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Home My WebLink About2018-12-13 Airport Commission PacketKENAI AIRPORT COMMISSION REGULAR MEETING DECEMBER 13, 2018 -6:00 P .M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http ://www . kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2 . SCHEDULED PUBLIC COMMENT (Public comment limited to ten (10) minutes per speaker) 3 . UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. October 11, 2018 5. UNFINISHED BUSINESS -None. 6 . NEW BUSINESS a. Action/Approval -Second Amendment to Airport Vending Machine Concession Agreement 7. REPORTS a. Airport Manager b. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION -January 10, 2019 9. COMMISSIONER COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT 11. INFORMATION ITEMS a . October 2018 Mid-Month Report b. November 2018 Mid -Month Report c. Final 2018 Float Plane Basin Activity d. October 29, 2018 FAA Letter -Awareness and Handling of Diesel Exha ust Fl uid 12. ADJOURNMENT **PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING** JACQUELYN --283-8231 OR, MARY --283-8281 (This page was intentionally left blank) KENAI AIRPORT COMMISSION REGULAR MEETING OCTOBER 11, 2018 -6:00 P .M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Feeken called the meeting to order at 6 :00 p .m. a . Pledge of Allegiance Chair Feeken led those assembled in the Pledge of Allegiance. b . Roll was confirmed as follows: Commissioners Present: Commissioners Absent: Staff /Council Liaison Present: A quorum was present. c. Agenda Approval MOTION: G. Feeken, C. Henry, J . Bielefeld , P. Minelga, K. Dodge J. Zirul, D . Pitts Airport Manager M. Bondurant, Administrative Assistant E. Shinn, Council Member J . Glendening Commissioner Bielefeld MOVED to approve the agenda and Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENT -None. 3. UNSCHEDULED PUBLIC COMMENT -None. 4. APPROVAL OF MEETING SUMMARY a . September 13, 2018 MOTION: Commissioner Bielefeld MOVED to approve the meeting summary of September 13, 2018 and Commissioner Minelga SECONDED the motion. There were no objections ; SO ORDERED. 5. UNFINISHED BUSINESS a . Action/Approval -Field of Flowers Sign Page 3 of 20 The Commission reviewed and discussed the design recommendations of the Beautification Committee and were in support. MOTION : Commissioner Bielefeld MOVED to approve the design recommendations by the Beautification Committee and Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. b. Discussion -Terminal Rehabilitation Project Update by Wince-Corthell Bryson Wince-Corthell Bryson Representative, Kirk Hollingsworth provided an update on the Terminal Rehabilitation Project, specifically noting the project commenced today, and provided the opportunity for a questions and answers session with the Comm ission. 6. NEW BUSINESS -None. 7. REPORTS a. Airport Manager -Bondurant reported on the October activities happen ing at the Kenai Airport, and noted she had an interview with Channel 11 regarding the Terminal Rehabilitation Project. b. City Council Liaison -Glendening reported on the October 3 City Council meeting actions. 8 . NEXT MEETING ATTENDANCE NOTIFICATION -November 8, 2018 Commissioner Minelga noted he would not be at the next meeting. 9. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Minelga noted the need for the corporate Shell Fleet card to be valid at the Float Plane Basin pumps and expressed interest in more tires on the docks at the pumps. 10. ADDITIONAL PUBLIC COMMENT -None. 11. INFORMATION ITEMS a. 2018 Float Plane Basin Activity b. August 2018 Enplanements 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 6:28 p.m. Meeting summary prepared and submitted by: Jacquelyn Kennedy, Deputy City Clerk Airport Comm ission Meeting October 11, 2018 Page 2 of2 Page 4 of 20 Municipal Airport Memo To: Airport Commission 305 N. Wl.J.OIN ST. SUITE 200 KENAI, ALASKA 99611 TB.EJIHONE907~7951 FAX 907-333737 Through: Mary Bondurant -Airport Manager \ From: Erica Brincefield -Assistant Date: November 19, 2018 Subject: Second Amendment to Kenai Municipal Airport Vending Machine Concession Agreement On January 1, 2015 the City of