HomeMy WebLinkAboutORDINANCE 1853-2000Suggested by: Administration
City of Kenai
ORDINANCE N0. 1853-2000
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA
INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY X44,934 IN
THE AIRPORT LAND SYSTEM SPECIAL REVENUE FUND AND THE AIRPORT
FIRE STATION CAPITAL PROJECT FUND FOR ENGINEERING.
WHEREAS, Ordinance 1839-99 appropriated X200,000 and Ordinance 1844-99
appropriated X50,000 for design of the Airport Fire Station and the Warm
Storage Facility; and
WHEREAS, the facility design contract was awarded to Cash-Barner architects;
and
WHEREAS, FAA discretionary funding will be more readily secured if the site
work for the project is completed this summer; and
WHEREAS, site work engineering and inspection needs to be added to the
existing facility and design contract; and
WHEREAS, these expenditures are grant eligible if the FAA funds the project;
and
WHEREAS, funds are available for transfer in the fund balance of the Airport
Land System Special Revenue Fund.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, that estimated revenues and appropriations be increased as
follows:
Airport Land System Special Revenue Fund
Increase Estimated Revenues:
Appropriation of Fund Balance X44 934
Increase Appropriations:
Land -Transfer to Capital Project X44,934
Airport Fire Station Capital Pro' ect Fund
Increase Estimated Revenues:
Transfer from Special Revenue Fund X44,934
Increase Appropriations:
Engineering X44 934
Ordinance No. 1853-2000
Page Two
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1St day of
March, 2000.
ATTEST:
Carol L. Freas, City Clerk
Approved by Finance:
(2/ 10/2000) kl
Introduced: February 16, 2000
Adopted: March 1, 2000
Effective: March 1, 2000
CITY OF KENAI
210 fl0ALG0 AYE., 8UITE 200 KENAI. At,ASKA 99611.T~94
TELEPHONE 907 283-7535
FAX 907 263.3014 ~
1''I~i
~+a
MEMORANDUM
T0: Richard A. Ross, City Manager
FROM: Jack La Shot, Public Works Manage
DATE: February 10, 2000
SUBJECT: AP Fire StationlWarm Storage Facility
Since beginning the design process for the referenced project, we have had several
discussions with FAA personnel regarding funding expectations, and the sequence it
might be received. The attached letter from Rebecca Cronkhite, Airport Manager, to
John Lovett, FAA Planner, reflects the manner we expect to receive both entitlement
and discretionary funds. Entitlement funds are easier to predict than discretionary
funds, which will likely be allocated to the Fire Station portion of the project onl and in
Y
unknown amounts. The letter represents our best guess at this time.
In order to be in a position to construct the project as quickly as possible using funds as
available, it will be necessary to go to bid with a separate earthwork contract this
summer and bid the building probably next summer, possibly in further phases. The
separate earthwork contract worked well with the ChallengerlMulti-Purpose Facility and
should work equally as well in this case. However, since it was planned to be one
contract initially, additional professional services will be needed. I have requested costs
to provide earthwork contract specifications and bidding services, which are attached.
Also, I have requested the necessary fees for inspection be included at his time.
Approximately 80% of the fees will go to the Civil Engineer subcontractor Wince-
Corthell-Bryson since they handle the site-work design and inspection.
With your concurrence, we plan to introduce an Ordinance at the next City Council
meeting to transfer funds in the amount of $44,934 from the Airport to the Airport Fire
Station and Warm Storage Facility Capital Project Fund for engineering. A resolution to
amend the contract to Cash-Barner Architects will then be on the Council agenda for
approval at the following meeting. Engineering funds are eligible for reimbursemnent.
Cc: Rebecca Cronkhite, Airport Manager
Larry Semmens, Finance Director
c ,_ ~ D
2
l Cash Barner• Architects
909 1~1~'est 9th Avenue, Suite X00 Anchorage, Alaska 99501 9071258-7 7 77 Fax 907/279-8195
,,,r.,,..,.... _ .._. -
February 7, 2000 ~ ..~ ~ ~~ '. ~ 1; '- ` " .
