city. He asked Semmens if there was an estimate of what the operating costs of the facility might be. Semmens answered, he knew of no estimate but noted the city would supply snowplowing, water and electricity. He added, it was not anticipated those costs would be high. Frazer noted there was no mention of the boards for the hockey rink identified in the draft contract and knew they were not included in the bid. Semmens noted that was correct and added his understanding was the LLC would be handling that concern. Frazer stated he still believed council should do what was needed to push the project forward and completed by the fall. Moore asked what the contractor's concern, was in regard to his inability to produce as he understood the bid was good for 60 days. Semmens answered, the bid would be good for 60 days and, in fact, the contractor stated his bid would be good for more than 60 days. However, the ability to procure the materials for the project would move forward as the construction season progressed. He added, he was told there could be difficulties in getting the materials from the suppliers and because the bid was not awarded (because of the lack of funds), the materials could not be ordered. Moore also stated there were boards available. Swarner noted the city would not be covering the LLC volunteers under its Workers' Compensation policy. Semmens noted Swarner was correct and the LLC would have to procure its own Workers' Compensation Insurance or in some other way take care of the Workers' Compensation question as the city's policy would not cover those volunteers tatting care of the ice surface. Bookey stated he supported the project up to $1 mi!!~on but after hearing an amount of $187,000 would still need to be funded, he was hesitant. He noted, if the building wasn't delivered, it could be winter construction which would raise the costs again. Bookey stated he wouldn't support proceeding with the project until 'hard core numbers were determined. Rick Baldwin -- Thanked administration for their devout efforts in working with the LLC in putting the package together. He noted there had been some hard issues to address and they were moving forward together very well. Baldwin continued, he had received nothing but positive support from the community for their group and had others ask if they could join the group. He noted, as far as the LLC group, the commitment was there and stronger. Baldwin added, they received positive signals from the local bank interested in providing the funding. Referring to the question about the boards, Baldwin noted there was no KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 ~ PAGE 13 money in the city's budget for the boards and the LLC may have to cover those costs. He added, they were hoping they may be able to acquire the boards from other public sources. Baldwin added, he felt they were close to a firm agreement and after the outstanding issues raised during the meeting were resolved, he felt they had a deal. Baldwin added, in talking with his banker, the banker stated, with the city's approval and city's interest in the project and with the individual signatures of the LLC, he would be able to provide the package to the Anchorage office from which he had already received favorable response. MOTION: Councilman Moore MOVED for administration to continue to work with the LLC toward a management/operation agreement for the Kenai Multipurpose Facility. Councilman Frazer SECONDED the motion. Williams stated he would support the motion but would still discuss a possible parmership in the project with the Anchorage developer. VOTE: Frazer Yes Swarner Yes Bannock Yes Williams Yes Bookey No Moore Yes Measles Yes MOTION PASSED. BREAK TAKEN: 8:20 P.M. BACK TO ORDER: 8:35 P.M. ITEM I' ADMINISTRATION REPORTS I-1. Mayor Williams noted, during the earlier discussion regarding upcoming projects, he neglected to mention the Health Nurse Facility which was planned for next year. I-2. City Manager Acting City Manager Semmens noted the dip net season would begin on July 10 and through the efforts of the Kenai Police, Public Works and Parks & Recreation Departments, he felt the city was prepared to handle the participants. I-3. Attorney-- No report. I-4, City Clerk -- No report. KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 14 Finance Director-- No report. Public Works -- No report. I-7. A/rport Manager -- Holland reported the city received notification there would be an electrical outage at the Flight Service Station while the new heating units were being installed {July 8, 11:30 p.m.-5'30 a.m.). He added, the outage would not affect the operations of the airport. Holland was asked if Yute Air would be in business and flying out of Kenai on Friday. Holland answered it would depend on whether the paperwork was completed. Williams noted Joanna Cole was attending the meeting for Parks & Recreation Director Frates. Cole noted she had nothing to report from the Department. ITEM J: DISCUSSION J-X. Citizens-- None J-2. Council Bookey-- Stated concems there was no watering being done on frontage grass from the Visitors Center to Arbys. Bookey noted, he discussed the matter last year with City Manager Ross and Ross assured him the lack of watering would not happen this year. He requested watering be done through the middle of town, as well as Main Street extended. He noted, it would need a coordinated effort of departments to get the watering done. Semmens stated, the watering would be done. Swarner asked when Rogers Road would be open again to traffic. La Shot answered the de-watering operation was mostly complete. When it was suggested the water being pumped out of the area be used for watering the grass, La Shot explained the permit would not allow for that to be done. Swarner-- Stated the airport terminal carpet was very badly stained and asked what was to be done. Holland explained a new janitorial contract had been approved earlier in the evening and this janitor would be using a new cleaning program on the carpet. It. was hoped this program could salvage the carpet, but if not, the carpet would be replaced in the fall. Williams suggested that before selecting new carpet, those involved in choosing the carpet should visit other airports for examples of what carpet they are using and whether it has worn well, etc. Moore -- Requested the grass be watered and the dandelions be eliminated. Measles -- KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 15 be Reported he returned to Kenai the other day and found a vehicle parked in the Airport Manager's parking space with a sign in the window which was offensive to the City of Kenai and its citizens. He requested the person be contacted and told not to use that parking space and be requested to remove the sign. Measles explained, due to his job responsibilities, he was tendering his resignation from his position as city council member effective the end of July. Mayor Williams thanked Measles on behalf of the council and administration adding, he would be missed. Williams continued, Measles had been a part of the community for many, many, many years and that everything that happened in the city for the last 20 years, Measles had a part in it. Williams added, personally, he would miss Measles' good judgement and management style. He wished Measles good luck in the future and added, he knew Measles would always consider Kenai home. Bannock -- Offered Measles best wishes. Bannock also reported he had a discussion with a visitor to the area who suggested that since the fire truck had to be out on the tarmac for arrival of planes, a sign be placed on the side of the truck saying "Welcome to Kenai" which would take the attention off the fire truck. It was suggested administration check with FAA and if they had no objections, then proceed. Council had no objections. Frazer-- Offered best wishes to Vice Mayor Measles. Frazer also reported the paving job at Crow Court was completed and looked very nice. Williams -- a. be Ce Requested Parks & Recreation t° raise the water level on the water fountain at the Park .Strip. Noted that during the last remodel of the airport terminal, a sign at the side door entrance stating "Restricted Area" had not been removed. He requested the sign be removed. Williams also noted the stairway at the side entrance was deteriorated and the handrail was loose. He requested those items be corrected. Williams requested council allow him to pass the gavel to Vice Mayor Measles during the meeting of July 21, 1999 so that Measles could chair the meeting. Council had no objections. EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 8'53 p.m. ~NAI CITY COUNCIL MEETING MINUTES JULY 7, 1999 PAGE 16 Minutes transcribed and prepared by: Carol L. Freas, City Clerk CONCESSION AND MANAGEMENT/OPERATION AGREEMENT FOR THE I~NAI MULTI-PURPOSE FACILITY The parties of this agreement are the CITY OF KENAI ("City") whose address is 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611 and the PHASE I, LLC ("LLC") whose address is , Kenai, Alaska 99611. Ae MUTUAL RECITALS: WHEKEAS, the City is a home role municipal corporation of the State of Alaska duly created, organized, and existing pursuant to AS 29.10, and authorized by law to construct facilities for the benefit of its citizens; and WHEREAS, the City is authorized to enter into agreements to operate and maintain facilities for the benefit of its citizens; and WHEREAS, PHASE I, LLC intends to secure a loan in the amount of $350,000 (the "Loan") and has agreed to provide the City from the proceeds of the Loan the sum of $275,000 to enable the City to fund the construction of the Facility; and WHEREAS, the City has agreed to operate and maintain the facility in accordance with the terms and conditions of this agreement; NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Be DEFINITIONS: For purposes of this agreement, the following definitions apply: le "Agreement" means this agreement. ,, "City" means the City of Kenai and any successor agency thereto and, unless the context otherwise requires, such officers and agents of the City that may be delegated responsibilities and duties under this agreement. o "LLC" means, Phase I, LLC or its assignee or successor in interest. , "Loan" means the loan referred to in the third Whereas clause, above Se "Party" or "Parties" means each or both of the signatories to this agreement. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 1 of 9 City: LLC: Se "Facility" means the Kenai Multi-purpose Facility, described in and constructed substantially in accordance with Phase I of the plans and specifications dated March 22, 1999, prepared by Klauder and Company, and the Bid Proposal of G&S Construction, incorporating the facility described in the basic bid and the additive alternate referred to as the Zamboni Room, to be located upon the and including the following described real property: C. GRANT OF CONCESSION The City grants to the LLC for the term of this agreement, a sole and exclusive concession to maintain an ice rink within the Facility. Included within this grant is the privilege to exclusive occupancy of the Zamboni room, the exclusive fight to maintain commercial signs within the premises, to charge admission to all events involving the ice rink and the right to provide food, beverage and souvenir sales at all events involving the ice rink. D. TERM' The term of this agreement is for TWENTY (20) years, or until termination under the terms or conditions of this agreement, beginning on the~ day of ,1999 to the ~ day of ,2019. to OPTION TO PURCHASE MANAGEMENT/OPERATION AGREEMENT: The City has the option to purchase this agreement during its term at the following schedule: o During the first four years, by paying to the LLC an amount equal to the unpaid principal and interest on the Loan, plus any operating deficit incurred by the LLC in operating the facility e During the fifth or subsequent year, until expiration of the term of the agreement: (a) the greater of the principal and interest then owed on the Loan or $200,000 plus (b) any operating deficit incurred by the LLC for its operation of the facility. The term "operating deficit" in this agreement means the shortfall of revenues to cover the expenses of debt service and operating expenses directly related to maintaining the ice surface of the rink and marketing of the facility as set out in this agreement. Fo OPERATION AND MAINTENANCE; o During the term of this agreement the City will perform the following duties at its sole cost and expense. