HomeMy WebLinkAbout2003-03-05 Council PacketKenai City Council
Meeting Packet
March 5, 2003
.
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & Visitors Bureau Board
c. Alaska Municipal League Report
d. Kenai Chamber of Commerce
ITEM F:
MINUT~
.
*Regular Meeting of February 19, 2003.
ITEM G:
CORRESPONDENCE
ITEM H:
OLD BUSINESS
ITEM I:
NEW BUSINF~S
,
Bills to be Paid, Bills to be Ratified
.
Purchase Orders Exceeding $2,500
,
*Ordinance No. 1995-2003 -- Amending KMC 23.40.080 and 23.40.120
to Allow Employees to Elect the Opt-Out Provision of the Public
Employees Retirement System (PERS) as Stated in AS 39.35.150(b}
and/or Opt Out of Municipal Medical and Hospital Insurance.
e
Discussion -- Schedule Volunteer Appreciation Event
ITEM J:
REPORT OF THE MAYOR
ITEM K:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM M: ADJOURNMENT
MAYOR'S REPORT
MARCH 5, 2003
REGULAR COUNCIL MEETING
CHANGES TO THE AGENDA
REOUESTED
BY:
ADD TO:
D-3, Resolution No. 2003-11 regarding McCollum/Aliak Drives
proposed LID:
· 3 / 3 / 03 Deborah A. Rapp letter objecting to the paving.
· 3 / 5 / 2003 Phil Nash/Kenai Lions Club "conditional objection."
CITY CLERK
CONSENT AGENDA
No changes.
,
MAYOR'S REPORT
The joint work session with the Airport Commission and representatives from the Tra_nsportation Security
Administration (TSA) (scheduled for April 9 at 6:00 p.m.) has been changed to April 2~. The change is
due to a change in the TSA representatives' travel schedule.
z
0
~~g~o
Suggested by: Administration
City of Kenai
ORDINANCE NO. 1993-2003
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA
INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,782 IN
THE GENERAL FUND LIBRARY DEPARTMENT FOR A STATE GRANT.
WHEREAS, the City of Kenai received a $1,782 grant from the State of Alaska
for interlibrary book loans; and
WHEREAS, it is in the best interest of the City of Kenai to purchase library
books with this grant.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA that estimated revenues and appropriations be increased as
follows:
General Fund Library
Increase Estimated Revenues:
State Grant
$1,782
Increase Appropriations:
Books
$1,782
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of
March, 2003.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
Approved by Finance'
(02 / 11 / 2003) hl
Introduced:
Adopted:
Effective:
February 19, 2003
March 5, 2003
March 5, 2003
Suggested by:
Planning & Zoning Commission
CITY OF KENAI
ORDINANCE NO. 1994-2003
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING
THE LAND USE TABLE IN KMC 14.22.010 TO CHANGE PARKS AND RECREATION IN
THE RR, RR1, RS, RS l, RS2, AND RU ZONES FROM A SECONDARY USE TO A
CONDITIONAL USE AND, IN THE IL AND IH ZONES, FROM A SECONDARY USE TO A
PRINCIPAL PERMITTED USE.
WHEREAS, parks and recreation is currently listed as a secondary use in the RR,
RR1, RS, RS 1, RS2, RU, IL and IH zones; and, '
WHEREAS, parks and recreation would not be developed as a secondary use; and,
WHEREAS, parks and recreation should be allowed in residential zones (RR, RR1, RS,
RS 1, RS2 and RU) as a conditional use; and,
WHEREAS, parks and recreation is compatible with the intent of the IL and IH zones
as a principal permitted use; and,
WHEREAS, inclusion of parks and recreation as allowed in residential zones (RR, RR1,
RS, RS 1, RS2 and RU) as a conditional use and as a principal permitted use in the IL
and IH zones is consistent w/th the 1992 Kenai Comprehensive Plan (Revised 1996);
and,
WHEREAS, it is in the best interest of the City of Kenai to allow parks and recreation
to be a principal permitted use in industrial zones and to allow parks and recreation to
be a conditional use in residential zones.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that KMC 14.22.010 is amended as shown on Attachment A.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fifth day of March,
2003.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
Introduced:
Adopted:
Effective:
February 19, 2003
March 5, 2003
April 5, 2003
KEY: LAND USE TABLE NOTE: Reference foomotes
P=Principat Permitted Use on following pages for
C=Conditional Use additional restrictions.
S=Secondary use
N=Not Permitted
LAND USES C · RR RR1 RS RS1 RS2 RU CC CG IL IH ED R TSH
Theaters/ ~ N C Cm C N N C P P ' C C ' N P C
Commercial Recreation
,
.......... ' ...................... t 1 i t t i i · 1 i t ? · i i .............. ti i i i i i i i t t i t i i t ~ ............
LAND USES C RR RR1 RS RS1 RS2 RU CC CG IL IH ED R TSH
Related Uses
Automot/ve Repair/ N C Cm Cm N N C P P P P N N N
Tire Recapping/
Rebuilding
Gas Manufacture/ N N Cm C~9 N N N N N C9 C9 N N N
Storage
Manufacturing/ N C C C N N C C P P P N C C
Fabricating/
Assembly/Storage
Warehouses N C Cl~ C N N C C p~ P P N C N
:':':':':':':'?:UBLiCt.:':':':':':' ':':':':':':':':':' ':':':':':':' ':':' ':':':':'":'"'"' '"'"'"'"'"'-' '-'-'"'"'"".'.' '.'.'-'.'.'.'.'.'-' '.'.'.'.'.'-'.'.'.' '-'-'.'.'.'.' '.'.'.'.'.'-' '-'.'.'-'.'.'i '.'.'.'.'.'.'..'-'.'.'.'-'..'.'-'.'.'.'!'-'-'".'.'-"
LAND USES C RR RR1 RS RS1 RS2 RU CC CG IL IH ED R TSH
Churches C pm p~O pm pm pm plO p~O plO C C P pm P
Clinics C C C C C C C P P P C P C C
CoUeges C C C C C C C' P P C C P C C
Elementary Schools C C C C C C C P P C C P C C
Governmental Buildings C C C C C C C P P P C P C C
High Schools C C C C C C C P P C C P C C
Hospitals C C C C C C C P P P C C C C
Libraries C C C C C C Cia P P P C P C P
Museums C C C C C C C P P P C P C P
Parks and Recreation P P_p_ P___ P_p_ p_._ p___ p_. p p _p _.p p p p
Sanitariums C C C C C C C C C C C C C C
Attachment A Page 2 of 3
C?TY OF KENAI
PLANNING & ZONING COMMISSION
PZ03-08
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF
KENAI, ALASKA, RECOMMENDING TO THE COUNCIL OF THE CITY OF KENAI,
ALASKA, THAT THE LAND USE TABLE IN KMC 14.22.010 BE AMENDED TO
CHANGE PARKS AND REC~ATION IN THE RR, RR1, RS, RS1, RS2, AND RU ZONES
FROM A SECONDARY USE TO A CONDITIONAL USE AND, IN THE IL AND IH ZONES,
FROM A SECONDARY USE TO A PRINCIPAL PERMITTED USE.
WHEREAS, parks and recreation is currently listed as a secondary use in
RR1, RS, RSl, R$2, RU, IL and IH zones; and
the RR,
WHEREAS, parks and recreation would not be developed as a secondary use; and
WHEREAS, parks and recreation should be allowed in residential zones (RR, RR1, RS,
RS 1, RS2 and RU) as a conditional use; and,
WHEREAS, parks and recreation is compatible with the intent of the IL and IH zones
as a principal permitted use; and
WHEREAS, inclusion of parks and recreation as allowed in residential zones (RR, RR1,
RS, RS 1, RS2 and RU) as a conditional use and as a principal permitted use in the IL
and IH zones is consistent with the 1992 Kenai Comprehensive Plan (Revised 1996);
and
WHEREAS, it is in the best interest of the City of Kenai to allow parks and recreation
to be a principal permitted use in industrial zones and to allow parks and recreation to
be a conditional use in residential zones.
NOW, THEREFORE, THE PLANNING AND ZONING COMMISSION RECOMMENDS
THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA AMEND KMC 14.22.010 as
shown on Attachment A.
PASSED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI,
ALASKA, this 12th day of February 2003.
Suggested by: Cou~-
CITY OF K~NAI
RESOLUTION NO. 2003-11
A RESOLUTION OF THE COUNCIL OF THE CITY OF KEN~, ALASKA, DIP~CTING THE
CONTINUATION OF THE PROJECT ENTITLED "MC COLLUM/ALIAK PAVING L.I.D.'
AND DESIGNATING WHAT IMPROVEMENTS ARE TO BE INCLUDED IN THIS
PROJECT.
WHEREAS, the Council directs the City Administration to continue with this project;
and,
WHEREAS, the City received a petition requesting this Local Improvement District
(LID) signed by owners of fifty percent (50%) or more of the properties which will benefit
from the proposed improvements; and,
WHEREAS, the following is a list of major improvements that are scheduled to be
completed under this project:
.
2.
3.
4.
5.
Excavation, backf~, and grading
Drainage
Asphalt paving
Topsoil and seeding
Signage and traffic control; and,
WHEREAS, the Council finds the improvements are necessary and of benefit to the
properties to be assessed; and,
WHEREAS, the local improvement district costs will be allocated on a square footage
basis extending one lot deep adjacent to improvements in the subdivided areas and up
to 150 feet of depth in unsubdivided residential areas; and,
WHEREAS, this project is contingent on receipt of grant funds and appropriation of
those funds into this project; and,
WHEREAS, an account will be kept of all costs of the improvements and that after all
costs are known, the City Manager shall prepare an assessment roll for the
improvements; and,
WHEREAS, all of the above improvements will be completed on this project in this area
but only 25 percent (25%) of the total completed improvement costs will be assessed to
the benefited property owners; and,
WHEREAS, this resolution and the pre-bid preliminary assessment roll will be mailed
to each property owner adjacent to the streets designated for improvements; and,
Resolution No. 2003-11
March 5, 2003
Page 2 of 2
WHEREAS, the property owner's name and address used will be that which is on
record at the Kenai Peninsula Borough on this date, March 5, 2003.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI~
ALASKA, that the City will continue with the project entitled "McCollum/Aliak Paving
L.I.D." and the improvements listed above.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fifth day of March,
2003.
ATTEST:
John J. Williams, Mayor
Carol L. Freas, City Clerk
Approved by Finance'
PRE-BID PREEMINARY AssESSMENT ROLL (SQUARE F_0OT BASED)
I i ,
25% Assessment '
............ , ,
*****"Based on property owners paying proportionally based on 8cluam footage**''*`'"',*
Below Costs and square footage8 are estimates, final cost will be based on the actual cost & SF of the project. "
.. ' . . Prope .rfle~ t° b® a"~~ed: See Property Ownem spread Sheet ' .
I III I I I I
ID KPB 25% KPB 100% o~ ED 25% of/.~D
# OWNER ACRE Square Feet % of Total Ass. $' AsS. $ ' ' Est. $ EsL$
1IVlCG011.LJM 1.11 48,352 0.052857 138,500' '34,625 17,707 4,,~27
2sTU^ T ' 0.go 39,2o4 o.042es? 93,60o 3,400' " 4,357 ' 3,689
.......
3 ESPY 1.13 49,223 0.053810 84,200 21,050 18,026 4,507
4 RHODES' 1.88 81,893 0.089524 89,000 22,250 29,990 7,498
"5 QUADE 0.63 27..,443 i ' 0.030000 103,300 25,825 10,050 2,513
6 KPB 2.79 121,532 0.132857 84,000 21,000 44,507 11,127
7 KPB .... 0.52 ' 22,651 0.024762: 35,000 8,750 8,295 2,074
8 HOLMES 0.31 13,5041 0.014762i 110,500 27,625 4,945 1,236
9 WRIGHT 0.31 13,504 0.014762 95,000 23,750 4,945 1,236
,, ,
10 SCHMIDT 0.31 13,504 0.014762 11~200 2,800 4,945 1,236
11 FERRELL 0.31 13,504 0.014762 65,800 16,450 4,945 1,236
12.WHITESIDE .' 0.29 12,632 0.013810 66,300 . 16,575' ." 4,626 1,157
13 QUADE 0.29, 12,632 0.0~ 38'10 ~ 1,200 2,800 4,626 1,157
'4~WILCOX ' ' 0.42: 18,295 0.020000 112,400 28,100 6,700 1,675
~i~GRACE BRETHREN 3.51 '152,896 0.167143 114,100 28,525 55,993 13,998
.....
