The URL can be used to link to this page

Home My WebLink About2002-11-18 Council Packet - Work SessionKenai City Council Work Se~~ion Policy November 18, 2002 REMINDER: POLICY WORK SESSION MONDAY NOVEMBER 18 7:00 P.M. COUNCIL CHAMBERS COUNCIL POLICY WORK SESSION NOVEMBER 18, 2002 CITY COUNCIL CHAMBERS 7:00 P.M. GROUP "C" ITEM: CAPITAL IMPROVEMENT PLAN Unified water district Acquisition of borough land Capital Improvements/General a, Shop replacement Library expansion Recreation park Street improvements/LID assessment allocation Water/sewer projects Erosion Control Other KPB Parcel: 045-220-21 ~KAY YNN ALIAK bP,.i ~l l _ LANTBN 03:. K~ANA LN. KAKNU ST, KPB BUFFALO RUN SUBDIVISION PHASE 1 Golf C°urse Zubeck Subject Prope 0.2 0 0.2 0.4 Miles Portion of Parcel #045-220-21 Legal Description: T06N R11W S34 KN SE 1/4 SE 1/4 SE 1/4 Acreage' -10.00 W E S CITY OF KENAI REQUEST FOR STATE GRANTS 2003 - 2004 CAPITAL IMPROVEMENT PROJECTS 1. Kenai Coastal Trail - Construction $10,000,000 2. Roads 3,000,000 3. State of Alaska Dip Net Fishery Projects 1,000,000I a. Dock Area Paving b. New Launch Ramps c. New Dock Access Road TOTAL $14,000,000 ! Resolution No. 2002-69 Attachment KENAI PENINSULA BOROUGH YEAR 2003 CAPITAL IMPROVEMENT PROJECTS COMMUNITY INFORMATION: Requesting Agency' City of Kenai Contact: Keith Kornelis, Public Works Manager Phone: 283-8232 Address: 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 E-mail' kornelis@ci.kenai.ak.us Election Districts: Senate District: Q House District: 33 PROJECT INFORMATION: Project Priority Ranking- Project Name: Kenai Coastal Trail Construction Project Description and Justification: See Attached Total Project Cost: $10,000,000 State Assistance Requested: 100% CITY OF KENAI REQUEST FOR STATE GRANT 2003-2004 CAPITAL IMPROVEMENT PROJECT PROJECT NAME: KENAI COASTAL TRAIL CONSTRUCTION TOTAL PROJECT COST: $10,000,000 STATE ASSISTANCE REQUESTED: 100% PROJECT DESCRIPTION & JUSTIFICATION: The Kenai Coastal Trail is a proposed multi-purpose trail that will run for approximately one mile along the base of the Kenai bluffs. The trail will begin at the Kenai Dunes Park, at the mouth of the Kenai River, and progress up the riverbank to a new trailhead and parking area located just off Bridge Access Road. The trail will provide a scenic walkway within the City of Kenai with easy, safe beach access down the bluff at several locations. A scenic estuary area will be crossed with a bridge, and periodic ramps and rest areas along the trail will provide handicapped accessibility and opportunities for wildlife viewing. In addition to its recreational benefits, the trail will provide needed relief to the City from ongoing erosion of the bluff and associated property losses. Through the years, the City of Kenai has commissioned many studies and reports for the area of the lower Kenai River. These studies include Kenai River sedimentation, dredging, bluff erosion, boat harbor, and others. In 1998, the City hired Peratrovich, Nottingham, & Drage, Inc. (PN&D) to perform a Reconnaissance Level Study for a Kenai Coastal Trail. In 1999, PN&D completed the next phase for the City and produced the "Kenai Coastal Trail and Erosion Control Project Design Concept Report." This report included a schematic design, right-of-way property impacts, preliminary environmental considerations, and a rough project cost estimate. PN&D just completed their third contract with the City, which consisted of working on the environmental and permitting requirements of this project. Approximately $120,000 of City funds has been spent on PN&D recent work. The US Corps of Engineers was allocated $500,000 to complete the planning, engineering, and environmental studies needed plus obtain the necessary permits to start construction of this project. It should be enough money to include surveying, soils, and design of the trail. The final product should include a bid-ready set of documents and drawings to build the Kenai Coastal Trail. This State Grant Capital Improvement Request is for the next phase, which is the actual construction. KENAI PENINSULA BOROUGH YEAR 2003 CAPITAL IMPROVEMENT PROJECTS COMMUNITY INFORMATION' Requesting Agency: City of Kenai Contact' Keith Kornelis, Public Works Manager Address: 210 Fidaigo Avenue, Suite 200 Kenai, AK 99611 Election Districts: Phone' 283-8232 E-mail' kornelis@ci.kenai.ak, us Senate District' Q House District: 33 PROJECT INFORMATION' Project Name' Roads Project