HomeMy WebLinkAbout2003-05-21 Council PacketAGENDA
KENAI CITY COUNCIL- REGULAR MEETING
MAY 21, 2003
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
htt~' //www. ci.kenai.ak.us
_ _ .
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*Ail items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
,
SCHEDULED PUBLIC COMMENTS (10 minutes)
Mt. View School/Fourth Grade Class -- Presentation of Class Project
Video.
ITEM C:
REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS
ITEM D:
PUBLIC HEARINGS
,
Resolution No. 2003-27 -- Awarding a One-Season Lease (June 1, 2003
to September 30, 2003) of Kenai Dock Stations No. 2 & 3 to R & J
Seafood for the Seasonal Base Bid of $21,000 Plus $0.03/Lb. Over
700,000 Lbs.
,,
Resolution No. 2003-28 -- Designating Legal Administrative Assistant
Sheryl Padilla as Deputy City Clerk.
ITEM E:
COMMISSION/COMMITTEE REPORTS
.
2.
3.
4.
5.
6.
7.
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & Visitors Bureau Board
c. Alaska Municipal League Report
d. Kenai Chamber of Commerce
ITEM F:
,, ,
MINUTES
o
*Regular Meeting of May 7, 2003.
ITEM G:
ITEM H:
OLD BUSINGS
ITEM I:
NEW BUSINESS
o
Bills to be Paid, Bills to be Ratified
e
Purchase Orders Exceeding $2,500
e
*Ordinance No. 2005-2003 -- Adopting the Annual Budget for the Fiscal
Year Commencing July 1, 2003 and Ending June 30, 2004.
o
*Ordinance No. 2006-2003 -- Amending the Official City Of Kenai
Zoning Map to Change the Zoning District of Those Certain Lands Listed
on Attachment A to "Education Zone."
,
Approval -- Assignment to Lease/Kenai Municipal Airport, Space #9,
Terminal Building -- Dorothy A. Fischer, Inc., d/b/a Alaska's Best Travel
and Dorothy A. Fischer, Individually; and Alaska's Best Travel and
Tours, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer,
Individually.
,
Approval-- Kenai Recreation Center Partnering A~reement Between the
Boys & Gifts Clubs of the Kenai Peninsula and the City of Kenai.
,
APproval-- Proposed Meeting Schedules for City Commissions,
Committees, Boards and Council on Aging
,
Approval -- Council on A~g By-Law Amendment
ITEM J:
REPORT OF THE MAYOR
ITEM K:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM M: ~ ADJOURNMENT
MAYOR'S REPORT
MAY 21, 2003
REGULAR COUNCIL MEETING
REPLACE:
ADD TO:
ADD TO:
CHANGES TO THE AGENDA
1-7, Kenai City Council Policy for Commission, Committee,
Board and Council on Aging Meetings and Work Sessions.
Item K-1, Kenai Police Department monthly report.
Information Item No. 3 -- Additional letters from KCHS students
regarding Recreation Center/Boys & Girls Club Agreement.
REOUESTED
BY:
CITY CLERK
CITY MANAGER
CITY CLERK
CONSENT AGENDA
o
o
MAYOR'S REPORT
Cemetery- future plans
Thursday morning, EDD meeting in Homer; tour of new Island and Oceans Center (Ozzie
Osborne go with)
Brief comments about Wall-Mart.
Feed prisoners fish.
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TESTIMONY SIGN-IN SHEET
Suggested by: Administr~
CITY OF KENAI
RESOLUTION NO. 2003-27
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
ONE-SEASON LEASE (JUNE 1, 2003 TO SEPTEMBER 30, 2003) OF KENAI DOCK
STATIONS NO. 2 & 3 TO R & J SEAFOOD FOR THE SEASONAL BASE BID OF $21,000
PLUS $0.03/LB. OVER 700,000 LBS.
WHEREAS, the City of Kenai did not receive any bids for the lease of Dock Stations
No. 2 & 3 on April 24, 2003 at 2 p.m.'
WHEREAS, the minimum bid was $23,500; and,
WHEREAS, R & J Seafood has submitted the attached proposal to lease the dock
stations for $21,000 ($2,500 less than the minimum bid); and,
WHEREAS, R & J Seafood will also provide the labor to clean and maintain the
restroom facility area including watering, fertilizing, liming, and mowing the lawn from
June 10 to August 10, 2003; and,
WHEREAS, the lease includes the dock areas, parking areas, offices, and two cranes;
and,
· WHEREAS, the recommendation of the Public Works Department is to award the lease
of Dock Stations No. 2 & 3 to R & J Seafood; and,
WHEREAS; the Council of the City of Kenai has determined that awarding the 2003
Lease of Dock Stations No. 2 and 3 to R & J Seafood is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the City of Kenai award a One-Season Lease (June 1, 2003 to
September 30, 2003) of Dock Stations No. 2 & 3 to R & J Seafood for the seasonal base
bid of $21,000 plus $0.03/lb. over 700,000 lbs.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 st day of May
2003.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
Approved by F~nance: ~.~_
Bid Proposal
Lease of Stations # 2 & 3
At the Kenai City Dock
R & J Seafood agrees to lease the two Keani City Dock crane stations #2 & #3 for one
season starting June 1~t 2003 and ending September 30, 2003.
R & J Seafood agrees to pay the Total sum of $23,500. Twenty three thousand, five
hundred dollars.
R & J Seafood agrees to clean and maimain the restroom facility at the Kenny City Dock
for a total of 60 days from June 10th, 2003-August 10th 2003. For this service the City of
Kenny agrees to deduct the sum of $2500.00 from the total lease price making the total
lease price for crane stations #2 &3 at $21000.00.
R & J Seafood agrees to following pay schedule:
June 1~t
$6550.OO
July 1 ~t 20% of total yearly base bid amoum
July 20th 20% of total yearly base bid amount
August l0th 30% of total yearly base bid minus agreed price
reduction for labor performed for the city of Kenny.
30% of total yearly base bid minus $500.00 bid deposit.
$4700.00
$4700.00
$4550.00
Submitted by: Randy Meier Vice President R & J Seafood
Suggested by: Administra'~ ....
CITY OF KENAI
RESOLUTION NO. 2003-28
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING
LEGAL DEPARTMENT ASSISTANT SHERYL PADILLA AS DEPUTY CITY CLERK.
WHEREAS, KMC 1.25.030(a) allows, by resolution of the Council, for the designation of
a Deputy City Clerk to perform the duties of the office of City Clerk in the event the
City Clerk is not available; and,
WHEREAS, due to budget restraints the position currently assigned this position was
eliminated from the FY04 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CouNCIL OF THE CITY OF KENAI,
ALASKA, that the Sheryl Padilla be designated as the Deputy City Clerk.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 st day of May,
2003.
John J. Williams, Mayor
ATTEST:
Carol L. Freas, City Clerk
clf
COUNCIL ON AGING
MAY 1~ 2003
KENAI, SENIOR CENTER
10:00 A.M.
ITEM 1-
CALL TO ORDER/k ROLL CALL
ITEM 2'.
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MINUTES -- April 3, 2003
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5'
OLD BUSINESS
ITEM
NEW BUSINESS
Discussion -- Update of By-Laws
Discussion -- Presentation of Umted Way Grant
ITEM 7:
,,,
REPORTS
Council on Aging Chair
Director
Council Liaison
ITEM 8:
,, ,
OUESTIONS & COMMENTS
ITEM 9:
INFORMATION
Council Action Agendas of April 2 and 16, 2003.
ITEM 10:
ADJOURNMENT
COUNCIL ON AGING
MAY 1~ 2003
KENAI SENIOR CENTER
10:00 A.M.
CHAIR RICHARD JURGENSEN, PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER/k ROLL CALL
Chairman Jurgensen called the meeting to order at 10'00 a.m. and
the roll was confn-med as follows:
Present:
Absent:
Hollier, Jurgensen, Jones, Wilson, Kuntzman
Huddleston, Osbom, Harris
ITEM 2-.
AGENDA APPROVAL
MOTION:
Member Hollier MOVED to approve the agenda as presented and
Member Kuntzman SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 3:
APPROVAL OF MINUTES -- April 3, 2003
Senior Director Craig noted she had received a call from
Councilwoman Swamer who requested a correction be made at her
report noting she would not be in attendance at the May 1 meeting.
MOTION:
Member Jones MOVED to approve the April 3, 2003 meeting
minutes as corrected and Member Kuntzman SECONDED the
motion. There were no objections. SO ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5:
OLD BUSINESS-- None.
ITEM 6:
NEW BUSINESS
Discussion -- Update of By-Laws
Craig referred to the by-laws which were included in the packet and
noted, due to budget concerns, the City Council decided to make
some changes to the number of meetings the commissions,
committees and boards would have, changing them from monthly to
every other month. Due to this change, the Council on Aging By-
Laws would require an amendment. She asked the members if
there were any other items in the by-laws which they felt needed to
be discussed or amended. There were no comments.
Discussion -- Presentation of United Way Grant
Craig took the opportunity to review her presentation she would be
making to the United Way Board of Directors to hopefully acquire
funding for the following fiscal year. Her report included some of
the following information'
· The Kenai Senior Center has been "helping people to age
with dignity and serving older Alaskans for 32 years."
· It is a multipurpose center offering a range of services
including, meals, transportation, congregate meals, outreach,
therapeutic activities, information referral, social and community
activities, educational opportunities, etc.
Their target population is now 75 to 80 or frail.
· There are approximately 560 residents of the Peninsula
who are 80 years old or older; the Kenai Senior Center serves 267 of
those seniors.
· Their service area, based on Borough population, is one
of the largest service areas on the Peninsula; they serve home meals
from Salamatof to Clam Gulch two times a week and congregate
meals five times a week.
· The Center began in 1971 in a Wailer and when the
program outgrew the trailer, they moved to Ft. Kenay.
COUNCIL ON AGING MEETING
MAY 1, 2003
PAGE 2
Craig also reviewed the Center's budgetary needs to cover the
supplies, personnel, facility expenses, etc. and requested $22,000
from United Way for the fiscal year.
ITEM 7:
REPORTS
Council on Aging Chair -- No report
7-b. Director-- Craig reported the following:
· The NTS grant was finished and would be immediately
submitted.
* She would be making a presentation at the Borough on
May 20 and should learn to what level their funding would be for
the new fiscal year.
7-c. Council Liaison -- No report. It was noted
Councilwoman Swamer would be absent for the June meeting as
w¢11o
ITEM 8:
OUESTIONS & COMMENTS -- None.
ITEM 9:
INFORMATION
ITEM 10:
Council Action Agendas of April 2 and 16, 2003.
ADJOURNMENT
MOTION:
Member Hollier MOVED for adjournment and Member Wilson
SECONDED the motion. There were no objections. SO ORDERED.
The meeting adjourned at approximately 10'46 a.m.
Minutes transcribed and prepared by:
Carol L. Freas, City Clerk
COUNCIL ON AGING MEETING
MAY 1, 2003
PAGE 3
CITY OF KENAI
~ith a past- Ci~-ith ~ £uture."
AND PERSONAL DATA-
FOR APPOINTMENT COMMITTEES AND
COMMISSIONS
DATE:
NAM E~_~~~ ~ ~
Resident of the City
Residence Address
Maning Address ~~
N~~ oF sPOUSe:
C~e ne members~p
- ''/ ....
Howlong? _//~~.. ,- ,oc'~
Home Telephone No. r./?,:::¢ 7-~-~o°.-~- ~'.-~,~
Business Telephone No
Email Address' ~ V~ ~'~V~~ ~X ~;~~Z;, ~20~
Job Title
Pa~t organi~tional membersh_ip,:~/~7'r,'~ 5/' ~~0o r' oF/~ j~
_ ~COMMI .TTEES OR COMMISSIONS IN WHIC~H YOU AR~ INTERESTED:
DO YOU W~T TO BE I~OL~D ~TH THIS COMMISS~N OR
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD,
COMMISSION OR COMMI'I~EE MEMI ,
S~gnature ~
KENAI AIRPORT COMMISSION
MAY 8, 2003
KENAI CITY COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1:
ITEM 2:
ITEM 3:
ITEM 4:
ITEM 5:
ITEM 6:
ITEM 7:
ITEM 8:
ITEM 9:
ITEM 10:
ITEM 11:
CALL TO ORDER AND ROLL CALL
AGENDA APPROVAL
APPROVAL OF MINUTES --
February 13, 2003
March 13, 2003
April 10, 2003
PERSONS SCHEDULED TO BE HEARD
OLD BUSINESS
Discussion-- Airport Noise
NEW BUSINESS
Discussion-- Terminal' Access Project
Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
REPORT
Commission Chair
Airport Manager
City Council Liaison
COMMISSIONER COMMENTS AND QUESTIONS
PERSONS NOT SCHEDULED TO BE HEARD
INFORMATION ITEMS
Kenai City Council Meeting Action Agendas for April 2 and 16, 2002.
Updated Membership List.
March, 2003 Enplanement Report
ADJOURNMENT
KENAI AIRPORT COMMISSION
MAY 8, 2003
KENAI CITY COUNCIL CHAMBERS
7:00 P.M.
CHAIRMAN HENRY KNACKSTEDT, PRESIDING
MINUTES
ITEM 1'
CALL TO ORDER AND ROLL CALL
Chairman Knackstedt called the meeting to order at 7'00 p.m.
Members Present:
Members Absent:
Others Present:
Holloway, Bielefeld, Knackstedt, Versaw, Van Zee, Watkins
Haralson
Councilwoman Jackman, Airport Manager Cronkhite, Department
Assistant Bondurant, Contract Secretary Roper- 2 students from
the KCHS Government Class
ITEM 2:
AGENDA APPROVAL
Chairman Knackstedt requested Kristine Schmidt be added under Item 4, Persons
Scheduled to be heard.
MOTION:
Commissioner Van Zee MOVED to approve the agenda as amended and Commissioner
Bielefeld SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3:
APPROVAL OF MINUTES --
February 13, 2003
March 13, 2003
April 10, 2003
Chairman Knackstedt noted there was no quorums for the March 13 and April 10
meetings so the Commission will be approving the February 13, 2003 minutes only.
MOTION:
Commissioner Holloway MOVED to approve the minutes of February 13, 2003 and
Commissioner Bielefeld SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
Kristine Schmidt -- Airport Noise
$chmidt reported she wrote to the Airport Manager regarding the Voluntary Rules and
would like to see an ordinance developed to clear up the vagueness. Schmidt added,
the current voluntary rules work fairly well, however, there are some violations.
Schmidt requested consideration on the following:
· Some of the Rules are unenforceable such as the 1000' rule so
consideration needs to be given for better clarification.
· A path map for pilots should be included.
* The Rules should include protection of residential areas.
· She's lived in the Woodland Subdivision since 1967 and has seen a lot of
growth. Increased air traffic and tree removal has increased the noise levels.
· Once an ordinance is developed, consideration needs to be given to
punishing violators.
· Include enforcement provisions in the ordinance, using the Animal
Control Shelter's enforcement procedure as a guide.
* The Rules should have some provisions for dealing with small aircraft.
Schmidt feels the material included with her letter in a previous packet didn't give a
true measure of noise in the residential area.
· Requested a real airport noise study be conducted.
Cronkhite stated an ordinance to regulate airport noise would be difficult, as the City
does not control the air space. After a lengthy discussion it was determined Cronkhite
would contact the City Attorney and request a legal opinion be available for the next
regularly scheduled meeting.
ITEM 5:
OLD BUSINESS
Discussion -- Airport Noise -- Discussed at Item 4-a.
ITEM 6:
NEW BUSINESS
Discussion-- Terminal Access Project
Phil Bryson with Wince, Corthell, Bryson provided handouts regarding the terminal
access project and explained each item. Cronkhite noted the purpose of the discussion
was to have the Commission recommend City Council approve the submittal of the
grant application for FAA funding for the project.
Cronkhite reported the FAA would not fund any part of the parking lot but they would
cover access roads and ADA compliance work. Discussion followed regarding phasing
the project and Bryson eXPlained the storm drain and electrical designs. Cronkhite
stated more public meetings would need to be held but the first step is to get the grant
application submitted.
MOTION:
AIRPORT COMMISSION MEETING
MAY 8, 2003
PAGE 2
Commissioner Van Zee MOVED to recommend that City Council approve the submittal
of the federal grant application for funding of the terminal access project and
Commissioner Holloway SECONDED the motion. There were no objections. 80
ORDERED.
F.encing of the General Aviation Area -- Cronkhite provided handouts of the area in
question and explained the problem of fencing and parldng in the general aviation
area. Cronkhite added, a work session would probably have to be scheduled in order
to discuss the issue in more detail.
Cronkhite drew attention to one of the handouts depicting a plan for more parking in
the general aviation area, noting the area could be paid parking with a honor system
pay box up to and including permit parking. Bielefeld stated his company would take
at least 15 of those parking spots right now if spaces were available. He added, vehicle.
parking for his company and employees is a real problem right now.
A lengthy discussion followed regarding the proposed plans. Cronkhite stated a public
hearing will be scheduled and she hoped to get more public comment. She added, a
larger map of the area would be available and she will ask the FAA Planner, John
Lovett, to attend. If anyone has any ideas for expanding and developing the area they
should call the Airport Manager's office.
Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
Chairman Knackstedt expressed concern with the proposed meeting schedule change
and felt there would be more difficulty in getting people interested in sitting on the
various commissions and committees. Councilwoman Jackman explained the reason
for the proposed change and noted special meetings can be scheduled if necessary.
After a lengthy discussion on the City's budget cuts and the hits other departments are
talcing, the Commission agreed to have six meetings per year but would come back to
City Council with a tentative schedule.
MOTION:
,,
Commissioner Van Zee MOVED the Airport Commission meet six (6) times per year
and request that Council allow them time to review the workload and come back with a
tentative schedule for approval. Commissioner Holloway SECONDED the motion.
There were no objections. SO ORDERED.
ITEM 7: REPORTS
7-a. Commission Chair -- Chairman Knackstedt reported the annual Central
Peninsula Air Fair is scheduled for May 31 from 8 a.m. to 11 a.m. Cronkhite reported
AIRPORT COMMISSION MEETING
MAY 8, 2003
PAGE 3
over 200 invitations were mailed and volunteers and donations are needed. She
added, early registration and the purchase of t-shirts can be made at her office.
Bielefeld stated he would donate another certificate for a half-hour scenic flight for a
door prize.
7-b. Airport Manager- Cronkhite reported the airport now has its own
website; the address is www. KenaiAirport.com.
Cronkhite welcomed Chip Versaw to the Airport Commission and thanked him for his
participation.
7-c. City Council Liaison - Councilwoman Jackman noted the City Council
agendas for the last two meetings were included in the packet.
ITEM 8:
COMMISSIONER COMMENTS AND QUESTIONS -- None
ITEM 9:
PERSONS NOT SCHEDULED TO BE HEARD -- None
ITEM 10: INFORMATION ITEMS
10-a.
10-b.
10-c.
Kenai City Council Meeting Action Agendas for April 2 and 16, 2002.
Updated Membership List.
March, 2003 Enplanement Report
ITEM 11'
,,
ADJOURNMENT
The meeting adjourned at 8:55 p.m.
Minutes recorded and transcribed by:
, ,
Barbara Roper, Contract Secretary
AIRPORT COMMISSION MEETING
MAY 8, 2003
PAGE 4
MAY 12, 2003
KENAI COUNCIL' CHAMBERS
7:00 P.M.
AGENDA
ITEM 1:
,, ,
iTEM 2:
ITEM 3:
ITEM 4:
ITEM 5:
ITEM 6:
b~
ITEM 7:
ITEM 8:
ITEM 9:
ITEM 10:
CALL TO ORDER & ROLL CALL
AGENDA APPROVAL
APPROVAL OF MINUTEs -- April 7, 9.003
PERSONS SCHEDULED TO _~_E Hm_A~r~
OLD BUSINESS
,,
Discussion -- Kenai Coastal Trail/Erosion Protection Project
1. Draft Bird and. Marine Mammal Surveys
2. 4/14 / 03 Corps of Engineers Project Update
NEW BUSINESS
,,,
Discussion -- Proposed Meeting Schedules for City Commissions,
Committees, Boards and Council on Aging.
Discussion -- City Dock Leases/R/hi Seafoods
Discussion-- 5/2003 Kenai Harbor Rate Schedule
REPORTS
Director
Dock Foreman
City Council Liaison
COMMISSIONER COMMENTS/OU~STIONS
INFORMATION
Kenai City Council Action Agendas of April 2 and 16, 2003.
ADJOURNMENT
KEN~~OR COMMISSION MEETING
MAY 1:2, :2003
KENAI COUNCIL CHAMBERS
7:00 P.M.
CHAIRMAN TOM THOMPSON, PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER/h ROLL CALL
Chairman Thompson called the meeting to order at 7'03 p.m.'
Members Present: Higley, Foster, Barrett, Spracher, Thompson, Simon (arrived at
7:06)
Members Absent: Eldridge
Others Present: Councilman Bookey, Director. Komelis, Dock Foreman Freden,
Contract Secretary Roper (two students from the KCHS
Government Class)
ITEM 2: AGENDA APPROVAL
MOTION:
Commissioner Spracher MOVED. to approve the agenda and Commissioner Foster
SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3:
APPROVAL OF MINUTES -- April 7, 2003
MOTION:
Commissioner Barrett MOVED to approve the minutes of April 7, 2003 and
Commissioner Spracher SECONDED the motion. There were no objections. SO
ORDERED... · .
ITEM 4:
PERSONS SCHEDULED TO BE, HEARD- None
ITEM 5:
OLD BUSINESS
5-a-1.
5-a-2.
Discussion-- Kenat Coastal Trail/Erosion Protection Project
Draft Bird and Marine Mammal Surveys
4/14/03 corps of Engineers Project Update
Komelis indicated he had no current status reports on the above items. Discussion
took place on the budget and Komelis noted the Corps pays close attention and have
done a good job.
Councilman Bookey noted the Benthic Study was being performed by the University of
Alaska Fairbanks and he hoped they could be biased in their opinion. Bookey added,
the State came down hard on~ the City of Kenai when they contracted with the
University for a previous study and it would be interesting to see how this study would
be accepted. ~
Komelis reported Glenda Landua is no longer with Fish and Game. Simon asked if the
history of activity on the coastal trail project could be. made available to the
Commission. Komelis will provide a. summary of activity at the next meeting. Simon'
stated she thought the document might be a good thing to take to Commissioner Erwin
with the Department of Natural Resources,..
ITEM 6:
NEW BUSINESS
Discuasion -- Proposed Meeting Schedules for City Commissions,
Committees, Boards and Council on Aging.
Councilman Bookey explained the reason for the proposed meeting change and advised
the 'Commission special meetings could be scheduled as necessary ....
Simon asked ffthe Commission, with less than a quorum, could meet. on some issues~~
without public notice. Bookey noted no forma/action could be taken and explained the
Open Meetin§~ Act. Bookey added, he'd be hesitant ff that happened too much and.
noted the protocol should be that it remained an advertised meeting. Bookey
continued, it could become a situation where things are taking place without the
involvement of Administration or Council and if it was misconstrued in the public, it
could put the City in a legal ~ituation. Bookey recommended meeting~ take place
an open public forum and if a work session is needed, the City Clerk is to be contacted.
Di~cua~ion -- City Dock Leases/R&J Seafood
Komelis provided an updated version of the proposal letter-from R&J Seafood and:..
noted there were few changes from the. letter included in the packet. ·
Komelis explained the original bid for the dock lease went out with an error; it' showed
the minimum-bid at $12,500 and it should have been $23,500, which.was the same
figure as previous years. There was only one bidder, R&J Seafood, for the first bid.
Because of the error the City rejected the~:.bid, and went out with.a re-bid. Komelis,
reported there were no bidders on the re-bid. ·
Komelis reported R/hJ Seafood contacted him and asked if they-could submit a ~.
proposal for privatimation of the dock, boat launch and par~g for the Commi~sion'~..~
consideration. Komeli~ added, it's a working document and while reviewing the Rt~:
Seafood'~ proposal, he and the Dock. Foreman took notice of several concerns that were
not considered in the proposal. Kornelis listed the many items including the port-a-
HARBOR COMMISSION MEETING
MAY 12, 2003
PAGE 2
potties; buoys in the fiver; fuel spills and equipment; damage to the facility; crane
certification; weights and measures; water testing; mud remove and maintenance;.
water softeners; yard work; trash; oil on docks; pilings, etc..
Komelis explained the R&J Seafood proposal and noted they suggested splitting the
revenue with the City and provided an overview of what the revenue might include.
Barrett asked Randy Meier with R&J Seafood if he was aware' of the concerns Komelis
listed and if it would still, be a viable option for him
Randy Meier, R/hi Seafood, Kenat, Alaska -- Meier handed out two additional
proposals for consideration which included some of the concerns listed by Komelis and
noted these two proposals would take the place of the two submitted previously,
Meier stated the minimum bid four years ago was $8,000 per crane and R&J overbid
that on Crane 2 and 3 in order to get the lease. Meier-continued, the minimum bid
was not $23,000, it would have been only $16,000 and added, the reason he was at the
meeting was because of the new bid and referred to the April 7th minutes where it is.
noted the minimum bid was stated as. being $12,500. Meier added, Komelis informed
him on the phone the minimum bid was $12,000 and then was notified the day after
he was the.only bidder and it wasn't in the best interest of the City. Meier continued,
he was told the City now wanted to charge $23,000 and he didn't feel that was fight
and he wouldn't run a business that way and he felt he was treated unfairly, but still
wants to work with the City on the dock.
Meier added, he was given one week to send in a new bid, which he didn't do because
he could not afford it and there isn't a provision for him to submit a rebuttal or to even
make an offer. Meier-reiterated his desire to continue working with the City on the
dock and he-feels a different process is needed.
Barrett asked if it was a miscommunication between the City and R&J Seafoods and
Komelis. replied, there was a mistake with the first bid and he wasn't sure how the.'
$12,500 figure got into the bid specifications, however, prior to bidding he spoke w/th.
Meier and informed him the minimum bid would be the same thing he paid last year
which was $23,500. Komelis stated the City has the option to reject any and all bids.
for any reason and because of the admitted mistake, the bid was rejected. Komelis:.
continued, the re-bid went out with the same price the City got the past few years' and
the $23,500 price is as low as the City can go and with that rate, the City still loses'
money.
Discussion took place on what the minimum bid was four years ago and Meier stated
R/hi Seafood bid on the crane Snug Harbor had after Komelis called them to seeif they
would be interested, Meier added, at that time both cranes were $8,000. Meier noted,
he's paying $8,000 more from four years ago yet the City has dropped their price 25%
in the handling of the dock. When he-was told the bid was $12,500, he thought it
HARBOR COMMISSION MEETING
MAY 12, 2003
PAGE 3
included a 25% reduction. Meier added, as a businessman he can't and won't pay
$100,000 so he wanted to offer suggestions to try to work something out if the City was
willing and .wanted to work with him.
Barrett asked the difference between the two proposals submitted and Meier replied,.
the basic difference is Option 1 takes over the whole facility and Option 9. ba~ic~y
takes over. just the dock portion. Barrett asked, after hearing the concerns listed by ..
Komelia, if it would be a feasible operation for R&J Seafood. Meier stated he still had
not received any numbers from Komelis on some of the items and he didn't know if the
co~t~ are inflated or actual so he couldn't say for ~ure if it would feasible. Meier added,
the numbers he put down are arbitrary numbers since he doesn't have any actual ~,
costs.
Bookey reported Council has reviewed the dock situation and voted to close the dock a
month on each aide to reduce the co~t of operation. He added, with the work aes~ion~
and di~cu~ion~ Council had regarding the dock, it wa~ agreed the City would not lo~e
any more money. Bookey continued, after reviewing both proposals, he'~ convinced ..
neither would be a lucrative deal for the City as there is no lease amounts included.~
Meier cor~fi_rmcd there were not. Bookey stated, he would carry any recommendation~
to Council but asked the Commission to carefully review the proposals and projects.to
make aure they are understood completely before making any recommendations.
Meier asked if the City would be interested in entertaining an offer in just plain money;
to go back the same way where RS~J Seafood would have no responsibility except to
offload his boats and pay the City a certain amount of money, Meier added, this would
now give the City three options to consider.
Simon gave an overview of discussion for clarification purposes and stated she is :not in
favor of either proposal. Simon stated, if R&J Seafood wasn't w~l!~ng to come up with
$23,500 as a minimum bid and the City isn't wfl!iu§ to negotiate, then it appeared the
only option Meier would have is a counteroffer. Simon continued,, the Commission had
recommended to the Council operation on the dock would continue status quo with.
certain reductions so this has already been whittled down to a certain extent.
Bookey asked if the City Attorney had reviewed either document and Komelis replied,
he had reviewed the one included in the packet and not the other three, Bookey ~t.~ted
he would be reluctant to even discuss a proposal until a legal opinion was provided.
Meier asked if the City would be w~!!~ng to take anything less than $23,500 as he is
going to be left high and dry with less than a month to go. Meier said this should have
been started in January and February and Bookey responded, Administration. didn:~c, do
anything with this in January or February as the Council was reviewing the dock
status and was considering closing it.
HARBOR COMMISSION MEETING
MAY 12, 2003
PAGE 4
Barrett asked why this was such a bad idea, adding he works for a facility run by
another company who doesn't pay the City to be in the building. Bookey responded,
the organization Barrett works for doesn't have the liability the dock has and h~ was
looking at this through the Council's eyes and he wasn't comfortable in giving away the
facility without any type of lease. Bookey continued, it comes to a point when one' has
to consider whether it's more beneficial to keep the doors open or close them;
sometimes the hard decision to close the doors has to be made. Bookey also stated the
City would not relinquish the dip net fishery or the boat launch.
Meier again asked if the City would entertain a bid for just the straight cash amount"
with no responsibility'to take the dock, which would be under the $23,000. Bookey'
replied, he couldn't speak for the rest of the Council but he wouldn't support anything
less than $23,500. Bookey added, the City can lose more than $16,000 due to some
accident and the City wouldn't want to take the risk.
Barrett asked what would happen if the proposals didn't go through and there are no
bids to operate the dock. Komelis replied, the dock would close, the City wouldn't sell
fuel, and the Dock Foreman would go to work for the Street Department. Bookey~
added, even if there were no bids, anyone could submit a proposal to the City Manager
who could take it to Council for approval; so other ~ options are available.
Meier stated he had another option he hadn't submitted but no one has told him they
were willing to entertain it. Bookey said it didn't matter if he entertained it or not and
pointed out Meier had the fight to subm__i_t it to the City Manager. Meier stated he
thought if he had a recommendation from the Commission before it went to Councit~
his chances would be better. Komelis added, he was glad the Meier was in attendance
as most often Council would ask ff the Commission had seen the proposals. If they
had not, the issue would have been sent back and more time would have been spent:~
Simon stated she thought things could be broken down at the dock between the City
and R&J Seafoods and noted, she heard there might be some redundancy with
insurance on the dock with the City's policy and R&J Seafoods. Simon asked ff RSt, J
Seafoods made a proposal, could he be relieved of his dock insurance costs to eliminate
the duplication of insurance. She suggested R&J Seafood's labor force could handle
the fee collection of the boat launch and dip net fishery rather than the City hiring
additional help. Simon continued, sharing the work down there could improve RSr, J'
Seafoods' proposal and the City would still be able to maintain management of the-
dock.
Meier stated he is willing do to that as the $23,000 he paid to the City is not even close
to his total cost, for the dock, which is $31,000. Meier added, if the insurance could be
cut or other things can be cut, he would be interested.
Thompson stated he wasn't comfortable with making decision due to lack of
information.
HA~OR COMMISSION MEETING
MAY 12, 2003
PAGE 5
Foster asked if Meier would be interested in paying $16,000 and then supplying labor
for the City in some areas to make up the difference. Meier stated he would ff they had
someone like the Dock Foreman to tell them what to do. Thompson a~ked if the City
would be willing to mm over the fee collection to an outside party and Komelis ·
answered, probably not and explained the checks and balances the City goes through
for their own ~taff... Kome~ added, there i~ too much chance for more problem~.
After additional.discussion on various options for. R/hi Seafoods, it was decided the
Commission would not vote on a particular proposal but suggested Meier submit
proposal to the City Manager'with a request that she take it to City Council for
approval.
MOTION:
Commissioner Barrett MOVED to encourage R&I Seafood to meet with the City
Manager and work with Administration and the City Council on an agreement to
continue working, at the dock in a manner that is agreeable to both parties.
Commissioner Higley SECONDED the motion.
Komelis clarified the minimum bid as $23,500 and RSr. J Seafood is willing to pay
$16,000. Rt~J Seafood would explore different options to offset the $7,500 difference to
bring it clo~er to the minimum bid price. Bookey added, this need~ to be acted upon
quickly and encouraged Meier to meet with the City Manager on May 13, 2003.
