HomeMy WebLinkAboutResolution No. 2018-36_____________________________________________________________________________________
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2018-36
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A
BUDGET TRANSFER WITHIN THE GENERAL FUND STREET LIGHTING, BUILDINGS, AND
BOATING FACILITY DEPARTMENTS FOR STREET LIGHT REPAIRS IN EXCESS OF
BUDGETED AMOUNTS AND AUTHORIZING A PURCHASE ORDER TO LEGACY ELECTRIC
IN THE AMOUNT OF $34,000.00 FOR COMPLETION OF THE REPAIRS.
WHEREAS, Legacy Electric is currently under contract to perform street light maintenance for the
City of Kenai for FY18, contract was executed on 7/13/17 and has a corresponding Purchase
Order #113348 in the amount of $14,000.00; and,
WHEREAS, FY18 experienced a number of accidents with damage to the City’s street lights,
which shall incur costs above and beyond the original budget for street light maintenance; and,
WHEREAS, a large part of these costs will be returned to the City in the form of insurance claims;
and,
WHEREAS, increasing the existing PO will allow the Public Works Department to continue to
address the Street Lighting and Street Light Locating needs of the City in a timely manner; and,
WHEREAS, Public Works Department is requesting an increase to the existing PO by $20,000.00
to cover these additional costs; and,
WHEREAS, the additional funding shall include $5,500.00 from account #001-435-4538 Street
Lights Repair & Maintenance which constitutes the remaining available budget within that
account, $8,500.00 from account #001-434-4538 Buildings Repairs & Maintenance and
$6,000.00 from account #001-460-4531 Boating Facility Professional Services.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the following budget transfer be made:
General Fund
From:
Buildings – Repair & Maintenance $8,500
Boating Facility – Professional Services 6,000
$14,500
To:
Street Lighting – Repair & Maintenance $14,500
Section 2. That purchase order #113348 be increased to a total Purchase Order amount of
$34,000.00, is authorized to Legacy Electric, Inc. for FY2018 street lighting repairs, maintenance,
and utility locates.
Resolution No . 2018-36
Page 2 of 2
Section 3. That this resolution takes effect immediately upon adoption .
ADOPTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 20 day of June, 2018.
~N / ~(F
BRIAN GABRIEL SR., MAYOR
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager
FROM: Scott Curtin, Public Works Director
DATE: June 12, 2018
SUBJECT: Resolution No. 2018–36 Street Light Repairs
____________________________________________________________________________
The purpose of this memo is to recommend passage of Resolution 2018-36 Street Light Repairs.
Legacy Electric is currently under contract with the City to perform Street Light Repairs and Street
Light Underground Utility Locate services. Over the course of this past fiscal year multiple street
lights were damaged in vehicle accidents. This Resolution provides for an increase to the existing
Purchase Order to cover these additional unforeseen costs.
Approval of this Resolution will allow the Public Works Department to continue to respond quickly
to Street Lighting issues, and provide Underground Locations services for all calls for locates
through the end of FY18.
It should be noted that a fair amount of the additional costs should be returned to the City via
insurance claims, to the extent the FY18 original budget for this work should not be exceeded.
Approval of this Resolution assures the Contractor is working within the constraints of an
authorized Purchase Order per City Code.
Thank you for your consideration.