HomeMy WebLinkAbout2020-06-11 Airport Commission PacketKENAI AIRPORT COMMISSION
REGULAR MEETING
JUNE 11, 2020 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
*Telephonic/Virtual Information on Page 2*
http://www.kenai.city
1.CALL TO ORDER
a.Pledge of Allegiance
b.Roll Call
c.Agenda Approval
2.SCHEDULED PUBLIC COMMENT (Public comment limited to ten (10) minutes per
speaker)
3.UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per
speaker; thirty (30) minutes aggregated)
4.APPROVAL OF MEETING SUMMARY
a.May 14, 2020 ........................................................................................................Pg. 3
5.UNFINISHED BUSINESS – None.
6.NEW BUSINESS
a.Discussion/Recommendation – Award Janitorial Contract for Airport Terminal..Pg. 7
b.Discussion/ Recommendation – A Lease Renewal of Airport Reserve Lands
Described as Lot 4, Block 1, FBO Subdivision to CPD Alaska, LLC on a Standard Lease
Form .....................................................................................................................Pg. 21
c.Discussion/ Recommendation – Lease Assignment of Lot 3, Block 4, General Aviation
Apron from DeWayne Benton to Joel Caldwell .....................................................Pg. 26
d.Discussion/Recommendation – Approving a Ten-Year Lease Renewal of Airport
Reserve Lands Described as Lot 1A, Block 1, General Aviation Apron No. 6 to Kenai
Aviation Service, Inc. d/b/a Aviation Services on a Standard Lease Form ............Pg. 31
e.Discussion/Recommendation –Special Use Permit to Alaska Air Fuel for Aircraft
Loading and Parking .............................................................................................Pg. 36
f.Action/Approval - Ratify the Commission’s Decision Regarding Future In-Person
and/or Virtual Meetings.
7.REPORTS
a.Airport Manager
b.City Council Liaison ...................................................................................................Pg. 47
8.NEXT MEETING ATTENDANCE NOTIFICATION – June 11, 2020
9.COMMISSIONER COMMENTS AND QUESTIONS
10. ADDITIONAL PUBLIC COMMENT
11. INFORMATION ITEMS
a. May 2020 Mid-Month Report ......................................................................................Pg. 51
b. May 2020 Enplanement Report ..................................................................................Pg. 53
12. ADJOURNMENT
Join Zoom Meeting https://us02web.zoom.us/j/89314927862
Meeting ID: 893 1492 7862 Password: 237717 OR
Dial in by your Location: (253) 215-8782 or (301) 715-8592 Meeting ID: 893 1492 7862 Password: 237717
**PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING**
JACQUELYN -- 283-8231 OR, MARY -- 283-8281
KENAI AIRPORT COMMISSION
REGULAR MEETING
MAY 14, 2020 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
CHAIR GLENDA FEEKEN, PRESIDING
MEETING SUMMARY
1. CALL TO ORDER
Chair Feeken called the meeting to order at 6:00 p.m.
a. Pledge of Allegiance
Chair Feeken led those assembled in the Pledge of Allegiance.
b. Roll was confirmed as follows:
Commissioners Present:
Commissioners Absent:
G. Feeken, J. Bielefeld, P. Minelga, K. Dodge, J. Zirul, D.
Pitts, D. Leichliter
Staff/Council Liaison Present: Airport Manager M. Bondurant, Council Liaison T. Navarre
A quorum was present.
c. Agenda Approval
MOTION:
Commissioner Bielefeld MOVED to approve the agenda as written and Commissioner Leichliter
SECONDED the motion. There were no objections; SO ORDERED.
2. SCHEDULED PUBLIC COMMENT – None.
3. UNSCHEDULED PUBLIC COMMENT – None.
4. APPROVAL OF MEETING SUMMARY
a. March 12, 2020
MOTION:
Commissioner Bielefeld MOVED to approve the meeting summary of March 12, 2020 and
Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED.
5. UNFINISHED BUSINESS – None.
6. NEW BUSINESS
a. Discussion – Float Plane Basin Fuel Pumps
Page 3 of 53
____________________________________________________________________________________
Airport Commission Meeting Page 2 of 4
May 14, 2020
The Airport Manager addressed the use of WEX (fleet) cards at the float plane fuel pump, noting
the cost associated with the fleet card was triple the cost of standard credit cards.
MOTION:
Commissioner Zirul MOVED to recommend Administration and Council to implement a plan to
begin accepting commercial fleet cards and Commissioner Leichliter SECONDED the motion.
There were no objections; SO ORDERED.
b. Discussion/Recommendation – Special Use Permit to Everts Air Fuel, Inc.
It was noted this was a renewal for aircraft loading and parking.
MOTION:
Commissioner Dodge MOVED to approve the Special Use Permit to Everts Air Fuel, Inc. and
Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED.
c. Discussion/Recommendation – Special Use Permit to Crowley Fuels, LLC
It was noted this was a renewal for aviation fueling.
MOTION:
Commissioner Minelga MOVED to approve the Special Use Permit to Crowley Fuels, LLC and
Commissioner Bielefeld SECONDED the motion. There were no objections; SO ORDERED.
d. Discussion/Recommendation – Special Use Permit to United Parcel Service Co.
It was noted this was a renewal for aircraft loading and parking.
MOTION:
Commissioner Zirul MOVED to approve the Special Use Permit to United Parcel Service Co. and
Commissioner Bielefeld SECONDED the motion. There were no objections; SO ORDERED.
e. Discussion/Recommendation – Special Use Permit to Empire Airlines
It was noted this was a renewal for aircraft parking.
MOTION:
Commissioner Bielefeld MOVED to approve the Special Use Permit to Empire Airlines and
Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED.
f. Discussion/Recommendation – Special Use Permit to Weaver Brothers, Inc.
It was noted Weaver Brothers was requesting additional parking space.
Page 4 of 53
____________________________________________________________________________________
Airport Commission Meeting Page 3 of 4
May 14, 2020
MOTION:
Commissioner Zirul MOVED to approve the Special Use Permit to Weaver Brothers, Inc. and
Commissioner Leichliter SECONDED the motion. There were no objections; SO ORDERED.
g. Discussion/Recommendation – Second Amendment to Restaurant Concession
Agreement
It was noted the terms and conditions would remain the same.
MOTION:
Commissioner Zirul MOVED to recommend Council approve the Second Amendment to the
Restaurant Concession Agreement with Situla LLC d/b/a Brother’s Cafe and Commissioner
Minelga SECONDED the motion. There were no objections; SO ORDERED.
h. Discussion/Recommendation – Resolution 2020-31 Conversion of Lease with
State of Alaska, Division of Forestry
MOTION:
Commissioner Zirul MOVED to recommend Council approve a lease conversion with the State of
Alaska Department of Natural Resources, Division of Forestry and Commissioner Leichliter
SECONDED the motion. There were no objections; SO ORDERED.
i. Discussion/Recommendation – FY2021-2025 Capital Improvement Plan
The Commission discussed the proposed FY2021-2025 Capital Improvement Plan.
MOTION:
Commissioner Bielefeld MOVED to recommend Council approve the FY2021-2025 Capital
Improvement plan as presented and Commissioner Leichliter SECONDED the motion. There
were no objections; SO ORDERED.
7. REPORTS
a. Airport Manager – Bondurant reported on the following:
• Provided an update of the Kenai Municipal Airport project and the Fire Training
Facility Project;
• Grant Aviation was keeping up with the public demand of traveling;
• Working logistics for new sand storage building, hoping for completion in FY20;
• The Airport Administration Offices were still closed to the public while Brother’s
Café and the Upper Deck Bar were now open; and
• The 20th Annual Kenai Peninsula Air Fair was canceled due to the pandemic.
b. City Council Liaison – Navarre reported on the May 6 City Council meeting actions;
adding that returning to in-person meetings would be discussed at the next Council
meeting.
8. NEXT MEETING ATTENDANCE NOTIFICATION – June 11, 2020
Page 5 of 53
____________________________________________________________________________________
Airport Commission Meeting Page 4 of 4
May 14, 2020
9. COMMISSIONER COMMENTS AND QUESTIONS
Commission Zirul noted Grant Aviation should enforce that all passengers wear face masks.
10. ADDITIONAL PUBLIC COMMENT – None.
11. INFORMATION ITEMS
a. April 2020 Mid-Month Report
b. Ordinance No. 3123-2020 CARES Act Grant
c. Senator Micciche letter – Willie F. Card Nomination for Kenai Tower
d. U.S. DOT Letter of April 30, 2020 – DBE and ACDBE Program Monitoring During
COVID-19 Public Health Emergency Guidance
e. April 2020 Enplanement Report
12. ADJOURNMENT
There being no further business before the Commission, the meeting was adjourned at 7:10 p.m.
Meeting summary prepared and submitted by:
___________________________________
Jacquelyn LaPlante
Deputy City Clerk
Page 6 of 53
Municipal Airport
Memo
305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611
1ELEPHONE907~1
FAX 907-283-3737
To: Airport Commission
Through: Mary Bondurant -Airport Manager
From: Erica Brincefield -Assistant
Date: June 4, 2020
Subject: Airport Janitorial Services
On May 6 , 2020 the City of Kenai advertised for Janito rial Services at the Kenai
Municipal Airport Terminal Building . The bids are due on June 5, 2020 at 10:00am. A
resolution to award will be provided to Airport Commission at the June 11 , 2020
meeti ng .
Attached is the draft Agreement for Janitorial Services wh ich sha ll be effective July 1,
2020 .
Attachment
www.KenaiAirport.com Page 7 of 53
AGREEMENT FOR JANITORIAL SERVICES
THIS AGREEMENT made this __ day of __ 2020, by and between the CITY
OF KENAI (Owner or City), 210 Fidalgo Avenue, Kenai, AK 99611-7794, and
---------------(Contractor), of _________ _
WHEREAS, Owner desires to contract for janitorial and maintenance services for the
Kenai Municipal Airport Terminal Building (Facility); and,
WHEREAS, Owner and Contractor agree to the terms and conditions under which
Contractor shall provide such services and both Owner and Contractor desire to contract for
the provision of such services by Contractor.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term. The term of this Agreement shall begin on July 1, 2020, and end on
June 30, 2021.
2. Extension. This Agreement may be extended for four s u ccessive one-year
terms by mutual written consent of Owner and Contractor.
3. Facility and Services.
A. Contractor shall provide the services described in Specifications attached
hereto as Exhibit A and incorporated herein by reference.
B. Services are for a facility that is approximately 25,000 square feet. (These
figures are for reference only and are not binding upon Owner.) In the event the Facility
undergoes remodel during the contract period, square footage may be deleted from the
contract, with limited or no services (if the facility is closed), for up to 120 days. The City
Agreement for Janitorial Services Page 1of13
Page 8 of 53
reserves the right to add or delete portions of the building as required by City operations, in
which case an equitable adjustment will be made with the contractor, based on cost per
square foot, prior to commencement or deletion of work.
4. Payment. In exchange for performance of janitorial services provided
hereunder, Owner shall pay Contractor for services rendered at the rate of~$ ____ _
per MONTH. If portions of the building are added or deleted by Owner under the provisions
of the Specifications, the payment will be adjusted in accordance with the change in square
footage.
Invoices for services performed by Contractor must be received by Owner no later
than five working days following the end of the month during which Contractor performed
the services. Invoices must be sent to: Airport Administrative Office, 305 N. Willow St. Ste.
200, Kenai, AK 99611. Payment will be due from Owner to Contractor within thirty days
after Contractor has submitted Contractor's invoice for services to Owner.
S. Administrator; Designated Representative. The Airport Manager will act
as Contract Administrator (Administrator) to act on the City's behalf. Contractor is
responsible fo r prompt attention to any defective work pointed out by the Administrator. At
the request of the Administrator, Contractor shall meet with the Administrator at least twice
each calendar month to conduct an inspection of the Facility and to discuss performance.
