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HomeMy WebLinkAbout2002-04-09 through 04-16 Council Packets - Budget Work SessionDRAFT BUDGET WORKSESSION SCHEDULE CITY COUNCIL CHAMBERS 7:00-9:30 P.M. Budget Overview: City Manager/Finance Director- 45 mi~tutes Break 15 minutes General Fund Budget: Estimated Department Time Clerk Carol Freas 10 minutes Visitors Center Ricky Gease 10 minutes Legislative Council 20 minutes Legal Cary Graves 5 minutes City Manager Linda Snow 5 minutes Land Admin. Linda Snow 5 minutes Finance Larry Semmens 5 minutes Non-Departmental Snow/Semmens 10 minutes CITY COUNCIL CHAMBERS 6:00-9:00 P.M. Fire Scott Walden 10 minutes Police Dan Morris 10 minutes Communications Dan Morris 5 minutes Animal Control Dan Moms 5 minutes Break planning & Zoning Jack LaShot Public Wrks. Admin. Jack LaShot Shop Jack LaShot Buildings Jack LaShot 15 minutes · minutes minutes minutes minutes Safety Streets Street Lighting Keith Komelis Keith Komelis Keith Komelis 5 minutes 5 minutes 5 minutes Library Ewa Jankowska 10 minutes Recreation Parks Beautification Bob Frates Bob Frates Bob Frates 10 minutes 10 minutes 5 minutes CITY COUNCIL CHAMBERS 6:00- 8'00 P.M. Other Funds Water/Sewer/Stp Boating Keith Komelis Keith Komelis Airport M&O/ Admin/Land Terminal Rebecca Cronkhite Rebecca Cronkhite Senior Citizen Funds Rachael Craig Congregate Housing Rachael Craig Break Debt Service Trust Funds Equipment Replacement Fund Schedule Wrap up 10 minutes 10 minutes 15 minutes 10 minutes 10 minutes 10 minutes 10 minutes 5 minutes 5 minutes 5 minutes 30 minutes Council Present: Staff Present: Others' BUDGET WO~ SESSION APRIL 9, 2002 7:00 P.M. COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS~ PRESIDING Williams, Porter, Bookey, Moore, Bannock, Jackman and Swarner Freas, La Shot, Graves, Jankowska, Craig, Cronkhite, Kornelis, Frates, Walden, Semmens, Feltman, Morris, Wichman, Langfitt, Johansen, Baktuit, Kopp, Nyren, Snow. E. DeForest, J. Krein, R. Gease, R. Ross, P. Thompson City Manager Snow reviewed the her presentation letter included with the draft budget and explained, when developing the budget, serious considerations were given to maintaining'a good balance between public service and how to maintain those services. Interest revenues were projected to be substantially down from historical averages which will impact the General and Airport Funds the most and both those funds were showing substantial budget deficits as a result. Snow added, this was a status quo budget with an overall one percent increase. No property tax increase was included or any significant increases in user fees, except for ice rental fees. She noted, the budget also reflected a $85,000 health insurance cost increase due to a projected rate increase of 12% and the addition of one new covered position; Fire Department overtime increased $15,000; and new and upgraded positions included additional hours for the Clerks Department part-time position, combining the temporary street department and temporary dock assistant to one full- time position to be split between the street (eight months) and dock (four months), and increasing the library summer gardener position a total of 20 hours. Finance Director Semmens offered a budget overview presentation including all the funds, and noted the following: · sales tax was projected at $4.2 million (optimistic); · revenue sharing and safe communities funding would be the same; · fish tax was projected to decrease; * reappraisal of properties by the Borough increased assessed values and it was now at approximately $20 million, which he believed was closer to the real value; · overall state revenue was projected to decrease; . interest revenue was projected at $400,00 for the next year; · it is believed the interest rates would come back up in 2004. Semmens also noted this budget was a fighter budget as the lapse had been cut, and he believed there would be a larger demand on the contingency in this next budget because it was a tighter budget. Water/Sewer Fund -- Semmens stated there would be demands on the balance {$928,000) to match DEC grants. BUDGET WORK SESSION APRIL 9, 2002 PAGE 2 Airport Land System -- Though this fund was impacted by the decline of interest rates and doubling of insurance costs due to 9/11, it was in good shape and no problems were anticipated. Boating Facility -- The revenue was above what was anticipated. Discussion followed regarding public versus private operation of the boating facility. Semmens noted, there could be some cut in employee costs if leased out, however liabilities would have to be investigated. It was suggested the Harbor Commission investigate the advantages and disadvantages of leasing the dock facilities. Bookey stated he believed it would be a good idea for the Commission and council to investigate private operation of the facility. ACTION: ADMINISTRATION IS TO RE(~UEST HARBOR COMMISSION TO EXPLORE PRIVATE OPERATION OF THE FACILITY, LIABILITIES, ETC. Senior Citizen III Fund -- Semmens stated it was becoming more difficult to provide the same level of senior care with just grant funding and that impacts from legislative cuts to the state budget won't be known until June. Senior -- Borough Grant Fund -- A deficit is expected and the fund does not need to balance. Senior Title IV -- This fund has to balance and it is state grant funded. Debt Service Fund -- The debt is going down. Semmens recommended revenues received from sale of Inlet Woods properties be placed in this fund. Airport Terminal -- Semmens reported this fund was in good shape. Congregate Housing-- Semmens noted this fund was pretty consistent, although it was impacted by the decrease in interest rates. It was suggested a comparison of rents from around the state be made for further discussion later. ACTION: ADMINISTRATION GATHER RENT INFORMATION FROM OTHER AREAS OF THE STATE. COUNCIL CONSIDER INCREASE IN HOUSING RENTS. BREAK TAKEN: 8:05 P.M. BACK TO ORDER: 8:19 P.M. Clerk -- It was noted, most of the increase in the this budget was due to salaries and benefits for the part-time assistant. The request of four additional hours a week for the assistant was discussed. Clerk Freas noted the request was to add office time when the assistant attends commission meetings at night and to allow better coverage of the office when the Clerk is out of the office at outside meetings, lunch, etc. as it is harder to cover the office with the Clerk's office moved downstairs in city hall. BUDGET WORK SESSION APRIL 9, 2002 PAGE 3 Discussion followed in regard to the additional hours request. Comments were not to increase the hours as it had not been the intention to have the position become full time; the total picture of impacts in moving the Clerk's office to the downstairs had not been repr.esented; preference would be to raise the COLA instead of adding hours. ACTION: ASSISTANT. REMOVE ADDITIONAL FOUR HOURS PER WEEK FOR DEPARTMENT Visitors Center: Director Ricky Gease reviewed the budget with council and noted their request to the city was status quo, which includes a $70,000 management contract with the KVCB and $3,100 request for minor equipment including a digital camera. It was explained, this equipment is used for running the facility and was part of the contract. The camera would be used to enhance the Center's website and promote the facility. Gease also noted they were working with the Chamber to develop a new visitor map as part of the "Get Hooked on Kenai" program. Gease also noted their savings account had a balance and they were exploring other areas of funding. Bannock stated he did not support the city's purchase of an overhead projector for the Center and did not support the city's funding of a' digital camera. He added, he believed the city was the Center's number one supporter and that it was inappropriate for them to request additional funds for their events. Gease stated that request was an oversight. They would now be charging an admission to the art shows during the summer months and they request donations of visitors during the summer months. The walking tour brochure was also discussed and it was noted the brochure helps to get people out and walking through Old Towne, seeing activities available, and encouraging people to stay in Kenai. Bannock stated he believed the costs for the brochure should come from the KVCB and not the city, however the consensus was to leave the $2,100 in the budget for the brochures. ACTION: REMOVE $3,100 IN SMALL TOOLS FOR DIGITAL CAMERA. Legislative: Council reviewed the donations included in their miscellaneous funds. Swarner stated her wish to delete the Alaska Jr. Miss donation of $500 and Bookey stated he wanted to reduce all the donations to $500 except for ALPAR, leave the $5,000 for the employee appreciation dinner. Review continued and the following changes were made: Miscellaneous KCHS Graduation party Kenai Alternative School ALPAR litter Control Boy Scouts / Flags $ 300 Same $ 300 Same $1,000 Same $ 300 Same BUDGET WORK SESSION APRIL 9, 2002 PAGE 4 Kenai River Festival KCHS Hockey Booster ad KCHS Basketball/football ad Peninsula Winter Games United Way Match Youth Court Support Industry Counts Industry Breakfast Kenai Peninsula Marketing & Tourism Economic Development.Forum Alaska Junior Miss KVCB Art Exhibit Reception Holiday Cards City Pins Presentation gifts Employee Appreciation Dinner Volunteer Appreciation Dinner Plants for Legislators Other $ 30O $ 200 $ 500 $ 500 $ 5o0 $1,000 $ 750 $5,000 $ 800 $ 150 $~-,5oo SalTle Remove Same Remove (in-kind contributions) . Reduce from $1,000 Contact and request a letter to explain their needs or come to budget work session to discuss. Same Same~ Remove Remove Remove Remove Remove Increase from $890 Same Same Same Same Decrease from $3,100 Dues and Publications AML Dues Chamber NLC National Civic League Sister Cities Alaska Conf. Of Mayors Publications & miscellaneous $6,645 $ 460 $ 890 $ 100 $ 225 Same (Bookey exPressed concern council should be more active to get best benefit from dues.) Same Same Remove Remove Same Same Printing and Binding CIP brochures, etc. Newsletter $ 900 Same $3,000 Same ACTION: CHANGES AS LISTED. NO OTHER CHANGES. Council reviewed the letters of request included in the packet. Actions were as follows: Central Area Rural Transportation -- Requested $25,000. Council denied. Art Guild -- Request for $2,000 was made by Marsha Beauchamp as seed money. They will contact other private industry, etc. for additional funding. It was noted, the BUDGET WORK SESSION APRIL 9, 2002 PAGE 5 Art Guild leases the building from the city for $1 and they maintain the building. Because of other capital improvements that will need to be made to the building in the future, administration was requested to do an analysis of the building. The $2,000 donation was approved. ACTION: $2,000. DENY CARTS DONATION. APPROVE ART GUILD DONATION OF Legal: City Attorney Graves reviewed the budget with council and noted his overall budget was reduced. ACTION: NO CHANGES. City Manager: It was noted this budget was reduced from 2002. The transportation budget was discussed and the a~ount of travel between the city manager and her assistant was discussed. Council reduced the transportation budget $1,000. ACTION: REDUCE TRANSPORTATION $1,000. NO OTHER CHANGES. Land Administration: ACTION: NO CHANGES. Finance: It was noted the health insurance costs increased the budget; small tools was reduced; an increase in professional services regarding GASBY 34 implementation. ACTION: NO CHANGES. Non-Departmental: Snow noted, the purchase of copy machines was not in this budget as the funds were remaining in the current budget. She asked if council wanted to purchase the copiers in the current year. or next fiscal year. Discussion followed and it was noted Frontier Services would be able to piggyback copiers for the city on the school district's contract. It was also noted, whether to do a piggyback or not was a policy call for council's determination. An analysis was done by Semmens to compare costs for lease or purchase and it was found to be cheaper to purchase the machines. Council determined to make the purchase in the new fiscal year and administration was requested to prepare a report for council and discuss the matter after July 1. Semmens also noted he anticipated increases in insurance, however he had not requested bid proposals at this time. BUDGET WORK SESSION APRIL 9, 2002 PAGE 6 ACTION: INCLUDE $30,000 IN BUDGET FOR PURCHASE OF COPIERS. OTHER CHANGES. NO The work session ended at 10'00 p.m. Notes prepared by: Carol L. Freas, City Clerk BUDGET WORK SESSION APRIL 10, 2002 6:00 P.M. CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING Council Present: Staff Present: Others: Porter, Jackman, Bookey, Williams, Bannock, Swarner, Moore Freas, Morris, Graves, Feltman, Craig, Cronkhite, Walden, Lockwood, Komelis, Nyren, Kebschu11, Wannamaker, Kopp, Frates, Jankowska, Wichman, Baisden, McNair, Snow, Semmens R. Ross, E. DeForest Clerk: Williams referred back to the Clerk's budget and discussion followed regarding the request of and additional four hours a week for the department assistant. Williams requested a three-month time management report of the contract secretary, office assistant, and clerk and if that report shows a need, council could re-evaluate the request of additional hours. The matter was discussed further and concerns were stated as four additional hours was more time and cost; that the part-time position would go full time in the future and that was not the original thought; coverage of the office and ability for the Clerk to be out of the for lunch, meetings, and user friendliness of the office should be a consideration. Range Changes/Title Changes: Council also reviewed information distributed by Finance Director Semmens regarding range change and additional hours requested in the draft budget. It was explained there were no actual added positions and there was no place in the budget document to list the changes. It was a/so noted, some code changes would be required for title changes, etc. and the ordinance would be introduced at the May 1 council meeting. It was also noted, there would be an increase to the budget for Fire Department overtime. ACTION: INCLUDE DELINEATED RANGE CHANGE INFORMATION IN THE BUDGET DOCUMENT. General Concerns: Bannock discussed his concern of travel costs city-wide and suggested travel and transportation be reviewed and stated he wanted to justify costs as much as possible. Bookey stated he would like definition of the expenses in the budget document and wants it to be consistent throughout the document. Swamer suggested reducing the City Manager travel from $8,000 to $6,000. It was noted, $3,000 in that budget goes to the city manager's car allowance which is in her contract. A lengthy discussion followed regarding the need for council to review policies in many aspects. BUDGET WORK SESSION APRIL 10, 2002 PAGE 2 ACTION: REDUCE CITY MANAGER TRAVEL BUDG~ $1,000. Fire Department: Because the Department