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Home My WebLink About2018-05-10 Council on Aging PacketKENAI COUNCIL ON AGING REGULAR MEETING MAY 10, 2018 – 4:30 P.M. KENAI SENIOR CENTER 361 SENIOR CT., KENAI, AK 99611 http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. April 12, 2018 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Proposed FY19 Senior Center Budget 7. REPORTS a. Senior Center Director b. Council on Aging Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – June 14, 2018 9. COUNCIL MEMBERS COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT 11. INFORMATION ITEMS 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: JACQUELYN -- 283-8231 OR KATHY -- 283-8211 (This page was intentionally left blank) KENAI COUNCIL ON AGING REGULAR MEETING APRIL 12, 2018 – 4:30 P.M. KENAI SENIOR CENTER CHAIR ROY WILLIAMS, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Williams called the meeting to order at 4:30 p.m. a. Pledge of Allegiance Chair Williams led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Members Present: Chair R. Williams, Vice Chair D. Erwin, J. Hollier, M. Milewski, V. Geller, B. Osborn, L. Nelson, B. Modigh Members Absent: A. Weeks Staff/Council Liaison Present: Senior Center Director K. Romain, Council Member G. Pettey A quorum was present. c. Agenda Approval MOTION: Council Member Milewski MOVED to approve the agenda and Council Member Hollier SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. January 11, 2018 b. February 8, 2018 MOTION: Council Member Erwin MOVED to approve the meeting summaries of January 11, 2018 and February 8, 2018; Council Member Modigh SECONDED the motion. There were no objections; SO ORDERED. Page 3 of 26 MOTION: Member Nelson MOVED to have Director Romain look into the purchase of a security camera for the Senior Center’s entryway. Member Erwin SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. 2018 Survey Results Director Romain provided a brief report related to the survey results and noted the comments received were very positive, i.e. people are impressed with the congregate meals, and how offering a continental breakfast for $1 reached people in the community. She added, there were no negative comments regarding staff. 7. REPORTS a. Senior Center Director – Romain reported that she met with the City Manager and Finance Director and reviewed the Senior Center’s proposed FY19 budget. She noted she would provide the Council members a copy of her proposed City budget in the next meeting packet. COUNCILOR HOLLIER LEFT THE MEETING AT 5:30 PM b. Council on Aging Chair – Williams noted the following items: • Suggested goals for the Council on Aging should include sponsoring educational sessions, healthy living activities, etc.; and • Also suggested investigating vans for seniors with mobility issues before purchasing any new vans. c. City Council Liaison – Pettey noted that a City Council budget work session will be held on May 19 (the Bluff Erosion Project will be discussed); she expressed appreciation for the effort given in another successful March for Meals fundraiser; and stated it was her honor and privilege to serve as the Council Liaison to the Council on Aging. 8. NEXT MEETING ATTENDANCE NOTIFICATION – May 10, 2018 9. QUESTIONS & COMMENTS Council Members agreed for the need of a security camera in the Center’s entryway. It was suggestion the security camera should have infrared capabilities. It was requested that capital projects for the Senior Center to be included in the proposed budget were a new kitchen dishwasher and carpeting for the dining room. It was noted that grant funds would be pursued as well. It was further requested that Administration research “Senior Ambassador” which was included in previous goals. Page 4 of 26 Council Members commended Director Romain for her performance as the Senior Center Director. