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HomeMy WebLinkAbout2004-06-16 Council PacketKenai City Council Meeting Packet June 16, 2004 AGENDA KENAI CITY COUNCIL- RF~ULAR MEETING JUNE 16, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us 6:00 P.M., COUNCIL STAFF MEETING ITEM A: , CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Xe Anna Wheeler, Senior Connection/Jim_ McConnell, Project Coordinator-- Assisted Living Facility Project. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNC~ ITEM E: REPORTS OF KENAI CONVENTION 8~ VISITORS B~U BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS Xe Ordin~ce No. 2049-2004 -- Increasing Estimated Revenues and Appropriations by $12,000 for a Federal Grant for Wetlands Protection. e Resolution No. 2004-30 -- Authorizing the Use of the Equipment Replacement Fund to Purchase a Bucket Truck. e Resolution No. 2004-31 -- Awarding a Contract to Western Power and Equipment for a 2004 Tiger Triple Gang Flail Mower for the Total Amount of $108,362.42. , . . ITEM G: le ITEM H: ITEM h lo e . e Resolution No. 2004-32 -- Awarding a Contract to Alaska Oil Sales to Furnish and Deliver Unleaded Fuel and Diesel Fuel No. 2 and Awarding a Contract to Jackson Enterprises to Furnish and Deliver Diesel Fuel No. 1. Resolution No. 2004-33 -- Awarding a Contract to Alaska Oil Sales for Furnishing and Dispensing Unleaded and Diesel Fuel at the Service Station Located at Willow Street and Kenai Spur Highway. Resolution Bio. 2004-34 -- Awarding a Janitorial Contract for the Kenai Community Library to Cleanway for the Period July 1, 2004 Through June 30, 2005. Resolution No. 2004-35 -- Approving a Contract to Dowl Engineers for the Project Entitled Kenai Municipal Airport Supplement~ Plann/ng Assessment for Individual Lump Sum Amounts Not to Exceed $424,000 Which Includes Phase I and Phase II. MINUTES *Regular Meeting of June 2, 2004. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2050-2004 -- Amending KMC 1.90.050(b) to Change the Time Period for Allowed Absences for Commissions and Committees From Three Months to Six Months. *Ordinance No. 2051-2004 -- Increasing Estimated Revenues and Appropriations by $103,060 in the Police Department for a Homeland Security Grant to Purchase Equipment. Ordinance No. 2052-2004--Adopting KMC 13.40.055 to Require Minors Under Eighteen (18) Years Old to Wear a Properly Fitted and Fastened, Certified, Protective Helmet While Riding Bicycles and Other Similar Vehicles in Public Access Areas, and Imposing a Fine for Violation of These Requirements. *Ordinance No. 2053-2004 -- Amending the Land Use Table in KMC 14.22.010 to Provide That FAA Authorized Uses are Allowed in the Conservation Zone for those Properties Contained Inside the Airport Perimeter Fence or Having Access to Aircraft Movement Areas, Ramps, Taxiway or Parking Aprons. , , Approval -- Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. Approval -- Employment Agreement Between the City of Kenai and Linda L. Snow. Approval-- Assignment of Lease and Security Assignment of Lease/Lot 3, Block 2, General Aviation Apron -- Kenai Air Alaska, Inc. and Craig R. Lofstedt to Schilling Rentals, LLC. 10. Discussion -- Kenai Boating Facility Exit Road. ITEM J: COMMISSION/COMMITTEE REPORTS, . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ,, ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUT~ SESSION- None Scheduled ITEM N: ADJOURNMENT MAYOR'S REPORT JUNE 16, 2004 REGULAR COUNCIL MEETING SUBSTITUTE: ADD TO: CHANGES TO THE AGENDA Item 1-5, Ordinance No. 2052-2004-- Adding "motor- Driven cycle .... "to the list of covered items, and includin§ a $35.00 frae for second violation and $50.00 for third or subsequent violations. Item I-9, Baldwin & Butler letter confirming the intended use of Lot 3, Block 2 GAA by Schilling Rentals, LLC. REOUESTED BY: CITY ATTORNEY CITY MANAGER REMOVE: CONSENT AGENDA Item I-3 from the consent agenda to introduce in order for the ordinance to be amended. CLERK Xe MAYOR'S REPORT POMV letter of support? Paving the remainder of Swires Road to connect to Lawton Drive. z 0 0--0 0 rv'~ jO --0 0 z 0 > <o~~~g~~o > <o~3~g~~o KENAI SENIOR CONNECTION ~61 SENIOR COURT KEN~, ~ 99611 283-41~6 June 10, 2004 Linda Snow, City Manager 210 Fidalgo St. K~na5, AK 99611 Dear Linda; This is a request for time to speak at the City Council meeling on Wednesday, June 16 at 7:00p.m. We wish to inform the council of our plans to build an assisted living facility, which is so sorely n~'oded at this time in Kenai. In December of 2002, The Senior Connection, Inc. received a $20,000' pre-development grant from AHFC. We have completed our market study and havc hired Mr. F. Jam~s McConn¢ll as our project coordinator. Mr. M¢Conn¢ll would like tO speak to the Council, updste th~m a~ to what S~mior Connection, Inc. ha~ completed to date, and initiate a possible work se~ion to discu~ parcel~ of land that Senior Conn~tion fed might m~t their project n~d~ with th, end r~ult being a donation of property for thi~ project. Thank you for your consideration. Anna Wheeler President of Senior Connection Suggested by: Administr City of Kenai ORDINAI~ICE NO. 2049-2004 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $12,000 FOR .ti FEDERAL GRANT FOR WETLANDS PROTECTION. WHEREAS, the City of Kenai received a grant of $12,000 from the U.S. Fish and Wildlife Service for wetland protection in the South Spruce Street area; and, WHEREAS, the grant requires an equal match that will be met with in-kind services provided by the City; and, WHEREAS, the project will protect wetlands by blocking access to sensitive areas at the base of Spruce Street and by providing trail access through or around sensitive areas. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Spruce Street Wetlands Capital Project Fund Increase Estimated Revenues: Federal Grants $12,000 Increase Appropriations: Construction $12,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (05/14/2004) hi Introduced: Adopted: Effective: June 2, 2004 June 16, 2004 June 16, 2004 Suggested by: Administra City of Kenai RF.,SOLUTION NO. 2004-30 A RESOLUTION OF THE COUNCIL OF THE CITY OF KEN~, ALASKA AUTHORIZING THE USE OF THE EQUIPMENT REPLACEMENT FUND TO PURCHASE A BUCKET TRUCK. WHEREAS, the City owns a 1983 bucket truck that is scheduled to be replaced in FY 2004; and WHEREAS, the General Fund will repay the Equipment Replacement Fund over 20 years. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City is authorized to use the Equipment Replacement Fund to purchase a bucket truck. The estimated cost is $100,000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16t~ day of June, 2004. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (06 / 08 / :2004) hl Suggested by: Admini~, CITY OF KENAI RESOLUTION NO. 2004-31 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO WESTERN POWER AND EQUIPMENT FOR A 2004 TIGER TRIPLE GANG FLAIL MOWER FOR THE TOTAL AMOUNT OF $108,362.42. WHEREAS, KMC 7.15.050 (6) allows the City to purchase equipment under a contract of another governmental agency; and, WHEREAS, the State of Washington awarded a competitive bid to Western Power and Equipment for equipment that meets our specifications; and, WHEREAS, Western Power and Equipment's price under the State of Washington contract is significantly less than our estimated cost and award to this bidder is in the best interest of the City; and, WHEREAS, sufficient monies are appropriated in the FY 2005 budget. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract for a 2004 Tiger Triple Gang Flail Mower with brush cutting attachments be awarded to Western Power and Equipment for the total amount of $108,362.42 effective duly 1, 2004. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: ,t~ MEMORANDUM CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ TO' Rebecca Cronkhite, Airport Manager FROM' Mike Wichman, Shop Foreman j~ v.] Jack La Shot, Public Works Manager~'~" Through' DATE' June 8, 2004 SUBJECT: Airport Mower Purchase , In researching quotes for an airport mower, as authorized in the 2005 budget, Earl found a unit available through an existing contract award that would save the City $20,000. The airport manager requested the equipment shop foreman review the specifications and maintenance history of the Tiger mower to ensure the City was getting the best deal for the long-term. After going through the specifications of the Tiger Triple Gang Flail Mower and comparing it to a comparable John Deere unit, the Tiger Unit is definitely the unit to purchase. The Tiger Unit is a manufactured, dedicated grass/brush cutting unit while the John Deere is a John Deere tractor with another manufacturer's grass cutting system added to it. The price for the Tiger Unit also includes a rear-mounted, 50-inch boom arm flail mower for cutting brush in the ditches on the airport. Yukon Equipment/Western Power is an Anchorage-based company that we deal with on a weekly basis. The John Deere unit will be sold through the Craig Taylor Company in Soldotna. By piggy-backing this bid, the City would save $20,000. This is a substantial savings to the City and should not present any problems with Local Bidder Preference. MW/jet cc: Linda L. Snow, City Manager Larry Semmens, Finance Director Cary Graves, City Attorney Suggested by: Admi~ .......... CITY OF KENAI RESOLUTION NO. 2004-32 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO ALASKA OIL SALES TO FURNISH AND DELIVER UNLEADED FUEL AND DIESEL FUEL NO. 2. AND AWARDING A CONTRACT TO JACKSON ENTERPRISES TO FURNISH AND DELIVER DIESEL FUEL NO. 1. WHEREAS, the following bids were received on June 9, 2004: Furnish and Deliver: Unleaded (Dock) Ci~'s Price per gallon Diesel No. 1 {Generators) CitT's Price per gallon Diesel No. 2 (Dock) City's Price per gallon Alaska Oil Sales $1.740 $1.590 $1.400 Jackson Enterprises $1.765 $1.570 $1.5628 Doyle's Fuel Service, Inc. $1.855 $1.640 $1.565 WHEREAS, Alaska Oil Sales' bids for Unleaded Fuel and Diesel No. 2 and Jackson Enterprises' bid for Diesel No. i are the lowest responsible bids and award to these bidders would be in the best interest of the City; and, WHEREAS, the recommendation from the City Administration is to award a contract to Alaska Oil Sales for Unleaded Fuel and Diesel No. 2 and a contract to Jackson Enterprises for Diesel No. 1 for the prices quoted in the bids; and, WHEREAS, the City's price per gallon for fuel will fluctuate both as an increase or decrease at the same rate as the vendor's supply price; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Alaska Oil Sales for furnishing and delivering Unleaded Fuel for the supply price plus mark up of $1.74 and Diesel No 2 for the supply price plus mark up of $1.49 and that a contract be awarded to Jackson Enterprises for Diesel No. i for the supply price plus mark up of $1.57. These prices will fluctuate with supply price changes. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June 2004. ATTEST: Carol L. Freas, City Clerk Approved by Finance: ~ JOHN J. WILLIAMS, MAYOR Suggested by: Admit CITY OF.KENAI RESOLUTION NO. 2004-33 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A 'CONTRACT TO ALASKA OIL SALES FOR FURNISHING AND DISPENSING UNLEADED AND DIESEL FUEL. WHEREAS, the following bid was received on June 9, 2004: Furnish & Dispense at Contractor's Service Station Unleaded City's Price per gallon Diesel , City's Price per gallon Alaska' Oil Sales $1.810 $1.570 WHEREAS, Alaska Oil Sales bid for Unleaded and Diesel Fuel is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from the City Administration is to award a contract to Alaska Off Sales for Unleaded and Diesel Fuel for prices quoted in their bid; and, WHEREAS, the City's price per gallon for fuel will fluctuate both as an increase or decrease at the same rate as the supply price; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract is awarded to Alaska Oil Sales for furnishing and dispensing, unleaded and diesel fuel at the service station located at Willow Street and Kenai Spur Highway for the supply price plus mark up of $1.81 and $1.57, respectively. These prices will fluctuate with the supply price changes. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk.,z Approved by Finance: Suggested by: City CITY OF KENAI RESOLUTION NO. 2004-34 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A JANITORIAL CONTRACT FOR THE KENAI COMMUNITY LIBRARY TO CLEANWAY FOR THE PERIOD JULY l, 2004 THROUGH JUNE 30, 2005. WHEREAS, the following qualified bids were received on June 8, 2004 for the contract year July 1, 2004 through June 30, 2005 (and may be extended for two successive one-year terms by mutual consent of the City and the Contractor); and, WHEREAS, the amounts were bid as follows: Bidder Name Amount Bid Per Month Cleanwa¥ Arctic Services $1,225.00 $2,300.00 Zippity Janitorial $2,923.33 WHEREAS, the Council and Administration have determined the award to this bidder would be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the janitorial contract for the Kenai Community Library be awarded to Cleanway for the period July 1, 2004 through June 30, 2005. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of June, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance' ~ Suggested by: Adm .......... CITY OF KENAI RESOLUTION NO. 2004-35 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALAS~, APPROVING A CONTRACT TO DOWL ENGINEERS FOR THE PROJECT ENTITLED KENAI MUNICIPAL AIRPORT SUPPLEMENTAL PLANNING ASSESSMENT FOR INDIVIDUAL LUMP SUM AMOUNTS NOT TO EXCEED $424,000 WHICH INCLUDES PHASE I AND PHASE II. WHEREAS, proposals were received from the following four firms on May 6, 2004: Dowl Engineers Aries / Wince- Corthell-B ryson ASCG Incorporated Airport Business Solutions WHEREAS, following the FAA approved evaluation procedure, Dowl Engineers was determined to be the most qualified and will provide the most complete and highest quality planning assessment; and, WHEREAS, it would be in the best interest of the City to award the contract to Dowl Engineers; and, WHEREAS, this resolution is contingent upon FAA approval of contract amount and FAA agreement to fund; and, WHEREAS, Phase II is contingent upon receiving further FAA funds; and, WHEREAS, each individual project will be negotiated and the fee schedule may be adjusted for each project; and, WHEREAS, the recommendation from the Evaluation Committee and the City Administration is to award the contract to Dowl Engineers; and, WHEREAS, sufficient monies are appropriated for the Phase I and FAA has programmed grant monies for Phase II; and, WHEREAS, separate Notices to Proceed will be issued for Phase I and Phase II contingent on FAA approval and funding. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the professional services project entitled Kenai Municipal Airport Supplemental Planning Assessment Phase I & II be awarded to Dowl Engineers for individual lump sum amounts not to exceed $424,000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this sixteenth day of June, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk/2~]/} Approved by Finance: nal Municipal Airport Memo To: From: Lindn L. Snow- City Mnnnger Rebecca Cronkhite - Airport Manager Date: June 11, 2004 Subject: Award of Contract for Airport Supplemental Planning On May 6 we received four proposals in response to the RFP for a Supplemental Planning Assessment at the Kenai Municipal Airport. The proposals were rated in accordance with FAA Regulations and City procedures. The evaluators unanimously determined Dowl Engineers proposal as the most complete and best qualified. The FAA requires the City to negotiate with the highest rated firm to establish a cost for the project. During negotiations, it became apparent that due to the large and diverse scope of Phase II it would be necessary for the consultants to conduct additional research before finalizing the Phase II contract. This is common in planning projects and accepted by the FAA as a reasonable process to determine the exact nature and scope of individual elements within the project. For these reasons Phase I was expanded to include additional research for refining the scope of Phase II. This process will also allow additional Council input on the scope of Phase II. We believe this process is the best and most cost effective way to obtain a usable product for the City. The resolution prepared for Council approval includes a firm price for Phase I, funded by monies already granted by FAA and a not to exceed amount for Phase II to allow ftmher negotiation. Phase I includes public meetings and work sessions with Council and Commission to timber define the work in Phase II. Notice to proceed on Phase II will be contingent on receiving FAA grant funds and Council concurrence with the scope of work. www.ci.kenai.ak.us. AGENDA KENAI CITY COUNCIL- REGULAR MEETING JUNE 2, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBEI~ http://www, ci.kenai, ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Xe Cliff Evert -- Use of Airport Lands/Request for Assistance ITEM C: I~._PORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCII~ ITEM D: PUBLIC HEARINGS, . Ordinance No. 2045-2004 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2004 and Ending June 30, 2005. a. Substitute Ordinance No. 2045-2004-- Adopting the Annual Budget for the Fiscal Year Co_mmcncin§ July 1, 2004 and Ending June 30, 2005. e Ordinance No. 2046-2004 -- Increasing Estimated Revenues and Appropriations by $125,000 in the Congregate Housing Enterprise Fund to Repaint the Building Exterior. ae Substitute Ordinance No. 2046-2004-- Increasing Estimated Revenues and Appropriations by $148,500 in the Congregate Housing Enterprise Fund to Repair the Building's Exterior. . Ordinance No. 2047-2004 -- Increasing Estimated Revenues and Appropriations by $5,000 in the Council on Aging - Title III Fund for Food and a Computer. . Resolution No. 2004-27 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 2004 and Ending June 30, 2005. . . ITEM E: Xe 2. 3. 4. 5. 6. 7. ITEM F: Xe ITEM G: ITEM H: ITEM I: . e e . 0 Resolution No. 2004-28 -- Awarding the Bid to Hansen Painting Inc. for Vintage Pointe Manor and Senior Center Exterior Stripp/ng and Painting - 2004 for the Total Amount of $165,000. Resolution No. 2004-29 -- Transferring $10,590 in the Airport Land System Special Revenue Fund for Engineering and Design for Airport Land Development. COMMISSION/COMMITTEE REPORTS Council on A~in§ Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Plannin§ & Zonin§ Commission Miscellaneous Commissions and Committees Beautification Committee Kenai Convention & Visitors Bureau Board Alaska Municipal League Report Kenai Chamber of Commerce Arctic Winter Games Stranded Gas Committee MINUT~ *Special Meeting of May 18, 2004. *Regular Meeting of May 19, 2004. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Ordinance No. 2048-2004 -- Amending KMC 7.10.010 and 7.10.020 by Increasing the Sales Tax Rate from Three Percent (3%) to Four Percent (4%). *Ordinance No. 2049-2004 -- Increasing Estimated Revenues and Appropriations by $12,000 for a Federal Grant for Wetlands Protection. Approval-- Lease Application/Mike Spisak, d/b/a Be[lair, Inc. -- Lots 5 and 5, Block 1, F.B.O. Subdivision. 6~ . Discussion -- Streamlining of Commission/Committee Reports Discussion -- Municipal Advisory Group -- Stranded Gas/Resolution No. 2004-01. ITEM J: REPORT OF THE MAYOR ITEM K: , , ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION ,.. 1. Citizens (five minutes) 2. Council EXECUTIVE SF~SION -- Recreation Center Litigation and City Manager Contract. ITEM M: ADJOURITMENT KENAI CITY COUNC~- REGULAR MEETING JUNE 2, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-Xo PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. James C. Bookey, III, Vice Mayor Joe Moore Blaine Gilman John J. Williams, Mayor Linda Swarner Pat Porter Rick Ross A-3o AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: B-2, Terrence Carlson, Boy Scout Troop 151 -- Request for fmanci~ assistance for his Eagle Scout Project. ADD TO: 1-5, Lease Application, Mike Spisak, d/b/a Bellair, Inc. -- Report and cost estimate, Lots 5 & 6, Block 1, FBO Subdivision. MOTION: Council Member Bookey MOVED for approval of the agenda as amended and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. CONSENT AGENDA MOTION: Council Member Bookey MOVED to approve the consent agenda as presented and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. KEN~ CITY COUNCIL MEETING JUNE 2, 2004 PAGE 2 ITEM B' SCHEDULED PUBLIC COMMENTS S-X. Cliff Evert -- Use of Airport Lands/Request for Assistance Cliff Evert, 2106 Airport Road, Fairbanks -- Evert explained, he read with interest, the newspaper article relatin§ to the efforts of the city to make airport land available for another prospective lessee. He noted, his company has been a lessee of the city and have found the area they lease no longer sufficient to support their operations. He also noted the amount of employees who live, pay taxe~, rent, etc. in city. Airport Manager Cronkhite further explained Evert had filed a lease application for un- subdivided airport land on which to place a hangar and would like the city to help in their efforts. She added, the lease application was being processed through the co_m_~ssions, etc. Rob Evert -- Evert explained they wanted to further develop their Kenai market and offer FBO services, including staging cargo much like what they did in Kenai in the 1980's. He noted they serve a lot of flights going to Illiamna and Lake Clark as well as do a lot of pilot training. He added, they would prefer doing this work in Kenai as the Anchorage area is much more congested. Evert also stated, this business would be year around. Cronkhite noted, the property of interest to Evert is un-subdivided property north of the Forestry lot. She added, she felt it was an appropriate area for development of the type deacribed; the si~ of the lot will allow planes to be pulled onto the lot; there'a space for a hangar or a fuel farm; administration would work to coincide the process with approval of the lease application, acquisition of a property appraisal, etc.; the subject property is fore,ted, and, there is approximately two to three feet of overburden on the property and the water table is high. Evert noted, their initial estimate for clearing the overburden and excavation was al}proximately $375,000 and that they would do some of the work in-house as they have experience in this area, however the city would want to participate in issues with the utilities, storm drains, underground equipment, etc. They are interested in moving ahead with the project and perhaps the city would partner with the project. Williams noted council's interest in seeing the lease application proceed. Terrence Carlson, Boy Scout Troop 151 -- Request for Assistance/Eagle Scout Project. Mr. Carlson explained he is working toward an Eagle Scout designation and his project is to place mile and half-mile signs along the Unity Bike Trail. He has KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 3 requested a mini-grant from the City of Soldotna and requested a donation from the City of Kenai. Carlson also noted, the Department of Transportation is providing the sign posts. The donated funds from Kenai and Soldotna would be used toward the cost of having the signs made, tool rental and feeding volunteers. MOTION: Council Member Swarner MOVED to supply Mr. Terrence Carlson with $150 out of this year's Legislative budget for his Eagle Scout project and Council Member Porter SECONDED the motion. There were no objections. SO ORDERED. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCK~ No report. ITEM D: PUBLIC HEARINGS D-Xo Ordinance No. 2045-2004 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2004 and Ending June 30, 2005. D-la. Substitute Ordinance No. 2045-2004 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2004 and Ending June 30, 2005. MOTION: Council Member Porter MOVED for approval of Substitute Ordinance No. 2045-2004 and Council Member Swarner SECONDED the motion. Kristtne Schmidt -- Requested council to adopt the budget without the add-ons discussed at their last meeting. She explained, she would like to "hold the line" with the original budget working toward a balanced budget without drawing on the General Fund. She suggested preparing a long-term financial plan during the next year. She also noted she is opposed to a raise in the sales tax as she felt it regressive and it impacts low-income people more than others. Mayor Williams noted the General Fund budget would be balanced after the lapse. MOTION TO AMEND: Council Member Swarner MOVED to amend the budget to include setting the council and mayor salaries back to the original amount of $500 and $1,000 which would become effective after the next election. Council Member Porter SECONDED the motion. KEN~ CITY COUNCIL ME~ING JUNE 2, 2004 PAGE 4 Finance Director Sermnens stated the difference to the budget would be approximately $9,000. Council Member Bookey stated he was comfortable with the decreased salaries and would not support the motion. VOTE: Bookey Porter No Willi_2_m__s No Swarner Yes Moore Giknan No Ross No MOTION FAILED. MOTION TO AMEND: Council Member Swamer MOVED to increase the BeautificatiOn budget for specifically the Leif Hansen Memorial Park for the purchase of a clock in honor of Mayor Williams in the amount of $5,000. Council Member Moore SECONDED the motion. Williams noted he was not aware what the cost of installation would be. Council Member Porter noted there had been many comments relating to needing a center of town and felt in many towns, the clock tower is the center of town. VOTE: Council Member Moore requested UNANIMOUS CONSENT. Council Members Ross and Gilman Objected. Williams stated there had been discussion over the years to place antique-type street lights in Old Town. He believed the Chamber or the Memorial Park would be the best place and in the future, with a clock in the Park, lights could be placed around the Park to set it off. He ~tated he would support the motion a~ he had for 18 year~. I Bookey Yes Swamer lYes Porter Yes Gilman No W/il/ams Yes Moore Yes Hoss No MOTION PASSED. Council Member Moore explained he had reviewed items cut from the previous budgets and one of the department line item~ ha~ been building maintenance. He stated a specific project would be to place venting in the multipurpose facility to circumvent the continued condensation problems there. The estimated cost would be approximately $30,000. KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 5 MOTION: Council Member Moore MOVED to add $30,000 in the building maintenance budget for venting at the multipurpose facility. Council Member Porter SECONDED the motion. Council Member Ross suggested the cost for this work be taken from the multipurpose facility's Capital Project Fund and General Fund Contingency instead of adding to the budget. Bookey also suggested funds from the Arctic Winter Games, if awarded, could be used as well. Moore agreed with Ros~ and Bookey. WITtH)RAWAL OF MOTION: Council Member Moore withdrew his motion and Council Member Porter withdrew her second. VOTE ON MAIN AMENDED MOTION: Rookey Yes I Swarner Yes i Moore Porter Yes Gilman Yes Ross Williams Yes , Yes Yes MOTION PASSED UNANIMOUSLY. Ordinance No. 2046-2004 -- Increasing Estimated Revenues and Appropriations by $125,000 in the Congregate Housing Enterprise Fund to Repaint the Building Exterior. D-2a. Substitute Ordinance No. 2046-2004-- Increasing Estimated Revenues and Appropriations by $148,500 in the Congregate Housing Enterprise Fund to Repair the Building's Exterior. Council Member Swarner MOVED to adopt Substitute Ordinance No. 2046-2004 and Council Member Porter SECONDED the motion. There were no public comments. Public Works Manager La Shot explained change in the cost wa~ requested by the contractor and could be because wage rates may not have been considered. It was noted, funds were available in the Enterprise Fund and the change in cost would increase the mount of pay-back to the Fund by $24,000. La Shot also reported, because of the difficulty of the job, this contractor was considered the expert in the area. Williams noted, he discussed alternatives with administration, i.e. vinyl siding. However, the ~idin§ would be approximately double in coat but may need to be considered in the future. KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 6 VOTE: Booke¥ Yes Porter Yes Williams Yes yes Moore ' Yes Yes Ross Yes MOTION PASSED UNANIMOUSLY. D-3. Ordinance No. 2047-2004 -- Increasing Estimated Revenues and Appropriations by $5,000 in the Council on Aging- Title III Fund for Food and a Computer. MOTION: Council Member Swamer MOVED for adoption of Ordinance No. 2047-2004 and Council Member Moore SECONDED the motion. There were no public or council comments. ,. VOTE: Bookey Yes I Swarner Porter Yes Gilman Williams Yes Yes Yes Moore Yes Ross Yes MOTION PASSED UN~~OUSLY. Resolution No. 2004-27 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 2004 and Ending June 30, 2005. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2004-27 and Council Member Swarner SECONDED the motion. Bob Peters, Old Town -- Stated his appreciation for the purchase of a used vehicle for the Parks & Recreation Department and added, he supported the purchase of used equipment. He noted his objection to raising the mil rate. It was noted, the resolution directed the mil rate to remain the same as last year. KENAI CITY COUNCIL ME~ING JUNE 2, 2004 PAGE 7 MOTION TO AMEND: Council Member Bookey MOVED to reduce the mil rate by one-half mil, to 4.5 mils. Council Member Moore SECONDED the motion. Bookey explained he based this mi! rate reduction on the affect a reduction would have on the public and especially the core business people because they are those who pay the highest amount in property taxes. Moore stated he would support the amendment as he believed council may have overreaCted in generating the FY2004 budget and the 1 ~ mil increase was too much, though it was not possible to know the direction the budget would take at that time. Gilman stated his support for the reduction and noted, he believed the future years would bring more demands on the mil and sales tax levels. He stated, he believed the city will be facing a fiscal gap and council needs to give consideration to the fairest and most appropriate tax ~tructure. Ros~ stated, he believed the lapse will be more than projected and noted, there was approximately $1 million more in fund balance than waa projected in laat year'a, budget. Roaa added, he would aupport the reduction though he believed the budget would be balanced even without the reduction. Williams noted the undesignated fund balance was above what had been projected and the one-half mil reduction would leave +$6 million in fund balance. Williams stated he would support the reduction. Bob Peters, Old Town -- Stated his support of the mil rate reduction and added, he appreciated what the council does for the citizens of Kenai. Tim Navarre, Kenai -- Agreed the city should be frug~ and do what it can to enhance the city, but with a lesser cost. He suggested the _re_i! rate remain at the current amount in order to build the fund balance so funds might be available ff a large project occurs and funds might be in place to cover the cost instead of tapping into the r(~s(~rv~s. VOTE ON AMENDMENT: , , Bookey Yes Swamer Yes ! Moore Porter Yes Gilman No Ross Willi _a_rns Yes Yes Yes MOTION PASSED. VOTE ON MAIN AMENDED MOTION: KENAI CITY COUNCIL ME~ING JUNE 2, 2004 PAGE 8 Bookey Yes Porter Yes Willi_ams Yes Yes Moore __ Yes t~oss Yes Yes MOTION PASSED UNANIMOUSLY. BREAK TAKEN: 8:26 P.M. BACK TO ORDER: 8:42 P.M. D-5. Resolution No. 2004-28 -- Awarding the Bid to Hansen Painting Inc. for Vintage Pointe Manor and Senior Center Exterior Stripping and Painting - 2004 for the Total Amount of $165,000. MOTION: Council Member Swarner MOVED for approval of Resolution No. 2004-28 and Council Member Porter SF.~ONDlilD the motion. There were no public comments. Finance Director Semmens noted, funds for the project will be used from both the Congregate Housing Enterprise Fund and building maintenance budget. Public Worka Director La Shot explained, the funds being u~ed from the maintenance budget were excess, as all the other planned projects for the fiacal year had been completed. ^ brief discussion took place on the process to be used for the work as well as the collection of funds in the Enterprise Fund. VOTE: Porter Yes Gilman Yes Ross . Yes Williams Yes MOTION PASSED UNANIMOUSLY. Resolution No. 2004-29 -- Transfe~g $10,590 in the Airport Land System. Special Revenue Fund for Engineering and Design for Airport Land Development. MOTION: Council Member Moore MOVED for approval of Resolution No. 2004-29 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. There were no public or council comments. KEN~ CITY COUNCIL ME~ING JUNE 2, 2004 PAGE 9 VOTE: There were no objections. SO ORDERED. ITEM E: COMMISSION[COMMI~EE REPORTS E-1. Council on Aging -- Swarner reported the next meeting was scheduled for July. It was also noted, the Senior Connection would be hosting their pie booth at the Fourth of July festivities and the parade would begin at 2:00 p.m., Sunday, July 4. E-2. Airport Commission -- Moore reported a special meeting had been held on May 26, 2004 to review the Spizak/BeHair, Inc. lease application. E-3. Harbor Commission -- Bookey reported the next meeting was scheduled for Monday, June 7, 2004. E-4. Library Commission -- Gilman reported a meeting was held June 1 at which the Commission approved their goals and objectives; discussed exploring the potential of working with the Court System related to housing books; and, library expansion. Library Director Jankowska reported the commissioners also expressed gratitude for the additional funds in the Library budget to allow extra hours. E-5. Parks/k Recreation Commission -- Ross reported the next meeting was scheduled for June 3, 2004. E-6. Planning & Zoning Commission -- Bookey reported the minutes of the May 26, 2004 meeting were included in the packet and gave a brief review of actions taken. Williams noted there were two applications for possible placement on the Airport Commission included in the packet. He stated he would forego appointment until he has an opportunity to speak to one of the applicants. E-7. Miscellaneous Commissions and Committees E-7a. Beautification Committee -- Swamer reported the volunteer planting day was well attended and a lot of work was completed. She noted applications included in the packet for possible placement on the Committee. Swarner suggested the appointment of Susan Hatch. Williams had no objections and the appointment was made. E-Th. Kenai Convention/k Visitors Bureau Board -- Michele Glass, Director of the KCVB reported the minutes of their last meeting were included in the packet. KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 10 She noted, the Center had gone into their summer operation hours, i.e. now open seven days a week. E-7c. Alaska Municipal League Report -- Swarner reported the summer Legislative Committee and Alaska Conference of Mayors meetings would be held at the Challenger Center in .august. William~ reported a reception had been scheduled for the evening of August 19 at the Visitors Center. Marion Nelson -- Noted the City of Homer would be competing with the City of Kenai relating to the Pebble Mine group. E-7d. Kenai Chamber of Commerce -- Chamber President Tim Navarre noted the followin§: · Complimented Williams on his state-of-the-city address made at the Chamber luncheon. · The Chamber continues work with planning the Fourth of July festivities. · The Chamber will be participating with the city for the Pebble Mine group reception. · The Chamber continues to meet with representatives from the KVCB to discuss the opportunity to work together or merge. E-Te. Arctic Winter Games -- Moore reported the minutes of several past meetings were included in the packet. He also noted, the board approved the allocation of federal funds of which $50,000 was earmarked for the multipurpose facility. Navarre suggested the city plan for what they want to use the funds and submit the information to the AWG. City Manager Snow was requested to contact the AWG director regarding the funds and whether a formal request is required, etc. E-7L Stranded Gas Committee -- No report. ITEM F: MINUTF~.. F-X. Special Meeting of May 18, 2004 -- Approved by consent agenda. Regular Meeting of May 19, 2004 -- Approved by consent agenda. ITEM G: CORRF~PONDENCE-- None. ITEM H: OLD BUSINESS-- None. ITEM h NEW BUSINEss I-1o Bills to be Paid, Bills to be Ratified KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 11 MOTION: Council Member Bookey MOVED to pay the bills and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. Purchase Orders Exceeding $2,500 MOTION: Council Member Bookey MOVED to approve the purchase orders exceeding $2,500 and Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Ordinance No. 2048-2004 -- Amending KMC 7.10.010 and 7.10.020 by Increasing the Sales Tax Rate from Three Percent (3%) to Four Percent (4%). MOTION: Council Member Gilman MOVED for the introduction of Ordinance No. 2048-2004 and Council Member Porter SECONDED the motion. Williams stated he would first hear comments from council and then open the floor for public comment. Gilman explained it would be his intention to table the ordinance after discussion and public comment for several months in order for the public, including the merchants, to have time to weigh the effect, etc. Gilman stated, he believed the mil rate should be decreased, however, funds were needed to run the city; the council needs to discuss what the appropriate tax structure is for the city; he believes, instead of changing the mil rate to coincide with what is needed for running the city, the sales tax should be raised; and, he believes sales tax is fairer to the citizens. Krlsttne Schmidt -- Schmidt explained, due to her past employment with the BorouEh, she was very famili~ with the tax codes; she spoke in opposition of the sales tax cap increase recently at the Borough Assembly meeting; feels sales tax is most reEressive; suggested, before raising the sales tax, look at the tax equity issue; and, an increase in sales tax would impact her clients, of whom many are low income. Robert Molloy, 110 South Willow (business), Kenai -- Stated he opposes raising the sales tax as it would have a negative impact to people paying rent (who are often low income) and to landlords. He added, the exemption issue at the Borough also needs to be reviewed. KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 12 Tim Navarre, Ponderosa Place, Kenai -- Stated he supports the increase but believed it is needed to energize the city; would like to see a capital bud§et reserve to build a convention center, bluff erosion project, etc. Carol Brenckle -- Stated she believed it might not be a good time to raise the sales tax as it would be an advantage for businesses to locate in Kenai because of a lower sales tax, as well as other advantages. Bob Peters, Old Town -- Stated he supported a sales tax increase and would like to see the reserve increased. He added, he did not believe merchants would §o out of business or residents would §o to other areas to shop because of the difference in the taxes. Peters also stated he thought a seasonal tax would be workable. Julle Niederhauser -- Stated her husband works at Safeway and is very opposed to an increase in sales tax. She added, the city needs to encourage businesses and a variety of businesses to come to town. Council comments included: · .. Bookey stated he visited nine businesses and showed them a copy of the proposed ordinance. All he spoke to opposed an increase. He personally objected to an increase, but felt it was important to move ahead with public hearings, etc. However, he felt there would be major objection from the public. · Ross stated he hoped the ordinance would not go forward as he had received more input from the public than on any other issue; he does not think the funds are needed; bondin§ is what is used for large capital projects; he believed an increase above the other areas would be detrimental and unsettling; and, he wanted to kill the ordinance. · Porter stated she would not support an increase now or later as she believed it will encourage more citizens to shop outside of the city for supplies that are already available in Kenai. · Moore stated he could not think of any reason to support an increase and a one percent increase over the Soldotna sales tax would be detr/_'~ental to Kenai and its businesses. · Swarner stated, when she discussed the. ordinance with business people and received all negative comments. She added, she agreed shoppers would go elsewhere and she would only support a four percent increase if the Legislature would pass a state sales tax on which the city would add its tax. · Gilman stated he was not surprised by the reaction; felt the citizens of the city, state, borough were unwilling to pay for services; he would like to have a discussion with merchants as to what they want to pay for city services; would like to hear co_m__ments from consumers; there needs to be a system which will sustain dty government; disagrees with reacting by reducing or increasing the mil rate; felt the KEN~ CITY COUNCIL ME~ING JUNE 2, 2004 PAGE 13 time to discuss the issue is after the budget is passed; and, wanted to table the ordinance in order to gather input from the public. MOTION TO TABLE: Council Member Gilman MOVED to table Ordinance No. 2048-2004 for two months and Council Member Swarner SECONDED the motion. VOTE: Bookey No Porter No Williams Yes Yes Moore Yes Ross , No MOTION FAILED. MOTION: Council Member Gilman MOVED to withdraw his motion for introduction of Ordinance No. 2048-2004 with consent of the second. Council Member Porter SECONDED the motion and agreed to remove her.second to the motion to introduce. City Attomey Graves explained, because the motion to introduce the ordinance had not been voted and the motion to table had failed, and with the withdrawal of the motion to introduce would deem the ordinance dead. VOTE: There were no objections. SO ORDERED. Ordinance No. 2049-2004 -- Increasing Estimated Revenues and Appropriations by $12,000 for a Federal Grant for Wetlands Protection. Introduced by consent agenda. I-5o Approval -- Lease Application/Mike Spisak, d/b / a BeHair, Inc. -- Lots 5 and 6, Block 1, F.B.O. Subdivision. Bookey reported the Airport Commission reviewed the lease application and unanimously recommended it be approved by council. Phil Bryson, Wince-Corthell-Bryson, 1205 Third Avenue, Kenai -- Bryson referred to the letter which included a cost estimate the development of Lots 5 and 6 and was added to the agenda at the beginning of the meeting. Bryson explained, KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 14 · His company was requested to prepare a preliminary cost estimate for correcting drainage deficiencies and bring the subject lots to an elevation suitable for lease development utilizing both the Apron and Willow Street frontages. · The elevations were of primary concern. · The cost estimate was prepared with basic costs and two alternatives, of which one of the alternatives would need to be done. · The drainage work could address dra/nage issues on the property leased by Federal Express as well. Airport Manager Cronkhite explained the improvements to the property would be recovered through the lease payments (six percent of whatever the cost of the improvements) on the properties and encouraged the lessee's signature on the agreement first. City Attorney Graves stated it was his understanding council's intent was to have the property appraised as improved and the lease rate would reflect the improvements. Council's comments during discussion included: · Ross stated he concurred with Graves. · Semmens informed council the funds to be used for the improvements would come from the Airport Fund and the lease payments would go back inW the Airport Trust Fund. The corpus of the Trust Fund would not be used for the work. The agreement would include a development schedule which would give a certain amount of time in which the lessee would need to develop the property, if the improvements are not made within the specified timeframe, the remedy would be to rescind the lease. The city would recover the improved lots and the properties would then be available to lease to someone else. · . Council is, through this meeting's action, only considering the lease application. Approval of funds to do the i__m_provements will be a separate .action. · The applicant will be able to review the cost estimates and could decide he no longer wants to lease the properties. · There will be further negotiation with the applicant relating to the lease and the lease will come back to council for final consideration. MOTION: Council Member Moore MOVED to approve the lease application on Lots 5 and 6, Block 1, FBO Subdivision and Council Member Bookey SECONDED the motion. VOTE: Bookey lYes I Swarner Yes Moore Yes Porter Yes Gilman Yes Ross Yes KENAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 15 MOTION PASSED UNANIMOUSLY. Discussion -- Streamlining of Commission/Committee Reports Porter suggested the council meeting agenda be restructured to allow members of the public (who are attending the meeting to make reports) to not have to sit through so much of the me¢~ng and be able to leave at an earlier hour. Discussion followed and the agenda was restructured. I-7o Discussion -- Municipal Advisory Group -- Stranded Gas/Resolution No. 2004-01. Ross referred to a copy of the first resolution of the Municipal Advisory Group (MAG) and explained there would probably be up to 12 additional resolutions coming from the group for individual councils to review, etc. He requested council's direction as to whether they agreed with the resolution or not in order for him to pa~s the information on to the MAG. Ross also reported the MAG would be discussing regulatory issues as well as other gas issues during the life of the group. MOTION: Council Member Porter MOVED to support the Municipal Advisory Group Resolution No. 2004-01. Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. ITEM J: REPORT OF THE MAYOR -- Williams noted two letters included in the packet, i.e. Kay Shearer invitation to the dedication of the Steve Shearer Memorial sign at the ~oftball field on duly 9, 2004 at 15:30 p.m., and Senator Murkow~ki'~ letter relating to the bluff ero~ion!re~toration project. ITEM K: AD--STaTION REPORTS,, K-1. City Manager-- Snow reported the following items: · A flatbed truck was selected from the GSA in Anchorage for use by the Parks & Recreation Department. The flea market request for proposals was amended to allow for a monthly market and language was included to allow the city to award a joint proposal. The issue will be returned to the Parks & Recreation Commission for their review. · The city received a donation of property for the bluff stabilization project, i.e. the remainder of Government Lot 7. KEN~ CITY COUNCIL MEETING JUNE 2, 2004 PAGE 16 K-2. Attorney -- City Attorney Graves reported the PERS opt-out agreement was amended and finalized according to the last ordinance amendment. Williams noted the copy of the city of Bethel's helmet ordinance which was included in the packet. He requested council to review it and think about whether a like ordinance should be brought forward for council'~ consideration. K-3o City Clerk-- No report. ITEM L: DISCUSSION L-1. Citizens -- Tim Navarre -- Requested the unfinished building along Bridge Access be reviewed, i.e. does it have a building permit, why it has not been completed to date, etc. Ozzie Osborne, 14400 Kenai Spur HiEhway, Kenai-- Referred to a previous conversation relating to Kenai citizens shopping out of the city. He noted, some shop in the other stores for groceries as well as other items because they are in one place. He also noted it was difficult to hear the proceedings due to the sound system. I,-2. Council Bookey-- No comments. Swarner-- Reported the following: · She, Marion Nelson and City Clerk Freas were updating the Milepost advertisement which was available for other council members to review in the Clerk's office. · SuEEested the Department of Transportation be contacted to remove gravel in the middle of the road. · Noted there were areas on the bike trail where sand needs to be removed. Moore -- No co_m_ments. Porter-- Porter commented on the following: . Su~ested benches be placed along the bike trail for people to sWp, sit and rest. . Requested the former radio station building along Spur Highway be considered for razing. Requested the junk vehicles parked on property across from the old radio station building be researched, etc. to have the vehicles removed. ~NAI CITY COUNCIL MEETING JUNE 2, 2004 PAGE 17 · Suggested sidewalks be cleaned at comers. · Junk vehicles are situated on Eadie's property as well as the vacated lumber yard. · Suggested council discuss whether they want to include any bond propositions on the next ballot. Williams suggested the city may need to use bonding authority for the bluff erosion/restoration project. He stated he would like to wait on any bond issues until after they receive a report from the Corps of Engineers. · Requested the Parks & Recreation Commission address the placement of a gazebo at the cemetery, i.e. contacting plot owners to consider donations toward the cost. Asked if a card gate would be placed at the float plane basin. Airport Manager Cronkhite stated there will be two placed. The request for proposals will be advertised in the near future with a bid award the beginning of August. C~_!man -- Reported he would not be at the next council meeting. Ross -- No comments. Williams -- Williams commented on the following: , Asked if there was any prohibition to used car lots being situated in Old Town. Attorney Graves stated he would research the question and report back. Due to the recent report in the newspaper relating to a grave that caved in at the cemetery, he suggested the inclusion of vault requirements in the planned addition to the cemetery be discussed and considered. EXECUTIVE SESSION -- Recreation Center Litigation and City Manager Contract. MOTION: Council Member Bookey MOVED to. convene in an executive session of the council of the City of Kenai concerning matters that could prejudice the reputation and character of another, i.e. the continuation of the evaluation of the City Manager's contract and Recreation Center litigation. Bookey requested City Manager Snow and City Attorney Graves be present. Council Member Swamer SECONDED the motion. There were no objections. SO ORDERED. EXECUTIVE SESSION CONVENED: BACK TO ORDER: 11:16 P.M. 11:47 P.M. Council Member Bookey reported, during the executive session, the council made a decision on the litigation on the Recreation Center and has been given to the attorney to go through, and follow and the other was the renewal of the contract with the City KEN~ CITY COUNCIL MI/;~ING JUNE 2, 2004 PAGE 18 Manager has been given direction and will be finished and will be brought back to council for approval. ITEM M: ADJOURNMENT The meeting adjourned at approximately 11:47 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk z z ::) o o Z (.) Z ILl 0 Z z 0 0 0 n ~ X X~ o LU I-- ILl ~ ILl ILl ~ LLI .~ LU -- %~ Z n,' c~ LLI ILl C~ 0 w z 0 0 0 w o o Z o o Z I-- n,'' I-- Z 0 0 n,' 0 Z 0 0 o o o w r~ O. ILl n,' LLI 0 Z Z Z 5 0 w o o 0 n,' LLI I-- I-- n- O Z 0 Z o o Z 0 Z 0 Z F- O n~ I- Z 0 0 Z Z o o Z 0 Z 0 Z o o w I- I- Z 0 Z 0 Z F- O n, F- Z 0 0 n~ Z o o Z o o © U.I 5 0 ~,, 0 z 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~Z~ 0 0 14~ 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~.O 0 0 ~ (~l ~ 0 ~[~ ~ 0 0 0 0 0 0 0 .~' 0 0 0 ~ 0 0 ~ ~ I',.- 0 ,e.- ~,0 0 0 0 0 0 0 ~' ~0 0 0 0 1.0 I",- ~0 (~1 ~1" I'-.,. 0 ~ ~:0 0 0 0 0 0 ~ ~1~ ~0 0 z z ~ W 0 W 0 W Z Z Z __ Z Z W W __ W W 0 W ~ Z ~ 0 W ~ _ - _ _ ~ ~ ~ ~ ~ o o ~ ~ ~ ~ ~ ~ = = = o ~ ~ ~ ~ o ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 0 0 ~ ~ ~ ~ ~ ~ u.I n,, '~ W z ~ o 0 w ILl Z ~ ~ ~ w w ~: w w ,,' ,,' a. ~ ~ o o LLI 0 0 n,' n,' n,' ILl I-- W ILl ILl f~ n,' n,' LLI ~ ,T . w ~ ~ 0 0 ~ ~ -- -- Z Z ~ I- 0 0 0 0 0 0 '"i Z Z Z ~ Z f~ 'r -r LLI Suggested by: CITY OF KENAI ORDINANCE NO. 2050-2004 Adminis AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALAS~, AMENDING KMC 1.90.050(b) TO CHANGE THE TIME PERIOD FOR ALLOWED ABSENCES FOR COMMISSIONS AND COMMITTEES FROM THREE MONTHS TO SIX MONTHS. WHEREAS, the monthly meeting schedule of boards, commission and committee meetings (except Planning and Zoning) has been reinstated by the Kenai City Council; and, WHEREAS, Ordinance No. 2017-2003, amending KMC 1.90.050(b) to coincide with the newly created bi-monthly meeting schedule and extending the period for determining absences from three to six months was passed by the Council on October 15, 2003 and became effective on November 15, 2003; and, WHEREAS, because the monthly meeting schedule has been reinstated, the prior allowable absences should also be reinstated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 1.90.050(b) is amended as follows: (b) If the commission, committee or board member shall be absent from more than one-half of all the meetings of his/her committee, commission or board, regular and special, held within any period of [SIX (6)] three (3) consecutive calendar months, he/she shall thereupon cease to hold the seat. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of July, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Introduced: Adopted: Effective: June 16, 2004 July 7, 2004 August 7, 2004 CITY OF KEN/ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 , FAX 907-283-3014 ~ MEMORANDUM 1992 TO' FROM' DATE: Mayor and Council Members Carol L. Freas, City Clerk June 16, 2004 ~~ ORDINANCE NO. 2 0 5 0-2 0 04 An error was found in the title of Ordinance'No. 2050-2004 and we would like the ordinance removed from the consent agenda and amendment made prior to the public hearing. In doing this, the correct ordinance title will be advertised in the pubhc hearing advertisement. The motion to amend should be: Move to amend the title of the ordinance to read "Amending KMC 1.90.050(b) to change the time period for allowed absences for commissions and committees from six months to three months." clf Suggested by: Administ City of Kenai ORDINANCE NO. 2051-2004 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $103,060 IN THE POLICE DEPARTMENT FOR A HOMELAND SECURITY GRANT TO PURCHASE EQUIPMENT. WHEREAS, the City of Kenai received a grant of $103,060 from the Homeland Security Grant program to purchase radio's, explosive device mitigation and remediation equipment, logistical support equipment, personal protective equipment and incidence response equipment; and, WHEREAS, it is in the best interest of the City of Kenai to use the grant funds to purchase this equipment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Police Department Increase Estimated Revenues: Federal Grant $103,060 Increase Appropriations' Small tools Machinery and Equipment - Small Tools $73,180 29,880 $103,060 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of July 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Approved by Finance: (06 / 03 / 2004} hl Introduced: Adopted: Effective: June 16, 2004 July 7, 2004 July 7, 2004 Suggested by: Mayor Wi!l/ms CITY OF KENAI ORDI1/ANCE NO. 2052-2004 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING KMC 13.40.055 TO REQUIRE MINORS UNDER EIGHTEEN (18) YEARS OLD TO WEAR A PROPERLY FITTED AND FASTENED, CERTIFIED PROTECTIVE HELMET WHILE RIDING BICYCLES AND OTHER SIMILAR VEHICLES IN PUBLIC ACCESS AREAS, AND IMPOSING A FINE FOR VIOLATION OF THESE REQUIREMENTS. WHEREAS, studies have shown that youth wearing certified protective helmets that are properly sized and properly worn, have prevented or limited serious head injuries and deaths while bicycling, skating, skateboarding, and riding similar vehicles; and, WHEREAS, studies have shown that helmet laws reduce bicycle-related head injuries by 45% and deaths by 15%; and, WHEREAS, despite the overwhelming evidence of the need to wear certified protective helmets, many children do not wear them while bicycling, skating, skateboarding, and riding similar vehicles; and, WHEREAS, requiring minors to wear and properly fasten a certified protective helmet of appropriate fit is needed to foster greater and continued use of certified protective helmets; and, WHEREAS, the citation for a first time violator imposed by this ordinance for non- compliance can be dismissed upon acquisition of a properly fitted certified protective helmet which will provide an incentive for youths and parents to comply with the helmet requirements set out in this ordinance; and, WHEREAS, it is the intent of this ordinance that the proceeds of the frees received under this ordinance be used by the City to support distribution of certified protective helmets to children or to support brain injury awareness/prevention groups. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Kenai Municipal Code is hereby amended by enacting KMC 13.40.055 to read as follows: 13.40.055 (a) Requirement that minors wear certified protective helmets. It shall be unlawful for any person under eighteen {18) years of age to operate or ride upon in-line or rollers skates, skateboards, scooters, coasters, toy motorized vehicles, bicycles, tricycles, unicycles, or any similar vehicles on any public property or private property that is open for public use within the City, including highways, streets, roads, bike- ways or trails, or fights-of-way, unless that person wears a Ordinance No. 2052-2004 Page 2 of 2 (b) (c) (d) (e) certified protective helmet that is properly fitted and that is properly fastened. This requirement also applies to any minor who rides in a restraining seat, trailer, backpack, or similar child-restraining device, or who operates in-line or roller skates, skateboards, scooters, coasters, toy motor vehicles, bicycles, tricycles, unicycles, or any similar vehicles. A parent or guardian having control or custody of an unemancipated minor whose conduct violates this section shall be liable for the frae imposed by this section. A parent or guardian having control or custody of an un- emancipated minor shall cause the minor to wear a certified, protective helmet as required by this section. The frae for violation of this section shall be $25.00. The first time a person is charged with a of violation of this section, the Court or City may dismiss the charge upon presentation of evidence that the person has purchased or obtained a certified, protective helmet. A certified protective helmet is a helmet containing a manufacturer certification that it meets the standards of the American National Standards Institute, American Society for Testing and Materials (ASTM) or the United States Consumer Product Safety Commission (CPSC). PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of July, 2004. A'I'I'EST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Introduced: Adopted: Effective: June 16, 2004 July 7, 2004 August 7, 2004 (6/7/04 sp) CITY OF KE "oa e 4. .--- 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO' FROM' ~'/~4~ DATE: RE' Mayor Williams and Councilors Cary R. Graves, City Attorney June 16, 2004 Helmet Ordinance Amendments Councilor Porter suggested that the fine contained in KMC 13.40.055(c) be increased for second and subsequent offenses. Currently, the fine would be $25.00 regardless of the number of prior offenses. Here is some language that would increase the fine amount after the first offense. KMC 13.40.055 would be amended to read: The fine for the first violation of this section shall be $25.00. The fine for the second violation shall be $35.00. The fine for the third or subsequent violation shall be $50.00. II. I recommend that the term "motor-driven cycle as defined in AS 28.40.100(16)" be added to the list of covered items in KMC 13.40.055(a). The Bethel ordinance (on which ours is based) covers "scooters" and "toy motorized vehicles," but does not clearly cover the motorized scooters that are increasingly seen in town and on the bike path. The definition of "motor-driven cycle" would cover them. Let me know if you have any questions. CRG/sp SUBSTITUTE Suggested by: Mayor Williams CITY OF KENAI ORDINANCE NO. 2052-2004 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KEN~, ALASKA, ADOPTING KMC 13.40.055 TO REQUIRE MINORS UNDER EIGHTEEN (18) YEARS OLD TO WEAR A PROPERLY FITTED AND FASTENED, CERTIFIED PROTECTIVE HELMET WHILE RIDING BICYCLES AND OTHER SIMILAR VEHICLES IN PUBLIC ACCESS AREAS, AND IMPOSING A FINE FOR VIOLATION OF THESE REQUI~MENTS. WHEREAS, studies have shown that youth wearing certified protective helmets that are properly sized and properly worn, have prevented or limited serious head injuries and deaths while bicycling, skating, skateboarding, and riding similar vehicles; and, WHEREAS, studies have shown that helmet laws reduce bicycle-related head injuries by 45% and deaths by 15%; and, WHEREAS, despite the overwhelming evidence of the need to wear certified protective helmets, many children do not wear them while bicycling, skating, skateboarding, and riding similar vehicles; and, WHEREAS, requiring minors to wear and properly fasten a certified protective helmet of appropriate fit is needed to foster greater and continued use of certified protective he!m__ets; and, WHEREAS, the citation for a first time violator imposed by this ordinance for non- compliance can be dismissed upon acquisition of a properly fitted certified protective helmet which will provide an incentive for youths and parents to comply with the helmet requirements set out in this ordinance; and, WHEREAS, it is the intent of this ordinance that the proceeds of the fines received under this ordinance be used by the City to support distribution of certified protective helmets to children or to support brain injury awareness/prevention groups. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Kenai Municipal Code is hereby amended by enacting KMC 13.40.055 to read as follows: 13.40.055 Requirement that minors wear certified protective helmets. (a) It shall be unlawful for any person under eighteen (18) years of age to operate or ride upon in-line or roller skates, skateboards, scooters, coasters, toy motorized vehicles, gasoline or electric motor-driven cycles or scooters, bicycles, tricycles, unicycles, or any similar vehicles on any public property or private property that is open for public use Ordinance No. 2052-2004 Page 2 of 2 (b) (c) (d) (e) within the City, including highways, streets, roads, bike- ways or trails, or rights-of-way, unless that person wears a certified protective helmet that is properly fitted and that is properly fastened. This requirement also applies to any minor who rides in a restraining seat, trailer, backpack, or similar child-restraining device, used by someone who operates in-line or roller skates, skateboards, scooters, coasters, toy motor vehicles, gasoline or electric motor-driven cycles or scooters, bicycles, tricycles, unicycles, or any similar vehicles. A parent or guardian having control or custody of an unemancipated minor whose conduct violates this section shall be liable for the fine imposed by this section. No parent or guardian of any unemancipated minor sha/1 al/ow the minor to violate this section. The fine for the first violation of this section shall be $25.00. The fine for a second violation of this section shall be $35.00. The fine for a third or subsequent violation shall be Sso.oo. The first time a person is charged with a violation of this section, the Court or City may dismiss the charge upon presentation of evidence that the person has purchased or obtained a cert/__'fied, protective helmet. A certified protective helmet is a he!rn_et contain/ng a manufacturer certification that it meets the standards of the American National Standards Institute, American Society for Testing and Materials (ASTM) or the United States Consumer Product Safety Commission (CPSC). PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of July, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Introduced: Adopted: Effective: June 16, 2004 July 7, 2004 August 7, 2004 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2053-2004 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE LAND USE TABLE IN KMC 14.22.010 TO PROVIDE THAT FAA AUTHORIZED USES ARE ALLOWED IN THE CONSERVATION ZONE FOR THOSE PROPERTIES CONTAINED INSIDE THE AIRPORT PERIMETER FENCE OR HAVING ACCESS TO AIRCRAFI' MOVEMENT AREAS, RAMPS, TAXIWAY OR PARKING APRONS. WHEREAS, footnote 20 of the land use table allows only aircraft approach zones for aviation related uses in the Conservation Zone; and, WHEREAS, allowing FAA authorized aviation uses within the airport fence or in areas having access to aircraft movement areas, ramps or taxiway or parking areas will allow for needed aviation uses near the runway while still protecting the vast majority of the property in the Conservation Zone around the airport; and, WHEREAS, it is in the best interest of the City of Kenai to amend footnote 20 in KMC 14.20.010. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that Footnote 20 in KMC 14.20.010 is amended as follows: (20) The airport related uses allowed under this entry are aircraft approach zones per KMC 14.20.070(a), except that for properties contained inside the airport perimeter fence or having access to aircraft movement areas, ramps, taxiways or parking aprons, FAA authorized uses are allowed. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of July, 2004. ATTEST: JOHN J. WILLIAMS, MAYOR Carol L. Freas, City Clerk Introduced: Adopted: Effective: June 16, 2004 July 7, 2004 August 7, 2004 KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS [IN CONSIDERATION OF CONSTRAINTS IN THE FISCAL YEAR 2004 BUDGET, DIRECTION IS GIVEN AS FOLLOWS:] Meetin~ Schedules.'. lIN CONSIDERATION OF THE CONSTRAINTS IN THE FISCAL YEAR [2004 BUDGET, DIRECTION IS GIVEN AS FOLLOWS:] Until further notice, the commission/committee meeting schedule is as follows: 1. [LIBRARY, HARBOR, PARKS & RECREATION AND AIRPORT COMMISSIONS SHALL MEET BI-MONTHLY.] Co_mrnission, committees and boards, including Library, Harbor, Parks & Recreation and Airport Commissions, shall meet on a monthly basis. [2.] [BEAUTIFICATION COMMITTEE SHALL MEET JANUARY THROUGH MAY.] [3]2. Council on Aging shall meet [BI-] monthly at the Kenai Senior Center. [4]3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this [BI-MONTHLY] meeting directive. [5]4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) [IN THEIR ALTERNATE/OFF-MONTHS] on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk., with notification of Council and City Manager, ff cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetinf~ Recordinz: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions'., 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk['S APPROVAL IF THEY OCCUR ON THE NIGHT OF A REGU~Y SCHEDULED MEETING AT OR AFTER THE TIME OF THE REGULARLY SCHEDULED MEETING]. 14. During work sessions, only items on the [MEETING'S] work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. Th.e [S]schedule[S] for all City of Kenai commissions' committees, boards and Council on Aging is as follows: Commission/Committ~ / Board Planning & Zoning Commission Library Commission Harbor Commission Council on Aging Beautification Committee Parks & Recreation CommiSsion Airport Commission Meeting Schedul~ Twice monthly [BI-] Monthly [BI-] Monthly [BI-] Monthly [FIVE MONTHS] Monthly [BI-] Monthly [BI-] Monthly Meeting Months January through December, Second & Fourth Wednesdays [FEB., APRIL, JUNE, AUG., OCT. DEC.] First TuesdaY [JAN., MAR., MAY, JULY, SEPT', NOV.] First Monday after first council meeting of the month. [JAN., MAR., MAY, JULY, SEPT., NOV.] First Thursday [FEB., MAR., APRIL, MAY, JUNE] Second Tuesday.. [JAN., MAR., MAY, JULY, SEPT., NOV.] First Thursday [FEB., APRIL, JUNE, AUGUST, OCT., DEC.] Second Thursday,, EFFECTIVE: This directive shall take effect on July 1,200[3]4_ and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the [21st ] 16u~ day of [MAY] June, 200[3]4. clf KENAI CITY COUNCI"L POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Meetin[ Schedules; Until further notice, the commission/committee meeting schedule is as follows: 1. Commission, committees and boards, including Library, Harbor, Parks & Recreation and Airport Commissions, shall meet on a monthly basis. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, ff cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, co_m__rnittee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. M_~utes/Meeting Recording: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of talcing notes and electronically recording the com___mission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Su_m__mary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions,..'. 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time im__mediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may be held without the approval of the City Clerk. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. The schedule for all City of Kenai commissions, committees, Aging is as follows: boards and Council on Commission / Committ~ / Board Planmng & Zoning Commission Librm'v Commission Harbor Commission Council on Aging Beautification Committee Parks & Recreation Corn_mission Airport Commission Meeting Schedule Twice monthly Monthly Monthly Monthly Monthly Monthly Monthly Meeting Held January through December, Second.& Fourth Wednesdays First Tuesday First Monday a/ter first council meeting of the month. First Thursday Second Tuesday , First Thursday Second Thursday EFFECTIVE: This directive shall take effect on July 1, 2004 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 16t~ day of June, 2004. ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk clf 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ Memorandum Date: June 10, 2004 To' From: Linda L. Snow, City Manager Kim Howard, Assistant to City Manager Lot 3, Block 2, General Aviation Apron- Kenai Air Alaska, Inc. & Craig R. Lofstedt to Schilling Rentals, LLC (a) Assignment of Lease (b) Security Assignment of Lease The City has received a request for approval of the above agreements. The leased property is shown on the attached map. referenced The lease allows for an assignment with the written consent of the City. use of the property, aircraft operation and maintenance, will not change. The The City Attorney has reviewed the proposed documents and has no objections. Payments to the City and Borough are in compliance. If Council approves the transfers, consent agreements can be prepared for the your signature. Cc: Rick Baldwin Attachments t ... 4 REMAINOER OF SECTION 32 \ ,, ~,,,' ...... '-.. .... ,;'--..._. , ,---__ --... , , --... ,,,. ¢ - \ z,. ~.,~. -.- '~. .... /' ',-..... ~ ,o ,,'--.. "-.<. . '~-... .,j i~l~ TR.A ~.. , /'-.... ., ,' "<.. ,. " ~....,' / · .~,=.~,,,-,..~'~-,-./ '"'"t,~'~~""' .'",~,L IND'USZE',RIA'L-~' ,~.~" ~'~,'.,,>..... E~R-ON PARK SU NO. 3 ~-~1.1=:~~ ,'-.._.' ~ .L. ~;,"'"~'- , ;:" ,. , '~'.~. .,--~_~' ... ,,-, .' "~... __ ,. .. Z .: ~.,. / e~,..,, .. '",-,'/ ~ PA~ ~ ~L~ · ,,,? .... . NO. 3 ~~~ ,"- ""'- ,/ ?'"" ' " ~'~"~ ~,A. 7 /' 2 ~-- '"- I~1/'~ 4' ,t-- ...... .~" ."' . '~... *' ·. "-. ~"--~'- NO. 6 · _" . ~. i~lV,,,/, / ~ .. ,.'" .... . ' . ~ ' - ~ ,"Z~.,~r''7'-- - NO. 6 -' z ~ 4'--..... ' '.. ' ....~'' '., "-- ~-' "-- ~.~ ~,~ .. "~? .., ':~ ~ .' ,.'Y. :5 ."'-... "-.. ,:? '.. ~- _~,;"-.. - 'm ~.~ '~. 1 '~ ,'-- '--v',~ , '...12 ~ ' "t'~i" ~; · '-- , . ';'~ , - "--// -. ..'~ .. o'"' -", " ' '"'x ..... ' ~ ;,'-...,. -...,-, ~-.. ..~.m,,.~ - · . . .:--'-'---- ~ ' ~ ,/ .. ~ ?_~.-)'.' , ...... ~ ..~' . . __. ·I q" ".. .,, .-- . · , ..,,,., ~ . ,. ..... ~,. ...... NO. 5 ' .-/"'"'~. " '"', "'.-- ,"/ ~ 10 / $ ""- ' TR 1.~.2 '" ........ ' _.~ .' . '""~. * '"x.. ,. '"- .... . , ,,~. '--.'° ~ L~ ~,~o,' .->... ~.... /,,-., ,-.... -..~ .,~..-. ". .~"V' .~-'"r," " ."' ."%-/' ."~-?'~'.'"'"- ' "':k ............. ',----- ~" '" ,4' / / ' I .... ~ / ~.. / ~ -.. -. ."."'. ' X' ' ' ~" ' " 4(/ / ' · / ~s ';.-r '.' ' "/'" '. >' ((,? ' ' ' "' ' / / ": .. - .. './ , ' "....-~ ol',',r%uk,,~vv Ur~t.,/ , . . ! ' ..... · . ..... ' ..'" '..:' -------- . , / , ~'c ....... , ........ , 'mD.2 ": '"'.'/°". i , , . ='~ . ..- ta ..-.. / :' . ~,.,...'"~., . ', ~ I~ .,-----,.. ~A I I ~j ~ t"-7'-T"~'7,. / ~/', e ' .~'¢'~' ~' ."¥ "'" "' ' ' "' '" ;'~ ETOUNSUng. ~ ~ ! I~1 , ,'" / ~... ~ ..... . . '. ,~," i ~, · iD ,~ __ ~ .,, '.~' ... · . ..~' ' "c~,. ' ,. :--~ -~;.., :.,, ? * ....... _--. ' ', .... ~.~ , ~ , i ~.. ....~u:' ' ',' ~ c,~,.. SPRUCEWOOD GLEN , "' , ~ , i ' I ~ i i '.~~- ,,,,,~ ...., _ ..--... ,o~. , , KEMAI SPUR HW¥ '" ' ........ -.i fi'f- "  .. ,,,~ .,~ ..- ,, · .~'. ., ::,'.~' ,~ ,,~ : .... ~ ..._. ~ '~,!.,.~ ; !-.'-" ...-' · ~ .... ; ~, ~..'.'..i-~ ~.q ~,-l' ,4q~l' ~l ~"': ~ '?- ' - "~.... ' JA'NRIG -. ':-=:"--'---=..;~ ',;: ', ' '-i=~-~-..J ' :' ' ' ~ ._. , i , '. ASSIGNMENT OF LEASE THIS ASSIGNMENT, entered into between Kenai Air Alaska Inc., whose address is 155 Granite Point Court, Kenai, AK 99611, doing business under the name of Kenai Air Alaska Inc., hereinafter referred to as the Assignor; and Craig Lofstedt, whose address is 155 Granite Point Court, Kenai, AK 99611, hereinafter referred to as Assignee. Assignor does hereby assign, transfer and warrant to Assignee all of its interest in the leasehold estate as evidenced by that certain Lease Agreement with City of Kenai, as lessor, dated September 21, 1995, and covering the following-described real property: TO HAVE AND TO HOLD the same fi'om the date hereof, for an during all of the remainder yet to come of the term of said Lease Agreement. Assignees agree to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. IN WITNESS WHEREOF, the said Assignor has hereto set its hand and seal this day of ,2004. Kenai Air Alaska, Inc., Assignor By: President Craig Lofstedt, Assignee STATE OF ALASKA THIRD JUDICIAL DISTRICT The foregoing insmmaent was acknowledged before me this 2004, by the President of Said Corporation. day of NOTARY PUBLIC FOR ALASKA My Commission Expires: ASSIGNMENT OF LEASE THIS ASSIGNMENT, entered into between Craig Lofstedt., whose address is 155 Granite Point Court, Kenai, AK 99611, doing business under the name of Craig Lofstedt. hereinafter referred to as the Assignor; and Schilling Rentals, LLC, whose address is 47 Spur View Drive, Kenai, AK 99611, hereinafter referred to as Assignee. Assignor does hereby assign, transfer and warrant to Assignee all of its interest in the leasehold estate as evidenced by that certain Lease Agreement with City of Kenai, as lessor, dated September 21, 1995, and covering the following-described real property: TO HAVE AND TO HOLD the same from the date hereof, for and during all of the remainder yet to come of the term of said Lease Agreement; RESERVING unto the Assignor the right to occupy that portion of the property described as the large metal hangar, located on the southerly portion of the lot, until September 30, 2004. Assignee agrees to comply fully with all the terms and provisions of the Lease, and to hold the Assignor harmless from any liability arising thereunder. Assignee takes the property "as is" and acknowledges that Assignor makes no warranties with respect to the condition or suitability of the property or any structure located thereon. Notwithstanding the foregoing, Assignor shall hold the Assignee hamaless from and against any loss, claim, damages or expenses incurred by or for which Assignee may become liable as a result of environmental contamination on the property which occurred prior to the date of delivery of possession to Assignee. Assignee shall hold the Assignor harmless from and against any loss, claim, damages or expenses incurred by or for which Assignor may become liable as a result of environmental contamination on the property which may occur after the date of delivery of possession to Assignee. IN WITNESS WHEREOF, the said Assignor has hereto set his hand and seal this day o f ,2004. Craig Lofstedt, Assignor Schilling Rentals, LLC, Assignee BY: Member STATE OF ALASKA THIRD JUDICIAL DISTKICT The foregoing instrument was acknowledged before me this 2004, by the Member of aid LLC. day of NOTARY PUBLIC FOR ALASKA My Commission Expires: ASSIGNMENT OF LEASE FOR SECURITY PURPOSES Schilling Rentals, LLC, whose address is 47 Spur View Drive, Kenai, AK 99611 hereinafter called "Assignor", assigns and transfers to Craig Lofstedt, whose address is 155 Granite Point Court, Kenai, AK 99611, hereinafter called "Assignee", all of its right, title and interest under the lease agreement dated September 21, 1995, between City of Kenai, 210 Fidalgo Avenue, Kenai, Alaska 99611 as Lessor and Assignor as Lessee, which covers the following described property: Lot 3, Block 2, General Aviation Apron, according to Plat No. 73-68, Kenai Recording District, Third Judicial District, State of Alaska. This Assignment is executed as security for repayment of $i plus interest evidenced by a Deed of Trust Note in said mount of even date herewith executed by Assignor in favor of Assignee. As fiarther security, Assignor concurrently with execution of this Assignment has executed a deed of trust covering the above described property, and hereby incorporates in this Assignment by reference all of the default provisions provided in said deed of trust and authorizes Assignee in the event of default by Assignor under the deed of trust note, deed of trust or this Assignment to foreclose the security covered thereby. Assignor agrees to execute any further documents necessary or appropriate to effectuate the purposes of the Assignmmt. IN WITNESS WHEREOF, the said Assignor has hereto set its hand and seal this day o f ,2004. Schilling Rentals' LLC, Assignor BY: Craig Lofstedt, Assignee STATE OF ALASKA THIRD JUDICIAL DISTRICT The foregoing instrument was acknowledged before me this 2004, by the Member of said LLC. day of NOTARY PUBLIC FOR ALASKA My Commission Expires' C. R. Baldwin James N. Butler, III BALDWIN & BUTLER, LLC ATTORNEYS AT LAW 125 N. Willow Street, Kenai, Alaska 99611 (907) 283-7167 (907) 283-8435 (Fax) June 15, 2004 City of Kenai 210 Fidalgo Ave. Kenai, AK 99611 Attention: Linda Snow, City Manager Re: Assignment of Lease, Lot 3, Block 2, General Aviation Apron, according to Plat No. 73- 68, Kenai Recording District, Third Judicial District, State of Alaska. Dear Ms. Snow: You have requested confirmation of the use to which the above property will be put upon its transfer to Schilling Rentals. My client is fully aware of the language in the lease requiting that the property be devoted to aviation use. I have discussed the matter with my client and have been authorized to represent to you that the property will be devoted to the following uses. Personal aircraf~ storage. One of the LLC members owns two DeHavilland Beavers which will be hangared in the facility. Shipping and receiving turbines and turbine components. A related company, GLM Machine Shop, is in the business of manufacturing, repairing and machining industrial turbines at its manufacturing facility in the City of Kenai. Many of the components for the turbines or the turbines themselves are shipped by chartered aircraft to and from the Kenai Airport. Shipment of the items can now be staged directly from the Kenai facility. Miscellaneous storage. In addition to storage of turbine components to be shipped by air, as space permits the facility will also be used to store miscellaneous items of equipment owned by the LLC members or related entities. Since the business of the current lessee closed, the property has been non-productive. In addition to putting the property to an immediate productive use, from a long-term perspective, my clients view the purchase 'of the facility as good investment. They anticipate that given the aviation-friendly taxation policies supported by the Kenai City Council, the growth of aviation business on the Kenai Airport will result in other aviation business opportunities. Acquisition of this property will allow them to be in a position to take advantage of the opportunities as they present themselves. Linda Snow Page 2 of 2 Please feel free to contact me if you have any further questions. Very truly yours, BALDWIN & BUTLER, LLC · /C. ~3aCI '~ EMPLOYMENT AGREEMENT BETWEEN CITY OF KENAI and LINDA L. SNOW This employment agreement, made and entered into this~ day of ,2004, by and between the City of Kenai, State of Alaska, a municipal corporation, hereinafter called "the City," and Linda L. Snow, hereinafter called "Employee," both of whom understand as follows. RECITALS . The City desires to employ the services of Employee as City Manager of the City; and . It is the desire of the City to provide certain benefits, establish certain conditions of employment, and to set working conditions of Employee; and . Employee desires to accept employment as the City Manager of the City. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows: SECTION 1: EMPLOYEE EMPLOYMENT AND DUTIES The City hereby agrees to employ EmPloyee as City Manager of said City to perform the function and duties specified in the Charter of the City of Kenai and the Kenai Municipal Code, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. SECTION 2: TERM, DISCHARGE AND RESIGNATION A. TERM This Employment Agreement shall have a term commencing July 16, 2004 and ending July 16, 2005, hereinafter the termination date. Employee agrees to remain in the exclusive employment of the City until said termination date unless this Employment Agreement is earlier terminated as hereinafter provided. Should Employee continue working for the City after expiration of this contract without a new contract being signed or this contract being renewed, the Employee would be employed under the same terms and conditions as contained in this contract .until the Employee relationship is severed except that Section 3 (Severance Pay) shall not apply. EMPLOYMENT AGREEMENT - Page 1 of 7 EMPLOYEE CITY Employee acknowledges that she has been provided with and read the case of Ramsey v Sand Point, 936 P.2d 126 (Alaska 1997). Employee acknowledges that as part of the consideration of this contract she has agreed to waive that portion of Section 3-1(a) of the Kenai City Charter which provides that the City Manager is appointed for an indefinite term and accepts the term period of employment as set forth in this Agreement. Nothing in this Agreement prevents the parties from extending the term of this contract by mutual agreement. B. DISCHARGE Employee acknowledges that she has been provided with and read the case of Ramsey v. Sand Point, 936 P.2d 126 (Alaska 1997). The Employee acknowledges that as a part of the consideration of this contract she has agreed to waive Section 3-1(b) of the Kenai City Charter. Due to the peculiar nature of the City Manager position in that it involves dealing on behalf of the City in various fields and the involvement of the City Manager in many different projects, it is agreed that the City's business can only succeed if the City Manager and the City Council enjoy a working relationship based on mutual respect, trust and positive attitudes. It, therefore, may be impossible to quantify "poor performance" or "just cause" for termination given these complexities, which often involve personality factors, as opposed to legal or contractual factors. It is, therefore, the intent of the parties to provide for termination by the Employer without resort to any determination of cause. The Employee agrees that she is an at-will employee~serving at the pleasure of the Kenai City Council. She may be suspended or discharged without advance notice and without cause at any time during a lawfully scheduled meeting by a vote of at least five members of the Council. No disciplinary action, suspension or termination of the City Manager by the Council may be appealed to the Arbitration Panel~ersonnel Board. Ce RESIGNATION Employee may terminate this Agreement for any reason, or no stated reason, upon giving sixty (60) calendar days written notice to the Employer. In the event the Employee voluntarily terminates employment, the City shall be under no obligation to the Employee except to pay salary and benefits, including accrued leave, to the date the resignation is effective, less the amount of any unpaid balance owed to the City by the Employee. SECTION 3: SEVERANCE PAY In the event the Employee is terminated by the City Council during such time as the Employee is willing and able to peffo .rm the duties of City Manager, the City shall give the Manager severance pay of the remainder of her one-year contract term or ninety (90) days, whichever is less. Severance pay shall constitute a lump sum cash payment equal to the monetary value of all pay and benefits provided for the period of severance pay due, except that the City shall pay directly for the Manager's city- EMPLOYMENT AGREEMENT - Page 2 of 7 EMPLO~E CITY Manager's city-sponsored health insurance for sixty (60) calendar days after separation under COBRA. Employee shall be entitled to accrued leave as of the date of separation. Non-renewal of this contract after expiration of its term shall not entitle the Employee to any severance pay. SECTION 4: SALARY AND REVIEW A. SALARY During the term of the contract, the City agrees to pay Employee for services rendered pursuant hereto an annual base salary of NINETY-EIGHT THOUSAND AND FOUR HUNDRED FORTY DOLLARS ($98,440) payable in installments at the same time as other employees of the City are paid. B. REVIEW The City agrees to review Employee's performance annually. SECTION 5: HOURS OF WORK Employee .is exempt fi'om the provisions of the Fair Labor Standards Act and shall not be bound to a work week of any set number of hours. Employee is expected to work as many hours as the responsibilities of his position requires. As a result, Employee shall not be paid overtime or allowed to accrue compensatory time. SECTION 6: AUTOMOBILE The City and Employee agree that KMC 23.30.110(c) shall not apply to Employee. The City shall provide an automobile allowance in the amount of TWO HUNDRED FIFTY DOLLARS ($250.00) per month in lieu of a City vehicle. The manager is responsible for paying for liability and other insurance and for repairs and maintenance of his automobile. Employee shall provide a certificate of insurance showing coverage while using the vehicle in the course of employment with the City. Liability coverage of not less than THREE HUNDRED THOUSAND DOLLARS ($300,000.00) per occurrence and a minimum annual aggregate limit of the same amount shall be provided. The City reserves the fight to provide a vehicle for exclusive use of the Employee in lieu of a monthly vehicle allowance. EMPLOYMENT AGREEMENT - Page 3 of 7 EMPLOYEE CITY SECTION 7: PROFESSIONAL DEVELOPMENT A, PROFESSIONAL ASSOCIATIONS The City agrees to budget and to pay the travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other functions for the City, including, but not limited to, the annual conference of the International City Management Association, AML, Alaska City Management Association, and such other committees thereof which Employee serves as a member with City Council approval. Be PROFESSIONAL DEVELOPMENT The City agrees to budget and to pay for the travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for his professional development and for the good of the City as approved by the City Council. SECTION 8: GENERAL EXPENSES The City recognizes that certain general expenses of a non-personal and job-affiliated nature will be incurred by Employee, and hereby agrees to