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2019-11-25 Parks & Recreation Packet - Joint Special Meeting with Harbor Commission
JOINT KENAI HARBOR COMMISSION AND KENAI PARKS & RECREATION COMMISSION SPECIAL MEETING NOVEMBER 25, 2019 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Agenda Approval 2. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 3. UNFINISHED BUSINESS – None. 4. NEW BUSINESS a. Discussion/Recommendation – Personal Use Fishery Capital Projects 5. COMMISSIONER COMMENTS AND QUESTIONS 6. ADDITIONAL PUBLIC COMMENT 7. ADJOURNMENT PLEASE CONTACT ONE OF US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: JACQUELYN -- 283-8231, KAYLA (Harbor) -- 283-8236, OR BOB (Parks) -- 283-8261 (This page was intentionally left blank) MEMO: TO: Parks & Recreation Commission and Harbor Commission Members FROM: Robert J. Frates, Parks & Recreation Director DATE: November 15, 2019 RE: Personal Use Fishery Capital Projects Purpose of this memorandum is to inform you that City administration is interested in pursuing four capital projects related to the personal use fishery. Attached is a memorandum authored by Dan Castimore, IT Manager, outlining the available money, explanation of the process used for determining projects along with project narratives. The Kenai City Council has referred the requested projects to the Parks & Recreation Commission and the Harbor Commission for recommendation. Thank you and please contact me or Public Works Director, Scott Curtin should you have any questions. Attachments 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 3 of 29 MEMORANDUM TO: Mayor Gabriel and City Council THROUGH: Paul Ostrander, City Manager FROM: Dan Castimore, IT Manager DATE: October 29, 2019 SUBJECT: Personal Use Fishery Capital Projects In 2013 the City received a grant from the State of Alaska to construct a new access road on South Beach. This grant was in the amount of $1.9 million. In order to complete this project, the City acquired a large parcel of land which also consisted of several structures. Upon completion of the road, the remaining land and structures were sold, with the resulting revenue returning into the grant account. As of today, a total of $786,209.94 remains in this account. During the 2019 legislative session, a change to the grant language was received that allowed for this grant money to be spent on projects that benefit both the north and south beaches rather than only the south beach as originally intended. As a result, the City Manager directed me to put out a call to all departments seeking proposals for projects. These projects were received and scored based on a matrix. Enclosed is the result of this process. Several projects were clearly scored higher than others, and as a result, additional time was spent to develop the project proposals. A basic narrative for each project is included below, ranked in order of the scoring matrix. Vault Restrooms This project would install four new vault-type restrooms, each with two additional toilets. Currently, one of the larger operating expenses each year is in contracted services. By installing three additional vault restrooms on North Beach the city should save $6,381 per year. These restrooms would also be available for the remainder of the year for use by residents. Installing a vault restroom on south beach would save the city $325 per year, and for the first time provide for permanent restrooms for users of this recreational area. In 2010 three vault restrooms were installed for a total cost of $96,000. We have engineered drawings available and construction could likely be completed for the 2020 season. The estimated cost of this project is $180,000 Page 4 of 29 Page 2 of 4 Subject: Personal Use Fishery Capital Projects Spruce Campground Prior to the opening of Walmart in 2010, the city previously maintained two different campgrounds. Kenai Municipal Park was operated as a campground as recently as the 1980s, closing due to complaints from the residents of the adjacent Redoubt Terrace Subdivision. In the late 1990s, a campground was constructed in the area that is now Walmart. With the closure of this campground, Kenai became the only municipality on the Peninsula without a public campground. A two-acre parcel was identified on South Spruce St that is currently owned by the city. Directly to the south of this parcel is an additional two-acre parcel that is in private ownership. This project would construct a campground with 20 accessible spots, a restroom with showers, a small play area, and a pavilion. In the event that the southern parcel was acquired, an additional 10 spaces could be added along with a scenic viewing platform. Each of the spaces would be spaced approximately 50 feet apart, providing the