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION a. Volunteer Appreciation Dinner – April 19, 2018 12. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 5:45 p.m. Meeting summary prepared and submitted by: _____________________________________ Jacquelyn Kennedy Deputy City Clerk Page 5 of 26 (This page was intentionally left blank) Page 6 of 26 Mission To serve as a community focal point for senior services where adults 60+ come together for fellowship and program participation, to engage in opportunities for dignity and personal growth, to improve their quality of life, to support the needs of older individuals, to enhance their independence, and to broaden their involvement within the community. Functions & Responsibilities The Senior Center is serving our older citizens who were instrumental in building the City of Kenai. As our population ages, we continue to provide services through the City that promote quality of life and maximize independence, while they stay within the community of their choice. The Kenai Senior Center provides services to the elderly with the greatest and social economic need and senior persons aged 60 and older. The Center serves the City of Kenai, Salamatof, Kalifornsky Beach, Cohoe, Kasilof and Clam Gulch. Services and programs are available from 8 am – 4 pm, Monday through Friday. We provide the following services that promote the independence, personal choice and purpose for the older adult: Congregate Meals Transportation Form Completion Home Delivered Meals Nutrition Education Referral Telephone Reassurance Personal Advocacy Letter Writing Health Screening Arts & Crafts Outreach Volunteer Opportunity Information Physical Fitness Benefits Counseling Shopping Assistance Recreation Wellness Classes Passenger Assistance Housing Assistance Computer Lab Computer Classes Organizational Chart City Manager Senior Center Director Outreach WorkerActivities & Volunteer Coordinator Data Entry Clerk Janitor Temporary Maintenance Assistant Cook Kitchen Assistant Temporary Kitchen Assistant Driver Meals Driver Administrative Assistant III Page 7 of 26 Staffing FY16 Actual FY17 Actual Budgeted FY18 Requested FY19 Projected FY20 Projected FY21 Position Title Qty Grade Qty Grade Qty Grade Qty Grade Qty Grade Qty Grade Director .75 18 .75 18 .75 18 .75 18 .75 18 .75 18 Administrative Assistant III .75 10 .75 10 .75 10 .75 10 .75 10 .75 10 Outreach Worker .35 1 .35 1 .35 1 0 1 0 1 0 1 Activities & Volunteer Coor. 1 2.4 1 2.4 1 2.4 1 2.4 1 2.4 1 2.4 Data Entry Clerk .33 1.1 .33 1.1 .33 1.1 .33 1.1 .33 1.1 .33 1.1 Janitor .35 1 .35 1 .35 1 .35 1 .35 1 .35 1 Temporary Maintenance Assistant .06 1 .06 1 .06 1 .06 1 .06 1 .06 1 Cook 1 2.4 1 2.4 1 2.4 1 2.4 1 2.4 1 2.4 Kitchen Assistant 1 2.2 1 2.2 1 2.2 1 2.2 1 2.2 1 2.2 Temporary Kitchen Assistant .04 2.4 .04 2.4 .04 2.4 .04 2.4 .04 2.4 .04 2.4 Meals Driver .95 2.4 .95 2.4 .95 2.4 .95 2.4 .95 2.4 .95 2.4 Driver 1.05 1 1.05 1 1.05 1 1.40 1 1.40 1 1.40 1 Performance Measures FY2016 FY2017 Congregate Meals 14,280 15,251 Home Delivered Meals – Non Choice Waiver 11,912 14,636 Home Delivered Meals – Choice Waiver 11,968 10,154 Assisted & Unassisted Rides 8,642 9,034 Volunteer Hours 21,813 *14,203 Activity Participation Units 12,746 *27,905 *Tracked with new MYSENIORCENTER program requiring individuals to input their own information. Decrease shows beginning of the new process during this year. FY2019 Department Goals 1. Increased community awareness of the programs and services offered through Kenai Senior Center. This will be achieved by consistent advertising in the following areas; social media, City of Kenai website, direct mail campaign and local media. Proof of increased community awareness will be tracked through our MySeniorCenter database. 