Contractor must supply Owner with the contact name and telephone number of
Contractor's designated representative in writing on or before July 1, 2020. Contractor is
responsible for the performance of the services required under this Agreement, and for the
direct supervision of Contractor's personnel, through its designated representative. Such
Agreement for Janitorial Services Page 2of13
Page 9 of 53
representative shall, in turn, be available at all reasonable times to report and confer with the
Owner with respect to the services. Contractor must provide Owner with a telephone and/or
an answering service number through which Owner can contact the designated representative
24 hours per day. Should the designated representative be away from the City of Kenai or be
otherwise unable to respond to Owner, Contractor shall designate a new or temporary
rep resentative who shall be empowered to act for Contractor and provide Owner with this
contact information.
6. Independent Contractor; No Agency. Contractor's relationship with Owner
is that of an independent contractor with the authority to control and direct the performance
of details of the services that are the subject of this Agreement. Nothing contained in this
Agreement may be construed to create an agency, partnership, joint venture, or employee-
employer relationship between Owner and Contractor. Contractor is not the agent of Owner
and Contractor is not authorized to make any representation, contract, or commitment on
behalf of Owner.
7. Contractor's Personnel Payment and Supervision.
A. All personnel furnished by Contractor must be employees of Contractor.
Contractor must pay all taxes, salaries, and expenses of each employee, including but not
limited to payment of all federal social security taxes, federal and state unemployment taxes,
and any payroll taxes relating to such employees.
B. The manner in which the services contracted for hereunder are to be
performed are determined by the Contractor. Contractor agrees that the services provided
under this Agreement must only be performed by qualified, careful, and efficient employees
Agreement for Janitori al Services Page 3of13
Page 10 of 53
in strict conformity with the best practices and highest applicable standards .
C . It is the Contractor's duty to train its employees in order to provide the
services required. Contractor will furnish the Administrator a list of the names , addresses
and telephone numbers of Contractor's employees working under this Agreement and shall
provide Owner with updates of this list as information changes.
D. Owner may require removal from the Facility those employees of Contractor
whose presence is deemed incompetent, insubordinate or otherwise objectionable, or whose
continued employment and presence at the Facility is contrary to the public interest or
inconsistent with the best interest of Owner.
8. Insurance.
A. Throughout the life of this Agreement Contractor shall, at its own expense,
secure and keep in force insurance as stated below.
i. Comprehensive general liability insurance, including premises, all operations,
property damage, personal iajury and death, broad-form contractual coverage with a per
occurrence limit of not less than ONE MILLION DOLLARS ($1,000 ,000) combined single
limit.
ii. Worker's Compensation insurance with coverage for all employees engaged
in work under this Agreement as required by AS 23.30.045.
iii. Comprehensive automobile liability insurance covering all owned, hired , and
non-owned vehicles with coverage limits not less than $250 ,000 combined single limit per
occurrence.
Where specific limits are stated, the limits are the mm1mum acceptable limits . If
Contractor's insurance policy contains higher limits, Owner is entitled to coverage to the
extent of the higher limits.
Agreement for J anitorial Services Page 4 of l3
Page 11 of 53
B. All insurance required by this paragraph 8 shall meet the following requirements:
i. for comprehensive general liability and automobile liability msurance,
name the City of Kenai as an additional insured; and,
IL for worker's compensation insurance, general liability and automobile
liability insurance include a waiver of subrogation so that the insurer
waives all rights of subrogation against the City of Kenai for payments
made under the policy; and,
m. provide Owner with at least 30 days ' notice before any termination,
cancellation, or material change in insurance coverage is effective; and,
iv. be issued by a company/corporation currently rated "A-"or better by A.M.
Best.
C. Contractor must submit to Owner proof of insurance coverage in the form of
insurance policies, certificates, endorsements, or a combination thereof, and signed by a
person authorized by the insurer to bind coverage on its behalf. The effective date of the
insurance will be no later than the effective date of this Agreement.
D. The indemnification and insurance coverage requirements stated in this
paragraph 8 and in paragraph 9, below, do not relie ve Contractor of any other obligation
under this Agreement.
E. Owner may increase the amount or revise the type of required insurance on
written demand without requiring amendments to this Agreement. Owner will base any
increase or revision on reasonable and justifiable grounds. Within two weeks of the written
demand, Contractor shall submit to Owner evidence of insurance coverage that meets the
requirements of Owner.
9. Indemnity, Defend, and Hold Harmless Agreement. Contractor shall
indemnify, defend, and hold harmless Owner and its agents, employees, and/or insurers from
Agreement fo r Janitorial Services Page 5of13
Page 12 of 53
claim, loss, damage, liability or expense arising out of or related to any act or omission of
Contractor or Contractor's employees, agents, or invitees arising out of Contractor's
performance of services under this Agreement, except to the extent any negligence of Owner
or its employees, agents , or invitees is a proximate cause of any injury or damage. If a third
party asserts a claim against Contractor and Owner, Contractor and Owner shall seek in good
faith to achieve agreement to an apportionment of fault as between them without an
independent of litigation. This provision shall survive expiration or termination of this
Agreement.
10 . Complaints; Charges. If the Administrator provides complaints regarding
janitorial services to Contractor's designated representative, Contractor shall act on the
complaint within twenty -four hours, or if urgent, on the same day the complaint is delivered
to Contractor. If the deficiencies are not corrected in the Agreement for Services allotted
time, Owner will arrange to have the work done and all charges will be deducted from
Contractor's monthly payment.
11. Termination.
A . Termination For Cause. The obligation to provide further services under this
Agreement may be terminated for cause by either party upon fifteen days' written notice in
the event of substantial failure by the other party to perform in accordance with the term
thereof through no fault of the terminating party. The nonperforming party shall be given a
fifteen calendar day cure period to show progress (satisfactory to the terminating party) after
the written notice of intent to terminate.
In the event of any termination, Contractor will be paid for all services properly
Agreement for Janitorial Services Page 6of13
Page 13 of 53
rendered up to the date of termination. Upon any termination, Contractor must promptly
discontinue all services affected (unless a termination notice from Owner directs otherwise).
In the event of termination for cause by Owner, Owner has the right of set-off from any
payment due Contractor, of all expenses, costs, and damages, including professional and
legal expenses necessary to provide the services.
B. Termination Without Cause. Owner retains the exclusive right to cancel, stop,
or re-schedule any or all services associated with this Agreement upon thirty (30) days'
written notice to Contractor. Owner reserves the right to terminate this Agreement for
reasons of convenience or if the services are no longer needed with the same termination
conditions stated in subsection (A) immediately above except the fifteen (15) day cure period
stated above.
Contractor may terminate this Agreement at any time upon thirty (30) days' written
notice to Owner. Termination of this Agreement by Contractor without cause shall cause
Contractor to be liable to Owner for any increased costs of procuring replacement services as
well as for any other damages provided by law.
12. Costs on Default. In the event that either party defaults in the performance of
any of its obligations under this Agreement and an action is brought for the enforcement
thereof, the defaulting party must pay the other all the costs and expenses incurred therefore,
including actual, reasonable attorney's fees. No right or remedy herein conferred upon or
reserved to Owner is intended to be exclusive of any other right or remedy, and each and
every right and remedy shall be cumulative and in addition to any other right or remedy
given hereunder, or now or hereafter existing at law or in equity or by statute.
Agreement for Janitorial Services Page 7of13
Page 14 of 53
13. Licensing. Contractor must obtain and maintain all necessary licenses and
permits, pay all taxes lawfully imposed on its business, and pay any other fee or charge
assessed under any applicable public statute, regulation, or ordinance. Said licensing
includes, but is not limited to, obtaining state and borough business licens es and tax
certificates, and, where applicable to Contractor, paying all taxes and filing all documents
necessary to maintain Contractor's status as a corporate entity in good standing in the State
of Alaska.
14. Visitors. Contractor may not permit there to be children, friends , or other
unauthorized persons at the Facility while the services are being performed by Contractor.
15. Assignment and Subcontract. Contractor may not assign or transfer this
Agreement without the prior written approval of the Owner. Further, Contractor may not
subcontract and/or transfer any part of the services or work to be performed without prior
written approval of the Owner. Any such assignment or transfer or subcontracting of
services without the cons ent of Ovmer constitUtes default on the part of Contractor.
16. No Discrimination. Contractor shall ensure that Contractor and Contractor's agents
and personnel, including any officer or employee, and anyone else acting by, on behalf of, or
under the authority of Contract on the Airport and, on the Premises, does not discriminate on
the grounds of race, creed, color, national origin, age, sex, handicap, marital status, change in
marital status, pregnancy, or parenthood against any patron, employee, applicant for
employment, or other person or group of persons in any manner prohibited by federal or state
law. Contractor recognizes that the right of state to take any action necessary to enforce this
provision, including actions required pursuant to any federal or state law. This agreement is
Agreem ent for Janitorial Services Page 8 of l3
Page 15 of 53
subject to the requirements of the U.S. Department of Transportation's regulations, 49 CFR
part 23. The contractor agrees that it will not discriminate against any business owner
because of the owner's race, color, national origin, or sex in connection with the award or
performance of any contract agreement, management contract, or subcontract, purchase or
lease agreement, or other agreement covered by 49 CFR part 23.
A. Affirmative Action: The Contractor will undertake any affirmative action
program required by 14 CFR, Part 152 (Airport Aid Program), subpart E (Nondiscrimination
in Airport Aid Program), and the American Disabilities Act of 1990 to ensure that no person
shall , on the grounds of race, creed, color, national origin, age, sex, handicap, marital status,
change in marital status, pregnancy, or parenthood be excluded from participating in any
employment, contracting, or leasing activities covered by 14 CFR Part 152, subpart E or the
American Disabilities Act of 1990. Contractor assures that no person shall be excluded on
these grounds, from participating in or receiving the services or benefits of any program or
activity covered by said subpart or act. Contractor assures that I will require its covered
organizations provide assurances to state that they similarly will undertake affirmative action
programs and that they will require assurances from their suborganizations as required by 14
CFR Part 152, subpart E or the American Disabilities Act of 1990, to the _same effect.
Contract shall comply with any affirmative action plan or steps for equal employment
opportunity required by 14 CFR Part 152, subpart E, the American Disabilities Act of 1990, a
part of the affirmative action program, and by any federal, state, or local agency or court,
including those resulting from a conciliation agreement, consent decree, court order, or
similar mechanism. Contractor shall use state or local affirmative actions plans in lieu of any
Agreement for Janitorial Services Page 9of13
Page 16 of 53
affirmative action plan or steps required by 14 C F R 152.409. Contractor shall obtain a
similar assurance from its covered organizations, and to cause them to require a similar
assurance of their covered suborganizations, as required by 14 CFR Part 152, subpart E .
Copies of CFR Part 152, subpart E, and the American Disabilities Act of 1990 are available
from the City.
B. Compliance with Regulations: Concessionaire will comply with Title VI List
of Pertinent Nondiscrimination Statues and Authorities, attached as Attachment A, as they
may be amended from time to time, which are herein incorporated by reference and made a
part of this contract
17. Assumption of Risk. Contractor must provide all proper safeguards and
assume all risks incurred in performing its services hereunder.
18 . No Waiver. If Owner does not insis t in any one or more instances on the
strict performance by Contractor of any provision or article under this Agreement, it is not a
waiver or relinquishment for the future, but the provision or article will continue in full force.
An Owner waiver of any provision or article in this Agreement cannot be enforced nor relied
on unless the waiver is in writing and signed on behalf of Owner.
19. Integration and Modification . This Agreement contains the entire
agreement of the parties. All negotiations, statements, representations, warranties, and
assurances, whether oral or written, which are in any way related to the subject matter of this
Agreement or the performance of either party hereto , are merged and integrated into the
terms of this Agreement. This Agreement may not be modified or amended except by a
writing signed by both parties hereto.
Agreement for Janitorial Services Page 10of13
Page 17 of 53
20. Applicable LawNenue. In any dispute between the parties, the laws of the
State of Alaska will govern. If any such dispute results in a lawsuit, the parties may only
bring the lawsuit before the courts of the State of Alaska in the Third Judicial District at
Kenai.