would be manning the SRE building beginning July on a daily basis, their overtime costs will be enhanced. No addition of personnel will be made. Chief Walden stated he thought it prudent to add $15,000 as a request as it would give the council a more realistic budget, although it is difficult to estimate what the exact amount of overtime would be required. Discussion followed regarding the utilities at the Public Safety Building it was noted they are split about even between fire and police. ACTION: APPROVE THE $15,000. NO OTHER CHANGES. Police: Because of his upcoming retirement, Morris explained the Police Department salaries and benefits were reduced. Additionally, there were some reductions in the operating costs and communications were increased for long distance phone calls, etc. He noted there was one officer position in the department that had not yet been filled. ACTION: NO CHANGES. Communications' Morris reported the total budget was increased $7,100 which was mostly salaries and insurance and other than that, the budget was about the same. ACTION: NO CHANGES. , Animal Control' Morris explained 250 additional hours were included for the part-time Animal Control Officer which will allow for someone to be at the Shelter. ACTION: NO CHANGES. BREAK TAKEN: 8:22 P.M. BACK TO ORDER: 8:45 P.M. Planning & Zoning: La Shot reported there were small increases in advertising and salaries. He also noted the costs for development of the Comprehensive Plan were included in a capital project. Costs were included for computer replacement which was on the three-year cycle. The old computers are then given to other departments to use. BUDGET WORK SESSION APRIL 10, 2002 PAGE 3 Discussion followed regarding the travel budget and who would be traveling, etc. Porter stated she didn't want council deciding who should travel and where, but was okay with taking a 10-20% reduction in all the budgets. It was also noted a digital camera was included in the budget to replace the old one which no longer works and is used by the Building Official for code investigations, etc. ACTION: NO CHANGES. Public Works Administration: La Shot reviewed this budget with council and noted it was increased overall about three percent and included a personnel increase for the administrative assistant. He added, the largest purchase was $6,000 to replace the old blue print machine which is 21 years old. He noted, replacement of the machine would be useful in copying the old blueprints and it was a safety issue as well. Travel was included for him, Komelis and the administrative assistant for training, meetings, certifications, etc. ACTION: NO CHANGES. Shop..: La Shot noted there were increases in personnel and maintenance and operations. Discussion followed in which a request for more detailed information was made. Replacement of the current shop building was also discussed and investigation of funding. It was suggested this item be discussed at the first May council meeting. Discussion followed regarding refurbishing the cab and frame of 1982 GMC and it was noted, the refurbishing would save approximately $35,000 because a new truck would not be needed. Working 4/10's was also discussed and it was noted, the issue had been discussed internally and it was found the Code does not allow for a study to try different schedule options and administration was not yet ready to recommend. La Shot was asked what he would cut from the budget if he needed to and he suggested Repairs & Maintenance. Shop Foreman Mike Wichman suggested using the $35,000 saved from the refurbishment and use it to purchase a new broom to clean the sidewalks. ACTION: NO CHANGES. Buildings' La Shot noted, this budget fluctuates depending on what repairs and maintenance are needed. He noted repairs and maintenance decreased, personnel increased and included a range change, and re-lamping costs were included which will make the lighting more efficient. Discussion followed regarding painting the outside of buildings, etc. La Shot suggested the budget be cut to a certain amount and they could do what they can and bring the maintenance list back for review next year. BUDGET WORK SESSION APRIL 10, 2002 PAGE 4 ACTION: REDUCE BUDGET OF $125,000 BY $40,000. NO OTHER CHANGF~. Safety: Komelis reported an increase in repair and maintenance and funds for purchase of'a digital camera which is used for inspections of facilities, etc. Discussion followed regarding need for two digital cameras in City Hall and Planner Kebschull suggested buying one out of Non-Departmental and making it available for all the City Hall departments. ACTION: BUY ONE RRALLY GOOD DIGITAL CAMERA FOR CITY HALL USE. NO OTHER CHANGF~. Streets' Sidewalk snow plowing was discussed and it was noted information requested about plowing sidewalks from the middle school to downtown and along Willow and Airport Way would cost about $7,200 each time if the state does the work. Whether to do the plowing or just knocking down the berms at intersections was discussed and comments made were that if the city expands for more miles, the state will not help anymore; some council wanted to assume the cost and responsibility of doing this work; to do it four times in one year would cost approximately $30,000; knocking down berms along Frontage Road, Willow, Airport Way, Spur Highway, should be included in the work and that cost for one time was estimated to be $15,000. ACTION: CHANGES. ADD $15,000 FOR SNOW BERM REMOVAL (ONE TIME). NO OTHER Streei Lighting: There had been no requests and the budget was zeroed out. ACTION: NO CHANGES. Library.: " Jankowska explained there was an increase in small tools for computer replacement and purchase of a new conference room table. An increase was also in communications, though she noted she had applied for a grant, but.had not received notification of whether it had been awarded. Transportation would be used for training needed on a regular basis; repair and maintenance included funds for a janitor; and 20 hours were added for the summer gardener. ACTION: 20 HOURS WERE APPROVED AND NO OTHER CHANGF~. Recreation' Frates reviewed this budget and noted increases in maintenance and operation for the snack bar; professional services increased for the multipurpose facility; BUDGET WORK SESSION APRIL 10, 2002 PAGE 5 communications was increased for cable TV costs, multipurpose phones and cell phones. ACTION: NO CHANGES. Discussion followed as to whether this work session could be carried over to April 11. With reasonable public notice, and it was a work session and no actions could be taken, City Attorney Graves stated the work session could be continued. Public service announcements, posting on the bulletin board and webpage would be made to insure reasonable public notice. ACTION: CONTINUE WORK SESSION TO APRIL 11, 2002, BEGINNING AT 7:00 P.M. IN THE COUNCIL CHAMBERS. This work session ended at 10' 10 p.m. Notes prepared by: Carol L. Freas, City Clerk BUDGET WORK SESSION APRIL 11, 2002 7:00 P.M. KENAI COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS~ PRESIDING Council Present: Staff Present: Others Present: NOTES Porter, Jackman, Bookey, Williams, Bannock, Swamer, and Moore Freas, Snow, Semmens, Graves, Frates, Craig, Jankowska E. DeForest, M. Nelson Discussion opened with Williams discussing the information included in a market research report on the Central Peninsula Genera/Hospital. Williams encouraged all council members to read the report and gave it to Clerk Freas to house in her office. Williams added, representatives from the hospital would be included on the May 15 council meeting agenda for them to discuss their plans. Additional Work Session: ,, , Bookey stated he was very frustrated with the budget this year and was looking for ways to service the budget deficit. He noted, council had not set a new direction for administration to reduce the budget other than to hold it at status quo,~ in two nights they had only cut approximately $6,000 out of the budget; talked about cutting travel budgets, digital cameras and deferred maintenance on buildings, and then started a new project in snow removal. The budget is still out of balance at a projected $539,000 and the budget reserve is at $4.4 million. He suggested the council needed to seriously restructure programs and give administration the task of what is the best direction for the city to go in to balance the budget. Bookey suggested the following ideas to consider: · review the Visitors Center program; · investigate dock privatization program · library · recreation · health insurance · all city fees Bookey suggested setting a fifth work session to review these items. He added, he believed the budget would get passed the way it was presented. Council needs to develop ideas and give direction for the administration to make it happen. He added, he would like to discuss policy and give direction Prior to reviewing the draft budget, perhaps in January, in order for administration to prepare the budget with whatever guidelines are given to them by council. He added, he believed it was council's responsibility in regard to the budget and it was the only fair way to gain confidence of the taxpayers to ever have a bond issue, etc. BUDGET WORK SESSION APRIL 11, 2002 PAGE 2 Moore stated l'/e agreed and noted, council requested administration to bring a zero- increase budget and that's what they did. He added, he objected to council reviewing the budget line by line, picking out purchases and questioning whether trips should be taken as it was micromanagement at its worst. He added, whether travel needs to be cut, laundry done in the city, etc. needs to be policies set prior to administratiqn's preparing the budget, not after. Williams agreed and added, council needed to discuss long-range policy and referred to pages 17 and 18 of the budget document, noting it was council's decision last year to stay at a 3.5 mils this year and a reserve at $4.4 million, and an operating deficit at $329,000. The projection for 2004 includes an increase in the mil rate to 4.5, which would keep the reserve above $4 million. What went wrong with the long-range plan was the interest rate decreases. He suggested either council could live with the current long-range plan with the interest rate decreases or change the mil rate. In order to make a large change in the budget would be to readjust the revenue source and in order to cut the draft budget in the amounts required, would be to remove big pieces of equipment, employees or completely eliminate the maintenance program. Bookey disagreed and added, some issues had been discussed in the past and need to be discussed again, i.e. the Visitors Center, dock, close the library on Sundays, change ~fee structures, etc. He continued, raising taxes is not always the answer as it does not give the taxpayers confidence, and bond issues (for a new shop, etc.) fail. Discussion followed regarding determining policy, etc. continued. Council decided to hold another work session and set it for 7:00 p.m., May 7 in the council chambers. The issues to discuss at the work session would be policy setting, budget, review of fees, mil rate increase, etc. Snow stated she would like to begin budget season with a work session early in the year. ACTION: HOLD POLICY WORK SESSION, 7:00 P.M., MAY 7, 2002 IN THE COUNCIL CHAMBERS. BREAK TAKEN: 8:06 P.M. BACK TO ORDER: 8:10 P.M. Boys & Girls Club: Frates reported a meeting was held to discuss combining the Boys & Girls Club summer recreation programs with the city's. His research showed it would be more cost effective to continue the city's program. Though the Club is able to offer unique programs, etc., they have larger groups and there is a cost to the participants (sponsorships are available for those who cannot afford the fee), and their program continues into the evening which would tie up use of the Recreation facility from 4-6 p.m. It was noted, there is concern the Club program will move out of the city as their lease at the elementary school would terminate in the next several years. BUDGET WORK SESSION APRIL 11, 2002 PAGE 3 Bookey stated his strong objection to discussing this matter at this time, as not all the council was included in the discussion/meeting and suggested the matter be given to administration to make a recommendation and brought to council as a discussion item on. an agenda. Frates stated he would need a decision whether there was interest in combining this year's summer program as he would need to'begin interviews for hiring the summer crew in the next week. Snow stated staff did not intend to combine the programs this year, but to put the issue out for discussion with council and plan the possible combination for the future. Consensus of council was to bring the issue to the May 7 meeting, proceed with the city's program separately this year, and take no action in combining the programs this year. Frates noted, they could incorporate some pilot activities during this year's program and council agreed. ACTION: DISCUSS THE MATTER FUltTHER ON MAY 7; NO COMBINING OF THE TWO PROGRAMS THIS YEAR; DISCUSS FOR NEXT YEAR'S BUDGET; BEGIN PILOT ACTIVITIES BETWEEN THE TWO PROGRAMS DURING THIS YEAR'S SUMMER PROGRAM. Multipurpose Facility: Council reviewed information included in the packet received from DR Ice, the current contractor at the facility, as well as information alternatives suggested by administration. Comments included: · Frates preferred Alternative No. 2 (full-time employee splitting time between ice maintenance, etc. during the winter and beautification program in the summer. · Moore stated he believed it better to contract as you are guaranteed good ice and experience and there's only $4,000 difference. · Bookey agreed but wanted to increase the ice rental to $105/hour Bannock agreed with Alternative No. 1, but wanted to change the closure time. ACTION: SSS/HOUR. PROCEED WITH ALTERNAT~ NO. 1 AND ICE RENTAL AT Recreation: It was reported a concession stand would probably be ready for next season as plans, cost estimates, materials, etc. are going forward (work being done by KPHA and volunteers). It was also noted, there is a need for two additional dressing rooms and W/Il/ams suggested council could consider donating materials to build an enclosure between the two buildings. It was decided, this matter could discussed further at the May 7 work session. ACTION: NO CHANGES TO THE BUDGe. DISCUSS THE MULTIP~OSE FACILITY AND ADDITIONAL DRESSING ROOMS ON MAY 7. BUDGET WORK SESSION APRIL 11, 2002 PAGE 4 Parks: Frates noted there was an increase to communications to cover phone lines at the multipurpose facility. ACTION: NO CHANGES. Beautification: Williams asked council to consider adding $32,000 for an underground water system at Leif Hansen Memorial Park. The matter was discussed and the consensus was it was too expensive, watering could be done m-house, and the cost would not be included in the budget. ACTION: NO CHANGES AND NO INSTALLATION OF WATER SYSTEM AT MEMORIAL PARK. The work session ended at