VOTE:
Eldridge
~arrett
Thompson
Absent Hi~ley [ Yes Foster
Yes Simoni Yes Spracher
Yes
Yes
Yes
MOTION PASSED UNANIMOUSLY.
Discussion -- 5 / 2003 Kenai Harbor Rate Schedule
Komelis provided an overview of the 2003 Harbor rates.
ITEM 7: REPORTS
7-a. Director-- No report.
7-b. Dock Foreman -- Freden provided a report on dock activities.
7-c. City Council Liaison- Councilman Bookey provided a report on recent
Council activities.
ITEM 8:
COMMISSIONER COMMENTS!QUESTIONS
HARBOR COMMISSION MEETING
MAY 12, 2003
PAGE 6
Commissioner Barrett thanked Meier for coming in and encouraged him to continue-
his work on the proposals.
Commissioner Foster asked who controls the duck flats during hunting season. It
was noted, it ia the State's responsibility but the City owns the land. Foster expressed-
concern with the new bike path. and possibly the Coastal Trail and would like to see
more control in the area. Komelis Stated only shotguns are allowed and after a brief
discussion it was decided the item would be.placed on the next., meeting agenda.
Commissioner Simon stated she. sits on the Fish and Game Advisory Commission and
asked if anyone sees any illegal activity during the dip net season to iet her know. She
would like to stay in the loop on those activities. Kornelis suggested she contact the
police department as they have summer hires in the area.
ITEM 9:
INFORMATION
Kenai City Council Action Agendas of April 2 and 16, 2003.
ITEM 10:
ADJOURNMENT
Chairman Thompson stated the next meeting is scheduled for June 9, 2004.
The meeting adjourned at 9:05 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
HARBOR COMMISSION MEETING
MAY 12, 2003
PAGE 7
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTMTY ROOM
MAY 6, 2003
5:00 P.M.
AGENDA
ITEM 1'
ITEM 2'
ITEM 3:
ITEM 4:
ITEM 5:
ITEM 6:
ITEM 7:
ITEM 8:
ITEM 9:
ITEM 10:
CALL TO ORDER/h ROLL CALL
, ,,
AGENDA APPROVAL
APPROVAL OF MINUTES -- April 1, 2003
PERSONS SCHEDULED TO BE HEARD
OLD BUSINESS
NEW BUSINESS
Discussion-- Library Budget Concerns
Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on A~ing.
REPORTS
Director
Friends of the Library
City COuncil Liaison
COMMISSIONER COMMENTS/QUESTIONS
INFORMATION
Kenai City Council Action Agendas of April 2 and 16, 2003.
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTMTY ROOM
MAY 6, 2003
6:00 P.M.
CHAIR EMILY DEFOREST, PRESIDING
MINUTES
ITEM 1'
CALL TO ORDER/h ROLL CALL
Chairperson Emily Deforest called the meeting to order at 6:00 p.m.
Members Present: Heus, DeForest, Brown, Coon, Peters, Brenckle, Rodes (arrived at
6:20 p.m.)
Others Present: Councilman Moore, Director Jankowska, Contract Secretary
Roper, and three students from the KCSH Government Class
ITEM 2:
MOTION:
AGENDA APPROVAL
Commissioner Brenckle MOVED to approve the agenda. Commissioner Peters
SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3:
APPROVAL OF MINUTES -- April 1, 2003
Director Jankowska requested the following corrections:
Item S-a, second paragraph,
Foundation training ....
Cindy Galic attended the Bill and Melinda Gates
The last sentence of Item 5-a should read, '...content server because it houses too
many other programs."
The second to the last sentence of Item 5-a, should read, 'Kenai should consider
joining the other libraries."
MOTION:
Commissioner Brown MOVED to approve the minutes as amended and Commissioner
Brenckle SECONDED the motion. There were no objections. SO ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5'
OLD BUSINESS-- None.
ITEM 6'
NEW BUSINESS
-a.
Discussion -- Library Budget Concerns
Jankowska reported the Friends of the Library had offered to fund one part-time
position but Mayor Williams had provided funds to retain one part-time position by
taldng $16,000 from the book budget leaving $8,000 in the book budget. Jankowska
stated, if the State grant is approved, an additional $6,000 would be available for
books. Jankowska asked if the Friends of the Library would supplement the book
budget or do a fundraiser for books.
Other budget cuts were discussed and Jankowska indicated a copy of the full budget
would be available at the next meeting.
Jankowska continued with the Director's report:
· The Turn-Off-TV event was held on April 27th and 27 children attended.
· The Gates computers are installed and difficult to use as they are very
secure. A demonstration will be held at the next Library Commission meeting. · The library will begin updating the catalog next week.
· There are more people utilizing the Intemet at the library.
· The library will attempt to purchase as many books as they can with the
limited budget. ·
DeForest reported the Mayor requested the library seek alternative means for funding
and if anyone ha~ any ideas to contact her. DeForest continued, the Mayor suggested
charging for library carda but she felt that may be a waate of effort.
Discussion was held on the amount of library revenues that go directly to the General
Fund. ,
Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
DeForest reported the City would like to have all commission and committee meetings
held at City Hall because the recording equipment, is more reliable. Councilman Moore
added, the public is used to attending meetings at City Hall as well.
Commissioner Rodes arrived at 6:20.
After a general discussion the Commission requested the following:
* The proposed meeting schedule be changed to February, April, June,
August, October, and December.
· The meetings continue to be held at the Library at 6'00 p.m.
Moore will bring the requests to City Council for approval.
LIBRARY COMMISSION MEETING
MAY 6, 2003
PAGE 2
DeForest welcomed the students from KCHS and asked for introdUctions.
ITEM 7: REPORTS
Director -- Provided above.
7-b. Friends of the Library -- The book sale is scheduled to begin June 12m
at 5:00 p.m. The tent is available for Friday only so the location of the Saturday sale
depends on the weather. Donated books can be brought the library.
7-c. City Council Liaison -- Councilman Moore reported the following:
· Council continues to work on the budget. A work session with the Boys &
Girls Club, Parks & Recreation Commission and City Council is scheduled for May 6th
to discuss the draft agreement.
Discussion ensued regarding the draft agreement between the City and the Boys &
Girls Club. Moore encouraged those interested to attend the work session following
this meeting.
ITEM 8:
COMMISSIONER COMMENTSIOUESTIONS
When asked if the students had any questions, they asked about the budget cuts for
the library. Brenckle expl~ed the cuts. DeForest thanked the students for attending
the meeting.
..
Commissioner Brown asked that book donations be brought the library. It was noted
the KCHS library has many books that will be removed. Crystal from the Goverr~ment
Class will check to see what their librarian intends to do with them. Heus indicated
the Friends of the Library would help pick up the books if they could be donated to the
book sale.
Commissioner Heus thanked the students for participating in the meeting.
Commissioner Peters asked about the Anchorage library registration card that was
included in the packet. DeForest explained it was a request to find money.
Peters asked if Reports could come before Old and New Business on the agenda and
also thanked the students for attending and noted there are always volunteers needed
to fill vacancies on.the boards and commissions.
Discussion took place on a replacement for Coon.
Commissioner Coon reported this was her last meeting.and thanked everyone for the
time she was able to spend with the Commission.
MBRARY COMMISSION MEE-~ING
MAY 6, 2003
PAGE 3
Commissioner Brenckle thanked Coon for her participation and wished her luck in
the future.
Commissioner Rodes asked if there were any guidelines for the donation of books to
the library. Jankowska explained the procedure and noted donations could be made
either monetarily or by books.
ITEM 9:
INFORMATION
Kenai City Council Action Agendas of April 2 and 16, 2003.
ITEM 10:
ADJOURNMENT
The meeting adjourned at 6'50 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
LIBRARY COMMISSION MEETING
MAY 6, 2003
PAGE 4
May 2003
E
Sun Mon Tue Wed Thu
Summer Reading starts soon at the Kenai Community
Libraryl
The program theme this year is
"Laugh it up @ your Library."
Dog and humor related stories and activities
will be featured. Registration begins
on May 27 at the Library.
11-
Mother's Day
18
12
19
6:30-8:00
Intemet Class
5:45 p.m.
Friends
Meeting
6 p.m.
Library
Commission
Meeting
13
20
6:30 p.m.
Totem Tracers
27
7 p.m.
Book Club
Meets at
Buster's
Coffee House
14
28
11:00 a.m.
TODDLER
STORYTIME
7 p.m.
City Council
Meeting
11:00 a.m.
TODDLER
STORYTIME
21
11:00 a.m.
TODDLER
STORYTIME
7 p.m.
City Council
Meeting
11:00 a.m.
TODDLER
STORYTIME
I
10:30 a.m.
PRE-SCHOOL
STORYTIME
6:30-8 p.m.
Writers' Group
8
10:30 a.m.
PRE-SCHOOL
STORYTIME
15
10:30 a.m.
PRE-SCHOOL
STORYTIME
6:30-8 p.m.
Wdters' Group
22
10:30 a.m.
PRE-SCHOOL
STORYTIME
29
10:30 a.m.
PRE-SCHOOL
STORYTIME
6:30-8 p.m.
Wdters' Group
Kenai Community Library
163 Main Street'Loop
Kenai, Alaska 99611
Phone: 907-283-4378
Fax: 907-283-2266
Email' library@ci.kenai.ak.us
16
Fri
Sat
10
1 p.m.
Totem
Tracers
Research
Saturday
17
23
30
Hug your cat
Day
31
Book Drawing
Library Hours
Monday-Thursday
10 a.m.- 8 p.m.
Friday-Saturday
10 a.m.- 5 p.m.
Sunday
Noon- 5 p.m.
We are on the Web!
Http ://www.kenailibrary.org
K e.n a'.i~, commu!nlii~
Summer Reading registration begins May 27th.
An Intermediate Internet
Class will be held on May
12 at 6:30 p.m. in the Li-
brary Conference Room.
The class will cover strate-
gies used when conducting
research on the Internet.
For more information or to
register over the telephone
call 283-4378 and ask for
Julie
The Book Club will meet
May 27 at Buster's Coffee
Shop at 7 p.m. to discuss
The Seven Pillars of Wis-
dom: A Triumph by T.E.
Lawrence. Anyone inter-
ested in reading and shar-
ing what they have read is
encouraged to join us there
for great coffee and stimu-
lating conversation.
Laugh it up @ your Library is this years theme for Summer Reading. All participants
will receive a book bag, reading record, and bookmark. Ail participants Who return their
reading record by Wednesday, July 2 are invited to our WRAP-UP PARTY on July 7.
The Writers' Group will
meet on May I and 15 at
6:30 p.m. in the Library
Conference Room. Any-
one who enjoys writing for
profit or pleasure is invited
to attend.
The theme of this years
Kachemak Bay Writers'
Conference is Can Writers
make a Difference ? The
conference will be held
from June 22-26, 2003 in
Homer, Alaska at the
Land's End Resort with
over 30 lectures, work-
shops, panel presentations
and readings. Form more
information call (907) 235-
7743
The Totem Tracers Gene-
alogy Society will meet
Tuesday May 20 at 6:30
pm. in the Library Confer-
ence Room. Loretta Mat-
son will conduct a work-
shop on Analyzing Hand-
writing. Resource Satur-
day will be held on May
10 at 1 p.m. in the Library
Conference Room.
Enter a drawing to win a
free copy of Portals in a
Northern Sky by Charles
Douglas Hayes.
New On The Library Shelf!
Before you put your boat in
the water this spring.
The library has a video se-
ries that will help you stay
safe while on the water.
The four part video series
Safety & Survival At Sea
covers the following top-
ics: Medical Emergencies
at Sea, Safety Equipment
& Survival Procedures, Fire
Prevention & Control, and
Fishing Vessel Stability.
The University of Alaska
Sea Grant Marine Advisory
Program produced the
video Fisheries Safety
and Survival Series that
covers Sea Survival, Hypo-
thermia, Cold Water Near
Drowning and Shore Sur-
vival.
May 17th-23rd is National Safe Boating Week, which was created as a way to bring boat-
ing safety to the public's attention, decrease the number of boating fatalities and make the
waterways safer for all boaters. The following websites have useful boating safety informa-
tion.
Http:/Iwww.safeboatingcouncil.org-The mission of the National Safe Boating Council is to
enhance the safety of the recreational boating experience through education and experience.
Http:l/www.boatus.orglonlinecourseI-Boat U.S. Foundation offers two online boating
courses (General Boating Course and the Personal Watercraft Course) that will test your
nautical knowledge. Participants receive a certificate upon successful completion
Http:ilwww.boatsafe.cominauticalknowhowlsafetips.htm.Some of the information available from the Nautical
Know How website · Procedure for abandoning ship, Firefighting basics for all boaters, boat accident reporting, Navi-
gation lights-is your new (or not so new ) boat legal?
KENAI PARKS/~ RECREATION COMMISSION
MAY 1, 2003
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1:
ITEM 2:
ITEM 3:
ITEM 4:
ITEM 5-
a~
ITEM 6:
ITEM 7:
ITEM 8:
ITEM 9:
ITEM 10:
ITEM 11:
CALl, TO ORDER/h ROLL CALL
AGENDA APPROVAL
ApPROV~ OF MINUTES -- April 3, 2003
PERSONS SCHEDULED TO BE HEARD
OLD BUSINESS
Discussion -- Kenai Recreation Center/Boys & Girls Club
NEW BUSINESS
Discussion -- Proposed Meeting Schedules for City Commissions,
Committees, Boards and Council on Agin§.
REPORTS
Commission Chair
Director
City Council Liaison
COMMISSION QUESTIONS & COMMENTS
PERSONS PRESENT NOT SCHEDULED TO BE HEARD
INFORMATION
Council Action Agendas of April 2 and 16, 2003.
Beautification Committee Meeting Minutes of April 8, 2003.
ADJOURNMENT
KENAI' PARKS/h RECREATION COMMISSION
MAY 1, 2003
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE-CHAIR JACK CASTIMORE, PRESIDING
MINUTES
ITEM 1'
CALL TO ORDER/k ROLL CALL
Vice-Chair Castimo~'e called the meeting to order at 7'05 p.m. and roll was confumed
as follows:
Members Present:
Members Absent:
Others Present:
Baxter, Gifford, Sandahl, Castimore, Hultberg
Wisniewski, Steiner
Councilwoman Porter, City Manager Snow, City Attorney Graves,
Director Frates, Contract Secretary Roper
ITEM 2:
AGENDA APPROVAL
With no additions and/or changes noted the agenda was approved as presented.
ITEM 3:
APPROVAL OF MINUTES- April 3, 2003
The minutes of April 3, 2003 were approved as written.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD - None
ITEM 5:
OLD BUSINESS
Discussion- Kenai Recreation Center/Boys & Girls Club
Castimore opened discussion and provided an overview, by section, of the draft'
agreement between the City and Boys & Girls Club (Club).
A five-minute at ease was taken at 7'25 p.m. in order to make more copies of the draft
agreement. Meeting resumed at 7:30 p.m.
The Parks and Recreation Commission made the following comments regarding the
agreement: .
· Hultberg asked if the reason behind the Club taking over the Recreation
Center was the result of a budget shortfall and City Manger Snow confirmed it was and
provided a report on the cuts the City would be forced to make in the Recreation
Center budget if the Boys and Girls Club agreement is not approved.
· Hultberg asked why the City would pay the Club $125,000 to manage the
Center and not use the funds to operate it themselves. Snow replied, the $125,000 is a
professional service fee and the City could not operate the Center on that amount.
Snow added, the City realizes now the Club could take over the Center at less cost and
possibly enhance its various programs. Tina Herford, Executive Director of the Club
stated the fee would go toward staffing costs to continue the facility.
* Baxter asked if the City considered a grant to offset the $125,000 fee for
the Club and Snow replied, the City is not aware of any grants available at this time,
however, most grants go toward specific uses and not operational costs. Castimore
stated he was familiar with federal educational grants and it is normal to use a portion
for administration purposes. Attorney Graves stated the agreement calls for $125,000.
If a grant were obtained; it would be used to enhance programs at the Center.
· Baxter asked if the Club were to get additional funds, would the $125,000
fee be reduced. Peter Micciche, PreSident of the Boys & Girls Club Board of Directors
replied, the agreement is for three years and a reduction could be considered if the
Club is doing well after that period. Hultberg asked if the Club received big grants in
previous years. Herford stated, the majority of the grants they pursue would not fund
the operating costs; rather they are geared towards specific programs. Hultberg asked
if it would be easier for the Club to obtain grants if they were partnered with the City.
Micciche answered, it may bring additional opportunity for grants and added the Club
just hired a person for development so they will be pursuing new grants. Micciche
added, the amount of time spent on the agreement with the City doesn't leave much for
pursuing grants.
. Hultberg asked if other cities do partners~ps like this. Herford replied,
the Club has several across the nation and there are two in Anchorage. Graves added,
the agreement is modeled with the Mt. View Club in AnChorage and explained that
program. Graves stated a copy of the National partnership is available for review.
· Hultberg, referring to Item 8 in the memorandum referencing the
agreement, asked ff the fee for general use of the facility was the Club's standard fee
and pointed out, currently the kids don't pay anything to use the Center. Micciche
replied, the Club hasn't reached that point yet but users would be required to be
members of the Kenai Club. Herford added, the annual fee is $20 per calendar year
and $10 annually for any sibling. Herford continued, no one is ever turned away and
they do offer scholarships for those who can't afford the fee. Every child who wants to
participate is allowed the opportunity.
· Baxter asked what the hours of operation would be and Micciche replied,
it is the intent of the Club to keep the same hours and programs until November 15,
2003, at which time there would be an assessment of usage and, if necessary,
adjustments would then be made.
· Baxter asked about the cuts the City had intended if the Club did not
come forth with a proposal. Frates explained the proposed cuts and the use of the
facility the past year, pointing out the reduced hours had been discussed previously.
* Hultberg, referring to Attachment B, page 2, Section 3, Services, hoped
the services already provided would be a priority noting he had talked to several
seniors who are concerned they would lose their ability to use the facility. Hultberg
added, he didn't think the Club realizes just how many seniors would be affected.
Micciche stated there has been more inaccurate information passed around than
accurate and part of the reason is they were still working through the agreement.
Micciche added, because this is such a new process, neither parties have had the
PARKS & REC~ATION COMMISSION MEETING
MAY 1, 2003
PAGE 2
opportunity to get the correct information out. Micciche continued, the section was
included in the agreement so they could legally provide the services and let the public
be aware they are not going away.
Micciche stated it was important to them to write into the agreement the requirement
for four meetings per year with the Parks & Recreation Commission as they would rely
on the members for their valuable input. Micciche added, the success of the Club in
the community depends upon delivering the fight product to the right people and the
Commission would be relied upon to let them know what those products are.
· Sandahl asked if the City and Club received any feedback from anyone
since the proposal. Snow stated she had contact with two individuals. Micciche stated
he received several phone calls and e-mails, all of which started out negatively until the
intent was properly explained and they all became positive. Micciche added, it's very
important for the concerned community members to read the agreement so they can
see what it really represents and if they are still uncomfortable, they are welcome to
meet or contact him to talk it over.
· Sandahl stated this is the most controversial item he's been involved with
in his 20 years with the Commission and he had at least ten to twenty people stop him
to voice their concern. Sandahl added, there must be some validity to the Comn~ssion
if members of the community are contacting them instead of the City or City Council.
Sandahl voiced concern with the rushed timeline of the agreement and how it was
presented; the lack of protocol; and the fact that the Commission was advised of the
proposal after the fact. Sandahl also voiced concern about the May 6~h work session for
which he had just received notification. He asked how many more work sessions are
going to be required before a decision is made and also wanted to know how the
Commission would fit into the decision-malting process. Sandahl added,-the word on
the street from close to 100 individuals is, regardless of what happens with the
Commission, the agreement is a done deal and it will happen fast. Sandahl asked if
action was expected on behalf of the Commission at this meeting since this was the
first time the issue was really reviewed. Sandahl also asked, either the Commission be
kept in the loop or be taken out of the loop, because it was a very precarious position
to be in trying to answer questions from community members when he doesn't know
the answers.
Sandahl asked the following questions:
· Why would the City give up one facility (the Center) and at the same time
expand another (the multi-purpose facility) for Arctic Winter Games? Frates
announced there had been talk of enclosing the multi-purpose facility but the Borough
made the decision to install temporary enclosures. The restroom facilities would also
be temporary.
· Assurances should be made to the young people who cannot afford to pay
for the facility that they will not be turned away. Graves stated such a clause could be
added to the agreement.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 3
* How does the Club intend to handle the skateboard park since it probably
would not be moved to its new location until late August? Frates answered, the
skateboard park was never a part of the Center and will not be the responsibility of the
Club. Frates added, FAA just gave approval for use of the property at the softball field
and funds have been requested for the asphalt and fencing.
. Referring to the article in the paper about Home Depot's interest in the K-
Mart property, would there be an opposite knee-jerk reaction to this news? Snow
assured the Commission there will be no reverse knee-jerk reaction as the Council.
wants to proceed very cautiously as they are also concerned with other increases which
include PERS, insurance premiums, and loss of investment income. Snow added, K-
Mart was just a portion of the problem.
. What are the actual maintenance and utility cost for the facility? As the
information wasn't readily available, Snow stated her office could provide the
information. Snow added, the City still owns the Center and will be responsible for its
maintenance no matter who is in it.
· Sandahl stated he would rather see the money spent on banners to be
put toward the recreation center.
· Sandahl expressed concern for the future of the men and women's
basketball programs. Graves conf~Tned the programs were included under services in
the agreement, noting there had been a lot of feedback on the subject.
· Would the Kenai Central High School basketball practice continue at the
Center? Herford answered, the Club collaborates with the school district for other
programs and will make every effort for this one to continue. Sandahl suggested the
issue be put in writing to say the program will be allowed to continue. Micciche stated
they would give it all due consideration.
· Referring to Section 33, Sandahl stated the term "liaison" means nothing
and another term should be used though he had no suggestion for another.
Sandal expressed concern with the insurance and the liability of the City.
Graves stated it is common for both entities to carry an additional insured on their
policies; in essence there is double coverage.
. Sandahl stated it is very important to be able to see the proposed fee
schedule of the Club.
. Sandahl asked why the duration of the agreement is three years and not
five. Micciche replied, the typical duration for such an agreement is ten years and they
weren't comfortable with that length of time, so it was reduced to three years. Graves
further explained the reason for the term duration.
Commissioner Hultberg had the following questions and/or concerns:
· Referring to item 10 of the cover memorandum, Hultberg expressed
concem with the employees at the Center losing their jobs a_nd wanted to know why
they had to be terminated. Graves answered, the City will no longer manage the
facility, therefore, the Club will utilize their own employees. Graves added, the clauae
in the agreement ensures the Club will consider hiring the current employees.
Hultberg again reiterated his concern with the employees losing their jobs and asked
what provisions were in place to 'have someone at the facility the day the Club took
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 4
over the facility. Herford answered, interviews would take place prior to them moving
into the facility.
· Hultberg stated there is a lot of concern with the "little kids" taking over
the Center once the agreement is approved. Herford explained the Club has an
existing teen program that would be moved to the Center; the remaining programs
would remain in their current location.
· Hultberg asked about the fee for use of the facility and Herford noted, no
decision had been made yet with regard to fees. Micciche added, there is a very good
chance there would be a fee and reiterated, no child would be turned away if they
couldn't pay.
· Hultberg stated, host cities for the Arctic Winter Games usually get
money for buildings and asked if Soldotna would get the money and not Kenai. Frates
stated that was a possibility.~
Additional concerns were noted as:
· Commissioner Gilford expressed concern with those kids who utilize the
Center who don't frequent the Club and don't want to be associated with them.
Micciche stated, there are kids who don't want to be associated with the Club but most
adapt to change and he hoped that would be the case here. Gifford added, she
contacted the Muldoon Club in Anchorage and was unable to speak to the director but
the girl she spoke with was very positive about their program.
· Commissioner Baxter asked if there was any anticipated close down time
for transition purposes. Snow replied, the Club would move fight in and no closure is
anticipated.
· Baxter expressed concern with the issue being pushed too quickly and
the City is operating in a panic mode noting it took two years for the Anchorage Clubs
to plan and set up a deal. Baxter added, he feels the City should wait and get more
people involved in the decision making process to eliminate the misinformation
problems that exist now.
· Gffford stated she had heard several comments regarding misinformation
and she has made very effort to alleviate the fears of the concerned members of the
commumty.
· Baxter asked why the City didn't go out to bid on the Center and Snow
replied, it was never the intent to go out to bid; the City sought a professional services
contract as the City is not interested in opening it up to a gym-type situation. Snow
added, she did receive one call from a person interested in the Center and he was
advised to write a letter to the City Council.
· Hultberg asked if the Council was going to vote on the agreement at their
next meeting on May 7t~. Snow replied, she didn't think the item was on the agenda.
Hultberg suggested that better public relations be done on the issue so that correct
information gets out to the community. Snow stated the City prepared a fact sheet and
it is available on the website as well as at the Center. It was also noted, Mayor
Williams was preparing an article for the newspaper.
PARKS & REC~ATION COMMISSION MEETING
MAY 1, 2003
PAGE 5
· Hultberg asked if the Club were aware of the goals and objectives of the
Parks and Recreation Commission. Snow replied, they were not and she will make
sure they are brought forward.
· Castimore expressed concern with the Center employees being properly
trained in CPR. Herford assured the Commission all their employees are properly
trained.
· Castimore asked if the Commission is needed if the Center goes away.
Councilwoman Porter stated they most certainly would be needed as the City still has
the ski trails, skateboard park, multi-purpose facility, softball fields, etc. Porter again
listed the cuts all City departments .are facing.
Discussion took place regarding a decision by the Comnfission on the issue and
Sandahl asked why the issue couldn't be tabled for two or three months to allow
adequate time for input from the community. Snow replied, this is the only portion of
the budget that had not been approved and it needed to be dealt with as the City could
not operate beyond June 30th- Graves suggested, if the Comm/ssion is not prepared to
make a decision at this meeting, they should attend the work session on May 6th to
voice their concerns. Additionally, a request could go to Council at their May 7th
meeting to approve a special meeting later in May when the Commission could vote on
'the issue.
BREAK TAKEN: 9:05 P.M.
BACK TO ORDER: 9:15 P.M.
Castimore opened the meeting to public comment and asked that comments be limited
to five minutes.
Carol Brenclde, Kenai, Alaska had the following questions/concerns.
· The actual cost involved to the City above the $125,000 to include
utilities, specific repair and maintenance, and t~lephone.
· What is the actual cost of insurance and how much the City is
subsidizing the transfer of the Center to the Club? Graves replied, the insurance is
already being provided under the City's general liability coverage and it would be
difficult to break out the actual cost for just the center. Graves added, the insurance
is a cost the City haa no matter who is in the facility and Administration is focuaed on
the cost saving~ to the City as it is a better analysis.
· Noted the $125,000 base amount could increase as early as November
15, 2003 and asked if the City would make a special appropriation should the Club be
unable to manage the existing resources they have. Graves responded, as with any
contract, the parties could amend the agreement. Graves continued, the contract
provides a minimum of $125,000 for professional services which would be reviewed
every year to see ff the amount is appropriate. However, the City could not be forced
into paying more and there is no automatic cost increase provision.
· What would happen if the Club approached the City for more money and
the City refused? Graves replied, the contract continues for three years.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 6
· Is the Club only agreeing to maintain the fee schedule up to November
15, 2003 and at that point are they allowed to increase the fees? Graves co~ed
that was correct and added it is the philosophy of Administration that an entity cannot
be given responsibility for the center without giving them some authority in the
decision making.
Castimore informed Brenckle her time was up and Brenckle asked for and was afforded
additional time.
· She had not seen the proposal from the Club as to what they are going to
do with the Teen Center program and questioned whether they had familiarized
themselves with the adult program. She requested documentation on what their plans
are and Graves responded, the Club are aware they have a program to which they have
to react and adapt. Graves continued, the premise of the agreement is they have to
have flexibility and the City cannot micro-manage them as it will not work.
· Stated she felt there was no longer a forum for the residents of the City of
Kenai and stated this was being run by a private entity. Brenckle added, it's a matter
of great concern to her because if the residents don't like what the Club is doing, there
is nothing they can do because the City is tying their hands for a period of three years.
Micciche, in an effort to clarify the statement made about a review on November 15,
2003 to increase the fees stated, the review will be on the fees, not a review to increase
the fees. Micciche stated there is no plan to increase fees. Brenckle responded, she
has heard Micciche state many times he is unwilling to commit the Club to the
continuation of the programs and the fees. A general discussion ensued regarding
guarantees of maintaining the Center services. Snow added, there are no guarantees
except one, without the agreement there would be reductions and fee increases
effective July 1 ~t.
·
·
decision.
Bob Molloy) Kenai, Alaska -- Submitted a letter from Kristine Schmidt who was
unable to be at the meeting due to travel obligations. Molloy, a user and sponsor of
basketball games, made the following comments:
· Agrees the Club does an excellent job with the kids.
· Is cynical enough to feel this is a done deal no matter what he says,
however, he's spoken three times against the subject and will continue to do so until
it's over.
Feels the proposal has come on too fast.
Feels there isn't enough information in order for Council to make a sound
· Would like to see a recommendation made to Council to table the issue
until the next fiscal year in order to consider all other options.
· The City should look at the discriminatory fee structure; why do some
entities pay and others do not.
· The City should consider raising user fees.
· Feels this is presented as though there are only two options and feels
there are others to consider. Molloy added, he thought perhaps some of the $87,000
PARKS & REC~ATION COMMISSION MEETING
MAY 1, 2003
PAGE 7
beautification budget could be used for the Center. Molloy made reference to the fact
that women hold the three positions being cut and a man holds the one remaining
position. Molloy doesn't think it's about the numbers but something else.
· Feels the City should consider the option of going out to bid on the Center
if they want it to go to private enterprise.
· Feels the Teen Center is not listed as a priority and it should be.
· Feels it's prudent for the City to look at other alternatives before locking
itself into a three-year deal.
· Feels the agenda is for young adults and kids but adults would have to go
to other gyms in the area.
Jan Echternach, Kenai, Alaska made the following comments:
· Is a seven-year employee of the City and is tak/ng this personally.
· Concerned employees are not given enough time to know what their fate
is going to be as there are many who will be sunk without this income, including
herself as her husband is being laid off from Agrium.
· Feels the time she has spent and the issues she had to deal with in her
job at the Center should account for something for what is going on.
· Feels the City could do more for their employees by considering job
sharing; for instance, taking someone from the Center to work with the City Clerk. At
the same time, Fire Department personnel offered to work in the Center.
· Would like some assurances from the Club with regard to salary, benefits,
etc. Is concerned she would be paid minimum wage for a job she's done for years.
· Is concerned for having to be interviewed for jobs the staff has held for
years by someone who doesn't have an idea of what they do.
· Announced there is staff that will not stay to train if they are not picked
up.
· Feels there are other alternatives such as keeping the facility for another
year and begin charging.
Mark Necessary, Kenai Alaska made the following comments:
· Is concerned things are the same as they were in March, except for more
meetings being scheduled.
· Feels the Club is getting a heck of a deal, noting $125,000 is the
minimum not maxSmum fee..
· Wanted to know how much revenue the City would recognize from the
facility once the Club takes it over.
Castimore thanked Necessary and noted more than 25 years ago Necessary and Dick
Morgan drew up plans for the Center over a cup of coffee at the Katmai. Castimore
added, all of the children in Kenai have had the opportunity to enjoy it and again
thanked Necessary.
Cliff Massey, Kenai, Alaska made the following comments:
· He has been a resident of Kenai for 35 years; ~vas a member of the
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 8
Commission and has worked with the Club.
· The only true statement he feels was made at this meeting was it wa~ a
done deal.
· His personal opinion is Administration and some council members have
been working on this much longer than three months.
· Doesn't feel there have been any straight answers from anybody.
· Feels the City should take some time before making a decision of thi~
size. If the Center goes to private enterprise, the citizens have nothing to say about it.
Dan Conetta, Kenai, Alaska made the following comments:
· Feels the Center is a great, efficiently- run facility and has used it to play
Wally Ball for over 12 years. Is afraid the change would take that opportunity away
from him. ,.
· Feels more effort should be made in keeping the facility with the City and
it should be used as a model on how a Center can be efficiently run.
· Feels the City is moving too fast and they should consider all options.
· Options by priority are:
1. Wait one year to see what happens after K-Mart's closure to see
where the City stands. Feels the City could afford to wait another
year. If Home Depot moves in, it would solve all these problems.
2. If things don't get better, then do what Nikiski has done by putting
it to a vote of the people to choose whether to tax themselves a
special tax dedicated to recreation purposes.
3. Cut down the days and hours of operation, showers, laundry, etc.
4. After all other options are exhausted, pursue and partnership with
the Club.
Feels the proper recommendation would be to table the issue.
Anita Necessary, Kenai, Alaska made the following comments:
· Has been involved in getting both the Center and the Club running so she
and her husband have a soft spot for both entities.