Description and Justification' See Attached Total Project Cost: $3,000,000 State Assistance Requested' 100% Project Priority Ranking' CITY OF KENAI REQUEST FOR STATE GRANT 2003-2004 CAPITAL IMPROVEMENT PROJECT PROJECT NAME' ROADS PROJECT COST' $3,000,000 STATE ASSISTANCE REQUESTED: 100% PROJECT DESCRIPTION' About 50 percent of the City of Kenai 65 miles of roads are not paved. paved roads were paved 20 or 30 years ago and are in bad shape. Some of the This project is for pavin.q and upgrading many gravel roads such as Barabara Drive, Ames Road, Angler Drive, and others that intersect with Beaver Loop Road and the Kenai Spur Highway. This project would also include reconstructing and repaying existing badly damaged paved roads such as Wildwood Drive, the roads in Mommsen Subdivision, Silver Salmon Drive, King Salmon Drive, and others. It would also include chip and seal reconditioning of roads such as in Woodland Subdivision, Redoubt Subdivision, Inlet View Subdivision, Central Heights Subdivision, VIP Subdivision, Old Town, and other subdivisions. KENAI PENINSULA BOROUGH YEAR 2003 CAPITAL IMPROVEMENT PROJECTS COMMUNITY INFORMATION: Requesting Agency: City of Kenai Contact: Keith Kornelis, Public Works Manager Phone: 283-8232 Address: 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 E-mail: kornelis@ci.kenai.ak.us Election Districts: Senate District: Q House District: 33 PROJECT INFORMATION: Project Priority Ranking' Project Name' State of Alaska Dip Net Fishery Projects Project Description and Justification' See Attached Total Project Cost: $1,000,000 State Assistance Requested: 100% CITY OF KENAI REQUEST FOR STATE GRANT 2003-2004 CAPITAL IMPROVEMENT PROJECT NAME' STATE OF ALASKA DIP NET FISHERY PROJECTS TOTAL PROJECT COST: $1,000,000 STATE ASSISTANCE REQUESTED' 100% PROJECT DESCRIPTION' (See Drawing) a. DockArea Paving $45O,OOO This part of the project is to rebuild the Boat Launch Road and a portion of the Boating Facility parking lot, which is presently gravel. The project includes asphalt paving, parking striping, and signage. b. New Launch Ramps $250,000 This part of the project is to add two new launch ramps with a floating dock between the ramps. It would be similar to the existing launch ramps. c. New or Upgrade of Dock Access Road $300,000 This part of the project is to add a new road as an exit access to the boating facility or to widen and upgrade the existing road. PROJECT JUSTIFICATION' Personal dip net fishermen from all over the state use the Boat Launch Road, Parking Lot, and Launch Ramps. Over 15,000 dip net permits for households are issued each year, and over 100,000 fish are caught in this Kenai River fishery. The City Boat Facility handles most of this fishery. This project will improve the Boating Facility operation and make it a lot cleaner. This project will greatly enhance the health and quality of life of its users. At the present time, users of the Boating Facility use staging areas that are gravel surfaced and often dirty and unsanitary. Dust in the area is a problem since dust retardants cannot be used due to the closeness to the water. Users spend time in staging areas getting their boats ready to load and unload onto their trailers and in parking. This project would definitely enhance recreational opportunities for dip net fishermen. Informational signs would also enhance the understanding of the area. Dip Net Fishery Projects Page 2 The biggest bottleneck that restricts the number of dip net users is having only two launch ramps. This project would provide users an additional two ramps allowing more users and faster access to the river. Under the present conditions, sometimes there is a two-hour wait to get a boat into the water plus another two-hour wait to get the boat out of the water. At times, the line of vehicles with boats or trailers extends down Boat Launch Road almost to Bridge Access Road. This presents many problems of access on this narrow road. Users often have to exit the facility and drive down Bridge Access Road to find a place to turn around and then back to Boat Launch Road to get in line to' retrieve their boats. A new one-way exit from the facility would allow users with their boats to exit directly or allow vehicles with a trailer to make a loop to the line on Boat Launch Road to retrieve their boats. Another alternative would be to widen the existing road and reroute a return. The three parts of this project are very