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HomeMy WebLinkAbout2019-09-12 Council on Aging PacketKENAI COUNCIL ON AGING REGULAR MEETING SEPTEMBER 12, 2019 – 4:30 P.M. KENAI SENIOR CENTER 361 SENIOR CT., KENAI, AK 99611 http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. June 13, 2019 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion/Recommendation – Code of Conduct for the Senior Center 7. REPORTS a. Senior Center Director b. Council on Aging Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – October 10, 2019 9. COUNCIL MEMBERS COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT 11. INFORMATION ITEMS 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: JAMIE -- 283-8231 OR KATHY -- 283-8211 [PAGE LEFT BLANK INTENTIONALLY] Page 2 of 19 KENAI COUNCIL ON AGING MEETING JUNE 13, 2019 – 4:30 P.M. KENAI SENIOR CENTER 361 SENIOR CT., KENAI, AK 99611 http://www.kenai.city MEETING SUMMARY 1. CALL TO ORDER The meeting was called to order by Chair Roy Williams at 4:30 p.m. a. Pledge of Allegiance Chair Williams led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Members Present: Williams, Geller, Weeks, Erwin, Nelson, Thornton, Bise, Modigh Members Absent: Milewski A quorum was present. Staff/Council Liaison Present: Administrative Assistant Clary, Council Member Glendening e. Agenda Approval MOTION: Member Geller MOVED for approval of the agenda and Member Weeks SECONDED the motion. There were no objections. SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregate) 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregate) 4. APPROVAL OF MEETING SUMMARY a. April 11, 2019 Member Thornton MOVED to approve the April 11, 2019 meeting summary and Member Erwin SECONDED the motion. There were no objections. SO ORDERED. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion – 2019 Survey Results Administrative Assistant Clary read through the survey results. A brief discussion followed, including the importance of the congregate setting in promoting socialization, preventing Page 3 of 19 Council on Aging June 13, 2019 Page 2 of 2 isolation, and nutrition. 7. REPORTS a. Senior Center Director – Clary, reporting for Director Romain, noted the following: • The City budget was closing for FY19 and grant reporting would be due in July. • The Rasmuson Grant, requesting funding for flooring, had been submitted. • The City Building Maintenance crew would be replacing boards/staining in the boardwalk in the back of the building. • A memorial service was being planned for Bill Osborn. b. Council on Aging Chair – No report. c. City Council Liaison – Council Member Glendening reviewed the action agenda from the June 5, 2019 City Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION – July 11, 2019 There were no notifications of expected absences for the July 11, 2019 meeting. 9. COUNCIL MEMBERS COMMENTS AND QUESTIONS City Council Member Glendening was thanked for his reports to the Council on Aging. Member Bise thanked Glendening and Council for her appointment to the Council on Aging. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT MOTION: Member Geller moved for adjournment and Member Weeks SECONDED the motion. There were no objections. SO ORDERED. There being no further business, the Council on Aging meeting adjourned at 5:33 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC City Clerk Page 4 of 19 Code of Conduct The Senior Citizens Center of Saratoga Springs (the Center) is a community-based organization dedicated to improving the lives of older people in our community. Participation in the organization’s programs is subject to the observance of the Center’s rules and procedures. The activities outlined below are strictly prohibited. Any participant or staff member who violates this Code is subject to discipline, up to and including removal from the program.  Abusive language towards a staff member, volunteer or another participant.  Reporting to the program while under the influence of drugs or alcohol.  Bringing onto the Senior Citizen Center’s property dangerous or unauthorized materials such as explosives, firearms, weapons or other similar items.  Discourtesy or rudeness to a fellow participant, staff member or volunteer.  Verbal, physical or visual harassment of another participant, staff member or volunteer.  Actual or threatened violence toward any individual or group.  Conduct endangering the life, safety, health or well-being of others.  Failure to follow an agency policy or procedure.  Bullying or taking unfair advantage of any participant.  Failing to cooperate with an adult supervisor/leader/mentor.  Abuse of the Center or its contents, including misuse, theft or abuse of the building, equipment or supplies.  Abuse or theft of another member’s property.  Use of the building only during established hours of operation, not exceeding closing time without prior authorization of the Executive Director.  By signing the below, I authorize the Adult & Senior Center of Saratoga to publish photographs of me, and my name, for use in printed publications and on the website. I have read and understand the Senior Center of Saratoga Springs Code of Conduct. I agree to abide by the rules described above for as long as I am an active member of the Center and understand that I may be removed as a participant if I violate any of these rules. Signature __________________________________________________________________ Date_______________________________________________________________________ Witness_____________________________________________________________________ Date_______________________________________________________________________ Page 5 of 19 [PAGE LEFT BLANK INTENTIONALLY] Page 6 of 19 Page 7 of 19 [PAGE LEFT BLANK INTENTIONALLY] Page 8 of 19 Wallingford Community Senior Center Code of Conduct Introduction We hope that you will find the Wallingford Community Senior Center a friendly place where you come to recreate, socialize with others, access helpful services and find intellectual stimulation. Volunteers and staff are available to assist you at any time. The Wallingford Community Senior Center Code of Conduct was established to ensure a warm and supportive environment for all who participate