reimburse or to pay said general expenses provided claims supported by receipts (when available) are duly submitted to the City. SECTION 9: CIVIC CLUB MEMBERSHIP The City recognizes the desirability of representation in and before local civic and other organizations, and Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate at Employee's own expense. The Employee is encouraged to take an active role in the community. SECTION 10: RETIREMENT The Employee shall be bound or receive the benefits of the following sections of the Kenai Municipal Code: KMC 23.25.050 (Pay Day); KMC 23.25.060(d) (Exemption fi'om the Fair Labor Standards Act); KMC 23.30.110Co) and (d) (Travel Expense); KMC 23.020 (Holidays); 23.030 (Annual Leave); 23.040 (Terminal Leave); 23.060 (Leave of Absence with Pay); 23.070 (Educational Oppommities); 23.080 (PERS Retirement); 23.095 (Supplemental Retirement); 23.100 (Social Security); 23.110 (Industrial Accidents); 23.120 (Medical and Hospital Insurance); and 23.130 (Family Leave). EMPLOYMENT AGREEMENT - Page 4 of 7 EMPLOYEE CITY SECTION 11. RESIDENCY As required in Section 3-1(a) of the City Charter, the Employee shall reside within the city limits of Kenai during her tenure of office. The Employee shall maintain a publicly listed telephone number at home with a device for recording messages when unable to answer the phone. Other telephone equipment may be provided according to need after consultation with the Council. SECTION 12: OTHER TERMS AND CONDITIONS OF EMPLOYMENT The City shall fix any such terms and conditions of employment, as it may determine fi'om time-to- time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Employment Agreement, the City Code or any other applicable law. SECTION 13' CONFLICTS OF INTEREST The Employee shall be sensitive to both conflicts of interest and the appearance of conflicts of interest .between the duties of the City Manager and the Manager's personal conduct and shall be sensitive to the activities of members of the Employee's immediate family that are within his control. When in doubt, the Employee should consult in advance of any problem coming up. SECTION 14. GENERAL PROVISIONS A. ASSIGNMENTS AND SUBCONTRACTS None of the sums due or to become due, nor any of the work to be performed under this Employment Agreement by Employee shall be assigned to any third party without the prior written consent of the City. B. APPLICABLE LAW This Employment Agreement shall be deemed to have been entered into and shall be construed and governed, except with respect to conflict of laws, in accordance with the laws of the State of Alaska. C. WAIVERS Failure of either party to insist, in any one or more instances, upon the performance of any of the terms, covenants, or conditions of this Employment Agreement or to exercise any fight hereunder, shall not be construed as a waiver or relinquishment of the future exercise of such EMPLOYMENT AGREEMENT- Page 5 of 7 EMPLOYEE CITY fight, but the obligation of the other party with respect to such furore performance shall continue in full force and effect. De ge Fo SEVERABILITY The invalidity or unenforceability of any particular provision of this Employment Agreement shall not affect the other provisions, and this Employment Agreement shall be construed in all respects as if such invalid or unenforceable provision or provisions were omitted. AMENDMENTS This Employment Agreement may not be amended, modified, released, discharged, supplemented, interpreted or changed in any manner except by written instrument signed by duly authorized representatives of both parties. HEADINGS The headings utilized herein are provided as aids in referencing provisions of this Employment Agreement, but shall not be utilized in interpretation, or construction of terms and conditions of it. Ge MERGER This Employment Agreement contains the entire and only understanding or agreement between the parties in relation to the subject matter herein. Any representations, provision, undertakings or conditions hereof not contained herein shall be of no effect and shall not be binding on either IN WITNESS WHEREOF, the City of Kenai, on a vote of its City Council, has caused this Employment Agreement to be signed and executed in its behalf by its Mayor and duly attested by its City Clerk, and the Employee has signed this Employment Agreement, on this day of .... ,2004. CITY OF KENAI ATTEST: John J. Williams, Mayor Carol L. Freas, City Clerk SEAL: EMPLOYMENT AGREEMENT - Page 6 of 7 EMPLOYEE CITY EMPLOYEE Linda L. Snow APPROVED AS TO FORM: Cary R. Graves, City Attorney EMPLOYMENT AGREEMENT- Page 7 of 7 EMPLO~E CITY MEMORANDUM CITY OF KENAI "oa 4 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ TO' FROM' DATE' SUBJECT' Linda L. Snow, City Manager Keith Kornelis, Public Works Manager ~_.~ June 9, 2004 Kenai Boating Facility Exit Road I have been working with The Conservation Fund on a possible land trade. They own the land that would be useful as an exit from our Boating Facility. The total area that The Conservation Fund owns is 31¼ acres. About one third or ten acres of the northern portion of this property is uplands that they would be willing to trade to the City. The total 31¼ acres was appraised at $200,000 in 2000. I discussed proceeding as follows (if the City Council approves): 1. The Conservation Fund will have their appraiser place a value on the ten acres of upland area that the City is interested in. They will pay for this appraisal. 2. The City will look at the appraised value for the ten acres of Conservation Fund land we want to own. We will use this value to help determine what wetlands we may want to trade. In 1999, the City had an appraisal done of many City-owned wetland parcels, (attached) which will help us. The Conservation Fund requires an equal value for the land trades. 3. The City will have a new appraisal done of our wetlands area we think is close in value to the land we want to own. The City will pay for the appraisal of our wetland area. 4. The Conservation Fund and the City of Kenai will then make the land trade. They do not want to give us area that is wetlands. 5. The Harbor Commission recommended the City proceed with this land exchange. Should I proceed as outlined above? ~ ' ! '"" ~'-~~~ ' !i '/ Parcel 2 (345_+ acres): $210,000 B i .... ..~~ _~~<~~- ~' -~ ..... i! i Parcel 3'(12~ acr~ii ~ ~..---~ 7~, ~ ; - ~- -~ .......... Parcel 4 (622~ acres): $376,000 a ,,'~ ~ ~ ' ~ ~ Parcel5 (l~acres): '$7,500 ~ /'/J~ ~ ~ ~ ~ ~ Parcel 6 (61~ acres): $21,500 ' ~ ........... J L ?-~- - -/ ~~~~ ..... ~ '~ .... Parcel 7- No Iongervisible -0-: ~ ~J[ [ ~ / / ~~~, ,,../. '%~ Parcel 8 (9~+ ac[es): $75,000 ' · .:_, : ;~tI / ~~ /~'" ~.' '~ . ,";' = ' ~ , '~" ~'' · ':-;%;-;-,-~--~ ........ J_ s ~.-~ ' -- ; I~ ~ , .' , ~ ~ - ~ - - ~' ' '~ ' ' , ,, ~ .,.~, .......... ~ , , ~. ,-,, ,. , ~-, ~ -~ ........ : ~ ' .' ,'.~., , , .~- ~r~;,~, ~' I , ' ', , '. ', , ~ ~ ~s I ~ ~, .'~ ~ ~ I ~ ~ ~ I *~ ~._ I~ " / ', I:, :: ' :' :: ::' :':~'~'":'":: ", ~ ' : ' ~ :~' ' ~ ~--1 ~ ~ I~ i~o Io°~ "-~'' ~~l_l~ I I ~ ''~' · ~..~ ..... ,:==~..,-~ ,,, -..,,. ~ ~ , ,... I _~ J i J II I I I t I I I .~ ..... ~-~] ...... .., . -,:,, ~ , ~ : :'. · Parcel 4 · ,,, !." .... ":" ~ ~' i'-. ' , i i ' ~ ' ,..~ ....... ~, i i i i iI , · i ! I i I i I ! i I I i i I i 'lL ............. iii i i iiI i , i iI I i iI  i ii ! i i :l~ ii i~ill i ii i ii I , i I i i , , ! i DERRY & ASSOCIATES SPECIAL KENAI HARBOR COMMISSION MEETING JUNE 7, 2004 KENAI COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: NEW BUSINESS b. Discussion/Recommendation -- Kenai Peninsula Borough Chapter 21.18 - Anadromous Streams Habitat Protection Discussion/Recommendation -- Kenai Boating Facility Exit Road ITEM 4: ADJOURNMENT SPECIAL KENAI HARBOR COMMISSION MEETING JUNE 7, 2004 KENAI COUNCIL CHAMBERS 7:00 P.M. CHAIR TOM THOMPSON, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER/h ROLL CALL Chairman Thompson called the meeting to order at approximately 7:00 p.m. and the roll was confn-med as follows: Commissioners present: Commissioners absent: Others present: B. Eldridge, G. Foster, J. Barrett, T. Thompson G. Spracher Council Member J. Bookey, Public Works Director Komelis, City Manager Snow ITEM 2: , AGENDA APPROVAL MOTION: Commissioner Eldridge MOVED to approve the agenda as presented and Commissioner Foster SECONDED the motion. There were no objections. ~O ORDERED. ITEM 3: NEW BUSINESS Discussion/Recommendation -- Kenai Peninsula Borough Chapter 21.18 - Anadromous Streams Habitat Protection Council Member Bookey noted the information included in the packet and added, a draft ordinance is being prepared by the city attorney which, if passed by council, will assume the responsibilities of administration and enforcement of the Kenai Peninsula Borough Ordinance 21.18. A lengthy discussion followed in which comments included: · Of 64 permits processed by the Borough since 1996 for properties within the city limits, only two required conditional use permits. · Political situations were changing across the Borough -- it would be far better for the city to manage its own portion of the fiver and it is important for the city to control its destiny. · The city ordinance will need to be equal or more stringent than the borough ordinance. · If the city adopts an ordinance, the city would be responsible for the regulation and would have environmental duties. Training for those duties could be received from the Borough. The city currently has the ability/opportunity to comment on applications. · There are some staff'mg concerns. · Administration is not recommending the acquisition of the responsibility, but it is a policy decision of the council. · Funding is not a concern of the Harbor Commission. · The regulatory com_m__ittee now has members from all over the Borough and only two from the City of Kenai. Currently, representatives from other areas of the Borough could ultimately make decisions affecting properties within the city limits even if the city does not agree. · Properties/projects that could be affected are Kenai Land, Kenai Packers, Dragnet fishing area. · · The draft ordinance will first go before the Planning & Zoning Commission for consideration and then it could be returned to the Harbor Commission for review. MOTION: Commissioner Eldridge MOVED the Commission recommend to council the city take over the Anadromous Streams Habitat Protection ordinance from the Kenai Peninsula Borough for the portion of the fiver in the Kenai city limits. Commissioner Foster SECONDED the motion. There were no objections. 80 ORDERED. Discussion/Recommendation -- Kenai Boating Facility Exit Road Public Works Manager Komelis reviewed his memorandum of May 13, 2004 which was included in the packet and set out a suggested procedure relating to a possible land trade with The Conservation Fund in which the city would acquire approximately ten acres on which to build a boating facility exit road. During the discussion that followed, comments were favorable, however it was expressed no restrictions be placed on the ten acres to be received from the Fund as was done on the boating facility property. The Commission's consensus was to recommend administration proceed forward with the land exchange with The Conservation Fund; bring the land appraisals back to the Commission for review; and, no restrictions be placed on the land the city will receive from the Fund. ITEM 4: ADJOURNMENT Prior to adjoumment, Council Member Bookey reported on his trip to Washington, DC and discussions he and Mayor Williams held with members of the congressional delegation and their staff members relating to the coastal trail/bluff restoration project. He also reported on the passage of the FY 2005 budget, including amendments, as well as noted council's one-half mil decrease of property tax. MOTION: Commissioner Barrett MOVED for adjournment and Commissioner Eldridge SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8:30 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk HARBOR COMMISSION MEETING JUNE 7, 2004 PAGE 2 KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS JUNE 1, 2004 7:00 P.M. CORRECTED AGENDA ITEM 1' ITEM 2: ITEM 3: ITEM 4: ITEM 5: ITEM 6: ITEM 7: ITEM 8: ITEM 9: ITEM 10: ITEM 11: CALL TO ORDER/h ROLL CALL AGENDA APPROVAL ,, APPROVAL OF MEETING SUMMARY -- April 6, 2003 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS NEW BUSINESS REPORTS Director Commission Chair Friends of the Library City Council Liaison COMMISSIONER COMMENTS/QUESTIONS PERSONS NOT SCHEDULED TO BE HEARD INFORMATION Kenai City Council Action Agendas of May 5 and 19, 2004. ADJOURNMENT KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS JUNE 1~ 2004 7:00 P.M. CHAIR EMILY DE FOREST~ PRESIDING MEETING SUMMARY ITEM 1' CALL TO ORDER & ROLL CALL The meeting was called to order by Chair DeForest at approximately 7'00 p.m. The roll was confwrned as follows' Commissioners present: Commissioners absent: Others present' K. Heus, E. DeForest, J. Brown, J. Rodes, B. Peters, C. Brenckle, and K. Dunn None Council Member Gilman and Library Director Jankowska ITEM 2' AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to add as old business items, discussion regarding the Law Library and the Library Addition. Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3' APPROVAL OF MEETING SUMMARY-- April 6, 2004 MOTION: Commissioner Peters MOVED to approve the meeting summary of April 6, 2004 and Commissioner Brown SECONDED the motion. There were no objections. $O ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5' OLD BUSINESS Discussion -- Law Library It was reported Judge Huguelet was invited to the Commission meeting, however he was unable to attend. He would, however, be interested in combining resources between the Kenai Library and the Court Library. MOTION: Commissioner Heus MOVED to continue researching a cooperative effort between the Kenai Library and Law Library. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Peters MOVED to invite Judge Huguelet to the next commission meeting and Commissioner Brenckle SECONDED the motion. There were no objections. $O ORDERED. Chair DeForest will contact the Judge and make the invitation. Discussion -- Librm-y Addition Council Member Gilman stated he felt this was a suitable time to request placing a bond issue on a ballot for this purpose. However, the matter should be discussed in the future. MOTION: Commissioner Brenckle MOVED to amend the Goals & Objectives, changing 2003- 2004 to 2204-2005 at Goal C, Objective 1 and approve them as amended. Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS ITEM 7: REPORTS 7-a. Director -- Director Jankowska reported the new computer system had been installed and was operating since May 26. She also noted the summer reading program had begun. Commission Chair -- No comments. 7-c. Friends of the Library -- It was reported a newsletter had been sent out; the annual book sale was scheduled for July 8, 9, and 10; and, the annual raffle will be held the last weekend in October. 7-d. City Council Liaison -- Council Member Gilman reported the public hearing on the budget would be held at the June 2, 2004 council meeting. Gilman left the meeting at approximately 7'45 p.m. ITEM 8: COMMISSIONER COMMENTS/~UESTIONS Commissioners Peters, Heus, Dunn and Rodes thanked Gilman and Council for supporting expansion of the Sunday library hours. LIBRARY COMMISSION MEETING JUNE 1, 2004 PAGE 2 Commissioner Brenckle thanked the library staff for their efforts in bringing the new system on line. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD,,, ITEM 10: INFORMATION 10-a. Kenai City Council Action Agendas of May 5 and 19, 2004. ITEM 11: ADJOURNMENT MOTION: Commissioner Brown MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8:02 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING JUNE 1, 2004 PAGE 3 SPECIAL KENAI PARKS/k RECREATION COMMISSION JUNE 3, 2004 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: ITEM 2: ITEM 3' ITEM 4: ITEM 5: CALL TO ORDER/l~ ROLL CALL AGENDA APPROVAL OLD BUSINESS Discussion -- Summer Flea Market/Multipurpose Facility NEW BUSINESS Discussion -- Frisby Golf/East End Trail Proposed Extension ADJOURNMENT SPECIAL KENAI PARKS 6~ RECREATION COMMISSION JUNE 3, 2004 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR RICHARD HULTBERG, PRESIDING MEETING SUMMARY ITEM 1- CALL TO ORDER/h ROLL CALL Chair Hultberg called the meeting to order at appro~fimately 7'00 p.m. The roll was confmned as follows: Commissioners Present: Commissioners Absent' Others present: R. Hultberg, M. Baxter, R. Mills, d. Castimore, T. Wemer- Quade, and K. Steiner D. Sandahl Parks & Recreation Director Frates ITEM 2: AGENDA APPROVAL,, There were no changes to the agenda and it was approved as presented. ITEM 3: OLD BUSINESS Discussion -- Summer Flea Market/Multipurpose Facility Director Frates explained the original Request for Proposal (RFP) received no response and the RFP was revised by administration to add more flexibility and a copy was included in the packet for the Commission to review. A general discussion took place regarding flea markets versus Saturday markets, timing, length of season remaining, and the need for coordination if two or more entities were awarded the proposal. The Commission consensus was to support the draft proposal and to move forward with advertising the RFP. ITEM 4: · NEW BUSINESS Discussion -- Frisby Golf/East End Trail Proposed Extension Ross Baxter -- Baxter updated the Commission on his attempt to start a Frisbee Golf Course at East End Trails and noted the following: · He spoke to many folks and gave a presentation at Sky~ew High School. · He has three baskets sponsored. · He will continue seetdng sponsors for other baskets if he receives a 'go ahead' from the city with the understanding he may need to request help from the city to purchase any remaining baskets. Sherman Signs, Fireweed Fence, and the Alaska Frisbee Golf Association will assist, as well as others in the community. · After review of the area, it was determined the East End Trail proposed expansion would not be conducive to Frisbee Golf and adjacent property, owners be contacted prior to any further work toward a trail expansion idea. Castimore indicated he had walked a portion of the proposed expansion and noted a lot of brush and a significant drop in the terrain which concerned 'him. The Commission's comments were generally favorable toward pursuing the Frisbee Golf concept and recommended details be worked out with respect to ownership of the baskets, maintenance responsibilities between the Club and the city. MOTION: Commissioner Baxter MOVED for the Commission to recommend administration go forward and for the Directo meet with the City Manager and City Attorney to work out details. Commissioner Mills SECONDED the motion. VOTE: Hultber§ Yes Sandahl Absent Baxter Yes Mills Yes Castimore Yes Wemer-Quade Yes Steiner Yes , MOTION PASSED UNANIMOUSLY. ITEM 5: ADJOURNMENT MOTION: Commissioner Castimore MOVED for adjournment and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8:12 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk PARKS & REC~ATION COMMISSION JUNE 3, 2004 PAGE 2 KENAI BEAUTIFICATION COMMITTEE MEETING JUNE 8~ 2004 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MEETING SUMMARY -- May 11, 2004 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' OLD BUSINESS Discussion-- Volunteer Planting ITEM 6: NEW BUSINESS Discussion-- Weedin§ Schedule Discussion -- Visitors Center Flower Bed ITEM 7: REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: OUESTIONS AND COMMENTS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION Parks & Recreation Commission Meeting Summary of May 6, 2004. City Council Action Agenda of May 5 and 19, 2004. Steve Shearer Memorial Committee Information. ITEM 11: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MEETING JUNE 8, 2004 7:00 P.M. KENAI COUNCIL CHAMBERS CHAIR DIMMICK, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER/h ROLL CALL Chair Dimmick called the meeting to order at approximately 7:05 p.m. The roll was confn'med as follows: Members present: Members absent: Others present' M. Dimmick, L. Seymour, J. Rogers, L. Nelson, H. Brown K. Moore, S. Hatch Council Member Swarner and Parks & Recreation Director Frates ITEM 2: AGENDA APPROVAL Chair Dimmick requested to add Garden of the Week as Item 6-c. There were no other changes to the agenda. The agenda was approved as amended. ITEM 3: , APPROVAL OF MEETING SUMMARY -- May 11, 2004 There were no changes to the meeting summary of May 11, 2004 and it was approved as presented. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5' OLD BUSINESS Discussion -- Volunteer Planting The Committee members and volunteers were thanked for their participation and efforts on the volunteer planting day. It was reported all circle planters were planted in addition to Left Hansen Park, and the Rotary garden, as well as weeding in other areas. It was also reported approximately 30 people helped and Team Tesoro adopted and planted the Re-Max bed. ITEM 6: NEW BUSINESS Discussion -- Weeding Schedule The consensus of Committee members was to continue the schedule used in the past, i.e. 4:00 p.m. on Tuesdays and 6:00 P.m. on Thursdays. Additional names of possible volunteers for this effort were offered to contact. Discussion -- Visitors Center Flower Bed Dimmick stated she would plant the concrete rings at the Center on Wednesday. A work schedule was set to begin on June 14. Discussion-- Garden of the Week A brief discussion was held relating to the "Garden of the Week" award and several residences were reviewed. It was recommended the Tomrdles residence in Old Town receive the award. ITEM 7: REPORTS ,,, Committee Chair-- No comments. 7-b. Parks/ia Recreation Director-- Director Frates updated the Committee on current activities and noted several garden areas had been adopted by volunteers. 