Kenai entered into a vending machine concession agreement with Tyler Distributing Company, Inc. for beverage/food items in the Airport terminal building for a period of three years with the option to extend for an additional two (2) years if the City and concessionaire mutually agree in writing. Tyler Distributing Company, Inc. is current in all fees owed to the City and a current certificate of insurance is on file. Attached for your review and recommendation is the Second Amendment to the Concession Agreement which shall be effective January 1, 2019 . Does Commission recommend Council approve the Second Amendment to Kenai Municipal Airport Vending Machine Concession Agreement? Attachment www.KenaiAirport .com Page 5 of 20 SECOND AMENDMENT TO KENAI MUNICIPAL AIRPORT VENDING MACHINE CONCESSION AGREEMENT This Second Amendment to the Kenai Municipal Airport Vending Machine Concession Agreement is made as of of January 1, 2019, by and between the City of Kenai (City), a municipal corporation whose address is 210 Fidalgo Avenue, Kenai, Alaska 99611, and Victor G . Tyler d/b/a Tyler Distributing Company, Inc. (Lessee), an Alaska corporation whose address is P.O . Box 96, Kenai, Alaska 99611. RECITALS Effective January 1, 2015, the City entered into a Concession Agreement for vending machine concessions with Victor G. Tyler, d/b/a Tyler Distributing Company, Inc., of Kenai for bill and coin operated devices for selling nonalcoholic beverages or food items in the Kenai Municipal Airport terminal building. The City and Tyler Distributing Company, Inc. wish to amend the Concession Agreement to extend under the same terms and conditions. The City and Victor G Tyler agree as follows: I. Pursuant to Article II, of the Concession Agreement, Term, providing the option of the parties to extend the Concession Agreement by mutual written consent, the Concession Agreement term is extended so that the Lease will end on December 31, 2019. 2 . The parties agree that this Second Amendment to the Concession Agreement and all obligations under this amendment shall be effective as of January 1, 2019 , regardless of the date of signatures indicated below. 3. Except as expressly modified or stated herein, all other terms and conditions of the Lease remain in full force and effect. Second Amendment to Lease --Tyler Distributing Company, Inc . Vending Machine 1 of3 Page 6 of 20 CITY OF KENAI Paul Ostrander Its: City Manager ATTEST: Name Title TYLER DISTRIBUTING COMP ANY, INC. Victor G. Tyler Its: Owner Second Amendment to Lease --Tyler Distributing Company, Inc . Vending Machine 2 of3 Page 7 of 20 ST ATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this _ day of ______ , 2018, by Paul Ostrander, City Manager of the City of Kenai, an Alaska municipal corporation, on behalf of the City. STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) Notary Public in and for Alaska My Commission expires: __ _ THIS IS TO CERTIFY the foregoing instrument was acknowledged before me this __ day of , 2018, by Victor G. Tyler, Owner of Tyler Distributing Company, Inc., an Alaska corporation, on behalf of the corporation. Approved as to .form: ... L __ ~ Scott M. Bloom City Attorney Notary Public in and for Alaska My Commission expires: __ _ Second Amendment to Lease --Tyler Distributing Company, Inc. Vending Machine 3 of 3 Page 8 of 20 ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING DECEMBER 5, 2018-6:00 P.M . KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http ://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2 . Roll Call 3 . Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk(*) are considered to be routine and non -controversial by the council and will be approved by one motion . There will be no separate discussion of these items unless a council member so requests , in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders . B. SCHEDULED PUBLIC COMMENTS (Public comment limited t o ten (10) minutes per speaker) 1. Bryr Harris, Kenai Peninsula Borough River Center -Overv iew of Floodpla in Zones and the Nationa l Flood Insurance Program (NFIP). 2 . Joy Merriner, BOO Inc . -Presentation of the FY18 City of Kenai Comprehensive Annual Financial Report . 