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 2 of 9 City: LLC' Re be de e, Operate and maintain the facility so as to make the facility available to the public at all reasonable times within the limitations imposed by facility capability, available ice, and the scheduling procedures adopted by the City in cooperation with the LLC. Perform or cause to be performed such work on the facility as shall be required to maintain the facility in the condition existing as of the effective date, reasonable wear and tear excepted. Schedule the facility by users in accordance with such scheduling procedures and criteria, as the City shall establish in cooperation with the LLC. Collect fees from users of the facility in such amounts as the City and LLC by mutual agreement shall establish. The City shall remit such fees to the LLC as required under Paragraph G. If the City and LLC cannot reach a mutual agreement as to the amount of user fees, they shall resolve such dispute by arbitration. Coordinate operation, maintenance, and repair and other work schedules with the LLC. Provide all material, labor, and technical support, subcontract management and training to operate, maintain, and repair the facility, and all tools, equipment, spare parts, materials, and supplies needed to perform the City's obligations under this agreement. ge Comply with all applicable federal, state, and local government laws, regulations, and permits relating to the use of the facility. If the City elects to contest an order issued by a local government, or state or federal agency relating to the facility, the City shall promptly notify the LLC. h. Provide security and access according to a mutually agreed plan. Prepare a monthly and year-end schedule of fees collected from the multi-purpose facility. Provide qualified personnel with ability to perform the duties assigned to the City under this agreement. ke Take prudent measures to protect equipment, personnel, and the general public from the hazards arising from vandalism, misuse or abuse of the facility. 1. Pay for utility services as a cost of operation and maintenance. m. Perform such other additional duties related to the operation, maintenance and repair of the facility as may be reasonably necessary to carry out the intent and purpose of this agreement. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 3 of 9 City: LLC: 2~ Ge He During the term of this agreement the LLC will perform the following duties at its sole cost and expense ao Ice maintenance: Notwithstanding any provision to the contrary, the LLC shall be exclusively responsible for maintaining the ice surface of the rink, and the City shall have no responsibility therefor. The LLC shall be responsible for providing and maintaining all ice resurfacing apparatus and equipment and training all. operators. The sole responsibility of the City in this regard shall be to provide an adequate supply of water and electric service, and to maintain and repair the perimeter wall and subsurface of the rink, and the Zamboni Room. COLLECTION AND DISBURSEMENT OF FEES' o All fees collected for rental of ice time shall be the property of the LLC. 2, Fees collected by the City for other uses of the facility shall be divided equally between the City and LLC. , The City shall prepare a summary identifying the funds collected from users of the facility in a format mutually agreeable to the City and LLC. The summary shall be furnished to the LLC within thirty (30) days following the month in which the funds are collected. All such summaries shall be subject to audit by the LLC, which shall be responsible for the costs of any such audit. e The City shall pay any amounts collected by it for the account of the LLC at the time it provides a summary statement of such amounts as provided above. Any amounts not paid within thirty (30) days of the due date shall accrue simple interest at the legal rate of interest at the time payment was due until paid by the City. INSURANCE: City, at the expense of City, shall keep in force, during the term of this agreement, insurance issued by responsible insurance companies authorized to do business in Alaska, in forms, kinds and amounts as determined and directed by the City for the protection of City and the LLC where allowed. Insurance requirement hereunder shall be subject to the provision of this paragraph. Said insurance may include, but need not be limited to insurance coverages commonly known as, or similar in kind to, public liability, products liability, property damage, cargo, fire, workmen's compensation, comprehensive, builders risk, and such other insurance coverage as deemed required in the determination of the City. All policies or endorsements thereto shall in all cases where possible name LLC as Additional Named Insured thereunder and shall contain a waiver of subrogation against the City. LLC understands that neither it, nor its officers, employees, or volunteers shall be covered by the City's workmen's compensation policy. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 4 of 9 City: LLC: No policy of insurance shall be cancelled or amended with respect to the City without thirty (30) days written notice by registered or certified mail to the LLC as additional insured by the insurance company. City shall provide certificates of insurance within thirty (30) days of the date hereof as follows: Comprehensive General Liability Combined Single Limit (Bodily Injury and Property Damage)' $5,000,000 Workmen's Compensation: Statutory Limits NO PARTNERSHIP OR JOINT VENTURE CREATED: It is expressly understood that the City shall not be construed or held to be a panner or joint venturer of the LLC in the conduct of the business on the premises of the facility; and it is expressly understood and agreed that the relationship between the parties is, and shall at all times remain, as defined in this agreement. J® MODIFICATIONS: This agreement may not be modified in any manner other than by an agreement in writing, signed by all parties in interest, or their successors in interest. Any such modification shall require Council approval. ge ASSIGNMENT: Neither party may assign this agreement to another party without the prior written permission of the other party, which shall not be unreasonably withheld. However, no assignment shall relieve the original contracting party from its obligations hereunder without the express written consent of the other party. The assignee shall be subject to all terms and conditions of this agreement. L® RIGHTS AND REMEDIES' The rights and remedies of the parties contained in this section are not exclusive and are in addition to all other remedies available to the parties at law or equity. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 5 of 9 City: LLC' Me Ne Oe NON-WAIVER: The failure of either party at any time to enforce a provision of this agreement shall in no way constitute a waiver of the provision, nor in any way affect the validity of this agreement or any part hereof, or the fight of such party thereafter to enforce each and every portion hereof. MARKETING;, It shall be the responsibility of the LLC to provide marketing for the use of ice time of the facility. It shall be the responsibility of the City to provide marketing for the use non-ice time of the facility. Either party, however, with the consent of the other party, may engage in additional marketing efforts for the facility. The marketing efforts under this section will be performed with the idea of attracting new business to the facility and to retain any established business for the facility. CITY'S OBLIGATION TO BUILD; The City shall construct the Facility and make it available to the LLC on or before Qo Se LLC TO PROVIDE $275,000 OF CONSTRUCTION FUNDS' On demand but after the City has paid not less than $737,000 for the construction of the Facility, the LLC shall pay $275,000 to the City to be used in construction of the facility as partial consideration for the City entering into this agreement with the LLC. This agreement shall not be effective until the LLC provides to the City a written commitment to make the Loan from a recognized lending institution acceptable to the City Manager. THIRD PARTY BENEFICIA~ES' This agreement gives no fights or benefits to anyone other than the parties, as a third party beneficiary. MULTIPLE COPIES' This agreement shall be executed in several counterparts, each b f which shall be an original, but all of which shall constitute one and the same instrument. AVAILABILITY OF INFORMATION; , The parties shall make available to each other for inspection and copying during business hours all books, records, plans and other information relating to any calculation or determination to be made under this agreement. MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY Page 6 of 9 City: LLC: e Prior to June 1 of each year, LLC shall provide the City with a copy of a statement from the bank detailing principal and interest payments and the current balance of the loan. We U® Ve II II II !1 II II II II ACCESS TO THE FACILITY: The LLC and its agents shall have reasonable access to the facility and its equipment and facilities for the purpose of resurfacing the ice, constructing and maintaining the ice rink, installing signs and other purposes consistent with this agreement. INTEGRATION; This agreement and all incorporated attachments and appendixes hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are not promises, terms, conditions, or obligations other than those contained hereim and this agreement shall supercede all previous communications, representations, or agreements, either oral or written, between the parties. NOTICES; All notices required by this agreement shall be in writing and shall be sufficiently given and served upon the other party if sent by registered or certified United States mail, postage prepaid, and addressed as follows: IF SENT TO CITY: City Manager City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Or such other place as the City may, from time to time, designate by notice to LLC. IF SENT TO LLC: C.R. Baldwin 125 N. Willow Street, Suite 100 Kenai, AK 99611 Or such other place as LLC may, from time to time, designate by notice to City. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands, the day and MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 7 of 9 City: LLC: year stated in the individual acknowledgments below. CITY OF KENAI By: Richard A. Ross City Manager PHASE I, LLC: By: (Print) (Title) STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of , 1999, RICHARD A. ROSS, City ',.fanager of the City of Kenai, Alaska, being personally known to me or having produced ~atisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this day of ,1999,: , (Title) , of , being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY - Page 8 of 9 City: LLC: said limited liability company. Notary Public for Alaska My Commission Expires' Approved as to lease form by City Attorney: Approved by Finance Director: Approved by City Manager: Agreement approved by Council on Carol Freas, City Clerk MANAGEMENT/OPERATION AGREEMENT FOR THE KENAI MULTI-PURPOSE FACILITY- Page 9 of 9 City: LLC: crJ uJ z 0 (J z 0 0 0 0 03 0 0 0 0 0 (',,I(.0 0 0 ~ Ci CO Cd 0 I.D 0 0 (",1 I.O 0 0 0 (30 1{3 ~30 (30 Z Z Z w 0 w w z z n,' ..0. 0 0 0 n 0 ~ ~ ~ 0 ~ w ~ ~ ~ w z ~ 0 ~ z m ~ o z z ~.. z I.U Suggested by: Administra,, City of Kenai ORDINANCE NO. 1834-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $214,159 FOR STREET IMPROVEMENT GRANTS. WHEREAS, the State of Alaska has offered a matching grant for street improvements in the amount of $149,911; and WHEREAS, the City accepted the grant with its conditions and agreed to provide a 30% match in the amount of $64,248 from General Fund Fund Balance; and WHEREAS, the money will be used for future street improvement projects. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Appropriations: Non-Departmental - Transfer to Capital Project Fund Street Improvement Capital Proiect Fund Increase Estimated Revenues: Transfer from General Fund State Grant Increase Appropriations: Construction $ 64,248 $ 64,248 $ 64,248 149,911 $214,159 $214,159 Ordinance No. 1834-99 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4t~ day of August, 1999. Attest: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (7/8/99) kl Introduced: Adopted: Effective: July 21, 1999 August 4, 1999 August 4, 1999 Suggested by: Administratic_ City of Kenai ORDINANCE NO. 1835-99 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $7,946 IN THE GENERAL FUND FOR LIBRARY COMPUTER EQUIPMENT. WHEREAS, the Library received a reimbursement of $7,946 under the Universal Service for Schools and Libraries (E Rate); and WHEREAS, the intent of this program is to promote use of the internet; and WHEREAS, the Library needs additional computers and networking equipment to facilitate internet access. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as £ollows: General Fund Increase Estimated Revenues: Miscellaneous $7,946 Increase Appropriations: Library- Machinery & Equipment $7,946 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of August, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (7/14/99) kl Introduced: Adopted: Effective: July 21, 1999 August 4, 1999 August 4, 1999 Suggested by: City of Kenai ORDINANCE NO. 1837-99 Administratim~ AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA APPROPRIATING A $1,500 DONATION FROM THE KENAI ELKS LODGE #2425 FOR RECREATIONAL EQUIPMENT. WHEREAS, the Kenai Elks Lodge #2425 has generously donated $1,500 to the City for the purchase of recreational equipment; and WHEREAS, the City appreciates this donation and hereby appropriates the funds to be used to purchase recreational equipment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous- Donations $1,500 Increase Appropriations: Recreation- Small Tools $1,500 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of August, 1999. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' (7/16/99) kl Introduced: Adopted: Effective: July 21, 1999 August 4, 1999 August 4, 1999 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ M emOranClum Date' To.' From: be July 16, 1999 Larry Semmens, Acting City Manager ~ Kim Howard, Administrative Assistant ~~ Tract B, Kenai Tidelands Survey No. 2 a. Assignment of Lease- Marvin Dra~seth and Royal Pacific Fisheries, Inc. to Snu~ Harbor Seafoods, Inc. Security Assignment of Lease- Snu~ Harbor Seafoods, Inc. to National Oceanic and Atmospheric Administration, National Marine Fisheries Service, Financial Services Division The City has received a request for approval of the above referenced agreements. The lease states, "Lessee with City's prior written consent, which will not be unreasonably denied, may assign, in whole or in part, its rights as Lessee hereunder." The City Attorney has reviewed the proposed agreements and has no objections. The lease payments and property taxes are current on this property. Both parties are current in sales taxes to the Borough. If Council approves the transfers, consent agreements can be prepared for the City Manager's signature. Does the Kenai City Council consent to the Assignment of Lease and Security Assignment of Lease? Cc' Patsy Mizera, First American Title Attachments /kh JUL. I ~. 1999 8' ~RM HO. BB 1 P. ~ ASSIGNMENT OF LEASE This assignment, anterecl into I=etween MARVIN DRAGSETH AND ROYAL PACIFIC FISHERIES, INC., whose address is P.O. BOX 4609, KENAI, AK 996t 1, hereinafter referrecl to as the Assignor; and SNUG HARBOR SEAFOODS, INC., whose address is P.O. BQX 701, KENAI, AK 99611 hereinafter referred to as the Assignee. ' Assignor does hereby assign and transfer ali of their interest in 'the leasehold estate as evidenced by that certain Lease Agreement with the CITY OF KENAI, as Lessor, recorded JANUARY 27, 1989, In Book 341, page 16, Kenai Recording District, and covering .the following-described property: Tract B, according to the Plat of KENAI TIDELANDS SURVEY NO. 2., filed under Plat No. 89-2, in the Kenai Recording District, Third Judicial DIstrict, State of Alaska. To have and to hold the same from the date hereof, for and during all of the rema'inclar yet to coma of the term of said Lease Agreement. Assignees agree to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the saicl Assignor has hereto set his hand and seal this JULY, 1 999. day of ASSIGNOR: ROYAL PACIFIC FISHERIES, INC. BY: Marvin '~ragseth TITLE: President Marvin Dragsath, invidivlclually ASSIGNEE: SNUG HARBOR SEAFOODS, INC. 'BY: Paul Dale TITLE: President paul Dale, individually BY: Brenda Stoops TITLE: Secretary STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )SS, ) On this day, personally appeared before me MARVIN DRAGSETH, Individually and who being duly sworn, did say that he is the PRESIDENT of ROYAL PACIFIC FISHERIES, INC.., the corporation namecl herein and sl:ated that said instrument was signed in behalf of said c~rporation by authority of its by-laws (or by resolution of the boarcl of directors) and acknowledged to me that said corl3oration executed the same. GIVEN UNDER MY HAND and official seal this _ day of JULY, 1999. Notary Public in and for the State of Alaska. My Commission expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT ) Jss. ) On this day, personally appeared before me PAUL DALE AND' BRENDA STOOPS who being duly sworn, did say that 1:hey are the PRESIDENT and SECRETARY, respectively of SNUG HARBOR SEAFOODS, INC., ~:lle corporation named herein and stated that said instrument was signed in behalf of said corporation by authoriw of its by-laws (or by resolution of the board of directors) and acknowledged to me that said corporation executed the same. GIVEN UNDER MY HAND and official seat this day of JULY, 1999. Notary Public in and for zl~e State of Alaska. My Commission expires= STATE OF ALASKA THIRD JUDICIAL DISTRICT ) ) On this day, personally appeared before me PAUL DALE 1:o me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as hi. free and voluntary act and deed, for the usaa and purposes therein mentioned. GIVEN UNDER MY HAND and official seal this .~_.. day of JULY, 1999. Notary Public in and for the State of Alaska. My Commission expires: AFTER RECORDING, RETURN TO ASSIGNEE HEREIN SECURITY ASSIGNMENT OF LEASE KNOW ALL MEN BY THESE PRESENTS that SNUG HARBOR SEAFOODS, INC., whose address is P.O. BOX 701, KENAI, AK 99611, Assignees under that certain Assignment of Lease recorded JULY ~, 1999, in Book ~, at Page , and hereafter referred to as Assignor, covering the following described property: Tract B, according to the Plat of KENAI TIDELANDS SURVEY NO. 2, filed under Plat No. 89-2, in the Kenai Recording District, Third Judicial District, State of Alaska. does hereby assign, for good and valuable consideration, a security interest, in Lease recorded JANUARY 27, 1989, in Book 341, at Page 16, to UNITED STATES OF AMERICA, ACTING BY AND THROUGH THE SECRETARY OF COMMERCE, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, NATIONAL MARINE FISHERIES SSERVlCE, FINANCIAL SERVICES DIVISION, 1315 EAST-WEST HIGHWAY, SILVER SPRING, MD 20910, hereafter referred to as Assignee, and assigns, for the term commencing on the~ day of JULY, 1999, until Deed of Trust is paid in full. Said Deed of Trust being recorded JULY 30, 1990, in Book 369, at Page 047, and Assumed by SNUG HARBOR SEAFOODS, INC., under Assumption Agreement recorded the~ day of JULY, 1999, in Book , at Page ~. The Assignee herein agrees to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the Assignors and assignee has hereunto set their hands this day of JULY, 1999. ASSIGNEE: ASSIGNOR: UNITED STATES OF AMERICA, ACTING THROUGH THE SNUG HARBOR SEAFOODS, INC. SECRETARY OF COMMERCE, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, NATIONAL MARINE FISHERIES SERVICE, FINANCIAL SERVICES DIVISION BY' By: Paul Dale TITLE: TITLE: President BY. Brenda Stoops TITLE: Secretary STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss. ) On this day, personally appeared before me PAUL DALE AND BRENDA STOOPS who being duly sworn, did say that they are the PRESIDENT and SECRETARY, respectively of SNUG HARBOR SEAFOODS, INC., the corporation named herein and stated that said instrument was signed in behalf of said corporation by authority of its by-laws (or by resolution of the board of directors) and acknowledged to me that said corporation executed the same. GIVEN UNDER MY HAND and official seal this day of JULY, 1999. Notary Public in and for the State of Alaska. My Commission expires: STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss. ) On this day, personally appeared before me and who being duly sworn, did say that they are the and , respectively of UNITED STATES OF AMERICA, ACTING BY AND THROUGH THE SECRETARY OF COMMERCE, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, NATIONAL' MARINE FISHERIES SERVICE, FINANCIAL SERVICES DIVISION , the corporation named herein and stated that said instrument was signed in behalf of said corporation by authority of its by-laws (or by resolution of the board of directors) and acknowledged to me that said corporation executed the same. GIVEN UNDER MY HAND and official seal this day of JULY, 1999. Notary Public in and for the State of Alaska My Commission expires: ASSIGNMENT OF LEASE This assignment, entered into between MARVIN DRAGSETH AND ROYAL PACIFIC FISHERIES, INC., whose address is P.O. BOX 4609, KENAI, AK 99611, hereinafter referred to as the Assignor; and SNUG HARBOR SEAFOODS, IN¢., whose address is P.O. BOX 701, KENAI, AK 99611, hereinafter referred ~o as the Assignee. Assignor does hereby assign and transfer all of their interest in the leasehold estate as evidenced by that certain Lease Agreement wll:h the CITY OF KENAI, as Lessor, recorded JANUARY 27, 1989, in Book 341, page 16, Kenat Recording District, and covering the following-described property: Tract B, according to the Plat of KENAI TIDELANDS SURVEY NO. 2, filed under Plat No. 89-2, In the Kenai Re=ordlng Dlstri=t, Third Judicial District, State of Alaska. To have and to hold the same from the date hereof, for and during all of the remainder yet to come of the term of said Lease Agreement. Assignees agree to comply fully with all the terms and provisions of the Lease. IN WITNESS WHEREOF, the said Assignor has hereto set his hand and seal this JULY, 1999. day of ASSIGNOR= ROYAL PACIFIC FISHERIES, INC. BY: Marvin Dragseth TITLE: President Marvin Dragseth, Invidividuaily ASSIGNEE: SNUG HARBOR SEAFOODS, INC. BY: Paul Da~e TITLE: President Paul Dale, Individually BY: Brenda Stoops TITLE: Secretary STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )SS. ) On this day, personally appeared before me MARVIN DRAGSETH, individually and who being duly sworn, did say ~hal: he is the PRESIDENT of' ROYAL PACIFIC FISHERIES, INC.., the corporation named herein and' stated that said instrumen~ was signed in behalf of said corporation by authority of its by-laws (or by resolution of the board of directors) and acknowledged to me that said corporation execul:ecl 1:he same. GIVEN UNDER MY HAND and official seal this day of JULY, 1999. Not'cry Public-in-ancl for the State of Alaska~ My Commission expires- . STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )ss. ) On this clay, personally appeared before me PAUL DALE AND BRENDA STOOPS who being duly sworn, did say thai: ~hey are the PRESIDENT and SECRETARY, respectively of SNUG HARBOR SEAFOODS, INC, ~ the corporation named herein and stated the1; said instrument was signed in behalf of said corporation by aul:hority of its by-laws (or by resolution of the board of directors) and acknowledged to me thai: said corporation executed the same. GIVEN UNDER MY HAND and official seal this day of JULY, 1999. Notary Public in and for the ~tate of Alaska. My Commission expires; __ STATE OF ALASKA THIRD JUDICIAL DISTRICT ) )SS. ) On this day, personally appeared before me PAUL DALE to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged tha~ he signed the same as his free and voluntary act and deed, for the uses and purposes therein mentioned. GIVEN UNDER MY HAND and official seal this day of JULY, 1999. Notary Public in and for the State of ~,laska, My Commission expires: . AFTER RECORDING, RETURN TO ASSIGNEE HEREIN SECURITY ASSIGNMENT OF LEASE KNOW ALL MEN BY THESE PRESENTS that SNUG HARBOR SEAFOODS, INC,, whose address is P.O. BOX 701, KENAI, AK 99611, Assignees under that certain Assignment of Lease recorded JULY ,1999, in Book at Page , and hereafter referred to a~ Assignor, covering the following described property?"