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HomeMy WebLinkAbout2004-12-06 Council Packet - Work SessionKenai City Council Work Se~~ion CIP Project~ December 6, 2004 COUNCZI. WORK CIP PRO~TECTS MONDAY DECEMBER 6 2004 7':00 P.M. KENAI CITY COUNCIL WORK SESSION DECEMBER 6, 2004 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. NOTES Council Present: Staff Present: Porter, Moore, Ross, Massie, Swarner, Buffer, and Gilman Freas, La Shot, Graves, Frates, Snow, Semmens, Komelis, and Tilly CAPITAL IMPROVEMENT LIST DEVELOPMENT: Mayor Porter opened the work session at approximately 7:00 p.m. She thanked administration for preparing the packet of information relating to capital improvement projects; noted, of the items on last year's list, none were funded; and, referring to the handouts on the table, noted pages 19, 20, and 21 were replacement pages (copy was darker, nothing changed), and page 33 was an addition to the packet, a project from the Fire Department, which was on last year's list. Porter added, the information packet could be used for state requests, possible bonding projects, and possible appropriations from the General Fund. A general discussion followed regarding projects included on the list. A more specific discussion took place relating to possible upgrades to the multipurpose facility to satisfy the needs for its use during the Arctic Winter Games in 2006. Rick Baldwin -- Suggested the following: · Fix the condensation problems. Add radiant heating at the player, penalty, and scorekeeper boxes as well as over the bleacher area. Porter noted, a work session with representatives of the Arctic Winter Games is scheduled for December 13, 2004 at 7'00 p.m. A general discussion continued related to choosing projects from the packet. The philosophy of council was to choose projects which probably would be viewed with more favor by the Legislature, i.e. enhancing the city's infrastructure, as well as health and safety issues. With that in mind, the following projects were listed as priorities, though in no specific order: · Road improvements, drainage and parking lot improvements. · Street lights · Coastal Trail (use 30% of estimated cost of the project and identify it that way on the list). · State of Alaska Dip Net Fishery a. New or Upgrade of Dock Access road b. Dock Area Paving c. New Restrooms · Establish VIP Subdivision non-potable water well with dry hydrant. KENAI COUNCIL WORK SESSION DECEMBER 6, 2004 PAGE 2 Comments in developing the list included: · This request would be used to establish a road improvement fund because the state capital matching grants are no longer available for road projects. Some projects (park improvements, development of soccer fields, library expansion, etc.) would be better taken to the voters in a bond proposition, though they speak to "quality of life," it would be difficult to receive legislative support for them. · Request 30% of the estimated cost of the coastal trail project instead of the full amount because it may be more attainable, and because 30% would represent a non-federal share of required matching funds. Any funds received from the state could be used by the city to begin fight-of-way acquisition work. · Administration is to identify the projects noted on the list and attach cost amounts. Council will prioritize the projects at the December 15, 2004 meeting when the resolution is before them. The resolution will be forwarded to the Kenai Peninsula Borough Assembly for inclusion in their project packet. Talk to Legislators about' · Water quality Water storage tank · Arctic Winter Games/upgrades to the multipurpose facility. The work session ended at approximately 8:40 p.m. Notes prepared and submitted by: Carol L. Freas, City Clerk 210 Fidalgo Avenue. Kenai, Alaska 9961 Yelephone: 907-283-7~B5 / FAb(: 907-283-30 KENAI. ALASKA MEMORANDUM To' Mayor Porter and City Council Members From' Linda L. Snow, City Manager Date: December 3. 2004 RE' Capital Improvement Project I CIP) Narratives Attached please find project narratives for current, ongoing, and proposed capital improvement projects for the City of Kenai. The projects described herein are in various stages of development, from conception only to partial or full designs. These narratives form the beginning of an effort to develop a more formalized Capital Improvement Plan for the City of Kenai, which should serve to assist the Council in prioritizing, tracking, and funding projects itself and/or by seeking bond funding, state or federal funding as it deems necessary,. Typically, around this time each year, Council will consider a Resolution (Sample Resolution No. 2004-02 attached) adopting the CIP priority list for requesting State and Federal funding for the projects on the list. The administration is providing this packet to assist you in selecting the projects for your (CIP) priority list and to give you an overview of selections you may wish to consider for a General Obligation bond package for submittal to the voters. Finance Director Larry Semmens has indicated the current rate for 20-year maturity municipal bonds is around 4.5% and provided further information as follows: Debt service is not usually constant over the life of a bond issue; however, if an issue were structured that way, the annual debt service per million of debt would be $77,000. At 5%, the debt service would be about $80,00 per year. Assuming the City's taxable assessed value is $400,000,000, the tax rate to cover debt service is about .2 mils per million of debt. This equates to $20 per $100,000 of taxable value. SUBSTITUTE -Suggested by: Council CITY OF KENAI RESOLUTION NO. 2004-02 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI, AI~StC~ 2004-2005 CAPITAL IMPROVEMENT PROJECT (CIP) PRIORITY LIST FOR REQUEST OF STATE GRANTS. WHEREAS, input for the 2004-2005 CIP list from the Kenai City Council, City A ,dmz..'stration, and citizens of the City of Kenai has resulted in the attached' pnorluzed list of CIP projects; and, WHEREAS, the Council of the City of Kenai, after receiving and analyzing the input from all sources and after discussion and deliberation, has decided to adopt the attached 2004-2005 CIP list; and, WHEREAS, the Council of the City of Kenai will ut/1/ze the attached pr/oritized 2004- 2005 CIP list to request funding from numerous sources, includ/ng, but not limited to the Federal and State governments; and, ' WHEREAS, the Mayor and the Council of the City of Kenai pledge their affm'native vote for the maintenance and operational costs of all the City projects listed. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA adopt the attached list entitled "City of Kens./, Request for State Grants, 2004- 2005 Capital Improvement Projects." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this ~eventh day of January, 2004. ATTEST: Carol L. Freas, City Clerk /~HN~L~IAM S, I~AYOR -- CITY OF KENAI REQ~ST FOR STATE GRANTS 2004-2005 CAPITAL IMPROVEME~ PROJECT~ . Kens/Coasts/Tra/l- ConsrrucUon Roads , State of Alaska Dip Net Fishery Projects a. Dock Area Paving b. New Dock Access Road t Public Safer7 Building Improvements 5. Park Improvements a. Mumc/pal Park Improvemen~ b. Lei/' Hansen Park Improvement c. Cunnmgham Park Improvement d. Skateboard Park Improvements Fire Protect/on, VIP Subd/vision Water Supply Expansion Study Public Fac/I/ties Wiring Upgrades Environmental Clean-Up TOTAL $10,000,000 3,000,000 650.000 35,000 250,000 40,000 25,000 82,800 20,000 20,000 50,000 300,000 $14,472,800 Resolution No. 2004-02 TABLE OF CONTENTS PROJECT ESTIMATED COST PAGE Kenai Erosion Control & Coastal Trail Project ......................... $14.000.000.00 ............................. 1 Kenai Vehicle Maintenance Facility .............................................. 4,000,000.00 ............................. 2 Road Improvements ....................................................................... 4,000.000.00 ............................. 3 Kenai Municipal Airport Parallel Taxiway Project ....................... 3,600,000.00 ......................... 4-6 Kcnai Multi-Purpose Facility ......................................................... ~.922.000.00 ......................... 7-8 Section 36 Outdoor Sports Complex ............................................. 2,458.500.00 ....................... 9-10 Water Treatment System- Well Houses 1, 2, 3 & 4 ..................... 1,600,000.00 ........................... 11 Environmental Cleanup - Shop Area ............................................ 1,400,000.00 ........................... 12 Kenai Community Library Expansion ........................................... 1.388.266.00 ..................... 13-14 State of Alaska Dip Net Fishery Projects ......................................... 740,000.00 ..................... 15-16 Interoperable Emergency Communication System (KEOC) ............ 605,153.00 ..................... 17-18 Upgrade 3 Million Gallon Storage Tank .......................................... 480,000.00 ........................... 19 Surface Drainage Improvements ............................ ' ......................... 375,000.00 ........................... 20 Vacuum Suction Sewer Cleamng Truck ........................................... 350,000.00 ........................... 21 Kenai Senior Center 2004 Kitchen Renovation ................................ 281,703.00 ..................... 22-23 Municipal Park Improvement ........................................................... 280,000.00 ........................... 24 · PROJECTS UNDER $200,000 ...................................................................................................... 25 City Parking Lot Improvements ........................................................ ! 80,000.00 ........................... 26 City Hall HVAC System Upgrade .................................................... 150,000.00 ........................... 27 Skateboard Park Improvements .......................................................... 82,000.00 ........................... 28 New Local Water Wells for Public Facilities ..................................... 72,000.00 ........................... 29 LeifHansen Park Improvements ........................................................ 50,000.00 ........................... 