3. Barbara Miranda, Partnership Specialist -Road to 2020 Census Presentation. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2018-61 -Establish ing Dates for Regular Meetings of the City Council for 2019 . (City Clerk) 2. ADOPTED UNANIMOUSLY. Resolution No. 2018-62 -Declaring a Twenty-Five Foot (25 ') Alleyway Adjacent to the Northern Boundaries of Lots 1 and 2, Shadura Subdivision , as Set Forth on the Attached Exhibit "A" the Alleyway is Not Needed for a Public Purpose and Consenting to its Vacation (Admin istration) 3. ADOPTED UNANIMOUSLY. Resolution No. 2018-63 -Adopting an Alternative Allocation Method for the FY18 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fa irly Represents the Distribution of S ignificant Effects of Fisheries Business Activity in FMA 14 : Cook Inlet. (Administration) Ken ai Ci ty Coun cil Meeting De cembe r 5, 201 8 Pag e 1 of 4 Page 9 of 20 4 . ADOPTED UNANIMOUSLY. Resolution No. 2018-64 -Authoriz ing the Use of the Equipment Replacement Fund to Purchase a Fire Engine and Awarding a Contract for the Purchase of the Fire Engine to the Highest Ranked Proposer. (Administration) 5 . ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2018-65 -Supporting the Location of the Alaska Gasline Development Corporation 's Alaska LNG Liquefaction Plant and Marine Terminal in Nikiski , Alaska . (Mayor Gabriel) E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of November 7 , 2018 F. UNFINISHED BUSINESS 1. APPROVED UNANIMOUSLY AS AMENDED. Action/Approval -Field of Flowers Signage (Council Member Knackstedt) [Clerk 's Note: This item was referred to the Beautification Committee and then the Airport Commission; a Motion to Construct a Sign as Outlined by the Airport Commission is on the Floor.} 2. ENACTED UNANIMOUSLY. Ordinance No. 3044-2018 -Amending Kenai Municipal Code Section 3.05 .070-Citation Procedure, Amending and Renaming Kenai Municipal Code Sections 13 .10 .015-Minor Offense Amendable to Disposition Without Court Appearance by Payment of a Fine, and 13.30 .010-State Traffic Regulations Adopted , and Enacting a New Section of Kenai Municipal Code Section 13 .30 .015-State Traffic Bail Forfeiture Schedules Adopted by Reference , to Incorporate Additional Minor Offenses into Kenai City Code and Make Housekeeping Changes to Comply with Changes to State Law and Court Procedures Regarding Minor Offenses. (Legal) [Clerk 's Note: During the 10117118 Meeting, this Item was Postponed to the 1215118 Meeting; a Motion to Enact is On the Floor.] G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval -Bills to be Ratified. (Administration) 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval -Purchase Orders Over $15 ,000. (Administration) 3. APPROVED BY THE CONSENT AGENDA. *Action/Approval -Non-Objection to a Liquor License Renewal for Griffin Golf Enterprises , OBA Griffin Golf Course . (City Clerk) 4 . INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING 12119118 . *Ordinance No. 3046-2018 -Increasing Estimated Revenues and Appropriations in the Airport Fund and in the Airport Improvement Capital Project Fund for the 2019 Airfield Crack Sealing, Marking, and Minor Pavement Repair Project and Awarding a Contract to Wince -Corthell-Bryson Consulting Engineers for Design Services . (Administration) K enai City Council Meeting December 5 , 2018 Page 2 of 4 Page 10 of 20 5 . MARGARET MILEWSKI, SANDRA BISE, CHARLES THORNTON, KIMBERLY DODGE, DAN PITTS, AND LISA GABRIEL CONFIRMED UNANIMOUSLY. Action/Approval -Mayoral Nominations for Appointment to Committees and Commissions . (City Clerk) 6 . JEFF TWAIT AND TIM MCINTYRE CONFIRMED UNANIMOUSLY. Action/Approval -Mayoral Nominations for Appointment to the Planning and Zoning Commission . (City Clerk) 7 . MEETING TIME REVISED UNANIMOUSLY. Action/Approval -Revise the Parks and Recreation Commission Meeting Time, Pursuant to Policy , from 7:00 p.m. to 6 :00 p.m . (City Clerk) H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3 . Harbor Commission 4 . Parks and Recreation Commission 5. Planning and Zoning Commission 6 . Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K . ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2 . Council Comments L. EXECUTIVE SESSION -None . M . PENDING ITEMS -None. N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1 . Purchase Orders between $2,500 and $15 ,000 for Council Review 2 . Kenai Historical Society Newsletter -November 2018 3. United Way Letter Dated November 30, 2018 Kena i C ity Counci l Meeting Dec ember 5, 2018 Page 3 of 4 Page 11 of 20 The agenda and supporting documents are posted on the City 's website at www.kenai.citv. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907-283-8231. Kenai City Council Meeting December 5, 2018 Page 4 of 4 Page 12 of 20 rlftfftlje a;/t/t, a Pa~~ Ct'tf a;/t/t, a ~ttif'e" 210 Fidalgo Ave, Kenai, Alaska 99611-7794 Telephone : (907) 283-7535 I Fax : (907) 283-3014 www. kenai. city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manage·r Mary Bondurant -Airport Manager October 4, 2018 October Mid-month Report 2018 Terminal Rehabilitation Project-Construction: The FAA grant offer was received on September 19, 2018. The project should start in October 2018 with a completion date of December 1, 2019 . 2018 Fencing Rehabilitation -Options are still being discussed with the FAA on how to proceed with this project in FY19 . In-house Activities - Winter Season Recruiting/Hiring -The Airport has hired two seasonal equipment operators for the 2018-2019 winter season . The seasonal positions are for five months from November 1, 2018 through March 2019. The Airport is also establishing a call out list of temporary equipment operators for additional manpower over the season . October 9, 2018 -OSHA representatives will be conducting on-site visits at the Airport Terminal and Operations Facility. October 11-12, 2018 -The SOA/DOT will be at the airport to evaluate all airfield pavement and provide a pavement condition report that will assist us in evaluating the pavement needs of the airfield . The SOA/DOT includes the Kenai Airport every three years and at no cost. October 12, 2018 -A meeting for terminal tenants has been scheduled at the Kenai City Council chambers on Friday, October 12 from 9.am to 11am. Wince-Corthell-Bryson will Page 13 of 20 Page 2 of 2 October 2018 be updating terminal tenants on the phasing plan and p roject schedule for the rehabilitation project. October 17, 2018-The Quarterly Airport Tenant meeting has been scheduled for 3:00pm on Wednesday, October 17 at the Kenai Operations Facility. October 24, 2018 -Annual pre-season Snow and Ice Control Committee meeting will be held from 9am-11am in Council Chambers . All airport staff, equipment operators, airport tenants, contract snow plowers, Kenai Police and Fire Department personnel should plan on attending . Agenda items will cover the annual 139 training requirements for airtield driving, familiarization, self-inspection, etc . Representatives from the Tower, Flight Service Station, and Airway facilities will speak to their respective responsibilities . October 30, 2018 -Airport, KPD , and KFD will hold the annual tabletop review of the Airport Emergency Control Plan with an airport security readiness exercise . The tabletop exercise is a FAA 139 requirement and the readiness exercise is a tri-annual TSA requirement. Three representatives from the Anchorage TSA office will be in attendance. Page 14 of 20 1?1/t'f ~ «1/tlt a Pai?~ Ct'ty-«1/th, a Fat~e, 11 210 FidalgoAve, Kenai, Alaska 99611 -7794 Telephone : (907) 283-7535 I Fax: (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Mary Bondurant -Airport Manager November 7, 2018 November Mid-month Report 2018 Terminal Rehabilitation Project-Construction : The project started in October with outside ground utility work . Construction meetings are being held every Tuesday with contractor, city and airport staff. · 2018 Fencing Rehabilitation -Options are still being discussed with the FAA on how to proceed with this project in FY19 . In-house Activities - Winter Season Recruiting/Hiring -The Airport bired two seasonal equipment operators for five months from November 1, 2018 through March 31, 2019 and established a call out list of temporary equipment operators . Terry Russ will start full-time November 19, 2018 , in the Airport Operations Specialist position which was recently vacated. The Airport will not have holiday window painting, lighting, or the annual Christmas tree decorating contest due to the terminal rehabilitation project. Interior terminal work will be starting shortly. Have a safe and happy holiday! Page 15 of 20 (This page was intentionally left blank) Page 16 of 20 Municipal Airport FLOAT PLANE BASIN ACTIVITY 2014-2018 -----------------------------------------· OPERATIONS -----------------------------------------· Month 2018 2017 2016 2015 2014 MAY 39 23 44 57 30 JUNE 139 106 85 124 79 JULY 261 144 151 164 186 AUGUST 164 103 191 148 182 SEPTEMBER 156 107 115 71 72 OCTOBER 47 6 CLSD 17 9 NOVEMBER CLSD CLSD CLSD CLSD CLSD T otal 806 489 586 581 550 0 not reported ----------------------------------------· FUEL SALES -----------------------------------------· Month 2018 2017 2016 2015 2014 MAY $134 $784 $1, 175 $8 $1 ,151 JUNE $3,203 $3,423 $1,656 $0 $2,752 JULY $3,635 $3.420 $3 ,036 $1,873 $5 ,776 AUGUST $5,890 $4,325 $3,647 $1,710 $3, 116 SEPTEMBER $5,590 $4,901 $3,830 $1,380 $1,820 OCTOBER $1,060 $583 CLSD $553 $384 Total $19,512 $17,436 $13,344 $5,524 $14,999 -----------------------------------------· -----------------------------------------· Slips Rented Private Commerical 0 0 . Rev 5/2015 Page 17 of 20 {This page was intentionally left blank) Page 18 of 20 u .s. Department of Transportation Federal Aviatio n Administration OCT 2 9 2018 Dear Airport Sponsor: Office of Airport Safety and standards 800 Independence Ave., SW. Washington, DC 20591 This letter provides awareness of and guidance on handling the inadvertent use of Diesel Exhaust Fluid (DEF) instead of Fuel System Icing Inhibitor (FSil) in aircraft. Background In August 2018, the Federal Aviation Administration (FAA) identified five aircraft at an executive airport as being serviced with jet fuel containing DEF. During the same period, the FAA identified nine additional aircraft as being serviced with refueling equipment that had been exposed to DEF. The fueling agent inadvertently used DEF instead of FSII on a refueling truck and injected into the fuel with the truck's FSII injection system. DEF is a urea-based chemical and is not approved for use injet fueJ . When mixed with jet fuel, DEF will react with certain chemical components in the jet fuel to form crystalline deposits in the fuel system. These deposits will flow through the aircraft fuel system and may accumulate on filters, fuel metering components, other fuel system components, or engine fuel nozzles. The deposits may also settle in the fuel tanks or other areas of the aircraft fuel system where they may dislodge over time and accumulate downstream in the fuel system. All of the aircraft identified in August did have documented cases of clogged fuel filters and fuel nozzle deposits that led to service difficulties and unplanned diversions . Recommendations Bulle fluids are generally stored in hangars or storage areas. Both DEF and FS II are clear and are usually stored in large milky white plastic tanks ranging from 55 gallons to larger cube storage tanks. If stored close to each other, they are very hard to differentiate from each other without very pronounced markings . To prevent confusion, we recommend: (1) Airport operators and fueling agents do not store DEF and FSII fluids in close proximity to each other; (2) Airport operators and fueling agents clearly mark bulk storage tanks or barrels with 4-inch or larger stenciled letters visible from all sides . Use "DIESEL DEF" for all DEF fluid and "JET FUEL SYSTEM ICING INHIBITOR" for FSII storage containers; and Page 19 of 20 (3) Fueling agents or operators should remove jet fuel suspected of being contaminated with DEF from aircraft and discard it Do not attempt to repurpose DEF-contaminated fuel to other aircraft or vehicles. If you have questions, please contact Mr. Dale Williams, Office of Airport Safety and Operations, AAS-300 by email at dale.williams@faa.gov. Sincerely, b ohn R. Dermody, P .E. Director, Airport Safety and Standards 2 Page 20 of 20