Loading...
HomeMy WebLinkAboutOrdinance No. 3079-2019lhedf:Jo(, KENAI, ALASKA yr Sponsored by : Administration CITY OF KENA I ORDINANCE NO. 3079-2019 SUBSTITUTE AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE AND AIRPORT IMPROVEMENTS CAPITAL PROJECT FUNDS AND ACCEPTING A GRANT FROM THE FEDERAL AVIATION ADM INISTRATION FOR THE PURCHASE OF TWO AIRCRAFT RESCUE AND F IREFIGHTING (ARFF) VEHICLES, REHABILITATION OF THE FIRE TRAINING PROPS, AND REHABILITATION OF THE TRAINING FACILITY FOR THE ALASKA REGIONAL FIRE TRAINING FACILITY. WHEREAS, the Federal Aviation Administration (FAA) is providing one combined grant for the Alaska Regional Fire Training Facility for the purchase of two new Aircraft Rescue and Fire Fighting (ARFF) Vehicles, Rehabilitation of the Training Equipment Props, and Rehabilitation of the Training Facility Building; and , WHEREAS, the two 1998 Aircraft Rescue & Firefighting (ARFF) Vehicles used for training at the Alaska Regional Fire Training Facility have far exceeded what the Federal Aviation Administration considers the ir useful life and do not satisfy requirements for airport rescue vehicles; and , WHEREAS, new ARFF vehicles designed and manufactured in accordance with FAA Advisory Ci rcular 150/5220-10 will allow airport firefighters to train and meet the 49 CFR 139 certification requirements for all levels of FAA indexed airports from A-E at the Alaska Regional Fire Training Facility; and , WHEREAS, KMC 17.15.070 (b) allows the City to purchase equipment under a contract of another governmental agency in which contract the City is authorized to participate and the FAA has approved the procurement process; and, WHEREAS , the cost to replace the aging ARFF vehicles is $1 ,600,000.00 and funding to be provided by FAA grant funding of $1,500,000 .00, 93 .75 % and required local match of $100 ,000.00, 6.25%; and, WHEREAS , the Alaska Regional Fire Training Facility was originally constructed twenty years ago and is in need of rehab ilitation to the Facility's operations equipment and controls ; and , WHEREAS, the Federal Aviation Administration has ex pressed their interest in seeing the facility 's operations brought back to current standards; and , WHEREAS, the Design and Construction Costs for this work will be eligible under the grant from the Federal Aviation Administration ; and, WHEREAS, on March 14, 2019 the City of Kenai released a Request for Proposals (RFP) where Morrison-Maierle was determined to be the successful proposer; and , Ordinance 3079-2019 SUBSTITUTE Page 2 of 3 WHEREAS, on August 1, 2019 a formal Invitation to Bid was released for rehabilitation of the training equipment and training facility, with bids due on August 29, 2019; and, WHEREAS, the cost to rehabilitate the Training Facility 's Props is $1,993,000 and funding to be provided by FAA grant funding of $1,868,437.00, 93.75% and required local match of $124,563 .00, 6.25% and an additional $150,000.00 in project contingency to be initially funded by the airport; and, WHEREAS , the cost to rehabilitate the Training Facility is $1,938 , 755 .00 and funding to be provided by FAA grant funding of $1 ,817,582 .00 , 93 .75% and required local match of $121,173.00 , 6 .25% and an additional $150,000 .00 in project contingency to be initially funded by the airport; and; and , WHEREAS, with future concurrence from the FAA, contingency amounts will become eligible for 93.75% reimbursement; and, WHEREAS, pursuant to the Alaska Fire Training Center Facility Management Agreement, which was entered into in March 2008, a $10.00 facility maintenance fee has been charged to each student for major maintenance on the facility and through June 30, 2019 total fees available in committed fund balance are $136,328; and, WHEREAS, sufficient fund balance including, $136,328 of committed fund balance and $332,407 of assigned fund balance, are available in the Airport Special Revenue Fund to provide the additional $168,735 of local match and $300,000 of project contingency funding which may become eligible for grant reimbursement as change orders are processed. NOW , THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept grant funding in the amount of $5, 771 ,020.00 from the Federal Aviation Administration and to execute a grant agreement and to expend grant funds to fulfill the purpose and intent of this ordinance. Section 2. That the estimated revenues and appropriations be increased as follows: Airport Special Revenue Fund Increase Estimated Revenues - Appropriation of: Assigned Fund Balance Committed Fund Balance Increase Appropriations - Airport Training Facility - Transfer to Other Funds $332,407.00 136,328.00 $468, 735 .00 $468,735 .00 Section 3. That the estimated revenues and appropriations be increased as follows: Airport Improvement Capital Project Fund Ordinance 3079-2019 SUBSTITUTE Page 3 of 3 Increase Estimated Revenues : FAA Grants Transfer from Other Funds Increase Appropriations - Fire Training Center ARFF Vehicle Purchase - Machinery & Equipment Fire Training Center Training Prop Rehabilitation - Construction Fire Training Center Training Facility Rehabilitation - Construction $5 ,771,020.00 $468, 735.00 $6 ,239,755.00 $1,605,000 .00 $2,344,500.00 $2,290.255.00 $6 ,239,755 .00 Section 3. Severability: That if any part or provision of th is ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part , provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application . Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption . ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of September 2019. ATTEST: Approved by Finance: _ ___,..fa'---~--~--1 ~ Introduced : August 21 , 2019 Enacted: September 4 , 2019 Effective: September 4 , 2019 Amended : October 2 , 2019 "(!;ff~ tt1/tli a PaJ'~ Ct'tf tt1/tli a ratu.l'e" 210 F idalgo Ave , Kenai , Alaska 99611-7794 Telephone : (907) 283-7535 I Fax: (907) 283-3014 www . kenai . city MEMORANDUM TO: THROUGH : FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Scott Curtin , Public Works Director August 14, 2019 Ordinance No. 3079 -2019 The Alaska Regional Fire Training Facility located at 450 Daubenspeck Circle was originally constructed approximately 20 years ago. Throughout the last fiscal year, Public Works and Airport Staff have been coordinating with the Federal Aviation Administration (FAA) to develop a project to rehabilitate the facility. These types of facilities are becoming fewer and far between nationwide, and the FAA has expressed good interest and intentions in seeing the Facility fully operational. Morrison-Maierle Engineering Consultants are the firm that designed the facility originally. This spring they were the successful proposer on providing professional services for the rehabilitation. In June 2019 a Facility Assessment Report was provided, identifying all of the areas within the facility in need of improvement. The grant is anticipated to cover three areas of improvement including : the purchase of two new ARFF Vehicles, Rehabilitation of Training Equipment & Props, Rehabilitation of Training Building . On July 31, 2019 the City was provided Construction Bid Documents, and a formal Invitation to Bid was released on August 1, 2019 with bids due on August 29 , 2019 . The Public Works Department anticipates accepting a grant from the FAA in September 2019, with a Notice to Proceed projected for October 1, 2019 with Project completions before June 30, 2020. The ARFF Vehicles may take as long as a year to arrive from the time they are ordered. Completion of this project is a great opportunity for the community, it will restore a City asset, and allow for continued and improved operations at the facility. Council's approval is respectfully requested . 'litff~ a1/tlv a Pa~~ Ct'tf a1/tlv a Fu.tu.re-11 210 F idalgo Ave , Kenai , Alaska 99611-7794 Te lephone : (907) 283-7535 I Fax : (907) 283-3014 www.kenai .c ity MEMORANDUM TO: THROUGH : FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Scott Curtin, Public Works Director September 3, 2019 Ordinance No. 3079 -2019 Amendments On August 29, 2019 the City opened bids for the Alaska Regional Fire Training Center Building and Equipment Rehabilitation Projects. The Following Bids were received: Alaska Reqional Fire Traininq Buildinq Rehabilitation Project Contractor Bid Orion Construction, In c $1,938,755.00 Blazy Construction, Inc $2,453,446.00 Alaska Reqional Fire Traininq Equipment Rehabilitation Project Contractor Bid Kirila Fire , Inc $1,993 ,000.00 Alpine Metal , Inc $2,767,428.00 Blazv Construction, Inc $4,505 ,246 .00 The Bid totals cover all Bid schedules with Additive Alternates included. Orion Construction, Inc. and Kiri la Fire , Inc. were found to be the lowest responsive and responsible bidders; and it is the Administration 's recommendation that an Award to both Contractors is in the best interest of the City. Procurement of the ARFF Vehicles will be through State Contract purchasing. As the State finalizes these contracts it will be the City's intent to quickly get them on order, as the vehicles may take as long as a year to build . Page 2 of 2 Ordinance 3079-2019 With the information above now available the Ordinance No. 3079-2019 costs are now available. The FAA Grant shall be in the amount of $6,155 ,755 with the Federal share being $5 ,771,020 and the City of Kena i's local share being $384, 735 . These amounts cover costs for Adm in, Design , Construction, Equipment and Permits. The City 's total cost share for this project, including our required 6.25% match of $384 , 735, and the $300,000 in contingency, is $684,735. The City has previously appropriated $216,000 for Design Services under Ordinance 3059-2019 so the additional match required under this ordinance is $468 ,735. It is anticipated that any contingency that is required for the project will be eligible for a 93. 