30 Cunningham Park Improvements ....................................................... 35,000.00 ........................... 31 New City Street Lights ........................................................................ 50,000.00 ........................... 32 CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: KENAI EROSION CONTROL & COASTAL TRAIL PROJECT ESTIMATED PROJECT COST: $14,000,000 POTENTIAL FUNDING SOURCES. Federal Government (Army Corps of Engineers) State Capital Budget City of Kenai Funa Balance General Obligation Bond PROJECT DESCRIPTION: Through the years, the City of Kenai has commissioned many studies and reports for related to controlling riverbank erosion in the area of the lower Kenai River. The areas of study have included Kenai River sedimentation, dredging, hydrology, and rates of erosion. A 1997 Corps of Engineers Reconnaissance Report stated, "The area of public property at most dsk from bluff erosion is the shore at the site of the Kenai Senior Center. The erosion rate is not known without further study, but can be assumed to vary from 10 to 20 feet per year, based on rates in similar circumstances elsewhere." The rate of erosion is currently estimated at between five to ten feet per year along a one-mile length beginning at a point near the Kenai Beach Road. In 1998, the City hired Peratrovich, Nottingham, & Drage, Inc. (PN&D) to perform a Reconnaissance Level Study for an erosion control project. In 1999, PN&D produced a project design concept report for a Kenai erosion control and coastal trail project. This report included a schematic design, right-of-way property impacts, preliminary environmental considerations, and a rough project cost estimate. The basic design method of erosion control recommended by PN&D is a rock revetment or riprap method, with a coastal trail on top for restoration purpose. PN&D completed its third contract with the City, which consisted of working on the environmental and permitting requirements of this project. Approximately $120,000 of City funds has been spent on PN&D's work. In 2002, the US Corps of Engineers was allocated $500,000 to perform a technical evaluation/reconnaissance study of Kenai riverbank stabilization needs to move the Project closer to being able to obtain the necessary permitting and design work. The City continues to work cooperatively in conjunction with the Corps dudng this evaluation phase. The Corps is scheduled to complete the evaluation study in March 2005. In 2004, the US Corps of Engineers was allocated an additional $500,000 to perform permitting and design work needed to move the project forward to the construction phase. The City anticipates continued cooperation with the Corps in order to work through any environmental permitting issues which may arise. 12/2/04 CITY OF KENAI CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Kenai Vehicle Maintenance Facility ESTIMATED PROJECT COSTS' $4 million based ut~on a 1998 estimate, including inflation, contingencv, and A/E services. Annual operaUon and maintenance costs would be simiiar to the new au'pon Operations Facility. POTENTIAL FUNDING SOURCES: The City General Fund, Enterprise and Special Revenue Funds, Bonds, etc., could all be considered for funding of this facility, as vehicle maimenance serves all City departmems. We have expended approximately $100,000 to date fi'om an original $250,000 State of Alaska gram for preliminary ME services. The remaining funds from this grant have been re-appropriated to environmental work within the shop site. PROJECT DESCRIPTION' At this time we have design development stage plans and specifications for a 24,967- square-foot facility. Should the presem design be utilized, we would complete final project documents and go to bid for construction. The above cost estimate is based upon this design concept. This facility concept could also be reviewed for cost savings by reducing building size and/or use, implement phased construction, or even utilize the design-build method of construction. Building Maimenance was initially programmed to occupy the facility. However, we have converted space in Warm Storage Building No. 1 for this need. The vehicle maimenance area of the facility could be downsized with an option for future expansion. It's possible that a new facility could function initially with funds estimated at $3 million or less. CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: ROAD IMPROVEMENTS ESTIMATED PROJECT COST: $4,000,000 POTENTIAL FUNDING SOURCES: PROPERTY OWNERS STATE CAPITAL BUDGET CITY OF KENAI PROJECT DESCRIPTION: About 35 percent of the City of Kenai's 63 miles of roads are not paved or were paved 20 or 30 years ago an0 are in Dacl s~ape. This project is for paving and upgrading many gravel roads such as McCollum/Aliak, Set Net Drive, Ames Roacl, Barabara Drive, Angler Drive, anti otl~ers. This project would also include reconstructing and repaying existing badly damaged paved roacls such as Wildwood Dnve, the roads in Mommsen Subdivision, Silver Salmon Drive, King Salmon Drive, and others. It would also include chip and seal reconditioning of roads such as in Woodland Sub0ivision, Redoubt Subdivision, Inlet View Sub0ivision, Central Heigl~ts Sul:x:livision, VIP Subdivision, Old Town, and other subdivisions. Property owners would be asked to pay for 50% of the cost of paving gravel roads through a "Local Improvement District." CITY OF KENAI~ ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME' Kenai Municipal Airport Parallel Taxiway Project ESTIMATED PROJECT COSTS' $3,600,000 Detailed cost estimates and breakdowns are being prepared under contract to Wince-Corthell-Bryson for design and engineering of the project. FAA requires estimated cost figures for planning and programming; detailed cost estimates are on schedule for completion in February 2005. Annual operations and maintenance cost estimates are not available at this time, however the improved efficiency of airport snow removal operations made possible by this project should keep the annual maintenance cost (including pavement repair and paint striping) under $10,000. POTENTIAL FUNDING SOURCES' The Kenai Municipal Airport obtains funding fi'om the federal Airport Improvement Program (AIP), which assists in the development of a nationwide system of public-use airports by providing funding for airport planning and development projects at airports included in the National .Plan of Integrated Airport Systems (NPIAS). The NPIAS identifies more than 3,300 airports that are significant to national air transportation and thus eligible to receive Federal grants under the AIP. It also includes estimates of the amount of AIP money needed to fund infrastructure development projects that will bring these airports up to current design standards and add capacity to congested airports. FAA is required to provide Congress with a 5-year estimate of AIP eligible development every 2 years. This taxiway project has received approval from the Alaska Region FAA Airports office for inclusion in the NPIAS. Funding is based on a complicated formula accounting for the number of passengers served, cargo, and size of airport. Alaskan airports enjoy strong Congressional support due to the lack of an adequate road system to serve all communities. The current AIP program allows Federal funding of this project at 95% with the remaimng 5% split evenly between the Kenai Airport Fund and the State of Alaska. The State of Alaska participates in Airport project funding at 2.5% to support the critical aviation transportation system within the State of Alaska. PROJECT DESCRIPTION: The FAA requires all projects programmed for AIP funding be studied and approved in the Airport Master Plan. This process ensures all projects go through the appropriate public hearing process and review by the airport and FAA for purpose and need. A full-length parallel taxiway has been a recommendation of all recent Kenai Mumcipal Airport master plans. The 1979 Master Plan recommended a full length Design Group IV parallel taxiway separated fi'om the runway by 600 feet, with bypass taxiways at the ends of the nmway. The 1987 Master Plan recommended a full parallel taxiway 400 feet from the runway. A 600 foot separation was considered, but a 400 foot separation was recommended to minimize conflicts with other taxiways and to also serve a future parallel general aviation runway separated fi'om the main runway by 800 feet. Based on forecasts at that time the north end of the taxiway was to be built in 1991-1995 and the south end in the 1996 - 2005 timeframe. A full length parallel taxiway separated from the main runway by 600 feet and with b.vpass taxiways was recommended in the 1997 Master Plan. The 600 foot separation was designed to fit with the new location of a proposed general aviation runway (which has since been built). The south segment of the parallel taxiway was planned for the 2002 to 2006 timeframe. -Faxiway C, the center section of a parallel taxiway, a Design Group VI Taxiway offset from t~e runway by 000 feet. was built in the ~970's and the north section was built in the late 1990's. The two existing sections combined extend for about 4,500 feet. According to the FAA AC 150/5300-13, section 405, "A basic airport consists of a runway with a full length parallel taxiway, an apron, and connecting transverse taxiways between the runway, parallel taxiway, and the apron." Furthermore. Appendix 16 of this Advisory Circular (Tables A16-1A-C) indicates a full-length parallel taxiway is required for precision instrumented and non-precision instrumented runways with less than 1 statute mile visibility, minimums. The helps ensure aircraft are not on the airfield in Iow visibility conditions, when an arriving or departing aircraft or the tower may be unable to see all aircraft on the airfield. The Kenai Airport has Runway 19 landing minimums of V2 mile and according to these standards should have a full-length parallel taxiway. A full-length parallel taxiway also improves airfield capacity by enabling aircraft to avoid taxiing on the runway or exit the runway sooner, making the rtmway available for more arrivals and depamu'es. Because the full-length parallel taxiway does not exist today, some aircraft must