~-' Tract B, according to the Plat of KENAI TIDELANDS SURVEY NO. 2, filed under Plat No. 89~2, in the Kenai Recording District, Third Judicial District, State of Alaska. does hereby assign, for good and valuable consideration, a security interest, in Lease recorded JANUARY 27, 1989, in Book 341, at Page 16, to UNITED STATES OF AMERICA, ACTING BY AND ?HROUGH THE SECRETARY OF COMMERCE, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, NATIONAL MARINE FISHERIES $$ERVICE, FINANCIAL SERVICES DIVISION, 1315 EAST-WEST HIGHWAY, SILVER SPRING, MD 20910, hereafl:er referred to as Assignee, and assigns, for the term commencing on the ~ day of JULY, 1999, until Leasehold Deed of Trust is paid in full. Said Leasahold Deed of Trust being recorded JULY 30, 1990, in Book 369, at Pago 047, and Assumed by SNUG HARBOR SEAFOODS, INC., under Assumption Agreement recorded the ~day of JULY, 19~9, in Book , at Page ~____.. IN WITNESS WHEREOF, the Assignors and assignee has hereunto set their hands this day of JULY, 1999. ASSIGNEE: ASSIGNOR: UNITED STATES OF AMERICA, ACTING THROUGH THE SNUG HARBOR SEAFOODS, INC. SECRETARY OF COMMERCE, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, NATIONAL MARINE FISHERIES SERVICE, FINANCIAL SERVICES DIVISION BY: BY: Paul Dale TITLE: TITLE: President BY: Brenda Stoops TITLE: Secretary DEPARTMENT OF ADMINISTRATION DIVISION OF ADMINISTRATIVE SERVICES TONYKNOWLE$. ~~/ P.O. BOX 110208 JUNEAU, ALASKA 99811-0208 PHONE: (907) 465-2277 FAX: (907)465-2135 July 1, 1999 City of Kenai 210 Fidaigo Avenue, Suite 200 Kenai, AK. 99611-7794 RE: Municipal Grant Dear Mayor: The Department of Community and Economic Development is pleased to inform you of the following grant award under AS 37.05.315: Grant Project Grant Amount 8100-001 Kenai Municipal Airport maintenance, facility design, and engineering $250,000.00 Your municipality must Pass an ordinance or resolution formally accepting the grant and sign both copies of the agreement to indicate acceptance of the grant and its conditions. Complete a Form B Project description · Send both odginal copies of the signed grant agreement, the Form B and a copy of the accepting ordinance or resolution to this office. These procedures must be completed before any payment of grant funds will be made. Upon receipt of the above documents, we will begin processing the grant agreement. Once approved, we will mail a warrant for 20% of the grant amount and retum a copy of the signed grant agreement for your records. Please remember that these funds may only be used for the specified purpose of the grant. If you have any questions, please do not hesitate to call. Since the physical transfer of the grant programs from the Department of Administration to the new Department of Community and Economic Development has not yet taken place, my number is still (907) 465-5647. My fax number is (907) 465-2194. You can send e-mail to Lena_Simmons~,Admin.state. ak. us. For current information on the status of your grants, check out our homepage at www. s~te.ak.u~lo~FakpageslADMINIda~gulhome.h~. Sincerely, · Lena L. Simmons Grants Administrator 02-B12LH ...... _ STATE OF ALASKA DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT MUNICIPAL GRANT PROGRAM GRANT AGREEMENT This agreement is executed between the State of Alaska, Department of Community and Economic Development, (hereinafter called the "State") and the City of Kenai, (hereinafter called the "Grantee"). WITNESSETH that: Whereas, the Grantee is willing to undertake the performance of this grant under the terms of this agreement; and Whereas, the Grantee has the authority under state law or local charter to provide the services for which funds were appropriated; and Whereas, the State has the authority to enter into this agreement under AS 37.05.3'15; and Whereas, the unexpended funds for this project lapse on the five year anniversary date of June 30, 2004, if the project is not substantially underway; upon completion of the project if work is completed prior to the five year anniversary; or if substantial, ongoing work stops after the five year date is reached; Whereas, the grant number is ,, the grant amount is the grant purpose is 8/00-001 $250,000.00 Kenai Municipal Airport maintenance, facility design, and .engineering Therefore, the Grantee will use these funds as explained on Exhibit 1 (Project Description)' "The mission of the Council is to provide an opportunity for the citizens participate in promoting marine transportation safety and the safe operati~ and off-shore oil £acil'nies of Cook Inlet." _ Alaska State Chamber of Commerce Alaska Native Groups Environmental Groups Recreational Groups Aquaculture ~tssociat~ons Organizations City of Kodiak City of Seldovia City of ['Iomer Kodiak Island Borough Kenai Peninsula Borough Municipality of ~orage July 6, 1999 Mayor John J. Williams i ~ ..... City of Kenai 210 Fidalgo ~""' K~nai, AK 99611 ~ '~' '~ ~c3~} Dear Mayor Williams: The Cook Inlet Regional Citizens Advisory AC) was created by Congressional mandate, Oil Pollution Act of 1990 (OPA 90), to have citizens oversight of the "oil" operations in Cook Inlet. This law was enacted after the Exxon oil spill in Prince William Sound. As you can see from the left-hand margin of our letterhead, CIRCAC represents various organizations from Kodiak to Anchorage and the State Chamber of Commerce. CIRCAC will be holding a Forum "Safety of Navigation in Cook Inlet" in Homer, September 10, 1999, that will involve most of the industry who sail Cook Inlet. The purpose oft his "Forum" as noted in the attached proposed program, is to generate greater awareness to the "Prevention" aspect of an oil spill, whether it be crude oil from a tanker or bunker oil from a freighter or cruise ship or others, as compared to most planning and attention going to the "Response" aspect. Through "Prevention" we have the greatest oppommities to preserve our pristine envir~maent of Cook Inlet. Also, not to be overlooked and of great importance is that many of our communities, consisting of at least sixty percent of Alaskans, are dependent on the distribution of freight that arrives at the Port of Anchorage from ships sailing Cook Inlet. This further emphasizes the need for "Prevention" to preserve our pristine environment of Cook Inlet with the result being uninterrul:~d movement of ships. We seek your support of our "Forum." To that end, we are asking various Boroughs, Municipalities and Cities throughout Alaska for Resolutions of Support that can be presented during the program. We have enclosed a suggested Resolution. Should you have any questions or other thoughts for us please call me at 1-800-652-7222 or 1-907-283-7222. Many thanks for your support. Director ~-/Enclosure a/s Cook Inlet Regional Citizens Advisory Council * 910 HighlandAvenue, Kenai, AK 99611-8033 Phone: (907)283-7222 * Fax (907) 283-6102 FORUM fety of Navigation in Cook Inlet' 9:00am Forum Convenes- Welcome and Introductions 9:15~ Greetings from Mayor of Homer- Jack Cushing Greetings from President of CIRCAC- Captain Glen Glenzer 9:30am Keynote Speaker- Congressman Don Young 9:50am Setting the Stage for the Forum - Jim Carter 10:00am Morning Break 10:15am Panel #1 -Spill "Prevention" Is a major concern for Cook Inlet- What are the Solutions? Moderator- Michelle Brown, Commissioner, ADEC · "Prevention" from O11 Industry Perspective- Tim Plummer, Senior Vice-President, Tesoro · "Prevention from Freight Industry Perspective- (Tote, Sealand, other) (not firm y~t) · "Prevention" from a Citizens Perspective- Ken Castner · "Prevention" from Marine Pilots Perspective- Captain Mike O'Hara, ~iWAPA · "Prevention" from USCG Perspective- Capt. William Hutmacher 12:00pm Questions for the Panel from Attendees 12:30pm Lunch - provided. Guest Speaker- Jean Cameron, States/British Columbia Oil Spill Task Force 1:40pm Panel #2 - What are the Funding Sources for Prevention- What are the Alternatives? Moderator- Mead Treadwell · Overview of Federal Funding Sources? - Senator Stevens or Senator Murkowski staff (not firm yet) Overview of State Funding Sources? -Senator John Torgersen, Co*Chair, Alaska Senate Finance Committee; !~1111~, cu~ent member and former Speaker of the Ala~l~ House of Representatives. · Overview of Local Government Funding Sources? - Mayor MI Na~m'e, Kenal Peninsula borouflla; Mayor Rick My~trom, Municipality of Anchorage · Overview of additional O11 Industry Funding Sources? - (?) (not firm yet) · Are there sources of funds from the Freight or Cruisellne lndu~tr~- (?) (not firm yet) 3:30pm Afternoon Break 3:45pm Further questions for Panel//1 from Attendees; questions for Panel #2 from Attendees 4:45pm Wrap-up- Bob Shavelson, Cook Inlet Keepers Conclusion- Captain Glen Glenzer, USN (retired), President, Cook Inlet RCAC 5:00pm Adjourn Draft Resolution Borough, City, etc..- supports the Cook Inlet Regional Citizens Advisory Council's (CIRCAC) endeavors to encourage those with the ultimate authority and responsibility to ensure that "Prevention" of oil spills in Cook Inlet 'become one of their highest priorities. WHEREAS, we encourage those with the authority and responsibility to exercise due process expeditiously in generating, if not guaranteeing ultimate "Prevention" rules pertaining to any kind of oil spill in Cook Inlet; and WHEREAS, engaging such "Prevention" roles by those with the authority and responsibility to do so will contribute to the continual safe and timely passage .of goods and fi'eight through the Port of Anchorage to a number of communities of Alaska and to over sixty percent of all Alaskans; and WHEREAS, we suggest to those with the authority and responsibility that "Prevention" should not be a reactionary, tool but should be done through the. immediate sense of planning and employing best available technology prior to a spill occurring. NOW THEREFORE BE IT RESOLVED, that CIRCAC may present this resolution at their Forum "Safety of Navigation ha Cook Inlet" in Homer, Alaska, September 10, 1999 and for any other purpose it may deem appropriate. Adopted by- Borough, City, etc..- on the day of ,1999. Attest: By: - Mayor- - President - Clerk - CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: Mayor Williams and Members' of the Kenai City Council ~(/~/Cary R. Graves, City Attorney FROM: DATE' July 12, 1999 RE' Oaubenspeck Property At the last Council meeting, Councilmember Bannock, requested Council be given information showing where 'Tract D' in Harold Daubenspeck's letter of August 24, 1995 was. I have attached a map showing what the original 'Tract D' encompassed. The original Tract D was bisected by Tern Avenue as shown in the attached map. The property was sold in 1984 to Louis Schilling and Vic Tyler for $541,417.00. CRG/sp Enclosure Z '~.NS] 1 NOIX33S .££ / / RE$OUeCE CENTER P.O. Box 1310 · Kenai,Alaska 9961 I- 1310 · (907) 283-4099 July 9 1999 Mayor John Williams City ,of Kenai Kenai, Ak 99611 Dear Mayor Williams The Industry Appreciation Day committee has included a $500.00 comribution from the City of Kenai in it's annual budget. The.check may be made out to People Count Inc./ Industry Appreciation Day. The Tax exempt number for People Count, Inc. is 92-008849. We thank you and the City of Kenai for the support given. Sincerely, Coordinator Industry,Appreeiation Day CITY OF KENAI NOMINATING PETITIONS Nominating petitions for the October 5, 1999 regular City election will be available at the City Clerk's Office, Kenai City Hall, 210 Fidalgo Avenue, Suite 200, Kenai, from August 1 through 16, 1999. The seats to be elected are as follows' COUNCIL MEMBERS: Two (2) to be elected; each for a one-year term. COUNCIL MEMBERS: Two (2} to be elected; each for a three-year term. Candidates must be at least 21 years of age, be qualified voters of the State of Alaska, and be residents of the City of Kenai for one year, immediately prior to election day. Filing period is August 1, 1999 to August 16, 1999. Nominating petitions must be returned to the City Clerk's office no later than 5:00 p.m. August 16, 1999. All candidates are subject to the provisions of AS 15.13 Campaign Disclosure Act; and AS 39.50 Conflict of Interest Act. Carol L. Freas, City Clerk DATED' July 19, 1999 Publish: 7/26, 28, 30, 1999 and 8/1, 2, 6, 9, 11, 13, and 16, 1999 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: FROM: THROUGH: DATE: SUBJECT: City Council Larry Semmens, Finance Director~ Rick Ross, City Manager July 5, 1999 Quarterly Investment Report At June 30, 1999 the City investment portfolio is $33,540,883.91 and the current rate of return is 5.36%. The current portfolio yield has increased from 5.29% at March 31. Rates have increased substantially in the last month in anticipation of the recent increase by the Federal Reserve. The yield on investments in the two year range are as high as 6.0% for callable bonds. The Council authorized a lengthening of maturity to 5 years which will permit investing in higher yielding securities. As investments mature, consideration will be given to investing in the 3-5 year range. Given the increase in rates and the new ability to invest in higher yielding investments, the City is starting out FY2000 on a positive note regarding interest revenue. The budget was calculated on an average rate of 5.3%. If current rates hold for a few months, we should do better than 5.3%. The makeup of the portfolio at June 30, 1999 is: US Agency Securities AML Investment Pool Repurchase Agreements $32,455,865.78 $ 674,744.66 $ 410,273.47 A copy of the portfolio is attached. Please feel free to contact me with any questions or comments about the City's investments. CITY Of KENAI' CITY OF KENAI INVESTMENTS 6/30/99 SECURITY 6/3O/98 Market Value or Cost FNMA 5.81% FNMA 5.74% FHLMC pool 7.50% FHLB 4.5 % PEFCO 7.9% FICO Strip FNMA Stdp FICO Strip FHLMC 5.718% FHLB 5.56% FHLB 5.60 FHLB 4.495% FHLB 5.21% FHLB 4.98% FHLMC 5.12% FNMA 5.125 FHLB 5.165 FNMA 5.27 FNMA 5.36 FNMA 5.36 FNMA 5.39 FICO Strip FNMA 5.375 FNMA 5.375 FNMA 5.3 FNMA 5.65 SUB TOTAL 451,440.00 1,000,800.00 497,716.47 1,474,508.55 1,039,190.00 932,940.00 1,391,370.00 550,698.00 2,005,000.00 2,002,074.00 1,003,125.00 992,900.00 1,000,000.00 1,000,370.00 1,000,000.00 2,000,000,00 1,499,765.63 1,000,000.00 1,495,546.88 996,250.00 996,420.00 1,800,220.00 999,531.25 1,249,218.75 1,984,000.00 2,092,781.25 32,455,865.78 AML POOL 674,744.66 33,130,610.44 REPO 410,273;47. TOTAL 33,540,883.91 EFFECT. RATE 5.53 5.70 5.81 5.71 4.91 5.00 5.00 5.00 5.58 5.56 5.13 4.88 5.21 4.96 5.12 5.13 5.17 5.27 5.52 5.56 5.6O 5.40 5.40 5.40 5.74 5.84 5.02 4.47 DATE PURCH. 