16iRAPP 0.42 18,295 0.020000 10,100 2,525 6,700 1,675
171'MARQUIS 0.29 12,632 0.013810 89,000 ' 22,250' 4,626 1,157
, , ,
18 HUGHES 0.28 12,197 0.013333 62,700 15,675 4,467 1,117
19 FOSS . 1.24 54,014 0.059048 78,100 19,525 19,781 4,945
20 KENAI LIONS CLUB 0.11 4,792 0.005238 700 175 1,755 439
21 SZABO " 1.00 43,560 0.047619 68,700 ' 17,175 15,952 3,988
22 BUZZELL ' ' 1.50 ' 65,340 0.071429 197,600 49,400 23,929 5,982
23 LORENZO " 0.88 38,333 0.041905 73,000 18,250 14,038 3,510
24 WILBERT 0.28 12,1971 0.013333~ 16,300 4,075 4,467 "1',117
25 KISSEE 0.29 12,632 0.013810' 92,900 23,225 4,626 1,157
' I
TOTAL 21.00 914,760 1.000000 335,000 83,750
,
Administration 3,000 . Muni Match Grant (70%) ' ' 234,500
Right of Way Issues 20,000 General Fund ( 5%) 16,750
Engineering 46,000 Property Owners (25%) ' ' ' 83,'750
Construction 266,000 ' TOTAL " 335,000
T0¥AL " 335,0d0, ,
I iii i , ,
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Prepared by Keith Komelis 02.~5/2003
MEMORANDUM
'CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283.3014 ~
TO:
Linda L. Snow, City Manager
FROM' Keith Kornelis, Public Works Manager
February 25, 2003
McCollum & Aliak LID
DATE'
SUBJECT:
Resolution No. 2003-11 directing the continuation of the McCollum and Aliak LID
will come beforo the City Council on March 5, 2003.' Please note that the fifth
(5u~) WVHEREAS" states the LID is based on square footage. The "Pre-Bid
Preliminary Assessment Roll (Squaro Foot Based)" is attached.
If the City Council decides to base this LID on Linear Footage, the fifth (5u~)
'~/HEREAS" in the resolution should be amended to:
"WHEREAS, the local improvement district costs will be allocated on linear
footage adjacent to the improvements; and,"
and the attached "Pre-Bid Preliminary Assessment Roll (Linear Feet
Based)" should be substituted.
The City Clerk has notified the property owners that this resolution will be
discussed by the City Council on March 5. She has notified the property owners
that the method of allocation (square feet/linear feet) will also be discussed. Both
assessment rolls were sent to the property owners.
KK/jet
'PRE-BID PRELIMINARY ASSESSMENT ROLL ( INEAR FEET.BASED) '
25 % Assessment
,
*~~Ba~ed on'~.mperty owners paying proportionally 'based on linear footages***'***
Below costs and linear footages are estimates - final cost will be based on the actual cost & LF of the project.
Pmperti .eS to be assessed: See Property Owners. spread Sheet ....
ID .... KPB ' 25% KPB' 100% of U'D 25% of L/D
# OWNER ACRE Linear Feet % of Total Ass. $ Ass. $ Est. $ Est.$
I I
1: MCCOLLUM 1.11 101.27 0.022610 138,500 34,625 7,574 1,894
2STUART 0.90 132.07 0.029487 93,600 .,, 23,400 .....9,878 "' 2,470
:3 ESPY 1.13 1~35:00 0.0:36839 84,200 21,050 12,341 3,085
4 RHODES 1.88 165.00 0.036839 89,000 22,250 12,341 3,085
5 OUADE ' ' 0.63 165.00 0.036839 103,:300 ' 25,825 12,341 .... 3,085
"6 KPB ' 2.79 690.00 ' 0.154053 84,000 21,000 51,608 12,902
,
7 KPB 0.52 30.00 0.006698 :35,000 8,750 2,244 561
8 HOLMES 0.31 99.99 0.022324 110,500 27,625 7,479 1,870
,
9 WRIGHT 0.31 99.99 0.022324 95,000 23,750 7,479 1,870
10 SCHMIDT 0.31 99.99 ' 0:022324 11,200 2,800 7,479 1,870
, , ,
11 FERRELL 0.31 93.34 0.020840 65,800 16,450 6,981 1,745
12 WHITESIDE 0.29 93.34 0.020840 66,:300 16,575 6,981 1,745
1:3ouADE ' 0.29 208.78 0.046613 11,200 2,800 ' 15,615 3,904
14 WILCOX 0.42 271.81 0.060686 112,400 28,100 20,330 5,082
....
~,~ARACE BRETHREN 3.51 592.89 0.1:32372 114,100 28,525 44,345 11,086
PP 0.42 140.2:3 0.031308 10,100 2,525 10,488 ~
-17 MARQUIS ' 0.:~9 ' 138.45 0.030911 89,000 22,250 10,355 2,589
18 HUGHES ' 0.28 129.00 0.028801 62,700 15,675 9,648 2,412
,
19 FOSS 1.24 165.00 0.036839 78,100 19,525 12,341 3,085
20' KENAI LIONS CLUB 0.11 165.00 0.036839 700 175 12,341 3,085
21 SZABO '1.00 132.00 0.029471 68,700 17,175 9,873 2,468
22 BUZZELL 1.50 198.00 0.0442~ 197,600 49,400 14,809 3,702
23 LORENZO 0.88 137.40 0.030677 73,000 18,250 10,277 2,569
24 WILBERT 0.28 130.00 0.029024 16,300 4,075 9,723 2,431
25 KISSEE 0.29 135.43 0.030237 92,900 ' 23,~5 10,129 2,532
.....
I I I
TOTAL 21.00 4,478.98 1.000000 335,000 83,750
,
Administration 3,000 Muni Match Grant (70%) ' 234,500
Right of Way Issues 20,000 General Fund ( 5%) 16,750
Engineering 46,000 Property Owners (25%) 83,750
i I I
Construction 266,000 TOTAL 335,000
! III I I I II i i
TOTAL 335,000
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Prepared by Keith Komelis 02/25/2003
Telephone (907) 283-7514
Law Offices
Phil N. Nash
! 10 S. WILLOW, SUITE
KENAi, ALASKA 996
March 5, 2003
Carol L. Freas, City Clerk
City of Kenai
210 Fidalgo Ave., Suite 200
Kenai, AK 99611
McCollum & Aliak Drive Assessment District
Kenai Lions Club, Inc.
Parcel Nol 4511010
Dear Clerk Freas,
This is intended to be a conditional opposition / comment relative to the paving
improvement assessment district as it relates to the small triangle of property owned by the
Kenai Lions Club.
This property was left over from the recent project of the Alaska DOT. It was cut
off from the reminder of the property located on the other side of the highway. It was
given to the Kenai Lions Club by an estate upon the condition that a memorial be retained
on the property in memory of John Janet Graham. Since it is too small for any structure,
however, it is not tax exempt because of the requirement that non-profit entities have a
structure on real property before applying for tax exempt status.
The property is utilized solely for a Welcome To Kenai sign, advertising the Kenai
Lions Club and the Rubber Duck Race, which is a fund raiser for public and community
projects, such as the Handi-Capable Trail and facilities in the City Park and for special
grants based upon need, such as funding glasses for needy students. There are also a few
flowers planted in the box below the sign.
The preliminary assessment documents the club received included two assessmem
proposals. One proposal was based upon square foot, and the other upon lineal feet. The
difference was substantial. Even with the lesser plan, the assessment against the Lions
property would be significant considering the benefit, which is none.
I am a little confused relative to the various cost estimates. The Preliminary
Assessment Role seems to indicate that the best value for the Lions Club would be 25 %
Letter to: Carol L. Freas, City Clerk, City of Kenai
RE: McCollum & Aliak Drive Assessment District
Kenai Lions Club, Inc.
Parcel Nol 4511010
March 5, 2003
Page 2
of the LID at $439, however, Kenai Code 16.05.010 seems to indicate that the maximum
cost would be only 25 % of the assessed value, or $175. Either way it is a large payment
required of an organization which has donated significantly more to the City than it has
ever received. (Historically, remember that the Little League Fields were built by the
Lions Club. The old town park was built by the Lions Club. The Lions Club installed the
first sign over the Cemetery and did that clean up for years, as well as providing for most
of the labor and much of the cost of the Handi-Capable Park.)
The Lions Club would be willing to exchange a part of their property in order to
widen or straighten the road way, or otherwise offset the cost of the project, however,
requiring a cash paymem from a non-profxt which only holds a conditional title to a small
tract of land that has no practical value is at best counterproductive, and at worse
unconstitutional.
The Kenai Lions Club would like the opportunity to discuss other options which do
not require it to raise money from the public to pay for the paving of a road going by
the property without providing any value to the property, merely to have a place to post
a sign with a few flowers welcoming people to the City of Kenai that they are required to
maintain themselves. Thank you.
Sinc
· ._
Attorney at Law
On Behalf of Kenai Lions Club Inc.
Page 1 of 1
Carol Freas
From:
Sent:
To:
deborah a rapp [forthearizonampps@juno.com]
Monday, March 03, 2003 2:29 PM
Carol Freas
Subject: Reference letter of Feb 18, 2003
I do not understand exactly what you are purposing to do. I do not want any of my
property paved!
I own the lot Parcel No 4511032.
Please send me an e-mail of the outcome of the meeting on March 5th.
Thank you,
Deborah Rapp
928-344-4777
3/3/2003
TESTIMONY SIGN-IN SHEET
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
KENAI CITY COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1:
ITEM 2:
ITEM 3:
ITEM 4:
ITEM 5:
ae
ITEM 6:
ITEM 7:
a,
ITEM 8:
ITEM 9'
ITEM 10:
b,
d.
ITEM 11'
CALL TO ORDER AND ROLL CALL
AGENDA APPROVAL
APPROVAL OF MINUTES -- January 10, 2003
PERSONS SCHEDULED TO BE HR_A_~r~
OLD BUSINESS
Discussion -- Airport Survey
Discussion -- Flat Tax on Private aircraft
Discussion -- Appraised Airport Land Values
NEW BUSINESS
REPORT
Commission Chair
Airport Manager
City Council Liaison
COMMISSIONER COMMENTS AND ~U~'-STIONS
PERSONS NOT SCHEDULED TO
INFORMATION ITEMS
Kenai City Council Meeting Action Agendas for January 15 and February
5, 2003.
12 ! 02 and 1 / 03 Kenai Municipal Airport Monthly Enplanement Reports
Public Service Announcement regarding Commission's discussion on
proposed flat-tax ordinance.
1 / 20 / 03 Avis letter regarding proposed ordinance pertaining to off-airport
car rental operations.
ADJOURNMENT
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
KENAI CITY COUNCIL CHAMBERS
7:00 P.M.
CHAIRMAN HENRY KNACKSTEDT, PRESIDING
MINUTES
ITEM 1: CALL TO ORDER AND ROLL CALL
Chairman Knackstedt called the meeting to order at 7:02 p.m.
confirmed as follows:
Roll was called and
Members Present:
Members Absent:
Others Present:
Knackstedt, Watkins, Haralson, Kleidon
Holloway, Bielefeld, Van Zee
Councilman Bookey, Airport Manager Cronkhite,
Department Assistant Harris
ITEM 2' AGENDA APPROVAL
The agenda was unanimously approved as presented.
ITEM 3:
APPROVAL OF MINUTES -- January 10, 2003
The minutes were unanimously approved as written.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None
ITEM 5: OLD BUSINESS
Discussion -- Airport Survey
Airport Manager Cronkhite provided a brief recap of the purpose and intent of the
survey and stated Council has requested a more inclusive request for proposal, i.e.
provide an itemized list of points for the marketing study. Cronkhite requested the
Commission refer to the list of items previously compiled during the joint work session
held on October 15, 2002.
The Commission discussed whether or not a contractor is required to conduct an
inventory of physical assets. Ha_raison stated he felt this aspect wouldn't need to be
performed by a contractor, as part of a list already exists in the Master Plan.
Cronkhite stated she feels a contractor could provide an unbiased outside view and
could perhaps recognize items not already listed in the Master Plan. Additionally, she
stated her understanding of compiling a list of assets should include more than
buildings and look into other potential assets. The Master Plan doesn't address land
development issues.
The Commission and Cronkhite discussed overall land availability and whether or not
land outside the fence is considered to be an asset. Councilman Bookey stated he feels
all airport land, whether inside the fence or not, is an-asset and should be considered.
He further stated the marketing study should incorporate all airport-related lands and
land that is developed; developed but vacant; developed and occupied; and,
undeveloped as all are physical assets. Councilman Bannock concurred.
Paul Landis, Senior Vice President, ERA Aviation -- Landis addressed the
Commission and asked them if they felt familiar with the Airport Master Plan. Landis
stated it seemed they had a hard time getting traction on the survey and he felt the
purpose of the study is to help prepare the Master Plan. Landis suggested the
Commission obtain Master Plans from airports of like size and geography to better
develop ideas. Additionally, Landis suggested hiring someone to update the Master
Plan rather than spend countless hours and dollars on a consultant to prepare a
marketing survey.