21. Rules of Interpretation. Headings of paragraphs herein are solely for
convenience of reference and shall not affect meaning, c onstruction, or effect of this
Agreement. Unless the context otherwise indicates, words expressed in the singular shall
include the plural and vice versa. Unless the context otherwise indicates, the use of the
neuter, masculine, or feminine gender shall include the others as well.
22. Notices. Any and all notices required or permitted under this Agreement,
unless specified otherwis e, shall be in writing and hand-delivered or mailed by certified mail,
return receipt requested, to the following addresses :
Owner:
Contractor:
Kenai Municipal Airport
305 N . Willow St. Ste. 200
Kenai, AK 99611
E ither party may change its address for notice by giving notice as provided herein to the
other party . Notice is effective upon hand delivery or deposit, postage prepaid, in the United
States mail.
23. Authority. By signing this Agreement Contractor represents that it has read
this Agreement and it agrees to be bound by the terms and conditions herein and that the
Agreem ent for Janitorial Services Pa ge 11 of 13
Page 18 of 53
person signing this Agreement is duly authorized by the organization to bind the organization
hereunder.
24. Effective Date. This Agreement is not effective until signed by the City
Manager of City of Kenai and the Contractor.
IN WITNESS WHEREOF, the parties hereto have executed this agreement for
Services the day and year set forth below.
Agreement for Janitorial Services
CITY OF KENAI
By:
Paul Ostrander
City Manager
NAME OF CONTRACTOR
By:
xxxxxxxxxxxxxxxx
Owner
Page 12of13
Page 19 of 53
STATE OF ALASKA )
)ss
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this day of __ _
___ , 2020, by Paul Ostrander, City Manager of the City of Kenai, an Alaska municipal
corporation, on behalf of the City.
Notary Public for Alaska
My Commission Expires: __ _
CORPORATION CONTRACTOR NOTARY:
STATE OF ALASKA )
)ss
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this day of ,
2020, by of , an Alaskan Corporation, on behalf of
the corporation.
Approved as to form:
Scott Bloom
City Attorney
Agreement for Janitorial Services
Notary Public for Alaska
My Commission Expires: ____ _
Page 13of13
Page 20 of 53
MEMORANDUM
TO: Airport Manager Mary Bondurant and Kenai Airport Commission
FROM: Elizabeth Appleby, City Planner
DATE: June 4, 2020
SUBJECT: Recommendation for Four-Year Lease Renewal for Lot 4, Bl. 1, FBO
CPD Alaska, LLC (Crowley), submitted an application to the City requesting a renewal of their
Lease of Airport Reserve Lands for the property described as Lot 4, Block 1, F.B.O. Subdivision.
The property is located at 411 North Willow Street, Kenai, AK 99611, and the Kenai Peninsula
Borough parcel number is 04336018. Pursuant to Kenai Municipal Code 21.10.075 – Leasing and
Acquisition of Airport Reserve Lands, Competing Applications, the City posted notice of the lease
application on May 28, 2020 and will accept competing lease applications for the parcel for 30
days (through June 26, 2020).
Pursuant to the term table in Kenai Municipal Code (KMC) 21.10.080(b) and a professional
estimate of the remaining useful life of the principal improvements on the property meeting
requirements of a lease renewal of an expiring lease in KMC 21.10.070(d)(2), the applicant
qualifies for a lease term of four years. The applicant had initially requested a lease term of 45
years to reflect expected investment in 2024. Municipal Code requires improvements be
completed within two years of the signing of the lease, or up to a maximum time period of three
years with approval for good cause. Since the expected investment is four years away and the
remaining useful life of one of the principal improvements on the property is estimated to be four
years, the lessee agreed to request a lease term of four years with plans to request a 45 year
extension once timing is such that additional investment can be taken into account in the term
table.
This renewal will convert the lessee to the City’s new standard lease form. The uses allowed on
the current lease would remain the same; the uses are the following: fuel storage and aircraft
service. The applicant is current on rent payments and obligations to the City.
The parcel is within the Airport Light Industrial (ALI) Zone. The proposed uses meets the intent of
the ALI Zone and aligns with the City’s 2016 Imagine Kenai 2030 Comprehensive Plan. The
Planning and Zoning Commission will review the application during their meeting on June 24,
2020.
Does the Ai rport Commission recommend a four-year renewal of the lease of Airport
Reserve lands at Lot 4, Block 1, F.B.O Subdivision to CPD Alaska, LLC? The City Council
will be notified of the Airport Commission’s recommendation along with the Planning & Zoning
Page 21 of 53
Page 2 of 2
Commission’s recommendation as part of their evaluation of the lease assignment application.
The Airport Commission makes their decisions on lease applications based on the proposed
development’s compliance with the Airport Land Use Plan, Airport Layout Plan, Federal Aviation
Administration regulations, Airport Master Plan, Airport Improvement Program grant
assurances, and Airport operations.
Thank you for your consideration.
ATTACHMENTS
1.Aerial Map
2. Lease Renewal Application
Page 22 of 53
Lease Renewal Application
Parcel 04336018
411 North Willow Street
Lot 4, Block 1, F.B.O. Subdivision
N WILLOW ST.Data Source: Kenai Peninsula Borough. Data is for graphic representation only. Imagery may not match true parcel boundaries.
Date: May 2020
03015 Feet
LEGEND
Parcel 04336018
Page 23 of 53
City of Kenai
Land Lease Appllcatlon
Name of Applicant
Malling Address:
Applicati on for:
DAmendment
D Assignment
O New Lease
O ~enslon
lil'Renewal
Phone Number(s): Home Phone: Work/-Message Phone : 'I ~1-7 71-5 S t f>
E-mall: ·(Optional)
Name· to Appear on lease:
Malling Address: City: · State: Zip Code:
Phone Number(s): Home Phone: · Work/ Message Phone:
E-mail: (~ptional)
Type of Applicant: D Ind ividual (at least 18 years· of age)
CJ Lim ited Liability Company (LLC)
0 Partnership orporation I Gc;>vemment . .
0 Other
Property Information and Term Requested
Legat description of property (or, if subdivision · is required, a brief desaiption of property):
i... o + y B r" c:. k .t. F & o sub J ~" ~ -s ~ ..-. L A. r fr" )(. 34 ,::i.ll c ~-r
Does the property require subdivision? (if Yes, answer next questions)
Subdivision costs are the responsibility of the applicant unless the City Council
determines a subdivision serves other City purposes:
1. Do you believe the proposed subdivision would serve other City purposes?
2. If determined it does not. applicant is responsible for all subdivision costs.
If an appraisal ts required to determine the minimum price on the · land, applicant is responsible
for the deposit to cover costs associated with appraisal. If a sale Is approved, the cost of the
a raisat will be either refunc;led orCredlted to the a llcant.
It Is the responsibility of the applicant to cover recording costs associated with tease.
DYES NO
DYES ONO
Initials N ---....-.,.....-
lnltlats ...Jt/.A-
Initials N A
Do you have o r have you ever had a Lease with the City? (If Yes , answer next question) YES D NO
1. Legal or brief description of property leased:
L..-c.4sc. .:z..011.01 Lo-f 3A1 F~o ~11&,J>vi:slo,..,A-ff>t"'o'>' ~'1 '3"76sf
L C:..4 s "(.. 0 'i".!t. 0 I s c. '-I u ~ 0 ~ i A. ( n a fl 3 5 6 GfJ &
Request a Lease with an Option to Purchase once development requirements are met? D YES ~O
Requested term for Initial Lease or Renewal (based on Tenn Table, not to exceed 45 years): Y 5
Requested term for Lease Extension (based on Term Table, not to exceed a tOtaJ of-45 Years):
Requested Starting Date: S 1A. l I , :Z.. 0 ~
Page 24 of 53
Proposed Use and Improvements
Proposed Use (check one): ../"Aeronautical 1 Non-Aeronautical
Do you plan to construct new or additional 'improv.ements? (If Yes, answer nelC1 five queatlona) li'YES .ONO
1. Will the improvement change or alter the use under an existing lease? C YES !i(NO
"-~~~~~~~~~~~~~~~~~~~~~~~~~---------~---~~
2. What is the proposed use of the improvement? A " i ~ i ~ o "" 4.; d I c '-K ·-5 <.. l .f S e. ,,. v J.. ......
3. What is the estimated value of ttie improvement? f 5 () O K. +-
-..-. '"'A ... ja,.·----t
4. Whatisthenatureandtypeofimprovement? Fu tr r-<..f tA-l..~""~"'-1 a{ -t-h.-L 5-t-lf-$~1"'\l ;C~
A-~:~-lio~ ~~rel l oe.~ ·
5. What are the dates construction is estimated to commence and be completed?
(generally, con~truction must be completed within two years)
Estimated Start Date: Wl A. !J,o ~ L( Estimated Completion Date: S-t. pf -e YY1 b-e r ;;. 0 ;t 'I
Describe the proposed business or activity intended: t...A""ol Iv l cl s o l.t Y ~\.\ "-' s1-b ra.6\e f"qc; 1.'i-ie
+~Q.-t ~i.t.pporf ouv--av:-A-+rcr~ .C.1.t~l,'..,~ :se.rv~l.-t:S, Q~ w-111 4S
b &i\lK. .f.&.\.1:-( d•s+r; b~4,'oYI +-o -th.t.. l.) A~J brotulerStA."r(Ou •'/\ t\ft~.
How does the proposed lease support a thriving business, residential, recreational, or cultural community? I-.s er1 >
as ~(o""11-<.:f~ bClSC. .f1.4c.\ .~+ora c. +"c.: l\""""1 On +lc.. l{c.t'\4i P+"'i"~"'"'. :i:-t-f"~ed;~ct+ s C,.4'l'V'\M.~t't_\A-I Q"'J rc..o.r-c +•" t"Af A"~Afl"ti .f; ~u"~ C:U'\.el SWfftJrt.J. ...,,, • ~ .. l I c.. 1; ·~ •
Lease Assignment Only: What is the name of the Individual or legal entity the lease Is to be assigned? N / A
Lease Renewal Only
I I Renewal of an Existing Lease (at least one year of tenn remaining): Requires new.development.
Lease Tenn based on: Estimated cost ofnew improvements and I · Purchase Price (optional)
\if Renewal of an Expiring Lease (less than one year of tenn remaining): Does not require new development.
Lease Term based on: r Purchase Price ~Professional' Estimate of Remaining Useful Life
d ·Fair Market Value appraisal and/or ""Estimated cost of new Improvements (optional)
Requested Tenn for Renewal Based on Term Table, not to exceed 45 Years: "" 5 4'(.4'.tS -C.\. VY'JJV\ J,-eQ.. L\ "-) r< \ rtJ
Submitting an appllcatlon for a lease d~ not give the applicant a -r!ght to lease or uae the land requnted In the application. The appllcaUon
shall· expire twelve (12) months after the date the application haa been made If the City and the applicant have not. by that time, entered Into a
leaM, unless the City Councll for good cause grants an extension fon period not to exceed six (8) months. The City haa no obllgatlon to
amend, renew or extend a lease and may decline to do so upon making apec:HIC ftndlnga as to whY a lease renewal, extension, or amendment is
not In the best ~terest of the.City ..
Signatunt: C":\ " .--....,,.~ Date: 4 / ~'f 1~6 --:T -
Print Name: l' v
O---enr'\.11 S;l"A... Title: M A-n.A. qe-r-. ~bvi+.r-.t.-+-s
For City Use O~Jy: \ Date Application Fe& Ricefved:
0 General Fund II Airport Reserve Land Date Application Detennlned Complete: ~z ~:~qd-£
L'I Airport Fund D Outside Airport Reserve 30-Day Notice PubUcation Date: #Jr 5 / '3\ I?-. -
Account Number: -City Council Action/Resolution: :::J L ~l ?.O
Page 25 of 53
MEMORANDUM
TO: Airport Manager Mary Bondurant and Kenai Airport Commission
FROM: Elizabeth Appleby, City Planner
DATE: June 4, 2020
SUBJECT: Recommendation for Lease Assignment to Joel Caldwell
The City has received an application to assign the lease of Lot 3, Block 4, General Aviation Apron
(GAA) from DeWayne Benton to Joel Caldwell. This parcel is within the Airport Reserve and is
tied to the Airport Fund. The Kenai Peninsula Borough parcel number is 04324012 and the
physical address is 170 Granite Point Court. The parcel is 0.48 acres (20,908 square feet) in size.