8/13/98 3/4/98 2J23/98 4/2/98 11/16/98 1119/98 10/2/98 9/11/98 8/28/98 8/28~98 12/9/98 11/5/98 10/20/98 11/20/98 11/24/98 11/30/98 12/1'1/98 1/12/99 3~3/99 3~5~99 6/2/99 3/16/99 3/25~99 4~6~99 6/3~99 6/3/99 DATE DUE 11/12/99 12/23/99 2/1/00 3/22/00 3/31/00 4/5/00 4/8/00 6/6100 7/28/00 8/24/00 8/24/0O 10/16/00 10/20/00 11/17/00 11/24/00 11/30/00 12/11/00 1/12/01 2/23/01 2/23/01 3/6/01 3/7/01 3/27/01 3/27/01 5/17/01 6/1/01 AT MATURITY (PAR) 450,0O0.00 1,000,000.00 489,156.25 1,500,000.00 1,000,000.00 1,000,000.00 1,500,000.00 600,000.00 2,000000.00 2,000 000.00 1,000.000.00 1,000.000.00 1,000,.000.00 1,000,000.00 1,000,000.00 2,000,000.00 1,500,000.00 1,000,000.00 1,500,000.00 1,000,000.00 1,000,000.00 2,000,000.00 1,000,000.00 1 ,:250,000.00 2,000,000.00 2,100,000. O0 32,889,156.25 674,744.66 410,273.47 33,974,174.38 TOTAL CURRENT YIELD 5.36% INFORMATION ITEMS KENAI CITY COUNCIL MEETING JIfY 21, 1999 le 7/7/99 Council Meeting "To Do" list. e 6 / 30/99 B. Mallott, Executive .Director, Alaska Permanent Fund Corporation thank-you letter. e 6/99 Kenai Fire Department Consolidated Monthly Report. e 7/99 Resource Development Council, Inc., Resource Revieu~. e 7/14 / 99 Public Works Department Project Status Report. KENAI CITY COUNCIL MEETING JULY 7, 1999 "TO DO" LIST Admin Proceed with Yute Air lease agreement. Proceed with development of management/operations agreement with LLC for multipurpose facility. Water the grass fronting highway, etc. Holland Contact person parking in Airport Manager space regarding sign in car window. Check with FAA regarding sign on fire truck. Remove "Restricted Area" sign at back door of terminal building. Repair baCk stairs and handrail at terminal building. BF Raise level of water in fountain at Park Strip. Water grass fronting highway, etc. JL Forward information to council regarding staining at Senior Center (who, when, how much, why it didn't last). Will trim be painted? CLF Purchase city membership to Alaska Travel Industry Association at $25.00 level. CRG Investigate Tract D of Daubenspeck property and provide information to council. June 30, 1999 Alaska Permanent Fund Corporation P.O. Box 25500 Juneau, Alaska 99802-5500 (907) 465-2047 The Honorable Mayor John Williams City of Kenai 210 Fida]go Avenue, Suite 200 Kenai, AK 99611 JUL - 61999 Dear Mayor Williams' On behalf of the Alaska Permanent Fund Corporation Board of Trustees and staff, I wish to extend our gratitude for all your hospitality provided us during our meeting in Kenai. We were delighted you were able to attend the Regional Fire Training Facility tour, and would like to particularly thank you for your welcoming remarks. We know your wife was in the hospital and you were still gracious enough to attend. our meeting and some of the functions surrounding it- please convey to her we all extend our heartfelt wishes for a speedy recovery. We look forward to seeing you and you staff in the near future. Sincerely, Byron I. Mallott Executive Director KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CLASSIFICATION OF ALARMS Month' June 1999 THIS LAST MONTH MONTH ITHIS MON. ILAST YEARITH~S YEAR! LAST YEAR! TO DATE ! TO DATE i ' , I Airport 0 , 0 0 0 0 , Structural 1 0 3 6 8 , ~ Out Buildings 0 0 0 1 2 Brush or Grass 3 4 3 8 10 Forest 0 0 0 0 0 Dumpsters 0 0 1 1 0 , !Vehicles 0 1 0 8 ' 6 Hazardous Materials 0 0 3 16 21 Alarm Malfunction 1 1 1 6 13 Good Intent 3 0 0 11 i 0 Rescue Asst. 1 2 3 15 26 Mutual/Auto Aid 2 2 10 25 18 Miscellaneous 0 3 0 '0 5 , [TOTAL FIRE ALARMS IEMERGENCV M r~OlCAL ..... , ,, , , .... , , , Medical 35 37 35 248 247 , ,, Rescue 0 0 3 3 1 , Routine Transport . 2 1 0 14 12 Good Intent 0 0 0 ' 0 0 , Mutual Aid 0 0 1 1 ' 0 [TOTAL 'EI~'S'"A LARMS i 37! ! , 391 266I 260! I'ro'I'AL ALARMS IDoLLAR LOSS ..... .' . ' Buildings ' $15,000 $0 $15,050 $35,075 $1'1~,850 , Mobile Home $0 $0 $300 $300 $0 , Vehicle , $0 $2,000 $0 $8,200 $6,600 Motor Vessel $0 $0 $0 $0 $0 , , ,, ) iD A C,/ F Re LOss I, $~$,°°°! $2,°°°! $~5:3501 $43,,$7s!,$~22,4501 Loss Of Life (I.n Fire) . 0 0 0 0 0 Injuries In Fires 0 0 0 i ' 1 , -l- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CAUSES OF FIRES Month' June 1999 THIs ......... LAST YEAR MONTH TO DATE NUM.,] EST. LOSS THIS YEAR TO DATE NUM. I EST. LOSS i lin Buildings & Mobile Homes , Chimneys, Soot, Flues 0 1 $20,000.00 2 $5,100.00 , , Sparks 0 0 $0.00 . 0 $0.00 Defective Heaters 0 0 $0.00 0 $0.00 Combustibles Near Heaters 0 0 $0.00 1 $100.00 , , , , Open Lights, Flames 0 0 $0.00 0 $0.00 Hot Ashes 0 0 $0.00 1 $500.00 , Oil burners/Furnaces 0 0 $0.00 1 $95,000.00 , Careless Smoking 0 1 $15,000.00 0 $0.00 , ,, , Children With Matches 0 1 $0.00 0 $0.00 , , ....... , , Careless Use Of Matches 0 0 $0.00 0 $0.00 ........ Defective Electrical Wiring 0 0 $0.00 0 $0.00 , Appliances & Motors/Elec. 0 1 $50.00 0 $0.00 Flammable liquids 0 0 $0.00 0 $0.00 .... , .... Cooking Appliances . . 0 .. 2 $325.00 2 .. $150.00 Rekindle 0 0 $0.00 0 $0.00 , Spontaneous Ignition . 0 . 0 $0.00 0 $0.00. Fireworks 0 0 $0.00 0 $0.00 , Tools (Cutting, Weldin[1) 0 0 $0.00 .0 $0.00 Incendiary 0 0 $0.00 0 $0.00 , , Misc. Known Causes 0 0 $0.00 0 $0.00 .... Suspicious 0 0 $0.00 0 $0.00 , Unknown 1 0 $0.00 1 $15,000.00 , , Total Building Fires 1 6 $35,375.00 8 $115,850.00 -2- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT CALLS BY DAY OF WEEK Month: June 1999 SUN. MON. TUES. WED. THURS. FRI. SAT. TOTAL 5 9 6 16 6 2 4 48 CALLS BY TIME OF DAY Month' June 1999 0000 O80O 0100 ,0200 ,21 4 O70O 1500 1600 1700 1800 1900 2000 2100 2200 2300 4 TOTAL CALLS 481 -.3- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT OCCUPANCY TYPE Month' June 1999 i-HIS YEAR TO DATE INSP. IF,RES! SLOSS LAST YEAR TO DATE 'NSP. I F'RESl LOSS -nmen Stere Government Federel Government Schools Pre-Schools Churchs S ~nents/Multi Dweilin's Stores/Dwelli ~s Four Plex's mes ~ng Small Retail Stores Restaurant/Bars Large Single Mercantile Storage Warehouses Malls es n Metal Fabrication Misc. Manufacture Lumber Yards [Filling Stations , IRepair Garages ~Aircraft Hangers 'IIHEAVY INDU,.'5, I I~IAL" Chemical Works Petroleium Plants Wharf Properties , , Fish Processing Refineries Misc. Structures ' , iTOTALS 2 0 0 1 5 1 2 0 0 2 0 3 0 0 ..... 30 6 8 3 0 ,, , 1 0 0 0 0 0 0 1 4 0 0 0 $o.oo $0.0o $0. oo $o. oo $o. oo $0.oo $o.oo $o.oo $0.0o $0'0o ; $~oo,75'o.oo $o.oo i $o.oo "' $0.o0 1 0 0 0 0 $100.00 Sd. o0 $o.oo' $o. oo $o.oo $o.oo ' $o.oo 0 0 0 $0.00 $o. oo ,$o.oq $0.0o $o.oo $0.00 $o.o0- 0 1 0' 0 $0.00 $0.00 $0.0o $15,000.Oo $0.oo ' $0.o0 , 71$1 l s,8so.oo J t , ,, 2 1 9 0 0 9 0 3 2 4 0 0 , 0 0 0 0 4"I 0 0 0 0 0 0 0 0 3 2 0 0 1 0 61 $0.oo $o.oo $0.00 '"$0.oo $o.0o $o.o0 $0.00 $0.0o $0.0o $15,025.00 ' $20,050.00 $o.oo $0.oo $300. OO , . $0. o0 $0.0o $0.oo $o.oo $o.oo $0.00 $0.00 $0.00 $0.0o $0.00 $0.0o $o.oo-j $0.oo $o.00 $0.00 $0.00 $o. Oo $0.0o $0.0o , $35'375'00 ! --/4.¸-- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT BUREAU OF FIRE PREVENTION Month' June 1999 iTHIS J LAST ~I'HISMONTI~LASTYEAR MONTH MON'i'HILAST,YEAR! TO DATE THIS YEAR J .TO DATE IP;reVenti°iiActivities ..... '"' ' ,'" . ' ' , Insp,,ectio~Lett~r~ '" . 9' 6 " 2 19 "74 , I.nspections , , , 13 22 17 44 107 Re-Inspections 1 .5 2 10 1 , Violat!ons Noted 7 8 14 54 58 , , Notice of Violations Issued 1 6 5 19 26 Violations Corrected , 8 17 4 25 73 Extensions Granted 1 1 0 0 4 , , , , Extensions Denied 0 0 0 0 0 , , , , Plan Reviews , 1 2 0 2 1 Fire Drills Supervised 0 0 0 1 0 , Fi,r.e prevention classes ,, 0 1 1 26 7 Total Class Audience 0 8 15 233 100 , , , Station Tours . 3 5 0 216 15 Total Tour Audience 66 117 ' 0 216 ' 227 , , , Burning permits Issued 11 47 43 207 97 Land Clearing Permits , 0 0 0 0 0 Court Actions InstitUted 0 0 0 0 0 ,, , ,, , ,, Arrest (Resulted From) 0 , 0 0 0 0 Convictions 0 0 0 0 0 Complaints Re'ciev, ed' ' ,1 1 0 11 8 Complaints Acted On 1 1 3 13 '8 Fire Watches Ordered 0' 0 0 0 '4 IlnVestigati°ns , ', , ,, , , " , , ' , ', , ' ,,, Acciden, tal Fires , ,2 2 2 10 6 , , Natural Fires ..... 0 0 0 0 0 Incendiary Fires 0 0 2 7 ' "0 Undetermined Fires ' 0 0 ' '0 ' 0 , , , li~ureau's Man, ,, HOurs, ' ,' , ..... ,, , ,, , , I' f'ot'al Man Hrs. !nspection, s 13, , 27 46 147 144 , , ,'[',ota,I Man. Hrs. Public Ed.24 66 20 225 190 Total Man Hrs. Investig. ation 6 ,. ,2. 10 31 30 Total Man Hrs. Plan Review 2 4 0 3 11 KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH' June 1999 THIS I LAST ~I-HISMONTI~LASTYEAR MONTH MONTH FASTYEAR! TO DATE THIS YEAR TO DATE ,,, Physical FitneSs ' 19 30 57.5 498.5 200.5 Area Familiarization 4 3.5 13 94.5 69.5 , Fire Fighter Safety 3 10.5 4 35 27 Officer Training 12 63 26.5 304 124 Apparatus 102.5 , 109 117.5 653 627.5 Operating Appar. atus 87 105 . 95 404.5 ,494.5 Portable Fire Extinguishers 0 1 3.5 9.5 11 Forcible Entry , 6 3 0 27.5 25 ROpes & Knots 2 8 2 27.5 , 18 Ladders 3.5 8 21 68 17 , Hose Maintenance 30 21.5 28.5 166.5 102.5 Hose Lays 11.5 '4 24 104 71.5 , , Salvage & Overhaul 1.5 ,., 5.5 8 61 46 Firestreams 15 5 25 76 61'.5 HYdraulics 11 4.5 20 52 43 Water SuPply's 3~.5 4 ~7.5 78 108 Ventilation 1.5 0 3 41 3 Breathing Apparatus 1 ...... 5 15 48.5 24.5 Rescue Operations 2 ....11 66 123 44 Fire Prevention/Arson 61 24.5 16.5 122.5 140 .... Pre - Fire Planning 5 3 8 55 43.5 Sprinkler Systems 0 0 2 10 18 Fire Tactics & Strategy , 2 11.5 , 11 , 83.5 35 Hazardous Materials 1 0 7 42.5 25 , Confined Space Ent~ 0 . 0 3 14 0 Multi - Company Drills 14 0 21 .42 28 Formal Schools 0 0 0 88 0 , , Live Fire Operations 5 16 19.5 85 54 Total Class Hours 42.5 74.5 48 512.5 194 , Total Field Hours 389.5 382 587 2901.5 2267.5 , ITOTAL CLA$$/I;IELU ! ' 4321 456-51 635j ' 3414! 2461.5I -6- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH' June 1999 ' THIS I LAsT frillS MONT~LASTYEAR MONTH MONTH I LAST yEAR! iTO DATE THIS YEAR TO DATE Anatomy & Patient Assesment 24.5 22 21.5 232 178.5 Triage . 0 0 . 0 1 3 Chest Injuries 0 1.5 0 0 4 Shock..& I.V. Therapy 16.5 16 10 149 . 106 Hemorrhage Control 2.5 0 , 9 22.5 13 Basic Life Support 10.5 10.5 7.5 59 80.5 Fractures & Dislocations 2 5.5 4.5 29.5 16.5 Head & Neck Injuries 1 9 3.5 30.5 28.5 , Abdominal & Genital Systems 0.5 2.5 0 7 9.5 , Cardiac/Arrhy/Strokes 9.5 9.5 6 76.5 90 Respiratory Systems 5 5 18 66 47 Airway Mana[lement ' 13. 10 .. "13.5 127.5 1 i 5 Childbirth 1.5 0 -0 10.5 4.5 Patient Handling 22.5 22 12 161.5 150.5 Heat 8, Cold Iniuries 0 0 0 6 6.5 Radiation & Electrical Injuries 0 0 0 0 1 Poison & Allergies 0 3 2.5 16 11.5 , Pediatrics 0 0 0 13 5 PharmoCology 2 ~ 5 46.5 58 Advanced Life Support 0 0 3 9 172.5 Diabetes ~" 0 7 19 7 Quality Assurance 5 0 5 66 22 Driving 10.5 12.5 6 71.5 72.5 Medical/Legal Terminoligy 0 0 0 38 14 Rules & Responsibilities 0 0 0 14 4 EMS System & Communications 0 6 0 24.5 10 Mast Pants 0 0 3 3.5 1 , Alcohol & DrUg Abuse 2.5 0 2 11 14.5 Behavioral Emer~encies 0 0 0 18.5 . 11 Infectous Disease Control 10.5 8.5 9.5 80.5 58.5 Total Class Hours 7.5 5 10.5 275.5 352.5 Total Field Hours 140.5 144.5 138 1134 978.5 , ITOTAL CLASS/FIELD 1 14 .5'I 4s.$1 409.$l , -7- KENAI FIRE DEPARTMENT CONSOLIDATED MONTHLY REPORT DIVISION OF TRAINING MONTH- June 1999 THIS I LAST Il-HIS MONTd LAST YEAR MONTHIMONTII LAST YEAR! TO DATE THIS YEAR TO DATE I ' .~.1"(I- I- :3U~JI=L; 1:3 , Airport Familiarization " 54 67.5. 9 ,"' 32.5 '202 Aircraft Familiarization 54 36 0 3.5 144.5 Fire Fighter Safety 30 3.5 . 8 19.5 41.5 Emergency Communications 28 4.5 4 17 53.5 Hose, Nozzle, Turret Operation,,4.5 6 6 37.5 55 Agent Applications 2.5 6 6 ,, 32 30 Aircraft Evacuation 10.5 3 0 0.5 19 Fire Fighting Operations 1.5 6 8 25 2.3.5 Structural Adaptation 0 ,2 , , 0 0.5 5 Cargo Hazards 0 ... 0 0 0 . 