75% federal match. Contingency funds are being appropriated at this time for the processing of change orders as they arise . Council will continue to be notified of any change orders through the Public Works Director Mid-Month Reports. Acceptance of this Grant and completion of this project is a great opportunity for the community, it will restore a City asset, and allow for continued and improved operations at the facility. Because of the number of amendments requested, a substitute ordinance has been provided to allow the amendments to be made in one motion. A tracked changes version of the ordinance is attached to this memo for informational purposes . Council's approval is respectfully requested . lhe&ityuf KENAI, ALASKA 'V/ CITY OF KENAI ORDINANCE NO. 3079-2019 Sponsored by : Administration INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE AND AIRPORT IMPROVEMENTS CAPITAL PROJECT FUNDS AND ACCEPTING A GRANT FROM THE FEDERAL AVIATION ADMINISTRATION FOR THE PURCHASE OF TWO AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) VEHICLES, REHABILITATION OF THE FIRE TRAINING PROPS, AND REHABILITATION OF THE TRAINING FACILITY FOR THE ALASKA REGIONAL FIRE TRAINING FACILITY. WHEREAS, the Federal Aviation Administration (FAA) is providing one combined grant for the Alaska Regional Fire Training Facility for the purchase of two new Aircraft Rescue and Fire Fighting (ARFF) Vehicles , Rehabilitation of the Training Equipment Props, and Rehabilitation of the Training Facility Building; and, WHEREAS, the two 1998 Aircraft Rescue & Firefighting (ARFF) Vehicles used for training at the Alaska Regional Fire Training Facility have far exceeded what the Federal Aviation Administration considers their useful life and do not satisfy requirements for airport rescue vehicles; and , WHEREAS , new ARFF vehicles designed and manufactured in accordance with FAA Advisory Circular 150/5220-1 O will allow airport firefighters to train and meet the 49 CFR 139 certification requirements for all levels of FAA indexed airports from A-Eat the Alaska Regional Fire Training Facility; and, WHEREAS, KMC 17.15.070 (b) allows the City to purchase equipment under a contract of another governmental agency in which contract the City is authorized to participate and the FAA has approved the procurement process; and, WHEREAS , the cost to replace the aging ARFF vehi cles is $1,600 ,000.00 and funding to be provided by FAA grant funding of $1,500 ,000 .00, 93.75% and required local match of $100,000.00 , 6.25 %; and, WHEREAS, the Alaska Regional Fire Training Facility was originally constructed twenty years ago and is in need of rehabilitation to the Facility's operations equipment and controls ; and, WHEREAS, the Federal Aviation Administration ha s e xpressed their interest in seeing the facility 's operations brought back to current standards; and , WHEREAS , the Design and Construction Costs for this work will be eligible under th e grant from the Federal Aviation Administration; and, WHEREAS , on March 14, 2019 the City of Kenai released a Request for Proposals (RFP) where Morrison-Maierle was determined to be the successful proposer; and, New Text Underlined [Deleted text bra c keted] Ordinance 3079-2019 Page 2 of 3 WHEREAS, on August 1, 2019 a formal Invitation to Bid was released for rehabilitation of the training equipment and training facility , with bids due on August 29, 2019; and, WHEREAS , the cost to rehabilitate the tra ining facility's props is estimated to be $1.993 .000 and funding to be provided by FAA grant funding of $1.868,437.00, 93 .75% and required local match of $124.563.00, 6.25% and an additional $150.000 .00 in project contingency to be initially funded by the airport; and, WHEREAS, the cost to rehabilitate the Training Facility is $1.938.755 .00 and funding to be provided by FAA grant funding of $1.817.582.00, 93.75% and required local match of $121.173 .00, 6.25% and an additional $150,000.00 in project contingency to be initially funded by the airport; and ; and, WHEREAS, with future concurrence from the FAA, contingency amounts will become eligible for 93.75% reimbursement; and , WHEREAS, sufficient funds are available in the Airport Special Revenue Fund to provide the required $384.735.00 local match . NOW , THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows : Section 1. That the City Manager is authorized to accept grant funding in the amount of $5, 771 ,020.00 from the