approximately 9:47 p.m. Notes prepared by: Carol L. Freas, City Clerk BUDGET WORK SESSION APRIL 16, 2002 6:00 P.M. COUNCIL CHAMBERS VICE MAYOR LINDA SWARNER~ PRESIDING NOTES Council Present: Staff Present: Swarner, Jackman, I3ookey, Porter, Bannock (arrived at 6'42 p.m.) Freas, Snow, La Shot, Walden, Feltman, Graves, Cronkhite, JankowSka, Komelis' Moms, Wichman, Craig, Isaak Continuation of review from April 10, 2002. Senior Citizen Fund It was noted there were no major changes in the Fund; the programs are growing; home meals have risen ten percent in the last quarter and 30% from last year. ACTION: NO CHANGES. Congregate Meals No grant increase is expected from the state and there could be a cut. The budget for congregate meals is the same as it was last year. Meal donations are $4.00 per meal as required by the grant. ACTION: NO CHANGES. Home Delivery Meals This budget is the same as last year. There is an increase reflected in salaries. ACTION: NO CHANGES. Transportation There is an increase reflected in salaries. ACTION: NO CHANGES. Borough Fund Money coming into this fund is through the Borough, rents from congregate housing, United Way, and Senior Connection donations. It was noted $4,700 was added for food due to the increase in meals; communications increased to cover costs for cell phones for the bus drivers and voice mail was added to their phone capabilities; and the purchase of a van was included in the budget, which will be paid from the fund and Senior Connection donations. ACTION: NO CHANGES. Senior Employment This fund does not change and the workers are paid minimum wage. ACTION: NO CHANGES. ,r BUDGET WORK SESSION APRIL 16, 2002 PAGE 2 Congregate Housing It was noted the biggest increase in this fund is in Repairs and Maintenance: to replace carpet in apartments. If all the $40,000 included for carpet is not used, some paintingwill be done with the funds. Funds were also included in Transportation to send a person to a housing conference. Porter requested to discuss the possibility of increasing the rent at Vintage Pointe. ACTION: NO CHANGES. Water/Sewer Fund This fund shows an increase in Operating Supplies for the purchase of sodium hyperchloride; a small increase in Tools & Minor Equipment; an increase in Communications for adding DSL and phone lines at wellhouses; and $40,000 in Buildings for the purchase of land for Wellhouse No. 4. ACTION: NO CHANGES. Sewer This fund includes an increase in communications. It was also noted the vactor truck will need replacing, but administration will wait until next fiscal year. ACTON: NO CHANGES. Sewer Treatment Plant There were increases in Small Tools and Communications. ACTION: NO CHANGES. Boating Fund It was noted an increase was in Repairs & Maintenance to cover costs of replacing pilings at the dock. Discussion followed regarding the transfer of $70,000 and it was explained there was no technical reason or legal reason to do it, but it was a policy decision. The monies are used to cover fuel purchases, etc. The dock could be run with a large deficit, but if purchases are needed, a transfer could be made through passage of an ordinance. It was also noted funds were included for attendance at a Harbormasters conference, where topics discussed are equipment availability, legal and environmental concerns, etc. - ACTION: NO CHANGES. Airport-- Land System Handouts were distributed to council. It was noted, increases were included to cover insurance costs; the interest rates are down; the utilities were the same. ACTION: NO CHANGES. BUDGET WORK SESSION APRIL 16, 2002 PAGE 3 Airoort-- Maintenance & Operation A deta/led handout indicating for what these budget funds would be used was distributed to council. 'ACTION: NO CHANGES. Air~ort-- Administration Council reviewed information handed out which detailed the use of funds in this budget. The DBE program was explained and its involvement w/th FAA terminal concessions, etc. It was noted, the budget included a range raise for the Department Assistant which would be paid for by the Lands and Adrn_inistration budgets {70/30). Porter stated she did not want to raise the range until other positions are reviewed. She added, she believed the ranges should be reviewed city wide. ACTION: NO CHANGES -- NO VOICE APPROVAL OF THE RANGE RAISE. Airport Land The budget was reviewed. Randy Ernst, PRISM discussed their priority list of requests which was forwarded to the Airport Manager. Their list included cameras and project system replacement ($27,100), enlarged parking area, and a bay door. He requested funding be included in the Land System budget to cover these costs. Discussion followed in which Airport Manager Cronkhite explained they planned to enlarge the parking area and put in the bay door within the current budget and in- house. It was also noted, the contract with ESI (PRISM contractor) delineates the responsibility of replacing the camera system is the contractor's. Comments regarding the city's purchase of the camera equipment included: · Bookey: not in favor as it is a private sector buSiness. · Jaclanan agreed · Porter and Bannock supported the city's purchase of the equipment noting the original equipment was inferior and the city has purchased audio equipment for the Visitors Center. Bookey stated he believed this would be a policy change and it should be addressed by all seven of the council members. ACTION: NO CHANGE TO THE BUDGET. E~UIPMENT DEFERRED. REQUEST FOR CAMERA Airport Terminal This budget was reviewed. Discussion followed regarding Cronkhite's investigation of parking lot changes, i.e. hiring a traffic consultant, etc. It was suggested the increase of overnight fees be discussed at the May 7 work session as well. Cronkhite noted she was also considering developing a bus permit charge and off-airport rental car charges. ACTION TAKEN: NO CHANGES TO THE BUDGET. DISCUSS OVERNIGHT PARKING FEES AT MAY 7 WORK SESSION. BUDGET WORK SESSION APRIL 16, 2002 PAGE 4 BRE~ TAKEN: 7:29 P.M. BACK TO ORDER: 7:52 P.M. Debt Service Council reviewed this fund. ACTION: NO CHANGES. Land Trust Funds Council reviewed this fund. ACTION: NO CHANGES. Equipment Replacement Fund It was explained the flatbed truck would go to bid in the current budget as the original flatbed truck was converted to a steam truck. A new truck was included in the equipment list for replacement in 2004. It was also noted a grant had been applied for to purchase a new ambulance. Administration was requested to add a column to the equipment replacement list called "projection" and include original and yearly updates of the list. ACTION: NO CHANGES TO THIS BUDGET. COLUMN "PROJECTION" ON THE LIST. REQUEST FOR ADDITIONAL Youth Court A short presentation was made in regard to the youth court and their need for donations. It was noted the city's donations since 1994, had been very important and continues to be. They are now a United Way receiver and receive other grants (some large). Donations and support from the city aid in receiving grants from other agencies. They requested yearly support from the city but understand it could be less. They will utilize any level of donation amounts from the city. It was suggested $6,000 could be slip four ways (City of Kenai, City of Homer, City of Soldoma and Borough). A letter of support from the City will also be helpful to them for receiving grants/donations. ACTION: WRITE LETTER OF SUPPORT OF THE PROGRAM. Comments of Council: Requests were made to discuss the possibility of a Cost of Living Increase for the employees and the employee health insurance program. Council members decided this discussion would be held at the May 7 work session. ACTION: DISCUSS COLA RAISE POSSIBILITY AND EMPLOYEE HEALTH INSURANCE PROGRAM AT MAY 7, 2002 WORK SESSION. · BUDGET WORK SESSION APRIL 16, 2002 PAGE 5 'This work session concluded at 8' 10 p.m. Notes prepared by: Carol L. Freas, City Clerk KENAI CITY COUNCIL .......... BUDGET WORK SESSION APRIL 9, 2002 7:00 P.M. '~ KENAI CITY COUNCIL CHAMBERS REOUF~TS FOR DONATIONS: . , Peninsula Art Guild, d/b/a Kenai Art Guild -- Request for assistance in funding roof repair at the Kenai Fine Arts Center located at 816 Cook Avenue Kenai. Central Area Rural Transit System, Inc. (CARTS) -- Request for $25,000 in funding. o Kenai Convention & Visitors Bureau, Inc. -- Request for sponsorship of "Spirit of Alaska: The Inner Landscape" summer art show. , Kenai Peninsula Borough School District/Kenai Alternative High School-- Request for $300 donation toward graduation and prom activities. ADDITIONAL INFORMATION: lo Kenai Peninsula Tourism Marketing Council -- Annual membership notice. . DR Ice -- Proposal, suggestions, and observations concerning 2002/2003 budget considerations for management and maintenance at the Kenai Multipurpose Facility (this information was sent to only severe of the council and administration). 3. Hummer advertisement. March 20, 2002 PENINSULA ART GUILD dba KENAI ART GUILD P.O. Box 703 Kenai, Alaska 99611 907-283-7040 ., ..... REcEiVED ....... ! )','!AR 2 I KENAI CITY CLERK ~,, , , i m Linda Snow, City Manager City o£ Kenai 210 Fidalgo, Suite 200 Kenai, AK 99669 Ms. Snow: Please consider our request for assistance in funding roof repair at the Kenai Fine Arts Center located at 816 Cook Ave in Kenai. Our facility (originally the city fire and police station) is approximately 5'0 years old and the flat roof leaks during breakup. We considered putting a new trussed roof over the existing but settled on a substantially less expensive alternative', spraying on a shark skin coating and installing facia board on the perimeter to prevent water from running down the block walls. This'will cost approximately $10,000 and should last indefinitely. We will also be soliciting funds from Agrium, Unocal, and the Rasmuson Foundation. Anything the City would consider providing would be leveraged in our solicitations to these companies. PAG is also investing $1000 in this project. I would like very much to attend the budget sessions with supporters from the Fine Arts Center as well as the Potters' Guild, Which is housed in the same facility. Please feel free to contact me at 262-8146 if you have questions. Sincerely, Marcia Beauchamp, Secretary Cc' Larry Semmens, Finance Director John Williams, Mayor Central Area Rural Transit System, :[nc. P.O. Box993, $oldotna, Alaska 99669 Fax 262- 6122 "~rivin9 People ttappy!" H~e are an Equal Opportunity Agency. Auxiliary Aide and Services are ava#able to individuals with Disabilities. February 21, 2002 .lohn Williams, Mayor Linda Snow, City Manager City of Kenai 2!0 Fidalgo Ave., Suite 200 Kenai, AK 996! ! " R / F~25, RE' Central Area Rural Transit System, :[nc. funding request for FY 2003 Dear Mayor Williams and Manager Snow, We would like to schedule a time with you to discuss the Central Area Rural Transit System, Inc. community transportation program. No one could have predicted that the dramatic need of the Central Kenai Peninsula residents for affordable trips was so high. Every day C~RTS receives more new registrations and more requests for trips, in spite of the fact that the Board of Directors recently took measures to attempt to limit services. We will provide information about the CARTS services during the past year, so we can discuss rider statistics and community needs. Some items to note' >, Fiscal Responsibility -- CARTS brings nearly $2 million in Federal dollars to the Central Kenai Peninsula for public services. This helps provide essential services to area residents and provides for both quality of life and economic development. ~ Benefit -- Clearly this is a dramatic benefit to the community. ]:n the first full year of system implementation, nearly 30,000 trips have been delivered to more than 1000 residents, and 100 preschool children. ~ Proof of Need -- Rides have increased from zero in October 2000, to about 200 rides each day, and the number is increasing daily. 40% of all trips are to and from work. In January, 2002, nearly 4000 trips were delivered by CARTS, not counting another 800 trips for children to daycare. CARTS annual budget is approximately $600,000, even without continued growth. Every dollar we receive we can double, by matching with a Federal dollar already committed. Other. grants from the Alaska Department of Transportation require their own match. The small amount of local contributions so far have realized an actual value of $! million in services to the Central Kenai Peninsula communities. The City of Kenai is a major beneficiary of this coordinated community transportation system. Trips to and from Kenai have increased dramatically, now representing more than 40% of all CARTS trips. In the month of January alone CARTS transported 2028 trips to, and 1986 trips from, the Kenai zone. In addition, there were more than 200 in the Kenai Spur zone, also in the City of Kenai, and more than 20 to and from VIP subdivision. CARTS is requesting $25,000 in funding this year from Kenai. Requests and presentations will also be made to the city of $oidotna and the Kenai Peninsula Borough. Enclosed are some advance charts of 2001 statistics for your review. We would like to meet with you as soon as possible, at your convenience. If you have specific questions or information you would like us to bring, please let us know. We look forward to discussing this valuable program with you. Sincerely, , Kristin Lambert Executive Director Central Area Rural Transit System, Inc. page 2 0 0 0 0 0 0 0 0 0 0 2: Z 0 0 o~g 0 0 o~ 0 ~ ~o 0 E m ._. c-- rn 0 ~ ~.r~ 0 (%1 z IAI, Z L]J ., C~ Z LU 0 I.U I. IJ LL O > ~- n (.9 -~ Z >- n, n, CO W O O W D D D < a. < W HJ. NOW c) c) CD CO CD CD O O C) ~LG~ NON-PRD~T 1:'.0. ]30Z 398&& l~hone a F~: (907)567-3433 tim cu~cur&L, soe.:lJ.L, acououotc, and ho&LCh naeda o~ 8rea Tr~b&L people & comeun~cy tes~tenca and ClM_~- £m~x,:s. ! .... nlm I Il -- · I I I I I II Il IIlll Il March 14, 2002 Dale Bagley, Mayor Kenai Peninsula Borough John Williams, Mayor City of Kenai Dave Kerry, Mayor City of Soldotna RE: Support For CARTS Dear Mayors: We have been very impressed with the Central Area Rural Transit System (CARTS) program. We understand their services currently encompass the Soldoma, KenaL North Kenai, Sterling, Funny River, and Kasilof areas and would very much like to see CARTS available in Ninilchik. Ninilchik residems spend a large amount of their time and money in the Kenai/Soldotna area for medical care, shopping, automotive repairs, etc. FOr many of us the trip is a long one, especially during the winter months when roads are hazardous. In addition, approximately 20% of our population is comprised of seniors who would be especially helped by the CARTS services. With their reasonable fares and door-to-door service, CARTS would offer a cost-effective and environmentally sound alternative to our many individual' 'town trips'. We hope you will support CARTS in emending their services to Ninilchik. Your assistance and response would be very much appreciated. Thank you. - Sincerely, D. L. Oskolkoff CEO c: K. Lambert, Ex. Dir., CARTS