HomeMy WebLinkAboutORDINANCE 1289-1988 SubstituteCity of Kenai
ORDINANCE NO. 1289-88
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AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING
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ESTIMATED REVENUES AND APPROPRIATIONS BY $180,000, IN A NEW CAPITAL
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PROJECT FUND ENTITLED "KENAI FLATS WILDLIFE VIEWING AREA".
WHEREAS, the City has applied for and expects -to receive a grant
in the amount of $90,000 from the State of Alaska, Department of
Natural Resources for development of the Kenai Flats Wildlife
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Viewing area, and
WHEREAS, that grant must be matched at a 50/50 ratio, and
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WHEREAS, the City expects to receive approximately $15,000 in cash
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donations, $16, 000 in donated labor, and $9, 000 in other donated
services and materials, and
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WHEREAS, the City expects to contribute land estimated to be valued
at $30,000 and employee labor and equipment estimated to be valued
at $20,000.
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RENAL,
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ALASKA that:
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Estimated revenues and appropriations be increased as follows:
Kenai [late Wildlife itiswina Area Protect Fund
Increase Estimated Revenues:
ram:
State Grant $ 90,000
:
Cash Donations 15,000
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Labor Donations 16,000
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Services and Miscellaneous
Donations 91000
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City Labor and Equipment
(in -kind) 20,000
City Land (in -kind) 30,000
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Increased Appropriations:
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Administration $ 11000
Surveying doonated) 1,330
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Land (in -kind) 30,000
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Section 9:
The expenditure
of these monies
is authorized after receipt
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of the approved
grant from the
State of Alaska.
pASS6D BY THE COUNCIL OF THE CITY Of
KWAI, ALASRA, this 19th day
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of October, 1988.
JAHN
XLLXAMS, MAYOR
ATTEST:
Clerk
jr Ruotsela, City
first
Reading: October 5, 1998
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Second Reading: October 19, 1988
Third
Reading: October 19, 1988
Approved by finance:—
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MEMORANDUM
TO: Keith Kornelis, Public Works Director
FROM: Charles A. Brown, Finance Directoret?Q
DATE: October 6, 1988
SUBJECT: Kenai Flats Wildlife Viewing Aroa
Attached is a pencil draft of a substitute to Ordinance No. 1289-88
that includes new donation levels as set out in the Chamber of
Commerce letter dated October 5, 1988. Please review this substitute
and advise me if you think it should be revised.
I know that you are aware of the potential for problems with regard to
adequate, verifiable documentation for donated labor, services, and
materials, as well as for City employee labor and equipment. You and
I have discussed this several times. However, for the record, perhaps
it is time to begin addressing some of these concerns in writing.
Donated Labor: Design a time sheet that can be used by individuals
donating their labor. it should include days and times worked, type
of work, total hours worked, individual signature, and supervisor
signature. This information could be entered onto a spreadsheet to
summarize values. You should also document the labor rate.
other Service and Materials: Try to obtain actual invoices or
statements from companies or individuals donating survey work, shop
time, supplies, etc.
Igo: The City's land should be appraised.
City Employees and SQui nt: Design supplemental time/equipment
reports for each employee to complete. Finance can supply the
appropriate employee rate (including benefits. You should supply the
appropriate equipment rates. These reports should be submitted at the
end of each month with regular timesheets.
• I cannot emphasize enough the importance of good documentation.
Auditors will take a close look at any recorded costs not
substantiated by cash. They will question hours and appropriate
rates.
As a --final note, -please make. sure that .th--grant.matches_the expected -
sources of revonues as closely as possible.
CAB/tmh
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