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HomeMy WebLinkAboutResolution No. 2018-61CITY OF KENAI RESOLUTION NO. 2018-61 Sponsored by: City Clerk A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ESTABLISHING DATES FOR REGULAR MEETINGS OF THE CITY COUNCIL FOR 2019. WHEREAS, pursuant to Kenai Municipal Code (KMC) 1.10.040(a), regular meetings of the Council of the City of Kenai, Alaska shall be at a time set by a resolution of the Council on the first and third Wednesdays of every month; and, WHEREAS, pursuant to KMC 1.10.040(b) on or before the last meeting of December, the City Clerk shall introduce a resolution, on behalf of Council, establishing the dates for the subsequent year's Council meetings; and, WHEREAS, this calendar must include a minimum of twenty regular meetings each year and at least one regular meeting each month; and, WHEREAS, the City's Charter allows for cancellation of meetings by the Mayor due to lack of a quorum or for an emergency, or by a majority of council members for any reason as long as at least twenty (20) regular meeting are held each calendar year and at least one each month; and, WHEREAS, it is in the best interest of the City for City Council to provide as much advance notification as possible to the public and administration of any cancelled meetings; and, WHEREAS, timely adopting a calendar of meeting dates, including any cancelled meetings, provides advance notice to the public and administration; and, WHEREAS, cancelling the first regular meeting of the City Council in January, due to its proximity to the holidays, recognizes Council Members, staff, and residents might be travelling or on leave; and, WHEREAS, cancelling the second regular meeting of the City Council in July, allows for Council, administration and residents to participate in the personal use fishery and other seasonal activities; and, WHEREAS, cancelling the second regular meeting of the City Council in November, allows for Council and administration to attend Alaska Municipal League conferences; and, WHEREAS, cancelling one Regular Council Meeting in January, July and November, complies with the minimum standards for meeting requirements as provided in the City's Charter and code. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Council of Kenai establishes the following Calendar of Meetings for 2019: regular meetings shall be held every first and third Wednesday of each month, except that Resolution No. 2017-68 Page 2 of 2 there will not be a second meeting in July or November and there will only be one meeting in January on the third Wednesday of the month. Section 2. That this Calendar may be further amended by Council in compliance with the City Charter and Kenai Municipal Code. Section 3. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of December, 2018. ATTEST: City Clepk\ v O p6` I i / MAYORBRIAN GABRIEL SR., r of fl r �V111ve w;U a Past, /UV " w;d a Ftp _ 210 Fidalgo Ave, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 1 Fax: (907) 283-3014 the city o f www. kenai.city KENAI9ALASKA N/ MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council FROM: Jamie Heinz, City Clerk DATE: November 26, 2018 SUBJECT: Resolution No. 2018-61 — Setting Meeting Calendar Pursuant to KMC 1.10.040(b), this Resolution is intended to establish a calendar for the regular meetings of the City Council in 2019. Pursuant to City Charter, a meeting may be cancelled by the Mayor due to a lack of a quorum, for an emergency, or by a majority of council members for any reason as long as at least twenty (20) regular meetings are held each year and at least one each month. The proposed resolution maintains at least one regular meeting each month and more than the minimum twenty (20) regular meeting each year. After reviewing previous calendars, this resolution proposes scheduling regular meetings every first and third Wednesday of each month, except for the months of July and November, when a second meeting of each month would be cancelled. The second meeting of July coincides with the peak season the personal use dipnet fishery which consumes the full attention of the administration and is a busy time of year for other residents. The second meeting in November coincides with the AML conferences in Anchorage, which are attended by many council members and administrative personnel. A meeting for consideration would be the first meeting in January 2019. In the past, a second meeting in December has been cancelled due to its proximity to Christmas, recognizing that many Council Members, staff, and residents were travelling or on leave. In 2019, the first meeting in January, due to its proximity to the holidays, may be a meeting that Council would like to cancel recognizing Council Members, staff, and residents might still be travelling. If it is decided that the first meeting in January (January 2, 2019), should be cancelled the following amendment will need to be made to the Resolution: Adding an eighth whereas clause to read, 'Whereas, cancelling the first meeting in January due to its proximity to the holidays, recognizes Council Members, staff, and residents might be travelling or on Page 2 of 2 Resolution No. 2018-61 leave," adding to the now ninth whereas clause, "January comma," before the word July, and adding to the end of Section 1, "and there will only be one meeting in January on the third Monday of the month" The calendar attached to this memo is included for your reference and is not an exhibit to the Resolution. Your consideration is appreciated. 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