taxi on the runway upon arrival or must taxi through the terminal area or on the runway to reach the departure end of Runway 1. According to the 1987 and 1997 master plans, the full-length parallel taxiway would increase airfield capacity from 78 operations per hour in VFR conditions to 93 operations per hour and from 27 operations in IFR conditions to 59 operations. According to the Master Plans, while airfield capacity was not a concern during much of the day, it could sometimes become an issue during peak use periods and will become an increasing concern as traffic grows. Flexibility during construction and resurfacing of the primary nmway or during emergency closures is another compelling reason for this project. A full-length parallel taxiway can be reconfigured, in some instances, for temporary use of a nmway. This may occur in Kenai when the existing nmway is closed for an extended time for resurfacing or possibly for extending the runway safety area and nmway. According to several of the primary airport users, a 75 foot wide taxiway is an acceptable width for temporary use as a runway during non-snow and ice conditions. The Kenai Airport airfield is designed to an Airport Reference Code of C-IV. This parallel taxiway will be designed to that same standard. The existing 4,500 foot partial parallel taxiway is separated from the runway by 600 feet. The proposed extension of that taxiway to the south enci of the runway, would continue that 600 foot separation. It would also provide sufficient separation for a future high speed nmway exit taxiway, should one ever be needed. In assessing the design of this taxiway consideration was given to the idea of a 400 foot separation. The primary advantage of a 400 foot separation would be that it, combined with other apron and taxiway changes, would ena0ie much more apron anti lease lot depth and space than exists today. However, if the airport should ever decide to construct a parallel taxiway 400 feet from the runway in the future, the existing parallel taxiway would be located such that it could become a future apron edge taxiway. In other words, the 600 foot parallel taxiway provides flexibility for future possible changes to the airfield to gain additional apron and lease lot space and depth. Other reasons to maintain the 600 foot offset are that a 400 foot offset would be constructed through an existing airfield drainage area and through a former airport borrow and construction disposal site. These issues, combined with the fact that half of the parallel taxiway with a 600 foot separation is already in place would cause a taxiway with a 400 foot separation to have significantly higher costs. The parallel taxiway is depicted in the attached Airport Layout Drawing (ALP) as a dotted line indicating the future construction. CITY OF KENAI~ ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME' Kenai Multi-Purpose Facility ESTIMATED PROJECT COSTS: a. Alternative t $60,000.00 Facility remains as is. with no change in use. Facility allows for limited combustible contents and will be required to meet the following: 1 ) Non coml~ustible construction ancl construction (as is, no flea market), wall and roof beam protection for 15-minute thermal barrier. Beam protection serves fire purposes ancl should reduce condensation dripping. b. Alternative II $257,000.00 Facility is usecl as hockey rink for majority of year anct allows seasonal use that may include limited combustible contents (flea market, etc.) ancl other uses. Fire protection upgracles allows for limited combustible contents ancl will include the following: 1) Maintaining required fire resistive rating for beam protection (60,000). Spectator seating may increase to between 400 and 500; 2) Install emergency lights, fire alarm system, exit signs anct doors with panic hardware ($38,300). Enclosing front does not require doors. 3) Install Class III standpipe system ($20,000); 4) Removal of the two portable player shacks to outside of building. In addition to required fire protection, the following would be added: Radiant Heat ($40,000), spectator netting ($3,000), elevated platform ($10,000), two additional warming shacks ($17,000), covered roof over shacks ($10,000), security cameras ($10,000 ), seating ($34,000), drop down metal sheeting in front of seating area ($15,000). c. Alternative III $1,932,000.00 Facility is completed (ends remain open) ancl usecl as a true multi-purpose facility. Construction would include a permanent lobby, 4 team rooms, skate rental and concession ($1,600,000). For life safety requirements, a sprinkler system ($75,000) would be required. Occupant load would increase to 1,200 to 1,3000 people. Alternative III would have a major influence on annual operations and maintenance costs (projected to increase costs by $32,000). Alternative II would probably increase costs by $6,500. POTENTIAL FUNDING SOURCES: A. Altemative A: City General Fund ($60,000). B. Alternative B' Arctic Winter Games ($200,000), City General Fund ($57,00O). C. Alternative C: Arctic Winter Games ($200,000), City General Fund and/or General Obligation Bond ($1,732,000). PROJECT DESCRIPTION' The Multi-Use Facility, as presently constructed, severely restricts the possible use of this facility. The facility should be upgraded in order to atiow other possible uses such as flea markets, etc. The above-mentioned upgrades will not only meet life safety requirements, but also permit the building to be used for other programs. A greater flexibility in the use of the building and better community service would be achieved. Condensation has been an issue at the facility. The current plan is to apply a protective layer over the overhead support beams. If this works as planned, this will not only limit the condensation drip problems, but will satisfy the required 15- minute tl~ermat barrier Should Alternative II is pursued. CITY OF KENAI~ ALASKA.. CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Section 36 Outdoor Sports Complex ESTIMATED PROJECT COSTS: $2,458,500.00 a. Baseball Fields (7) $1,200,000.00 This part of the Droiect includes 5 Little League Fields. 2 Senior League Fields, fencing, res[room, water aha sewer, ~rngaaon we~s, power, $[orage an(~ concession buildings. b. Soccer Fields (4) 820,000.00 This part of the project includes 4 additional soccer fields, restroom, concession and storage Duiiding, water and sewer, power, ancl irrigation wells. c. Playground Area 181,000.00 This part of the project includes playground equipment, basketball court, tennis court, picnic tables ancl shelter. d. Campground This part of the project includes 257,500.00 Estimated annual operations and maintenance costs upon completion are estimated at $10,000.00 POTENTIAL FUNDING SOURCES: Land and Water Conservation Fund, General Fund Reserves, General Obligation Bond, legislative and other grants. PROJECT DESCRIPTION: Soccer is quickly becoming the most popular children's sport. With 1,075 outdoor soccer participants in the Kenai area along with a multitude of coaches, parents, and spectators, field space is in high demand. Currently, there are not enough dedicated fields to accommodate this use. Not only do soccer teams compete for space amongst themselves, but fields are often shared with other user groups such as Pop Warner Football, Kenai Little League, Boys and Girls Club, and local schools. Over extended use of fields often lead to degradation and increased maintenance costs. The completion of an outdoor sports complex would allow the community to capitalize on baseball and soccer tournaments while at the same time addressing quality of life issues. The Boys and Gids Club of the Kenai Peninsula has seen a 19% increase in outdoor soccer participation since 1999, while the Kenai Peninsula Soccer Club has seen 800% growth. Indoor soccer alone has grown from 326 participants in 2000 to 644 in 2004 (100% growth). Presently, our Ioml Kenai Peninsula Soccer Club teams travel throughout the state in order to compete in tournaments. The acldition of soccer fields would not only allow local teams to compete at home, but it would draw people into our community. In addition to soccer fields, support facilities such as I~aseball fields, campground, BMX course/skate park, and a neighborhood park could be added. This area in affect could support most all organized outdoor recreation needs well into the future. To date, properties within Sect. 36 have been dedicated for a public purpose (Ordinance No. 2069-2004), cost estimates developed for the addition of four (4) fields and a parking lot, and LWCF grant money pursued. Due to the large development costs, projects need to be prioritized and phased for implementation. Additionally, Borough property (see attachment) could be requested for expansion needs. CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: A WATER TREATMENT SYSTEM AT WELL HOUSES 1, 2, 3, & 4 ESTIMA~D PROJECT COSTS: $1,600,000 POTENTIAL FUDING SOURCES: State DEC' 50% = $800,000 Citv: 50% = $800.000 PROJECT DESCRIPTION: This pro.iect will be to furnish and install a water treaunem system at each of our Well Houses No. 1, 2, 3, and 4. This prOject wiil accomplish the removal of arsenic, color, iron, and manganese. The arsenic level from our wells has been up to 0.042 m~l which is well over the maximum comaminant level, MCL, of 0.01 mg/l. Color has been as high as 71 color units (MCL=15). Iron has been as high as 0.41 mg/l (MCL=0.30). Manganese has been as high as 0.076 m~l (MCL=0.05). Each system may include multimedia filtering tanks, storage tanks, surge~ackwash tanks and associated pumps. It may also include chemical injection pumps, electrical control panels, air blower umts, flow metering apparatus and analytical equipment. The SC ADA system will be updated to incorporate the treatment system. If this project is not done, the city's municipal water supply will be out of compliance for public drinking water supply. Arsenic is a primary contaminant. The city. will be in violation of the ADEC/EPA regulations. These regulations indicate a serious health hazard for arsenic levels higher than 0.01 mg/l and our water has been as high as 0.042 mg/l. The color, iron, and manganese in our water also exceeds the ADEC/EPA maximum contaminant