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Home My WebLink AboutOrdinance No. 3059-2019Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3059-2019 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE AND AIRPORT IMPROVEMENTS CAPITAL PROJECT FUNDS AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF THE ALASKA REGIONAL FIRE TRAINING FACILITY REHABILITATION PROJECT. WHEREAS, the Alaska Regional Fire Training Facility was originally constructed twenty years ago and is in need of rehabilitation to the Facility's operations equipment and controls; and , WHEREAS, the Federal Aviation Administration has expressed their interest in seeing the facility's operations brought back to current standards; and , WHEREAS , the design and construction costs for this work will be eligible under a grant from the Federal Aviation Administration; and, WHEREAS , the City of Kenai will begin the design phase in preparation of receiving the grant; and, WHEREAS, request for Proposals were advertised on March 14, 2019, with proposals due on April 4, 2019; and , WHEREAS, an evaluation committee determined Morrison Maierle as having provided the highest rating proposal; and, WHEREAS , it is the Administration's recommendation that awarding a Professional Services Agreement to Morrison Maierle in the amount of $216,000.00 for complete Design Services through Bid Phase is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the estimated revenues and appropriations be increased as follows: Airport Fund: Increase Estimated Revenues - Appropriation of Fund Balance Increase Appropriations: Airport Training Facility -Transfer to Other Funds $216.000 $2 16.000 Ordinance No . 3059-2019 Page 2 of 2 Section 2. That the estimated revenues and appropriations be increased as follows: Airport Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from Other Funds Increase Appropriations : Construction $216.000 $216.000 Section 3. Severability: That if any part or provision of this ordinance or appl ication thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision , or application directly invo lved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision , or app lication. Section 4. Effective Date: That pursuant to KMC 1. 15.0?0(f), this ordinance shall take effect upon adoption. Section 5. That Council 's approval is contingent upon receiving FAA concurrence that these costs are fair, reasonable, and eligible under the Airport Improvement Program . ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 171h day of April, 2019. ATTEST: Approved by Finance : ---z:li__ BRIAN GABRIEL SR., MAYOR Introduced: April 3, 2019 Enacted : April 17 , 2019 Effective: April 17, 2019 ''{!;ff~ «1/t/i a PaJ't, e'tf «1/t/i a Fa.t~ IJ 210 Fidalgo Ave , Kenai , Alaska 99611 -7794 Telephone : (907) 283-7535 I Fax : (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Scott Curtin -Public Works Director March 28, 2019 Ordinance No. 3059-2019 The purpose of this memo is to recommend enactment of Ordinance No . 3059-2019 requesting an increase to the estimated revenue and appropriations in the Airport Special Revenue and Improvements Capital Project Fund and authorizing a Professional Services Agreement for the design of the Alaska Regional Fire Training Facility Rehabilitation Project. The Alaska Regional Fire Training Facility located at 450 Daubenspeck, is 20+ years old now. The Facil ity provides a variety of Safety Training Services and is currently occupied and operated by Beacon Occupational Health & Safety. Individuals come from all over the state to participate in training , and the Facility even markets the services provided to organizations outside of Alaska. Due to the aging equipment and in order to continue to provide a high level of services, the Facility needs updating and modern izing to its equipment and controls . The City released a formal Request for Proposals on March 14, 2019 with Proposals Due on April 4 , 2019. Proposals will be reviewed on April 8-9, 2019 to determine a successful proposer. With Council's approval of this Ordinance , the City will then enter negotiations for these services, anticipated to cost between 10-12% of overall Construction Costs of the project; Construction Costs yet to be determined . Design Phase is expected to take approx imately 100 Days with an anticipated Construction Phase beginning in September 2019 . The City in coordination with the Federal Aviation Administration is anticipating the receipt of a grant. Staff from both agencies have walked through the facil ity, the FAA has expressed their support for the project, and the C ity is waiting to see whether the project will be funded through our typical AIP Funds or if FAA Supplemental Funding , wh ich the City applied , for will be granted . In either case , a grant is expected from one of those two sources. Page 2 of 2 Ordinance No. 3059-2019 Completion of this project will improve a unique City asset; staff and Administration believe support of this project is in the best interest of the City. Council's support and approval is respectfully requested . Thank you for your consideration . "(ltff~ w/t/r, a Pa&'~ Ct'tf w/t/r, a Fat~ 11 210 Fidal go Ave , Kenai , Alaska 99611 -7794 Te lephone: (907) 283-75351 Fax : (907) 283-3014 www. kenai .city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Scott Curtin -Public Works Director April 16, 2019 Ordinance No. 3059-2019 Staff is recommending the following amendments to Ordinance No. 3059-2019: • The sixth Whereas shall read, "Whereas, an evaluation committee determined Morrison Maierle as having provided the highest rated proposal ; and ," • The seventh Whereas shall read , "Whereas , it is the Administration 's recommendation that awarding a Professional Services Agreement to Morrison Maierle in the amount of $216 ,000 .00 for complete Design Services through Bid Phase is in the best interest of the City ." • Within Section 1, Airport Fund: Increase Estimated Revenues -Appropriation of Fund Balance: insert $216 ,000.00; Increase Appropriations -Airport Training Fa cili ty Transfer to Other Funds: insert $216,000.00. • Within Section 2, Airport Cap ital Improvement Fund: Increase Estimated Revenues - Transfer from Other Funds : insert $216,000.00; Increase Appropriations -Construction: insert $216,000.00. • Add a Section 5 stating : That Council's approval is contingent upon receiving FAA concurrence that these costs are fair, reasonable and eligible under the Airport Improvement Program. Approval of these amendments and this Ord ina nce will allow for Construct io n Bid Ready Documents in early August 2019, in preparation of receiving an anticipated FAA Grant in AugusUSeptember 2019. Council Approval is respectfully requested . .I Mor rison -Maierle engineers • surveyors planners • scientists April 16, 20 19 Scott Curtin Public Works Director City of Kenai 210 Fidalgo Avenue Kenai , Alaska 99611 1 ENGINEERING Pl.ACE • P.O. BOX 6147 • HELE NA, MT 59604 406 .442 .3050 • www.m-m.net RE : Tasks 1 -3 Programming Phase through Contract Documents Phase Services Aircraft Rescue and Firefighting (ARFF) Training Facility Rehab ilitation Dea r Scott : Attached is Morrison-Maierle's fee for Tasks 1 -3 of the Scope of Services found in the Request for Proposals issued March 14, 2019 , as well as our discussions. We are providing a Scope of Services and fee for the facil ity design after assessment of the fire generation system , water collection , piping and plumbing systems , all controls systems associated with equipment as well as assessing changes to the build ings HVAC system . We understand it is the City's intent to obtain FAA grant funding for the development of this project. This scope includes development of final design of site , fire generation equipment, site equipment and building changes and an estimate project budget. Our Lump Sum fee for the proposed scope of services for Tasks 1 -3, including Design Development and Construction Documents Phase Services is $216,000.00 . Sincerely , Morrison-Ma ierle We create solutions that build better communities. AN EMPLOYEE-OWNED COMPANY • AN EQUAL O PPORTUNITY EMPLOYE R -MINORITIES I FEMALE S I DISAB LED I VETE RANS