HomeMy WebLinkAboutResolution No. 2019-11CITY OF KENAI
RESOLUTION NO. 2019 - 11
Sponsored by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, AWARDING A THREE YEAR
AGREEMENT, WITH THE OPTION OF TWO, ONE-YEAR EXTENSIONS BY MUTUAL
CONSENT, TO INGRAM CONTENT GROUP, FOR THE PURCHASE OF LIBRARY MATERIALS
AND AUTHORIZING ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $21,000.00
FOR THE REMAINDER OF FY2019.
WHEREAS, The City of Kenai released a Request for Proposals for Library Materials Vendors on
January 10, 2019; and,
WHEREAS, Proposals were received on January 28, 2019 and were evaluated by staff on
January 30, 2019; and,
WHEREAS, Ingram Content Group's proposal was determined to offer the best value to the City
of Kenai Community Library; and,
WHEREAS, Acceptance of this proposal and issuance of a Purchase Order to Ingram Content
Group is in the best interest of the City; and,
WHEREAS, Administration is in support of and recommends approval of this resolution
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA
Section 1. That a three-year agreement, with the option for two, one-year extensions by
mutual consent, for the purchase of library materials be awarded to Ingram Content Group, the
successful proposer.
Section 2. That the City Manager is authorized to execute two, one-year extensions after
completion of the initial three-year agreement if he deems it in the best interest of the City.
Section 3. That the City Manager is authorized to issue a purchase order in the amount of
$21,000.00 to Ingram Content Group for the purchase of library materials for the remainder of
FY2019; and the City Manager is authorized to issue a Purchase Order in the amount of
$40,000.00 per full fiscal year through the remainder of the agreement.
Section 4. That this resolution takes effect immediately upon adoption
Resolution No. 2019-11
Page 2 of 2
ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 611 day of February 2019.
BRIAN GABRIEL SR., MAYOR
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210 Fidalgo Ave, Kenai, Alaska 99611-7794
Telephone: (907) 283-7535 1 Fax: (907) 283-3014
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MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
FROM:
Mary Jo Joiner, Library Director
Scott Curtin, Public Works Director
DATE:
January 30, 2018
SUBJECT:
Resolution No. 2019-11 Library Materials Vendor
The City of Kenai released a formal Request for Proposals for Library Materials Vendors on
January 10, 2019. Four proposals were received on January 28, 2019, and evaluations of these
proposals were conducted on January 30, 2019. The evaluation committee selected Ingram
Content Group as the firm offering the greatest value and benefit to the City.
The Agreement is for a three year term with the option to execute two, one-year extensions. This
Resolution requests the issuance of a Purchase Order in the amount of $21,000 to carry the
Library's purchases through the end of the current fiscal year June 30, 2019. Additional fiscal
year Purchase Orders shall total $40,000 per year through the duration of the agreement.
Approval of this Resolution will allow the Library to continue to offer current and up to date material
selections for Public use.
Council consideration is respectfully requested.