Access is from Granite Point Court and Granite Point Street. The parcel also has taxiway access.
A map of the parcel and the assignment application are attached to this memorandum.
The lease was assigned to DeWayne Benton in 2012. Previous leaseholders of the parcel include
Russel Winger, John Imle, and Erik Barnes d/b/a Barnes Enterprises. The lease expires in 2022
and the initial lease dates back to 1973. The specified use of the lease is for aircraft storage and
maintenance. The assignment will not change the use.
The parcel is within the Airport Light Industrial (ALI) Zone. Pursuant to KMC 14.20.065, the
purpose of the ALI Zone is to protect the viability of the Kenai Municipal Airport as a significant
resource to the community by encouraging compatible land uses and reducing hazards that
may endanger the lives and property of the public and aviation users. The continuing use of the
parcel for aircraft storage and maintenance meets the intent of the ALI Zone.
The Imagine Kenai 2030 Comprehensive Plan outlines goals, objectives, and action items for
the City, including this one pertaining to the Kenai Municipal Airport:
• Objective T-1: Support future development near or adjacent to the airport when such
development is in alignment with the Kenai Municipal Airport’s primary mission, “To be
the commercial air transportation gateway to the Kenai Peninsula Borough and Cook
Inlet.”
The proposed use complies with the Imagine Kenai 2030 Comprehensive Plan in that it
supports development on lease lots and the development is in alignment with the Kenai
Municipal Airport’s marketing strategy.
The Airport Land Use Plan was developed to identify the highest and best uses of Kenai
Municipal Airport land. The Airport Land Use Plan discusses leasing land and enhancing
Page 26 of 53
Page 2 of 2
opportunities for local economic development. The proposed assignment would continue the
aeronautical use of the parcel. Mr. Caldwell discussed some initial plans for maintaining or
improving the property with the City.
Does the Airport Commission recommend the assignment of the lease of Airport Reserve
lands at Lot 3, Block 4, GAA from DeWayne Benton to Joel Caldwell? The City Council will
be notified of the Airport Commission’s decision as part of their evaluation of the lease
assignment application. The Airport Commission makes their decisions on lease applications
based on the proposed development’s compliance with the Airport Land Use Plan, Airport
Layout Plan, Federal Aviation Administration regulations, Airport Master Plan, Airport
Improvement Program grant assurances, and Airport operations.
Thank you for your consideration.
ATTACHMENTS
1. Aerial Map
2. Lease Assignment Application
Page 27 of 53
Lease Assignment Application
Parcel 04324012
170 Granite Point Court
Lot 3, Block 4, General Aviation Apron
GRANITE POINT CTGR
A
N
I
T
E
P
O
I
N
T
S
T
.Data Source: Kenai Peninsula Borough. Data is for graphic representation only. Imagery may not match true parcel boundaries.
Date: May 2020
03015 Feet
LEGEND
Parcel 04324012
Page 28 of 53
Mailing Address:
City of Kenai
Land Lease Application
City: kena;
Application for:
0 Amendment
00 Assignment
State:
0 New Lease
0 Extension
0 Renewal
Zip Code: W~!I
Phone Number(s): Home Phone: C/of J5"d-~B1f3 Work/ Message Phone: t:Jot-.;;&3 L/1~7'
E-mail : (Optional)
Name to Appear on Lease: Joel &ld<-AJ ·e l l
Mailing Address: C ity: State: Zip Code:
Phone Number(s): Home Phone : Work/ Message Phone:
E-mail : (Optional)
Type of Applicant: dividual (at least 18 years of age)
D Limited Liability Company (LLC)
0 Partnership I Corporation I Government
0 Other
Property Information and Term Requested
Legal description of property (or, if subdivision is required , a brief description of property):
Lot 3 , Block 4, General Aviation Apron located at 170 Granite Point Court (parce l 04324012)
Does the property require subdivision? (if Yes, answer next questions) DYES 00 NO
Subdivision costs are the responsibility of the applicant unless the City Council
determines a subdivision serves other City purposes:
1. Do you believe the proposed subdivision would serve other City purposes? DYES ~o
2 . If determined it does not, appl icant is responsible for all subdivision costs. Initials /}f (!'
I'
If an appraisal is required to determine the minimum price on the land, applicant is responsible
Initials ~ for the deposit to cover costs associated with appraisal. If a sale is approved , the cost of the
appraisal will be eithe r refunded or cred ited to the applicant.
It is the responsibility of the applicant to cover recording costs associated with lease. Initials 4/ --
Do you have or have you ever had a Lease with the C ity? (if Yes. answer next question) DYES ~o
1 . Legal or brief description of property leased :
Request a Lease w ith an Option to Purchase once development requ irements are met? D YES lH NO
Requested term for Initial Lease or Renewal (based on Term Table, not to exceed 45 years): n/a
Requested term for Lease Extension (based on Term Table , not to exceed a tota l of 45 Years}: n/a
Requested Starting Date:
Page 29 of 53
Do you plan to construct new or additional improvements? (if Yes, answer next five questi ons)
1. W ill the improvement change or alter the use under an existing lease?
2 . What is the proposed use of the improvement?
3 . What is the estimated value of the improvement?
4 . What is the nature and type of improvement?
5 . What are the dates construction is estimated to commence and be completed?
(generally, construction must be completed w ithin two years)
Estimated Start Date: Estimated Completion Date:
LYES ~O
LYES L NO
Describe the proposed business or activity intended: , (.s,o.VV\ €.. 0..5 ., CU.~ \ .e:ss~
f/;rt.--rtl,f.f ~ ti?'ee #tip#:1*1 '?!!-s \-n~~-e.. <:AV\6. \jV\a\'f\-Twa.
How does the proposed lease support a thriving business, residential, recreational, or cultural community?
Lease Assignment Only: What is the name of the individual or legal entity the lease is to be assigned?
:S-a-€_\ Co.\d.w -t \ \
Lease Renewal Only
I Renewal of an Existing Lease (at least one year of term remaining): Requires new development.
Lease Term based on : Estimated cost of new improvements and I Purchase Price (optional)
1 Renewal of an Expiring Lease (less than one year of term rema in ing): Does not require new development.
Lease Term based on : I Purchase Price I Professional Estimate of Remaining Useful Life
I Fair Market Value appraisal and/or I Estimated cost of new improvements (optional)
Requested Term for Renewal Based on Term Table, not to exceed 45 Years:
Submitting an application for a lease does not g ive the appl icant a right to lease or use the land requested in the application . The application
shall expire twelve (12) months after the date the application has been made if the City and the applicant have not, by that t ime, entered into a
lease, unless the City Council for good cause grants an extension for a period not to exceed six (6) months. The City has no obligation to
amend, ren ew or extend a lease and may decline to do so upon making specific findings as to why a lease renewal , extension, or amendment is
not in the best interest of the City
Signature :
Print Name:
For City Use Only:
o General Fund
• Airport Fund
Account Number:
• Airport Reserve Land
o Outside Airport Reserve
T itle:
Date Application Fee Rece ived:
Date Application Determined Complete:
30-Day Notice Publ ication Date :
City Council Action/Resolution :
Page 30 of 53
MEMORANDUM
TO: Airport Manager Mary Bondurant and Kenai Airport Commission
FROM: Elizabeth Appleby, City Planner
DATE: June 4, 2020
SUBJECT: Recommendation for Ten-Year Lease Renewal for Lot 1A, Bl. 1, GAA
Kenai Aviation Services, Inc. d/b/a Aviation Services (Applicant), submitted an application to the
City requesting a 10-year extension to their Lease of Airport Reserve Lands for the property
described as Lot 1A, Block 1, General Aviation Apron (GAA) Subdivision No. 6. The property is
located at 330 Main Street Loop, Kenai, AK 99611, and the Kenai Peninsula Borough parcel
number is 04324028. Pursuant to the term table in Kenai Municipal Code (KMC) 21.10.080(b)
and a professional estimate of the value of existing improvements meeting requirements of a
lease renewal of an expiring lease in KMC 21.10.070(d)(2), the applicant qualifies for a lease term
of 10 years. Pursuant to Kenai Municipal Code 21.10.075 – Leasing and Acquisition of Airport
Reserve Lands, Competing Applications, the City posted notice of the lease application and did
not received a competing lease application for the parcel within 30 days.
The applicant currently subleases the parcel to United Parcel Service (UPS) and the applicant
expects UPS to continue subleasing the parcel. The applicant has provided the City a copy of
their sublease agreement with UPS. The uses allowed on the current lease would remain the
same; the uses are the following: aircraft parking, aircraft sales & service, repair & maintenance,
sale of petroleum products, aircraft parts, aircraft rental, charter flights, pilot training & air cargo
service.
The applicant converted to the City’s new standard lease form in 2019. Kenai Aviation Services,
Inc. is current on rent payments and obligations to the City. The annual lease rate is set to be
$10,238.46 starting July 1, 2020 with approval of a lease renewal.
The parcel is within the Airport Light Industrial (ALI) Zone. The proposed uses meets the intent of
the ALI Zone and aligns with the City’s 2016 Imagine Kenai 2030 Comprehensive Plan. The
Planning and Zoning Commission will review the application during their meeting on June 10,
2020.
Does the Airport Commission recommend a ten-year renewal of the lease of Airport
Reserve lands at Lot 1A, Block 1, General Aviation Apron No. 6 to Kenai Aviation
Services, Inc. d/b/a Aviation Services? The City Council will be notified of the Airport
Commission’s recommendation along with the Planning & Zoning Commission’s
recommendation as part of their evaluation of the lease assignment application. The Airport
Page 31 of 53
Page 2 of 2
Commission makes their decisions on lease applications based on the proposed development’s
compliance with the Airport Land Use Plan, Airport Layout Plan, Federal Aviation Administration
regulations, Airport Master Plan, Airport Improvement Program grant assurances, and Airport
operations.
Thank you for your consideration.
ATTACHMENTS
1. Aerial Map
2. Lease Renewal Application
Page 32 of 53
Action-Approval - 10-Year Lease Extension
Parcel 04324028
330 Main Street Loop
Lot 1A, Block 1, GAA Apron No. 6
FBO RDMAIN STREET L
O
OP RD
.Data Source: Kenai Peninsula Borough. Data is for graphic representation only. Imagery may not match true parcel boundaries.
Date: May 2020
04020 Feet
LEGEND
Parcel 04234028
Page 33 of 53
City of Kenai
Land Lease Application
Name of Applicant: 8/J X TEP. f. ,S IJ I D~I{
Application for:
Cl Amendment
0 Assignment
0 New lease
OExtension
SRenewal
Mailing Address: 7qq £. LOE fljf J..N · City: M/J~/IAIS vJ1.L State: ;!/V Zip Code: L/6151
Phone Number(s}: Home Phone: i..J 1 li 5' 0 7 t' J 'I 2 Work/ Message Phone: 'I) I./ S' tJ 7 8' 1 9 2
E-mail: (Optional} n SC( C @ a.ff" n~ T
Name to Appear on Lease:
Mailing Address: 7 'f'f E. LOEHR /..,.; · City: .M~il1°1.N.H'llL£ State: ::C JJ Zip Code: '/ 6 151
PhoneNumber(s): Home Phone: L/11./ ¥<J7 rf'1q·i.. Work/MessagePhone: 41£/ f"t>7 ffJ'12
E-mail: (Optional) n sac @ a ff . n e T
Type of Applicant: Cl Individual (at least 18 years of age)
0 Limited Liability Company (LLC)
n Partnership )(Corporation I Government
n Other
Property Information and Term Requested
Legal description of property (or, if subdivision is required, a brief description of property):
LOI IA BLtJC.K / (Y-&"1t!~AL /;J'(l/!IT/"Al APdDN 51JliJiV/,S'/~N ,tit?. 6 14ac>~.Juµ~ /t.> f'hP e1n:,,~oa
f1..h.,. tAlr~# f:tL6f:, u-Ll·~M PJ.lf.., NP . :i..cc 7 -'II{/ l<A'A.14 I /J1i.A';-'T /91.19$#09
Does the property require subdivision? (if Yes, answer next questions) DYES ENO
Subdivision costs are the responsibility of the applicant unless the City Council
determines a subdivision serves other City purposes:
1. Do you believe the proposed subdivision would serve other City purposes? D YES~ NO
2. If determined it does not, applicant is responsible for all subdivision costs. Initials #F.5
If an appraisal is required to determine the minimum price on the land, applicant is responsible
for the deposit to cover costs associated with appraisal. If a sale is approved, the cost of the Initials /JF'S
appraisal will be either refunded or credited to the applicant.