· The Center was here before the Club, the ice rink, Challenger Learning
Center, the fire school, and K-Mart. Feels the Center should be given more
consideration as it has thrived for so many years and has been enjoyed by many.
(McGee or McKee) DID NOT STATE HIS NAME- 707 Maple, Kenai, Alaska
Newly retired and a frequent user of the Center. The Center is also used
by his children.
· Many citizens are upset with the half-truths about the partnership.
· Wants to know what the savings to the City will be by having the Club
take over the Center.
· Is concerned the facility was going to close but the draft agreement has
answered some of his questions.
· Has a petition with some signatures but it has generated more questions
and concerns.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 9
Jeff Mills, Kenai, Alaska made the following comments:
· Would like to see what the bottom line figure is for cost savings to the
City as well as the actual costs of running the Center.
· How many user hours were estimated in 2002 in the Center and the net
cost per user. Wants to know what the net cost is by keeping the kids off the streets.
What is the real cost benefit?
Feels the problem exists because the Club activities and programs are
growing and there is a demand for facilities and additional programs. Feels the
Commission needs to be proactive by looking at ways to upgrade the existing facilities.
· Wanted to point out neither the Council nor Administration has directed
the CommisSion to transition toward a user fee based arrangement.
· Feels the City should look at other alternatives.
Public comment was closed.
Baxter reiterated he felt the issue had gone too fast and feels there isn't enough
knowledge at this point. Baxter stated he is in favor of not approving the agreement.
Baxter added, the program should continue with the necessary cuts as this would
provide enough time to put a rational program together. Baxter continued, he knows
it's frustrating for the Club to not have any answers because things are going too fast
but it's also frustrating to ask questions and not get the answers.
Discussion ensued regarding tabling the issue until the Commission had more time for
review. Graves explained motions to table are non-debatable, it requires a motion, a
second and a vote. Baxter expressed concern that if the issue is tabled, the
Commission will miss their chance of having any input on it.
Micciche stated he had offered his e-mail address at all of the meetings and everyone is
encouraged to contact them for answers to their questions. Although not all answers
could be readily answered because research is required, they will provide good, honest
answers as soon as they possibly can.
Gilford stated she is a person who wants things to happen now and she is in favor of
the agreement but agrees more time is required to prepare for it. Gifford added, she
would like to see the issue tabled until others on the Commission feel better about it.
MOTION:
Commissioner Gilford MOVED the issue be tabled until the meeting on May 6~h and
when another meeting can be set to discuss the issue further. Commissioner Sandahl
SECONDED the motion.
Hultberg asked if a special meeting could be scheduled. Graves responded Council
could be asked at their regular meeting on May 7th. Graves added, there is pressure
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 10
from Finance for some direction with regard to this matter at the budget work session
on May 6th so he would have some idea of how to introduce the budget. It was
reiterated the City could not go beyond June 30th without a budget.
Castimore asked again if another meeting could be called if no decision is made on the
May 6th meeting. Porter replied, an additional meeting could be requested.
VOTE:
Hultber§ Yes
Gifford Yes
Steiner Absent
Sandahl Yes Baxter No
Castimore Yes Wisniewski Absent
MOTION PASSED.
Castimore thanked the public for their input. Graves encouraged anyone to call him if
they had any questions regarding the agreement.
ITEM 6:
NEW BUSINESS
Discussion -- Proposed Meeting Schedules for City Commissions,
Committees, Board and Council on Aging.
Commission discussed the proposed meeting schedule change as presented in the
packet. Baxter stated it might be best for.him to step aside as he is already forced to
miss two meetings and' this change would make it difficult to continue. It was noted
the reason for this change was due to budgetary issues. Frates noted, provisions are
made for special meetings if required. The Commission agreed to the change but
requested the months for meetings to be changed to January, March, May, July,
September and November.
MOTION:
Commissioner Hultberg MOVED the proposed meeting schedule change for the
Commission be revised to January, March, May, July, September and November.
Commissioner Gifford SECONDED the motion. There were no objections. SO
ORDERED.
Baxter indicated he would continue to serve to see how the new schedule works for
him. Frates stated he would check with the City Clerk and come back with other
options at the next meeting.
ITEM 7: REPORTS
Commission Chair -- No report
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 11
7-b. Director -- Frates reported the following:
· The city-wide clean up day is Saturday, May 3rd. Frates explained the
process and noted there would be prizes and food.
· FAA gave approval for the temporary use of the property beside the
softball fields for the skateboard park. The ramps will be moved soon and the funds for
the asphalt and fencing have been requested. It was noted the fence would be
temporary.
· A skateboarder was hurt at the skateboard park and it was noted he
wasn't using a helmet. Staff has encouraged users to wear the helmets the City
Provides.
· The dip net and parking fees were increased at the dock.
· The Rotary Club will do more work at Municipal Park.
· Joe Harris and the retirement group from Unocal adopted the Bernie
Huss Fitness Trail for the summer.
· Interviews for the summer hire positions have taken place but no formal
announcements have been made.
7-c. City Council Liaison -- Councilwoman Porter reported the following:
· Council has approved the no smoking ordinance and smoking will be
prohibited in restaurants effective October/5, 2003.
· Ozzie Osborne was selected by Council to replace Councilman Bannock.
· She has again adopted the flowerbeds at the Police Station and
Commissioner wismewski will provide the' funds.
· She felt it necessary to assure the Commission she was not the council
member behind the Club proposal to take over the Center. Porter added, she was
instrumental in the partnering of the summer youth program and worked on the joint
venture of the teen program but did not encourage Administration to contact them
regarding the Center. Porter continued, the decision is a very difficult one for all
concerned.
ITEM 8:
COMMISSION (~UESTIONS & COMMENTS
Commissioner Sandahl requested an update on the cemetery. Frates reported all is
going well and clean-up efforts are underway in preparation for Memorial Day. Frates
noted there was some vandalism.
Sandahl stated this would probably be Frank Getty's last year to volunteer for clean up
at the cemetery and thought it might be time to contact local churches or other
organizations with regard to adopting a portion of the cemetery.
ITEM 9:
PERSONS PRESENT NOT SCHEDULED TO B_E HEARD -- None
ITEM 10:
INFORMATION
10-a.
Council Action Agendas of April 2 and 16, 2003.
PARKS & REC~ATION COMMISSION MEE-~ING
MAY 1, 2003
PAGE 12
lO-b.
Beautification Committee Minutes of April 8, 2003.
ITEM 11:
ADJOURNMENT
The meeting adjourned at 10:57 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 13
Kristine A. Schmidt
513 Ash Avenue
Kenai, Alaska 99611
(907) 283-7373 · (907) 283-2835 facsimile
kschmidt@alaska.com · molloylaw@ak.net
May 1, 2003
City of Kenai - Parks & Recreation Commission
210 Fidalgo Avenue
Kenai, Alaska 99611
Re: Kenai Recreation Center
Dear Commission Members:
I am sorry I cannot attend in person your meeting on 5/1/03. I am
disappointed that your agenda was not disseminated to the public until just this
Tuesday, because by then it was impossible to change my travel plans this week.
However, please consider this letter, which expresses my opposition to the City of
Kenai turning the Kenai Recreation Center over to the Kenai Peninsula Boys &
Girls Club. I am a regular user of this facility, and have been for over 20 years.
Although I have heard many rumors about why this is happening in the last few
weeks, I do not believe that the City Administration and City Council are giving.us
residents, taxpayers and voters the real story -- what they have said so far makes no
sense, from either a financial or a public policy perspective. From what I have seen,
this is a sweetheart deal, that is bad for every user group except the Boys & Girls
Club. I urge you to vote to reject the proposed Agreement between the City of Kenai
and the Boys & Girls Club. I ask that you advise the City Council to table this idea
for FY 2004, and make even cuts to all City departments, rather than creating; a
"crisis"-- g'ut~§ the Recreation Department budget, and laying; off employees -- to
make this sweetheart deal happen. ~
The City just released the proposed Agreement, and, therefore, no one has
had much of a chance to review it adequately. However, what I have seen of it is
completely one-sided, in favor of the Boys & Girls Club. When I was a municipal
attorney (10 years with the Kenai Peninsula Borough and School District), I would
never have advised my client, the Borough or School District, to accept a bad deal
like this. Why in the world should the City subsidize the Boys & Girls Club, to the
tune of $200,000 ($125,000 payment plus $75,000 Rec Center revenue (2002 numbers))
plus pay their maintenance and utilities -- even their phone bills! This money
should be used to keep the current employees working.
The Boys & Girls Club should be paying the City to use the Rec Center -- they
tie it up all the time. For example, in April 2003, the B&GC used the facility every
night 5-8 p.m., plus 9-3 every Saturday. They either paid some ridicuously low rate,
like $20 an hour, or nothing at all, for this time.
Attached to my letter is a list of reasons why this is a bad idea, and questions
that need to be answered, before you give this idea serious consideration. If given
adequate time, I can come up with many more. That's another thing-- what's the
rush? Why has the City Administration tried so hard to keep complete information
from the public, and from you, the Commission, while speeding ahead with this
plan like a runaway tram? For example, I was at a meeting several weeks ago, when
the Administration promised to provide you, the Commission, with a list of the
cuts they planned to make at the Rec Center if the Boys & Girls Club proposal was
not adopted. However, I asked for a copy of that list of cuts just last week, and. was
told that it wasn't available -- why not? As far as I know, the first bit of information
about these cuts is in the propaganda sheet put up today on the City web site.
These reasons need to be debated, and these questions need to be answered, to
the satisfaction of City residents, before the Rec Center is turned over to a private
club, with a huge subsidy by taxpayers, and no competitive bid. Thank you for your
consideration.
KRISTINE A.
Enclosure(s) as stated
-2-
REASONS TO VOTE "NO" ON THE BOYS & GIRLS CLUB AGREEMENT FOR FY 2004
TOO SOON, NOT ENOUGH INFORMATION. The B&GC proposal is going too
fast, with not enough time and information to make a good decision this fiscal
year. The City of Kenai Administration needs to provide complete information
about the Rec Center so that residents and users can analyze whether the B&GC
proposal is a good deal for Kenai residents, such as:
What exactly is going to be cut if the B&GC proposal is not accepted? This
information was promised to the Rec Commission at the City Council
meeting on 4/14/03, and people have been-asking for it, but it still has not
been provided.
be
Revenue and expense information FOR THE REC CENTER FACILITY, by
line item. This information is not available in the City budget, and the
City Administration has not provided it, even though requested.
e
NO SUBSIDIES. The national trend for privatizing public facilities, or
outsourcing the operations, is to give it to a private operator and let them run it,
and pay a fair lease price, NOT SUBSIDIES.
The B&GC proposal is a huge subsidy-- the City would pay B&GC's
maintenance, repair and utility bills (even their phone bill!), insurance,
$125,000, plus let them keep ALL THE REVENUE (approx' $75,000 in 2002,
according to unverified reports) instead of turning this over to the City.
Why isn't this subsidy going; to keep Rec Center staff, and the facility
open? It is not a good idea to subsidize a private club with our tax dollars!
be
GIVE THE FACILITY a chance to pay for itself. Let the employees come up
with a plan to increase revenue to replace the "cuts" that have been
manufactured by the City Administration.
ge
CUT MIDDLE LEVEL MANAGEMENT. The national trend in the business
world is to cut middle level managers before direct service providers. And the
government sector has also adopted this policy: the Ketchikan Gateway Borough
cut their Parks & Rec Director and Public Works Director, and are running those
programs with the supervisors who run the facilities reporting directly to the
Borough Manager. Why is the City not looking into this alternative? There are
several middle level management positions in the City budget that have not
been reduced or cut yet.
0
DISCRIMINATION/PRIORITIES. Why are the only employees being laid off
women? Why sacrifice the Rec Center, a 12 month building with full time
employees, but keep part time, summer hires? Why is the Rec Director keeping
his job year round full time, when almost all of his winter work will be done by a
private contractor? Why can't the beautification budget ($87,000) a non-essential
service, be cut for just one year?
Page 1 - TEN REASONS TO VOTE NO ON B&GC
5~
COMPETITIVE BID. Why isn't this contract being put out for public bid? There
are many others in the community who could operate the facility with more
experience and qualifications than the Kenai Peninsula Boys & Girls Club. The
current employees who will be laid off, Healthy Changes, Bodymaster -- why not
let them bid on it without a subsidy? B&GC has no special licenses or certificates
to run a public facility for adults, and has NO experience of running; a facility or
adult programs. Why has the City Administration not let employees or local
businesses bid on the contract? The.only answer we have heard so far is "because
we don't have to"-- this is insulting and not in the interest of City residents.
,,
NO INFO/ACCOUNTABILITY. We don't know what the B&GC's real programs
are -- the draft Agreement doesn't require them to provide one until 11/03.
There is no public accountability -- the B&GC doesn't have to open their Board
meetings to the public, doesn't have to open their books to the public, doesn't
have to have hearings on their "Operations Plan."
o
TEEN CENTER. The Teen Center isn't even listed as a priority in the contract.
The Teen Center was built with public money as a place for teens to go -- not to
be locked into teen "programs." B&GC doesn't agree to keep this place open in
the contract -- this is a betrayal of Kenai taxpayers. We have talked to many
teens, they don't want "programs," they want a place to hang out.
Se
WHY ISN'T B&GC PAYING THE CITY? They use the Rec Center a lot now. For
example, during April 2003, they monopolized the Rec Center Mon-Fri 5-8 pm
and 9-3 on Saturdays. They didn't pay for all of that time, and they paid only the
lowest fees - $20 an hour to use the gym, even though adults who use the facility
have to pay $1.50 each. Instead of giving them the Rec Center and subsidizing
their programs, why not charge them to use the facility at a fair rate?
o
CUTS IN OTHER DEPARTMENTS. Why haven't other departments been cut a
little bit, each, instead of gutting the Rec Center budget and laying off 4
employees?
10.
WHY? The City Administration'
City web site, claims that:
s "Public Notice," posted just TODAY on the
Due to a serious reduction in operating funds, the proposed budget for the City of Kenai Recreation
Department requires a minimum cut of $110,000.00 beginning on July 1st, 2003.
This is dead wrong-- the City Administration CHOSE this method of cutting the
budget. The City could have chosen from many alternatives, but none were put
on the table except this one -- Why? Why lock up the Rec Center forever, when
the City does not know what the financial situation will be next year (the draft
B&GC Agreement is for three years, with 5 year renewals at B&CG's option, with
no end)? Why not make small cuts, wait a year and do some long range
planning for the facility and programs? The B&GC proposal doesn't make
financial sense, it 'is not a good way to manage resources, it: is not good public
policy, what is the real agenda, and why don't we know about it? What is the
hidden agenda?
Page 2 - TEN REASONS TO VOTE NO ON B&GC
KENAI PARKS ~ RECREATION COMMISSION SPECIAL MEETING
MAY 15, 2003
CITY HALL COUNCIL CHAMBERS
5:00 P.M.
AGENDA
ITEM 1:
,,
C_~LL TO ORDER/~ ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3:
OLD BUSINESS
a. Discussion/Recommendation-- Kenai Recreation Center Partnering
Agreement Between the Boys & Gifts Clubs of the Kenai Peninsula and the City
of Kenai.
ITEM 4:
ADJOURNMENT
KENAI PARKS ~k RECREATION COMMISSION
MAY 15, 2003 SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
S:00 P.M.
CHAIRMAN TIM WISNIEWSKI~ PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER & ROLL CALL
Chairman Wisniewski called the meeting to order at 5'00 p.m.
Members Present: Wisniewski, Gifford, Sandahl, Castimore, Hultberg
Members Absent: Baxter, Steiner
Others Present' Councilwoman Porter, City Manager Snow, Finance Director
Semmens, Director Frates, Contract Secretary Roper
ITEM 2: AGENDA APPROVAL
The agenda was approved as presented.
ITEM 3: OLD BUSINESS
Discussion/Recommendation -- Kenai Recreation Center Partnering
Agreement Between the Boys and Gifts Clubs of the Kenai Peninsula and
the City of Kenai.
Chairman Wisniewski opened the meeting to public comment and, in an effort to not
repeat what had already been stated on the subject, asked that testimony be limited to
those who have something new to add.
Dan Conetta, Kenai, Alaska - Conetta repeating what he said before, noted the
Commission has been given very little time to make a decision and he expressed
appreciation for their patience and the fact they have held their ground by not coming
to a hasty decision. Conetta discussed the two alternatives and stated neither one
would have a long-term commitment to the current adult or teen program. Conetta
added, Peter Micciche, President of the Boys and Gifts Club Board of Directors,
repeatedly said he would make no guarantees. Conetta stated the Club has the ability
to make guarantees and he read the information taken off the Club website. Conetta
stated he felt, because money is going to get tight for the State and the City of Kens. i, it
would also be limited for the Club. Conetta read the Club mission statement and
noted nowhere in the statement is there any mention of adult programs. Conetta
added, he felt the adult programs would be the first to be cut. Conetta stated the
community deserves to have a city-run public recreation center and feels the City is
underestimating the value and quality of life a recreation center brings to the
community. Conetta stated this public asset needs to be protected and offered the
following options for the Commission:
· Reject the Club contract because it has no long-term commitment to the
current adult and teen programs.
· Adopt an alternative to allow the City to wait to see if another store fills
the revenue gap left by K-Mart.
· Three alternatives to allow smarter decisions are'
-- Use the General Fund, which has $5 million. This is a valuable public
asset and it should not be held to some arbitrary number like the $500,000 the
Mayor has used.
-- Implement a .028 mill rate dedicated to the recreation center.
-- Consider Carol Brenckle's modified budget that not only shows where
to get $110,000 but $250,000 if the City is really worried about tightening up
their belts.
Conetta added, this is only for one year to get passed this timeframe.
Wisniewski advised those who came in late of the need to limit testimony to new
information only.
Carol Brenckle, Kenai, Alaska -- Brenckle handed out copies of an alternative plan for
recreation center funding and stated she had been to all budget sessions and has gone
through the entire draft budget and identified what she.felt are non-essential areas
such as automobile allowances, travel, conferences, membership dues, etc. Brenckle
noted, professionals could deduct membership dues and travel as a business expense.
Brenckle asked the Commission to review the document and stated she felt there is
more that could be done. Brenckle explained the cuts she was proposing and pointed
out members of Council did cut their salaries by $100 each, however she included a
greater cut but kept the Mayor's salary intact. Brenckle added, she also included
alternative revenue sources and listed each item. Brenckle suggested Council take a
long hard look at other alternatives and urged the Commission to request Council to do
so and not to dismember a very valuable resource.
Mark l~ecessary, Kenai, Alaska -- Necessary reiterated that he has lived in Kenai
since 1969 and has retired here. Necessary reported the company he worked for
offered him a move to any place he wanted to but he chose to stay in Kenai. Necessary
reported he had over 465 signatures of residents who want to keep the recreation
center intact. Necessary asked how many individuals came forth, other than Board
members or staff, in support of the Boys and Girls Club.
Kzistine ~/tehmidt, Kenai, Alaska -- Schmidt handed out a position statement and
reported the Friends of the Kenai Recreation Center (Friends) have developed a position
statement and are asking the Commission to table the proposed agreement between
the City of Kenai and the Club. Schmidt asked the Commission to recommend the City
of Kenai do the following:
· Keep the recreation center open on the same schedule as the previous
year with the same programs run by City employees.
· Make budget cuts elsewhere to the City of Kenai FY2004 budget, using
other revenues or raise the mill rate by 0.28 in order to keep the recreation center
programs in place.
SPECIAL PARKS & RECREATION COMMISSION MEETING
MAY 15, 2003
PAGE 2
· Allow the Commission to investigate alternatives for the Kenai Recreation
Center during FY2004 and report to the City Council as allowed by City Code.
Schmidt stated, their position is the City Administration should have investigated all
the alternatives to the Club proposal and present more than just one option to the
Commission and the City Council. Schmidt added, they've identified at least seven
different alternatives she listed and also included in her position statement.
Schmidt stated there are a lot of weaknesses in the Club agreement and asked the
Commission to take time to really look at it to see if it is the best agreement the City
can get as the Friends did not believe it is.
Public comment was closed.
MOTION:
Commissioner Hultberg MOVED to recommend City Council reject the Boys and Girls
Club partnership agreement and Commissioner Castimore SECONDED the motion.
Hultberg stated he thought long and hard about this and noted he has every
confidence in the world the City Manager and her elected council officials, in all their
experience, with all their knowledge and expertise, can come up with'a better
agreement than the one proposed. Hultberg continued, giving the Commission a
month to make a decision for this issue was just not fight. Hultberg added,
consideration needed to be given to the number of people who have been against the
agreement and someone, Council or whoever, should look at some of the proposed
alternatives. Hultberg said he just couldn't believe the City couldn't develop something
that would be prudent to keep the Parks and Recreation in place. Hultberg added,
what makes this City great is when times get tough people get together do determine
what can be done.
VOTE:
Hultber§ Yes
Gifford No
Steiner Absent
Sandahl
Castimore
Yes Baxter
Yes Wisniewski
Absent
Yes
MOTION PASSED.
ITEM 4:
ADJOURNMENT
The meeting adjourned at 5:25 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
SPECIAL PARKS & RECREATION COMMISSION MEETING
MAY 15, 2003
PAGE 3
le
CITY OF KENAI
PLANNING & ZONING COMMISSION
AGENDA
CITY COUNCIL CHAMBERS
May 14, 2003 - 7:00 p.m.
CALL TO ORDER:
a. Roll Call
b. Agenda Approval
c. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the
Commission and will be approved by one motion. There will be no separate discussion of these
items unless a Commission Member so requests, in which case the item will be removed fi'om the
Consent Agenda and considered in its normal sequence on the agenda as part of the General
Orders.
®
*APPROVAL OF MINUTES:
a. *April 23, 2003
3. SCHEDULED PUBLIC COMMENT:
4. CONSIDERATION OF PLATS:
a. PZ03-19- Preliminary Plat- Hannah Estates, A subdivision of SE 1/4, Section 17, T5N, R11W,
SM south of the Kenai River excluding VIP Park Estates Subdivision and Beachside Estates
Subdivision. Submitted by Whitford Surveying, P.O. Box 4032, Soldoma, Alaska.
b. PZ-03-20~Preliminary Plat~Keemau Subdivision, Crestwood Addition. Submitted by
McLane Consulting Group, P.O. Box 468, Soldoma, Alaska.
5. PUBLIC HEARINGS:
a. PZ03- 15~An application for an Conditional Use Permit - Bed & Breakfast & Guide Service
for the property known as 1555 Angler Drive, Lot 31, Block 1, Anglers Acres Subdivision,
Part 2, Kenai, Alaska. Application submitted by Evan & Kathleen Harding, 3657 Eastwind
Drive, Anchorage, Alaska.
b. PZ03- 16~An application for a Variance Permit for lot coverage and rear setback for the
property known as Lot 57, Block 4, Redoubt Terrace Subdivision, Addition #7 (1528 Toyon
Way), Kenai, Alaska. Application submitted by Wayne & Bekkie Jackson, P.O. Box 3273,
Kenai, Alaska.
c. PZ03-17 - A resolution recommending that the official zoning map of the City of Kenai be
amended to rezone 16 properties to the education zone. Rezone submitted by City of Kenai
administration.
d. PZ03-18 - An application to modify PZ01-62 Conditional Use Permit for a day care to
provide care for more than 12 children and expand the day care to operate a preschool for the
property known as Government Lot 23,903 Magic Avenue, Kenai, Alaska. Application
submitted by Ashley Bulot, P.O. Box 1954, Kenai, Alaska.
6. OLD BUSINESS:
7. NEW BUSINESS:
8. PENDING ITEMS:
9. CODE ENFORCEMENT:
10. REPORTS:
a. City Council
b. Borough Planning
c. Administration
11. PERSONS PRESENT NOT SCHEDULED:
12. INFORMATION ITEMS:
a. Commissioner Tunseth letter of resignation dated April 23, 2003
b. "Zoning Bulleting"- April 10 & 25, 2003
13. COMMISSION COMMENTS & QUESTIONS:
14. ADJOURNMENT:
CITY OF KENAI
PLANNING/~ ZONING COMMISSION
CITY COUNCIL CHAMBERS
MAY 14, 2003 - 7:00 P.M.
CHAIRMAN RON GO~~, PRF~IDING
MINUTES
ITEM 1'
CALL TO ORDER
Chairman Goecke called the meeting to order at 7:00 p.m.
1-a. Roll Call
Members Present:
Others Present:
Glick, Bryson, Goecke, Amen, Eldridge
Councilman Osborne, City Planner Kebschull, Department
Assistant'Carver, Contract Secretary Roper
X-bo
AEenda Approval
MOTION:
Commissioner Glick MOVED to approve the agenda and requested UNANIMOUS
CONSENT. Commissioner Amen SECONDED the motion. There were no objections.
SO ORDERED.
Consent Agenda
MOTION:
Commissioner Eldridge MOVED to approve the consent agenda and requested
UNANIMOUS CONSENT. Commissioner Bryson SECONDED the motion. There were
no objections. SO ORDERED.
ITEM 2:
APPROVAL OF MINUTES. -- April 23, 2003
Approved by consent agenda.
ITEM 3'
SCHEDULED PUBLIC COMMENT -- None
ITEM 4:
CONSIDERATION OF PLATS
PZ03-19- Preliminary Plat - Hannah Estates, A subdivision of SE 1/4,
Section 17, TSN, R11W, SM south of the Kenai River excluding VIP Park
Estates Subdivision and Beachside Estates Subdivision. Submitted by
Whitford Surveying, P.O. Box 4032, Soldoma, Alaska.
MOTION:
CommisSioner Glick MOVED to approve PZ03-19 and Commissioner Eldridge
SECONDED the motion.
Staff had nothing additional. Amen stated he had visited with one of the neighbors in
the area and they had no objection with the project. Bryson noted, as it appeared to
conform to previous subdividing in the area and all lots are over 40,000 sq. ft. with
appropriate frontage, he would support the motion.
VOTE:
[ Bryson
I Eldridge
Yes Goecke Yes Amen
Yes
Glick
Yes
Yes
MOTION PASSED UNANIMOUSLY.
4-]3.
PZ-03-20--Preliminary Plat--Keemau Subdivision, Crestwood Addition.
Submitted by McLane Consulting Group, P.O. Box 468, Soldotna,
Alaska.
MOTION:
Commissioner Bryson MOVED to approve PZ03-20 and Commissioner Glick
SECONDED the motion.
Kebschull stated staff had nothing additional but noted the final plat would not be
recorded until the required installation agreement is complete and the applicant is
aware of the process. Kebschull added, Code requires the Commission to approve the
50 ft. fight-of-way for the cul-de-sac.
Chairman Goecke opened the discussion to public comment.
Jim Butler, Kenai, Alaska -- Buffer stated he was the neighbor and property owner
and is in favor the proposed plat and felt it is a nice addition to the community at that
end of Lawton. Buffer added, the resolution in the packet shows the plat being
submitted by Integrity Surveys and it was from McLanes.
Bryson referred to the east side common with the Borough property and asked if there
had been any discussion with the Borough regarding a fight-of-way dedication. Buffer
replied, he could only speak to the two government lots that are part of the subdivision
and there was no reservation to these along the parcel. Buffer added, they were not
wanting to create a new one; the Borough's intent was to keep the ten-acre piece south
of the school accessible from Lawton and not to create a new access point. He
continued, the Borough did not make any reservations when the propertYwas
transferred to him.
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 2
Amen, referring to the west side, asked if the adjacent lots would give up 30' in the
future if access was needed. Buffer replied, it was his understanding they are original
government lots that went from the federal government to the Borough then to the
landowner and each of the lots had a 30' reservation on all the perimeters so the
western lots at 152 and 155 have a reservation 30' down from the east side of their
property. Bryson added, it is most likely 33' rather than 30'. Kebschull stated,
normally those right-of-ways are formally dedicated when a parcel is subdivided.
Amen asked staff if the reason for voting on the 50' right-of-way for the cul-de-sac is
because it is less than the 60' and Kebschull confirmed that was correct; the
subdivision code within the City of Kenai states that less that 60' requires a majority
vote of the Commission. Bryson added, the rationale for providing 50' instead of 60' is
because it is only serving two lots and that is permitted under the Borough regulations
with City concurrence.
VOTE:
Bryson
Eldrid§e
Yes Goecke Yes Amen Yes
Yes
Glick
Yes
MOTION PASSED UNANIMOUSLY.
ITEM 5:
PUBLIC HEARINGS
PZ03- 15---An application for an Conditional Use Permit- Bed .&
Breakfast & Guide Service for the property known as 1555 Angler Drive,
Lot 31, Block 1, Anglers Acres Subdivision, Part 2, Kenai, Alaska.
Application submitted by Evan & Kathleen Harding, 3657 Eastwind
Drive, Anchorage, Alaska.
MOTION:
Commissioner Glick MOVED to approve PZ03-15 and Commissioner Eldridge
SECONDED the motion.
There was no public comment. Staff had nothing additional but pointed out the
applicant was present to answer questions -if necessary.
Bryson stated, this was a long-standing issue in the area and once again thought it
would be more appropriate to consider a rezone of the community to a zone that
properly reflects the uses in the area as opposed to continuing with the rural
residential zone requiring conditional use permits. Goecke asked if Bryson would go
on record to start the process. Bryson responded, no as it would be more appropriate
for the property owners to initiate a rezone.
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 3
Eldridge pointed out the Code dictates not more than 30% of the total floor area can
be used. Amen asked the applicant to clarify the portion of the residence to be used
for the bed and breakfast.
Evan Harding, Kenai, Alaska -- Applicant and property owner. Harding explained
the plan and stated there were no plans for use of the main floor or loft area. Glick
asked if this was a new structure and Harding replied, it s and it is still under
construction.
Amen asked staff if the lot met the setback requirements on the side lot line and
Kebschull replied, yes, it is 15'in a rural residential zone. Kebschull added, the
application was discussed with Mrs Harding and she was informed of the maximum
of 30% and knows if there is anything other than the bed and breakfast, a
modification to the conditional use permit is required.
VOTE:
Bryson
Eldrid~e
Yes Goecke Yes Amen Yes
Yes
Glick
Yes
MOTION PASSED UNANIMOUSLY.
Chairman Goecke advised that any appeal to this application would need to be
submitted to the City Clerk within 15 days of its approval.
MOTION:
PZ03- 16 -- An application for a Variance Permit for lot coverage and
rear setback for the property known as Lot 57, Block 4, Redoubt Terrace
Subdivision, Addition #7 (1528 Toyon Way), Kenai, Alaska. Application
submitted by Wayne & Bekkie Jackson, P.O. Box 3273, Kenai, Alaska.
Commissioner Glick MOVED to approve PZ03-16 and Commissioner Bryson
SECONDED the motion.
Staff had nothing additional. Goecke opened the public hearing:
Wayne Jackson, Kenai, Alaska -- Applicant and property owner. Jackson stated the
building he is proposing to build is more than a storage shed so his purpose was to
actually put the building on a four foot crawlspace. Jackson added, he plans to use
his dwelling boiler to heat the space and doesn't have a driveway going to the shed as
it was just going to be used for tool storage and a year-around area to build something
if desired.
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 4
Glick asked if the reason for heating it was to be able to use it as a shop. Jackson
replied, yes, and to use it year-around. Jackson added, the four foot crawlspace
allows for more storage.
Bryson asked if there were any existing encroachments or conditional uses that would
be required other than what is proposed. Jackson replied, the structure he's going to
build is a single-story home and it takes up the majority of the lot and as a result, he
needs the variance to push it toward the back of the lot. Jackson added, he thought
he was only allowed 99 sq. ft. and this is about 280 sq. ft. Jackson continued, there
are no other existing situations.
Amen stated he reviewed the 1967 covenants that apply to the neighborhood and
asked about the setback requirements. Kebschull stated the City does not enforce
covenants but the zone regulates the setbacks. Amen asked if the zone had any
problem with the application if it was used for more than just a storage shed.
Kebschull stated it cannot be used as a dwelling and yes, the City would have a
problem with it because of the minimum lot size for principal structures in the zone.
Kebschull reiterated, it could not be used for residential use, as stated in the
application, it is strictly storage. Bryson asked the applicant if the intent was to have
it be a dwelling. Jackson replied, no, it was not.
Amen asked if the City had trouble with Item 2 of the Staff Report regarding special
conditions or circumstances that have been caused by actions of the applicant.
Kebschull replied, she did have trouble with it because the applicant is causing the
issue of lot coverage, however, the applicant did not subdivide the parcel so the lot size
was not caused by the applicant.
Bryson reiterated the whole process of the conditional use has been activated because
of the size of the structure and if it had been a little smaller it would be conforming.
MOTION TO AMEND:
Commissioner Bryson MOVED to amend the motion to include a finding of fact stating
there are no existing encroachments or conditional use permits on the parcel at this
time. Commissioner Glick SECONDED the motion.
VOTE ON AMENDMENT:
Br~son
Eldrid~e
Yes I Goecke
Yes Glick
Yes Amen Yes
Yes
MOTION TO AMEND PASSED UNANIMOUSLY.