Cronkhite responded to Landis's suggestions and comments by stating she would
gladly obtain sample Master Plans for the Commission's review by contacting the
Association of Small/Medium Airports. Additionally, Cronkhite stated the Master Plan
is an FAA mandated document mostly deals with property only inside the fence.
Cronkhite stated Kenai has a very unique situation due to owning so much marketable
property that is beyond what the FAA requires to be noted in the Master Plan.
Haralson asked if Council required information on developing a marketing plan for all
of the airport areas, including land outside the fence, or just the airport itself. Bookey
and Bannock stated it was their understanding to devise a development program to
mesh both.
Bookey suggested the Commission hold off reviewing criterion until after the Februm-y
20 work session regarding the fiscal situation, as there may be other Council requests
or directions given.
Chairman Knackstedt requested the Commission take time to prioritize the items on
the list; but to also table this item until next month as the Council may provide
additional direction. There were no objections.
BREAK TAKEN:
BACK TO ORDER:
7:48 P.M.
7:55 P.M.
5-b. Discussion -- Flat Tax on Private aircraft
Shane Horan, KPB Assessors Office -- Horan addressed the Commission and
explained how borough taxes are assessed and stated he is aware of taxation
disparities between communities within the Kenai Peninsula Borough. Horan was
asked what would happen if Kenai were to institute a flat tax; he stated the Borough
would need to make changes to their assessing system, which would take time. Horan
suggested the Commission invite Borough Finance Director Sinz to help clarify tax
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
PAGE 2
policy. From Horan's estimates, a flat tax would provide $3,300 in revenue compared
to the current $5,800. These figures are based on 44 private aircraft.
Bannock stated he sponsored the resolution which would amend KMC 7.05.010 to
provide a flat tax on personal property to $75.00 as a way to promote discussions and
perhaps stop rhetoric and misconceptions surrounding aircraft taxation issues.
Bannock provided the following:
· The key issue involving aircraft taxation is perception and fairness.
· It is a myth that people leave the Kenai Airport due to taxes.
· Owners of boats and other property will be asking for exemptions. Where
do you draw the line?
· The borough has created an inequitable standard.
· If a flat tax were instituted, the borough would simply increase another
tax to make up the difference. Any savings would be an illusion.
· Kenai has lost business to the Matanuska-Susitna Borough due to a
competition problem.
· The ordinance was sponsored to promote discussion and perhaps stop
rhetoric and misconceptions regarding aircraft taxation.
· The City of Kenai cannot afford to offer the tax exemption like the
borough can.
· The way to solve the problem is to get the borough to rid itself of their
exemption ordinance.
Joe Harris, Kenai -- Harris stated he is a boat owner and keeps one boat in Homer
and one in Kenai and is in favor of a fiat tax. Harris explained, his boat in Homer is
larger and worth more, but taxes there are lower. He added, he would most definitely
be pushing for a fiat tax on boats in the event a fiat tax on aircraft is instituted.
MOTION:
Commissioner Kleidon MOVED to request the Airport Manager forward the draft
ordinance for Council review and invite the Borough and City Finance Directors to the
next meeting for further taxation clarification. Commissioner Watkins SECONDED the
motion.
AMENDMENT TO MOTION:
Commissioner Ha_raison MOVED to amend the motion by adding, the Airport
Commission recommends Council review portion "D" in the draft ordinance.
Commissioner Watkins SECONDED the motion. There were no objections. SO
ORDERED.
DiscUssion -- Appraised Airport Land Values
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
PAGE 3
Cronkhite addressed the Commission by requesting review of a memorandum
(included in the packet) from Julie Derry of Derry and Associates. The memo states
Kenai has higher land values due to the airport being located in the business district,
which adds commercial exposure and has water, sewer, and natural gas. Derry added,
land values are based on the whole appraisal process.
Bannock stated he felt there is much more to the higher land values in Kenai than
what is outlined in the memo. Bannock stated, Kenai as a whole, has a much more
· complex infrastructure including a fully functioning airport and tower; one of the best
fire departments in the state, including a fully manned fire station at the airport; and a
high number of police officers.
Shane Horan, KPB Assessing -- Horan provided a brief explanation of possessory
interest and reversionary methods in regard to land values.
ITEM 6:
NEW BUSINESS -- None
ITEM 7: REPORT
7-a. Commission Chair-- None
7-b. Airport Manager-- Airport Manager Cronkhite reported the following:
· The Transportation Security Administration agents arrived for'an
inspection and brought Boeing consultants. The agents looked into full passenger
screening. Additionally, the 300-foot rule has been reinstated due to the nation being
placed in orange alert status.
· Baggage screening at the Kenai Airport is being discussed.
· The FAA certification agents came for an inspection.
· The Alaska Runway Safety Action Team suggested additional signage on
the runway.
7-c. City Council Liaison- Councilman Bookey reported the following:
· There will be a work session regarding the budget on February 20, 2003
at 6'00 p.m. Bookey encouraged all to come.
Reminded the Commission of Bannock's new appointment and stated he
would be missed.
ITEM 8:
COMMISSIONER COMMENTS AND ~U~'-STIONS
Haralson stated he enjoyed reading comments from the last meeting and inquired as to
the status of the off-airport car rentals. Bookey informed him, at this point
administration is looking into the issue. Haralson suggested efforts be applied in
tightening up language to provide clarification to terms such as 'concession fee' and
'taxation.'
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
PAGE 4
ITEM 9:
PERSONS NOT SCHEDULED TO _RE H~_A~r~ -- None
ITEM 10:
INFORMATION ITEMS
10-a.
lO-b.
lO-c.
10-d.
Kenai City Council Meeting Action Agendas for January 15 and February 5,
2003.
12 / 02 and 1 / 03 Kenai Municipal Airport Monthly Enplanement Reports
Public Service Announcement regarding Commission's discussion on proposed
flat-tax ordinance.
1/20/03 Avis letter regarding proposed ordinance pertaining to off-airport car
rental operations.
ITEM 11: ADJOURNMENT
The meeting adjourned at 9:40 p.m.
Minutes prepared and transcribed by:
Sharon M. Harris, Department Assistant
KENAI AIRPORT COMMISSION
FEBRUARY 13, 2003
PAGE 5
CITY OF KENAI
PLANNING & ZONING COMMISSION
AGENDA- AMENDED
CITY COUNCIL CHAMBERS
February 26, 2003 - 7:00 p.m.
le
CALL TO ORDER:
a. Swearing in of Commissioner Eldridge
b. Roll Call
c. Agenda Approval
d. Consent Agenda
e
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the
Commission and will be approved by one motion. There will be no separate discussion of these items
unless a Commission Member so requests, in which case the item will be removed from the Consent
Agenda and considered in its normal sequence on the agenda as part of the General Orders.
*APPROVAL OF MINUTES:
a. *February 12, 2003
3. SCHEDULED PUBLIC COMMENT:
e
CONSIDERATION OF PLATS:
a. PZ03-09--Preliminary Plat- Strawberry Fields Forever Addition #1 - Submitted by Integrity
Surveys, 605 Swires Road, Kcnai, AK 99611.
b. PZ03-10~Preliminary Plat- Thompson Park Subdivision, Bible-Myers Addition- Submitted by
Terry Eastham, P.O. Box 2891, Soldoma, AK 99669.
5. PUBLIC HEARINGS:
6. OLD BUSINESS:
7. NEW BUSINESS:
8. PENDING ITEMS:
9. CODE ENFORCEMENT'
10. REPORTS'
a. City Council
b. Borough Planning
c. Administration
11. PERSONS PRESENT NOT SCHEDULED:
12. INFORMATION ITEMS'
a. Zoning Bulletin (2/10/03)
13. COMMISSION COMMENTS & QUESTIONS'
14. ADJOURNMENT:
CITY OF KENAI
PLANNING tk ZONING COMMISSION
CITY COUNCIL CHAMBERS
FEBRUARY 26, 2003 - 7:00 P.M.
CHAIRMAN RON GOECKE, PRESIDING
MINUTES
ITEM 1'
CALL TO ORDER
Chairman Goecke called the meeting to order at 7:00 p.m. and welcomed the Kenai
Central High School government class to the meeting.
1-a. Sweating in of Commissioner Eldridge
Nancy Carver performed the swearing in of Commissioner Barry Eldridge.
1-b. Roll Call
Members Present:
Members Absent:
Others Present:
Glick, Bryson, Goecke, Amen, Eldridge, Osborne
Tunseth
Councilman Jim Bookey, City Engineer Jack La Shot,
Department Assistant Nancy Carver, Contract Secretary
Barb Roper
1-c. Agenda Approval
A revised agenda was provided prior to the start of the meeting.
MOTION:
Commissioner Osborne MOVED to approve the revised agenda and requested
UNANIMOUS CONSENT. Commissioner Amen SECONDED the motion. There were
no objections and/or additions. SO ORDERED.
1-d. Consent Agenda
MOTION:
Commissioner Amen MOVED to approve the consent agenda and requested
UNANIMOUS CONSENT. Commissioner Bryson SECONDED the motion. There were
no objections. SO ORDERED.
ITEM 2:
APPROVAL OF MINUTES
February 12, 2003 -- Approved by consent agenda.
ITEM 3' SCHEDULED PUBLIC COMMENT-- None
ITEM 4:
CONSIDERATION OF PLATS
PZ03-09---Preliminary Plat- Strawberry Fields Forever Addition # 1 -
Submitted by Integrity Surveys, 605 8wires Road, Kenai, AK 99611.
MOTION:
Commissioner Bryson MOVED to approve PZ03-09 and Commissioner Eldridge
SECONDED the motion.
Department Assistant Carver stated the right-of-way was being dedicated with the
stipulation that any further, development would require an installation agreement.
Amen requested an explanation of an installation agreement. La Shot explained, prior
to filing a plat, road construction would be required and in some instances, water and
sewer. In this case it wouldn't because the parcel is so large and a note would just be
put on the plat.
Goecke noted this was not a public hearing item but asked if anyone from the public
wanted to make a comment. There were no comments.
VOTE:
Amen Yes Glick Yes Goecke Yes
Yes Eldrid§e Yes Osborne Yes
13r~son
Tunseth
Absent
MOTION PASSED UNANIMOUSLY.
PZ03-10--Preli~n~ Plat- Thompson Park Subdivision, Bible-Myers
Addition - Submitted by Terry Eastham, P.O. Box 2891, Soldoma, AK
99669.
MOTION:
Commissioner Glick MOVED to approve PZ03-10 and Commissioner Bryson
SECONDED the motion.
Staff had nothing additional but pointed out the plan eliminates the lot lines of Lot 2
and creates two larger lots. There was no public comment.
Bryson asked if the tract sizes conformed to the zoning code. Carver confirmed they
did but added, Lot 3-a may not. It was also confirmed water and sewer was available.
Bryson noted the plan would make the lots more conforming.
PLANNING & ZONING COMMISSION MEETING
FEBRUARY 26, 2003
PAGE 2
VOTE:
Amen Yes Glick Yes Goecke Yes
Yes Yes Osborne Yes
Bryson
Tunseth
Absent
Eldrid§e
MOTION PASSED UNANIMOUSLY.
ITEM
PUBLIC HEARINGS-- None
ITEM 7:
OLD BUSINESS-- None
ITEM 8:
NEW BUSINESS -- None
ITEM 9:
PENDING ITEMS -- None
ITEM 10-
CODE ENFORCEMENT-- None
ITEM 11' REPORTS
11-a. City Council -- Councilman Bookey announced he is replacing
Councilman Bannock as the council liaison to the Commission. Bookey stated
Council is working on budgets, which is proving to be most difficult with KMart
closing. Bookey welcomed Commissioner Eldridge to the Planning and Zoning
Commission.
11-b. Borough Planning-- Commissioner Bryson provided a report on the
Borough's February 24, 2003 meeting.
11-¢. Administration -- Carver reminded the Commission March 7th is the
deadline for input on the Comprehensive Plan and any comments should be directed
to Marilyn Kebschull. Carver also noted a work session to discuss the education zone
is scheduled for after the March 12th meeting.
ITEM 12:
PERSONS PRESENT NOT SCHEDULED -- None
ITEM 13:
INFORMATION ITEMS
13-a.
Zoning Bulletin (2/10/03)
ITEM 14'
COMMISSION COMMENTS/h QUF~TIONS
Commissioner Osborne -- Welcomed Commissioner Eldridge to the Planning &
Zoning Commission and thanked the KCHS Government class for attending the
meeting.
PLANNING & ZONING COMMISSION MEETING
FEBRUARY 26, 2003
PAGE 3
Commissioner Amen -- Welcomed Eldridge to the Commission and thanked the
students for attending the meeting.
