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Home My WebLink About2018-08-28 Harbor Sub-Committee PacketKENAI HARBOR COMMISSION ROLES & RESPONSIBILITIES SUB-COMMITTEE MEETING AUGUST 28, 2018 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. June 26, 2018 5. UNFINISHED BUSINESS - None. 6. NEW BUSINESS a. Discussion – Review of Kenai Municipal Code Chapter 1.90 b. Discussion – Identification of Harbor Commission Duties and Responsibilities 7. DISCUSS PURPOSE OF NEXT MEETING 8. SET NEXT MEETING / ATTENDANCE NOTIFICATION 9. ADDITIONAL PUBLIC COMMENTS 10. MEMBER COMMENTS AND QUESTIONS 11. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: KAYLA – 283-8236 JACQUELYN -- 283-8231 KENAI HARBOR COMMISSION SUB-COMMITTEE JUNE 26, 2018 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MEETING SUMMARY 1. CALL TO ORDER Commissioner DuPerron called the meeting to order at 6:00 p.m. a. Pledge of Allegiance Commissioner DuPerron led those assembled in the Pledge of Allegiance. b. Roll Call Commissioners present: N. DuPerron, C. Crandall, M. Dunn Commissioners absent: Staff/Council Liaison present: Public Works Director S. Curtin, Council Member J. Glendening A quorum was present. c. Agenda Approval MOTION: Commissioner Crandall MOVED to approve the agenda and Commissioner Dunn SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. June 12, 2018 MOTION: Commissioner Crandall MOVED to approve the meeting summary of June 12, 2018 and Commissioner Dunn SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS a. Discussion – Finalize Review of Kenai Municipal Code Title 11 ____________________________________________________________________________________ Harbor Sub-Committee Meeting Page 2 of 2 June 26, 2018 Commissioners reviewed Kenai Municipal Code (KMC) Title 11, Chapter 11.20 Leasing of Tidelands to determine specific sections and its definitions applicable to the Harbor Commission. Suggestions were discussed and noted. 6. NEW BUSINESS a. Discussion – Review of Kenai Municipal Code Chapter 1.90 This item was moved for review and discussion at the next meeting. b. Discussion – Identification of Harbor Commission Duties and Responsibilities This item was moved for review and discussion at the next meeting. 7. DISCUSS PURPOSE OF NEXT MEETING It was noted that the purpose of the next meeting was to discuss agenda items 6a and 6b thoroughly. 8. SET NEXT MEETING / ATTENDANCE NOTIFICATION – August 7, 2018 9. ADDITIONAL PUBLIC COMMENTS – None. 10. MEMBER COMMENTS AND QUESTIONS Commissioners discussed wake signage and asked to add it as a discussion item on the next Harbor Commission meeting agenda. Commissioners DuPerron and Dunn noted they would possibly be providing public comment at the July 5 City Council meeting. Commissioner DuPerron provided flyers for commercial land for sale and requested it be included in the next Harbor Commission meeting packet. 11. ADJOURNMENT There being no further business before the Sub-Committee, the meeting was adjourned at 7:24 p.m. Meeting summary prepared and submitted by: _____________________________________ Jacquelyn Kennedy Deputy City Clerk Your Selections | Kenai, AK Page 1 of 4 The Kenai Municipal Code is current through Ordinance 3014-2018, passed April 18, 2018. Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 Creation. 1.90.020 Duties. 1.90.030 Qualifications. 1.90.040 Terms. 1.90.050 Proceedings. 1.90.060 Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees created by the Council of the City of Kenai, shall consist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chair and vice-chair shall be selected annually and shall be elected from and by the appointed members. At the organizational meeting of Council, or as soon thereafter as practicable, the Mayor, after consultation with Council, shall nominate Council Members as a council liaison to any board, commission or committee. After confirmation by Council, the council liaison may attend all meetings of the board, commission or committee. A council liaison is not a member of, and shall have no voting power or any other rights of membership on, the board, commission or committee. The Mayor and other Council Members may attend meetings of boards, commissions or committees when serving as an alternate for the Council liaison, or in their capacity as elected officials. City administrative staff shall attend and supply staff support to all meetings of boards, commissions and committees. (Ords. 2735-2014, 2741-2014) 1.90.020 Duties. (a) Members of boards, commissions and committees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to City Council unless otherwise specified in the City Code. Your Selections | Kenai, AK Page 2 of 4 The Kenai Municipal Code is current through Ordinance 3014-2018, passed April 18, 2018. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish expenses projected for the year for approval by the City Council. (Ord. 2748-2014) 1.90.030 Qualifications. (a) A member of a board, commission or committee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an officer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all reasonable expenses incurred in connection with this service, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commissions may at the discretion of the Council have up to two (2) non-resident members each. (c) The Planning and Zoning Commission may have up to one member that is not a resident of the City if they have a controlling ownership interest in a business physically located in the City. This provision specifically does not create a designated seat for a non-resident. (Ords. 1948-2002, 2320-2008, 2829-2015) 1.90.040 Terms. (a) A member of a board, commission or committee shall serve for a term of three (3) years, unless the board, commission or committee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can reappoint the member or recommend a replacement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) Your Selections | Kenai, AK Page 3 of 4 The Kenai Municipal Code is current through Ordinance 3014-2018, passed April 18, 2018. years; and two (2) members will be appointed for three (3) years. Terms shall commence on January 1st of each year. 1.90.050 Proceedings. (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are subject to the paramount authority of the City Council. (b) If the commission, committee or board member shall be absent, without the body excusing the absence for good cause, from more than one-half of all the meetings of his or her committee, commission or board, regular and special, held within any period of three (3) consecutive calendar months, he or she shall thereupon cease to hold the seat. A commission, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. (c) In all matters of parliamentary procedure, Robert’s Rules of Order Newly Revised, 11th Edition, shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting. (d) The responsibility of insuring that all members of boards, commissions and committees receive a copy of the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610-94, 2017-2003, 2050-2004, 2140-2006, 2614-2012) 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) Your Selections | Kenai, AK Page 4 of 4 The Kenai Municipal Code is current through Ordinance 3014-2018, passed April 18, 2018. The Kenai Municipal Code is current through Ordinance 3014-2018, passed April 18, 2018. Disclaimer: The City Clerk has the official version of the Kenai Municipal Code. Users should contact the City Clerk for ordinances passed subsequent to the ordinance cited above. City Website: www.ci.kenai.ak.us City Telephone: (907) 283-8231 Code Publishing Company