File Convention & Visitors Bureau,, RECEIVE February 19, 2002 City of Kenai Mayor John Williams 210 Fidalgo Avenue Ste 200 Kenai, AK 99611 Dear Mayor John Williams: The Kenai Convention and Visitors Bureau, in conjunction with Kenai Peninsula College, once again will host the largest summer-long art exhibition in the state of Alaska, showing exclusively at the Kenai Visitors and Cultural Center, which celebrates its 10t~ anniversary this year. "Spirit of Alaska: The Inner Landscape," on display from May 1 to Sept. 8, will feature 90 original works fi'om some of the best- known artists in Alaska, many of whom have national reputations. Artist and art educator Celia Carl-Anderson is curating "Spirit of Alaska: The Inner Landscape," which will include paintings, sculpture, photography and multi-media work, all examining the artists' personal connection with Alaska. In past years, "2001' A Fish Odyssey," and "Alaska 2000' A Celebration of Wildlife Art," attracted tens of thousands of visitors each summer. As you can imagine, putting on a world-class art exhibition like this is not inexpensive. We have had tremendous support from the business community during the past two years. Dozens have opened their pocketbooks to support our shows. In exchange, their names were permanently attached to the show in media releases, in our program and in our gallery. Sponsorship is a vital component of our success in producing the wildly popular summer art exhibitions. Sponsors help underwrite the costs in four areas: the art exhibition itself, the art education program benefiting thousands of students, the grand opening reception and the acquisition fund for the Kenai Visitors and Cultural Center's permanent comempomry art collection. I am writing to ask that you consider becoming one of our sponsors. I realize not every company can support us at the same rate, so we have five levels of sponsorship available for you to choose from. I know one is just the right fit for you and your company. The top level of sponsorship is the King Salmon, at $5,000. The Silver Salmon is next, at $2,500, followed by the Red Salmon at $1,000, the Pink Salmon at $500, followed by the Rainbow level, exclUsively for individuals, at $250. Please see the sponsorship enclosures for full details. With upwards of 50,000 people visiting the Kenai Visitors and Cultural Center, the public relations value of all sponsorship levels far exceeds their monetary value. I urge you to consider supporting the show at the highest level you feel comfortable. Thank you for your time and consideration. I will follow up with you before the middle of March about sponsoring "The Spirit of Alaska: The Inner Landscape," the largest art show in the state of Alaska this summer. If you would like to contact me before then, please do so at your convenience. I can be reached at 283-1991 or via e-mail at ricky, gease~visitkenai.com. . t,~ff- Sincerely, ~, ~/~t~~ t~~ Ricky Gease, Executive Director t~_ ~~ ~~~-iI/fin °' ~ ~.a~ www.visitkenai.com -~ I, ~1~ -0- ;Z,~~"~t"" ~. 11471 Kenai Spur Highway · Kenai, Alaska 99611 · (907) 283-1991. Fax (907) 283-2230 · E-mail: kcv~ka.net v Spirit of Alaska: The ]nnerLan#scape May I through September 8, 2002 Exclusively at the Kenai Visitors and Cultural Center Kenai .]ointly organized by: Convention and Visitors Bureau and Kenai Peninsula College K]:NG SALMON - $5~000: Underwrites art exhibition, art education programs and workshops, grand opening reception and Mother's Day community event, and art acquisitions for the Kenai Visitors and Cultural Center contemporary art collection. S]:LVER SALMON -$2,500: Underwrites art exhibition, art education programs and workshops, and grand opening reception and Mother's Day community event. RED SALMON - $1,000: Underwrites art exhibition and art education programs and workshops. PZNK SALMON - $S00: Underwrites art exhibition. Zndividual~ RATNBOW - $250: Underwrites art exhibition. All sponsors will be invited to an exclusive "first viewing" of the exhibition with guest curator Celia Anderson on the evening of Wednesday, ~ay 1. Sponsorships can be tax-deductible if desired. Kenai Visitors and Cultural Center Spirit of Alaska: The Inner Landscape May I through SePtember 8, 2002 $~on$or Benefits: -- i KING SALMON - $5,000: Underwrites ar~ exhibition, art education programs and workshops, grand opening reception and Mother's Day community event, and art acquisitions for the Kenai Visitors and Cultural Center contemporary art collection. Art ExhibitiOn: From May 1 through Sept. 8, approximately 20,000+ people will attend the exhibition. King salmon sponsors will receive: · recognition on the welcoming panel at the entrance of the exhibition; · recognition in the exhibition brochure, given to every person who attends show, with information about the artists and the companies who made the art show possible; · fifty "Spirit of Alaska: The Inner Landscape" posters, featuring original artwork by Alaskan artist David Nollett (retail for $10); twenty-five free exhibition passes (entrance fee is $3); recognition on £xploring Alaska with Paul Gra¥~ a statewide television show which .will feature one episode exclusively to "Spirit of Alaska' 'l'he Inner landscape." Art Education: The month of May is devoted to hosting visiting school children. For Kenai Peninsula Borough students who visit the art exhibition, a special art education curriculum is created by Debbie Harris, art education specialist, and Celia Anderson, guest curator and art education director for the KPB school district. Over 1,$00 school children will come see the exhibition and be engaged by the arts curriculum. King salmon sponsors will receive: · Recognition will be given on all printed materials given to students, teachers and parents who attend from throughout the KPB school district, as well as from other districts across the state. · Recognition on the www.visitkenai.com website area dedicated to viewing the exhibition and art education components on-line. Grand' opening reception & other community events: The grand opening reception on Saturday, Hay 4 will attract 600 to 800 people, with artists, sponsors and dignitaries from $outhcentral Alaska. Also, the day will Kenai Visit6rs"and"Cultural'center Spirit of.41aska: The Inner Landscape iV~ 1 through September 8, 2002-:" ........ :~":'" '-" ':'-" '~ -. S_~onsor Benefits: SILVER SALt4ON -$2~500: Underwrites art exhibition, art education programs and workshops, and grand opening reception and Mother's Day community event. Art Exhibition: From May I through Sept. 8, approximately 20,000+ people will attend the exhibition. Silver salmon sponsors will receive: · recognition on the welcoming panel at the entrance of the exhibition; · recognition in the exhibiUon brochure, given to eveBt person who attends show, with information about the artists and the companies who made the art show possible; · twenty-five "Spirit of Alaska: The Inner Landscape" posters, featuring original artwork by Alaskan artist David rvloilett (retail for $10); twen~ free exhibition passes (entrance fee is $3); recognition on Exploring Alaska with Paul Gray, a statewide television show which will feature one episode exclusiVely to "Spirit of Alaska: The Inner Landscape." Art Education: The month of May is devoted to hosting visiting school children. For Kenai Peninsula Borough students who visit the art exhibition, a special art education curriculum is created by Debbie Harris, art education specialist, and Celia Anderson, guest curator and art education director for the KPB school district. Over 1,500 school children will come see the exhibition and be engaged by the arts curriculum. Silver salmon sponsors will receive' Recognition will be given on all printed materials given to students, teachers and parents who attend from throughout the KPB school district, as well as from other districts across the state. Recognition on the www.visitkenai.com website area dedicated to viewing the exhibition and art education components on-line. Kenai Visitors and Cultural Center Spirit of Alaska: The Inner Landscape May 1 through September 8, 2002 $oonsor Ben~tTt~: RED SALMON - $1~000: Underwrites art exhibition and art education programs and workshops. Art Exhibition: From May 1 through Sept. 8, approximately 20,000+ people will attend the exhibition. Red salmon sponsors will receive: · recognition on the welcoming panel at the entrance of the exhibition; · recognition in the exhibition brochure, given to every person who attends show, with information about the artists and the companies who made the art show possible; · fifteen "Spirit of Alaska: The Inner Landscape" posters, featuring original artwork by Alaskan artist David Nollett (retail for $10); · ten free exhibition passes (entrance fee is $3). Art Education: The month of May is devoted to hosting visiting school children. For Kenai Peninsula Borough students who visit the art exhibition, a special art education curriculum is created by Debbie Harris, art education specialist, and Celia Anderson, guest curator and art education director for the KPB school district. Over 1,500 school children will. come see the exhibition and be engaged by the arts curriculum. Red salmon sponsors will receive'. · Recognition will be given on all printed materials given to students, teachers and parents who attend from throughout the KPB school district, as well as from other districts across the state. · Recognition on the .W. WW.visitkenai.com website area dedicated to viewing the exhibition and art education components on-line. Grand opening reception: The grand opening reception on Saturday, May 4 will attract 600 to 800 people, with artists, sponsors and dignitaries from $outhcentral Alaska. Also, the day will mark the 10~ anniversary celebration of the Kenai Visitors and Cultural Center, which opened in April of 1992. Red salmon sponsors will receive: · recognition at the grand opening reception for sponsoring the exhibition; · recognition on the 1,200+ mailed invitations for the grand opening reception. .. Kenai Visitors and Culfural. Center'Spirit of Alaska: The Inner Landscape May I through September 8, 2'002:.-.. .................... '. Sponsor Benefits: PINK SALMON - $500: Underwrites art exhibition. Art Exhibition: From May 1 through Sept. 8, approximately 20,000+ people will attend the exhibition. Pink salmon sponsors will receive: · recognition on the welcoming panel at the entrance of the exhibition; · recognition in the exhibition brochure, given to eve~ person who attends show, with information about the artists and the companies who made the art show possible; · ten "Spirit of Alaska: The Inner Landscape" posters' featuring original artwork by Alaskan artist David ~Ollett (retail for $10); · five free exhibition passes (entrance fee is $3). Grand opening reception: The grand opening reception on Saturday, May 4 will attract 600 to 800 people, with artists, sponsors and dignitaries from $outhcentral Alaska. Also, the day will mark the 10~ anniversary celebration of the Kenai Visitors and Cultural Center, which opened in~ April of 1992. Pink salmon sponsors will receive: · recognition at the grand opening reception for sponsoring the exhibition; · recognition on the 1,200+ mailed invitations for the grand opening reception. Public relations: The bureau will also coordinate with many national and state travel writers, visitor centers, and media professionals to generate articles and publicity about "Spirit of Alaska: The Inner Landscape" and the 90 featured artists. We will work closely with all of our contacts in the tourism industry statewide to help generate additional advertising for the exhibition. ]:n addition, the bureau is coordinating with the Kenai and $oldotna chambers of commerce to use the "Spirit of Alaska" theme in their 4t~ of July and Progress Days parades, respectively. The bureau will be making presentations to the chamber, the Kenai Qty Council, and local Rotary Clubs. Red salmon sponsors will receive: · thank you recognition to sponsors in local newspaper. Kenai Visitors and Cultural Center Spirit of Alaska: The Inner Landscape May I through September 8, 2002 KENAI PENINSULA BOROUGH SCHOOL DISTRICT Kenai Alternative High School Dennis Dunn, Administrator Phyllis Ann Halstead, Secretary 11 247 Frontage Road, Suite C Kenai, Alaska 99611 Phone (907)283-7844 Fax (907) 283-6463 RECEIV~D ~/~,~ 29 ' KENAi CITY CLERK ANCHOR POINT COOPER LANDING HOMER HOPE KACHEMAK SELO KENAI MOOSE PA$S NANWALEK NIKISKI NIKOLAEVSK NINILCHIK PORT GRAHAM RAZDoLNA SELDOVIA SEWARD $OLDOTNA STERLING TUSTUMENA TYONEK VOZNEsENKA Ala. ska's~ KENA I N S U Let's Work Together... CiTY CLEFI Alaska's Kenai Peninsula is an amazing and wonderful place. Where else c abundant wildlife, scenic views, diverse recreational opportunities, and great fishing all in one day. As Alaskans, we are already familiar with the Kenai Peninsula and its various offerings. Yet, there are still thousands of inquisitive potential visitors who don't know what to expect. As owners and operators of Alaskan-based businesses, you are continually faced with the prospect of trying to sell your services to an audience that may be unfamiliar with your product or service and are barraged with various ads from different compames. This may cause you to question the effectiveness of your marketing strategy and ask "how can I capture and relate the magic of the Kenai Peninsula in a manner that will consistently attract tourists to my lodge, fishing service, or Alaskan product or service?" To the small business operator, this can seem a daunting task. However, we are here to help you. The Kenai Peninsula Tourism Marketing Council has been helping Alaskan-based businesses and organizations both promote and market their activities, attractions, and services for over ten years. During this time, many changes have taken place. Working within a dynamic and constantly changing industry, Alaskan businesses have grown accustomed to adapting to the changing trends and patterns of tourists and their needs. So, too, must the KPTMC adapt and conform to the changing needs of its members. With this in mind, we have instituted the following changes' Annual membership fee is now $75, reduced from $235 Our NEW Automated Leads Service can generate instant leads from visitors to our www.kenaipeninsula, org web site. You can instantly decrease the waiting time for leads from potential clients and visitors with this amazing service. All members purchasing display ads (any size) will receive this feature at no extra charge. Businesses who do not wish to purchase a display ad may still opt for this feature at a competitive price Our new membership rates and services are designed to let you customize your marketing strategy by allowing you to select from a list of additional options. Since every business is unique, we think you'll enjoy the freedom to choose and select a customized plan for your business We hope that our new changes will allow you to get "more bang for your