level. Keith Komelis Page 1 December 2, 2004 CITY OF KENAI CAPITAL LMPRO~MENT PROJECT NARRATIVE PROJECT NAME: Environmemal Cleanup-Shop Area ESTIMATED PROJECT COSTS' $1.4 million-this dollar fieure is listed in the Citv Financial Revort as a liabilitv. Actual costs are difficult to estimate. POTENTIAL FUNDING SOURCES' General Fund and other City revenues, ADEC loans, and possibly the Federal Governmem if any clean up is the result of old FAA or military operations. Site investigations, repons, and field-testing have been completed to date with City funds. Another $151,000 has been re-directed to the project from another project. Decisions will be need to made soon regarding funding of the remaining work. PROJECT DESCRIPTION' This project was started several years ago with preliminary investigation, reporting, fieldwork, and sampling. ADEC has recently requested that actual clean-up work begin in earnest. With a portion of the re-appropriated $151,000, we authorized additional field sampling and preparation of a clean-up work plan. We have also purchased holding tanks to install to catch drainage fi'om shop and warm storage floor drains until the City sewer can be extended to the site. The sewer extension design should take place this wimer. All of these items are at the request of ADEC. It is not certain if available funds will cover the sewer construction. Before furore clean up can take place, additional funding will be needed. It is possible to phase the work to suit funding. CITY OF KENAI, ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME' KENAI COMMUNITY LIBRARY EXPANSION ESTIMATED PROJECT COSTS' 2002 BASIC BID - $1,190,616 + 15% ($178,659) Annual maintenance cost- approximately 1/3 of the present costs for janitorial services, utilities, telephone services and supplies. Basic bid Utilities Janitorial services Supplies Additional phone & data lines Estimated project cost Schematic phase services by Kluge & Associates Architects $1,369,266 $5,000 $5,000 $1,000 $3000 $1,388,266 $18,612 15% added to account for inflation since 2002 Will need to rewire the new "front desk" Paid in 2002 upon the delivery of plans and schematics POTENTIAL FUNDING SOURCES' General Fund Reserve; General Obligation Bond. Friends of the Library committed $50,000 for furniture and they have approx. 130 linear feet of metal shelving in storage. Potential matching grants will be sought from several foundations and US Department of Agriculture Community Development Grant. PROJECT DESCRIPTION' Kenai Community Library shows constant increase in circulation, patronage and the size of its collections. In 1996 the Kenai Advisory Library Commission, after surveying library users and Kenai residents at large, requested $2,500,000 for expansion of library facilities. At that time, the architects Kluge & Associates prepared a floor plans and schematics for a 10,000 square foot, two story expansion. Since then a second, more scaled down plan was developed and presented to the City Council in 2002. This plan calls for Phase 1 expansion of 4,043 Sq. FT. on main level and 3,222 Sq. Ft. on upper level aha would include separate children's area, more stack space and a study room for school-age students. It would also include a temporary storage space that could be expanded in Phase 2 on the second floor. In the future the Library could add another addition on the remaining lot and build a new parking lot. Phase 1 would cost approximately $1,400,000 and the newly created space would be furnished but the Friends of the Library. The proposed design takes into account federal ADA standards and Privacy of Information Act (spacing of computer terminals.) CITY OF KENAI CAPITAL IMPROVEMENT PROJECT NAME: STATE OF ALASKA DIP NET FISHERY PROJECTS ESTIMATED PROJECT COST: $740,000 POTENTIAL FUNDING SOURCES: STATE CAPITAL BUDGET CITY OF KENAI PROJECT DESCRIPTION: A. New or Upgrade of Dock Access Road $300,0OO This part of the project is to add a new road as an exit access to the boating facility or to w~clen and upgrade the existing road. B. DockArea Paving $350,000 This part of the project is to rebuild the Boat Launch Road and a portion of the Boating Facility parking tot, wl3ich is presently gravel. The project includes aspl~alt paving, parking stnping, and signage. C. New Restrooms $90,000 This is to furnish and install three (3) new restrooms. PROJECT JUSTIFICATION: Personal dip net fishermen from all over the state use the Boat Launch Road, Parking Lot, and Launch Ramps. There is very heavy use cn the beaches where the Kenai River empties into the Cook Inlet. Over 15,000 dip net permits for ,~0 fish ,~, ~ households are issued each year, and over 100 ~'" ----- caught in this Kenai River fishery. The City Boat Facility handles a lot of this fishery. This project will improve the Boating F--;':" · ' a,.,,,,~y operation and make it a lot "' ..... "'~' ~.~u,=, ~. ~ ~e new restrooms are badly needed for the beach dip net fishing operations. This project will greatly enhance the health and quality of life of its users. At the present time, users of the Boating Facility use staging areas that are gravel surfaced and often dirty and unsanitary. Dust in the area is a problem since dust retardants cannot be used due to the closeness to the water. Users spend time in staging areas getting their boats ready to load and unload onto their trailers and in parking. This project would ~,,,,,~,y enhance recreational opportunities for dip net fishermen. Informational signs would-also enhance the understanding of the area. 12J2J04 Dip Net Fishery Proiects Page ''~ At times, the line of vehicles with boats or trailers extends down Boat Launch Road almost to Bridge Access Road. This presents many proDtems of access on this narrow road. Users often have to exit the facility and ddve down Bridge Access Road to find a place to turn around and then i~acK to Boat Launct~ Road to get in line to retrieve their boats. A new one-way exit from the facility would allow users with their boats to exit directly or allow vehicles with a trailer to make a loop to the line on Boat Launch Road to retdeve their boats. Another alternative would be to widen the existing road and reroute a return. Dip net fishing on the Kenai River/Cook Inlet beaches is becoming more DoDular. The restroom on South Spruce and Kenai Avenue needs to Oe replaced and two additional restrooms need to be added for this fishery. All three parts of this project are very badly needed, and they are a direct result of the heavy use of dip net fishermen. Sinco the clip net fishery is 9ovemt~ or regulated in this area by the State of Alaska, the City of Kenai is requesting mostly state funds to I~eip retieve some of the costs caused by the impact of tills fishory. That is also wl~y this proiect is entitled "State of Alaska Dip Net Fislqery Projects." 12/2]04 Project # CITY OF KENAI REQUEST FOR STATE GRANT 2005-2006 CAPITAL IMPROVEMENT PROJECT PROJECT: interoperable Emergency Communication System in the City of Kenai Emergency Operations Center (KEOC) ESTIMATED PROJECT COSTS: Based on recent estimates, the balance needed to complete this project is $605,153. The City has completed an estimated $475,000 in communications infrastructure, all of which function as components to the requested KEOC system. Annual M & O costs are estimated to be $20,000 to $40,000 per year including maintenance contracts and ALMR subscriber fees. STATE ASSISTANCE REQUESTED: 100% PROJECT DESCRIPTION AND JUSTIFICATION: Obtain ancl install an integrated communications system in the KEOC, to include base stations and computer aided dispatch (CAD). The goat is to promote interoperability with other jurisdictions, inclucling AST ancl Forestry, the Kenai Peninsula Borough OEM, mutual aid departments, ancl to enaDle other communities to take aclvantage of the regional interconnectivity this project provicles, inclucling clear communications ancl interoperability of mobile, portable ancl fixecl site communications for public safety and during mutual aid responses, mass casualty incidents, disaster response, and search and rescue operations. A CAD system will link Public Safety Answering Points (PSAPS)in Kenai, Soldotna, Seward and Homer with a common records and resource management system. Funding this request will bridge the gap between available local funds and other funds being sought. The City has worked diligently to develop grants to upgrade PSAPs in Kenai and other Peninsula communities to insure equipment compatibility. This request is not intended to fund other communities, but to establish connectivity through our EOC to enable them to become truly interoperable in their PSAPs. All PSAPs are, or are in the process of becoming, Project 25 (federally required narrow band) capable. P25 mobiles, portable radios and repeaters are already in place. This funding will connect the KEOC to the state-wide radio infrastructure known as the Alaska Land Mobile Radio (ALMR) system, a joint project of the U.S. Department of Defense and the State of Alaska. ALMR will meet Federal narrow band requirements and offer advanced abilities to local agencies able to connect (high capacity & security, enhanced interoperability, reliability, and long distance communications). Connectivity supports mobile data communications and reliable high-speed data circuits to regional computer networks. ALMR and Borough-wide CAD system availability will meet the City's radio and data communications needs. The State encourages municipal participation in planning and implementing the system. This project eliminates communications deficiencies and creates interoperability for a broad base of City emergency responders and others regionally. It improves safety and efficiency of emergency response, creating more efficient response ability locally and regionally through new connectivity. Emergencies will be managed effectively and safely, and accountability and rescue of emergency personnel on interior fire attack crews when they need aid will improve. Our community is centrally located to give and receive mutual aid to other areas. All local agencies use narrow-band radios. All responders including mutual aid departments will benef'~. Local requirements that will be addressed include: · Coverage of all