HomeMy WebLinkAboutOrdinance No. 3156-2020~ Sponsored by: Administration
K~NAI
CITY OF KENAI
ORDINANCE NO. 3156-2020
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS IN THE WATER AND SEWER SPECIAL
REVENUE AND WATER AND SEWER IMPROVEMENTS CAPITAL PROJECT FUNDS AND
AWARDING A CONSTRUCTION AGREEMENT FOR IMPROVEMENTS TO THE WASTING
ACTIVATED SLUDGE PUMPS AT THE WASTE WATER TREATMENT PLANT.
WHEREAS, the Waste Water Treatment Plant continues to make improvements to aging and
failing pieces of equipment; and,
WHEREAS , Staff has determined the process of Wasting Activated Sludge (WAS) pumping is
quickly becoming our highest priority concern due to failing equipment; and,
WHEREAS, replacement of these pumps was anticipated to be under $35K initially and was not
included as a Capital Project within the current Capital Plan as a result; and,
WHEREAS, MBA Consulting contracted to provide construction documents, and a formal
Invitation to Bid was released on August 14, 2020 with Bids due on August 28, 2020; and,
WHEREAS, the City received the following bids with Polar North Construction determined to be
the lowest responsive and responsible bidder
Contractor Bid
Polar North Construction $79,703
Peninsula Construction $99,500
; and,
WHEREAS, award to Polar North Construction is in the best interest of the City and will allow the
Waste Water Treatment Plant to continue to meet all requirements of our Alaska Pollutant
Discharge Elimination System (APDES) permit.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. The City Manager is authorized to award a construction contract to Polar North
Construction in the amount of $79, 703 and issue a Purchase Order to Polar North Construction
in the amount of $85,000 which includes contingency funds for the processing of change orders.
Ordinance No. 3156-2020
Page 2 of 2
Section 2. The City Manager is authorized to issue a P urchase Order to MBA Consulting
Engineers for Const ruction Administrative (CA) Services in the amount of $3 ,296 for a to tal desig n
agreement to date of $22, 177 .
Section 3. That the estimated revenues and appropriations be increased as follows :
Water and Sewer Special Revenue Fund :
Increase Estima ted Revenues -
Appropria ti on of Fund Balance
Increase Appropriations:
Transfe r to other funds
$88,296
$88,296
Section 4. That the estimated revenues and appropriations be increased as follows:
Water and Sewer Improvements Capital Project Fund:
Increase Estimated Revenues -
Transfer from other funds
Increase Appropriations :
Construction
$88,296
$88,296
Section 5. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances .
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision , or application .
Section 6. Effective Date : That pursuant to KMC 1.15.070(f), this ordinance shall take effect
upon adoption .
ENACTED BY THE COUNCIL OF THE CITY OF KENA I, ALASKA, this 2nd day of September,
2020.
ATTEST :
Approved by Finance : -bl-'"'------'.__.
A0-111Ll j
~RIAN GABRIEL SR., MAYOR
Introduced : August 19, 2020
Enacted : September 2, 2020
Effective: September 2, 2020
City of Ke nai I 210 ~idalgo Av e , Ken a i, AK 99611 -7794 1907.283.7535 I www.kenai .cily
MEMORANDUM
TO:
T H ROUGH :
F RO M:
DATE:
SUBJECT:
May or Brian Gabriel and Kenai City Council
Paul Ostrander, City Manager
Scott Curtin , Public Works Director
August 11 , 2020
Ordi na nce 3156-2020
This memo requests support for the replacement of the Wasting Activated Sludge Pumps at the
Waste Water Treatment Plant. The pumps themselves have al ready been purchased and are on
site . This work will provide funds for the demolition of the ex isting pumps , associated piping,
controls and installation of the new pumps with new piping , controls, and concrete housekeeping
pads.
Additionally, this work will replace three severely rusted exterior doors, jambs and hardware for
the pump house building and adjacent clarifiers with new fiberglass doors and jambs with new
hardware . The close proximity to the salt water is particularly hard on metal surfaces and the
fiberglass will perform better over time .
Staff had originally hoped to complete this work with already approved operational funds , however
in speaking with contractors the scope of work has grown into costs that now exceed the threshold
for a Capital Project. The nature of this work is imperative to the operations of the plant. The
pumps being replaced are almost 40 years old, one is completely out of service, the second
requires daily intervention to run correctly, and we are currently using a recently purchased Honda
gas pump as an alternate means to maintain operations .
Completion of this project w ill restore appropriate redundancy to another integ ral part of the plant's
operations . It is also anticipated that the newer and more efficient pumps will provide additional
energy savings.
Council should anticipate an amendment memo prior to the September 2, 2020 council meeting
to fill in the blanks in the current Ordinance.
Council 's support of this Ordinance is respectfully requested .
City of Kenai I 210 ~ida lgo Ave, Ke nai , AK 9961 1-77 941907.283.7535 I www.ke na i.city
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Brian Gabriel and Kenai City Council
Pau l Ostrander, City Manager
Scott Curtin , Public W orks Di rector
August 28,2020
Amendment Memo Ordinance 3156-2020
The purpose of th is memo is request amendments to Ord inance 3156-2020 . Since introduction
bids were received on September 1, 2020. The proposed amendments will fill in the blanks.
Amend Ordinance 3156 -2020 as follows :
• In the 5th WHEREAS , replace the blank with "Polar North Construction", and rep lace table
with table below.
Contractor Bid
Polar North Construction $79 ,703
Peninsula Construction $99 ,500
• In the 5th WHEREAS , replace blank with "Polar North Construction "
• In Section 1 fill in blanks wi t h "Polar North Const ruct ion ", "$79 ,703 ", "Po lar North
Construction ", "$85 ,000"
• In Section 3 & 4 replace all $XX ,XXX with $88 ,296