HomeMy WebLinkAboutResolution No. 2019-25Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 20 19-25
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE
PURCHASE OF NINETEEN PORTABLE RADIOS AND ACCESSORIES FOR THE POLICE
DEPARTMENT UNDER A SOLE SOURCE PURCHASE FROM MOTOROLA SOLUTIONS
USING NASPO VALUEPOINT CONTRACT PRICING FOR THE TOTAL PRICE OF $100 ,027.79.
WHEREAS , the City of Kena i received and accepted a grant award from the State of Alaska
Department of Public Safety in the amount of $100 ,000 for the purchase of portable radios and
accessories for the Police Department (Ordinance 3057-2019); and,
WHEREAS, the Police and Fire Departments both have complete inventories of Motorola Radios,
have personnel with experience working on and programming the Motorola Radios, and have
accessories in place for managing these radios ; and,
WHEREAS, funds are sufficient to replace 19 radios, or approximately 40% of those used by the
Police and Fire Departments and this partial replacement makes purchasing very similar
equipment critical to maintenance and operations; and ,
WHEREAS , the granting authority does not have procurement standards for these funds that
would preclude a sole source procurement method for the purchase of these radios ; and ,
WHEREAS, Motorola is the only source for the Motorola APX 6000 radios to be purchased and
those radios are covered in NASPO Valuepoint contract pricing that is standardized and ensures
the lowest price available on the products; and ,
WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving
an opportunity for competitive bidding if the equipment can only be furnished by a single dealer
or which has a uniform price wherever bought.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That effective April 17, 2019, the Police Department is authorized to purchase
Motorola rad ios and accessories in the amount of $100,027.79.
Section 2. That the C ity Manager is authorized to make a sole source purchase, per City
Code , in lieu of the City conducting a competitive bid process.
Section 3. That the City Manager is authorized to issue a purchase order in the amount of
$100 ,027. 79 for purchase Motorola portable radios and accessories.
Section 4 . That this resolution takes effect April 17, 2019.
Resolution No. 2019-25
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ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of April , 2019.
EfklAN GABRElSR,MA YOR
''(ltfla;-e UJ/t/r, a Pa~~ Ct~ UJ/t/r, a htar-e "
210 Fidalgo Ave , Kenai , Alaska 99611 -7794
Telephone : (907) 283-7535 I Fax: (907) 283-3014
www.kenai .city
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Brian Gabriel and Kenai City Council
Paul Ostrander, City Manager
David Ross , Police Chief
April 8, 2019
Resolution No. 2019-25 -Resolution approving the sole source
purchase of public safety radios from Motorola Solutions.
The Police Department applied for and received a grant through the State of Alaska Department
of Public Safety in the amount of $100,000 for the purchase of portable radios and accessories
for the Police Department. The City accepted and appropriated those grant fund under ordinance
3057-2019.
This memo is intended to support the resolution for a sole source purchase in the amount of
$100,027 .79 for those radios and accessories from Motorola Solutions. The $27 .79 difference
between the grant amount and the purchase order request will be covered by the police operating
budget.
There are a number of reasons to use a sole source with Motorola for this purchase. KPD and
KFD are both fully equipped with Motorola radios, and their personnel have experience working
on and programming the Motorola radios. The departments also have accessories in place for
managing these radios. These funds are sufficient to only replace 19 radios or approximately
40% of the portable radios in use by the departments. This partial replacement further
necessitates the need to purchase like equipment for both maintenance and operations . The
portable radios that are currently in use by both departments (Motorola) have proven extremely
reliable , with availability of maintenance from the vendor when required. The Motorola APX6000
radios to be purchased are covered under the NASPO Valuepoint contract that is standardized
and ensures the lowest price available on the products.
The Stata of Alaska Department of Public Safety does not have procurement standards for these
funds that would preclude a Sole Source Procurement Method for the purchase of these radios.
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Resolution 2019-25
I am respectfully requesting consideration of the resolution authorizing the purchase from
Motorola Solutions in the amount of $100,027. 79