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 5
VOTE ON THE MAIN MOTION:
[ Bryson Yes Goecke Yes
! Eldrid§e
Yes
Glick
Yes [Amen
Amen Yes
Yes
MOTION PASSED UNANIMOUSLY.
Chairman Goecke reiterated the appeal process.
PZ03-17 -- A resolution recommending that the official zoning map of the
City of Kenai be amended to rezone 16 properties to the education zone.
Rezone submitted by City of Kenai administration.
MOTION:
Commissioner Eldridge MOVED to approve PZ03-17 and Commissioner Bryson
SECONDED the motion.
There was no public comment. Staff reported this was a culmination of a long process
Administration had been working on for almost a year and gave an overview of
activities up to this point. Bryson stated he felt the proposed zoning is appropriate
and would support the motion. Glick agreed the zoning is appropriate and thought
this should have been done a long time ago.
VOTE:
Bryson Yes Goecke Yes Amen Yes
Eldridge Yes Glick Yes Amen Yes
MOTION PASSED UNANIMOUSLY.
5-d.
PZ03-18 -- An application to modify PZ01-62 Conditional Use Permit for
a day care to provide care for more than 12 children and expand the day
care to operate a preschool for the property known as Government Lot
23,903 Magic Avenue, Kenai, Alaska. Application submitted by Ashley
Bulot, P.O. Box 1954, Kenai, Alaska.
MOTION:
Commissioner Glick MOVED to approve PZ03-18 and Commissioner Eldridge
SECONDED the motion.
There was no public comment. Kebschull stated the applicant wanted to include more
children in her daycare so she applied for the conditional use permit. Kebschull
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 6
added, the current daycare operates just within the home and now she would like to
expand to possibly convert the garage and to possibly later build an addition.
Kebschull continued, the applicant wants to amend the permit to allow for a
conversion of the garage for the preschool and possibly a later addition.
VOTE:
[ Bryson
[ Eldridge
Yes Goecke Yes Amen Yes
Yes
Glick
Yes
Anlen
Yes
MOTION PASSED UNAIMOUSLY.
ITEM 6'
OLD BUSINESS-- None
ITEM 7:
NEW BUSINESS -- None
ITEM 8:
PENDING ITEMS-- None
ITEM 9:
CODE ENFORCEMENT-- None
ITEM 10: REPORTS
10-a. City Council-- Councilman Osborne provided a report based on City
Council's actions at their May 7, 2003 meeting.
10-b. Borough Planning-- Bryson provided a report based on actions taken at
the April 28~ and May 12, 2003 Borough Planning meetings.
10-c. Administration -- Kebschull reported the following:
· Staff is working with the Borough to get the cemetery plots on a map
similar to a GIS map.
· A public hearing is scheduled for final adoption of the comprehensive
plan at the June 11th meeting.
· The Borough Transportation Plan is currently being worked on and a
public meeting is scheduled for May. 29th from 6:30 to 8:30 p.m. at Kenai City. Council
Chambers. This is for Kenai and Nikisld.
· A few months ago it was brought to the City's attention the Spur
Highway addresses do not match those of the Borough. A change would affect over
157 property owners so it may be more feasible to change the code and have the
addressing start within the city limits of Kenai. Kebschull will meet with the City
Attorney to discuss various options.
· Regarding Anglers Acres, it has been suggested many times the residents
consider a rezone.
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 7
ITEM 11:
PERSONS PRESENT NOT SCHEDULED -- None
ITEM 12:
INFORMATION ITEMS
12-a.
12-b.
Commissioner Tunseth letter of resignation dated April 23, 2003
"Zoning Bullefing"- April 10 & 25, 2003
ITEM 13:
COMMISSION COMMENTS & (}UESTIONS
Commissioner Glick reported he will not be at the May 28th meeting.
Commissioner Bryson will not be present for the June 11, 2003 meeting.
Chairman Goecke will not be present for the June 11, 2003 meeting and added, if the
two vacant Commission positions are not filled by then, consideration should be given
to cancelling the meeting. Kebschull stated Councilman Osborne can request a
cancellation from City Council and it would have to be advertised.
ITEM 14:
ADJOURNMENT
The meeting adjourned at 8:00 p.m.
Minutes recorded and transcribed by'
Barbara Roper, Contract Secretary
PLANNING & ZONING COMMISSION MEETING
MAY 14, 2003
PAGE 8
CFTY OF KENAI
'~/illage with a past - City with a
BACKGROUND AND PERSONAL DATA-
CANDIDATES FOR APPOINTMENT
COMMITTEES AND COMMISSIONS
DATE: __May 4, 2003 NAME: John HammeJman
Resident of the City of Kenai? YES
.... How long? Approximately 15 years
Resictence Address .4570 Kenaitze Court
Mailing Address 4570 Ke.naitze Court Home Telephone No. 283-7,280
Home Fax No.
Business Telephone No. 283-5507
"Business Fax No.
Email Address: jhammelm, an~unocal.com
EMPLOYER: Unocal
Job Title Logistics Superv. isor
NAME OF SPOUSE: Paula Hamm,elman
~embership ir~ organizations: Central Area_R~ral Transpmtation System (CARTS')
Past organizational memberships: Kena, i CommunitTCare Ce..n.ter
Kenai P. eninsula Borouqh Pla ,nnin.q Commission
COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED:
Planning and Zoning
WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMI'i-I'EE: I enjoyed my. 12
years
of service on the KPB Planning Commission and would like to continue serving the community.
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE
BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? I have worked for 15 years in the oil industry
and served on the KPB Planning Commission for 12 years.
~S~gnature -/
Return to City Clerk, 210 Fidalgo Avenue, Suite 200
283-3014 (fax), 283-7535, exq. 231 (phone)
Oan 30 03 0~:~510 ~hawn M. Hnaer~on ?-~
CITY OF
"Village with a p a st - City with a
BACKGROUND AND PERSONAL DATA
CA~IDATES FOR APPOINTMENT COMMITTE~
COMMISSIONS
DATE:
NAME:
Resident of the City of KenaiP ~_________ How long?
Residence Address ~
Marling Address ~ Home Telephone
Home Fax No. - O Business Telephone No,~g'~-
Bus. ess F~ ~ ~~Em~ Address: ~~
·
Job
Past organizational memberships: ~.____
COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTE~TED:
WHAT BACKGROUND, EXPERIENCE, OR CREDE~&8 DO YOU POSSESS TO BRII~G TO THE BOARD,
COMMITTEE MEMBERSHIP?
Si re
KENAI BEAUTIFICATION COMMITTEE
MAY 13, 2003
7:00 P.M.
KENAI COUNCIL CHAMBERS
AGENDA
ITEM 1: CALL TO ORDER/k ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MINUTES
a. February 11, 2003
b. April 8, 2003
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
,,
ITEM 5: OLD BUSINESS
Discussion -- Flower Bed Plannin§
ITEM 6:
NEW BUSINESS
a. Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
ITEM 7: REPORTS
Co_m__mittee Chair
Parks & Recreation Director
Kenai City Council Liaison
ITEM 8: OUESTIONS AND COMMENTS
ITEM 9: INFORMATION
Parks & Recreation Commission Meeting Minutes of April 3, 2003.
City Council Action Agenda of April 2 and 16, 2003.
ITEM 10: ADJOURNMENT
KENAI BEAUTIFICATION COMMITTEE
MAY 13, 2003
7:00 P.M.
KENAI COUNCIL CHAMBERS
CHAn~ERSON MARILYN DIMMICK, PRESIDING
MINUTES
ITEM 1.
CALL TO ORDER/is ROLL CALL
Chairperson Dimmick called the meeting to order at 7'06 p.m. and the roll was
confirmed as follows-
Members Present: Dimmick, Rogers, Nelson, Brown
Members Absent: Seymour
Others Present: Director Frates, Contract ~ecretary Roper {3 students from the
KCHS Government class), Sharon Hatch (interested in the
Committee)
ITEM 2:
AGENDA APPROVAL
There were no additions to the agenda. The agenda was approved as presented.
ITEM 3: APPROVAL OF MINUTES
February 11, 2003
April 8, 2003
MOTION:
Committee Member Brown MOVED to approve the minutes of February 11 and April 8,
2003 and Committee Member Nelson SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5:
OLD BUSINESS
Discussion -- Flower Bed Planning
The Committee discussed the various flowerbeds and the types of flowers to plant in
each. A list was provided to Frates so the plants could be ordered next week.
Discussion also took place on the May 31st planting day and the members agreed to
bring side dishes to go with the hot dogs, hamburgers and beverages provided by the
City.
ITEM 6'
NEW BUSINESS
The students were excused at 8:25 p.m.
Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
Frates explained the purpose of the meeting schedule change and advised that special
meetings could be held as necessary. After discussion, the Committee requested a
meeting be held in September to critique the summer's planting and to discuss any
problems encountered and then resume meetings in February, March, April, May and
June.
Discussion took place on work sessions and informal meetings. Frates and Roper
advised it was being proposed work sessions will need to be approved by the City Clerk
as they have to be advertised. Discussion took place on the length of the meeting and
Roper advised the Committee they could have taken care of the agenda items,
adjourned then gone right into a work session to discuss the flowers in order for the
guests to leave earlier if they wanted.
ITEM 7: REPORTS
7-a. Committee Chatz -- Dimmick reported:
· She spoke with Karolee Hansen who advised her she would be unable to
participate on the Committee but would be available to help plant on May 3 l~t.
· Sharon Hatch attended the meeting, as she is interested in the
Committee.
7-b. Parks/is Recreation Director -- Frates reported:
· Four summer hires are on board and the remaining will be in place by
June 2nd.
· Flyers for the May 31 st volunteer planting day was provided to members.
Public service announcements and newspaper ads have been placed.
Kenai City Counc/l Liaison -- No report.
ITEM 8:
OUESTIONS AND COMMENTS
Brown asked if she could come to the greenhouse a few days prior to May 31 st in order
to group the various plants together for the different locations and Frates stated his
approval.
ITEM 9:
INFORMATION
Parks & Recreation Commission Meeting Minutes of April 3, 2003.
City Council Action Agenda of April 2 and 16, 2003.
BEAUTIFICATION COMMITTEE MEETING
MAY 13, 2003
PAGE 2
ITEM 10: ADJOURNMENT
, ,
The meeting adjourned at 9:05 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
BEAUTIFICATION COMMITTEE MEETING
MAY 13, 2003
PAGE 3
~~ //~ CITY OF KENAI
,. '~/illage with a past - City with a future
BACKGROUND AND PERSONAL DATA- ..
CANDIDATES FOR APPOINTMENT
COMMITTEES AND COMMISSIONS
Resident of the City of Kenai? _~
Residence Address /~~~ ~~
Mailing Address ~~'~ ~ ~~
;-' R:CEiv,..--'
·
KENAI CITM CLERK
Home Fax No. ,r~ ' Business Telephone No.
NAME OF SP iUSE'
Membership in organizations'
Past organizational mem bershlp,'_~/~ ~~ ~~_~
!
WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE ~
http ://www. ci.kenai, ak.us/cornmissions/commisb[onap'p~ation.htm ~ 511512003
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE
BOARD, OR COMMITTEE MEMBERSHIP?
Return to City Clerk, 210 Fidalgo Avenue, Suite 200
283-3014 (fax), 283-7535, ext. 231 (phone)
h ttp ://www. ci.kcnai.sk, us/co mini ss i o ns/commis si onap p li cati on.h tm
5/16/2003
AGENDA
KENAI CITY COUNCIL- REGUL~ MEETING
MAY 7, 2003
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http' //www. ci.kenai.ak.us
ITEM A:
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B-
,,
SCHEDULED PUBLIC COMMENTS (10 minutes)
Taylor Matson, Maya Johnson, ~uinn Sawyer, Averee Amend, Mt.
View Elementary Future Problem Solving Team-- Funding
Request/International Competition at Hartford, Connecticut.
.
Richard Warrington, Brain Injury Awareness -- May 31, 2003 Walk
ITEM C'
REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCII~
ITEM D:
PUBLIC HEARINGS
.
Ordinance No. 2001-2003 -- Amending KMC Title 4 and KMC Title
14.20.220 to Adopt: 1) the International Building Code, 2000 Edition of
the International Code Council; 2) the International Property
Maintenance Code, 2000 Edition of the International Code Council; 3}
the International Mechanical Code, 2000 Edition of the International
Code Council; 4} the National Electrical Code, 2002 Edition of the
National Fire Protection Association; 5) the International Fuel Gas Code,
2000 Edition of the International Code Council; and 6) the Intemational
Residential Code, 2000 Edition of the International Code Council.
.
Ordinance No. 2002-2003 -- Adopting KMC 13.10.015, Changing the
Bail Schedule for Minor Offense Violations to Reflect the One Adopted by
the Municipahty of Anchorage Instead of the State of Alaska's Bail
Schedule.
.
Ordinance No. 2003-2003 -- Increasing Estimated Revenues and
Appropriations by $32,000 in the General Fund and the Skateboard Park
Capital Project Fund.
4~
Ordinance No. 2004-2003 -- Amending KMC 8.05 to Adopt the
International Fire Code, 2000, First Printing With Amendments.
,
Resolution No. 2003-20 -- Objecting to Kenai Peninsula Borou~l
Ordinance No. 2003-11 to Amend the Borou~l Sales Tax Code to Exempt
a Portion of Gasoline and Diesel Fuels From Sales Tax.
.
Resolution No. 2003-21 -- Transferrin§ $100,000 in the ARFF/SRE
Capital' Projects Fund for Project Closeout.
e
Resolution No. 2003-22 -- Approving a Contract to North Star Paving &
Construction, Inc. for the' Project Entitled Basin View L.I.D. -- 2003
Dolchok Lane, Kim-N-Ang Court, and Cub Court for the Total Amount of
$353,115.00.
Resolution No. 2003-23 -- Approving a Contract to Alaska
Roadbuflders, Inc. for the Project Entitled Schooner Circle L.I.D. -- 2003
for the Total Amount of $51,562.50.
,
Resolution No. 2003-24-- Approvin§ a Contract to Alaska
Roadbuflders, Inc. for the Project Entitled Toyon Way L.I.D. -- 2003 for
the Total Amount of $120,269.
10.
Resolution No. 2003-25 -- Supporting Senate Bill 189 That Would
Rename the Kenai Courthouse the "Jonathan H. Link Courthouse."
11.
Resolution No. 2003-26 -- Transferring $36,500 in the Airport Security
Improvements Capital Project Fund for Preliminary Project Expenses.
12.
*2003 Liquor License Continuance -- REMOVAL OF PROTEST
Alaskalanes, Inc. d/b/a Alaskalanes Bowling Center.
ITEM E:
COMMISSION/COMMITTEE REPORTS
.
2.
3.
4.
5.
6.
7.
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & Visitors Bureau Board
c. Alaska Municipal League Report
d. Kenai Chamber of Commerce
ITEM F: MINUT~
o
*Regular Meeting of April 16, 2003.
*Budget Work Session Notes of April 14, 2003
*Budget Work Session Notes of April 15, 2003
ITEM G:
CORRF~PONDENCE
ITEM H:
OLD BUSINESS
ITEM I:
NEW BUSINESS
.
Bills to be Paid, Bills to be Ratified
e
Purchase Orders Exceeding $2,500
ITEM J:
REPORT OF THE MAYOR
ITEM K:
ADMINISTRATION REPORTS
1. City Manager ~
2. Attorney
3. City Clerk
ITEM L:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM M:
ADJOURNMENT
KENAI CITY COUNCIL- REGULAR MEETING
MAY 7, 2003
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www, ci.kenai.ak.u s
VICE MAYOR JAMES C. BOOKEY~ III, PRESIDING
ITEM A:
CALL TO ORDER
Vice Mayor Bookey called the meeting to order at apprommately 7'01 p.m. in the
Council Chambers in the Kenai City Hall Building.
A-Xo
PLEDGE OF ALLEGIANCE
Vice Mayor Bookey led those assembled in the Pledge of Allegiance.
A-2. ROLL CALL
Roll was taken by the City Clerk.
Bookey and Swarner.
Present were:
Moore, Porter, Osborne, Jackman,
Absent was: Williams
AGENDA APPROVAL
Vice Mayor Bookey requested the following changes to the agenda:
REMOVE FROM:
I-2, Purchase Orders Exceeding $2,500 -- Purchase Order to Sherman
Signs for $4,650.
MOTION:
Councilwoman Swamer MOVED for approval of the agenda as amended and
Councilman Moore SECONDED the motion. There were no objections. SO
ORDERED.
A-4.
CONSENT AGENDA
MOTION:
Councilwoman Swamer MOVED for approval of the consent agenda as presented and
Councilwoman Porter SECONDED the motion. There were no objections. SO
ORDERED.
ITEM B:
SCHEDULED PUBLIC COMMENTS
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 2
B-lo
Taylor Matson, Maya Johnson, (~uinn Sawyer, Averee Amend, Mt.
View Elementary Future Problem Solving Team -- Fundin§
Request/Intemational Competition at Hartford, Connecticut.
The group introduced themselves and explained they would be representing the State
of Alaska at the International Future Problem Solving competition in Hartford,
Connecticut in the dunior Division. It was noted, there were no funds available for
donation, however the city has pins for trading at the event.
Richard Warrington, Brain Injury Awareness -- May 31, 2003 Walk
Warrington reported he had been appointed to the State Traumatic Injury Advisory
Board representing the Kenai Peninsula. He noted, traumatiC brain injury is the
number one killer around the nation and the Board has received a federal grant to
help identify, develop, implement and sustain needed programs and resources to
promote prevention and expand treatment and services delivery to Alaskans who
experience traumatic brain injury and their families.
Warrington reported the local organization would be holding their seventh annual
Brain Awareness Walk through the city on Saturday, May 31 and invited the council
and others in the audience to participate.
ITEM C:
REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCII~
Assemblywoman Glick reported actions taken at the Assembly meeting held in Seward
on May 6 and noted the following:
· A resolution was adopted for making repairs to Peninsula schools.
· Discussed the possibility of suing the State for lack of funding for
schools.
· Introduced the ordinance for approving the Borough budget for FY2003
and set work sessions for May 20, June 2 and June 3. The draft budget indicates an
appropriation of approximately $55 million.
· The ordinance for appropriating $300,000 in road service area funds was
introduced. The funds will be used for upgrading Edgington Road in Sterling.
· A public hearing was held on the agreement for the Arctic Winter Games;
the final hearing and consideration will be held on May 20.
Because the Borough has received many questions from constituents in
regard to the funding sources to put on the Games, information is being assembled for
this purpose by the Mayor's staff.
ITEM D:
PUBLIC HEARINGS
D-lo
Ordinance No. 2001-2003 -- Amending KMC Title 4 and KMC Title
14.20.220 to Adopt: 1) the International Building Code, 2000 Edition of
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 3
the Intemational Code Council; 2) the International Property
Maintenance Code, 2000 Edition of the International Code Council; 3)
the International Mechanical Code, 2000 Edition of the International
Code Council; 4) the National Electrical Code, 2002 Edition of the
National Fire Protection Association; 5) the International Fuel Gas Code,
2000 Edition of the International Code Council; and 6) the International
Residential Code, 2000 Edition of the International Code Council.
MOTION:
Councilwoman Swamer MOVED for approval of Ordinance No. 2001-2003 and
Councilwoman Jackman SECONDED the motion.
There were no public comments. Fire Chief Walden explained the amendments had
been formulated due to the State's changing from the use of the Uniform Code to the
National Code. Upon receipt of all the State's amendments, city adrn___inistration
reviewed them and removed those items not applicable. Walden was asked if there
was anything specific that would cause concern for the citizens. Walden noted, most
engineers and architects were already using the new code.
Public Works Manager La Shot noted the ordinance would also amend the current City
of Kenai building fees. He added, their recommendation was to leave the commercial
fees as they are and double the building permit and plan review fees. La Shot noted,
after the amendments to the fees, the city's fees would still be the lowest on the
Peninsula.
VOTE:
Moore lYes
Jackman Yes
Swamer Yes
Porter
Williams
Yes
Absent
Osborne
Bookey
Yes
Yes
MOTION PASSED UNANIMOUSLY.
9-'2.
Ordinance No. 2002-2003 -- Adopting KMC 13.10.015, Changing the
Bail Schedule for Minor Offense Violations to Reflect the One Adopted by
the Municipality of Anchorage Instead of the State of Alaska's Bail
Schedule.
MOTION:
Councilwoman Porter MOVED for approval of Ordinance No. 2002-2003 and
Councilwoman Swarner SECONDED the motion.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 4
There were no public comments. Attorney Graves explained, he was motivated to
bring forward the ordinance because the state had not updated their schedule in quite
some time. The new schedule reflects the traffic fee schedule from the Municipality of
Anchorage.
VOTE:
Moore lYes
Jackman Yes
Swarner . Yes
Porter
Williams
Yes
Absent
Osborne Yes
Bookey Yes
MOTION PASSED UNANIMOUSLY.
D-3.
Ordinance No. 2003-2003 -- Increasing Estimated Revenues and
Appropriations by $32,000 in the General Fund and the Skateboard Park
Capital Project Fund.
MOTION:
COuncilwoman Porter MOVED for approval of Ordinance No. 2003-2003 and
Councilman Moore SECONDED the motion.
Richard Warrington -- Suggested grant funds may be available for the purchase of
helmets and for the encouragement of skateboarder safety.
City Manager Snow reported administration had received a verbal final approval and
preliminary approval in writing via email.
Swarner stated she would rather use the funds for the shortfall in the Parks &
Recreation operating budget than the skateboard park. Porter stated she would
support the appropriation and noted the Parks & Recreation Commission also
recommended the approval. She added, the skateboard park needed to be moved to a
permanent location.
It was also noted the park equipment had been moved three times and the cost of the
equipment was $26,000. Bookey stated he would support the appropriation. Porter
noted the present area is too small; the appropriation is from the Daubenspeck funds,
which are not included in the General Fund and are to be used for recreational
purposes only; and the appropriation will allow a bigger pad and expansion for more
equipment. Snow also noted, the zoning is appropriate the proposed location; the
money would not have to be spent, if the FAA changed their preliminary approval,
though she did not expect that would happen; the current location violates the city's
parking requirements and the ability of the Fire Department to provide service to the
building; the current location was temporary and the park needs to be moved. It was
also noted, the money wouldn't be spent until written approval is received from the
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 5
FAA; the purchase order would come back for council approval; the property is not in
a runway protected zone; there is already an asphalt pad there which will be repaved
to make it smooth; and, the balance in the fund, after this appropriation will be $70-
80,000.
VOTE:
Moore Yes Porter [Yes
Jackman Yes Wi~.ams [ Absent
Swarner No
Osborne Yes
Booke¥ Yes
MOTION PASSED.
D-4.
Ordinance No. 2004-2003 -- Amending KMC 8.05 to Adopt the
Intemafional Fire Code, 2000, First Printing With Amendments.
MOTION:
Councilwoman Swamer MOVED to adopt Ordinance No. 2004-2003 and Councilman
Moore SECONDED the motion.
There were no public comments. Walden noted, the amendments included in this
ordinance mesh directly with those made to the building codes in Ordinance No. 2001-
2003 and the amendments normally are amended every three years.
VOTE:
Moore Yes
Jackman Yes
Swarner YeS
Porter
Williams
Yes
Absent
Osborne Yes
Bookey Yes
MOTION PASSED UNANIMOUSLY.
Resolution No. 2003-20 -- Objecting to Kenai Peninsula Borough
Ordinance No. 2003-11 to Amend the Borough Sales Tax Code to Exempt
a Portion of Gasoline and Diesel Fuels From Sales Tax.
MOTION:
Councilwoman Porter MOVED for approval of Resolution No. 2003-20 and
Councilman Moore SECONDED the motion.
There were no public comments. It was noted, if the Borough's ordinance is. passed, it
would have a big impact on the city. Finance Director Semmens stated he felt the cost
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 6
to the city would increase if there is an increase to the gas tax. He also noted, he
attended a meeting with many of the finance directors from the Peninsula and they are
all against the ordinance, including the Borough Finance Director. Semmens was
asked if the other Peninsula municipalities would be protesting and he stated, they
were all encouraged to forward a resolution protesting the exemption or testify at the
Assembly's public hearing.
VOTE:
Council_m_an Moore requested UNANIMOUS CONSENT. There were no objections. SO
ORDERED.
Resolution No. 2003-21 -- Transferring $100,000 in the ARFF/SRE
Capital Projects Fund for Project Closeout.
MOTION:
Councilwoman Jackman MOVED for approval of Resolution No. 2003-21 and
Councilwoman Swarner SECONDED the motion and requested UNANIMOUS
CONSENT.
There were no public comments. La Shot stated, the funds would cover construction
and architectural contracts. He added, there were issues to work out on the
communications equipment and a few minor details.
VOTE:
There were no objections. SO ORDERED.
D-7o
Resolution No. 2003-22 -- Approving a Contract to North Star Paving &
Construction, Inc. for the Project Entitled Basin View L.I.D. -- 2003
Dolchok Lane, Kim-N-Ang Court, and Cub Court for the Total Amount of
$353,115.00.
MOTION:
Councilwoman Swarner MOVED for approval of Resolution No. 2003-21 and requested
UN~~OUS CONSENT. Councilwoman Jackman SECONDED the motion.
There were no public comments. Komelis was asked if he was comfortable with the
calculated costs of the project and he stated additional test holes were drilled and no
problems were found in the roadway. If additional material is found during the
project, there are funds in the budget to cover the cost.
VOTE:
~NAI CITY COUNCIL
MAY 7, 2003
PAGE 7
There were no objections. SO ORDERED.
Resolution No. 2003-23 -- Approving a Contract to Alaska
Roadbuilders, Inc. for the Project Entitled Schooner Circle L.I.D. -- 2003
for the Total Amount of $51,562.50.
MOTION:
Councilwoman Swarner MOVED for approval of Resolution No. 2003-22 and requested
UNANIMOUS CONSENT. Councilwoman Jackman SECONDED the motion.
Ruby Bingham, 2610 Watergate Way -- Bingham reported she had received a letter
from Komelis regarding the project. She noted, she recently purchased her home and
property from the Miliontas and was not informed about the impending project. She
added, her home faces Watergate Way and the portion of her property which faces
Schooner Circle does not have an entrance onto the property. Bingham asked if she
would still have to pay the cost of the project for in reference to her property.
Komelis reminded council Mflionta (the former owner of the property) came to council,
along with other property owners on Schooner Circle. Milionta noted his property
sided Schooner Circle, however there was no entrance to his property on that side.
Milionta and the other property owners requested a month to discuss the issue
between them. When they returned to council, they reported they had arrived at an
agreement to request council to allow Milionta to be billed only ten percent (of the
normal 25% charge to each property owner) of the cost of the improvements and the
other 15% would be shared between the other property owners. An agreement was
developed and signed by all the property owners. Since then the job was bid and the
Milionta property was sold. Ms. Bingham contacted him and indicated she had not
been informed about the assessment.
Discussion followed and it was noted Bingham's property was large enough to
subdivide if desired and the title company would have picked up the sale at some
point. Attorney Graves noted, the problem was the public hearings were held and
closed and methodology of the assessment set. Council could not make an
adjustment at this point because the other property owners were not a part of the
evening's discussions.
Bingham asked if she would have to also pay if improvements were made to Watergate
and Set Net Drive and she was told yes, as her property is a comer lot and sides those
streets as well.
Swarner stated her concern of the bid compared to the engineer's estimate because
the bid was higher.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 8
VOTE:
There were no objections. SO ORDERED.
9-9.
Resolution No. 2003-24 -- Approving a Contract to Alaska
Roadbuilders, Inc. for the Project Entitled Toyon Way L.I.D. -- 2003 for
the Total Amount of $120,269.
MOTION:
Councilwoman Swarner MOVED for approval of Resolution No. 2003-24 and requested
UNANIMOUS CONSENT. Councilwoman Jackman SECONDED the motion.
There were no public com__m_ents. Komelis was asked if he received any calls from
property owners concerned about the additional costs and he stated he had one call
that had to do with the road elevation. He added, this was a much larger project than
the others and there will be more construction costs.
VOTE:
There were no objections. SO ORDERED.
D-10.
Resolution No. 2003-25 -- Supporting Senate Bill 189 That Would
Rename the Kenai Courthouse the "Jonathan H. Link Courthouse."
MOTION:
Councilwoman porter MOVED for approval of Resolution No. 2003-25 and requested
UNANIMOUS CONSENT. Councilman Moore SECONDED the motion.
Carol Brenckle -- Brenckle stated, in investigating the progress of Senate Bill 189,
she called Senator Wagoner's office and learned nOt much action had taken place on
the bill since its introduction because the Court System contacted his office and
informed him it was inappropriate for the Legislature to name the building and as it
was in their jurisdiction. Brenckle added, she didn't want the city to appear to be out
of the loop knowing no action will be taken in the Senate.
Graves stated the resolution was prepared at the request of Mayor Williams. He
added, he contacted the Court System and learned court buildings are normally
named after State Supreme Court judges. Graves stated, he personally felt the
resolution was a statement of respect for Judge Link even if the bill did not go
anywhere. Bookey agreed and added, he believed Mayor Williams would want the
resolution to be considered.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 9
Police Chief Kopp stated Judge Link was a personal friend and was a firm and fair
judge who was always supportive of the Kenai Police Department. Kopp stated he fully
supported the resolution and agreed with Graves; consideration and passage of the
resolution was the right think to do.
VOTE:
There were no objections. $O ORDERED.
C-ll.
Resolution No. 2003-2/i -- Transferring $36,500 in the Airport Security
Improvements Capital Project Fund for Preliminary Project Expenses.
MOTION:
Councilwoman Jackman MOVED for approval of Resolution No. 2003-26 and
Councilman Osborne SECONDED the motion.
Richard Warrington -- Stated his support of the resolution.
Airport Manager Cronkhite reported this project was separate from repair of the fence
and was for security improvements, i.e. electrical gates, security cameras in the
termina/, etc. She added, the transfer would place a portion of the funds in the
correct account for doing the projects. Cronkhite added, after the transfer,
administration would be able to bid the projects. She also noted, the redesign of the
terminal parking lot was a separate project.
VOTE:
Moore lYes
Jackman Yes
Swamer Yes
Porter Yes
Williams Absent
Osborne
Bookey
l Yes
Yes
MOTION PASSED UNANIMOUSLY.
D-12. 2003 Liquor License Continuance -- REMOVAL OF PROTEST
Alaskalanes, Inc. d/b/a Alaskalanes Bowling Center.
Approved by consent agenda.
ITEM E:
COMMISSION/COMMITTEE REPORTS
E-1. Council on Aging -- Senior Director Craig reported at the May 1
meeting, she gave the United Way presentation she made later in the day to the United
Way Board.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 10
E-2. Airport Commission -- Councilwoman dackman reported the next
meeting would be held on May 8. ~
E-3. Harbor Commission -- Councilman Bookey reported the next meeting
would be held on May 12.
E-4. Library Commission -- Councilman Moore reported the following:
· The Commission met on May 6 and heard a report from the director
about the result of cuts to the library budget.
· It was also noted, when cutting the library book budget in order to keep
the half-time position, more than 50% of that budget was cut. The library is seeking
financial help from the Friends of the Library to-help fill that void.
The Commission reviewed the proposed meeting schedule policy and
decided they would like to make some changes.
· The Friends of the Library Book Sale will begin on June 13.
E-5. Parks/k Recreation Commission -- councilwoman Porter reported the
following:
* The Commission met on May 1 at which most of the discussion was
about the proposal from. the Boys & Girls Club acquiring the Recreation Center/Teen
Center programs. She noted, the Commission requested a special meeting be held on
May 15 at 5:00 p.m. to finalize their reco_m_mendation on the proposal. Council had no
objections.
. The Commission reviewed the proposed meeting schedule change and
requested some minor changes.
D-6. Planning ~ Zoning Commission -- Councilman Osborne reported the
following actions taken at the April 23 Commission meeting:
· An encroachment permit application was approved.
· A home occupation pe _rr~_it for a daycare application was approved.
It was noted the Commission is short two members and two applications will be
included in the next council packet for review and consideration.
D-7. Miscellaneous Commissions and Committees
D-7a. Beautification Committee -- Councilwoman Swarner reported the next
scheduled meeting would be held on May 13 and reminded all of the May 31 planting
day and barbecue donated by the Kenai Fire Department.
D-7b. Kenai Convention/k Visitors Bureau Board -- Councilman Bookey
reported thc next meeting would be held on May 19 and the grand opening of thc
summer art exhibit was held on Saturday, May 3.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 11
D-7c. Alaska Municipal League Report -- Councilwoman Swarner reported on
her trip to Juneau to attend AML Legislative Committee meetings. She noted, the
Land Use and Economic Development Subcommittee discussed the proposed state
Sales tax. A brief general discussion followed regarding bills affecting the city.
D-7d.
Kenai Chamber of Commerce -- No report.