2. Consolidate transportation to be more effective without decreasing services available to seniors in our community. This will be achieved by scheduling specific days for medical transportation while transporting multiple clients per trip instead of single client trips. 3. Track average monthly food costs vs meals prepared to ensure stability and efficiency in budgeting. This will be achieved by refining our monthly menus, observing and comparing food costs, and being aware of costs for different types of meals. Page 8 of 26 Future Considerations Today’s seniors are active and enjoy different types of programs than seniors of yesteryear. A greenhouse/garden area would be something to consider as the demand for fresh, organic foods and healthier living grows. The ability to section off parts of the dining room for exercise or meetings would be most beneficial. Page 9 of 26 City of Kenai Fiscal Year 2019 Operating Budget Fund: 019 - Senior Citizens Fund Department: Title III Summary Original Manager Actual Actual Budget Projection Proposed FY2016 FY2017 FY2018 FY2018 FY2019 Revenues State Grants 196,978$ 208,654$ 198,299$ 198,299$ 203,626$ USDA Grant 15,780 22,415 15,000 15,000 15,000 Choice Waiver 252,604 220,419 225,000 200,000 200,000 KPB Grant 126,207 126,207 126,207 126,207 126,207 United Way 9,582 5,977 5,977 15,000 15,000 Rents and Leases 12,971 8,260 13,000 13,000 13,000 Donations 23,497 14,652 80,000 115,605 82,000 Meal Donations 61,066 75,321 75,000 75,000 82,500 Transfer from General Fund - Operations 88,339 183,291 196,730 185,184 171,274 Transfer from General Fund - Capital - - - - 45,670 Other (621) 306 300 300 300 Total Revenue 786,403 865,502 935,513 943,595 954,577 Expenditures Senior Citizen Access 175,262 153,905 166,319 166,319 157,288 Congregate Meals 179,434 218,035 236,396 239,021 285,511 Home Meals 148,048 176,509 195,103 226,583 210,000 Senior Transportation 108,562 67,803 80,523 80,523 81,346 Choice Waiver 331,888 249,525 281,213 281,213 244,799 Total Expenditures 943,194 865,777 959,554 993,659 978,944 Contribution To/(From) Fund Balance: (156,791) (275) (24,041) (50,064) (24,367) Projected Lapse (3%)- - 24,041 50,064 24,367 Adjusted (Deficit)/Surplus (156,791) (275) - - - Beginning Fund Balance 157,066 275 - - - Ending Fund Balance 275$ -$ -$ -$ -$ Page 10 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 309,868$ 293,065$ 302,978$ 302,978$ 285,918$ (17,060)$ (5.63%) 0200 Overtime 3,640 2,030 1,743 1,743 679 (1,064) (61.04%) 0250 Holiday Pay - - - - - - - 0300 Leave 3,534 5,610 11,057 11,057 8,874 (2,183) (19.74%) 0400 Medicare 4,482 4,244 4,579 4,579 4,284 (295) (6.44%) 0450 Social Security 3,940 3,473 3,544 3,544 3,571 27 0.76% 0500 PERS 66,013 93,063 61,925 61,925 63,165 1,240 2.00% 0600 Unemployment Insurance - 46 1,576 1,576 1,478 (98) (6.22%) 0700 Workers Compensation 5,694 4,638 6,010 6,010 5,585 (425) (7.07%) 0800 Health & Life Insurance 50,475 62,098 89,371 89,371 100,156 10,785 12.07% 0900 Supplemental Retirement 7,198 6,830 7,275 7,275 7,305 30 0.41% Total Salaries & Benefits 454,844$ 475,097$ 490,058$ 490,058$ 481,015$ (9,043)$ (1.85%) Maintenance and Operations 2021 Office Supplies 240 737 1,405 1,405 1,405 - - 2022 Operating & Repair Supplies 163,032 163,380 200,663 204,163 174,271 (26,392) (13.15%) 2024 Small Tools/Minor Equipment 5,352 9,374 2,851 2,851 3,520 669 23.47% 2026 Computer Software 1,486 3,336 3,000 3,000 4,349 1,349 44.97% 4531 Professional Services 17,385 12,387 15,218 15,218 14,920 (298) (1.96%) 4532 Communications 6,958 6,461 3,776 3,776 3,352 (424) (11.23%) 4533 Travel & Transportation 2,107 3,106 7,008 7,008 6,288 (720) (10.27%) 4534 Advertising 890 813 1,017 1,017 1,125 108 10.62% 4535 Printing & Binding 848 1,865 2,825 2,825 3,220 395 13.98% 4536 Insurance 9,017 7,458 11,961 11,961 12,345 384 3.21% 4537 Utilities 50,112 