7-c. Kenai City Council Liaison -- Council Member Swarner reported the budget had been amended and passed by council at their June 2 meeting, including monies for a contract secretary. ITEM 8: (~UESTIONS AND COMMENTS Dimmick asked if a park-naming policy is in place and Swarner indicated requests are handled on a case-by-case basis. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10: INFORMATION 10-a. 10-b. lO-c. Parks & Recreation Commission Meeting Summary of May 6, 2004. City Council Action Agenda of May 5 and 19, 2004. Steve Shearer Memorial Committee Information. ITEM 11' ADJOURNMENT The meeting adjourned at approximately 7:56 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk BEAUTIFICATION COMMITTEE MEETING JUNE 8, 2004 PAGE 2 Carol Freas From: Alaska Municipal League [info@akml.org] Sent: Wednesday, June 09, 2004 3:54 PM To: info@akml.org Subject: AML Summer Meeting Scheduled Greetings! Before the summer slips by, plan now on attending the annual Summer Legislative Committee Meeting in Kenai! Below is a brief agenda. Registration information is available at www.akml.org or you may request a faxed registration form by calling 1-877-636-1325. NEWS ALERT TO' Mayors, Elected Officials, Key Staff & AML Legislative Committee FROM' AML Staff RE: AML Legislative/ACoM Summer Meeting Challenger Learning Center - Kenai, Alaska The 24th Alaska State Legislature will likely prove to be a turning point for not only the state, but local governments. The next two years will be critical for Alaska, a stable fiscal plan must be created to insure Alaska's future. · AML Legislative Committee Thursday, August 19, 8:30 a.m. to Friday, August 20, 5:00p.m · AK Conference of Mayors Friday, August 20, 12:00 p.m. - Saturday, August 21, 12:00 p.m. · AML Board of Directors Friday, August 20, 12:00 p.m.- Saturday, August 21, 4:00 p.m. Thursday, August 19, 2004 8:30 a.m.- 1'30 p.m. 1 '30 - 5'30 pm. policy statement Legislative Committee Meeting General Session Legislative Session wrap-up- What's next? Discussion of fiscal plan, PF Endowment and economic development Assignments for subcommittees Subcommittee Breakout Meetings to develop municipal Friday, August 20, 2004 8'00- 11'00 a.m. Complete Subcommittee Work & list of proposed Legislative 6/9/2004 Platform Issues for the coming year.-OR- Participate in a "Mission" at the Challenger Learning Center 11 '30 - 1 '30 p.m. Legislative Committee/Alaska Conference of Mayors/AML Board of Directors Combined Lunch Joint Session to discuss 2005 Draft Policy & Platform Statements · Discuss key legislative issues · Brainstorm and rank key platform issues 1:30- 5:00 p.m. Legislative Committee/Alaska Conference of Mayors/AML Board of Directors - Discussion of fiscal alternatives for the state and local government. Create a statement and plan for AML/ACoM to present to state leaders and citizens. Saturday, August 21, 2004 9:00 a.m.- 1'30 p.m. Industry Days Picnic) Alaska Conference of Mayors Meeting/Lunch (Kenai State fiscal plan action- legislative action plan Economic development action Community updates 12'30 - 3:30 p.m. Mayors/Meeting Alaska Municipal League Board of Directors Lunch with · Approve FY 05 AML Annual Budget · Discuss AML/JIA Board of Trustees appointment process · Executive Director evaluation Board member comments and questions More information & registration at www. akmLorg or 1-877-636-1325 6/9/2004 Kenai Peninsula Arctic Winter Games 2006 Host Society Draft Board Minutes May 13, 2004 5:30 p.m. Regular Meeting Arctic Winter Games Office, Kenai, Alaska A. CALL TO ORDER 5'40 B. ROLL CALL John Andrews Andrew Carmichael Bob Jones Harry Rasmussen Colette Thompson Dale Bagley Becky Foster Grace Merkes Sam Stewart Connie Wirz Jennifer Beckmann Mark Gregory Joe Moore Jack Brown Gary Hale Tim Navarre ABSENT Dave Carey Jack Cushing Debbie Holle Pam Howard Rose Tepp Jane Stein Kathy Gensel Donna Peterson Betty Glick Bill Popp Ce APPROVAL OF AGENDA Mr. Brown moved to approve the agenda and Ms. Beckmann seconded it. Mr. Brown made the motion to remove item #5 from the agenda. Ms. Beckmana seconded it. Passed unanimously. Ms. Beckmann made the motion to add the minutes for the special meeting under Approval of Minutes. Mr. Carmichael seconded it. Passed unanimously. Mr. Navarre made the motion to amend the agenda adding resolution amending the purchasing codes. Mr. Moore seconded it. Passed unanimously. De APPROVAL OF MINUTES Board of Directors - April 8th regular board meeting Ms. Beckmann made the motion to approve the April 8th minutes Mr. Hale seconded it. Passed unanimously. April 26th special meetingth Ms. Beckmann moved to approve the April 26 special meeting minutes. Mr. Carmichael seconded it. Mr. Navarre voiced concern over having special meetings for non-essential purposes. He feels that special meetings should be called only if there is an emergency. Mr. Bagley notified Mr. Navarre that the meeting was not only for hiring but also for the federal appropriations. Mr. Carmichael felt that it was a necessary meeting due to the fact that many of the board members were heading to Homer that day and needed to have some firm answers for them. Motion passed unanimously. ge PUBLIC COMMENTS/PRESENTATIONS Ms. Merkes introduced her guest Christine who is a supervisor for her Vista project. Fo GENERAL MANAGER'S REPORT Mr. Smith discussed the following items with the board. · New office furniture is in and Mr. Smith encouraged the board members to feel free to walk around and look at the new offices. Mr. Smith is currently working on the State Department grant of $100,000. Ge TREASURER'S REPORT Balance Sheet- Handout Profit & Loss- Handout Mr. Moore asked to have a year to date distributed to each board member. He COMMITTEE REPORTS 1. Administration - Ms. Thompson handed out minutes from the last two administration meetings on April 16~ and May 10th. They discussed budgeting, the possible need for an accountant, stares of cooperative agreements, the risk management issues, updating the bid packet to reflect the substantial changes made. They will handout a copy of each section to the chairperson responsible for that committee and ask them to reflect the changes for their particular committee. The committee is currently revising the budget and looking into the job' classification for the administrative assistant from hourly to salary. Ms. Beckmann made the motion upon recommendation from the Administration committee to approve setting up a contingency fund of 6% of all non-restricted monies received with the stipulation that the fund balance is not to exceed $150,000. Mr. Brown seconded it. Motion passed unanimously. This money would not be available to be spent until January 2006. Ms. Thompson made the motion to authorize Mr. Smith to prepare and issue an RFP for an auditor for the Host Society books. Mr. Brown seconded it. Motion passed unanimously. Ms. Thompson handed out to the board for review the updated cooperative agreements between the Host Society and the cities of Kenai, Homer, and Soldotna. 2. Care & Comfort-Mr. Stewart reported that the committee met on May 5th. Meeting minutes are enclosed in the board packet. Some of the items discussed are moving the dog yard from KMS to a place where there is a dog yard already established, the buses and determining needs, K-Beach school will being the mission headquarters, the decision not to do the foot lockers as previously planned due to the cost. ge Culture & Ceremonies- Mr. Andrews reported that his committee met on April 16th they discussed their parameters, cultural galas, details about the opening and closing ceremonies, and possibly holding a potlatch. The committee also met today with Mr. Smith and Mr. Bagley. They discussed the role of culture in the games, the theme song, and other aspects involving their committee. e Information Technology- Mr. Jones reported to the board that they have formulated the I.T. group, 80% of the people on this committee Mr. Jones sees and works with on a daily basis. The individuals have expertise in the sub- committee they are responsible for. Mr. Jones is currently working with the AWG staff on updating the website. He is also working on getting more information on the Kimik-it software. Mr. Jones believes that Kimik-it is most likely the sof~are we will be using for the games. He has two meetings set up with Kimik-it to discuss the sof~are in more detail; he would like to include the sub-committee chairs involved in using the Kimik-it sof~are. 5. Marketing- Mr. S ikorski reported to the board that he had scheduled a meeting with John Tracy and the CBC to set up the Broadcast contract. He would like to start some media out from the games such as profiling athletes in conjunction with Team Alaska. Mr. Sikorski feels that there is a lot of interest in the up coming games. Mr. Gregory reported that he believes that they are close to saddling up the marketing horse. He has developed a way to track the marketing activity to date. The marketing committee has done some test marketing through the different shows that AWG has attended. They will now be making the push forward into the community to get the buy in from the public. He wants to educate the public about the games hoping to develop more interest in the games. 6. Revenue Development- Mr. Brown reported to the board that he and Mr. Popp met with several different companies in Anchorage concerning the Arctic Winter Games. Mr. Navarre, Mr. Popp, and Mr. Brown were in Washington D.C. and they put in a request for $5 million and hope to hear back on this request sometime this summer. e Sports - Mr. Hayes has been working on developing the venue sites. He wants to make sure everyone has a clear picture of what the plan will be for sports. ge Sports Facilities - Mr. Canmchael reported to the board that his committee is in a little bit of a holding pattern until Mr. Hayes returns. He also told the board that he and Mr. Hayes had met and discussed the biathlon range at Skyview. Mr. Carmichael informed the board that there is an issue with the firearms policy at the public school. 9. Volunteer Division- Mr. Brown reported that their committee met last night and they discussed the volunteer registration form, which they want to have completed by August. He would like all committee chairs to review the applications and notify him of any necessary changes. They are having a discovery session on Kimik-it next week, which will be an oppommity to evaluate the software. Mr. Brown recommended having a separate Protocol working group on each committee to deal with the different aspect of protocol pertaining to that particular committee so nothing will be overlooked. OLD BUSINESS 1. Dog Mushing Venue Mr. Smith deferred the discussion until the July meeting. 2. Amend By-Laws for Board alternates Ms. Thompson made the motion to adopt the resolution to approve amending the By-Laws to authorize a second alternate to governmental entities. Mr. Brown seconded it. Mr. Navarre voiced concern over the continuity of the board if there were to be more than one alternate per governmental entity. Mr. Moore informed the board that it was at his request to add another alternate that this motion was brought forward. He doesn't feel it would cause confusion but would encourage participation. Mr. Navarre is concerned about the voting body and those individuals voting having enough background knowledge on the issues that they are voting on. Motion did not pass. Je NEW BUSINESS 1. Committee and Sub-Committee assignments Colette made the motion to approve the committees, sub-committees, chaffs and co-chairs assignments. Mr. Brown seconded it. Ms. Wirz requested to be removed from the Cultural Gala's sub committee and Mr. Bagley requested removing John Faulkner from Visual Arts. Ms. Wirz requested to be added to the I.T. committee under Web Development. Ms. Canady asked if paid staff could volunteer on a committee. Ms. Thompson stated that employees volunteering could cause some legal complications. Mr. Navarre made the motion to table approving the lists. There was no second. Motion to approve the lists passed unanimously. 2. Bid Document Revision The administration committee is planning on revising the bid document. They are planning on hiring someone to do the rework of the bid document once changes are received from committee chairs. Ke 3. Changing Corporate Name Mr. Brown made the motion to approve the resolution amending the By-Laws to reflect the correct name as reflected on the Certificate of Incorporation. Mr. Andrews seconded it. Passed unanimously. 4. Changing Logo Mr. Smith wanted to bring it to the boards attention that there are 11 colors in the logo. This is making it very expensive and difficult to use the logo. He checked with some merchandisers on the possibility of using 7 colors instead of 11. Marketing will check into this finXher and see if they can come up with a better solution. 6. Care & Comfort Manager/Cultural Manager hiring date Mr. Smith wanted to let the board know that it might be necessary to move up the hiring date for the Care & Comfort manager and the Cultural Manager. His concern is that the committees are going strong and it would be hard for a manager to come on so late. Mr. Navarre would like to see the financial ramifications to adding the positions earlier than originally scheduled. He also thinks it would be a good idea to talk with the committees involved to see how they feel about it. 7. Budget Working Group Mr. Bagley will be reviewing and updating the budget. They are revamping the structure to allow the bid proposal budget, the 2003 budget and the 2004 budget to be viewed all together. Anyone who would like to help with this let him know. 8. Resolution to Amend purchasing codes Ms. Beckmann made the motion to approve the resolution to amend the purchasing codes to define professional services. Mr. Andrews seconded it. This resolution will allow the corporation to make purchases without competitive bidding in certain situations. The new language would define professional services. PENDING BUSINESS (Informational only) Le Me BOARD MEMBERS COMMENTS Mr. Brown- see you at the food show this weekend Mr. Moore -Congratulations to Terri on her degree and welcome to Kathy and Colleen. Mr. Rasmussen- thanked everyone who came down to Homer for the groundbreaking. Mr. Hale- Congratulations to Terri on her degree and welcome to Kathy and Colleen. Ms. Foster- Second what Gary said. NOTICE OF NEXT MEETING and ADJOURNMENT Next meeting June 10, 2004 Kenai Peninsula Arctic Winter Games 2006 Host Society Agenda 633 Days TO GO June 10, 2004 5:30 p.m. Regular Meeting Arctic Winter Games Office, Kenai, Alaska A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA De APPROVAL OF MINUTES Board of Directors - May 13, 2004 Ee PUBLIC COMMENTS/P~SENTATIONS F. GENERAL MANAGER'S REPORT G, TREASURER'S REPORT Balance Sheet- Handout Profit & Loss- Handout COMMITTEE REPORTS 1. Administration 2. Care & Comfort 3. Culture & Ceremonies 4. Information Technology 5. Facilities & Logistics 6. Marketing 7. Revenue Development 8. Sports 9. Volunteer Division OLD BUSINESS 1. Kimik-iT negotiations 2. Cooperative Agreements Je NEW BUSINESS 1. Budget Update 2. Additional Committee Names Ke PENDING BUSINESS (Informational only) L. BOARD MEMBERS COMMENTS M. PUBLIC COMMENTS Ne NOTICE OF NEXT MEETING and ADJOURNMENT Next meeting July 8, 2004 KENAI. ALASKA 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 /FAX: 907-283-3014 1992 MEMORANDUM To' Mayor Williams and City Councilors From: Linda L. Snow, City Manager Ii~,' Date: June 9, 2004 RE: Dip Net Fishery, July 10th -- July 3 l St/Southside Beach Access Attached please find a memo from Police Chief Kopp to City Attorney Cary Graves describing public safety reasons to limit vehicle access to the Southside beach area during the July dip net fishery. After meeting with Mr. Graves, Chief Kopp, Bob Frates, Keith Komelis, Larry Semmens, and Lt. Kim Wannamaker for a more thorough discussion of the issues, it was clear that temporary closure to vehicular traffic of the city's Old Cannery Road extension access to the Southside beach will enhance the public safety and security of our residents as well as the out-of-town fishery participants. In order to implement a temporary road closure to vehicular traffic, we will complete the same detour permit form we require fi'om others. The Southside beach access under discussion is not technically a dedicated city road. It is, however, a roadbed extension of Old Cannery Road, and it is located on a State section line easement. In past years, there was no other nearby public access to the beach, so temporary blockage of the section line easement access was difficult, if not impossible, to implement. At the present time, however, Dunes Road, which is only about 0.3 miles away, has become a publicly dedicated fight-of-way and is a much safer beach access point for this fishery. The Public Works Department will install informational signs on Old Cannery Road extension to advise the public of"No Beach Access" and of the temporary road closure to motorized vehicles. At this time, we plan to physically block the beach access on Friday, July 9th and remove the block on Monday, August 2~a. DATE: June 7. 2004 TO: ~rv "-' Cc: Linda Snow FROM' Chuck Kopp, Police Chief RE: South Side Beach Access KENAI POLICE DEP't- llf'~ , 1~ 107 SOUTH Wl~.,..,.,W ST. K,..NA., Ab~,SKA 9961 TELEPHONE: (907) 283-7879 · FAX (907) 283-2267 Regarding public safety reasons to limit vehicle access to the beach adjacent to Perdzo's residence during the Dipnet Fishery, I offer the following points for consideration: o The State of Alaska Kenai River Dipnet Fishery is a "user intense" 3-week fish frenzy bringing thousands of vehicles to the South side beach in s shoA period of time. . The two beach access points off of Cannery Road are Dunes Rd, and the Perfizo/City of Kenai easement° . Only Dunes Road provides safe access to the beach. The reason is that it is a maintained access by the Kenaitze Tribe. It has a wide mouth, stable and firm gravel, and an unobstructed field of view to traffic entedng the beach. . The Perrizo/City of Kenai beach access is not maintained. It is extremely narrow, deeply rutted, with very soft sand at the entrance. A vehicle operator cannot see to the left or the right until they are actually out on the beach due to dune and shrubbery obscuring the view. The problem is that multiple vehicles get stuck in this narrow, soft entrance. A potentially lethal problem is that the vehicles have to run "wide open" to make it through the soft, rutted sand in the entrance. This applies to vehicles coming and going. This results in vehicles shooting out into the paths of other ATVs, motor vehicles, and pedestrians traveling No, th and South on the beach. I personally have shoved/pulled out three 4VVD pickup trucks that were tightly wedged in this entrance - all mired deeply in the sand. The public safety concerns above, while temporary with the "user intense" fishery, are very' real and dangerous. Finally, the property owner next t° the easement suffers considerable damage and trespass issues to his property because of 4WD vehicles going around other vehicles stuck in the beach access entrance adjacent to his property. Please contact me if ! may be of further assistance. CMK/rr TO: KENAI POLICE DEPARTM 107 SOUTH WILLOW STREET KENM, AK 9.c Telephone (907) 283-7879 Fax (907) 2~3-2267 Linda Snow, City Manager L-I FROM' Charles M. Kopp, Chief of Police DATE: June 11, 2004 SUBJECT' May 2004 Report The Police Department responded to 666 calls for service. This is an 18% increase over 2003. The Communications Center received 270 e911 calls for emergency assistance. On May 11 the State Division of Homeland Security and Emergency Management awarded to the City of Kenai a grant award in the amount of $103,060.00. These funds will be used to purchase six new radios for the Police and Fire departments, as well as law enforcement terrorism prevention and response equipment. May was a busy month for training, as officers prepared for a very active summer here in Kenai. On May 4 officers attended Bear Awareness training, conducted in-house by ADF&G Biologist Larry Lewis. Lieutenant Wannamaker provided a 3-hour Security and Domestic/Intemational Terrorism Preparedness seminar to Offshore Systems Kenai. OSK personnel are responsible for port and docking security at oil and freight terminals. Kenai Police Department sent several officers to the State Peace Officer Memorial service in Anchorage on May 7. John Watson's name has been added to the Alaska Peace Officer Memorial located at the State of Alaska Crime Laboratory. Officer Miller attended Special Emergency Response Training (S.E.R.T.) May 10 - 14. He is a member of the Peninsula SERT team comprised of other Peninsula municipal police officers and Troopers that have specialized weapons and tactics training. May 12- 16 S gt. Scott McBride attended the National Law Enforcement Officer Memorial Week in Washington D.C. with Kathy Watson, and Kathy's daughter Chelaine. Councilman Bookey and Mayor Williams were also in attendance. May 15 the Kenai Police Department hosted the Special Olympics Law Enforcement Torch Run. This is a 5K benefit mn for Special Olympics. The Kenai Fire Department provided much KENAI POLICE DEPARTMENT appreciated assistance with traffic control and start/finish line assistance. The mn was well attended. City Manager Snow turned in an outstanding performance. May 18 Chief Kopp attended the Alaska Police Standards Council meeting in Juneau. Lt. Wannamaker attended the State APOA Crime Conference, also in Juneau, May 18 - 20. May 20- 23 Sgt. Sandahl and Sgt. McBride attended Search and Rescue training in Anchorage. MEMORANDUM To: Linda Snow, City Manager From: Rachael Craig, Senior Center Director Date: June 7, 2004 Subject: Monthly Report for May Total number of days rented in May: 8 days May 2004 Meals served: Total Congregate Meals Served: Total Home Meals Served: 1,352 1,073 May 2003 Meals served: Total Congregate Meals Served: Total Home Meals Served: Total Non-Senior Meals Served: 