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HomeMy WebLinkAboutOrdinance No. 3146-2020JC Spo ns ored by: A dm inistratio n Ki;NAI C ITY OF KENAI ORDI NANCE NO. 3146-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL FUND, LIBRARY IMPROVEMENT CAPITAL PROJECT FUND, VISITOR CENTER IMPROVEMENT CAPITAL PROJECT FUND, MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND, KENAI RECREATION CENTER IMPROVEMENTS CAPITAL PROJECT FUND, INFORMATION TECHNOLOGY IMPROVEMENTS CAPITAL PROJECT FUND, KENAI FINE ARTS CENTER CAPITAL PROJECT FUND , AND CITY HALL IMPROVEMENTS CAPITAL PROJECT FUND TO FUND CAPITAL PROJECTS DEFERRED DURING THE FY2021 BUDGET PROCESS. WHEREAS, Uncertainty caused by the COVID-19 public health emergency resulted in deferment of $941 ,560 in planned capital projects to FY2022; and, WHEREAS, by Ordinance 3137-2020 Council appropriated $216,560 for the Bridge Access Road bike path leaving $725,000 in project deferments; and , WHEREAS, the administration has identified Bryson Street Storm Drain Repairs as a project in need of immediate funding to prevent future damage and increased repair costs; and, WHEREAS, in addition to the projects deferred to FY2022, the administration recommends funding of the FY2023 project, Willow Street Repairs , in FY2021 ; and , WHEREAS, greater knowledge of the impacts of the COVID-19 public health emergency on the City's finances have led to the recommendati on to fund these projects at this time; and , WHEREAS , an ex penditure of funds on these needed capital projects will create jobs and provide economic support in this critical time of recovery from the COVID-19 public health emergency; and , WHEREAS, completion of these capital projects is in the best interest of the City and its residents by maintaining the infrastructure needed to provide City services. NOW , THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, as follows : Section 1. That the estimated revenues and appropriations be increased as follows : General Fund : Increase Estimated Revenues - Appropriation of Fund Balance Increase Appropriations - $1.565 .000 Ordinance No. 3146-2020 Page 2 of 4 Transfer to Other Funds $1.565.000 Section 2. That the estimated revenues and appropriations be increased as follows: Library Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - HVAC Control Upgrade -Construction $58.000 $58.000 Section 3. That the estimated revenues and appropriations be increased as follows: Visitor Center Improvement Capital Project Fund : Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - HVAC Control Upgrade -Construction Roof Replacement -Construction $182.000 $ 62,000 120.000 $182,000 Section 4. That the estimated revenues and appropriations be increased as follows: Municipal Roadway Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - First Street Repairs -Construction Inlet Wood Storm Drain Improvements -Construction Bryson Street Storm Drain Outfall Repair -Construction Willow Street Repaving -Construction $900,000 $ 60,000 120,000 300,000 420,000 $900,000 Section 5. That the estimated revenues and appropriations be increased as follows: Kenai Recreation Center Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - Water Heater Replacement -Construction $60.000 $60,000 Section 6. That the estimated revenues and appropriations be increased as follows : Information Technology Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - New Text Underlined ; [DELETED TEXT BRACKETED] $35,000 Ordinance No. 3 146-2 02 0 Page 3 of 4 IT Maste r Plan ning -Professional Services $35.000 Section 7. That the estimated revenues and appropriations be increased as follows : City Hall Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - Air Handler Replacement -Construction $210.000 $210.000 Sect ion 8. That the estimated revenues and appropriations be increased as follows: Kenai Fine Arts Center Improvement Capital Project Fund: Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - Construction $120.000 $120 .000 Section 9. That the funding for the Kenai Fine Arts Center Improvement be restricted as follows : 1) If the engineer's estimate for the project e xceeds $150,000 , the appropriation should be brought back to the City Council for re-consideration . 2) The $120,000 appropriation must be committed or encumbered by November 10 , 2021. 3) The $120,000 may only be used for construction at the Kenai Fine Arts Center. Section 10. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent j urisdiction , such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered , and shall not affect or impair the valid ity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application . Section 11. Effective Date : That pursuant to KMC 1.15.0?0(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 5th day of August, 2020. New Tex t Underlined'; [DELETED TE XT BRACKETED] Ordinance No. 3146-2020 Page 4 of 4 Approved by Finance: ;fb New Text Underlined; [DELETED TEXT BRACKETED] Introduced: July 15, 2020 Enacted: August 5, 2020 Effective: August 5, 2020 City of Kenai I 210 l=ida lgo A ve. Kenai. AK 99611 -7794 I 907.2 8 3 .7535 I www.kenai.cit y MEMORAND UM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Gabriel and Council Members Paul Ostrander, City Manager Terry Eubank, Finance Di rector July 9, 2020 Ordinance No. 3146-2020 The purpose of this memo is to recommend the enactment of Ordinance 3146-2020 . If enacted, Ordinance 3146-2020 will accomplish three things : 1. Appropriation of capital projects deferred to FY2021 because of financial uncertainty caused by the COVID-19 public health emergency. 