Commissioner Glick -- Welcomed Eldridge to the Commission and stated it was nice
to see young students being involved in local government.
Commissioner Eldridge -- Stated it was nice to be on the Commission and looked
forward to future meetings. Eldridge also thanked the students for attending.
Chairman Goecke -- Welcomed Eldridge to the Commission.
ITEM 15-
,,,ADJOURNMENT
MOTION:
Commissioner Glick MOVED to adjourn. There were no objections. SO ORDERED.
The meeting adjourned at 7'25 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
PLANNING & ZONING COMMISSION MEETING
FEBRUARY 26, 2003
PAGE 4
AGENDA
KENAI CITY COUNCIL- REG~~ MEETING
FEBRUARY 19, 2003
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
httl3://www, ci.kenai, ak.u s
ITEM A:
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
,,,
SCHEDULED PUBLIC COMM~.NT8 (10 minutes)
PROCLAMATION:
KCHS HOCKEY TEAM -- IlI/4A NORTH STAR
CONFERENCE CHAMPIONS
.
Presentation by Skyview High School National Ocean Sciences Bowl
Team -- Stevie Kay-Phyfer, Jaime Miller, Rachael Beatty, Allison
Simpson and Matt Smith.
ITEM C:
REPORTS OF KPB ASSEMBLY, L~'-C_-ISLATORS A_ND COUNC_II.._~
ITEM D:
PUBLIC HEARINGS
o
Ordinance No. 1991-2003 -- Increasing Estimated Revenues and
Appropriations by $779.25 in the General Fund for Drug Asset
Forfeitures.
.
Ordinance No. 1992-2003 -- Increasing Estimated Revenues and
Appropriations by $24,876.90 in the General Fund for an Alaska
Highway Safety Grant to Purchase Video Cameras.
.
Resolution No. 2003-07-- Supporting Efforts to Secure a VISTA
Volunteer to Develop a Strategic Economic Development Plan.
.
Resolution No. 2003-08 -- Supporting HB57, "An Act Amending the
Manner of Determining the Royalty Received by the State on Gas
Production As It Relates to the Manufacture of Certain Value Added
Products."
e
.
,
ITEM E:
le
2.
3.
4.
5.
6.
7.
ITEM F:
.
ITEM G:
ITEM H:
ITEM I:
le
e
.
e
Resolution No. 2003-09 -- Requesting FY 04 Safe Communities
Funding From the Department of Community and Economic
Development.
Resolution No. 2003-10 -- Amending the City of Kenai, Alaska 2003-
2004 Capital Improvement Project (CIP) Priority List for Request of State
Grants.
*Liquor License Renewals --
Peninsula Moose Lodge # 1942 -- Club
Oaken Keg # 1808 -- Package Store
COMMISSION/COMMITTEE REPORTS
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & Visitors Bureau Board
c. Alaska Municipal League Report
d. Kenai Chamber of Commerce
MINUT~
*Regular Meeting of February 5, 2003.
CORRF~PONDENCE
OLD BUSINGS
NEW BIIiINF~8
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
*Ordinance No. 1993-2003 -- Increasing Estimated Revenues and
Appropriations by $1,782 in the General Fund Library Department for a
State Grant.
*Ordinance No. 1994-2003 -- Amending the Land Use Table in KMC
14.:22.010 to Change Parks and Recreation in the RR, RR1, RS, RS1,
RS2, RU Zones From a Secondary Use to a Conditional I/se and, in the IL
and IH Zones, From a Secondary Use to a Principal Permitted Use.
ITEM J: REPORT OF THE MAYOR
ITEM K:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM M:
ADJOURNMENT
KENAI CITY COUNCIL- REGULAR MEETING
FEBRUARY 19, 2003
7:00 P.M.
KENAI CITY COUNC~ CHAMBERS
bt. tp://www, ci.kenai.ak.us
MAYOR JOHN J. WILLIAMS, PRESIDING
Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council
Chambers in the Kenai City Hall Building.
A-Xo
PLEDGE OF ALLEGIANCE
Mayor Williams led those assembled in the Pledge of Allegiance.
A-2. ROLL CALL
Roll was taken by the City Clerk. Present were:
Bookey, Swamer, and Moore.
Porter, Bannock, Jackman, Williams,
A-3o
AGENDA APPROVAL
Mayor Williams requested the following changes to the agenda:
ADD TO:
D-4, Resolution No. 2003-08 -- A copy of the Kenai Peninsula
Borough's Resolution No. 2003-024, supporting HB57 and Senate
Bill 50, amending the manner of determining the royalty received
by the State on gas production as it relates to the manufacture of
certain value-added products" which was passed unanimously.
MOTION:
Councilman Bookey MOVED to approve the agenda as amended and Councilwoman
Swarner $~ONDED the motion. There were no objections. SO ORDERED.
A-4.
CONSENT AGENDA
MOTION:
Councilman Bookey MOVED for approval of the consent agenda as presented and
Councilwoman Swarner SECONDED the motion. There were no objections. SO
ORDERED.
ITEM B:
SCHEDULED PUBLIC COMMENTS
PROCLAMATION:
KCHS HOCKEY TEAM -- IH/4A NORTH STAR
CONFERENCE CHAMPIONS
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 6
Mayor Williams read a proclamation celebrating the Kenai Central High School Hockey
Team as the Region III/4A North Star Conference Champions. A team representative,
,Jimmy Gabriel presented the Mayor with a team picture.
B.-X.
Presentation by Skyview High School National Ocean Sciences Bowl
Team -- Stevie Kay-Phyfcr, Jaime Miller, Rachael Beatty, Allison
Simpson and Matt Smith.
The students gave a presentation they would be making for the National Ocean
Sciences Bowl to be held Seward in regard to encouraging tourism and economic
development through a bird-watching program encompassing Southeastern Alaska,
the Aleutian Islands, and the Kenai Peninsula and using the to-be-developed Kenai
Coastal Trail and boardwalk.
BREAK TAKEN: 7:34 P.M.
BACK TO ORDER: 7:55 P.M.
ITEM C:
REPORTS OF KPB ASSEMBLY, LRGIS~-&TOR._m AND_ COUNC~L-_~
Assemblywoman Glick reviewed items of interest discussed/acted upon at the
Assembly's February 18, 2003 meeting:
· A contract was awarded for continuing the spruce bark beetle mitigation.
· An ordinance limiting late-fried Semor Citizen or Disabled Veteran
exemption requests was approved.
The Borough's federal priorities list was approved and will be forwarded
to the congressional delegation in Washington, DC.
· Passed a resolution supporting oil exploration in the Arctic National
Wildlife Refuge.
· Received acknowledgement federal funding to increase the PILT Fund
had been approved. Glick will investigate to see if any of those funds could be shared
with the City.
· Passed a resolution supporting HB 57.
· The Borough is investigating the purchase of four lots of private land
across from the Centre Peninsula Emergency Facility in Soldotna on which to build a
facility to house a Peninsula-wide emergency command center. The public hearing on
the ordinance will be held on April 1.
· The next Assembly meeting is scheduled for March 11.
ITEM D:
'PUBLIC HEARINGS
D-X.
Ordinance No. 1991-2003 -- Increasing Estimated Revenues and
Appropriations by $779.25 in the General Fund for Drug Asset
Forfeitures.
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 7
MOTION:
Councilwoman Porter MOVED for approval of Ordinance No. 1991-2003 and
Councilman Bookey SECONDED the motion.
There were no public or council comments.
VOTE:
Porter
Williams
Moore
Yes
Yes
Yes
Bannock Yes Jackman
Bookey Yes Swarner
lYes
Yes
MOTION PASSED UNANIMOUSLY.
Ordinance No. 1992-2003 -- Increasing Estimated Revenues and
Appropriations by $24,876.90 in the General Fund for an Alaska
Highway Safety Grant to Purchase Video Cameras.
MOTION:
Councilwoman Porter MOVED for approval of Ordinance No. 1992-2003 and
Councilwoman Jackman SECONDED the motion.
There were no public or council comments.
VOTE:
Porter
Williams
Moore
Yes Bannock
Yes Booke¥
Yes
Yes
Yes
Jackman
Swarner
Yes
Yes
MOTION PASSED UNANIMOUSLY.
D-3.
Resolution No. 2003-07-- Supporting Efforts to Secure a VISTA
Volunteer to Develop a Strategic Economic Development Plan.
MOTION:
Councilman Moore MOVED for approval of Resolution No. 2003-07 and
Councilwoman Swarner SECONDED the motion and requested UNANIMOUS
CONSENT.
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 8
Tim Navarre,/508 Ponderosa, Kenai. -- Requested the Kenai Chamber of Cornm__erce
be included in the fourth whereas and the "Now, Therefore" portions of the resolution
in order to offer partnering in the resolution.
Williams noted, the opportunity to acquire a VISTA volunteer to work for the city
without using city funds for salary had come to council's attention. The job of the
person will be to work with all entities in the community, including the Chamber.
MOTION TO AMEND:
Councilman Moore MOVED to add the Chamber of Commerce as a player in the "Now,
therefore" section of the resolution and Councilman Bannock SECONDED the motion.
There were no objections. SO ORDERED.
VOTE ON MAIN AMENDED MOTION:
There were no objections. SO ORDERED.
Resolution No. 2003-08 -- Supporting HB57, "An Act Amending the
Manner of Determining the Royalty Received by the State on Gas
Production As It Relates to the Manufacture of Certain Value Added
Products."
MOTION:
Councilman Bookey MOVED for approval of Resolution No. 2003-08 and
Councilwoman Swarner SECONDED the motion and requested UNANIMOUS
CONSENT.
There were no public comments. Williams noted, in preparation of the resolution, all
the major gas entities in the area had been contacted in regard to the wording of the
resolution and support of HB 57. Only one communication was received in response
and it endorsed the resolution. He added, he spoke with a representative Enstar as
well and found they did not object to the resolution and felt if someone producing gas
for shipping out of the state gets a tax break, in-state entities should receive one as
well. They will, however, work on that concern themselves.
VOTE:
There were no objections. SO ORDERED.
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 9
Resolution No. 2003-09 -- Requesting FY 04 Safe Communities
Funding From the Department of Community and Economic
Development.
MOTION:
Councilwoman Porter MOVED for approval of Resolution No. 2003-09 and
Councilman Bannock SECONDED the motion.
There were no public or council comments.
VOTE:
There were no objections. SO ORDERED.
Resolution No. 2003-10 -- Amending the City of Kenai, Alaska 2003-
2004 Capital Improvement Project (CIP) Priority List for Request of State
Grants.
MOTION:
Councilman Bookey MOVED for approval of Resolution No. 2003-10 and
Councilwoman Jackman SECONDED the motion.
There were no public comments. Williams thanked Administration for the preparation
of the resolution along with narratives for the added projects. He added, he spoke
with the Peninsula legislators and with the co-chairs of the Finance Committees. He
learned there may be some money for smaller projects available through the
Legislature. Bannock requested the narratives be numbered the same as the listed
items.
VOTE:
There were no objections. SO ORDERED.
D-7o
Liquor License Renewals --
Peninsula Moose Lodge # 1942 -- Club
Oaken Keg # 1808 -- Package Store
Approved by consent agenda.
ITEM E:
COMMISSION/COMMITTEE REPORTS
~NAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 10
E-1. Council on Aging-- Councilwoman Swarner reported the approved
m/nutes were included in the packet. Referring to the applications included in the
packet, she requested a vacancy on the Council on Aging be filled. Williams
recommended ,Joe Harris be appointed and council had no objections.
F~2. Airport Commission -- Councilman Bookey reported he attended the
meeting for Councilwoman dackman. He noted the Commission's actions/discussions
included the following:
Discussed the airport survey and tabled it for the next meeting.
Discussed the flat tax on aircraft and how it can be fair for all. A motion
was passed with a recommendation which will come to council for their consideration
in the near future.
· Discussed appraisals of land on the airport and the differences between
Kenai and Soldotna.
Bookey noted, in discussions he had with administration regarding the use of airport
properties, he learned the city's ordinance allows for only a 30-year lease and at the
end of the lease, the property, etc. reverts back to the city. Bookey stated he was
concerned with the 30-year length of the lease and felt it should be longer to be more
attractive to those who may want to invest in moving a business or starting a busineas
on airport property. A brief discussion followed where it was pointed out the state
leases are 55 years and are based on the amount of improvements made and the FAg.
has, in the past, requested the city to shorten the length of their leases. Bookey
requested administration to research the issue and report back to council.
E-3. Harbor Commission -- Councilman Bookey reported the meeting was
brief and discussions included an update to the coastal trail project and it was
reported the dock leases were being prepared for bid on March 1.
Bookey also noted there was a vacancy on the Commission and Williams
recommended Donna Higley to be appointed. There were no objections from council.
