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Home My WebLink About2018-03-01 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION REGULAR MEETING MARCH 1, 2018 – 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. February 1, 2018 5. UNFINISHED BUSINESS a. Discussion - Draft FY2019 / 2020 / 2021 Capital Improvement Projects 6. NEW BUSINESS – None 7. REPORTS a. Parks & Recreation Director b. Commission Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – April 5, 2018 9. COMMISSIONER COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT 11. INFORMATION ITEMS 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: JACQUELYN -- 283-8231 OR, BOB -- 283-8261 WORK SESSION AT 6:00 PM There will be a work session prior to the regular meeting to discuss Capital Improvement Projects for FY20 and FY21. (This page was intentionally left blank) KENAI PARKS & RECREATION COMMISSION FEBRUARY 1, 2018 – 7:00 PM CITY HALL COUNCIL CHAMBERS CHAIR CHARLIE STEPHENS, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Stephens called the meeting to order at 7:00 p.m. a. Pledge of Allegiance Chair Stephens led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners present: C. Stephens, J. Joanis, T. Wisniewski, N. Widmayer Commissioners absent: J. Halstead, S. Kisena Staff/Council Liaison present: Parks & Rec Director B. Frates, Council Member T. Navarre A quorum was present. c. Agenda Approval MOTION: Commissioner Widmayer MOVED to approve the agenda as presented; Commissioner Wisniewski SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. January 4, 2018 MOTION: Commissioner Wisniewski MOVED to approve the meeting summary of January 4, 2018 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion – Draft FY2019 / 2020 / 2021 Capital Improvement Projects The Capital Improvement Project list was presented and reviewed for FY2019, 2020 and 2021. Page 3 of 18 Parks and Recreation Commission Meeting February 1, 2018 Page 2 Director Frates explained that some of the projects requested were carryovers from previous requests, specifically the Little League restrooms, soccer irrigation, and 4th Avenue Park. The focus of the discussion was on FY2019 and establishing priorities. Projects were reviewed and prioritized. Brief discussion followed regarding the Kenai Sports Complex - Soccer Fields. It was noted that a playground area was something that should be looked at in the near future along with a layout design for future fields. Director Frates stated that a work session is an option for some long-term master planning for that area. The commission prioritized FY2019 projects as follows: 1) Kenai Trails/Signage, 2) Kenai Little League Restrooms/Storage Facility, 3) 4th Avenue Park Playground, 4) Outdoor Event Stage Design Work, 5) Soccer Park Irrigation, and 6) Dog Park. It was recommended that a work session be held at 6 p.m. in advance of the next meeting to further discuss the FY2020 and FY2021 Capital Improvement Projects list. 7. REPORTS a. Parks and Recreation Director – Frates reported on the following: • There were some addendums to the cemetery RFP but otherwise moving along as planned; • Consideration was being given to a possible pond hockey tournament sponsored by the Kenai Brown Bears hockey; • Grooming of the ski trails continued to be unpredictable; the Tsalteshi youth program is scheduled to utilize the course Saturday, February 3, pending conditions. • Summer positions would be opening soon for recruitment; • The department recruited help by a Kenai Central High School (KCHS) student in building a bike repair station; the first one would serve as a prototype with others to possibly follow. b. Commission Chair – None. c. City Council Liaison – Navarre reported on the recent actions taken by City Council; noted that Council would be considering an ordinance by Administration to replace five spectator heaters at the multi-purpose facility; and provided an update of the policy regarding the student representative’s role on the Parks and Recreation Commission. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 1, 2018 9. COMMISSION QUESTIONS & COMMENTS It was requested that when Council discussed Airport lands, trails, connectivity and quality of life issues were a part of those discussions. Commissioner Joanis spoke to the Beaver Loop Pedestrian project and noted the path was scheduled for the south side of the road. She added that a flashing safety light (similar to KCHS, off Lawton Dr.) would hopefully be installed to assist users coming across Beaver Loop Road to access the Unity Trail. Page 4 of 18 Parks and Recreation Commission Meeting February 1, 2018 Page 3 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION a. Hockey Ice Schedule 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:35 p.m. Meeting summary prepared and submitted by: _____________________________________ Jacquelyn Kennedy Deputy City Clerk Page 5 of 18 (This page was intentionally left blank) Page 6 of 18 MEMO: TO: Kenai Parks & Recreation Commission FROM: Robert J. Frates, Parks & Recreation Director DATE: January 25, 2018 SUBJECT: Draft Capital Improvement Plan Attached is a draft Capital Improvement Plan (CIP) for FY19, 20, and 21 for your review. Please be prepared to discuss and update these recommendations at the February 1st meeting. Administration will once again refine the scope and cost estimates, including any changes you may have before submission to the Planning & Zoning Commission. Please let me know if you have any questions. Attachments 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 7 of 18 Page 8 of 18 KENAI PARKS AND RECREATION CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES FY2019 PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING 4th Ave Park Project would replace existing playground equipment and 100,000.00$ Play area needs to be relocated toward front of park increase amount of play activities for children ages 5-12.property for higher visibility and safety. Engineered Accompanying site amentities would be included, i.e. wood fiber should be utilized for fall protection. 1 benches and swing bench. Equipment installation would be performed in-house. Existing play equipment was removed in summer 2017. Kenai Little League Facility Restroom Project would construct permanent restrooms with attached 75,000.00$ Portable restrooms are rented by several entities for and Storage Space storage space. Storage would be shared by KLL & COK.their respective programs. Additionally, the COK rents 2 units during the PUF. Soccer Field Irrigation The COK maintains four natural turf soccer fields totaling 395,000.00$ approximately 13 acres. Currently, staff waters fields via 3 reel sprinklers which becomes time consuming for staff. Outdoor Event Park Stage - Phase I Project would provide design & construction of an outdoor 250,000.00$ COK has one large park-like setting to stage and associated electrical and lighting needs (Phase I).accommodate large venues (4th July, Industry 4 Appreciation, etc.) and is located on Kenai Municipal Airport land. Due to FAA restrictions, ability to add future infrastructure is limited. Kenai Trails/Signage Project would construct Phase I of trail system and 5,000.00$ Trail construction methods would incorporate 5 associated signage within Municipal Park Boundary.use of D-1 gravel. It is expected Phase I to be partially grant funded (90/10) for estimated total project cost of $30,000.00 6 Dog Park Project provides construction for a fenced in area for $80,000.00 Project would provide agility-type equip. with citizens to exercise, socialize and train dogs.access to Daubenspeck pond. Page 9 of 18 KENAI PARKS RECREATION CAPTIAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES FY2020 PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING Playground Replacement Project would replace aging equipment and provide 250,000.00$ Park serves as primarily a small residential area overall renovation to park surrounded by several apartment complexes 1 with multiple family units. It is anticipated that this project could be partially or entirely funded by another entitiy. Large Area Grass Mower Project would provide a large mower to keep up with 30,000.00$ Amount of turf areas continue to expand and turf mowing demand each summer.department needs to acquire another large mower 2 capable of providing efficient turf maintenance. Mower would replace a John Deere Reel mower purchased in 1992. It currently has 1,900 hrs and increasingly difficult finding replacement parts. Adult softball Infield Dirt Replacement Project would replace approximately 6" to 10" of infield New infield dirt would provide increased safety. 