required areas; · Adequate number of talk groups for all local agencies; · Paging of emergency personnel; · Data communications links for interconnecting CAD systems; · Radio support for future mobile data and automatic vehicle location systems. WHY PROJECt CANNOT BE SOLEY FUNDED THROUGH LOCAL FUNDS: With obsolete communications equipment in our PSAP (inctuaing some tube type equipment), yet providing primary answering for an E-911 system our community facea a choice last year of what could be done with available local funds: either upgrade PSAP eauipment with available funas, or complete the KEOC to take advantage of the ALMR system in the future. Our community wisely chose to upgrade the PSAP due to the immediacy of needs it addressed for fire, police, public works, municipal airport, and critical facility alarm monitoring and animal control and mutual aid. This provided a communications center that will serve well for decades and is designed to connect to this proposed project, but left no funds for EOC interol3erable communications needs. Funding this project will fill the gap left by having to make this difficult choice. ADDITIONAL RELEVANT !NFORMATION TO CONSIDER: This project will bdng our emergency communications system into compliance with narrow 13and, interoperable communications criteria and enhance cooperative projects already being undertaken regionally by other cities within the Borough to improve emergency communications and response. Kenai has the key equipment and facilities in place to bring these types of communications into the area several years ahead of what would otherwise be expected, with the added benefit of providing connectivity to other communities tl~at would otherwise not be able to access suct3 technology. This project reduces costs across the board for all involved due to substantial local foresight in establishing a City faqility with ample space and connectivity specifically intended for use as an EOC (designed cooperatively with input from ADES, the Kenai Peninsula Borough OEM and FEMA). Existing technology includes fiber optic uplink ability, seismic protection, multi-fuel emergency generators, training facilities, and an 8,000 square foot EOC with space for communications, Incident Command and twelve (12) agency cubicles. The only materials needed to become functional are those applied for in this project. This project will open a new mission area for the City and for the region by providing the only true EOC communications center in the area. The KEOC facility was built with federal funds in 1998 with the support of Federal, Borough and State disaster management agencies. It is designed to FEMA EOC specifications but has not been equipped with communications equipment. It has fiber-optic trunking as an integral part of its wiring that will hub high bandwidth from the center to form a WAN in support of the multi- jurisdictional CAD framework. The scalable CAD system will support multiple agencies: law enforcement, fire, and EMS. The system also supports multiple agencies of each discipline (e.g., Alaska State Troopers, State Forestry, mutual aid departments, state and federal disaster response agencies). The City PSAP and others lack significant automated support for the primary tasks of receiving emergency information from E911 and other calls for service; determining the nature and location of emergencies; selecting appropriate response; directing units to locations; monitoring emergencies; and compiling legal records of activity related to an emergency. No PSAP has reliable means of monitoring emergency activity within the Borough, to back up or share workloads of other PSAPs in emergencies, or to monitor availability and status of resources outside their jurisdiction. With the funding requested for this project, the City will purchase the necessary communications and computer equipment to address these issues. The system envisioned will allow servers and workstations at other PSAPs to independently support a center, and link all servers through ALMR or other data circuits for data sharing, mutual activity monitoring, and backup. CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: UPGRADE 3 MILLION GALLON STORAGE TANK ESTIMATED PROJECT COSTS: $480,000 POTENTIAL FUDING SOURCES: State DEC: City: 50% = $240,000 50% = $240,000 PROJECT DESCRIPTION. The existing 3 Million Gallon Water Storage Tank was built in 1978. The interior and exterior coatings of this tank are the old technology epoxy and polyurethane foam insulation used 24 years ago. The old coatings need to be removed and upgraded to the modern coatings and insulation used today. Parts of the old coatings are failing causing problems with this material entering our drinking water system. This is also causing a corrosion problem. Keith Kornelis Page 1 December 3, 2004 CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: SURFACE DRAINAGE IMPROVEMENTS ESTIMATED PROJECT COSTS: $375,000 POTENTIAL FUDING SOURCES: State Capital Budget City of Kenai PROJECT DESCRIPTION: The topography of large areas within the City of Kenai is rather flat which has caused many drainage problems. Instead.of constructing miles of expensive storm drains and dealing with freezing lines and possible lift station problems, the city built many infiltration basins. The surface water collects at these infiltration basins and dissipates into the ground. Unfortunately, during certain times of the year these infiltration basins will not take all of the water. This happens when the ground is frozen around the basins and we have heavy rains. It also happens when the ground water table is high and therefore cannot except any more water. We then have flooding is the low spots near the basins. This project is to replace infiltration basins with underground storm drains and/or improve the infiltration basins, if possible. The streets that we have had problems with .include Lake Street, Windward Drive, Equinox Way, Inlet Woods Drive, Channel Way, Woodside Avenue, Toyon Way, Pine Avenue, and others. CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME. VACUUM SUCTION SEWER CLEANING TRUCK ESTIMATED PROJECT COSTS: $350,000 POTENTIAL FUDING SOURCES: State DEC: City of Kenai' 50% - $175,000 50% = $175,000 PROJECT DESCRIPTION: The City's existing sewer cleaning truck is 19 years old and about worn out. The truck is in constant use cleaning sewer mains, manholes, and lift stations. Besides mechanical problems, the existing truck's water and debris tanks are very small causing an extensive amount of time hauling water to the fill and waste sites. A new sewer cleaning truck would allow the City to clean more sewer mains, manholes, and lift stations. If the City does not purchase a new sewer cleaning truck, many sewer lines, manholes, and lift stations will not be cleaned. Without cleaning, the sewer mains will eventually plug causing spills that Would be considered a health and environmental hazard. Keith Kornelis Page 1 December 3, 2004 CITY OF KENAI~ ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME' Kenai Senior Center 2004 Kitchen Renovation TOTAL PROJECT COST' $281,703 The following is an estimate of the project: Schematic Drawings and construction estimate Estimated Construction Costs Final Drawings, Bid Process Total Estimated Cost of Project $ 10,000 $226,419 5; 45.25~1 $281,703 FUNDING SOURCES' Legislative Pass Through Grant $40,000 Kenai Senior Connection~ Inc. Mental Health Trust (if awarded) Rasmuson Foundation (if awarded) Total amount of funding sources $10,000 $25,000 $206~703 $281,703 TIMELINE (If funding is awarded) Completetion of Final Drawings Bid Process Construction Started March 2005 April 2005 August 2005 Since the inception of our NTS program our meal program has continually grown. In the last 4 years our program has grown at an 18% increase in meals served. In 1982 the dining room of 1,760 square feet and the kitchen of 660 square feet was built. Then in 1990, an additional 2,000 square feet was added to the dining room and the kitchen remained the same. We have outgrown our kitchen in relation to the number of meals we serve today. The senior population is the fastest growing population in the state of Alaska with the Kenai Peninsula being no exception. There are concerns of additional demands coming in the future. As the senior population increases in age, preparing and delivering more home meals is anticipated. Areas of concern regarding the kitchen as it is today are as follows: 1. Storage a. Inadequate freezer and refrigeration space 2. Inadequate and inefficiently located storage of dry goods, cleaning supplies and dishes for service. a. Addition of a "bus station that would allow for an efficient and sanitary method of post service dish handling. 3. Inadequate counter/prep space. 4. The kitchen range exhaust hood has very iow head clearance that currently is a liabiliW issue needing immediate attention. 5. Inadequate power sources in and around center prep island. 6. Inefficient equipment layout and underused available space. 7. Lack of appropriate space for food deliver', laund~' needs, and storage of service items (dishes etc...). Contracting to design and build a structural addition that would address the storage and food preparation needs of the faciliW would undoubtedly' enhance the safeW, productivity and cost effectiveness of the kitchen while simply creating a more efficient work space. With a new larger walk in freezer and cooler ~ve sviil be able to purchase food in bulk for a savings, have an area designated for frozen home meals, and more workable space for kitchen staff and volunteers. This will not only enhance our serviceability, for our program but also provide a more user-friendly and efficient facilitv to our community. If our funding is awarded to finance this project we would move ahead as quickly as possible. We have received a $40,00 legislative grant that has been earmarked for our kitchen project. We have a pledged amount of $10,000 and have applied to Rasmuson Foundation and inquired into a grant from the Mental Health Trust as well as other areas of funding. Once our project is complete we hope our kitchen will sustain us through many vears of continued service to our seniors and the communitv. 