HomeMy WebLinkAboutORDINANCE 1973-2002City of Kenai
Suggested by: Administration
ORDINANCE N0. 1973-2002
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY A TOTAL OF X20,000 IN THE
GENERAL FUND, WATER AND SEWER FUND, ANDARFF/SRE CAPITAL PROJECT
FUND FOR COMMUNICATIONS EQUIPMENT.
WHEREAS, the ARFF/SRE grant-funded project includes upgrading the
communications equipment in the Police and Fire Departments so that public safety
communications equipment is compatible with the new ARFF/SRE equipment; and,
WHEREAS, it is in the best interest of the City to upgrade the communications
equipment City-wide at this time so that all equipment is compatible; and,
WHEREAS, upgrading the non-public safety communications equipment as part of the
ARFF/SRE project will be more cost effective than separating this equipment into a
stand-alone project; and,
WHEREAS, funds are available in the fund balance of the General Fund and the Water
and Sewer Funde
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that estimated revenues and appropriations be increased as follows:
General Fund
Increase Estimated Revenues:
Appropriation of Fund Balance 15 000
Increase Appropriations:
Transfer ~o .,Capital Project Fund 15 000
Water and Sewer Fund
Increase Estimated Revenues:
Appropriation of Fund Balance 5 000
Increase Appropriations:
Transfer to Capital Project Fund 5 000
ARFF/SRE Capital Project Fund
Increase Estimated Revenues:
Transfer from General Fund ~ 15,000
Transfer from Water and Sewer Fund 5,000
20 000
Increase Appropriations:
Construction 20 000
Ordinance 1973-2002
Page 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of
September, 2002.
ATTEST:
Carol L. Freas, City Clerk
Introduced: September 18, 2002
Adopted: September 18, 2002
Effective: September 18, 2002
Approved by Finance:
(9/ 12/02) jet
CITY OF KENAI
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210 FIDALGO AVE., SUITE 200 KENAI ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283.3014
1I II
1991
MEMORANDUM
T0: Linda Snow, City Manager
FROM: Jack La Shot, Public Works Manag r
DATE: September 12, 2002
SUBJECT: Communications project
We have finally reached a point where we can award asole-source contract to Motorola
to upgrade all existing City communications equipment and install new equipment in the
new Airport Operations Facility. The FAA has approved AIP funding for the majority of
the project because of the need to communicate with the new facility and provide the
ability for incident command. They also agree in the sole-source procurement to keep
compatibility with existing equipment and more readily enable future system
maintenance. We have found that the sole-source method of procurement is quite
common in this type of work.
The total contract amount is $264,769, a portion of which we must appropriate from
non-Airport Funds for those items that are not eligible for AIP funding. From the
Motorola provided cost breakdown, I have estimated that portion to be $15,800 and
request $20,000 be appropriated to provide some contingency. We propose an
allocation of $15,000 from the General Fund and $5,000 from the Water and Sewer
Fund. The recommended allocation will resolve an imminent problem with our City-wide
communication system that must be upgraded because portions of the equipment are
obsolete.
Motorola has a manufacturing "window" available where a contract awarded at the City
Council meeting of the September 18 will expedite delivery of the equipment.
Obviously, we cannot award the project without all the funds appropriated. To
accomplish this, Council will need to have two readings of the Ordinance at the meeting
and award the contract, with your concurrence.
I will not be at the meeting; however, Chuck Kopp, Scott Walden, Rebecca Cronkhite,
and Trygve Erickson, Motorola, have been very involved in the project and will be
available to answer questions.