44,176 53,455 53,455 54,107 652 1.22% 4538 Repair & Maintenance 2,871 4,051 4,934 4,934 3,474 (1,460) (29.59%) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage 865 690 950 950 950 - - 4666 Books - - - - - - - 4667 Dues & Publications 793 942 1,833 1,833 1,833 - - 4999 General Contingency - - - - - - - 5041 Miscellaneous - 13 400 400 400 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 261,956$ 258,789$ 311,296$ 314,796$ 285,559$ (25,737)$ (8.27%) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 7,890 - - 34,500 34,500 - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 7,677 12,107 - 30,605 11,170 11,170 - 9090 Transfers 141,300 137,040 158,200 158,200 166,700 8,500 5.37% Total Capital Outlay and Transfers 148,977$ 157,037$ 158,200$ 188,805$ 212,370$ 54,170$ 34.24% Department Total:865,777$ 890,923$ 959,554$ 993,659$ 978,944$ 19,390$ 2.02% Page 11 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 67,929$ 79,132$ 69,475$ 69,475$ 63,103$ (6,372)$ (9.17%) 0200 Overtime 334 84 - - - - - 0250 Holiday Pay - - - - - - - 0300 Leave - 1,257 2,100 2,100 2,010 (90) (4.29%) 0400 Medicare 963 1,124 1,038 1,038 945 (93) (8.96%) 0450 Social Security 1,123 545 1,165 1,165 894 (271) (23.26%) 0500 PERS 13,233 28,032 12,679 12,679 13,429 750 5.92% 0600 Unemployment Insurance - 2 357 357 326 (31) (8.68%) 0700 Workers Compensation 518 331 578 578 535 (43) (7.44%) 0800 Health & Life Insurance 16,090 21,661 20,555 20,555 23,036 2,481 12.07% 0900 Supplemental Retirement 1,648 1,849 1,725 1,725 1,725 - - Total Salaries & Benefits 101,838$ 134,017$ 109,672$ 109,672$ 106,003$ (3,669)$ (3.35%) Maintenance and Operations 2021 Office Supplies 11 289 550 550 550 - - 2022 Operating & Repair Supplies 1,678 1,018 1,800 1,800 1,800 - - 2024 Small Tools/Minor Equipment 621 2,237 401 401 360 (41) (10.22%) 2026 Computer Software 726 509 577 577 869 292 50.61% 4531 Professional Services 3,369 2,754 3,650 3,650 4,050 400 10.96% 4532 Communications 1,753 2,061 638 638 653 15 2.35% 4533 Travel & Transportation 977 1,570 3,120 3,120 2,400 (720) (23.08%) 4534 Advertising 122 377 400 400 400 - - 4535 Printing & Binding - 1,206 1,600 1,600 1,634 34 2.13% 4536 Insurance 2,074 1,342 2,751 2,751 2,592 (159) (5.78%) 4537 Utilities 11,889 8,097 12,296 12,296 11,438 (858) (6.98%) 4538 Repair & Maintenance 1,203 1,980 2,069 2,069 1,344 (725) (35.04%) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage 185 116 200 200 200 - - 4666 Books - - - - - - - 4667 Dues & Publications 100 204 595 595 595 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - 9 100 100 100 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 24,708$ 23,769$ 30,747$ 30,747$ 28,985$ (1,762)$ (5.73%) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 174 - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 2,559 512 - - - - - 9090 Transfers Out 24,800 29,628 25,900 25,900 22,300 (3,600) (13.90%) Total Capital Outlay and Transfers 27,359$ 30,314$ 25,900$ 25,900$ 22,300$ (3,600)$ (13.90%) Department Total:153,905$ 188,100$ 166,319$ 166,319$ 157,288$ (9,031)$ (5.43%) Page 12 of 26 4531 Professional Services.Spring and fall grounds maintenance, exterior flower installation and maintenance, and volunteer screening. 9090 Transfers Out.Central administrative charges from General Fund. 4533 Travel &Transportation.Staff continuing education,staff development and first aid/CPR training. Page 13 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 75,236$ 51,055$ 72,630$ 72,630$ 67,102$ (5,528)$ (7.61%) 0200 Overtime 1,190 611 627 627 263 (364) (58.05%) 0250 Holiday Pay - - - - - - - 0300 Leave 1,272 1,241 2,965 2,965 2,253 (712) (24.01%) 0400 Medicare 1,098 750 1,106 1,106 1,009 (97) (8.77%) 0450 Social Security 609 635 476 476 421 (55) (11.55%) 0500 PERS 17,608 15,537 16,404 16,404 16,709 305 1.86% 0600 Unemployment Insurance - 1 381 381 348 (33) (8.66%) 0700 Workers Compensation 1,528 925 1,583 1,583 1,475 (108) (6.82%) 0800 Health & Life Insurance 11,875 11,326 23,773 23,773 26,691 2,918 12.27% 0900 Supplemental Retirement 1,914 1,276 1,914 1,914 1,929 15 0.78% Total Salaries & Benefits 112,330$ 83,357$ 121,859$ 121,859$ 118,200$ (3,659)$ (3.00%) Maintenance and Operations 2021 Office Supplies 181 286 475 475 475 - - 2022 Operating & Repair Supplies 55,103 52,880 62,150 64,775 68,880 6,730 10.83% 2024 Small Tools/Minor Equipment 1,170 2,592 1,325 1,325 1,585 260 19.62% 2026 Computer Software 363 941 692 692 870 178 25.72% 4531 Professional Services 2,127 989 2,808 2,808 2,600 (208) (7.41%) 4532 Communications 1,560 886 728 728 667 (61) (8.38%) 4533 Travel & Transportation 257 781 1,300 1,300 1,300 - - 4534 Advertising 252 200 257 257 300 43 16.73% 4535 Printing & Binding 212 183 225 225 434 209 92.89% 4536 Insurance 2,164 2,054 2,871 2,871 2,964 93 3.24% 4537 Utilities 12,863 12,421 12,828 12,828 12,988 160 1.25% 4538 Repair & Maintenance 830 1,266 1,490 1,490 1,180 (310) (20.81%) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage 236 191 225 225 225 - - 4666 Books - - - - - - - 4667 Dues & Publications 328 359 463 463 463 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - 4 - - - - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 77,646$ 76,033$ 87,837$ 90,462$ 94,931$ 7,094$ 8.08% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 4,999 - - 34,500 34,500 - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 2,559 512 - - 4,580 4,580 - 9090 Transfers Out 25,500 27,361 26,700 26,700 33,300 6,600 24.72% Total Capital Outlay and Transfers 28,059$ 32,872$ 26,700$ 26,700$ 72,380$ 45,680$ 171.09% Department Total:218,035$ 192,262$ 236,396$ 239,021$ 285,511$ 49,115$ 20.78% Page 14 of 26 2022 Operating &Repair Supplies.Food and supplies for meal preparation, paper and packaging products, and other miscellaneous supplies. Food and supplies are allocated based on the number of meals served. Congregate Meals counts grew in comparison to other meal types and is receiving a larger allocation for FY2019. 8064 Machinery &Equipment.For replacement of the facilities dish washer, $11,170.Cost of the machine is being allocated to each of the food services cost centers based on meal counts. Congregate meals represent 41% of the Center's total meals served. 8062 Buildings.Carpet and tile replacement in the dining room of the facility. 9090 Transfers Out.Central administrative charges from General Fund. Page 15 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 55,180$ 40,492$ 53,295$ 53,295$ 57,487$ 4,192$ 7.87% 0200 Overtime 860 455 453 453 195 (258) (56.95%) 0250 Holiday Pay - - - - - - - 0300 Leave 919 963 2,177 2,177 1,939 (238) (10.93%) 0400 Medicare 804 594 811 811 864 53 6.54% 0450 Social Security 445 386 349 349 353 4 1.15% 0500 PERS 12,894 13,036 12,033 12,033 14,339 2,306 19.16% 0600 Unemployment Insurance - 1 279 279 299 20 7.17% 0700 Workers Compensation 1,086 814 1,148 1,148 1,252 104 9.06% 0800 Health & Life Insurance 8,450 8,248 17,338 17,338 22,896 5,558 32.06% 0900 Supplemental Retirement 1,397 1,070 1,397 1,397 1,654 257 18.40% Total Salaries & Benefits 82,035$ 66,059$ 89,280$ 89,280$ 101,278$ 11,998$ 13.44% Maintenance and Operations 2021 Office Supplies 48 26 55 55 55 - - 2022 Operating & Repair Supplies 51,424 51,278 62,233 63,108 45,360 (16,873) (27.11%) 2024 Small Tools/Minor Equipment 367 1,150 300 300 560 260 86.67% 2026 Computer Software 207 543 577 577 870 293 50.78% 4531 Professional Services 1,209 272 200 200 200 - - 4532 Communications 1,124 527 684 684 712 28 4.09% 4533 Travel & Transportation 397 440 1,444 1,444 1,444 - - 4534 Advertising 116 74 125 125 125 - - 4535 Printing & Binding 356 194 360 360 434 74 20.56% 4536 Insurance 1,623 1,146 2,153 2,153 2,470 