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HomeMy WebLinkAboutResolution No. 2019-16Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2019-16 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, APPROVING THE PURCHASE OF TEN PORTABLE RADIOS AND ACCESSORIES FOR THE POLICE AND FIRE DEPARTMENTS UNDER A SOLE SOURCE PURCHASE FROM MOTOROLA SOLUTIONS USING NASPO VALUEPOINT CONTRACT PRICING FOR THE TOTAL PRICE OF $55 ,401 .16. WHEREAS , the City of Kenai received and accepted a grant award from the State of Alaska Department of Military and Veterans' Affairs in the amount of $55,350 for the purchase of portable radios and accessories for the Police and Fire Departments (Ordinance 3045-2018); and, WHEREAS, the Police and Fire Departments both have complete inventories of Motorola Radios, have personnel with experience working on and programming the Motorola Radios , and have accessories in place for managing these radios ; and, WHEREAS, these funds are sufficient to replace ten radios, or approximately 20% of those used by the Police and Fire Departments and this partial replacement makes purchasing very similar equipment critical to maintenance and operations; and, WHEREAS , a "Sole Source Procurement Method" for the purchase of these radios and accessories from Motorola Solutions has been authorized by the granting authority; and, WHEREAS , Motorola is the only source for the Motorola APX 6000 radios to be purchased and those radios are covered in NASPO Valuepoint contract pricing that is standardized and ensures the lowest price available on the products ; and , WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment can only be furnished by a single dealer or which has a uniform price wherever bought. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That effective July 1, 2018, the Police & Fire Departments are authorized to purchase Motorola radios and accessories in the amount of $55,401 .16 . Section 2. That the City Manager is authorized to make a sole source purchase, per City Code , in lieu of the City conducting a competitive bid process. Section 3. That the City Manager is authorized to issue a purchase order in the amount of $55,401.16 for purchasing Motorola portable radios and accessories . Section 4. That this resolution takes effect immediately upon adoption . Resolution No. 2019-16 Page 2 of 2 ADOPTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 2Q1h day of March, 2019. ATTEST: 'Vttf or «1/tli a Pa~~ Ct'tt «1/tli a Fu.tan " 210 F id algo Ave , Kenai , Alaska 99611 -7794 Telephone : (907) 283-7535 I Fax : (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager David Ross , Police Chief March 4 , 2019 Resolution No. 2019-16 approving the sole source purchase of public safety radios from Motorola Solutions. The City of Kenai applied for and received a grant through the State of Alaska Department of Military and Veterans' Affairs in the amount of $55,350 for the purchase of portable radios and accessories for the Police and Fire Departments . The City accepted and appropriated those grant funds under Ordinance 3045 -2018. This memo supports the resolution for a sole source purchase in the amount of $55,401.16 for those radios and accessories from Motorola Solutions. The $51 .16 difference between the grant amount and the purchase order request will be covered by the police operating budget. There are a number of reasons to use a sole source with Motorola for this purchase . KPD and KFD are both fully equipped with Motorola radios , and their personnel have experience working on and programming the Motorola radios . The departments also have accessories in place for managing these radios. These funds are sufficient to only replace 10 radios or approximately 20% of the portable radios in use by the departments. This partial replacement further necessitates the need to purchase like equipment for both maintenance and operations . The portable radios that are currently in use by both departments (Motorola) have proven extremely reliable, with availability of maintenance from the vendor when required. The Motorola APX6000 radios to be purchased are covered under the NASPO Valuepoint contract that is standardized and ensures the lowest price available on the products. A sole source purchase has been approved by the granting agency, the State of Alaska Department of Military and Veterans' Affairs. I am respectfully requesting consideration of the resolution authorizing the purchase from Motorola Solutions in the amount of $55,401 .16 .