~~~„~..~„-...,,.....rte
i
Jack La Shot
i 0 200 1
C i of Kenai
~ ~
Public Works Manager
210 Fidalgo Ave Suite 200 ~" ~+~ "~'~~}
.- ~-•
~ ~r!~G~''..; r i' :-~ era ~ ~.~ ~,,-,
Kenai, Alaska 99611-7794 ~~E~t'C~:. ~ "'~
RE: Airport Fire Station and Warm Storage Facility
CBA Project No. 99142 -1.1.3
PROPOSAL FOR ~.DDITIC)N AL F~ID PACI{.AGF
CONTRACT MODIFICATION O1
Dear Mr. La Shot:
I have attached a proposal from Wince-Corthell-Bryson which breaks down the costs for providing a
separate Earthwork Bid Package. Please note that these costs include Basic, Bidding and Inspection
services. I estimate that CBA will use 24 hrs. of my time maximum.
This proposal for additional services are summarized as follows:
Design Work -WCB $7,520
Bidding Expenses -WCB $2,440
Inspection Services -WCB 25 630
Subtotal: $35,590
CBA profit and liability on subconsultants @ 18.5% $6,584
CBA @ 24hrs @ $11 Sir. 2 760
Total: $44,934
If you have any questions, do not hesitate to call. Please indicate your approval of this proposal by
signature below.
~inc~rely,
CASH BARNER • ARCHITECTS, INC.
An Alaska Corporation
Matthew P. ogel, Architect
Project Manager
Attachments
an Alaska Cor~~oration
Jack La Shot
Public Works Manager
l.arr~~ `. Cash, ,~~;~ ~c ,FRB
I~~rr~~ C. Garner. u ~ ~~ .~~~-;
~t?;('rnf'11nf1~~~~'l h~~-~11~1~h~1.C11l11
i~:~mes E. D~~u~herty, .~i,~~ S~Ott A. Br~7hne, .1,ia ~~~:~~~KB ,~latthew P. Vogel, ~~~chirecr
R~~Ilancl (~. Re.~id II, :v.~, ~r,~KH -~~~ron K. Joseph, ~.~ =.~E3
~umpu5er~~e - 1 i i~. l G~J i
FE8-03-2000 14 57 I~CB
BIDDING SERVICES -
P. 03
This activity is necessary to print and bind the proposed additional civil deli n s ecif cations
g P
~ attendance at pFe-b-d conferences, pre aurat~oa of addendums review bi
P ds and make
recommendations. These items are a duplication of the same activities Cash~Barner will still
need to provide far the Enal architectural project.
ESTIMATED 81t1DING EXPENSES
Printing Specs 30 Sets (u~ $20.00/Set $ 600.00
Advertising - 8y City
Plan Sheets Copying - 8y City
Pre-bid Conference;
Engineer VI 8.0 hrs (~ $90.00 7?0.00
Addendum:
Engineer ~I 8.0 hrs (u~ $90.00 720.00
Clerical 10.0 hrs ~,}a $40.00 400.00
Estimated Bidding Services $2440.00
TNSPEC'TION SERVICES
This activity was not part of either the Contract between Cash-8arner and the Cit of Kenai car
Y
Wince-Corthell-Bryson and Cash-Barner.
The estimated cost for civil inspection is based upon a similar sco a ot'services rovided f t
. p p or he
Challenger -1Viultt-Purpose building site inspection.
Contractor activity is assumed to require 24 working days.
ESQ
Testing
Engineer Tech.
Engineer VI
Dral~inglACAD
Survey
i IMA'I'En INSPECTION EXPENSES
$ 2160.00
24 days @ 8 brs ~ $~i0.00 115 Z0, 00
48 hrs ~ $90.00 43 20.00
Z4 hrs (c~ $60.00 1440, 00
40 hrs (a $15 5.00 6200, 00
Estimated Inspection Services $25630,00
~'otai Proposal Cost
$35590.00
If you have any questions, please do not hesitate to contact our Kenai office at u caxlie t
yo r s
opportunity.
Sincerely,
ilip Bryso , P.E.
Wince-Corthell-Bryson
TOTAL P.03