buck" by giving you the freedom to select services that fit with your general marketing strategy. You should also note that our ad rates for display ads have decreased substantially in response to members' requests for more affordable advertising rates. With our new display ad rotes in place, now is the perfect time to showcase your business with an affordable display ad or upgrade to a larger size. We hope that you will take advantage of the many benefits associated with a KPTMC membership. Working together, we can show the world the best that Alaska's Kenai Peninsula has to offer. Dm J. Garson Acting Executive Director phone (907) 283-3850 fax (907) 283-2838 e-mail info@kenaipeninsula, org 150 North Willow, Suite 42 Kenai, Alaska 99611 2002-2003 Membership and Services Contract Kenai Peninsula Tourism Marketing Council, Inc. 14896 Kenai Spur Hwy, Suite 106A Kenai, AK 99611 Phone (907) 283-3850 Fax (907) 283-3913 Please select from the following additional services Additional Services BASIC MEMBERSHIP $75.00 Discovery Guide Narrative Ad $100.00 Internet Web Site Narrative Ad $50.00 Extra Narrative Ad $50.00 Internet Reference Page Ad $50.00 Internet Hot Link $50.00 Tok Kiosk Brochure Distribution Program Please fill out and enclose accompanying form Automated Leads Service - NEW This service is provided free of charge to basic members purchasing any size display ad in the 2003 Discovery Guide. In order to receive this service, your $75.00 membership dues must be paid in full. $55.00 $400.00 Method of Payment ( ) My check is enclosed ( ) Please bill my credit card Card # Expires Card Holders Signature' Printed Name: ( )Visa ( ) MasterCard k p t m c - 9 0 7 2 8 3 3 8 5 0 ...... ~ii!i!iiii!ii:.:: Membership Application Name of Business/Organization: Representative's Name: Signature Representative's Title: Mailing Address: Billing Address/,f different from at:)ove): City: State: Zip' Web Site: Business E-mail: Representative's E-mail' Phone: Fax: Toll-Free: ( ) AK only? Basic Membership [ ] YESo I would like to become a basic member of the KPTMC [ ] NO, I would not like to become a basic member of the KPTMC BASIC MEMBERS ARE ENTITLED TO ALL BENEFITS OFFERED BY THE KPTMC: " .... Basic Listing in THE DISCOVERY GUIDE, includes business name, address, two contact methods .... Basic Listing on www. kenaipeninsula.org, including both web site and e-mail address ......... Numerous Cooperative Marketing Opportunities, i.e. FAM Tours, TV Programs, Out-of-State Advertising .......... Use of the KPTMC Logo and Kenai Peninsula Map :~::.'.' Access to the Media & Slide Library '~--'.'.'~ Quarterly Newsletter 10% discount on display ads Discovery Guide & Web Site Info HEADING UNDER WHICH YOU WOULD LIKE TO APPEAR (Please choose only one): ( ) Adventures & Activities ( ) Dining & Shopping ( ) Resorts, Lodges & Cabins ( ) Area Services ( ) Fishing ( ) RV Park & Campgrounds ( ) Attractions & Sightseeing ( ) Hotels & Motels ( ) Transportation Service & Rentals ( ) Bed & Breakfast ( ) Planning & Booking Agents ( ) Visitor Services AREA IN WHICH YOU WOULD LIKE TO APPEAR (Please choose only one): ( ) Central Peninsula .- Sterling, Soldotna, Kenai, Nikiski, Kasilof ( ) Southern Peninsula ~ Clam Gulch, Ninilchik, Anchor Point, Homer, Kachemak City, Halibut Cove, Seldovia, Port Graham, Nanwalek, Tutka Bay ( ) Eastern Peninsula ~- Hope, Moose Pass, Seward, Cooper Landing ( ) Outlying Areas ~ Portage, Whittier, Girdwood, Anchorage, Eagle River, and all other communities ADDITIONAL INFO: Open Year Round? ( ) Yes Handicap Accessible (per ADA) ( ) Yes kptmc - 907 283 3850 ................ PROFESSIONAL ICE RESURFACING OPERATIONS AND ICE ARENA REFRIGERATION SERVICES DR ICI=' P.O BOX 990,STERLING, AK 99672 907-260-9168,252-318 I THEOARSMAN@GCI. NET March 26. 2002 From: Russ Milstein. Owner, DR Ice 26: To: Linda Snow, Mayor John Williams, Councilman Joe Moore, Councilman Duane Bannock, Larry Simmons, Bob Frates Please find enclosed the following proposal, suggestions, and observations made by DR Ice concerning the upcoming 2002/2003 budget considerations for management and maintenance at the Kenai Multi- Purpose Facility. Should any of the above recipients of this packet wish to discuss these ideas in more detail, please feel free to contact me at the above listed phone numbers at your earliest convenience. Thank you for your time and consideration. Sincerely, Owner, DR Ice PHONE: 907-260-9 ! 68,907-260-3219 FAX: 907-260-9 ! 68 THEOARsMAN@GCI.NET In preparation for the 2002/2003 riseal year the City of Kenai is considering its options for lowering maintenance costs and increasing revenue at its Multipurpose Facility. It has been suggested by an unnamed individual that an employee need only be at the facility when a team was going to skate, and that the refrigeration system be checked once or twice per day. DR Ice would like to emphasiz~ that it was only because of the hours that our staff was on duty that several major situations within the facility were discovered and rectified. Each situation had the very real potential for tremendous expe~ to the City of Kenai. DR Ice has kept daily work logs this past seax~n and Kenai city officiah are eneouxaged to read these logs. As the independem eommctor currently operating the facility for the City of Kenai, DR Ice would like to submit the following suggestions addressing the above issues. Lowering maintenance costs: Contractor vs. City employees The most expensive aspect ofmain~g the ice arena is labor. Ice arenas that are refrigerated require skilled experience personnel to operate the resuffacing equipment and operate the refi'igemtion system. Aside from operating each of these types of machinery the personnel must also have the specialized skills to repair this equipment in a timely, thorough, and cost effective manner- One additional very important aspect when considering employees dealing with the refrigeration system is the requirement of an EPA Type I and II certification. This certification allows this individual to open and e lose · tl~ system during start up and shut down, and also allows for primary and se~ndary refrigerant reclamation during maintenance procedures. When considering the above mentioned skills needed in operating an ice facility, it natmally occurs that the question of independem contracto~ vs. city employees, must be evaluated. The indusu~ standard wages for experien~ ice arena resurfaeers ranges from $10.50 to $14.001~ hour and $20.00 to $25.00 per hour for refrigeration specialists. Currently, DR Ice pays $12.75 to $21.00 per hour for these positions. There is no current additional cost for benefits, workman's comp, or unemployment imuranc¢ to the City of Kenai as DR Ice absorbs these. If the City of Kenai were to staffthe~ positions with city personnel, it is fair to say that the city would still be absorbing the hourly wage costs as well as having to incur the costs of en~loye¢ benefits. Also, if thc City of-Kenai feels that the way to cut costs is by drastically cutting staffing hours, it is our opinion that the maintenance and quality of the facility will suffer. DR Ice has the trained and certified personnel to professionally maintain the facility and feels that this has been shown and proven in good faith throughout the many ups and downs of the 2001/2002 ice season. DR Ice also pos..q~ses the ~ialty tools necessary for main~g the refrigeration system. If the City takes over maintenance it should expect to spend a minimum of $2500.00 on specialty equipment for the refrigeration system. The City should also be prepared to purchase the additional tools necessary for maintaining the Zamboni resurfaeer. With DR Ice as the contractor the City has been assured that any mechanical issues arising with the refrigeration system or the Zamboni have been addressed in a timely and professional manner. When an issue arose with the Zamboni, which contractually was the responsibility of the City shop to repair, we were informed that other equipment was first in line. If DR Ice had not addressed the repair than ice revenues would have been lost for a minimum of 4 hours and possibly 2-3 days or whenever the City shop would have had time to repair the resurfacer. Issues that have arisen within the refrigeration system (i.e. compmer malfimctions, glycol leaks, oil heater failures, power surges) were addressed on an urgent basis and could be addressed in this manner because of the agreed upon contracted scheduling. Even though the refrigeration system in place is an outstanding product it, like any piece of machinery, should be expected to have malfunctions. When the contract was proposed last fall, the City of Kenai made it widely known that they were not convinced the facility-needed the hours of staffing that DR Ice had proposed. We feel that the refrigeration issues that have arisen this season were exceHem examples of why the Multi-Purpose facility needs cominual attention from knowledgeable staffing. Lowering maintenance costs: Scheduling and maintenance issues The Kcnai Multi-Purpose Facility is without question a unique example of what a City can provide for its residents. The mere idea that a city is willing to provide free usage for even one hour per day of a refrigerated ice venue is remarkable. Although thi~ allowance by the City of Kenai certainly has its financial downsides, the positive influences that this has on the community have been immeasurable. Not only has it provided a safe outlet for the youth of Kenai, it has also provided a fine venue for parents spending time with their children. The following suggestions for schedule changes are not intended as an opportunity to remove flee access to the faci~. These suggestions are merely meant to restrict the free usage in order to downsize the financial burden on the City of Kenai. When the ice is skated i~xtremely heavily late at night (after DR Ice staff leaves) it poses a major resurfacing problem the following morning. These suggestions are made based on the observations of DR Ice over the past three seasons. Aside from labor costs, utilities are the next most expensive aspect in maintaining the facility. The main usages of utilities at the facility are the refrigeration system and the overhead fighting. The refrigeration system is directly affected by the running time of the overhead lights. Each fight is 1000 watts for a total of 36,000 watts when every overhead light is on. DR Ice reco~ the overuse of the lighting system early on in the ice system_ We took it upon ourselves to map out the location of each light on the breaker panel and then can~ up with a sequence of shutting down and turning off certain breakers during user hours. We feel that this on/off sequence has helped to dramatically lower the energy costs at the Multi-purpose facility. When the lights are on during after hour's use, even with only 14 lights lit, a large amount of heat is transferred to the ice sheet. The refrigeration system then must draw the Btu's from the ice, which in turn uses energy in the process. When the lights are on late at night in conjunction with large amounts of skaters producing a tremendous mount of skated snow on the surface, this increases the draw on the refi'igemtion system which in turn increase the energy usage. The compressors in turn mn at 100% capacity draw for longer periods of time. If the facility were closed to. the public for free usage at 11:00 PM each night then the above scenario could be reduced dramatically. The ice could be resurfaced at 11:00 PM which would give the ice mnple time to harden and the compressors would then only be maintaining the load. When required to draw the Btu's from the skated ice the compressors use more energy. The lights could be shut offat the breaker box at 11:00 PM and the entrances to the ice locked. Chains and locks are already in place and were paid for by DR Ice in an effort to fimnel all skaters onto the ice through one entry. This has been a great help to the Z. am operators in keeping skaters off the ice until resurfacing operations are complete. If the facility was closed at 11:00 PM each night it would also help alleviate the need for heavy ice maintenance each morning. At times we spend up to two hours in the morning just resurfacing and laying water to reestablish a skateable and salable ice sheet. These' resurfaeing operations can mount to $20.00 to $45.00 in propane usage each morning. It should be understood that the ice still needs one morning each week for heavy ice maintenance consisting of leveling and edging. By closing at 11:00 PM the savings could be realized in 10 man-hours per week, app. $20.00 to $100.00 per week in propane costs, and an immeasurable mount of savings in utilities for the refrigeration system and the overhead lighting. It should also be mentioned that this would alleviate some of the vandalism that has taken place to the ice surface during this past seasor~ Increasing Revenue Although the City of Kenai has been very generous by offering ice time at $85.00 per hour, it ha~ without a doubt, been financially draining. The paying user groups on the perfinsula have benefited fi~om this very inexpensive fee but in no way are opposed to an in~ in the cost per hour for ice time. In a meeting two weeks ago with KPHA, it was made evident that the Association fully expects the City of Kenai to raise the fee to $100.00 per hour for the upcoming season. Even at this increased price, KPHA expressed that the Multi-Purpose Facility would at a minimum split the Associations ice usage 50150 with the Soldotna Sports Center for the upcoming season. They will very likely give the City of Kenai 60% and 40% to the Sports Center. The parents would like to see ~ happen as many of the hockey families live in Kcnai and the Multi-Purpose Facility is just less expensive than the Sports Center. If an additional two warming houses were set up than they would also like to move more of their games to Kcnai. The Sports Center is going to raise their ice fees again this year and even at $100.00 per hour Kenai will still be only 75% of the cost. Put simply, it is better usage of the funds for KPHA to play in Kenai and they much prefer the ice sheet. If ice is installed and skateable by October 1,2002 than Kenai would also be able to capitalize on KPHA Comp teams, Nikiski, Homer, and Kenai High Schools. In the 2001/2002 season the ice was not skate, able umil December 6th and by this time the High School hockey season was nearly half over and Nikiski had natural ice to skate on. Establishing a designated and regular schedule for Shinny Hockey and Freestyle-Figure Skating sessions is essemial for the upcoming season. Shinny'may only be two days a week but if it is at a regular time than users will be more apt to come and play. The Freestyle program would help to link the facility with the one group that uses the ice least, the figure skaters. A per head fee for skaters could be set and also a fee for the instructors during these sessions. Combination of suggestions for the 2002/2003 season If the following schedule and expenses suggestions were implemented for the coming ice season, DR Ice feels that the Kenai Multi-Purpose Facility could certainly improve it's financial position while continuing to provide a professionally maintained venue. 