badly needed, and they are a direct result of the heavy use of dip net fishermen. Since the dip net fishery is governed or regulated in this area by the State of Alaska, the City of Kenai is requesting funds to help relieve some of the costs caused by the impact of this fishery. That is also why this project is entitled "State of Alaska Dip Net Fishery Projects." · ..o .o. .o Suggested by- Council CITY OF KENAI RESOLUTION NO. 2002-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI, ALASKA 2003-2004 CAPITAL IMPROVEMENT PROJECT (CIP) PRIORITY LIST FOR REQUEST OF STATE GRANTS. WHEREAS, input for the 2003-2004 CIP list from the Kenai City Council. City Administration, and citizens of the City of Kenai has resulted in the attached prioritized CIP projects being requested of the State of Alaska; and, WHEREAS, it is the intent of the Council that any paving projects in residential areas will be partially funded by forming a~e~ment districts in order to make any available State funding go farther toward completion of the priority list; and, WHEREAS, public meetings were held concerning Capital Improvement Projects: and, WHEREAS, the Council of the City of Kenai, after receiving and analyzing the input from all sources and after discussion and deliberation, has decided to adopt the attached 2003 o 2004 CIP list; and, WHEREAS, the Mayor and the Council of the City of Kenai pledge their affirmative vote for the maintenance and operational costs of all the City projects listed. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA adopt the attached list entitled "CITY OF KENAI, REQUEST FOR STATE GRANTS, 2003-2004 CAPITAL IMPROVEMENT PROJECTS"; and, BE IT FURTHER RESOLVED that prior to initiating paving projects in residential areas through the use of State funds, the City shall hold public hearings toward the formation of special assessment districts to partially fund projects listed on the Capital Improvements Project priority list. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of October 20O2. ATTEST: Ca'roi L. Fr~s, bity Cle~ Approved by Finance Suggested by: City Council CITY OF KENAI RESOLUTION NO. 2002-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PRIORITIZING CAPITAL PROJECTS IN THE COMMUNITY FOR SUBMISSION TO THE STATE OF ALASKA FOR FY 2004 FUNDING UNDER THE CAPITAL PROJECT MATCHING GRANT PROGRAM (AS 37.06). WHEREAS, the City of Kenai is eligible for a grant allocation for State Fiscal Year (FY) 2004 under AS 37.06 as set forth in 2 AAC 47.030; and, WHEREAS, a prioritized list of projects and supporting information must be' submitted if funding is requested by the community under the Capital Project Matching Grant Program as required in AS 37.06.010 and .020; and, WHEREAS, the City of Kenai must contribute a local share to the cost of each project under the Capital Project Matching Grant Program as required in AS 37.06.030; and, WHEREAS, the purpose of this grant is to provide funding to the City of Kenai for the purpose of improving the transportation routes and parking areas within the City. These improvements include but are not limited to, street and parking lot paving, trails, storm drainage, utility work, curbs and gutters, sidewalks, and street lighting. The grant funds will be used to pay engineering and/or construction contractors to improve the parking and transportation routes; and, NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Kenai, Alaska, hereby endorses the prioritized capital project identified below and in the "Priority Projects" form and requests grant funding under AS 37.06 for said projects and agrees to provide the local share for the project as identified in the "Priority Projects" form, and as required under AS 37.06. Priority 1 Amount · Street Improvement Program $141,893 State 60,812 City $202,705 TOTAL PASSED September 2002. ATTEST: BY THE COUNCIL OF THE .~~.F ~.AS/J~/.;this 18th day of LLI/~M S, MAYO R Carol L. Freas, City Cler.