privacy and nature experience similar to that of a state park. Each site would include electrical hookups with water and sewer if the budget allows. The estimated cost for the first phase of this project would be $400,000. Little League Permanent Restrooms In 2019 the city paid $4,254 to have portable restrooms installed at the little league fields for the personal use fishery. In addition, each year little league spends an additional $5,200 each year to provide restrooms for the spring season. As the current concession stand has water, sewer, and electric, the cost of extending utilities should be minimal. The estimated cost for this project is $125,000. Kenai Avenue Water and Sewer This project would extend a water and sewer line to the end of Kenai Avenue with the plan of eventually providing running water restrooms. This project would be dependent on having electricity at the end of Kenai Ave. The estimated cost of this project is $1,000,000. North Beach Parking Lot Asphalt Each year the parking lot on North Beach requires maintenance for eliminating potholes, dust control, and temporary striping. Paving the parking lot would reduce the maintenance costs, and allow for better traffic control using permanent striping. The estimated cost of this project is $350,000 Kenai Avenue Paving Kenai Avenue is a narrow gravel road that is used by many participants to access the fishery. Currently, the road is narrow, and because it is gravel it is not striped. Due to high usage and weather, the road can develop potholes. Because of the high usage, road maintenance during July can be difficult. Paving this road would reduce these issues. The estimated cost of this project is $250,000. Page 5 of 29 Page 3 of 4 Subject: Personal Use Fishery Capital Projects Anchor Campground Similar to the Spruce Campground, another parcel was identified that would be useful as a campground. This is a 5-acre parcel that was previously the Anchor Trailer Park. As this parcel was previously a mobile home park, existing utilities may exist. This site would be laid out similar to the Spruce Campground and feature the same amenities. Because this site has been completely cleared and converted to a gravel lot, development costs would likely be lower than the Spruce Campground. Because this land is privately held, the cost of land acquisition could be quite high. In addition, the lack of any existing vegetation would also limit the appeal of such a campground. The estimated cost of this project is $350,000 not including the land acquisition costs. The current Borough assessment of this land is $328,100. South Beach Shack Replacement The current fee shack on South Beach was not constructed for the current purpose. When constructed, the fee shacks were only staffed for a portion of the day and used paper receipt books rather than computers. Generators were used when light was needed. Currently, electricity is provided by HEA, computers and other sensitive equipment are used, and the shacks are staffed 24 hours per day. This project would construct a new shack with large windows for increased visibility, an HVAC system for temperature control, and better lighting. In addition, traffic gates would be added to better control traffic similar to what is being used on North Beach. The estimated cost of this project is $35,000. Kenai Avenue Electric This project would extend HEA power to the end of Kenai Avenue. Having electricity would allow for better facilities and more vendor opportunities. The estimated cost of this project is $100,000. South Beach Fence Completion Currently, the City maintains approximately 2,500 feet of fencing along the dunes on South Beach. A private landowner maintains another 1,800 feet of fencing protecting the remainder of the dunes and part of the flats to the north of Royal Ct. There is a remaining section of approximately 800 feet that would connect this fence to the chain link fence on the Hilcorp pad. The estimated cost of this project is $40,000. South Beach Parking Area Prior to the 2017 season, access to South Beach was via Dunes Rd. Adjacent to Dunes Rd. is a small parking lot that was used by fishery participants that didn't have four-wheel-drive vehicles. These participants would park in this lot and drive an ATV down to the fishery. Since the access has moved to Royal Ct, there is a lack of parking for participants without four-wheel-drive vehicles. This project would create a parking lot to the north of the Hilcorp pad. The estimated cost of this project is $100,000. Page 6 of 29 Page 4 of 4 Subject: Personal Use Fishery Capital Projects Recommendation Based on our scoring rubric, the following projects provide the greatest value to the City. 1. Vault Restrooms 2. Spruce Campground 3. Little League Permanent Restrooms 