1. Stag from 10:00 AM o 1 ! :00 PM Monday through Friday, 8:00 AM - 11:00 PM Saturday and Sunday 2. Closing of facility and locking rink entry's, shutting off lights, zamming of ice each night at 11:00 PM 3. Continuing use of independent contractor for ice and refrigeration maintenance 4. Increase to $100.00 per hour ice usage fee 5. ~lishment of Freestyle and Shinny programs 6. Sale of advertising on dasher boards and ra~ers Sample worksheet for expense vs. revenue Average of 35 hrs/wk .~ $100.00/hr = $15,000.00/mo Income Cost for lndependem Conuactor ~ 95 hours/wk = $9790.00 * Expense · ('12~ figure would include the City of Kenai paying for propane, blade sharpening, major Zamboni replacemem parts) Utilities average of $4000.00/mo Expense Propane, Zamboni blade sharpening, major parts for Zamboni and refi'igeration system = $800.00/mo Expense Cleaning supplies a~d stocking for restmoms and warming houses = $75.00/mo Total Expense: $14,665.00 Total Income: $15,000.00 (does not include extra ice sales, shinny or freestyle income, sale of advertising) Differential: + 335.00 Summation You will notice that in the above worksheet the Independem Contractor cost per month is $2000.00 less per month than this sea~n. DR Ice is willing to negotiate the price of its contract with the City of Kenai provided the city incurs some of the expenses now paid by DR Ice. Even if the city pays these expenses it will still show a savings of$1200.00 per month. By suggesting that the City of Kenai pay these expenses (propane, sharpening, cleaners, major parts for Zam~ni and refrigeration system) DR Ice feels that it is another, way that the City can cut i~'S expenses. As an example, if the city has a bulk propane tank installed on the site then they would have better management of propane usage and get a better price per gallon based on bulk. Currently the City of Kenai is paying DR Ice to not only pay for and retrieve propane, but also having to pay DR Ice to pumha~ propane at rates much higher than the City of Kenai could attain. By paying for Zamboni blade sharpening the City of Kenai would benefit when only 2 or 3 are needed in a mont. h versus budgeting and paying for 4-5 sharpening each month, As for major parts replaeemem for the Zamboni and the refrigeration system this would go unchanged for the 2002/2003 season. If the City of Kenai were to agree to the proposed maintenance figures and duties for the 2002/2003 season, there should be no doubt about bringing the facility into a more positive financial picture. If expenses are kept under $15,000.00 per month than the person or persons in charge of marketing and selling this facility to user l~roups should have no problem making the facility stand on its own. DR Ice feels that in no way could the City of Kenai provide in home stat~g for the type of hours truly needed at this venue for less than the cost provided. The additional benefits of professional ice and refrigeration technicians sta~mg your facility each week for a reduced expense should be obvious. We provide our own tools, employees, insurance, training, and the city need only provide the marketing to sell its own facility. By dropping the cost for contracting next season and restmcua'ing expenses, DR Ice feels that it is showing its willingness to aid the City of Kenai in making the Multi-Purpose Facility a positive financial situation while continuing to provide a superior skating venue. HUMMER Page 1 of 1 Privacy Polic,y_ - Legal Statement - GM Sites Copyright 2001 General Motors Inc. http://www, hummer, c om/flash, html 3/1/2002 May 28t~ 2002 From; John Williams T°: Council Members City Clerk Administration Subject; 2003 Budget Dear Council; I have been giving a considerable amount of thought to our budget situation over the last few day and I am sure that most of you have as well. I have made an honest effort to discuss the situation with members of the general public, friends, and neighbors, and as I am sure you have, I have received written comments from some quarters of the citizenry,.. Additionally, the signals that we are receiving from the Borough Assembly is that.there will be no reduction in the mill rate from their quarter this year. After having considered all of these comments I have come to the conclusion that to proceed along the path that is · presently being taken will lead to an untenable situation for the Administration and especially for the City Manager. To place the responsibility of making cuts, many of which would undoubtedly be categorized as "Policy Decisions", and many others I am certain would meet with one council member or another's disapproval on her shoulders will only exacerbate an already tenuous situation. In my opimon, and borne out by our work sessions, the Administration has already handed us a very, slim budget. To cut it further will bring dissention upon this Council from several directions. I am therefore proposing another alternative. In thinking about all of your comments there is one that continually pops in to mind. During one of our sessions Councilman Bookey said, (paraphrasing), it would be better to go back to the Administration's original budget and float for a year than to do what we have been doing. I have come to the point where I agree with Jim. In taking that approach we should still remain above the 4 million level in reserves, (if all goes well), and will still be on track to shift the revenue requirement next year, if necessary. I am therefore willing to accept an amendment from the Council at the June 5th meeting that will do just that. In doing this I still warn the council to clearly understand the past ramifications of not enhancing the revenue side of the equation sooner and so I am still going to point out some absolute facts. At the time the mill rate was set at 3.5 the City of Kenai was receiving well over $800,000.00 in Municipal Assistance and Revenue Sharing. This next budget we anticipate receiving around $300,000.00 Additionally as we all know we are running about $500,000.00 less in earnings from savings than last year. That is a cumulative loss of $1 million dollars in revenue with out an adjustment to the mill rate. Despite this loss, we have continued to post deficit budgets tbr several years. Most of this deficit has been spent on capital projects to our credit. Projects that have not only met with citizens approval but have enhanced the economy as well. Again to our credit. Without seriously jeopardizing the Cits."s finance's we will be unable to continue doing this. What this means is that even if an opportunity to partner on a good project comes along, we will have to consider the ramifications and might even have to pass unless the revenue picture changes in the near future. Additionally during my revi. ew of all aspects of the budget, one area that still troubles me is the issue of salary and benefits to our employees. As you ~know council has decided to fbrego for the second year a cola for these people. Comments have been made that they all get raises in the form of step increases. Not so. Step increases only come every two years for some employees. For others who are among the most valuable because of' their many years of service, there is no increase. I know of some employees who have nOt had a step increase for over 10 years. With no cola, they fall further behind on the economic ~ scale with each passing budget. Please do not lay the private sector scenario on this discussion. I will guarantee you that in many areas of the private sector employees of like skills are doing far better than our own city employees. I have reviewed within the last month both the Federal and State wage and standards requirements and they have all taken a large jump. As a matter of fact information coming to me from our architects and contractors is that of some seven construction projects on the PeninsUla bid this year all, including the Challenger Learning Center, all came in from 20 to 30 % over engineers estimates. The two most given reasons were wages and changes in the Uniform Building Code. To fail in our recognition of this fact x~411 lead to a similar situation that occurred during the construction of the pipeline. Loss of valuable employees at a time when we can least afford to loose them. And finally let me say that it appears the area of 401 k verses deposit's to Social Security has also produced an anomaly. At the time the council voted to opt out of Social Security and offer 40 lk deposits to the employees, the City... rate for both was 4% of the first $37,000.00 Today the Social Security rate is 7.65 % on $80,000.00 and the City still otters only 4% of $37,000.00 for the employees 40 lk that in my estimation is a cut in benefits to employees. What all of this points out is that in the near future the City of Kenai has some serious considerations to give in how it does business and how it plans to correct some of the obvious deficiencies in our operating policies. Co'uncil, if you have read all of this, thank you for your patience's; Sincerely; Mayor John. CITY OF KENA! "0il Capital of Alaska" 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE: 907-283-7535 FAX: 907-283-3014 MEMORANDUM TO: FROM: DATE: SUB J: Linda Snow, City Manager Lawrence A. Semmens, Finance Director,~ April 10, 2002 Changes to Personnel The attached proposed ordinance would make the following changes to make the code consistent with what is proposed in the budget: o . o . o o o Moves Chief Animal Control Officer and Assistant Animal Control Officer from the public works section of the code to the Public Safety. No budget impact. Changes the title of Sewer Treatment Plant Operator I to Sewer Treatment Plant Operator. No budget impact. Changes the title of Water & Sewer Operator I to Water & Sewer Operator. No budget impact. Increases the range of the Water & Sewer Foreman from 14 to 15. Budget impact of $1,719. Changes the title of the Sewer Treatment Plan Operator II to Sewer Treatment Plant Lead Operator. No budget impact. Changes the title of the Sewer Treatment Plant Operator III to Sewer Treatment Plant Foreman. No budget impact. Creates the position of Building Maintenance Lead Technician at range 12. Currently we have two Building Maintenance Technicians at range 11. Budget increase is $1,366. Creates the position of Water & Sewer Lead Operator at range 14. Cu .rrently we have two Water & Sewer Operator I's. Budget increase is $1,673. There are other range changes in the budget that do not need code changes as follows' . . Public Works Administrative Assistant I, range 8, is upgraded to Administrative Assistant II, range 9. Budget increase is $209. Fire department overtime is increased $15,000, total budget impact is $20,617. Airport Department Assistant II, range 7, is upgraded to Administrative Assistant II, range 9. This position is now charged 2/3 to Airport and 1/3 to Terminal instead of 100% to Airport. Budget increase is $180. Increase summer gardener by 20 hours. Budget increase is $193. Suggested by' Administration City of Kenai ORDINANCE NO. -2002 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING THE EMPLOYEE CLASSIFICATION LIST AT KMC 23.50.010(c)TO INCLUDE CHIEF ANIMAL CONTROL OFFICER AND ASSISTANT ANIMAL CONTOL OFFICER AND. KMC25.50.010(d) TO INCLUDE A BUILDINGS MAINTENANCE LEAD TECHNICIAN, A WATER AND SEWER LEAD OPERATOR, AND TO CHANGE THE CLASS TITLES OF WATER AND SEWER AND SEWER TREATMENT CLASSIFICATIONS. WHEREAS, the Chief Animal Control Officer and Assistant Animal Control Officer class titles should be moved from Public Works to Public Safety to better reflect their responsibilities; and WHEREAS, the Building Maintenance Lead Technician will have increased responsibilities including supervisory responsibilities; and WHEREAS, the Water and Sewer department class titles and ranges should be the same as the Sewer Treatment Plant titles due to similar certification requirements; and WHEREAS, the recommended changes are in line with positions with similar responsibilities and duties. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that: KMC23.50.010(c), Employee Classification List, Public Safety, and KMC23.50.010(d), Employee Classification List, Public Works, be changed to read as follows: 23.50.10 Employee Classification: City employees shall be classified by Class, Title, and Pay Range as follows: CLASS CODE CLASS TITLE RANGE (c) PUBLIC SAFETY 301 Assistant Fire Chief 18 302 Fire Fighter 13 303 Police Lieutenant 18 304 Police Sergeant 16 305 Police Officer 14 306 Dispatcher 9 307 Fire Engineer 15 308 Correctional Officer ! 11 309 Correctional Officer II 12 310 Correctional Officer III 14 311 Fire Captain 16 312 Fire Marshall 17 313 Communications Supervisor 12 314 Police Trainee 13 315 Battalion Chief 17 411 Chief Animal Control Officer 1_.~1 4...1. 5 Assistant Animal Control Officer 9 Ordinance No. XXXXXX Page Two CLASS CODE CLASS TITLE RANGE (d) PUBLIC WORKS 401 402 403 :~~404 405 406 407 408 409 410 [~ [4111 412 413 (~") 414 (~] [415] 416 417 418 ~ 419 ~_~.D 420 Building Official . 