317 14.72% 4537 Utilities 8,466 6,499 10,157 10,157 10,766 609 6.00% 4538 Repair & Maintenance 351 509 925 925 500 (425) (45.95%) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage 245 159 225 225 225 - - 4666 Books - - - - - - - 4667 Dues & Publications 182 216 285 285 285 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - - 100 100 100 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 66,115$ 63,033$ 79,823$ 80,698$ 64,106$ (15,717)$ (19.69%) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 767 - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 2,559 512 - 30,605 3,016 3,016 - 9090 Transfers Out 25,800 25,100 26,000 26,000 41,600 15,600 60.00% Total Capital Outlay and Transfers 28,359$ 26,379$ 26,000$ 56,605$ 44,616$ 18,616$ 71.60% Department Total:176,509$ 155,471$ 195,103$ 226,583$ 210,000$ 14,897$ 7.64% Page 16 of 26 2022 Operating &Repair Supplies.Food and supplies for meal preparation, paper and packaging products, and other miscellaneous supplies. Food and supplies are allocated based on the number of meals served.Home Meal counts declined in comparison to other meal types and is receiving a larger allocation for FY2019. 9090 Transfers Out.Central administrative charges from General Fund. 8064 Machinery &Equipment.For replacement of the facilities dish washer, $11,170.Cost of the machine is being allocated to each of the food services cost centers based on meal counts.Congregate meals represent 27% of the Center's total meals served. Page 17 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 32,259$ 27,462$ 31,052$ 31,052$ 36,586$ 5,534$ 17.82% 0200 Overtime - - - - - - - 0250 Holiday Pay - - - - - - - 0300 Leave - 40 695 695 598 (97) (13.96%) 0400 Medicare 460 390 460 460 539 79 17.17% 0450 Social Security 1,116 938 1,047 1,047 1,527 480 45.85% 0500 PERS 3,764 4,705 3,546 3,546 3,301 (245) (6.91%) 0600 Unemployment Insurance - 41 158 158 185 27 17.09% 0700 Workers Compensation 979 681 1,029 1,029 981 (48) (4.66%) 0800 Health & Life Insurance 2,161 2,455 2,681 2,681 3,005 324 12.09% 0900 Supplemental Retirement 225 245 225 225 225 - - Total Salaries & Benefits 40,964$ 36,957$ 40,893$ 40,893$ 46,947$ 6,054$ 14.80% Maintenance and Operations 2021 Office Supplies - 105 250 250 250 - - 2022 Operating & Repair Supplies 6,121 6,622 6,480 6,480 4,471 (2,009) (31.00%) 2024 Small Tools/Minor Equipment 2,844 1,558 125 125 360 235 188.00% 2026 Computer Software 190 254 577 577 870 293 50.78% 4531 Professional Services 295 59 1,860 1,860 930 (930) (50.00%) 4532 Communications 817 1,762 638 638 667 29 4.55% 4533 Travel & Transportation 500 320 1,144 1,144 1,144 - - 4534 Advertising 300 70 35 35 100 65 185.71% 4535 Printing & Binding 280 180 330 330 334 4 1.21% 4536 Insurance 902 592 1,196 1,196 1,603 407 34.03% 4537 Utilities 4,990 3,357 5,345 5,345 6,920 1,575 29.47% 4538 Repair & Maintenance - 50 250 250 250 - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage - 88 100 100 100 - - 4666 Books - - - - - - - 4667 Dues & Publications - - 200 200 200 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - - 100 100 100 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 17,239$ 15,017$ 18,630$ 18,630$ 18,299$ (331)$ (1.78%) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 174 - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - 10,571 - - - - - 9090 Transfers Out 9,600 12,086 21,000 21,000 16,100 (4,900) (23.33%) Total Capital Outlay and Transfers 9,600$ 22,831$ 21,000$ 21,000$ 16,100$ (4,900)$ (23.33%) Department Total:67,803$ 74,805$ 80,523$ 80,523$ 81,346$ 823$ 1.02% Page 18 of 26 2022 Operating &Repair Supplies.Fuel for vehicles. The quantity of fuel purchased is projected to decline with implementation of new policies focusing on efficiency. 