4. South Beach Shack Replacement Administration is recommending the available grant dollars be utilized to pursue these projects, and that Council refers these projects to the Parks and Recreation Commission and the Harbor Commission for their consideration. Administration will bring a resolution to Council at your December 4th meeting that includes the recommendation of both commissions. Thank you for your consideration. Page 7 of 29 Personal Use Fishery Capital Project Scoring Matrix Results Project Cost Score Vault Restrooms $ 180,000 167 Spruce Campground $ 400,000 140 Little League Permanent Restroom $ 125,000 124 Kenai Ave Water/Sewer $ 1,000,000 122 North Beach Parking Lot Asphalt $ 350,000 120 Kenai Ave Asphalt $ 250,000 115 Anchor Campground $ 350,000 113 South Beach Shack Replacement $ 35,000 110 Kenai Ave Electric $ 100,000 97 South Beach Fence Completion $ 40,000 77 South Beach Parking Area $ 100,000 51 These scores are the total amount of the three individuals who scored the projects. Page 8 of 29 Personal Use Fishery Capital Improvement Request – Scoring Rubric Describe how this project would improve safety to residents or participants: (up to 15 points) • 15 points - project would significantly improve safety for members of the public. • 15 points – project would directly improve safety for personal use fishery employees. • 10 points – project would moderately improve safety for members of the public. • 5 points – project may improve safety for members of the public. • 0 points – project would not impact public safety. Describe how this project would reduce operating expenses: (up to 15 points) • 15 points – project would result in a reduction of operating expenses year-round. • 10 points – project would result in a reduction of operating expenses during the fishery. • 5 points – project may result in a reduction of operating expenses. • 0 points – project wouldn’t reduce, or would increase, operating expenses. Describe how this project would increase revenue: (up to 15 points) • 15 points – project would result in an increase of revenue year-round. • 10 points – project would result in an increase of revenue during the fishery. • 5 points – project may result in an increase of revenue. • 0 points – project wouldn’t increase, or may decrease, revenue. Describe how this project would improve the quality of life (QoL) for residents: (up to 40 points) • 40 points – project would result in an increase QoL for most residents year-round. • 30 points – project would result in an increase QoL for some residents year-round. • 20 points – project would result in an increase QoL for most residents for part of the year. • 10 points – project would result in an increase QoL for some residents for part of the year. • 0 points – project wouldn’t increase, or may decrease, QoL for residents. Provide an estimated timeline for completion of this project: (up to 15 points) • 15 points – project can be completed with minimal effort in 3 months or less. • 12 points – Project can be completed with some effort before June 30, 2019. • 8 points – Project can be completed with significant effort before June 30, 2019. • 4 points – Project is unlikely to be completed before June 30, 2019. • 0 points – Project will take more than 1 year to complete. Page 9 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Vault Restrooms Misc $180,000 Install Vault restrooms to replace portable toilets in locations that are accessable by road. Install 4 stalls at the intersection of Meeks Trail and Kenai Ave, 2 additional stalls at the end of Spruce St, and 2 additional stalls in the parking lot on South Beach. In 2010 three of these units were installed for a price of $32,000 each. This would eliminate the need for portable toilets at all locations except the dock and south beach camping area. This would provide additional restrooms for residents year round. July 2020. Existing engineered drawings and contract documents from 2010 exist. Dan Castimore Finance Reset Form 0 Page 10 of 29 poration © 2019 DigitalGlobe ©CNES (2019) Distribution Airbus DS North Beach Parking Lot Vault RestroomsPage 11 of 29 poration © 2019 DigitalGlobe ©CNES (2019) Distribution Airbus DS Meeks Trail Vault RestroomsPage 12 of 29 South Beach Vault RestroomPage 13 of 29 Page 14 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Spruce Campground 330 South Spruce St $400,000 Create a campground on City land at 330 South Spruce Street. This 2 acre parcel is mostly flat terrain, with all utilities adjacent. A right of way separates this property and the care center, and is already partially improved. This site would accommodate full length RV spaces along with a small restroom, pavilion, play area, and several tent sites or a group camp site. An additional