15 Shop Foreman 16 Street Foreman 15 Sewer Treatment Plant Operator[I] 13 Water & Sewer Operator[I] 13 Mechanic I 12 Equipment Operator I** 11 Mechanic II 14 Street and Airport Lead Operator 12 Water & Sewer Foreman [14] 1,.5 [Chief Animal Control Officer] [ 11] Building Maintenance Technician 11 Sewer Treatment Plant Lead 14 Operator[II] Sewer Treatment Plant[OPERATOR III] 15 Foreman [Assistant Animal Control Officerl [9] Engineering/Safety Technician 12 Airport Operations Specialist 11 Airport Operations Supervisor 15 Building Maintenance Lead Technician 1__2 Water & Sewer Lead Operator 14 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this XXX day of XXXX ATI'EST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (XX/XX/XXXX) hl Introduced: XXXXXX Adopted: ~ Effective: July 1, 2002 PUBLIC NOT'iCE The Kenai City Council has scheduled work sessions on the FY2002/2003 City of Ken~i Budget on the followin9 d~tes, times, ~nd Ioc~tion' DATE: APR]]L 9, 2002 APR]]L 10, 2002 APR[L 16, 2002 TZME: 7:00 P.M. 6:00 P.M. 6:00 P.M. LOCATT. ON: KENAZ COUNCT. L CHAMBERS KENAZ COUNCT. L CHAMBERS KENA]~ COUNCT. L CHAMBERS The Kenoi Council Chambers are located at 210 Fidolgo Avenue, Kenoi. If you hove questions, please call 283-7535, extension 231. The public is encouraged to attend and participate. Carol L. Freas, Kenai City Clerk FUND General 001 DEPARTMENT Clerk PERSONNEL DEADLINE FOR SUBMISSION: January 10 Use this form to submit changes in overtime, part-time and tempoary costs. If any of these accounts are changing, submit the full amount of the budget for the respective line item. Finance will calculate the benefit costs. If you do not submit this form, Finance will use current year amounts. Overtime: Part-Time- Request a change from permanent part-time to full- time or additional hours to 24 hours per week. Temporary: REQUEST: Alternative 1' Alternative 2' Change Permanent Part-Time position (Sharon Harris) to Full-Time Position Additional Hours for Present Permanent Part-Time position (Sharon Harris) to 24 hours per week Sharon's Job Responsibilities: Primary responsibilities: · Attend, record, transcribe/prepare minutes of four commission, committee, and board meetings as a permanent record of those meetings. · Assist in record management program, scan and image city documents to CD Rom, prepare records for microfilming, archive research, etc. Currently, Sharon's work place is at the Fire Training Facility (PRISM building), however in February, her office will be moved with mine to the newly renovated space in the downstairs of City Hall, separated to an extent from other city offices. When Sharon moves to the City Hall office, she will also be assisting in the following list of tasks as well as the record management/archiving of the 20+ year backlog of city documents -- · Answering phone; assist in Clerk's Office voting responsibilities; help with counter traffic; information dissemination; cemetery and Memorial Park sales and record maintenance; taxicab licensing; itinerant merchant and food vendor permitting; preparing council packets, ordinances, resolutions, proclamations; Possibly attend, record and transcribe and prepare minutes of additional meetings that may be added, and general office duties. Assist with Clerk responsibilities during Clerk absences and appointment as Deputy City Clerk. Justification for Alternative No. 1: · Gain of 80 work hours a month for archiving of backlog of city records · Gain of hours to be available for assistance to the Clerk Gain additiOnal consistency and continuity in work schedule Gain additional consistency in the Clerk's Office being available to the public Justification of Alternative 2: · Gain of 16 hours a month for office availability and archiving of backlog of city records · Gain additional consistency and continuity in work schedule · Gain additional 16 hours a month for the Clerk's Office to be available to the public · No additional cost for benefits CONCERNS: With Sharon attending four night meetings (at this time) the first two weeks of the month, her work day is shortened by the amount of hours she is in attendance to those meetings, which normally means two-hour work days the day after a meeting. However, there have been some lengthy meetings that have curtailed her work day to maybe one hour or even less. In order for her to complete minutes of those meetings promptly and in time for placement in cOuncil packets, she often "borrows" hours from another day and sometimes by Friday, has met her 20-hour-a-week limit. With Sharon working in another office altogether, those shortened day hours have not been too much of a problem. However, with moving to City Hall, there will no doubt be times that both of us will be out of the building. We will certainly make an effort to schedule time appropriately, but there is a potential for problems. I realize I am speaking in terms of "potential for, .... could be, .... might," and "maybe's," but because of the overlap of this request being due with the new work environment, the time schedule for the move to the new office space, and Sharon and I not actually working in the same place and having the opportunity to try different scheduling scenarios, it is difficult not to talk in those terms. There is plenty of work to keep Sharon busy, especially with the on-going effort of archiving the city-wide backlog of documents and having Sharon available for assisting with other Clerk Department responsibilities will be a definite advantage, whether for four additional hours a week or twenty. APR-16-02 TUE 02:C~ o · ¢~UO'I'ATIO N Aplil 'I{;, 2002 ' . FI-~OM - , Sin~ploxGrirtnell LP 5430 F~i~ban~'Street Anchorage, AK 99518 SIMPLEXGRINNELL FA× NO, 90?5614650 P, 01/03 PRISIM FIRE TRAINING CENTER Bid # 4634A Paoo 1 TO RANDY ERNST 9(,17-961-19t 1' Fax: 907-561-4650 E~'n¢,il: pwilliamsl @tycoinl, com · · ",; '", .;' ':.'..2'2="4,; ,",', t.; .-;; .... =~ %'.' -- --,- AV AudloNideo Telecon System FD FIELD DEVICES 3 (. ElK 1 LC-XaaO, PROJECTOR, 3300 LUMENS 3 ElK 2 MOUNTING BRACKET f'L/r~. ,'iIMF'L ~:XGRIIq'N .FLL, ANC., DY~OLUOE$'. INSTAl, IATtON, CONDUIT, BUILDING WIRE UNLESS NOTED. GENERAL TERMS AND CONDITIONS AV,~.IL.SJ~L I~ ON REOl lES r, tt4(,:l UP, E,3 PI ~¢) IECTOI'(.% MOUNTING PLA'FI~, SHOP CHECK OUT AND filTE CHECK O~. r'x;2l.l ID[S IN~ ~,t ~TIoN, PI~.;L' c'r QF<:; ~¢k'6 A 3 MONTH LAMP 13 YEAR ~ROJECTOR W~~~. - ~ ~ ~ , ~ ~ .. - . .~= ....- ..... .. , .. Total price, valid 60 days: $ 27,100,00 RANDY ERNST EIKI LC-X986 IIII i i i _ . i J~ i i i ii . · Product Zmages · Accessories · Specifications PDF · Where to Buy · Print this page , $8,995.00 KEY FEATURES · 3300 ANSI Lumens, at 90%_ uniformity, and a 550:1 contrast ratio · 3 panel LCD imaging for rich, color saturated visuals. · True XGA resolution. SXGA, XGA, SVGA, VGA and MAC compatible · Weighs only 17.5 lbs! Compact and easy to carry and store · Smart data compression/expansion, and video scaling · Power zoom and focus. Power lens shift. 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Image Orientation Normal, Reversed, Inverted Local Control Full Function Power Management Auto Shut-Off Mouse Control Ports USB x 1, Control' 8-pinDINxl ........ Wired .]ack Mini Stereo x 1 Fan Noise 39.5 dBA/35 dBA in Econo mode Comp: CompaUbility SXGA, XGA, SVGA, VC.d~, & MAC Comp: Native Resolution XGA Video: Systems Composite, S-Video, Component CY, Pb/Cb, Pr/Ct) Video: HDTV Standards Supported 480i/p, 575i/p, 720p, 1035i, 1080i-50/60 Video: Image Sizing Video Scaling Technology ! Video: Formats Supported Normal 4:3 and Wide Screen 16:9 Video: Standards NTSC/PAL/SECAIVl/NTSC 4.43/PAL-M/N ......... Input Nodule 1' 1' HD15 x 1, DVI x 1, Aidop" Sterep" Input Module 2: 2a: either Computer: BNC x 5 (RGBHV) Input Module 3: 2b: or Video: BNC x 3 (Composite/Component: Y, Pb/Cb, Pr/Or) plus, Audio: Stereo: MiniStereo X 1 (L & R) Input Module 4: 3: Video: RCA x 3 (Composite/Component: Y, Pb/Cb, Pr/Cr) S-Video x i Audio Output: Amplifier Stereo: 2 Watts RMS Audio: ~ Speakers Built In Stereo: 2in. 85cm.) x 2 Dimensions (H x W x D) 6.6 x 12.6 x 18.5 in. Weight 17.5 lbs. Power Requirements 100~240V AC Power Consumption 380 W! 310 W in Econo mode 1297 B'TU/hG1058 BTIJ/hr. Econo OperaUng Temperature 41°~950F Power Cord , , 10' Detachable , , Safety Compliance Ut Usted Security FadliUes Kensington® Security Slot User Maintenance Clean Air Filter, Replace Lamp Warranty - Unit 3 Yr./y000 Hr. *(Parts/Labor to Correct Defects) 2 of 3 4/16/02 4:07 PM Warranty- Lamp 90 Day (Failed Lamp Replaced Pm-Rata) * Whichever Occurs First Prices and Specifications subject to change without notice. ©2001 Eiki lntemational, Inc~ 4/16/2002 Eiki International, Inc., 30251 Esperanza, Rancho Santa Margarita, CA US 92688-2132 Phone: 1-800-242-3454 Fax: 1-800-~57-3~54 E-mail: usa@eiki.com Visit our Wodd Wide Web site: http://www.eild.com 3 of 3 4/16/02 4:07 PM User's ManUal ULTRABEAM 228 · HIGH ~ESOi. UTiOI~ MULTIMEDIA i LCD PROJECTOR PAL standard signals are broadcast in Europe, Australia, some African countries, some parts of Southeast Asia and some South America countries. PAL is a 50 Hz standard having a 625- line resolution. SECAM standard signals are similar to PAL signals. The difference is the way in which color information is encoded on the broadcast signal. SECAM standard is broadcast in France, the Commonwealth of Independent States, and some African, Eastern Europe, and Middle Eastem countries. Broadcast-type video, such as that produced from VCRs or Laser Disc players, is typically sent and received in one of two formats: Composite or S-Video. S-Video typically produces higher quality displays with less noise and better colors. 7.3 Product Specifications Display System Hori. Scan Rate Vertical Scan Rate Video Audio LCD Resolution Response Time Contrast Ratio IBM compatible, 1024x768 (Compressed), SVGA, VESA, VGA, Quadra 660, MAC II/x/cx/fx/ci/si, Power Macintosh 6100, MAC LC/Il/Ill with 13", 17", or 19" monitor, PowerBook 140, 160, 165C, 180, DUO210, DUO230, Monitor Loop Through 15-50 kHz 50-85 Hz NTSC/PAL/SECAM 4 RCA connectors: Composite video audio input S-Video audio input Three stereo phone jacks Computer audio input I (Multimedia) Computer audio input Il(Multimedia) External audio output Built-in stereo speakers 1.3" True Color Poly-Silicon LCD x 3 True 832 x 624 resolution 30 ms (typical) response time 200'1 44 Color Lamp Brightness User Controls Remote Control Laser Pointer Power Requirements Ambient Temp. Size Weight Approvals 16.7 million colors for optimum reproduction of both text and complex graphic images 250W metal halide lamp with hot restrike, 600 ANSI screen lumen (max.) Directions controls Brightness controls Contrast controls RGB control Saturation control Digital fine tune control Special frequency adjustment External audio control Speaker volume control ComputerNideo selection On-Screen menu/control panel Multi-language On Screen Menu Reset Reveal Clear Inverse Ceiling projection Rear projection Power Focus Power Zoom Set-Up memory Mode selection Lamp life timer Handheld infra-red remote control with remote'mouse and laser pointer 5 mW (Class ilia) power output 670 nm (Red) wavelength Spot size approx. 8 mm at 5 meters Auto switching from 90 to 264 Vac, 50-60 Hz Below 30°C/86~F for optimum operation 295(VV) x 460(L) x 147(H) mm / 11.6" x 18.1" x 5.8" 7.9 kg/16.5 lb. FCC Class A, UL pending, CE 45 AIRPORT BUDGET FY 03 FY03 Airport Budget - $1,949,211 $469,182 3,507 04O $1,131,482 lAdmin ' rlLand [3M&O Terminal FY03 - Airport M&O Budget Breakdown $1,131,482 $101,20~$168,902 $102,000,~~ ~ $197,780 $561,600 13Salaries EIM&O ' Q Transfer Outs 13 Utilties mlnsurance AIRPORT BUDGET ALLOCATIONS Central Administration Costs Allocated from Airport Funds - F~O$ $189,180 $95,250~ $52,700 $41,200 EiM&o- MAdmin EITenninal General Fund Allocations from Airport Funds FY03 $25,000 $74,261 $4,7so $189,150 $78,500 *$754,761 $105,900 $277,200 ID Police B Fire 13 Shop B Parks El Land/Buildings El PRISM E! Central Admin I FUND Terminal 008 DEPARTMENT Terminal , , 2022 - OP~.I~ING~ ItP. PI~IR & I~IN~ENi~NCE SUPPLIES Include here building materials and supplies; paints and painting supplies; structural steel, iron, and relatedmaterials; plumbing supplies; electrical supplies; motor vehicle repair materials; parts and supplies; agricultural supplies; chemicals, drugs, and veterinary supplies; animal feed; food & kitchen supplies; motor vehicle fuel & lubricants; custodial and institutional supplies; clothing, film, and ammunition. Itemization 1 Custodial and Institutional supplies (toilet paper, hand soap, towels, etc.) 2 Chemicals (ice melt) 3 Electrical supplies 4 Plumbing supplies (includes some programmed fixture replacement) 5 Flowers and Plants ,, 6 Christmas Decorations 8 10 14 15 Amount 3,6OO 5OO 1,8OO 6,300 40O 9OO Total 13,500 Justification/explanation for change of more than 3% from last year' Cut 10% to meet budget goals due to declining interest revenue. FUND Airport - 020 DEPARTMENT Admin 4533 - TRANSPORTATION Travel expenses, per diem, lodging expenses, end seminer expenses. (Include conference registration fees) Itemization 1 Era Coupon books 2 AAAE Conference 3 FAA Conference includes Engineering 4 NW Chapter AAAE/Security 5 6 7 8 9 10 11 12 13 14 15 Amount 1,200 2,400 1,000 2,40O Total 7,000 JustificatiOn/explanation for change of more than 3% from last year: Reduced from 7,200 to 7,000 at City Managers direction FUND Airport- 020 DEPARTMENT M&O 4538 - R~.P&IR & Contracted repairs of buildings, vehicles, equipment, and improvements; inspection charges and other contracted services; custodial services; and building security services. Itemization 1 Tapley service 2 Fence repair ..... 3 Hydro Ax 4 ,,,ARFF Training 5 Runway/taxiway painting 6 .Tree cutting 7 Pavement repair and Maint. 8 Float Plane Basin Slip Repair 9 10 11 12 13 14 15 Amount 8OO 5,000 5,000 2,500 25,000 5,00O 19,000 20,000 Total ' 82,300 Justification/explanation for change of more than 3% from last year' Increase due to needed repair of float plane basin parking slips filling in with gravel. They need to be dug out with a backhoe and repaired so that this doesn't continue to happen. 10 ... ,, . 11 12 13 14 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM 1992 TO' FROM: DATE: RE: Mayor and Council Members Carol L. Freas, C i~~C~ March 29, 2002 PAY RAISE REQUEST During my last evaluation I requested you consider a raise in salary for me. In our discussion, it was mentioned that some years ago there was an intention to raise the Clerk's pay level to be commensurate with other department heads who are paid at a Range 17. You requested I forward information to you that may help you in your consideration. In speaking with Finance Director Semmens, he requested the information be forwarded to you now so that a determination might be made prior to finalizing the budget so any increase could be calculated in before the budget is acted upon. Enclosed is the following information: · Pages 17 and 18, Alaska Municipal Salary Survey FY2002 indicating salaries for Municipal Clerks in the participating cities. · The current Fiscal Year 2001 Salary Structure, amended to include the part-time employees into the step increases in February, 2002. My present salary ($53,836) is between Steps C and D of Range 17. Employees normally begin their employment at the first step (A) of the range, then, based on their performance, receive the second step (B) of the range after six months, and then yearly step increases thereafter until reaching Steps AA, BB and CC, which are awarded every two years (normally after the sixth year of employment). · A list of the progression of my salary since appointment to the City Clerk position in 1990. As you can see, my last raise, other than a COLA, was in 1996. Again, I would appreciate your consideration in this matter and if there is additional information which I can supply to you, please stop by or call me. City of Kenai Fiscal Year 2001 Salary Structure Range A B C D E F AA BB CC Step 1 13,696 14,038 14,381 14,723 15,065 15,407 15,749 16,091 16,433 1.1 14,665 15,031 15,398 15,765 16,132 16,499 16,866 17,233 17,600 1.2 15,591 15,981 16,370 16,760 17,150 17,540 17,930 18,320 18,710 2 16,603 17,018 17,433 17,848 18,263 18,678 19,093 19,508 19,923 2.1 17,486 17,923 18,360 18,797 19,234 19,671 20,108 20,545 20,982 2.2 18,498 18,960 19,423 19,885 20,347 20,809 21,271 21,733 22,195 2.3 19,423 19,909 20,394 20,880 21,366 21,852 22,338 22,824 23,310 2.4 22,697 23,265 23,832 24,399 24,966 25,533 26,100 26,667 27,234 2.5 25,690 26,333 26,975 27,617 28,259 28,901 29,543 30,185 30,827 3 25,862 26,508 27,154 27,800 28,446 29,092 29,738 30,384 31,030 4 27,155 27,834 28,513 29,192 29,872 30,551 31,230 31,909 32,588 5 28,514 29,228 29,941 30,654 31,368 32,081 32,794 33,507 34,221 6 29,942 30,690 31,439 32,187 32,936 33,685 34,433 35,182 35,930 7 31,445 32,231 33,017 33,803 34,588 35,374 36,160 36,946 37,732 8 33,030 33,856 34,683 35,509 36,335 37,161 37,987 38,813 39,640 9 34,668 35,535 36,401 37,268 38,134 39,001 39,867 40,734 41,600 10 36,392 37,302 38,212 39,122 40,032 40,942 41,852 42,762 43,672 1 1 38,208 39,163 40,119 41,074 42,030 42,986 43,941 44,897 45,852 12 40,135 41,139 42,142 43,145 44,148 45,152 46,155 47,158 48,161 13 42,115 43,168 44,221 45,274 46,327 47,379 48,432 49,485 50,538 14 44,249 45,355 46,462 47,569 48,676 49,782 50,889 51,996 53.103 1 5 46,462 47,624 48,785 49,947 51,109 52,270 53,432 54,593 55,755 16 48,763 49,981 51,200 52,418 53,637 54,855 56,074 57,292 58,511 17 51,209 52,490, 53,770 55,051 56,332 57,612 58,893 60,174 61,454 18 53,769 55,113 56,457 57,801 59,145 60,488 61,832 63,176 64,520 19 56,445 57,856 59,267 60,678 62,089 63,500 64,911 66,322 67,733 20 59,293 60,775 62,258 63,740 65,223 66,705 68,188 69,671 71,153 21 62,260 63,816 65,372 66,928 68,484 70,040 71,596 73,152 74,708 22 65,335 66,968 68,602 70,236 71,869 73,503 75,137 76,771 78,404 23 68,611 70,327 72,042 73,758 75,473 77,189 78,904 . 