2. Appropriate funds for a new project to design and construct repairs to Bryson Street, where a storm drain outfall is failing and resulting in significant erosion and damage to the roadway. 3. Appropriate the first priority project slated for FY2023 , previously projected for FY2022 but deferred because of financial uncertainty caused by the COVID-19 public health emergency. In total Ordinance 3146-2020, if enacted, will appropriate $1,445,000 of capital projects including: 1. First Street Repairs 2. Library HVAC Control Upgrade 3. Visitor Center HVAC Control Upgrade 4. Inlet Woods Storm Drain Improvements 5. Kenai Recreation Center Water Heater Replacement 6. Completion of an IT Master Plan 7. City Hall Air Handler Replacement 8. V isitor Center Roof Replacement 9. Bryson St. Repairs 10. Willow Street Resurfacing See the attached proj ect descriptions for additional information. $ 60,000 58,000 62,000 120,000 60,000 35,000 210,000 120,000 300 ,000 420 .000 $1,445.000 Funding of these projects will ensure the City 's infrastructure is maintained and w ill provide economic opportunity for local contractors as the City and its businesses recover from the economic impacts of the COVID-19 public health emergency. requested. Your support is respectfully FIRST STREET REPAIRS Department: Public Works Total Project Cost: $60,000 Project Phased: No Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: State Capital Project Submission Operating Budget Impact: Minimal or No Impact .. '20'21 '20'2'2 '20'23 '2024 COST: $60,000 Details: 03 '2025 This project removes and replaces approximately 250 feet of damaged roadway and curb on First Street. LIBRARY DOC CONTROLS Department: Public Works Total Project Cost: $58,000 Project Phased: No Project Type: Building Improvement Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Slight Decrease .. '20'2 1 '202'2 COST: $58,000 Details: OS 0 • '2023 2024 '2025 This project replaces older control components with new, as well as recommissions existing heating, ventilation, and air conditioning (HVAC) controls system . The Library had major improvements completed approximately 10 years ago, and older areas of the library continue to struggle with maintaining set-point temperatures. Page 2 of 6 JC The City of Kenai I www.kenai.city VISITOR CENTER DOC CONTROLS Department: Public Works Total Project Cost: $62,000 Project Phased: No Project Type: Building Improvement Fund i ng Source(s): Genera l Fund Potential Grant Identified: None Operating Budge t Impact: Slight Decrease .. '20'21 '20'2'2 COST: $62,000 Details: 06 '20'23 '20'24 '20'25 The Kenai Visitor and Cultural Center's mechanical systems and existing Direct Digital Contr ol (DDC) systems are in need of major maintenance and recommissioning. Several areas of the facility are not operating correctly. This project w ill identify the components which are failing and provide for their replacements. INLET WOODS STORM WATER IMPROVEMENTS Department: Public Works Total Project Cost: $120,000 Project Phased : No Project Type: Infrastructure Funding Source(s): Gener al Fund Potential Grant ldentif ied: None Operating Budget Impact: Sl ight Decrease .. '20'21 '20'2'2 COST: $120,000 Details: '2023 '.20'.24 I 2Q'25 This project will improve catch basin conveyance and capacity to resolve several areas within the Inlet Woods Subdivision that experience flooding of the roadways due to insufficient storm water infrastructure. Page 3 of6 The City of Kenai I www.kenai.city 07 REC CENTER WATER HEATER REPLACEMENTS Department: Public Works Total Project Cost: $60,000 Project Phased: No Project Type: Build i ng Improvement Funding Source(s): General Fund Potential Grant Identified : None Operating Budget Impact: Minimal or No Impact .. 2021 2022 COST: $60,000 Details: 2023 2024 2025 09 This project will remove and replace the existing water heaters with new comparably-sized equipment. The Kenai Recreation Center water heaters are beyond their useful life and have been requiring extensive maintenance to remain operational. IT MASTER PLANNING Department: Finance -Information Technology Total Project Cost: $35,000 Project Phased : No Project Type: Technology Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Slight Decrease .. 2021 2022 2023 C OST: $35,000 Details: 17 2024 2025 This project analyzes the City's needs for updating existing or new computer and network infrastructure as well as the need to update or acquire new software to increase the efficiency, transparency and effectiveness of City departments in performing their daily tasks and activities. Page 4 of6 The City of Kenai I www.kenai.city CITY HALL AIR HANDLER REPLACEMENT Department: Public Works Total Project Cost: $210,000 Project Phase d: No Project Type : Building Improvement Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Slight Decrease .. 