999 1428 24 May 2004 Transportation: Unassisted Rides Assisted Rides 262 337 The Center had a total of 883.25 volunteer hours for the month of May. During the month of May we held a driver's training class for our paid and volunteer drivers. The class was Saturday for 8 hours of classroom training and then each driver was observed driving for an hour. 8 drivers participated and found it very beneficial. Parking strips were repainted and handicap signs painted on the pavement in our parking lot. Our handicap drivers now have 4 spaces designated to make it easier to park close to the center. Our Mother's Day luncheon was very successful with 125 seniors present. another 50 meals for home delivery. We had Ten Senior Volunteers participated in area-wide highway clean-up. The group cleaned the Bridge Access roadway picking up 10 bags of trash. The Kenai Senior Center performed in the Soldoma Annual senior talent show. We came away with overall grand prize and a 1 st place winner. CITY OF KENAI FIRE DEPARTMENT 105 SOUTH WILLOW STREET KENAI. ALASKA 99611 (907) 283-7666 ° (907) 283-8171 fax e-mail' kfdept@ci.kenai.ak.us June 9, 2004 TO: From: Subject: Linda Snow, City Manager ~t. '~', ) Scott Walden, Fire Chief ~ May 11 -June 9, 2004 DeparVment Report Type of This Period This period 2004 to 2003 to Difference Response last yr date date Fire 3 7 65 70 -5 EMS 55 60 375 339 + 36 Other 19 18 62 79 -17 TOTAL 77 8'5 502 488 + 14 , "Other" includes investigations, public assists, mutual aid, search/rescue, hazmat, alarms, ARFF. Received and started installation of new mobile radios in fire and police vehicles. Attended Emergency Service Provider Appreciation banquet at the Eagles, and attended several police memorial services. Placed new ambulance in service, removed old ambulance from service and prepared it for disposal. Assisted with fly-in BBQ and events at airport, and hosted one for Beautification Committee planting season kick-off. Revamped island in fi'ont of Public Safety building with paving and refurbished flower boxes. Continued work with ACS in attempt to obtain reduced phone charges for airport lines. Working with State of Alaska and FEMA to co-host a National Fire Academy course in Kenai June 26- 27. Submitted final draft of City of Kenai Annex to the KPB All- Hazard Mitigation Plan to Office of Emergency Management. nal Municipal Airport BELLAIR, lne! Mike Spisak: The new passenger service offered by BELLAIR, Inc. d/b/a/ Kenai Express is doing well. They report passenger enplanements are increasing daily. Our office receives several calls a day requesting the telephone number of the new airline. Era personnel have been very gracious in working with the Airport Manager to rearrange parking and baggage handling to accommodate Kenai Express. Dottle Fisher, owner of Alaska's Best Travel, has a business arrangement with Kenai Express to assist in running the counter and ticketing. Dottle has been great to work with and things are nmning smoothly. Fish Haul Permits- I have received more interest in Fish Haul Permits this year than in any of the past four years. It is great to see this industry picking up. With all the new lease activity and potemial development on the north end of the airfield we are actually starting to get crowded. This is a problem we are pleased to have. There is still ample room, but for the first time since I have been here we are looking at developing a new parking plan to safely accommodate the fish haul, cargo activity and corporate jets. Aircraft Accident: There was a minor aircraft aeeidem on June 2 involving a Cessna 180. There were no injuries; the Kenai Fire Department was on scene immediately and the Kenai Police Departmem conducted the investigation. Having the Kenai Police Department conduct the aircraft incident and accidents investigations is a new procedure that Chief Kopp agreed to over a year ago. Without the assistance of KPD, we would be required to wait until the FAA or NTSB could provide an investigator before moving the aircraft. Having KPD conduct the investigation allows the aircraft to be removed and runways reopened promptly. I would like to express my sincere appreciation to all of our public safety personnel for maintaining the highest stand,ds of operation and making our airport one of the best in the State. Air Fair Wrap-Up: The 4th annual air fair was a huge success. The evem kicked off at the Soldotna Airport with the EAA fund-r~sing breakfast and the barbeque and Fun Flight prize presentation at the Kenai Airport. Thirty-eight wheeled aircraft and five float planes registered for the Fun Flight for a total of sixty-six participants. This is eighteen more than last year and would not be possible without the generous support and help of our sponsors. The Military Appreciation Evem was highlighted with static displays by several of Alaska's military branches, and the USAF Dixie Express band provided music. Everyone enjoyed great food, great weather, great entertainmem and it was a great day for aviation on the Peninsula. Special thanks to Mayor's Williams and Carey, and all employees in Kenai and Soldotna who contributed their time and efforts to make this evem a success. KENAI. ALASKA with a past, ¢it with KENAI PARKS & RECREATION DEPARTMENT 210 Fidaigo Avenue, Kenai, Alaska 99611-7794 Telephone' 907-283-3692 / FAX' 907-283-3693 MEMORANDUM TO: FROM: DATE: Limla Snow, City Manager Robert J. Frates, Parks & Recreation Director~ June 10, 2004 Monthly Report- May 2004 The month of May brought on a flurry of maintenance activities, park users, and planmng. The Kenai Little League began their sca.son May l0th, Adult Softball on May 24'h, and Comp. S~cer on May 17*. Late turf fertilization last sca.son paid dividends on the Little League Fields and recovered exceptionally well from the winter months. Micah spent nearly a week hooking up water lines and turmng on water at various facilities and park locations. Mowing, watering, fertilization, preparation of the community gardens, sweeping and aeration of several turf areas were also completed. Micah also attended a forklift training class. The Kenai Community Clean-up occurred on May 15' as did the department's annual cemetery clean-up. A majority of the city planting also occurred on May 29* through the coordination and assistance from many community volunteers. Many thanks go to the Kenai Fire Department and the Fireman's Association for the use of their facility and support. The eastern most fence at the cemetery was replaced with a 6' black powder coated posts and chain-link as well as some fence maintenance occurring at the ball fields. Other activities included the revision of the Flea Market Proposal, review of Mr. Ross Baxter's disk goff proposal coupled with the East End Trail expansion proposal. The Parks & Recreation Commission reacted favorably to the revised Flea Market Proposal and suggested that management details be worked out in the evem a disk golf course becomes reality. The East End Trail proposed expansion route crosses a large portion of wetlands, which would make the project very costly. The general consensus with the Commission was to conduct a survey of the residents adjacent to the trail route before anymore planning The Steve Shearer Memorial sign is under construction and KCHS students under the guidance of Mr. Tom Burck completed the dip-net shacks. Monthly Report For June 16, 2004 Keith Komelis~ Public Works Mana;er awton Acres;, The drawing that I prepared for discussion on subdividing and mzoning this ama is being uSed by the surveyor to develop the preliminary plat. As ownem of the property, the ciht council will review the preliminary plat before submitting it to the Planning and Zoning Commission. Kenai Coastal Trail' I talked to the Corps in Anchorage on June 10, 2004. They said that the sedimentation study from their mseamh lab in Mississippi has b~n completed. The Corps in ^nchomge should complete their review by mid July. They should have a summarizing report by August. New Well House 4:. I am in the next stage of purchasing state land with DNR. Purchasing state land is an unbelievable process. Nelson and Associates is working on the well house design. We am having Kraxberger decommission the exploratory wells at Swims and Lawton. Keemau Subdivision.;. This is Zubeck's subdivision off Lawton by the golf course. The water and sewer is complete and they am paving the subdivision June 10, 2004. Streetli~hts' I am meeting with North Coast Electdc this month to discuss them maintaining a stockpile of streetlight parts for us in our yard. Wastewater Facility Plan' CH2M Hill has completed the final report. GeoNorth is working on our GIS for our sewer system as part of this project. Wetlands Protection - S. Spruce Project: This project is funded with a $12,000 U.S. Fish & Wildlife matching grant. The city's match will be gravel, concrete pilings, signs, and labor, i am going to work with , .Frates on this project. The project is to protect the wetlands next to South Spruce and to encourage people ~to use the trail and stay off the wetlands. · _Roaring Facility Launch Ramp and Road Exit Proiect: We have received the $350,000 grant from the stat~ for this'prol~-"t. Nelson is working on the design that will add two launch ramps. I am working with the Conservation Fund to possibly trade some city wetlands for the uplands area where we want to build an exit road from this facility to Bridge Ac~ss Road. They will pay for a new appraisal of the land we am requesting if we will pay for a new appraisal of the wetlands we want to trade to them. Dip Net Fishery; We am getting prepared for the July 10-31 season. The pay stations am complete and in our yard. Everyone is doing something to help make this our best season. Them has been much discussion about closing the Old Cannery Road extension to the beach since it is not a safe entrance and them is now a dedicated public right-of-way to the beach on Dunes Road. KMC Title 17 Public Utilities- I have received some new comments on the changes to Title 17 and the water and sewer rules and regulations. Hopefully the changes will make the water and sewer requirements the same and fair to everyone. This also includes verbiage requiring grease traps in sewer service lines where applicable. Streets & Dock:. We have swept streets, bike paths and parking lots, filled potholes, graded roads, install~l parking timbem at PRISM, moved the dip net pay stations, haul~l dock mud, hauled gravel, got ready for sand delivery, worked on winter damaged lawns, removed dead moose, had a safety meeting, had fork lift training, and worked on signs. The dock crew is getting prepared for the upcoming season. Water & Sewer;. We have power cleaned lift stations, repaired fire hydrants, updated maps, worked on well house fencing, alarm, and generator, repaired gates, replaced a lift station pump, repaired sewer service lines, changed out sewer manhole lids, and received chemicals. The 2003 Consumer Confidence Report will be mailed shortly. Wastewater Treatment Plant: WWTP is working on the vactor dump station and replacing the lab sinks and countertop. We have submitted the new NPDES permit but have been asked for additional t~st~. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 9g~11-7794 TELEPHONE 907-283-7535 FAX 907~14 ~ MEMORANDUM TO: FROM: DATE: SUBJECT: Linda Snow, City Manager Jack La Shot, Public Works Manager,S- June 10, 2004 Department Report for Council meeting of June 16, 2004 A current Public Works bid information sheet is attached. The completed Comprehensive Plan will be distributed with the packet for ead'~ Cit3t Council member. The new pdnter purcl~ased as a part of this project has already been used extensively for several projects. An amendment to KMC 14.22.010-Land Use Table was discussed at the P~. meeting of June 9, 2004. This amendment would allow development of certain airport property within the conservation zone pending implementation of an overlay zone as recommended by the new Comprehensive Plan. An ordinance will be introduced at the next City Council meeting that relates to this. We have had inquiries regarding the remodel of the former Burger King building. It appears that a new business will occupy the building, but no other details are available at this time. INFORMATION ITEMS KENAI CITY COUNCIL MEETING JUNE 16, 2004 o . e . . . . 6 / 8 / 04 State Pipeline Coordinator's Office letter regarding Happy Valley Extension to the Kenai-Kachemak Pipeline Right-of-Way Lease, ADL 228162, Final Decision and Issuance of Right-of-Way Lease Amendment. 6 / 8/04 S. Wright letter relating to an encroachment permit for Ruby's Dazzling View Estates Lot 7 and 8. 6/15/04 KPB Assembly Meeting Agenda. May, 2004 Kenai Municipal Airport Monthly Passenger Enplanement Activity Report. 6/2004 Greater Soldoma Chamber of Commerce, Chamber Connnection. K. Palm & A. Salonen thank-you note for recent Council donation. Air Fair pictures. STATE PIPELINE COORDINATOR'S OFFICE 411 West 4th Avenue Anchorage, Alaska 99'~ PHONE: (907) 257-130~, FAX: (907) 272-0690 Department of Natural Resources Department of Labor Department of Public Safety Fire Marshal's Office Department of Environmental Conservation June 8, 2004 Mr. John Williams Mayor City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 Letter No.' Case File Serial No.' Section/Stipulation: File Code: Facility Code: DD.' 04-091-AW ADL 228162 0.1 (63a) 0.1.1 (30) 1.3.3 Fl010 Re.' Happy Valley Extension to the Kenai-Kachemak Pipeline Right-of-Way Lease, ADL 228162, Final Decision and Issuance of Right of Way Lease Amendment Dear Mr. Williams: On June 7, 2004, the Commissioner of the Department of Natural Resources signed the Final Decision for the Happy Valley Extension to the Kenai-Kachemak Pipeline Right-of-Way Lease (ADL 228162). Based on the Final Decision, a Right-of-Way Lease Amendment will be subsequently issued. If you have any questions, or need additional information, please contact Julie Murrell at 257-1350. Sincerely, Anthony J. Braden Acting State Pipeline Coordinator "Develop, Conserve, and Enhance Natural Resources for Present and Future Alaskans." June 8, 2O04 TO: I Kenai City Council Members FROM: Sharalyn Wright ~~ ~ Thomas. Wri~ Sara Wright ~,~[ Please no~e our strenuous objection to the req. uest for encroachment permit/request for Rubys Dazzling View Estates Lot 7 and 8. No one has contacted us as adjacent property owners at 1412 Barabara Drive. We are in transit from Seattle via Anchorage for medical treatment for Mrs. Wright's neurosurgery. We politely request the hearing be postponed until the next meeting so one of us can attend. Regardless we object to any encroachment permit. The property in question has been pristine for over 50 years, and some illegal filling has been done over the winter without our knowledge in violation of covenants. Kenai Peninsula Borough June 15, 2004 - 7:00 p.'m. Assernbl Regular Meeting Borough Administration Building, Soldotna, Alaska ,, Pete Sprague Assembly President Seat 4 - Soldotna Term Expires 2004 Gary Superman Assembly Vice President Seat 3 - Nikiski Term Expires 2004 Dan Chay Assembly Member Seat 1 - Kalifornsky Term Expires 2006 Paul Fischer Assembly Member Seat 7- Central Term Expires 2004 Betty Glick ~bly Member ;2- Kenai · v. tn Expires 2005 Ron Long Assembly Member Seat 6- East Peninsula Term Expires 2006 Milli Martin Assembly Member Seat 9- South Peninsula Term Expires 2006 Grace Merkes Assembly Member Seat 5 - Sterling/Funny River Term Expires 2005 Chris Moss Assembly Member Seat 8- Homer Term Expires 2005 Ae Be Co Do ge Fe Ge Ho J® CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL COMMITTEE REPORTS APPROVAL OF AGENDA AND CONSENT AGENDA (All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. APPROVAL OF MINUTES * 1. June 1, 2004 Regular Assembly Meeting Minutes ............ 1 COMMENDING RESOLUTIONS AND PROCLAMATIONS PRESENTATIONS WITH PRIOR NOTICE (Limit to 20 minutes total) PUBLIC COMMENTS ON ITEMS NOT APPEARING ON THE AGENDA 0 minutes per speaker; 20 minutes aggregate) REPORTS OF COMMISSIONS AND COUNCILS June 15, 2004 Page I of 6 L~ MAYOR'S REPORT ................................................... 15 le Agreement and Contracts ae Spruce Bark Beetle Mitigation Program: Approval of contract with Segesser Surveys for Johnson Lake #2 Surveying Project .................................. 17 be Approval of contract with Whitford Surveying for Beluga Landfill Site Survey ............................................... .21 Approval of contract with Commercial Contractors, Inc., for Installation of Automatic Door Openers at Homer, Seward and Skyview High Schools ....................................... 22 de Approval of contract with McLane Consulting Group for Phase II Testing and Inspection at Seward Middle School .................. 23 ee Approval of contract with Smith Well Drilling, Inc. to Drill Water Well at Ninilchik Elementary School ........................... 24 Approval of contract with McGowan Computer Associates for Software Conversion to Windows SQL Environment for Sales Tax, Delinquent Accounts and Special Assessments Systems ............ 25 ge Approval of contract with T&C Enterprises for excavation of mud and debris at Homer High School .............................. 26 he Approval of contract with RenoSys Corporation for flooring installation at Seward High School Pool Locker Rooms ............. 27 Approval of sole source with Motorola for purchase of Quantar Radio Repeater for CES ........................................... 28 2. Other Re Litigation Status Report ...................................... 31 be Capital Projects Progress Report ............................... 34 Budget Revisions and Revenue Expenditure Report- May 2004 ...... 39 M. ITEMS NOT COMPLETED FROM PRIOR AGENDA - None June 15, 2004 Page 2 of 6 Ne 0 Po PUBLIC HEARINGS ON ORDINANCES (Testimony limited to 3 minutes per speaker) le Ordinance 2003-19-50' Accepting and Appropriating a Grant from the U. S. Department of Interior, Bureau of Land Management, in the Amount of $10,000 for Research and Mapping of Section Line Easements (Mayor) (Referred to Finance Committee) .................................... 46 e Ordinance 2003-19-51: Accepting and Appropriating $7,100 from the Alaska Division of Homeland Security and Emergency Management for the Kenai Peninsula Borough Local Emergency Planning Committee (Mayor) (Referred to Finance Committee) ............................................. 50 ge Ordinance 2003-19-52' Appropriating Supplemental Funding in the Amount of $87,500 to Cover Costs Associated with Board of Equalization Hearings (Mayor) (Referred to Finance Committee) ............................. 55 Ordinance 2003-19-54: Appropriating Supplemental Funding to Cover Health Insurance Costs in Excess of Budgeted Amounts (Mayor) (Referred to Finance Committee) ............................................. 57 5~ Ge Ordinance 2004-12 (Mayor's Substitute): Amending Service Area Code Provisions Regarding Appointment of Administrators (Mayor) (Referred to Policies and Procedure Committee) ................................... 60 Ordinance 2004-15'. Authorizing Retention or Sale of Certain Real Property Obtained by the Kenai Peninsula Borough Through Tax Foreclosure Proceedings (Mayor) (Referred to Finance Committee) ................... 68 e Ordinance 2004-17: Amending KPB Chapter 5.18 to Exempt from the Sales Tax Oil Spill Related Services Provided by Certain Types of Nonprofit Organizations (Mayor) (Referred to Finance Committee) ................. 122 UNFINISHED BUSINESS NEW BUSINESS 1. Bid Awards *a. Resolution 2004-057' Authorizing Award of Contracts for Five, Group A, Road Capital Improvement Projects (Mayor) (Referred to Finance Committee) ........................................ 127 ,, , June 15, 2004 Page 3 of 6 o e *b. Resolution 2004-058,..'.. Authorizing Award of a Contract for the Central Peninsula General Hospital, Phase I Site Development (Mayor) (Referred to Finance Committee) ...................... 134 *C. Resolution 2004-059' Authorizing Award of Contract for the Nanwalek School Roof Replacement Project (Mayor) (Referred to Finance Committee) ........................................ 137 Resolutions a~ Resolution 2004-060;. Transferring Unencumbered Balances Between Line Items within the Assembly Budget to Cover Health Insurance Costs in Excess of Budgeted Amounts (Sprague) (Referred to Finance Committee) .............................................. 140 *b. Resolution 2004-061' Authorizing the Continued Rental of Office Space in Homer for a Branch Borough Office (Mayor) (Referred to Finance Committee) ........................................ 141 *¢. Resolution 2004-062.' Authorizing the Sole Source Purchase of a Unisys Applications Server Package (Mayor) (Referred to Finance Committee) .............................................. 149 Ordinances *a. Ordinance 2003-19-55' Accepting and Appropriating a Grant from the Alaska Division of Homeland Security and Emergency Management in the Amount of $113,564.31 for Community Emergency Response Teams (Mayor) (Shortened Hearing 07/06/04) (Referred to Finance Committee) ............................. 151 *b. Ordinance 2003-19-56' Approving a Revised School Budget and Appropriating $9,416 from the General Fund to Provide Supplemental Funding From Local Sources for School Purposes During Fiscal Year 2003-2004 (Mayor) (Shortened Hearing 07/06/04) (Referred to Finance Committee) ............................. 157 *¢. Ordinance 2003-19-57: Accepting and Appropriating $1,395 from the Alaska Division of Homeland Security and Emergency Management for the Kenai Peninsula Borough Local Emergency Planning Committee (Mayor) (Shortened Hearing 07/06/04) (Referred to Finance Committee) ........................................ 163 June 15, 2004 Page 4 of 6 Q® 0 We *d. Ordinance 2003-19-58' Redirecting Funds from a Canceled Capital Project to Provide Additional Funding for Projects Whose Cost Estimates Have Exceeded the Amount Previously Appropriated (Mayor) (Shortened Hearing on 07/06/04) (Referred to Finance Committee) ............................................... 