and work at WCSC. We hope these guidelines will allow participants to feel at ease, create an enjoyable atmosphere for all, and maintain the facility for the entire community. We aim to practice appropriate measures when handling patron misconduct. In keeping with that policy, all groups and individuals are expected to adhere to the Wallingford Community Senior Center’s Code of Conduct when participating in programs, taking advantage of services or otherwise using the facilities. WCSC reserves the right to remove individuals from facilities or programs by assigning clearly stipulated periods of suspension. Code of Conduct Your Health and Safety Is Our Top Priority • Obey all federal, state, county or city laws and ordinances, and Good Shepherd Center policies. • Do not bring into WCSC dangerous or unauthorized materials such as explosives, firearms, weapons, or other similar items. • Do not possess, use, or sell alcohol or controlled substances. (Alcohol may be served at special events with a banquet license with WCSC’s permission.) Do not come to WCSC while intoxicated or under the influence of impairing drugs, legal or illegal. Do not smoke, vape, or otherwise use tobacco or marijuana inside and outside of the building. • If a caregiver accompanies you at WCSC, he/she must remain with you during program hours. • All animals must be contained in accordance with WCSC Animal Policy Page 9 of 19 Respect Other Participants, Volunteers, and Staff • Treat other participants, staff, instructors, and guest speakers in a courteous and respectful manner • Do not engage in inappropriate behavior or language that disturbs other participants, volunteers, or staff. • Do not bully or take unfair advantage of any participant, volunteer, or staff. • Do not engage in racial, religious, political or sexual harassment of participants, volunteers, or staff. • Do not sell items or services; do not beg or solicit personal gifts. • Do not wear inappropriate or revealing attire. Wear appropriate footwear. • Maintain personal cleanliness and good hygiene. Respect the Property of WCSC and of WCSC’s People • Do not destroy or remove WCSC materials, equipment, furniture or other property. • Do not destroy or remove personal property belonging to other participants, staff, or volunteers. • Do not touch or move other people’s personal items without the owner’s permission. If you find something that you think may be lost or abandoned, notify staff. WCSC is not responsible for lost or stolen property. • Take pride in your WCSC by keeping it neat and clean. Dispose of all litter and recyclable materials in the appropriate containers. Return furniture and materials to the way you found them. • Respect the bathrooms by cleaning up after use, flushing toilets, and notifying staff of any issues for correction. • Do not leave or store personal possessions at WCSC. • A single individual using more than one table, desk, or computer workstation at a time is not allowed. • Do not bring in large luggage, shopping carts, or other oversize items. • Do not lie down or sleep on the furniture. • If a WCSC program needs the space that you are currently occupying, move and make it available. • WCSC phone can be used only in case of emergency, unless approved by staff. Page 10 of 19 • The kitchen will be closed unless in use for WCSC meals and events. Do not use the kitchen unless you have rented it, usage is part of a program, or staff has authorized usage. • Use the multipurpose room for meals. Only coffee, tea, and cookies are allowed in program areas. • Do not put out food for donation or general consumption without prior staff authorization. • Do not use staff offices unless staff has authorized your use. • The Computer Center has its own set of rules – follow these rules while using our computers • Respect our hours of operation: be out the door by 5:00 pm. Help WCSC Flourish • All participants must sign in with their full name, zip code, and year of birth when they first enter the senior center. • All participants are requested to complete the City survey. Survey completion makes it more likely that our programs will be funded and WCSC will be able to continue to serve you and the larger community. • Membership is optional to participate in WCSC programs, but appreciated. Page 11 of 19 Procedure for Violations Your Health and Safety Is Our Top Priority WCSC staff will implement the Code of Conduct by responding as follows: 1) First Offense a) Meet with participants to discuss conduct policy. b) Discuss inappropriate behavior and the violation(s) that occurred. c) Make a record of the incident and notify the participant of this documentation d) Advise the violator that continued inappropriate behavior will result in suspension from WCSC 2) Second Offense a) Meet with the participant to discuss the violation. b) Make a record of the incident. c) Possibly suspend the participant from WCSC, depending on severity d) Prepare an outline of agreed upon behavior and actions for participant to continue WCSC usage 3) Third Offense a) Suspend the participant from WCSC, depending on severity, as determined by WCSC Executive Director. 4) Incidents of Imminent Danger a) WCSC handles imminent danger to persons or property as a police matter. b) When appropriate, we call 911 to protect the safety of participants, volunteers, and staff Page 12 of 19 Page 13 of 19 Page 14 of 19 Kenai Community Library Current Internet Policies: • Internet access shall be made reasonable, fair, and equitable to all users with the understanding that it is the individual user’s responsibility to demonstrate judgment, respect for others, and appropriate conduct while using Public Library resources and facilities. Use of the Internet constitutes agreement to comply with this policy. • Internet communications shall be considered private and confidentiality will be encouraged within the limits of a public environment, the technology of the equipment, and the requirements of law. • Violations of library guidelines and engaging in certain prohibited practices in Internet use may lead to the suspension or revocation of Internet access through the Library. Guidelines for Responsible Use It is expected that the user of