HomeMy WebLinkAboutResolution No. 2020-84KENAI
CITY OF KENAI
RESOLUTION NO. 2020 - 84
Sponsored by: Administration
A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING THE AWARD OF A
FACILITY MANAGEMENT SERVICES AGREEMENT FOR THE KENAI MULTI-PURPOSE
FACILITY.
WHEREAS, the City of Kenai released a Request for Proposals for Kenai Multi -Purpose Facility
Management Services on October 6, 2020 with proposals due on October 22, 2020; and,
WHEREAS, this proposal covers winter ice management services typically running from October
1s' through March 23rd annually, for the next three years, and,
WHEREAS, one proposal was received and reviewed by staff; and,
WHEREAS, negotiations with Red Line Sports, the same firm which has been managing the
facility for some years, have been successful for this multi-year agreement with the following
hourly rates:
• Winter Season 2020/2021 rate of $41.62/Hr
• Winter Season 2021/2022 rate of $45.00/Hr
• Winter Season 2022/2023 rate of $50.00/Hr
and,
WHEREAS, award of this agreement will allow forthe continued operation of this facility in support
of community activities, and,
WHEREAS, sufficient funds were budgeted in FY21 for award; and,
WHEREAS, this Resolution includes authorization for this year's Purchase Order to cover these
services and Council will be provided a purchase order memo to authorize years two and three
of this agreement as those funds become available with each year's budget; and,
WHEREAS, award of this agreement to Red Line Sports is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the Kenai City Council authorizes the City Manager to execute an Agreement
for Facility Management Services with Red Line Sports at an hourly rate of $41.62 for FY21,
$45.00 for FY22, and $50.00 for FY23 and authorizes an increase to Purchase Order 121375 in
the amount of $35,843.60 for a total purchase order amount to date of $45,000.00.
Section 2. That this contract may be extended for two (2) successive one year terms with
Council approval.
Resolution No. 2020-84
Page 2 of 2
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of November, 2020.
ATTEST
Jami Heinz, CMC, City Cleri
Approved by Finance:<� —
KENAI
_ _, _...enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenakity
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
FROM:
Robert J. Frates, Parks & Recreation Director
DATE:
October 28, 2020
SUBJECT:
Resolution 2020-84
The purpose of this memo is to recommend adoption of Resolution No. 2020-84 awarding an
Agreement for Facility Management Services to Red Line Sports for custodial and ice
maintenance operations at the Kenai Multi-purpose Facility.
A request for proposals was issued on October 6, 2020 with proposals due on October 22, 2020.
Only one proposal was received. Negotiations began with Red Line Sports on October 27, 2020
resulting in the following hourly rates:
$41.62 per hour — 2020/21 season
$45.00 per hour — 2020/22 season
$50.00 per hour — 2020/23 season
I recommend awarding a contract to Red Line Sports for an estimated amount of $45,000 for the
2020/21 season to be adjusted based on actual ice rental hours and required maintenance.
Terms of Agreement will be for three (3) years and may be extended for two (2) successive one-
year terms.
Council's consideration and support is respectfully requested.