E-4. Library Commission -- Councilman Moore reported the minutes of the
last meeting were included in the packet. He noted, a summary of the visioning work
session comments was included w/th the minutes.
E-5. Parks/h Recreation Commission -- Councilwoman Porter referred to
the minutes of the Commission's February 6 meeting, which were included in the
packet. She noted, the Commission discussed the landscaping plan for Triangle Park;
heard an update on the skateboard park and recommended using some of the
Daubenspeck funds for asphalting, etc. an area in the area of the softball fields where
it has been suggested the skateboard park be moved; and, heard a presentation by
representatives of the Boys &, Girls Club to use the old FAA field for soccer because the
KEN~ CITY COUNCIL MEETING MINUTES
FEBRUARY !9, 2003
PAGE 11
middle school property will not be available this year while repairs to tuff, etc. are
being made.
Williams noted the area suggested for placement of the skateboard park gets cold and
windy and suggested the Commission discuss purchase of a positive pressure
covering.
F_,-6. Planning tis Zoning Commission -- Councilman Bannock noted the
minutes of the February 12 meeting were included in the packet. He noted, the Draft
Comprehensive Plan was presented to the Commission for review by the consultant.
The consultant reviewed the information included and a public hearing was scheduled
for March.
Bannock referred to actions taken by council in past meetings to veto a request for
vacation of a right-of-way easement for David Yragui along Candlelight Drive.
13annock reviewed the history of the request and noted the property on which the
right-of-way existed was actually owned by the applicant. A brief ctiscussion took
place in which City Attorney Graves stated the question was, who owns the ground
under the right-of-way, or the fee simple title. He noted, in his investigation he found
the law states the title under the right-of-way is the adjoining property owners' title
and the municipality has the fight to use the property. Graves added, the plat is
unclear, but he felt the city probably does not own the fee simple interest in the right-
of-way, though it owns the right-of-way interest and the use of it. In this case, Yragui
is the owner of the property under the right-of-way, though he has no use or
enjoyment of the property, i.e. it cannot be built upon, etc. Because of this, the city
would not be able to lease back to Yragui as suggested at the last meeting because the
city does not own the property. Graves noted, he could do further investigation and
report back at the next council meeting or council could reconsider the action it took
at its last meeting.
Bannock suggested council reconsider their decision because the council had held up
Yragui's request to become compliant. Graves explained, a reconsideration motion
could be made during the meeting at which the action was taken or the meeting
ira_mediately after.
MOTION:
Councilwoman Porter MOVED to reconsider action taken on the Yragui vacation
request and Councilman Bookey ~ECONDED the motion.
After a brief discussion in which some concern was stated that reconsidering this
action in regard to vacating a right-of-way easement vacation, could set a precedence.
VOTI~ ON THI~ ltE~UEST FOR RECONSIDERATION:
~NAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 12
VOTE:
Porier lYes I Bannock Yes i Jackm_an
Williams Yes Booke¥ Yes ' Swarner
Moore Yes
Yes
Yes
MOTION PASSED UNANIMOUSLY.
MOTION:
Councilman Bookey MOVED approval of the vacation of the westerly three-foot portion
of the 33-foot access easement to accommodate the existing building, all within
Section 34, T6N, RI 1W, Seward Meridian, Alaska, the City of Kenai and the Kenai
Peninsula Borough -- David Yragui, Petitioner marked as I-5 in the February 5, 2003
council meeting minutes. Councilwoman Porter 8~20~gD the motion.
It was noted, if the building now encroaching on the right-of-way was removed, the
vacation would stay with the property and another building could be placed on the
vacated area. Councilwoman Swamer stated she would support the vacation for this
building, but did not want the vacation to continue in infinity. Bookey stated he
supported the approval of the vacation and had faith in the Planning & Zoning
Commission.
Bookey asked, if the motion passed, would it still be in the timeline for the borough to
accept the approval. Attorney Graves stated, it was his position the city has the right
to reconsider and rescind.
VOTE:
Councilman Bannock requested UNANIMOUS CONSENT. There were no objections.
SO ORDERED.
It was noted there was a vacancy on the Commission and Bannock recommended the
appointment of Amy Andersen as he felt her realtor knowledge would provide another
avenue of expertise to the Commission. Williams noted the application of Barry
El~dge as well and recommended Eldridge for the position. Eldridge was appointed
to the Planning & Zoning Commission. There were no objections.
E-7. Miscellaneous Commissions and Committees
E-7a. Beautification Committee -- Swarner reported the minutes of the
February 11 meeting were included in the packet. The Committee discussed flowers
and banners. Porter asked ff leftover funds from the summer recreation program in
the Parks budget could be used to reimburse the $6,000 used from the budget for
~NAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 13
purchase of additional lights, etc. for the Christmas Comes to Kenai event.
Director Semmens stated he would investigate the issue.
Finance
E-7b. Kenai Convention/k Visitors Bureau Board -- It was noted minutes of
past meetin§s and reports were included in the packet. Discussion followed re§ardin§
bud§et information included with the reports and Bookey stated he had notified the
Board the city's lundin§ could be cut durin§ the upcomm§ budget process.
Williams asked if there might be requests for funding from the General Fund to finish
the current fiscal year. Snow noted, that reformation would be brought to council
during their work session on February 20.
E-7c. Alaska Municipal League Report -- Williams reported he recently
attended the Alaska Conference of Mayors and Legislative Committee meetings held in
,Juneau. He also noted he extended an invitation to the Conference of Mayors and
Legislative Board to hold their summer meetings in Kenai.
E-7d. Kenai Chamber of Commerce-- President Brewer reported the
followin§:
* The Board was looking forward to the breakfast meeting with the council
on February 25 at 8:00 a.m.
· They appreciated the city and community's participation on Job Shadow
Day.
· A committee will be set to plan and handle the Fourth of July event and
the Moose Lodge has offered to help. The committee's first meeting will be held on
March 6.
· The Kenai Lions Club will be helping with the annual clean-up.
· Concerned the parking lot at Kmart will need cleaning and contact with
those responsible at the facility has been difficult.
Brewer honored Councilman Bannock with a Certificate of Recognition for his efforts
and support over the years.
ITEM F: MINUTES
F-Xo
Regular Meeting of February 5, 2003 -- Approved by consent agenda.
ITEM G:
CORRF~PONDENCE-- None.
ITEM H:
OLD BUSINESS-- None.
ITEM I: NEW BUSINESS
~NAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 14
I-1o
Bills to be Paid, Bills to be Ratified
MOTION:
Councilman Bookey MOVED to pay the bills and Councilwoman Swarner SECONDED
the motion. There were no objections. SO ORDERED.
Purchase Orders Exceeding $2,500
MOTION:
Councilman Bookey MOVED to approve the purchase orders exceeding $2,500 and
Councilwoman Swarner SECONDED the motion.
The increase to the contract for Kevin Waring & Associates was questioned and it was
noted, the original contract did not include payment for their time for the public
meetings that have been held. Porter stated she would prefer a blanket purchase
order for more than what is expected instead of after the fact.
VOTE:
There were no objections. SO ORDERED.
I-3o
Ordinance No. 1993-2003 -- Increasing Estimated Revenues and
Appropriations by $1,782 in the General Fund Library Department for a
State Grant.
Introduced by consent agenda.
I-4.
Ordinance No. 1994-2003 -- Amending the Land Use Table in KMC
14.22.010 to Change Park~ and Recreation in the RR, RR1, RS, RS 1,
RS2, RU Zones From a Secondary Use to a Conditional Use and, in the IL
and IH Zones, From a Secondary Use to a Principal Permitted Use.
Introduced by consent agenda.
ITEM J:
REPORT OF THE MAYOR -- Williams reported the following:
· He will attend the National League of Cities Conference in Washington,
DC from March 5-13 and vice Mayor Bookey will chair the March 5 meeting.
· Two mini-classes will be held at the Visitors Center regarding 501(3)(c)
organization.
· Has had conversations with representatives from Walmart Development.
The liquidators are now handling the sale of merchandise and the facility is to be
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 15
closed by March 21.
foreclosure.
He also noted, the building ownership will be included in the
ITEM K:
ADMINISTRATION REPORTS
K-1. City Manager-- Snow noted the following:
· She and Adminis~afion are working on budget preparation and will need
guidance from council due to the complexity of the problems this year.
· She is working on a report to council regarding airport development
which will come to council for direction.
· The department head reports are included in the packet.
K-2. Attorney-- Graves reported the following:
· Noted draft smoking ordinances were included in the packet and he
requested direction from council. Williams suggested introduction of an ordinance be
held until March 19 and it not be included on the consent agenda. Discussion
followed regarding cost of installing ventilation systems. Option A draft ordinance was
suggested and it was requested a copy of the ordinance be forwarded to the restaurant
owners. This w~ give them time to investigate costs for installation of a ventilation
system in their facilities. Graves stated he planned to send copies to the restaurant
owners as well as those who spoke at the February 5 meeting.
It was noted there was interest in the community to include bowling alleys for areas
where no smoking should be banned. Bookey stated he would not support including
bowling alleys in the ordinance due to the extreme cost involved in installing a
ventilation system. He suggested the bowling alley owners offer a smoke-flee night for
bowlers. Bookey added, there are ways to serve the public without the council being
involved.
· Noted, during the joint work session with the Soldoma City Council, a
joint letter to the Kenai Peninsula Borough requesting notification to the cities of
pending Borough zoning actions within one-half mile of city limits and a resolution
urging a change in the ASHA Rural Owner Occupied Loan Program were requested to
be drafted. Copies of the drafts were included in the packet. Graves noted, the drafts
had been forwarded to the City of Soldotna, but no response had been received to
date.
A brief discussion took place in which council directed the resolution to be brought
forward on the March 19 agenda.
Williams requested the Airport Commission meeting of April 10 be moved to April 9
and hold a joint work session with the council immediately prior to their meeting. The
purpose of this change is to hear a presentation from representatives from the
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 16
Transportation Security Administration on homeland security. He noted, the
representatives would also be heard on Sound Off that morning and would be the
speakers for the Kenai Chamber of Commerce luncheon that day as well. Their
presentation will be about homeland security and employer support of the National
Guard and Reserve. Williams noted, a signing ceremony of proclamations supporting
the Guard and Reserve will also take place at the luncheon with proclamations from
Kenai, Soldoma and the Borough.
Will~ams also requested the Chamber to contact personnel officers from the major
corporations in the area and invite them to the luncheon.
The joint work session was set for 6:00 p.m. on April 9. There were no objections.
K-3. City Clerk -- Clerk Freas referred to her memorandum included in the
packet noting a government teacher at the Kenai Central High School requested
council hold a Government Day. Discussion followed and council decided to hold a
Government Day on April 16, including having the students visit with different
departments; council/staff visiting the classes at school and discussing municipal
government; having the students develop resolutions and ordinances to include on an
agenda; and, having the students hold a mock council meeting, using their agenda.
The regular council meeting will follow upon the closure of the mock meeting.
Freas also requested council officially set a work session on February 25 with the
Kenai Chamber of Commerce, meeting at 8.00 a.m. at Charlotte's Restaurant.
MOTION:
Councilwoman Porter MOVED to hold a joint work session with the Kenai Chamber of
Commerce on February 25 and Councilman Bookey SECONDED the motion. There
were no objections. SO ORDERED.
I,.TEM L: DISCUSSION
L- 1. Citizens
Carl Gltck-- Thanked Councilman Bannock for his participation and support of the
Planning & Zoning Commission, as well as acting as the council's liaison to the
Commission.
Jay Barrett -- Thanked Bannock for his years of service to the city and wished he and
his family good luck. Barrett also suggested council should strongly consider
replacement of Bannock with Ozzie Osborne or Hal Smalley.
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 17
Tim Navarre -- · Stated he believed the vacation, discussed earlier in the meeting,
should be for only the footprint of the building and only for that building.
· Suggested the smoking ordinance state ~all future buildings" be required
to have ventilation systems as there may be great difficulty for some established
buildings to install a Ventilation system.
Thanked Bannock for his service and wished him good luck.
Ozzie Osborne -- Thanked Bannock for his service to the city, noting he was
Bannock's Scout Master.
L-2. Council
Swarner -- Reported she would not be at the next council meeting or the
Beautification Committee and Council on Aging meetings in March. She requested
another council member attend in her place.
Moore -- Requested council include the coastal trail on the agenda as Old
Business on future agendas in order to keep updated on a regular basis.
Porter-- * Noted stakes were left in the pond along Marathon Road and
stated her concern it was a safety hazard. Public Works Manager Komelis stated he
would investigate.