0 Airport Emergency Plan 4 7.5 3 5.5 15.5 Hazardous Materials 0 0.5 0 0 0.5 , Alerts I, II,-III 3.5 7.5 3 13 16.5 , Multi- Company Drills 0 0 0 16 35 , , , , FOrmal Schools 0 0 0 0.5 0 ,, ,, Total Class Hours 0 42.5 0 3 69 Total Field Hours 192.5 107.5 47 200 ' 572.5 , ITotal Class/Pield I s2'sl s°l 471 °31 64 -51 -8- · '/~ ~~ $~ ~; Hationai Bank of Alaska A per. iedic publication of the Resource Development Council, Inc. RDC endorses new fiscal plan Budget gap is real doing nothing is not an option Flanked by legislators and Alaska business and community leaders. Governor Tony Knowles signed into law June li3 a bill authorizing a September 14 advisory vote on the use of Permanent Fund earnings to help pay for public services and balance the state budget. If voters support the proposal, legislation will be introduced next session to put the Senate Finance Co-Chair Sean Parnell explains why taxes alone will not solve the State's fiscal problems. long-range fiscal plan into effect. The Balanced Budget Plan uses a Portion of Permanent Fund earnings to balance the state budget, after paying dividends and inflation-proofing the fund. The plan is designed to preserve the Permanent Fund dividend, inflation- proof the fund, support public services. and establish a Citizens Balanced Budget Task Force that will present options to further reduce state spending and identify future revenue sources. RDC is working closely with state leaders- elected officials, business and civic leaders -- to develop a campaign to convince Alaskans that the plan is a viable long-term solution to the state's $1 billion budget gap. RDC is on the Executive Committee of a new citizens group that will be directing the campaign. The group, "Vote Yes Protect Alaska's Future," includes a broad spectrum of Alaskans. Governor Tony Knowles signs into law an advisory vote on the Balanced Budget Plan. The organization will spend three months educating Alaskans on why they should endorse the Balanced Budget Plan and how doing nothing would put Alaska's economic future and the dividend at risk. The proposal that will be going before Alaskans this fall would consolidate the State's Constitutional (Continued to page 4) Anchorage to oppose beluga whale listing Senator Ted Stevens has pushed through a hunting ban on Cook Inlet beluga whales as part of a larger budget bill signed by President Clinton late last month, and the Municipality of -~nchorage will oppose a move by · --environmentalists to list the species as endangered under the federal Endangered Species Act. The Stevens ban halts hunting this summer until Native groups hammer out a co-management agreement with the National Marine Fisheries Service (NMFS). Federal officials report that a voluntary effort among Natives to stop hunting of belugas in Cook Inlet ap- pears to be holding, but efforts for a long-term agreement on hunting the whales have been stymied by a dispute between Cook Inlet tribal governments and Natives from other parts of Alaska. NMFS hopes to come up with an agreement that will limit Native hunters to a small number of whale strikes until the population rebounds. Federal biologists claim the beluga population in Cook Inlet has declined by half in the paSt four years. Native hunting is believed to be the chief rea- son behind the decline. Hunters took 78 whales last year, biologists report. NMFS says the current population, (Continued to page 6) Clinton may use Antiquities Act to ban use of public land With the 2000 presidential election around the corner, the Clinton administration is planning to ban most public uses on 5 million acres of federal land in six states, including Alaska, to win points with environmental voters and bolster its environmental record, according to reliable sources and media reports. Interior Secretary Bruce Babbitt is expected to use his regulatory authority to halt mining, grazing, logging and oil and gas exploration on public lands. In many cases, all recreational uses. except walking and meditating, would be banned. "We have to be wary," Senator Frank Murkowski warned the Washington Times. "They want to Resource Review is the official periodic publica- tion of the Resource Development Council (RDC), Alaska's largest privately funded nonprofit eco- nomic development organization working to de- velop Alaska's natural resources in an orderly manner and to create a broad-based, diversified economy while protecting and enhancing the envi- ronment. Executive Committee Officers President ...................................... Jim Branch Sr. Vice President ..................... Robert Stiles Vice President ..................... Charles Johnson Secretary ...................................... Uwe Gross Treasurer .......................................... Stan Foo Past President ......................... Allen Bingham Staff Executive Director .................... Ken Freeman Deputy Director .................... Carl' R. Portman Finance/Membership ........... Steven Dougherty Special Assistant ......................... Tadd Owens RDC is located at 121 W. Fireweed, Suite 250, Anchor- age, AK 99503, (907) 276-0700. Fax: 276-3887. Material in this publication may be reprinted without permission provided appropriate credit is given. RDC's e-mail address: res .0, u rces @ akrdc.org RDC s web site address: www.akrdc.org Writer & Editor Carl Portman appease the extreme environmentalists who have this on their agenda and want this to happen. In the next 18 months we will see a significant movement to usurp congressional authority." Babbitt may ask President Clinton to use the Antiquities Act to declare some of the five million acres as national monuments. Many Alaskans remember when President Carter evoked the Antiquities Act twenty years ago to set land aside in Alaska for preservation. History may soon repeat itself as the 1.5 million-acre ANWR Coastal Plain, America's hottest onshore oil prospect, is at the top of the administration's hit list. President Clinton received kudos from environmentalists when he used the act during the 1996 presidential election to create the 1.7 million-acre Grand Staircase-Escalante National Monument in Utah to stop mining and other development. Also on the list is 2.6 million acres of proposed Wilderness in Utah, as well as 505,350 acres in Arizona. Several miles of the Upper Missouri River in Montana is also being considered for national park or refuge status. In a written statement, Babbitt's office said Republicans should be helping the administration draft legislation to protect the five million acres in the western states from "big mining companies, the big oil companies and the big developers who want to chop up what's left of their unspoiled American public lands." Removing these lands from future exploration will hurt local communities by eliminating jobs and tax revenues. It will also increase America's dependency on foreign oil. "Their goal is to turn public lands into a museum -- where all of the people are on the outside looking in," said Laura Skaer, exeCutive director of the Northwest Mining Association. "1 think they have quietly declared a new war on the West. I expect Clinton will find all sorts of national monuments to start popping up between now and November 2OOO." Republican lawmakers and industry sources say it appears the administration has launched an orchestrated campaign to preclude mining on vast acreages of public lands that is suppose to be managed for multiple uses. The administration is reportedly doing this without consulting Congress and without soliciting public input or independent scientific review. In a letter to his Senate colleagues, Senator Murkowski pointed to a May ? National Journal article in which Babb,. is quoted as saying' "We've switched the rules of the game. We're not trying to do anything legislatively." GOP lawmakers are hoping to fend off the administration through new legislation to amend the Antiquities Act. Senator Larry Craig of Idaho is pushing one bill which would ensure public and congressional participation in the establishment of new national monuments. The bill would not only require full public participation, but environmental compliance and congressional ratification. The bill would also require the Interior Department to determine the value of minerals and surface natural resources before making a recommendation to the president. "Our general concern and frustration is what the administration did in Southern Utah they could do everywhere else in the country, and that they were unwilling to work with Congress," said Craig. The idaho statesman noted the Antiquities Act h& become a political tool and not a means to protect unique environmental assets. Page 2 / RESOURCE REVIEW / July 1999 Jim Branch ' elected RDC president New officers, board elected at 25th Annual Meeting James F. Branch, Production Manager-Alaska for Exxon Company, has been elected President of the Resource Development Council. Branch was elected to the top board seat at RDC's 25th Annual Meeting June 3 at the Sheraton Anchorage Hotel. Robert B. Stiles, President of DRven Corporation, was elected Senior Vice President while Charles W. Johnson, President of Era Aviation, was elected Vice President. Uwe Gross, Chief Ex- ecutive Officer of Koniag, Inc., was re- elected Secretary and Start Foo, State ~¢ianager-Alaska for Placer Dome North America, was elected Treasurer. Branch is a Native of San Antonio, Texas and received bachelors and masters degrees in Mechanical Engineering from the University of Texas. He joined Exxon in 1976 as a drilling engineer in the south and east Texas areas. Since that time he has held various engineering, planning and management assignments in Exxon's onshore and offshore production operations based in Texas and Louisiana and in the Natural Gas Department in Houston. In September 1994, Branch moved Vice President Bob Stiles presents Allen Bingham with a speciai plaque for his service to RDC. Bingham served two consecutive terms as Pres/dent. Members of RDC's new 1999-2000 Board of Directors gather at the Sheraton Anchorage. A public luncheon, featuring Congressman Don Young and state economist Rudy Tsukada of the Alaska Department of Commerce and Economic Development. followed the election of new officers. More than 350 people attended the annual gathering of RDC members. to Anchorage to assume his current position, which involves management of Exxon's production-related activities in Alaska and involvement in community and government affairs. He is a member of Governor Knowles' Oil and Gas Policy Council and is a founding director of the Fiscal Policy Council of Alaska. Elected to RDC's 78-member state- wide board of directors were Ronald Gelbrich, Klukwan, Inc., Ketchikan; Erling Johansen, Davison & Davison, Anchorage; William McLaughlin, Peak O/if/eld Service Company, Anchorage; Mayor Mike Navarre, Kenai Peninsula Borough' Bernard N/dow/cz, Harding Lawson Associates, Anchorage; Mayor Sarah Palin. Matanuska-Susitna Bor- ough; William Schoephoester, Petro Marine Services, Anchorage; Patrick Smith, Kennecott Exploration Company, Anchorage; Lon Trotter, Alyeska Pipe- line Service Company, Anchorage and Nancy Usera, Alaska USA Federal Credit Union, Anchorage. Two new members to RDC's Ex- ecutive Committee include Mark Hanley, Anadarko Petroleum Company, and Stephanie Madsen, Pacific Sea- food Processors Association. The Board selected Dutch Harbor for its 1999 community outreach trip. July 1999 / RESOURCE REVIEW / Page 3 Governor, legislators take action on new Balanced Budget Plan (Continued from page 1) Budget Reserve (CBR) and Earnings Reserve Account into a new account, called the Alaska Income Account. Exactly 5.88% of the Permanent Fund's annual earnings would be placed into this account annually, with 50 percent of those deposits, averaged over five years, going toward dividends. In 1999 and 2000, the dividend will be guaranteed at a minimum of $1,700. The following year, it is anticipated that the dividend will be approximately .