HomeMy WebLinkAboutResolution No. 2018-56Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2018-56
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA , APPROVING AN
AMENDMENT AND THIRD EXTENSION FOR SIX MONTHS OF THE FACILITY MANAGEMENT
AGREEMENT FOR THE KENAI VISITOR AND CULTURAL CENTER
WHEREAS, on January 1, 2014 the City entered into an agreement with the Kenai Chamber of
Commerce and Visitors Center, Inc., (KCCVCI) to manage the Visitor and Cultural Center; and ,
WHEREAS , the agreement has been extended twice until December 31 , 2018; and ,
WHEREAS , a third extension is needed to allow the City and KCCVCI to complete ongoing joint
projects and prepare a request for proposals ; and,
WHEREAS , an amendment to the agreement is required to allow for a third extension for a period
of six months.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute an amendment and extension to
the management Agreement for the Visitor and Cultural Center with the Kenai Chamber of
Commerce and Visitors Center, Inc., to extend the term of the agreement to June 30 , 2019.
Section 2. That this resolution takes effect immediately upon passage .
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 171h day of October, 2018 .
B"RIAN GABRIEL SR., MAYOR
ATTEST:
MEMORANDUM
TO :
FROM :
DATE:
SUBJECT:
'Vttf~ tt1/t/i a Pa~~ Ct'tf tt1/tli a Fu.trv-e"
210 F idalgo Ave , Kenai , Alaska 99611 -7794
Telephone: (907 ) 283-75351 Fax: (907) 283-3014
www . kenai. city
Mayor Brian Gabriel and Kenai City Council
Paul Ostrander, City Manager
October 8, 2018
Resolution No. 2018-56 Extension of Facility Management Agreement
for the Kenai Visitor and Cultural Center
The purpose of this memo is to recommend passage of Resolution 2018-56. The Resolution will
authorize a six-month extension of the existing Facility Management Agreement for the Kenai
Visitor and Cultural Center with the Kenai Chamber of Commerce and Visitor Center (KCCVC),
which is currently set to expire on December 31, 2018.
Background
The KCCVC has been the entity managing the Kenai Cultural and Visitor Center since 2012, when the
Kenai Chamber of Commerce and the Kenai Convention and Visitors Bureau merged to form the
KCCVC . Prior to 2012, the facility was managed by the Kenai Convention and Visitors Bureau (Bureau)
beginning in 1992, following the City's celebration of its 200th anniversary of the date of the landing of
the first Russian fur traders and establishment of the first permanent trading post. Volunteers who
planned and sponsored the event formed the Kenai Bicentennial Visitors & Convention Bureau , Inc.,
and applied for a U.S. Department of Commerce matching grant to construct the $1 .6 million Kenai
Bicentennial Visitors & Cultural Center, which was completed in 1992 to house the artifacts and
historical data displayed during the celebration .
The first Maintenance & Operation Agreement with the Bureau was for operation of the Visitor Center,
including providing visitor services, operation of the City's museum, and arrangements of displays,
exhibits, and conferences in the Center. The City p aid the Bureau $50,000 per fiscal year with an
increase to $65,000 in 1998 and $70,000 in 2001 ; a decrease to $60,000 in 2003; an increase to
$65,000 in 2004, $85,000 in 2009, and $125,000 in 2010. With the 2010 Agreement, the parties agreed
to a new specific scope of services to include the visitor's guide, website, trade show attendance,
advertisements, general services, hours of operation , visitor and cultural displays, the City's collection
of historica l artifacts, visitor contacts, annual budget requests, sales of merchandise, and other Bureau
activities.
Page 2 of 2
Resolution No. 2018-56
Extension of Facility Management Agreement for the Kenai Visitor and Cultural Center
Prior to the merger with the Bureau , the Chamber operated the Kenai Chamber Office out of the
Moosemeat John cabin located on the same tract of land as the Kenai Visitor and Cultural Center
under a no-cost Special Use Permit with the City. The Kenai Historical Society currently utilizes the
cabin during the summer months under a separate agreement with the KCCVC.
Current Status
Administration is currently working with the KCCVC on an update for the 2019 Visitor Guide that will
not be completed until after the expiration of the current management agreement. The ad ministration
recommends extension of the existing contract with the KCCVC for a term of six months, through June
30, 2019. This will allow the City to issue a request for proposals in early 2019 and enter a new
management agreement that will follow the City's fiscal year, finalize continuing work on the current
Vis itor Gu ide and, in the future , allow completion of the Guide to fit within the contract year.
The possibility of an extension was discussed with the KCCVC board of directors at its meeting
on September 18, 2018, and all of the board members in attendance indicated they preferred a
six-month extension to a month-to-month contract so they would be able to make decisions as a
board within the time frame .
The expiration of the current Facility Management Agreement will be the first time the Agreement has
been subject to the City's Code for the procurement of professional services , which requires a public
request for proposals. Sufficient funds were budgeted in the Fiscal year 2019 budget to cover this
extension.
Thank you for your consideration .
cc: Kenai Chamber of Commerce and Visitor Center
THIRD EXTENSION AND AMENDMENT
TO FACILITY MANAGEMENT AGREEMENT FOR THE
KENAI VISITOR AND CULTURAL CENTER
The City of Kenai (City), an Alaska Home Rule Municipal Corporation, whose address is
210 Fidalgo A venue, Kenai, AK 99611-7794, and Kenai Chamber of Commerce and
Visitor Center, Inc. (KCCVCI), whose address is 402 Overland Street, Kenai, Alaska,
99611 , hereby extend and amend the Facility Management Agreement for the Kenai Visitor
and Cultural Center (Agreement), located at 11471 Kenai Spur Hwy, Kenai, Alaska, 99611
made as follows:
1. Section 2 of the Agreement, provides for 2 one year extensions. The Parties hereby
agree to amend Section 2, to allow for a third 6 month extension as approved by
Kenai City Council Resolution No. 2018-56, until June 30, 2019. This extension is
intended to allow the parties to complete ongoing projects and prepare a Request
for Proposal for a new contract.
2. Except as expressly modified or stated herein, all other terms and conditions of the
Agreement remain in full force and effect.
CITY OF KENAI KCCVCI
By: _________ _ By: ____________ _
Paul Ostrander
City Manager
Date Johna Beech
President/COO
ACKNOWLEDGMENTS
STATE OF ALASKA )
)ss
THIRD JUDICIAL DISTRICT )
Date
THIS IS TO CERTIFY that on this __ day of , 2018 , the foregoing
instrument was acknowledged before me by Paul Ostrander, City Manager of the C ity of
Kenai, Alaska, an Alaska home rule municipality, on behalf of the City.
Notary Public for Alaska
Third Extension to Facility Management Agreement for the KCCVCI Page 1of2
STATE OF ALASKA )
)ss
THIRD JUDICIAL DISTRICT )
My Commission Expires : ____ _
The foregoing instrument was acknowledged before me this __ day of ,
2018 , by Johna Beech, Executive Director of Kenai Chamber of Commerce and Visitor's
Center, Inc., an Alaska non-profit organization , on behalf of the organization .
ATTEST:
Jamie Heinz
City Clerk
SEAL:
Approved as to Form:
Scott M. Bloom
City Attorney
Notary Public for Alaska
My Commission Expires: ____ _
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