~k Approved by Finance: '0 m c: 0 I I I I I I C 0 ITl X .. mm ~ 0 ~ m X -' 0 m~ CITY OF KENAI KENAI PARKS & RECREATION 227 CAVIAR ST. KENAI, ALASKA 99611-7794 TELEPHONE 907-283-3855 1 907-283-7926 FAX 907-283-4675 KENAI All America City MEMORANDUM TO' FROM: DATE' RE Linda Snow, City Manager Robert J. Frates, Parks & Recreation Director-,/ November 18, 2002 Capital Improvements Considerations The Parks & Recreation Commission has two sizable projects that they have been working on that could be considered for Capital Improvement projects. The two projects are: 1) Municipal Park Trail Development and Site Improvements, and 2) Sport Complex Development (soccer and baseball fields) located at Section 36. General site plans for both projects have been developed and reviewed by the Parks & Recreation Commission..Estimated construction costs have not been developed to date, however, with assistance from the Public Works Department I am sure some tentative costs could be obtained. Section :t6 Sport Complex: An individual by the name Harry Eaton was initially involved with seeking some cost estimates for Section 36. However, he had recently indicated that several of his Comp Soccer Board Members did not think it was feasible to construct fields on Section 36 due to soil content. The Boys and Girls Club, however, are still very interested in the project and drafted a resolution of support for developing additional soccer fields. The Kenai Little League reviewed the general site plan and is interested, although no action has been taken to date. Due to the considerable cost of developing this property (25 acres), funding is of major importance. The project does qualify under the Land and Water Conservation Fund Grant Program. Municipal Park Trail Development and Site Improvements: This project involves the development of trails, picnic areas, and additional parking. Total acreage is approximately 12 acres. I have been working with Steve Booth (Booth's Landscaping) on the development of a site plan. The site plan was recently completed and was reviewed by the Parks & Recreation Commission at their November 7th meeting. motion approving the conceptual design was made at that meeting. A The one thing that sets this project apart from Section 36 is that this project could be accomplished in phases. Funding, however, is still a major consideration. This project also qualifies for the LWCF Grant Program. 8 0 o. o o o PROJECT:_ c,..,,/.f' 9~' DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CENTRAL REGION- PLANNING January 16, 2002 TONY KNOW~S, GOVERNOR / ,/~111 A VIA TION A VENUE / O. BOX 196900 ANCHORAGE, ALASKA ~519-6900 (7'DD 269.0473) (907) 269.0520 (FAX 269-0521) Keith Kornelis Public Works Manager, City of Kenai 210 Fidalgo Avenue Suite 200 Kenai AK 99611 Dear Mr. Kornelis- RE' Project Nomination Results PROJECt:__ The Department has been working hard to complete the scoring of all the projects that were nominated for inclusion in the 2004-2006 Statewide Transportation Improvement Program (STIP). While it is too early to determine where your projects will fit into the STIP, I would like to take this opportunity to let you know how each project was scored. Copies of the project nomination sheets and Project Evaluation Scores are enclosed for your information. 1. Kenai Coastal Trail iD #16004 scored 89.7. 2. Boat Launch Road Rehabilitation, ID #9607 scored 76.5. 3. Overland Avenue Pedestrian Walkway, ID #9606 not scored by the Project Evaluation Board. The . . project score will be increased by 8 points in the STIP to reflect the capital contributions of the. community. Wildwood Drive Reconstruction, ID #2411 not scored by the Project Evaluation Board. The project score will be increased by 8 points in the sTIP to reflect the capital contributions of the community. Kenai Beach Road, ID #2397, project did not score well enough to be forwarded to the Project Evaluation Board. The Draft 2004-2006 STIP is now being prepared for publication. As soon as the document is available for review on our web page, the Department will send notice for public comments. Thank you for your support and efforts. RY/lm Sincerely, Area Planner Enclosures KENAI CITY COUNCIL WORK SESSION NOVEMBER 4, 2002 KENAI CITY HALL 7:00 P.M. GROUP "B" TOPICS: REVENUES/h EXPENS_ES/GENERAL , 2. 3. 4. 5. 6. 7. 