3 dirt on Field #1, #2 and #3 25,000.00$ LH Park Electrical Upgrades Funds would be used to bury an overhead power line 15,000.00$ There is an power line directly overhead of a memorial 4 within LH Park and add outdoor lighting to the tree. Additionally, there is no lighting for the flag poles. flagpoles Kenai Trails/Signage Project would construct Phase II of trail system and 5,000.00$ Trail construction methods would incorporate associated signage within Municipal Park Boundary.use of D-1 gravel. It is expected Phase II to 5 be partially grant funded (90/10) for estimated total project cost of $50,000.00 Page 10 of 18 KENAI PARKS RECREATION CAPITAL IMPROVEMENTS (CIP) PRIORITIES FY2021 PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING Softball Greenstrip Playground Project would replace aging play equipment and for ages 75,000.00$ Current playground was installed around 1991. Replacement 5-12. 1 Page 11 of 18 KENAI PARKS RECREATION CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES OTHER PROJECTS WHICH WERE CONSIDERED PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING New Baseball Fields Project would design and construct seven baseball Unknown Parks and Recreation Commission has discussed fields at property identified as Sect. 36 the development of ball fields in this area. Project could include 5 Little League fields and two Sr. League fields and associated infrastructure. Due to cost, this project should be phased with focus on fields identified as having the greatest need. City of Kenai Indoor Turf Field This project would construct a 100'x200' indoor turf field 5,000,000.00$ This project is of interest to the Parks & Recreation Facility possibly as an addition to the existing Kenai Multi-Commission but significant work needs to be Purpose Facility. The facility would be used by area accomplished to determine its feasibility. school, pre-schools and other organizations. Multi-Purpose Facility Project would convert R-22 refrigeration system to a Unknown Manufacturing of R-22 is being phased out and will Refrigeration Conversion non-ozone depleting alternative no longer be produced in year 2020. It is anticipated quantities of R-22 will be sufficient, however, costs will continually increase. Kenai Multi-Purpose Facility Project would construct six (6) locker rooms with $1,250,000.00 Facility was originally constructed to accommodate Locker Rooms restooms and shower rooms.locker/shower rooms. Project would most likely be tied into a larger construction project, i.e., indoor turf field facility. Page 12 of 18 KENAI PARKS RECREATION CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES OTHER PROJECTS WHICH WERE CONSIDERED PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING Sports Complex Playground Project would purchase small playground structure to be 20,000.00$ Soccer fields are heavily used during summer located at the soccer fields.season by many organizations and families and is a gathering location. Play equipment would provide play structure to children. Kenai Nordic Trail Lighting - Design Project would provide for design & cost estimates for a 50,000.00$ Lighted system would improve general safety lighting system at the Kenai Golf Course.for skiers and maintenance personnel. Project would be phased over several years. Scenic Bluff Overlook Project would provide upgrades to area.Unknown Specific upgrades need to be determined based on use of this area. Upgrades could include small concrete picnic pads and tables. Page 13 of 18 KENAI PARKS RECREATION CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES OTHER PROJECTS WHICH WERE CONSIDERED PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING New Baseball Fields Project would design and construct seven baseball Unknown Parks and Recreation Commission has discussed fields at property identified as Sect. 36 the development of ball fields in this area. Project could include 5 Little League fields and two Sr. League fields and associated infrastructure. Due to cost, this project should be phased with focus on fields identified as having the greatest need. City of Kenai Indoor Turf Field This project would construct a 100'x200' indoor turf field 5,000,000.00$ This project is of interest to the Parks & Recreation Facility possibly as an addition to the existing Kenai Multi-Commission but significant work needs to be Purpose Facility. The facility would be used by area accomplished to determine its feasibility. school, pre-schools and other organizations. Dog Park Project provides construction for a fenced in area for Unknown Project could be included into design & function citizens to exercise/train dogs.of Sect. 36 