8% of the total Kenai Peninsula population is "Baby-boomers". A majority, of them haven't retired yet and many more retirees are moving to the Kenai Peninsula from other areas of the United States. With that in mind, we will continue to see the accelerated increase of a senior population living longer and needing the services which only a properly managed and equipped support system can render. Theses necessa~ improvements to our Center will allow us to better serve our existing members and leave us better prepared for the even larger population of deserving seniors in the future. CITY OF KENAI~ ALASKA. CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Municipal Park Improvement ESTIMATED PROJECT COSTS' $280,000 (includes 12% State Admin. Costs). Estimated annual operations and maintenance costs upon completion are estimated at $2,000. This would primarily include routine operational costs such as mowing, irrigation, facility cleaning, trail grooming and non-routine maintenance expenses. POTENTIAL FUNDING SOURCES: Land and Water Conservation Fund ($140,000) and City General Fund ($140,000). PROJECT DESCRIPTION: A portion of Kenai Municipal Park formally served as a tent campground. Since another use has been designated, funds are needed to upgrade property to match its proposed use. Kenai Municipal Park covers approximately 43 acres and is one of the oldest parks in the City's park system. Original development dates back to the early 1970's. Although portions of the park have been upgraded throughout the years, the interior portion of the property once containing a tent campground has not. Currently, this area is void of any site amenities, and consequently, underused. Besides being one of the oldest parks in Kenai, it is also one of the more heavily used parks and most visible to the public. This is particularly true during the personal use fishery during the month of July due to its close proximity to the mouth of the Kenai River. Additionally, this park is adjacent to one of the largest residential areas in Kenai and in close proximity to Sears Elementary, making it a very convenient and accessible park. The goal of the park improvement project is to enhance outdoor recreational opportunities and protect significant natural and cultural resources. The plan includes one large pavilion, kiosk/signs (including interpretive signs); 20 picnic sites (to include tables and grills), 3,600 L.F. of trail upgrades, benches and trash receptacles, general landscaping, and a vehicle parking lot with approximately 20 spaces. Although once heavily forested with spruce trees, most have been removed due to spruce bark beetle infestation. Other than the remaining spruce trees, a healthy population of aspen, birch, and cottonwood trees exist, along with native Alaska flora unique to this particular area. In addition to tree removal and significant pruning of remaining spruce trees, the beach access trail was recently upgraded, parking lot paved, trail added, and three (3) group picnic areas installed near the restmoms. PROJECTS tiNDER $200,000 CITY OF KENAI CAPITAL IMPROVEMENT PROJECT PROJECT NAME: CITY PARKING LOT IMPROVEMENTS ESTIbtATED PROJECT COSTS: $180,000 POTENTIAL FUDI~G SOURCES: State Capital Budget City of Kenai PROJECT DESCRIP'HO . Many of the city. parking lots are old and in the need of repairs or replacement. There are also drainage pro01ems in some of the parking lots. The Kenai City Library, Kenai Police and Fire Department, Kenai City Hall, Kenai Senior Center, Kenai Recreation Center, Kenai Cemetery and others need work. This could be complete asphalt removal and replacement, patchworic or chip and seal~t. Keith Komelis Page I December 2, 2004 CITY OF KENAI CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Kenai City Hall HVAC System Upgrade ESTIMATED PROJECT COSTS: $150.000 total project costs. Annual maintenance and operations costs mav be minor due to the efficient operation of the total system. POTENTIAL FUND~G SOURCES: General Fund PROJECT DESCRIPTION: The project consists of the installation of digital comrol equipmem and general system modifications for the improved operation of the existing heating and vemilating system. The improvements would enable better system control, provide more efficient winter heating, and add summer cooling. The project was estimated in 2001 at approximately $105,000. Project plans and specifications have been prepared. Bids for construction are on hold umil funding is available. CITY OF KENAI~ ALASKa.. CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Skateboard Park Improvements ESTIMATED PROJECT COSTS: $82,000 Estimated annual operations and maintenance costs upon completion are estimated at $500. POTENTIAL FUNDING SOURCES' Tony Hawk Founaation ($25,000) and Daubenspeck Fund ($57,000) or General Fund. PROJECT DESCRIPTION: The skate park at some time in the future could be upgraded to include different ramps and site amenities, namely a half-pipe. New and appealing features, such as the half-pipe, would ensure long-term use and interest in the park. The present site was constructed large enough (120' x 90') so that it could someday accommodate additional features. CITY OF KENAI CAPITAL IMPROVEMENT PROJE~ PROJE~ NAME: NEW LOCAL WATER WELLS FOR PUBLIC FACILITIES ESTIMATED PROJECT COSTS: $72,000 POTENTIAL FUDI~G SOURCES: State DEC' 50% = $36,000 City' 50% = $36,000 PROJECT DESCRIPTION: There are many areas around the city that use a large quanuty of city potable (drinking) water for non-dnnking water purposes. The city is about to start treating our municipal water system by removing arsenic, manganese, and iron from our water at three of our wells. The water treatment plants will be expensive to operate and maintain. We should not be using our expensive treated water for landscape watering or equipment cooling. This project would be to drill six individual on-site water wells to provide non-potable water to each facility. The Kenai Multi-Purpose Facility uses mum¢ipal water tbr cooling equipment to freeze the water for the ice fink when on-site water could be used. The City Cemetery. needs a watering system and the mum¢ipal water system is not available at this site. The Kenai Little League.., Softball, and So~/Football fields and Municipal Park could all be watered fi'om an on-site well. These on-site water wells could save the city money in the long run since the water would not have to be treated nor pumped through miles of line before it is used. The General Fund is paying the Water & Sewer fund for water use at these areas so over time this could be a General Fund savings. Keith Komelis Page 1 December 2, 2004 CITY OF KENAI~ ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Leif Hansen Park Improvements ESTIMATED PROJECT COSTS: $50,000 Engineering and design is estimated at $10,000. Estimated annual operations and maintenance costs upon completion are estimated at $600.00. POTENTIAL FUNDING SOURCES: City General Fund, smaii grants. PROJECT DESCRIPTION' Significant resources are expended (primarily labor) each summer in order to water this 2-acre park comprising of turf areas, flowerbeds, trees and shrubs. Installing an underground sprinkler system would save time, money, and effort. Currently, there is only one water outlet stationed at the center of the park in which to pull from. ,As new plantings am added, it is becoming mom difficult to sufficiently water all areas in addition to providing evenly measured amounts of water. Current watering practices is labor intensive and inefficient from a water conservation standpoint. The project is relatively simple, involving the installation of a central control panel, trenching and installation of plastic pipes, sprinkler heads, and wiring. The number of sprinkler heads, type, and location are all engineered prior to installation. Yeady maintenance costs involve m-adjusting the sprinkler heads, replacing heads as necessary, general troubleshooting, and winterizing the system. The advantages of this type of system include: 1. Allows more time dedicated toward other tasks since you don't have labor involved in moving hoses, setting and monitoring sprinklers. 2. Lower water usage (more efficient). 3. Lawn and plantings receive evenly measured amounts of water. 4. Protects landscape investment. ,TO CITY OF KENAI, ALASKA CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT NAME: Cunningham Park Improvements ESTIMATED PROJECT COSTS: $35,000 Estimated annual operations anci maintenance costs upon completion are estimated at $250.00. POTENTIAL FUNDING SOURCES: Kenai River Spor[ Fishing Association ($17,500) & City General Fund ($17,500) PROJECT DESCRIPTION: Cunningham Park is very heavily used throughout the summer fishing season, particularly during the silver salmon fishery. This site was upgraded in 1999 with funding from the Kenai River Sport Fishing Association. Upgrades included bank stabilization, gravel paths, and elevated walkway with steel grating. Increased accessibility and legal public access to the river makes this park a very desirable destination for many locals and visitors alike. A small picnic shelter would complement this park nicely. In addition to a small shelter, project would include two benches and a bear-proof trash receptacle. CITY OF KENAI CAPITAL IMPROVEMENT PROJE~ PROJECt NAME: NEW CITY STRF~F~T LIGHTS ESTIMATED PROJECT COSTS: $50,000 POTENTIAL FUDING SOURCES: State Capital Budget City of Kenai PROJECT DESCRHvrION: There are at least 20 areas that need streetlights to help curtail crime and vandalism, aha provide sa~er conaitions tbr tiao puoiic. 