It is the responsibility of the applicant to cover recording costs associated with lease. Initials • .Bf 5
Do you have or have you ever had a Lease with the City? (if Yes, answer next question) OIYES O NO
1. Legal or brief description of property leased: THI~ Pttof'i R.TY
I
Request a Lease with an Option to Purchase once development requirements are met? D YES ~NO
Requested term for Initial Lease or Renewal (based on Term Table, not to exceed 45 years): Io YiliP.5 .
Requested term for Lease Extension (based on Tenn Table, not to exceed a total of 45 Years):
Requested Starting Date: A ( {lf/lJVi1tv'~T/t)V IJ r ~"'fl..{{ EN r t. ll "1 s· £. J() 'JUN ..2,.0lO
Page 34 of 53
. -... . ---· -. -----. . . '
· Proposed Use and Improvements !
Proposed Use (check one): /(Aeronautical ' Non-Aeronautical
Do you plan to construct new or additional improvements? (if Yes, answer next five questions) L YES lG NO
1 . Will the improvement change or alter the use under an existing lease? I YES ~ NO
2. What is the proposed use of the improvement? 5'ili1 J.,t~J.vO ro 111.JJfib fAllCI< _s'V/111.c.? """'· ~PNii,µ~c..
3 . What is the estimated value of the improvement?
4 . What is the nature and type of improvement?
s. What are the dates construction is esti mated to commence and be completed?
(generally, construction must be completed within two years)
Estimated Start Date: Estimated Completion Date:
Describe the proposed business or activity intended : tA f 5 w' L l
ttfµrtl/J IN'Cr fo#D 0"-w•V <flA-01Al6 l'.<kk'A~.fs ON r1·1£11{
"fflLICJ(S L-040$ y;-Jt1tUIVt> lff<l/J (:_·ONS:fJLJO/J-'EO 011/tlt.ll)•ll.:J
(&JAJ"("JNI-'~ {O
PEO'l>Fll /ll~t'RAFr
Oft-ltA"f'lf /f-(et~
A /IJ D ~ o.e7/~
How does the proposed lease support a thriving business, residential, recreational, or cultural community?
"('ff/$ /..ff/J~li /VI l-l.. R ')(7$1.tO ~~ /,/PS <:>fP/?A7fOA)~ /AJ f(,r,u/f.:r
Lease Assignment Only: What is the name of the individual or legal entity the lease is to be assigned?
J11/fJ
1 Renewal of an Existing Lease (at least one year of term remaining}: Requires new development.
Lease Term based on: Estimated cost of new improvements and I Purchase Price (optional)
'ltl~newal of an Expiring Lease (less than one year of term remaining): Does not require new development.
Lease Term based on: fJ. Purchase Price g Professional Estimate of Remaining Useful Life
~Fair Market Value appraisal and/or QEstimated cost of new improvements (optional)
Requested Term for Renewal Based on Term Table, not to exceed 45 Years:
Submitting an application for a lease does not give the applicant a right to lease or use the !and requested in tt.e application. The application
shall expire twelve (12} months after the date the application has been made if the City and the applicant have not, by \hat time, entered into a
ease, unless the City Council for good cause grants an -extension for a period not to exceed six (6) months . The City has no obligation to
3 mend, renew or extend a lease and may decline to do so upon making specific findings as to why a lease renewal, extension, or amendment is
1ot in the best interest of the City
Signature:
::>rint Name:
=ar· C1tY Use Only·
J General Fund
)!.Airport Fund
1c.count Number-
12'-Airport Reser1e Land
D Outside Airport Reserve
Date: JY 1>111r..
0
Title:
Date Applicabon Fee Received:
Date Application Determined Complete·
30-Day Notice Publication Date:
City Coul"cil Action/Resolution
·.
Page 35 of 53
Municipal Airport
Memo
To:
Through:
From:
Date:
Subject:
305 N. WU.OW ST. SUITE 200 KENAI, ALASKA 99611
TB.EPHONE 907-283-7951
FAX 907.:JJJ3.Sr.J7
Airport Commission
Mary Bondurant -Airport Manager
Erica Brincefield -Assistant
June 4, 2020
Alaska Air Fuel, Inc. -Draft Special Use Permit
Alaska Air Fuel , Inc. is requesting renewal of the special use permit for aircr aft parking, 15 ,000
square feet. The special use permit will be effective for one year from July 1, 2020 to June 30,
2021.
The rate is based on the table below passed by City Council at the May 18 , 2016 Council
meeting.
Apron Rate Increases to Arrive at Market in 6 years
Apron Lease Rate FY15 $1.80s.f. x .08 $ 0.144
FY2016 $ 0.357
FY2017 $ 0.528
FY2018 $ 0.699
FY2019 $ 0.870
FY2020 $ 1.041
FY2021 $ 1.210
The Airport has a valid certificate of insurance on file and Alaska Air Fuel, Inc. is current in all
fees owed to the Airport.
Does Commission recommend Council approve the draft Special Use Permit to Empire
Airlines, Inc.?
Attachment
www.KenaiAirp ort.com Page 36 of 53
SPECIAL USE PERMIT -2020
The CITY OF KENAI (City) grants to ALASKA AIR FUEL, INC. (Permittee), whose
address is P .O. Box 360, Palmer, AK 99645, a Special Use Permit to conduct aeronautical
and/or aviation-related activities at the Kenai Municipal Airport subject to the requirements
and the conditions set forth below.
1. Premises. Permittee shall have the non-exclusive right to use 15,000 square feet as
described in the attached Exhibit A for the uses identified in this Permit.
2. Term. The term of this Permit shall be for 1 year commencing on July 1, 2020 and
ending on June 30, 2021. Regardless of the date of signature , this Permit shall be effective as
of July 1, 2020.
3. Permit Fees. Permittee shall pay the following fees for the privileges extended to
Permittee under this Permit:
A. Permit: Permittee shall pay a monthly fee of $1,512.50 plus applicable sales
tax.
B. Proximity Card for Gate Access: In addition to the general permit fee,
Permittee shaLJ pay a deposit of One Hundred Dollars ($100.00) for the use of each
proximity card issued to Permittee by City to allow for gate access to the Airport to
conduct the uses permitted hereunder. City shall refund this deposit to Permittee
when the card is returned to City. City may exercise a right of offset to apply the
deposit to any outstanding balance due to City from Permittee at the termination of
thi s Permit.
C. Other Fees: City may assess additional fees for aviation or aviation support
activities and uses not defined in this Permit. If a fee has not been established for
those activities or services, a fee will be established by the Airport Manager.
Payment shall be directed to City of Kenai, A TIN: Finance Department, 210 Fidalgo
A venue, Kenai , AK 99611 and a courtesy notice of payment provided to Airport
Administration at 305 North Willow Street, Suite 200 , Kenai, AK 99611. All permit fees
are payable in advance of each month unless otherwise provided. In the event of
delinquency, interest at the rate of 10% per annum, and penalty of 10% shall also be due
(KMC 1.75 .010). Interest shall accrue from the date due until the date paid in full. Failure
to timely make payments is grounds for termination of this Permit. (See if 22, Termination)
Special Use Permit-Alaska Air Fuel , Inc . (Apron Aircraft Loading & Parking) Page 1of9
Page 37 of 53
4. Use. City authorizes Permittee's non-exclusive use of the Premises for the
following purpose(s):
Aircraft Loading & Parking. NOTE: This permit does not guarantee the exclusive use of
the area identified in Exhibit A. City reserves the right to re-assign Permittee , upon
reasonable notice. to other areas as airport needs may require.
Permittee shall have the right of ingress and egress to the Airport using only designated
gate access locations (which may require a proximity card) for the use of the Premises.
This Permit, and any access rights allowed hereunder, are for Permittee 's use only and may
not be transferred or assigned.
Use of the Premises by Permittee is subject to the reasonable administrative actions of the
City of Kenai for the protection and maintenance of the Premises and of adjacent and
contiguous lands or facilities and is further subject to the following conditions:
Permittee acknowledges that the use granted herein is subject to the Kenai Municipal Code
and municipal regulations governing the Kenai Municipal Airport and as those laws and
regulations may be amended from time to time.
Solicitation of donations or operation of a business or other commercial enterprise not
contemplated by this Permit is prohibited without the written consent of City.
No person may repair an aircraft, aircraft eng ine , propeller, or apparatus in an area of the
Airport other than that specifically designated for that purpose by the Airport Manager or
designated representative. The Airport Manager or designated representative reserves the
right to designate reasonable areas where ai rcraft owners may perform services on their
own aircraft.
5. Airport Operations . Permittee shall ensure that the Permittee, its employees, and
guests, and anyone else acting by, on behalf of, or under the authority of Permittee on the
Airport, that perform any repairs or activities authorized under this Permit act in a manner
that ensures the safety of people and the Airport, the protection of public health and the
environment, and the safety and integrity of the Airport and any premises on the Airport.
Permittee shall employ qualified personnel and maintain equipment sufficient for the
purposes of this provision. The Permittee shall immediately notify City of any condition,
problem, malfunction, or other occurrence that threatens the safety of the Airport, the safety
of persons using the Airport, the public health or the environment, or the safety or integrity
of any premises on the Airport.
Special Use Permit-Alaska Air Fuel, Inc. (Apron Aircraft Loading & Parking) Page 2 of9
Page 38 of 53
6. I nspection. The Federal Aviation Administration (FAA) and/or City shall have the
right and authority to inspect, at any time for any purpose whatsoever, the Premises as well
as any and all equipment used by the Permittee under this Permit.
7. Coordination with Airport Management. Permittee shall coordinate all act iv it ies
on the Airport with Airport Management, or a designated representative, and shall abide
by all reasonable decisions and directives of the Airport Management regarding general
use of the Airport by Permittee.
8. Radio Transmitting Equipment. Permittee shall discontinue the use of any
machine or device which interferes with any government-operated transmitter, receiver, or
navigation aid until the cause of the interference i~ eliminated.
9. Insurance. Permittee shall secure and keep in force adequate insurance, as stated
below, to protect City and Permittee. Where specific limits are stated, the limits are the
minimum acceptable limits. If Permittee's insurance policy contains higher limits, City is
entitled to coverage to the extent of the higher limits.
A. Commercial General Liability insurance, including premises, all operations,
property damage, personal injury and death, broad-form contractual, with a per-
occurrence limit of not less than $1 ,000 ,000 combined single limit. The policy must
include an endorsement under which the insurer extends coverage to Permittee's fuel
handling activ ities. The policy must name the City as an additional insured.
B. Worker's compensation insurance with coverage for all employees engaged in
work under this Permit or at the Premises as required by AS 23.30.045. Permittee is
further responsible to provide worker's compensation insurance for any
subcontractor who directly or indirectly provides services to Permittee under this
Permit.
C. Commercial Automobile Coverage with not less than $1,000,000 combined
single limit per occurrence. This insurance must cover all owned, hired, and non-
owned motor vehicles the Permittee uses on the Airport. The policy must name the
City as an additional insured.
D. All insurance required must meet the following additional requirements :
1. All policies will be by a company/corporation currently rated "A-" or
better by A.M. Best.