·
ITEM F: MH/UTES
F-X.
F-2.
F-3.
Regular Meeting of April 16, 2003
Budget Work Session Notes of April 14, 2003
BUdget Work Session Notes of April 15, 2003
Items F-1, 2, and 3 were approved by consent agenda.
ITEM G:
CORRESPONDENCE-- None.
ITEM H: OLD BUSINESS-- None.
ITEM I: NEW BUSINESS
I-1.
Bills to be Paid, Bills to be Ratified
MOTION:
Councilwoman Swarner MOVED for approval of the bills and requested UNANIMOUS
CONSENT. Councilwoman Porter SECONDED the motion. There were no objections.
SO ORDERED.
Purchase Orders Exceeding $2,500
MOTION:
Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500
with the exemption of the purchase order to Sherman Signs and requested
UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion.
It was noted, the city manager was reviewing other options in regard to the purchase
to Sherman Signs.
VOTE:
There were no objections. SO ORDERED.
ITEM J:
,,
REPORT OF THE MAYOR -- No report.
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 12
ITEM K:
ADMIKISTRATION REPORTS
K-1. City Manager-- City Manager Snow reported the follow/ng:
· The funds added to the capital budget from DOT for a Kenai River Trail
project was found to be for Soldoma Kenai River Trails.
* Public Works Manager Komelis will attend the May 15 KRSMA meeting
for her.
* Since the open house at the Emergency Operations Center, the Borough
has provided an amendment to their resolution to purchase propert7 in Soldotna
specifically for the Central Emergency Services and public comment will be required to
include other purposes for the properS.
· A funding request for equipment and furnishings for the City's
Emergency Operations Center has been updated by the Police and Fire Chiefs and will
be provided to Senator Lisa Murkowski. It was noted, the information includes radio,
telephone, and furnishings. The information package will be forwarded to Washington
through the Congressional Delegation Office in Kenai.
K-2. Attorney-- Attorney Graves reported the following:
· He will participate in a meeting with representatives from EDD, Kenai
Peninsula Tourism Marketing Council, etc. where they will discuss the proposal made
by the Sky View High School Problem Solving Team for development of a
birding/coastal trail. He will help them with the Brown Field issues as a portion of the
project would be to redevelop some Canneries and added, he believed it is an issue
that can help the city. Council members wholly supported his participation.
· In 1999 the city purchased a participating Workers Comprehensive
policy with Signa ACE, i.e. at the end of the policy year, if there have not been many
lawsuits, they return part of the premium back. It was estimated the city should have
been returned approximately $60,000. Though the policy was marketed as
"participating" there was a provision they would not guarantee the return. He added,
at the end of the policy year ACE decided not to write any more of those policies and
chose not to pay any dividends. Administration discussed the possibility of litigation,
but felt the cost wouldn't be worth the cost of recovery and also heard there would be
a class action suit brought. Graves continued, a class action was brought and he
contacted the lead counsel and learned the city could get a recovery but at no risk to
the city. Administration feels the city should stay in the class and feel there's a good
chance some funds will be returned. Council had no objections to continue in the
suit.
X-3.
City Clerk-- No report.
ITEM L:
DISCUSSION
L-Xo
Citizens
KENAI CITY COUNCIL
MAY 7, 2003
PAGE 13
Richard Warrington -- Suggested forming a "river watcher" group (contacting Stream
Watchers at the Chugach National Forest) to help monitor activities along the Kenai
River and the coastal trail.
Roger Shannon -- Reported the Alaska Legislature was considering combining several
bills in regard to the USA Patriot Act and a group would be meeting in front of the
Kenai Court House to show support of the military.
L-2. Council
Swarner -- Reported she would not be attending the May 21 meeting. She also
reported June 5 was Hunger Awareness Day and she distributed letters to the council
members inviting them to participate in the program planned at the Food Bank.
Moore -- Reported he had questions about the Boys & Girls Club agreement
and would discuss them with Graves for him to pass on to the Club for clarification.
Porter -- * Stated she would contact Senator Wagoner in regard to the city's
resolution urging AHFC to discontinue their reduced interest rate for
purchase/building of homes outside of city boundaries.
· Stated her concern of security problems at the multipurpose facility and
Parks & Recreation Director Frates reported he would investigate costs for security
cameras, etc.
· Stated her concern for the city's liability for injury of those who use the
mud hill along Marathon Road. City Manager Snow stated she would investigate the
issue.
Osborne -- Thanked the high school government class students for attending
the meeting.
Jackman -- No comments.
Bookey-- No comments.
EI/3~CUTIVE SESSION- None Scheduled
ITEM M:
ADJOURNMENT
The meeting adjourned at approximately 8:47 p.m.
Minutes transcribed and prepared by:
Carol L. Freas, City Clerk
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Suggested by:
Administrat
CITY OF KENAI
ORDINANCE NO. 2005-2003
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ADOPTING THE
ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2003 AND
ENDING JUNE 30, 2004.
WHEREAS, it is a requirement of the Code of the City of Kenai, Alaska, that the City
Council, not later than the tenth day of June, adopt a budget for the following fiscal
year and make appropriation of the monies needed.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA as follows:
Section 1:
That certain document entitled "City of Kenai Fiscal Year 2004 Annual Budget" which
is available for examination by the public in the Office of the City Clerk and is
incorporated herein by reference, is hereby adopted as the budget for the City of Kenai
for the fiscal year commencing July 1, 2003 and ending June 30, 2004.
Section 2'
The following sums of money are hereby appropriated for the operations of the City of
Kenai for the fiscal year commencing on the first day of July, 2003, and ending the
30th day of June, 2004, to be expended consistent with and subject to the
restrictions, procedures, and purposes set forth in the Code of the City of Kenai and
to be expended substantially by line item in the manner shown in the budget adopted
by Section 1 hereof:
General Fund $ 7,911,192
Airport Terminal Fund
Congregate Housing
Water and Sewer Fund
Airport Land System Fund
Senior Citizen Title III Grant Fund
Senior Citizen COA-Borough Fund
1984 / 86 / 93 Bond Issue Debt Service Fund
General Land Sales Trust Fund
Airport Land Sales Trust Fund
469,094
392,087
1,401,487
1,612,951
261,331
157,309
161,963
25,000
25,000
Ordinance No. 2005-2003
Page Two
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of June,
2003.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
Approved by FinanCe'
(05 / 08 / 2003) hl
Introduced:
Adopted:
Effective:
May 21, 2003
June 4, 2003
July 1, 2003
Suggested by:
Planning & Zoning CommL
CITY OF KENAI
ORDINANCE NO. 2006-2003
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING
THE OFFICIAL CITY OF KENAI ZONING MAP TO CHANGE THE ZONING DISTRICT OF
THOSE CERTAIN LANDS LISTED ON ATTACHMENT A TO ~EDUCATION ZONE."
WHEREAS, the 16 properties listed on Attachment A contain education facilities; and,
WHEREAS, these properties are currently located in Residential, Commercial, and
Industrial zones; and,
WHEREAS, educational facilities located in Residential and Industrial zones currently
require a conditional use permit; and,
WHEREAS, Kenai City Council recently created an Education Zone for land uses
which were consistent with education facilities; and,
WHEREAS, the Education Zone land uses match the land uses for these properties;
and,
WHEREAS, the Kenai Peninsula Borough has made recommendations for properties it
owns to be included in the Education Zone; and,
WHEREAS, the Planning & Zoning Commission held a public hearing on May 14, 2003
and recommended these properties be changed to Education Zone; and,
WHEREAS, it is in the best interest of the City of Kenai that zoning for the land match
the land uses for the property.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that the official City of Kenai zoning map is hereby amended to include the 16
properties listed on Attachment A in the Education Zone.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fourth day of June,
2003.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
(5/14/03 sp)
Introduced:
Adopted:
Effective:
May 21, 2003
June 4, 2003
July 4, 2003
At tachment A
Page 1 of 3
Attachment A
~a~e 2 of 3
/--'./.'
/,,.,
/,/
/
,,,
/
·
·
·
/
!
CITY OF KENAI
PLANNING AND ZONING COMMISSION
RESOLUTION PZ03-17
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF
KENAI RECOMMENDING APPROVAL TO THE KENAI CITY COUNCIL OF THE
REQUESTED REZONING SUBMITTED BY
NAME: City of Kenai Administration
LEGAL: See attachment.
WHEREAS, the Commission finds the following'
1. The subject property is currently zoned
See Attachment.
2. The present land use plan designation is
See Attachment.
3. The proposed zoning district is Education
4. An appropriate public hearing as required was conducted May 14, 2003
5. That the following additional facts have been found to exist'
6. Applicant must comply with all Federal, State, and local regulations.
I
NOW, THEREFORE BE IT RESOLVED, by the Planning and Zoning Commission of
the City of Kenai that the petitioned REZONING of S~.e Attachment.
is hereby recommended to the Kenai City Council.
PASSED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI,
ALASKA, May 14, 2003.
CHAIRPERSON'
KEY: LAND USE TABLE
NOTE: Reference footnotes
P=Principal Permitted Use
C=Conditional Use on following pages for
S=Seconclary Use additional restrictions.
N=Not Permitted
C RR RR1 RS RS1 RS2 RU CC CG IL IH ED R
LAND USES
i.....:.RESIDEI~? .IA~-'.:.i.:-..i.'.'.'-'-'.'.'-.'.'.'.'.'.'-'.'.'. '.'.'.'.'-'.'.'.'.' .'.'.'.'.'.'.'.'.'..'.'.'.'.'.'.'.'.'.~ .'.'.'.'.'.'.'.'.'..'.'.'.'.'.'.'.'.'. '.'.'.'.'.'.'..'.'.'.'.'.'....-:.i-i-i.i i-:.:.:.:-i.:..:.:-:.:.:-:..:.'.:.'.'.' '.'.'.:.'.',':~
One Family Dwelling Cia p p p p p p p21 Sl S2 S~ C~ p p
Two/Three Family C~a p p p p p p p~l Sl C C C~ P P
Dwelling
!Four Family Dwelling Cla P C~ P N N P p~ S~ C' C C~ N P
Five/Six Family CIa C~ N P N N P p~ S~ C C N N P
Dwelling
Seven or More Family Cla Ca N C3 N N P p2~ Sl C C N N P
Dwelling
,
Townhouses 4 Cia C C C C C C C C C C C
Mobile Home N C C C C C C C C C 'C N C N
Parks 6
Planned Unit Cla C C C C C C C C C C N C C
Residential
Development ?
,
'..::::::CO~-~RC~.A]5::.:.:-.:.:::.:.:.:.:.:.:.. ================================== ,:.:.:.:.:.:..:.:..:..:.:.:.:.:.:.:.. ::.:.:.:.:.:::.:. ::::::::: ::!:i:!:i :::::::::::: :::::::: :i:: :: :::: ::: :::::::::::::: :::i::::::::: :::::::::i:: '!:i:::!:i:!:i:
!Automotive Sales N C Cle N N N C P P P P N N N
Automotive Service N C Cze N N N C P P P P N C N
Stations
Banks N C Cie C N N C P P P C N C C
Business~Consumer N C Cle C N N C P P P C N C C
Services
, ,
Guide Service N C C C N N C P P P P N P P
Hotels/Motels N C Cle C N N C P P P C N C P
Lodge N C C C N N C P P P ' C N P
Professional Offices N C Cle C N N P P P P P N C
Restaurants N C Cie C N N C P P P C N C C
Retail/Wholesale N C C~e C N N C P P P P N S~ C
Business
Theaters/ N C C19 C N N C P P C C N P C
Commercial Recreation
LEGEND:
C = Conservation
RR = Rural Residential
RS = Suburban Residential
RR-1 = Rural Residential (1 and 2 family)
RS-1 = Suburban Residential (1 and 2 family)
RS-2 = Suburban Residential (1 and 2 family)
RU = Urban Residential
CC = Central Commercial
CG = General Commercial
IL = Light Industrial
IH = Heavy Industrial
R -- Recreational
TSH = Townsite Historic
ED = Educati- ·
Table I of 3
KEY: LAND USE TABLE NOTE: Reference footnotes
P=Principal Permitted Use on following pages for
C=Condifional Use additional restrictions.
S=Secondary Use
N=Not Permitted
C RR RR1 RS RS! RS2 RU CC CG IL IH ED R TSH
LAND USES
Airports and p~o C C~e C~e N N C P P P P N C N
Related Uses ,
Automotive Repair/ N C C~e C~e N N C P P P P N N N
Tire Recapping!
Rebuilding
Ga~ Manufacture/ N N C~e C~e N N N N N Co Cs N N N
Storage
Manufacturing/ N C C C N N C C P P P N C c
Fabr~catin~
A~embly!Storage
Warehouses N C C~e C N N C C pO P P N C N
................................................................ , ........ ..................................................- .................-.............................................................
· ;.:.:.:-:.:.P .IJBLIC/-:.:.:-:.:.:..:-'-:.'.:.:.:-:.:..:.:.:.:-:.:.:.:.:- .:.:.:.:.:.:.:.:-'.~:.:-;.:.:.:-:.:-:- .:.:.:':-:.:':-:':' '.'.'.'.'.'.'.-.'.' !'.'.'.'.'.'.'.'.'.' '.'.'.'.'.'.' '.'.'.'.'.'.' '.'.'.'.'.'.' '.'.'.'.'.'.'..'.'.'.'.'.'..'.'.'.'.'.' '.'.'.'.'.'.'.
Charitable Institutions C C C C C C P P P P P P C P
Churches C p~O p~O p~O p~O p~O p~O p~O p~O C C P p~O P
Clinics C C C C C C C P P P C C C C
Colleges C C C C C C C P P C C P C C
Element~-y Schools C C C C C C C P P C C P C C
,
Governmental Buildings C C C C C C C P P P C P C C
,
High Schools C C C C C C C P P C C P C C
Hospitals C C C C C C C P P P C C C C
Libraries C C C C C C C~s P P P C P C P
Museums .- C C C C C C C P P P C P C P
Parks and Recreation P C C C C C C P P P P P P P
Sanitariums C C C C C C C C C C C C C C
LEGEND:
C = Conservation
RR = Rural Residential
RS = Suburban Residential
RR-1 = Rural Residential (1 and 2 family)
RS-1 = Suburban Residential (1 and 2 family)
RS-2 = Suburban Residential (1 and 2 family)
RU = Urban Residential
CC = Central Commercial
CG = General Commercial
IL = Light Industrial
IH = Heavy Industrial
R = Recreational
TSH = Townsite Historic
ED = Education
Table 2 of 3
KEY: LAND USE TABLE NOTE: Reference footnotes
P=Pdncipal Permitted Use on following pages for
C=Conditional Use additional restrictions.
S=Secondary Use
N--Not Permitted
C RR RR1 RS RSl RS2 RU CC CG IL IH ED R
LAND USES
.:!:i~S.~~~.u..s!:!:
Animal Boarding ~3 C C C C C N N C C 'C C N C N
,
Bed & Breakfasts C C C C C C C C C C C N C C
,
Cabin Eentals C C C C N N N P P P C N P P
Cemetenea C C C C N N N C C C C N C C
Crematories N C N C N N C C C C C N C C
Day Care Centers 12 C C C C C C C C C C C C C C
,
Dormitories/ C C C C C C P p~ S C P pZ~ C C
Boarding Houses
Essential Services P P P P P P P P P P P P P P
Farming/Gardening/ P P P P P , P P P P P C N P P
General Agr/culture
Greenhouses/Tree C C C C C C C P P P C N C C
Nurseries
Assemblages 15 C C C C C C C p~ p~6 p~ p~6 p~S C P
(Large: Circuses, Fairs,
etc.)
Fraternal Organizat/ons N C C C C C C P P P C N C P
Nursing, Convalescent N C C C C C C P P C C C C C
or
Rest Homes
Parking, Off-Street P P P P P P .P P P P P P P P
Parking, PubUc C C C C C C C C C C C C C C
Lots ~2
Private Clubs N C C C C C C P P C C N S C
,
Radio/TV Transmitters/ P P C C C C C P P P P P C C
CeU Sites
R~creational Vehicle C C C C N N C C C C C N C C
Parks
Social Halls N C C C C C C P P C C N C C
Subsurface Ext- C C C C C C C C C C C N C N
raction of Natural
Resources
Surface Extraction of C C C C N N C C C C' C N C N
Natural Resources
Union Halls N C C C C C C P P P C N C C
LEGEND:
C = Conservation
RR = Rural Residential
RS = Suburban Residential
RR-1 = Rural Residential (1 and 2 family)
RS-1 = Suburban Residential (1 and 2 family)
RS-2 = Suburban Residential (1 and 2 family)
RU = Urban Residential
CC = Central Commercial
CG = General Commercial
IL = Light Industrial
IH = Heavy Industrial
R = Recreational
TSH = Townsite Historic
ED = Educat'
Table 3 of 3
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
Memorandum
TO:
FROM:
DATE:
RE:
Linda L. Snow, City Manager
¢Sheryl Padilla, Legal Secretary
May 16, 2003
Assignment of Lease of Space #9, first floor, terminal building,
Kenai Municipal Airport
Dottie Fischer of Alaska's Best Travel has requested approval of the attached Assignment of
Lease due to a change in the corporate name. The assignment is between Dorothy A. Fischer,
Inc. d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually.; and Alaska's Best Travel
and Tours, Inc. d/b/a/Alaska's Best Travel and Dorothy A. Fischer, Individually..
The existing lease between the City and Dorothy Fischer states that the lease may be assigned
with written consent of Council.
Due to the nature of the Ms. Fischer's business, it is exempt from sales tax; and she is current in
her lease payments to the City.
The City Attomey has reviewed the document and has no objections. If Council approves the
transfer, a Consent to Assignment of and Amendment to Lease can be prepared for your
signature.
Attachment
cci
/sp
Dorothy Fischer
ASSIGNMENT OF LEASE
This assigmnent is entered into between Dorothy A. Fischer, Inc. d~/a Alaska's Best Travel and
Dorothy A. Fischer, Individually, P. O. Box 3625, Kenai, AK 99611 (ASSIGNOR); and
Alaska's Best Travel and Tours, Inc. d/b/a Alaska's Best Travel and Dorothy A. Fischer,
Individually, P. O. Box 3625, Kenai, AK 99611 (ASSIGNEE).
ASSIGNOR does hereby assign and transfer all of her interest in the leasehold estate as
evidenced by that certain Lease Agreement with the City of Kenai as Lessor, recorded March 18,
2002 at Book 00639, Pages 0249-0263, Kenai Recording District, and covering the following-
described property:
Office Space #9, first floor, terminal building, Kenai Municipal AirPort, Kenai
Recording District, Kenai, Alaska, within the NW ¼, SE ¼, Section 32, T6N,
RllW, S.M.
to ASSIGNEE to have and to hold the same from the date hereof, for and during all the
remainder yet to come of the term of said Lease Agreement.
ASSIGNEE agrees to comply fully with all the terms and provisions of the Lease, and to hold
the ASSIGNOR hanuless fi'om any liability arising there under.
DATED this
_~_ day of May 2003.
ASSIGNOR
Dorothy A. Fischer, Inc.
d/b/a Alaska's Best Travel
By: By:
Dorothy A. Fischer
President
Dorothy A. Fischer
Individually
ASSIGNEE
Alaska's Best Travel and Tours, Inc.
d/b/a Alaska's Best Travel
By: By:
Dorothy A. Fischer
President
Dorothy A. Fischer
Individually
Assignmem of Lease - Page 1 of 2 5/14/03
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
THIS IS TO CERTIFY that on this day of May 2003, DOROTHY A. FISCHER,
being personally known tO me or having produced satisfactory evidence of identification,
appeared before me and acknowledged the voluntary and authorized execution of the foregoing
insmxment.
Notary Public for the State of Alaska
My Commission Expires:
Approved as to form:
Cary R. Graves
City Attorney
Assignment of Lease- Page 2 of 2
5/14/03
Ma~ 6, 2003
City of Kenai
The business known as Alaska's Best Travel has bc~n transfe~ from the ownership of
Dorothy Fischer Travel, Inc, to Alaska's Best Travel and Tours, Inc. TMs was done on
Sanum~ I, 2003.
The lease should read: Alaska's Best Travel and Tours, lnc dba Alaska's Best Travel.
Dorothy A Fischer is still the principal owner of the above.
Because of the Airline Reporting Corporation requirement of the lease being in the legal
Name of the Agency is the reason for the change of name on the existing lease.
Dorothy A. Fischer
Dorothy Fischer Travel, Inc,
President
Alaska' s Best Travel and Tours, Inc.
Dorothy A. Fischer, President
CITY OF KENAI
"Oil Capital of Alaska'
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE: 907-283-7535
FAX: 907-283-3014
MEMORANDUM
TO'
FROM:
DATE'.
RE'
Kenai City Council Members
Parks and Recreation Commission~embers
Linda L. Snow, City ManagerL,[,/d'
April 28, 2003
Parmering Agreement with the Boys & Girls Club
Enclosed please find a final draft of the Partnering Agreement between the City of Kenai and the Boys and Girls
Club for operation of the Kenai Recreation Center. The Agreement has been approved by the Boys and Girls
Club Board of Directors.
Every effort was made to include the primary points of emphasis which were brought out by members of the
Parks and Recreation Commission, members of the City Council, Boys & Girls Club Board members, members
of the public and, of course, administrative staff from both parties to the Agreement. To summarize briefly,
.)some of the terms and conditions of the Agreement include the following:
1. The City is not selling, leasing, or transferring the Kenai Recreation Center facility to the Boys &
Girls Club. The City has no plans to divest itself of this building.
2. The City is contracting professional services to operate the facility, as it does with other facilities it
owns, rather than operating the facility itself with city employees.
3. The contract for professional services is a legal document with terms and conditions which must be
met by both parties.
4. The Boys & Girls Club is required to present an annual operations plan and budget to include safety
and security, an operating schedule for facility use, a fee structure, etc.
5. The Boys & Girls Club is responsible for maintenance and repair of Center equipment and for all
janitorial services
6. The City is responsible for maintenance and repair of the building and for utilities.
7. Either party may terminate the Agreement for cause, or the Agreement may be terminated by mutual
consent of the parties.
8. The Center will remain open to the public and fees charged must not discourage public use of the
facility.
9. The Agreement may not be changed or amended unless by written amendment.
10. The Boys & Girls Club will give consideration to city employees to fill open positions.
11. The Boys & Girls Club is required to make the facility available to other community user groups
and/or organizations and to continue the practice of making the Center available to Kenai Central and Skyview
High Schools for after-prom and after-graduation activities at no fee.
.) 12. Both the Boys & Girls Club and the Parks & Recreation Commission will designate a liaison
member that will attend the other's meetings scheduled twice a year to discuss operation of the Center.
KENAI RECREATION CENTER
PARTNERING AGREEMENT
between
The Boys and Girls Clubs of The Kenai Peninsula and
The City of Kenai
In consideration of the mutual promises herein, the City of Kenai (City) and the Bo,,~
Girls Clubs of the Kenai Peninsula (Boys and Girls Club) agree as follows'
The City desires to contract with the Boys and Girls Club to manage and operate the
Kenai Recreation Center. This shall be accomplished through the development and management
services of the Boys and Girls Clubs. The management services shall be a year-round
ensure that the annual operating plan is carried out.
This Agreement consists of:
Ae
34 sections of provisions, consisting of 14 pages; and
B.
Attachment A, Fee Schedule, consisting of 1 page; and
Ce
Attachment B, Scope of Management Services, consisting of 4 pages.
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 1 of 15
Section 1. Definitions
In this Agreement: ~ ~~
A. "Admimstrator" means the Kenai City Manager or designee, thereafter, as agent
for and on behalf of Kenai.
C,
Caviar, Kenai.
"City" means the City of Kenai.
,,Center,, means the facility known as the Kenai Recreation Center locat~at~~,x.. ~~
D,
"Concession" includes all sales or rentals of goods or services in the Center, the
parts of the Center where those sales or rentals are made, .and equipment or facilit
Center used for those sales or rentals. .
E. "Contractor" means Boys and Girls Clubs of the Kenai Pemnsula.
F.
"Management" means responsibility for the proper functioning of all Center
operations necessary to support the Center's provision of service to the public safeljr-
efficiently, including but not limited to, supervision of staff and participants, pro
scheduling, maintenance, sales, marketing'and concessions,
Section 2. Contractor's Services
A. Contractor shall perform facility management services in accordar/ce'with
Attachments A and B, both of which are attached hereto and incorporated herein by referee. /
Be
The City shall not allow any claim for services other than those described in
Attachment B. However, Contractor may provide, at its own expense, any other services that are
consistent with this Agreement
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 2 of 15
Section 3. Term.
A. The term of this Agreement shall begin on the commencement date of thia
Agreement and extend for three (3) years from the first day of center operatio
terminated sooner as provided herein.
Upon mutual consent, this Agreement may be renewed for terms of five (5) years.
Contractor shall notify the City in writing no less than ONE HUNDRED EIGHTY (
before current Agreement expires if it intends to renew.
C. Contractor acknowledges that the City has no obligation to continue its
performance beyond the term of this Agreement, regardless of the degree to which the
Contractor's performance is successful.
Section 4. Contractor's Responsibility
Contractor shall be solely responsible for the faithful performance of all its duties under
this Agreement, notwithstanding Contractor's delegation of the actual performance of any duty
hereunder to another.
Section 5.
Annual Operations Plan
Ae
Operations Plan. No later than November 15 of each year, Contractor shall
develop and provide the City with the latest version of the Center Operations Plan. The plan
should contain, at a minimum, the following:
le
A safety and security plan; and
e
A facility use plan for the Center that includes days of operation and hours
open, current booking and scheduling, procedures, current fee schedule and other roles
governing use of the facility; and
KENM RECREATION CENTER
PARTNERING AGREEMENT
Page 3 of 15
o
A program schedule; and
4. A staffing plan.
/
Section 6. Center Annual Operating Budgets /
/
No later than November 15 of each year, the Contractor shall develop and provide the
City with the latest version of the Annual Operating Budgets. The proposed budgets should
include all projected and one prior year's actual operating and capital costs for._//.the Cent~
including a projected income and expense statement, and projected year-end balanp s~
Additionally, the budget should include the following detailed projections:
A,
Revenues by category and source; and
Be
C~
Operating expenses by category; and
Administrative and general expenses.
Section 7. Exclusive License
This Agreement does not lease, demise, rem or otherwise convey any land or interest in
lands or real property, including the property at 227 Caviar known as the Kenai Rec[pafioii #
Center. /
Section 8.
Right of Entry
The City, its officers, agents and representatives shall be permitted to enter the Center
premises during operating hours to examine the same. The City will notify the contr if
requires emergency entry after operating hours.
Section 9. Alterations and Renovations
,,, J
Contractor agrees not to make any alterations or renovations to the Center premises
without prior written consent of the City.
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 4 of 15
Section 10.
Operations and Maintenance Costs
The City will be responsible for maintenance and repair of the structure necessitated hy
normal wear and tear. The Boys and Girls Club shall be responsible for the mainten~ce ~~
.repair of the Center equipment, i.e., weight room equipment, pool tables, vending machine. The
Boys and Girls Club shall bear the responsibility for the repair of the structure due to any damage
or breakage caused by the negligence or intentional act of the Boys and Girls Club or '
(during operating hours) of the Boys and Girls Club. Water, sewer, electrical and natur
(non-long distance) telephone service for the Center will be paid by the City. Janitorial services
for the Center shall be paid for by the Boys and Girls Club.
Section 11. Signs
/.
Contractor shall not place or erect poles, lights or devices on the exterior/~th~
Recreation Center or adjacent property without prior written approval by the City. Boys and
Girls Clubs signs and advertising devices of appropriate nature are allowed outside of the
building.
Section 12. Consideration
As consideration for Contractor's undertaking hereunder, the City shall pay an annual
paymem of no less than ONE HUNDRED TWENTY-FIVE THOUSAND DOLLARS
($125,000) per year to subsidize the operation of the Kenai Recreation Center. Th~annu~~..~
payment will be made by July 15~. The annual payments under this Agreement require/mn~
from future appropriations and are subject to future annual appropriations. The annual payment
amount will be reviewed every three (3) years to evaluate the need to change the payment. If
sufficient funds are not appropriated for annual payments required under this Agreement, this
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 5 of 15
Agreement shall terminate and the City shall not be obligated to make the annual payment under
this Agreement beyond the then-current mumcipal fiscal year for which funds have been
appropriated. The City shall notify the Contractor within seven (7) days of the fail o .
Council to appropriate funds sufficient for the annual payments. Payments for partial year
payments will be proportional to the number of days the Cemer is operated. Upon execution of
this Agreement, it is the intention of the City that the Agreement mn its entire term.
Section 13. Termination of Contractor's Services ~ ~,~X ~
Contractor's services under Section 2 may be terminated by mutual consent of the parties.
Section 14. Termination for Cause
A. If either party fails to perform any of the. terms, conditions, covenants, 9r
obligations under the Agreement, said Agreement might be terminated at the option/~eit~he~~- '~' ~
party. However, as a condition of the exercise of its fight of termination under this subsection, a
party shall notify the other in writing of its intent to terminate this Agreement stating with
reasonable specificity the grounds therefore. Upon receiving written notice from a pat~y-, ~h¢
· other party will have thirty (30) calendar days to cure said default(s)..If the other part~ fai~ to
cure all defaults to the satisfaction of the other party within thirty (30) days after receiving
notice, the City or Contractor may terminate this Agreement.
B. If Contractor's services are terminated, for whatever reason, Contracto 's~~laim
for compensation under this Agreement shall be limited to payments due based on a propo~ion~/~
number of days the Center was operated. Contributions in kind are not eligible for
reimbursement unless directed toward approved appraisable improvements to the Center. Upon
termination, any alteration or renovation to the Center, approved by the City per Section 9, will
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 6 of 15
be reimbursed at fair market value unless the parties have previously otherwise agreed. If
necessary, fair market value of such improvements will be determined by a profes, sional
appraiser. The appraiser will be selected jointly by the parties and the appraisal fee wilde s~~
equally.
Section 15.
Repossession of Center
A. Upon termination of this Agreement under Section 13 or Section 14,the ' mo_,,
take possession of the Center and of all facilities thereof.
B. Upon termination of this Agreement under Section 13 or Section 14, there shall be
a transition period of not greater than ninety (90) days with regard to the removal of Contractor's
property fi'om the Center. If Contractor fails to vacate upon expiration of the transiti
the City may remove the property at Contractor's expense.
Section 16. Duties Upon Termination
Ae
Contractor shall deliver to the Administrator all documents, records, work
products, materials and equipment owned by the City and requested by the Administrator. !
B. Except as provided in this section, termination of Contractor's servi/c~ un~~a
Sections 13 or 14 does not affect any other right or obligation of a party under this Agreement.
Section 17. Insurance
A. Contractor shall maintain in good standing the insurance described in s~.~tion
B of this section. Before rendering any services under this Agreement, Contractor shall ~flrnis/
_
the Administrator with proof of insurance in accordance with subsection B of this section in a
form acceptable to the Risk Manager for the City.
B,
Both parties shall provide the following insurance:
KENAI RECREATION CENTER
PARTNERING AGI:~EMENT
Page 7 of 15
1. Comprehensive general liability, including premises operations,
contractual, independent contractors, and personal injury coverage's -- $1,00 0 net
occurrence. ~~
2. Comprehensive automobile liability -- $1,000,000 combined single limit
per accident, to include owned, hired and non-owned vehicles.
3. Employer's Liability and Worker's Compensation for t
employees as required by statute for each occurrence. ~---~~
4. Each party shall be named as additional insured for purposes of the
operation of the Recreation Center to the extent allowable on all policies (except
Worker's Compensation). .
B. Each policy of insurance required by this section shall provide for no le~~~~
thirty (30) days advance written notice to the City prior to cancellation or change in insurance
amount and shall be written by an insurer rated A- or better by A. M. Best.
Ce
D,
The City shall provide broad form property damage insurance for the Cente~/ ~ #
Contractor shall report all incidents of accident or injury promptly in Ctin~(, ~
the City Manager for Kenai.
Section 18. Notice of Claims
Each party hereto shall give to the other prompt and timely written notice of any ~.~ ~
/
made or suit instituted within its knowledge that in any way, directly or indirectly, conting~atly/
or otherwise, affects or might affect the other party.
KENAI REC~ATION CENTER
PARTNERING AGREEMENT
Page 8 of 15
Section 19.
Assignments
Unless otherwise allowed by this Agreement or in writing by the Adminis
assignment by Contractor of this Agreement shall be void.
Section 20. Ownership: Pnblication, Reproduction and Use of Material
he
Equipment and furnishings purchased with Center revenues or Contractor funds
shall be the sole property of Contractor.
B. With the exception of pass-through grants administered by the City,
and fimaishings purchased with City funds or any funds provided by grants from the City, shall
'be the sole property of the City marked and inventoried as such with a copy of the inventory
forwarded to the City.
C. Equipment and furnishings donated to Contractor shall be the sole prop~_o~
Contractor.