· Asked if the city should be proactive in convincing the Borough it was
not necessary to purchase property and build a new building for emergency
management when the city's building is already built and available. A brief discussion
followed in which it was noted earnest money had already been paid on the lots; the
ordinance to go forward with the purchase would be before the Assembly for public
healing on April 1; a funding request {for construction, etc.} was included in the
Borough's federal funding priority fist; and the payment of earnest money was
contingent upon the approval of the ordinance by the Assembly.
It was suggested administration contact assembly members and invite them for a
walk-through of the city's facility prior to their April 1 meeting and the city take an
active part in objecting to the issue.
Thanked Bannock for his service to the city and appreciated his
knowledge of issues.
Jackman -- Thanked Bannock for his help during her participation on the
Planning & Zoning Commission and council.
Williams -- Thanked Bannock for his service as a Planning & Zoning
Commission member and council member and congratulated him on his appointment
as Director of the Department of Motor Vehicles.
KENAI CITY COUNCIL MEETING MINUTES
FEBRUARY 19, 2003
PAGE 18
Bannock -- Reported he was resigning his council seat, effective at the end of
the meeting, due to his appointment as Director of the Department of Motor Vehicles.
Bannock thanked the department heads their expertise and good work and hoped his
new employees would be as sldllful and knowledgeable as the city's.
Williams -- Wished Bannock the best of luck and thanked him for his years of
service to the community.
In reference to Bannock's resignation, the city council instructed City Clerk Freas to
advertise the availability of the position through March 18, requesting a letter of intent
with a resume from those interested in being considered for the position. Freas is to
copy the resumes and give copies to council at their March 19 meeting. Council will
then review the resumes and meet at a work session on March 27 at 7'00 p.m. to
interview the applicants. An appointment will then be made at the April 2, 2003
council meeting.
Williams noted, the term of the person chosen to replace Bannock will continue
through October, 2003. The position will then be included on the October ballot as a
two-year term position. At the end of those two years, the position will go back to the
regular three-year term rotation.
Bookey -- Offered to act as the council liaison to the Planning & Zoning
Commission until the appointment to the council seat is made. Bookey also thanked
Bannock and stated he would be missed.
Swarner -- Thanked Bannock for his years of service to the council and
Planning & Zoning Commission.
EXECUTIVE SESSION- None Scheduled
ITEM M:
ADJOURNMENT
The meeting adjourned at approximately 11'01 p.m.
Minutes transcribed and prepared by:
Carol L. Freas, City Clerk
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Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 1995-2003
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING
KMC 23.40.080 AND 23.40.120 TO ALLOW EMPLOYEES TO ELECT THE OPT-OUT
PROVISION OF THE PUBLIC EMPLOYEES RETIREMENT SYSTEM (PERS) AS STATED
IN AS 39.35.150(b) AND/OR OPT OUT OF MUNICIPAL MEDICAL AND HOSPITAL
INSURANCE.
WHEREAS, KMC 23.40.080 requires City employees to participate in the PERS
system; and,
WHEREAS, in 2001 the Alaska Legislature enacted AS 39.35.150(b) which allows
persons who retire in the PERS system to be re-employed within the PERS system and
opt-out of participation in PERS while keeping their eligibility for PERS retirement;
and,
WHEREAS, reemployment of such persons could save the City thousands of dollars
because the City would not pay for medical insurance or have to make PERS
contributions for them while keeping experienced employees in the workforce at a
substantial cost saving to the taxpayer.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that KMC 23.40.080 and 120 are amended as follows:
23.40.080 Retirement
Employees are required to participate in the State Public Employees Retirement
System (PERS) unless the employee participates in the opt-out provision of AS
39.35.150(b). See the PERS handbook for details.
II.
23.40.120 Medical and Hospital Insurance
Medical and hospital insurance shall be provided by a group policy for all
employees with all premiums paid by the City unless the employee declines
such coverage. Life, major medical, dental and vision insurance are included as
part of group insurance.
Ordinance No. 1995-2003
Page Two
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of March,
2003.
ATTEST:
John J. Williams, Mayor
Carol L. Freas, City Clerk
(2/26/03) kh
Introduced:
Adopted:
Effective:
March 5, 2003
March 19, 2003
^pril 19, :~003
CiTY OF KENA!
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
MEMORANDUM
TO:
FROM'
DATE:
RE:
Mayor and Council Members
Carol L. Freas, City~
February 28, 2003
VOLUNTEER APPRECIATION ADVERTISEMENT AND RECEPTION
The week of April 20-26 is National Volunteer Week. Traditionally, council has had an
advertisement placed in the newspaper that week listing all those who volunteer for
the City of Kenai departments. Also, for the last three or four years, council has held
a picnic-type reception in the evening for each volunteer and their guest. There are
funds in the Legislative accounts for the advertisement {last year = $363) and the
preparations for the picnic {last year = $1,050, approximately $200 over what was
budgeted).
The Senior Center is available the evening of Friday, April 25.
Does council want to do an advertisement of the volunteersP
Does council want to do a picnic or some other type of reception? If you want
to do a picnic, there will need to be volunteers for cooking~ serving, etc.
clf
CITY OF KENA!
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1992
MEMORANDUM
TO: Mayor Williams and the Kenai City Council
FROM' C'O~~ Cary R. Graves, City Attorney
DATE: February 26, 2003
RE: HIPAA Compliance Policy
For informational purposes, enclosed is the City's new HIPAA Privacy Policy that will be
adopted soon. It is a product of the Health Insurance Accountability and Portability Act
(HIPAA) of 1996. Although the act deals with transferability of health insurance coverage, its
main impact on the city relates to how we keep and maintain medical records from ambulance
runs. We are required to be compliant by April 14, 2003 and we expect to be.
This policy and other internal procedures were the result of work by myself, Chief Walden,
Assistant Chief Tilly, Heather Lawson of the Finance Department and others. This is another
unfunded mandate by the federal government. It is estimated that over ten years it will cost $17.5
billion dollars nationwide for HIPAA compliance.
CITY OF KENAI
HIPAA PRIVACY RULES POLICY
Section I
Policy on Patient Access, Amendment and Restriction
on Use of Protected Health Information
1. Purpose
Under the HIPAA Privacy Rule, individuals have the fight to access and to request amendment
or restriction on the use of their protected health information (PHI) and restrictions on its use that
is maintained in designated record sets (DRS). (See policy on Designated Record Sets.)
To ensure that the City of Kenai only releases the PHI that is covered under the Privacy Rule,
this policy outlines procedures for requests for patient access, amendment and restriction on the
use of PHI.
This policy also establishes the procedure by which patients or appropriate requestors may
access PHI, request amendment to PHI, and request a restriction on the use of PHI.
2. Policy
Only information contained in the DRS outlined in this policy is to be provided to patients who
request access, amendment and restriction on the use of their PHI in accordance with the Privacy
Rule and the Privacy Practices of the City of Kenai.
3. Procedure---Patient Access
a. Upon presentation to the business office, the patient or appropriate representative will
complete a Request for Access Form.
b. The City employee must verify the patient's identity and, if the requestor is not the
patient, the name of the individual and reason that the request is being made by this
individual. The use of a driver's license, social security card, or other form of
government-issued identification is acceptable for this purpose.
c. The completed form will be presented to the Privacy Officer for action.
d. The Privacy Officer will act upon the request within thirty (30) days, preferably
sooner. Generally, the City must respond to requests for access to PHI within thirty
(30) days of receipt of the access request, unless the designated record set is not
maintained on-site, in which case the response period may be extended to sixty (60)
days.
e. If the City is unable to respond to the request within these time frames, the requestor
must be given a written notice no later than the initial due date for a response,
explaining why the City could not respond within the time frame and in that case the
City may extend the response time by an additional thirty (30) days.
Policy of Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 1 of 7
ge
he
je
ko
Upon approval of access, patient will have the right to access the PHI contained in the
DRS outlined below and make a copy of the PHI contained in the DRS upon verbal or
written request.
The business office will establish a reasonable charge for copying PHI for the patient
or appropriate representatives.
Patient access may be denied for the reasons listed below, and in some cases the
denial of access may be appealed to the City for review.
The following are reasons to deny access to PHI that are not subject to review and are
final, and may not be appealed by the patient.
(i.) If the information the patient requested was compiled in reasonable anticipation
of, or use in, a civil, criminal or administrative action or proceeding;
(ii.) If the information the patient requested was obtained from someone other than
a health care provider under a promise of confidentiality and the access
requested would be reasonably likely to reveal the source of the information.
The following reasons to deny access to PHI are subject to review and the patient
may appeal the denial.
(i.) If a licensed health care professional has determined, in the exercise of
professional judgment, that the access requested is reasonably likely to
endanger the life or physical safety of the individual or another person;
(ii.) If the protected health information makes reference to another person (other
than a health care provider) and a licensed health professional has determined,
the exercise of professional judgment, that the access requested is reasonably
likely to cause substantial harm to that person;
(iii.) If the request for access is made by a requestor as a personal representative of
the individual about whom the requestor is requesting the information, and a
licensed health professional has determined, in the exercise of professional
judgment, that access by you is reasonably likely to cause harm to the
individual or another person;
(iv.) If the denial of the request for access to PHI is for reasons (i), (ii) or (iii) above,
then the patient may request a review of the denial of access by sending a
written request to the Privacy Officer.
(v.) The City will designate a licensed health professional, who was not directly
involved in the denial, to review the decision to deny the patient access. The
City will promptly refer the request to this designated review official. The
review official will determine, within a reasonable time Person, whether the
denial is appropriate. The City will provide the patient with written notice of
the determination of the designated reviewing official.
(vi.) The patient may also file a complaint in accordance with the Procedure for
Filing Complaints About Privacy Practices if the patient is not satisfied with
the City's determination.
Access to the actual files or computers that contain the DRS that may be accessed by
the patient or requestor should not be permitted. Rather, copies of the records should
be provided for the patient or requestor to view in a confidential area under the direct
supervision of a designated City staff member. UNDER NO CIRCUMSTANCES
SHOULD ORIGINALS OF PHI LEAVE THE PREMISES.
Policy of Patient Access, Amendment and Restriction
On Use of Protected Health Information Page 2 of 7
m.
ne
If the patient or requestor would like to retain copies of the DRS provided, then the
City may charge a reasonable fee for the cost of reproduction.
Whenever a patient or requestor accesses a DRS, a note should be maintained in a log
book, indicating the time and date of the request, the date access was provided, what
specific records were provided for review, and what copies were left with the patient
or requestor.
Following a request for access to PHI, a patient or requestor may request an
amendment to his or her PHI, and request restriction on its use in some
circumstances.
®
®
e
Requests for Amendment to PHI
ao
bo
The patient or appropriate requestor may only request amendment to PHI contained in
the DRS. The Request for Amendment of PHI form must be accompanied with any
request for amendment.
The City must act upon a Request for Amendment within sixty (60) days of the
request. If the City is unable to act upon the request within sixty (60) days, it must
provide the requestor with a written statement of the reasons for the delay, and in that
case may extend the time period in which to comply by an additional thirty (30) days.
Granting Requests for Amendment
a. All requests for amendment must be forwarded immediately to the Privacy Officer for
review.
b. If the Privacy Officer grants the request for amendment, then the requestor will
receive a letter indicating that the appropriate amendment to the PHI or record that
was the subject of the request has been made.
c. There must be written permission provided by the patient so that the City may notify
the persons with whom the amendments need to be shared. The City must provide
the amended information to those individuals identified by having received the PHI
that has been amended as well as those persons or business associates that have such
information and who may have relied on or could be reasonably expected to rely on
the amended PHI.
d. The patient must identify individuals who may need the amended PHI and sign the
statement in the Request for Amendment form giving the City permission to provide
them with the updated PHI.
e. The City will add the request for amendment, the denial or granting of the request, as
well as any statement of disagreement by the patient and any rebuttal statement by the
City to the DRS.
Denial of Requests for Amendment
a,
The City may deny a request to amend PHI for the following reasons.
(i.) If the City did not create the PHI at issue;
(ii.) If the information is not part of the DRS; or
(iii.) The information is accurate and complete.
Policy of Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 3 of 7
®
b. The City must provide a written denial, the denial must be written in plain language
and state the reason for the denial; the individual's fight to submit a statement
disagreeing with the denial and how the individual may file such a statement; a
statement that, if the individual does not submit a statement of disagreement, the
individual may request that the provider provide the request for amendment and the
denial with any furore disclosures of the PHI; and a description of how the individual
may file a complaint with the covered entity, including the name and telephone
number of an appropriate contact person, or to the U. S. Secretary of Health and
Human Services.
c. If the individual submits a "statement of disagreement," the provider may prepare a
written rebuttal statement to the patient's statement of disagreement. The statement
of disagreement will be appended to the PHI, or at the City's option, a summary of
the disagreement will be appended, along with the rebuttal statement of the City.
d. If the City receives a notice from another covered entity, such as a hospital, that it has
amended its own PHI in relation to a particular patient, the ambulance service must
amend its own PHI that may be affected by the amendments.