11 . Permittee shall submit to the City proof of continuous msuranc e
Special Use Permit-Alaska Air Fuel, Inc. (Apron Aircraft Loading & Parking) Page 3 of9
Page 39 of 53
coverage in the form of insurance policies, certificates, endorsements,
or a combination thereof, and signed by a person authorized by the
insurer to bind coverage on its behalf.
m. Permittee shall request a waiver of subrogation against City from
Permittee's insurer and the waiver of subrogation, where possible ,
shall be provided at no cost to City.
iv. Provide the City with notification at least 30 days before any
termination, cancellation, or material change in insurance coverage of
any policy required hereunder.
v. Evidence of insurance coverage must be submitted to City by July 1,
2020. The effective date of the insurance shall be no later than July
1, 2020.
City may increase the amount or revise the type of required insurance on written demand
without requiring amendments to this Permit. City will base any increase or revision on
reasonable and justifiable grounds. Within two weeks of the written demand, Permittee
shall submit to City evidence of insurance coverage that meets the requirements of the City.
10. Assumption . of Risk. Permittee assumes full control and sole responsibility as
between Permittee and City for the activities of Permittee, its personnel, employees, and
persons acting on behalf of or under the authority of the Permittee anywhere on the Airport.
Permittee shall provide all proper safeguards and shall assume all risks incurred in its
activities on and access to the Kenai Municipal Airport and its exercise of the privileges
granted in this Permit.
11. Indemnity, Defend, and Hold Harmless Agreement. Permittee agrees to fully
indemnify, defend, and hold harmless, the City of Kenai, its officers, agents, employees,
and volunteers from and against all actions, damages, costs, liability, claims, losses,
judgments, penalties, and expenses of every type and description, including any fees and/or
costs reasonably incurred by .the City's staff attorneys and outside attorneys and any fees
and expenses incurred in enforcing this provision (hereafter collectively referred to as
"Liabilities"), to which any or all of them may be subjected, to the extent such Liabilities
are caused by or result from any negligent act or omission or willful misconduct of the
Permittee in connection with or arising from or out of Permittee's activities on or use of
' the Premises, Permittee's access to the Kenai Municipal Airport, and/or Permittee's
exercise of the privileges granted in this Permit. This shall be a continuing obligation and
shall remain in effect after termination of this Permit.
Special Use Permit-Alaska Air Fuel, Inc. (Apron Aircraft Loading & Parking) Page 4 of9
Page 40 of 53
12. Fuel Spill Prevention and Response Plan. Areas of the Apron have been seal coated
to protect asphalt from adverse effects of petroleum product spills. The City requires that
Permittee provide adequate absorbent materials and tools available on the Premises and at the
airport in order to maintain a fuel spill and response capability. Permittee shall be liable for
any damage caused by and costs associated with any spill, the cleanup of any spill, or the
discharge of petroleum products or hazardous materials due to Permittee's use of the Apron
and/or use of the Airport.
Permittee shall provide to City an acceptable fuel spill prevention and response plan and
will maintain fuel spill and response capability. Permittee further agrees to have a copy of
the fuel spill prevention and response plan located in the Permittee's fuel dispensing
equipment at all times . Permittee must comply with the Airport's Storm Water Pollution
Prevention Plan as appropriate to Permittee's activities .
Permittee shall not store any personal property, solid waste, petroleum products, Hazardous
Material as defined by 14 CFR § 171.8, hazardous waste (ignitable, corrosive, reactive, or
toxic) or any hazardous substance on any portion of the Airport. Permittee is aware that
there are significant penalties for improperly disposing of the Hazardous Materials and
other waste and for submitting false information regarding Hazardous Materials, including
the possibility of fine and imprisonment for knowing violations .
Permittee shall immediately remove the material in the event of spillage or dripping of
gasoline, oil, grease, or any other material which may be unsightly or detrimental to the
pavement or surface in or on any area of the Airport.
Permittee may not construct or install any above-ground or underground fuel storage tanks
or dispensing systems at the Airport.
No person shall smoke on an aircraft-parking ramp, inside an aircraft hangar, or within 50'
of any aircraft fuel facility or fuel truck.
Permittee is subject to FAA Advisory Circular 150/5230-4 Aircraft Fuel Storage,
Handling, and Dispensing on Airports, the National Fire Protection Associations'
"Standard for Aircraft Fueling Servicing" in NFP A 407 ( 1996 version), and the current
version of the International Fire Codes. All inspections of fuel facilities, by City or other
regulating entities to which Permittee is subject, shall be conducted to assure compliance
with the fire safety practices listed in these referenced documents .
13. Hazardous Substances and Materials. Permittee shall conform and be subject to
the requirements of 14 CFR § 139.321 regarding the handling and storage of hazardous
substances and materials.
Special Use Permit-Alaska Air Fuel, Inc. (Apron Aircraft Loading & Parking) Page 5 of9
Page 41 of 53
14. No Discrimination. Permittee shall not discriminate against any person because of
the person's race, creed, color national origin, sex, age , or handicap . Permittee recognizes
the right of City to take any action necessary to enforce this requirement of the Permit.
Permittee will furnish services provided under this Permit on a reasonable, and not unjustly
discriminatory, basis to all users of the Airport and shall charge reasonable, and not
unjustly discriminatory, prices for each product or service provided at the Airport.
15. Licenses and Permits. Permittee shall obtain and maintain all required federal,
state, and local licenses, certificates, and other docull]ents required for its operations under
the Permit. Permittee shall provide proof of compliance to City upon request by the City.
16. Compliance with Law/Grant Assuranc es. This Permit, and Permittee's activities
conducted under this Permit, is subject to all executive orders, policies and operational
guidelines and all applicable requirements of federal , state, and City statutes, ordinances,
and regulations in effect during the term of this Permit. Further, Permittee shall comply
with all applicable requirements imposed on the Airport by federal law to ensure that the
Airport's eligibility for federal money or for participation in federal aviation programs is
not jeopardized . This Permit is subordinate to the City's grant assurances and federal
obligations.
17. No Exclusivity. The privileges granted under this Permit are not exclusive to
Permittee. City has the right to grant to others any right or privilege on the Airport.
18. Assignment. The privileges granted under this Permit are personal to Permittee and
may not be assigned by Permittee .
19 . No Joint Venture. City shall not be construed or held to be a partner or joint
venturer of Permittee in the conduct of its business or activities on the Premises or
elsewhere at the Kenai Municipal Airport.
20. No Waiver. Failure to insist upon a strict compliance with the terms, conditions,
and requ irements herein contained, or referred to, shall not constitute or be construed as a
waiver or relinquishment of the right to exercise such terms , conditions, or requirements.
21. Personalty. Permittee shall remove any and all personal property, including all
vehicles, fr om the Premises at the termination of this Permit (or any renewal thereof).
Personal property placed or used upon the Premises will be removed and/or impounded by
the City, if not removed upon termination of this Permit and when so removed and/or
impounded, such property may be redeemed by the owner thereof only upon the payment
to the City of the costs of removal plus storage charges of$25 per day. The City of Kenai
Special Use Permit-Alaska Air Fuel , Inc. (Apron Aircraft Loading & Parking) Page 6 of9
Page 42 of 53
is not responsible for any damage to or theft of any personalty of Permittee or of its
customers.
22. Termination; Default. This Permit may be terminated by either party hereto by
giving 30 days advance written notice to the other party. City may terminate the Permit
immediately, or upon notice shorter than 30 days, to protect public health and safety or due
to a failure of Permittee to comply with condition or term of this Permit which failure
remains uncured after notice by City to Permittee providing Permittee with a reasonable
time period under the circumstances to correct the violation or breach.
23. Landing Fees; Fee Schedule. Timely payment of landing fees and other required
Airport fees is a condition of this Permit and, as such, failure to timely pay landing and
other airport fees is grounds for termination. \Vithout limiting the foregoing, Permittee
shall pay landing fees for aircraft landings as set out in the City's comprehensive schedule
of rates, charges and fees . Permittee shall make payment within 30 days following the end
of each month and without demand or invoicing from City. Permittee shall also provide
Airport Administration with monthly certified gross take-off weight reports within ten days
following the end of each month for landings for the preceding month. Airport landing
fees shall be paid at the Airport Administration Building, 305 North Willow Street, Suite
200, Kenai, AK 99611.
24. lmpoundment. At the discretion of the Airport Manager, City may impound any
aircraft parked on the Premises after termination of this Permit. Impoundment may be
accomplished by affixing a seal to the door of the aircraft or the moving of the aircraft for
impoundment purposes. Inconvenience or damage that may result from such movement
will be at the risk of Permittee. An impoundment fee plus a towage fee shall be charged
on each aircraft impounded. In addition, a daily storage fee shall be charged for each day
the aircraft remains impou~ded. Any impounded aircraft that is not redeemed within 90
days after impoundment shall be considered abandoned and shall be subject to sale at
public auction. Notice of any auction shall be published. Publication shall be in a
newspaper of general circulation in that area for at least once during each of three
consecutive weeks not more than 30 days nor less than seven days before the time of the
auction.
25. Definitions. As used in this Permit, "Permittee" means Alaska Air Fuel, Inc. and
where the context reasonably indicates, its officers, agents, and employees. "Airport"
means the Kenai Municipal Airport.
Special Use Permit-Alaska Air Fuel, Inc . (Apron Aircraft Loading & Parking) Page 7 of9
Page 43 of 53
CITY OF KENAI
Paul Ostrander
City Manager
Date
ALASKA AIR FUEL, INC.
John Sliwinski
Vice President
Date
ACKNOWLEDGMENTS
STATE OF ALASKA )
) SS.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this __ day of , 2020 , the foregoing
instrument was acknowledged before me by Paul Ostrander, City Manager, of the City of
Kenai, an Alaska municipal corporation, on behalf of the City.
Notary Pub lic for Alaska
My Commission Expires : ____ _
STATE OF ALASKA )
) SS.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this __ day of , 2020, the foregoing
instrument was acknowledged before me by John Sliwinski, Vice President, Alaska Air
Fuel, Inc., on behalf of the State of Alaska.
Notary Public for Alaska
My Commission Expires: ____ _
ATTEST:
Jamie Heinz, City Clerk
SEAL:
Special Use Permit-Alaska Air Fuel, Inc . (Apron Aircraft Loading & Parking) Page 8 of9
Page 44 of 53
APPROVED AS TO FORM:
Scott M. Bloom, City Attorney
Special Use Permit-Alaska Air Fuel, Inc. (Apron Aircraft Loading & Parking) Page 9 of9
Page 45 of 53
Exhib it A
Alaska A ir Fuel
15,000 sqft
/ EXHrBrrA
Page 46 of 53
Kenai City Council - Regular Meeting Page 1 of 4
June 03, 2020
Kenai City Council - Regular Meeting
June 03, 2020 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
*Telephonic/Virtual Information on Page 4*
www.kenai.city
Action Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30)
minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the
council and will be approved by one motion. There will be no separate discussion of these items
unless a council member so requests, in which case the item will be removed from the consent
agenda and considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED PUBLIC COMMENTS
(Public comment limited to ten (10) minutes per speaker)
C. UNSCHEDULED PUBLIC COMMENTS
(Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
D. PUBLIC HEARINGS
1. UNANIMOUSLY POSTPONED TO 07/01/2020. Ordinance No. 3127-2020 - Repealing
and Replacing Kenai Municipal Code Title 6 - Elections to Provide Clarity, Process
Improvements, and Increase Voter Accessibility through Vote By Mail Elections. (Council
Member Peterkin)
2. UNANIMOUSLY POSTPONED TO 07/01/2020. Ordinance No. 3128-2020 - Amending
Kenai Municipal Code Section 1.85.040 – Records Public, To Provide For A Record
Retention Length. (City Clerk)
3. ENACTED UNANIMOUSLY. Ordinance No. 3129-2020 - Accepting and Appropriating
Private Donations to the Kenai Animal Shelter for the Care of Animals. (Administration)
4. ADOPTED UNANIMOUSLY. Resolution No. 2020-34 - Authorizing the City Manager to
Extend the Restaurant Concession Agreement in the Kenai Municipal Airport for One Year.
