HomeMy WebLinkAboutResolution No. 2017-64Sponsored by: Council Member Molloy
CITY OF KENAI
RESOLUTION NO. 2017-64
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING A
POLICY ESTABLISHING PROCEDURES FOR RECORDING CITY COUNCIL MEETINGS
AND WORK SESSIONS.
WHEREAS, the City has a practice for electronic recording of Council meetings, but there is no
written policy or other established procedures regarding the electronic recording of City Council
meetings, work sessions and joint work sessions with Commissions, Committees and the
Council on Aging; and,
WHEREAS, electronic recordings provide for openness and transparency of government and a
safeguard for the development of minutes and summaries which are the official records of
meetings and work sessions; and,
WHEREAS, it is good public policy and in the City's best interest to adopt a written policy
establishing general procedures for the electronic recording of City Council meetings, work
sessions, and joint work sessions with Commissions, Committees and the Council on Aging.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA:
Section 1. That City Council Policy 2017-03, Procedures for recording City Council
meetings and work sessions, attached, is approved.
Section 2. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 191" day of October, 2017.
BRIAN GABRIEL SR., MAYOR
ATTEST:
J mi Heinz, City Clerk
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POLICY NO. 2017-03: Procedures for recording City Council meetings and work
sessions.
Purpose
The purpose of this policy is to establish procedures, other than those provided in KMC Title 1
for recording City Council meetings, work sessions, and joint work sessions.
Scope
This policy applies to City Council and all advisory bodies, appointed by the City Council, that
may have a joint work session with City Council. All Committees, Commissions, and the
Council on Aging are regulated by KMC 1.90 and Policy No. 2016-01 (Amended) also
establishes procedures for all Committees, Commissions, and the Council on Aging.
Additionally, the Planning and Zoning Commission is also regulated by KMC 14.05.
Policy
Meeting Minutes, Summaries and Recordings
All City Council meetings and City Council work sessions, including joint work
sessions between City Council and any Committee, Commission, or the Council
on Aging, shall be electronically recorded and retained for 6 (six) years.
b. Exception: Meetings held solely for the purpose of interviewing candidates for
positions for employment by the City Council and the part of meetings held in
executive session may not be recorded. Work Sessions or any portions thereof
held outdoors may not be recorded if not practicable.
C. Meeting minutes shall be produced by the Office of the City Clerk for all City
Council meetings and meeting summaries shall be produced for all City Council
work sessions and joint work sessions between City Council and any Committee,
Commission, or the Council on Aging. Minutes and summaries approved by City
Council are the official records of the meetings and work sessions.
Effective Date: /0' I q -( 7 Approved by Resolution 2017-64
ATTEST:
/,SENA/
nz, City Clerk (1 ( 1
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BRIAN GABRIEL SR., MAYOR
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"Villaye with a Past, C# with a Future
MEMORANDUM
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / FAX: 907-283-3014
www.kenai.city
TO: Mayor Gabriel, Council Members,
Student Representative, Administration
FROM: Council Member Molloy
DATE: October 11, 2017
SUBJECT: Resolution No. 2017-64, Adopting A Policy Establisbing Procedures
For Recording City Council Meetings And Work Sessions.
The City has a practice for electronic recording of Council meetings, using web cam and
Granicus as service provider. But there is no written policy or other established procedures
regarding the electronic recording of City Council meetings, Council's work sessions, and
Council's joint work sessions with Commissions, Committees and the Council on Aging. There
has been public comment requesting electronic recording of Council work sessions and all
Commission and Committee work sessions. And when researching historical records regarding
the Council Travel Policy, I discovered that there are not any summary minutes of the 5/20/2014
Council Work Session, which was a part of Council's process for development and approval of
the original Council Travel Policy. Because the City does not record Council work sessions, the
content of that work session is lost, and there is no official record of the content of that Council
work session.
Resolution No. 2017-64 is a Council policy that establishes general procedures for electronic
recording of City Council meetings, Council's work sessions, and Council's joint work sessions
with Commissions, Committees and the Council on Aging. Potential procedures for electronic
recording of work sessions of Commissions, Committees and the Council on Aging would be
addressed at a later date, when Policy No. 2016-01 (Amended), Procedures for Commissions.
Committees and Council on Aging, is brought back to Council for review.
Resolution No. 2017-64 establishes "general procedures;" it doesn't change the existing practice
for electronic recording of Council meetings, and it doesn't specify how electronic recording of
work sessions is to be accomplished, leaving that decision to Administration. Electronic
recording of work sessions could be audio recording only. The exception in Section Lb - that
"Meetings held solely for the purpose of interviewing candidates for positions for employment
by the City Council and the part of meetings held in executive session may not be recorded" -
maintains Council's current practice regarding executive sessions. Section Lc on minutes and
summaries also maintains Council's current practice.
Council's support of this resolution and policy is respectfully requested