Requests for Restriction
a. The patient may request a restriction on the use and disclosure of their PHI.
b. The City is not required to agree to any restriction, and given the emergent nature of
our operation, we generally will not agree to a restriction.
¢. ALL REQUESTS FOR RESTRICTION ON USE AND DISCLOSURE OF PHI.
MUST BE SUBMITTED IN WRITING ON THE APPROVED CITY FORM. ALL
REQUESTS WILL BE REVIEWED AND DENIED OR APPROVED BY THE
PRI~ACY OFFICER.
d. If the City agrees to restrict PHI, we may not use or disclose PHI in violation of the
agreed upon restriction, except that if is in need of emergency service, and the
restricted PHI is needed to provide the emergency service, the City may use the
restricted PHI or may disclose such PHI to another health care provider to provide
treatment to the individual.
e. The agreement to restrict PHI will be documented to ensure that the restriction is
followed.
f. A restriction may be terminated if the individual agrees to or requests the termination.
Oral agreements to terminate restrictions must be documented. The City may also
terminate a current restriction as long as the City notifies the patient that PHI created
or received after the restriction is removed is no longer restricted. PHI that was
restricted prior to the City voiding the restriction must continue to be treated as
restricted PHI.
'Policy. ~f Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 4 of 7
Section II
Policy on Procedure for Requesting an Amendment
to Protected Health Information (PHI)
1. Purpose
To provide consistent guidelines for the City of Kenai ambulance staff so they may assist a
patient in amending the protected health information of their patient care record in accordance
with their rights under the federal Privacy Regulations.
2. Policy
An individual has the fight to amend his/her patient care records, as long as their protected health
information is maintained by the City ambulance staff, except in the following circumstances'
®
a. The originator of the record is no longer available;
b. The information the patient is requesting to amend was not created by the City of
Kenai ambulance staff;
c. The information is not part of the patient care record;
d. The information is accurate and complete (the information would not be available for
inspection as provided by law and, therefore, the City of Kenai is not required to
consider an amendment. This exception applies to information compiled in
anticipation of a legal proceeding);
e. Information received from someone else under a promise of confidentiality.
Procedure
ae
b,
ce
de
eo
Confirm the identity of requestor or legal representative. If the requestor is legal
representative, ask for legal proof of their representative status;
The patient must fill out the Request for Amendment of Health Information form
completely;
The City, with the assistance of legal counsel, will act on the request for amendment
within sixty (60) days of the request;
If the City agrees with the amendment: (i.) The record will be amended;
(ii.) The City will notify the individual or the agreement to amend the record;
(iii.) Copies of the amended record will be provided to our business associates,
facilities to or from which we have transported the patient, and others involved
in the patient's treatment.
If the City denies the request for amendment:
(i.) The individual that requested the amendment will be notified of the denial and
the reason for the denial in writing;
pOlicy of Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 5 of 7
(ii.) A statement will be given to the individual that he/she may submit a short
written statement disagreeing with the denial and how the individual may file
such a statement;
(iii.) A statement will be given to that individual that he/she may, if they do not
wish to submit a statement of disagreement, they may request that the Request
for Amendment and the denial become a permanent part of their medical
record;
(iv.) A statement that the individual may complain to the Privacy Officer of the City
of Kenai, or to the federal agency that oversees the enforcement of the federal
Privacy Rule, the U. S. Department of Health and Human Services.
g. All documentation pertaining to the request for amendment will be kept in the medical
record.
l~licy of Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 6 of 7
Section III
Policy on Designated Record Sets (DRS)
1. Purpose
To ensure that the City of Kenai ambulance staff releases PHI in accordance with the Privacy
Rule, this policy establishes a definition of what information should be accessible to patients as
part of the DRS, and outlines procedures for requests for patient access, amendment, and
restriction on the use of PHI.
Under the Privacy Rule, the DRS includes medical records that are created or used by the City to
make decisions about the patient.
2. Policy
The DRS should only include HIPAA covered PHI, and should not include information used for
the operational purposes of the organization, such as quality assurance data, accident reports, and
incident reports. The type of information that should be included in the DRS is medical records
and billing records.
®
Procedure~Designated Record Set (DRS)
a. The DRS for any requests for access to PHI includes the following records'
(i.) The patient care report (PCR) created by EMS field personnel (this includes
any photographs, monitor strips, Physician Certification Statements, Refusal of
Care forms, or other source data that is incorporated and/or attached to the
PCR);
(ii.) The electronic claims records or other paper records of submission of actual
claims to Medicare or other insurance companies;
(iii.) Any patient-specific claim information, including responses from insurance
payers, such as remittance advice statements, Explanation of Medicare
Benefits (EOMBs), charge screens, patient account statement, and signature
authorization and agreement to pay documents;
(iv.) Medicare Advance Beneficiary Notices, Notices from insurance companies
indicating coverage determinations, documentation submitted by the patient,
and copies of the patient's insurance card or policy coverage summary, that
relate directly to the care of the patient.
(v.) Amendments to PHI, or statements of disagreement by the patient requesting
the amendment when PHI is not amended upon request, or an accurate
summary of the statement of disagreement.
b. The DRS also include copies of records created by other service providers and other
health care providers such as first responder units, assisting ambulance services, air.
medical services, nursing homes, hospitals, police departments, coroner's office, etc.,
that are used by the City as part of treatment and payment purposes related to the
patient.
Policy of Patient Access, Amendment and Restriction
On Use of Protected Health Information
Page 7 of 7
IKEN II
RO. Box 2937
$oldotna, AK 99669
(907) ~60.5449
www. kenaiwatershed.org
February 12,200~
· Kenai River,
J'~ Z4t ~ Z$, 2OO
~l)e~ rl~,~.~.,yO/,br ~ ~p~t We urge you to j team
in this effort. Familie~ from around the watershed will ioin us in cel~ration of our extraordinary
fiver. 2001'~ event wa, a great ~u¢¢e~ with an e~timated 3,500 people in attendance.
The festival is a time to reflect on the importance of the Kenai River in our lives; to celebrate its
great recreational, economic and educational opportunities; to learn how we can take care of the
River; and understand our part in the surviYai of the Kenai River.
Su'qak and the salmon parade · Live Music (all day) · Hands-on children's science booth · Face-
Painting · Run ~or the River · Live Raptor~ · Puppet shows · Salmon & burdto dinner~ · Local artist
and vendor booths · ~ooden fish models for paining · Salmon hats for kids · Pathways to fishing
exhibit · Agency g Organization information booths · and much morel
There is no entrance fee or charge for any activity!
~~ I~ ~ ~./ Numerous volunteers offer their time for
the weekend, but this labor of love is not enough. Your contribution supports the Festival
activities! On the enclosed reply form, we have outlined all the benefits of sponsorship and the
thanks you will receive in advertising, newsletters and web sites. Additionally, your contribution is
tax deductible.
Let us include you as a panner in this effort! Call us if you have any questions, Josselyn Burke,
Kenai Watershed Forum at 907-260-5449.
Sincerely,
Brenda Stoops
Fundraising Chair-Kenai River
Kenai Watershed Forum
"Citizens working together for community vitality in a healthy watershed"
KENAI RIVER FESTIVAL 2003
JOIN THE FUN AND HELP MAINTAIN THE HEALTH
OF THIS EXTRAORDINARY RIVER/.
SPONSORSHIP LEVELS
_ MAJOR SPONSOR $10OO AND UP
Hands on Science Salmon Hats for Kids River Music/Center Stage Puppet Theater
Activities for Children River Information Tent ~/ooden Fish Models Undesignated
(MAJOR SPONSOR level will have mention on live radio remotes; full-size logo appear in ads, newsletters and web site; web link
and a banner spot at the Festival. New sponsors, please supply us with logo (.jpg g .eps format), banner and your web address.)
SPONSOR $500-$999
River Music/Center Stage Puppet Theater Activities for Children .
River Information Tent ~ooden Fish Models Undesignated
(SPONSOR level will have I/:2 size logo appear in ads, newsletters and web site, as well as a banner spot at the Festival. New
sponsors, please supply us with logo (.jpg g .eps format), banner and your web address.)
..... CONTRIBUTOR $200. $499
Costume Makin~ River Information Tent Run for the River Undesignated
(CONTRIBUTOR level will have their name appear in ads, newsletters and web site, as well as a banner spot at the Festival.
New sponsors, please supply us with banner and your web address.) "
BUSINESS $100-$199
FAMILY $50-$99
INDIVIDUAL $25 - !1;49
(Business, Family and Individual levels will have their name appear in ads, newsletters and web site, as well as being named at
the Festival. Donations of $ I00 or more will have a web site link from our web address)
Please keep my donation ANONYMOUS!
ORGANIZATION NAME ,,
CONTACT NAME
ADDRESS
PHONE NUMBER
AMOUNT OF CONTRIBUTION ENCLOSED $
FORM OF PAYMENT:
CC NUMBER
CHECK (Please make check out to the Kenai Watershed Forum)
____ CREDIT CARD (VISA or MASTERCARD)
EXP DATE SIGNATURE
PLEASE RETURN ENTIRE SHEET TO:
Kenai Watershed Forum, PO Box 2937, Soldotna, AK 99669
If you have any questions, please contact Robert or Josselyn at 907-260-5449 or josselyn@kenaiwatershed.org.
THANK YOU!
A RECEIPT FOR YOUR TAX DEDUCTIBLE DONATION WILL BE SENT TO YOU.
5 01 (C)(3) tax number: 9 I- 18 2 9 2 8 4
INFORMATION ITEMS
KENAI CITY COUNCIL MEETING
MARCH 5, 2003
.
.
,
Winter/2003 Kenai Watershed Forum newsletter, Currents.
2/24/03 Central Area Rural Transit System, Inc. letter regarding request for
funding.
2 / 24 / 03 Public Works Department, Project Status Report.
Our Mission: Citizens Working Together For Community Vitality In A Healthy Watershed
/
At the Kenai Watershed Forum,
we believe that education is the
key to conservation. From class-
rooms to chamber meetings,
KWF is working creatively to help
people better understand the wa-
tershed. Our efforts include:
Community Meetings: In Octo-
ber we sponsored a meeting to
discuss the six most contami-
hated sites in the Kenai Water-
shed. We also give presentations
regularly at Chamber of Com-
merce luncheons and KSRMA
meetings.
Summer Program: We take
hikes, learn about the are@'s his-
tory, icJentify mushrooms, and
much more at these weekly
events during the summer. Ali of
our hikes are led l~y local experts
~nd historians.
Above: Sixth grader Adam Zufelt
checks dissolved oxygen levels in
a water sample from Soidocna
Creek.
Below: Students Gabe Murray
and Leesha Keener geC their
hands wet at a recent field trip to
Soidotna Creek Park.
Schools: As part of our ongoing
effort to.educate students, we are
working with Lisa Roiph's 6th-
grade class at Soldotna Elemen-
tary School. This is also the time
of year we help many high school
students prepare for the Caring
for the Kenai contest.
Publications' Our guides and
booklets are great resources. Our
newest publication, a Willow
Guide by Dominique Coilet, will be
available later this spring. Other
material is available at our office.
I(enai River Festival: This is our
big event. Hundreds of people
come evew year to learn, have
fun, and celebrate our watershed.
This two-day event is filled with
children's activities, artisian
booths, fooct, and music. Fun for
the whole family!
River
Library
Welcomes
Visitors
The Kenai River Center's Li-
brary is open for business.
Jan Yaeger, who oversees the
library as part of her job as the
Fducation and Outreach Coor-
0inator at the River Center,
says patrons will be able to find
technical information about
river systems, regulations, and
construction methods. Develop-
ers, biologists, and other
agency personnel will find the
library parciouiarly helpful.
"We will have resources that are
generally more technical than you
would find in a public library," says
Jan.
Thanks to a grant from the En-
vironmental Protection Agency,
Jan iaegan working at the River
Center in August. The Kenai River
Sportfishing Association has do-
nated $1 0,000 to help stock the
shelves. Jan is now in the process
Jan Yaeger encourages :he public ~o use the River Cen~er:s new Librar)
of selecting and buying books to
fill the library.
The library currently has about
~00 volumes. Jan thinks it can
hold 5 times that many books, in
addition to cd-roms and maps.
She welcomes input on the kind
of resources the public wants pur-
chased.
"It's a work in progress, but it's
open to the public and we want
people to come in here and use
it," she says.
Who is KWF?
Board of Directors: Dr. E}avict Wartinbee -
Charles ~uarre - Ken Marlow - Mon~ Painter-
Benlamin Jackinsky- Jeff King- Bill Carter
Advisory Board: Catherine Cassidy- Peggy
Mullen -Dan Chay- Mike Sweeney- Dick
Troeger- Warren Hoflich- Will Josey-
Sanne Berrio
Sta~ Robert Ruffner - Ole Anclersson - Jan
Yaeger- Josselyn Burke- Laurie Daniel
How Are We Doin_o?