80,620 82,335 24 72,135 73,938 75,742 77,545 79,348 81,152 82,955 84,759 86,562 JT-4 6.50 City Clerk Pay- 1990 $ 39,500 New Hire 1991 $ 42,858 6% cola + 2.5% step 1992 $ 45,472 3.6% cola + 2.5% step 1994 $ 48,200 4%cola 1995 $ 49,405 2.5% cola 1996 $ 52,000 2% cola + 3% 1998 $ 53,040 2% cola 2000 $ 53,836 1.5% cola April 5, 2002 The Honorable John Williams, Mayor and Members of the City Council 210 Fidalgo Avenue, Suite 200 Kenai, Alaska 99611-7794 To the Mayor and Council; BOYS t$~ GIRLS CLUBS of the Kenai Peninsula, Kenai Unit 11247 Frontage Road, Suite B Kenai, Alaska 99611 e-mail: info @ positiveplaceforkids.com Website: positiveplaceforkids.com (907) 283-2682 (907) 283-8190 fax We are pleased to submit a proposal to contract for the operation of your summer recreation program. We view this as an opportunity to strengthen our pa ~rtnership on behalf of children while maximizing the effective use of limited resources. We are delighted to share our latest video production with you and plan to share the skills, technology and excitement of Movie Making with Kenai youth in the first of this summer's sessions. Our affiliation with the Boys & Girls Clubs gives us access to hundreds of exciting programs for young people. By bringing four state of the art computers to your facility we can provide valuable skills with our PowerUp, Wiz Kids, Smart Moves, Science and Publishing programs. For too many children, the world is not a supportive place, the Boys and Girls Clubs of the Kenai Peninsula helps children succeed. Our summer clubhouses provide care and supervision when children need it the most, during the hours when most parents work. We appreciate, celebrate and applaud the support the City of Kenai has given youth through your recreatiola programs and excellent facilities. We believe that through collaboration, we can add to the safety net you have built for Kenai children. Together, we can make a positive difference for Kenai children! Betsy ~o ' Execu Director Boys & Girls Clubs of the Kenai Peninsula CC~ Linda L. Snow, City Manager Larry Semmens, Finance Manager Bob Frates, Parks and Recreation Director Tim Wisniewski, P & R Commission Chairman Mike Navarre, B&GCKP Board Chair Tina Marie Hereford, B&GCKP Finance Director The Positive Place For Kids BOYS & GIHLS CLUBS of the Kenai Peninsula Proposal for Kenai Summer Recreation Program Purpose: If approved by the governing entities of the City of Kenai, the Parks and Recreation Department and the Boys and Girls Clubs of the Kenai Peninsula, an incorporated 501 (c) (3) non-profit youth development organization, this proposal will form a partnership through a cooperative and collaborative efforts between the City of Kenai Parks and Recreation Department and the Boys & Girls Clubs of the Kenai Peninsula. The goal of the cooperative Summer Recreation Program is to provide affordable, safe & supervised summer programming for youth 6 years old, who have completed the first grade through 18 years of age. This collaboration will increase operational hours, add nutritional support to children, add computer-learning opportunities, and incorporate the fun and effective youth programs of the Boys and Girls Clubs while reducing City expenses. The hours of Youth programming available to a child will increase from approximately 120 in summer of 2001 to 609 in summer of 2002. Boys & Girls Clubs of the Kenai Peninsula will: · Provide programming based on the following schedule: Days: Monday-Friday Hours: 7:30 a.m.- 6:00 p.m. Dates' Closed May 20- May 31 Session 1: June 3- June 28 Session 2: July 1- July 31 ,Session 3: Aug. 1-Aug 20 · Ensure that all children are able to participate in the program: o Fees will be affordable. o Scholarships will be offered. o No child will be turned away. · Hire, train and supervise all staff needed for the program. o Staff will complete Program Basics Training. o Staff will complete First Aid and CPR Training. ' o Ongoing on-the-job training and supervision will be provided. · Provide breakfast, lunch and snacks for all participants. o Healthy, tasty meals and snacks will meet federal nutritional guidelines. o Food will be prepared in B&GCKP DEC inspected and approved kitchen. · Name City of Kenai as additional insured on policy. · Leave Teen Center clean on daily basis. o Wipe tables, vacuum, take out trash and provide general pickup · Provide four state-of-the-art computers for the summer. o Staff will provide technology training and will monitor Internet use. o Use & training on use of PowerUp Online, AOL, WizKids, Enchanted Learning, Digital Movie Making, Smart Kids, etc. · Provide close supervision and due diligence in use of all equipment and facilities. · Provide program supplies. · Provide professional program management & administrative oversight. Page 1 418101 BOYS & GIRLS CLUBS of the Kenai Peninsula Proposal for Kenai Summer Recreation Program City of Kenai will' · Provide exclusive use of the Teen Center from 7:30 a.m. to 4:00 p.m., Monday through Friday. o Through mutual agreement between both parties this schedule could be amended. · Collaborate and cooperate in joint use of the Teen Center from 4:00 p.m. to 6:00 p.m., Monday through Friday. · Provide exclusive use of the gym for Summer Recreation Program for a minimum of 2 hours per day, between the hours of 10:00 am to 4:00 pm Monday through Friday. · Allow Club to use sports and recreational equipment. · Provide janitorial services for the facility, including: o Clean restrooms, common areas, and gym. o Maintain facilities. o Provide supplies. · Provide secure space for computers. · Provide Internet access for four computers. · Provide $22,000 to the Boys & Girls Clubs prior to the program onset. · Name Boys & Girls Clubs as additional insured on policy. · Provide facility overhead. Page 2 4/8/02 i;i;!;i! iil;::??;i:i.i!il i!i.!!~ :P~:ii'~~;imp°rtant t°'the 'c°m~uni~'..,tand.?i.h611:;ia:~~ported that the ~(~j~:fi:5~¢h~a::~:.e.~vi~e": :area(970/0): ~had.be~;:~:~:~OP'GH for some re,on. Six~ ffi42% of respondents polled have been patients at the hospit~ within the last Far. Only 13 people out of 415 had not been to CPGH. ~ When asked to rate the hospital (very good, gOod, average, poor or very poor) on the ease of finding your way around the hospital, on the comfort of the waiting areas, on the amount of privacy it gives people who are coming in for tests or treatments, on not being overcrowded, the hospital only received the highest rating of very good on one category. On the other hand, less than 10% rated it poor or very poor. The highest percentage of the very good rating was given for not being overcrowded (33%) and the lowest rating was for the comfort of the waiting areas (18%). / More than half (52%) of the registered voters in the study had the wrong idea and report being "unsure" who owns and who manages the hospital. 1 Half of the voters polled consider the hospital adequate for current community needs. I Only 19% believe it is adequate to meet future needs. 1 Before a discussion of funding was introduced to the survey respondent, '62% reported that they tended to favor expansion. Another 13% of these service area residents were ambivalent. Only 7% were decidedly opposed. 1 While the reasons for opposition varied, half of the opposed felt expansion is not needed and approximately 18% were concerned it would raise taxes. · About the same percentage of respondents reported the likelihood (or at least somewhat likely) to vote for Borough bonds (63%) as those that say they generally tend !i??~ii!ii%.i-?:::.~.~::to:.support expansion (62%). The percentage holds even when increased taxes are !i~ii~~~~~! ~ii!iO'£,.no increase in taxes is introduced, the percentage rises to ........ ,? ..,~. :. :~.,:~.:::..~ .....:~.:: ..... . .......... :..~ p:p. ~..~. , ~ y ote for Borou h bonds, 27 ~?~;~~517~~ili~i~;~a~'~(.~i~]?iei"~;'i~"~3~iSe& an~ 525 ver~ likely if t=es are not raise~. a new, =o-sto a ition at a higher (26 favor e pan ing area around.) / Support for a Kenai satellite facili~ is lower, however, with voters evenly divided 41~o favor and 40~o opposed. · Fifty-seven percent (57%) of the respondents have left the Peninsula for hospital services in the laSt five years. · Most of the people in the survey (62%) think they would be less likely to go elsewhere for care if the hospital and its services were expanded. · Three quarters (76%) of the respondents who had gone elsewhere for hospital services made the journey for medical reasons; services or specialties not available locally. Nineteen percent (19%) left for reasons over which they had no control, and 22% for reasons that CPGH might conceivably control- such as concerns over quality, cost and privacy issues. Focus group research provided significant qualitative information. While that data will not be fully available until May 7, one overall message from all three focus groups is that there needs to be significant improvement in the manner in which the hospital communicates with the public. People were significantly misinformed or uninformed about current hospital services and indicated they wanted to be fully informed about the hospital's plans regarding future expansion. Kenai Multi-Purpose Facility 2002-2003 Operating Budget Projection Winter Season (28 week skatinI~ season) Alternate #1 Alternate #2 'REVENUE .PROJECTION Based on a projected total of 475 hfs (7 months) Ice Rental ~ $85/hr $40,375 $95/hr $45,125 $105/hr $49,875 $115/hr $54,625 $40,375 $45,125 $49,875 $54,625 Total Revenue (based at $105/hr) $50,000 $50,000 EXPENDITURES (7 months) Contracted Ice Maint. $69,000 Zamboni & Ref'rig..Maint. (contract.work) Utilities $45,000 FT Employee (6mo)*-Rec. 2-PT Employees (6 mo) Zamboni/Refrig. Siipplies, Tools & Repair/Maint. Ice Rink/Zamboni Supplies - $5,000 Annual Zamboni Routine Maint. Supplies - $2,000 Zamboni Blade Sharpening (Repair & Maint.) - $1,500 Tools & Equipment - $1.019 $4,200 $45,000 $19,918 $25,863 $9,519 To tal 'Ex pen {ii tu res $ ! 14,000 6,000 operating supplies $120,000 $103,500 Revenues Over (under) Expenditures ('$70,000) ($53,500) ..... · *FT Employee (6mo) - Beautification Total Budget Shortfall $19,018 -7,345 (1 Seasonal cut) $12,573 ($70,000) ($66,073) Alternate #1 ---Based on contract work at 105 hrs./week (12hrs. Mon- Fri. and 16 hrs. on Sat. & Sunday). Alternate~2 - Based on 105 hrs./week and all maintenance and operations being performed in-l~ouse. Includes ! thll-li~ne employee (range 3A) and 2 part-time employees (PT9- 26-39 hrs./wk each). Includes zamboni, refrigeration, and custodial supplies and tools or any associated contract work needed. The remaining 6 mo. Salars_, nF lho fi~JJ-tinlo o~nnJnwoo ~,~t~lrl I~, J~,rlootocJ in q~,mmor hon~til~r, ntinn PENINSULA ART GUILD dba KENAI ART GUILD P.O. Box 703 Kenai, Alaska 99611 907-283-7040 April $, 2002 Linda Snow, City Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, AK 99669 Fax 283-3014 Ms. Snow: I am submitting a revision to our March 20~ funding request for money to repair the roof on the Kenai Fine Arts Center: from $10,000 to $15,000. My original quote from the veador was 1 g months old a~d I just received the update last week; I apologize for the delay in forwarding the most recent quote. Again,. we don't expect full funding as we are soliciting from multiple sources. Please feel free to contact me at 262-8146 if you have questions. Siuce~l~ Marcia Bca'~c~retary Ce: Larry Semmens, Finance Director John Williams, Mayor WgR l~tiJNNIr'l' CON$?RUCT!ON 91~72622:~$? la. Et! TM Construction · 376gO Kenei Spur. $oid0tn*, Alaska gg66g · 907/262-5765 FAX g07/262-2337 · ~tarch 2G.2002 Prninss,l~ Art Guild Mnrshn Beauch~mp Box 703 K,mai. AK 9c)611 Omr Mrs. lteauchamp. Subject; Roof Repair Kenai Fine Arts Center A'.lcr an onsitc ivspection on March 26, 2002: We propose to ~mish all labor ~d matefi~ lo do ~h~ rollo~ng ~ope of wo~ on above mentioned project, fi~rope of work: A Cle~ existing roof using Citro$ol clmmr ~d pressure wmher B Spray flash ~oat 3~ tbam. C, Spray Sharkskin coating minimum aO mil on approximately 40~ square feet D. Per~orm all masking where de.ed Total: All of the work to be completed M aubstantial ~d workmanlike manner according to =t~dard practices ~or the sum et' ~ Dollars $ L ~ Payments to be made 50°,; {fifty pe<ent) S ~do~. Balance due upon completion. Any alteration or ~efiation ~om the above spe~fiealions involving extra co~ of material or {abet will only bc executed upon written ord~ for the same. and will become ar~ extra charge over the sum men{toned in this oontract, All agr~mcnts must be ~do in w,'iting Respectfully _.- ......... ~'ou are he.by ~ulhor~ to fumhh the wo~ mfnliaued in the above proposal, and acceding to thc te~s thereof. ACCEPTED Date __~, ZOO0 TRAVEL & TRANSPORTATION CLERK $ 4,280.00 LEGAL $ 4,050.00 FINANCE $ 6,000.00 PLANNING $ 4,000.00 SAFETY $ 3,000.00 POLICE $ 11,000.00 FIRE $ 13,000.00 COMMUNICATIONS $ 6,000.00 ANIMAL CONTROL $ 855.00 PUBLIC WORKS $ 5,000.00 SHOP $ 4,000.00 STREETS $ 2,500.00 BUILDINGS $ 5,000.00 LIBRARY $ 6,500.00 RECREATION $ 2,000.00 PARKS $ 2,000.00 WATER $ 4,500.00 SEWER $ 3,500.00 SEWER TREATMENT $ 5,000.00 AIRPOR~ M & O $ 5,400.00 AIRPORT ADMIN $ 7,000.00 AIRPORT LAND .$ 500.00 BOATING $ 3,000.00 SENIOR CITIZEN $ 3,900.00 AIRPORT TERMINAL $ 2,470.00 CONGREGATE HSIN( $ 1,700.00 CONFERENCE TRAVEL EXPENSE ANCH, AML, SEMINARS, NAT COLLEGE OF DA's (includes car allowance) (includes car allowance) REGULATIONS CLASSES, GOVERNORS & ASSE CONFEF EMD TP~INING, MOTOROLLNSPILLMAN COURSE (?) HUMANE SOCIETY T~INING CONFERENCE (?) MAINTENANCE & SAFETY CLASSES ICBO SEMINAR (includes car allowance) NRPA CONGRESS, ARPA CONFERENCE NRPA CONGRESS, ARPA CONFERENCE CLASSES ? CLASS ES ? STATE CONFERENCE, LAB TRAINING TRAINING ? AAAE CONFERENCE, FAA CONFERENCE, TRIPS HARBORMASTER CONFERENCE WORKSHOPS DBE CONFERENCE ? ,, $116,155.00