De
Prior to occupying the Center, the Contractor and the City shall conduct a
walkthrough to investigate and assess the condition of the facility and equipment i e--lie ##
building.
Section 21. Notices
Any notice required pertaining to the subject matter of this Agreement shall be either sent
via mail by prepaid first class registered or certified mail "Return Receipt Requ ' or : __!
delivered to the following addresses' /
Kenai City Manager
210 Fidalgo Avenue
Kenai, AK 99611
Phone: (907) 283-8222
FAX: (907) 283-3014
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 9 of 15
Boys and Girls Club of the Kenai Peninsula
705 Frontage Road, Suite B
Kenai, AK 99611
Phone: (907) 283-2682
FAX: (907) 283-8190
Notices are effective upon of receipt.
Section 22.
Public Facility
It is the City's intention that the Kenai Recreation Center and the programs '
therein be available to the public. The Contractor may not restrict appropriat
participation at the facility or public access for appropriate use of the facility. The fees charged
by the contractor must not discourage public use and should be consistent with fees charged for
similar services at other municipal recreation centers.,
Section 23. Relationship of Parties
Contractor shall perform its obligations hereunder as an independent contractor of the
City. Kenai may administer this Agreement and monitor Contractor's compliance with its
obligations hereunder. The City shall not supervise or direct Contractor other than as provijded iii ~
this Agreement. ~
Section 24. Permits, Laws and Taxes
Contractor shall acquire and maintain in good standing all permits, licenses and other
entitlements necessary to its performance under this Agreement. All actions taken by C~2~ctor
under this Agreement shall comply with all applicable statutes, ordinances, roles and regul~ion/
Contractor shall pay all taxes pertaining to its performance under this Agreement.
KENAI RECREATION CENTER
PARTNER~G AGREEMENT
Page 10 of 15
Section 25. Non-waiver
The failure of either party at any time to enforce a provision of this Agreemem shall in no
way constitute a waiver of the provision, nor in any way affect the validity of this Agre~nen~ )
any part hereof, or the right of such party thereafter to enforce each and every provision hereof.
Section 26. Amendment.
A. This Agreement shall only be amended, modified or changed by a
· amendment, executed by authorized representatives of the parties.
B. For the purposes of any amendment modification or change to the terms and
conditions of this Agreement, the only authorized representatives of the parties are- Contractor,
Executive Director and Board President, Boys and Girls Club of Kenai Peninsula; City of Kena',
City Manager. / ~72
C. Any attempt to amend, modify, or change this Agreement by either an
unauthorized representative or unauthorized means shall be void.
Section 27. Jurisdiction: Choice of Law ~for/;~,
Any civil action rising from this Agreement shall be brought in the Superior Co ~
Third Judicial District of the State of Alaska at Kenai. The law of the State of Alaska shall
govern the rights and obligations of the parties under this Agreement.
Section 28. Severability _I
Any provision of this Agreement decreed invalid by a court of competent j tio/
shall not invalidate the remaining provisions of this Agreement.
KENAI REC~ATION CENTER
PARTNERING AGREEMENT
Page 11 of 15
Section 29. Integration
This instrument and all appendices and amendments hereto embody the entire Agre. ement ~
of the parties. There are no promises, terms, conditions or obligations other than those e~tai~~
herein; and this Agreement shall supersede all previous communications, representations or
contracts, either oral or written, between the parties hereto.
Section 30. Inspection and Retention of Records
Contractor shall, upon reasonable notice by the City, make available to the
_
examination, all of its records with respect to all matters covered by this Agreement for a period
ending three (3) years after the date Contractor is to complete performance. Upon request, and
within a reasonable 'time, Contractor shall submit such other information and reports relating t/o
its activities under this Agreement, to the City, in such form and at such times as the
reasonably require. Contractor shall permit the City to audit, examine and make copies of such
records, and to make audits of all invoices, materials, and other data relating to all matters
covered by this Agreement. The City may, at its option, permit Contractor to submit its
to the City in lieu of the retention requirements of this section.
Section 31. Employees
The Boys and Girls Club shall give reasonable consideration to hiring those qualified
employees of the City of Kenai, Parks and Recreation Department, Kenai Recreatio~_~mer,
who have been laid off in FY2003-2004 and who may apply for employment with the
Girls Club in 2003.
Section 32.
Third Party Beneficiaries
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 12 of 15
There are no intended third party beneficiaries of this Agreement, and no person other
than the named parties to this Agreement (the City of Kenai and the Kenai Peninsula Bovs and
Girls Club) shall acquire any fights under it. /
/
Section 33. Liaison
,
The Board of Directors of the Kenai Peninsula Boys and Girls Club and the Kenai Parks
board/c
and Recreation Commission shall each designate a liaison who shall attend a ,_'ss/on
meeting of the other entity twice a year to discuss the operation of the Center.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and at
the place shown below.
CITY OF KENAI
BOYS AND GIRLS CLUB OF ~
I~NAI PENINSULA
By: By:
DATE:
Linda L. Snow
City Manager
Tina H erford
Executive Director
DATED:
By:
Peter Micciche, President
of the Board of Directors
DATED:
ATTEST:
Carol L. Freas, City Clerk
KENM RECREATION CENTER
PARTNERING AGREEMENT
Page 13 of 15
Approved as to form:
Cary R. Graves
City Attorney
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 14 of 15
STATE OF ALASKA )
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this day of ,2003, LINDA L, Jl~lO~]
KENAI CITY MANAGER, being personally known to me or having produced saJisfa¢ ot~
evidence of identification, appeared before me and acknowledged the voluntary and authorized
execution of the foregoing insmnnent.
Notary Public for the State of Alaska.
My Commission Expires'
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
THIS IS TO CERTIFY that on this day of ,2003, TINA HERFO/~,~
EXECUTIVE DIRECTOR of the KENAI PENINSULA BOYS AND GIRLS CLUB~ein~ \
personally known to me or having produced satisfactory evidence of
before me and acknowledged the voluntary and authorized execution of the foregoing instrument.
Notary Public for the State of Alaska.
My Commission Expires'
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
THIS IS TO CERTIFY that on this day of ,2003, PETER MIQCiCHE,
PRESIDENT of the BOARD OF DIRECTORS OF TIlE KENAI PENINSULA BO~~dqI),~
GIRLS CLUB, being personally known to me or having prOduced satisfactory evide~/ce
identification, appeared before me and acknowledged the voluntary and authorized exec~f
the foregoing instrument.
Notary Public for the State of Alaska.
My Commission Expires'
KENAI RECREATION CENTER
PARTNERING AGREEMENT
Page 15 of 15
KENAI RECREATION CENTER
PARTNERING AGREEMENT
between
The Boys and Girls Clubs of the Kenai Peninsula and
The City of Kenai
SCOPE OF MANAGEMENT SERVICES
It is the intent of this Agreement to provide a vehicle by which management
be rendered by Contractor at the Center.
Section 1. Management
Management of the Kenai Recreation Center by Contractor shall include perfo
the following duties:
A,
Operation. Contractor shall prepare an annual operating budget and an annual
operations plan for the Center. Contractor shall work with the Administrator to assure that the
Operations Plan meets the requirements and expectations of the City of Kenai. ~av '
B. Concessions. Contractor may operate Concessions. Contractor shall e
exclusive right to operate concessions in the Center.
Ce
Revenues. Contractor shall collect and retain all revenues generated by the
Center. Appropriate methods for financial control and auditing will be implemented. ~,~City/
of Kenai shall not have any liability or responsibility for funding any deficits or any part thj~reof/
D. Operational Services. Contractor shall provide all employees and volunteer staff
required for the operation of the Center.
SCOPE OF MANAGEMENT SERVICES
Attachment B
Page 1 of 4
ge
Fee Schedule. Contractor shall develop and publish fee schedules for all events
and activities at the Center.
F. Appearance. Contractor shall keep all facilities of the Center in a clan
/
sanitary condition during the period of operation.
Ge
Community Services. Contractor shall consider input from community residents
and groups to provide community services for recreation, education, cultural and leisure
,
activities. ~
Section ~. Scheduling
The parties agree that the Contractor shall maintain daily, monthly and annual schedules
of services and activities.
Section 3. Services' '~ ~
A. The parties agree that recreational, educational, cultural, and leisure pro _ ~
services for all age groups shall be offered to the public during operating hours. Contractor is
responsible for defining said services and coordinating all aspects of service offerings.
Contractor shall maintain public use services through the Recreation Center. Contract4 sh~il
make it a priority to provide the following services:
1. Toddler Time
,
Home School Gym
3. Senior Exercise
Wallyball and Racquetball
5. Open Gym Time
6. Volleyball
,
Weight Room and Sauna
SCOPE OF MANAGEMENT SERVICES
Attachment B
Page 2 of 4
ge
Men's and Women's Adult Basketball Leagues.
B. Contractor agrees to make the facility available to other community user .groups
and/or organizations in order to serve the varied interest and needs of the community. C~tra~~
may charge a fee for said programs and/or services. However, Contractor agrees to cofittnue me
traditional practice of making the Center available to Kenai Central High School and Skyview
High School for after-prom and at~er-graduation activities at no fee.'
Section 4. Operating Hours and Dates
Contractor shall operate the Kenai Recreation Center according to a published
Section 5.
Employees and Volunteers
Contractor shall comply with all applicable, local, state, and federal laws relating to
employment practices. Contractor shall provide, at its own expense, a sufficient numb~~~
employees and/or volunteers to meet the hours of operation and serve the public efficienll,y,_/ .... ~
Section 6.
Fees and Charges
A,
Contractor will publish, post or otherwise make available all fee schedules.
rentals.
Contractor will collect and retain all fees and charges for programs, servi{
Section 7.
Accounting and Reporting
Contractor shall maintain such books, records, and accounts of operation as would be
considered prudent for such an operation.
Section 8.
Cleaning of the Premises
mo
Contractor will provide all janitorial services and supplies required to keep the
Center clean and presentable.
SCOPE OF MANAGEMENT SERVICES
Attachment B
Page 3 of 4
Be
Contractor shall not permit any garbage or other refuse to accumulate on the
premises.
Section 9. Security
Contractor shall take all reasonable precautions to prevent unauthorized ent to
Recreation Center including the placing of signs or other devices intended to deter or restrict
such entry. Contractor shall develop and follow policies and procedures relating to issuing keys,
1
handling cash and deposits, opening and closing, and dealing with difficult patrons. /
/
Section 10. Snow Removal
Contractor shall be responsible for snow removal of all sidewalks around the building or
leading up to the building of the Recreation Center. Responsibility for snow removal of the
parking lot shall be the City's.
Section 11.
Annual Community Meeting
Each January the Contractor will advertise and conduct a public meeting to receive public
input into past and future operations of the Center. Minutes of the meeting will be recorded and
forwarded to the City of Kenai.
SCOPE OF MANAGEMENT SERVICES
Attachment B
Page 4 of 4
Kenai Recreation Center Budget
Question' Should the City of Kenai accept or reject the partnering agreement (contract) with the
Boys & Girls Club (B&GC) to run the Kenai Recreation Center?
Options Offered: The City Council offered the Parks and Recreation Commission 2 options for
the Recreation Center's budget. 1) A proposed contract with the B&GC or 2) Raise fees and cut
hours. Neither of these options offer any long-term commitment to the current adults or teens
programs.
Public Meetings
April 4, 2003 - City Council Budget Work Session. The Boys & Girls Club gave a slide
presentation. Two members of the City Parks & Recreation Commission urged caution, further
review. All members of the public who spoke testified against the proposed contract.
April 16, 2002 - City Council Budget Work Session. The Council discussed the Recreation
Dept. budget with the proposed contract with the B&GC. All members of the public who spoke
testified against the proposed contract, requested other budget modifications instead. Mayor
Williams issued a challenge: he will vote (to fully fund the Rec Center)' if 100 Kenai voters sign a
petition to raise the mill rate 2 mills.
May 1, 2003 - Parks & Recreation Commission Meeting. The Parks & Recreation Commission
reviewed the proposed B&GC contract. Nine public comments were taken, all against the
proposal. Many felt that the city should explore other options or even table the issue until next
year. The B&GC representatives left many questions unanswered. The Commission voted to
table the issue.
May 6, 2003 -City_ Council/Parks & Recreation Commission Joint Work Session. Five Parks &
Rec Commissioners testified that they felt the process was going too fast, that they did not have
enough information, and cited public opposition, one Commissioner was in favor of the proposal.
All members of the public who spoke (other than B&GC employee/Board member) testified
against the proposed contract, cited many deficiencies in the proposed contract, asked the City
Council to consider alternatives. A petition against the B&GC proposal, signed by 455
signatures Kenai voters, residents, Rec Center users was presented to the Council. Four teenage
girls expressed their dislike for the B&GC programs and management style. The B&GC
representatives were present, would not guarantee to keep the current adult or teen programs in
place. Rick Henderson from B&GC of Anchorage gave a presentation about the Anchorage/Mt.
View Community Center management agreement.
May 15, 2003 - Parks & Recreation Commission Special Meeting. The Commission asked that
public testimony be limited to new points. Four members of the public testified, all against the
B&GC contract, offered 7 different budget alternatives for the City Council to explore, including
a modified budget that cut another $260,000 and identified another $89,000 in revenue. By a
majority vote (4-1) Commission recommended that the City Council reject the proposed B&GC
contract, stating three reasons: (1) the B&GC proposal was moving too fast-- the Commission
was given barely one month to review the proposal and act on it; (2) overwhelming public
opposition: 99% of public testimony was against the plan; (3) other alternatives had not been
fully explored; the Commission expressed it confidence that the City could come up with a better
proposal.
Findings of Facts
1) The Parks and Recreation Commission rejected the proposed Partnering Agreement (contract)
with the B&GC.
2) The P&R Commission and the public cited many deficiencies in the proposed B&GC contract.
3) 99% public comment against the B&GC contract, encouraged the City Council to explore
other options, at least five (5) other options were identified in public testimony.
4) More that 455 signatures were obtained, requesting the City Council to pursue other options,
at least 192 signatures identifying themselves as Kenai residents and voters.
5) Public comment from the teens expressed opposition to the B&GC programs.
6) Representatives from the B&GC would make no long-term commitment to the current adult or
teen programs now in place at the Kenai Recreation Center.
Analysis of the Contract Revealed the Following Deficiencies:
As written, the contract is for exclusive use (like a lease) virtually in perpetuity, or for as long
as the B&GC wants it.
The B&GC makes no. guarantees for keeping the current adult or teen programs.
The B&GC charges a membership fee. (The current city-run facility has no such fee).
The contract is not a cost savings overall: the city will pay all maintenance, repairs and
utilities, pay B&GC $125,000, let them keep all revenue (approx. $80,000 last year), and
give up all B&GC space rent revenue (Example: $900 rent for April 2003). This is compared
to the other alternative, cutting the Rec Dept. budget $110,000.
No operational plan is required of the B&GC until 6 months after the contract is signed.
The contract was not put out for competitive bid to obtain the best offer.
B&GC is not required to open its Board meetings/records about the Rec Center to the public.
Conclusion' Based on the findings of fact, public comment, and analysis, the proposed
Partnering Agreement (contract) with the Boys and Girls Club is not in the best interest of the
City of Kenai for the operation of the Kenai Recreation Center.
Summary / Recommendations:
1) Reject the B&GC Partnering Agreement (contract).
2) Continue to operate the recreation center as a city-mn facility.
3) Adopt Alternative "A" that was presented by the Friends of the Kenai Recreation Center
at the May 15th P&R Commission meeting' keeps KRC open on the same schedule as FY
2003, with the same programs, mn by City employees. (See Attached for Alternatives for
Recreation Center Funding)
4) Allow the P&R Commission to investigate alternatives for the KRC during FY 2004, and
to report to the City Council, as allowed by City Code.
KENAI RECREATION CENTER ALTERNATIVES
A - Status quo Budget (means 0.28 mill increase), plus direction to City Administration
for management changes, revenue increases, long term planning.
B - Administration's budget (if Boys & Girls Club proposal is not approved).
C - Recreation (or parks/recreation) Service District, with ordinance and mill rate cap.
D - Give up recreation (or parks/recreation) powers to KPB, join with NPRSA (North
Peninsula Recreation Service Area). This will require consent of KPB.
E - Private Operator- competitive bid, plus arms-length contract required.
F - Alternative Budget (means cutting other places in FY 2002 City department budgets),
plus direction to City Administration for management changes, revenue increases, long term
planning.
G - Boys & Girls Club proposal.
TO:
FROM:
DATE:
RE:
CITY OF KENAI
'X~ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7835
FAX 907-283-3014 ~
MEMORANDUM '111'-t'.'
Mayor and Council Members
Carol L. Freas, City
May 15, 2003
CITY COUNCIL POLICY: COMMISSION, COMMI~EE, BOARD AND COUNCIL
ON AGING M~ETING $CHEDULE$
The Kenai Municipal Code, Chapter 1.90.050(a) states,
Ail boards, commissions and committees will have regularly scheduled meetings
which shall be open to the public. Exceptions to the meeting requirements shall
be established by Council. Permanent records or minutes shall be kept of all
proceedings and such minutes shall record the vote of each member upon every
question. Every decision or finding shall immediately be filed in the office of the
City Clerk and shall be a public record open to inspection by any person. All
acts of boards, commissions and committees are subject to the paramount
authority of the City Council.
Kenai City Council has authority, as noted above, to regulate meetings of the City's
commissions, committees and boards. Pursuant to that authority, Council, at their April 14,
2003 budget work session, directed a new policy regarding commission, committee, board and
Council on Aging meetings be set, as well as indicating the form of minutes to be generated
from the meetings and who will take notes and make electronic recordings of the meetings.
Attached is a draft policy incorporating Council's directives. Because of the nature of this new
policy, council's policy of january, 2000 regarding work sessions for commissions, committees
and boards, has been integrated into the new policy. Please note, the new policy indicates
approval be received from the City Clerk, with Council and City Manager notification, for
special meetings and/or work sessions. This has been suggested to insure proper advertising,
packet preparation, and because scheduling for the use of the council chambers and Clerk's
conference room are kept by the Clerk and, since the commission, committee, board and
Council on Aging meetings will be held bi-monthly or as indicated in the schedule, it may not
always be timely to wait for a council meeting to acquire approval to hold a special
meeting/work session. Having council liaisons in attendance at the groups' meetings is
another insurance a special meeting would be warranted. (See Items 5, 12 and 13.)
Copies of the draft policy have been taken before the city commission, committee and board for
review and discussion. The following schedule has been amended to indicate their suggested
changes.
Does Council approve the attached Policy for Commission, Committee, Board and
Council On Aging Meetings and Work Sessions?
KENAI CITY COUNCIL POLICY
FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
In consideration of constraints in the Fiscal Year 2004 budget, direction is given as follows:
Meetin~ Schedules:
1. Library, Harbor, Parks & Recreation and Airport Commissions' shall meet bi-
monthly.
2. Beautification Committee shall meet January through May.
3. Council on Aging shall meet bi-monthly at the Kenai Senior Center.
4. Planning & Zoning Commission and the Personnel Arbitration Board is
exempted from this bi-monthly meeting directive.
5. Commissions, committees, boards and the Council on Aging may, with City
Clerk's approval and notification of Council, hold special meetings (for a specific purpose) in
their alternate/off-months on an as-needed basis.
6. All commission, com~,_'ttee and board meetings (except Council on Aging) will be
held at Kenai City Hall and begin at 7:00 p.m.
7. Any additional conunissions, committees, or boards formed will be set and
incorporated into the following meeting schedule by the City Council.
Minutes / Meetin~
8. Excepting the Planning & Zoning Commission, responsibility of taking notes and
electronically recording the commission, committee, board meetings, falls to the department
liaison (staff member) to the specific meeting group.
9. Summary minutes will be produced by the City Clerk from the department
liaison notes and provided to the City Council as official records of the meetings.
10. Electronic recordings of the meeting group, except the Planning & Zoning
Commission, shall be kept for two years.
11. Planning & Zoning Commission meeting recordings shall continue to be kept for
six years.
Work Sessions:
12. Commission, committees and boards shall receive the City Clerk's ~approval to
hold work sessions to be held on a date other than that of a regularly scheduled meeting or at
a time immediately prior to a .regularly scheduled meeting, i.e. a 6:00 p.m. work session before
a 7:00 p.m. meeting.
Work sessions may be held w~thout the Cx Clerk's a roval if
13. ' ' 'ty pp ' they occur on the
night of a regularly scheduled meeting at or after the time of the regularly scheduled meeting.
14. During work sessions, only items on the meeting's agenda may be discussed and
no formal actions may be taken.
15. All commission, committee and board meetings must be given appropriate
public notice.
Schedules for all City of Kenai commissions, committees, boards and Council on Aging
meetings are as follows:
Commission/Committee / Board
Planning & Zoning Commission
Librat~ Commission
Harbor Commission
Council on Aging
Beautification Committee
Parks & Recreation Commission
Airport Commission
Meetin~ Schedule
Twice monthly
Bi-monthly
Bi-monthly
Bi-monthly
Six months
Bi-monthly
As Indicated
Meetin~ Months
January through December
Jan., Mar., Ma),, July, Sept., Nov.
Jan., Mar., Ma),, July, Sept., Nov.
Jan., Mar., Ma),, July, Sept., Nov.
Jan., Feb., Mar., April, Ma),
Feb., April, June, Aug., Oct., Dec.
Feb., April, June, Au~., Oct, Sept.
EFFECTIVE:
This policy shall take effect on July 1, 2003 and remain in effect until modified by the Kenai
City Council.
Approved by the Kenai City Council on the 21st day of May, 2003.
John d. Williams, Mayor
James C. Bookey, III, Vice Mayor
Linda Swarner, Council Member
Joe Moore, Council Member
Pat Porter, Council Member
Amy Jackman, Council Member
John Osborne, Council Member
clf
KENAI CITY COUNCIL POLICY
FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
In consideration of constraints in the Fiscal Year 2004 budget, direction is given as follows:
Meeting Schedules:
1. Library, Harbor, Parks & Recreation and Airport Commissions shall meet bi-
monthly.
2. Beautification Committee shall meet January through May.
3. Council on Aging shall meet bi-monthly at the Kenai Senior Center.
4. Planning & Zoning Commission and the Personnel Arbitration Board is
exempted from this bi-monthly meeting directive.
5. Commissions, committees, boards and the Council on Aging may, with City
Clerk's approval and notification of Council and City Manager, hold special meetings (for a
specific purpose) in their alternate/off-mOnths on an as-needed basis.
6. Ail commission, committee and board meetings (except Council on Aging) will be
held at Kenai City Hall and begin at 7'00 p.m.
7. Any additional commissions, committees, or boards formed will be set and
incorporated into the following meeting schedule by the City Council.
Minutes/Meeting Recording:
8. Excepting the Planning & Zoning Commission, responsibility of taking notes and
electronically recording the commission, committee, board meetings, falls to the department
liaison (staff member) to the specific meeting group.
9. Summary minutes will be produced by the City Clerk from the department
liaison notes and provided to the City Council as official records of the meetings.
10. Electronic recordings of the meeting group, except the Planning & Zoning
Commission, shall be kept for two years.
11. Planning & Zoning Commission meeting recordings shall continue to be kept for
six years.
Work Sessions:
12. Commission, committees and boards shall receive the City Clerk's approval to
hold work sessions to be held on a date other than that of a regularly scheduled mcetin§ or at
a time immediately prior to a re~larly scheduled meetin§, i.e. a 6:00 p.m. work session before
a 7'00 p.m. meetin§.
13. Work sessions may be held without the City Clerk's approval if they occur on the
ni§ht of a re§ularly scheduled meetin§ at or after the time of the re~tlarly scheduled meetin§.
14. Durin§ work sessions, only items on the meetin§'s a§enda may be discussed and
no formal actions may be taken.
15. All commission, committee and board meetin§s must be §iven appropriate
public notice.
Schedules for all City of Kenai commissions, committees, boards and Council on Aging
meetings are as follows:
Commission/Committee /Board
Planning & Zoning Commission
Library Commission
Meetin[~ Schedule
Twice monthly
Bi-monthly
Harbor Commission Bi-monthly
Council on Aging
Beautification Committee
Parks & Recreation Commission
Airport Commission
Bi-monthly
Five months
Bi-monthly
iAS INDICATED]
Bi-monthly
Meet!n$ Months
January through December
Jan., Mar., May, July, Sept., Nov.
Jan., Mar., May, July, Sept., Nov.
Jan., Mar., May, July, Sept., Nov.
Jan., Feb., Mar., April, May
Feb., April, June, Aug., Oct., Dec.
Feb., April, June, Aug., Oct, Sept.
EFFECTIVE:
This policy shall take effect on July 1, 2003 and remain in effect until modified by the Kenai
City Council.
Approved by the Kenai City Council on the 21st day of May, 2003.
John J. Williams, Mayor
James C. Bookey, III, Vice Mayor
Linda Swarner, Council Member
Joe Moore, Council Member
Pat Porter, Council Member
Amy Jackman, Council Member
John Osborne, Council Member
clf
AND l~UL~ Ol~ PI~OC~DUI~E
M&YOI~'~ COUNC~FL ON AGING
~NAT: ALASKA
The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee
organized under the laws of the State of Alaska, pursuant to federal and state
funding, having as its object, the following code of by-laws and rules of procedure as
its guidelines in all future operations.
The mission of the Mayor's Council On Aging is to advise the Mayor, City Council,
Director, and the City of Kenai, of the needs of the elderly in the area, support the
programs which enable the continued independence of senior citizens and serve as an
advisory committee, whose purpose and make-up will be set forth under Article I,
Section 3. ~
The adoption of these by-laws and rules supersedes, replaces, and nullifies any and
all previously enacted, utilized, or governing rules or by-laws and further, by adoption
of these by-laws and rules, the previously existing Mayor's Council on Aging is
deemed dissolved.
Article I
MEMBERSHIP
The Council shall have a membership of nine (9) members. Over one-half of the
members shall be participants of the Senior Citizens' programs, sponsored by the City
of Kenai.
The members of the Council shall be chosen in the following manner'
le
Members shall be chosen from among persons who have shown an
interest in the areas of the problems of the elderly.
e
The Mayor will appoint members to the Council on Aging subject to
confn'mation by the City Council.
e
There shall be a me-member Mayor's Council on Aging appointed by
the Mayor of Kenai. Five (5) members will be chosen from senior citizens
who participate in the senior citizen programs sponsored by the City of
Kenai. More than one-half of the Mayor's Council on Aging members
shall be participants of City of Kenai sponsored senior citizens'
programs.
The duties of the COuncil will be as follows:
Advise the Director of Senior Citizen Programs on matters dealing
with the budgets for senior programs and programs operated at
the Senior Center.
bo
Forward copies of written minutes from meetings to the Mayor of
the City of Kenai, who, in turn, will forward the report to the City
Council.
C.
To the extent practical,' communications, advice, and reports shall
be in written form and shall represent a consensus of the
committee.
Article II
ELIGIBILITY
A member of the Council shall be an adult person residing in the Kenai Peninsula
area, and 51% of which must be sixty (60) years of age or older.
No employee of the City of Kenai is eligible for membership.
There will be no more than one member per household.
Article III
MEETINGS
Regular meetings shall be held ~onthly. There shall be one annual meeting held
on the first Thursday in January of each year with fifteen days' notice given to all .
members of the Council. Special meetings may be called by the chairperson ~
approval of the Kenai CiW Clerk and notification of Council. Participating senior
citizens shall be notified of the date, time, and place of the meeting by the monthly
newsletter. All meetings shall be open to the public. However, this does not
automatically ensure participation by non-members of the Council.
Article IV
PLACE OF MEETINGS
The meetings shall be held at the place designated as the Kenai Senior Citizens
Center in Kenai, Alaska, or at the City of Kenai offices.
Article V
qUORUM
A majority of the current membership shall constitute a quorum for the transaction of
all business.
Article VI
POWERS OF THE COUNCIL
The powers of the Council are advisory only and are derived from the federal, state,
and city local governments which provide the funds for operation and all powers and
-2-
activities shall be exercised in accordance with law. All action taken by this Council
shall be submitted to the City Administrator and shall be subject to approval by the
Kenai City Council.
Article VII
OFFICERS
Officers shall be elected for one-year terms at the annual meetin§. There shall be a
Chairperson and Vice-Chairperson. Officers are limited to two (2) successive terms in
the same office.
Article VIII
TERM OF APPOINTMENT AND ATTENDANCE
Members of the Council are appointed by the City of Kenai to serve three (3) years or
until termination by:
,
2.
3.
4.
Resignation;
Request of Kenai Mayor's Council on Aging;
Upon request of the City of Kenai; or
Three (3) consecutive absences from monthly meetings.
The term of each appointed member of the commission shall be three (3) years. The
terms shall be staggered so that three (3) members shall be appointed every third year
and three (3) members shall be appointed in each of the other years of every such
three-year period.
After six (6) years active membership on the council, the member may be appointed
an honorary advisor to the Council without voting privileges.
Any member who misses three successive regular monthly meetings will be removed
from the Council and a replacement will be appointed by the Mayor.
Article IX
VOLUNTEERS
Volunteers wishing to serve upon committees established by the Kenai Mayor's
Council on Aging may be appointed by the Council chairperson or his representative
to do so without, therefore, becoming members of the Council.
Article X
RULES OF MEETING
All meetings of the Council shall be conducted in accordance with rules of
parliamentary practice and, in the absence of other authority, shall be governed by
the provisions of Roberts Rules of Order.
-3-
At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the
amended by-laws and rules of procedures were adopted as the official by-laws and
rules of procedure by a majority vote of a quorum of the members present on the
[FOURTH] ~ day of [APRIL, 2002 Ma.v: 2003.
Chairperson
Attest:
John J. Williams, Mayor
JV~ ID.15, 2,003
Memo
Linda Snow, City Manager
Chuck Kopp, Chief of Police
May 19, 2003
Apdl 2003 Report
Dudng Apdl the Kenai Police Department responded to 500 calls for service. The Communications
Center received 71 911 calls for emergency assistance.
Officer Miller attended a one-week field training officer course. He excels as a trainer and serves as a
pdmary field-training officer for the department. On June 5"~, Officers Tumage and Hershberger will be
graduating from the Department of Public Safety Police Academy in Sitka. Officer Tumage is currently
#1 in academic standing, and is expected to graduate as valedictorian.
Chief Kopp and Fire Chief Walden completed a proposal to Senators Murkowski and Stevens,
Congressman Young, and Govemor Murkowski requesting funding for the completion of the City of
Kenai Emergency Operations Center. The completion of this facility will greatly contribute to the
disaster response and preparedness capabilities of our City and Borough govemments. See attached
letters of support from the Alaska Office of Homeland Secudty and Emergency Services, and the
Alaska Land Mobile Radio project team.
A speciai D.A.R.E. culmination ceremony for the 150 students graduating from the program was held
April 15, 2003, 7:00pm, at the Mountain View Elementary gymnasium. This special program attended
by over 500 people (parents, guardians, visitors, and the students) was a powerful statement of the
partnership that exists in our community between the police, parents, and schools to prevent the
devastation of drug abuse in the lives of our children.
MOTOFIOLA
May 16, 2003
Senator Lisa Murkowski
322 Hart Senate Building
Washington DC, 20510
Senator Murkowski:
Motorola is currently under contract to the State of Alaska and Alaska Department of Defense to design and
build Phase 1 of the Alaska Land Mobile Radio (ALMR) project. Concurrently, we are working with various
local government jurisdictions to assist them with planning for furore interface to the ALMR system.
Motorola is enthusiastic about the forward planning of the City of Kenai's Emergency Operation Center proposal
which will include Motorola Centra-Com Gold Elite consoles and Motorola Quantar radios. This is necessary
equipment for forward migration to the statewide ALMR system repeaters already purchased by the State of
Alaska and the Department of Defense for the ALMR project. This is the same equipment used by many other
major public safety dispatch centers in Alaska.
The City of Kenai is designated in the ALMR master plan as a site for connectivity. This emergency operations
center will facilitate the connectivity of the Kenai Peninsula Borough to the ALMR network. Additionally, the
City of Kenai Emergency Operations Center will be a modem, technologically sophisticated hub of radio and
telecommuncations that will greatly enhance the disaster response capabilities of all emergency responders
throughout the borough.
The Motorola ALMR project team looks forward to working with the City of Kenai on this project. If you have
any questions regarding the ALMR project, please contact me at (907) 261-5170.