(Administration)
5. ADOPTED UNANIMOUSLY. Resolution No. 2020-35 - Approving the Fourth Amendment
to the Airline Operating Agreement and Terminal Area Lease and Authorizing the City Enter
Into Such Agreement with Grant Aviation, Inc. (Administration)
Page 47 of 53
Kenai City Council - Regular Meeting Page 2 of 4
June 03, 2020
6. ADOPTED UNANIMOUSLY. Resolution No. 2020-36 - Authorizing a Budget Transfer in
the Airport Fund, Airfield Department for Costs in Excess of Budgeted Amounts.
(Administration)
7. ADOPTED AS AMENDED. Resolution No. 2020-37 - Supporting The Kenai Peninsula
Borough Assembly Establishing The Resilience And Security Advisory Commission For The
Kenai Peninsula Borough. (Vice Mayor Molloy)
8. ADOPTED UNANIMOUSLY. Resolution No. 2020-38 - Authorizing the City Manager to
Enter into an Agreement with the City of Soldotna to Provide Animal Shelter Services for
the City of Soldotna at the Kenai Animal Shelter. (Administration)
9. ADOPTED AS AMENDED. Resolution No. 2020-39 - Approving a Grant Disbursement
Program for Small Businesses and Non-Profit Organizations Utilizing Funds from the
Coronavirus Aid, Relief, and Economic Security (CARES) Act. (Administration)
10. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2020-40 - Further Extending
the Disaster Emergency Declaration for the City of Kenai Made on March 18, 2020 in
Response to the COVID-19 Pandemic. (Administration)
E. MINUTES
1. APPROVED BY THE CONSENT AGENDA. *Work Session Summary of May 18, 2020.
(City Clerk)
2. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of May 20, 2020. (City
Clerk)
F. UNFINISHED BUSINESS
G. NEW BUSINESS
1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified.
(Administration)
2. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Special Use Permit to
Crowley Fuels, LLC for Aircraft Loading and Parking on the Apron. (Administration)
3. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Special Use Permit to
Empire Airlines, Inc. for Aircraft Parking on the Apron. (Administration)
4. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Special Use Permit to
Everts Air Fuel, Inc. for Aircraft Loading and Parking on the Apron. (Administration)
5. APPROVED BY THE CONSENT AGENDA. *Action/Approval – Special Use Permit to
United Parcel Service Company for Aircraft Loading and Parking on the Apron.
(Administration)
6. INTRODUCED BY THE CONSENT AGENDA / PUBLIC HEARING SET FOR 06/17/2020.
*Ordinance No. 3131-2020 - Amending the Official Kenai Zoning Map by Rezoning a
Page 48 of 53
Kenai City Council - Regular Meeting Page 3 of 4
June 03, 2020
Portion of S1/2 SE1/4 SW1/4 Lying North of K-Beach Road Excluding VIP Country Estates
Subdivision Part 5 from Rural Residential (RR) to Limited Commercial (LC). (Administration)
7. INTRODUCED BY THE CONSENT AGENDA / PUBLIC HEARING SET FOR 06/17/2020.
*Ordinance No. 3132-2020 - Increasing Estimated Revenues And Appropriations by
$454.84 in the General Fund – Police Department for Drug Investigation Overtime
Expenditures. (Administration)
8. INTRODUCED BY THE CONSENT AGENDA / PUBLIC HEARING SET FOR 06/17/2020.
*Ordinance No. 3133-2020 - Authorizing a Budget Transfer in the Airport Terminal
Improvement Capital Project Fund and Appropriating FY2020 Budgeted Funds in the Airport
Master Plan Capital Project, Airport Snow Removal Equipment and Airport Operations
Facility Improvement Capital Project Funds for Heating, Ventilation and Air Conditioning
(HVAC) Improvement to the Airport Operations Facility and Replacement of the Airport’s
Wide Area Mower. (Administration)
9. INTRODUCED BY THE CONSENT AGENDA / PUBLIC HEARING SET FOR 06/17/2020.
*Ordinance No. 3134-2020 - Appropriating Funds in the Water & Sewer Improvement and
Wastewater Treatment Facility Improvement Capital Project Funds for FY2021 Capital
Improvement Plan Projects. (Administration)
10. INTRODUCED BY THE CONSENT AGENDA / PUBLIC HEARING SET FOR 06/17/2020.
*Ordinance No. 3135-2020 - Appropriating FY2020 Budgeted Funds in the Kenai
Multipurpose Facility Improvements Capital Project Fund for Installation of an Exhaust Fan
and Corrosion Remediation. (Administration)
11. AMENDMENTS UNANIMOUSLY APPROVED. Resolution No. 2020-26 - Amending its
Comprehensive Schedule of Rates, Charges, and Fees to Incorporate Changes Included
in the FY2021 Budget to Include Adjusting the Kenai Municipal Airport Apron Rental Rates,
Airport Reserve Land Annual Lease Rates, and Adjusting the Monthly Rental Rates at
Vintage Pointe. (Administration) [Clerk's Note: This resolution was adopted at the
05/20/2020 meeting. It has been discovered that five of the new rates calculated for Vintage
Pointe rents were incorrect. A motion to amend something previously adopted is in order
and, as such appearance on this agenda serves as notice.]
H. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Committee
7. Mini-Grant Steering Committee
I. REPORT OF THE MAYOR
J. ADMINISTRATION REPORTS
1. City Manager
Page 49 of 53
Kenai City Council - Regular Meeting Page 4 of 4
June 03, 2020
2. City Attorney
3. City Clerk
K. ADDITIONAL PUBLIC COMMENT
1. Citizens Comments (Public comment limited to five (5) minutes per speaker)
2. Council Comments
L. EXECUTIVE SESSION
1. Discussion of the Facility Management Agreement for the Kenai Visitor and Cultural Center,
pursuant to AS 44.32.310(c)(1)(3) a matter of which the immediate knowledge may have
an adverse effect upon the finances of the City, and a matter by which law, municipal
charter, or ordinance are required to be confidential.
M. PENDING ITEMS
1. Ordinance No. 3117-2020 - Appropriating Funds in the Airport Fund, Accepting a Grant
From the Federal Aviation Administration and Appropriating Funds in the Airport Equipment
Capital Project Fund for the Purchase of Snow Removal Equipment (SRE) – Loader with
Attachments. (Administration) [Clerk's Note: At the May 20 Meeting, this item was
Postponed to the June 17 Council Meeting. A Motion to Enact is On the Floor.]
2. Resolution No. 2020-30 - Recommending the Kenai Peninsula Borough Assembly Enact
Ordinance 2020-24 which would Provide for Vote by Mail Elections, More Time Between a
Regular Election and Run-Off Election and Removal of Proposition Statements. (Council
Member Peterkin) [Clerk's Note: At the May 20 Meeting, this item was Postponed to the
June 17 Council Meeting. A Motion to Adopt is On the Floor.]
N. ADJOURNMENT
O. INFORMATION ITEMS
1. Purchase Orders Between $2,500 and $15,000.
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting
https://us02web.zoom.us/j/81429001838
Meeting ID: 814 2900 1838 Password: 402645
OR
Dial in by your Location: (253) 215-8782 or (301) 715-8592
Meeting ID: 814 2900 1838 Password: 402645
Page 50 of 53
City of Kena i I 210 l=idalgo Ave , Kenai, AK 99611 -77941907.283.7535 I www.kena i.c it y
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Brian Gabriel and Kenai City Council
Paul Ostrander, City Manager
Mary Bondurant, Airport Manager
May 8, 2020
May Mid-month Report
2018 Terminal Rehabilitation Project-Construction: The project is in the final stages of
completion; waiting on signage and seating.
2019 Alaska Fire Training Facility Rehabilitation & Acquire A ircraft Rescue and
Firefighting Trucks (ARFF) -Training equipment portion and building rehabilitation is
complete . The two ARFF vehicles are on-order with OSHKOSH.
2020 Acquire SRE (Loader) -The advertising of the Invitation to Bid for a loader with
attachments was put on -hold until the FAA completes review of the Invitation to Bid.
2020 Sand/SRE Storage Building -Ord inance No . 3116-2020 (Substitute) appropriated
funds to HDL Engineering for the design of this building . Design is 35% complete.
2020 Land Acquisition -The City is programming to purchase two parcels of land in the
Runway Protection Zone (RPZ).
In-house Activities :
Airport Administration -The office remains closed . The Airport Manager and the
Administrative Assistant are in the office. If you need assistance please send an email to
mbondurant@kenai.city or call 907 .283.7951 .
The terminal building has been reopened from Friday night at 12 midnight until 3 :00am
on Sundays. Brothers Cafe reopened on May 4th, with hours from 8 :00am to 8 :00pm and
the Upper Deck lounge reopened on May 8, 2020.
The janitorial contract expires June 30 , 2020 and the contract is currently being
advertised.
Page 51 of 53
JBER COVID FLYOVER -Look to the skies on Friday, May 15, 2020 for a military flyover
in appreciation of all healthcare workers, first responders and other essential personnel
on the front lines against COVID-19 . Currently scheduled for late morning/early
afternoon, detailed flight routes and times will be released the day before.
Runway Safety Action Team Meeting -This annual meeting is scheduled for May 19,
2020 via ZOOM teleconferencing at 2:00pm . Runway incursions remain a serious
concern nationally and this meeting reinforces our ongoing efforts to improve surface
safety at the Kenai Airport. If you need any information to attend this meeting, please
contact Ron Lapp at Ronald .CTR .Lapp@faa .gov.
June 13, 2020 -2Q 1h Annual Kenai Peninsula Air Fair, Saturday! This event has been
cancelled due to the CORVID-19 virus.
RAVN Shutdown -There has been no changes or movement with the RAVN shut down .
Grant continues to fly a limited schedule six-days a week.
Page 2 of 2
The City of Kenai I www.kenai.city
Page 52 of 53
Municipal Airport
FLOAT PLANE BASIN ACTIVITY
2016-2020
-----------------------------------------· OPERATIONS -----------------------------------------· Month 2020 2019 2018 2017 2016
MAY 21 64 39 23 44
JUNE 123 139 106 85
JULY 166 261 144 151
AUGUST 172 164 103 191
SEPTEMBER 132 156 107 115
OCTOBER 37 47 6 CLSD
Total 21 694 806 489 586
0 not reported ----------------------------------------· FUEL SALES -----------------------------------------·
Month
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
Total
Slips Rented
Private
Commerical
2020
$1,422
$1,422
2019
$1 ,685
$5,870
$9,030
$7 ,146
$5 ,906
$1 ,752
$31 ,389
0
0
2018
$134
$3,203
$3,635
$5,890
$5 ,590
$1,060
$19 ,512
20 17 2016
$784 $1,175
$3,423 $1,656
$3,420 $3 ,036
$4 ,325 $3,647
$4,901 $3,830
$583 CLSD
$17,436 $13 ,344
Rev 5/2019
Page 53 of 53
JUNE 11, 2020
AIRPORT COMMISSION MEETING
ADDITIONAL MATERIALS
REQUESTED REVISIONS TO THE AGENDA/PACKET:
ACTION ITEM REQUESTED BY
Add to Item 6.a. Award Janitorial Contract for Airport Terminal Airport Manager,
• Memo M. Bondurant
• Resolution No. 2020-43
Add Item 6.g. Recommendation for a Conversion of Airport Reserve City Planner,
Lands Described as Lots 2 and 3, Block 5, General E. Appleby
Aviation Apron Subdivision No. 1 Amended with SOAR
International Ministries, Inc. and Recommendation of
Temporary Development Incentive Application
• Memo
• Map
• Application
www.KenaiAirport.com
“Serving the Greater Kenai Peninsula”
305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611
TELEPHONE 907-283-8281
FAX 907-283-3737
Memo
To: Airport Commission
Through: Mary Bondurant - Airport Manager
From: Erica Brincefield – Assistant
Date: June 4, 2020
Subject: Award of Airport Janitorial Contract
With the current janitorial contract expiring on June 30, 2020, the Airport advertised an
Invitation to Bid for Janitorial Services at the Kenai Municipal Airport on May 6th and 10th,
2020. A pre-bid meeting was held on Friday, May 15, 2020.
Four bid packets were picked up and four bids were opened on Friday, June 5, at 10:00
am.
