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Home My WebLink AboutOrdinance No. 3013-2018Sponsored by: Administration C ITY OF KENAI ORDINANCE NO. 3013-2018 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $286,288 IN THE AIRPORT SPECIAL REVENUE AND AIRPORT TERMINAL IMPROVEMENTS CAPITAL PROJECT FUNDS FOR INCREASED COSTS ASSOCIATED WITH PHASE 11 OF THE PROJECT TO DESIGN THE AIRPORT TERMINAL REHABILITATION PROJECT AND AUTHORIZING A CONTRACT AMENDMENT WITH WINCE-CORTHELL-BRYSON FOR COMPLETION OF PHASE II OF THE PROJECT'S DESIGN. WHEREAS , the scope of the Airport Terminal Improvement project has expanded based on Phase 1 analysis to a project estimated at approx imately $9 , 700,000 in design and construction costs ; and , WHEREAS, Ordinance No . 2975-2017 appropriated the original design grant from the Federal Aviation Administration totaling $521,007; including the City's required local match of $32,563 but is no longer sufficient to complete the expanded design; and, WHEREAS , an additional $286,288 is needed to complete the design and bid services and will initially be provided by the Airport Special Revenue Fund; and , WHEREAS , total professional services for design is estimated at $726,500 , approximately 7 .5 % of the tota l project budget, a nd $80,795 in City Administration for a total design budget of $807 ,295, approximately 8 .3% of the estimated project costs ; and , WHEREAS, the additional $286,288 being provided by the Airport Special Revenue Fund is eligible for reimb ursement by the project and will be included in the grant to be awarded for construction ; and, WHEREAS, Wince-Corthell -Bryson submitted a proposal to provide additional design and bid services which the Administra t ion has reviewed and found to be fair and reasonable ; and, NOW , THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, as follows : Section 1. That estimated revenues and appropriations be increased as follow s : Airport Special Revenue Fund : Increase Estimated Revenues: Appropriation of Fund Balance Increa se Appropriations: Transfer to Airport Terminal Improvements Capital Project Fund New Text Underlined; [DELETED T EXT BRACKE TE D] $286.288 $286.288 Ordinance No. 3013-2018 Page 2 of 2 Airport Terminal Improvements Capital Project Fund : Inc rease Estimated Revenues: Transfer from Airport Special Revenue Fund Increase Appropriations: Design & Engineering $286.288 $286.288 Section 2. The City Manager is authorized to execute an amendment to the professional services agreement with Wince-Corthell-Bryson in the amount of $286,288 for completion of the Phase II Design for the Airport Terminal Rehabili tation Project. Section 3 . Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision , or application directly involved in all controversy in which this judgment shall have been rendered , and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.0?0(f), this ordin a nce shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 18th day of April, 2018. ATIEST: BRIAN GABRIEL SR., MAYOR New Text Unde rl ine d ; [DE LETED TEXT BRACKETED] Introduced: April 4 , 2018 Enacted : April 18, 2018 Effective: April 18, 2018 'Vtffar «J/t/r, tl PaJ'~ Ct'tf «J/t/r, tl l"ata/"e II 210 F idalgoAve, Kenai , Alaska 99611 -7794 Telephone : (907) 283-7535 I Fax : (907) 283-3 014 www.kenai .city MEMORANDUM TO: THROUGH : FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Mary Bondurant, Airport Manager March 23 , 2018 Ordinance No. 3013-2018 -Airport Terminal Rehabilitation The memo recommends the appropriation of an additional $286,888 for the design of the Airport Terminal Rehabilitation Project. A large component of Phase 1 of this design project