the internet: • Shall make only authorized access to systems, netware, software, and databases for educational, informational, and recreational purposes only. • Shall avoid the sending, receiving, and displaying of text or graphics that may be reasonably construed as sexually explicit or offensive. A written definition of what constitutes “sexually explicit” material is available at the front desk. Page 15 of 19 • Shall obey the law and regulations in their application to copyright, licensed software and data. • Shall be aware that violations of these guidelines for responsible use my lead to the suspension or revocation of your internet access within the library. Unacceptable Uses of Computers and Rules of Conduct Among the uses that are considered unacceptable and which constitute a violation of this policy are the following: • Uses that violate the law or encourage others to violate the law. Downloading and viewing visual depictions that are (1) obscene, (2) child pornography, or (3) harmful to minors. • Uses that violate copyright laws and licensing agreements, such as downloading materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials. • Uses that cause harm to others or damage to their property. Engaging in defamation, uploading any harmful form of programming, vandalism; or "hacking". • Uses that jeopardize the security of access of the computer network or other networks on the internet, altering the library’s computer settings; damaging or modifying computer equipment or software. Page 16 of 19 • Uses that compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications: Giving others private information about one’s self or others. Minor is defined as under age 18. • Uses that violate confidentiality of information: Personally identifiable information about users may not be disclosed or used in any way, except to law enforcement authorities as provided in the law. Statement of Responsibility The internet with its highly diverse and often controversial content is an unregulated resource and can be used only at your own risk. Beyond its home pages, Kenai Community Library cannot control the information found on the internet and is not responsible for its accuracy, correctness or its suitability. Library may suggest specific internet sites that have potential interest for library users, but the library cannot control a user's access to other internet resources. The Kenai Community Library have installed no filters for internet access. Filters on internet terminals might restrict access to sites that could be deemed objectionable, but would also limit access to sites that have legitimate research value. LIBRARY CODE OF CONDUCT The City of Kenai, by adopting the following Code of Conduct, seeks to ensure that our Library provides an atmosphere conducive to the appropriate use of the Library Page 17 of 19 services and facilities. This Code is supported by related Library policies and procedures. We thank our valued customers for their cooperation. WE EXPECT THE FOLLOWING CONDUCT: • Customers must attend to their personal belongings. The Library is not responsible for any articles, lost or stolen. • Customers must use the Library materials, furniture, and equipment properly and with their intended function in mind. • Customers should adhere to all guidelines and policies of the Kenai Community Library. • Electronic devices such as computers and digital players (i.e. iPod, iPad, smartphones, MP3, calculators) may be used if the noise level is low and the use does not interfere with others. Cell phones and pagers should be turned off or switched to a silent or vibrate mode and answered outside of the Library. Use of personal music/audio players requires headphones. • Customers must use Library parking areas, sidewalks, and lawns properly and safely. • Customers may not sleep in the library. • Customers may not eat or drink in the library. • Customers are expected to leave the Library at the designated closing time. WE ASK THAT OUR CUSTOMERS BE RESPECTFUL TO THE LIBRARY, ITS STAFF, AND OTHER CUSTOMERS. • Loud talking or shouting is prohibited. Abusive language or harassment of Library staff or customers will not be tolerated. • The Library is smoke-free. Use of tobacco inside the Library is not permitted. • No one may consume, possess, or be under the influence of use alcohol or controlled substances on the Library premises. • Please use the restrooms only for their intended purpose. Bathing is prohibited. • Animals are prohibited with the exception of service animals • Commercial solicitation and selling is prohibited. • Damaging materials, furniture, equipment, or property of the Library or of other customers is prohibited. Page 18 of 19 The Library reserves the right to require anyone violating this Code of Conduct to leave the Library. Serious or repeated misconduct may lead to legal action or criminal prosecution. Unattended Children The library offers many programs and services that encourage children to develop a love of books, reading and learning. However: • Because the library is a place where children gather, it may attract people whose interest in children is not entirely wholesome. • The safety and well-being of children at the library is of serious concern. • Responsibility for children using the library rests at all times with the parent (s) or assigned caregiver (s), not with library personnel. • The library staff has leeway to intervene if aware of disruptive behavior. • The staff cannot know if children are leaving the building with their parents or strangers. For the protection and well-being of children who enjoy libraries, the following has been established: • Children under eight (8) years must be continually attended by a parent or a caregiver while in the library. • Parents and caregivers should be familiar with the library’s hours of operation and should not leave children before opening or after closing. • The library staff is not responsible for supervising children left alone when the library is closed, but will make attempts to reach a parent for immediate pick- up. • The police department will be notified of any child who has been left too long or repeatedly in this unsafe situation. Page 19 of 19