9090 Transfers Out.Central administrative charges from General Fund. Page 19 of 26 Five year Original Manager Increase Account Expense FY2017 Historical Budget Amended Proposed (Decrease)% Number Description Actual Average FY2018 Budget FY2019 FY2018 Original Change Salaries and Benefits 0100 Salaries 79,264$ 94,924$ 76,526$ 76,526$ 61,640$ (14,886)$ (19.45%) 0200 Overtime 1,256 880 663 663 221 (442) (66.67%) 0250 Holiday Pay - - - - - - - 0300 Leave 1,343 2,109 3,120 3,120 2,074 (1,046) (33.53%) 0400 Medicare 1,157 1,386 1,164 1,164 927 (237) (20.36%) 0450 Social Security 647 969 507 507 376 (131) (25.84%) 0500 PERS 18,514 31,753 17,263 17,263 15,387 (1,876) (10.87%) 0600 Unemployment Insurance - 1 401 401 320 (81) (20.20%) 0700 Workers Compensation 1,583 1,887 1,672 1,672 1,342 (330) (19.74%) 0800 Health & Life Insurance 11,899 18,408 25,024 25,024 24,528 (496) (1.98%) 0900 Supplemental Retirement 2,014 2,390 2,014 2,014 1,772 (242) (12.02%) Total Salaries & Benefits 117,677$ 154,707$ 128,354$ 128,354$ 108,587$ (19,767)$ (15.40%) Maintenance and Operations 2021 Office Supplies - 31 75 75 75 - - 2022 Operating & Repair Supplies 48,706 51,582 68,000 68,000 53,760 (14,240) (20.94%) 2024 Small Tools/Minor Equipment 350 1,837 700 700 655 (45) (6.43%) 2026 Computer Software - 1,089 577 577 870 293 50.78% 4531 Professional Services 10,385 8,313 6,700 6,700 7,140 440 6.57% 4532 Communications 1,704 1,225 1,088 1,088 653 (435) (39.98%) 4533 Travel & Transportation (24) (5) - - - - - 4534 Advertising 100 92 200 200 200 - - 4535 Printing & Binding - 102 310 310 384 74 23.87% 4536 Insurance 2,254 2,324 2,990 2,990 2,716 (274) (9.16%) 4537 Utilities 11,904 13,802 12,829 12,829 11,995 (834) (6.50%) 4538 Repair & Maintenance 487 246 200 200 200 - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts.- - - - - - - 4541 Postage 199 136 200 200 200 - - 4666 Books - - - - - - - 4667 Dues & Publications 183 163 290 290 290 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - - 100 100 100 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations 76,248$ 80,937$ 94,259$ 94,259$ 79,238$ (15,021)$ (15.94%) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 1,776 - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - 3,574 3,574 - 9090 Transfers Out 55,600 42,865 58,600 58,600 53,400 (5,200) (8.87%) Total Capital Outlay and Transfers 55,600$ 44,641$ 58,600$ 58,600$ 56,974$ (1,626)$ (2.77%) Department Total:249,525$ 280,285$ 281,213$ 281,213$ 244,799$ (36,414)$ (12.95%) Page 20 of 26 2022 Operating &Repair Supplies.Food and supplies for meal preparation, paper and packaging products, and other miscellaneous supplies. Food and supplies are allocated based on the number of meals served.Choice Waiver meal counts declined in comparison to other meal types and is receiving a larger allocation for FY2019. 9090 Transfers Out.Central administrative charges from General Fund. 8064 Machinery &Equipment.For replacement of the facilities dish washer, $11,170.Cost of the machine is being allocated to each of the food services cost centers based on meal counts.Congregate meals represent 32% of the Center's total meals served. Page 21 of 26 This page intentionally left blank Page 22 of 26 ACTION AGENDA KENAI CITY COUNCIL – REGULAR MEETING APRIL 18, 2018 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Chelsea Plagge, KPBSD Student – Overview of Skills USA Competition, an Opportunity for Students to Learn Hands on Skills. 2. Mayzie Potton and Leah Johnson, KPBSD Students – Overview of their “T-Books” Organization that fundraises to provide literature to schools and students in several communities. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3013-2018 - Increasing Estimated Revenues and Appropriations by $286,288 in the Airport Special Revenue and Airport Terminal Improvements Capital Project Funds for Increased Costs Associated with Phase II of the Project to Design the Airport Terminal Rehabilitation Project and Authorizing a Contract Amendment with Wince-Corthell-Bryson for Completion of Phase II of the Project’s Design. (Administration) 2. ENACTED UNANIMOUSLY. Ordinance No. 3014-2018 – Making Housekeeping Amendments to KMC Section 3.25.060- Adoption Procedure, 3.25.090- Protective Custody, 3.30.030-Quarantine of Individual Animal, 4.25.020- Fee Schedule, 12.25.030- Leaving of Junk or Illegally Parked Vehicles, 13.30.090-Sign Bearing the Page 23 of 26 Legend, 18.25.030 – Inspection Fee, and 23.50.010- Employee Classification. (Legal and City Clerk) E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of April 4, 2018 F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Bills to be Ratified. 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Purchase Orders Exceeding $15,000. 3. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Non-Objection to Liquor License Renewal for: • George’s Casino Lounge • Pizza Hut • Wal-Mart Supercenter #4474 4. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3015-2018 – Accepting and Appropriating a Volunteer Fire Assistance (VFA) Grant From the United States Department of Agriculture Forest Service Passed Through the State of Alaska Division of Forestry for the Purchase of Forestry Firefighting Equipment. (Administration) 5. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3016-2018 – Increasing Estimated Revenues and Appropriations by $4,434.88 in the General Fund – Police Department for State Traffic Grant Overtime Expenditures. (Administration) 6. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3017-2018 – Accepting Drug Seizure Funds Forfeited to the City in the Amount of $4,709.63 and Appropriating the Funds for the Purchase of Police Department Small Tools. (Administration) 7. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3018-2018 – Amending Kenai Municipal Code Title 23-Personnel Regulations, to Create a New Class of Employees Defined as “Department Head Service” that Includes Employees who Work at Will and are Compensated within A Salary Range Approved by the Council, and Making other Housekeeping Changes. (Council Member Navarre) 8. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3019-2018 – Increasing Estimated Revenues and Appropriation in the General and Municipal Roadway Improvements Capital Project Funds and Page 24 of 26 Awarding A Contract To Complete The Ryan’s Creek Outfall Repair Project To Foster Construction, Inc. (Administration) 9. INTRODUCED BY CONSENT AGENDA/PUBLIC HEARING 05/02/2018. *Ordinance No. 3020-2018 – Increasing Estimated Revenues and Appropriations in the Water & Sewer Special Revenue and Water & Sewer Improvements Capital Project Funds and Authorizing a Change Order to the Contract with the State of Alaska Department of Transportation for the Project Entitled “Spur Highway Water Main Replacement – Spur Highway and Shotgun Drive”. (Administration) 10. SPECIAL USE PERMIT APPROVED UNANIMOUSLY. Action/Approval – Approving a Special Use Permit to the State of Alaska, Department of Natural Resources, Division of Forestry, for Aircraft Parking and Loading on the Apron. (Administration) 11. CONSENT TO ASSIGNMENT OF LEASE APPROVED UNANIMOUSLY. Action/Approval – Consenting to Assignment of Kenai Municipal Airport Lease from Alaska Realty Group, Inc. to Mossy Oak Properties (Administration) H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. N. ADJOURNMENT **************************************************************************************************** Page 25 of 26 INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review 2. Kenai Historical Society – March Newsletter 3. Frontier Community Services World Series of Baseball 4. Certificate and Award of Financial Reporting Achievement The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Page 26 of 26