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HomeMy WebLinkAboutOrdinance No. 3136-2020x Sponsored by: Administration K~NAI CITY OF KENAI ORDINANCE NO. 3136-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL AND THE PUBLIC SAFETY CAPITAL PROJECT FUNDS AND AUTHORIZING THE SOLE SOURCE PURCHASE AND INSTALLATION OF UPDATED RADIO CONSOLES FOR THE CITY OF KENAI DISPATCH CENTER. WHEREAS, City of Kenai applied for a grant under the Department of Homeland Security SHSP grant program in January of 2019 for the Kenai Dispatch Base Radio System Replacement and was awarded partial funding for the project in the amount of $393,000; and, WHEREAS , due to the partial funding of the project through the grant, work has been done to divide the project into two phases with the first phase closely approximating the current grant funding available; and, WHEREAS, the City has received quotes for the project from Motorola Solutions and Procomm Alaska in the amount of $380,000 and $22,269 respectively, which requires a City match of $9,269 in order to complete the funding of phase one of the project; and, WHEREAS, as provided below there are a number of reasons to accept this project as a 'Sole Source' through Motorola Solutions and Procomm Alaska; and, WHEREAS, the Kenai Dispatch Center is equipped with Motorola radio equipment and this project which is divided into phases only replaces the radio consoles that will still integrate with the Motorola radios and consolettes, which won 't be replaced until phase two; and, WHEREAS , the grant application and funding was predicated on Kenai being a more fully functioning backup-up dispatch center for the Soldotna Public Safety Communications Center that is fully utilizing the Motorola 7500 radios and in order to fully meet the stated intent of the project and provide for continuity of operations the Kenai Dispatch Center will be best served by operating the same equipment; and, WHEREAS, the equipment portion of the project cost is determined by the Cooperative Purchasing Program of the Houston-Galveston Area Council of Governments (HGAC} contract RA-05-15 ; and, WHEREAS, Motorola Solutions is the only source of Motorola dispatch console radios, and they are working with Procomm Alaska, which is the only source in Alaska for government installation of those radios for Motorola; and , Ordinance No. 3136-2020 Page 2 of 3 WHEREAS, the Kenai dispatch center has long utilized Motorola radios with very few problems that have always been able to be addressed in a timely manner by an in-State vendor, Procomm Alaska; and, WHEREAS, a "Sole Source Procurement Method" for this project has been approved by the granting authority for both the Motorola Solutions' and Procomm Alaska portions of the project; and, WHEREAS , KMC 7 .15.070(b )( 1) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment can only be furnished by a single dealer or which has a uniform price wherever bought. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues - Appropriation of Fund Balance Increase Appropriations - Transfer to Public Safety Capital Project Fund Public Safety Capital Project Fund : Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - Machinery & Equipment $.9..229 $~ $.9..229 $~ Section 2. That pursuant to KMC 7.15 .070 (b) (1) the City Manager is authorized to execute sole-source purchase agreements with Motorola Solutions and Procomm Alaska for the purchase and installation of updated radio consoles in the City of Kenai Dispatch Center in the amounts of $380,000 and $22,269 respectively. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application . Section 4. Effective Date : That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 151 day of July, 2020. New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 3136-2020 Page 2 of 3 BRIAN GABRIEL SR., MAYOR New Text Underlined; [DE LETED TEXT BRACKETED] Introduced: June 17, 2020 Enacted : July 1, 2020 Effective: July 1, 2020 City of Kena i I 210 l=i d a lgo Ave , Kenai , A K 99611 -7 794 J 907.283.7535 J www.kenai.ci!y MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Counci l Paul Ostrander, City Manager David Ross , Police Chief June 5 , 2020 Ordinance No. 3136-2020 Dispatch Radio Project The police department applied for a grant under the Department of Homeland Security SHSP grant program in January of 2019 for the Kenai Dispatch Base Radio System Replacement and was awarded partial funding for the project in the amount of $393,000. Those grant funds were accepted and appropriated by the City Council in ordinance 3093-2019. Since those grant funds were only about two thirds of what was needed to complete the project, we have worked with Motorola Solutions and Procomm Alaska to divide the project into two phases, w ith the first phase closely approximating the available grant funding . At the same time we are seeking additional grant funding for phase two . The total cost of phase one is $402 ,269, which will require a $9,269 match by the City that is requested with this ordinance. Further, this ordinance requests approval to conduct the project as a sole source without competitive bidding. The reasons for that are laid out in the ordinance as follows : 1) The Kenai Dispatch Center is fully equipped with Motorola radio equipment and this project which is divided into phases only replaces the radio consoles that will still integrate with the Motorola radios and consolettes , wh ich won 't be replaced until phase two. 2) The grant application and funding was predicated on Kenai being a more fully functioning backup-up dispatch center for the Soldotna Public Safety Communications Center that is fully utilizing the Motorola 7500 radios and in order to fully meet the stated intent of the project and provide for continuity of operations the Kenai Dispatch Center will be best served by operating the same equipment. 3).The equipment portion of the project cost is determined by the Cooperative Purchasing Program of the Houston- Galveston Area Council of Governments (HGAC) contract RA-05-15. 4) Motorola Solutions is the only source of Motorola dispatch console radios, and they are working with Procomm Alaska , which is the only source in Alaska for government installation of those radios for Motorola. 5) The Kenai dispatch center has long utilized Motorola radios with very few problems that have always been able to be addressed in a t imely manner by an in-State vendor, Procomm Alaska. I am respectfully requesting consideration of the ordinance appropriating the additional funds required for the project and approval of the 'Sole Source' procurement.