2021 2022 COST: $!210,000 Details: 2023 16 2024 2025 This project replaces the existing roof top unit air handler at City Hall, which was installed in 1980. The Facility is approximately 9,588 square feet, and this project includes Direct Digital Controls (DOC) for operational efficiency. VISITOR CENTER ROOF REPLACEMENT Department: Public Works Total Project Cost: $120,000 Project Phased: No Project Type: Building Improvement Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Minimal or No Impact .. 2021 2022 COST: $1!20,000 Details: 2023 2024 2025 20 This project removes and replaces the roof at the Kenai Visitor and Cultural Center and includes new ice and water shield. The existing Asphalt Shingle Roof has reached the end of its useful life. Leaks are occurring more often over the last few years. The existing roof is approximately 30 years old . Page 5 of 6 The City of Kenai I www.kenai.city BRYSON STREET STORM DRAIN REPAIR D epartment: Public Works Total Project Cost: $300,000 Project Ph ased: No Pr oject Ty pe: Infrastructure Funding Source(s): Gene r al fund Potential Grant Identified: None Operating Budget Impact: Minimal or No Impact Ill '2021 2022 COST: $300 ,000 Details: '20'23 '20'24 '20'25 This project will design and construct an existing stormwater pipe that conveys stormwater from Redoubt Avenue to the east out to Cook Inlet a l ong Bryson Avenue. The existing pipe has failed and cont i nues to erode section by section i nto the ravi ne that has been created by the runoff. This project will provide new piping down to a new riprap lined outfall on the beach, backfill of eroded materials with sand to restore historical grades. WILLOW STREET REPAIRS Department: Public Works Total Project Cost: $420,000 Proje ct Phased: No Project Type: Infrastructure Funding Source(s}: Genera l Fund Potential Grant Identified: None Operating Budget I mpact: Slight Decrease Ill '2021 '20'22 COST: $4'20,000 Details: 2023 20'24 2025 Th is project includes milling and repav ing of asphalt roadway approxima tely 40 feet in width and 1,950 feet in length between Main Street and Airport Way. Page 6 of 6 The City of Kenai I www.kenai.city 21 ·t City of Kenai I 210 i=ida lgo Ave, Kenai , AK 99611 -77941907.283.7535 I www.kenai .ci ly MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Tim Navarre and Robert Peterkin , Council Members DATE: July 29, 2020 SUBJECT: Ordinance No. 3146-2020 -FY 2021 Capital Improvement projects amendment to add Kenai Fine Arts Center project The Fine Arts Center has been pursuing upgrades to the City owned building that they occupy for the last several years including upgrading the bathroom , increasing the functionality of the back portion of the building, and new windows and lighting . Design work is nearing completion. Although an estimate has not been conducted as of yet, it is anticipated that the cost of construction will be between $100,000 and $150,000 . This amendment would commit $100,000 in City funds to the project with the intent of the Kenai Fine Arts Center being responsible for the remainder of the cost. Our motion is to Amend Ordinance No. 3146-2020 by adding a new Section 8 as follows : Section 8. That the estimated revenues and appropriations be increased as follows : Kenai Fine Arts Center Improvement Capital Project Fund : Increase Estimated Revenues - Transfer from General Fund Increase Appropriations - Construction Your considerat ion is appreciated . $100.000 $100.000 City of Kenai I 210 l=ida lgo Ave , Ken a i, AK 9961 1-7794 1907.2 83.7535 I www.kena i.cily MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor Gabriel and Council Members Henry Knackstedt, City Council Member August 4, 2020 Ordinance No. 3146-2020 -FY2021 Capital Improvement Projects Amendment to Kenai Fine Arts Center Project funding . I am in support of Council Member Navarre 's amendment adding City funds to support the improvements at the City-owned Fine Arts Center building , but I have some concerns that I believe warrant placing some reasonable restrictions on how the money is utilized. Although the design of the project is nearing completion, an engineer's estimate has not been provided to date. Completed engineering and a cost estimate would clarify the scope of work and could indicate that the cost of the project exceeds the current rough estimate of $100,000 to $150 ,000 , potentially by a significant amount. Additionally, I believe that the money should be utilized in a reasonable timeframe , and it should be clear that it should only be used for construction costs at the Kenai Fine Arts Center. My motion will be to add a new Section 9 as follows : Section 9. follows : That the funding for the Kenai Fine Arts Center Improvement be restricted as 1) If the engineer's estimate for the project exceeds $150,000, the appropriation should be brought back to the City Council for re-consideration. 2) The $100 ,000 appropriation must be committed or encumbered by November 10, 2021 . 3) The $100,000 may only be used for construction at the Kenai Fine Arts Center. Later sect ions in the ordinance will be renumbered accord ingly. You r consideration is appreciated.