HomeMy WebLinkAboutResolution No. 2018-11CITY OF KENAI
RESOLUTION NO. 2018-11
Sponsored by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A
BUDGET TRANSFER WITHIN THE GENERAL FUND — FIRE DEPARTMENT FOR OVERTIME
IN EXCESS OF BUDGETED AMOUNTS.
WHEREAS, as of January 30, 2018, the Fire Department has expended 89% of the budgeted
overtime for FY 18 due to personnel injuries, Family Medical Leave Act (FMLA), and vacancy of
a newly approved position from July 1 to August 10, 2017; and,
WHEREAS, Fire Department FY 18 overtime budget calculations were based on an additional
employee with a floating schedule to fill vacancies due to leave time, however, this position was
not hired until August 10th; and,
WHEREAS, to meet minimum staffing levels in the Fire Department, budget transfers are
necessary to cover anticipated overtime costs due to mandatory training requirements and shift
coverage through March 2018; and,
WHEREAS, the Fire Department anticipates an additional appropriation may be needed for
overtime expenditures for the last few months of FY18 to cover minimum staffing levels.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the following budget revision is approved:
General Fund - Fire Department
Decrease Authorized Expenditures:
$19,303
Office Supplies
$ 500
Professional Services
14,620
Travel & Transportation
8,500
Advertising
350
Books
980
Miscellaneous
1,500
Total Decreases
$26.450
Increase Authorized Expenditures
Overtime
$19,303
Medicare
384
PERS
5,819
Workers' Compensation
944
Total Increases
$26.450
Section 2. That this resolution takes effect immediately upon adoption
Resolution No. 2018-11
Page 2 of 2
ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 215' day of February,
2018.
ATTEST:
Ja ie einz, City Clerk
!I
BRIAN GABRIEL SR., MAYOR
"Villas wid a Past, Ati w(d a f tw
210 Fidalgo Ave, Kenai, Alaska 99611-7794
Telephone: (907) 283-7535 1 Fax: (907) 283-3014
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NV
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TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
FROM:
Jeff Tucker, Fire Chief
DATE:
February 8, 2018
SUBJECT:
Resolution No. 2018 — 11
Council approved the addition of a staffing firefighter position for the Fire Department for FY18.
However, due to short fall in funding at the end of FYI 7, we were not able to conduct testing and
the hiring process until the start of FY18. Consequently, that position did not start until Aug.10"'.
During that time frame the new position could have could have covered 414 hours of overtime
expenditures. Reduction in the Fire Department -Overtime budget from FYI to FY18 was based
upon having the position filled for the entirety of FY18.
Additionally, we have had 432 hours of FMLA taken by fire department personnel due to medical
issues, 3 beautiful new babies, and a workers comp injury. We are anticipating an additional 192
hours of FMLA/Workers Comp and, an additional 432 hours of mandatory training that will require
overtime for medical certifications, and other required training.
To reduce the number of responders on a recall and reduce overtime the Department has taken
the proactive step to rewrite the recall Standard Operating Guideline in that the company officer
will not specify the needed number of responders.
As of January 31, 2018 we have expended 89% of the Fire Department -Overtime funds. We have
looked at every account within Maintenance and Operations to identify items that can be
postponed until FYI 9, or cut from the current budget to minimize the overall impact to the General
Fund. We are requesting the transfer of $26,450.00 from Fire Department -Maintenance and
Operations, into the Fire Department -Overtime account. We anticipate this will cover overtime
expenditures through March, but will likely need additional funding to cover overtime for the
remainder of FY18.