HomeMy WebLinkAboutORDINANCE 1561-1993e .'" 's
Suggested by: Finance
City of Kenai
QRDI~TCE N4. i86i-93
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA
AMENDING KMC 7.25.020 ~CITY.BUDGET CONTROL). .
WHEREAS, current City ordinances allow the City Manager to
make budget transfers in amounts less than $1,000 within a
single department; and
WHEREAS, many funds other than the General Fund have a
contingency account in each department to provide a means
for transfers for unexpected costs; and
'~THEREAS, the contingency in the General Fund is within only
one department, making relatively small transfers difficult
and cause for delay; and
WHEREAS, expanding the City Manager's authority to allow
transfers within a fund, rather than a department, will
provide wore efficiency.
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, that KMC 7.25.020 is amended as follows:
7.2 5.02 o Ciity „Budae~,_~ontr_ol: (a) After approval by
the Finance Director as to availability of unencumbered
balances, transfers in amounts less than $1,000 may be made
in line item accounts within a [DEPARTMENT] FRB. without
approval by the City Council. The City Clerk may make such
transfers within the f DIVisION] Dena,~tment of the City
Clerk, and the City Attorney may make such transfers within
the Department of Law. The City Manager may make such
transfers in all other areas except in the Legislative
Department. However, no transfers under the authority
granted herein may be made to or from accounts pertaining to
personal services.
{b) The City Council, by resolution, may make
transfers in any amounts of unencumbered balances of line
item accounts within $ Department or within a Fund.
{c) The City Administrator is directed to charge all
disbursements to "cost centers" established by the budget.
A "coat center" is defined as a provision for expenditure
specified by the budget of the City of Kenai for a
department or activity specifically so recognized.
(Ord. 222, 670)
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PA58ED 8Y THE COYJN'CIL O~ 'THL CITY Off' KENAI, ALASKA this` 18th
.4w ~,P s~.rn~e~~ 7 O!!4 _
Introduced: August 4, 1993
Adopted: August 18, 1993
Effective: September 18, 1993
Approved by Finance:
X7/29/93)
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TELEPHONE Z83 - 7'l~3.S
FAX 80.283.34'14 .
MBKOR~I~1D~
TO: Thomas J. Manninen, City Manager
QOM: Charles A. Brown, Finance Director
DATE: July 29, 1993 ~ a~
SUBJECT: Budget Transfers
Attached is an ordinance that I have drafted expanding the
City Manager's authority to transfer money. This ordinance
would allow you to transfer money, up to $1,000 (the current
maximum] within a fund, instead of a department.
When I Prepare the annual budget, I place a contingency fn
each of the three departure»ts within the Water and Sewer
Fund and also in each of the three departments within the
Airport Land System Fund. This is done so that small
transfers can be made with minimal delay.
But, in the General Fund, the contingency of $75,000 is all
placed in a single department, called other. That means
that even a small $50 transfer from the General Fund
contingency need$ a Council zesolution, because the transfer
is from one department to another department. It would be
possible, but confusing, to place a cr~ntingency in each
General Fund department.
A better idea would be to allow the Administration to make
small transfers within the General Fund. This is not a vast
increase in power. Council will still approve all transfers
greater than $1,000, plus each actual purchase greater that
$1,000.
If you approve of this,~I~ll put the ordinance and a copy of
this memo in the next packet.
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