We're interesteci in hearing from you. Write,
fax, e-mail, or stop by; we are located on the 2nd
floor of the i31azy Mall in Soldotna.
Kenai Watershed Forum
PO Box 2937
Soictotna, AK
~07-260-5449
~07-260-541 2 (fax)
robert@kenaiwatershed.org
http ://www.kenaiwaterhshed.org
Mark Your
Calendar'.
Landscapes of the
~enai River Watershed-
Micro to Macro
A photography
Exhibit & Contest
March 11 - April 14, 2003
Kenai Peninsula College
Gallery
Willow Guide
By Dominique Collet
Available to the public
Kenai Watershed Forum
Summer Program
Look for a schedule of hikes
and workshops in April
Kenai River Festival
June 14 & I5, 2003
Kenai Park Strip
Run for the River
June 14, 2003
Kenai Park Strip
PHOTO CONTEST
RETURNS
The Kenai Watershed
Forum is sponsoring
our second photogra-
phy exhibit and contest
- The Many Land-
scapes of the Kenai
Watershed. Our first
contest a few years
ago drew more than
100 entries, and we
expect this one to Joe
even bigger. KWF President
David Wartinbee, an accom-
plished photographer, and Celia
Anderson, who teaches art at
Kenai Peninsula College, will
judge the contest. The photo-
g~aphs will be on display au the
Kenai Peninsula College Galleny.
Thank You to our Sponsor!
.
tn the Blazv .&'lalI
Tell
Best Photos
Each Win $50
Contest Rules
1. Photographs must have been
taken within the Kenai River Wa-
tershed.
2. Photos may be any size. black
and white or ooior.
3. All photographs must be
framed and ready to hang.
4. Photos must remain hanging
for the duration of the exhi.~it.
5. A maximum of four photo-
graphs ma~/ice submi~ed per per-
son.
6. Deadline to sul~mit is March 1.
7. All ptnotographs must be ac-
companied with a prosmectus
form, available at KWF. Entries
should be delivered to the Kenai
Watershed Forum office in the
Blazy Mail.
I I
KWF MEMBERSHIP
Thanks to the followino=, people for recently, contributin~o~_ to the Kenai Watershed Forum. If you would like ..
renew your membership, become a new member, or send a donation, please contact us at 907-260-5449 or send a
check to KWF. PO Box 2937, Soldotna. AK 99669.
New Members
Jeff King
Will & Barb Burke
River Steward $100
Jean Brockel
Todd Boling
Ron & Karen Martinelli
Kenneth Hepner
Peter & Bernadine Raiskums
Ed Berg
Mike Navarre
Great Alaska Adventure Lodge
Charles Quarre
Chris Degemes & Bill Shuster
Margaret Mullen
Ken Marlow
David & Kathy Wartinbee
Jane & John Handy
Chinook $50
Ancel Johnson
Anglers Lodge
Mark Dalton
Eve Witten & Randy Hagenstein
Dominique Collet
Loretta Flanders & Richard Hahn
Nathan Bally
Bill & Molly Stockwell
Kenaitze Indian Tribe
Lisa Parker
Joe & Billie Hardy
David & Ginnv Litchfield
Barbara Jewell
Bob Shavelson
Sockeye $25
Jack & Betty Dean
Kelly Shea
Mary Price
George McDowell
Mike & Susie Howard
Robin West
Ron Gravenhorst
Betty & Jim Hams
Dag Saanum & Brit Hillestad
Warren & Elizabeth Hoflich
James P. Bennett
Louise Dubois
Dorothy Baker
Robin Veluce' Tanguy
Betty Smith
Smolt $10
Gerald Brookman
Cheri Edwards
Mark Luttrell
Additional Contributions
Austin & Jean Terrell
Cathenne Cassidv & Erik Huebsch
Cheri Edwards
Kenai Watershed Forum
PO Box 2937
Soldotna. AK 99669
Nonprofit Org.
US Postage
PAID
Soldotna, AK
Permit #40
CITY OF KENAI
210 FIDALGO AVE STE 200
KENAI AK 99611-7794
Central Area Rural Transit System, Inc.
P.O. Box 993, Soldotna, Alaska 99669
(907) 262-8900 Fax 262-6122
"D
riving Pe op le Happy !"
We are an Equal Opportunity Agency. Auxiliary Aide and Services are available to individuals with Disabilities.
February 24, 2003
John Williams, Mayor
Linda Snow, City Manager
City of Kenai
210 Fidalgo Ave., Suite 200
Kenai, AK 99611
RE: Central Area Rural Transit System, Inc. funding request for FY 2004
Dear Mayor Williams and Manager Snow,
Since we began delivering rides, CARTS has experienced tremendous success! Overall, We have
delivered over 63,000 rides. I have included some charts showing our progress. CARTS, along with
our contract providers, have driven almost 400,000 miles! We continue to develop and improve our
service along with working to build relationships and coordinate with other agencies in the area.
Taking into account the approaching closure of Big Kmart and the resulting loss of revenue to the City,
CARTS' Board of Directors and I have decided against making a funding request for the upcoming
fiscal year. All the same, I would like to arrange a time to meet with you and give an update on our
program and plans for the upcoming year.
I look forward to meeting with you and talking about CARTS!
Sincerely,
xecutive Director
Project status Report
A/aC / CitY Contact
A ' JL
Airport Security Fencing
AcActive
NC=Non-Construction
F=Future
STIP=State Trans. Imp
KK - Keith Kornelis
JL- Jack La Shot
RS - Robert Spdnger
MK - Madlyn Kebschull
Jet- Jan Taylor
Sm
Preparing scope of work for FAA review and
negotiating fees with Wince-CorthelI-Bryson.
A KK
Basin View LID
Wm. J. Nelson & Associates is working on design.
Bid this spdng for early summer construction.
A KK
a JL/RS
Bridge Access W & S Feasibility
Study
City Hall HVAC
Wince-CorthelI-Bryson has just about completed
this project. We increased the scope to include
preliminary design work. The project cost
(including the increase) is split DEC/EDA.
Documents complete.
) A MK
Comprehensive Plan
Public presentation of draft scheduled for February
12. Comment period through March 7. Public
headng scheduled for May 14.
A JL
Contaminated Soils- Shop
Report submitted to DEC.
A MK
Daubenspeck Economic
Development Study
$20,000 grant received. Study being conducted by
Kevin W adng Associates in conjunction with the
Comprehensive Plan. Quarterly report and bill due
1/15/03. Draft expected by 2/1/03.
a JL
Daubenspeck Environmental
Site Assessment
Final report has been received. UST removal
report received and submitted to ADEC.
a JL
FAA Site
Site has been determined to be clean. After
environmental is complete, we can begin transfer
process to City.
a JL
Monday, February 24, 2003
Kenai AP ARFF/SRE Facility
Finishing items. Change order
coming .... Communications project nearly complete.
Page I of 3
A/IlO/F/
KK
Kenai Coastal Trail
Corps has received funding for planning and
answering permitting questions on this project...A
meeting was held with agencies on January 28.
The scope of work for sediment and hydrolic
studies plus some of the biological study was
discussed.
A JL
Library Improvements
Schematics complete- awaiting further direction.
A JL
Maintenance Shop
Preliminary plans and specifications complete.
A KK
McCollum & Aliak LID
Resolution has set public headng on March 5.
Construction funds not available until receipt of
2004 Muni-Matching Grant.
a JL
Multi-Purpose Facility
Refrigeration
Team shacks complete. Venting estimated at
approximately $30,000.
A KK
Pillars LID - Chinook Ddve and
Sockeye Circle
Paved road 9/21/02. Topsoil and seeding to be
done next year.
a JL
Runway Extension
Environmental Assessment
Project beginning.
a KK
Schooner Circle LID
Wm. Nelson working on the engineering...bid this
spdng for eady summer construction.
a KK
Title 17 Review and W & S
Regulations
Working with Larry...Completed revisions to W & S
regulations. Adding a grease prevention
regulation. Rate study is part of W astewater
Facilities Plan which CH2M Hill has-submitted a
report on.
a KK
Toyon Way LID
Wince-CorthelI-Bryson working on the
engineering. Bid this spdng for early summer
construction.
A JL
Underground Storage Tank-
Airport
Extra soils removed and stockpiled. Report to
ADEC finished and submitted.
Monday, February 24, 2003 Page 2 of 3
A/NC/F/
A KK
Prollm Nm
W astewater Facility Master Plan
Status
Awarded project to CH2M Hill. At about 70%
completion. They have submitted the W&S rate
study.
a KK
WH 4
Looking at new sites for well. We received ADEC
Grants, and the funds have been appropriated.
STIP KK
DOT- Bridge Access Pathway
Pathway along Bridge Access Road from K-Beach
to Spur 3.3 miles...Design FFY 02 & 03, ROW 04,
Utilities 06, & Construction 06 with total cost $4
million.
STIP KK
DOT- Kenai River Flats
Interpretive Site
This is the rest stop and Birch Island Faciltiy near
the Warren Ames Bridge. Design 04, Utilities 06,
Construction 06. Total $1.9 million.
STIP KK
DOT- Kenai Spur Unity Trail
Pathway
Pedestrian/bike pathway along Kenai Spur from
MP 2.8 to 8.2. Alaska Roadbuiders completed the
steel casing across Beaver Creek near ROW for
future water main. Alaska Roadbuiiders was Iow
bidder at $2,138,117. If they can get the ROW
near Eagle Rock, they would like to pave the entire
path at the same time. A status report has been
requested from DOT.
Monday, February 24, 2003 Page 3 of 3
AGENDA
KENAI CITY COUNCIL - REGULAR MEETING
MARCH 5, 2003
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www, ci.kenai.ak.us
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM D: PUBLIC HEARINGS
1. Ordinance No. 1993-2003 --Increasing Estimated Revenues and
Appropriations by $1,782 in the General Fund Library Department for a State
Grant.
2. Ordinance No. 1994-2003 -- Amending the Land Use Table in KMC
14.22.010 to Change Parks and Recreation in the RR, RR1, RS, RS1, RS2,
RU Zones From a Secondary Use to a Conditional Use and, in the IL and IH
Zones, From a Secondary Use to a Principal Permitted Use.
3. Resolution No. 2003-11 -- Directing the Continuation of the Project Entitled
"McCollum/Aliak Paving L.I.D." and Designating What Improvements are to
be Included in This Project.
ITEM H: OLD BUSINESS
ITEM I: NEW BUSINESS
1. Bills to be Paid, Bills to be Ratified
2. Purchase Orders Exceeding $2,500
3. *Ordinance No. 1995-2003 -- Amending KMC 23.40.080 and 23.40.120 to
Allow Employees to Elect the Opt-Out Provision of the Public Employees
Retirement System (PERS) as Stated in AS 39.35.150(b) and/or Opt Out of
Municipal Medical and Hospital Insurance.
4. Discussion -- Schedule Volunteer Appreciation Event
EXECUTIVE SESSION -- None Scheduled
ITEM K: ADJOURNMENT
The public is invited to attend and participate. Additional information is available
through the City Clerk's office at 210 Fidalgo Avenue, Suite 200 or visit our
website at http://www.ci.kenai.ak.us
Carol L. Freas, City Clerk D878/211
MAKE PACKET,S
COUNC]:L PACKET D]:STR]:BUT]:ON
COUNCIL MEETING bATE:
Moyo~/Council t~ Attorney t~ TayIo~/Sp~in~e~/Kebschull
Clerk e~ city Mono~er ~r Public Works
Police Deportment ~ Finance ~ En~inee~
5eniorCente~ ~ Airport ~ Kim
Librar~ ~ Porks & Recreation ~ Clarion
Fire Deportment ~ Blaine ~ilmon ~
A~,ENDA DTSTR]:BUT]:ON
5ewer Treatment Plant v/ Streets ~
5hop / Dock ~/
Buildin~ Maintenance ~/ Animal Control ¢~
Woter/Sewe~ ~/ Counter v
~ i
DELIVER
Council Pockets to Police Deportment Dispatch desk.
The Clarion & Gilman's Office will pick their pocket up at City Hall. The portion of the
agenda published by the Clarion should be foxed as soon os possible after Noon on
pocket day. The camera-ready agenda (c'/myfiles/documents/minutes/ogendo form
for paper) is emoiled to the Peninsula C/ar/on (at emoil Contacts) and o copy is foxed to
Denise at the C/ar/on also. Home Page documents (agenda, resolutions and ordinances
for public hearing) ore placed in the Clerk's HTML file or emoiled to the Clerk. Place
them onto the city's website with Front Page from there os soon os possible.