167 4. Other *a. Petition to vacate the 33-foot section line easement along the south boundary of Lots 7, 8 and 9 Block 2 Anglers Crest Subdivision (Plat HM 95-25) in Section 9, Township 2 South, Range 14 West, Seward Meridian, Alaska; and within the Kenai Peninsula Borough; KPB Fil 2004-113 (Referred to Lands Committee) ....................... 169 [Clerk's Note: The Planning Commission approved the above referenced vacation during its regularly scheduled May 24, 2004 meeting] PUBLIC COMMENTS AND PUBLIC PRESENTATIONS (3 minutes per speaker) ASSEMBLY MEETING AND HEARING ANNOUNCEMENTS July 06, 2004 07:00 PM Regular Assembly Meeting Soldoma ASSEMBLY COMMENTS PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) le Ordinance 2004-05 (Mayor's Substimte~: Amending the Kenai Peninsula Borough Code Chapter 5.12 by Revising Procedures for Appeals to the Board of Equalization (Mayor) (Hearing on 08/03/04) (Referred to Policies and Procedures Committee) e Resolution 2004-051' Supporting the Designation of the Sterling Highway as a State Scenic Byway Between Skilak Road and Anchor Point by the Alaska Department of Transportation and Public Facilities (Martin) (Hearing on 07/06/04) (Referred to Lands Committee) Ordinance 2003-19-53: Accepting and Appropriating a Grant from the Alaska Homeland Security and Emergency Management Division in the Amount of $724,924 for Purchase of Communications Equipment (Mayor) (Hearing on 07/06/04) (Referred to Finance Committee) June 15, 2004 Page 5 of ~ Ordinance 2004-18' Authorizing the Lease of Government Lot 1, ASLS No. 2002-046, According to Plat No. 2003-6 Seward Recording District at Other Than Fair Market Value to the Hope/Sunrise Volunteer Fire Deparunent (Mayor) (Hearing on 07/06/04) (Referred to Lands Committee) e Ordinance 2004-20: Extending the Deadline in Ordinance 2001-16 Regarding Certain Grazing Leases (Mayor) (Hearing on 07/06/04) (Referred to Lands Committee) Ge Resolution 2003-094: In Support of CS for HB 240 and SB 186, Acts Relating to Charitable Gaming Through Implementation of Electronic Gaming Machines (EGM) in the State of Alaska (Superman) (Referred to Legislative Committee) (Tabled on 02/17/04) Ue INFORMATIONAL MATERIALS AND REPORTS V® NOTICE OF NEXT MEETING AND ADJOURNMENT The next meeting of the Kenai Peninsula Borough Assembly will be held on July 6, 2004, at 7:00 P.M. in the Borough Assembly Chambers, Soldotna, Alaska. Thi~ meeting will be broadcast on KDLL-FM 91.9 (Central Peninsula), KBBI-AM 890 (South Peninsula), K201A O-FM 88.1 (East Penir~ula). Copies of agenda items are available at the Borough Clerk's Office or outside the Meeting Roomjustprior to the meeting For further information, please call the Clerk's Office at 714-2160 or toll free within the Borough at 1-800- 478-4441, Ext. 2160'. I~isit our website at www. borough, kenai, ak. us for copies of the agenda, meeting summaries, ordinances and resolutions. June 15, 2004 MONTHLY PASSENGER ENPLANEMENT ACTIVITY 14,500 13,500 12,500 11,500 10,500 9,500 8,500 7,500 6,500 5,500 4,500 3,500 2,500 1,500 - 500 - ioo= i-"'2004 Jan Feb Mar 7,859 7,815 7,657 6,409 8,300 7,137 8,216 7,058 7,829 7,046 7,371 6,902 6,454 5,602 5,280 5,375 6,326 5,922 5,993 5,618 May Jun Jul Aug ~:: :i' Sept Oct Nov Dec 7,531 9,086 12,736 11,049 8,994 8,464 7,612 7,968 8,143 9,044 12,093 10,807 6,334 7,582 7,345 7,494 6,880 6,740 9,979 8,644 6,684 6,309 6,023 6,249 5,848 5,988 9,445 7,674 6,435 6,120 5,820 6,688 5,700 5 yr. Change Average Change from 2000- from 5 yr. Month 2004 2003 2003 2004 Average Jan 6,326 6,454 -128 7,354 -1,028 , Feb 5,922 5,602 320 6,704 -782 Mar 5,993 5,280 713 6,903 -910 Apr 5,618 5,375 243 6,272 -654 May 5,700 . 5,848 -148 6,820 -1,120 Jun 5,988 0 Jul 9,445 0 Aug 7,674 0 Sep 6,435 0 Oct 6,120 0 Nov 5,820 0 Dec 6~688 0 - 'tals 29,559 76,729 1,000 -4,494 ne/ Municipal Airport Volume 17... Visit us at: www. SoldotnaChambe~.com Email us at' info~$oldotnaChamber.com MABKYOUR 0_ 1FNilA8 Kgmi River Festival ........ Jlll~ 1~-13 Fbg D¢~/ ................................. Quilting on the Kenai ...... Illl~ f/-19 F~ther's Day ........................ lille 1st Dc~ of Summer .............. lille H inserts in this newsletter! II .ChallengerLeaming Center II II . oug oohProfessional Tree II II Se ioe . II II .Kenai Peninsula American Red II II Cross II il .Kenai Peninsula Tourism Marketing II il Coun II II .Kenai River Festival II,Open House II II ,ParkerHorn company II II Exploring Alaska II [[ .Peninsula Grace ~oldotna Senior Center The visitor center is now fully staffed and ready for a busy summer! We are excited to have Cassie and Patricia return to us from last year, and we would like to give Bonnie Davis a warm welcome to our team. Stop by and say "Hi" to the staff. They are friendly, knowledgeable and eager to help. We are now open seven days a week from 9:00am-7:00pm. Thank you to everyone who turned in your accommodations information for our visitor cen- ter books. They are all fishinshed and have already been a great help to our visitors this year. We are still Iow on rack cards for some of our members, please call and see if you need to replenish your supply. We need approxi- mately an eight inch stack to make it through the season. Outside the center work has been completed on the Classic Fish Walk and we will soon be brimming with beautiful flowers. We have en- listed the services of Lana Barnes of Busy Bee to help with the grounds. Lana has won awards for her beautiful flowers and we are thrilled to have her help this year. We have begun delivering 2004 Soldotna rec- reation guides to area businesses for distribu- tion. If you would like to have some guides on hand for your customers, give us a call. Our statistics continue to point to a fantastic summer this year, guide requests are still pour- lng in at a record rate. Inquiries are up over 30% from last year! We are looking forward to seeing you all this summer. If you have any questions, sugges- tions, or just want to say hello, please stOp by or call, we are here working for you! MAP ADVERTISING BENEFITS: 6R. AT. .R SOLDOTNA AN_. C, HAMBEiR .A.R A MAP' AN' G. UIDE . Promotion of'your buisness in the community. · Maintain a strong communication link with your buying public. · Increase your visibility and profitability. · Distribution of If you have a product and/or service to promote in the Greater Soldotna and Kenai area, this is your opportunity to advertise and reach an extensive group of prospective customers: · Local Businesses and Residences · Prospecitve New Businesses · New Residents · Visitors ~ ~,~e~, ~'O .AltmenRogers .DonJosasKenai .SIIverBullett · Beemuns Vaflety · Harley Davidson · Soldotna Inn · Alaska Best Travel · BestTransit Mix · Jersey Subs · Stubs Office Supply · Alaska Federal Credit Union · Farmers Market · River City Pull Tabs · Sweeney's Clothing · Alaska Guides Irenas Lodge · Central Peninsula General Hospital · Riverside House · United Rentals · Alaska Recreational Parts · City of Soldotna · Sadlers · Wells Fargo approximately 20,000 + maps. Ii ~..."'""'"'"'~.~,'f"~?[ This professional, high-quality, four-color map will be · Reasonable ad rates withff~ -"*-- ''--''" '~1~t7 I~kill,~.~.~_"a ~ supported solely by advertising revenues. Board of Directors President Tim Pope Natron Air 262-8440 Past President Barbara Eison Wells Fargo 262-4435 Bob Bambace Great Bear Ford 262-5491 Norm Blakeley Alaska Trading and Loan 262-6100 Sammie Cole Southcentral Title Agency 262-4494 Evy Gebhardt Peninsula Clarion 283-7551 Paul Gray Exploring Alaska w/Paul Gray 262-9008 Kelly Keating-Greibel Freedom Realty 262-1770 Mike Frost 1st National Bank Alaska 260-6023 Ken Lancaster Lancaster Enterprises 260-6727 Marnie Nelson Alaska Legends Adventure Resort 260-9328 Jim Stogsdill City Council Seat 262-5622 Chuck Winters United Rentals 262-8700 Staff Soldotna Chamber of Commerce Phone 262-9814 Fax 262-3566 Executive Director Michelle Glaves Visitor Center Coordinator Shanon Hamdck Member Service Manager Erica Williamson Bookkeeper Nita Fend River City Pull Tabs 260-6100 Manager Rebecca Hanson Sarah Shearer Brandi Montigue SOLDoTNA 44TH ANNUAL SOLDOTNA PROGRESS DAYS ~okIOU~a fill out your application and remm it to the cham- i~ao~ber ber office. We also have a full day of actix .~d entertainment planned at Parker Pm~ and at other locations throughout the city. Vendor space is available. We have cut the cost in half this year, booth space is ONLY $50 for for-profit businesses and $25 for non-profit organizations. If you are interested, pick up a vendor packet at the chamber office or call 262-9814 for more in- formation. It's time to start planning for the 44th An- nual Progress Days Celebration, t -akmg place July 23-25. This year's theme is "River of Dreams." Look for your pa-~. ~ rade application in this month's news- letter, OR as a new service this year we are posting the forms online at the chamber's website. It doesn't cost anything to be in the parade, so if you would like to highlight your club, orga- nization, business, community, or just get out and join in the fun, all you have to do is On behalf ofthe Soldoma Cham- way to showcase these superb ber of Commerce, I would like to take this opportunity to thank the community for attending the 1st annual 'Taste of the Kenai'. It was great seeing everyone there! We were only a small part of the team, a team taking this great idea through to fruition. The Kenai Peninsula Borough with the idea featuring Kenai Wild Salmon and the other fantastic 'Tastes of the Kenai'. We have many talented chefs, fantastic recipes and great value added products on the pen- insula. I can't think of a better team that covered every base. KSRM was a great sponsor that was behind the project 100%. talents. ~,_~["~d~-h~'o Allen and Peterson among Robyn Sullens~ x,.~-,-"- l, Others, showed true was the event ~,~' ~,~)~x 'can do' community coordinator;. ~,k~ ~- .. 'N~'"(~ spirit stepping up w or kin g ~ ~..:~;,:i;:i:i;~%~,~_ J '~ when, needed. withRobyn .~: ~t(~ ;d /~ "ACS s gener- was truly a ;'~i i ii iiiiii~..~i i' ' ous donation pleasure. .~!i ii!!i~!!~',i_, ofcommunica- Her deter- :: ~;'~!?:'::~: ~ ~r tzons was vztal. mination .~%~~. '~ ..... .e~.y ~ The Sol4ntna was inspir-xx~ %z' '$11~'..'~'' ,.x~.l _q,'~' Sport. er ing. Dave. ~"'~;-'bed~urmo~. ~t::o, ,.. '9 start were Sullens was an m- <.~.e-/-_ ~ ~-'~9.1~ ible, we can't thank credible worker; Dave (~)~ them enough for all their and Robyn were an awesome help. On behalf of the Chamber of Commerce and a member of our commumty dedicated to promot- ing business, we believe the addi- tion of the 'Taste of the Kenai' will grow to be a great annual event in Soldotna. Michelle Glares Executive Director Soldotna Chamber of Commerce *2' Truths Children Have Learned · No matter how hard you try, you can't baptize cats. · When your ~om is mad at your bad, don't let her brush your' heir. · You can't trust dogs t :h your food · You con't hide ~ piece of broc- coli in ~ gloss of milk. · Puppies still hove bad breath even after eating o Tic-Toc. This years Summer Program is one of the most diverse and interesting to date! After taking suggestions from interested members and attendees from last year's program, we have ssembled a fantastic group of local experts to lead the hikes nd workshops. KWF's Summer Program is FREE and open to all! We do ask that you RSVP for the hikes/workshops you will be at- tending. For more information or to RSVP, contact Josselyn (907) 260-5449 or josselyn@kenai watershed.org. JUNE 12 & 13 · KENAI RIVER FESTIVAL Fish model painting, hands-on science booth, fishing clin- ics, casting practice, artisan booths, live music, Run for the River 5K, Salmon Dinners, and much, much more!!! Spend the day eating great food, enjoying a variety of music, admir- ing (and buying!) the art of local artisans, and learning through educational activities about your river and its inhabitants. See you at the Kenai River Festival 2004! N {ersbed Forums Summer Progr(zm 200! old as much of the. taller individuals, and that trees are growing JUNE 17 · BACKYARD BIRDING WITH KEN MARLOW 5:30PM - 7:30 PM Learn to identify local birds by sight and sound with local river guide and birder, Ken Marlow. Bring your binoculars for an evening of birding! You should see a variety of warblers, waterfowl and shorebirds, if time permits, Ken will also be giving a tour of the riverbank and side hill at either Bing's Land- ing or Morgan's Landing. Meet at 5:30 p.m. at Marlow's on the Kenai. JUNE 24 · TREE CORING WITH MIKE GRACZ "-~ 5:30PM- 7:00 PM Trees can tell much about because US history they record -events in their rings. We'll go on a hike and bring an increment corer, a device used to cor into a tree and extract a small, soda straw diameter, boring across the rings of a tree. We'll discover that many of the small trees in a forest are almost as BFeal Out ¥ou ' Golf Clubs1 mentbe $20.00 per player. will '(~ Golf carts are available from · ,~ BirchRidge Ifyou would like .:\ · ':\~, to reserve a cart, please make '~\; a note on your registration. Join the 3rd Annual Altman, fund is donated to Peninsula non- Rogers & Co. Kenai Peninsula profits. Golf Tournament to be held Sat- Sign in will begin at 7:00 a.m., urday, Jun 5, 2004 at the Birch with tee off at 8:00 a.m., shot gun Ridge Golf Course. Prizes to be start. Space is limited so get your awarded at the barbecue follow- team together and sign up soon. lng tournament play. We will need the entry forms For those interested in play- returned by June 3rd so we can ing, you might want to put to- inform the golf course of the ex- gether a team of four or if you act numbers and arrange your tee wish, we can place you with a times. Please fill out the attached team. The cost of the touma- entry form and fax to: 262-6107 or mail to: Altman, Rogers & Co., 44539 Sterling Hwy., Suite 107, Soldoma, AK 99669. You may include payment with entry form or pay before the tour- ~'~ Two mulligans perplayer, nament. Please make check out '~\~,.· will be available for $5 to Altman & Rogers & Co. (in- :~" each. They allow you c lude entry fees and mulligan '~:., to re-hitan errant shot. fees, if any). Contact Steve "~~i' ',~'q4,'?; A portion Manley at 262-7478 if you have \ '~'0 of the any questions, or to arrange reg- ~ mulligan istration. better than ever, on the Kenai, since the end of an event called the little ice age. We might even find a fire scar and be able to date the burn. Meeting place TBD. JUNE 26 · SILVER SALMON CREEK RESTORATION PROJECT WITH ROBERT RUFFNER 10:00AM - NOON This spring and summer KWF will be restoring a major section of Silver Salmon Creek near Ninilchik. The floods in fall 2002 completely destroyed the area where Oil Well Road crosses Sil- ver Salmon Creek near Niniichik. The floods in fall 2002 com- pletely destroyed the area where Oil Well Road crosses Silver Salmon Creek. We will visit the site and hike the section down- stream from the culvert failure. During your visit, Robert will talk about the events that led to the culvert failure, and the reconstruc- tion and restoration of the stream bed. The site will be well under construction, so bring rubber boots or hip boots. Meet at the culvert crossing on Oil Well Road (approx. 5 miles from the Ster- ling Hwy) at 10:00am - noon, bring a bag lunch. Robin Place Fabrics is spon- Wearable Arts Fashion Show on sormg the 10th Annual Quilt- Saturday, June 19 at 7:30 at Pen- ing Extravaganza, featuring insula Grace Brethren Church. quilts, dolls, and wearable Grand door prize at the show is arts, to be held at ~ a2022 PfaffSewmg Cook Inlet AcademyIll ~~~,~ I[?.-' ......... ...... Machine donated by June 17th & 18th, ,~ !iii~ J&H Sewing and 1 lam-6pm and June ?:,-,:.~'~*~--.-,.k~%'.-.~,::..~-,:-.~,:,~,~..~,,k~MII Vacuum. Ifyou have :~:~s?>...'~:~:~:~.::. ===================== ~.. ~ ....... ~'~:.:.. :. ...... '~:'~'~:'"" ~':'~;'::'~'~'":':~:.~:.::~::'~':.~:'~'~::'.~'~::~=* made a wearable arts 19thfi'om 10am-5pm. Featured Guest Art- ~,~iii~i::~~~lll garmet and would ists are Judy - ~~" like to have it in the Niemerer, Linda i~!;~.~iii',!ii~i!ii,i~i.i,;::!~:i:iii:~iiii:i, quilt show and/or McGehee & Laura ~'~::'~'~'".'?~ ..... ~':~:~::~'~':::~::'~:':'~'~ ............. ~ fashion show, stop Denison. Registra- ' .......................... by Robin Place Fab- tion is taking place rics for a registration now at Robin Place Fabrics. forrrL Enjoy vendor booths, demon- Tickets to the viewers choice strations, door prizes and work quilt show are $5.00, the wear- shops, able art fashion show is $7.00. The f'male of the show is a Questions, please call 262-5438. OPEN 7 DAYSAWEEK PACKAGING :STORE 14 FT. MOVING VAN · Manager & Office On Site · Well Lighted Units · 20-40ft. Container Sales · Perimeter Fence & Electronic Gate With Keypad Coded Access · Video Surveillance · Senior Discounts · File Storage Cabinets · 20 & 40 ft. Connex Containers on & Off Site · Open Storage for RV's Boats, Motor Homes 907 262-4771 Mile 19.5 K-Beach Rd.' Soldotna ° www.jbstornlokinc.com · Email: jbstornlok(~acsalaska.net 5oldotna Chamber of Commerce 447g0 Sterling H~/. $oldotna, AK 99669 PRSRT STD U.S. POSTA&E $OLDOTNA PERM:L'I' N~.~K Happy Father's Day City of Kenai Mayor John Williams 210 Fidalgo Ave. Kenai, AK 99611 The $oldotna Chamber Connection is a monthlYber of Commerce.publicati°n This°f thepublicationSOldotna isCham-sent to members and associated organizations. Soldoma, AK 99669 ~ Our 7dixxion "To provide enhanced success of our membership and serve as a driver in developing $oldotna's ~uCure.' C 0 C 2004 KENAI PENINSULA AIR FAIR AGENDA  KENAI CITY COUNCIL- REGULAR MEETING JUNE 16, 2004 ~~. 7:00 P.M. ~ KENAI CITY COUNCIL CHAMBERS ........... ~ ,,h,,ttp://www.ci.kenai.ak.us 6:00 p.m. -- Council./Staff Meeting ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Anna Wheeler, Senior Connection/Jim McConnell, Project Coordinator-- Assisted Living Facility Project. ITEM F: PUBLIC HEARINGS 1. Ordinance No. 2049-2004--Increasing Estimated Revenues and Appropriations by $12,000 for a Federal Grant for Wetlands Protection. 2. Resolution No. 2004-30 -- Authorizing the Use of the Equipment Replacement Fund to Purchase a Bucket Truck. 3. Resolution No. 2004-31 -- Awarding a Contract to Western Power and Equipment for a 2004 Tiger Triple Gang Flail Mower for the Total Amount of $108,362.42. 4. Resolution No. 2004-32 -- Awarding a Contract to Alaska Oil Sales to Furnish and Deliver Unleaded Fuel and Diesel Fuel No. 2 and Awarding a Contract to Jackson Enterprises to Furnish and Deliver Diesel Fuel No. 1. 5. Resolution No. 2004-33 -- Awarding a Contract to Alaska Oil Sales for Furnishing and Dispensing Unleaded and Diesel Fuel at the Service Station Located at Willow Street and Kenai Spur Highway. 6. Resolution No. 2004-34 -- Awarding a Janitorial Contract for the Kenai Community Library to Cleanway for the Period July 1, 2004 Through June 30, 2005. 7. Resolution No. 2004-35 -- Approving a Contract to Dowl Engineers for the Project Entitled Kenai Municipal Airport Supplemental Planning Assessment for Individual Lump Sum Amounts Not to Exceed $424,000 Which Includes Phase I and Phase I1. ITEM H: OLD BUSINESS ITEM I: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 2050-2004-- Amending KMC 1.90.050(b) to Change the Time Period for Allowed Absences for Commissions and Committees From Three Months to Six Months. 4. *Ordinance No. 2051-2004--Increasing Estimated Revenues and Appropriations by $103,060 in the Police Department for a Homeland Security Grant to Purchase Equipment. 5. Ordinance No. 2052-2004-- Adopting KMC 13.40.055 to Require Minors Under Eighteen (18) Years Old to Wear a Properly Fitted and Fastened, Certified, Protective Helmet While Riding Bicycles and Other Similar Vehicles in Public Access Areas, and Imposing a Fine for Violation of These Requirements. 6. *Ordinance No. 2053-2004 -- Amending the Land Use Table in KMC 14.22.010 to Provide That FAA Authorized Uses are Allowed in the Conservation Zone for those Properties Contained Inside the Airport Perimeter Fence or Having Access to Aircraft Movement Areas, Ramps, Taxiway or Parking Aprons. 7. Approval -- Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. 8. Approval -- Employment Agreement Between the City of Kenai and Linda L. Snow. 9. Approval -- Assignment of Lease and Security Assignment of Lease/Lot 3, Block 2, General Aviation Apron -- Kenai Air Alaska, Inc. and Craig R. Lofstedt to Schilling Rentals, LLC. 10. Discussion -- Kenai Boating Facility Exit Road. EXECUTIVE SESSION -- None scheduled. ITEM K: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, or visit our website at http://www, ci.kenai.ak.us. Carol L. Freas, City Clerk D669/211 MAKE 26 PACKETS COUNCTL PACKET bzSTR]:BUT]:ON COUNC:[L MEE'r]:N~ bATE' ~ Mayor/Council Attorney / Ta¥1or/$prinfler/Kebschull Clerk ~ ¢it¥ Manager ~- Public Works Police Department ~ Finance ~ En~linee~ Senior Center ~" Airport ~- Kim Library ~/ Parks & Recreation ~/ Clarion Fire Deportment ~ $chmidt ~ Mellish VISTA / Olson AGENDA DISTRIBUT]:ON 5ewer Treatment Plant Streets Shop bock Building Maintenance Animal Control Water/Sewer Counter DEL]:VER Council Packets to Police Department Dispatch desk. The Clarion, Ol$on, Mellish & $chmidt°s Office will pick their packet up in my office. The portion of the agenda published by the Clarion should be emailed as soon as possible after Noon on packet day. The camera-ready agenda c:/myfile$/document$/minute$/agenda form for paper)is emailed to Denise at Pcninsu/a c~/arion (at email folder Work Session/Special Meetings, or Composition in Contacts or Ibell~acsalaska.net). Home Page documents (agenda, resolutions, ordinances for public hearing, and ordinances for introduction) are usually emailed to me and ~[ hold them in my HTML file. Place them onto the city's web$ite with Front Page from there as soon as possible before leaving the office for the weekend.