$1,340 and will continue to grow with the value of the Permanent Fund itself. No income tax is required under the plan. The Balanced Budget Plan will be Permanent Fund earnings and the state's CBR account to create an endowment is a good way to bring much-needed revenues to the deficit." Freeman explained that budget cuts and increases in state efficiencies have helped reduce the deficit, but cannot come close to filling the $1 billion gap. He said RDC's message has been consistent- there must be a plan to address the gap and the time has come to utilize the earnings of the Permanent Fund. "The bipartisan support for this plan that balances the budget and protects the dividend program is a positive step for Alaska and puts us on the way toward a sound financial future." - Governor Tony Knowles RDC Executive Director Ken Freeman and The Alliance General Manager Karen Cowart observe Governor Know/es signing legislation authorizing the upcoming vote. enacted by the Legislature only after-- and only if- voters approve it in the September advisory vote. RDC Executive Director Ken Free- man warned that the growing budget deficit is a significant threat to Alaska's economy. He said the long-range fiscal plan will put Alaska on secure financial footing for the future. "The state's rising fiscal gap creates an image of fiscal .instability which in turn generates uncertainty among potential and existing industry investors," Freeman said. "Combining Given the fluctuating price of oil and steadily declining production at the state's largest oil fields on the North Slope, RDC and Alaska's top policy- makers believe it is now time to begin using Permanent Fund earnings to bring stability to public budgeting. Alaskan voters created the Permanent Fund in 1976 with the University of Alaska President Mark Hamilton speaks in favor of the measure at June's bill signing ceremony. purpose of saving some of the value of the non-renewable oil resources for a. time when those resources ran out. In 1976. that day of reckoning was expected to be sometime in the 1990s, when Prudhoe Bay was predicted to be depleted. Technological advances extended the life of the field by many years, but now historically Iow oil prices have collided with falling production to create a billion dollar budget deficit. Various proposals have been put on the table to fill this gap, including new income tax, a statewide sales tax and extreme reductions in state spending. While the proposed income tax could raise an estimated $350 million, it would also require a new bureaucracy to administer it. Legislators have cut state spend- ing by nearly $1 billion over the past decade and filled the gap in the budget since 1982 by drawing more than $3.4 billion from savings accounts, but the State cannot continue to draw down those accounts. The State has right now a window of opportunity to make the changes needed to fix the fiscal gap because it still has enough money in (Continued to page 5) "It has been said before and it bears repeating: doing nothing is not a responsible option. If we do not act now, our only alternatives will be drastic cuts to essential state services, suppressive taxes, or possibly a comb/nation of the two." - House Majority Leader Joe Green Page 4 / RESOURCE REVIEW / July 1999 Actual Oil Production (.m bblld.) J P role ct e a Oil P rd d uctio n (m b b l/d ) The long-term decline in oil production means, regardless of price, oil revenues can no longer fund the lion's share of our state budget. North Slope production, now in its third decade, has fallen too far to ever again carry the entire state budget on its financial shoulders. ,Fiscal plan: Now is the time to act for Alaska's future (Continued from page 4) savings to make a solution work. "The bipartisan support forthis plan that balances the budget and protects the dividend program is a positive step for Alaska and puts us on the way toward a sound financial future" said Governor Knowles. "Alaskans' choice is whether to diversify how we pay for public services -- or to continue relying on fluctuating oil prices and production." "We are at a significant juncture in our state's history," said Senate President Drue Pearce. "Together, the Senate, House and administration have developed a realistic, workable, long- range plan that can be used to close the state's ongoing fiscal gap. We think the long-range plan we are asking Alaskans to judge offers the best solution for Alaska's economic security." "It has been said before and it bears repeating' doing nothing is not a ' ]'esponsible option," said House Majority /'Leader Rep. Joe Green. "If we do not act now, our only alternatives will be drastic cuts to essential state services, suppressive taxes, or possibly a combination of the two." What is the impact of doing nothing? · Under the current system, the continued payout of dividends is not guaranteed. The likely reversal of the bull market, combined with the required statutory inflation proofing of the Permanent Fund and population growth could severely impact the dividend. · Doing nothing to change the current budget system means that within six years Alaska's savings accounts -- the Constitutional Budget Reserve and the Earnings Reserve -- would be gone. At present spending levels, the CBR would be exhausted by 2003. · Large statewide taxes would have to be imposed on individual Alaskans and Alaska businesses and industries. · Draconian costs would be required, impacting essential state services such as education, transportation and public safety. Why cuts alone and rising oil prices won't balance the budget · Alaska has cut its budget by $1 billion in the past decade. Balancing the budget through new cuts alone would mean eliminating programs and services most Alaskans deem essential. · The budget gap would remain even if oil prices rise significantly. That's because North Slope oil production is steadily declining. July 1999 / RESOURCE REVIEW / Page 5 Beluga issue raises serious concerns (Continued from page 1) estimated at 347 last summer, can sus- tain a harvest of two percent, which would be seven whales. Such a harvest would slow the recovery of the beluga population, but it would be a small frac- tion of the harvest from previous years. Some Native leaders have challenged the accuracy of the population estimate, calling it too low. They note that the purported magnitude of the population decrease is suspect because current numbers, derived from using a recently-revised counting methodology, are compared to old numbers which have not been adjusted to the new methodology. Seven environmental groups and one individual have filed a petition with NMFS seeking to designate the whale as endangered and to establish Cook Inlet as a critical habitat area for belugas. If granted, these designations will have a significant impact on all activities occurring in and around Cook Inlet. Because of concerns how the designation would affect economic development, the Municipality of Anchorage will oppose the listing of the belugas as endangered. The Municipality favors a co-management agreement between NMFS and Native hunters. "We believe listing is premature be- cause scientific evidence shows that over harvesting of the whales is the main cause of decline," said Sherman Ernouf, spokes- man for Mayor Rick Mystrom. "Ernouf said an endangered species listing could un- necessarily add additional regulatory bur- den to a wide range of activities, including shipping, tourism, oil and gas operations, commercial and sport hunting, dredging to clear shipping channels and discharge permits for treated sewage. Brian Crewdson, Assistant to the General Manager of Anchorage Water and Wastewater Utility, said federal officials might require a special filtration system to be installed at the city's main treatment plant if the beluga were listed. That could cost the city up to $500 million, resulting in multi-fold price hikes for Anchorage residents and businesses. "Almost everyone agrees hunting is the main issue." Crewdson said. "We've been doing lots of monitoring of Cook Inlet and there is no evidence that development activities are contributing to the problem." Patricia DeMarco, President of the Anchorage Economic Development Corporation, urged the Anchorage Assembly to oppose the listing. "There is a great deal at stake here for our community," DeMarco said. "We've had one slip past us." "Almost everyone agrees hunting is the main issue. We've been doing lots of. monitoring of Cook Inlet and there is no evidence that development activities are contributing to the problem." - Brian Crewdson AWWU Just last month environmentalists demanded that the U.S. Army Corps of Engineers halt the long-planned dredging of a shipping channel in Cook Inlet, citing the declining beluga population. The two-year, $12.6 million project is intended to deepen the channel so larger ships can navigate into the Port of Anchorage at Iow tide, saving shippers as much as $2 million a year. Roger Graves, Environmental Affairs Manager at the Port of Anchorage, said the project "is not going to do any damage to anyone or anything out in Cook Inlet." Meanwhile, the Corps and NMFS have implemented special measures to protect the whales from any potential negative impacts from the dredging operation. The recent challenge to the dredg- ing is only a sign of what is to come if NMFS moves forward with a listing, according to RDC Executive Director Page 6 / RESOURCE REVIEW / July 1999 Ken Freeman. "The implications of such a listing are striking and widespread," Freeman said. "Environmental interer could use the beluga whale as a tool. obstruct activities in Cook Inlet which comprise the backbone of Southcentrai Alaska's economy." Freeman noted that since development activities are not the cause of the declining beluga population, they shouldn't be considered part of the solution. He voiced serious concern about the added costs of additional regulation to Southcentral Alaska's resource industries and the affect on general commerce in the region if a listing occurs. "The best approach to the beluga issue is to keep focusing on the problem and avoid using the whale as yet another tool to unnecessarily penalize our resource industries," Freeman said. RDC and other Alaska organizations have requested NMFS to reopen the status review on Cook Inlet belugas so Alaskans can provide input to the agency based on new information which has become available since th'- review was initiated in November 19c,. NMFS has rejected these requests and suggests instead that if a listing is proposed, the public will have an opportunity to comment on that proposal. This is unacceptable to RDC as it is critical that Alaskans have an opportunity to submit comments to NMFS before it makes any decision on a designation. "To our knowledge, NMFS has never backed away once it makes a listing proposal," said Freeman. Teresa Imm presents a status report on ti Alaska Mineral and Energy Resource Education Fund to the RDC board at its Annual Meeting in Anchorage last month. /mm serves as President of AMEREF. Louisiana Pacific Corporation (LPC) is in final negotiations to sell its Ketchikan Pulp Company subsidiary to Gateway Forest Products, a new Southeast Alaska company. "After a thorough examination of our options and close consultation with our board, we have chosen to sell our remaining operations in Southeast Alaska," said Mark Suwyn, Chairman of LPC. "While the region has a plentiful supply of renewable resources and an excellent work force, we were not able to justify a continued presence given recently reduced levels of timber avail- able from the U.S. Forest Service." A large wood products and pulp manufacturer operating in Southeast Alaska for decades, LPC, through its subsidiary, Ketchikan Pulp Company, Louisiana Pacific to sell Ketchikan operation has scaled back its operations over the past several years due to reductions in timber available from federal lands in the area. Until recently, LPC had been negotiating with federal officials for a timber supply sufficient to operate a value-added veneer mill it was prepar- ing to build in the region. Gateway, whose top executives will include several professionals from the Southeast Alaska wood products industry, intends to operate a veneer facility in Ketchikan. As a local business, the company will be well situated to compete and qualify for federal timber sales in the region. "Our hope is that the purchasing company can continue to provide jobs for the employees and an economic livelihood for the region," said Suwyn. LPC helped pioneer logging in the Tongass National Forest as it was one of two major companies to win long- term timber supply contracts in the 1950s when the federal government took action to expand the area's eco- nomic base by establishing a viable timber industry in the region. But a crusade by environmental interests with help from the Clinton administration resulted in a series of administrative actions which sharply curtailed logging and closed all but a small fraction of the Tongass to harvesting. While U.S. Senator Frank Murkowski said he was pleased to see Gateway in final negotiations to buy Ketchikan Pulp Company, he blasted the Forest Service for forcing big timber companies out of Southeast Alaska. brief review Winners pay $104 million to drill in petro reserve Oil companies with wihning bids will pay $104 million for leases in the National Petroleum Reserve-Alaska. A total of 425 tracts on 3.9 million acres were offered by the BLM in the May lease sale. Six oil companies submitted 174 bids on 133 tracts. The overwhelming number of bids were focused in the northeast corner of the lease sale area on tracts rated as having high potential for oil and gas discoveries. The federal government will share the proceeds with the State of Alaska on a 50- 50 basis. The last