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Home My WebLink About2019-10-03 Mini-Grant Steering Committee PacketMINI-GRANT STEERING COMMITTEE OCTOBER 3, 2019 – 11:00 A.M. CLERK'S CONFERENCE ROOM, KENAI CITY HALL 210 FIDALGO AVENUE, KENAI AK 99611 http://www.kenai.city AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. April 24, 2019 4. PERSONS SCHEDULED TO BE HEARD – None. 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 6. UNFINISHED BUSINESS a. Review of Mini-Grant Application for Award • Mountain View Elementary, Pumpkin Festival Face Painting 7. NEW BUSINESS 8. ANNOUNCEMENTS 9. ADJOURNMENT (This page was intentionally left blank) MINI-GRANT STEERING COMMITTEE APRIL 24, 2019 – 4:00 P.M. KENAI CITY HALL CLERK'S CONFERENCE ROOM CHAIR BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Mayor Gabriel called the meeting to order at 4:05 p.m. Roll was confirmed as follows: Members present: Chair B. Gabriel, B. Randle, J. Beech, K. Reed, M. Bernard Members absent: A quorum was present. 2. AGENDA APPROVAL MOTION: Member Bernard MOVED to approve the agenda and Member Randle SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. April 12, 2019 MOTION: Member Reed MOVED to approve the meeting summary from April 12, 2019 and Member Beech SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 6. UNFINISHED BUSINESS a. Review of Mini-Grant Applications for Award • Coloring of the Kenai Book The Committee reviewed the Coloring of the Kenai Book and the applicant provided clarification to members questions including distribution, additional funding, and the intent of the book. All Members voiced their support and agreed on the following recommended terms with approval of the grant: • On page 4 of the Coloring Book, change or remove the third question; • On page 13, change the title to How to be Courteous to the Environment; • Also on page 13, end the first sentence at “season” and remove the remaining part of the sentence; Page 3 of 9 ____________________________________________________________________________________ Mini-Grant Steering Committee Meeting Page 2 of 2 April 24, 2019 • Add the author’s name, Kenai Central High School student; and • Add “Caring for the Kenai Project” on the back page. MOTION: Member Bernard MOVED to approve the mini-grant application with the recommendations listed; Member Randle SECONDED the motion. There were no objections; SO ORDERED. 7. NEW BUSINESS – None. 8. ANNOUNCEMENTS – None. 9. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 4:36 p.m. Meeting summary prepared and submitted by: _____________________________________ Jacquelyn LaPlante Deputy City Clerk Page 4 of 9 City o f Ke n a i Mini -Grant Ap p lication Grant Number: ____ _ Date Recei ved: ____ _ M ouv1. .f o. ~II\ U 1 IC. ..u '{;:.I .fl, t'll..eVI. +-a. .t "{ Date: q / / R / I Cf 3t.J :5c.....,".re.S ~ca.d • Phone: 0 0 Email Address: kk1 N k e I" €? k 1j b sCI • o .;J ~~-~-,.~c _k~e_r __ Phone: g f 3 -£-'4'0~ 1 Project Title: "' ~ h ~" Pes f1v q,/ IAI t"' vai 11 f ,~, /$ (}(/ /. Project Start/End Dates :~ _ __./'-"Oo<....f-/_,_/.JC..2-+l_./_,Cf1---------------- Total Project Cost: JI 7 ! O 1 1 Amount Requested: --'-/1'_5-'0'--0 ____ _ Please check: D 501(c)(3) Non-profit Organization EIN# _____ _ (New grantees should attach a copy of their IRS Letter of Determination.) Soci ety/Group* D Individual* *There m ay be a tax liability for grant awards to non- exempt entities. f:f,<J rt qJ.-u0'30<7J.) 1 . Provide a brief descriptio n of your organization, society, group, or e ntity. As an individual applicant, describe your involve ment in the community a nd your experience/expertise as it relates to this project. (Attach separate sheet, if necessary.) (s...,e a ff«-ck<'cf) Revi sed 8/ 16/06 Page 5 of 9 2. Describe the project for which you are requesting funding . Include a project timeline and an expl a nation of how the project will benefit the community. (Attach separate sheet, if n ecessary.) (See a f/cukRc/) > 3. Please complete a simple budge t for this project. Grants over $500 must be approved by the Kenai City Council. ITEM COST STORE OR SUPPLIER* (Material or service needed to (Estima ted cost of the items .) (W h ere you will purchase this item complete your projec t . or service.) p4..,..,1 k1.'4.5 II Sc:;O CCJutA fn1 tf-o 0 d . .s /-e.M1~.'C1 () Cl pl f-'::::..l'J..60 KtJlJr{) L.A}O,, e ~(J(J.Se,, Total grant request: soo $ ______ _ *The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. 