'Yhis inc~uacs bus stops tbr children's sa/~y and intersections tbr traffic sai~. Keith Kornelis Page 1 December 2, 2004 CITY OF KEN.Al CAPITAL IMPROVEMENT PROJECT NARRATIVE PROJECT: Establish a non-potable water well with a dry hydrant fill site in VIP Subdivision. ESTIMATED PROJECT COSTS: $25,000 POTENTIAL FUNDING SOURCES: legislative or city appropriation PROJECT DESCRIPTION AND JUSTIFICATION: Presently, the closest fire department fill site is at the corner of Bridge Access Road and the Kenai Spur Road, about 5 miles from VIP, limiting adequate fire flows in the VIP area due to travel time. Placing a fill site in the VIP area would substantially cut down on our travel time, and likely reduce the insurance rating for residents in that area from an ISO 8 (ISO 10 being highest possible) to a probable ISO 3. ISO allows for a 35 MPH travel speed for fire tankers. This equates to a 17 minute round trip for a tanker from the intersection of K-Beach and VIP Drive to the site at the corner of Bridge Access and KSR. This does not include fill or dump time. Add an estimated 2 minutes for fill time and 1.5 minutes for dump time. Placing a fill site within the VIP subdivision near Lora Street would create a maximum 2 mile round trip with a turn around time of 3 minutes 40 seconds, and would provide a sustainable 400 Gallons Per Minute (GPM) with a single fire tanker. This is nearly 3 times the total sustainable GPM possible using the Bridge Access/KSR fill site. A viable system would include a drafting (dry) hydrant with a buried 10,000 gallon tank, or a well and pump able to draft or fill tankers at 1500 GPM. We have developed an agreement for use of the new hydrant system within the Kenai Landing property to provide fire protection them, Inlet Salmon fish processing plant, and for the natural gas site in the same area. Kenai Landing's system is capable of supplying 750GPM from its three wells and on-site fire pumps, demonstrating the water table is capable of sustaining this project within the residential area of VIP. ~ PUBLIC NOTICE The Kenai City Council is accepting letters of interest and resumes from the citizens of Kenai to fill a vacant-council seat. The term will run from November, 2004 through October, 2004. Requires yearly submission of APOC Public Official Financial Disclosure Statement upon appointment. To be considered, you must be a a. Qualified voter of the City of Kenai; b, At least 21 years of age; c, Resident of the City of Kenai for one year, immediately preceding the appointment. Those interested are asked to submit their letters and resumes by NOON, OCTOBER 29, 2004 to Carol L. Freas, City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611-7794. Faxed submittals will not be accepted. Carol L. Freas, City Clerk D/211 KENAI. ALASKA 210 Fidalgo Avenue, Kcnai, Alaska 99611-7794 Telephone: 907-283-7535 /FAX: 907-283-3014 MEMORANDUM To: Department Heads From' Linda L. Snow, City Manager Date: November 19, 2004 RE' Capital Projects It's once again time to get our ducks in a row and develop our capital projects list. We don't have much time, since I'll need your information (at least in rough draft form)by Friday, December 3~a. We are going to approach the capital projects list a little differently this year, since I am in the process of working with Jack LaShot to develop a more formalized Capital Improvements Plan (CIP). We will need some basic information, presented in the same format, for all general, water/wastewater, airport, and STIP projects. General capital projects include those listed in the attached Resolution No. 2004-02, all of which will be carded over into the new list. A draft list of new project additions this year will include the following' new Shop, Library ExPansion, multi-purpose facility improvements (condensation and fire code compliance plus scenarios for future development); Emergency Operations Center equipment and furnishings); Section 36 Sports Complex; Local Improvement District projects (McCollum, Aliak, VIP); water wells (cemetery, parks); drainage upgrades; dip net fishery improvements; city parking lot upgrades, city hall HVAC, and street light additions. Please submit a narrative description (no more than two pages) for each of the projects referenced above as applicable to your department, as well as individual narratives for each applicable water/wastewater, airport, and Statewide Transportation Improvement Plan (STIP) project to be included in our new plan. The narrative format for this year is attached (it will undergo future revision as our new plan develops). I understand you may not have engineering estimates, drawings, etc. for some of the projects; this information can be worked on a little bit each year. The narrative should include the status of each project, i.e., what has been done, what hasn't, what's needed next to move the project along and any relevant attachments as descriptive information. Every capital project can usually be broken down into sub-parts and phases. Please feel free to call or email if you have any questions, comments, etc. Thank you very much. CITY OF KENAI, ALASKA CAPITAL IMPROVEMENT PROJECT NAR~TIVE PROJECT NAME' ESTI.MATED PROJECT COSTS' (This section can be broken-down into sub-parts, e.g. land acquisition, design and engineering, construction, phases, sources of any past funding, current funding request, etc.; it should also include estimated annual operations~and maintenance costs upon completion.) POTENTIAL FUNDING SOURCES' (This section should nearly always include some local contribution of dollars and/or In-Kind to demonstrate the city's commitment.) PROJECT DESCRIPTION' (This section should always start out with a justification for the project, i.e, why it's needed, what problems it will solve, use language to help the reader understand where it fits in terms of NEED {see the attached draft Needs Assessment Schedule} The project description should give the reader a clear understanding of what the project entails, what has been completed, what is in process, what remains to be done, etc.). DRAFT CAPITAL IMPROVEMENT PROJECT NEEDS ASSESSMENT SCHEDULE U: Urgent: The project cannot be reasonably postponed because it is necessary to correct a condition dangerous to public health, safety or welfare -or- The project is required to maintain a critically needed program -or- The project is required to meet an emergency situation. E=Essential' The project is required to complete or make fully useable a major public improvement-or- A "desirable" project that pays for itself. N=Necessary: Projects which should be carried out within a few years to meet clearly anticipated needs-or- Projects that will replace unsatisfactory or obsolete facilities-or- Projects to remodel existing buildings. D=Desirable: Adequately planned projects that could allow the expansion of existing programs or initiate new ones -or- Projects that convert existing facilities to other uses. A=Acceptable: Adequately planned projects that could be postponed if capital project funding sources do not materialize or capital project funding reductions are necessary, without detriment to present city operations. DF=Deferrable: Projects that should be postponed or eliminated at this time from the active CIP plan since the overall need for the project is questionable, adequate planning has not been done, or timing is wrong, etc. SUBSTITUTE Suggested by: Counc~ CITY OF KENAI RESOLUTION NO. 2004-02 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI, ALASKA 2004-2005 CAPITAL IMPROVEMENT PROJECT (CIP) PRIO~W LIST FOR REQUEST OF STATE GRANTS. WHEREAS, input for the 2004-2005 CIP list from the Kenai City Council, Ciw Administration, and citizens of the City of Kenai has resulted in the attached' prioritized hst of CIP projects; and, WHEREAS, the Council of the City. of Kenai, after receiving and analyzing the input from ~M1 sources and after discussion and deliberation, has decided to adopt the attached 2004-2005 CIP list; and, WHEREAS, the Council of tahe City of Kenai will util/ze the attached prioritized 2004- 2005 CIP list to request funding f)om numerous sources, including, but not limited to the Federal and State governments; and, ' WHEREAS, the Mayor and the Council of the CiW of Kenai pledge their affn'mative vote for the maintenance and operational costs of all ~he CiW projects listed. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA adopt the attached list entitled "Ci~ of Kenai, Request for State Grants 2004- 2005 Capital Improvement Projects." ' PASSED BY THE COUNCIL OF THE CITY OF KENAI ALASKA this ~eventh day of January., 2004. ' ' Carol L. Freas, City Clerk - CITY OF KENAI RJgQUEST FOR STATE GRANTS 2004-2005 CAPITAL IMPROVEMENT PROJECTS Kenai Coastal Trail- Construction Roads State of Alaska Dip Net Fishery Projects a. Dock Area Paving b. New Dock Access Road Public Safety Building Improvements Park Improvements a. Municipal Park Improvement b. Lei/Hansen Park Improvement c. Cunnmgham Park Improvement d. Skateboard Park Improvements Fire Protection, VIP Subdivision Water Supply Expansion Study Public Facilities Wiring Upgrades Environmental Clean-Up TOTAL $10,000,000 3,000,000 650,000 35,000 250,000 40,000 25,000 82,800 20,000 20,000 50,000 300,000 $14,472,800 Resolution No. 2004-02 Attachment Project 1' CITY OF KENAI REQUEST FOR STATE GRANT 2004-2005 CAPITAL IMPROVEMENT PROJECT PROJECT NAME' KENAI COASTAL TRAIL CONSTRUCTION TOTAL PROJECT COST: $10,000,000 STATE ASSISTANCE REQUESTED' 100% PROJECT DESCRIPTION & JUSTIFICATION' The Kenai Coastal Trail is a proposed multi-purpose trail that will run for approximately one mile along the base of the Kenai bluffs The trail will begin at the Kenai Dunes Park, at the mouth of the Kenai River, and progress up the riverbank to a new trailhead and parking area located just off Bridge Access Road. The trail will provide a scenic walkway within the City of Kenai with easy, safe beach access down the bluff at several locations. A scenic estuary area will be crossed with a bridge, and periodic ramps and rest areas along the trail will provide handicapped accessibility and opportunities for wildlife viewing. In addition to its recreational benefits, the trail will provide needed relief to the City from ongoing erosion of the bluff and associated property losses. Through the years, the City of Kenai has commissioned many studies and reports for the area of the lower Kenai River. These-studies include Kenai River sedimentation, dredging, bluff erosion, boat harbor, and others. In 1998, the City hired Peratrovich, Nottingham, & Drage, inc. (PN&D) to perform a Reconnaissance Level Study for a Kenai CoastaI Trail. In 1999, PN&D completed the next phase for the City and produced the "Kenai Coastal Trail and Erosion Control Project Design Concept Report." This report included a schematic design, right-of-way property impacts, preliminary environmental considerations, and a rough project