HomeMy WebLinkAboutResolution No. 2018-51Sponsored by : Administration
CITY OF KENAI
RESOLUTION NO. 2018-51
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA , AUTHORIZING THE
USE OF THE EQUIPMENT REPLACEMENT FUND TO PURCHASE REPLACEMENT
EQUIPMENT FOR THE CITY'S DATA CENTER AND AWARDING A CONTRACT FOR THE
PURCHASE OF NETWORK SERVERS TO THE LOWEST RESPONSIVE BIDDER.
WHEREAS , the City's network server infrastructure was originally purchased in 2012 with an
estimated life of five-years; and ,
WHEREAS, the equipment is now six-years old , in its seventh year of operations , and is
scheduled for replacement in FY2019; and ,
WHEREAS, the City's Equipment Replacement Fund will provide the estimated $155 ,000 for the
total project; and,
WHEREAS, future annual payments to the Equipment Replacement Fund are estimated to be
$34,276 for the next five-years based on a total projected replacement cost of $17 4,454 ; and,
WHEREAS, the administration solicited competitive bids for replacement of computer servers and
received one qualified bid with GCSIT providing the lowest responsive bid; and ,
WHEREAS, maintaining the City's network infrastructure is vital to daily operations of the City and
is in its best interest.
NOW, THEREFORE , BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA:
Section 1. That the City Manager is authorized to purchase replacement data center equipment
for the total approximate cost of $155,000.
Section 2. That the City Manager is authorized to execute a contract with GCSIT, the lowest
responsive bidder, in the amount of $48 ,289.00 for the purchase of network servers.
Section 3. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of September,
2018.
'Vtfl~ (,(J/tli a Paif~ Ct"tt (,(J/t/i a Fu.t~ 11
210 FidalgoAve, Kenai , Alaska 99611-7794
Telephone : (907) 283-7535 I Fax : (907) 283-3014
www.kenai.city
MEMORANDUM
TO:
THROUGH :
FROM:
DATE:
SUBJECT:
Mayor Brian Gabriel and Kenai City Council
Paul Ostrander, City Manager
Terry Eubank, Finance Director
September 12, 2018
Resolution 2018-51
The Finance Department has begun the process of upgrading the City's Data Center. The Center
was constructed in 2012 with a projected useful life of five-years. The Center's equipment is now
in its seventh year of operatio ns and is being replaced to ensure the continued functionality and
reliability demanded by all City functions .
Replacement of the Center's equipment will involve multiple vendors and multiple procurements.
Items being replaced include network servers, a network switch , storage area network, and other
ancillary appliances . Also included in the upgrade is software licensing required for ope ratio ns of
the equipment. Total project costs are estimated at $155,000.
An invitation to bid was issued for rep lace ment of the network servers including three virtual
servers and one system back-up server. Replacement of these three devices is estimated to be
more than $35,000 requiring formal bid . Bids were released on September 5th and are due on
September 19th.
Resolution 2018-51 will authorize use of the Equipment Replacement Fund for acquisition of th e
new equipment and will award the bid for server replacement to the lowest responsive bidder. A
memo providing necessary amendments to th e Resolution will be provided on the 19th once bids
are received.
Your support for Resolution 2018-51 is respectfully requested .