and phased into overall design. There has been some interest expressed by citizens and or groups for such a park. Kenai Softball Fields Project provides upgrades to the existing complex.Unknown Project would provided upgrades to adult softball complex. Specific project would be determined by highest priority and could include new dug- outs or turf infield(s). Page 14 of 18 KENAI PARKS RECREATION CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES OTHER PROJECTS WHICH WERE CONSIDERED PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES/COMMENTS NUMBER FUNDING Sports Complex Concession Building Funding would design/construct a concession facility Unknown Building would provide a small concession area and & Permanent Restrooms and permanent restrooms at the Kenai Sports Complex restroom facility. Concession area could be rented to user groups throughout the summer soccer season. Page 15 of 18 Kenai City Council Meeting Page 1 of 3 February 21, 2018 ACTION AGENDA KENAI CITY COUNCIL – REGULAR MEETING FEBRUARY 21, 2018 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Mayor John Williams – Board of Director’s Report to Cook Inlet Regional Citizens Advisory Council Stakeholders and Carport for the Renovated Firetruck. 2. Sean Wedemeyer, Public Works Director, City of Kenai – An Overview of the Wastewater Treatment Plant. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3006-2018 – Increasing Estimated Revenues and Appropriations by $1,441.42 in the General Fund for the Police Department to Purchase Supplies from Asset Forfeiture Funds Received from the State of Alaska. 2. ENACTED UNANIMOUSLY. Ordinance No. 3007-2018 – Appropriating Available Fund Balance to the Multipurpose Facility Capital Project Fund for Facility Improvements Including the Purchase of New Heaters for the Player Benches and Spectator Area. 3. ENACTED UNANIMOUSLY. Ordinance No. 3008-2018 – Accepting and Appropriating $1,600.00 from the Kenai Chamber of Commerce and Visitor Center (the Chamber) for a New Camera in Support of the City and the Chamber’s Joint Eagle Camera Project. Page 16 of 18 Kenai City Council Meeting Page 2 of 3 February 21, 2018 4. ADOPTED UNANIMOUSLY. Resolution No. 2018-11 - Authorizing a Budget Transfer within the General Fund – Fire Department for Overtime in Excess of Budgeted Amounts. 5. ADOPTED AS AMENDED. Resolution No. 2018-12 – Approving an Amended Policy to Include Alternatives for the Sale of Ten Specific City-Owned Airport Fund Leased Lands Outside the Airport Reserve with Substantial Constructed Leasehold Improvements. E. MINUTES – None. F. UNFINISHED BUSINESS 1. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 2993-2017 - Amending Kenai Municipal Code Chapter 14.25-Landscaping/Site Plan Regulations, to Require Landscaping and Site Plans for All Retention Basins, Commercial, Industrial and Multifamily Development and Land Clearing in Certain Zones in the City and Making other Material and Housekeeping Changes. [Clerk’s Note: This Item was Postponed as Amended to this Meeting from the February 7, 2018 Meeting; A Motion to Enact is On the Floor.] G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Bills to be Ratified. 2. REMOVED FROM THE AGENDA. *Action/Approval – Purchase Orders Exceeding $15,000. 3. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Non-Objection to Liquor License Renewals for: • BPO Elks Lodge #2425 • New Peking Restaurant 4. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 03/07/2018 *Ordinance No. 3009-2018 – Increasing Estimated Revenues and Appropriations by $63,850 in the Water and Sewer Capital Project Fund for Projects Identified in the FY2018 Budget. 5. MEETING START TIME CHANGED TO 6:00 P.M. Action/Approval – Revise the Beautification Committee Meeting Start Time, Pursuant to Policy, from 7:00 p.m. to 6:00 p.m. 6. FREDDIE PEREZ CONFIRMED TO PARKS & RECREATION COMMISSION. Action/Approval – Mayoral Nomination of Freddie Perez for Appointment to the Parks and Recreation Commission. Page 17 of 18 Kenai City Council Meeting Page 3 of 3 February 21, 2018 7. CITY MANAGER AUTHORIZED TO SEND LETTER. Action/Approval – City of Kenai Letter to Alaska Department of Environmental Conservation in Response to Kenai River Special Management Area Advisory Board Comments. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review 2. Cross Inlet Pipeline Extension Project Decision Information The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Page 18 of 18