8. Personal property taxes Semor housing rent increases Dock operations Deferred building maintenance Old library and jail status Boys & Girls Club Partnering DOTP&F Maintenance Reductions Maintenance of airport terminal ADDITIONAL INFORMATION: , 10 / 21 / 02 Work Session Notes KENAI CITY COUNCIL WORK SESSION NOVEMBER 4, 200:2 KENAI CITY HALL 7:00 P.M. MAYOR JOHN J. WILLIAMS, PRESIDING Council Present: Staff Present: Others Present: Williams, Bookey, Bannock, Moore, Porter, dackman, Swamer Freas, Graves, Snow, Walden, Komelis, Issac, Diorec, Bookey, La Shot, Dye, Craig, Semmens, Frates, Freden, Prior, Kopp J. Spracher, G. Foster and J. Barrett (Harbor Commission members). Williams called the work session to order at approximately 7:01 p.m. He noted the Chamber had met with several city representatives and community members earlier in the day regarding the chance the "City of Lights" event traditionally held the day after Thanksgiving being filmed for a program on the "House & Garden" television network. It was noted there would be need for additional lighting on city buildings and the parade would be expanded. It was questioned why there were not more pole lights toward the east end of town and Parks & Recreation Director Frates explained those poles did not have the necessary transformers required. Williams requested cost investigated for adding transformers to poles at that end of town. GROUP "B" TOPICS: REVENUES ll~ EXPENSES/GENERAL Item 1: Personal property taxes Finance Director Semmens distributed copies of his 10/15/01 memorandum regarding personal property tax noting a list of assessed values of personal property taxed by the Borough was attached. He also distributed a 11/1/02 memorandum that defined details and potential impacts of changes to the tax on personal property in the city. A lengthy discussion followed with comments including: Kenai, Seldovia and Seward are the only Peninsula cities without an exemption on personal property tax. Porter stated she was not interested in giving an exemption on just airplanes but wanted to give an exemption to be even with other communities as she felt it would be a selling point for Kenai. Bookey asked how the loss in revenue of $65,000 with an exemption on aircraft would be recouped. He also stated he felt an exemption should be given for boats and other personal property if it is offered for aircraft. Because the difference in tax received to the city for an exemption on aircraft would be approximately $7,000, he did not feel that type of exemption was worth talking about. · Swarner stated she would prefer, if there is an exemption, it be across the board. · Moore stated, because the only group heard from was from aircraft owners, he was not prepared to do anything with personal property tax. Bannock agreed and noted, the difference in tax revenue would have to be made up by property owners. COUNCIL WORK SESSION NOVEMBER 4, 2002 PAGE 2 A flat tax was suggested instead Of an exemption as it was felt the perception would be more acceptable and because the Airport Commission had requested a flat tax be established, consideration should be given to that suggestion. Council requested the following from Administration' Attorney Graves to prepare a memorandum defining the legal ramifications of offering an exemption on aircraft. · Finance Director Semmens to prepare a memorandum noting the financial ramifications to offering an exemption on aircraft. · Forward the memoranda to the Airport Commission for review and recommendation. Item 2. Senior housing rent increases Upon review of the information included in the packet of information council's consensus was to go forward with the senior housing rent increases as set forth in the October 29, 2002 memorandum from Senior Center Director Craig to City Manager Snow, i.e. $60.00 increase above the current rent charge for each apartment, plus tax. Porter suggested the rate increases be reviewed bi-annually and council had no objections. Council also agreed with the Senior Center rental increases also included in the October 29 memorandum. Item 3: Dock operations Bookey reported the Commission reviewed the dock funding, etc. very thoroughly and referred to minutes of several meetings which were included in the packet. The Commission's consensus was noted as: "...recommend to Council to continue dock operations as in the past, leasing a portion of the dock and maintaining the city's management over that portion the same as it is at present; credit the boating facilities fund with all harbor-related revenues, including the north and south side dip net parking fees, boat taxes, and fish taxes; and recommend increasing the fees for launching and parking." Comments included: · The "credit the boating facilities fund..." was figurative and not to be actual funds. · It was suggested the dip net fee could be raised to $50 and use a season pass, which would be easier on public safety employees. The cost of the user fee has to relate to the cost to the city for the fishery. · Operations could be shortened when the facilities