Regards,
Dwayne Sakumoto
Senior Account Manager
State and Local Government Accounts
Motorola, Inc., Corporate Offices
1303 E. Algonquin Road, Schaumburg, IL 60196 T: (847) 576-5000
DEPARTMENT OF MILITARY
AND VETERANS AFFAIRS
DMSION OF EMERGENCY SER FICE$
FRANK MURKO WSKZ, GO VERNOR
P.O. Box 5750
Ft. Richardson, AK 99505-5750
Phone: (800) 4715-2337
Fax: (907) 428-7009
www. ak-prepared, com
May 14, 2003
Scott Walden
Fire Chief
City of Kenai
105 South Willow Street
Kenai, AK 99611
Dear Scott:
The Office of Homeland Security and Emergency Services (OHS&ES) fully supports
your efforts to upgrade, equip and furnish your Kenai Emergency Operations Center
(EOC). Centrally located in the Kenai Peninsula Borough, it will clearly provide a state
of the an backup capability for emergency coordinators and other staff to respond to all
types of disasters and emergencies in the BOrough, ~"W~ll' as provide an altemate
capability for your neighbors to the north (Anchorage and Mat-Su Borough). The newly
upgraded EOC will also be a practical daily operations hub for all significant Kenai
activities.
I believe your enhanced EOC could also serve as a convenient training and exercise
facility for emergency management, homeland security and other related courses and
training offered by various private, local, State and federal agencies and organizations.
· OHS&ES will be one of the first agencies to schedule such events when the upgrade is
complete.
The Office of Homeland Security and Emergency Services commends your actions to
assist the citizens of Alaska in becoming better prepared to respond to disasters,
emergencies, and acts of terrorism. Please contact me if you need additional info~ation
or assistance.
Sincerely,
· ..
Assistant'G6~ssi0ner -
office .of Homeland Security & Emergency
Services
N:WILEP~02 DES Office Administration's2.1 Gen. Con'~pondmw~W, enai EOC llx MayO3.doc
_
11AY-20-2003 TUE 10:54 Ali KPB EYIERGENCY I1ANRGEYIENT
May 20, 2003
FAX NO. 9072628603
P, 02
KENAI PENINSULA BOROUGH
144 N. Binkley $1.
Soldotna, Alaska 99669
Business: (907) 262-4441
Fax: (907) 262-8616
DALE BAGLEY
MAYOR
Chuck Kopp, Chief
Kenai Police Department
107 S. Willow ,St..
Kenai, AK 99611
Dear Chief Kopp;
This letter is to confirm that during its May 14, 2003 special meeting the E911 Advisory
Board (Board) voted to support the efforts of the City of Kenai (City) to secure grant
funding to equip the alternate Emergency Operations Center (EEC) for emergency
communications. As discussed below, I concur with this recommendation.
It is understood that this is a City project, and the borough retains the authority to' provide
emergency communications throughout the borough, The ProComm/Motorola proposal as
supported by the board and my office shall clearly indicate that this is a City of Kenai
project and the Eec is for the North Zone of the Peninsula.
Your testimony to the Board indicated that the City intends to equip the center to serve as
an alternate call taking and alternate Borough EOC. ^dditional~, you stated that the Cit~
would support the Borough as it seeks grant funding and develops projects to enhance
emergency communications and disaster management throughout the entire borough.
The proposed Kenai facility will provide an excellent alternate site, and I wish you the best
of luck with your project.
Sincerely,
Dale Bagley
Mayor
Cc:
Pete Sprague, Assembly President
Members, Kenai Peninsula Borough Assembly
David Gibbs, Office of Emergency Management
CITY OF KENAI
"0il Capital of Alaska"
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE: 907-283-7~
FAX: 907-283-3014
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Linda Snow, City Manager
Lawrence A. Semmens, Finance Director
May 13, 2003
Finance Departmem Monthly Report
The finance departmem is very busy these days. The two primary activities are getting ready for
the interim audit to start May 19 and completing the budget.
My involvemem in legislative activity has been quite time consuming. Staying up with the various
bills that may impact Kcnai is challenging especially as the pace picks up toward the end of the
session. The bills that we were initially concerned with.have been eclipsed by the sales tax bill. It
is not possible to determine the impact of the sales tax bill on Kenai. Clearly, there will be more
incentive to drive to Anchorage for large purchases.
The situation with our finance departmem compmer, the IBM AS 400, has reached a critical
point. We purchased this compmer in October 1998 in preparation for the Y2K crisis. I think the
total cost of the conversion was in the neighborhood of $43,000 for the new hardware and
software including installation. Unfommately, the hardware is obsolete and will not be supported
by IBM much longer. Our operating system is now 2 levels behind and is not supported by IBM.
We cannot upgrade to the newest operating system because it will not mn on our computer. I
have obtained informal quotes from the vendor's involved and the total will be about $70,000.
Cfiven that level of expenditure, I plan to obtain a quote from another vendor that supplies
superior software that runs on the Windows operating system. I am expecting the quote to be
similar.
I intend to ask Council to transfer money to cure this problem from this year's budget. There was
no way to know that we would be in this situation and we do not have much time to deal with the
problem. Unfortunately we do not have much choice either.
MEMORANDUM
Date:
To:
From:
Subject:
April 15, 2003
Linda Snow, City Manager
Scott Walden, Fire Chief
April 8-May 15, 2003 Department Report
During this period, the department responded 113 times for emergencies (413 for the year).
Kenai FD & Kenai PD completed the EOC proposal and forwarded it to the Alaska delegation
and Governor, with support from City Administration; Borough Mayor and E-911 Board and
OEM; State Office of Homeland Security, among others.
We were successful in our request for 100% funding for Automatic External Defibrillators
(AED's). The State EMS Division is providing three, valued at about $2,000 each, for placement
in the City at the Senior Center, Recreation Facility and Airport Terminal. State EMS has asked
us to provide another request for three more to be placed in police patrol cars. We will provide
training and routine maintenance for their use.
The State EMS Division reports that our request for 90% to 100% funding for a new Life Pack 12
(heart monitor/defibrillator) valued at $20,000 and the reimbursement request for the scheduled
ambulance replacement (valued at $140,000) is still in the budget. The ambulance money would
be used to reimburse the. City's Equipment Replacement Fund for the ambulance replacement.
Asst. Chief Tilly and Chief Kopp developed an outreach program for the City and LEPC targeting
community preparedness for disasters. The Borough LEPC adopted it for public awareness. The
· first public presentations will be made on Tuesday, May 200, at 7pm in the Kenai Middle School
Library.
The Firewise drop site for slash and brash near Section 36 is being cleared through a cooperative
effort of the Borough and City, with the Borough Beetle Task Force providing a contractor
through federal grant money. This program will continue year round, and has been so well
received that the Borough is developing similar sites across the Peninsula.
The City Attorney's Office and our department are finalizing an agreement with the Borough and
Beetle Task Force to allow the Task Force to use federal grant funds to retain contractors to clear
private property of hazard trees within the City.
We are participating in a program with the Arctic Young Marines to help their recruits obtain
medals for community involvement.
Fire Marshal James Baisden, Building Official Bob Springer, along with several others from our
department, the Public Works Director and Water Department did an outstanding job in working
with Home Depot representatives regarding the K-Mart building. The convenience of local
officials being able to provide such efficient service so quickly was a plus in their visit. The
representatives were surprised at the immediate ability to give them pertinent information and an
assurance of fast mm around times by the City for development plans.
Remember that our department and Parks will host the BBQ and kickoff for planting season
meeting of the Beautification Committee on May 31 beginning at 10am. The Kenai Firefighters
Association is providing the food for the BBQ.
Monthly Report For May 21, 2003
Keith Kornelis, Public Works Manager
Basin View, T.oyon Way. & Schooner Circle LID: North Star Paving was awarded the Basin View project
and Alaska Roadbuilders was awarded Toyon Way and Schooner Circle projects.
Pillars LID: Alaska Roadbuiiders has finished everything but the topsoil and seeding.
McCollum & Aliak LID: Council passed the resolution directing the continuation of this project. We am
now waiting on additional grant funding from the State of Alaska, which we should receive in August 2003.
The plan is to start the surveying and engineering to complete the bidding documents this winter and start
construction in early 2004.
Kenai Coastal Trail and Erosion Control Project: We received a project status report from the Corps.
New Well House 4: The state recently told me that the site we were considering for the well was sold. We
am now looking at a site near the sewer interceptor line but further west of the previous site. If we put in a
well at this site, a water main parallel to the sewer interceptor would be needed.
Wastewater Facility Plan (WWFP): The state is reviewing the Wastewater Facility Plan. CH2Mhill is in
the process of completing the final plan. We am asking them to do some additional work on our GIS.
Bridge Access Road W & S Feasibility Study: Wince-CortheiI-Bryson is the engineering consultant on
this project. It is being paid for by an Alaska DEC and a Federal EDA grant. They are working on the
amendment to the contract, which is the preliminary design. This project will be ready for the construction.
Boating Facility: We did not receive any bids for the lease of the Kenai Public Dock Stations No. 2 & 3.
Resolution No. 2003-27 awards the lease to R & R Seafood as per their proposal for $21 000, which is
$2,500 less than the minimum bid and the amount they paid last year. R & J Seafood wili make up the
$2,500 difference by providing the labor to clean and maintain the restroom facility and area including
watering, fertilizing, liming, and mowing the lawn from June 10 to August 10, 2003.
,
KMC Changes to W & S Regulations: We have some changes to our water and sewer rules and
regulations that need to be made, including a grease ordinance.
Consumer Confidence Report, CCR: The 2002 report has been completed (and approved by DEC) and
has been sent to the printers.
Dip Net Fishery: We have made the changes on the signs to reflect the new pdces for launching and
parking. I have received the new pay envelopes. ADF&G purchased and had DOT deliver rocks and
concrete to the section line easement access to the south side to help protect the adjacent pdvate property,
We placed the rocks and concrete where ADF& G directed. ~
Streets: We have swept streets, bike paths, and parking lots, graded roads, completed the street light
storage area, repaired signs, graded and compacted the airport gravel runway, replaced barricades that are
missing or damaged, inventoried cutting edges and brushes for the sweepers, repaired road drainage
problems, set the floats for the dock, hauled mud from the dock to the race track, moved the skateboard
ramps,, built and installed a box for a wash down hose, and helped paint the street traffic lines.
Water & Sewer & STP: We have modified the vactor truck transfer capability, modified the secure
tool room at the crew building, set up the water draft line at the Float Plane Basin, reprogrammed
the STP modem, unplugged sewer lines, cleaned some sewer mains, took water samples, repaired
and flushed fire hydrants, backwashed the well houses, and worked on the SCADA communication
system. The Wastewater Treatment Plant aligned the motor on the basin air compressor, pumped
out the grease from the inlet manhole, repaired the chlorine building heater, worked on the belt
press, and changed the bearings in the last basin blower so they all now use synthetic grease.
CITY OF KENAI
210 IqDALGO AVE., SUITE 200 KEN,M, AL&S~ 99611-TT94
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
MEMORANDUM
TO'
FROM-
DATE:
SUBJECT:
Linda Snow, City Manager
Jack La Shot, Public Works Manager
May 15, 2003
Department report-Council meeting of May 21, 2003
A Public Works bid information sheet is attached.
I wiil miss this City Council meeting, as I will be attending the Alaska Airports
Conforenco with Marilyn Kobschuli and Airport personnel. The conforenc~ is
hosted by FAA-and Alaska DOT & PF every two years.
An ordinance will be introduced at this meeting to rezone certain properties to
the Education Zone. The Planning and Zoning Commission passed
Resolution PZ03-17 recommending properties for inclusion in the zone at the
May 14, 2003 meeting.
Two purchase orders to Wince-CorthelI-Bryson will be on the list of PO's over
$2500 for approval. One provides engineering services to prepare bid
documents for Airport Security Gate Modifications and Airport Terminal Area
Security Cameras. The other .is to update the Airport ALP Drawings as a part
of the ARRF/SRE project closeout. All of these projects are part of the Airport
AlP Program.
nal
Municipal Airport
Airport Manager's
Monthly Report
May 14, 2003
Airport Triangle Landscaping Project: The project will kick off next week. In discussing
project cost concerns with Steve Booth, it was suggested that eliminating the metal salmon and
the sign could save a considerable amount of money. These two items represented one half of
the total project cost. Questions have also risen over the sign bids. This bid may require a
formal bid process. A formal bid process would be lengthy and involve additional costs for bid
documents, advertising, and printing. Steve and I believe the project will be attractive and
maintainable without these two items resulting in a cost saving of over $8,000. If desired, a sign
could be added later. This approach seems the most reasonable give the current budget situation.
Terminal Access Project: Airport Commission reviewed the project concept at their last
meeting. FAA has agreed to program funds for the grant eligible portions of this project and the
grant application documents arc under development. Once the grant is approved, further public
meetings and design work will proceed.
Handicap Lift: Scheduled for delivery in late May. Tentative schedule has training for Era
employees on May 29 and 30. We plan to have the new lif~ on display at the Air Fair Breakfast
on May 31.
Airport Espresso Bar: The Airport Espresso Bar project is well under way with the water and
electrical jobs completed. The owners of Wings Family Diner will be opening it soon. I am also
working with Kay Shearer, Executive Director of the Kenai Chamber of Commerce in
developing a Chamber display in the airport.
3rd Annual Central Peninsula Air Fair & Fun Flight: Planning meetings are ongoing for the
event planned for Saturday, May 31~t. The logo has been developed and t-shirts are on order.
Postcards were mailed May 7, 2003. Ads will be in the classified section under "AIRPLANE" in
the Anchorage Daily NeWs, Fairbanks. Miner, and Peninsula Clarion newspapers. Jay Barrett
will address other advertising avenues. The registration form, rules, and agenda are available at
the following websites: www.KenaiAirport.com and www.ci.soldotna, ak.us. The Kenai Airport
and the local chapter of the EAA (Experimental Aircra~ Association) will serve breakfast from
8am- 1 lam at the Kenai Airport Operations Facility with the bar-b-que from l pm- 3pm at the
Soldoma Airport. Suggested donations for the breakfast are $5 for adults and $3 for senior
citizens 65 & older and children 12 and under. The Soldotna barbeque is $10 for adults and $7
for senior citizens 65 & older and children 12 and under. The event is in conjunction with thc
First Flight Centennial and booths and static displays are welcome. We are looking for pioneer
aviators to join us for breakfast or lunch and share their stories. The concept is to provide each
pioneer with a table to display photos or other memorabilia and encourage folks to sit with them
and enjoy the flying stories and companionship. If you know any local pioneer aviators that
might be interested please contact Kcnai coordinator Mary Bondurant at 283-7951 x 22.
Airport Security: Airport Manager is continually working with Era Aviation, Transportation
Security Administration (TSA) and others in the hope that TSA can continue providing agents to
screen bags outbound from Kcnai Airport for transfer to other airlines.
Airport Advertising: Look for our latest ad in the Alaska Business Monthly. The new slogan
is "Kenai Municipal Airport, a place for your business to grow".
Linda,Snow
From: Ewa Jankowska
Sent: Thursday, May 15, 2003 9:29 AM
To: Linda Snow
Cc: Kim Howard
Subject: April 2003 Library report
April is one of the Library's favorite months - The National Library Week celebrated libraries
and reading, the Young Peoples' Poetry Week helped the students from Kenai Middle School
to create their own poems and the National Volunteers' Week was an occasion to show our
wonderful volunteers our appreciation. On Thursday, April 24th, we had the "volunteers' tea"
given by the Library staff, who baked and cooked and served tea in china cups brought from
home. We also gave everybody a license plate frame which says "Read - Follow me to the
library".
We continue with our programming - Toddler Storytime, Pre-School Storytime and the monthly
Internet class. Since the school year is almost over, this month we kept Corey, our YoUth
Services librarian, working harder than usual. Corey did an excellent job and organized special
programs at schools and the yearly "Turn-Off TV event.
As reported by C°rey Hall:
"During the week of April 14 - 17, I worked with 6th graders at Kenai Middle School for Young
Peoples' Poetry Week. Approximately 45 students worked in small groups and individually
creating "sandwich poems." The week culminated with the creation of individual poems.
These will be shared on May 19th.
On Monday, April 21, the library hosted a Turn Off TV Kick Off Event. With a $500.00 grant
from ConocoPhillips, storyteller Carol Ford presented "The Quiltmaker's Gift." A cake of a
dancing chicken was created by The Cake Lady. A potluck and bingo game rounded out the
evening. Although them were only 27 people in attendance, them were two families new to
the library who got library cards that evening."
5/15/2003
~cen~i O. omm~nit¥ Lt$r~~
Kenai, Alaska 99611
REPORT FOR APRIL, 2003
CIRCULATION
Adult Juvenile Easy Books
Fiction 1984
Non-Fiction 1636
Periodicals 64
Cassettes Intemet Access CDs Kits Misc.
233 1028 239 9 50
Total Printed Materials ............... 5882
Total Circulation ............................ 8715
WEBPAC Searches .................... 814
4O5
246
Puzzles
9
1203
344
Videos
1153
DVD
112
ADDITIONS Docs Adult Juvenile
Gifts 3 136 19
Purchases - 130 42
Total Additions ............................... 445
Easy Books
35
30
AV
30
20
INTERLIBRARY LOANS
Ordered Received Returned
Books 31 22 31
INTERLIBRARY LOANS BY OUR LIBRARY ............ 51
INTERNET USE ......... 1028
VOLUNTEERS
Number .... 17
Total Hours .....162
INCOME
Fines and Rental Books
Xerox
Lost or Damaged Books
$1,354.26
296.25
147.45
Total Income for April, 2003 ............$1,797.96
Library Cards Issued April, 2003
Kenai
40
Clam Gulch
Kasilof
Nikiski
14
Soldoma
21
Sterling
Other
Total
93
Library Patronage ......
Adult Programs ........
Childrens Programs...
7,821 Persons
78 Persons
412 Persons
CITY OF KENAI
KENAI PARKS & RECREATION
227 CAVIAR ST. KENAI, ALASKA 99611-7794
TELEPHONE 907-283-3855 1 907-283-7926
FAX 907-283-4675
KENAI
MEMORANDUM
TO:
FROM:
DATE:
Linda Snow, City Manager
Robert J. Frates, Parks & Recreation Director¢
May 15, 2003
Monthly Administrative Report
The Recreation Center had a total of 3,109 users during the month of March and 1,872
visited the Teen Center. The skatepark was set up in April and continues to see good
usage. TOT Time and Homeschool Gym will come to a close toward the end of May at
which time we will begin with our Sunday closures for the summer months.
The Summer Maintenance hiring process is coming to a close as some folks are already
in place assisting with our pre-season maintenance. The crew has been busy setting
hoses and watering, aerating lawns, fertilizing, performing ball field preparations, and
cleaning facilities. Little League started their season on May 12t~ and the Softball
Association begins their season May 27th.
Our local Soccer Club is geared up to use the old FAA Field this season. Approximately
40 club members showed up for a clean-up at which time the field was leveled, trash
picked up, and soccer goals placed.
I met with Mike Swan on May 14th and he informed me that the Department of Water &
Soil Conservation has. received a grant through DNR to administer a plan for handling
noxious weeds in the Soldotna/Kenai area. Mike will keep me informed of any
happenings but thought that educating the public about the proliferation of dandelions
might be a good start.
KENAI MI.I!.,'I'I-I'III~,I'()SE FACILITY
ACTIVITY i/EI'OIIT
l~lonlh' M~rcll 03
AC'I'IV.ITY
Customer Type' (l,rs.)
KPHA
KCI-tS
ltomer H.S.
North Pen. i[ec.
Men's Over35
Rusty Blades 5
I-louston H.. S.
Nikiski H.S.
l-lomer t-lock_e:y Assoc.
Soidotna i-I. S.
Nikiski l-lockey (B._~~.).lli~'d
Alaska Firebirds
Total tits'
Revenue:
Ice Rental
Figure Skati~g
Public Skate
Shinny
Expenses'
Ice Maint.
Electric
Gas
Water and Sewer
Sanitation
Total Projc¢(ed Revenue:
Total Projected Expenses'
TII IS
M()N'I'II
83.75
122.75
17
$12,888.75
77.()()
94.00
$1 !,703.39
6,285.00
357.58
57.75
75.73
$13,059.75
$18,479.45
April i~,evel~ue- $2,00()
Expenses- $8,263.47
Projected 03 Revenue - $90,915.15
Expenses -$133,870.98
Tills
MON'I'I-I
i..,AST YEA R
58
10.5
86
$7,310
183.25
$11,703.39
3,81 I. 19
326.66
57.75
75.73
$7,493.25
$15,974.72
,
Tills
YEAR
'I'0 DA'YE
,,
451.45
139.50
29.5O
38.50
5
0
76
75.25
1.50
826.70
$86,803.50
724.00
1,041.15
$80,168.23
42,303.64
2,130.04'
404.25
612.91
$88,915.15
$125,607.51
CITY OF KENAI
"Oil Capital of Alaska"
210 FIDALGO AVE,, SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE: 907-283-7535
FAX: 907-283-3014
TO'
From'
Date'
Subject'
Linda Snow, City Manager
Rachael Craig, Senior Center Director
May 14, 2002
Monthly Report to City Council
Total. number of days open in April were' 22
The State quarterly report was completed. Statistics for the last quarter were as follows'
Service Units'
Information and Assistance to Seniors were'
Congregate Meals served'
Home Meals served'
Assisted Rides provided'
Unassisted Rides provided'
Outreach'
1,100
16
2,241
2,972
4,092
468
Number of Clients served this past quarter:
Congregate Meal Clients:
Home Meal Clients'
Assisted Transportation Clients:
Unassisted Transportation Clients:
345
62
94
31
The Center was rented 6 times this month.
The Wellness Clinic was cancelled.
We had a great Art exhibit. Lots of beautiful items of quilts, paintings, dolls, and
photography were enjoyed by everyone who viewed the exhibit.
The Easter Luncheon was held with 110 plus 52 home meals. Seniors decorated Easter
Eggs and made Easter baskets to be delivered to the home clients.
There were 745 volunteer hours served this month We had volunteers working in the
kitchen, on the reception desk; line dancers were dancing for groups, and teaching
classes, community service workers, and entertainers for congregate lunch.
The Director finished the NTS grant, she presented a power-point presentation to United
Way Committee and we received word that we will receive a grant from Exxon-Mobil for
our summer maintenance employee.
Michelle Bailey
P.O. Box 3509
Kenai, AK 99611
RECEiv
MAY 12 2003
KENAI LEGAL DEPT.
Cary R. Graves. City Attorney Kenai City Hall
210 Fidalgo Avenue, Suite 200
Kenai, Alaska 99611-7794
Dear Mr. Graves'
I would just like to thank you for taking time out of your hectic schedule to give me some
incite about your job. I really enjoyed talking to you, and appreciate you explaining the
processes of your job.
I already knew that I wanted to be an attorney, but your words of wisdom helped me to
better understand the endless hours I will need to dedicate to studying. I had such a
wonderful time speaking with you, and attending the staff' meeting.
Thank you again for taking time out of your schedule to talk with me.
Sincerely,
Michelle Bailey
CITY OF KENAI
"Village with a past -- City with a future."
BACKGROUND AND PERSONAL DATA-
CANDIDATES FOR APPOI',
COMMI
DATE:
rD
Resident of the City of Kenai? ~~ How long?
Residence AddreSs ~/~_~ ~~/~/-~
Marling Address ~~ ~ ~~~ ~~~ Hom~Telephone
Home F~ No. Business Telephone No
Business F~ No. Emil Address:
EMPLO~R: ~~7~ ~~~~/~r ~~ Job Title
C~ent membership ~ organ~ations: d ( C ~~ ~~,
Past organizational memberships: ~'~7-~
COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED:
WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE?
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD,
COMMISSION OR COMMITTEE MEMBERSHIP?
Si§nature~~
INFORMATION ITEMS
KENAI CITY COUNCIL MEETING
MAY 21, 2003
o
5/15/03 Kenai River Special Management Area Advisory Board meeting agenda
and minutes of 4 / 17 / 03 meeting.
e
5/8 / 03Mary Jane Hanley letter regarding Spruce Bark Beetle mitigation.
,
KCHS student letters regarding various city issues.
.
5 / 14 / 03 KPD letter to Senator Lisa Murkowski regarding Kenai Emergency
Operations Center Funding (H.R. 1559 Emergency War Supplemental
Appropriations Bill).
KENAI RIVER
iSpeciai Management Area
"Working together_for the river"
*** Meeting Agenda***
Thursday, May 15, 2003
7:00 p.m.
Kenai River Center
I®
II.
III.
CALL TO ORDER
A. Roll Call
B. Approval of 4/17/03 minutes
C. Agenda Changes and Approval
PUBLIC COMMENT
NEW BUSINESS
IV.
A. Kenai River User Study- Potential Study ideas and discussion, Doug
Whittaker, Confluence Research and Consulting
B. River Quest Subdivision Proposal
C. USFS Trail River Campground Improvements
OLD BUSINESS
ge
A. Commercial Operator Committee Report
B. Boat Wake Study- Phase 11 Update, Chris Degemes
C. Kenai River Center Update, Suzanne Fisler
PUBLIC COMMENT
VI. ADJOURNMENT
A. Board Comments
B. Date/Agenda of Next Meeting
Committee Meeting at the KRC' 3'00pm Commercial Operator Committee meeting
~ the KRC.
Kenai Ama Office, Box 1247, Soldotna, AK 99669, Soldotna 262-5581
Kenai Peninsula Borough, Box 850, Soldotna, AK 99669, Soldotna 262-4441
Alaska Division of Parks and Outdoor Recreation, Department of Natural Resources, in cooperation with the Kenai Peninsula Borough.
me
*** Meeting Minutes***
Thursday, April 17, 2003
7:00 p.m.
Kenai River Center
CALL TO ORDER
A. Roll Call
Present: Joe Connors, Ted Wel!man, Paul Shadura, Jim Golden, David
Westerman, Ben Ellis, Roland MaW, Ken Lancaster, pete Sprague, Bill Shuster,
Linda Snow, Chris Degemes, Jonne Slemons
Absent: Robin West, Rick Wood, Lance Trasky (Charles Quarre has resigned
since the last meeting.)
B. Approval of 3/12/03 minutes
Approved as written.
C. Agenda Changes and Approval
Ben suggested a specific public comment period after the Moratorium topic.
Approved as amended.
PUBLIC COMMENT
None
NEW BUSINESS
A. KRC Public EducatiOn/Outreach Program, Jan Yeager
This position was started in August of 2002. The Kenai River Center was
established with the intention of providing permitting information and
educational services. The decision was made to create this position to focus
specifically on developing the educational part of the center since the center's
staff time is taken up with regulatory and permitting functions.
The goal is to enhance the general public's awareness of the purposes and
services available at the Kenai River Center, to improve property owners and
contractor's general awareness of regulations and policies that apply to
management of natural resources, to improve the capacity and desire
landowner' s and manager's to develop their property in ecological sustainable
ways, and to foster a general sense of stewardship among the communities of
and visitor's to the Kenai Peninsula.
The primary groups being addressed have been property owners, land managers
and contractors. The majority of Jan's time has been spent shadowing the Kenai
River Center staff and talking to landowners trying to understand the issues the
staff deals with and then developing an educational plan to address those issues.
The Kenai River Center resource library and website have been implemented
already. The library materials have been cataloged and organized and entered
into a database. The website is getting started and will soon be a valuable
information source for permitting and educational information.
IV. OLD BUSINESS
A. Hydrocarbon Sampling Strategy, Jonne Slemons, DEC
There have been a couple of changes to the draft seen in previous meetings by
the Board. Primary change is that DEC has dropped on-river fueling stations
from thc study as DEC has been informed that there arc no known retail on-fiver
fueling stations on thc river. Thc consensus is that there is not much fueling of
boats on thc river aside from jerry cans and that would bc difficult to capture in a
sampling program. Also DEC reduced the number of sampling locations
because they are increasing the number of samples collected at those sites. DEC
is proposing collecting storm water samples directly from two storm water
ouffalls in addition to collecting samples upstream and downstream from those
ouffalls to see what is coming into thc river from those out£alls.
DEC has also added one more intensive sampling event in late June, collecting
two samples every 4 hours fi'om 4am to 8pm. Water samples collected from
storm drains, the harbor and 10% of other samples collected will be analyzed for
total aqueous hydrocarbons in addition to the total aromatic hydrocarbons. DEC
feels that this is a strong sampling program, and it is expected to start soon.
Ben asked why Tuesday was chosen as the sampling date for motorboats.
Doesn't this skew the sampling average? Jonne replied that it was intended to
compare Monday, which is a non-powerboat fishing day and Tuesday, which is
anticipated as a high boat day. DEC plans sampling on non-boat days as well
over an extended period of time in July, to see if there is contributing
hydrocarbons from various sources. The plan does include other sampling days,
times and non-traffic lane locations. The purpose is to follow up on pre'Aous
sampling results that indicate a potentially strong correlation between HC
pollution and the presence of motorboats. DEC has made the commitment that if
there is a problem with motorboats contributing hydrocarbon pollution, it needs
to be quantified.
Roland Maw asked when the sampling will be under~vay and said he supports the
intensive sampling at the harbor mouth. J°nne replied that the sampling will
begin around the end of May or first of June. She stated that they had previously
looked at that sampling location but it was pulled from the program.
Paul Shadura said he wanted to know what locations would be sampled for
"Resource Impacts" such as spawning and rearing areas. Jonne said they are
working with ADF&G to determine the exact sampling locations. Eight
KRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 2 of 8
potential sites have been identified and the final selections have yet to be
determined. This will depend to some degree sampling locations selected by the
Kenai Watershed Forum, so there is no duplication of sampling sites and there
are sufficient locations sampled.
B. River Terrace RV Park & Other Contaminated Sites Update, Jim
Frechione, ADEC
The owner is to start dismantling the two soil treatment cells starting May 1 ~t,
2003. Jim gave a brief history of the site. There is a ground water divide on the
property, which creates two separate flows of water. The two plumes of
contaminates flow toward the highway and toward the Kenai River. DEC
introduced a microbe into one of the lower wells last October and did see a
positive result, which did break down the compounds into the less toxic vinyl
chloride and lesser levels still. Now DEC has ideas to introduce the microbes
into the other wells. DEC feels they can control the migration on site.
Joe Connors asked about time expectations and when the decision will be made
regarding which treatment method to use next. Jim replied that DEC is probably
going to inject the microbes in other wells in July or August. The results have
been positive with samples taken a week or two later after initial injection.
Pete said he is concerned with this regrouping idea and wanted to know if this
will effect the new bridge construction. Jim said this site has been a problem
and they are using the best available technology right now. They have checked
with DOT and construction is still on schedule and the RTRVP cleanup poses no
problems to the bridge project, as far as DEC is concerned.,
.Ted Wellman said that if there is a contamination source under the building ~vhy
was the building not demolished in the first place. Jim said DEC cannot go onto
someone's property and require them to tear down their building. There were
attempts made to drill through the floor of the building, but the drills hit boulders
and could go no ~rther. There are suspicions that there is still source material
beneath the building.
Jim next provided updates on other contaminated sites.
..
The old Soldoma DOT maintenance station contamination is continuing to
decrease and several wells have been identified that are no longer necessary.
Chlorides are still high and it is unclear what the solution would be to address
this without tearing out the entire riverbank.
At Cooks Tesoro DEC did put in two new wells and sampled the drinking wells
within 200-300 feet of fiver. There is no detection of contaminates in the water
wells themselves. One well did show low levels in the soil of benzene and
toluene below the water level. The contamination has not mi~ated towards the
fiver.
ICRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 3 of 8
At the Zipmart site, DEC's contractor is continuing to recover free product there.
After DEC's contractor found a broken fuel pipe, DEC has surmised that the
owner was losing fuel as they were filling up the storage tanks each month.
A funding request for a contamination survey of the Moose Pass DOT station
monies never made it through the Legislature last year, but they will continue to
seek ways of working with DOT on a survey there.
Ken asked who is in charge of the soil treatment cells at River Terrace, and who
is responsible if the owner does not take care of dismantling these cells in May.
Jim said EPA is responsible if the owner does not dismantle the cells.
C. Boat Wake Study- Phase II Update, Chris Degernes
Chris said the Army Corps of Engineers has developed a draft scope of work
plan for Phase II, which would specifically evaluate soils in the lower river and
how they are affected by boat wakes. The ACOE is committed to doing the field
work for this project this summer if the State can locate the non federal matching
funds that are required. Chris stated that she has been unable to locate the
~ appropriate funds yet. Around $60-70,000 is needed.
Joe asked if funding does not come forward could we look at what occurred in
Phase I and seeing if pans of it can be implemented into a Phase II. Chris said
that Phase I was not done to be a stand-alone study. That study did not answer
the question regarding how the wakes that are generated by power boats affect
different types of fiver banks, and how that may affect fish habitat. It would be
irresponsible to make management decisions on horsepower changes from the
Phase I data alone, as it would not be clear how we might be impacting erosion
along the fiver banks or fish habitat as a result.
D. Moratorium on new Kenai River Sportfishing Guide Permits for 2003,
Update, Chris Degernes .
Chris reviewed late breaking information regarding changes in the moratorium
process. Earlier in the day, DN'R Commissioner Irwin issued a press release and
signed a Commissioner level decision that sets aside the moratorium on the
registration of any new Kenai River fishing guides that was put into effect in
October 2002.