parcel to the south is privately held. If the City acquired this parcel, an additional 10 spaces could be added, along with a trail for better access to the fishery. By providing power at each site users would not run generators, which are a fire hazard and source of carbon monoxide. Full hookups at each site would provide clean water and sewer to improve overall sanitation. A running water restroom with showers would also improve sanitation and provide a source of potable water. This would likely increase the operating expenses as the electrical service would have reoccuring costs. This could be offset by higher fees for these sites. Higher fees could be charged for these sites. This would provide a municipal campground for visitors year round. The pavilion would be available to residents year round. This project would likely 12+ months to complete. Dan Castimore Finance Reset Form 0 Page 15 of 29 poration © 2019 DigitalGlobe ©CNES (2019) Distribution Airbus DS Spruce CampgroundPage 16 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Little League Permanent Restrooms Kenai Little League Fields $100,000 Construction of a 24'x26' CMU permanent restroom attached to the existing concession building. Restroom would have water and sewer and be used seasonally May through September. Permanent restrooms constructed in the suggested location would improve safety by reducing the hazard created by children walking across a busy parking lot to access portable toilets. By providing running water sinks, sanitation for restroom users would improve. Would reduce operating expense of the fishery by approximately $4,300 by eliminating the rental and servicing of contracted portable toilets. Permanent restrooms would reduce, and in most cases, eliminate the need for several community organizations to rent portable toilets throughout the baseball/softball season, thus, allowing these groups to better utilize their funds for other purposes. Organizations include KCHS, American Legion Post 20 Baseball and Kenai Little League. June 30, 2019 Robert J. Frates Parks & Recreation Reset Form 0 Page 17 of 29 Little League Permanent RestroomsPage 18 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Kenai Ave Water & Sewer Extension Kenai Ave $1,000,000 Install additional lift station at the end of Kenai Ave. Install 2,800 feet of water main from WWTP to end of Kenai Ave. This will enable running water restrooms which will improve sanitation and provide potable water to participants. Fire hydrants would be installed along Kenai Ave to improve fire safety. This would enable the installation of running water restrooms throughout the fishery area, eliminating the need for any portable restrooms. Permanent restrooms would be available to residents year round. Project would likely take more than 12 months to complete. Dan Castimore Finance Reset Form 0 Page 19 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ North Beach Parking Lot Asphalt North Beach $350,000 This project would provide an asphalt parking lot on North Beach. Area to be paved is approximately 120,000 sq ft. An asphalt parking lot could be striped, clearly delineating traffic patterns. Eliminating potholes during rainy times would reduce vehicle wear. Less time would be required to maintain the parking lot during rainy periods. Dust control would no longer be required. Parking would be easier to control as parking spaces would be clearly defined. Currently vehicles will take up more room than allowed due to poor markings. An asphalt surface would reduce vehicle wear, reduce dust, and provide for better parking control. July 2021 Dan Castimore Finance Reset Form 0 Page 20 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Kenai Ave Asphalt Kenai Ave $250,000 This project would provide an asphalt driving surface on Kenai Ave. Approximately 1800 feet of road surface, averaging 18' in width, would be paved. An asphalt road could be striped, clearly delineating the lanes. Eliminating potholes during rainy times would reduce vehicle wear. Less time would be required to maintain the gravel road during rainy periods. Dust control would no longer be required. An asphalt surface would reduce vehicle wear, reduce dust, and provide for increased safety due to clear lane delineation. July 2021 Dan Castimore Finance Reset Form 0 Page 21 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Anchor Campground 11823 Kenai Spur Highway $350,000 + Land Acquire the previous Anchor Trailer Park land. This 5 acre parcel is already developed, with water and sewer, electricity and natural gas already on the property. This site would accommodate full length RV spaces, along with a small bathroom, pavilion, and play area. Approximately 40 RV spaces would be possible. By providing power at each