are not as busy. · The ramp cannot be used for cargo. COUNCIL WORK SESSION NOVEMBER 4, 2002 PAGE 3 · Increasing revenues would have to come mostly from boating and parking fees. · Direct Administration to run the dock under its purview with through adjustment of fee structures, etc. · There are still problems with the expenditures over revenues. · Fuel sales begin in May and sometimes last through September (as was the case this year). · If the dock is closed, the users would migrate out of Kenai. It is the only boat ramp in the lower fiver. The boats would leave the city and then there would be no personal property tax collected on them. Consensus of council was to direct Administration to blend the dock operations with the rest of the system and efficiently manage it. The Council will worry from where the funds will come. Keep the dock open. Item 4: ,, Deferred building maintenance It was noted, initially $90,000 was included in the budget for building maintenance and was cut back to $40,000 during the last budget sessions. Referring to a suggestion a building maintenance fund be set up like the equipment fund, Semmens stated he believed it should stay as a normal budget item. Consensus of council: Be sure not to cut the building maintenance amounts from the budget and ensure $90,000 is set aside for maintenance each year. Item 5: Old library_ and iail stares Whether it is the intention of the city to continue to own the buildings and lease them as they are currently was discussed. It was noted the buildings have repairs that will need to be addressed; the buildings are not worth a lot; and each time a maintenance problem arises, the lessees come to council for help as they are non-profits and have little means to address the repairs. Discussion followed whether the buildings could be sold to the non-profits, but the city continue ownership of the property. Consensus of council: City Attorney Graves was requested to investigate the matter and initiate correspondence with the current lessees as to their interest/desire to purchase the buildings. Item 6: Boys & Girls Club Partnering Council reviewed information included in the packet regarding the merging of the teen programs of the city and Boys & Girls Club which was as council had directed. Comments included: COUNCIL WORK SESSION NOVEMBER 4, 2002 PAGE 4 Over time, this parmering would decrease the amount of city employees at the Recreation Center. · It is the desire of the city to have the Club stay permanently in Kenai. · A Kenai Advisory Group will be established. · City property availability information has been made available to the Club. · The Club wants to stay in Kenai and the city wants them to stay. · The proposed agreement between the city and the Club has been presented to the Club's Board of Directors and they are very supportive. There will be no new expenses in blending the programs and there is a potential of less cost to the city. It's a win/win situation in which the city has high participation in their teen programs and the Club's is low. It is felt this will be an effective way to offer teen programs for the community. Item 7: DOTP&F Maintenance Reductions Public Works Manager Komelis referred to a letter from DOT which was included in the packet. He noted, the state will have less people with less equipment to maintm the Spur Highway. It is doubtful the state will clear any sidewalks, however that was not put in writing. He noted, the state's maintenance of the Spur Highway will not affect the city's winter maintenance program. Item 8' Maintenance of airport terminal Airport Manager Cronkhite explained the recent problems with rain water leaking from the atrium into the terminal. Caulk sealing will be done now and in the spring the caulking will be removed and the area resealed. It was also noted, the problem arises when the wind blows from the north. ADDITIONAL INFO~TION: Item 9' 10! 21 ! 02 Work Session Notes The work session adjourned at approximately 9'20 p.m. Notes transcribed and prepared by: Carol L. ?reas, City Clerk PUBL]:C NO' CE The Kenai City Council will meet in a work session on November 18, 2002 in the Kenai City Council Chambers at 210 Fidalgo Avenue, Kenai, at 7:00 p.m. The work session will be held to discuss policies of the City of Kenai. The public is invited to attend. If you have questions, please contact the City Clerk at 283-7535, extension 231. Carol L. Freas, City Clerk D6911/211