was defining the needs and establishing the scope of work to adequately rehabilitate the terminal. After completion of Phase 1, the extent of needed upgrades and the associated estimated construction costs was significantly greater than what was originally anticipated. The scope of work as established by the Phase 1 design includes roof replacement, new fire sprinkler system, relocation of administrative offices, exterior siding , interior flooring, wall repairs , painting, new ceiling, interior/exterior lighting upgrades , mechanical electrical room ex pansion, ADA upgrades, structural upgrades, mechanical, electrical , and telecom upgrades , tenant counter refurbishment, sewer line upgrade , and other improvements. The Phase II design cost was based on a preliminary scope of work and the original conceptual construction estimate for the terminal rehabilitation project of $4 .5 million . With the change of scope and a revised cost estimate of $9. 7 million for construction, the scope and cost for the Phase II design has increased . W ince-Corthell-Bryson submitted a proposal of $286 ,288 for additional design and bid services resulting in total design costs of approximately 7.5% of the estimated construction cost. Administration found this proposal to be fair and reasonable . In August 2017, the City received an FAA grant for the Phase 1 and 2 design. It is not uncommon for design to change during the development of a project and the FAA has confirmed these additional design costs are grant eligible and can be reimbursed through the construction grant. Your consideration is appreciated. Grant Total FAA City No. Improvement Eligible Cost Share S hare I Roof System A. New Roof y $ 903 ,996.00 $ 847,496.25 $ 56,499.75 B. Asbestos Abatement y $ 234,370.00 $ 219,721.88 $ 14,648.13 2 Sprinkler System y $ 125,250.00 $ 117,421.88 $ 7,828.13 3 Exterior Tenninal Siding y $ 638,505.00 $ 598,598.44 $ 39,906.56 4 Interior Flooring, Wall Repairs, Painting and Ceiling 76.5% $ 1,841 ,3 56.00 $ 1,320,597.51 $ 520,758.49 5 Interior /Exterior Lighting Upgrades y $ 585,73 3.00 $ 549,124.69 $ 36,608.31 6 Mechanical and Electrical Room Expansion y $ 98,934.00 $ 92,7 50.63 $ 6, 183.38 7 ADA Upgrades y $ 194,397.00 $ 182,247.19 $ 12 ,149.81 8 Baggage Make-Up Area E xpansion y $ 595,6 61.00 $ 558 ,432.19 $ 37,228.8 1 9 Baggage Breakdown Area Expansion y $ 688,957.00 $ 645,897.19 $ 43,059.81 10 Departure/Gate Area Expansion y $ 492,318.00 $ 461 ,548.13 $ 30,769.88 11 Ai r Carri er Office Area Refurbishment A. Ticket Counters y $ 74,77 1.00 $ 70,097.81 $ 4 ,673 .19 B. Baggage Conveyors y $ 59 1,948.00 $ 554,951.25 $ 36,996.75 C . Office Remodel N $ 335,478.00 $ $ 335,478.00 D. Water and Sewer Service N $ 26,8 5 1.00 $ $ 26,8 51 .00 12 Rental Car Area Refurbishment A. Front Counters y $ 28,56 1.00 $ 26,775.94 $ 1,785.06 B. Office Remodel N $ 75 ,627.00 $ $ 75,627.00 13 Airport Administration Area Refurbishment N $ 83,944.00 $ $ 83,944.00 14 Conference Room N $ 56,880.00 $ $ 56,880.00 15 Structural Upgrades to Tenninal y $ 36,43 1.00 $ 34,154.06 $ 2,276.94 16 Sewer Line Upgrade y $ 50,000.00 $ 46,8 75.00 $ 3, 125.00 17 E lectrical , Mechanical and Telecom. Upgrades y $ 1,029,007.00 $ 964,694.06 $ 64,312.94 20 Service Ani mal Relief Area y $ 40,938.00 $ 38 ,3 79.38 $ 2,558.63 21 Visual Infonnation System y $ 150,905.00 $ 141,473.44 $ 9,431 .56 22 Portable Kiosks y $ 46 ,6 11 .00 $ 43 ,697.81 $ 2,913 .19 23 Smoking Shelter N $ 51,436.00 $ $ 51 ,436.00 24 Arrival Entry Rehabilitation y $ 406,921.00 $ 38 1,488.44 $ 25,432 .5 6 25 Second Story Exit Corridor Reconstruction y $ 257,063.00 $ 240,996.56 $ 16,066.44 Total $ 9,742,849.00 $ 8,137,419.69 $ 1,605,429.31