site, this would prevent people from operating generators around the clock. Generators are a fire hazard and a source of carbon monoxide. By providing full hookups at each site, sanitation would be greatly improved. This would likely increase the operating expenses as the electrical service would have reoccuring costs. This could be offset by higher fees for these sites. Higher fees could be charged for these sites. This would provide a municipal campground for visitors year round. The pavilion would be available to residents year round. The proximity to the ball fields would provide additional opportunities for tournaments. After land acquisition, project should take less than 6 months due to the current state of the property. Dan Castimore Finance Reset Form 0 Page 22 of 29 Anchor CampgroundPage 23 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ South Beach Shack Replacement South Beach $35,000 Replace one existing shack on South beach and install gates on the incoming and outgoing lanes. The second shack would no longer be deployed to South beach which would increase the size of the parking area for contractors. The new shack would be larger and would have heating and air conditioning. Current shack has very limited visibility and a wooden door. Providing a gate on the exit lane would prevent vehicle collisions when people bypass the fee shack. By reducing the number of shacks on South Beach, setup will take less time. Installing gates on both incoming and outgoing lanes would prevent people from bypassing the fee shacks. This project could be completed by July 1. Dan Castimore Finance Reset Form 0 Page 24 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ Kenai Avenue Electric Kenai Avenue $50,000 - 100,000 Extend HEA power underground to the end of Kenai Avenue. Provide power meters at each of the two southern crossings over the dunes. Install light pole with camera equipment at each location. Providing lighting and cameras would improve safety to participants year round. This would likely increase the operating expenses as the electrical service would have reoccuring costs. This project would enable many future options such as operating a restroom trailer, providing lighting, providing power for events. This project could be completed by July 1. Dan Castimore Finance Reset Form 0 Page 25 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ South Beach Fence Completion South Beach $40,000 Install fencing from the South East edge of the existing fence, to the Hilcorp pad on Royal Ct. This 800' fence would include a permanent gate adjacent to the gravel lot north of the Hilcorp pad. This area is currently unfenced. Vehicle traffic has damaged vegitation along this area. Currently, 10 jersey barriers are used to block the gravel lot to the north of the Hilcorp pad. Each year, jersey barriers must be moved in this area. Permanent fencing would reduce the amount of setup time needed each year. In addition, the jersey barriers could be re purposed to another location. This would prevent vandalism to the flats by preventing ATV access. The permanent fence is more visually appealing than 10 large concrete barriers. Project could be completed before July 1st. Dan Castimore Finance Reset Form 0 Page 26 of 29 South Beach Fence CompletionPage 27 of 29 Personal Use Fishery Capital Improvement Request Project Name: _____________________________________________________________________ Project Location: _____________________________ Estimated Cost: ________________________ Project Description: Score Describe how this project would improve safety to residents or participants: (up to 15 points) Describe how this project would reduce operating expenses of the fishery: (up to 15 points) Describe how this project would increase revenue during the fishery: (up to 15 points) Describe how this project would improve the quality of life for residents: (up to 40 points) Provide an estimated timeline for completion of this project: (up to 15 points) Total Score: Form prepared by: ____________________________ Department: _____________________________ South Beach Parking Area South Beach $100,000 This project would provide a gravel parking lot on Royal Ct. to the north of the Hilcorp pad. This would require the existing pad to be brought up to a level grade. Each year individuals request an area to park on South Beach. When Dunes Rd was used for access a parking lot was provided for users without 4 wheel drive vehicles. Users would park and unload ATVs for access down to the fishery. This project would likely have minimal impact for users outside of the fishery, as adequate parking is available in the current fee collection area. July 2020 Dan Castimore Finance Reset Form 0 Page 28 of 29 South Beach Parking AreaPage 29 of 29