4. How will you know if your project is successful? _____________ _ 5. Have you received a City of Kena i Mini-Grant before? D Yes 0, No If yes, most current award: Project title: ______________ _ Project dates : _____________ _ Amount of grant: Revised 8/ 16 /06 Page 6 of 9 Did you comply with the Letter of Agreement? ~Yes D No (If no, attach a current status of your project.) I certify the information contained in this application, including all attachments and support material , is true and correct. I understand the grant funds , if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in a dvance. The balance will be paid at the completion of the project and report filed with the steering committee. Signatory must be an authorized officer for an organization. Student applications must also be signed/ approved by a teacher. Applicant I /. ~ / /, n Signature: &!._ f. ~ Date:_?-+-/_/-+g' /_!_· ?_ Name Printed: ~K~a""'v~-_/_P __ K~t r._c_"4-_<?_r-____ _ Title : .Pr-1 A c ,· 1a a. I (if applicable) Approval (Teacher) Signature: Name Printed: ______________ _ Title: Revised 8/ 16/06 (if applicable) Page 7 of 9 1. Description of Organization Mountain View Elementary is Kenai 's only open enrollment e l ementary schoo l; for that reason, we bill ourselves as "Kenai's Neighborhood School ". To live up to that moniker we attempt to go out into the neighborhood as often as possible to broaden those connections and offer our services. Students who v iew themselves as part of the community are more likely to make the positive connections and develop the positive self-image that helps them do well in school. Parents who experience their child's school out i n the community are more likely to have a positive outlook on the school, make connections to the schoo l and be more active in their child 's education. Some of the activities we do annually i n the Kenai Community are a craft booth at Industry Appreciation Day, caroling at the Kenai Airport and local businesses , serve lunch at the Senior Center on Veterans Day and Valentine's Day . In addition, we recently obtained a grant from the US Forest Service and planted Lilacs around the gazebo at the Lawton Field of Flowers. This particular project w ill be a collaboration of our pt and 5 th grade staff and parent volunteers as well as our PTA . It may also include high school students wanting community service hours . 2. Project Description Mountain View Elementary would like to be a major contributor to the success of the 4 th annual Kenai Pumpkin Festival on October 12th from noon until 3 :00. In the past, there has been a Pumpkin Rush . Th is activity was a simple give -away, resulting in little or no interpersonal interaction with participants. It was brought to our attention that Kenai Parks and Recreation was looking to change that activity to a more interactive one and also eliminate the cost to the city. The activity this year has been changed to one where pump kins are purchased for two dollars and then the child is given the opportunity to paint the pumpkin with the help of an adult volunteer. Mountain View Elementary will be in charge of facilitating the entire activity. Page 8 of 9 This will also be a pilot fundraiser for our 1 st and 5th grade field trips. Since in the past pumpkins were free we do not want to charge too much the first year . This grant will allow us to modify the existing event, to one with significantly more interaction, and no cost to the city . The grant will allow Mountain View Elementary the opportunity to use this event as a trial with no cost. It is anticipated that, in the future as parents see the value of our booth we can raise the cost of the pumpkins by one dollar and no longer need the grant. The community will benefit in a variety of ways. The goal of the Pumpkin Festival to be an unplugged, family interactive event will be enhanced. Many of the participants will be Mountain View Eiementary students and their families resulting in solidifying school connections. Parents who volunteer will model community service to their children. 3. Determining Success The number of children participating in the activity will determine its success. We are planning to have 8 -10 volunteers help children paint pumpkins over the three hours. Each volunteer will be able to work with 2 children at a time. That is approximately 50-60 hours of quality adult contact time with children. In addition success will be determined by the additional connections our students/parents build with their school and community Page 9 of 9