cost estimate. PN&D just .completed their third contract with the City, which consisted of working on the environmental and permitting requirements of this project. Approximately $120,000 of City funds has been spent on PN&D recent work. The US Corps of Engineers was allocated $500,000 to complete the planning, engineering, and environmental studies needed to obtain the necessary permits to start construction of this project. The Corps'study is schedule to be completed in Ju~,, ,),, 2004, This State Grant Capital Improvement Request is for the next phase which is the actual construction. ' KENAI COASTAL TRAIL AND EROSION CONTROL PROJECT ROUGH COST ESTIMATE Permitting Engineering Construction Construction Land Additional Work After Receipt of Corps Study Including Initial Preliminary Engineering Design, Surveying, Inspection, Administration Basic Erosion Protection Trail on Top of Erosion Protection Right-of-Way Purchase $ 400,000 2,000,000 8,800,000 1,800,000 1,000,000 $14,000,000 TIMELINE FROM CORPS PROJECT STATUS OF FEBRUARY 13, 2004 Inve'rtebrate Study Limnology Study Bird Study Fish Study April 2003 January 2004 Continue Monthly March 2004 Topographical/Hydrographic & Hydraulic Riverbed & Sedimentation Study Geotechnical Study Done March 2004 Done OVERALL STUDY SCHEDULE Environmental Baseline Study Engineering with Hydraulic Modeling & Sedimentation Analysis of the Bluff Main Report including Studies as AppendiCes Agency and City Review March 2004 March 2004 April 2004 July 2004 Prepared by Keith Kornelis, City of Kenai March 9, 2004 Project 2' CITY OF KENAI REQUEST FOR STATE GRANT 2004-2005 CAPITAL IMPROVEMENT PROJECT PROJECT NAME' ROADS PROJECT COST: $3,000,000 STATE ASSISTANCE REQUESTED' 100% PROJECT DESCRIPTION' About 50 percent of the City of Kenai 65 miles of roads are not paved. paved roads were paved 20 or 30 years ago and are in bad shape. Some of the This project is for ~ and upgrading many gravel roads such as Barabara Drive, Ames Road, Angler Drive, and others that interSect with Beaver Loop Road and the Kenai Spur Highway. This project would also include reconstructing and repavin~ existing badly damaged paved roads such as Wildwood Drive, the roads in Mommsen Subdivision, Silver Salmon Drive, King Salmon Drive, and others. It would also include chip and seal reconditioning of roads such as in Woodland Subdivision, Redoubt Subdivision, Inlet View Subdivision, Central Heights Subdivision VIP Subdivision, Old Town, and other subdivisions. ' Project 3' CITY OF KENAI REQUEST FOR STATE GRANT 2004-2005 CAPITAL MPROVEMENT PROJECT NAME' STATE OF ALASKA DIP NET FISHERY PROJECTS TOTAL PROJECT COST: $650,000 STATE ASSISTANCE REQUESTED' 100% PROJECT DESCRIPTION: (See Drawing) a, Dock Area Paving $350,000 This part of the project is to rebuild the Boat Launch Road and a portion of the Boating Facility parking lot, which is presently gravel. The project includes asphalt paving, parking striping, and signage. c. New or Upgrade of Dock Access Road $300,000 This part of the project is to add a new road as an exit access to the boating facility or to widen and upgrade the existing road. PROJECT JUSTIFICATION. Personal dip net fishermen from all over the state use the Boat Launch Road, Parking Lot, and Launch Ramps. Over 15,000 dip net permits for households are issued each year, and over 100,000 fish are caught in this Kenai River fishery. The City Boat Facility handles most of this fishery. This project will improve the Boating Facility operation and make it a lot cleaner. This project will greatly enhance the health and quality of life of its users. At the present time, users of the Boating Facility use staging areas that are gravel surfaced and often dirty and unsanitary. Dust in the area is a problem since dust retardants cannot be used due to the closeness to the water. Users spend time in staging areas getting their boats ready to load and unload onto their trailers and in parking. This project would definitely enhance recreational opportunities for dip net fishermen, informational signs would also enhance the understanding of the area. At times, the line of vehicles with boats or trailers extends down Boat Launch Road' almost to Bridge Access Road. This presents many problems of access on this narrow road. Users often have to exit the facility and drive down Bridge Access Road to find a place to turn around and then back to Boat Launch Road to get in line to retrieve their boats. A new one-way exit from the facility would allow users with Dip Net Fishery Projects Page 2 their boats to exit directly or allow vehicles with a trailer to make a loop to the line on Boat Launch Road to retrieve their boats. Another alternative would be to widen the existing road and reroute a return. Both parts of this project are very badly needed, and they are a direct result of the 'heavy use of dip net fishermen. Since the dip net fishery is governed or regulated in this area by the State of Alaska, the City of Kenai is requesting funds to help relieve some of the costs caused by the impact of this fishery. That is also why this project is entitled "State of Alaska Dip Net Fishery Projects." N, Project 4' Project 5: Project 6' Project 7' Project 8' EXPLANATION OF ADDED ,SMALL C .A_.PITAL .,PROJECTS $35.000 The majority of these funds ($25,000)would be used ~ t-'~'--ee performance of communications equipment to reduce or eliminate the ongoing interference issues experienced by dispatchers. It has been determined by ProComm that a lack of separation between radio frequencies and aging combiner equipment, antennas, and coaxial cable (all having exceeded their useful life) necessitates an engineering solution to resolve. The remaining funds would be used to purchase 18 replacement public safety gear lockers ($5,000) and construct a safe walkway, including steps, from the back parking lot of the Public Safety Building to City Hall ($5,000). The Municipal Park improvement plan ($250,000)includes one large pavilion, kiosk/signs; 6 handicap accessible picnic tables, 14 standard picnic tables; benches and trash receptacles; 6 accessible BBQ pits and 14 standard pits; 3,600 linear feet of trail upgrade; 31,350 sq. ft. picnic areas; 20 car parking lot; gates; landscaping; engineering. (b) The Leif Hansen Park improvement plan ($40,000) includes the engineering, design, and installation of an underground sprinkler system. (c) The Cunningham Park plan ($25,00.0)includes both new and replacement benches and trash receptacles. (d) Skateboard park improvements ($82,800)includes ramp equipment and park signage. Fire Protection VIP Subdivision 20.000 This project would provide a dependable water supply for fire protection in the VIP Subdivision, which is located across the Kenai River estuary over the Bridge Access road. The VIP subdivision is not connected to city water and, therefore, fire protection is now provided by shuttling water from hydrants located on the opposite side of the Bridge. Providing a reliable non-potable water supply would include a well and possibly a fire pump and a hydrant. This study would research and analyze the cost and feasibility of obtaining and utilizing the existing water system at the vacant Wards Cove cannery. There are three wells at the Wards Cove site, producing in excess of 750 gPm, and a 60,000 gallon cistern. The study would examine water potability, the value of the water system, the creation of a hydrant system for the VIP subdivision, and how the City might establish a metering system for domestic and cannery use. Public Facilities Wiring Upgrades $50,000 l he "quality of communications cabiin.g in se,,~Te~r~'~-u~li~ facilitieS' is very pOO-~ and does not meet computer networking and data transfer requirements and standards; the current standard is Cat 5e and older public buildings were not constructed at that standard. Project 9' ed to perform environmental clean-u.p on the property which was contaminated due to its use many years ago as a road oil storage pit; there are buried drums on the property. The project will require the removal of soil and other items with associated treatment and/or disposal. A sewer main extension into the yard area will also be needed, with connections to floor drains and restrooms, as well as the proper abandonment of old leach pits. Further soil and groundwater testing and monitored will also be required. This project could easily be completed into three separate phases at approximately $100,00 for each phase. Suggested by: Council CITY OF KENAI RESOLUTION NO. 2004-60 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI, ALASKA 2005-2006 CAPITAL IMPROVEMENT PROJECT (CIP) PRIOPdTY LIST FOR REQUESTING STATE OF ALASKA LEGISLATIVE APPROPRIATIONS. WHEREAS, input for the 2005-2006 CIP list was solicited from the Kenai City Council, City Administration, Planning & Zoning Commission, elected representatives, and citizens of the City of Kenai and incorporated in the attached prioritized list of CIP projects; and, WHEREAS, the Council of the City of Kenai, after receiving and analyzing the input from all sources and after discussion and deliberation, has decided to adopt the attached 2005-2006 CIP list; and, WHEREAS, the attached list represents health, safety, and infrastructure priorities of the City of Kenai; and, WHEREAS, the Mayor and the Council of the City of Kenai pledge their affirmative vote for the maintenance and operational costs of all the City projects listed. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA adopt the attached list entitled "City of Kenai, Request for of Alaska Legislative Appropriations, 2005-2006 Capital Improvement Projects." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15a~ day of December, 2004. ATTEST: PAT PORTER, MAYOR Carol L. Freas, City Clerk CITY OF KENAI REQUEST FOR STATE OF ALASKA LEGISLATIVE APPROPRIATIONS 2005-2006 CAPITAL IMPROVEMENT PROJECTS · 1. Kenai Coastal Trail (represents 30% of estimated cost). $ 4,100,000 2. Road, Drainage, and Parking Lot Improvements 4,500,000 3. State of Alaska Dip Net Fishery Projects a. New or Upgrade of Dock Access road b. Dock Area Paving c. New Restrooms 740,000 4. Community Street Lights 50,000 5. Fire Protection, VIP Subdivision 25,000 TOTAL $9,415,000 Resolution No. 2004-02 Attachment