When the moratorium was implemented, the intention was to use the "breathing
room" to conduct a public process and study that would help us develop a long
term plan. The previous administration had identified funding to conduct the
process and studies, but those funding commitments did not follow through to a
new administration.
The moratorium was appealed by two groups of lodge and guiding businesses to
the Kenai Superior Court and they made a number of arguments, including:
· The moratorium order was never subject to public comment in draft
form
· DNR is required to adopt a regulation if it wishes to restrict guiding in
this way
KRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 4 of 8
'DNR lacks a reasonable basis (facts) to support such restrictions at this
time
· DNR lacks both constitutional and regulatory authority to impose the
restrictions
· The moratorium was imposed too quickly for guiding businesses to
adjust for 2003
They claimed economic injury- arguing that they can't get guides to
commit to work for them, resulting in current or future economic injury
No further administrative action will be taken to impose a cap or moratorium on
the number of KRSMA guide permits issued until the study has been completed
and a proposal for any further administrative action has been made, subject to
public notice and comment. The existing DNR regulatory authority is not
affected and all procedures governing the issuance of KRSMA guide permits
will remain in effect as they were prior to the issuance of the moratorium order.
DNR may still purse other regulatory changes other than a cap on the number of
permits, such as permit fee changes, etc.
Chris said that one of the lessons learned from this is that we should have had
our studies in place before imposing even temporary restrictions. One clear
'message is that this is a long-term issue that will not go away despite this setback
today. The funds for conducting both the public process and study will need to
be located somehow. DNR is conum~ed to working with the public to design a
study with all parties involved, leaving no key questions unanswered. Any
furore regulations or statutory changes must be based upon a factual basis.
PUBLIC COMMENT ON MORATORIUM
Dick Hahn said that usually when bureaucrats give a directive to do a study,
somehow those who gave the orders should have funding for it. There was a lot
of information gathered by the folks working for the Alaska Board of Fish
contractor regarding crowding on the fiver. The questions reflected that and it
would seem to me that if the BOF had received some kind of formal report from
the contractor we ought to look at that for closer study.
Mci Erickson said he believes most people were confused with the moratorium
thinking this was a way to limit guides and a way to reduce guides. The way the
moratorium was written up did change things and people could not do business
as usual as they did in the past. Mel said if the permits were issued to the vessels
instead of the guide there probably would not have been a lawsuit since we could
still hire captains. He said there is still good support out there for this, with
plans like the mentoring program from the guide association.
BOARD COMMENTS ON MORATORIUM
Paul Shadura asked if 'committed' means DNR is going to devise a plan to
secure money in the future. Chris said this agency is committed to finding the
funding, but it is unclear at this point where that might be.
KRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 5 of 8
Ken Lancaster said the Commissioner is committed to doing this study and
coming out with some kind of legislation, but he is not going to ask the Governor
for more funds to do this. We will have to find funds outside of DNR's budget
for this.
Ted Wellman said he is disheartened and said it is absurd that all we have been
able to do (about limiting guide impacts) is a window dressing. He feels we
have been led down the road twice now by the AG's office. We have not raised
fees as proposed in the 1997 study and the politics do not have the force of will
to protect the resource or the public's interest.
Ben Ellis asked how much funding this study will take. Chris said the proposed
CIP was for $140,000. This is for facilitating the process and to do the study.
Joe Connors said he feels frustrated. He said there is no assurance the fight
study will be done, because we obviously have not done it fight.
Jonne Slemons said she has some experience in public processes, and is
concerned that $140,000 is not enough for this kind of study when you look at
the scientific and technical studies that might need to be done as backup.
Ted Wellman said we have studied this to death for 10 years. We should collect
all the studies done back to the 1992 Carrying Capacity study and make sure the
results are reconciled and brought into the picture. He said we need to go
outside the AG's Office to ask for a firm opinion letter as to what will work, and
stop buying our legal opinions from the AG's office.
Roland Maw said he agrees with the board and wants to get some legal opinion
as to how we may proceed with an effective process, and what the legal steps
are.
Ben Ellis suggested that perhaps a legislative solution might be the best solution
at this point.
Ken Lancaster said that is one thing the Commissioner said to him earlier in the
day is that once the study and public process is done he would like to see
legislation.
Roland Maw asked if the board would be able to ask a question of the AG's
office regarding the options available to us. Roland made a motion to do a letter
to contact the Commissioner to explore the alternatives. Joe seconded. No
objections. Motion passed.
Ben Ellis said the Board should explore ideas such as increasing guide fees and
the number of years we might permit the guides for, such as 3 or 5 years.
ICRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 6 of 8
Ve
Vie
E. Kenai River Center Update, Suzanne Fisler
There are two new projects that may be of interest to Board members. A project
has been proposed to replace a bridge at Castaway Cove. There are concrete
abutments that are exposed in the slough channel and the bridge is starting to tilt.
The owners are going to drive piling closer to the bank and remove the concrete
abutments.
The second is project to install a rock vane in the Upper Kenai River at Gary
Galbraith's property. This is also known as a J-hook. These are used to re-
channelize the river and get the fiver back into its streambed. This is the first
time we have seen this process proposed for the Kenai River. Suzanne stated
that she will be working closely on this issue and will keep the board informed.
PUBLIC COMMENT
John Nelson said it should be noted that the Kenai/Soldoma advisory committee
came up with a plan that would have restricted guide hours, but the Board of
Fish did not pass it.
Mel Erickson said that restricting guide hours does not restrict guide numbers.
It only restricts the user, which is the general sport fisherman. He suggested
adding more guide stipulations, like a requirement that would require having a
fishing license 3 of the last 5 years and maybe a 3 to 5 year permit and doubling
the fee.
ADJOURNMENT
A. Board Comments
Paul Shadura said he is for the resident whether it is a guide or joe fisherman.
He is really distraught that there will be a large influx of non-residents coming
up to get a guide permit.
Joe Cormors said he is concerned that we need to stay working together and stay
focused. A majority of guides want to do this fight and would accept the higher
fees and 3 to 5 year permits. He wants to know why we can't we impose
standards, higher fees and the mentoring program to increase the quality of the
experience.
Roland Maw said those are the kinds of questions need to be discussed during a
legal discussion.
Bill Shuster said the USFS completed the flood repair work at Russian River.
He believes that the next meeting to discuss the Sterling Highway 45-60 project
will take place in May. He also said we need strong advocates for sOlving the
concerns about guide numbers, and the USFS's intent will be the same, to care
for the long-term health of the fiver and while serving the needs of the people.
KRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 7 of 8
Jim Gotden said the guides recognize the problem and want to solve it. He
commends that organization for taking the lead and trying to establish some
change here. We have lost a valuable member of this board in Charles Quarre
and we should send a letter of thanks for his time on the board.
Ken Lancaster said Senate Bill 190 was introduced today, which is a KRSMA
lands reclassification bill. It is incomplete in its current form as it only includes
the EVOS purchased lands, and no other lands. He said he supports a letter of
clarification that has been suggested here tonight.
Chris Degemes said Glenda Landua of Fish & Game Habitat is leaving May 1
and deserves recognition for all of the hard work she has done for the Kenai
River and its fish and wildlife habitat.
Bill Shuster asked if Lance Trasky's position been dropped. Chris said each
agency picks a representative, and ADF&G will need to select Lance's
replacement.
B. Date/Agenda of Next Meeting
May 15, 2003
KRSMA Advisory Board Meeting Minutes
April 18, 2003
Page 8 of 8
May 8, 2003
RECE;VE
KENAI CITY C'LERK
Dear Spruce Bark Beetle Mitigation Program Personnel'
I live in Kenai in Woodland and have spruce bark beetles in some of the trees on my
property. I had three trees taken down two years ago and now I have nine more that need
to go. They are tall and close to houses so they need to be removed by a professional.
This is' very expensive. Removing these nine will cost almost $1000. I anticipate more
will need to be taken down in the furore.
I understand there is a program in place to assist with thie process for property owners
who live in the Kenai Peninsula Borough but not within the City of Kenai. I am urging
you to try and put an agreement in place to assist those of us who live within city limits.
The financial and logistical burden of removing these trees is significant and not doing so
puts the neighborhood and community at risk.
Please consider my request.
Sincerely,
Mary Jane Hanley
Copies to: Mayor John Williams
Mayor Dale Bagley
Fire Chief Scott Waldren
AD D RESSIC ITYISTATE/Zl P:
SPRUCE BARK BEETLE MITIGATION PROGRAM
REQUEST for REMOVAL OF HAZARD TREES
PLEASE CHECK ALL APPLICABLE BOXES
PHONE NUMBER: ,,, p/.P '~ --~. ~'.~:? - ..~. ¥~ ~.~ -
k ,
PHYSICAL ADDRESS OF PARCEL: .//.~ ~ !&~ ~ ~ ~ 4 .... ~1/e. ~ ~ ~ ~ I
LEGAL DESCRIPTIONOFPARCEL:~~[t A} ~. ] ! ~] .~ ~ i k ~ ~ ~ O ,.!5- ~ '~
I au~o~e ~e Kemi Pe~m~a Borough (~B), ~ciu~ ~y con, actor re~ed by the ~B, to enter my prope~ for ~e
p~ose of fell~g dead ~or dying spruce b~k beetle ~ested ~ees along the road OR phvam road ~th ~o or more residences
within 90 feet of the ~houider of the road YES ~ NO ~ If YES. please answer lhe following ~hree questions'
1. Which entity maimaim your road? Borough [-] State ~ Private [-I (:ii>: [~
2. Would you like any felled trees left on your property? YES [--] NO
3. In the future would you be interested in having beetle infested spruce trees removed from your entire property? YES [~ N() ~
not? special conditions on your property (e.g.: standing water, shallow buried cables, ~etc) ~ .~
Please
c7 z - / ..... - 7'-- -
This work will be accomplished using mechanized timber harvesting methods to the specifications listed below:
1. Selectively fell and limb all spruce bark beetle killed or infested trees along the adjacent road. Trees on private land will be
limbed and either removed or left in place as flat to the ground as possible, depending upon landowners' discretion. Suspended
wind-thrown trees on private land will be removed or knocked down so that tree lies as flat to the ground as possible.
2. Maximum acceptable stump heights on private property shall not exceed, on the side adjacent to the highest ground, a height
of 12 (twelve) inches.
3. Slash from trees on private land will be hauled or yarded to road easement where it will be either chipped and scattered,
ground and scattered, or hauled from site depending upon contractor's discretion. Material left on site is to be no greater than
12 (twelve) inches in depth.
I certify that I have full authority to sign this authorization form on behalf of all persons with an interest in the
property and timber described on this form. I release and hold harmless the Kenai Peninsula Borough from any and
all claims of any kind arising from the work described herein.
dwner Si~gfi~l~re
i~rinte~ ~e '
Date
Borough Tax I.D. Number
Spruce Bark Beetle Mitigation Program: 36130 Kenai Spur Highway, Soidoma, Alaska 99669:907 260-6202
Jennifer Daniel
P.O. Box 2956
Kenai, AK 99611
Carol L. Freas, City Clerk attention mayor Williams
210 Fidalgo Avenue, Suite 200
Kenai, Alaska 99611
Dear Mayor Williams,
_______.___j
KENAI CITY CLERK
My name is Jennifer Daniel; I am a senior at Kenai Central High School. I am writing to
you in regards of the issue in where' the Parks and Recreation Center is trying to be taken
over by the Boys and Girls club.
The reason I am writing in regards to this issue is because I would not like to see the boys
and girls club take over the recreational center. The recreational center is used by a
variety of people, people of all ages. Parents go to the rec. to work out or to play games
with their children, and spend time with them. It's a place where families can bond and
have a good time. If the boys and girls club wanted more room, I believe that they could
build another building or them are plenty around here that are empty. They don't need to
get rid of something that is a wonderful necessity to our community.
Sincerely,
Jennifer Daniel
Zaek Hicks
P.O. Box 3221
Kenai, AK 99611
May 11, 2003
Mayor John J. Williams
210 Fidalgo Ave. Suite 200
Kenai, AK 99611
Dear Mayor:
I feel that the Boys and Girls Club taking over the Kenai Rec. Cemer would have a
negative impact on the teenagers that use the Rec. as place to hang out. I believe that the
way that the Boys and Girls Club hms their programs may work for younger kids but at
the teenage level it will push more kids away than it brings in.
The Rec. as it is now is a place that kids can go to get away for a while and hang out with
their friends in a supervised environment. I feel that forcing kids to pay membership fees
and enforcing strict dress codes will just push kids to start hanging out on comers and in
front of buildings which is not what I think the city wants. I didn't use the teen center or
the facilities that much but I did occasionally and there is no way I would ever pay
twenty dollars to "hang out".
I know there maybe reasons why the city would need to let the Boys and Girls Club take
over but the patrons to the Rec. should be taken in consideration first and foremost.
Sincerely,
Zack Hicks
Mayor John Williams
210 Fidalgo Ave Suite 200
Kenai, AK 99611
Dear Mayor John Williams,
My name is Shaun Kiser and I am the semor class president at Kenai Central High School in
Kenai, Alaska. I also am employed by the city in the Parks and Rec. Department in Kenai. I
have worked for the city for a little under a year and now I am at risk of losing my job because
of the merging of the Boys and Girls Club of America and the Kenai Rec. Center.
I believe that this merging would not a be a good idea because most of the kids that attend the
Teen Center and Rec. Center, go there to be away from their families and to be themselves.
Our progrmm at the Teen Center are all optional to all kids ages 13-18 with little to no
charges. The B&G Club has structured programs that are mandatory for the kids that go there.
The kids do not want to have their hand to be held as they go someplace to get away from
their sheltered lives with their families.
I believe that the Teen center should stay open and under authority by the City of Kenai Parks
and Recreation Department.
Shaun Kiser
Senior Class President
Kenai Central High School
Grant Wisniewski
5839 Kenai Spur Hwy
Kenai, Alaska 99611
Mayor John J. Williams
210 Fidalgo Ave. Suite 200
Kenai, Alaska 99611
Dear Mayor John J. Williams,
I am writing you because I am concerned about what might go into the old Kmart
building. I heard Home Depot might move in and drive every hardware store out of
business. If Home Depot moves in it will put SBS and AIH out of business for sure. The
town of Kenai already has enough empty building and if Home Depot moves in the SBS
building and AIH buildings will just be two more empty building to add to the collection.
I just want you to think about all the other businesses before you make any decisions. I
know you will probably make the right decision, but I just wanted you heard what I had
to say. Thanks for your time.
Sincerely,
Grant Wisniewski
397 Lupine Ave.
Soldoma, AK 99669
(907) 262-0456
Mayor John Williams
210 Fidalgo Ave. Suite 200
Kenai, Alaska 99611
Dear Mayor Williams:
I'm writing you with concerns about the Boys & Girls Club taking over the Kenai Rec
Center. I think it's a good idea for the Boys & Girls Clubs to move to a bigger facility
since they're growing bigger and bigger in our community. But my concern is that many
adults and youth use the Rec center on a daily basis for working out in the weight room to
playing basketball in the gym and also racquetball. I would like to know if these
activities would still be open for public use. I think that many people will be very
disappointed if there now is nowhere they can go to work out unless they have a
membership of some sort. I would appreciate a response on this issue on how the City of
Kenai and the Boys & Girls Club plan to resolve this.
Thank you,
Morgan Saltenberger
Chase Townsend
1533 Stellar Dr.
Kenai, AK 99611
Mayor John J. Williams
210 Fidalgo Ave. Suite 200
Kenai, AK 99611
Dear, Mayor John Williams
My name is Chase Townsend and I am a senior at Kenai Central. I am writing to
you as a concerned student here in Kenai Alaska, about the closing of our local Big K
store. I have recently been told that Big K has been bringing in a great majority of our
cities income. Since Kenai is already struggling economically, I think that it would be a
good idea to open up shop again at the place where Big K was. I don't think that it should
be anything else other than a store that some what resembles the way that Big K once
was. If we end up getting a home depot like I have heard that we are, I don't believe that
we are going to prosper the way that we should. We already have enough of those types
of stores, what we need in Kenai is another store like Big K'so that our economy can
increase. Although you already know this, I think that if you are to make the decision
about what store goes there, I think you will make the right one. We don't need any more
home depot type stores, we have many of them around the peninsula.
Thank you for the time you took out of your busy schedule to read my letter. I
wanted you to know about what the community thinks about the whole Big K issue, and I
hope that this letter has done so. Thank you very much!
Sincerely,
Chase Townsend
Anna Hall
44515 Gene Street
Kenai, Alaska 99611
May 9, 2003
Carol Freas, City Clerk
210 Fidalgo Ave. Suite 200
Kenai, Alaska 99611
Dear Kenai City Council'
In the past years people who want to get away from the public choose to live out
in the rural areas of the Kenai Peninsula so they can enjoy their animals, outdoor
recreation, and most of all their peace and quiet. During the summer time there
are many others who enjoy these rural areas, other than the neighborhood
residents, causing lots of traffic and dust.
I live down Gene Street, off Strawberry Road, in Kenai. For the last eighteen
years of my life, dust balls have come rolling into my house, and into my horse
coral, causing the horses to suffer from chronic coughs. Several times the
residents in the neighborhood have requested to tar the dirt roads so this wouldn't
happen. After years of begging, Carver Subdivision finally was tarred last
summer. With Gene Street being the main road to the public access recreation
lake, Spirit Lake, that tar job didn't last but two weeks max, and was never re-
done. I know that the Carver Subdivision is not the only dirt subdivision that is
requesting consistent road maintenance to alleviate the dust problem.
It would be greatly appreciated if the Carver Subdivision and other dirt areas on
the Peninsula could be continually tarred to keep the animals and residents
happy and healthy during the summers.
Sincerely,
Anna Hall
Joshua Logan Manser
312 Princess Lane
Kenai, AK 99611
May 8, 2003
Mayor John Williams
210 Fidalgo St, SuRe 200
Kenai, AK 99611
Dear Mayor Williams,
This letter is in regard to the Kenai assembly's recent decision to stop oiling city dirt
roads. I, myself live on a dirt road here in town, only a half mile away fi'om the high school
and I must admit I was a little upset to hear this news. I would like to do something about
this, but I am unsure what would be the best possible course to take. I would appreciate
any input or assistance you could give me in finding a solution to this problem.
The dirt roads become incredibly dusty during the summer' months that will follow. This is
my first summer living at my current residenee when the roads haven't been oiled
periodically and I can already tell that the dust will be very severe this summer. My family
and I are trying everything we can to solve the problem. We have already began by laying
calcium chlorate down along the 40 foot stretch of road surrounding our house that will
supposedly help calm the dust. We've only had minimal success so far though, and we
won't be able to do anything for our other neighbors or any other of the many Kenai
residence who live on dirt roads. I am aware that our city is currently under severe budget
cuts at the moment, and am assuming that is why these drastic measures have been taken.
I would like to hear back from you if possible, to listen to any ideas you might have or
measures you might be taking to help me in my cause. Your consideration would be
greatly appreciated.
Sincerely,
J. Logan Manser
Dear Mayor Williams,
I am writing you to talk about a problem that is facing our city. I think that Kenai needs
to be in a major panic over the fiscal deficit that our city budget is faced with.
I hope that you will be able to solve this problem without creating a downward spiral that
will turn Kenai in to a ghost town. I think that you need to start focusing on solutions that
will boost our economy and help Kenai grow bigger. I hope that you will find ways to
create jobs and help this poor city. What I hope doesn't happen is for Kenai to cut things
that might be helpful in the furore just to cover this gap I the budget.
I would appreciate your help in all means necessary for this matter.
Sincerely,
Drew Cramcr
1511 Toyon Way
Kenai, AK 99611
(9070-283-4137
Kelly Thibodeau
PO Box 362
Kenai, Ak
99611
May 11, 2003
Kenai City Council 210
Fildalgo Ave. Suite 200
Kenai, Ak
99611
Dear Kenai City Council Members,
.
?
Hello my name is Kelly Thibodeau and I would like to discuss a matter of great
importance to me. The future of our state and local community is in the hands of our
young people. It takes good parental guidance and strong support to stay on a productive
path that might some day benefit out town. Organizations such as the Recreational Center
allow teenagers an altemative place to express oneself athletically and socially while
maintaining a positive atmosphere.
As a teenage I have seen my fellow peers struggle with circumstances dealing
with drags and alcohol. Though these substances are strongly discouraged in public
schools, boredom can become a problem. This leads teenagers to try new things that may
harm there bodies. The Recreational Cemer is a drag free zone that provides clean
emertainment and fun for the youth. This is a great place for parents to send their children
because it is also supervised. The community needs to protect this organizations and
others like it to make sure that funding isn't cut. It would be taking so much away from
our town if the Recreational Center was taken away. Thank you for your time.
Sincerely, ~~A~ '~'[b~ ~
Kelly Thibodeau
Christine Gibbs
P.O. Box 554
Soldotna, AK 99669
May 12, 2003
Kenai City Council 210
Fildalgo Ave. Suite 200
Kenai, AK 99611
Dear City Council Members,
I believe that giving control of the Rec Center to the Boys and Girls Club would
be a detriment to our community. Many different people, of all ages, for various reasons,
use the Rec Center. It is used as a place to work out, play walleyball or basketball, and
for various adult leagues. If the Rec was given over to the Boys and Girls Club the adults
who use the facilities there would be unable to continue to do so. There is also the Teen
.
Center to think of. In order to use the teen center under the Boys and Girls Club there
would be a membership fee. The fee may not be very much but it would discourage many
kids from going there. A lot of the kids that go to the teen center are the "trouble" kids.
This provides them with a place to hang out and have fun, while staying out of trouble.
Having it associated with the Boys and Girls Club and paying a fee will make the kids
not want to go there anymore. This merger would not be a benefit to our community.
Sinc~erelv,
Christine Gibbs
Andrew Shook
8288 Kenai Spur Hwy.
Kenai, AK 99611
Kenai City Hall
210 Fidalgo Avenue Suite 200
Kenai, AK 99611
Dear Mayor John Williams:
I would just like express my opinion on the news that I have been hearing about, that our local
Boy's & Girl's Club, wants to take over the Rec Cemer. I believe that this will be a positive thing
to happen in this town, as long as it is still open to teens to come and hang out. The teenagers of
this town need a place like they have now where they can come and hang out and talk with
friends. That is a major part of teenagers lives. As for me being a senior and heading off to college
I can remember times hanging out at the Rec with my friends and I hope the teens behind me still
have opportunities I did there. Thank you for your time and for what you have done for this town
Sincerely,
Andrew Shook
May 11, 2003
Megan Moore
1006 Inlet Woods Dr.
Kenai, AK 99611
May 8, 2003
Carol L. Freas, City Clerk
Attn: Mayor John Williams
210 Fidalgo Avenue, Suite 200
Kenai, AK 99611
Dear Mayor Williams:
My name is Megan Moore. I a currently a senior at Kenai Central High School, and am
writing you in regards to handing the Kenai Recreational Center over to the Boys and
Girls club. I personally believe this is a gmat opportunity for the Boys and Girls Club,
and a smart move for the City of Kenai.
Currently, them are large budget cuts all over the United States, including the City of
Kenai. Handing the Rec. Center over the Boys and Girls club would save the City of
Kenai nearly $100,000.00, which I personally think is an opportunity that the City cannot
pass up. The Boys and Girls Club is a gmat organization, and they would do an excellent
job at running the Rec. Center. I am aware that, sadly, some city employees would loose
their jobs. I am also aware that if the City continues to mn the Kenai Rec. Center, the
facility would be closed two days a week, thus, the staff at the Rec. Center would be
reduced.
It is important for the City of Kenai to think outside of the box. The Boys and Girls Club
receives additional grants and more fundino= than the City of Kenai, and would be able to
expand the Rec. Center. The Boys and Girls Club would be a gmat asset to the Kenai
Recreation Center, and would benefit the City of Kenai in countless ways.
The track record of success with the Boys and Girls Club over the past 100 years is
remarkable. The City of Kenai would be fortunate to have the Boys and Girls Club as a
part of our community. Thanks for your time.
Sincerely,
Megan Moore
KENAI POLICE DEPARTM}
107 SOU'II-I WILLOW STREET KENAI, AK 996;
Telephone (907) 283-7879
Fax (907) 283-2267
May 14, 2003
The Honorable Lisa Murkowski
United States Senate
322 Hart Senate Office Building
Washington, D.C. 20510-0202
Re: Kenai Emergency Operations Center Funding-
H.R. 1559 Emergency War Supplemental Appropriations Bill
Dear Senator Murkowski:
In 1997 the City of Kenai, with support from the Federal Aviation Administration and the Kenai
Peninsula Borough Office of Emergency Management, built the Alaska Regional Aircra~ Fire
Training Center. This has now become a major hub of fire service training in Alaska.
The top floor of this facility, nearly 8,000 square feet, was designed to FEMA specifications as
an Emergency Operations Center. This space was 100% funded by the City of Kenai. However,
no funds were available to equip it and make it functional for disaster management and training.
The facility is wired for voice and data communications.
The City of Kenai, the Kenai Peninsula Borough, and the Alaska Division of Emergency
Services see the equipping of the Kenai Emergency Operations Center as a vital step in
protecting the critical infrastructure of Southcentral Alaska by assuring the stability and
continuity of command, control and communications in time of disaster.
The plan is to use the facility as a statewide emergency operations training center, and in time of
disaster be used as an alternate Emergency Operations Center for the Kenai Peninsula Borough,
or the Alaska Division of Emergency Services. The Kenai EOC is line-of-sight with Anchorage
and will have a redundant link to the Anchorage EOC via landline and microwave connection.
In addition to emergency operations training, this space was designed for dispatcher training with
a dedicated communications center, and for incident command training. The EOC was built to
the highest standard for our seismic zone. It is also fully ADA compliant. It has a backup
generator that runs on multiple fuels, a large area for command functions, sleep rooms, break
rooms, bath rooms, public information officer/press room, family debriefing room, logistics
office, finance office, library, communications center and smaller command staff briefing rooms.
KENAI POLICE DEPARTMENT
On July 7, 1999, FEMA Director James Lee Witt toured the training center and was extremely
interested in helping the City of Kenai equip the EOC via a cooperative funding effort between
FEMA, Senator Ted Stevens office, and the City of Kenai.
Director Witt saw the Kenai EOC as meeting all the needs for FEMA response to a declared
disaster. Additionally, he recognized the site as being an ideal alternate EOC for State and
Borough use with its own communications center that could be staffed with dedicated emergency
calltakers from nearby public safety agencies.
The City of Kenai has met with the necessary vendors to determine the minimum equipment and
associated costs to make the EOC 100% functional for disaster management and training. The
budget breakdown for radio equipment, telecommunications connectivity, and office equipment
and furnishings is attached. It includes all equipment necessary for the emergency
communications center, all office related equipment (furniture, fax, phones, copier), and all
network switches, routers, and phones to enable the Kenai EOC to act as an extension to the
Kenai Peninsula Borough building, allowing all critical Borough operations to be forwarded to
the EOC call taking center.
The Kenai Peninsula Borough.fully supports the designation and development of this facility as a
back-up emergency operations center for the borough.
The Kenai Emergency Operations Center funding package includes proposals from Motorola
Incorporated for a dispatch and radio communications system, Alaska Communications Systems
for telecommunications connectivity with'the Kenai Peninsula Borough and an E911 Public
Safety Answering Point, and cost estimates for office furniture and operations equipment. The
total package is $1,455,077.30.
The City of Kenai asks for your support in procuring the funds necessary to equip this
emergency operations center. This facility will greatly enhance Alaska's emergency
management ability by complementing the disaster preparedness and communication
connectivity and interoperability of the Kenai Peninsula Borough, Alaska Division of Emergency
Services and the Alaska Department of Homeland Security.
Sincerely,
Linda L. Snow
City Manager
Charles M. Kopp
Chief of Police
Cc: Governor Frank H. Murkowski
Senator Ted Stevens
Congressman Donald E. Young
During the past several weeks I have embarked on a "FACT FINDING
MISSION" to help me make what I consider an informed vote concerning
the request, by the city administration, for a Boy's and Girls Club
partnership at the recreation center.
I have made visits, nearly daily to view, for myself, the activities and
programs of the facility. During my visits I have been able to speak freely
with the users of the programs especially the teens. Yes, they have had
concerns with the possible Boy and Girl's Club management of their
programs.. However, once they were able to view and understand the
conditions of the contract their concerns became less. Their first thought of
Boy's and Girls Club is a program for young children on the grade school
level. I asked them to think outside of the box and think of a company
called Coke A Cola. They don't just sell cokes, their company offers other
choices like 7-Up, Dr. Pepper, Mt. Dew and my favorite Diet Coke. The
same holds true with the Boy's and Girls Club...they offer other choices too.
The one thing they really wanted to be able to continue was their free time
atmosphere. They also were concerned about a possible $20.00 yearly fee. I
than explained the importance of the buy-in to the program concept and
assured them no one would be turned away...I also took the time to consult
with agencies and professional who work closely with youth.
Than, I mined to the Intemet to brows other teen programs throughout the
country. They all have programs, which are designed to develop self-
confidence and self-esteem andS6 offer programs, which encourage
productive citizens in their communities. Their groups include middle and
high school students, independent study and no-school youth. Their
programs are target to those children who come from low-income families,
those who struggle in school, are unconnected to their parents and adults,
and those who suffer neglect and abuse.
After making a trip to Anchorage, to see first hand how the municipality of
Anchorage and the Boy's and Girl's partnership works in the Mountain
View facility, I was convinced that the very best solution to the teen
program Would be for the same type of partnership to happen in our
community. It is a happy positive atmosphere in which teens not only "just
hang-out" but have the opportunity to avail themselves of programs and
activities which can help them make changes in their lives. I would
encourage any of you to do what I did .... just drop in unannounced and you
will be amazed!
My concerns of the downstairs programs, which are, but not limited to, the
gym, weight room and racket ball courts .... I listened and studied the written
concerns of the general public. Again, reviewed the proposed contract,
suggested a few minor changes to the administration. These changes were to
assure the mission statement would reflect the community goal, the targeted
programs would include the teen center, the basketball programs for middle
and high school levels, and signage (front of the building) would state the
facility was a community center with the Boy's and Girl's Club and the City
of Kenai in a partnership role. These additions have now been included.
I visited the idea of transferring the additional funds; needed to have the city
continue with the established program, and realized in good faith I could not
support such move.
The employees of the city have been denied a cost of living raise for the past
three years. During the past five years they have only been granted a 3 ½ %
increase while the cost of living index has risen 10 ½%. This year they have
had to begin to pay a portion of their medical insurance, which in reality
offers them a reduction in spendable income.
We have had to eliminate the dust control on unpaved streets within our
community.
The library will experience a reduction in operations days, as well as a loss
of a part time position.
No new streetlights will be installed; I consider this a safety issue.
The city clerk will experience the loss of support staff in her department, and
many many more reductions have been made throughout the city budget.
To consider a future dip in the fund balance without addressing especially
the city employee issues first would not be prudent on my part.
The Boy's and Girl's contract offers a change of management only, not a
change of services. There are numerous safe guards built into the contract to
assure compliance. A partnership will open the doors for new grant
opportunities and expanded programs both for the teens and adult
participants of the facility. The Boy's and Girls Clubs have an excellent
reputation in our community and I believe their # 1 goal will be to maintain
that standing.
I want to thank those who have given so much public input into this matter
and those who have expressed their views to me privately. This has been a
difficult issue, however it has been one that sent me on a mission to review
the facts for myself. The city cannot continue to operate these same
programs without additional funds from the fund balance or a reduction of
services to the participants.
The city and it's residents have everything to gain through a partnership with
the Boy's and Girl"s Club.
MAKE 2:3 PACKETS
COUNCIL PACKET DISTRIBUTION
COUNCIL AAEE~N~ bATE:
Mayor/Council Attorney ,,"'ToyIor/$prin~ler/Kebschull ~;
Clerk ~' City Manager ~,/ Public Works ~,
Police Deportment ~ Finance ~ Engineer ~
Senior Center ~ Airport ~ Kim ~
Library ~ Porks & Recreation ~ Clarion
Fire Department ~ glaine Silman ~
AGENDA DZSTR]:BUT]:ON
Sewer Treatment Plant Streets.
Shop Dock
Building? Maintenance Animal Control
Water/Sewer Counter
DELIVER
Council Packets to Police Department Dispatch desk.
T ' · I · · ·
,) he ¢lor,on & G, Iman $ Off,ce w~ll p,ck the,r pock_et~.uj~ at City Hall. The portion of the
";~/~ished by the Clorion should be ~soon os possible after Noon on
~~~ pock¢, doy.}, The comero-reody o~endo (c:/myfile$/documcnt$/minute~/o~endo form
/gr . for paper) is emoiled to t'h¢ Pen/nsu/a ~/arion (at emoil Contacts) and o copy is foxed to
Denise at the ~/ar/o~ also. Home Page documents (agenda, resolutions and ordinances
for public hearing) ore placed in the Clerk's HTML file or emoiled to the Clerk. Place
them onto the city's wcb$ite with Front Page from there as soon as possible.