Federal Aviation Administration and to execute a grant agreement and to expend grant funds to fulfill the purpose and intent of this ordinance. Section 2. That the estimated revenues and appropriations be increased as follows : Airport Special Revenue Fund Increase Estimated Revenues - Appropriation of Fund Balance Increase Appropriations - Airport Training Facility - Transfer to Other Funds $468, 735.00 $468, 735 .00 Section 3. That the estimated revenues and appropriations be in c reased as follows : Airport Improvement Capital Project Fund Increase Estimated Revenues : FAA Grants Transfer from Other Funds Increase Appropriations - Fire Training Center ARFF Vehicle Purchase - Machinery & Equipment New Text Underlined [D eleted te xt bracketed] $5 , 771 ,020.00 $468,735.00 $6.239,755 .00 $1 ,605,000.00 Ordinance 3079-2019 Page 3 of 3 Fire Training Center Training Prop Rehabilitation - Construction Fire Training Center Training Facility Rehabilitation - Construction $2 , 168,000.00 $2.113.755 .00 $5 ,886, 755.00 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision , or application directly involved in all controversy in which this judgment shall have been rendered , and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the rema inder of this ord inance even without such part, provision , or application. Section 4. Effective Date: That pursuant to KMC 1 .15.070(f), this ordinance shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of September 2019 . ATTEST: Jamie Heinz, CMC, City Clerk Approved by Finance: -------- BRIAN GABRIEL SR., MAYOR Introduced: August 21, 2019 Enacted: September 4, 2019 Effective : September 4, 2019 New Text Underlined [Deleted text bracketed] MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Terry Eubank, Finance Director DATE: September 20, 2019 SUBJECT: Request to amend previously adopted legislation Ordinance 3079-2019. ____________________________________________________________________________ The purpose of this memo is to respectfully request amendment to previously adopted legislation, Ordinance 3079-2019. Ordinance 3079-2019 was adopted on September 18, 2019 and provided for acceptance of a grant from the Federal Aviation Administration and appropriation of funds for the purchase of aircraft rescue fire fighting vehicles for, rehabilitation of fire training props at, and rehabilitation of the training facility of the Alaska Regional Fire Training Center. After adoption of the ordinance it was determined that a portion of the required local match should have been provided from fund balance committed in the Airport Special Revenue Fund for major maintenance of the facility. This committed fund balance is the result of a $10.00 per student facility maintenance fee which was established in 2008 and has resulted in $136,328 in funds committed to major maintenance of the facility. In addition to the omission of utilizing committed fund balance, the capital project fund appropriation section of the Ordinance, Section 3, was out of balance by $353,000. The revenue portion contained the correct amount of required local match and grant funds but $353,000 for construction administration services by Morrison-Mairle, Inc was not included in the appropriation amount for rehabilitation of the fire training props and the facility. To rectify these issues, the following four amendments are respectfully requested: Amendment #1 - Before the final WHEREAS insert the following new WHEREAS: WHEREAS, pursuant to the Alaska Fire Training Center Facility Management Agreement, which was entered into in March 2008, a $10.00 facility maintenance fee has been charged to each student for major maintenance on the facility and through June 30, 2019 total fees available in committed fund balance are $136,328; and, Page 2 of 2 Amendment to previously adopted legislation – Ordinance 3079-2019 Amendment #2 – Delete the final WHEREAS and replace with the following: WHEREAS, sufficient fund balance including, $136,328 of committed fund balance and $332,407 of assigned fund balance, are available in the Airport Special Revenue Fund to provide the additional $168,735 of local match and $300,000 of project contingency funding which may become eligible for grant reimbursement as change orders are processed. Amendment #3 – Amend Section 2 by deleting - Appropriation of Fund Balance $468,735.00 Amendment #4 – Further amend Section to by inserting - Appropriation of: Assigned Fund Balance $332,407.00 Committed Fund Balance 136,328.00 $468,735.00 Amendment #5 – Amend Section 3 by the following: Amend $2,168,000.00, $2,113,755.00 and $5,866,755.00 to $2,344,500, $2,290,255 and $6,219,755 respectively. Your support for these amendments to previously adopted Ordinance 3079-2019 is appreciated.