lease sale that generated revenue was held in 1983 and earned $21.5 million. Cominco wins Alaska Exporter of the Year Award RDC Board member John Key, General Manager of the Red Dog Mine, accepted ~e Alaska Export Council's Exporter of the Year Award at the group's annual banquet in Anchorage May 20. Key noted Cominco exports 1 billion pounds of zinc concentrate a year from Red Dog, the world's largest zinc mine. Key credited the Alaska Industrial Development and Export Authority, as well as its partner, NANA Regional Corporation, for Red Dog's success. The mine. which is located Northeast of Kotzebue. produces eight percent of the world's annual zinc production. MIX module is set for North SloPe delivery This 2,700-ton compressor module being constructed at the Port of Anchorage, is the largest oil field production module ever assembled in Alaska. The module is part of the Miscible injectant Expansion (MIX) project. It will be delivered to the North Slope this summer by barge. Installation of the module will add 20.000 barrels of incremental oil production per day at Prudhoe Bay and increase ultimate Prudhoe Bay fiquids recovery by 50 million barrels. The project is managed by ARCO Alaska and is being built with its partners. BP Amoco and Exxon. Lead contractor is VECO Corporation. RDC greets energy chief RDC co-hosted a reception in Anchorage with the Alliance and other organizations welcoming Energy Secretary Bill Richardson to Alaska. Richardson joined Senator Frank Murkowski on a visit to Alaska, which included .a tour of North S/ope oil fields, Barrow and other sites. Pictured above is RDC's Ken Freeman with Richardson. RDC delegation meets with new water chief A delegation of RDC board members recently met with Randy Smith, the new incoming director of EPA's Region 10 Water Office. The delegation focused on a number of water quality issues, including 401 certifications, stream reclassifications, mixing zones, modification of extended permits, general permits for placer mining, log transfer facilities and regulations which poorly reflect Alaska's unique circumstances. RDC board members delivered industry's perspective to the new incoming director. July 1999 / RESOURCE REVIEW/Page 7 Apply for your National Bank of Alaska Business Loan today. .IVatJonal Ban °/.41as a ?Iember FDIC Resource Development Council 121 W. Fireweed, Suite 250 Anchorage, AK 99503 ADDRESS SERVICE REQUESTED Page 8 / RESOURCE REVIEW / July 1999 Mayor John Williams C°mplimentm7 Since 4/98 City of Kenai 210 Fidalgo Ave., Suite 200 Kenai AK 99611 Bulk Rate U.S. Postage PAID Anchorage, AK Permit No. 377 Project status Report A=Active NC=Non-Construction F=Future STIP=State Trans. Imp. KK- Keith Kornelis JL- Jack La Shot RS - Robert Springer MK- Marilyn Kebschull Jet- Jan Taylor A/NC/F/ CityContaet Prejeet Name - Status A KK 1999 Water System Improvements (WH 1 & 2 & PH) Project awarded to Zubeck, Inc...Demolishing Well House 1 started. A JL Alaska Regional Fire Training Facility, ARFF Seeding and CO work and final items being completed. A JL/RS Challenger Learning Center G & S Construction awarded contract...Building to start Aug. 1. A MK Comprehensive Plan $60,000 appropriated in Capital Project Fund. A JL Contaminated Soils- Shop Pete Campbell finalizing report to ADEC. A KK Crow Court A KK Cunningham Park Project completed by North Star Paving...Final inspection July 9. Project completed by Peninsula Construction...Park dedication July 6. A KK Kenai Coastal Trail Appropriation Ordinance for project presentation package at Council meeting July 7...Resolution to award project to PND going to Council meeting July 21. A KK Mission Bluff W & S Relocation Surveyor located manhole elevations...Next step will be design engineering. A JL Multi-Purpose Facility Contract to award project to G & S Construction at July 21 Council meeting. A JL Multi-Purpose/Challenger Site Work A KK S. Spruce Beach Parking Site work may be a little behind schedule. Project completed by Foster Construction July 9 including signs. Wednesday, July 14, 1999 Page 1 of 2 A/NC/F/ A KK City Contact PreJeet Name STP Expansion/Planning Status Have received DEC Grant... Start late this summer or this winter. A JL a KK Underground Storage Tank- Airport WH 4 Awaiting response from ^DEC regarding addition. Negotiating with Borough on land ownership, Swires & Lawton. Preparing RFP for engineering design (Same as Well House No. 3) F JL City Maintenance Facility Received $250,000 grant for design...Meeting scheduled July 28. F JL F JL Kenai Airport Fire Station & Maintenance Building New Kenai Health Center Meeting scheduled July 28. Waiting for Borough and State to reach memorandum of agreement... Design RFP's are ready...General Fund purchased property. F MK Title 14 Review Revisions pending funding. F KK Water Quality/Quantity Development Program May use funds for 1999 Water System Improvements (WH 1 & 2 and PH Modifications) NC JL/RS ADA City Building Study Several items underway...Hardware & doors at Sr. Center. STIP KK DOT- Bddge Access Pathway Pathway along Bridge Access Road from K-Beach to Spur 3.3 miles...Design FF¥ 00 at $250,000...ROW FFY 00 at $100,000...Constr. FFY 01 at $1,400,000. STIP KK DOT- Forest Drive DOT in final design stage...Construction bid is scheduled by DOT for August '99...Completed the first plans-in-hand review...Should have plans & specs by F dday, July 16...Comments due July 19...Review meeting July 20. STIP KK DOT- Unity Trail Pathway Pathway along Kenai Spur from MP 2.8 to 8.1. Design FF¥ 00 at $200,000...ROW FF¥ 00 at $100,000...Const. FF¥ 01 at $1,700,000. Wednesday, July 14, 1999 Page 2 of 2 MAYOR'S REPORT JULY 21, 1999 REGULAR COUNCIL MEETING CHANGES TO THE AGENDA REOUESTED BY: ADD TO: C- 1, Ordinance No. 1836-99 -- Additional information regarding project costs and funding sources. City Manager SUBSTITUTE: H-7a/k b -- Approval -- Tract B, Kenai Tidelands Survey No. 2, Substitute Assignment of Lease and Security Assignment of Lease. City Attorney CONSENT AGENDA None. MAYOR'S REPORT ITEM A: , 2. 3. 4. AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 21, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ct.kenat.ak.us CALL TO ORDER Pledge of Allegiance Roll Call Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: Xe SCHEDULED PUBLIC COMMENTS (10 minutes) Kelly Shea -- Kenai Watershed Forum/"All Drains Lead to Kenai River" Project. ITEM C: , , , PUBLIC HEARINGS Ordinance No. 1836-99 -- Increasing Estimated Revenues and Appropriations by $426,750 in the Multi-Purpose Facility Capital Project Fund. ae Motion for Introduction Motion for Second Reading (Requires a Unanimous Vote) Motion for Adoption Resolution No. 99'43 -- Formally Accepting FY2000 Municipal Capital Matching Grant Number 00/587-8-001 From the State of Alaska, Department of Administration in the Amount of $149,911.00 for a Street Improvement Program, and Accepting the Conditions of the Grant Agreement. Resolution No. 99-44 -- Approving an Amendment Adding Engineering and Architectural Services, Construction Management, and Inspection to Architects Alaska/K lauder & Co.'s Professional Services Agreement on the Project Entitled Multi-Purpose Facility for the Not-To-Exceed Amount of $33,424. -1- , , Resolution No. 99-45 -- Awarding a Contract to G&S Construction for the Project Entitled Multi-Purpose Facility for the Total Amount of $1,066,750, Which Includes Alternate No. lb, Alternate 2 and Project Reductions. Resolution No. 99-46-- Awarding a Contract for Professional Consulting Services to Peratrovich, Nottingham & Drage, Inc. for the Preparation of a Project Presentation Package for the Kenai Coastal Trail for the Lump Sum Amount of $53,200. ITEM D: Xe 2. 3. 4. 5. 6. 7. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: . MINUTES *Regular Meeting of July 7, 1999. ITEM F: CORRESPONDENCE ITEM G: , OLD BUSINESS Approval -- Concession and Management/Operation Agreement for the Kenai Multi-Purpose Facility. ITEM H: · , . o NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1834-99 -- Increasing Estimated Revenues and Appropriations by $214,159 for Street Improvement Grants. -2- . , , o *Ordinance No. 1835-99 -- Increasing Estimated Revenues and 'Appropriations by $7,946 in the General Fund for Library Computer Equipment. *Ordinance No. 1837-99 -- Appropriating a $1,500 Donation From the Kenai Elks Lodge #2425 for Recreational Equipment. Discussion -- Request for Development Proposals for Daubenspeck Property. Approval -- Tract B, Kenai Tidelands Survey No. 2 ae b, Assignment of Lease -- Marvin Dragseth and Royal Pacific Fisheries, Inc. to Snug Harbor Seafoods, Inc. Security Assignment of Lease -- Snug Harbor Seafoods, Inc. to National Oceanic and Atmospheric Administration, National Marine Fisheries Service, Financial Services Division. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- Carol Freas From' Sent: To: Subject: Carol Freas [cfreas@ci.kenai.ak.us] Friday, July 16, 1999 11:51 AM Terri (Business Fax) July 21, 1999 Kenai Council Meeting Microsoft Word - Document4 erri-- Please publish on Monday, July 19. Questions? Call me at 283-7539. THanks. AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 21, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak. us ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Kelly Shea -- Kenai Watershed Forum/"All Drains Lead to Kenai River" Project. ITEM C: PUBLIC HEARINGS , Ordinance No. 1836-99 -- Increasing Estimated Revenues and Appropriations by $426,750 in the Multi-Purpose Facility Capital Project Fund. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) c. Motion for Adoption , Resolution No. 99-43 -- Formally Accepting FY2000 Municipal Capital Matching Grant Number 00/587-8-001 From the State of Alaska, Department of Administration in the Amount of $149,911.00 for a Street Improvement Program, and Accepting the Conditions of the Grant Agreement. , Resolution No. 99-44 -- Approving an Amendment Adding Engineering and Architectural Services, Construction Management, and Inspection to Architects Alaska/K lauder & Co.'s Professional Services Agreement on the Project Entitled Multi-Purpose Facility for the Not-To-Exceed Amount of $33,424. , o Resolution No. 99-45 -- Awarding a Contract to G&S Construction for the Project Entitled Multi-Purpose Facility for the Total Amount of $1,066,750, Which Includes Alternate No. lb, Alternate 2 and Project Reductions. Resolution No. 99-46-- Awarding a Contract for Professional Consulting Services to Peratrovich, Nottingham & Drage, Inc. for the Preparation of a Project Presentation Package for the Kenai Coastal Trail for the Lump Sum Amount of $53,200. ITEM G: OLD BUSINESS Approval -- Concession and Management/Operation Agreement for the Kenai Multi-Purpose Facility. ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified , Purchase Orders Exceeding $2,500 , *Ordinance No. 1834-99 -- Increasing Estimated Revenues and Appropriations by $214,159 for Street Improvement Grants. o *Ordinance No. 1835-99 -- Increasing Estimated Revenues and Appropriations by $7,946 in the General Fund for Library Computer Equipment. , *Ordinance No. 1837-99 -- Appropriating a $1,500 Donation From the Kenai Elks Lodge #2425 for Recreational Equipment. , Discussion -- Request for Development Proposals for Daubenspeck Property. , Approval -- Tract B, Kenai Tidelands Survey No. 2 a. Assignment of Lease -- Marvin Dragseth and Royal Pacific Fisheries, Inc. to Snug Harbor Seafoods, Inc. b. Security Assignment of Lease -- Snug Harbor Seafoods, Inc. to National Oceanic and Atmospheric Administration, National Marine Fisheries Service, Financial Services Division. EXECUTIVE SESSION- None Scheduled · ITEM K: ADJOURNMENT MAKE 22 PACKETS COUNCIL MEETING DATE' Mayor and Council Fire Department COUNCIL PACKET DISTRIBUTION Attorney City Manager Clerk Taylor Police Department Finance Springer Kebschull Senior Center Library / Public Works Airport / Kim Clarion Parks & Rec. Engineer AGENDA DISTRIBUTION STP Public Wks. Shop Bldg. Maintenance Bldg. Official Streets Dock STP Official Bulletin Board Fax by computer to .{see Microsoft Fax from printer list; Address Book; Contacts; Agenda List: Assembly Members Jon Little (Daily News/Soldotna) KSRM {Attn' Dan Meeks) KVCC Bill Iles, HEA KDLL Kenai Chamber of Commerce EDD DELIVER Council Packets to Police Department Dispatch desk. The Clarion will pick their packet up at City Hall; usually on Mondays. The portion of the agenda published by the Clarion should be faxed as soon as possible after Noon on packet day. Home Page documents (agenda, resolutions and ordinances for public hearing) are saved as HTML fries by each department to Clerk's HTML file. Place them there onto the city's website from there as soon as possible.