BIDDER TOTAL BASIC BID
Reborn Again Janitorial Service $4,231.25
Simply Citrus Cleaning & Maintenance $5,982.00
Integrity Janitorial, LLC $6,840.00
Tim’s Janitorial, Inc. $8,190.00
In accordance with the bid documents, the contract award would be to the lowest,
qualified, responsive and responsible bidder. All bids were found responsive and
responsible with Reborn Again Janitorial Service the lowest bid.
Does the Airport Commission recommend Council award the airport janitorial
contract to Reborn Again Janitorial Service?
Attachment
_____________________________________________________________________________________
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2020-43
A RESOLUTION OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO REBORN
AGAIN JANITORIAL SERVICES FOR JANITORIAL SERVICES AT THE KENAI MUNICIPAL
AIRPORT.
WHEREAS, the following bids were received on June 5, 2020; and,
BIDDER TOTAL BASIC BID
Reborn Again Janitorial Service $4,231.25
Simply Citrus Cleaning & Maintenance $5,982.00
Integrity Janitorial, LLC $6,840.00
Tim’s Janitorial, Inc. $8,190.00
WHEREAS, Reborn Again Janitorial Services’ bid is the lowest responsible bid and award to this
bidder would be in the best interest of the City; and,
WHEREAS, the contract will be for a one-year term between July 1, 2020, through June 30,
2021, and may be extended for four successive one-year terms by mutual consent of the City
and the contractor.
WHEREAS, the recommendation from City Administration is to award the contract to Reborn
Again Janitorial Service for the total annual cost of $50,775.00; and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract to Reborn Again
Janitorial in the amount of $50,775.00 for the period of July 1, 2020 and ending June 30, 2021.
Section 2. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of June, 2020.
__________________________________
BRIAN GABRIEL, SR., MAYOR
ATTEST:
______________________________________
Jamie Heinz, CMC, City Clerk
MEMORANDUM
TO: Airport Commission
THROUGH: Mary Bondurant, City Manager
FROM: Elizabeth Appleby, City Planner
DATE: June 11, 2020
SUBJECT: Lease Conversion for SOAR for Lots 2 and 3, Bl. 5, GAA
SOAR International Ministries, Inc. (SOAR) has requested to convert to the new standard lease
form for Airport lands that was adopted with Resolution No. 2018-10 to align with changes were
made under Ordinance No. 2998-2018 to Title 21, City Airport Reserve Lands. A map of the
parcels leased by SOAR International Ministries is attached to this memorandum. The parcels
are within the Airport Light Industrial (IH) Zone of the City and within the Airport Reserve. The
Airport Commission recommended the City Council adopt Resolution No. 2020-49 at their
meeting on June 11, 2020.
SOAR has also submitted an application for lease development incentives. SOAR has stated they
estimate a value of $140,000 for the following eligible work activities: clearing and grubbing,
unclassified excavation, and classified excavation. SOAR has provided a value of the work
prepared by a qualified engineer licensed to work in Alaska for the City to review.
I approved by City Council, SOAR would convert their lease to the new standard lease form and
utilize temporary development incentives, which would apply a credit towards lease payments for
a maximum of five (5) years once the accepted scope of work has been completed for site
preparation.
Does the Airport Commission recommend a City Council approve of a conversion to the
new standard lease form and approve of the application for development incentives of
Airport Reserve lands leased by SOAR International Ministries, Inc. at Lots 2 and 3, Block
5, General Aviation Apron Subdivision? The City Council will be notified of the Airport
Commission’s recommendation as part of their evaluation of the lease assignment application.
The Airport Commission makes their decisions on lease applications based on the proposed
development’s compliance with the Airport Land Use Plan, Airport Layout Plan, Federal Aviation
Administration regulations, Airport Master Plan, Airport Improvement Program grant
assurances, and Airport operations.
Thank you for your consideration.
Page 2 of 2
ATTACHMENTS
1. Aerial Map
2. Lease Development Incentive Application
Parcels 04324016 and 04324017
105 and 115 North Willow Street
Lots 2 and 3, Block 5, GAA Subd. No. 1 Amended
N WILLOW STMA
I
N
S
T
R
E
E
T
L
O
O
P
R
D
.Data Source: Kenai Peninsula Borough. Data is for graphic representation only. Imagery may not match true parcel boundaries.
Resolution No. 2020-49 -
Lease Conversion and Development Incentives Application
Date: June 2020
04020 Feet
LEGEND
Lots 2 and 3, Bl. 5, GAA Subd.
~ECEIVED
CITY OF KENAI
City of Kenai DA TE (/ /t; ( 2/JltJ
PLANNING DEPARTMENT Lease Development Incentive
Application
!Application Date: I 06/05/2020
Applicant Information
Name of Applicant: SOAR International Ministries -Richard Page
Mailing Address : P.O. Box 1714 !city: Kenai lstate: I Alaska !zip Code:j 99611
Phone Number(s): Home Phone: cell 907-252-1841 Work/ Message Phone: 907-283-1961
E-mail : (Optional) RichardPage@soarinternational.org
Lease Information
Eligible development
To qualify for a lease credit toward rent for a
maximum of five years , an applicant for a new
lease , extension , or renewal must complete
commercial development on the property within two
years to receive the credit, which is based on the
value of site preparation work on the leased
premises. Examples of eligible work include : clearing
and grubbing , unclassified excavation , classified fill
and back fill , and utility extensions .
Required documentation
1. An estimate of the value of the work , including a
scope of work, prepared by a qualified engineer
licensed to work in Alaska must be provided to the
City and accepted prior to work being performed.
Any changes to the estimate must be provided to the
City and accepted prior to work being performed to
be eligible for the credit.
2 . A certification from a qualified engineer that the
accepted scope of work has been completed must
be provided to the City and accepted at the
completion of the work for the credit to be applied .
Application is for:
lEJ Existing Lease Property
D New Land Lease Application
Description of property:
Lots 2 and 3 , Block 5, General Aviation Apron
Description of work to be completed :
lEJ Clearing and grubbing
lEJ Unclassified Excavation
lEJ Classified Excavation
D Utility Extensions
D Other:
Estimated value of work : $140 ,000
Estimated start date : June 2020
Estimated completion date: July 2020
Attachment(s):
lEJ Scope of work
lEJ Other:
By signing and dating below, the applicant agrees to fulfill the above requirements and understands that if these
requirements are not met, the applicant will not be eligible for a development credit toward rent.
Signature:
Print Name:
For City Use Only:
D General Fund
D Airport Fund
Richard Page
D Airport Reserve Land
D Outside Airport Reserve
Date : 0610512020
Title : President
Date Application Received:
Date Scope of Work Approved :
Amount of Credit Applied:
STEAM ON WHEELS, LLC
45240 KNIGHT DRIVE #4
SOLDOTNA, AK 99669
Voice: 9072623240
Fax: 9072605230
Sold To : SO AR Internationa::. Minis tries
429 62 Ka ::.ifo=nsky Beach Ro ad
Soldotna, AK 99669
USA
Ship to :
Invoice
Invoice Number
868 8
Invoice Date
Ju:. 4, 2020
Page :
. ...
Customer ID Customer PO Payment Terms
SOAR International
Sales Rep ID
Quantity Item
1. 00
1. 00
Check/Credit Memo No
Net 30
Shipping Method Ship Date
Co urier
Description Unit Price
!Remove Trees . Excavate overburde n 140,000.00
~o wn to good sub ba se and b r ing
pad up to desired level fo r
concrete. Approx qty of
!Overburden i s 350 0 cy and 4000 cy
~ravel
!Notes : See attached drawing for
represer.t ation of pad on 1 05 and
115 North willow st=eet .
You (iD
Subtotal
Sales Tax
Total Invoice Amount
Payment/Credit Applied
TOTAL
www.steamonwheelsllc.com
Finance Charg es will be charged o n all overdue invoices .
Days
Due Date
7 I 4 /2C
Extension
:40,000.00
:40 ,00 0 .00
140 ,000 .00
140 ,000 .00
Lots 105 and 115 ~"AR International
• Mileposts
City Limits
Highways
Major Roads
Roads
Town Medium Volume
Town Low/Seasonal: Other
Proposed
Parcels
-his <nao s a user ger erated sta:.;: out p\J t frcm ar 1.,ter1et rnappi">g site and i s fo • re'erence O"Y Data J3yers t~at appea r on tms ma :> 'ray or "13)' rot ~------------...,
be Jee.rate, c.rrl11t or o:he'V,-se re Jb:e. •:is "°t to be u~eo fo• ~avi;;afo'l Notes
O 0.01 0.02 Miles
Type any notes here.
............... c========-------
Coordinate System : NAD_ 1983_StatePlane_Alaska_4_FIPS_5004_Feet
DATE PRINTED: 6/4/2020
P.O. Box 468 Soldotna, Alaska 99669 (907) 283-4218 Fax (907) 283-3265
Email crmclane@mclanecg.com
Review Memo
Via email
Date: 11 June 2020
To: City of Kenai Planning Dept.
Attn: Elizabeth Appleby, AICP, City Planner
From: Cody McLane, PE
Project: SOAR International Ministries
Re: Lease Development Incentive Cost Estimate Review
Elizabeth,
SOAR International Ministries is proposing to upgrade civil infrastructure on COK lease
lots 2 and 3, block 5 General Aviation Apron. Proposed improvements include the
construction of a non-frost-susceptible (NFS) gravel embankment suitable for operations
as shown in attachment A. Approximate area is 2,000 sf based on KPB GIS mapping
software area function. The embankment will extend to perimeter property lines and
encompass all remaining parcel area not already developed. SOAR has received a cost
proposal from Steam On Wheels, LLC to construct proposed improvements for
$140,000.00.
Scope of work includes:
Mobilization and demobilization of equipment and supplies
Clearing and grubbing
Removal of unsuitable silt overburden
Construction of non-frost-susceptible gravel embankment just below finish
floor of existing building on parcels
Utility investigation and avoidance
Traffic Control and signage
Construction staking
Miscellaneous work
Steam On Wheels dug (3) test holes onsite and indicated that the average overburden
depth is 3 feet and that finish floor of the onsite building is approximately 6 to 12 inches
above grade of proposed expansion area. Based on GIS derived area of 28,000 SF, I
calculate approximately 3,110 CY of unsuitable excavation and 3,630 CY of compacted
gravel borrow will be necessary to construct the embankment as described. Based on
typical local construction costs I would expect the project to cost the following:
McLANE SOAR International Ministries Cost Review
CONSULTING, INC. Page 2 of 2
P.O. Box 468 Soldotna, Alaska 99669 (907) 283-4218 Fax (907) 283-3265
Email crmclane@mclanecg.com
Mobilization: $12,000.00
Clearing and Grubbing: $8,000.00
Unclassified Excavation: $7 to $9 per CY $25,000.00
NFS Gravel Borrow: $20 to $24 per CY $80,00.00
Utilities: $2,500.00
Traffic Control: $2,000.00
Construction Surveying: $2,000.00
Miscellaneous work: $5,000.00
Total Cost: $136,500.00
Based on the above Engineer’s Estimate I believe the agreement between Steam On
Wheels and Soar International Ministries for $140,000.00 is reasonable given typical
variance in construction costs for each project.
Please feel free to contact me if you have any questions or comments.
Sincerely,
Cody R. McLane, P.E.
Principal
McLane Consulting, Inc.
6/11/2020
Attachments:
Map with anticipated embankment construction area
0.0
NAD_1983_StatePlane_Alaska_4_FIPS_5004_Feet
Miles0.0
Notes
Legend
This map is a user generated static output from an Internet mapping site and is for
reference only. Data layers that appear on this map may or may not be accurate,
current, or otherwise reliable. Do not use for navigation.
0.020
Map Title
Coordinate System:
DATE PRINTED:6/11/2020
Township Lines
Section Lines
Parcels